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Home My WebLink About2016-03-08 Council Meeting Agenda and Reports.pdfPage 1 City of Maple Ridge COUNCIL MEETING AGENDA March 8, 2016 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of February 23, 2016 402 Minutes of the Development Agreements Committee Meetings of February 18 and 24, 2016 and March 1, 2016. 500 PRESENTATIONS AT THE REQUEST OF COUNCIL MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Council Meeting Agenda March 8, 2016 Council Chamber Page 2 of 7 600 DELEGATIONS 601 1st Haney Scout Group – Good Turn Week Project to Build Boxes and Enhance Garden Outside of the Maple Ridge Hospital Rehab/Path Unit • David Meunier, 1st Haney Scout Group 700 UNFINISHED BUSINESS 701 Motion by Councillor Duncan Motion resolving that the City of Maple Ridge, where appropriate, utilize gender neutral language and that documents which are being amended be revised to gender neutral. See attached 702 2015-281-DP, 20290 Lougheed Highway, Addendum Report Staff report dated March 8, 2016 providing information on a revised landscape plan for the property at 20290 Lougheed Highway (Burger King). 800 CORRESPONDENCE 900 BYLAWS Bylaws for Final Reading 901 2014-054-RZ, 23627 and 23598 Dogwood Avenue Staff report recommending final reading 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7152-2015 To designate from Estate Suburban Residential to Conservation and Forest and to add to Conservation and Forest Final reading 901.2 Maple Ridge Zone Amending Bylaw No. 7103-2014 A site specific text amendment to allow a density bonus for smaller lot dimensions and area consistent with the RS-1c (One Family Urban [Low Density] Residential) zone in the RS-2 (One Family Suburban Residential) zone Final reading Council Meeting Agenda March 8, 2016 Council Chamber Page 3 of 7 902 Maple Ridge Water Service Amending Bylaw No. 7212-2016 To adjust the 2016 water service rates Final reading 903 Maple Ridge Sewer Rate Amending Bylaw No. 7213-2016 To adjust the 2016 sewer rates Final reading 904 Maple Ridge Recycling Charges Amending Bylaw No. 7214-2016 To adjust the 2016 recycling charges COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – N/A Public Works and Development Services 1101 2016-006-AL, 22270 128 Avenue, Non-Farm Use Application Staff report dated March 7, 2016 recommending that Non-Farm Use Application 2016-006-AL for value added agriculture and 2 accessory employee dwellings be forwarded to the Agricultural Land Commission. 1102 2015-327-RZ, 21710 and 21728 Lougheed Highway, RS-1 to C-2 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7196-2015 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a commercial development comprised of a two-storey Gold’s Gym and two smaller commercial buildings be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda March 8, 2016 Council Chamber Page 4 of 7 1103 2016-009-RZ, 23729 Dewdney Trunk Road, RS-3 to RM-1 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7220-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit construction of approximately 41 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879-1999. 1104 2011-137-RZ, 12257 227 Street, RS-1 to R-3 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7169-2015 to rezone from RS-1 (One Family Urban Residential to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 lots be given second reading and be forwarded to Public Hearing. 1105 2013-117-RZ, 12182 228 Street, RS-1 to R-3 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7055-2014 to rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 single family lots be given second reading and be forwarded to Public Hearing. 1106 2014-003-CU, 19975, 19989 and 19997 Dunn Avenue, Temporary Use Permit Staff report dated March 7, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7064-2014 to allow temporary vehicle inventory storage under a Temporary Use Permit be given second reading and be forwarded to Public Hearing. 1107 2014-054-DVP, 23627 and 23598 Dogwood Avenue Staff report dated March 7, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-054-DVP to waive road construction standards on Dogwood Avenue, to reduce the road carriageway width around the ‘parkette’ and to reduce exterior side yard setbacks for proposed lots 1 and 12. Council Meeting Agenda March 8, 2016 Council Chamber Page 5 of 7 1108 Billy Miner Pub Liquor License Amendment Application – Change to Liquor Service Hours Staff report dated March 7, 2016 recommending that the application by B. Miner Hospitality Ltd. at 22355 River Road, Maple Ridge, BC for a change in opening hours be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. 1109 Planet Ice Breakaway Bar & Grill (Maple Ridge) Liquor License Amendment Application – Increase in Seating Capacity Staff report dated March 7, 2016 recommending that the application by Planet Ice Breakaway Bar & Grill (Maple Ridge) at 23588 105 Avenue, Maple Ridge, BC for an increase in seating capacity be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. 1110 Witch Craft Beer Market & Bistro Liquor Primary Licence Amendment Application – Change to Liquor Service Hours Staff report dated March 7, 2016 recommending that the application by Witch Craft Beer Market & Bistro at 22648 Dewdney Trunk Road, Maple Ridge, BC, for a change in opening hours be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. 1111 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 Staff report dated March 7, 2016 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 to reflect changes resulting from the new Tree Protection and Management Bylaw be given first, second and third readings. 1112 Speed Reader Boards Strategy Staff report dated March 7, 2016 recommending the creation of a Three Strike Strategy pertaining to vehicle speeding be endorsed and that $150,000 from the Police Services Reserve be authorized to fund the Three Strike Strategy. 1113 Award of Contract, Recycling Trucks Staff report dated March 7, 2016 recommending that Request for Proposal (RFP-OP15-70) for replacement of recycling trucks be collapsed and that a new Request for Proposal be issued for supply of up to six recycling trucks, suitable for curbside collection, for a minimum two-year lease. Council Meeting Agenda March 8, 2016 Council Chamber Page 6 of 7 Financial and Corporate Services (including Fire and Police) 1131 Community Development and Recreation Service 1151 Downtown Security Patrols Staff report dated March 14, 2016 recommending that enhanced security coverage in the downtown core be approved. 1152 Joint Leisure Services Agreement – Arts & Recreation Programming Staff report dated March 7, 2016 recommending that staff be authorized to continue joint program delivery on the behalf of the City of Pitt Meadows through to December 31, 2016, that staff work with the City of Pitt Meadows to explore an approach and costs for continued involvement in the Arts & Recreation Guide and subsidized access to Maple Ridge facilities for Pitt Meadows families facing financial barriers. Administration 1171 Correspondence 1181 Other Committee Issues 1191 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL Council Meeting Agenda March 8, 2016 Council Chamber Page 7 of 7 1400 OTHER MATTERS DEEMED EXPEDIENT 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1600 QUESTIONS FROM THE PUBLIC 1700 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES February 23, 2016 The Minutes of the City Council Meeting held on February 23, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was approved as circulated. 401 Council Meeting Minutes February 23, 2016 Page 2 of 13 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of February 9, 2016 R/2016-087 It was moved and seconded That the minutes of the Regular Council Meeting of February 9, 2016 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of February 16, 2016 R/2016-088 It was moved and seconded That the minutes of the Public Hearing of February 16, 2016 be adopted as circulated. CARRIED 403 Minutes of the Development Agreements Committee Meeting of February 10, 2016 R/2016-089 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of February 10, 2016 be received. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 War Amps Child Amputee (CHAMP) Program - Recognition of Julia Chaisson - Selena Boer, War Amps Representative Ms. Boer introduced herself as a participant in the CHAMP program and outlined the benefits the program has offered her. She introduced Julia Chaisson as a participant in the program who has gone above and beyond to volunteer her time to assist child amputees and spread important messages in the community and outlined Julia’s achievements. Council Meeting Minutes February 23, 2016 Page 3 of 13 602 Positively Speaking Toastmasters Maple Ridge 25th Anniversary Event - Randall Didiuk Mr. Didiuk provided a history on his involvement with the Positively Speaking Toastmasters Club of Maple Ridge. He advised that February is Toastmasters International Month and thanked the City of Maple Ridge for the years of support it has provided to the Toastmasters Club. Mr. Didiuk provided information on the history of Toastmasters and spoke to the positive influence of the club on its many members. 603 Canadian Wildlife Service-Environment Canada – Species At Risk Act • Danielle Prevost, Conservation Project Development Officer Ms. Prevost gave a PowerPoint presentation providing information on the Federal Species at Risk Act and outlining how the Species At Risk Act can be used as a tool for communities to preserve such species. She identified species at risk in the community and outlined species of special concern to Environment Canada. South Coast Conservation Program – Protection of Species and Ecosystems at Risk • Christine Cooper, Conservation Planner Ms. Cooper gave a PowerPoint presentation providing information on threatened and endangered species and species of concern and highlighting the South Coast Conservation Program (SCCP). She outlined how local governments can utilize SCCP to aid with critical habitat protection, species ecology and conservation approaches and highlighted the benefits of the program. 700 UNFINISHED BUSINESS Note: Item 701 was deferred from the February 9, 2016 Council Meeting 701 Contract Renewal Award: Electrical Contractor Services Staff report dated February 1, 2016 recommending that the Electrical Contractor Services Contract with Boileau Electric and Pole Line Limited be renewed for an additional two years and that the Corporate Officer be authorized to sign the contract. Council Meeting Minutes February 23, 2016 Page 4 of 13 R/2016-090 It was moved and seconded That the ‘Electrical Contractor Services’ Contract be renewed with Boileau Electric and Pole Line Limited for two additional years and further that the Corporate Officer be authorized to sign the contract. CARRIED 800 CORRESPONDENCE – Nil 900 BYLAWS Note: Items 901 to 903 are from the February 16, 2016 Public Hearing Bylaws for Third Reading 901 2012-004-RZ, 23791 112 Avenue 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7159-2015 To designate from Conservation to Urban Residential and to remove conservation Third reading R/2016-091 It was moved and seconded That Bylaw No. 7159-2015 be given third reading. CARRIED 901.2 Maple Ridge Zone Amending Bylaw No. 7111-2014 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a future subdivision of approximately 16 lots Third reading R/2016-092 It was moved and seconded That Bylaw No. 7111-2015 be given third reading. CARRIED Council Meeting Minutes February 23, 2016 Page 5 of 13 Bylaws for Third and Final Reading 902 2015-334-RZ, Zoning Bylaw Text Amendment Maple Ridge Zone Amending Bylaw No. 7184-2015 To amend text in the Zoning Bylaw to direct the use of shipping containers Third and Final reading R/2016-093 It was moved and seconded That Bylaw No. 7184-2015 be given third and final reading. CARRIED 903 2014-087-RZ, 11980 227 Street, Site Specific Text Amendment Maple Ridge Zone Amending Bylaw No. 7189-2015 To permit a full range of professional services in the CS-1 (Service Commercial) zone for the subject property located within the Town Centre Area Plan Third and Final reading R/2016-094 It was moved and seconded That Bylaw No. 7189-2015 be given third and final reading. CARRIED Bylaws for Final Reading 904 2012-065-RZ, 10501 and 10601 Jackson Road, 10578 245B Street and PID 010-396-977 Staff report dated February 23, 2016 recommending final reading 904.1 Maple Ridge Official Community Plan Amending Bylaw No. 7126-2015 To designate from Low Density Medium to Conservation and to add to Conservation Final reading R/2016-095 It was moved and seconded That Bylaw No. 7126-2015 be adopted. CARRIED Council Meeting Minutes February 23, 2016 Page 6 of 13 904.2 Maple Ridge Zone Amending Bylaw No. 7059-2014 To rezone from RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) to RS-1b (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit the future subdivision of approximately 60 lots. Final reading R/2016-096 It was moved and seconded That Bylaw No. 7059-2014 be adopted. CARRIED 905 Maple Ridge Vacant/Abandoned Building Amending Bylaw No. 7186-2015 To provide some flexibility in the management of derelict buildings Final reading R/2016-097 It was moved and seconded That Bylaw No. 7186-2015 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – February 15, 2016 R/2016-098 It was moved and seconded That the minutes of the February 15, 2016 Committee of the Whole meeting be adopted. CARRIED Council Meeting Minutes February 23, 2016 Page 7 of 13 Public Works and Development Services 1101 2014-069-RZ, 20894 Lougheed Highway, RS-1 to CS-1 Staff report dated February 15, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7119-2014 to rezone from RS-1 (One Family Urban Residential) to CS-1 (Service Commercial) for a proposed five unit commercial building with one residential unit above be given first reading and that the applicant provide further information as described on Schedules A, C, D, E, and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2016-099 It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7119-2014 be given first reading; and That the applicant provide further information as described on Schedules A, C, D, E, and F of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. CARRIED Council Meeting Minutes February 23, 2016 Page 8 of 13 1102 2016-004-RZ, 13245 236 Street, RS-3 and RS-2 to RM-1 Staff report dated February 15, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7211-2016 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) for future development of approximately 33 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D, E, G and J of the Development Procedures Bylaw No. 5879-1999. R/2016-100 It was moved and seconded That Bylaw No.7211-2016 be given first reading; and That the applicant provide further information as described on Schedules C, D, E, G and J of the Development Procedures Bylaw No. 5879–1999. CARRIED 1103 2013-029-RZ, 22305 and 22315 122 Avenue, First One Year Extension Staff report dated February 15, 2016 recommending that a first one year extension be granted for rezoning application 2013-029-RZ to permit an apartment building under the RM-2 (Medium Density Apartment Residential) zone. R/2016-101 It was moved and seconded That a one year extension be granted for rezoning application 2013-029-RZ and that the following conditions be addressed prior to consideration of final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Deposit of a security for off-site improvements beyond the frontage of the subject properties to improve overall pedestrian circulation in the area; specifically, extension of municipal sidewalk along the frontage of properties located at 22295 and 22333 122 Avenue; iii) Road dedication as required; iv) Consolidation of the development site; v) Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; Council Meeting Minutes February 23, 2016 Page 9 of 13 vi) Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for sanitary sewer purposes; vii) Registration of a ‘No Build’ Restrictive Covenant at the Land Title Office along the western property line of 22305 122 Avenue to ensure future development potential of lands to the west; viii) A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED Councillor Robson – OPPOSED 1104 RZ/078/10, 24211 113 Avenue, Final One Year Extension Staff report dated February 15, 2016 recommending that a final one year extension be granted for rezoning application RZ/078/10 to allow for future subdivision into 7 single family lots. R/2016-102 It was moved and seconded That, pursuant to Maple Ridge Development Procedures Bylaw No. 5879- 1999, a one year extension be granted to rezoning application RZ/078/10 for property located at 24211 113 Avenue and that the following conditions be addressed prior to consideration of final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan, Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule “C”; iii) Road dedication as required; iv) Park dedication as required; v) Registration of a Habitat Protection Covenant as a Restrictive Covenant at the Land Title Office; vi) Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; and vii) A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. CARRIED Councillor Robson - OPPOSED Council Meeting Minutes February 23, 2016 Page 10 of 13 1105 2015-248-DVP, 2015-248-DP, 12367 224 Street Staff report dated February 15, 2016 recommending that the Corporate Officer be authorized to sign and seal 2015-248-DVP to permit obstructed access for six resident parking spaces, to reduce the driveway access maneuvering aisle, to increase the retaining wall height and to permit an increase in the accessory off-street parking use structure projection above the average finished grade and that the Corporate Officer be authorized to sign and seal 2015-248-DP to permit a 40 unit apartment building. R/2016-103 It was moved and seconded 1) That the Corporate Officer be authorized to sign and seal 2015-248- DVP respecting property located at 12367 224 Street; and 2) That the Corporate Officer be authorized to sign and seal 2015-248-DP respecting property located at 12367 224 Street. CARRIED 1106 Browns Socialhouse Liquor Licence Amendment Application – Change to Liquor Service Hours Staff report dated February 15, 2016 recommending that the application by Browns Socialhouse at 20490 Lougheed Highway, Maple Ridge, BC for an extension of hours of liquor service be supported and that copy of the resolution be forwarded to the Liquor Control and Licensing Branch. R/2016-104 It was moved and seconded 1. That the application by Browns Socialhouse at 20490 Lougheed Highway Maple Ridge for an extension of hours of liquor service to 1:00 a.m. as an amendment to Food Primary Licence No. 306154 be supported, based on the information contained in the Council report dated February 15, 2016. 2. That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED Councillor Masse - OPPOSED Council Meeting Minutes February 23, 2016 Page 11 of 13 1107 Billy Miner Pub Liquor Licence Amendment Application – Increase in Seating Capacity Staff report dated February 15, 2016 recommending that the application by B. Miner Hospitality Ltd. at 22355 River Road, Maple Ridge, BC for an increase in seating capacity be supported and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. R/2016-105 It was moved and seconded 1. That the application by B. Miner Hospitality Ltd. at 22355 River Road Maple Ridge, BC for an increase in their seating capacity as an amendment to Liquor Licence No. 035096, be approved based on the information contained in the Council report dated February 15, 2016. 2. That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended January 31, 2016 Staff report dated February 15, 2016 recommending that the disbursements for the month ended January 31, 2016 be received for information. R/2016-106 It was moved and seconded That the disbursements as listed below for the month ended January 31, 2016 be received: General $ 7,747,140. Payroll $ 1,609,184. Purchase Card $ 117,594. $ 9,473,918. CARRIED Council Meeting Minutes February 23, 2016 Page 12 of 13 1132 2015/2016 Council Expenses Staff report dated February 15, 2016 providing on update on Council expenses to the end of December 2015 and the end of January 2016. For information No motion required 1133 Adjustments to 2015 Collector’s Rolls Staff report dated February 15, 2016 submitting information on changes to the 2015 Collector’s Roll through the issuance of Supplementary Roll 11. For information only No motion required 1134 Water, Sewer and Recycling Bylaw Amendments Staff report dated February 15, 2016 recommending that Maple Ridge Water Service Amending Bylaw No. 7212-2016, Maple Ridge Sewer Amending Bylaw No. 7213-2016 and Maple Ridge Recycling Charges Amending Bylaw No. 7214-2016 be given first, second and third readings. R/2016-107 It was moved and seconded That Maple Ridge Water Service Amending Bylaw No. 7212-2016 be given first, second and third readings; and That Maple Ridge Sewer Amending Bylaw No. 7213-2016 be given third readings; and further That Maple Ridge Recycling Charges Amending Bylaw No. 7214-2016 be given first, second and third readings. CARRIED Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil Council Meeting Minutes February 23, 2016 Page 13 of 13 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS Councillor Duncan read the motion on the utilization of gender neutral language she plans to bring forward to the March 8, 2016 Council Meeting. 1600 QUESTIONS FROM THE PUBLIC Chris Fairfax Mr. Fairfax introduced himself as the owner of the Wolf Bar. He spoke to the responsible sale and taxation of marihuana. He provided a history of his current business and expressed concern that pot stores in the community did not have business licenses and requested that businesses such as his be provided a fair playing field once decisions were made on the sale and distribution of marihuana. He outlined what he felt were the merits of having a medical and recreational marihuana bar above his current business. Mr. Fairfax was advised that marihuana dispensaries are not legal at this time and business licenses cannot be issued for an illegal activity. Local governments are waiting for legislative changes to be made by the Federal Government. 1700 ADJOURNMENT – 8:30 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer Item 701 Motion by Councillor Duncan WHEREAS the City of Maple Ridge wishes to conduct its business in a manner that is inclusive of all members of the community; AND WHEREAS the Federal and Provincial Governments have already enacted policy to use gender neutral language; THEREFORE BE IT RESOLVED THAT the City of Maple Ridge, where appropriate, utilize gender neutral language and that documents which are being amended be revised to gender neutral. 701 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 8, 2016 and Members of Council FILE NO: 2015-281-DP FROM: Chief Administrative Officer MEETING: Council SUBJECT: Development Permit, Addendum Report 20290 Lougheed Highway EXECUTIVE SUMMARY: An application has been made for a Commercial Development Permit, to upgrade the existing building’s exterior on the leased area of the property located at 20290 Lougheed Highway (Burger King) (see Appendix A). Council deferred the application on January 12, 2016, with the following deferral: requesting more landscaping and specifically more tree canopy. The applicant and new franchisee have attempted to balance the ADP requirements and Council’s interest within their budget, and have submitted a revised landscaping plan showing 4 small trees in planters added to the western patio area but no changes to the parking lot area or perimeter of the site. RECOMMENDATION: This report is for information only. DISCUSSION: a)Background Context: Council has considered the application on January 11, 2016 and deferred the application in the meeting on January 12, 2016, requesting more landscaping and specifically more tree canopy. Staff has therefore contacted the applicant to inform them that Council has some concerns with the proposal, in particular, the need for tree canopy cover on site, and additional landscaping along the lot perimeter and within the parking lot area. The franchisee was required by Burger King’s Head Office, to upgrade the building to the newest Burger Kind standard, and the franchisee has a limited budget for the renovation. As shown in the original report dated January 11, 2016, ADP requested a number of upgrades to which they have complied. The franchisee claims these additional items have added an additional $ 25,000.00 to the proposal, which is approximately $5,000.00 over the franchisee’s budget. The franchisee is resisting the addition of more significant trees to the parking lot, due to their desire to limit damage to the parking lot pavement which they claim could add another $ 15,000.00 to the project. The applicant and the new franchisee claim to have worked hard to balance the ADP requirements, Council’s interest, and their budget. They are requesting Council reconsider the issuance of the Development Permit again to consider as adequate the additional 4 trees in planters on the west side patio as adequate at an additional cost of $1,200.00. The applicant has submitted a revised landscaping plan dated February 15, 2016 showing the changes. 702 - 2 - When other parts of the subject property are being developed, there will be an opportunity to have the landscaping upgraded on the boundaries of the leased area, and improve the overall appearance of the area. b) Financial Implications: The original landscaping cost reported on January 11, 2016 was $10,079.00. After ADP’s recommendations and including the proposed addition of 4 trees in planters, the landscaping cost estimate is now $12,000.00. In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $12,000.00, the security will be $12,000.00 CONCLUSION: If Council is satisfied with the proposal for additional landscaping, Staff recommend that the Corporate Officer be authorized to sign and seal 2015-281-DP respecting the property located at 20290 Lougheed Highway. Alternatively, Council could defer the application, and require the applicant to further increase the tree canopy. “Original signed by Therese Melser” _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject map Appendix B – original DP report, dated January 11, 2016 Appendix C – revised landscaping plan, dated February 15, 2016 DATE: Sep 10, 2015 2015-281-DP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 20290 Lougheed Hwy 2011 Image Legend \\Wetlands GPS Creek Centrelines Streams & Rivers (Topographic) Feature Type Indefinite Creek Centreline Ditch Centreline River Centreline Rivers & Lakes (Topographic) Feature Type Canal Flooded Land Lake/Reservoir Marsh River APPENDIX A City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: 2015-281-DP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Commercial Development Permit 20290 Lougheed Highway EXECUTIVE SUMMARY: An application has been made for a Commercial Development Permit, to upgrade the existing building’s exterior on the leased area of the property located at 20290 Lougheed Highway (Burger King). (See Appendix A). The property is zoned CS-1 and the existing building is in compliance with this zone. The property is designated Commercial in the Official Community Plan (OCP). The leased area and existing building is a Burger King location, in compliance with the OCP. This is a zoned property subject to the Commercial Development Permit Area Guidelines. The application has been reviewed by the Advisory Design Panel and all of the Panel’s comments have been addressed. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2015-281-DP respecting property located at 20290 Lougheed Highway. DISCUSSION: a)Background Context: Applicant: Urban Design Group Architects Ltd Fariba Gharaei Owner: Mussallem Realty Ltd Legal Description: Parcel “One” except: Firstly; part subdivided by plan 68232, and Secondly: part subdivided by plan 69704, D.L. 222, Group 1, Plan NWP62569 OCP : Existing: Commercial Proposed: Commercial Zoning: Existing: CS-1 (Service Commercial) Proposed: CS-1 (Service Commercial) Surrounding Uses North: Use: Commercial Zone: CS-1 (Service Commercial) Designation Commercial South: Use: Bare land as part of same property Zone: CS-1 (Service Commercial) and RS-1 (One Family Urban Residential) Designation: Urban Residential APPENDIX B - 2 - East: Use: Commercial (Shell station and Ford Dealership) Zone: CS-1 (Service Commercial) and C-2 (Community Commercial) Designation: Commercial West: Use: Bare land as part of same property, and residential Zone: CS-1 (Service Commercial) and RS-1B (One Family Urban (Medium Density) Residential) Designation: Commercial / Urban Residential Existing Use of Property: Commercial Proposed Use of Property: Commercial Site Area: leased area portion of the property; 4050m2 Access: Lougheed Highway and off of 203 Street Servicing: Commercial b) Project Description: The neighbourhood is a commercial area next to a residential area further to the south and west. The proposal is an upgrade of the exterior of the existing building, as part of a new design concept by Burger King. (See Appendix B) No additions will be made to the existing building and therefore the upgrades are not anticipated to impact the neighbourhood. The proposed upgrades include the addition of a new tower element and signage on the west of the building. A new tower metal canopy will be added, with recessed lighting, for weather protection at the drive-through location on the north side of the building. The lighting below the existing canopy will be replaced with a new LED light fixture, and new canopy and signage will be added above the main entrance on the south side of the building, which does not have any exposure to the street. Furthermore, the existing drive-through window will be replaced with a new one, and the ordering window will be closed and infilled with matching stucco. The existing order confirmation unit, the menu board and restriction bar will be replaced with a new unit, and a new bike rack will be installed near the main entrance. The parking lot will receive new asphalt coating and line painting. There will be some upgrades to the landscaping on the north-east and south-east corners of the building, c) Planning Analysis: Official Community Plan Pursuant to section 8.5 of the Official Community Plan (OCP), this proposal is subject to the Commercial Development Permit Area Guidelines, as outlined in this report. 1. Avoid conflicts with adjacent uses The subject area on the property has been used for the Burger King location for numerous years. The application is not changing the use of the property or the leased area. 2. Encourage a pedestrian scale The pedestrian area has been enhanced by adding safe cross walks on the parking area, and a small, landscaped area with low shrubs on the north-east and south-east corner of the building has been added. A new outdoor seating area has been added to the site. 3. Promote sustainable development New recessed lighting and LED light fixtures are proposed on several locations throughout the proposed upgrading of the building - 3 - 4. Respect the need for private areas in mixed use development and adjacent residential areas Adjacent to the subject area of the property is a gas station to the east. The remaining part of the property to the south and west is open, undeveloped space. 5. The form and character of new buildings should reflect the desired character and pattern of development in the area The application is proposing an upgrade of the existing building, as part of a new design concept by Burger King. Zoning Bylaw The subject property is zoned CS-1 (Service Commercial). The building is in compliance with the setbacks for this zone, and with the height restriction of 7.7 metres. The existing building has a roofline of 5.05 metres with the proposed towers extending to 5.66 metres. Off Street Parking and Loading Bylaw Restaurants in the CS-1 (Service Commercial) zone are required to have 1 parking stall per 4 seats. The drive through component needs to accommodate the stretching of a minimum of 5 vehicles. The existing building has less than 100 seats. The bylaw requires 25 parking spaces, but provides 49 parking spaces. d) Advisory Design Panel: The Advisory Design Panel reviewed the application for external upgrading of the existing commercial building and the landscaping plans at a meeting held on October 13, 2015. The Panel made the following resolutions: 1. Consider line painting for pedestrian crossing on south side of building to secondary parking stalls and across drive aisle from west access 2. Consider stop bar line paint for drive thru exit 3. Consider wheel stops for south single loaded parking stalls 4. Consider rain gutter and snow guard impacts with new roof system 5. Provide further detail for landscape area #15 and west landscape medians and prepare landscape plan 6. Encourage the addition of outdoor seating on the west plaza All comments were addressed in revised plans, to the satisfaction of the ADP staff liaison. e) Intergovernmental Issues: Since the application does not require rezoning or subdivision, the applicant was advised to contact the Ministry of Transportation & Infrastructure, Lower Mainland District, to receive their comments. The applicant has provided us with the Ministry comments (see below in bold) and the applicant’s feedback.  The setback requirement from Lougheed Highway is 3m. ‘The site plan has been revised to comply with the setback’.  New landscaping will only be allowed to be planted on the property line behind the sidewalk, and should not limit site lines for the access. ‘The existing low level landscape along the Lougheed Hwy will remain to not limit the site lines’. - 4 -  Any works within MOTI Right of Way will require prior approval and permits. ‘No work will occur within the Ministry’s Right-of-Way’.  MOTI parking space requirement is 15.2 spaces per 1,000 square feet gross floor area. ‘Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990 requires 1 car per 4 seats – restaurants floor area is 359 m2.- 40% of the space is kitchen washroom, mechanical room and walkway. Net floor area for restaurant is 215 m2 , with less than hundred seats. (*Please note that the restaurant area 215m2 is 2314 sq.ft, requiring 34.96 parking spaces, according to the Ministry parking standard)’. A revised plan in compliance with these comments was provided. f) Financial Implications: In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $10,079.00, the security will be $10,079.00 CONCLUSION: That the Corporate Officer be authorized to sign and seal 2015-281-DP respecting property located at 20290 Lougheed Highway. “Original signed by Therese Melser”___________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter”_______________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”___________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey”____________________ Concurrence: E.C. (Ted) Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Proposed architectural Site Plan Appendix C – Elevations APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 8, 2016 and Members of Council FILE NO: 2014-054-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading Official Community Plan Amending Bylaw No. 7152-2015 Zone Amending Bylaw No. 7103 - 2014 23627 and 23598 Dogwood Avenue EXECUTIVE SUMMARY: Bylaws 7152-2015 and 7103-2014 have been considered by Council and at Public Hearing and subsequently were granted third reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit subdivision into 12 single family lots not less than 1,200m2. Council granted first reading for Zone Amending Bylaw No. 7103-2014 on September 9, 2014. Council granted first and second reading for Official Community Plan Amending Bylaw No. 7152- 2015 and second reading for Zone Amending Bylaw No. 7103-2014 on June 23, 2015. This application was presented at Public Hearing on July 21, 2015, and Council granted third reading on September 29, 2015 after deferring the item on July 28, 2015. RECOMMENDATIONS: That Official Community Plan Amending Bylaw No. 7152-2015 be adopted; and That Zone Amending Bylaw No. 7103 - 2014 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on July 21, 2015. On July 28, 2015 Council granted third reading to OCP Amending Bylaw No. 7152-2015 and Zone Amending Bylaw No. 7103 - 2014 with the stipulation that the following conditions be addressed: i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii)Amendment to Official Community Plan Schedules "B" and “C”; iii)Road dedication on Dogwood Avenue as required; iv) Park dedication as required, including portions to be transferred back to the Crown as necessary; construction of walkways and a maintenance access road; and removal of all debris and garbage from park land; 901 - 2 - v) Consolidation of the subject properties; vi) Registration of a Restrictive Covenant for the geotechnical report, which addresses the suitability of the subject properties for the proposed development; vii) Registration of a Tree Protection Covenant at the Land Title Office; viii) Removal of the existing buildings; ix) In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject properties are not a contaminated site; and x) A subdivision layout with no more than 12 single family lots. The following applies to the above: 1. The applicant has entered into a Rezoning Servicing Agreement and has provided the security as outlined in the agreement. 2. The necessary OCP Amending Bylaw and associated schedules will be approved with final reading of Bylaw 7152-2015. 3. A road dedication plan has been registered at the Land Title Office. 4. A park dedication plan has been registered at the Land Title Office and the walkways and access road are included in the servicing design. 5. The two subject properties have been consolidated at the Land Title Office. 6. A geotechnical restrictive covenant has been registered at the Land Title Office. 7. A tree protection covenant will be registered on the applicable lots as a condition of the subdivision application approval. 8. The existing building and structures have been removed. 9. The applicant has submitted a letter from a Professional Engineer confirming that there is no evidence of underground fuel storage tanks on the subject properties. 10. A subdivision plan with 12 single family lots has been prepared and the Approving Officer has issued a Preliminary Review Letter for this plan. - 3 - CONCLUSION: This application is for a site specific text amendment to permit a density bonus for smaller lot dimensions and area consistent with the RS-1c (One Family Urban (Low Density) Residential) in the RS-2 (One Family Suburban Residential) zone in exchange for dedication of 25% of the developable lot area for conservation of the subject properties’ significant and unique tree stands based on a density bonus framework. As the applicant has met Council’s conditions, it is recommended that final reading be given to Official Community Plan Amending Bylaw No. 7152-2015 and Zone Amending Bylaw No. 7103-2014. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Official Community Plan Amending Bylaw No. 7152-2015 Appendix C – Zone Amending Bylaw No. 7103-2014 Appendix D – Subdivision Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Jun 16, 2014 FILE: 2014-054-RZ BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 23598 & 23627 DOGWOOD AVENUE 128 AVE FERN CR APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 7152-2015 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7152-2015”. 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Parcel “One” (Explanatory Plan 8154) of Parcel “B” (Reference Plan 8155) of the South East Quarter Section 28 Township 12 New Westminster District Lot 1 Except: Firstly: Part on Plan 7806 Secondly: Part Subdivided by Plan 38973; Section 28 Township 12 New Westminster District Plan 1105 and outlined in heavy black line on Map No. 904, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended as shown. 3.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: Parcel “One” (Explanatory Plan 8154) of Parcel “B” (Reference Plan 8155) of the South East Quarter Section 28 Township 12 New Westminster District Lot 1 Except: Firstly: Part on Plan 7806 Secondly: Part Subdivided by Plan 38973; Section 28 Township 12 New Westminster District Plan 1105 and outlined in heavy black line on Map No. 905, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation and Forest. APPENDIX B 901.1 4. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ A FIRST TIME the 23rd day of June, 2015. READ A SECOND TIME the 23rd day of June, 2015. PUBLIC HEARING HELD the 21st day of July, 2015. READ A THIRD TIME the 29th day of September, 2015. ADOPTED the day of ,20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER 23463/652362723685236942345212835 23496235322356523681234832355313034 2344712870 2361223444236692366223679234612344812865 1 2895235242349023505235252357523611/192364723653236892347123497235982364123647234 B ST.DO G W OOD AVE. 128 CRESCENT A Rem 11 P 777 71 24 F RP 1309542 1 RP 15169P 673 4 3 2 P 7806P 171 99 P 506 74 P 263 7 P 19475P 11117P 673 5 4 P 389 73 Rem 1 P 465 67P 635483 A E EP 81 54 2 38 PARK2 4 A D P 1105 4 P 643 8 P 465 67 1 3 P 203 63 5 P 777 71P 11075B 37 Rem 1 6 P 673 4 AP 17199Pcl. 1 A 41 P 506 74 2 P 643 8 1 3 P 643 8 EP 77772 EP 67619BCP 44989LMP 29631 F E RN C RES C EN T ´ SCALE 1:2 ,5 00 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Estate Suburban Residential Conservation Forest 7152-2015904 Urban Area Boundary Urban Area Boundary 23463/652362723685236942345212835 23496235322356523681234832355313034 2344712870 2361223444236692366223679234612344812865 1 2895235242349023505235252357523611/192364723653236892347123497235982364123647234 B ST.DO G W OOD AVE. 128 CRESCENT A Rem 11 P 777 71 24 F RP 1309542 1 RP 15169P 673 4 3 2 P 7806P 171 99 P 506 74 P 263 7 P 19475P 11117P 673 5 4 P 389 73 Rem 1 P 465 67P 635483 A E EP 81 54 2 38 PARK2 4 A D P 1105 4 P 643 8 P 465 67 1 3 P 203 63 5 P 777 71P 11075B 37 Rem 1 6 P 673 4 AP 17199Pcl. 1 A 41 P 506 74 2 P 643 8 1 3 P 643 8 EP 77772 EP 67619BCP 44989LMP 29631 F E RN C RES C EN T ´ SCALE 1:2 ,5 00 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Add to Conservation and Forest on Schedule C as shown 7152-2015905 Conservation Forest Urban Area Boundary Urban Area Boundary CITY OF MAPLE RIDGE BYLAW NO. 7103 - 2014 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7103 - 2014." 2.Section 601 ONE FAMILY AND TWO FAMILY RESIDENTIAL ZONES (R-1, R-2, R-3, RS-1, RS-1a, RS-1b, SRS, RS-1c, RS-1d, RS-2, RS-3, RT-1, RE, CD-1-93) Subsection C. REGULATION FOR THE SIZE, SHAPE AND SITING OF BUILDINGS AND STRUCTURES of Maple Ridge Zoning Bylaw No. 3510 – 1985 is amended by adding the following as item 18: “(18) DENSITY BONUS REGULATIONS (a) A Density Bonus is permitted on the parcels or tracts of land and premises known and described as: 23598 Dogwood Avenue, Lot 1 Except: Firstly: Part on Plan 7806, Secondly: Part Subdivided by Plan 38973, Section 28 TWP 12 NWD Plan 1105 AND 23627 Dogwood Avenue, Parcel One (Exp. Plan 8154) of Parcel “B” (Reference Plan 8155) of the Southeast Quarter of Section 28, TWP 12 NWD, provided that the owner dedicates park land for the purpose of tree preservation, exclusive of Environmentally Sensitive Area lands and park dedication required by Local Government Act Section 941 Provision of Park Land. (b)+ The base density is a minimum subdivision lot area of 4,000 m2, minimum subdivision lot width of 36 metres, and minimum subdivision lot depth of 60 metres. A Density Bonus is an option in the RS-2 zone as follows: (i) The owner must dedicate as park land at least 7,759 m2 in any subdivision containing one or more lots with an area of less than 4,000 m2, as a condition of subdivision approval by the Approving Officer, such area to be acceptable to the Approving Officer for the purpose of preserving mature trees on the parent parcel. (ii) The maximum density bonus is: A) Minimum lot area of 1,200 m2 B) Minimum lot width of 24 m C) Minimum lot depth of 36 m APPENDIX C 901.2 3. Zoning requirements for the RS-1c zone shall apply and supersede the zoning requirements for the RS-2 zone for any subdivision approved pursuant to this item 18.” READ a first time the 9th day of September, 2014. READ a second time the 23rd day of June, 2015. PUBLIC HEARING held the 21st day of July, 2015. READ a third time the 29th day of September 29, 2015. ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX D CITY OF MAPLE RIDGE BYLAW NO. 7212-2016 A Bylaw to further amend Maple Ridge Water Service Bylaw No. 6002-2001 __________________________________________________________________________________ WHEREAS the Council has by bylaw imposed charges against the owners of real property for the provision and maintenance of the water system and wishes to amend those charges for all uses; AND WHEREAS it is deemed expedient to further amend Maple Ridge Water Service Bylaw No. 6002-2001 NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1.This Bylaw shall be cited for all purposes as “Maple Ridge Water Service Amending Bylaw No. 7212-2016”. 2.That Schedules “A” ,“B” and “G” of Maple Ridge Water Service Bylaw No. 6002-2001, as amended, be deleted in their entirety and Schedules “A” ,“B” and “G” attached hereto be substituted thereto. 3. That Part 11, Section 33 of Maple Ridge Service Bylaw No 6002-2001, be deleted in its entirety and replaced with the following: “33. No rebate, refund or credit whatsoever of any monies paid or payable for Water Service shall be made save as hereinafter provided. Where evidence of a leak is discovered in a consumer’s metered waterworks system and reported, either by the consumer or the City, and such leak is repaired by the consumer within 30 days following discovery, the City will adjust the amount billed for water consumption for a maximum of the previous two quarterly bills plus the current quarter. The adjustment will be a credit of 50% of the cost of the consumption attributed to the leak, based on normal consumption preceding the leak, as determined by the Collector.” READ a first time the 23rd day of February, 2016. READ a second time the 23rd day of February, 2016. READ a third time the 23rd day of February, 2016. ADOPTED the day of , 2016. ____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER Attachment: Schedules “A”, “B” & “G” 902 7212-2016 City of Maple Ridge Maple Ridge Water Service Bylaw No. 6002-2001 SCHEDULE “A” Flat Rate Charges (Annual Rates) USE 2016 2017 2018 2019 2020 A. Residential (1)553.30$ 578.20$ 604.20$ 631.40$ 659.80$ (2)276.65$ 289.10$ 302.10$ 315.70$ 329.90$ (3)276.65$ 289.10$ 302.10$ 315.70$ 329.90$ (4)525.20$ 548.85$ 573.55$ 599.35$ 626.30$ (5)(no charge, expired) (6)(no charge, expired) B. Industrial, Commercial and Institutional (1)553.30$ 578.20$ 604.20$ 631.40$ 659.80$ Per Unit Per Single Family Dwelling Unit in the General Water Supply Area Per Additional Dwelling Unit located within the structure of a Single Family Dwelling Unit Per Additional Dwelling Unit or Detached Garden Suite located on the same parcel as the Single Family Dwelling Unit Per Multiple Dwelling Unit Per Dwelling Unit in the Rothsay Water Supply Area (Schedule “E”) until (and including) the year 2014, in addition to the residential rate set in Section A (1) of this Schedule Per Dwelling Unit in the Garibaldi Water Supply Area (Schedule “F”) until (and including) the year 2015, in addition to the residential rate set in Section A (1) of this Schedule 7212-2016 City of Maple Ridge Maple Ridge Water Service Bylaw No. 6002-2001 SCHEDULE “B” Metered Charges (Quarter Year Rates) USE 2016 2017 2018 2019 2020 A. All Uses (1)0.9488$ 0.9915$ 1.0361$ 1.0827$ 1.1314$ (2) Connection Size 25 mm or less 42.55$ 44.45$ 46.45$ 48.55$ 50.75$ 40 mm 62.45$ 65.25$ 68.20$ 71.25$ 74.45$ 50 mm 100.30$ 104.80$ 109.50$ 114.45$ 119.60$ 75 mm 187.40$ 195.85$ 204.65$ 213.85$ 223.45$ 100 mm 262.50$ 274.30$ 286.65$ 299.55$ 313.05$ 150 mm 387.65$ 405.10$ 423.35$ 442.40$ 462.30$ 200 mm 525.20$ 548.85$ 573.55$ 599.35$ 626.30$ 250 mm 762.80$ 797.15$ 833.00$ 870.50$ 909.65$ Water consumption charges for metered services per cubic meter (m3) Base rate levied per quarter year based on service connection size: 7212-2016 City of Maple Ridge Maple Ridge Water Service Bylaw No. 6002-2001 SCHEDULE “G” Parcel Tax Charges (Annual Rates) USE 2016 2017 2018 2019 2020 A. All Uses (1)123.45$ 129.00$ 134.80$ 140.85$ 147.20$ For each parcel of land that is not serviced with a municipal water service as defined in this bylaw and is fronting or partially fronting a municipal water main CITY OF MAPLE RIDGE BYLAW NO. 7213-2016 A Bylaw to further amend Maple Ridge Sewer Rate Bylaw No. 718-1964 __________________________________________________________________________________ WHEREAS the Council has by bylaw imposed charges against the owners of real property for the provision and maintenance of the sanitary sewer system and wishes to amend those charges for all uses; AND WHEREAS it is deemed expedient to further amend Maple Ridge Sewer Rate Bylaw No. 718-1964; NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1.This Bylaw shall be cited for all purposes as “Maple Ridge Sewer Rate Amending Bylaw No. 7213-2016”. 2.That Schedule “A” of Maple Ridge Sewer Rate Bylaw No. 718-1964, as amended, be deleted in its entirety and Schedule “A” attached hereto be substituted thereto. READ a first time the 23rd day of February, 2016. READ a second time the 23rd day of February, 2016. READ a third time the 23rd day of February, 2016. ADOPTED the day of , 2016. ____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER Attachment: Schedule “A” 903 7213-2016 City of Maple Ridge Maple Ridge Sewer Rate Bylaw No. 718-1964 SCHEDULE “A” Flat Rate & Metered Charges USE 2016 2017 2018 2019 2020 A. Residential (1)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (2)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (3)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (4)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (5)(a)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (b)81.05$ 83.95$ 86.95$ 90.10$ 93.35$ Per Single Family Dwelling Unit Per Additional Dwelling Unit located within the structure of a Single Family Dwelling Unit Per Additional Dwelling Unit or Detached Garden Suite located on the same parcel as the Single Family Dwelling Unit Per Dwelling Unit for Duplex, Triplex, Apartment, Townhouse or Mobile Home Per Boarding House or Rest Home, plus Per Boarder or Roomer in excess of two (2) for each Boarding House or Rest Home Schedule “A” – Maple Ridge Sewer Rate Bylaw 718-1964 – Continued B . Commercial and Institutional 2016 2017 2018 2019 2020 (1) $ 311.05 322.25$ 333.85$ 345.85$ 358.30$ (2)(a) $ 311.05 322.25$ 333.85$ 345.85$ 358.30$ (b)32.05$ 33.20$ 34.40$ 35.65$ 36.95$ (3)225.10$ 233.20$ 241.60$ 250.30$ 259.30$ (4)225.10$ 233.20$ 241.60$ 250.30$ 259.30$ (5)(a)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (b)Per Room in excess of one (1) room 81.70$ 84.65$ 87.70$ 90.85$ 94.10$ (6)(a)311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (b)32.05$ 33.20$ 34.40$ 35.65$ 36.95$ (7)Per Laundry 512.45$ 530.90$ 550.00$ 569.80$ 590.30$ (8)Per Dry Cleaner 311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (9)(a)Per Laundromat,plus 311.05$ 322.25$ 333.85$ 345.85$ 358.30$ (b)Per Machine 81.70$ 84.65$ 87.70$ 90.85$ 94.10$ C . Industrial 2016 2017 2018 2019 2020 (1) Rate applied to metered water charge each quarter 56.22%55.73%55.25%54.78%54.30% (2) Per Industrial Unit 311.05$ 322.25$ 333.85$ 345.85$ 358.30$ Per Beverage Room, plus Per Seat in excess of 10 seats for each Beverage Where parcels are subject to Metered Water Charges as established for the subject parcel by Maple Ridge Water Service Bylaw No. 6002-2001 (as amended) Where parcels are subject to Flat Rate Charges as established for the subject parcel by Maple Ridge Water Service Bylaw No. 6002-2001 (as amended) Per Restaurant, plus Per Seat in excess of 10 seats for each Restaurant Per Unit (Hall, Theatre, Church, Store, Office, Shop, Barber Shop, Beauty Shop) Per Classroom in each School Per Bed in each Hospital Per Motel or Hotel, plus CITY OF MAPLE RIDGE BYLAW NO. 7214-2016 A Bylaw to further amend Maple Ridge Recycling Charges Bylaw No. 4655-1992 __________________________________________________________________________________ WHEREAS the Council has by bylaw imposed charges against the owners of real property to fund recycling programs and wishes to amend those charges for all uses; AND WHEREAS it is deemed expedient to further amend Maple Ridge Recycling Charges Bylaw No. 4655-1992; NOW THEREFORE, The Council of the City of Maple Ridge ENACTS AS FOLLOWS: 1.This Bylaw shall be cited for all purposes as “Maple Ridge Recycling Charges Amending Bylaw No. 7214-2016”. 