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HomeMy WebLinkAbout2016-04-05 Council Meeting Agenda and Reports.pdfPage 1 City of Maple Ridge COUNCIL MEETING AGENDA April 5, 2016 (Rescheduled from March 29, 2016) 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of March 8, 2016 402 Minutes of the Development Agreements Committee Meetings of March 8, and 16, 2016 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 Maple Ridge Community Heritage Commission Update • Brenda Smith, Chair MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Council Meeting Agenda April 5, 2016 Council Chamber Page 2 of 6 700 UNFINISHED BUSINESS 701 2015-281-DP, 20290 Lougheed Highway, Second Addendum Report Staff report dated March 29, 2016 providing information on a new updated landscaping plan and recommending that the amended development permit be approved. 800 CORRESPONDENCE 900 BYLAWS Bylaws for First and Second Readings 901 Maple Ridge Official Community Plan Amending Bylaw No. 7188-2015 Staff report dated March 14, 2016 forwarded from the March 14, 2016 Council Workshop Meeting To expand the Community Amenity Contribution Program First and second reading Bylaws for Final Reading 902 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 To coordinate with other city bylaws including the Tree Protection Bylaw Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – March 7, 2016 and March 14, 2016 Public Works and Development Services The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda April 5, 2016 Council Chamber Page 3 of 6 1101 2016-044-AL, 12725 Laity Street, Non-Farm Use Report Staff report dated March 14, 2016 recommending that Application 2016- 044-AL for a second dwelling to accommodate accessory farm help be forwarded to the Agricultural Land Commission. 1102 2013-085-RZ, 23154 136 Avenue, RS-3 to R-2 Staff report dated March 14, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7028-2013 to revise the Eco-Cluster and Conservation land use boundaries and the location of a multi-purpose trail be given first and second readings and that Maple Ridge Zone Amending Bylaw No. 7029-2013 to rezone from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a subdivision of approximately 27 lots be given second reading. 1103 2015-350-RZ, 24341 112 Avenue, RS-2 to RS-1b Staff report dated March 14, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7227-2016 to adjust area designated Urban Residential be given first and second reading and that Maple Ridge Zone Amending Bylaw No. 7197-2015 to rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit a future subdivision of approximately 9 lots be given second reading. 1104 Award of Contract, Recycling Trucks Staff report dated March 7, 2016 recommending that Request for Proposal (RFP-OP15-70) for replacement of recycling trucks be collapsed and that a new Request for Proposal be issued for supply of up to six recycling trucks, suitable for curbside collection, for a minimum two-year lease. Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended February 29, 2016 Staff report dated March 14, 2016 recommending that the disbursements for the month ended February 29, 2016 be received for information. Council Meeting Agenda April 5, 2016 Council Chamber Page 4 of 6 1132 2016 Council Expenses Staff report dated March 14, 2016 providing on update on Council expenses to the end of February 2016 and the end of December 2015. 1133 2016 Tax Rates Bylaws – Maple Ridge Road 13 Dyking District and Albion Dyking District Staff report dated March 14, 2016 recommending that Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7230-2016 be given first, second and third readings and that Albion Dyking District Tax Rates Bylaw No. 7231-2016 be given first, second and third readings. Community Development and Recreation Service 1151 Age Friendly Action Plan Staff report dated March 14, 2016 recommending that the Age Friendly Initiatives Action Plan for the purpose of applying for Age Friendly Community Status be approved. Administration 1171 Partnering Agreement – Employment Land Investment Incentive Program Staff report dated March 14, 2016 recommending that the Corporate Officer be authorized to execute a Partnering Agreement to MCF Holdings and MDZ Holdings Ltd. Correspondence 1181 Other Committee Issues 1191 Council Meeting Agenda April 5, 2016 Council Chamber Page 5 of 6 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the February 29, 2016 Special Closed Council Meeting 02 Supportive Housing Proposal from BC Housing • Staff to work with BC Housing to develop a Memorandum of Understanding for an interim congregate model of supportive housing plus a purpose built supportive housing facility for Council’s approval. • Extension of the lease for the temporary shelter by three months. From the March 14, 2016 Closed Council Meeting 04.01 Economic Development Committee – Term Appointments of Nicole Archer, Chrislana Gregory, Josef Lara, Tom Meier, Oliver Perez, and Alexander Wells 04.02 Property Acquisition: 223 Street & Lougheed Highway – City will not acquire the subject properties 1400 OTHER MATTERS DEEMED EXPEDIENT 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1600 QUESTIONS FROM THE PUBLIC Council Meeting Agenda April 5, 2016 Council Chamber Page 6 of 6 1700 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES March 8, 2016 The Minutes of the City Council Meeting held on March 8, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: Councillor Bell and Councillor Robson were not in attendance at the start of the meeting 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was adopted as circulated. 401 Council Meeting Minutes March 8, 2016 Page 2 of 14 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of February 23, 2016 R/2016-120 It was moved and seconded That the minutes of the Regular Council Meeting of February 23, 2016 be adopted as circulated. CARRIED 402 Minutes of the Development Agreements Committee Meeting of February 18 and 24, 2016 and March 1, 2016. R/2016-121 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of February 18 and 24, 2016 and March 1, 2016 be received. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil Note: Councillor Robson joined the meeting at 7:05 p.m. 600 DELEGATIONS 601 1st Haney Scout Group – Good Turn Week Project to Build Boxes and Enhance Garden Outside of the Maple Ridge Hospital Rehab/Path Unit • Caitlin Meunier, 1st Haney Scout Group Mrs. Meunier gave a PowerPoint presentation providing information on the National Scouts Canada “Good Turn Week 2016” campaign and detailing the project the 1st Haney Beaver Scouts will be working on for the Ridge Meadows Hospital. 700 UNFINISHED BUSINESS 701 Motion by Councillor Duncan Motion resolving that the City of Maple Ridge, where appropriate, utilize gender neutral language and that documents which are being amended be revised to gender neutral. Councillor Duncan provided background on the motion. Council Meeting Minutes March 8, 2016 Page 3 of 14 R/2016-122 It was moved and seconded WHEREAS the City of Maple Ridge wishes to conduct its business in a manner that is inclusive of all members of the community; AND WHEREAS the Federal and Provincial Governments have already enacted policy to use gender neutral language; THEREFORE BE IT RESOLVED THAT the City of Maple Ridge, where appropriate, utilize gender neutral language and that documents which are being amended be revised to gender neutral. CARRIED 702 2015-281-DP, 20290 Lougheed Highway, Addendum Report Staff report dated March 8, 2016 providing information on a revised landscape plan for the property at 20290 Lougheed Highway (Burger King). The Manager of Legislative Services advised that the motion pertaining to 2015-281-DP deferred at the January 12, 2016 Council Meeting was back for debate. R/2016-123 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-281-DP respecting property located at 20290 Lougheed Highway. R/2016-124 It was moved and seconded That the motion be deferred to allow further consultation with the applicant on refining of the landscaping on the site. CARRIED Councillor Masse, Councillor Robson - OPPOSED 800 CORRESPONDENCE – Nil Council Meeting Minutes March 8, 2016 Page 4 of 14 900 BYLAWS Bylaws for Final Reading 901 2014-054-RZ, 23627 and 23598 Dogwood Avenue Staff report recommending final reading 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 7152-2015 To designate from Estate Suburban Residential to Conservation and Forest and to add to Conservation and Forest Final reading R/2016-125 It was moved and seconded That Bylaw No. 7152-2015 be adopted. CARRIED 901.2 Maple Ridge Zone Amending Bylaw No. 7103-2014 A site specific text amendment to allow a density bonus for smaller lot dimensions and area consistent with the RS-1C (One Family Urban [Low Density] Residential) zone in the RS-2 (One Family Suburban Residential) zone Final reading R/2016-126 It was moved and seconded That Bylaw No. 7103-2014 be adopted. CARRIED 902 Maple Ridge Water Service Amending Bylaw No. 7212-2016 To adjust the 2016 water service rates Final reading R/2016-127 It was moved and seconded That Bylaw No. 7212-2016 be adopted. CARRIED Council Meeting Minutes March 8, 2016 Page 5 of 14 903 Maple Ridge Sewer Rate Amending Bylaw No. 7213-2016 To adjust the 2016 sewer rates Final reading R/2016-128 It was moved and seconded That Bylaw No. 7213-2016 be adopted. CARRIED 904 Maple Ridge Recycling Charges Amending Bylaw No. 7214-2016 To adjust the 2016 recycling charges Final reading R/2016-129 It was moved and seconded That Bylaw No. 7214-2016 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – Nil Public Works and Development Services 1101 2016-006-AL, 22270 128 Avenue, Non-Farm Use Application Staff report dated March 7, 2016 recommending that Non-Farm Use Application 2016-006-AL for value added agriculture and 2 accessory employee dwellings be forwarded to the Agricultural Land Commission. R/2016-130 It was moved and seconded That Non-Farm Use Application 2016-006-AL for value added agriculture, and 2 accessory employee dwellings, be forwarded to the Agricultural Land Commission, in accordance with Council direction as outlined in the staff report dated March 7, 2016, and titled “Non-farm Use Report, 22270 128th Avenue. CARRIED Council Meeting Minutes March 8, 2016 Page 6 of 14 1102 2015-327-RZ, 21710 and 21728 Lougheed Highway, RS-1 to C-2 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7196-2015 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a commercial development comprised of a two-storey Gold’s Gym and two smaller commercial buildings be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. R/2016-131 It was moved and seconded That Bylaw No. 7196-2015 be given first reading; and That the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879–1999. CARRIED 1103 2016-009-RZ, 23729 Dewdney Trunk Road, RS-3 to RM-1 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7220-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit construction of approximately 41 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879-1999. R/2016-132 It was moved and seconded That Bylaw No. 7220-2016 be given first reading; and That the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879–1999. CARRIED 1104 2011-137-RZ, 12257 227 Street, RS-1 to R-3 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7169-2015 to rezone from RS-1 (One Family Urban Residential to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 lots be given second reading and be forwarded to Public Hearing. Council Meeting Minutes March 8, 2016 Page 7 of 14 R/2016-133 It was moved and seconded 1) That Bylaw No. 7169-2015 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Road dedication on 227 Street as required; ii) Registration of a Restrictive Covenant for Stormwater Management; iii) Removal of existing buildings; and iv) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1105 2013-117-RZ, 12182 228 Street, RS-1 to R-3 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7055-2014 to rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 single family lots be given second reading and be forwarded to Public Hearing. R/2016-134 It was moved and seconded 1) That Bylaw No. 7055-2014 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a temporary Statutory Right of Way on the proposed center lot, to provide temporary access to the rear lane, until such time as alternative access is provided via a lane system; ii) Registration of a Restrictive Covenant for Stormwater Management; iii) Removal of existing building; iv) Dedication of the 7.5m wide lane, to be projected on the Subdivision plan as per Subdivision and Servicing Amending Bylaw # 7093-2014. v) Registration of a ‘No Build’ Restrictive Covenant on the remnant land east of the lane; Council Meeting Minutes March 8, 2016 Page 8 of 14 vi) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1106 2014-003-CU, 19975, 19989 and 19997 Dunn Avenue, Temporary Use Permit Staff report dated March 7, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7064-2014 to allow temporary vehicle inventory storage under a Temporary Use Permit be given second reading and be forwarded to Public Hearing. R/2016-135 It was moved and seconded 1) That, in accordance with Section 477 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7064-2014 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7064-2014, as amended in the March 7, 2016 staff report, be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Bylaw No. 7064-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7064-2014 be given second reading as amended in the March 7, 2016 report and be forwarded to Public Hearing; 5) That the following terms and conditions be met prior to final reading: i) Amendment to Official Community Plan Appendix D – Temporary Use Permits to add the subject properties to the list of Temporary Use Permit locations; ii) Provision of a landscape security for fencing and perimeter hedge planting; and iii) Issuance of a Highway Use Permit to restore the existing boulevard and provision of a security as outlined in the permit. CARRIED Council Meeting Minutes March 8, 2016 Page 9 of 14 1107 2014-054-DVP, 23627 and 23598 Dogwood Avenue Staff report dated March 7, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-054-DVP to waive road construction standards on Dogwood Avenue, to reduce the road carriageway width around the ‘parkette’ and to reduce exterior side yard setbacks for proposed lots 1 and 12. R/2016-136 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-054-DVP respecting property located at 23627 and 23598 Dogwood Avenue. CARRIED Note: Councillor Speirs excused himself from discussion of Item 1108 at 7:41 p.m. as he has a family member who works at the Billy Miner Pub. 1108 Billy Miner Pub Liquor License Amendment Application – Change to Liquor Service Hours Staff report dated March 7, 2016 recommending that the application by B. Miner Hospitality Ltd. at 22355 River Road, Maple Ridge, BC for a change in opening hours be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. R/2016-137 It was moved and seconded 1. That the application by B. Miner Hospitality Ltd. at 22355 River Road Maple Ridge, BC a change of opening hours to 9:00 am every day as an amendment to Liquor Primary Licence No. 035096, be approved based on the information contained in the Council report dated March 7, 2016. 2. That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED Councillor Masse - OPPOSED Note: Councillor Speirs returned to the meeting at 7:46 p.m. Council Meeting Minutes March 8, 2016 Page 10 of 14 1109 Planet Ice Breakaway Bar & Grill (Maple Ridge) Liquor License Amendment Application – Increase in Seating Capacity Staff report dated March 7, 2016 recommending that the application by Planet Ice Breakaway Bar & Grill (Maple Ridge) at 23588 105 Avenue, Maple Ridge, BC for an increase in seating capacity be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. R/2016-138 It was moved and seconded 1. That the application by Planet Ice Breakaway bar & Grill (Maple Ridge) at 23588 105 Avenue Maple Ridge, BC for an increase in their seating capacity as an amendment to Liquor License No. 185930, be approved based on the information contained in the Council report dated March 7, 2016. 2. That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED Note: Councillor Speirs excused himself from discussion of Item 1110 at 7:48 p.m. as he has a family member working at the Witch Craft Beer Market and Bistro. 1110 Witch Craft Beer Market & Bistro Liquor Primary Licence Amendment Application – Change to Liquor Service Hours Staff report dated March 7, 2016 recommending that the application by Witch Craft Beer Market & Bistro at 22648 Dewdney Trunk Road, Maple Ridge, BC, for a change in opening hours be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. R/2016-139 It was moved and seconded 1. That the application by Witch Craft Beer Market & Bistro at 22648 Dewdney Trunk Road Maple Ridge for a change of opening hours to 9:00 am every day as an amendment to Liquor Primary Licence No. 033021 be supported, based on the information contained in the Council report dated March 7, 2016. Council Meeting Minutes March 8, 2016 Page 11 of 14 2. That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED Councillor Masse - OPPOSED Note: Councillor Speirs returned to the meeting at 7:49 p.m. 1111 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 Staff report dated March 7, 2016 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 to reflect changes resulting from the new Tree Protection and Management Bylaw be given first, second and third readings. R/2016-140 It was moved and seconded That Bylaw No. 7210-2016 be given first, second and third readings. CARRIED 1112 Speed Reader Boards Strategy Staff report dated March 7, 2016 recommending the creation of a Three Strike Strategy pertaining to vehicle speeding be endorsed and that $150,000 from the Police Services Reserve be authorized to fund the Three Strike Strategy. R/2016-141 It was moved and seconded That the creation of a Three Strikes Strategy to address concerns pertaining to systematic vehicle speeding be endorsed; and That $150,000 from the Police Services Reserve be authorized to fund the Three Strikes Strategy, as outlined in the March 7, 2016 staff report and these changes be included in the next Financial Plan Bylaw amendment. CARRIED Council Meeting Minutes March 8, 2016 Page 12 of 14 Note: Item 1113 was deferred to the March 14, 2016 Committee of the Whole Meeting 1113 Award of Contract, Recycling Trucks Staff report dated March 7, 2016 recommending that Request for Proposal (RFP-OP15-70) for replacement of recycling trucks be collapsed and that a new Request for Proposal be issued for supply of up to six recycling trucks, suitable for curbside collection, for a minimum two-year lease. Financial and Corporate Services (including Fire and Police) – Nil Community Development and Recreation Service Note: Councillor Masse excused himself from the discussion of Item 1151 ng at 8:11 p.m. as he has a business in the downtown area 1151 Downtown Security Patrols Staff report dated March 14, 2016 recommending that enhanced security coverage in the downtown core be approved. R/2016-142 It was moved and seconded That the enhanced security coverage in the downtown core as outlined in the staff report dated March 7, 2016 be approved, noting that the 2016 cost of $60,000 be funded from the Police Services Reserve and that these changes be included in the next Financial Plan Bylaw amendment. CARRIED Note: Councillor Masse returned to the meeting at 8:12 p.m. 1152 Joint Leisure Services Agreement – Arts & Recreation Programming Staff report dated March 7, 2016 recommending that staff be authorized to continue joint program delivery on the behalf of the City of Pitt Meadows through to December 31, 2016, that staff work with the City of Pitt Meadows to explore an approach and costs for continued involvement in the Arts & Recreation Guide and subsidized access to Maple Ridge facilities for Pitt Meadows families facing financial barriers. Council Meeting Minutes March 8, 2016 Page 13 of 14 R/2016-143 It was moved and seconded A. That staff be authorized to continue joint program delivery to the City of Pitt Meadows through to December 31, 2016; and B. That staff work with the City of Pitt Meadows to explore an approach and costs for the City of Pitt Meadows continued involvement in the Arts & Recreation Guide for registered program content; and C. That staff work with the City of Pitt Meadows to explore interest and an approach for City of Pitt Meadows to subsidize access to Maple Ridge facilities for Pitt Meadows families who face financial barriers to access recreation opportunities. CARRIED Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1600 QUESTIONS FROM THE PUBLIC Jean Chartrand Mr. Chartrand spoke to concerns he had brought forward at the March 7, 2016 Committee of the Whole Meeting pertaining to assistance for the removal of abandoned furniture from neighbouring property. The General Manager of Public Works and Development advised that staff were notified and will be following up within the week. Council Meeting Minutes March 8, 2016 Page 14 of 14 Mr. Chartrand asked what will happen once materials are removed and expressed concern with furniture and materials left on several balconies on the building’s third floor. 