2.That Schedule “B” of Maple Ridge Recycling Charges Bylaw No. 4655-1992, as amended, be deleted in its entirety and Schedule “B” attached hereto be substituted thereto. READ a first time the 23rd day of February, 2016. READ a second time the 23rd day of February, 2016. READ a third time the 23rd day of February, 2016. ADOPTED the day of , 2016. ____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER Attachment: Schedule “B” 904 7214-2016 City of Maple Ridge Maple Ridge Recycling Charges Bylaw No. 4655-1992 SCHEDULE “B” Recycling Charges (Annual Rates) Recycling Charge 2016 2017 2018 2019 2020 A. Single Family Residential (1)34.60$ 35.55$ 36.55$ 37.55$ 38.60$ B.Multi-Family Residential (1) 34.60$ 35.55$ 36.55$ 37.55$ 38.60$ (2) C. Industrial, Commercial, Institutional (1)34.60$ 35.55$ 36.55$ 37.55$ 38.60$ Curbside Collection Charge A. Single Family Residential (1)35.60$ 36.60$ 37.60$ 38.65$ 39.70$ B.Multi-Family Residential (1) 35.60$ 36.60$ 37.60$ 38.65$ 39.70$ (2)Where centralized collection is provided: Per Dwelling Unit 35.35$ 36.30$ 37.30$ 38.35$ 39.40$ Per Taxable Property Where individual curbside collection is provided or no collection is available: Per Taxable Property Where centralized collection is provided the Recycling Charge is included in the Curbside Collection Charge: Per Taxable Property Not Applicable Per Taxable Property Per Dwelling Unit Where individual curbside collection is provided: Per Dwelling Unit City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: 2016-006-AL FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Non-Farm Use Application 22270 128 Avenue (Golden Ears Cheesecrafters) EXECUTIVE SUMMARY: This application is to construct a separate single family dwelling on the subject property referred to above. The subject property is within the Agricultural Land Reserve and has been part of a dairy farm for several years. In 2010, the property owners commenced a value added operation, (cheese making and retailing). A compact mixed use structure has existed on the property since 2011. Currently, the mix of uses includes two dwelling units on the second storey, a cheese processing and storage facility, and retail space, which includes a commercial kitchen. The property is part of a family dairy farm. The retail and processing facilities were permitted under ALC policies 1 and 2, which conditionally designates farm product processing and on-site retail as farm uses. This application includes a proposal for a detached dwelling, which will be considered the principal dwelling unit on the subject property, should the application be successful. The existing two dwelling units will then be considered employee residential uses, (necessitating a site specific zoning bylaw text amendment). The Zoning Bylaw implications will be discussed further in this report. In accordance with Council Resolution (R/2014-397), Council has directed that all requests for accessory employee residential uses first be processed as a non-farm use application. This application also seeks Commission review and approval for the existing value added activities on the subject property. Based on the information within this report, the recommendation is for Council to forward this application to the Agricultural Land Commission. RECOMMENDATION: That Non-Farm Use Application 2016-006-AL for value added agriculture, and 2 accessory employee dwellings, be forwarded to the Agricultural Land Commission, in accordance with Council direction as outlined in the staff report dated March 7, 2016, and titled “Non-farm Use Report, 22270 128th Avenue. DISCUSSION: a)Background Context Applicant: Kerry Davison Owner: Barbara Davison & Kerry Davison Legal Description: Lot: 5, D.L.: 400, Plan: 69867 OCP : Existing: Agricultural Proposed: Agricultural 1101 - 2 - Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-3 (One Family Rural Residential) Surrounding Uses North: Use: Vacant Zone: RS-3 (One Family Rural Residential) Designation Agricultural South: Use: 8 properties, 7 Urban Residential, 1 Rural Residential Zone: 7 properties zoned RS-1b (One Family Urban Residential), 1 property zoned RS-3 (One Family Rural Residential) Designation: 7 properties designated Urban Residential, 1 property split designated Agricultural and Urban Residential East: Use: Vacant Zone: RS-3 One Family Rural Residential Designation: Agricultural West: Use: Farm Use Zone: RS-3 One Family Rural Residential Designation: Agricultural Existing Use of Property: Farm use Proposed Use of Property: Farm use b) Project Description: This proposal is to construct a detached house on a 4.86 hectare (12.0 acre) property that is within the Agricultural Land Reserve. If this application is successful, the existing 2 dwelling units within the existing building will be considered accessory employee residential uses. The general location for the principal dwelling is attached as Appendix C. The current application is part of a value added operation (cheese making and retail) that has been in place for a few years. The purpose of this request is to meet the housing needs of one of the farm operators who has since married and started a family. There are two dwelling units currently on the subject property within the existing mixed use building. One of these units is considered to be an accessory employee residence, while the other is considered as a principal dwelling unit. However, both of these units are small (80 square metres each) and no longer meet the needs of a growing family. If this application is successful, both of these existing dwelling units will be retained and considered as accessory farm help units. The diverse uses in this structure are identified through a covenant and through a previous development variance permit that was approved for the mixed use building. c) Planning Analysis: ALC Policy #9 provides an interpretation of Agricultural Land Commission Act for accessory farm help residential, as pasted below: Unless permitted by this Act, the regulations or the terms imposed in an order of the commission, - 3 - (a) a local government, or an authority, a board or another agency established by it or a person or an agency that enters into an agreement under the Local Services Act may not (ii) approve more than one residence on a parcel of land unless the additional residences are necessary for farm use. The Agricultural Land Commission gives considerable autonomy to local governments in determining whether there is sufficient agricultural activity to justify the need for an additional residential use. However, the Commission does stipulate that the need must be legitimate. One criteria is farm status through BC Assessment Authority. However, in many instances, especially for leased properties, having farm status does not necessarily justify having an extra dwelling. Commission Policy #9 states that if a local government has any question with regards to need, a non-farm use application is required. There are 2 Agricultural Land Commission policies for value added agriculture that are pertinent to this application. Commission Policy #1 interprets the Agricultural Land Commission Act for farm product processing, stating the following: The storage, packing, product preparation and processing of farm products are designated by the Regulation as farm uses, and as such, may not be prohibited by a local government bylaw, except a farm bylaw approved by the Minister of Agriculture, Food and Fisheries under Section 917 of the Local Government Act. This permitted farm activity is in addition to general farm uses permitted under the Act. The Regulation permits farm product processing and related activities on a farm in the ALR provided at least 50 % of the farm product is produced (i.e. grown or raised) on the farm on which the processing or related activity takes place. The farm may be comprised of one or several parcels of land owned or operated by a farmer as a farm business. Commission Policy #2 interprets the Agricultural Land Commission Act for farm product retail with the following: Farm retail sales are designated by the Regulation as a farm use, and as such, may not be prohibited by a local government bylaw, except a farm bylaw approved by the Minister of Agriculture, Food and Fisheries under Section 917 of the Local Government Act. This permitted farm activity is in addition to general farm uses permitted under the Act. The Regulation permits, as a farm use, farm retail sales on a farm in the ALR. If all products originate or are produced on the farm on which the sales are taking place there is no limitation for the retail sales area. If farm or non-farm products offered for sale originate elsewhere, there is a retail sales area limitation or threshold. In this case, where products not originating from the farm are also sold, at least 50% of the retail sales area must be used for the sale of farm product produced on that farm and the total retail sales area for all products, both farm and off-farm in origin, must not exceed 300 square meters. The farm may be comprised of one or several parcels of land owned or operated by a farmer as a farm business.The 50% area limitation is based on the area devoted to the retail sale of farm products produced on that farm. Wholesale sale of farm product is considered to be a farm activity within the meaning of the definition of ‘farm use’ in the Act and thus is not restricted by the Regulation. It should be noted that the applicant has developed this property in accordance with municipal regulations and has followed the appropriate process for required permits. However, although not overtly prohibited in the Commission policy for retail uses, the existing commercial kitchen that is - 4 - part of the facility has been called into question. For this reason, this application includes a request that this portion of the operation be reviewed and approved by the Commission Current Application. The agricultural operations on the property include hedging cedars as well as forage for the family dairy farm. The value added portion of the operation has a high profile within the community and is generally reviewed favorably. The operation appears to justify providing enough full-time employment to justify the accessory farm help dwellings. It is also understood that the commercial kitchen is used for product processing as part of the retail portion of the business. Based on these factors, this application is found to be supportable. Zoning Bylaw: If this application is successful, a principal dwelling will be constructed in accordance with the regulations of the RS-3 Zone. The two existing dwelling units will then be considered as accessory employee residential. A text amendment to the Zoning Bylaw will be required to permit a second dwelling for this purpose, as currently the bylaw sets limits of 1 employee dwelling use per property. For this purpose, a site specific text amendment is supportable. If the Commission approves the commercial kitchen, and recognizes the use as consistent with the farm operation, the use will be able to continue without a zoning bylaw amendment. If the use is approved as not consistent with farm use, a site specific text amendment may also be required for this food service use. In 2010, a development variance permit (VP/096/10) was approved in order to facilitate the mixed use building. The approved variances were:  To waive the required 15 metre separation between principal dwelling unit and agricultural building;  To waive the required 3 metre separation between principal dwelling unit and accessory employee residential unit;  To vary the height limit for an employee residential unit from 7.5 metres to 10.5 metres; and  To vary the height limit for an agricultural building from 9.5 metres to 10.5 metres. In order for this project to proceed, the applicant is required to provide a restrictive covenant noting that three of the proposed uses – processing, retail, and accessory employee residential – can only take place on the property while it is being actively farmed as determined by BC Assessment Authority information. Should the farm operation cease to exist, the existing structure would either have to be demolished or repurposed in compliance with the regulations of the Zoning Bylaw and the Agricultural Land Commission. Securities will be required to cover the cost of demolition should the farm use discontinue. d) Interdepartmental Implications: The subject property is within the floodplain and therefore subject to a Natural Features Development Permit. The site is served with water, and presumably this service could be extended to a new residential structure. The existing facility is served by sewer, but the new residence will need to be served by septic disposal. The Engineering Department confirms that septic disposal and related approvals would be required. - 5 - e) Intergovernmental Issues: Agricultural Land Commission. The subject property is under the jurisdiction of the Agricultural Land Commission, and Commission Policy #9 requires sufficient demonstration of need before an employee dwelling could be permitted for farm purposes. This application also seeks Commission review of the commercial kitchen component of the facility. Ministry of Agriculture. At the April 12, 2011 Council meeting, Council considered the findings of the Maple Ridge Agricultural Advisory Committee in their review of the Ministry of Agriculture document, titled “Bylaw Standard for Residential Uses in the Agricultural Land Reserve”. For Council’s consideration, the Agricultural Advisory Committee passed the following resolution on March 24, 2011: That within the Agricultural Land Reserve in the District of Maple Ridge, the following limits to residential development be considered:  A maximum house size of 7,000 square feet,  A maximum 0.2 hectare residential footprint,  A maximum footprint depth of 60 metres from the fronting road to the rear of the footprint. Council indicated their support for the Agricultural Advisory Committee findings by authorizing the Committee’s report to be circulated to the Ministry of Agriculture as feedback to the Bylaw Standard document. The Council resolution is as follows: That report titled “Ministry of Agriculture Bylaw Standard for Residential Uses in the Agricultural Land Reserve”, dated April 4, 2011 be forwarded to the Ministry of Agriculture for information. The Maple Ridge Zoning Bylaw, currently under review, will be incorporating these standards into the regulations for land that is within the Agricultural Land Reserve. It should be noted, however, that at present, the Maple Ridge Zoning Bylaw does not prevent extremely large houses or excessive front yard setbacks from being constructed within the Agricultural Land Reserve. These regulations are within the jurisdiction of the local government to create. The applicant has indicated their siting preference which is attached as Schedule C. If this application is forwarded to the Commission, the Commission will have the option of setting conditional approvals for the placement and size of the new structure. It should be noted that the compact design of the existing structure maximizes the available land base for farming. f) Alternatives: The recommendation is to forward this application to the Commission for their review. If this application for accessory employee residential is not successful, the applicant could alternatively choose to decommission one of the existing two units, thereby retaining one existing dwelling unit for accessory employee residential use, as this use was previously permitted. In this case, the applicant would then have the ability to construct a principal dwelling with secondary suite as a detached structure. If the Commission denies the commercial kitchen, the applicant may be faced with having to decommission the space. As it stands, the retail use and the processing portion of the facility comply with Commission regulations for farm products. - 6 - CONCLUSION: This application proposes to construct a principal dwelling unit and retain the existing dwelling units for accessory farm help. The application is being made In accordance with Council resolution R/2014-397, which directs that requests for accessory farm help dwellings first be processed as a non-farm use application. In addition, this application seeks Agricultural Land Commission affirmation of the existing facility, and most particularly for its commercial kitchen. It is generally felt that this facility is an asset to the community and is supportable. The recommendation therefore is to forward the application to the Agricultural Land Commission for their review. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall MA, MCIP, RPP Planner 2 “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Photo Appendix C – Applicant’s Preferred Siting for New Residential Structure DATE: Jan 22, 2016 FILE: 2016-006-AL BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 22270 128 AVENUELegend Stream Ditch Centreline Edge of River Edge of Marsh Indefinite Creek River Centreline Lake or Reservoir Marsh River Major Rivers & Lakes APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Jan 22, 2016 FILE: 2016-006-AL BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 22270 128 AVENUE Aerial Imagery from the Spring of 2011 APPENDIX B Preferred locaƟon of detached dwelling APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: 2015-327-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7196-2015 21710 and 21728 Lougheed Highway EXECUTIVE SUMMARY: An application has been received to rezone the subject properties, located at 21710 and 21728 Lougheed Highway, from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a commercial development comprised of a two-storey Gold’s Gym, as well as two smaller commercial buildings with the potential for a drive-through restaurant and second floor apartment units. This development proposal is in compliance with the Official Community Plan (OCP). To proceed further with this application additional information is required as outlined below. Pursuant to Council’s resolution, this application is not subject to the Community Amenity Contribution Program. If the second storey apartments proposed are not rental units secured through a Housing Agreement, a Community Amenity Contribution per unit charge would apply as they are located outside of the Town Centre. RECOMMENDATIONS: That Zone Amending Bylaw No. 7196-2015 be given first reading; and That the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879–1999. DISCUSSION: a)Background Context: Applicant: Joseph Park Architecture Owner: Norman and Maureen Owen Legal Description: Lots 1 and 2, District Lot 247, Group 1, New Westminster District Plan 6664 OCP: Existing: Commercial Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: C-2 (Community Commercial) 1102 - 2 - Surrounding Uses: North: Use: Hotel Zone: CS-1 (Service Commercial) Designation: Commercial South: Use: Single Family Residential, Two Family Residential Zone: RS-1 (One Family Urban Residential), RT-1 (Two Family Residential) Designation: Urban Residential East: Use: Church Zone: P-4 (Place of Worship Institutional) Designation: Institutional West: Use: Mobile Home Park Zone: CS-3 (Recreation Commercial) Designation: Commercial and Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Commercial Site Area: 0.81 ha (2 acres) Access: Lougheed Highway Servicing requirement: Urban Standard b) Site Characteristics: A single family home is currently located on each of the subject properties, located at 21710 and 21728 Lougheed Highway (see Appendix A and B). The properties are treed around the perimeter and in the southern third of the properties. Both properties are flat, with narrow frontages on Lougheed Highway and significant lot depths of approximately 129 metres (425 ft). c) Project Description: The applicant proposes to rezone the subject properties to permit a commercial development. The development proposal is comprised of three buildings on the site, the largest building is anticipated to be Gold’s Gym. Two additional smaller commercial buildings are also proposed, which may contain second floor apartment units and a drive-through restaurant use. Access in and out of the development will be from Lougheed Highway (see Appendix D). At this time, the current application has been assessed to determine its compliance with the OCP and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The subject properties are designated Commercial in the OCP and fall within the General Commercial category, due to their location along Lougheed Highway within the Urban Area Boundary and outside of the Town Centre. The objective of the General Commercial category as stated in the OCP is to “respond to emerging market trends and shopping preferences and to permit greater - 3 - flexibility in the range of commercial uses”. The C-2 (Community Commercial) zone aligns with the General Commercial category. On September 30, 2014 Council endorsed the Housing Action Plan. This plan contains a number of action items to protect existing and create new rental housing stock in the City. One key component is to create new rental units above commercial developments. Currently, this practice is being negotiated on an individual basis during the development process. This project is of a suitable scale and a desirable location to incorporate apartments. Provision of apartments in this part of the community would help to achieve a better mix of housing types, can utilize available school capacity, and increase density on along a major corridor without detracting from the expected commercial potential. Apartments being proposed on the site would not only assist in implementing the future Housing Action Plan, but would also achieve the following OCP policies: Policy 3-31 Maple Ridge supports the provision of rental accommodation and encourages the construction of rental units that vary in size and number of bedrooms. Maple Ridge may also limit the demolition or strata conversion of existing rental units, unless District-wide vacancy rates are within a healthy range as defined by the Canada Mortgage and Housing Corporation. Policy 3-32 Maple Ridge supports the provision of affordable, rental and special needs housing throughout the District. Where appropriate, the provision of affordable, rental, and special needs housing will be a component of area plans. Policy 3-33 Maple Ridge will encourage housing that incorporates “age-in-place” concepts and seniors housing designed to accommodate special needs. To this end, staff has sought the inclusion of rental units on the second floor of proposed Building B in the current proposal. This would align with other developments granted third reading by Council where all or a portion of the proposed units would be secured though a Housing Agreement for rental and adaptive units under SAFER housing Standards. The applicant has expressed an interest in providing apartment units in Building B, with the potential to provide up to three storeys above ground floor commercial with underground parking. Such a proposal would require the approval of a building height variance above 7.5 metres (25 ft) and this would possibly impact neighbouri ng single family residential lots to the south. If this option is developed further, the commitment on the division of rental and market units would need to be negotiated with the developer, subject to the outcome of first reading and further feasibility studies. Zoning Bylaw: The current application proposes to rezone the subject properties from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a commercial development (see Appendix C). Any variations from the requirements of the proposed zone will require a Development Variance Permit application. The applicant has indicated that they are seeking a building height of approximately 13 metres for the Gold’s Gym building, to reflect the business needs and corpora te building design. The applicant has sited this over-height building along the eastern property line, to avoid interface issues with the single family lots to the south. - 4 - The zoning requirements for the C-2 (Community Commercial) zone allow a two storey height building provided that the second storey does not exceed 50% of the ground floor area. In recent commercial projects on 203 Street, 240 Street and 112 Avenue, and Dogwood Avenue, the Planning Department has supported a site specific variance to permit a full second storey provided that the developer creates rental housing units above the commercial units and entered into a Housing Agreement, protecting the apartments as rental units in perpetuity. A draft Zoning Bylaw is in process, and one of the proposed zoning changes is to permit a full second storey in the C-2 (Community Commercial) zone. Should this application be approved prior to the new Zoning Bylaw, a variance will be required to permit a second floor that exceeds 50% of the ground floor for the proposed two larger buildings on the site. In the event that the draft Zoning Bylaw is adopted with the proposed changes to the C-2 (Community Commercial) zone in advance of this rezoning application, a variance permit for the second storey would not be required. Staff have had preliminary discussions with the applicant on the provision of rental housing in proposed Building B; however, at this stage in the rezoning process, the developer is hesistant to conduct extensive feasibility studies prior to first reading. Additionally, in the absence of a Council policy regarding the provision of rental housing through re-development, discussions regarding this type of use have been based on a case-by-case basis through discussions with developers. Further discussions during the detailed design stage between staff and the applicant will finalize the opportunity for rental housing provision with this project, as well as the supportable variances and zone amendments needed to realize the development. Development Permits: Pursuant to Section 8.5 of the OCP, a Commercial Development Permit application is required to address the current proposal’s compatibility with adjacent development, and to enhance the unique character of the community in accordance with the following key development permit guidelines: 1. Avoid conflicts with adjacent uses through sound attenuation, appropriate lighting, landscaping, traffic calming and the transition of building massing to fit with adjacent development; 2. Encourage a pedestrian scale through providing outdoor amenities, minimizing the visual impact of parking areas, creating landmarks and visual interest along street fronts; 3. Promote sustainable development with multimodal transportation circulation, and low impact building design; 4. Respect the need for private areas in mixed use development and adjacent residential areas; and 5. The form and treatment of new buildings should reflect the desired character and pattern of development in the area by incorporating appropriate architectural styles, features, materials, proportions and building articulation. Important design considerations for this development include the interface between the proposed commercial building and adjacent single family homes, prioritizing the pedestrian in building siting and parking lot considerations, and using high quality building materials and design elements to create an attractive building façade. - 5 - Advisory Design Panel: A Commercial Development Permit is required and must be reviewed by the Advisory Design Panel prior to second reading. Development Information Meeting: A Development Information Meeting is not required for this application, as an OCP amendment is not required, and the accessory apartment dwelling unit count is not anticipated to exceed 25 dwelling units. Should the proposed dwelling unit count exceed 25 when the site design is finalized after first reading, then a Development Information Meeting will be required prior to second reading. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Licenses, Permits, and Bylaws; d) Fire Department; and e) Ministry of Transportation and Infrastructure (MoTI). The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. This evaluation will take place between first and second reading. f) Traffic Impact: As the subject properties are fronting Lougheed Highway, and under the jurisdiction of the Ministry of Transportation and Infrastructure, review and approval of the proposed development is a requirement of the rezoning application. A referral will be sent to the Ministry of Transportation and Infrastructure following first reading and any conditions or servicing design requirements must be considered and accommodated prior to final approval. g) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. A complete Rezoning Application (Schedule C); 2. A Commercial Development Permit (Schedule D); and 3. A Development Variance Permit (Schedule E). The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. Also, information is required to establish a suitable stormwater management strategy, potential for tree retention, provision of public art, rental/adaptive housing and access meeting for MoTI requirements. - 6 - h) Alternatives: Council could elect not to support this application in its current form and insist that rental apartments be provided above the ground floor commercial units. This position would align with recently completed commercial developments on 203 Street, 240 Street and 112 Avenue, and Dogwood Avenue, as well as Town Centre Area projects. It is noted that preliminary discussions with the applicant have included the potential to build up to three storeys of apartments above proposed building B, with a mix of rental and market units. The scope of the residential component in a commercial development outside of the Town Centre would be significantly larger than similar precedents in the community. The proposed C-2 (Community Commercial) zone currently permits a 1.5 storey building (maximum height of 7.5 m/25 ft), and a variance for additional storeys would require a variance permit. CONCLUSION: The subject application is for a three building service commercial development, with Gold’s Gym as the anchor tenant. There is potential for rental housing to be integrated into this proposal. The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E. C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7196-2015 Appendix D – Preliminary Site Plan DATE: Oct 27, 2015 2015-327-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY 216´ Scale: 1:2,500 21710/21728 Lougheed Hwy 2011 Image Legend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: Oct 27, 2015 2015-327-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY 216´ Scale: 1:2,500 21710/21728 Lougheed Hwy 2011 Image Aerial Imagery from the Spring of 2011 Legend Stream Ditch Centreline Indefinite Creek River Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7196-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7196-2015." 2.Those parcel or tract of land and premises known and described as: Lot 1 District Lot 247 Group 1 New Westminster District Plan 6664 Lot 2 District Lot 247 Group 1 New Westminster District Plan 6664 and outlined in heavy black line on Map No. 1653 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to C-2 (Community Commercial). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 11653 11742 21640216372164621668216842169521736217592177411670217851175021800 2179511737 11748 11728 1175421807 11685 11666 11722 11858 21621216852171021756217352176911741 11712 218062181811723 11731 11875 11882 216492167421701217112173021723217452175911729 217952180511683 11709 11690 11772 11861 216552169821784217712180011829 11691 11708 218412184811677 11691 11718/20 2166721710217282175521768217642177111753 11738 1176221787 218012183011863 11873 1174721842 1176221810 11703 11652/54 11748 21626216502167721674216922171621715/1921732217442174611696 1172621796 11851 11699 21808218142180311662 11663 1188511881 11680 11754 11868 216262162311714/16 216622167521720217132172121733217312174721742217502177311713 11706 11841 11717 11767 11721 11720 11738 11688 21656216652169421699217312170721741217682177811707 21783218082182111757 11702218 ST.CARR ST.117 AVE.117 AVE. HOWISON AVE.218 ST.117 AVE. LOUGHEED HWY. DOVER RD. DE1/2 238 "B" 226 228 229 79 276 234 89 186 P 3331113 8 B B Rem 3 P 64655 "A" D 221 220 1 74 80 77 85 3 232 87 241 1 236 237 2 EP 1025118P 1720514 7 C 6 5 2 *LMP 34333 P 87322159 LMP 22030 225 70 2 LP 77304 217 P 32510 278 233 A P 8409 123 118 149 4 7 125 126 P 38052N 50' of 3 5 163 164 P 7433B P 11112 224 P 32510P 32510 219 76 83 P 35974 2 235 242 185 17 122 15P 1238611 9 119 7P 76203 P 13429 158 324 P 13429 W1/2 P 11112 223 6 P 8950 218 84 2 P 6664 192 279P 38855244 213 P 15184 187 Rem 121 P 13839P 131616 A 124 P 32876 1 LP 59245 2 P 792066 160 161 Rem 73 227 P 61812 230 231 216 88 277 275 90 211 P 12386150 2 3 P 13839P 13161*PP067P 13161 151 LMP 12706 LMP 12706 162 P 32876 P 79206 (P 84920) P 1007 222 NWS 18481 81 P 36099 82 P 32510 78 P 35428214 243 *PP066 240 189 C P 13876P 4451812 10 124 5 148 LMS 3673 3 P 30039 P 5046 P 36904 2 *C Rem 71 P 7795575 P 6664 319 P 32510 *PP075 P 12044 B 188 P 35974B 210 16 P 17205 120 1 3 4 EP 75514 43175 EP 36356 EP 77957P 56604RP 30988 43175 52239EP 77956BCP49047BCP48915 RP 76202 BCP EP 36421 RP 84920 RP 74552 BCPBCP LOUGHEED HWY.216 ST.SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) C-2 (Community Commercial) 7196-20151653 A1Preliminary Site PlanYYJP-OCT 23,2012Project NumberChecked:Drawn:Checked:Designed:REVISIONSDate Remarks#ISSUEDIssued forDatejp@jpai.ca Direct 604-771-5695Telephone 604-917-0154Facsimilie 604-565-0234www.jpai.ca#207-508 Clarke RoadCoquitlam BC Canada V3J 3X2CONSULTANTTHIS DRAWING MUST NOT BE SCALED. THE GENERAL CONTRACTOR SHALL VERIFYALL DIMENSIONS AND LEVELS PRIOR TO COMMENCEMENT OF WORK. ALL ERRORSAND OMISSIONS SHALL BE REPORTED IMMEDIATELY TO THE ARCHITECT. COPYRIGHTRESERVED. THIS PLAN AND DESIGN ARE AT ALL TIMES REMAIN THE EXCLUSIVEPROPERTY OF JOSEPH PARK ARCHITECTURE AND MAY NOT BE USED ORREPRODUCED WITHOUT PRIOR WRITTEN CONSENT.PROJECT TITLEDISCLAIMER:THIS DRAWING IS PREPARED BY JOSEPH PARK ARCHITECTURE FOR THE ACCOUNT OFGG PO CO PROPERTIES LTD. PARTNERSHIP, THE CLIENT. ANY USE WHICH A THIRDPARTY MAKES OF THIS DRAWING, OR ANY RELIANCE ON OR DECISIONS TO BE MADEON IT, ARE RESPONSIBILITY OF SUCH THIRD PARTIES. JOSEPH PARK ARCHITECTUREACCEPTS NO RESPONSIBILITY FOR DAMAGES, IF ANY SUFFERED BY ANY THIRD PARTYAS A RESULT OF DECISIONS MADE OR ACTIONS BASED ON THIS DRAWINGS. THISDRAWING IS ISSUED BY JOSEPH PARK ARCHITECTURE FOR BUILDING PERMITAPPLICATION ONLY. THIS IS NOT ISSUED FOR CONSTRUCTION. FOR ANY USE BYCONTRACTORS INCLUDING GG PO CO PROPERTIES LTD. PARTNERSHIP, OR ANYRELIANCE ON OR DECISIONS TO BE MADE ON IT FOR CONSTRUCTION, ARERESPONSIBILITY OF SUCH PARTIES. JOSEPH PARK ARCHITECTURE ACCEPTS NORESPONSIBILITY FOR DAMAGES, IF ANY SUFFERED BY ANY PARTY AS A RESULT OFDECISIONS MADE OR ACTIONS BASED ON THIS DRAWINGS FOR CONSTRUCTION.21710, 21728 Lougheed Hwy.Gold's Gym Commercial Development10 --OCT 09, 2015 SCHEME 1- ISSUED FOR CLIENT'S REVIEWOCT 25, 2015 ISSUED FOR RZ APPLICATION-1ST READING ONLYOCT 19, 2015 REVISED AS PER CLIENT'S COMMENTSOCT 25, 2015 REVISED AS PER CLIENT'S COMMENTSDEC 20, 2015 SCHEME 2- ISSUED FOR CLIENT'S REVIEWDEC 30, 2015 SCHEME 3- ISSUED FOR CLIENT'S REVIEWJAN 11, 2016 SCHEME 4- ISSUED FOR CLIENT'S REVIEWJAN 19, 2016 SCHEME 5- ISSUED FOR CLIENT'S REVIEWJAN 25, 2016 ISSUED FOR RZ APPLICATION-1ST READING ONLYAPPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: 2016-009-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7220-2016 23729 Dewdney Trunk Road EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit future construction of approximately 41 townhouse units. This application is in compliance with the Official Community Plan (OCP). To proceed further with this application additional information is required as outlined below. Pursuant to Council resolution, this application is subject to the Community Amenity Contribution Program. RECOMMENDATIONS: That Zone Amending Bylaw No. 7220-2016 be given first reading; and That the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879–1999. DISCUSSION: a)Background Context: Applicant: Focus Architecture Inc. Owner: Chang Long Jay and Mee Yuen Jay Legal Description: Parcel “2” (J43410E) of Parcel “A” (Explanatory Plan 1734) of the South East Quarter Section 21 Township 12 Except Firstly: Parcel “One” (Explanatory Plan 17000); Secondly: Part Subdivided by Plan LMP36965; New Westminster District OCP: Existing: Urban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RM-1 (Townhouse Residential) 1103 - 2 - Surrounding Uses: North: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential South: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential), CD-1-93 (Amenity Residential District) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Urban Residential West: Use: Single Family Residential, Multi-Family Residential Zone: R-3 (Special Amenity Residential District), RM-1 (Townhouse Residential) Designation: Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Multi-Family Residential Site Area: 1.0 ha (2.5 acres) Access: 237 Street Servicing requirement: Urban Standard b) Site Characteristics: The subject property is located at the corner of 237 Street and Dewdney Trunk Road. An existing home and accessory buildings are currently located on the property. The subject property is flat with no watercourses. Existing stands of trees are located in the eastern and southern portions of the property. c) Project Description: The applicant proposes to rezone the subject property from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit approximately 41 townhouse units. The entrance to the development is via 237 Street; however, dedication of a rear lane will be achieved to complete 120A Lane between 237 Street and 238 Street in the future when the remaining lots in this block are re- developed. All of the units are proposed to have double car garages and three bedrooms. The proposed unit size ranges from 126 m2 to 139 m2 (1,355 ft2 – 1,492 ft2). At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. - 3 - d) Planning Analysis: Official Community Plan: The subject property is located within the Urban Area Boundary and is designated Urban Residential in the OCP. The subject property fronts Dewdney Trunk Road, which is identified as a Major Corridor in Figure 4, Appendix E of the OCP. There are a range of development options that comply with Major Corridor Residential Infill policies subject to neighbourhood compatibility and context. Major Corridor residential infill options are described in Policy 3-20, as follows: 3 - 20 Major Corridor Residential Infill developments must be designed to be compatible with the surrounding neighbourhood and will be evaluated against the following criteria: a) building forms such as single detached dwellings, duplexes, triplexes, fourplexes, townhouses, apartments, and small lot intensive residential developments subject to Policy 3-21; b) a maximum height of two and one-half storeys with an emphasis on ground oriented units for all developments except for apartments; c) a maximum height of four storeys for apartments; and d) adherence to Development Permit Guidelines for multi-family and intensive residential developments as outlined in Chapter 8 of the Official Community Plan. Compatibility criteria for residential infill are further detailed in Policy 3-21 which states: 3 - 21 All Neighbourhood and Major Corridor Residential infill developments will respect and reinforce the physical patterns and characteristics of established neighbourhoods, with particular attention to: a) the ability of the existing infrastructure to support the new development; b) the compatibility of the site design, setbacks, and lot configuration with the existing pattern of development in the area; c) the compatibility between building massing and the type of dwelling units in the proposed development and the surrounding residential properties;… The proposed RM-1 (Townhouse Residential) zone is in compliance with the Urban Residential land use designation. Neighbourhood compatibility considerations include similar height and massing to existing single family homes. Construction of 120A Lane along the north property line will ensure an additional setback distance between then existing single family homes and the new proposed townhouses. Zoning Bylaw: The current application proposes to rezone the subject property, located at 23729 Dewdney Trunk Road, from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit approximately 41 townhouse units. The minimum lot size for the current RS-3 (One Family Rural Residential) zone is 8,000 m2, and the minimum lot size for the proposed RM-1 (Townhouse Residential) zone is 557 m2. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Based on the preliminary site plan, an exterior side yard setback reduction will be sought by the applicant for the Dewdney Trunk Road frontage. - 4 - Development Permits: Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Advisory Design Panel: A Multi-Family Development Permit is required and must be reviewed by the Advisory Design Panel prior to second reading. Development Information Meeting: A Development Information Meeting is required for this application, as more than 25 units are proposed. Prior to second reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks Department; f) School District; and g) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. This evaluation will take place between first and second reading. f) Early and Ongoing Consultation: In respect of Section 475 of the Local Government Act for consultation during an OCP amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. A complete Rezoning Application (Schedule C); 2. A Multi-Family Residential Development Permit Application (Schedule D); 3. A Development Variance Permit (Schedule E); - 5 - The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The subject application is to permit approximately 41 townhouse units and the provision of a 120A Lane connection in the RM-1 (Townhouse Residential) zone. The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7220-2016 Appendix D – Proposed Site Plan DATE: Jan 22, 2016 FILE: 2016-009-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,000 23729 DEWDNEY TRUNK ROAD Legend Stream Ditch Centreline Indefinite Creek APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Jan 22, 2016 FILE: 2016-009-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,000 23729 DEWDNEY TRUNK ROAD Aerial Imagery from the Spring of 2011 APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7220-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7220-2016." 2.That parcel or tract of land and premises known and described as: Parcel “2” of Parcel “A” (Explanatory Plan 1734) of the South East Quarter Section 21 Township 12 EXCEPT: FIRSTLY: Parcel “One” (Explanatory Plan 17000); SECONDLY: Part subdivided by Plan LMP 36965; New Westminster District and outlined in heavy black line on Map No. 1662 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 236382364311987 1194223700 2371611979 11908 11926 11932 23730237552377012 0 9 0 237802378812070120 782381811971 11917 11960 11970 238892362311941 11965 11954 11915 11949 237601 2 0 9 4 23780 11931 238232383011959 238252362823652236822367523679236832369411917 11953 11918 11930 11931 11937 1199123730 2372912087 2374512 0 8 0 2376012071 1192112083 1208212074 23807236671192923697 2370811978 12 0 7 3 1192023735 23770 12079 11915 11900238102381511918 2380812111 1193023622236312366311977 11988 11967 2375023765237952377512055 23612236392370211966 11909 2375011914 11938 1190711908 11949 12005 23822119402361923627236352365923671236982371023720237401209812075 12057 11904 1192823820 11983 119952384023831 11927 12073 119502361623655236872369112099 12102 2371211923 11943 11957 237402 3 7 4 5 237912379423831238002383811911 119392385012069 12077 12085 11980 237A ST.237A ST.237 ST.237 ST.119B AVE.238A ST.DEWDNEY TRUNK RD.238B ST.120B AVE.238B ST.237A ST.238A ST.238B ST.238 ST.LANE 12 0B AVE. 120A LANE 237 ST.119B AVE. P 20770 SL4 10 LMS 988 13 1/2 Rem LMP 25296 18 4 6 21 11 10 14 18 21 28 *LMP10227EP 1700012 11 9 10 27 LMP 30403 5 12 3 LMP 27307 48 5 7 LMP 9544 (EPS 1766)P 103612 BCP 97 13 LMP 252967 5 7 10 LMP 252961 4 19 14 20 P 765363 45 BCS 1441 SL3 BCP 17476 6 5 12 LMP 2529620 20 19 LMP 2529614 11 9 3 4 5 P 72572 P 72572 16 13 23 LMP 30403 LMP 30403 P 7653614 15 B 24 4 9 46 BCP 97 13 P 20770A of 7 14 of 22 18 8 6 1 Rem Pcl. 2 of Pcl. A 15 P 7257226 9 25 1 10 25 7 LMP 304035 4 BCP 6847 80.7' 15 12 16 2 P 72572P 7257216 20 30 27 15 16 P 85134P 85134 Rem 115903 23 9 11 3 19 2 3 9 PARK 2 8 15 17 2 3 LMP 3985 1P 581215 19 17 14 21 17 8 12 4 P 8513417 6 20 26 1 2 4 4 SL6 8 5 6 Rem 16 17 19 21 2 7 5 7 PcL 110 LMP 3040311 18 EP P 7653616 13 47 CPSL5 Rem 3 11 Pcl. W E 3 13 L M P 3 9 8 5 1 EP 1734 29 6 17 22 8 LMP 39851P 8513424 13 BCP 21769 22 2 BCS 3574 18 LMP 3166 LMP 30404BCP 49651BCP 49654 RW 72574LMP 4233 LMP 30401EP 76537BCP 17477LMP 9545LMP 25297LMP 9545 RW 72574LMP 39850 LMP 3164 BCP 49651LMP 4613 RW 28408 RP 86679BCP 9714LMP 9545 LMP 25297BCP 19100 RP 8312 LMP 6385LMP 3333 LMP 8074 RW 72573LMP 9546 BCP 21770 EP 76228LMP 30401 LMP 787 BCP 21771RP 57263 BCP 19841 LMP 27920 B.C. TELEPHONE CO. LMP 16374 RW 72573 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) RM-1 (Townhouse Residential) 7220-20161662 Urban Area Boundary Urban Area Boundary APPENDIX D - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: 2011-137-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Second Reading Zone Amending Bylaw No. 7169-2015 12257 227 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 12257 227 Street, from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District), to permit a future subdivision of approximately 3 lots. Council granted first reading to Zone Amending Bylaw No. 7169- 2015 on October 13, 2015. This application is in compliance with the Official Community Plan. Pursuant to Council Resolution, this application is exempt from the Community Amenity Charge due to its location in the Town Centre. RECOMMENDATIONS: 1)That Zone Amending Bylaw No. 7169-2015 be given second reading, and be forwarded to Public Hearing; 2)That the following terms and conditions be met prior to final reading: i)Road dedication on 227 Street as required; ii)Registration of a Restrictive Covenant for Stormwater Management; iii)Removal of existing buildings; and iv)In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. DISCUSSION: 1)Background Context: Applicant: Vijay Mehta Owner: Vijay Mehta Legal Description: Lot 224, Section 20, Township 12, NWD Plan 42134 1104 - 2 - OCP: Existing: Single-Family Residential Proposed: Single-Family Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: R-3 (Special Amenity Residential District) Surrounding Uses: North: Use: Single Family Dwelling Zone: RS-1 (One Family Urban Residential) Designation: Single Family Residential South: Use: Single Family Dwelling Zone: RS-1 (One Family Urban Residential) Designation: Single Family Residential East: Use: Single Family Dwelling Zone: RS-1 (One Family Urban Residential) Designation: Ground-Oriented Multi-Family West: Use: Single Family Dwelling Zone: RS-1 (One Family Urban Residential) Designation: Single Family Residential Existing Use of Property: Single Family Dwelling Proposed Use of Property: Single Family Dwelling Site Area: 947 m² (10,193 ft²) Access: 122 Avenue and 227 Street Servicing requirement: Full Urban Servicing Companion Applications: 2011-137-SD/DP/VP 2) Project Description: The subject property is within the Town Centre area, is relatively flat, and is bounded by single family residential properties to the north, west, east and south (see Appendices A and B). 3) Planning Analysis: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) (see Appendix C), to permit future subdivision into three single family lots (see Appendix D). A new lane will be dedicated to access the lots from the rear. i) Official Community Plan: The subject property is designated as Single Family Residential in the North View Precinct of the Town Centre Area Plan, which provides options for increasing density and choice of housing form, while retaining the single family character in these established neighbourhood blocks. The R-3 (Special Amenity Residential District) zone is compatible with the Zoning Matrix for the Single Family Residential designation within the Town Centre Area Plan in the Official Community Plan (OCP). - 3 - ii) Zoning Bylaw: The current application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into 3 single family lots. The minimum lot width and length for the R-3 (Special Amenity Resdiential District) zone is 7.9 metres (25.9 ft.) and 27 metres (88.6 ft.), respectively, for a lot accessed via a rear lane. The proposed lots satisfy these requirements, as well as the minimum lot area of 213 m² (2,293 ft²). iii) Off-Street Parking And Loading Bylaw: The Off-Street Parking and Loading Bylaw No. 4350-1990 requires two off-street parking spaces per dwelling unit, which are provided through detached double-car garages for lots 1 and 2, and a detached single-car garage and concrete parking pad for lot 3. iv) Proposed Variances: A Development Variance Permit will be required to vary the Subdivision and Development Servicing Bylaw No. 4800-1993, to reduce the road allowances along 227 Street, 122 Avenue, and the proposed lane. Additional variances will be required to the Zoning Bylaw No. 3510-1985 to reduce the minimum visual clearance at intersections from 7.5 metres (24.6 ft.) to 6 metres (19.7 ft.) and the minimum distance for a driveway from an intersection from 7.5 metres (24.6 ft.) to 6 metres (19.7 ft.). The requested variances will be the subject of a future report to Council. v) Development Permits: The subject property is located in the Town Centre Area Plan, which states that small lot Single- Family development in the Town Centre is subject to the Intensive Residential Development Permit Area Guidelines of the OCP. Pursuant to Section 8.8 of the OCP, an Intensive Residential Development Permit application is required to ensure the current proposal provides emphasis on high standards in aesthetics and quality of the built environment, while protecting important qualities of the natural environment. The form and character of the single family homes will be the subject of a future report to Council. vi) Development Information Meeting: A Development Information Meeting was not required as there are fewer than 25 lots being created and an OCP amendment is not required. vii) Parkland Requirement: As there are not more than two additional lots proposed to be created, the developer is not required to comply with the park dedication requirements of Section 510 of the Local Government Act prior to subdivision approval. - 4 - 4)Interdepartmental Implications: i)Engineering Department: The Engineering Department has reviewed the proposed development and has determined that all required services exist; therefore, a Rezoning Servicing Agreement is not required. Aside from the road dedication required along 227 Street, all servicing upgrades will be provided at the Subdivision stage, through a Subdivision Servicing Agreement. CONCLUSION: It is recommended that second reading be given to Zone Amending Bylaw No. 7169-2015, and that application 2011-137-RZ be forwarded to Public Hearing. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT, MA Planner 1 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7169-2015 Appendix D – Site Plan Appendix E – Building Elevation Plans Appendix F – Landscape Plan DATE: Sep 16, 20152011-137-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY 227 St´ Scale: 1:2,000 12257-227 St2011 Image Legend Canal Edge Ditch Centreline Edge of River Edge of Marsh Edge of Flooded Area Indefinite Creek River Centreline Canal Marsh River Major Rivers & Lakes APPENDIX A DATE: Sep 16, 2015 2011-137-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY 227 StCity of Maple Ridge´ Scale: 1:2,000 12257-227 St 2011 Image Legend Canal Edge Ditch Centreline Edge of River Edge of Marsh Edge of Flooded Area Indefinite Creek River Centreline Canal Marsh River Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7169-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510-1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510-1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7169-2015." 2.That parcel or tract of land and premises known and described as: Lot 224 Section 20 Township 12 New Westminster District Plan 42134 and outlined in heavy black line on Map No. 1644 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-3 (Special Amenity Residential District). 3.Maple Ridge Zoning Bylaw No. 3510-1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 13th day of October, 2015. READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 225972262022610226172264212187 12308 12271 22612226342265212263 12214 12230 12284 12311 12203 12253 227302260812250 1226022641 2266612192 12208 2270412193 1229022596 22587122702264212221 12302 225922260712195 12257 12264 12231 12218 1224022587 22582225802258922622226192263112211 12219 12281 12244 12261 12321 12243 12194 12208 12228225692260912239 12293 12311 12272 12298 1231622702 12275 2257022579225772259022611226322266312254 12297 12314 12216 12222 12230 245 7 246 227 3 P 19921P 7236591 130 254 229 19 20 P 21417223 131 P 56893P 39649122 P 42134 251 2 A P 29696 B P 28939P 2555589 123 P 42134 16 231 260 230 252 248 4 3 P 42134224 66 1 2 90 P 44381198 12187 P 42134 228 3 4 BCP 12842 4 197P 284972 221 84 PARK P 42134 261 247 5 18 2 Rem. A 226 225Rem. 127 219P 40438 1 330 2 1 P 21837265 86 P 25555232 P 19358 P 7219 2 1 P 14396P 3991888 259 P 19358 253 6 17 250 249 21 RP 84324 218 331 P 70504220 264 P 2857985 RW 41758 EP 4 4 3 8 9 HINCH CRES. 123 AVE. 122 AVE.227 ST.122 AVE.FLETCHER ST.