1700 ADJOURNMENT – 8:16 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer 402 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 29, 2016 and Members of Council FILE NO: 2015-281-DP FROM: Chief Administrative Officer MEETING: Council SUBJECT: Development Permit, Second Addendum Report 20290 Lougheed Highway EXECUTIVE SUMMARY: An application has been made for a Commercial Development Permit, to upgrade the existing building’s exterior on the lease area of the property located at 20290 Lougheed Highway (Burger King) (see Appendix A). Council deferred the application on January 12, 2016 and on March 8, 2016 with the following deferral: requesting more landscaping and specifically more tree canopy. The applicant has submitted a new updated landscaping plan and cost estimate, adding 13 trees to the site; 11 on the western and southern perimeters of the leased area, 1 west of the proposed patio, and 1 within the proposed landscaping areas in the parking area southwest of the patio. RECOMMENDATION: This report is for information and that the Corporate Officer be authorized to sign and sea l 2015- 281-DP as amended, respecting property located at 20290 Lougheed Highway. DISCUSSION: a)Background Context: Council has considered the application on January 11, 2016 and deferred the application in the meeting on January 12, 2016 and again on March 8, 2016, requesting more landscaping and specifically more tree canopy. Staff have communicated Council’s concerns with both the applicant and the contractor for this application, and received an updated landscaping plan and updated cost estimate on March 15, 2016, proposing to add 13 trees to the site. Eleven trees are proposed along the southern and western perimeter of the leased area. One tree is projected in the landscaping area west of the patio and one tree is projected within the landscaping area south-west of the patio, within the parking lot. According to the revised cost estimate, the proposed trees are 5 cm in diameter. b)Financial Implications: The updated plan has increased the cost estimate from $ 11,999.00 to $14,067.50. In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in 701 - 2 - accordance with the terms and conditions of the Development Permit. Based on the provided estimated landscape cost, the security will be $14,067.50. CONCLUSION: If Council is satisfied with the proposal for additional landscaping, staff recommend that the Corporate Officer be authorized to sign and seal 2015-281-DP respecting the property located at 20290 Lougheed Highway. “Original signed by Therese Melser” _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Paul Gill” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject map Appendix B – original DP-report, dated January 11, 2016 Appendix C – addendum report, dated March 8, 2016 Appendix D - revised landscaping plan, including cost estimate, dated March 14, 2016 DATE: Sep 10, 2015 2015-281-DP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 20290 Lougheed Hwy 2011 Image Legend \\Wetlands GPS Creek Centrelines Streams & Rivers (Topographic) Feature Type Indefinite Creek Centreline Ditch Centreline River Centreline Rivers & Lakes (Topographic) Feature Type Canal Flooded Land Lake/Reservoir Marsh River APPENDIX A City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: January 11, 2016 and Members of Council FILE NO: 2015-281-DP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Commercial Development Permit 20290 Lougheed Highway EXECUTIVE SUMMARY: An application has been made for a Commercial Development Permit, to upgrade the existing building’s exterior on the leased area of the property located at 20290 Lougheed Highway (Burger King). (See Appendix A). The property is zoned CS-1 and the existing building is in compliance with this zone. The property is designated Commercial in the Official Community Plan (OCP). The leased area and existing building is a Burger King location, in compliance with the OCP. This is a zoned property subject to the Commercial Development Permit Area Guidelines. The application has been reviewed by the Advisory Design Panel and all of the Panel’s comments have been addressed. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2015-281-DP respecting property located at 20290 Lougheed Highway. DISCUSSION: a)Background Context: Applicant: Urban Design Group Architects Ltd Fariba Gharaei Owner: Mussallem Realty Ltd Legal Description: Parcel “One” except: Firstly; part subdivided by plan 68232, and Secondly: part subdivided by plan 69704, D.L. 222, Group 1, Plan NWP62569 OCP : Existing: Commercial Proposed: Commercial Zoning: Existing: CS-1 (Service Commercial) Proposed: CS-1 (Service Commercial) Surrounding Uses North: Use: Commercial Zone: CS-1 (Service Commercial) Designation Commercial South: Use: Bare land as part of same property Zone: CS-1 (Service Commercial) and RS-1 (One Family Urban Residential) Designation: Urban Residential APPENDIX B - 2 - East: Use: Commercial (Shell station and Ford Dealership) Zone: CS-1 (Service Commercial) and C-2 (Community Commercial) Designation: Commercial West: Use: Bare land as part of same property, and residential Zone: CS-1 (Service Commercial) and RS-1B (One Family Urban (Medium Density) Residential) Designation: Commercial / Urban Residential Existing Use of Property: Commercial Proposed Use of Property: Commercial Site Area: leased area portion of the property; 4050m2 Access: Lougheed Highway and off of 203 Street Servicing: Commercial b) Project Description: The neighbourhood is a commercial area next to a residential area further to the south and west. The proposal is an upgrade of the exterior of the existing building, as part of a new design concept by Burger King. (See Appendix B) No additions will be made to the existing building and therefore the upgrades are not anticipated to impact the neighbourhood. The proposed upgrades include the addition of a new tower element and signage on the west of the building. A new tower metal canopy will be added, with recessed lighting, for weather protection at the drive-through location on the north side of the building. The lighting below the existing canopy will be replaced with a new LED light fixture, and new canopy and signage will be added above the main entrance on the south side of the building, which does not have any exposure to the street. Furthermore, the existing drive-through window will be replaced with a new one, and the ordering window will be closed and infilled with matching stucco. The existing order confirmation unit, the menu board and restriction bar will be replaced with a new unit, and a new bike rack will be installed near the main entrance. The parking lot will receive new asphalt coating and line painting. There will be some upgrades to the landscaping on the north-east and south-east corners of the building, c) Planning Analysis: Official Community Plan Pursuant to section 8.5 of the Official Community Plan (OCP), this proposal is subject to the Commercial Development Permit Area Guidelines, as outlined in this report. 1. Avoid conflicts with adjacent uses The subject area on the property has been used for the Burger King location for numerous years. The application is not changing the use of the property or the leased area. 2. Encourage a pedestrian scale The pedestrian area has been enhanced by adding safe cross walks on the parking area, and a small, landscaped area with low shrubs on the north-east and south-east corner of the building has been added. A new outdoor seating area has been added to the site. 3. Promote sustainable development New recessed lighting and LED light fixtures are proposed on several locations throughout the proposed upgrading of the building - 3 - 4. Respect the need for private areas in mixed use development and adjacent residential areas Adjacent to the subject area of the property is a gas station to the east. The remaining part of the property to the south and west is open, undeveloped space. 5. The form and character of new buildings should reflect the desired character and pattern of development in the area The application is proposing an upgrade of the existing building, as part of a new design concept by Burger King. Zoning Bylaw The subject property is zoned CS-1 (Service Commercial). The building is in compliance with the setbacks for this zone, and with the height restriction of 7.7 metres. The existing building has a roofline of 5.05 metres with the proposed towers extending to 5.66 metres. Off Street Parking and Loading Bylaw Restaurants in the CS-1 (Service Commercial) zone are required to have 1 parking stall per 4 seats. The drive through component needs to accommodate the stretching of a minimum of 5 vehicles. The existing building has less than 100 seats. The bylaw requires 25 parking spaces, but provides 49 parking spaces. d) Advisory Design Panel: The Advisory Design Panel reviewed the application for external upgrading of the existing commercial building and the landscaping plans at a meeting held on October 13, 2015. The Panel made the following resolutions: 1. Consider line painting for pedestrian crossing on south side of building to secondary parking stalls and across drive aisle from west access 2. Consider stop bar line paint for drive thru exit 3. Consider wheel stops for south single loaded parking stalls 4. Consider rain gutter and snow guard impacts with new roof system 5. Provide further detail for landscape area #15 and west landscape medians and prepare landscape plan 6. Encourage the addition of outdoor seating on the west plaza All comments were addressed in revised plans, to the satisfaction of the ADP staff liaison. e) Intergovernmental Issues: Since the application does not require rezoning or subdivision, the applicant was advised to contact the Ministry of Transportation & Infrastructure, Lower Mainland District, to receive their comments. The applicant has provided us with the Ministry comments (see below in bold) and the applicant’s feedback.  The setback requirement from Lougheed Highway is 3m. ‘The site plan has been revised to comply with the setback’.  New landscaping will only be allowed to be planted on the property line behind the sidewalk, and should not limit site lines for the access. ‘The existing low level landscape along the Lougheed Hwy will remain to not limit the site lines’. - 4 -  Any works within MOTI Right of Way will require prior approval and permits. ‘No work will occur within the Ministry’s Right-of-Way’.  MOTI parking space requirement is 15.2 spaces per 1,000 square feet gross floor area. ‘Maple Ridge Off-Street Parking and Loading Bylaw No. 4350-1990 requires 1 car per 4 seats – restaurants floor area is 359 m2.- 40% of the space is kitchen washroom, mechanical room and walkway. Net floor area for restaurant is 215 m2 , with less than hundred seats. (*Please note that the restaurant area 215m2 is 2314 sq.ft, requiring 34.96 parking spaces, according to the Ministry parking standard)’. A revised plan in compliance with these comments was provided. f) Financial Implications: In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $10,079.00, the security will be $10,079.00 CONCLUSION: That the Corporate Officer be authorized to sign and seal 2015-281-DP respecting property located at 20290 Lougheed Highway. “Original signed by Therese Melser”___________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter”_______________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”___________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey”____________________ Concurrence: E.C. (Ted) Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Proposed architectural Site Plan Appendix C – Elevations LOUGHEED HWYDRIVE-THRUTOAL EXIST. PARKING49 STALLS + 1 LOADING99'-11"[30.46M]92'-11"[28.33M]24'-8"[7.52M]94'-8" [28.86M]10'-6"[3.20M]46'-4"[14.13M]19'-8"[6.00M] REAR SETBACK24'-7"[7.50M] SIDE #2 SETBACK24'-7"[7.50M] SIDE #1 SETBACK29'-6"[9.00M] FRONT SETBACKEXIST. BURGER KING3,871 SF (359.8 SQ. M)LOADING32'-3"[9.83M]5'-8"[1.73M]10'-6"[3.21M]9'-0"[2.74M]20'-0"[6.09M]17'-10"[5.44M]19'-1"[5.81M]25'-1"[7.65M]18'-8"[5.69M]9'-6"[2.90M]26'-8"[8.13M]19'-1"[5.81M]229'-0"[69.81M]180'-7"[55.05M]176'-6" [53.79M]219'-3"[66.82M]PATIOSTOP9'-0"[2.75M]5'-8"[1.73M]20'-0" [6.09M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-10"[3.00M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]9'-0"[2.75M]BURGER KING EXTERIOR RENOVATION20290 LOUGHEED HWY, MAPLE RIDGE, BCFor WILLOW SPRING CONSTRUCTION SITE PLAN 16'-7"[5.05M]BURGER KINGDRIVE THRU16'-7"[5.05M]18'-7"[5.66M]16'-7"[5.05M]16'-7"[5.05M]16'-7"[5.05M]18'-7"[5.66M]BURGER KING EXTERIOR RENOVATION20290 LOUGHEED HWY, MAPLE RIDGE, BCFor WILLOW SPRING CONSTRUCTION EXISTING EXTERIOR ELEVATIONS GRAPHICOCUCLEARANCE 9'-0"18'-7"[5.66M]9'-0"[2.74M]16'-7" [5.05M]18'-7"[5.66M]18'-7"[5.66M]16'-7"[5.05M]9'-0"[2.74M]8'-0"[2.43M]17'-10"[5.44M]18'-7"[5.66M]16'-7"[5.05M]9'-6"[2.90M]9'-6"[2.90M]9'-6"[2.90M]LOUGHEED HWYDRIVE-THRUTOAL EXIST. PARKING49 STALLS + 1 LOADINGLOADINGPATIOSTOPBURGER KING EXTERIOR RENOVATION20290 LOUGHEED HWY, MAPLE RIDGE, BCFor WILLOW SPRING CONSTRUCTIONEXTERIOR ELEVATIONS City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 8, 2016 and Members of Council FILE NO: 2015-281-DP FROM: Chief Administrative Officer MEETING: Council SUBJECT: Development Permit, Addendum Report 20290 Lougheed Highway EXECUTIVE SUMMARY: An application has been made for a Commercial Development Permit, to upgrade the existing building’s exterior on the leased area of the property located at 20290 Lougheed Highway (Burger King) (see Appendix A). Council deferred the application on January 12, 2016, with the following deferral: requesting more landscaping and specifically more tree canopy. The applicant and new franchisee have attempted to balance the ADP requirements and Council’s interest within their budget, and have submitted a revised landscaping plan showing 4 small trees in planters added to the western patio area but no changes to the parking lot area or perimeter of the site. RECOMMENDATION: This report is for information only. DISCUSSION: a)Background Context: Council has considered the application on January 11, 2016 and deferred the application in the meeting on January 12, 2016, requesting more landscaping and specifically more tree canopy. Staff has therefore contacted the applicant to inform them that Council has some concerns with the proposal, in particular, the need for tree canopy cover on site, and additional landscaping along the lot perimeter and within the parking lot area. The franchisee was required by Burger King’s Head Office, to upgrade the building to the newest Burger Kind standard, and the franchisee has a limited budget for the renovation. As shown in the original report dated January 11, 2016, ADP requested a number of upgrades to which they have complied. The franchisee claims these additional items have added an additional $ 25,000.00 to the proposal, which is approximately $5,000.00 over the franchisee’s budget. The franchisee is resisting the addition of more significant trees to the parking lot, due to their desire to limit damage to the parking lot pavement which they claim could add another $ 15,000.00 to the project. The applicant and the new franchisee claim to have worked hard to balance the ADP requirements, Council’s interest, and their budget. They are requesting Council reconsider the issuance of the Development Permit again to consider as adequate the additional 4 trees in planters on the west side patio as adequate at an additional cost of $1,200.00. The applicant has submitted a revised landscaping plan dated February 15, 2016 showing the changes. APPENDIX C - 2 - When other parts of the subject property are being developed, there will be an opportunity to have the landscaping upgraded on the boundaries of the leased area, and improve the overall appearance of the area. b) Financial Implications: The original landscaping cost reported on January 11, 2016 was $10,079.00. After ADP’s recommendations and including the proposed addition of 4 trees in planters, the landscaping cost estimate is now $12,000.00. In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $12,000.00, the security will be $12,000.00 CONCLUSION: If Council is satisfied with the proposal for additional landscaping, Staff recommend that the Corporate Officer be authorized to sign and seal 2015-281-DP respecting the property located at 20290 Lougheed Highway. Alternatively, Council could defer the application, and require the applicant to further increase the tree canopy. “Original signed by Therese Melser” _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject map Appendix B – original DP report, dated January 11, 2016 Appendix C – revised landscaping plan, dated February 15, 2016 APPENDIX D Urban Design Group 600-1140 West Pender St Vancouver, BC, V6E 4G1 Fax: 604 688 7481 Attention:Fariba Gharaei Re:15083 Burger King 20290 Lougheed Highway, Maple Ridge The followng cost estimate for bonding purposes was based on Architectural Plans dated Dec. 18, 2015 Size Approximate Unit Price Total Price Quantity 1 Earthwork: a) Grading (lump sum)- b) Topsoil (cost per yd3)168 23.00$ 3,864.00 c) Structural soil (cost per yd3)48.00$ - 2 Irrigation - 3 Lawn (cost per ft2) a) Sodded 0.86$ - b) Seeded 0.65$ - 4 Hard Surfacing (cost per ft2) a) Decorative pavers 7.50$ - b) Stamped concrete 5.00$ - c) Stamped asphalt 3.90$ - 5 Fences & Walls (cost per lin.ft.) a) 6' ht. solid wood fencing 22.00$ - b) 5' ht. solid wood fence 18.00$ - c) 4' ht. Solid wood fence 15.00$ - d) 4' ht. wood picket fence 14.00$ - e) 3'-6" wood picket fence 39.00$ - f) 3' ht wood picket fence 33.00$ - g) 6' ht chainlink fence 44.00$ - 6 Garbage Enclosure - 7 Furnishings (itemize) installed a) Planter 4 300.00$ 1,200.00 b) Bike rack 500.00$ - c) Garbage receptacle 1,000.00$ - d) Tree grate (48" sq c/w frame)800.00$ - 8 Plant Material: a) Trees 1)4 cm cal.125.00$ - 2)5 cm cal.125.00$ - 3)5 cm cal.13 143.00$ 1,859.00 4)6 cm cal.148.50$ - 5)6 cm cal 150.00$ - 6)6 cm cal.181.50$ - 7)8 cm cal.225.00$ - 8)8 cm cal.280.00$ - 9)1 m ht.42.00$ - 10)2 m ht.71.50$ - 11)2 m ht.95.00$ - 12)2 m ht.120.00$ - 13)2 m ht.65.00$ - March 14, 2015 Suite C100 - 4185 Still Creek Drive, Burnaby, British Columbia, V5C 6G9 - ph. (604) 437-3942 - fx. (604) 437-8723 Page1 14)2.5 m ht.110.00$ - 15)2.5 m ht.165.00$ - b) Shrubs / Groundcovers 1)10 cm pot 1.60$ - 2)#1 pot 3.00$ - 3)#1 pot 4.00$ - 4)#1 pot 366 5.00$ 1,830.00 5)#2 pot 8.00$ - 6)#2 pot 16 10.00$ 160.00 7)#2 pot 92 15.00$ 1,380.00 8)#3 pot 15.00$ - 9)#3 pot 17.00$ - 10)#3 pot 18.00$ - 11)#3 pot 20.00$ - 12)1 m ht.30.00$ - 13)1.2 m ht.45.00$ - 14)1.5 m ht. 18.00$ - c) Installation 5,229.00 50%2,614.50 9 Mulch (cost per yd3) a) Bark mulch 29 40.00$ 1,160.00 b) Shale mulch 65.00$ - 10 Totals Total for 1 3,864.00 Total for 2 - Total for 3 - Total for 4 - Total for 5 - Total for 6 - Total for 7 1,200.00 Total for 8 7,843.50 Total for 9 1,160.00 TOTAL 14,067.50$ Please note that this is only an estimate, and is subject to change due to economic conditions, availability of materials, and actual site conditions at the time of construction. Yours truly, Sofia Martinez Costa M2 Landscape Architecture Reviewed By: Meredith Mitchell Suite C100 - 4185 Still Creek Drive, Burnaby, British Columbia, V5C 6G9 - ph. (604) 437-3942 - fx. (604) 437-8723 Page2 CITY OF MAPLE RIDGE BYLAW NO. 7188-2015 A Bylaw to amend Schedule “A” of the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7188-2015 2.That Section 2.1.2 Compact and Unique Community be amended by repealing policies 2-7 through 2-9 and replacing them with the following: 2-7 Maple Ridge may establish a city-wide Community Amenity Program with the following components, to provide amenities, including the provision of affordable and special needs housing, in a sustainable and economically viable manner: a)Contribution approach; b)Geographic area, including any portions of the City that may be excluded; c)Approach for addressing existing density bonus policies and regulations in the Albion Area Plan area; d)Application of the program with respect to land uses and density; e)Establishment of one or more Reserve Fund Bylaws, including the identification of those potential community amenities to which the reserve funds can be allocated. 2-8 The Community Amenity Program may also include areas where an approved Area Plan applies and within the City where density bonus provisions apply. Where density bonus provisions apply, they may be in addition to the city-wide program and will be integrated into the Maple Ridge Zoning Bylaw. 2-9 Community Amenity Contributions and density bonuses may also be considered at Council’s discretion for all Official Community Plan and Zoning Bylaw amending applications that are seeking a higher density than is envisioned in Schedule “A” and/or Schedule “B”, to help provide a variety of amenities and facilities throughout the municipality. 3.That Section 2.1.2 Compact and Unique Community be amended by adding the following policies in numeric order after policy 2-9: 2-10 Community Amenity Contributions which are specific for those portions of the City where an Area Plan has been adopted, and as outlined in the subject Area Plan, may be established at Council’s discretion. 2-11 Maple Ridge Council will establish one or more Reserve Funds for the Community Amenity Program that will identify the type of community amenities to which the amenity contributions will apply. 901 4. That Section 10.2.2 Residential Development and Community Amenity Program, Albion Area Plan Community Amenity Program policy amended by changing the heading of the policy section to “Albion Area Community Amenity Program and Density Bonus Framework”. 5. That Section 10.2.2 Residential Development and Community Amenity Program, be amended by repealing policy 10-4 and replacing it with the following: 10-4 The city-wide Community Amenity Program established in Section 2.1.2 Compact and Unique Community will apply to the Albion Area Plan. A Density Bonus Framework will also be permitted on lands designated Low Density Residential, Low-Medium Density Residential and Medium Density Residential in the Albion Area Plan. 6. That Section 10.2.2 Residential Development and Community Amenity Program policy 10- 5 be repealed and replaced with the following: 10-5 Where the density bonus option is utilized in a single-family subdivision, the density bonus framework provisions established in the Maple Ridge Zoning Bylaw will apply to all lots that exceed the base density permitted in the zone, in addition to the city-wide Community Amenity Program established in Official Community Plan Section 2.1.2 Compact and Unique Community. 7. That Section 10.2.2 Residential Development and Community Amenity Program policy 10-6 be repealed and replaced with the following: 10-6 Where the density bonus option is utilized in a multi-family development, the density bonus framework provisions established in the Maple Ridge Zoning Bylaw will apply to all dwelling units that exceed the base density permitted in the zone, in addition to the city-wide Community Amenity Program established in Official Community Plan Section 2.1.2 Compact and Unique Community. 8. That Section 10.2.4 Albion Zoning Matrix be amended by deleting the words “and Amenity Contribution” from the notation section. 9. Maple Ridge Official Community Plan Bylaw No.7060-2014 as amended is hereby amended accordingly. READ A FIRST TIME the day of , 20 . READ A SECOND TIME the day of , 20 . PUBLIC HEARING HELD the day of , 20 . READ A THIRD TIME the day of , 20 . ADOPTED, the day of , 20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Workshop SUBJECT: Maple Ridge Community Amenity Contribution Program - Proposed Community Amenity Contribution Program Council Policy Official Community Plan Amending Bylaw No. 7188-2015 EXECUTIVE SUMMARY: Council has been engaged in a discussion on establishing a city-wide Community Amenity Contribution (CAC) Program since June 2015. As part of that discussion, staff have prepared a number of reports providing Council with information related to the legislative authority for community amenity contributions, legal advice regarding the recommended components of a CAC Program, options for the establishment of the amount of CAC’s, on the forms of development that the Program would apply and the types of amenities the contributions could be allocated to in the future. In October 2015, staff assisted Council in working through a number of options for each of the proposed components of a city-wide program, culminating in a series of Resolutions for the Program. In December 2015, two CAC Program Council Policy options were presented to Council for discussion, along with a proposed Official Community Plan amending bylaw (Bylaw No. 7188-2015). At that time, Council directed staff to obtain feedback on the proposed OCP amending bylaw and draft Council policies, and provide a summary of input in a future report. To obtain the requested feedback on the Program, two online questionnaires were posted on the municipal website in December 2015 – one for the development industry (Appendix C) and one for residents (Appendix D). In addition to the online questionnaires, municipal staff have met with the UDI/GVHBA Liaison Committee on two occasions, most recently on March 8, 2016. The feedback from those meetings helped inform the content of the questionnaire and the proposed Community Amenity Contribution Program Council Policy. As a result of the input received on the proposed CAC Council Policy (Appendix A), it has been amended to include a number of new items, including one contribution rate of $3100 for all dwelling units, alignment of the Albion Area Plan density bonus framework with the city-wide Program, a provision for Council to consider CAC’s during development application extension requests and a list of those amenities where the CAC revenue could be allocated. Based on the average number of dwelling units and single family lots created over the past five years (572) and the proposed CAC rate of $3100 per dwelling unit/lot, the estimated average annual CAC revenue could be in the range of $1.7 million. It is important to note that this does not include the additional density bonus revenue generated from the Albion Area Plan. ATTACHMENT 1 901 [2] RECOMMENDATIONS: 1. That the proposed Community Amenity Contribution Program Council Policy, attached as Appendix A to the report titled “Maple Ridge Community Amenity Contribution Program” and dated March 14, 2016 be approved; and that Official Community Plan Amending Bylaw No. 7188-2015, Attached as Appendix B, be forwarded to a Regular Council meeting for consideration of the following recommendations; A. Whereas Council has considered the requirements of Section 475 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities in considers appropriate for consultation with persons, organizations and authorities it considers will be affected and has specifically considered the matters referred to in Section 475 of the Act; B. And whereas Council considers that the opportunities to consult, proposed to be provided by the City in respect of an amendment to an Official Community Plan, constitute appropriate consultation for the purposes of Section 475 of the Act; C. And whereas, in respect of Section 475(2) of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board or any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvement district boards, and f. The Provincial and Federal Governments and their agencies; D. And that no additional consultation be required in respect of this matter beyond the posting of two questionnaires on the City of Maple Ridge website seeking comments on the proposed Official Community Plan Amending Bylaw No. 7188-2015 and proposed Community Amenity Contribution Program Council Policy; E. That Official Community Plan Amending Bylaw No. 7188 -2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; F. That it be confirmed that Official Community Plan Amending Bylaw No. 7188 -2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; and G. That Official Community Plan Amending Bylaw No. 7188-2015 be given First and Second Readings and forwarded to Public Hearing. DISCUSSION: a) Background Context: Council has been provided with reports on June 15, October 19, and December 7, 2015 outlining the various aspects and potential for establishing a city-wide community amenity contribution program. [3] The October 19, 2015 report included a set of legal principles regarding amenity contributions derived from prior legal advice the City has received on establishing a community amenity contribution program. These principles include: i. A municipality has the authority to adopt density bonus bylaws and establish conditions under which the density bonus is to be applied, including the payment of cash contributions; ii. Density bonuses are the most defensible approach, should the required amenity contribution be challenged on it’s legal basis; iii. A community amenity contributions should be clearly tied to the impacts that are expected to result from a zoning change; iv. A community amenity program should be based on a ‘robust’ policy basis, rather than on a simple decision of Council; v. Establishing a contribution that is based on the amount of the increase in lot value could provide a more equitable basis for the amenity program; and vi. A site-by-site negotiated approach does not provide the clarity and consistency of application of the program that the development industry needs, as well as potentially adding a significant amount of time to the development approvals process. With these principles in mind, Council was presented with a series of options for each component of the City-wide Community Amenity Contribution Program. At the October 19 and 27, 2015 Council Workshop meetings, the components of the CAC Program were discussed and a Resolution passed for each. The following is a summary of the framework of the CAC Program based on the content of the Resolutions: 1. Each CAC will be based on a percentage value of lift. [Note: A percentage value was not included in the discussion] 2. The CAC Program will apply city-wide. a. Those properties within the Town Centre Area Plan boundaries are exempt from the CAC Program. 3. The Density Bonus Framework established in the Albion Area Plan will continue to apply, in addition to the city-wide CAC Program. For developments that take advantage of the density bonus provisions included in the Maple Ridge Zoning Bylaw for the Albion Area Plan, the amenity contribution rate will be $3100 per lot or dwelling unit. 4. The CAC Program applies to the development of all residential dwellings1, including those that are included in a mixed-use development (such as commercial and residential) with the following exceptions: a. Affordable and special needs housing that are secured through a Housing Agreement as established in Section 905 of the Local Government Act; b. Rental housing units that are secured through a Housing Agreement established under Section 905 [now Section 483} of the Local Government Act will also be subject to a covenant enacted under Section 219 of the Land Titles Act. 5. An Official Community Plan amending bylaw was to be prepared that includes the components of the Community Amenity Contribution Program. Development applications that are in process (in-stream) at the time of enactment of this Council Policy will be subject to 1 Note: Additional exemptions from the CAC Program include:  single family residential subdivisions proposing fewer than 3 lots;  duplex dwelling units where only one building is being constructed; and  triplex dwelling units where only one building is being constructed. [4] the provisions of the Policy unless the applicable Official Community Plan and/or Zoning Bylaw amending bylaw has/have received Third Reading. 6.Council will establish one or more Reserve Funds and identify those amenities that may benefit from the community amenity contributions. These Resolutions formed the basis for the proposed CAC Program Council Policy, attached to this report as Appendix A. b)Citizen/Customer Implications: i.Consultation Update: The Greater Vancouver Home Builders Association (GVHBA) and the Urban Development Institute (UDI) provided comments to Council via email in December 2015, on the then proposed contents of the Maple Ridge Community Amenity Contribution Program. At that time, they requested that Council refer the policy back to staff for further consultation and dialogue. In response, Council passed the following Resolution: That staff be directed to obtain feedback on the Official Community Plan Amending Bylaw No. 7188-2015 and draft Council Policy and provide a summary of input to Council in a future report. Following the direction of the Council Resolution, two questionnaires were prepared, the first focused toward the development industry and the second for the community, were posted on the municipal website in December 2015. Both questionnaires were posted online for 10 weeks, following a request for an extension to the original timeline from UDI and GVHBA via the Liaison Committee. The responses received are attached to this report as Appendix C – CAC Developer Questionnaire and Appendix D – CAC Resident Questionnaire. Summary of Input – Developer CAC Questionnaire: A total of 10 responses were received for the developer-focused CAC questionnaire. The key messages that can be derived from the input are as follows: A pre-determined rate per housing type is the preferred contribution approach (7 of 10 responses) with simplicity and predictability being the key benefits of the approach; A contribution rate of $3000 per single family dwelling unit/lot was most supported, although there were a number of other suggestions on how it could be calculated (such as a per square foot rate); A variety of rates and calculation methods for multi-family dwellings were suggested, with no discernable preference from the respondents; The three most important components of a city-wide CAC Program were felt to be: o Consistent approach (7 of 10); o Clearly defined community benefit (6 of 10); and o Ease of understanding the process (5 of 10) and ‘in-kind’ contribution options (5 of 10). Summary of Input – Resident Questionnaire: A total of five responses were received for the resident-focused CAC questionnaire. The key messages from the input are as follows: The development industry should contribute to a CAC Program through financial contributions and construction of in-kind contributions (both 3 of 5 responses); [5]  The top two city-wide amenities supported were sports facilities/play fields and community centres;  The top two neighbourhood amenities supported were local parks and playgrounds and community halls. In addition to the questionnaires, municipal staff have met twice with the UDI/GVHBA Liaison Committee in the past several months (Dec 11, 2015 and March 8, 2016) to continue the discussion about the proposed city-wide CAC Program. At the March 8 meeting, members of the Committee indicated their support for the revised Council Policy as it has responded to their comments and concerns. ii. In-stream Development Applications: When considering a change in Official Community Plan policy or Zoning Bylaw regulations, the generally accepted practice for in-stream development applications is that those applications that have been presented at Public Hearing and received Third Reading would be exempt from complying with the new policies or regulations. The exception to this ‘rule of thumb’ is that since the summer 2015, development reports at first and second reading have included the following recommendation: That a voluntary Community Amenity Contribution be provided in keeping with the direction given by Council with regard to amenities. The proposed CAC Program Council Policy includes an option for Council to obtain city-wide CAC’s when development applications are seeking an extension under the Development Procedures Bylaw. The intent of this aspect of the proposed Council Policy is to enable Council to include the Community Amenity Contribution Program as a condition of approval of the application extension. c) Interdepartmental Implications: Based on Council direction on the content and approach for the CAC Program, assistance from a variety of City departments may be required to review the technical aspects of the Program. In particular, assistance from the Finance Department will be required to prepare the Reserve Fund bylaw(s). d) Policy Implications: i. Proposed CAC Council Policy The proposed Community Amenity Contribution Program Council Policy (Appendix A) is aligned with the proposed OCP policy amendments and provides the technical details of the city-wide CAC Program. The content is derived from the Resolutions passed at the October 19 and 27, 2015 Council Workshop meetings, but also has been influenced by discussions and feedback from Council, from the UDI/GVHBA Liaison Committee and by the review of similar CAC Programs throughout the Lower Mainland. At the December 7, 2015 Workshop, Council indicated a preference for a pre-determined rate (a ‘flat’ rate) rather than based on a percentage of land value increase (the ‘lift’) for a proposed development. The results of the developer questionnaire and discussions with the UDI/GVHBA Liaison Committee support this approach. [6] In addition, discussions on the contribution rate have resulted in a simplification of the approach. Instead of establishing a rate for single family, townhouse and apartment buildings, a single rate of $3100 for all dwelling units is proposed. This rate is based on the current density bonus framework established in the Albion Area Plan and Zoning Bylaw and by discussions with the UDI/GVHBA Liaison Committee to ensure that contribution value was not too high for the Maple Ridge housing market. The proposed CAC Council Policy also includes a list of the eligible amenities to which the CAC revenue can be allocated. Albion Area Plan – Density Bonus Framework Alignment The city-wide CAC Program will also apply within the Albion Area Plan boundaries, in addition to the established density bonus framework in the following way: 5.The Density Bonus Framework established in the Albion Area Plan will continue to apply, in addition to the city-wide CAC Program. a.For developments that take advantage of the density bonus provisions included in the Maple Ridge Zoning Bylaw for the Albion Area Plan, the amenity contribution rate will be $2000 per lot or dwelling unit in addition to the $3100 density bonus rate; b.For developments that do not take advantage of the density bonus provisions included in the Maple Ridge Zoning Bylaw, the CAC rate will be $3100 per lot or dwelling unit; The effect of the above clause is that for each new lot or dwelling unit that uses the density bonus provisions established in the Zoning Bylaw for Albion, will be subject to a $5100 rate per lot. This amount is the original rate recommended by GP Rollo and Associates as part of the Albion Area Plan amenity zoning review in 2012-2013. ii.Official Community Plan Amendments Summary The attached Official Community Plan Amending Bylaw No. 7188-2015 (Appendix B) expands the current policy framework based on the feedback received from Council at the June and October 2015 Council Workshop meetings. The proposed amendments to Section 2.1.2 Compact and Unique Community establish a broader policy framework for a city-wide community amenity contribution program. It includes the potential components of a program, where it could be applied within the City, when the program would not apply and the identification of those potential community amenities on which the revenue could be spent. The proposed amendments to Section 10.2 for the Albion Area Plan introduce the potential for a city- wide CAC Program in addition to the established density bonus framework. The technical details of the existing Albion Area Plan density bonus framework and a new city-wide CAC Program are outlined in the proposed Community Amenity Contribution Program Council Policy. e)Recent Development Activity: The December 7, 2015 report to Council, titled ‘Maple Ridge Community Amenity Contribution Program Policies’ included a section on recent development activity from 2011 and the estimated CAC revenues that may have been generated. That report included an estimate of the potential revenue based on different contribution rates for single family dwellings ($7500 per unit) and townhouses and low rise apartments (each $5100 per unit) with estimated annual revenues of $3.2 million. The updated table below, includes the data for all of 2015 and a 5-year average: [7] Housing Form 2011 2012 2013 2014 2015 Yearly Average Single Family new lots created 225 291 250 248 382 279 Townhouse BP’s 128 23 144 195 275 153 Apartment BP’s 158 307 180 49 6 140 Total Dwelling Units / Lots 511 621 574 492 663 572 Based on the average number of dwelling units and single family lots created over the past five years (572) and the proposed CAC rate of $3100 per dwelling unit/lot, the estimated average annual CAC revenue could be in the range of $1.7 million. It is important to note that this does not include the additional density bonus revenue generated from the Albion Area Plan. CONCLUSIONS: The lessons learned through the establishment of the Albion Area Plan Density Bonus Framework and from recent legal advice provide a number of general principles that the components of an amenity program should incorporate. The components of the CAC Program determined by Council on October 19 and 27, 2015 by Resolutions, achieve the principles of a consistent and equitable framework. The proposed OCP policy amendment will provide greater clarity for Council and the community with respect to why and when CAC’s will be part of the development review process. The proposed CAC Council Policies contain the technical aspects of the program that are of a greater level of detail than is found in the OCP. As such, any future minor adjustments to the structure of the Program will not be subject to OCP amendments or a Public Hearing. “Original signed by Jim Charlebois” Prepared by: Jim Charlebois, MURP, MCIP, RPP Manager of Community Planning “Original signed by Christine Carter” Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A: Community Amenity Contribution Council Policy Appendix B: OCP Amending Bylaw No. 7188-2015 Appendix C: CAC Developers Questionnaire Responses Appendix D: CAC Community Questionnaire Responses Page 1 of 3 Policy POLICY MANUAL Title: Community Amenity Contribution Program Policy No : Supersedes: Authority: Legislative Operational Approval: Council CMT General Manager Effective Date: Review Date: 1 year from effective date. Policy Statement: The City of Maple Ridge is committed to providing a variety of amenities throughout the municipality, including the provision of affordable and special needs housing, in a financially sustainable manner. The Community Amenity Contribution Program (CAC Program) is comprised of the following components: 1.The CAC Program will apply city-wide. 2.Each CAC will be based on a contribution rate as follows: a)$5100 per single family lot created; b)$4100 per townhouse dwelling unit; c)$3100 per apartment dwelling unit. 3.Those properties within the Town Centre Area Plan boundaries are exempt from the CAC Program, except where Council applies the provisions of Section 8 of this Policy. 