´ SCALE 1:1,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) R-3 (Special Amenity Residential District) 7169-20151644 37.1FG 37.036.56FG 36.5636.56FG 36.5736.58FG 36.5836.70FG 36.8536.80FG 36.8536.50FG 36.5536.44FG 36.5736.52FG 36.5836.90FG 36.9037.41FG 37.4136.85FG 37.336.95FG 36.9536.55FG 36.5837.11FG 37.116.0027.06122nd Avenue6.0030.078.508.508.89LOT 38.508.508.89PROPOSED PLROPERTY LINESIDE YARDSET BACKSIDE YARDSET BACKSIDE YARDSET BACKSIDE YARDSET BACKFRONT YARDSET BACKTO FOUNDATIONTO FNDSIDE YARDSET BACK6m FROM INTERSECTION2818 sq. ft.216.80 sq. m.2748.58 sq. ft.255.44 sq. m.LOT 22748.58 sq. ft.255.44 sq. m.LOT 1TO ROOFTO FOUNDATIONTO FACE OF POSTPATHBETWEEN STRUCTURESTO FND30.06PATHTO FNDTO FACE OF POSTTO FACE OF POSTLINE OF ALLOWABLEEAVE ENCROACHMENTLINE OF ALLOWABLEEAVE ENCROACHMENTINTO REAR YARDBETWEEN STRUCTURESBUILDING DEPTHLINE OF ALLOWABLEEAVE ENCROACHMENTINTO SIDE YARDLINE OF ALLOWABLEEAVE ENCROACHMENTINTO FRONT YARDSIDE YARDSET BACKSIDE YARDSET BACKSIDE YARDSET BACKSIDE YARDSET BACKBUILDING WIDTHSIDE YARDSET BACKTO FNDFRONT YARDSET BACKFRONT YARDSET BACKTO FOUNDATIONTO FOUNDATIONTO FACE OF POSTBETWEEN STRUCTURESBUILDING WIDTHBUILDING WIDTHBUILDING DEPTHBUILDING DEPTHBUILDING DEPTHBUILDING DEPTHTO FND30.06LINE OF ALLOWABLEEAVE ENCROACHMENTINTO SIDE YARD127th StreetLANEProposed Lot 1:R-3 MINIMUM BUILDING ENVELOPE 5X0R-3 MINIMUM LOT AREA 213 SQ.MACTUAL LOT AREA: 255.44 SQ.MMAXIMUM FLOOR AREA: .7 = 178.81 SQ.M 1924.67 SQ. FT.ACTUAL FLOOR AREA: 172.86 SQ.M 1860.7 SQ FT.Proposed Lot 2:R-3 MINIMUM BUILDING ENVELOPE 5X0R-3 MINIMUM LOT AREA 213 SQ.MACTUAL LOT AREA: 255.44 SQ.MMAXIMUM FLOOR AREA: .7 = 178.81 SQ.M 1924.67 SQ. FT.ACTUAL FLOOR AREA: 172.86 SQ.M 1860.7 SQ FT.Proposed Lot 3:R-3 MINIMUM BUILDING ENVELOPE 5X0R-3 MINIMUM LOT AREA 213 SQ.MACTUAL LOT AREA: 261.8 SQ.MMAXIMUM FLOOR AREA: .7 = 183.26 SQ.M 1972.59 SQ. FT.ACTUAL FLOOR AREA: 170.79 SQ.M 1838.34 SQ FT.TO FNDTO FNDTO FNDTO FNDTO ROOFTO FNDTO ROOFTO FNDDRAWING NUMBER:SCALE:DATE:DRAWN BY:DRAWING TITLE:CLIENT:ISSUED / REVISEDNO.DATEThe contractor shall check and verify alldimensions and data noted on site andis responsible for reporting any discrepanciesto Owner prior to commencement ofwork. All drawings are the property ofDesigner and shall not be reproducedwithout written consent of the Designer.Drawings shall not be scaled.ISSUED FOR DP1FEB 8, 2016VPROPOSEDCNMAPLE RIDGE, BCA 1 OF 10Feb, 20161:100SITE PLANSITE PLANSCALE: 1:100AVERAGE GRADE CALCULATIONAPPENDIX D MAX BUILDING HT. 48.01mPROPOSED BASEMENT FLOORELEVATION 36.95mAVERAGE GRADE 37.01mPROPOSED UPPER LVL FLOORELEVATION 42.68mUNDERSIDE OF CEILINGELEVATION 45.14mRIDGEELEVATION 47.89mPROPOSED MAIN LVL FLOORELEVATION 39.66mFG 37.41FG 36.95MAX BUILDING HT. 48.01mPROPOSED BASEMENT FLOORELEVATION 36.95mAVERAGE GRADE 37.01mPROPOSED UPPER LVL FLOORELEVATION 42.68mUNDERSIDE OF CEILINGELEVATION 45.17mRIDGEELEVATION 47.89mPROPOSED MAIN LVL FLOORELEVATION 39.66mFG 37.41FG 36.58MAX BUILDING HT. 48.01mPROPOSED BASEMENT FLOORELEVATION 36.95mAVERAGE GRADE 37.01mPROPOSED UPPER LVL FLOORELEVATION 42.68mUNDERSIDE OF CEILINGELEVATION 45.17mRIDGEELEVATION 47.89mPROPOSED MAIN LVL FLOORELEVATION 39.66mFG 36.58FG 37.11MAX BUILDING HT. 48.01mPROPOSED BASEMENT FLOORELEVATION 36.95mAVERAGE GRADE 37.01mPROPOSED UPPER LVL FLOORELEVATION 42.68mUNDERSIDE OF CEILINGELEVATION 45.17mRIDGEELEVATION 47.89mPROPOSED MAIN LVL FLOORELEVATION 39.66mFG 37.41FG 37.11DRAWING NUMBER:SCALE:DATE:DRAWN BY:DRAWING TITLE:CLIENT:ISSUED / REVISEDNO.DATEThe contractor shall check and verify alldimensions and data noted on site andis responsible for reporting any discrepanciesto Owner prior to commencement ofwork. All drawings are the property ofDesigner and shall not be reproducedwithout written consent of the Designer.Drawings shall not be scaled.ISSUED FOR DP1FEB 8, 2016PROPOSEDCNMAPLE RIDGE, BCA 7 OF 10Feb, 20161:50ELEVATIONSELEVATIONSSCALE: 1:50APPENDIX E DRAWING NUMBER:SCALE:DATE:DRAWN BY:DRAWING TITLE:CLIENT:ISSUED / REVISEDNO.DATEThe contractor shall check and verify alldimensions and data noted on site andis responsible for reporting any discrepanciesto Owner prior to commencement ofwork. All drawings are the property ofDesigner and shall not be reproducedwithout written consent of the Designer.Drawings shall not be scaled.ISSUED FOR DP1FEB 8, 2016PROPOSEDCNMAPLE RIDGE, BCA 8 OF 10Feb, 20161:50GARAGEGARAGESCALE: 1:50 37 .1FG 37 .036.56FG 36 .56 36 .56FG 36 .57 36 .58FG 36 .58 36 .70FG 36 .85 36 .80FG 36 .85 36 .50FG 36 .55 36 .44FG 36 .57 36 .52FG 36 .58 36 .90FG 36 .90 37 .41FG 37 .41 36 .85FG 37 .3 36 .95FG 36 .95 36 .55FG 36 .58 37 .11FG 37 .11 PATHLANESidewalkConcrete CurbConcrete CurbLetdownPATHPATHPATHSHEET TITLEDATEREVISIONSDRAWN R.D.CHECKED R.D.SCALE: 1/8" = 1'0"February 17, 2015SHEET NUMBERPROJECTPROPOSED 3 LOT SUBDIVISION12257 227TH STREETMAPLE RIDGE, BCLANDSCAPE PLAN& STREET TREE PLANL-11-Dec. 21/15 Added parking stall- lot 3Rev. #2 - Feb. 15/162-Feb. 15/16 City comments/ site plan changes6M FROM INTERSECTIONTree #150cm Cherry(remove)Tree #235cm Fir(retain & monitor)Tree #340cm Fir(retain & monitor)Tree #430cm Cedar(retain & monitor)Tree #525cm Cedar(retain & monitor)OFF-SITETREESEXISTING TREETO BE REMOVED(also refer to treeassessment letter)EXISTING OFF-SITE TREESTO BE RETAINEDPROVIDE TREEPROTECTION FENCINGDURING CONSTRUCTIONSEE DETAIL THIS SHEETLANDSCAPE ARCHITECTURE GRAPHIC DESIGN DIGITAL ILLUSTRATIONRORY DAFOEBCSLA CSLALandscape Architect11278 Eltham StreetMaple RidgeBritish ColumbiaCanadaV2X 1P3 rorydafoe@shaw.caOffice & Mobile: (604) 460 0606RORY DAFOEBCSLA CSLALandscape ArchitectLandscape ArchitectLANDSCAPE ARCHITECT:NOTES:THE SOLE TERMS OF THE LANDSCAPEARCHITECTS SCOPE OF WORK ANDPROFESSIONAL RESPONSIBILITIES ARE DEFINEDON THE LANDSCAPE SCHEDULES SUBMITTEDFOR THIS PROJECT.ALL DESIGNS & DRAWINGS (PAPER & DIGITAL COPIES)ARE COPYRIGHT & REMAIN THE PROPERTY OF RORYDAFOE LANDSCAPE ARCHITECT ANDARE NOT TO BE REPRODUCED, REVISED OR COPIEDWITHOUT PRIOR CONSENT.LANDSCAPE PLANS FORM AN INTEGRAL PART OFTHE DEVELOPMENT AND BUILDING PERMITS ANDMUST BE ADHERED TO FOR RELEASE OF THELANDSCAPING LETTER OF CREDIT.RORY DAFOE LANDSCAPE ARCHITECT ASSUMES NORESPONSIBILITY WHATSOEVER FOR ACCURACY OF BASEINFORMATION SUPPLIED BY OTHERS. BASE INFORMATIONSUPPLIED BY RUSBOURNE DESIGN.PLANT LIST SYMBOLQUANTITYBOTANICAL NAMECOMMON NAMESIZESPACING6CercidiphyllumjaponicaKatsura Tree6cm cal., min. 2.0m standard, B&B3Picea omorikaSerbian Sprucemin. 2.0m ht, B&BSHRUBS11Azalea 'Hino White'Hino White Azalea#2 Cont.18Leucothoe fontanesiana 'Rainbow'Rainbow Leucothoe#2 Cont.30Prunus l. 'Otto Luyken'Otto Luyken Laurel#2 Cont.17Thuja occidentalis 'Smaragd'Smaragd Cedar1.2m ht.0.75m O.C.GROUNDCOVERS AND PERENNIALS53Erica carnea 'Springwood White'Springwood White Heather#1 Cont.0.60m O.C.22Helictotrichion sempervirens Blue Oat Grass#1 Cont.0.60m O.C.23Hemerocallis 'Stella D'Oro'Stella D'Oro Daylily#1 Cont.0.60m O.C.NOTES:ALL WORK & MATERIALS TO CONFORM TO THE LATEST EDITION OF THE BC LANDSCAPE STANDARD ANDIN ACCORDANCE WITH THE CITY OF MAPLE RIDGE STANDARDS, UNLESS OTHERWISE NOTED.IN THE EVENT OF A DISCREPANCY BETWEEN THE B.C. LANDSCAPE STANDRD AND CITY OF MAPLE RIDGE STANDARDS,CITY OF MAPLE STANDARDS SHALL TAKE PRECEDENCE.PROVIDE FERTILITY & PARTICLE SIZE ANALYSIS TEST FOR GROWING MEDIUM PRIOR TO STARTING WORK.GROWING MEDIUM TO BE WEED FREE AND COMPOSTED, CONFORMING TO BCNTA STANDARD FOR 'LEVEL 2 SOILS'.PROVIDE TOPSOIL DEPTHS AS FOLLOWS:TREES-Min. 2' IN ALL DIRECTIONS FROM ROOT BALLS. Min. 1 m3 PER TREE.SEE MAPLE RIDGE STREET TREE PLANTING DETAIL FOR BOULEVARD STREET TREE INSTALLATION.SHRUB & GROUNDCOVER BEDS:18" DEPTH CONTINUOUS.LAWN AREAS-Min. 4" DEPTH CONTINUOUS.PROVIDE 5CM DEPTH(2") COMPOSTED BARK MULCH IN ALL PLANTING BEDS.ONE YEAR PLANT WARRANTY SITE REVIEW WILL BE CONDUCTEDALL PLANT MATERIAL TO COME FROM A CERTIFIED DISEASE-FREE NURSERY. PROVIDE CERTIFICATION UPON REQUEST.MINIMUM STREET TREE PLANTING CLEARANCESOFF-SITE STREET TREE NOTES-Final locations, species and installation of Street Trees to be to the satisfaction of theCity of Maple Ridge.Contact the Landscape Planning Technician at 604-467-7499 for a reviewof staked street tree locations prior to planting.Refer to street tree planting detail on this sheet.25mm DEPTH COMPOSTED HEMLOCK / FIR BARK MULCHIN TREE SAUCER KEEP MULCH OFF TRUNK.ALL BOULEVARDS TO BESODDED OVER MIN. 100mmDEPTH APPROVEDGROWING MEDIUM TYPE '2-L'WOOD PRIVACY FENCE4"X4" DECORATIVE WOODPOST CAP1"X6" T&G FENCE BOARDSW/ V- JOINTS2"X4" BOTTOM RAIL4"X4" POSTS AT MAX.8'0" ON CENTREFINISHED GRADE.15m DEPTH COMPACTED GRAVELCOMPACTED SUBGRADECONCRETE FOOTING, min.24" deep& 12" dia.5'-0" max.All other wood members to be CedarNOTES:2"X4" TOP RAIL2"X4" MID RAIL1"X1" NAILER STRIP HORIZ.& VERT., BOTH SIDES+/- 1.5"8'-0" max.Posts & perimeter frame to be pressuretreated fir/hemlock.2"X6" KICK RAIL2"X4" MID RAILnot to scale+/-6"Fence to be constructed with spiralgalv'd. nails. and/ or treated screws.All other hardware to be galvanized.Provide 2 coats of stain. Color as selectedby Developer.2.4m1.8m1.8m2.1m2.1m9.9m7.5m STREET TREE CORNER OFFSET7.5m STREET TREE CORNER OFFSETdeckabovedeckabovedeckabovegaragegaragegaragewoodgatewoodgate5' HIGH WOOD FENCESee detail this sheetEXISTING CEDAR HEDGEON ADJACENT PROPERTY(shown approximate)GRAVEL MULCHOVER LANDSCAPEFILTER FABRICGRAVEL MULCHOVER LANDSCAPEFILTER FABRICsodded boulevardsodded boulevardsodded boulevardsodsod5' HIGH WOOD FENCESee detail this sheet5' HIGH WOOD FENCESee detail this sheetsodsodTREE PROTECTION FENCINGSee detail this sheetLOT 3LOT 2LOT 1sodsodsodsodsodded boulevardPROPOSED STREETTREESSee detail this sheetPROPOSED STREET TREESSee detail this sheetAPPENDIX F - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: 2013-117-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Second Reading Zone Amending Bylaw No. 7055-2014 12182 228 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property located at 12182 228 Street from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District), to permit a future subdivision of approximately 3 single family lots. Council granted first reading to Zone Amending Bylaw No.7055-2014 on February 11, 2014. This application is in compliance with the Official Community Plan. RECOMMENDATIONS: 1)That Zone Amending Bylaw No. 7055-2014 be given second reading, and be forwarded to Public Hearing; 2)That the following terms and conditions be met prior to final reading: i)Registration of a temporary Statutory Right of Way on the proposed center lot, to provide temporary access to the rear lane, until such time as alternative access is provided via a lane system; ii)Registration of a Restrictive Covenant for Stormwater Management; iii)Removal of existing building; iv)Dedication of the 7.5m wide lane, to be projected on the Subdivision plan as per Subdivision and Servicing Amending Bylaw # 7093-2014. v)Registration of a ‘No Build’ Restrictive Covenant on the remnant land east of the lane; vi)In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage ta nks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. 1105 - 2 - DISCUSSION: 1) Background Context: Applicant: Gary Tiwana Owner: Paramjit Joshi Legal Description: Lot 1, Except Firstly the North 75 feet and Secondly Part subdivided by Plan 44214, Section 20, Township 12, New Westminster District Plan 4836 OCP: Existing: Single-Family Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: R-3 (Special Amenity Residential District) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Single Family Residential South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Single Family Residential East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Single Family Residential West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) and RM-1 (Townhouse Residential) Designation: Single Family Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.138 ha (0.34 acres) Access: 228 Street Servicing: Urban Standard Companion Applications: 2013-117-SD and 2013-117-DP 2) Project Description: The subject property is situated in a block bound by 122 Avenue to the north, Greenwell Street to the east, Purdey Avenue to the south, and 228 Street to the west (see Appendix A and B). The subject property fronts 228 Street, and is located in the Town Centre Area Plan. A single family home is currently located on the property. No watercourses or steep slopes exist on the subject property. The applicant is proposing to develop 3 single family lots with detached homes, consisting of a basement and 2 storeys. Detached garages are projected in the rear yards, with rear lane access. Also included in the project is a portion of remnant land that will be consolidated for future subdivision with the adjacent property to the east. - 3 - It is anticipated that through redevelopment of other properties within this block, the rear lane will be extended and accessed via Greenwell Street. 228 Street is designated as a collector road intended to accommodate both a high volume of vehicle traffic and on-street parking. Providing a rear lane will eliminate driveway letdowns, maximizing the available on-street parking for new developments on 228 Street. 3) Planning Analysis: i) Official Community Plan: The subject site is located within the North View Precinct of the Town Centre Area Plan and is currently designated Single-Family Residential, which allows for intensive single family and duplex development as a transition from higher densities in the downtown area to existing larger lot single family residential areas outside of the Town Centre Area. The North View Precinct of the Town Centre encompasses a range of land uses. The highest residential densities, such as high -rise apartments, are permitted adjacent to the civic core and transition down to lower single family residential densities closer to the area plan boundaries. The Town Centre Area Plan states the following in the Single-Family Residential designation: The Single-Family Residential designation in the Town Centre provides options for increasing density and choice of housing form, while retaining the single family character in these established neighbourhood blocks. Policy 3-17 To enable some densification in areas designated for Single-Family Residential, Maple Ridge will consider: a. A Detached Garden Suite, subject to consistency with the Maple Ridge Detached Garden Suites policy; b. A Secondary Suite within a principle single-family use dwelling, subject to consistency with the existing Maple Ridge Secondary Suite Bylaws. c. Lot size of 213m2 to 370m2 is permitted, where vehicle access is from a rear lane only. d. Minimum lot size of 371m2 is permitted, where driveway access is located from the rear lane or the street. e. Duplex development will be permitted on a corner lot or a lot with lane access to concealed parking. The minimum lot size for duplex development is 557m2 and the character of the development should be similar to a single-family development in its size, scale, and massing. Policy 5-9 Maple Ridge will encourage the retention of laneways and the creation of new laneways should be considered, where appropriate and feasible. The proposed single detached form with vehicle access from the lane is consistent with the Town Centre Area Plan policies. ii) Zoning Bylaw: The current application proposes to rezone the subject property located at 12182 228 Street from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into approximately three single family lots and a lane. (see Appendix C) The proposed lots are approximately 327 m2 in area and 9.2 metres in width. The minimum area requirement for R-3 (Special Amenity Residential District) is 213 m2. - 4 - iii) Off-Street Parking And Loading Bylaw: Schedule A of the Off-Street Parking and Loading Bylaw states that for a building with One Family Residential, and Two Family Residential uses, a number of 2.0 parking spaces on the property is required. The proposed plan shows double garages on each lot. iv) Development Permits: Pursuant to Section 8.8 of the OCP, an Intensive Residential Development Permit application is required to ensure the current proposal provides emphasis on high standards in aesthetics and quality of the built environment. Compliance with the key guidelines will be the subject of a future report to Council for application 2013-117-DP. The proposed form and character of the buildings consist of detached 2 storey residences with a basement. v) Parkland Requirements: As there are fewer than three additional lots proposed to be created, the developer will not be required to comply with the park dedication requirements of Section 510 of the Local Government Act prior to subdivision approval. 4) Interdepartmental Implications: i) Engineering Department: The Subdivision and Servicing Amending Bylaw No. 7093-2014 requires a right-of-way width of 7.5 m for a lane but the subdivision plan originally submitted by the applicant proposes a 6m wide lane for access to the garages (See Appendix D). It is noted that the property can accommodate a 7.5m wide lane. The Engineering Department therefore does not support a variance to reduce the lane width. The applicant is advised on the new standard and needs to submit a new plan for subdivision. Consistent with the Town Centre Area Plan and the intended functionality of a collector road, the Engineering Department supports the lane access requirement for newly created lots less than 370m2 in area. At this time, a statutory right-of-way will be required over one of the proposed lots until such time that lane access can be connected through to Greenwell Street, or the lane is extended and a new temporary access is provided on an adjacent property. A Stormwater Management Plan has been prepared by Civic Consultants in Abbotsford, received November 26, 2015. It is part of a conceptual servicing design and therefore reviewed by our Engineering Department. ii) Fire Department: A Statutory Right of Way is required on the proposed center lot of the subject subdivision, to provide temporary access to the rear lane way. Use of the center lot will facilitate a natural hammerhead turn around which is preferred for heavy truck traffic (i.e. emergency response vehicles). Temporary access on the center lot is to be constructed to similar standard as the regular municipal lanes. A sign stating ‘Fire Lane – No Parking’ is required to be posted on the lane. - 5 - CONCLUSION: The proposed application is to permit future subdivision into three (3) single family lots in the North View Precinct of the Town Centre Area Plan. As this proposal is in compliance with the OCP, it is recommended that second reading be given to Zone Amending Bylaw No.7055-2014, and that application 2013-117-RZ be forwarded to Public Hearing. “Original signed by Therese Melser” _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C - Zone Amending Bylaw No. 7055-2014 Appendix D – Subdivision Plan Appendix E – Building Elevations City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Jan 22, 2014 2013-117-RZ BY: JV CORPORATION OFTHE DISTRICT OFMAPLE RIDGE P LA N NIN G DE P A R T M E N T 12115 12121 12169 12201 12243 2280622871229022291112140 12150 12160 2294012253 12140 12143 12147 12151 12160 12238 228722291112141 12183 12120 22833228822288322901229242293312131 12229 12276 228182282412157 12167 12185 1215522912 2291412151 12191 12194 12258 12274 1216122836 12150 228802287512145 229182294312203 12166 12128 22812228732288122882121352288822913 22923229212294112139 12182 12208 12240 12255 12140 12166 12258 228742288122891229222293612161 12211 12261 12154 12195 12180 12192 12224 22898229212290822934 22935 122 AVE.GREENWELL ST.EAGLE AVE. STOREY AVE.228 ST.228 ST.122 AVE.P 11845 402 N 50' 5 BCS 569 P 82923 339 1 2 337 335 103 65 128 116 94 69 10 222 1 297 Rem. 1 P 44873 288 353 236 113 P 44292 215 104 129 106 130 107 119 P 11845 336P 14396S. 52.5' 2 A AP 40082 BCP 21032 P 44858 340 3 338 4 6 237 225 213 P 44292 252 228 95 132 108 309 P 13667336P 57241214 127 114 102 P 41773 217 P 41774 131 231 *PP090 B 75' of 1 4 P 52578352 P 41774 227 93 67 229 P 44292 105 230 218 219 BCP 23946 Rem 2 2 401 294 341 P 4836 3 91 250 251 115 P 44292 96 255 LMP 4065 P 58171 P 45792 P 67081 8 RP 16335 A 295P 44214289 292 126 66 68 70 254 253 97 1 9 P 81396Rem. N P 52578303 P 44396 P 13667 304 235 226 92 216 P 42872 117 118 71 Subject Property 228 St´ Scale: 1:1,500 12182-228 ST APPENDIX A City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Dec 17, 2013 2013-117-RZ BY: JV CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLA NNING DE PARTM ENT 12139 12141 12203 12229 12185 12160 12211 2281212157 12180 12183 12140 12182 12151 12167 12195 12131 12191 12201 2280612224 12151 12154 12194 12208 2281812169 12161 12166 2283612166 1219222824 12161 122 AVE. 36 Rem 2 341 4 225 LMP 4065 1 Rem. N 213 113 2 339 289 6 22 1P 1439B P 81396303 Rem. 1P 4836 1 2 1 P 102 P 23946 8 P 44396 P 13667 337P 11845S. 52.5' 2 13 P 52578288 235 BCS 569 A BCP 21032 P 52578340 336 304P 44214126 58171 A P 82923 9 75' of 1 338 335 21 10 District of Maple Ridge´ Scale: 1:1,000 12182-228 St SKRWRJUDSK\LPDJH APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 7055-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7055-2014." 2.That parcel or tract of land and premises known and described as: Lot 1 Except: Firstly: The North 75 Feet and Secondly: Part Subdivided by Plan 44214; Section 20 Township 12 New Westminster District Plan 4836 and outlined in heavy black line on Map No. 1607 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-3 (Special Amenity Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 11th day of February, 2014. READ a second time the 12th day of January, 2016 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 12 12 1 12 16 9 12 20 1 12 24 3 2280622871229022291112 14 0 12 14 3 12 14 7 12 15 1 12 16 0 12 23 8 2287212 14 1 12 18 3 12 12 0 228332288212 13 1 12 22 9 228182282412 15 7 12 16 7 12 18 5 12 15 52291212151 12 19 1 12 19 4 12 16 122836 12 15 0 228802287512 14 5 12 20 3 12 16 6 12 12 8 22812228812288212 13 52288812139 12 18 2 12 20 8 12 24 0 12 14 0 12 16 6 22874228812289112 16 1 12 211 12 15 4 12 19 5 12 18 0 12 19 2 12 22 4 1 2 2 AVE .GREENWELL ST.1 2 2 AVE . 331 279 334 P 11845402 N 5 0' 5 BCS 5 69 P 8 292 3 339 1 2 337 335 103 128 116 338 P 6 257 8340 10 1 Rem. 1 288 353 236 113 215 104 129 P 11845336P 14396S. 5 2.5' 2 A BCP 21 032 P 4 485 8 340 3 338 4 6 237 225 213 252 228P 11845P 13667336P 57241214 127 114 102 P 5 6987 S 1/2 10 N 1/2 10 6P 1 4396 P 5 760 7 *P P0 90 B 75' o f 1 P 52578P 4 177 4 227 105 S 1/2 9 280 2P 7 1970 339 BCP 23 946 Rem 2 2 401 294 341 P 4 836 3 250 251 115 N 1/2 9P 42772LMP 406 5 P 5 817 1 P 4 579 2 P 6 708 1 8 A 295P 44214289 126 P 6 2211 333 1 9 P 81396Rem. N P 52578303 P 4 439 6 P 1 366 7 304 235 226 216 RW 45948 EP 42655 228 ST.GREENWELL ST.´ SCALE 1:1 ,50 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: RS-1 (One Fa mily Urban Residential) R-3 (Spe cial Ame nity Residential District) 705 5-20 141607 APPENDIX D APPENDIX E - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: 2014-003-CU FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Second Reading Official Community Plan Amending Bylaw No. 7064-2014 19975, 19989, 19997 Dunn Avenue EXECUTIVE SUMMARY: An application has been received for a Temporary Use Permit to temporarily allow vehicle inventory storage on the three subject properties, zoned RS-3 (One Family Rural Residential). The subject properties are located at 19975, 19989, and 19997 Dunn Avenue (see Appendices A and B). Council granted first reading to Official Community Plan Amending Bylaw No. 7064-2014 and considered the early consultation requirements for the Official Community Plan (OCP) amendment on March 25, 2014. A text amendment to Appendix D - Temporary Use Permits of the OCP is proposed to allow a Temporary Use Permit on the subject properties (see Appendix C). It is recommended that application 2014-003-CU be granted second reading and be forwarded to Public Hearing. RECOMMENDATIONS: 1)That, in accordance with Section 477 of the Local Government Act, opportunity for early and on- going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7064-2014 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2)That Official Community Plan Amending Bylaw No. 7064-2014, as amended in the March 7, 2016 staff report, be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)That it be confirmed that Official Community Plan Amending Bylaw No. 7064-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Maple Ridge Official Community Plan Amending Bylaw No. 7064-2014 be given second reading and be forwarded to Public Hearing; 5)That the following terms and conditions be met prior to final reading: i)Amendment to Official Community Plan Appendix D – Temporary Use Permits to add the subject properties to the list of Temporary Use Permit locations; ii)Provision of a landscape security for fencing and perimeter hedge planting; and iii)Issuance of a Highway Use Permit to restore the existing boulevard and provision of a security as outlined in the permit. 1106 - 2 - DISCUSSION: 1) Background Context: Applicant: Maple Ridge Chrysler Dodge Jeep Owner: BC Transit Legal Descriptions: Lot 15 Except: Firstly; the West Half Secondly; Parcel 11 (Bylaw Plan LMP34902) Thirdly Part in Plan BCP29640 District Lot 222 Group 1 New Westminster District Plan 11194 West Half Lot 15 Except First: Parcel 7 (Bylaw Plan LMP34902) Secondly; Part in Plan BCP29640 District Lot 222 Group 1 New Westminster District Plan 11194 Lot 16 Except Firstly: Parcel 8 (Bylaw Plan LMP34902) Secondly: Part in Plan BCP29640 District Lot 222 Group 1 New Westminster District Plan 11194 OCP: Existing: Institutional Proposed: Temporary Industrial Use Permit Zoning: Existing: RS-3 (One Family Rural Residential) Surrounding Uses: North: Use: Highway Commercial Zone: CS-1 (Service Commercial) Designation: Commercial South: Use: Off-Street Parking (Park and Ride) Zone: RS-3 (One Family Rural Residential) Designation: Institutional East: Use: Vacant Zone: RS-3 (On Family Rural Residential) Designation: Institutional West: Use: Vacant Zone: CS-1 (Service Commercial) Designation: Commercial Existing Use of Property: Outdoor Vehicle Storage Proposed Use of Property: Outdoor Vehicle Storage Site Area: 0.74 ha (1.8 acres) Access: Dunn Avenue Servicing requirement: Urban Standard Previous Applications: 2013-005-RZ 2) Project Description: The applicant proposes to amend Appendix D - Temporary Industrial Use of the OCP to allow a Temporary Use Permit on the three subject properties. The subject properties are currently being used for outdoor storage of vehicle inventory for the adjacent Maple Ridge Chrysler Dodge Jeep car dealership (see Appendix D), and this OCP amendment will bring the properties into compliance. The long-term use of the subject properties is expected to be an expansion of the West Coast Express Park-and-Ride facility on the south side of Dunn Avenue, once capacity of the existing parking lot is reached, potentially in the next five to ten years. - 3 - 3) Planning Analysis: i) Official Community Plan: The subject properties are located in west Maple Ridge and are currently designated Institutional. An OCP amendment is required to add the subject properties into Appendix D – Temporary Use Permits of the OCP. Appendix D of the OCP states the following: 1. Lands in the District may be designated to permit temporary uses if a condition or circumstance exists that warrants the use for a short period of time but does not warrant a change of land use designation or zoning of the property. 2. Council has the authority by resolution to issue Temporary Use Permits to allow temporary uses on specific properties. Council may specify conditions for the temporary use. 3. Designated Temporary Use Permit areas will require guidelines that specify the general conditions regarding the issuance of permits, the use of the land, and the date the use is to terminate. 4. As a condition of issuing the permit, Council may require applicants or owners to remove buildings, to restore the property to a specific condition when the use ends, and to post a security bond. A permit may be issued for a period of up to three years, and may be renewed only once. 5. Council may issue Temporary Use Permits to allow: a) temporary commercial uses, i.e., temporary parking areas; and b) temporary industrial uses, i.e. soil screening. 6. A Temporary Use Permit is issued in accordance with the provisions of Section 492 of the Local Government Act. The subject properties are currently owned by BC Transit and are anticipated to be used for an expanded West Coast Express Park and Ride facility in the future; therefore, a Temporary Use Permit as outlined in points 1 and 2 above is more appropriate than a rezoning application. Furthermore, as outlined in points 2 and 3 above, the Temporary Use Permit may have conditions and guidelines for the use to occur, as well as removal and restoration requirements once the permit terminates. These conditions and guidelines are similar to rezoning conditions such as engineering servicing improvements, landscaping, and fencing. It is important to note that the Temporary Use Permits are now valid for a period of up to three years, and may be renewed and extended only once. The main difference between rezoning and temporary use permits is the duration of time that the use is permitted on the property. ii) Zoning Bylaw: The subject properties are zoned RS-3 (One Family Rural Residential) and this zoning will remain in place over the duration of the Temporary Use Permit. iii) Development Information Meeting: A Development Information Meeting was held at Meadow Garden Golf Club on February 10, 2016. There were no attendees at the meeting, and no concerns were raised with the applicant. 4) Traffic Impact: As the subject properties are located within 800 metres of the Lougheed Highway, a referral has been sent to the Ministry of Transportation and Infrastructure. At this time, the Ministry has reviewed the proposal and has no concerns. - 4 - 5) Interdepartmental Implications: The Temporary Use Permit has been reviewed by the Engineering, Fire, and Licenses, Permits and Bylaws Departments. The Engineering Department requires that the boulevard be reinstated and remain free of vehicles. The Fire Department requires that the lot surfacing can support the weight of a fire truck, and that a minimum six metre (20 ft) manoe uvring aisle is maintained to provide emergency vehicle access. 