4.The CAC Program applies to the development of all residential dwellings, including those that are included in a mixed-use development (such as commercial and residential) with the following exceptions: a)Affordable and special needs housing that are secured through a Housing Agreement as established in Section 483 of the Local Government Act; b)Rental housing units that are secured through a Housing Agreement established under Section 483 of the Local Government Act will also be subject to a covenant enacted under Section 219 of the Land Titles Act; c)Single family residential subdivisions proposing fewer than 3 lots; d)Accessory dwelling units such as a secondary suite or detached garden suite; e)Duplex dwelling units where only one building is being constructed; and f)Triplex dwelling units where only one building is being constructed. 5.The Density Bonus Framework established in the Albion Area Plan will continue to apply, in addition to the city-wide CAC Program. a)For developments that take advantage of the density bonus provisions included in the Maple Ridge Zoning Bylaw for the Albion Area Plan, the amenity contribution rate will be $2000 per lot or dwelling unit in addition to the $3100 density bonus rate; b)For developments that do not take advantage of the density bonus provisions included in the Maple Ridge Zoning Bylaw, the CAC rate will be the rate established in Section 2 of this policy. APPENDIX A Page 2 of 3 Policy 6.The Official Community Plan may also establish additional or alternative community amenity contribution policies, guidelines and density bonus provisions for each Area Plan. 7.Development applications that are in process (in-stream) at the time of enactment of the CAC Program Council Policy, will: a)be subject to the provisions of this Policy unless the applicable Official Community Plan or Zoning Bylaw amending bylaw has received Third Reading; OR b)be subject to the provisions of this Policy if a condition for the Policy to apply was included in the first or second reading report of the applicable Official Community Plan or Zoning Bylaw amending bylaw. 8.All development applications that are seeking an extension under Development Procedures Bylaw No. 5879-1999 (as amended), may be subject to the city-wide community amenity contribution program at the discretion of Council. 9.Council will establish one or more Reserve Funds and identify those amenities that may benefit from the community amenity contributions. 10.Community Amenity Contribution funds received will contribute to any of the following eligible amenities: a)Civic facility; b)Public art; c)Acquisition of land for the provision of: o Affordable or special needs housing; o Parks o Trails o Significant ecological features d)Park or trail construction and/or maintenance; e)Affordable or special needs housing units; f)Heritage conservation; or g)Conservation of significant ecological features. 11.The provision of a specific amenity, rather than a cash-in-lieu contribution may also be considered by Maple Ridge Council. If Council determines that the provision of an amenity is more desirable, the following list is to be used as a general guide for determining the type of community amenity: a)Public art; b)Heritage conservation; c)Land for the provision of: o Affordable or special needs housing; o Parks o Trails o Significant ecological features d)Affordable or special needs housing units; or e)Park or trail construction or improvements. Purpose: To provide direction on the implementation of a city-wide community amenity contribution (CAC) program, including the process to determine the contribution amount. Definitions: “Community Amenity” means any public amenity that provides a benefit to the residents of the city or a specific neighbourhood as the result of increased residential density. Page 3 of 3 Policy Key Areas of Responsibility Action to Take Responsibility CITY OF MAPLE RIDGE BYLAW NO. 7188-2015 A Bylaw to amend Schedule “A” of the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7188-2015 2.That Section 2.1.2 Compact and Unique Community be amended by repealing policies 2-7 through 2-9 and replacing them with the following: 2-7 Maple Ridge may establish a city-wide Community Amenity Program with the following components, to provide amenities, including the provision of affordable and special needs housing, in a sustainable and economically viable manner: a)Contribution approach; b)Geographic area, including any portions of the City that may be excluded; c)Approach for addressing existing density bonus policies and regulations in the Albion Area Plan area; d)Application of the program with respect to land uses and density; e)Establishment of one or more Reserve Fund Bylaws, including the identification of those potential community amenities to which the reserve funds can be allocated. 2-8 The Community Amenity Program may also include areas where an approved Area Plan applies and within the City where density bonus provisions apply. Where density bonus provisions apply, they may be in addition to the city-wide program and will be integrated into the Maple Ridge Zoning Bylaw. 2-9 Community Amenity Contributions and density bonuses may also be considered at Council’s discretion for all Official Community Plan and Zoning Bylaw amending applications that are seeking a higher density than is envisioned in Schedule “A” and/or Schedule “B”, to help provide a variety of amenities and facilities throughout the municipality. 3.That Section 2.1.2 Compact and Unique Community be amended by adding the following policies in numeric order after policy 2-9: 2-10 Community Amenity Contributions which are specific for those portions of the City where an Area Plan has been adopted, and as outlined in the subject Area Plan, may be established at Council’s discretion. 2-11 Maple Ridge Council will establish one or more Reserve Funds for the Community Amenity Program that will identify the type of community amenities to which the amenity contributions will apply. APPENDIX B 4. That Section 10.2.2 Residential Development and Community Amenity Program, Albion Area Plan Community Amenity Program policy amended by changing the heading of the policy section to “Albion Area Community Amenity Program and Density Bonus Framework”. 5. That Section 10.2.2 Residential Development and Community Amenity Program, be amended by repealing policy 10-4 and replacing it with the following: 10-4 The city-wide Community Amenity Program established in Section 2.1.2 Compact and Unique Community will apply to the Albion Area Plan. A Density Bonus Framework will also be permitted on lands designated Low Density Residential, Low-Medium Density Residential and Medium Density Residential in the Albion Area Plan. 6. That Section 10.2.2 Residential Development and Community Amenity Program policy 10- 5 be repealed and replaced with the following: 10-5 Where the density bonus option is utilized in a single-family subdivision, the density bonus framework provisions established in the Maple Ridge Zoning Bylaw will apply to all lots that exceed the base density permitted in the zone, in addition to the city-wide Community Amenity Program established in Official Community Plan Section 2.1.2 Compact and Unique Community. 7. That Section 10.2.2 Residential Development and Community Amenity Program policy 10-6 be repealed and replaced with the following: 10-6 Where the density bonus option is utilized in a multi-family development, the density bonus framework provisions established in the Maple Ridge Zoning Bylaw will apply to all dwelling units that exceed the base density permitted in the zone, in addition to the city-wide Community Amenity Program established in Official Community Plan Section 2.1.2 Compact and Unique Community. 8. That Section 10.2.4 Albion Zoning Matrix be amended by deleting the words “and Amenity Contribution” from the notation section. 9. Maple Ridge Official Community Plan Bylaw No.7060-2014 as amended is hereby amended accordingly. READ A FIRST TIME the day of , 20 . READ A SECOND TIME the day of , 20 . PUBLIC HEARING HELD the day of , 20 . READ A THIRD TIME the day of , 20 . ADOPTED, the day of , 20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER 1 CAC Developers Questionnaire Responses Question 1a)Are you a member of UDI? Response Chart Percentage Count Yes 80.0%8 No 20.0%2 Total Responses 10 1b)Are you a member of GVHBA? Response Chart Percentage Count Yes 88.9%8 No 11.1%1 Total Responses 9 Question 2 Do you work in Maple Ridge? Response Chart Percentage Count Yes 90.0%9 No 10.0%1 Total Responses 10 2a)Do you work in any other Lower Mainland municipalities? Response Chart Percentage Count Yes 90.0%9 No 10.0%1 Total Responses 10 APPENDIX C 2 2b)If yes, which municipalities have you worked in within the past 2 years? #Response1.Surrey, Langley2.Coquitlam, Langley, Surrey, Port Moddy and North Vancouver3.City of Surrey, Township of Langley, City of Burnaby.4.CoquitlamMaple RidgeNorth Vancouver DistrictPort MoodySurrey5.Surrey and Langley6.CoquitlamSurreyLangley7.Surrey, Langley, Burnaby, Coquitlam8.UDI has Liaison Committees with Vancouver, Richmond, Township of Langley,Coquitlam,Surrey and Squamish. We also work with the other local governments in the LowerMainland.9.North Vancouver District Question 3a)What do you think is the best contribution approach for Maple Ridge to include in a city-wide CAC Program? Response Chart Percentage Count i. Percentage value of lift (based on developer pro forma) 0.0%0 ii. Pre-determined rate(s) per housing type (i.e. flat rate) 70.0%7 iii. Per square metre of new residential floor area rate 10.0%1 iv.Site-by-site negotiated process 10.0%1 v. Other 10.0%1 3 Total Responses 10 Question 3 (v. Other) #Response1.Flat rate for Single Family. Per sq. meter for Multi family. 3b)What do you think are the key benefits of your preferred approach? #Response1.Simplicity of flat rate calculation. Certainty in costs. Will not bog down City staff or slowdown the process of approval. Per sq. meter will keep smaller homes more affordable.2.cost certainty to developers prior to making land aquisition decisions; and removes unduepressure from staff from ongoing negotiations on a site by site basis.3.timing and predictability4.The flat rate method provides the cost consistency between developers and developments,and is the most clear contribution approach.The percentage value of lift is subject to developers "fudging" certain numbers on their proforma, and dissuades developers from using high-value construction methods andmaterials, which would increase their pro forma value.Per square metre of new residential floor area rate is also subject to developers "fudging"the area of their developments.Site-by-site negotiated process is almost impossible to make clear, fair, accountable, andtransparent.5.Predictability, and certainty. Lift based negotiations undertaken after lands have beensecured may or may not reflect good value. Knowing the costs prior to affecting landacquisition ensures commensurate value6.simplicity7.-Money targets specific needs-City could potentially derive more economic benefit under negotiated approach asopposed to a flat-fee model-Possibility for "in-kind" contributions and "site-specific" contributions in theneighbourhood and/or on the project site itself 8.Provides certainty to both the developer and the city. Determining value by land liftrequires a review of proforma values which can be difficult and the review may not result ina land lift at all.9.We would also be fine with the per square metre charge of new residential floor area -if it isa pre-determined set rate for each housing type. Overall this approach provides clarity to 4 our members about what their costs will be when they purchase land and do a pro formaanalysis. This makes the process in buying land more efficient as well as processing timeswith the local government, as negotiations are not bogged down with debates over each lineitem in a three page proforma. For example, when the Cambie Corridor Plan was initiallyapproved, there were negotiated CACs. Little development activity occurred -until a fixedCAC program was established.10.It is the Norm to use developed area calculations, though there should be also a creditingsystem to providing social housing, low cost units and etc. That is, some forms ofdevelopment should be exempt from the calculation. The calculated formula should be due on Occupancy to help developments be plannedappropriately. 3c)Based on your response to b) above, what do you think would be a reasonable contribution rate? #Response1.$3000/ Single Family$18/ sq m Multi Family2.$3,000 per lot.3.$3,100 for single family$2,500 for town house$1,900 for condo4.An amount consistent with other municipalities in the Lower Mainland, with different ratesfor townhomes, apartments,and single family homes.5.it would be expected that different dwelling types would have different values ie)SFD -highest rate $3 -5KLow rise attached (med. density) $2 -3KMulti attached (high density)-lowest rate $1 -2K values should reflect anticipated needs and avoid "market shock"6.50% of the calculated lift. I question whether there is much of lift related to groundoriented housing such as SF and townhomes. As you increase the density for townhomesyou decrease the value of land on a per unit basis. The land lift is marginal but the benefit isbeing able to deliver product that the market is demanding and quicker absorption. Lowerdensity equates to larger and higher priced units and lower absorption in the Maple Ridgemarket. 7.Depends on the project 5 8.The value should not be more than Albion. The city needs to review other jurisdictions forwhat may be reasonable.9.Before this question can be answered, it would be important to determine whatcommunities need to accommodate new growth. UDI would be very interested in discussingthis further with Maple Ridge.10.$1/psf Question 4 Please indicate the 3 most important components for inclusion in the Maple Ridge city-wide CAC program. Response Chart Percentage Count Consistent approach 70.0%7 Time Sensitive 20.0%2 Proportional to the size/scale of the development 20.0%2 Clarity of approach / ease of understanding the process 50.0%5 Clearly defined community benefit 60.0%6 Regional contribution amount/approach alignment/consistency 10.0%1 ‘In-kind’ contributions / construction of community amenities 50.0%5 Other 0.0%0 Total Responses 10 Question 5a)What do you think the amenities should be for inclusion in a city - wide CAC Program? #Response1.Sports fields and community centres.2.local community items such as park improvements(spay parks, sport courts, bike parks,etc.) gathering places (town halls), community structure for use as daycare and pre-schoolfacilities etc. any other items in need to benefit area as a whole.3.Bike park, new pool, bike lanes.4.Environmental conservationCommunity centresRecreation centres 6 5.park/playgrounds, trails, events, public art, interpretive experiences, waterfront (river)edge development, community centers/ facilities6.Amenities should be in close proximity to the development and neighborhood based ratherthan community based7.Depends on the need8.Parks, community centres, walking trails, libraries. Part or all of the CAC should be directedto amenities near the development paying to benefit these homeowners.9.Amenities have included some funding from developers for park infrastructure, pools,community centres, arenas and other facilities. The people who should most determinewhat amenities are needed are those in the communities that are receiving growth.Developers in those neighbourhoods should also be consulted, as they will have a goodunderstanding about the buyers who are moving to them. In addition, we would want toensure that the neighbourhoods that are receiving the most development have the bestaccess to these facilities. Maple Ridge needs to ensure that its rate is competitive with other markets. Some of thefigures being proposed are higher than Coquitlam's proposal -a market where house pricesare much higher than Maple Ridge.10.Trails 5b)Can you propose an alternative rate or rates for Council to consider? #Response1.The rates I have proposed are fair and won't unduly burden new home owners.2.$3,5003.No Question 6 Do you have any comments or suggestions related to the proposed OCP Bylaw amendment? #Response1.No2.No3.No.4.ensure flat rate format5.It seems from sections 6 and 7 that Maple Ridge is contemplating CAC and density bonusing 7 programs. We have been discussing CACs, but there has been little discussion regarding adensity bonusing beyond the Albion area. Question 7 Do you have any suggestions or additional comments on the proposed city-wide CAC Program you would like to provide? #Response1.I would just like to caution Council not to continually erode home affordability through CAC's,bylaw changes or code changes.2.they CAC's should only be directed to community area that is collecting the fees,not moved toother areas, or other interests of the day.3.No4.City council should be mindful of actual land and housing values in Maple Ridge. They aremuch lower than Coquitlam or Port Coquitlam and cannot support overly high CACs.Developers are usually willing to contribute to community amenities. Certainty in the cost ofthe CAC is important to factor into their financial analysis. Ultimately, it is the land ownerselling to the developer and the end buyer who pay for CACs as the cost is pas t along -allresidents, voters and taxpayers in Maple Ridge.5.UDI would be pleased to continue working with Maple Ridge on this program. CAC Residents Questionnaire Responses Question 1)Do you live in Maple Ridge? Response Chart Percentage Count Yes 100.0%5 No 0.0%0 Total Responses 5 Question 2)Do you support the concept of a community amenity contribution program where developers contribute a financial contribution or build an amenity to help off-set the impacts of increased density in an area? Response Chart Percentage Count Yes 80.0%4 No 20.0%1 Total Responses 5 #Response1.This move adds to the cost of real estate at the end of the day. It's a tax on developers thatthey will recover in higher prices. The homeowner will pay in inflated prices. It's the market.2.I think this is the fairest way to ensure amenities keep up with demand. Developers arebenefiting so should the impacted neighbourhoods.3.Lots are smaller and smaller with the dwellings filling the whole lot. Thus creating hugepressure for more parks and other infrastructure the become a cost to the whole city APPENDIX D Question 3)How should the development industry contribute to providing additional community amenities as part of the development approval process? (Please select all that apply) Response Chart Percentage Count a. Financial contribution into a Reserve Fund for future projects 60.0%3 b. Construction of a particular community amenity i) anywhere in the City 20.0%1 c. Construction of a particular amenity ii) within the neighbourhood where the development is occuring 60.0%3 d. A combination of the above (Please explain)0.0%0 e. Neither (Please explain)20.0%1 f. Other (Please explain)20.0%1 Total Responses 5 Question 3 d)A combination of the above (Please explain) ) #ResponseNo responses provided. Question 3 e)Neither (Please explain) ) #Response1.Government takes enough already. Manage what you have. Question 3 f)Other (Please explain)) #Response1.Combination of A and C, but expand the construction of amenities to include adjacentneighbourhoods which will be impacted by development. Question 4)Community amenity contributions are a tool for BC municipalities to use to help fund additional amenities (eg. community centres, parks, public art) through the development approval process. The funds collected must be put toward amenities that are identified in an associated Reserve Fund bylaw. Please indicate what you think the top three city-wide and neighbourhood amenities should be for the City’s Community Amenity Contribution Program: Response Chart Percentage Count Community centres 60.0%3 Sports facilities/play fields 80.0%4 Public art 0.0%0 Affordable/Special Needs Housing 20.0%1 Cultural facilities 40.0%2 Other 20.0%1 Total Responses 5 Question 4 (Other ) #Response1.Road improvements. It's a cow trail in Maple Ridge. Drive around and see. Question 4 Neighbourhood Amenities (top three) Response Chart Percentage Count Trails and bike paths 20.0%1 Local parks and playgrounds 80.0%4 Cultural facilities 20.0%1 Dog parks 20.0%1 Community hall 60.0%3 Other 20.0%1 Total Responses 5 Neighbourhood Amenities (Other) #Response1.Road improvements. Question 5)Official Community Plan Amending Bylaw No. 7188-2015 outlines the proposed changes to the City’s policy framework for community amenity contributions. Do you have any comments or suggestions related to the proposed bylaw amendment? #Response1.Don't do it. You're adding a tax to home buyers who will pay with higher prices.2.This is long overdue. Thank you.3.$2,100 per lot or townhome Question 6)Are there any other comments or suggestions you have for Council on the proposed city-wide CAC Program? #Response1.As a general point, I think Developers should pay MUCH higher fees for t he privilege ofdeveloping their profits in our community. As tax payers existing citizens are being short-changed by City Hall as we are funding development from which we derive no benefit.Developers should pay a sufficiently high fee generally, and if they don't like it, then stopdeveloping-simple.2.I'm not a developer but work in the industry. It's tough enough risking lending, markets andcosts without adding to the burden this way. You're closing the door to more investment inMaple Ridge,closing the door to more developers.3.Keep the fee reasonable to not to deter development Spend the money in the area in whichthe fee was collected CITY OF MAPLE RIDGE Maple Ridge Ticket Information Utilization Amending Bylaw No.7210-2016 A bylaw to amend Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 WHEREAS the Council of The City of Maple Ridge deems it expedient to amend the Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1.This bylaw may be cited as Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 2.Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by changing the fine amount in Schedule 25 Section 4.4 to $1000.00 3.Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by changing the numbering in Schedule 25 for “cut replacement tree without Permit” from Section 9.4 to Section 9.5 4.Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by changing the number of the Maple Ridge Tree Protection Bylaw in Schedule 1 to read Maple Ridge Tree Protection Bylaw No. 7133-2015. READ A FIRST TIME this 8th day of March, 2016. READ A SECOND TIME this 8th day of March, 2016. READ A THIRD TIME this 8th day of March, 2016. ADOPTED this day of , 2016. PRESIDING MEMBER CORPORATE OFFICER 902 City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTE March 7, 2016 1:07 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor K. Duncan P. Gill, General Manager Corporate and Financial Services Councillor B. Masse F. Quinn, General Manager Public Works and Development Councillor G. Robson Services Councillor T. Shymkiw C. Carter, Director of Planning Councillor C. Speirs C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services M. Baski, Planner 1 D. Hall, Planner 2 D. Pollock, Municipal Engineer R. MacNair, Manager of Bylaws and Licences B. Patel, Recreation Coordinator, Core Area D. Pope, Manager of Business Operations Note: Mayor Read not in attendance at start 1.DELEGATIONS/STAFF PRESENTATIONS 1.1 Alouette River Management Society (ARMS) Annual Update - Greta Borick-Cunningham, Executive Director, Ken Stewart, President Ms.Borick-Cunningham gave a power point presentation providing an overview of the events and programs held by ARMS in 2015. Mr. Stewart thanked Council for their support of ARMS. 1100 Committee of the Whole Minutes March 7, 2016 Page 2 of 9 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016-006-AL, 22270 128 Avenue, Non-Farm Use Application Staff report dated March 7, 2016 recommending that Non-Farm Use Application 2016-006-AL for value added agriculture and 2 accessory employee dwellings be forwarded to the Agricultural Land Commission. D. Hall, Planner, gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Dwelling Siting • Recommendations in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1102 2015-327-RZ, 21710 and 21728 Lougheed Highway, RS-1 to C-2 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7196-2015 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a commercial development comprised of a two- storey Gold’s Gym and two smaller commercial buildings be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics Committee of the Whole Minutes March 7, 2016 Page 3 of 9 • Development Proposal • Proposed Site Plan • Recommendations in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1103 2016-009-RZ, 23729 Dewdney Trunk Road, RS-3 to RM-1 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7220-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit construction of approximately 41 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879-1999. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1104 2011-137-RZ, 12257 227 Street, RS-1 to R-3 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7169-2015 to rezone from RS-1 (One Family Urban Residential to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 lots be given second reading and be forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1105 2013-117-RZ, 12182 228 Street, RS-1 to R-3 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7055-2014 to rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 single family lots be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Subject Map Committee of the Whole Minutes March 7, 2016 Page 4 of 9 • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Site Plan • Proposed Building Scheme • Recommendations in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1106 2014-003-CU, 19975, 19989 and 19997 Dunn Avenue, Temporary Use Permit Staff report dated March 7, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7064-2014 to allow temporary vehicle inventory storage under a Temporary Use Permit be given second reading and be forwarded to Public Hearing. • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Site Plan • Landscape Plan • Recommendations in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Committee of the Whole Minutes March 7, 2016 Page 5 of 9 1107 2014-054-DVP, 23627 and 23598 Dogwood Avenue Staff report dated March 7, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-054-DVP to waive road construction standards on Dogwood Avenue, to reduce the road carriageway width around the ‘parkette’ and to reduce exterior side yard setbacks for proposed lots 1 and 12. • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Variance Summary • Proposed Variances • Recommendation in staff report Note: Councillor Shymkiw left the meeting at 1:48 p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Note: Councillor Speirs excused himself at 1:49 p.m. from discussion of Item 1108 as a family member is employed at the Billy Miner Pub. 1108 Billy Miner Pub Liquor License Amendment Application – Change to Liquor Service Hours Staff report dated March 7, 2016 recommending that the application by B. Miner Hospitality Ltd. at 22355 River Road, Maple Ridge, BC for a change in opening hours be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Note: Councillor Speirs returned to the meeting at 1:51 p.m. Committee of the Whole Minutes March 7, 2016 Page 6 of 9 1109 Planet Ice Breakaway Bar & Grill (Maple Ridge) Liquor License Amendment Application – Increase in Seating Capacity Staff report dated March 7, 2016 recommending that the application by Planet Ice Breakaway Bar & Grill (Maple Ridge) at 23588 105 Avenue, Maple Ridge, BC for an increase in seating capacity be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Note: Councillor Speirs excused himself from discussion of Item 1110 at 1:52 p.m. as a family member is employed at Witch Craft Beer Market & Bistro. 1110 Witch Craft Beer Market & Bistro Liquor Primary Licence Amendment Application – Change to Liquor Service Hours Staff report dated March 7, 2016 recommending that the application by Witch Craft Beer Market & Bistro at 22648 Dewdney Trunk Road, Maple Ridge, BC, for a change in opening hours be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Note: Councillor Speirs returned to the meeting at 1:53 p.m. 1111 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 Staff report dated March 7, 2016 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 to reflect changes resulting from the new Tree Protection and Management Bylaw be given first, second and third readings. The Manager of Bylaws and Licences provided clarification of the intent of the amendments. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Committee of the Whole Minutes March 7, 2016 Page 7 of 9 1112 Speed Reader Boards Strategy Staff report dated March 7, 2016 recommending the creation of a Three Strike Strategy pertaining to vehicle speeding be endorsed and that $150,000 from the Police Services Reserve be authorized to fund the Three Strike Strategy. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1113 Award of Contract, Recycling Trucks Staff report dated March 7, 2016 recommending that Request for Proposal (RFP- OP15-70) for replacement of recycling trucks be collapsed and that a new Request for Proposal be issued for supply of up to six recycling trucks, suitable for curbside collection, for a minimum two-year lease. The Municipal Engineer reviewed the report. Kim Day provided the perspective of the Recycling Society. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. AMENDMENT TO RECOMMENDATION That the item be deferred to receive information from the Greater Vancouver Regional District, Ridge Meadow Recycling Society and City staff and returned to the March 14, 2016 Committee of the Whole Meeting Councillor Duncan - OPPOSED 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) – Nil Committee of the Whole Minutes March 7, 2016 Page 8 of 9 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES Note: Councillor Masse excused himself at 2:23 p.m. from discussion of Item 1151 as he is the owner of a property in the downtown core area. 1151 Downtown Security Patrols Staff report dated March 14, 2016 recommending that enhanced security coverage in the downtown core be approved. The Recreation Coordinator - Core Area, reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Note: Councillor Masse returned to the meeting at 2:28 p.m. 1152 Joint Leisure Services Agreement – Arts & Recreation Programming Staff report dated March 7, 2016 recommending that staff be authorized to continue joint program delivery on the behalf of the City of Pitt Meadows through to December 31, 2016, that staff work with the City of Pitt Meadows to explore an approach and costs for continued involvement in the Arts & Recreation Guide and subsidized access to Maple Ridge facilities for Pitt Meadows families facing financial barriers. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil Committee of the Whole Minutes March 7, 2016 Page 9 of 9 7. ADJOURNMENT - 2:31 p.m. 8. COMMUNITY FORUM John McKenzie Mr. McKenzie expressed that patrols by Westridge security have improved the downtown area. He requested asked what will happen when the interim shelter closes on March 31, 2016 and whether the Federal Government was providing funding to assist with a solution to the homelessness issue. The General Manager of Community Development, Parks and Recreation Services offered to meet with Mr. McKenzie to provide an update. Jean Chartrand Mr. Chartrand sought assistance for abandoned furniture to be removed from neighbouring property. ___________________________________ K. Duncan, Chair Presiding Member of the Committee City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES March 14, 2016 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services GUEST Other Staff as Required K. Day, Executive D. Pollock, Municipal Engineer Director, Ridge- P. Frederick, Recreation Coordinator, Leisure Access Meadows Recycling D. Olivieri, Administrative Assistant C. Goddard, Manager of Development and Environmental Services Note: Mayor Read was not in attendance at the start of the meeting. 1.DELEGATIONS/STAFF PRESENTATIONS – Nil 2.PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016-044-AL, 12725 Laity Street, Non-Farm Use Report Staff report dated March 14, 2016 recommending that Application 2016-044- AL for a second dwelling to accommodate accessory farm help be forwarded to the Agricultural Land Commission. 1100 Committee of the Whole Minutes March 14, 2016 Page 2 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 12, 2016. 1102 2013-085-RZ, 23154 136 Avenue, RS-3 to R-2 Staff report dated March 14, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7028-2013 to revise the Eco-Cluster and Conservation land use boundaries and the location of a multi-purpose trail be given first and second readings and that Maple Ridge Zone Amending Bylaw No. 7029-2013 to rezone from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a subdivision of approximately 27 lots be given second reading. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Development Proposal • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Proposed Subdivision Plan • Existing House Survey Plan • Road Width Variances • Context Map with Road Connections • Recommendations in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 12, 2016. 1103 2015-350-RZ, 24341 112 Avenue, RS-2 to RS-1b Staff report dated March 14, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7227-2016 to adjust area designated Urban Residential be given first and second reading and that Maple Ridge Zone Amending Bylaw No. 7197-2015 to rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit a future subdivision of approximately 9 lots be given second reading. Committee of the Whole Minutes March 14, 2016 Page 3 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 12, 2016. Note: Item 1104 was deferred from the March 7, 2016 Committee of the Whole Meeting 1104 Award of Contract, Recycling Trucks Staff report dated March 7, 2016 recommending that Request for Proposal (RFP-OP15-70) for replacement of recycling trucks be collapsed and that a new Request for Proposal be issued for supply of up to six recycling trucks, suitable for curbside collection, for a minimum two-year lease. The Municipal Engineer and the Executive Director of the Ridge Meadows Recycling Society gave a Power Point presentation providing information on the City’s recycling program. Note: Mayor Read joined the meeting at 1:20 p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 12, 2016. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended February 29, 2016 Staff report dated March 14, 2016 recommending that the disbursements for the month ended February 29, 2016 be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 12, 2016. 1132 2016 Council Expenses Staff report dated March 14, 2016 providing on update on Council expenses to the end of February 2016 and the end of December 2015. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 12, 2016. Committee of the Whole Minutes March 14, 2016 Page 4 of 7 1133 2016 Tax Rates Bylaws – Maple Ridge Road 13 Dyking District and Albion Dyking District Staff report dated March 14, 2016 recommending that Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7230-2016 be given first, second and third readings and that Albion Dyking District Tax Rates Bylaw No. 7231-2016 be given first, second and third readings. The Manager of Legislative Services reviewed the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 12, 2016. Councillor Robson - OPPOSED 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Age Friendly Action Plan Staff report dated March 14, 2016 recommending that the Age Friendly Initiatives Action Plan for the purpose of applying for Age Friendly Community Status be approved. The Recreation Coordinator reviewed the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 12, 2016. 5. ADMINISTRATION 1171 Partnering Agreement – Employment Land Investment Incentive Program Staff report dated March 14, 2016 recommending that the Corporate Officer be authorized to execute a Partnering Agreement to MCF Holdings and MDZ Holdings Ltd. The Administrative Assistant gave a Power Point presentation summarizing the staff report. Committee of the Whole Minutes March 14, 2016 Page 5 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 12, 2016. 