6) School District No. 42 Comments: Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is required at the time of preparing or amending the OCP. A referral was sent to School District No. 42 on January 26, 2016. 7) Intergovernmental Issues: i) Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local Government Act. The amendment required for this application, to amend Appendix D - Temporary Use Permits of the OCP is proposed to allow a Temporary Use Permit on the subject properties, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. CONCLUSION: This Temporary Use Permit application is to bring the existing vehicle storage use into compliance. The subject properties are currently owned by BC Transit and are anticipated to be used for an expanded West Coast Express Park-and-Ride facility in the future; therefore, a Temporary Use Permit is more appropriate than a rezoning application. It is recommended that second reading be given to OCP Amending Bylaw No. 7064-2014, and that application 2014-003-CU be forwarded to Public Hearing. “Original signed by Amelia Bowden” “Original signed by David Pollock” for ______________________________________ _________________________________________ Prepared by: Amelia Bowden Approved by: Frank Quinn, MBA, P.Eng Planning Technician GM: Public Works & Development Services “Original signed by Christine Carter” “Original signed by E.C. Swabey” __________________________________________ _________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Concurrence: E.C. Swabey Director of Planning Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – OCP Amending Bylaw No. 7064-2014 Appendix D – Site Plan Appendix E – Landscape Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Jan 13, 2014 FILE: 2014-003-CU BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 19975/89/97 DUNN AVENUE APPENDIX A City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Jan 13, 2014 FILE: 2014-003-CU BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES District of Maple Ridge´ Scale: 1:2,500 19975/89/97 DUNN AVENUE APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 7064-2014 A Bylaw to amend Official Community Plan Bylaw No. 7060-2014 _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No.7064-2014." 2. Appendix D. Temporary Use Permits, Section TEMPORARY USE PERMIT AREA is amended by the addition of the following: “TEMPORARY INDUSTRIAL USE PERMIT AREA LOCATION No. 4 ” Purpose: To permit outdoor storage of vehicles. Location: Those parcels or tracts of land and premises shown on Temporary Industrial Use Permit Area Location No. 4 map, and known and described as: Lot 15 Except: Firstly; the West Half Secondly; Parcel 11 (Bylaw Plan LMP34902) Thirdly Part in Plan BCP29640 District Lot 222 Group 1 New Westminster District Plan 11194 West Half Lot 15 Except First: Parcel 7 (Bylaw Plan LMP34902) Secondly; Part in Plan BCP29640 District Lot 222 Group 1 New Westminster District Plan 11194 Lot 16 Except Firstly: Parcel 8 (Bylaw Plan LMP34902) Secondly: Part in Plan BCP29640 District Lot 222 Group 1 New Westminster District Plan 11194” are hereby designated to permit a temporary industrial use for outdoor storage of vehicles, for a three-year period, effective upon adoption of this bylaw. APPENDIX C 4. Appendix D. Temporary Use Permits, Section TEMPORARY USE PERMIT AREA is amended by the addition of the attached Temporary Industrial Use Permit Area Location No. 4 map in sequential numeric order after Temporary Industrial Use Permit Area Location No. 3: 5. Maple Ridge Official Community Plan Bylaw No. 6425-2006 is hereby amended accordingly. READ A FIRST TIME the 25th day of March, 2014. READ A SECOND TIME the day of , 20 . PUBLIC HEARING HELD the day of , 20 . READ A THIRD TIME the day of , 20 . ADOPTED the day of , 20 . ______________________________ ______________________________ PRESIDING MEMBER CORPORATE OFFICER DATE: Feb 19, 2015 BY: DT 2008611830 200972003511919 11911 WEST ST. 1177020070119502001911979 WEST ST. 11810 200702001011870 200782008519989(COMMUTER RAIL STN.) 11850 11890 11900 200832008211901 199751999711790 11940 MAPLE MEADOWS WAY20 0 S T .WEST ST.MAPLE MEADOWS WAYWEST ST.MAPLE L A N E DUNN AVE. LMP 43275 Rem Rem. Pcl. 'ONE' Rem 10 2 2 2 LMP 38773 P 11194 LMP 2183P 68232 1 LMP 38773 LMP 37906 1 1 PARK 8 Rem E 1/2 P 67774 10 1 2 2 BCP 3423A of 15 of 15 LMP 31913 Rem 18 P 80527 P 73373 LOT A W 1/2 Rem 16 3 LMP 3877311 9 P 83667 LMP 47486P 78861P 7890522 LOT B LOT 1 Rem 17 P 11194 3 1 1 A BCP 6872 3 ´ Scale: 1:2,000 TEMPORARY INDUSTRIAL USE PERMIT AREALocation No. 4 CORPORATION OFTHE DISTRICT OFMAPLE RIDGE PLANNING DEPARTMENT APPENDIX D APPENDIX E City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: 2014-054-DVP FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Development Variance Permit 23627 and 23598 Dogwood Avenue EXECUTIVE SUMMARY: Development Variance Permit application 2014-054-DVP has been received in conjunction with rezoning and subdivision applications 2014-054-RZ and 2014-054-SD to permit future subdivision into 12 single family lots. The requested variances are to: 1.Subdivision and Development Servicing Bylaw No. 4800-1993, Schedule A, to waive road construction standards on Dogwood Avenue east of the entrance to the subdivision. 2.Subdivision and Development Servicing Bylaw No. 4800-1993, Schedule C, Section 3.5 Roads, SD-R1 Urban Local Street to reduce the road carriageway width around the ‘parkette’ from 8.6 m (28.2 ft) to 7.3 m (24 ft). 3.Maple Ridge Zoning Bylaw No. 3510-1985, to reduce the exterior side yard setback for proposed lots 1 and 12 from 9 m (29.5 ft) to 4.5 m (14.7 ft). Council will be considering final reading for rezoning application 2014-054-RZ on March 8, 2016. It is recommended that Development Variance Permit 2014-054-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2014-054-DVP respecting property located at 23627 and 23598 Dogwood Avenue. DISCUSSION: a)Background Context Applicant: Damax Consultants Ltd. Owner: AFN Enterprises Inc. Legal Descriptions: Parcel One (Exp. Plan 8154) of Parcel “B” (Reference Plan 8155) of the Southeast Quarter of Section 28, TWP 12 NWD; Lot 1 Except: Firstly: Part on Plan 7806, Secondly: Part Subdivided by Plan 38973, Section 28 TWP 12 NWD Plan 1105 OCP: Existing: Estate Suburban Residential Proposed: Estate Suburban Residential, Conservation, Forest 1107 - 2 - Zoning: Existing: RS-2 (One Family Suburban Residential) Proposed: RS-2 (One Family Suburban Residential), with a site specific Zoning Bylaw text amendment Surrounding Uses: North: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential South: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential East: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 3.3 ha (8.2 acres) Access: Dogwood Avenue Servicing requirement: Urban Standard Concurrent Applications: 2014-054-RZ, 2014-054-DP, 2014-054-SD b) Project Description: The applicant proposes to subdivide the subject properties into 12 single family lots with a density bonus to the RS-2 (One Family Suburban Residential) zone to allow lot sizes equivalent to the RS1-c (One Family (Low Density) Residential). The proposed lots range in size from 1,200 m2 – 2,323 m2 (12,917 ft2 -25,000 ft2). The lots will be accessed via a new local road running north-south. Dogwood Avenue will be extended to a local urban standard from the western property line to the new north-south road. To the east of the new road, a 4 metre (13 ft) vehicle access lane will be constructed to facilitate maintenance of a new stormwater outfall. c) Variance Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. The Subdivision and Development Servicing Bylaw establishes regulations for the subdivision and development of property. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below (see Appendix C). 1. Subdivision and Development Servicing Bylaw No. 4800-1993, Schedule A - Services and Utilities, to waive road construction standards on Dogwood Avenue east of the entrance to the subdivision. - 3 - In discussions between the Engineering, Fire, and Parks Departments, the desired final design of Dogwood Avenue east of the subdivision’s local road connection is to support an emergency and maintenance vehicle access only. The Strategic Transportation Plan identifies the Dogwood Avenue right-of-way as a potential corridor for emergency vehicle and pedestrian access across the South Alouette River into Silver Valley as an alternate to the 240 Street bridge, given the high cost of the proposed 240 Street crossing. The developer has taken this requirement into consideration for the servicing design, which includes a 4 metre (13 ft) gravel access road that allows preservation of the existing trees. 2. Subdivision and Development Servicing Bylaw No. 4800-1993, Schedule C, Section 3.5 Roads, SD-R1 Urban Local Street to reduce the road carriageway width around the ‘parkette’ from 8.6 m (28.2 ft) to 7.3 m (24 ft). This variance is required because the new local road has been designed to maintain a large isolated stand of mature trees through the creation of a 1,158 m2 (12, 464 ft2) ‘parkette’ within the road allowance. The ‘parkette’ feature is land in excess of the road allowance requirement; however, a variance is required for the width of the carriageway around the ‘parkette’. Similar road designs have been used in Silver Valley Eco-Cluster developments, and in Albion. On-street parking will not be permitted around the ‘parkette’ due to the reduced width. 3. Maple Ridge Zoning Bylaw No. 3510-1985, Part 6 RESIDENTIAL ZONES, Section 601, C. REGULATIONS FOR THE SIZE, SHAPE AND SITING OF BUILDINGS AND STRUCTURES, 15) d) iii) to reduce the exterior side yard setback for proposed lots 1 and 12 from 9 m (29.5 ft) to 4.5 m (14.7 ft). The current setback for a side yard adjacent to a street in the RS -1C zone is 9 metres (29.5 ft). As Dogwood Avenue will not be constructed adjacent to proposed lot 12, a reduced side yard setback is supportable as the northern property line will appear and function as an interior side yard. The developer has also requested a reduced side yard setback of 4.5 m (14.7 ft) for the exterior side yard for proposed lot 1, across from lot 12. This will create better symmetry with lot 1 across the street. The proposed setback of 4.5 m (14.7 ft) will still maintain privacy and separation between the future home and Dogwood Avenue. It is noted that the reduced setback is equivalent to the current RS-2 (Suburban Residential) exterior side yard setback on the property, and for the residences to the north, south, east and west of the subject properties. d) Citizen Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. - 4 - CONCLUSION: The requested variances reflect site specific design considerations such as tree preservation and alternative road design in discussion with city staff. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2014-054-DVP. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Subdivision Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Jun 16, 2014 FILE: 2014-054-RZ BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 23598 & 23627 DOGWOOD AVENUE 128 AVE FERN CR APPENDIX A City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Jun 16, 2014 FILE: 2014-054-RZ BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES District of Maple Ridge´ Scale: 1:2,500 23598 & 23627 DOGWOOD AVENUE 128 AVE FERN CR SKRWRJUDSK\LPDJH APPENDIX B APPENDIX C Page 1 of 3 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: COW SUBJECT: Billy Miner Pub Liquor License Amendment Application – Change to liquor service hours EXECUTIVE SUMMARY: The Liquor Control and Licensing Branch (LCLB) have received an application from B. Miner Hospitality Ltd. located at 22355 River Road for a permanent change to their liquor service hours. (Appendix I). The applicant is seeking a change to the start time, not the closing time. Currently the hours are 11:00 am to Midnight Sunday through Thursday, 11:00 am to 1:00 am Friday and Saturday. The new hours will change the opening time to 9:00 am every day. This does not mean that the pub intends to open every day at 9:00 am but it would provide the flexibility to open earlier when needed. One of the considerations utilized by the LCLB in reviewing an application for occupancy increases of a liquor primary license is a resolution from the local government. A number of regulatory criteria must be addressed in the Council resolution as well as comments pertaining to the views expressed by area residents. Council may choose to support the application, not support the application or indicate they do not wish to comment. RECOMMENDATION(S): 1.That the application by B. Miner Hospitality Ltd. at 22355 River Road Maple Ridge, BC a change of opening hours to 9:00 am every day as an amendment to Liquor Primary Licence No. 035096, be approved based on the information contained in the Council report dated March 7, 2016. 2.That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. DISCUSSION: a)Background Context: On January 13, 2016, B. Miner Hospitality Ltd. through the Liquor Control and Licensing Branch submitted a structural change application to their Liquor primary Licence #035096. The LCLB guidelines request a specific Council resolution commenting on the application in terms of community impacts which may occur as a result of the proposed change to the establishment operations as a result to the proposed change. Part of the process requires 1108 Page 2 of 3 Council to gather views of the residents who may be affected by the establishment of the liquor primary license in their neighbourhood. In following the public input requirement, 514 letters were sent to owners and occupants of property within approximately 300 metres of the subject site with the vast majority of the recipients being residents and the rest of the property owners showing as registered companies. There were 0 responses to the 514 letters sent to surrounding property owners and occupants. The City also posted a public notice in the local newspaper running in two separate editions the week of January 22, 2016 and then again the week of January 29, 2016. The Maple Ridge RCMP Detachment was asked for their input on this matter and they have confirmed they do not have any operational issues with this application. The three closest liquor primary licensed premises to the subject property are:  Chances Maple Ridge – 22710 Lougheed Highway  The Wolf Bar – 22336 Lougheed Highway  Haney Motor Hotel – 22222 Lougheed Highway b) Desired Outcome(s): That Council supports the application from B. Miner Hospitality Ltd. to change the opening time of the establishment. c) Intergovernmental Issues: Both local government and the provincial government have an interest in ensuring that liquor regulations are followed and that licensed establishments listen to the needs of the community. d) Citizen/Customer Implications: The review of this application has taken into consideration the potential for concerns from surrounding properties in terms of parking, traffic and noise generation as well as the proximity of schools and similar establishments. e) Interdepartmental Implications: The Licences, Permits and Bylaws Department has coordinated in the review process and solicited input from the public, other municipal departments as well as the RCMP. f) Alternatives: To not approve the application and provide conditions to the approval in the form or recommendations to forward to the LCB. Page 3 of 3 CONCLUSIONS: That Council passes the necessary resolution supporting the application from B. Miner Hospitality Ltd. as submitted based upon the staff findings set out in this report. “Original signed by R. MacNair” _______________________________________________ Prepared by: R. MacNair Manager of Bylaws and Licencing “Original signed by Frank Quinn” __________________________________________ Approved by: Frank Quinn, MBA, P.Eng General Manager: Public Works and Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer /jd Attachments: Appendix I –LCLB application for a permanent change to a liquor licence APPENDIX I Page 1 of 3 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: COW SUBJECT: Planet Ice Breakaway Bar & Grill (Maple Ridge) Liquor License Amendment Application – Increase in Seating Capacity EXECUTIVE SUMMARY: The Liquor Control and Licensing Branch (LCLB) have received an application from Planet Ice Breakaway bar & Grill (Maple Ridge) located at 23588 105 Avenue for an increase in their seating capacity (Appendix I). Currently they hold a Food Primary Licence for 200 occupants and a Liquor Primary Licence for 100 occupants however they wish to cancel the Food Primary Licence and increase the occupant load on their Liquor Primary Licence. Operationally they wish to keep things the same but have one licence instead of two. One of the considerations utilized by the LCLB in reviewing an application for occupancy increases of a liquor primary licence is a resolution from the local government. A number of regulatory criteria must be addressed in the Council resolution as well as comments pertaining to the views expressed by area residents. Council may choose to support the application, not support the application or indicate they do not wish to comment. RECOMMENDATION(S): 1.That the application by Planet Ice Breakaway bar & Grill (Maple Ridge) at 23588 105 Avenue Maple Ridge, BC for an increase in their seating capacity as an amendment to Liquor License No. 185930, be approved based on the information contained in the Council report dated March 7, 2016. 2.That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. DISCUSSION: a)Background Context: On January 20, 2016, Planet Ice Breakaway Bar & Grill (Maple Ridge) through the Liquor Control and Licensing Branch submitted a structural change application to their Liquor primary Licence #185930. The LCLB guidelines request a specific Council resolution commenting on the application in terms of community impacts which may occur as a result of the proposed change to the establishment operations as a result to the proposed change. Part of the process requires Council to gather views of the residents who may be affected by the establishment of the liquor primary license in their neighbourhood. 1109 Page 2 of 3 In following the public input requirement, 535 letters were sent to owners and occupants of property within approximately 300 metres of the subject site with the vast majority of the recipients being residents and the rest of the property owners showing as registered companies. There were 0 responses to the 535 letters sent to surrounding property owners and occupants. The City also posted a public notice in the local newspaper running in two separate editions the week of February 12, 2016 and then again the week of February 17, 2016. The Maple Ridge RCMP Detachment was asked for their input on this matter and they have confirmed they do not have any operational issues with this application. b) Desired Outcome(s): That Council supports the application from Planet Ice Breakaway Bar & Grill (Maple Ridge) to increase their seating capacity as requested. c) Intergovernmental Issues: Both local government and the provincial government have an interest in ensuring that liquor regulations are followed and that licensed establishments listen to the needs of the community. d) Citizen/Customer Implications: The review of this application has taken into consideration the potential for concerns from surrounding properties in terms of parking, traffic and noise generation as well as the proximity of schools and similar establishments. e) Interdepartmental Implications: The Licences Permits and Bylaws Department has coordinated in the review process and solicited input from the public, other municipal departments as well as the RCMP. f) Alternatives: To approve the application and provide conditions to the approval in the form or recommendations to forward to the LCB. CONCLUSIONS: That Council pass the necessary resolution supporting the application from Planet Ice Breakaway Bar & Grill (Maple Ridge) as submitted based upon the staff findings set out in this report. “Original signed by R. MacNair” _______________________________________________ Prepared by: R. MacNair Manager of Bylaws and Licencing Page 3 of 3 “Original signed by Frank Quinn” __________________________________________ Approved by: Frank Quinn, MBA, P.Eng General Manager: Public Works and Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer /jd Attachments: Appendix I – Licence Primary Structural Change application APPENDIX I Page 1 of 3 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: COW SUBJECT: Witch Craft Beer Market & Bistro Liquor Primary Licence Amendment Application –Change to liquor service hours EXECUTIVE SUMMARY: The Liquor Control and Licensing Branch (LCLB) has received an application from Witch Craft Beer Market & Bistro located at 22648 Dewdney Trunk Road for a permanent change to their liquor service hours. The applicant is seeking a change to the start time, not the closing time. Currently the hours are 10:00 am to Midnight Monday through Thursday, 11:00 am to Midnight Sunday and 11:00 am to 1:00 am Friday and Saturday. The new hours will change the opening time to 9:00 am every day. This does not mean that the pub intends to open every day at 9:00 am but it would provide the flexibility to open earlier when needed. One of the considerations utilized by the LCLB in reviewing an application for occupancy increases of a liquor primary license is a resolution from the local government. A number of regulatory criteria must be addressed in the Council resolution as well as comments pertaining to the views expressed by area residents. Council may choose to support the application, not support the application or indicate they do not wish to comment. RECOMMENDATION(S): 1.That the application by Witch Craft Beer Market & Bistro at 22648 Dewdney Trunk Road Maple Ridge for a change of opening hours to 9:00 am every day as an amendment to Liquor Primary Licence No. 033021 be supported, based on the information contained in the Council report dated March 7, 2016. 2.That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. DISCUSSION: a)Background Context: In January 2016 Witch Craft Beer Market & Bistro submitted an application (Appendix I) to the LCLB for a permanent change in hours to their Liquor Primary Licence for their facility at 22648 Dewdney Trunk Road. The proposed change would allow the pub to open at 9:00 am every day with no change to their closing hours. This does not mean that the pub intends to open every day at 9:00 am but it would provide the flexibility to open earlier when needed. 1110 Page 2 of 3 In following the public input requirement, 445 letters were sent to owners and occupants of property within approximately 300 metres of the subject site. There was one response to the 445 letters sent to surrounding property owners and occupants. The City also posted a public notice in the local newspaper running two separate editions the week of January 27, 2016 and then again the week of February 3, 2016. There were no enquiries in response to this advertisement. The Maple Ridge RCMP Detachment was asked for their input on this matter and they have confirmed they do not have any operational issues with this application. There is adequate parking, on the subject property to satisfy municipal parking requirements for this proposed additional use. b) Desired Outcome(s): That Council support the application from Witch Craft Beer Market & Bistro to change the opening time of the establishment. c) Intergovernmental Issues: Both local government and the provincial government have an interest in ensuring that liquor regulations are followed and that licenses establishments have the support of their communities. d) Citizen/Customer Implications: The review of this application has taken into consideration the potential for concerns from surrounding business and residential properties in terms of parking, traffic and noise generation as well as the proximity of schools and similar establishments. e) Interdepartmental Implications: The Licences, Permits and Bylaws Department has coordinated in the review process and solicited input from the public, other municipal departments as well as the RCMP. f) Alternatives: To not approve the application or to provide conditions to the approval. CONCLUSIONS: That Council pass the necessary resolution supporting the application from Witch Craft Beer Market & Bistro as submitted based upon the staff findings set out in this report. “Original signed by R. MacNair” _______________________________________________ Prepared by: R. MacNair Manager of Bylaws and Licencing Page 3 of 3 “Original signed by Frank Quinn” _________________________________________ Approved by: Frank Quinn, MBA, P.Eng General Manager: Public Works and Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer /jd Attachments: Appendix I – Liquor primary licence change application APPENDIX I Page 1 of 2 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: COW SUBJECT: Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 EXECUTIVE SUMMARY: The purpose of this report is to present the Maple Ridge Ticket Information Utilization Amending Bylaw No.7210-2016 (Appendix I) to bring forward specific sections in one Maple Ridge Bylaw that has been amended and therefore an update to the Municipal Ticketing Bylaw must made to match these changes. The Maple Ridge Ticket Information Utilization Amending Bylaw No.7210-2016 has been prepared to update and coordinate the bylaw with other City bylaws. With the adoption of a new tree protection bylaw, the bylaw number has been changed and must be reflected in the MTI bylaw. There is also a fine in the amount of $5000.00 which needs to be changed as the maximum fine for an MTI is $1000.00 as well as some section numbering issues. RECOMMENDATION(S): That Maple Ridge Ticket Information Utilization Amending Bylaw No.7210-2016 be given first, second and third readings. DISCUSSION: Background Context: A new Tree Protection and Management Bylaw was adopted in January 2016 with a new bylaw number. This new number must be added to the MTI bylaw so that both bylaws coincide. A new fine schedule was also added. One of the fines was in the amount of $5000. Under the legislation for Municipal Ticket Information Bylaws, no fine can exceed $1000 so this change is required to coincide with provincial legislation. There is also a housekeeping change regarding changing a section number to align with the new tree bylaw. The MTI Bylaw needs to be updated to reflect these changes so that issued tickets will include the correct wording and refer to the applicable sections. CONCLUSIONS: Maple Ridge Ticket Information Utilization Amending Bylaw No.7210-2016 ensures coordination and compliance with other City bylaws. 1111 Page 2 of 2 “Original signed by R. MacNair” ___________________________________________ Prepared by: R. MacNair Manager, Bylaws and Licencing “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng General Manager: Public Works and Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer RM/ Appendix I - Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 APPENDIX I City of Maple Ridge Maple Ridge Ticket Information Utilization Amending Bylaw No.7210-2016 A bylaw to amend Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 WHEREAS the Council of The City of Maple Ridge deems it expedient to amend the Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1. This bylaw may be cited as Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 2. Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by changing the fine amount in Schedule 25 Section 4.4 to $1000.00 3. Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by changing the numbering in Schedule 25 for “cut replacement tree without Permit” from Section 9.4 to Section 9.5 4. Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by changing the number of the Maple Ridge Tree Protection Bylaw in Schedule 1 to read Maple Ridge Tree Protection Bylaw No. 7133-2015. READ A FIRST TIME this ____ day of ______________, 2016. READ A SECOND TIME this ____ day of ______________, 2016. READ A THIRD TIME this ____ day of ______________, 2016. ADOPTED this ____ day of ______________, 2016. PRESIDING MEMBER CORPORATE OFFICER City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: 11-5460-01 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Speed Reader Boards Strategy EXECUTIVE SUMMARY: Vehicular speeding is a concern in all jurisdictions, not just at the municipal level, but on the provincial system also. Concern around vehicle speeding in the City was raised in the Business Planning presentations in December 2015 and staff were asked to provide information on the effectiveness of speed reader boards, potential costs and to evaluate options for a strategy to install additional speed reader boards in the community. Staff undertook a literature review of nineteen existing studies and papers pertaining to the use and effectiveness of speed reader boards and found that generally there is evidence of speed reduction by having the speed reader boards in place albeit short term unless it is accompanied by police enforcement. In conjunction with the RCMP Traffic Section and ICBC, a Three Strike strategy is proposed, where at agreed locations on corridors where there is systematic speeding concerns the City will install additional speed limit signs, mount speed reader boards and the RCMP will ensure regular enforcement. ICBC has indicated their willingness to share in the capital costs of the speed reader boards as well as being open to consider participation in the promotion of the strategy through social media. RECOMMENDATIONS: THAT the creation of a Three Strikes Strategy to address concerns pertaining to systematic vehicle speeding be endorsed; and THAT $150,000 from the Police Services Reserve be authorized to fund the Three Strikes Strategy, as outlined in the March 7, 2016 staff report and these changes be included in the next Financial Plan Bylaw amendment. DISCUSSION: a)Background Context: Even though vehicle speed limits are applied consistently throughout the Province, the effective management of vehicle speed is a challenge in all municipalities. Enforcement of speed limits falls under the jurisdiction of the RCMP but there are a number of educational tools that the City and its partners such as ICBC can utilize in a supportive role such as awareness campaigns or remedial engineering design for roadways. Concern around vehicular speeding in the City was raised in the Business Planning presentations in December 2015 and staff were asked to provide information on the effectiveness of speed reader boards, potential costs and evaluate options for a strategy to install speed reader boards in the community. 1112 Literature Review The first task was to undertake a literature review of existing studies in both Canada and the United States related to the use and effectiveness of speed reader boards. Nineteen reports and papers were reviewed and while the general sentiment was that the use of speed reader boards did reduce vehicle speed, the effectiveness over an extended period was noted to vary. A number of studies and articles indicated short term effectiveness such as the BC Ministry of Transportation and Infrastructure that stated “the effectiveness of speed reader boards is limited and decreases shortly after drivers pass the board. Longer term effectiveness has not been determined.” ICBC undertook a study in 2011 that evaluated the performance of speed reader boards in a number of cities in British Columbia, including the City of Maple Ridge and the review indicated “that motorist speeds were reduced in areas where the speed reader boards were located; the 85th percentile speeds were reduced on average by 5.2 km/h. The average speed reduction was greater within 2 months of the installation of the speed reader boards (6.8 km/h reduction) compared to after 2 months from installation (2.6 km/h). These trends appear to be consistent with studies conducted throughout North America.” ICBC has requested that only the Executive Summary of their report be made public for reasons of confidentiality, and a copy is appended to this report. The majority of speed reader boards have the ability to record the speed of oncoming vehicles and for the ICBC study, most municipalities recorded traffic speed data upon placement of the speed reader boards but before they went into use (“dark” mode) as a benchmark to compare to the data collected when in operation (‘active” mode). In Maple Ridge the test location for the ICBC study was on Dewdney Trunk Road around 205 Street and the 85th percentile speed in dark mode, measured over one week was 61 km/h. From March to December 2010, data was collected on six occasions, each for one week duration. The recorded 85th percentile speed averaged 60.2 km/h when the speed reader board was active, a less than 1 km/h reduction, which is significantly less than the study’s average measured speed reduction of 5.2 km/h. One study, for the City of Bellevue does report ongoing success using speed reader boards to reduce speed but it is not clear whether the benefits are directly from the use of the speed reader boards or through more external influences such as land use changes and increasing densification in the study area. In considering the results of the various studies and papers reviewed, it is reasonable to state that the use of speed reader boards results in decreased speeding, at least in the short term. It is believed that regular enforcement by the RCMP is necessary to ensure the long term goal of lowering the speed of vehicles on an on-going basis. Existing Equipment The City currently utilizes four speed reader boards that were purchased between 2009 and 2010, one of which was funded by ICBC. Two of the existing reader boards are hard wired, the other two are powered by a solar array and battery. The two solar boards are permanently installed at locations on River Road and 224 Street; the other two are moved as needed in support of traffic calming initiatives – they are currently located on 123 Avenue and Creekside Street. A speed reader board unit has recently been installed on the Memorial Peace Park Ring Road by Community Development, Parks & Recreation which is appropriate for its location but it is a basic, low specification item that is not deemed suitable for application along roadways. The challenge with the solar powered units is the amount of ultra-violet light required to power the units, especially in the winter season. The manufacturers have stated that it is not necessary that the units are in direct sunlight but they will not guarantee that the solar units will function through the winter. When a unit is to be in a permanent location it is more effective to have them hard-wired, thereby guaranteeing their continual operation. The manufacturers have stated that the life span of a unit can range between 7 and 15 years so it is reasonable to assume that the existing units are approaching the latter part of their operational life. Replacement or Additional Speed Reader Boards The existing speed reader boards are an all-digital display that displays text in a standard speed sign format, as well as flashing warning beacons. Drivers are not informed of the speed they are driving, rather that they are advised of the regulatory speed limit with the request to slow down. In addition, the existing speed reader boards have the ability to record the speed of oncoming vehicles for data evaluation which is very useful in comparing the effectiveness of the units and recording the “before” and “after” speeds. Data can be collected even when the unit display is not active. It is recommended that should additional speed reader boards be purchased that they be similar in features to the models currently in use. The cost of such units is approximately $11,000 per unit with installation costs between $1,000 and $4,000 depending upon the location. The cost of moving a unit and hard-wiring it on a street light is estimated at approximately $2,000. Proposed Strategy Staff have met with representatives from the RCMP and ICBC to consider what would be an effective implementation strategy moving forward to best utilize the speed reader board technology. Through those discussions, and the review of traffic operations in the City, a two part approach has been developed that would not require large numbers of speed reader boards throughout the City but rather utilizing a smaller number of units, placed strategically at problem areas. The Engineering Department has a regular traffic count program that measures both vehicle speed and volume at a number of locations throughout the City each year as well as deploying the counters as required in response to concerns from residents. The RCMP Traffic Branch noted also that they receive calls from residents concerned about speeding but have limited resources. Excessive speeding may occur along certain road corridors on an infrequent basis but it may also be an ongoing concern at locations along some corridors, especially major corridors such as Dewdney Trunk Road, or the City’s portion of Lougheed Highway and different strategies may be considered accordingly. Where speeding is not a persistent problem along a corridor but there are complaints about excessive speeding it is suggested that RCMP would liaise with Engineering to determine the degree of speeding by deploying traffic counters at a loca tion than sending out limited RCMP staff resources. Upon determining that vehicles were driving at excess speed in the area, Engineering staff would liaise with RCMP to see if traffic resources could be dispatched to address the concern and undertake enforcement as required. An alternative to the RCMP members going out would be to have Speed Watch volunteers go out to the sites in question, although they cannot issue tickets, only warnings in the form of letters sent directly to the address of the Registered Owner of the vehicle on RCMP letterhead . As locations may vary it is not a requirement that speed reader boards would be used, but they could be installed on a short term basis if needed which lends itself to the use of speed reader boards that are solar powered. Along corridors where there ongoing excessive speeding, a more permanent solution may be considered, and this is the second component of the two-part approach. The Community Policing and Crime Prevention sections of the RCMP currently have a program to deal with systematic speeding that is sponsored and supported by ICBC Road Safety called the “Three Strikes Program” that utilizes Speed Watch volunteers and portable speed reader boards. It is suggested that the City, in conjunction with the RCMP and ICBC, could establish a variation on that existing initiative. At any location on a corridor the ICBC program considers speeding by the speed limit sign as the first strike, the Speed Watch volunteers and reader board as the second with the RCMP as the third and final strike, issuing tickets as appropriate. ICBC has indicated that they wish that this initiative to remain in place but are open to a slightly different interpretation should pole-mounted speed reader boards be installed which would be:  Strike One : Speed Limit Sign  Strike Two: Speed Reader Board  Strike Three: RCMP Enforcement The expectation is that the speed reader boards would stay in place on corridors with consistent speed issues but there would be periods where the boards would be dark (still collecting data), then in the active mode for periods of time. When the speed reader boards would be active the RCMP may or may not be in attendance, the intent being to make the drivers uncertain if there is indeed enforcement up ahead thereby hopefully influencing their driving behaviour. In discussions with the RCMP Traffic Division it was confirmed that there are certain road corridors, largely arterials where there is systemic concerns around vehicle speeds and it is recommended that on such corridors that speed reader boards be permanently installed. It is expected that there would be up to six locations where the boards would be installed. To deal with intermittent speed concerns it is recommended that up to four speed reader boards be purchased that would in time replace the existing units. Two of these units could be solar powered to provide flexibility. b) Desired Outcome: The goal of implementing an integrated strategy with the RCMP would be to reduce the incidences of excess speeding and make the City roads a safer environment for all users. c) Strategic Alignment: Reducing excessive vehicle speeds would assist in creating desirable corridors for all modes of transportation and improve livability within neighbourhoods. d) Citizen/Customer Implications: Speeding is a concern in all municipalities and the intent is to initiate a program that would not impinge upon residents driving throughout the City in a responsible manner but set in place a process that would dissuade drivers, residents or not, from dri ving at excessive speeds throughout the City. e) Interdepartmental Implications: The Transportation Section of the Engineering Department works closely with the Operations Department to install traffic control devices throughout the City and liaise with the RCMP on seeking to resolve speeding issues. A strategy such as outlined in this report will require all three parties to work cooperatively to ensure its success, but past experiences have proved that there is a high degree of collaboration already in place. f) Business Plan/Financial Implications: As previously noted, the cost to purchase a suitable speed reader board is approximately $11,000 with installation costs up to $4,000 and subsequent relocates estimated at $2,000 including power. Should Council endorse the strategy as laid out, it is recommended that up to ten speed reader boards be purchased at an installed cost of approximately $110,000 to $150,000. Upon consultation with the Finance Department it is recommended that the purchase and installation be funded from the Police Services Reserve Account. ICBC has indicated that they will be willing to cost share up to 50% of the capital costs of the speed reader boards, but not the installation or subsequent costs to relocate. g) Alternatives: Should a strategy to address systematic vehicle speed concerns not be pursued , then staff would continue to work with the RCMP on a case by case basis to resolve vehicle speed concerns. CONCLUSIONS: The use of speed reader boards is seen as a way to affect driver behaviour, but recent studies indicate it to be a short term behavioural modifier unless it is accompanied by RCMP enforcement. Vehicle speeding is a concern in all jurisdictions, not just in the City of Maple Ridge. The initiation of a speed reader board strategy, targeting areas where speeding is a concern utilizing the “Three Strikes” principles is seen as a way to reduce excessive vehicle speeding. The strategy would focus on known areas of concern. “Original signed by David Pollock” “Original signed by Trevor Thompson” Prepared by: David Pollock, PEng Financial Trevor Thompson, BBA, CPA, CGA Municipal Engineer Concurrence: Manager of Financial Planning “Original signed by David Fleugel” Reviewed by: David Fleugel, Superintendent Ridge Meadows RCMP Detachment “Original signed by David Pollock” for: Approved by: Frank Quinn, MBA, PEng. GM: Public Works & Development Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer DP:dp City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: 11-5380-01 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Contract Award: Recycling Trucks EXECUTIVE SUMMARY: The City of Maple Ridge is a leader in the Metro Vancouver Region in the provision of recycling services and a strong partnership with the Ridge Meadows Recycling Society is the basis for the City’s ability to provide a collection and processing system that results in high quality recyclable products. There are eleven recycling trucks in the City’s fleet that collect recyclable materials at curbside for single family dwellings and townhouses as well as apartments. The funding for the City’s recycling collection and processing is funded in part through Multi Materials British Columbia with a portion funded through a per household levy. The City is in the middle of a five year contract with Multi Materials British Columbia that expires in 2018 at which time the City may elect to continue the current model or turn the curbside collection over to MMBC. At this time a large number of municipalities are still maintaining a wait and see approach with regards to what to do after the current contract expires. The ability to provide high quality recycling services is in part a result of having a well maintained vehicle fleet. Of the eleven recycling vehicles there are three vehicles due for replacement and a Request for Proposal (RFP-OP15-70) was recently issued for the supply of three single axle trucks. The results of the detailed evaluations concluded that the best value proposal for the City was submitted by First Truck Centre Vancouver, Inc. Assuming that the City continues with the current business model to collect recyclable materials from curbside and apartments in partnership with the RMRS, it would seem prudent to proceed with the purchase of the three trucks to ensure that the current business model and high level of service is maintained. However, there are alternative business model scenarios that may be considered including: Option One – Status Quo This is the current business model and continuance of this model would include regularly scheduled vehicle replacements as needed, as well as adding potential additional vehicles to the fleet as the City continues to develop and the service areas increase. This would mean extending the contract with MMBC past the current contract end in 2018. Option Two Transition to having MMBC take over curbside collection at the end of the current contract in 2018 but purchase the new vehicles as identified in the replacement schedule for 2016 (but not 2017) and have RMRS continue to collect all recyclables until MMBC takes over in 2018. 1113 Option Three As in Option Two, there would be a transition to MMBC in 2018 although in this case it does not allow for the replacement of all the trucks but the City may choose to purchase a partial quota of new vehicles and/or seek to extend the life of the existing vehicles. In this case it is expected that there would be a need to rent vehicles to cover breakdowns. Option Four This option would require the collapse the current Request for Proposal (RFP) and issuance of a new RFP to lease up to six vehicles for a two year period through to the end of the current contract with MMBC. It is expected that any such short-term lease vehicles would be used, and specifications may vary from truck to truck. In considering the four options, Option One (to purchase the new trucks) and Option Four (to lease up to six trucks) are the only ones that provide some degree of cost certainty – with Option Two and Three the cost impacts may vary considerably depending upon the amount of maintenance and repairs needed to keep the fleet on the road, and in the case of Option Two, the capital loss when selling the newer vehicles. The purpose of this report is to provide Council with information on the issues pertaining to the recycling operations, especially the supply of vehicles for curbside collection. RECOMMENDATIONS: THAT the Request for Proposal (RFP-OP15-70) be collapsed; and THAT a new Request for Proposal be issued for the supply of up to six recycling trucks, suitable for curbside collection, for a minimum two-year lease. DISCUSSION: a) Background Context: Curbside collection in the City is undertaken by Ridge Meadows Recycling Society (RMRS), using a fleet of eleven purpose-built trucks that are run as part of the City’s vehicle fleet. The funding for the recycling efforts – curbside, apartments and Depot – is funded in part through Multi Materials British Columbia (MMBC), with the remainder funded through a per household levy. Ridge Meadows Recycling Society (RMRS) The Ridge Meadows Recycling Society has been providing recycling services since the 1970’s and was officially created as a society in 1980. RMRS provides recycling services for the City under a fee for service agreement. In addition to the collection of recyclables at curbside and apartments, RMRS operates the Recycling Depot and includes among their staff complement a unique Supported Work Program for approximately thirty people with developmental disabilities. The comprehensive multi-stream curbside pick-up and the resulting high-grade materials collected and processed at the depot ensure that recycling services in the City are a leader in Metro Vancouver, if not the Province. Since 1991 when records were first kept RMRS has advanced from removing 2,900 tons annually of recyclable materials from the waste stream to 10,500 tons removed in 2015. Over the past decades Maple Ridge residents have come to rely on and appreciate all of the services provided by RMRS. Multi Materials British Columbia (MMBC) MMBC is the not-for-profit industry association that delivers a province-wide Extended Producer Responsibility (EPR) program for Packaging and Printed Paper (PPP), on behalf of producers, as required under the BC Recycling Regulation with the goal of increasing the overall recycling rate from the current estimated rate of 50-57% to 75%. The EPR model, regulated by the Provincial Government, shifts the burden and cost for the management of a wide range of product-related wastes including packaging and printed paper. The basic tenet of this model is to hold producers responsible for recyclable materials that they produce. This is consistent with the regional Zero Waste goals. In May 2014, following a number of detailed reports and presentations to Council, the City commenced a five-year contract with MMBC, under which MMBC provides financial incentives to the City for the services currently provided by RMRS on behalf of the City. Through the development of the MMBC Stewardship Plan and subsequent contract documents in 2013 and 2014, all local regional governments had concerns around the methodology that MMBC utilized and their somewhat heavy-handed approach. There were, and continue to be concerns around the possible reduction in levels of service as well as financial stability of the MMBC PPP model, although those concerns have diminished somewhat over the first eighteen months of the contract as some issues have been resolved. The vast majority of local governments in Metro Vancouver and throughout BC signed up with MMBC; at that time the City of Coquitlam was the largest municipality to cede the responsibility of curbside recycling collection to MMBC. In recent months Vancouver and Pitt Meadows are the most recent examples of cities passing the curbside collection role to MMBC, although their rationales for doing so differ. MMBC & Disentangling of Curbside Recycling from Solid Waste Contracts Prior to MMBC, solid waste (garbage and organics) and recycling collection was typically tendered as a package, with contractors bidding on all three elements and awarded to a single operator. With the advent of MMBC this is no longer the case. Previously the contractor would collect the recyclable material and seek to sell it on the open market, in essence subsidizing the cost of collection. Now, MMBC control the sale and revenue of the recyclable materials so the municipality pays the full cost of collection, with the MMBC subsidy offsetting some of the cost. So as noted in Vancouver and Pitt Meadows, the most recent examples, th e local governments are passing the curbside recycling collection over to MMBC. Pitt Meadows is in the process of preparing a tender package for solid waste collection but it does not include curbside recycling; Vancouver notes that the MMBC program funding does not cover the cost for the City to offer curbside collection, whereas if MMBC assumes full responsibility for those services then the City receives largely the same level of service for the recycling function but at no cost. Vehicle Fleet Management The City supplies and maintains a significant fleet of trucks and mechanical equipment to facilitate the wide range of tasks that City Departments undertake. Vehicles all have a lifespan that varies depending upon the class of equipment; that lifespan is determined through consideration of industry standards as well as experience within the City. Once a piece of equipment is purchased, an established annual rental fee is paid into the City’s Fleet Replacement Reserve for the duration of the equipment’s lifespan so that when it comes time to dispose of the vehicle and replace it with a new vehicle there are adequate funds in place. Fleet managers will typically review the use and condition of vehicles to see if their lifespan may be extended past the established lifespan – sometimes a vehicle may have lower than expected mileage, or light usage that makes it practical to extend the life of the vehicle without compromising the required functionality or reliability. Extending the lifespan of an industrial or municipal vehicle is somewhat different to a personal decision to defer, say a roof replacement on a home. A working vehicle is undertaking a function at a certain level of service to customers or residents and may involve several employees, whereas on the personal level a leaking roof may be seen as an inconvenience – impactful, but manageable without reducing the functionality of the dwelling. Request for Proposal (RFP-OP15-70) for Replacement of Recycling Trucks There are eleven trucks used by RMRS to collect recyclable materials from single family curbside as well as apartments. Through 2016 Business Plan presentations, Council was informed that the replacement of three recycling trucks was pending. These are replacement units for recycling trucks that have eight years of service. A condition assessment in 2014 allowed extension of one additional year of service before replacement was required. Normally these trucks would have been up for replacement in 2014; however a further two years of useful life has been extracted from the vehicles. An additional three vehicles are scheduled for replacement next year. A Request for Proposals (RFP-OP15-70) for the supply of three single axle recycling trucks was publicly advertised and closed January 05, 2016. Two (2) proposals were received and the tender prices are listed below. Upon evaluation it was determined that the best value proposal for the City was submitted by First Truck Centre Vancouver, Inc. First Truck Centre Vancouver Inc. $716,400.00, exc. Taxes ($238,800.00 each) Peterbilt $784,914.00, exc. Taxes ($261,638.00 each) The Financial Plan includes $1,022,000 in the Equipment Replacement Reserve Fund to fund the purchase of the three recycling trucks. The vendor will honour the submitted vehicle bids to March 31, 2016. POSSIBLE SERVICE DELIVERY OPTIONS Assuming that the City continue with the current business model to collect recyclable materials from curbside and apartments in partnership with the RMRS it would seem prudent to proceed with the purchase of the three trucks to ensure that the current business model and high level of service is maintained. However, this is not the only model that could be considered as there are alternatives including: Option One – Status Quo This is the current business model, where RMRS collects the recyclable materials and MMBC provides funding for the curbside collection, apartments and Depot. Continuance of this model would include regularly scheduled vehicle replacements as needed, as well as potential additional vehicles as the City continues to develop and the service areas increase. This would mean extending the contract with MMBC past the current contract end in 2018. Option Two Transition to having MMBC take over curbside collection at the end of the current contract in 2018 but purchase the new vehicles as identified in the replacement schedule for 2016 and have RMRS continue to collect all recyclables. The vehicles used for curbside collection would then be sold off upon transference to MMBC – the two trucks servicing the apartments would be retained should the City choose to retain that role. It is not likely that the trucks could be sold to MMBC as their methodology includes automated collection and totes. Option Three As for Option Two, there would be a transition to MMBC in 2018 - continue to have RMRS collect all recyclables for the remainder of the current contract with MMBC, but then transition to have MMBC collect the curbside recyclables. Option Three though does not include the replacement of all the trucks but the City may choose to: 3.1 Purchase one or two new vehicles in 2016 to improve the fleet stock but do not proceed with the purchase of the three currently scheduled trucks in 2017. 