6. CORRESPONDENCE – Nil 7. OTHER ISSUES – Nil 8. ADJOURNMENT – 2:02 p.m. 9. COMMUNITY FORUM Rhonda Murray Ms. Murray asked how Council determined that the majority of the community supports a shelter and the Quality Inn as a supportive housing project. She stated that Council has seen a previous petition against the temporary shelter and asked whether Council was aware of current petitions against the proposed use of the Quality Inn as a shelter. Ms. Murray spoke to public sentiment over lack of inclusion in decisions being made. She urged Council to consider their constituents, provide more information and include all in the process. Kim Engele Ms. Engele referred to a resolution passed by Council with respect to BC Housing and a purpose built housing site to be provided by the municipality. She asked where such a facility will be located and what its purpose will be. She expressed concern with the mixed information available. She asked whether or not Council will consider reconsider its decision. A Power Point previously shown at the Council Workshop meeting was provided. Mayor Read explained the process and discussions with BC Housing on the extension of the temporary shelter and the proposed use of the Quality Inn. Kim Engele Ms. Engele reiterated her question as to whether or not Mayor and Council are prepared to reconsider their decision. Committee of the Whole Minutes March 14, 2016 Page 6 of 7 Judy Dueck Ms. Dueck expressed concern with the lack of information for the public and indicated that it would serve Council well to have an information meeting where residents have a question and answer session. She referred to the timeline presented in the Power Point and expressed concern that if the Quality Inn were purchased by BC Housing prior to rezoning, the likelihood of changing anyone’s mind would be slim. She asked whether the discussion pertaining to the shelter and the Quality Inn at the morning Council Workshop had been added to the agenda. Mayor Read indicated that the item had been added at the meeting. Ms. Dueck expressed that she is hearing from the community, particularly the business community, that they want a voice in the process. She again encouraged Council to hold a public information session. Pam Banks Ms. Banks spoke to needs assessments done by service workers on Cliff Avenue to determine the needs of the people in the camp prior to moving people into the temporary shelter and that these assessments were done in order to provide services for these individuals so that the shelter could close at the end of March with no extensions. She expressed concern with the proposal to open another shelter down the road from the first and move shelter residents there. She asked how long residents will stay at the new shelter. Ms. Banks referred to problems encountered by the residents of Cliff Avenue when the homeless camp was on Cliff Avenue and indicated that the same issues are ongoing. She expressed that she is upset with the Quality Inn proposal and asked when all this will stop and when residents will get their community back. Mayor Read addressed the question on timing and the vulnerability assessment done as per BC Housing prior to moving campers into the temporary shelter. Ms. Banks encouraged community discussion. Chair Duncan advised that Council will be working with BC Housing to ensure a forum where questions will be answered. Juan Rahm Mr. Rahm referred to the statement that 30-40 residents remain at the current shelter and asked why a building with 61 units is proposed for purchase. Mayor Read advised that this question was asked of BC Housing who indicated that there are individuals who aren’t in the shelter who require support. Committee of the Whole Minutes March 14, 2016 Page 7 of 7 Mr. Rahm expressed concern that many of the people who are on the streets are not from Maple Ridge. He indicated that he had spoken with numerous persons at another camp who had come to Maple Ridge from other communities. He personally felt more accepting of the purchase of a smaller building with less units. Rhonda Murray Ms. Murray asked Council for a commitment for an open community forum, separate from BC Housing, which is not so time limited to allow Council to hear from citizens directly and engage in discussion. Chair Duncan advised that Council will be working with BC Housing to ensure that their public information session is properly done. Ms. Murray clarified that she would like a commitment from Council for a community forum separate from BC Housing to provide an opportunity for citizens and people who work in Maple Ridge to express their views. Mayor Read advised that Council will work to ensure all necessary experts and partners are at the public information session to be held by BC Housing. ___________________________________ K. Duncan, Chair Presiding Member of the Committee City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016 and Members of Council FILE NO: 2016-044-AL FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Non-Farm Use Report – Employee Residential 12725 Laity Street EXECUTIVE SUMMARY: This proposal is for a second dwelling to accommodate accessory farm help for a property that is within the Agricultural Land Reserve. A second detached dwelling can only be permitted conditionally in the Agricultural Land Reserve and is not an outright permitted use. In order to quality for farm help housing, a farm operation needs to be of sufficient magnitude to justify the extra dwelling. Agricultural Land Commission Policy #9 requires that local governments are satisfied that a farming operation has legitimate need prior to permitting this use to proceed. In recognition that the Agricultural Land Commission is the expert on such matters, Council has previously directed that property owners first proceed with a non-farm use application. On September 9, 2014, Council considered a request to construct an accessory farm help dwelling. Council directed that subsequent requests of a similar nature be processed as a non-farm use application. Council would then have the option of assessing the merits of each application, and on this basis, could: 1.direct staff to issue a building permit for the new construction if satisfied that there was justified need; 2.forward the application to the Agricultural Land Commission for further review; or 3.deny the application, if convinced there was no justification for the extra dwelling unit. The September 9, 2014 Council resolutions (R/2014-397) are as follows: 1.That all future requests for an accessory employee residential use, as defined in the Maple Ridge Zoning Bylaw No. 3510-1985, be required to apply for a nonfarm use application as outlined in the Agricultural Land Commission Act Policy #9; and 2.That future reports include an alternative that identifies Council’s authority under Section 18 of the ALC Act to allow an additional residence that is necessary for farm use. In this instance, the applicant is seeking to construct a smaller new dwelling, thereby retaining the existing house as the principal dwelling. This report will outline the policies of the Agricultural Land Commission as they relate to this application. Information will be provided to Council to assist in the decision. The property is part of the Laity Pumpkin Patch Farm, which a multi-generational family business. Based on the information within this report and the direction of Council, the recommendation is for Council to forward this application to the Agricultural Land Commission. Alternatively, if convinced of 1101 - 2 - the merits of this application, Council may direct staff to issue a building permit to construct a second dwelling. For consistency with Commission policy, Council must be satisfied that there is adequate demonstration of need in order to permit the additional dwelling to proceed wi thout Commission approval. RECOMMENDATION: That Non-Farm Use Application 2016-044-AL for an accessory employee dwelling, be forwarded to the Agricultural Land Commission, in accordance with Council direction as outlined in the staff report dated March 14, 2016 and titled, Non-Farm Use Report – Employee Residential 12725 Laity Road. DISCUSSION: a) Background Context: Applicant: Douglas L Laity Owner: Douglas L Laity, Kaitlyn D Laity, Jeffrey M Laity, Kenneth D Laity, & Tania D Laity Legal Description: Parcel F, Group 1, Except Plan 62286, REF PL 3444; & DL 284; EXC PCL C & D WITH FEE DEPOSITED 24823E, & PL 60736, 62286, 62954, & BCP52220. OCP : Existing: AGR (Agricultural) Proposed: No Change Zoning: Existing: A-2 (Upland Agricultural) Proposed: No Change Surrounding Uses North: Use: Farm and Rural Residential Zone: Split Zoned property, A-1 and A-2 Agricultural Zones Designation Agricultural South: Use: 7 properties, urban residential use Zone: RS-1b One Family Urban Residential Use Designation: Urban Residential East: Use: 2 properties, farm use Zone: RS-3 One Family Rural Residential and A-2 Upland Agriculture Designation: Agricultural West: Use: Farm and Rural Residential Zone: A-2 Upland Agriculture Designation: Agricultural Existing Use of Property: Farm and rural residential Proposed Use of Property: Farm and rural residential Site Area: 4.8 Hectares (11.9 acres) Access: Laity Street (with access agreement) Servicing: Municipal Water and Sanitary Sewer - 3 - b) Project Description: The subject property is part of the Laity Pumpkin Patch farm. This proposal is for a second dwelling for accessory employee use on a 4.8 hectare (11.9 acre) property that is within the Agricultural Land Reserve. ALC Policy #9 provides an interpretation of Agricultural Land Commission Act, 2002 Section 18, pasted below: Unless permitted by this Act, the regulations or the terms imposed in an order of the commission, (a) a local government, or an authority, a board or another agency established by it or a person or an agency that enters into an agreement under the Local Services Act may not (ii) approve more than one residence on a parcel of land unless the additional residences are necessary for farm use The Agricultural Land Commission gives considerable autonomy to local governments in determining whether there is sufficient agricultural activity to justify the need for an additional residential use. However, the Commission does stipulate that the need must be legitimate. One criteria is farm status through BC Assessment Authority. However, in many instances, especially for leased properties, having farm status does not necessarily justify having an extra dwelling. Commission Policy #9 states that if a local government has any question with regards to need, a non-farm use application is required. Criteria for determining need for farm help residence. The Agricultural Land Commission notes that some local governments have detailed guidelines for establishing if there is sufficient need for a farm operation to have a residence for farm help. Table 1 below provides a brief municipal scan of the criteria of other local governments within the Fraser Valley in determining this need. Pitt Meadows Chilliwack Abbotsford Maple Ridge Size of farm operation 8 hectares (contiguous) 7.5 hectares Established in specific criteria (below) 1.7 ha in Agricultural or Rural Residential designations Restrictive covenant or Statutory declaration required Yes Yes Yes Yes Property owner must reside on property Yes or immediate family n/a No No Maximum farm help house size 180 square metres on less than 8 ha lot, 233 if greater. n/a Manufactured home if farm operation includes leased lot. 279 square metres Other conditions Agrologist’s report with needs rationale Assessed farm status ALR only, farm status, criteria, eg, # of animals, size of greenhouse, etc Assessed farm status Current Application. In comparison with other Fraser Valley municipalities, the criteria for determining the need for an additional farm help residence is not particularly onerous in Maple Ridge. For the purpose of this application, and for the type of farm operation involved (agri-tourism), it is challenging to assess whether there is sufficient need to justify additional residences for farm - 4 - help. For this reason, in recognition of the role of the Agricultural Land Commission in making these assessments, the recommendation is to forward the application to the Commission for their review. c) Interdepartmental Implications: The subject property is partially within floodplain and is traversed by Baillie Brook. For this reason, a combined natural features and watercourse development permit will be required as part of the building permit process for new construction. The subject property has municipal water and sewer, but an initial Engineering Department review of the proposed location indicates that the new dwelling could not be served by this municipal infrastructure. For this reason, adequate demonstration of septic capacity and potable water for both dwellings by a qualified professional will likely be a requirement of the building permit process. The farm help dwelling must comply with the Zoning Bylaw requirements for the use, which sets a maximum area of 279 square metres and a maximum height of 7.5 meters. A restrictive covenant will be required on title acknowledging the conditional use of the second dwelling for farm help exclusively, and that the use could continue only as long as the property is being actively farmed. Securities will be required to cover the cost of demolition should the farm use discontinue. d) Intergovernmental Issues: Agricultural Land Commission. The subject property is under the jurisdiction of the Agricultural Land Commission, and Commission Policy #9 requires sufficient demonstration of need before a second residence could be permitted for farm purposes. Ministry of Agriculture. At the April 12, 2011 Council meeting, Council considered the findings of the Maple Ridge Agricultural Advisory Committee in their review of the Ministry of Agriculture document, titled “Bylaw Standard for Residential Uses in the Agricultural Land Reserve”. For Council’s consideration, the Agricultural Advisory Committee passed the following resolution on March 24, 2011: That within the Agricultural Land Reserve in the District of Maple Ridge, the following limits to residential development be considered:  A maximum house size of 7,000 square feet,  A maximum 0.2 hectare residential footprint,  A maximum footprint depth of 60 metres from the fronting road to the rear of the footprint. Council indicated their support for the Agricultural Advisory Committee findings by authorizing the Committee’s report to be circulated to the Ministry of Agriculture as feedback to the Bylaw Standard document. The Council resolution is as follows: That report titled “Ministry of Agriculture Bylaw Standard for Residential Uses in the Agricultural Land Reserve”, dated April 4, 2011 be forwarded to the Ministry of Agriculture for information. The Maple Ridge Zoning Bylaw, currently under review, will be incorporating these standards into the regulations for land that is within the Agricultural Land Reserve. It should be noted, however, that at present, the Maple Ridge Zoning Bylaw does not prevent extremely large houses or ex cessive front yard setbacks from being constructed within the Agricultural Land Reserve. These regulations are within the jurisdiction of the local government to create. A review of the applicant’s site plan (attached as Appendix C) reveals that the applicant intends to site the new house near the rear of the property. This intention appears to be at odds with the Ministry’s objectives for a compact home plate near the property’s frontage, as the applicant - 5 - maintains that the proposed siting will place the residence on the least fertile portions of the site , thereby retaining the more productive portions of the site for agricultural purposes. If forwarded to this Commission, this application will provide an opportunity for the applicant and the Commission to meet to determine the best potential siting for this purpose Alternatives: The recommendation is to forward this application to the Commission for their review. In addition, Council has 2 alternatives for addressing this application, as follows: i. Direct staff to issue the building permit. If convinced that there is sufficient need to justify a second residence for farming purposes, Council may direct staff to issue a building permit, once an application is received. In this instance, the application would not be forwarded to the Agricultural Land Commission, and the applicant would be refunded $300.00, as a reimbursement for the Commission portion of the application processing fee. ii. Deny the application. This alternative would be a consideration if Council felt that the application had no merit, but this option is not recommended by staff. CONCLUSION: This application is being processed in accordance with Council resolution R/2014-397, which directed that requests for accessory farm help dwellings first be processed as a non -farm use application. The implications of Agricultural Land Commission Policy #9 as it relates to local government responsibility in determining sufficient need to justify a second dwelling for farm help have been discussed. The criteria of other jurisdictions have been provided for Council’s consideration. Pursuant with Council direction, the recommendation is to forward the application to the Agricultural Land Commission, however, Council has the option of directing staff to issue a building permit directly. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall MA, MCIP, RPP Planner 2 “Original signed by Christine Carter”______________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”__________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey”___________________ Concurrence: E.C. (Ted) Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Photos Appendix C – Development proposal prepared by applicant Appendix D – Policy #9 of the Agricultural Land Commission DATE: Feb 23, 2016FILE: 2016-044-AL BY: PC PLANNING DEPARTMENT´ Scale: 1:3,000 12725 LAITY STREETLegend Stream Canal Edge Ditch Centreline Indefinite Creek Canal APPENDIX A City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Feb 23, 2016 FILE: 2016-044-AL BY: PC PLANNING DEPARTMENT LAITY ST.128 AVE.LAITY ST.21145/8512456 12600 12458 12580 1 2 4 5 9 12640 12505 12453 12570 12770 12520 12540 1245412455 21237/611245212524 12610 1246112710 12530 12457 212851246312590 12449 127 12725 LAITY STREET 12560 12550 ´ Scale: 1:3,000 12725 LAITY STREET Aerial Imagery from the Spring of 2011 APPENDIX B APPENDIX C Agricultural Land Commission Act Policy #9 January 2016 ADDITIONAL RESIDENCES FOR FARM HELP ACCOMMODATION This policy is intended to assist in the interpretation of the Agricultural Land Commission Act, 2002, including amendments as of September 2014, (the “ALCA”) and BC Regulation 171/2002 (Agricultural Land Reserve Use, Subdivision and Procedure Regulation), including amendments as of June 2015, (the “Regulation”). In case of ambiguity or inconsistency, the ALCA and Regulation will govern. REFERENCE: Agricultural Land Commission Act, S.B.C. 2002, c. 36 – Section 18 Unless permitted by this Act, the regulations or the terms imposed in an order of the commission, (a) a local government, or an authority, a board or another agency established by it or a person or an agency that enters into an agreement under the Local Services Act may not (ii) approve more than one residence on a parcel of land unless the additional residences are necessary for farm use INTERPRETATION: The ALCA and the Regulation do not set a limit on the number of additional residences for farm help accommodation per parcel, but all residences must be necessary for farm use. Local government must be provided with evidence that there is a legitimate need for an additional residence for farm help accommodation. One criterion is that the parcel should have ‘farm’ classification under the Assessment Act. In coming to a determination, a local government should consider the size and type of farm operation and other relevant factors. To help determine the need and evaluate the size and type of farm operation, the local government may wish to obtain advice and direction from staff of: a)the Ministry of Agriculture b) the Agricultural Land Commission. Local government bylaws should not necessarily be the basis for making a determination about the necessity for farm help accommodation. Some bylaws may automatically permit a second residence on a specified size of parcel in the Agricultural Land Reserve (“ALR”). This is not an appropriate determination under the ALCA and should not be used as the basis for issuing a building permit for an additional residence for farm help accommodation. Some local governments have adopted detailed guidelines as a basis for determining legitimacy of a request for additional residences for farm help, in which a threshold for different types of agricultural operations is specified. In these instances, it may be appropriate to consider these as factors in interpreting Section 18 of the ALCA. If APPENDIX D there is any doubt with respect to need, an application under Section 20 (3) of the ALCA for permission for a non-farm use is required. Unless defined in this policy, terms used herein will have the meanings given to them in the ALCA or the Regulation. - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016 and Members of Council FILE NO: 2013-085-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Official Community Plan Amending Bylaw No. 7028-2013 Second Reading Zone Amending Bylaw No. 7029-2013 23154 136 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property located at 23154 136 Avenue (Appendices A and B) from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a subdivision of approximately 27 lots. The minimum lot size for the current RS-3 zone is 0.8 hectares and the minimum lot size for the proposed R-2 zone is 315m². The proposed development is in compliance with the policies of the Silver Valley Area Plan of the Official Community Plan (OCP). Ground-truthing on the site has established the extent of the developable areas. An OCP amendment is required to revise the Eco-Clusters and Conservation land use boundaries to fit the site conditions, and to revise the location of the multi-purpose trail. Council granted First Reading to Zone Amending Bylaw No. 7029-2013 and considered the early consultation requirements for the OCP amendment on October 22, 2013. RECOMMENDATIONS: 1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7028-2013 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM). Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2)That Official Community Plan Amending Bylaw No. 7028-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)That it be confirmed that Official Community Plan Amending Bylaw No. 7028-2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Official Community Plan Amending Bylaw No. 7028-2013 be given First and Second Readings and be forwarded to Public Hearing; 5)That Zone Amending Bylaw No. 7029-2013 be amended as identified in the staff report dated March 14, 2016, be given Second Reading, and be forwarded to Public Hearing; and, 1102 - 2 - 6) That the following terms and conditions be met prior to Final Reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 - Land Use Plan, Figure 3A - Blaney Hamlet, and Figure 4 - Trails / Open Space, iii) Park dedication as required, including removal of all debris and garbage from park land; iv) Registration of a Statutory Right-of-Way plan on 23083 132 Avenue and 23121 132 Avenue for the multi-purpose trail connection to 132 Avenue; v) Construction of the multi-purpose trails; vi) Registration of a Restrictive Covenant for the geotechnical report which addresses the suitability of the subject property for the proposed development; vii) Notification to the Department of Fisheries and Oceans and the Ministry of Environment for in-stream works on the site; viii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage ta nks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. ix) That a voluntary citywide Community Amenity Contribution (CAC) be provided in keeping with the direction given by Council with regard to amenities. DISCUSSION: 1) Background Context: Applicant: Aplin & Martin Consultants Owner: Daniel A Robinson Wesley P Robinson Lori J Robinson Susanne M Robinson Legal Description: Lot 2, Section 29, Township 12, NWD Plan LMP9042 OCP: Existing: Eco-Clusters, Conservation Proposed: Eco-Clusters, Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: R-2 (Urban Residential District) - 3 - Surrounding Uses: North: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Eco-Clusters, Conservation South: Use: Agricultural, South Alouette River Campus Zone: RS-3 (One Family Rural Residential), P-1 (Park and School) Designation: Agricultural, Conservation East: Use: Single Family Residential Zone RS-3 (One Family Rural Residential) Designation: Eco-Clusters, Conservation, Open Space West: Use: Single Family Residential, Park Zone: R-1 (Residential District), R-3 (Special Amenity Residential District), RS-3 (One Family Rural Residential) Designation: Eco-Clusters, Conservation Existing Use of Property: Single Family Residential, Agricultural (Christmas trees) Proposed Use of Property: Single Family Residential, Park Site Area: 3.51 hectares (8.66 acres) Access: Current access from 132 Avenue Proposed access from Nelson Peak Drive and 134 Loop Servicing: Urban Standard Companion Applications: 2013-085-SD, 2013-085-DP, 2015-122-DP 2) Project Description: The subject property located at 23154 136 Avenue is 3.51 hectares (8.66 acres) in area. Although there is a panhandle from 136 Avenue, the property is currently accessed by a driveway through the property to the south (23083 132 Avenue). To the west (23050 136 Avenue) is an active rezoning and subdivision application (2014-104-RZ) which is adjacent to the Hampstead development by Portrait Homes. Access for both of these applications will require roads extended east from 230A Street on the Hampstead development (Appendix C). Currently, a single family residence, swimming pool, basketball court and garage are located in the southeast portion of the property. The western portion of the site includes a small forested area and manicured lawns. Much of the rest of the site is occupied with a Christmas tree farm as part of Alouette Tree Farm Ltd. Watercourses are located on the eastern and southern edges of the property, including a pond near the southwest corner. The property generally slopes down from the northeast to the southwest. The applicant is proposing to rezone a portion of the property from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a subdivision of approximately 27 lots. In the first phase of the development the existing house will remain on Lot 27 but is intended to be further subdivided into 5 lots when the house is removed. The remainder of the property will be dedicated as Park for protection of the watercourses, riparian habitat and environmentally sensitive areas. - 4 - A multi-purpose/horse trail will continue across this property as an extension of the trail constructed across the new developments to the west (Nelson Peak, Hampstead, and the adjacent property). The trail will head north up through the panhandle to the south shoulder of 136 Street. The trail will also head south through an ALR property (23083 132 Avenue) and through the School District’s Alouette River Campus (23121 132 Avenue) to connect with the existing trail on 132 Avenue, forming a north-south trail connection between 132 Avenue and 136 Avenue. The Agricultural Land Commission provided approval to allow the trail to be located within a right-of-way along the eastern edge of the ALR property. When the trail connection to 136 Avenue is completed, the temporary trail on 23050 136 Avenue, to the immediate west of the subject property, will be removed. Running concurrently with is application are applications for: a Subdivision (2013-085-SD); a Watercourse Protection Development Permit (2013-085-DP); a Wildfire Protection Development Permit (2015-122-DP); and a Variance Permit. Prior to approval of the subdivision of th is property, a Local Area Servicing (LAS) Bylaw will be prepared for Council approval to ensure the future maintenance of the Parkette area within the 134 Loop road right-of-way and the park frontages. This bylaw will be similar to approved LAS Bylaws for Hampstead, Nelson Peak and Formosa Plateau, which are in close proximity to this development. 3) Planning Analysis: i) Official Community Plan: The property is located in the Silver Valley Area of the OCP, south of the Blaney Hamlet, north of the ALR boundary, and to the east of the Eco-Clusters developments of Hampstead and Nelson Peak. Although the proposed development is consistent with the Section 5.4 Eco- Clusters policies, it will require an amendment to the Silver Valley Area Plan to amend the boundaries between Eco-Clusters and Conservation and to amend the location of the multi- purpose/horse trail (Appendix D). An additional 0.4 hectares of land will be added to Conservation. Section 5.4 Eco-Clusters Eco-Clusters are defined in the Silver Valley Area Plan as “a group of housing units, condensed within clearly defined limits, surrounded by open space and linked to other parts of the Silver Valley community by a single local road” and includes the following principles:  Condensing housing clusters within clearly defined limits;  Considering a variety of lot sizes and housing types within the overall site density;  Proposing minimal site re-grading;  Incorporating parkettes, which serve as green frontage for most units;  Maximizing retention of existing vegetation;  Limiting development to areas where existing grades are less than 20%;  Natural open spaces are connected and continuous, creating wildlife corridors;  Protecting environmentally sensitive areas through public ownership;  Retaining and enhancing unique natural features, such as rocky knolls;  Providing a variety of trails that ensure linkages and connections to surrounding amenities. - 5 - Policy 5.3.4 Neighbourhoods d) Individual Eco-clusters may function as a neighbourhood although two or more Eco-clusters may also relate as a neighbourhood unit. e) Location, size and form of Neighbourhoods should be determined by environmental constraints. i) In the west sector, Neighbourhoods are located around the Blaney Hamlet to minimize impacts on environmentally sensitive areas, regrading of steep slopes, and infringement of existing uphill acreages. This development will form a cohesive neighbourhood unit with the adjacent Hampstead development and the adjacent application (2014-104-RZ) at 23050 136 Avenue. Policy 5.4.6 Densities c) An Eco-Cluster includes varying levels of density, ranging from 5 to 15 units per hectare, in the form of single and/or multi-family units, dependent on proximity to a Hamlet centre, slope constraints, view impacts, and existing development. A total of 31 single family lots is proposed for this development which is a density of 8.9 units per hectare. Roads within this Eco-Clusters development are designated as Rural Local Roads in the Silver Valley Area Plan. They are adapted to the site topography, are relatively narrow, have a sidewalk on one side and drainage swales where possible. A large parkette is located within the 134 Loop Road that provides vegetated green space at the front of the lots and bio-swales as part of the stormwater management plan. All of the proposed lots in the subdivision will front and back onto green space. A multi-purpose trail, as described in Section 2) above will be constructed to provide east- west and north south access across the site. In addition, an off-site a trail connection to 132 Avenue will be provided through the ALR land and School District property to the south. ii) Zoning Bylaw: This application proposes to rezone the subject property from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) (Appendix D) to permit a subdivision of approximately 27 lots. Zoning Bylaw No. 7029-2013 map has been amended since First Reading to adjust the zoning boundary to reflect the extent of the developable area of the site, and to be consistent with the proposed OCP boundary and the subdivision plan. The applicant is proposing a two phase subdivision with 27 lots in the first phase (Appendix F). The property owner wishes to continue to live in the existing house so it will remain on Lot 27. Approval of a Variance Permit will be required to allow the existing garage to encroach into the exterior side setback on the north property line. This will be the subject of a future report to Council. A restrictive covenant will be registered on Lot 27 at the subdivision stage for the future subdivision of the lot. The second phase of the subdivision would require the existing buildings be removed to allow a subsequent subdivision of 5 lots. This subdivision will require road dedication for the - 6 - remaining portion of 134 Loop and completion of the Parkette. Park dedication of a small area at the south edge of the Lot 27 will be required. The minimum lot size for the current RS-3 zone is 0.8 ha and the minimum lot size for the proposed R-2 (Urban Residential District) zone is 315m². The proposed subdivision plan is consistent with the requirements of the R-2 zone. iii) Off-Street Parking And Loading Bylaw: As per the Off-Street Parking and Loading Bylaw No. 4350-1990, two parking spaces will be provided for each lot with additional parking available on the driveways and on one side of the street. iv) Proposed Variances: Approval of a Development Variance Permit is required for this project and involves the following relaxations. The requested variances will be the subject of a future Council report. 1. Maple Ridge Zoning Bylaw No. 3510-1985: to reduce the minimum exterior side setback for the existing garage that will remain on Lot 27 in the first phase (Appendix G). 2. Subdivision and Development Servicing Bylaw No. 7093-2014: to reduce the road right-of-way width from 13.0m to 12.0m of the Silver Valley Local 1 road standard. The proposed road design is consistent with the roads in the adjacent Eco-Cluster developments to the west. v) Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas on the subject property. Application 2013-085-DP has been received and will be the subject of a future report to the Director of Planning. Pursuant to Section 8.12 of the OCP, a Wildfire Protection Development Permit application is required for all development and subdivision activity or building permits for areas identified as wildfire risk areas, as identified on the Wildfire Development Permit Area map. Application 2015-122-DP has been received and will be the subject of a future report to Council. vi) Development Information Meeting: A Development Information Meeting was held at Yennadon Elementary School on November 27, 2014. Approximately 20 people attended the meeting. A summary of the main comments and discussions with the attendees was provided by the applicant and includes the following main points: 1. Some residents expressed concerns related to drainage issues in the area; 2. Some residents are concerned about the impact of this development on lands to the east and downstream; 3. The lack of trail connections; and 4. The lack of schools in the area. - 7 - The following responses were provided by the applicant in regard to the issues raised by the public:  The locations of the streams on the site are identified in the City’s watercourse mapping and were substantiated in the Environmental Impact Assessment Report prepared by Aqua Terra Consultants.  The stream along the east property line is now a small ditch. It will be rebuilt, expanded and developed. The 15 metre setback will be enhanced and planted with riparian trees and shrubs as outlined in the Environmental Assessment Report.  The applicant stated that the new stream will be designed to handle all the drainage and will be a major improvement on the present ditch. o The stormwater management for this site will incorporate the Metro Vancouver and Department of Fisheries guidelines, and includes 100 year detention facilities and roadside bio-swales to introduce drainage run-off from the roads into the ground. o Each lot will have an infiltration system and all impermeable surface run-off will infiltrate into the soil prior to discharging to Cattell Brook. o Because of the Eco-Cluster design, approximately 70% of the site will be made up of permeable surfaces.  The applicant stated there will be little or no impact from this site on the lands to the east and the downstream ALR lands.  The School District has given permission for a multi-purpose trail to be constructed along their western and southern property lines, connecting to 132 Avenue. The owner of 23803 132 Avenue, a family member of the owner of this site, has given permission for the trail to be constructed along their eastern property line to provide the connection between this site and the school property. (Note: The ALC has recently approved the provision of a right-of-way for the trail on the ALR land.) o The trail will exit northwards to 136 Avenue through the panhandle. Adjacent residents were concerned with public access at the rear of their gardens and some hazard trees. Hazard trees will be removed as a condition of subdivision approval and fencing will be installed. o This will provide an alternate safer route for horses and pedestrians to travel north-south between 132 Avenue and 136 Avenue. o As part of the development, the applicant will construct a sanitary sewer to the School District property. It will be deep enough to allow extension to 232 Street to serve lands there for future development. vii) Parkland Requirement: As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of Section 510 of the Local Government Act prior to subdivision approval. For this project, there is sufficient land that is proposed to be dedic ated as park on the subject property and this land will be required to be dedicated as a condition of Final Reading. - 8 - viii) Citywide Community Amenity Contribution (CAC) program: On October 19, 2015 Council passed a number of resolutions pertaining to the establishment of a Citywide CAC program. Options for dealing with in-stream applications were discussed and staff were directed to include information on the proposed CAC program in future staff development reports. It is noted that the Resolutions passed at the Council Workshop can be used as a guide for determining CAC contributions, in the interim period while the CAC OCP amending bylaw is being considered. As this application is to be considered by Council since the CAC discussion occurred, staff have included the following condition in the recommendation section: viii) That a voluntary citywide Community Amenity Contribution (CAC) be provided in keeping with the direction given by Council with regard to amenities. 4) Environmental Implications: The existing watercourse flows originating from upstream eastern and western tributaries of Cattell Brook are predominately conveyed through a 300mm culvert bisecting the site over a length of approximately 200m. The enhancement and replanting works proposed on the site will remove the culvert and re-establish flows around the site in a new sinuous channel constructed along the eastern boundary. The channel will have sufficient capacity to convey peak flows southward and will include instream complexing including large woody debris and riffle pool construction to facilitate fish access. Christmas trees and invasive species within the riparian area will be removed followed by replanting. Two culverts to the south which currently provide driveway access will be removed and replaced by Coho spawning gravel. Wildlife movement will be encouraged with the protection of the cluster of trees along the western site boundary and with the dedicated park areas between units. Bioswales wll assist in maintaining water quality, reducing peak run-off events and contributing water to the newly constructed channel in a controlled manner. 5) Agricultural Impact: The land to be dedicated as Park at the south end of the property will provide a buffer of between 40 and 55 metres between the single family residential lots and the ALR boundary at the southern edge of the property. Replanting and enhancement works required for the Watercourse Protection Development Permit include additional trees, shrubs and other vegetation suitable for riparian areas, wildfire protection and agricultural buffering to be planted in this area. 6) Interdepartmental Implications: i) Engineering Department: The Engineering department provided the following comments related to rezoning (off -site) servicing requirements for this application: 1. 134 Loop and 135 Avenue need to be extended east from 230A Street to the edge of the development. The application is dependent on the adjacent property to the west (23050 136 Avenue) developing first or having rights-of-ways placed on the property for municipal road access, municipal services and utilities, and third party utilities. 2. Sanitary sewer and water mains need to be extended east from 230A Street to the property line. - 9 - 3. A report is required by a qualified professional outlining the fire flow requirements and demands that could be placed on the Municipal water system and to determine if any upgrades will be required by the proposed development. 4. The consulting engineer needs to confirm that the temporary sanitary pump station that the proposed subdivision will drain to has adequate capacity for the development. The pump station will remain in place until further properties to the west develop and a gravity sanitary main is tied into 136 Avenue at Foreman Drive. ii) Parks & Leisure Services Department: The Park Planning and Development Section identified the need for a north-south equestrian trail connection between 132 Avenue and the Silver Valley Area trail network. This connection will provide an alternate, safer route for horses and pedestrians to travel north from 132 Avenue without going on 232 Street. iii) Fire Department: The Fire Department reviewed the proposed development and provided the following comments: 1. Due to the narrow Silver Valley road widths and to facilitate emergency vehicle access, permanent No Parking signage is to be installed on the parkette and park road frontages. Signage is to be placed a maximum of 20m apart and be in place prior to occupancy of any homes. 2. In consideration of adding more subdivided parcels into the Silver Valley area as a whole; major transportation access routes leading to this area should be evaluated to ensure existing road ways are adequate to handle emergency vehicle ingress along with simultaneous resident traffic egress in the event of an emergency. 3. The preferred location of fire hydrants is on corner lots and at the entrance of the subdivision. 