3.2 Not purchase any new vehicles to refresh the fleet and seek to extend the life of th e existing vehicles to the end of the MMBC contract in 2018 In the case of both Options 3.1 and 3.2, in order to minimise down time it may well be necessary to rent vehicles for short durations to maintain service levels while existing vehicles are under repair. Other concerns with the Option Three variations are the ability to maintain the current level of service as well as the potential to reduce confidence in the City’s recycling “brand” that has been established over decades. When seeking to extend the life of vehicles past their scheduled replacement there is a range of mechanical issues that could arise although the extent may vary considerably. Each mechanical failure results in two consequences, namely repair expense and lost productivity. Safety is foremost and some repairs are critical safety issues; each unit is inspected three times per year and a formal Motor Vehicle Inspection (MVI) is required annually. Potential failures may range from brake or electrical wiring failure that would typically result in down-time of one to two weeks through to engine failure or structural body issues that could have a truck out of service for up to two months. The cost of bringing in a rented truck from a private hauler is approximately $125 (including a driver) per hour, greater than the approximately $92 per hour cost of a City truck and driver. Option Four This option would require the collapse the current Request for Proposal (RFP) and issuance of a new RFP to lease up to six vehicles for a two year period through to the end of the current contract with MMBC. It is expected that any such short-term lease vehicles would be used, and specifications may vary from truck to truck. FINANCIAL IMPLICATIONS Option One: Status Quo This option represents maintenance of the status quo – MMBC would continue to contribute a per household amount for curbside and apartment collection but whether the amounts for future contracts would be the same as the current is unknown and thus the amount of the per household levy may vary also from the current. The annual cost of operating a City fleet vehicle for recycling is approximately $180,000, including the driver. In 2016, should the vehicle purchase proceed the capital cost for the year is approximately $717,000, with a similar amount expected in 2017. Option Two: Maintain Current Operations Through to 2018 - Purchase New Vehicles In this instance the operating and capital costs will be the same as Option One, except that the trucks originally scheduled for purchase in 2017 would probably not proceed. Upon completion of the contract the vehicles used for curbside collection would be sold. The depreciation rate for this type of vehicle is approximately 15% of the original cost per year, although this may not reflect the actual market value. It may be reasonable to expect that there would be some additional vehicle repairs needed towards the end of the term that would require the rental of trucks, although the severity of the repair, amount of time out of service and cost to remedy may vary considerably. Option Three: Maintain Current Operations Through to 2018, but Limited New Vehicles Purchased The challenge with this option is trying to forecast the costs of maintaining the full complement of vehicles on the road at all times to preserve the current high level of service. Purchasing one or two new vehicles would alleviate the reliability risk somewhat but there is always a risk of breakdowns and a considerable range cost and loss of availability. Option Four: Collapse Current RFP and Issue RFP to Lease Vehicles for Two Years This option should lessen the risk of a reduction in the level of service due to mechanical breakdowns as the onus to ensure vehicles would be available would shift to the contractor supplying the vehicle. The cost of leasing a vehicle would be approximately thirty-five percent higher than a City-owned vehicle. The unknown in this case is the availability of compatible vehicles as well as the actual condition of the vehicles, assuming they would be used given the short term lease. The City would seek to enforce determined levels of service but depending upon the commitment and quality of the contractor it may be a challenge to meet the requisite performance standards. It is estimated that the cost to lease a vehicle is approximately 35% higher than to finance a vehicle through the City fleet; therefore if the monthly charge for a new City recycling truck is $5,300 then the cost to lease a similar vehicle would be approximately $1,900 higher, so for six trucks the additional annual leasing cost would be approximately $140,000. Selecting Option Four will allow the City flexibility to pursue different options in the future: selecting a short term lease while retaining the current allocation in the Equipment Replacement Reserve Fund allows for purchasing of trucks in the future should the City decide to retain the curbside collection function past 2018. Alternatively if the decision is to have MMBC collect the curbside function then the leased vehicles would be returned to the vendor. Selecting either Option One or Four provides a level of cost certainty but for the other options, and especially Option Three it is not possible to forecast costs with any degree of confidence. SUMMARY OF REVIEW If the City’s desire is to continue to provide a high level of service for curbside collection it is prudent to refresh the vehicle fleet in accordance with the established lifecycles. That said there will be a need for the City to decide whether or not it wishes to turn the curbside collection over to MMBC upon the conclusion of the current five year contract and if that is the intent then the purchase of new vehicles would seem less beneficial. There are financial implications related to seeking to extend vehicles well beyond their lifecycle but the magnitude can’t really be established given the uncertainty around the potential severity of breakdowns. b) Desired Outcome: The goal of the PPP Stewardship Plan is to contribute to the increased overall diversion of recyclables from the currently estimated 50-57% up to 75% in a reasonable time frame. c) Strategic Alignment: The Region’s goal to increase the amount of recyclable materials diverted out of the solid waste stream is in alignment with the City’s goals of sustainability. d) Citizen/Customer Implications: The residents in Maple Ridge benefit from a high quality curbside recycling collection that is source separated and that results in high-grade recyclable materials. The challenge over the next two to three years is to maintain the current high level of service, and similar high degree of commitment of residents toward recycling in the City until a decision is made whether or not to transition to having MMBC take over the curbside collection. e) Interdepartmental Implications: The Operations Department currently maintain the City’s vehicle fleet. If a decision is made to extend the existing vehicle lives further that will likely create additional workload for the Garage. The City has a strong relationship with RMRS and it is not desirable to do anything that would impact the strong commitment that the residents of Maple Ridge have towards recycling. f) Business Plan/Financial Implications: Depending upon the choice of option there will be impacts to the Financial Plan that would need to be considered in the next cycle of Business Planning and the development of the 2017 -2021 Financial Plan. CONCLUSIONS: The City provides a high level of recycling services to its residents whether that be at t he curbside for single family dwellings and townhomes, in apartments or at the Depot in Albion. That high level of service is obtained in large part through having a well maintained fleet of trucks. Moving forward, the City will need to decide whether it continues to collect curbside materials under contract with MMBC or if it is more beneficial to let MMBC take over the collection with their own contractor. The challenge is how best to provide the curbside recycling service in the intervening period. There are a number of alternatives as to how that can be achieved, each with their own complexitie s and varying financial impacts. “Original signed by David Pollock” Prepared by: David Pollock, PEng. Municipal Engineer “Original signed by Russ Carmichael” Concurrence: Russ Carmichael AScT, Eng. L. Director of Operations “Original signed by David Pollock” for: Approved by: Frank Quinn, MBA, PEng. GM: Public Works & Development Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer DP:dp 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: Downtown Security Patrols EXECUTIVE SUMMARY: On September 21, 2015, Municipal Council received a presentation on the review that was conducted for city funded security services in the downtown. The review identified that by blending funding envelopes, coordinating security efforts and some additional funding, a more visible security presence could be provided. The additional funding required to provide enhanced mobile security is available through the end of March, 2016. The purpose of this report is to seek funding to allow the enhanced level of mobile security to continue until December 31, 2016. Funding for future years will be addressed as part of the 2017- 2021 Business Plans. RECOMMENDATION: That the enhanced security coverage in the downtown core as outlined in the staff report dated March 7, 2016 be approved, noting that the 2016 cost of $60,000 be funded from the Police Services Reserve and that these changes be included in the next Financial Plan Bylaw amendment. DISCUSSION: a)Background Context: On September 21, 2015, Council received a presentation on the city funded security services in the downtown. Council heard that while Warrington Properties, the City and the Business Improvement Area were providing security patrols, there was duplication and gaps in their services. The total cost of these services was about $203,000, largely funded through taxation. The staff presentation highlighted that with increased coordination and additional funding for 6 months of $32,000 we could enhance mobile security coverage in the key service areas in the Downtown. This was scheduled to coincide with the operation of the temporary shelter. 1151 2 Here is a summary of the enhanced delivery model that was implemented in September, 2015. Since the new delivery model was implemented, communication has been enhanced, information sharing has improved and there has been a greater security presence in the service areas. A survey was also conducted after implementing the new model. A total of 120 surveys were handed out to businesses in the downtown area and 85 responses were received. Out of the 85 responses, 74 or 87% rated the services as good or excellent. These surveys were distributed in December 2015 and collected early in January 2016. Eight businesses adjacent to the temporary shelter were also contacted. All of the adjacent business rated the services as good or excellent. 46 28 5 3 2 Downtown Core Service Providers, Business & Residents Overall satisfaction of service provided Excellent Good Acceptable Needs Improvement Unsatisfactory Not Applicable Enhanced Mobile Security B.I.A + City of Maple Ridge Mobile Security Patrol Annualized Cost $282,000 1 year cost for extended security coverage and random early morning patrols to continue to support business, service providers, local residents and identified hotspots in the Downtown Core. Program Administrator - Gatekeeper City of Maple Ridge Staff + BIA Administration Centralized Billing and Reporting City of Maple Ridge Hours of Coverage - 7 Days Week 16Hrs/day (7:00AM - 11:00PM) Random Patrols -Early Morning hours Move from 3 to 6 random patrols (12:00AM - 6:00AM) Area Covered: Downtown Core Business Community Parks Rental Properties Safe Walk Program Identified Hotspot Areas 85 Total 3 Respondents were asked for their suggestions on improvements and it has been pointed out that random patrols from 11:00 pm to 7:00 am would help. We estimate the annual costs of this to be about $15,000 a year. b) Business Plan/Financial Implications: The annualized costs of the enhanced security, including the random patrols is estimated at $79,000. For nine months, the prorated 2016 costs would be about $60,000. The Police Services Reserve has the capacity to pay for this. If approved by Council, the Financial Plan will be amended at the next opportunity. Future years' funding will be addressed as part of the 2017-2021 Financial Plan. The on-going administration of this security, including improved reporting to the RCMP and BIA, has been dealt with by existing staff. We are experiencing some pressures that suggest additional staff support estimated at $10,000 is required. We will continue to monitor this and see what staff resources can be reallocated. A request for addition resources may have to be considered as part of the 2017-2021 budget deliberations. CONCLUSIONS: This program is working well and we recommend its continuance on the basis outlined. If funding is not approved, mobile patrols will be reduced to eight hours per day and some efficiencies will be lost. “Original signed by Brian Patel” Prepared by: Brian Patel, Recreation Coordinator Core Area “Original signed by Kelly Swift” Approved by: Kelly Swift, General Manager, Community Development Parks & Recreation Services “Original signed by Trevor Thompson” Approved by: Trevor Thompson, Manager Financial Planning “Original signed by Ted Swabey” Concurrence: E.C. (Ted) Swabey Chief Administrative Officer :bp 4 4 Businesses surrounding the Interim Shelter Overall satisfaction of service provided Excellent Good Acceptable Needs Improvement Unsatisfactory Not Applicable 8 Total City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: Joint Leisure Services Agreement - Arts & Recreation Programming EXECUTIVE SUMMARY: In the Joint Leisure Services Transition Plan report dated January 18, 2016, staff recommended a report be brought back to Council on the implications and costs associated with continuing the arts and recreation programming function as a joint service until December 31, 2016. The following report provides Council with the estimated cost implications to provide the City of Pitt Meadows (CPM) with joint programming through December 31, 2016. RECOMMENDATION: A. That staff be authorized to continue joint program delivery to the City of Pitt Meadows through to December 31, 2016; AND, B. That staff work with the City of Pitt Meadows to explore an approach and costs for the City of Pitt Meadows continued involvement in the Arts & Recreation Guide for registered program content; AND, C. That staff work with the City of Pitt Meadows to explore interest and an approach for City of Pitt Meadows to subsidize access to Maple Ridge facilities for Pitt Meadows families who face financial barriers to access recreation opportunities. DISCUSSION: a)Background Context: On October 31, 2016 the Joint Leisure Services Agreement between the City of Maple Ridge and the City of Pitt Meadows will conclude and following that date each community will deliver parks and recreation services separately to their citizens. In the Joint Leisure Services Transition Plan report dated January 18, 2016, staff recommended a report be brought back to Council on the implications and costs associated with continuing the arts and recreation programming function as a joint service until December 31, 2016. Joint Programming The Fall programming season runs from September until December with multiple lesson sets available ranging from 4 lessons – 10 lessons per set, depending on the service area and activity; this model is the general practice for Parks and Recreation departments. Staff reviewed 2015 Fall programming and have based 2016 cost implication assumptions on a comparable service delivery which included 31 programs; 18 offered through Parks & Leisure Services and 13 through the Arts Council at the Pitt Meadows Family Recreation Centre, South Bonson Community Centre and Highland Park Elementary. 1152 The work associated with program development and delivery begins months before course start dates. Staff research best practices, analyze programming trends, review facility allocations and liaise with contract service providers to finalize the course offerings. All of this occurs approximately four months prior. As well, the production of the Arts & Recreation Guide will begin in June for Fall programming and this work includes components such as program inputting, facility booking, and guide development. As a result the “heavy lifting” for program delivery happens well before participants attend their classes. Staff reviewed costs associated with arts and recreation programming and identified the following: payment processing charges, brochure print costs, instructor costs, programmer administration time, registration staff time and administration support time. As previously mentioned, the majority of staff time dedicated to program development occurs prior to October 31; therefore, programmer administration costs are relatively low for the period of November 1 – December 31. Program revenue $(15,700) Payment processing, marketing, supplies $ 1,100 Administrative support (registration, customer service, program management) $ 7,200 Program instructor costs $ 14,200 Net cost $ 6,800 Staff estimate the cost implications related to continuing joint programming until December 31, 2016 to be approximately $7,000. This projection is based on 2015 actuals; therefore, staff recommend that the accounts be reconciled in December 2016 to determine actual costs in order to bill the CPM appropriately. It should be noted that this does not include birthday parties at the Pitt Meadows Family Recreation Centre, which will not be offered by Parks & Leisure staff for the Fall session due to the minimal parties booked (5) in 2015 and to provide the CPM with access to the PMFRC gymnasium for other purposes. In addition the Active Kids Club (AKC) program at Highland Elementary is not included in the cost assumptions as separate discussions are underway with School District No. 42 to continue to provide the AKC program after the dissolution of the joint leisure services agreement. Joint Program Planning Community Development Parks and Recreation (CDPR) staff meet annually with local program agencies such as Continuing Education and the Fraser Valley Regional Library to discuss the complimentary programming needs of the community and to avoid duplication of services. In addition, CDPR program staff are part of a regional municipal program team which meets to discuss trends and best practices. As the CPM moves towards delivering recreation services their staff groups will be invited to join these existing teams to ensure communication and collaboration at the local and regional programming level. Staff recognize the value of the two municipalities working together to provide citizens with high quality, barrier free programming at a local level. Skating Lessons Skating lessons are offered at Planet Ice and Pitt Meadows Arenas (PMA). The contract for skate lesson services expires on June 30, 2016. Parks & Leisure staff will be re-negotiating with the current provider for lessons beginning in the fall of 2016 and recommend to continue managing this service on behalf of CPM at the PMA until December 31, 2016. This will provide CPM with time to determine the best model for future skate lesson delivery beginning January 2017. The CPM could enter into a contract for service with the current skate lesson provider for example, for January 2017. Recreation Software The CPM is currently determining their needs for service delivery which includes a robust registration software system. These systems include components such as registration, facility bookings, point of sale, membership sales, customer relations and financial integration and marketing integration. CDPR staff are working closely with the CPM through this process to ensure the needs of customers, stakeholders and future staff are met. The industry standard currently has the majority of municipalities utilizing the same system; however, this may change in the future with the end of life for the CLASS registration system pending (November 2017). Staff have heard from some stakeholders that a joint registration system between the two communities may eliminate duplication of resources from a staff perspective and streamline the process for customers who participate in programs across borders. Unfortunately due to the sophistication of the software systems, it is not possible to treat the registration component as a stand-alone function. The facility bookings and registration modules work in conjunction with one another and double bookings of space would occur under this solution causing frustration and potential disappointment for users. In addition, challenges could arise from scheduling facilities that CDPR staff don’t directly operate. However, staff have collaborated on a solution that will deliver the same end goal to users. Although an ongoing joint program delivery model is not feasible, there is potential to participate in joint marketing campaigns for the Arts & Recreation Guide. This would allow residents from both communities to stay informed on opportunities in both communities and also provides the CPM with access to pre-existing marketing tools. CDPR staff would manage the integration of information, printing services, and design in a manner that protects the integrity of both the CMR and CPM brands. This model supports the mandate of recreation by encouraging residents to participate in activities benefiting their personal well-being and the overall health of our community. Staff recommend that CMR and CPM enter into an agreement whereby CMR will continue to provide marketing services for registered programs to CPM in the form of an insert in the Arts & Recreation Guide. Barrier Free Access The current Participation Program offers reduced admissions and program fees to Maple Ridge and Pitt Meadows residents who meet eligibility, to ensure that cost is not a barrier to accessing our services. As of December 31, 2015 this program had 847 families participating. The make up of this as a percentage of users is 85% CMR residents and 15% CPM residents. A Framework for Recreation in Canada 2015 states that high quality, accessible recreation opportunities are integral to a well-functioning society and that all people and communities deserve equitable access to recreational experiences. Recreation must be accessible and welcoming to all. Staff recognize this as an important consideration that was embedded in the joint leisure services transition Guiding Principles developed by Council(s). Therefore, it is likely that CPM will look at a similar subsidy program for their residents. With this in mind, staff recommend that staff work with CPM to explore the option to maintain subsidy access for its citizens for admittance to the Maple Ridge Leisure Centre under the existing Participation program; which would have CPM reimbursing CMR for the discounted admissions of residents. b) Desired Outcome: To provide citizens of Maple Ridge and Pitt Meadows a seamless and streamlined registration process and program delivery throughout the Fall programming season. c) Business Plan/Financial Implications: The estimated net cost to provide the CPM with joint programming service up to December 31, 2016 is $7,000. If CPM agrees to this proposal, staff will reconcile near year end to determine the actual recovery cost. It should be noted that the projection is based on 2015 fall programming. d) Alternatives: To conclude the arts & recreation programming function in tandem with the conclusion of the Joint Leisure Services agreement on October 31, 2016. CONCLUSIONS: The benefits related to continued joint programming through December 31 include seamless and efficient registration methods, a standard level of service through the Fall season and providing the CPM with the appropriate time to determine a service delivery model and build a team. As well, customers that register in programs in CMR and CPM facilities tend to be residents of both communities, therefore by continuing services CDPR fosters trust and confidence in customers through arts and recreation program delivery. “Original signed by Danielle Pope” Prepared by: Danielle Pope, Business Operations Manager “Original signed by Don Cramb for” Approved by: Wendy McCormick, Director Recreation and Community Services “Original signed by Kelly Swift” Approved by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services “Original signed by Ted Swabey” Concurrence: E.C. Swabey Chief Administrative Officer :dap