7) School District No. 42 Comments: Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is required at the time of preparing or amending the OCP. A referral was sent to School District No. 42 on December 18, 2013. Their response was initially received on January 28, 2014, and revised on March 3, 2016, as follows: The proposed amendment to the Official Community Plan would affect the projected student population for the catchment area currently served by Yennadon Elementary and Garibaldi Secondary. Yennadon Elementary has an operating capacity of 545 students. For the 2015-16 school year the student enrolment at Yennadon is 574 students (105.32% utilization) including 114 students from out of catchment Although Yennadon Elementary is fully utilized, two other elementary schools located in the Central Maple Ridge area can accommodate the student population from the area contemplated in the OCP amendment – Harry Hooge Elementary and Alouette Elementary. In the future students from the area may have to be bussed to schools outside of the Board established walk limits (for grades K-3 the current walk limit is 4km and for grades 4-12 the current walk limit is 4.8km. - 10 - Garibaldi Secondary has an operating capacity of 1,050 students. For the 2015-16 school year the student enrolment at Garibaldi Secondary School is 625 students (65.49% utilization) including 348 students from out of catchment. 8) Intergovernmental Issues: i) Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in in Section 477 of the Local Government Act. The amendment required for this application, to revise the Eco- Clusters and Conservation land use boundaries to fit the site conditions, and to revise the location of the multi-purpose trail, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. CONCLUSION: It is recommended that First and Second Reading be given to OCP Amending Bylaw No. 7028-2013, that Second Reading be given to Zone Amending Bylaw No. 7029-2013, and that application 2013- 085-RZ be forwarded to Public Hearing. “Original signed by Ann Edwards”__________________ Prepared by: Ann Edwards, CPT Senior Planning Technician “Original signed by Christine Carter”__________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”_____________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey”______________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Context Map with road connections Appendix D – OCP Amending Bylaw No. 7028-2013 Appendix E – Zone Amending Bylaw No. 7029-2013 Appendix F – Proposed Subdivision Plan Appendix G – Existing House survey plan Appendix H – Road Width Variance City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Oct 17, 2013 2013-085-RZ BY: JV CORPORATION OFTHE DISTRICT OFMAPLE RIDGE FIN A N C E D E P A RT M E N T229601 3 4 6 8 13562 13556 229 9 5 2 3 0 1 9 13555 13477 13493 230602314113517 13602 (P UMP STATIO N)2322113531 2297222990135782 2 9 8 7 13528 2318313493 13547 133151359013620 13640 13572 13492 13500 2299623 0 0 2 13529 2305013527 13385 13586 13336 232392326313465229811 3 4 7 2 13536 23 0 1 2 13575 13501 13517 13589 13439 13461 2320913495 13503 134752298613550 13486 13508 230 0 7 13545 13565 13521 2314013429 13616 13412 13485 1352522976 13610 2297813568 13516 23013 2 3 0 2 5 13485 231032315413349/ 59 13546 13426 13374 232621357913630 22975135821 3 4 7 8 13542 13537 2 3 0 2 0 13509 2303 1 2310613407 13442/ 58 13516 232292324722956 13511 13519 13585229662296922982229902 3 0 0 1 2 3 028 23036 13449 13381 13490 23252229A ST.232 ST.135B A V E . 136 AV E .232 ST.229 LOOP 134 LOO P BIRCH AVE .230A ST.230A ST.74 11 73 65 56 30 4 54 3 71 48 45 RP 11765 Rem 1 5 A S PART 9 62 BCP 48906 1 39 6 PARK BCP 51504BCP 4930349 LMP 9042 19 A P 11173 RP 17234 P 19056 3 A 41 36 Rem 25 A P 40424 23 12BCP 49303 4 59BCP 3386168 33 PARKBCP 5150443 *PP154 AP 8175 4 9 RP 10274 40 61 23 60 27 2 66 57 10 72 67 5 69BCP 49303PARK 51 PARK BCP 48907 P 5116 17 2 P 21219 E P 8175 7 D P 20636 P 5751726 13 BCP 49303 BCP 4930335 34 40 BCP 48906 73 18 RP 17267 A 10P 20636 28 2263 BCP 51504 3 5 58 29 BCP 51504 38 1 50 PARK EP 15824 P 11173 EP 26705 11 Rem B 25 24 64 9 55 7 8 70 37 2 72 47 44 46 P 43567 P 43567 P 7855 Rem 6 P 18410 B 6 12 P 38621 *PP155 P 20636 P 30269 13 22 28 31 53 52 32 36 41 42 Rem. 2 B 24 12 P 20636 P 20636 Subject Property ´ Scale: 1:3,000 23154-136 Ave APPENDIX A City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Mar 2, 2016 FILE: 2013-085-RZ BY: PC PLANNING DEPARTMENT´ Scale: 1:2,500 23154 136 AVENUE (2015 AERIAL IMAGERY) Metro Vancouver APPENDIX B APPENDIX C CITY OF MAPLE RIDGE BYLAW NO. 7028-2013 A Bylaw to amend the Official Community Plan _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7028-2013 2.Figures 2 and 3A are hereby amended for those parcels or tracts of land and premises known and described as: Lot 2 Section 29 Township 12 New Westminster District Plan LMP9042 and outlined in heavy black line on Map No. 865, a copy of which is attached hereto and forms part of this Bylaw, are hereby redesignated as shown. 3.Figure 4 is hereby amended for those parcels or tracts of land and premises known and described as: Lot 2 Section 29 Township 12 New Westminster District Plan LMP9042 and shown in heavy black line on Map No. 920, a copy of which is attached hereto and forms part of this Bylaw, as added or removed from Conservation and Horse Trail. 4.Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly. READ A FIRST TIME the day of , 20 . READ A SECOND TIME the day of , 20 . PUBLIC HEARING HELD the day of , 20 . READ A THIRD TIME the day of , 20 . ADOPTED, the day of ,20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX D 22956 13610 22975135822299013572 23 00 1 23 0 1 223 01 3 13537 13529 23 02 8 2310613493 13547 13426 2326313511 13503 13531 135852297613475229722299622 99 5 2300623041230502310313461 23221229602298622 98 7 13536 13500 13545 13485 13501 2303113429 13517 13546 13412 13490 2296613568 1 3 4 7 2 1 3 4 7 8 13542 13486 13492 13516 230122302723060231402318313439 13385 13516 232292325213485 13525 13537 135902298213528 23 00 7 13493 13509 13521 23 03 1 23 03 6 231412320913519 13545 22969134652298113578230002299613565 2315413589 13586 13616 13495 229781 3 4 6 8 13562 13556 229902302023 02 023 02 5 13477 13517 134491357922811 13550 13508 23 0 0 2 23 01 9 13555 13575 13407 13527 13381 13602 (PUMP STATION) 13442/58 2323923247232 ST.135B AVE.232 ST.BIRCH AVE. 136 AVE.230A ST.230A ST.136 AVE.229 LOOP 134 LOOP 62 24 28 72 66 57 8 67 6 PARK 53 PARK 2 A B A 9 *PP155 Rem 25 20 BCP 27885 12 29 56 31 37 BCP 51504 71 51 13 EPP 44846 P 7855 EP 26705 P 20636 S PART 9 26 65 59 68 38 BCP 4930340 72 49 46 43 BCP 48906 BCP 48907 P 43567 P 21219 Rem 6 P 8175 4 5 7 10P 2063611 A BCP 48906 63 BCP 51504 27 9 BCP 493038 52 45 Rem. 2 LMP 9042 17 19 B 3 D 12 36 Rem B 61 22 21 11 73 1 9 BCP 51504 55 2 1 47 44 42 EP 15824 Rem 1 P 8175 A 40 23BCP 49303 60 BCP 4930310 5 EPP 4913811 70 33 36BCP 493033 BCP 51504PARK PARK *PP154 P 11173 P 11173 P 19056 6 P 38621 25 74 2 39 4 7 10 32 PARK 41 50 48 PARK 18 RP 11765 E 24 P 40424 23 13 64 BCP 49303 58BCP 3386130 69 54 3534 12 PARK EPP 44846 73 P 5116 P 43567 A P 20636 P 20636 B C P 4 9 3 0 5 BCP 49342BCP 48909EPP 49227 BCP 51505 BCP 48909R W 4 6 8 0 8 BCP 49304 BCP 51506 BC P 4 8 9 0 8BCP 27893BCP 48909 BCP 51506BCP 48909 BC P 5 1 5 0 6 BCP 51506 BCP 49304 BCP 49306 BCP 42569 232 ST.MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: To Designate as shown below on Figures 2 & 3A of theSilver Valley Area Plan 7028-2013865 1:3,000 Urban AreaBoundary Urban Area Boundary Eco Cluster Conservation 22956 13610 22975135822299013572 23 00 1 23 0 1 223 01 3 13537 13529 23 02 8 2310613493 13547 13426 2326313511 13503 13531 135852297613475229722299622 99 5 2300623041230502310313461 23221229602298622 98 7 13536 13500 13545 13485 13501 2303113429 13517 13546 13412 13490 2296613568 1 3 4 7 2 1 3 4 7 8 13542 13486 13492 13516 230122302723060231402318313439 13385 13516 232292325213485 13525 13537 135902298213528 23 00 7 13493 13509 13521 23 03 1 23 03 6 231412320913519 13545 22969134652298113578230002299613565 2315413589 13586 13616 13495 229781 3 4 6 8 13562 13556 229902302023 02 023 02 5 13477 13517 134491357922811 13550 13508 23 0 0 2 23 01 9 13555 13575 13407 13527 13381 13602 (PUMP STATION) 13442/58 2323923247232 ST.135B AVE.232 ST.BIRCH AVE. 136 AVE.230A ST.230A ST.136 AVE.229 LOOP 134 LOOP 62 24 28 72 66 57 8 67 6 PARK 53 PARK 2 A B A 9 *PP155 Rem 25 20 BCP 27885 12 29 56 31 37 BCP 51504 71 51 13 EPP 44846 P 7855 EP 26705 P 20636 S PART 9 26 65 59 68 38 BCP 4930340 72 49 46 43 BCP 48906 BCP 48907 P 43567 P 21219 Rem 6 P 8175 4 5 7 10P 2063611 A BCP 48906 63 BCP 51504 27 9 BCP 493038 52 45 Rem. 2 LMP 9042 17 19 B 3 D 12 36 Rem B 61 22 21 11 73 1 9 BCP 51504 55 2 1 47 44 42 EP 15824 Rem 1 P 8175 A 40 23BCP 49303 60 BCP 4930310 5 EPP 4913811 70 33 36BCP 493033 BCP 51504PARK PARK *PP154 P 11173 P 11173 P 19056 6 P 38621 25 74 2 39 4 7 10 32 PARK 41 50 48 PARK 18 RP 11765 E 24 P 40424 23 13 64 BCP 49303 58BCP 3386130 69 54 3534 12 PARK EPP 44846 73 P 5116 P 43567 A P 20636 P 20636 B C P 4 9 3 0 5 BCP 49342BCP 48909EPP 49227 BCP 51505 BCP 48909R W 4 6 8 0 8 BCP 49304 BCP 51506 BC P 4 8 9 0 8BCP 27893BCP 48909 BCP 51506BCP 48909 BC P 5 1 5 0 6 BCP 51506 BCP 49304 BCP 49306 BCP 42569 232 ST.MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: To Amend Figure 4 of the Silver Valley Area Plan as shown 7028-2013920 1:3,000 Urban AreaBoundary Urban Area Boundary Add to Conservation Remove from Conservation Add Trail Remove Trail CITY OF MAPLE RIDGE BYLAW NO. 7029-2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7029-2013." 2.That parcel or tract of land and premises known and described as: Lot 2 Section 29 Township 12 New Westminster District Plan LMP9042 and outlined in heavy black line on Map No. 1597 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-2 (Urban Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of October, 2013. READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX E 22956 13610 22975135822299013572 23 00 1 23 0 1 223 01 3 13537 13529 23 02 8 2310613493 13547 13426 2326313511 13503 13531 135852297613475229722299622 99 5 2300623041230502310313461 23221229602298622 98 7 13536 13500 13545 13485 13501 2303113429 13517 13546 13412 13490 2296613568 1 3 4 7 2 1 3 4 7 8 13542 13486 13492 13516 230122302723060231402318313439 13385 13516 232292325213485 13525 13537 135902298213528 23 00 7 13493 13509 13521 23 03 1 23 03 6 231412320913519 13545 22969134652298113578230002299613565 2315413589 13586 13616 13495 229781 3 4 6 8 13562 13556 229902302023 02 023 02 5 13477 13517 134491357922811 13550 13508 23 0 0 2 23 01 9 13555 13575 13407 13527 13381 13602 (PUMP STATION) 13442/58 2323923247232 ST.135B AVE.232 ST.BIRCH AVE. 136 AVE.230A ST.230A ST.136 AVE.229 LOOP 134 LOOP 62 24 28 72 66 57 8 67 6 PARK 53 PARK 2 A B A 9 *PP155 Rem 25 20 BCP 27885 12 29 56 31 37 BCP 51504 71 51 13 EPP 44846 P 7855 EP 26705 P 20636 S PART 9 26 65 59 68 38 BCP 4930340 72 49 46 43 BCP 48906 BCP 48907 P 43567 P 21219 Rem 6 P 8175 4 5 7 10P 2063611 A BCP 48906 63 BCP 51504 27 9 BCP 493038 52 45 Rem. 2 LMP 9042 17 19 B 3 D 12 36 Rem B 61 22 21 11 73 1 9 BCP 51504 55 2 1 47 44 42 EP 15824 Rem 1 P 8175 A 40 23BCP 49303 60 BCP 4930310 5 EPP 4913811 70 33 36BCP 493033 BCP 51504PARK PARK *PP154 P 11173 P 11173 P 19056 6 P 38621 25 74 2 39 4 7 10 32 PARK 41 50 48 PARK 18 RP 11765 E 24 P 40424 23 13 64 BCP 49303 58BCP 3386130 69 54 3534 12 PARK EPP 44846 73 P 5116 P 43567 A P 20636 P 20636 B C P 4 9 3 0 5 BCP 49342BCP 48909EPP 49227 BCP 51505 BCP 48909R W 4 6 8 0 8 BCP 49304 BCP 51506 BC P 4 8 9 0 8BCP 27893BCP 48909 BCP 51506BCP 48909 BC P 5 1 5 0 6 BCP 51506 BCP 49304 BCP 49306 BCP 42569 232 ST.MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) R-2 (Urban Residential District) 7029-20131597 1:3,000 Urban AreaBoundary Urban Area Boundary APPENDIX F APPENDIX G APPENDIX H - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016 and Members of Council FILE NO: 2015-350-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Official Community Plan Amending Bylaw No. 7227-2016 and Second Reading Zone Amending Bylaw No. 7197-2015 24341 112 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 24341 112 Avenue, from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential), to permit a future subdivision of approximately 9 lots. The applicant intends to choose the Density Bonus option within the RS-1b (One Family Urban (Medium Density) Residential) zone, which is specific to the Albion Area, enabling single-family lot sizes of 371 m². The required amenity fee of $3,100.00 for each lot less than 557 m² will be collected by the Approving Officer at the subdivision approval stage. The proposed RS-1b (One Family Urban (Medium Density) Residential) zoning complies with the policies of the Official Community Plan (OCP). However, an amendment to the OCP is required to adjust the area designated Urban Residential at the rear of proposed Lots 6 through 9, around the detention pond to amend the Conservation boundary. Pursuant with Council direction, information regarding Community Amenity Contributions is included in this report, and an additional recommendation has been provided for Council’s consideration. Council granted first reading to Zone Amending Bylaw No. 7197-2015 on January 12, 2016. RECOMMENDATIONS: 1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and on- going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7227-2016 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2)That Official Community Plan Amending Bylaw No. 7227-2016 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)That it be confirmed that Official Community Plan Amending Bylaw No. 7227-2016 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Official Community Plan Amending Bylaw No. 7227-2016 be given first and second readings and be forwarded to Public Hearing; 1103 - 2 - 5) That Zone Amending Bylaw No. 7197-2015, as amended in the report dated March 14, 2016, be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan, and Schedule “C” iii) Park dedication and removal of all debris and garbage from park land; iv) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject property for the proposed development; v) Registration of a Restrictive Covenant for Stormwater Management; vi) Removal of existing buildings; vii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and viii) That a voluntary Community Amenity Contribution be provided in keeping with the directi on given by Council with regard to amenities. DISCUSSION: 1) Background Context: Applicant: Cipe Homes Inc. Owners: D. & S. Munich Legal Description: Lot 2, Section 15, Township 12, New Westminster District Plan 77744 OCP: Existing: Low/Medium Density Residential Proposed: Low/Medium Density Residential and Conservation Zoning: Existing: RS-2 (One Family Suburban Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential), with density bonus to R-1 (Residential District) zoning requirements Surrounding Uses: North: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential, with density bonus to R-1 (Residential District) zoning requirements Designation: Low/Medium Density Residential - 3 - South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Low/Medium Density Residential and Conservation East: Use: Single Family Residential Zone: R-1 (Residential District) Designation: Low/Medium Density Residential and Conservation West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Low/Medium Density Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.43 ha (1 acre) Access: 243B Street and Lane Servicing requirement: Urban Standard 2) Project Description: The subject property is located within the Albion Area Plan and is approximately 0.43 ha (1 acre) in size. The subject property is bounded by 112 Avenue to the south, 243B Street to the west, and single family residential lots to the north and east (see Appendices A and B). The applicant has requested to rezone the development site from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential), with a Density Bonus, in accordance with the Community Amenity Program. The Community Amenity Program is detailed in Zone Amending Bylaw No. 6996 – 2013, which will permit the following: For the RS-1b (One Family Urban (Medium Density) Residential) zone, the base density is a net lot area of 557 m2. A Density Bonus is an option in the RS-1b (One Family Urban (Medium Density) Residential) zone and shall be applied as follows: a. An Amenity Contribution of $3,100 per lot will be required in any subdivision containing one or more lots with an area of less than 557 m 2, payable when the Approving Officer approves the subdivision. b. The maximum density permitted through the Density Bonus option is: i. minimum net lot area of 371 m2; ii. minimum lot width of 12.0 m; iii. minimum lot depth of 24 m. c. Zoning requirements consistent with the R-1 (Residential District) zone will apply and supersede the zoning requirements for the RS-1b (One Family Urban (Medium Density) Residential) zone. The proposed development consists of approximately 9 R-1 (Residential District) sized lots, amounting to an Amenity Contribution of approximately $27,900.00. The final number of lots and amenity contribution will be determined at the time of approval of the subdivision. As per Council direction, this application will also be subject to the City-wide Community Amenity Contribution Program that is currently under review. - 4 - 3) Planning Analysis: i) Official Community Plan: An OCP amendment is required to re-designate the rear of Lots 6 through 9 from Low/Medium Density Residential to Conservation for the dedicated park land (see Appendix C). The application is in compliance with the proposed OCP Amending Bylaw No. 6995–2013, that establishes the Community Amenity Program, and in compliance with the proposed Zone Amending Bylaw No. 6996–2013, that permits a Density Bonus option in the Residential Low-Medium Density designation in the Albion Area Plan. The applicant intends to apply the Density Bonus option to this project, as discussed above in the Project Description In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an OCP, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard, it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. ii) Zoning Bylaw: The current application proposes to rezone the subject property from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) with a Density Bonus (see Appendix D), to permit future subdivision into approximately 9 single family lots (see Appendix E). The application of the Density Bonus, which is specific to the Albion Area Plan, will permit the applicant to reduce the single-family lot size from the RS-1b (One Family Urban (Medium Density) Residential) base density of 557 m2 to 371 m2. An Amenity Contribution of $3,100 per lot for each lot that is less than 557 m2 is required, as discussed in the Project Description above. As per Council direction, this application will also be subject to the City-wide Community Amenity Contribution Program that is currently under review. The map attached to Zone Amending Bylaw No. 7197-2015 has been amended to reflect the park dedication, which does not get rezoned. iii) Proposed Variances: A Development Variance Permit application has been received to reduce the minimum setback from an interior side lot line from 1.2m to 0.61m to the garage, and to 0.46m for the garage roof projection for proposed Lots 4 through 9 (see Appendix F). The requested variances to reduce the minimum setback from an interior side lot line will be the subject of a future council report. - 5 - iv) Off-Street Parking and Loading Bylaw: The builder will need to provide two parking spaces per dwelling unit, as per the Off -Street Parking and Loading Bylaw. v) Development Permits: A Form and Character Development Permit is not required for this single-family residential development. vi) Advisory Design Panel: A Form and Character Development Permit is not required and therefore this application does not need to be reviewed by the Advisory Design Panel. vii) Development information meeting: A Development Information Meeting was not required as there are less than 25 lots being proposed and there is not an OCP amendment other than for the adjustment of the Conservation boundary. viii) Parkland Requirement: As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of Section 510 of the Local Government Act prior to subdivision approval. For this project, there is sufficient land that is proposed to be dedicated as park on the subject property and this land will be required to be dedicated as a condition of final reading. 4) Interdepartmental Implications: i) Engineering Department: The Engineering Department has provided the applicant with information on the engineering requirements and these must be met prior to Final Reading. ii) Fire Department: The Fire Department has no concerns with the proposed rezoning and has specified certain requirements for the proposed interior side lot line setback variances, which will be discussed in a future council report. 5) School District No. 42 Comments: Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is required at the time of preparing or amending the OCP. A referral was sent to School District No. 42 on February 5, 2015 and their response was as follows: “The proposed amendment to the Official Community Plan would affect the student population for the catchment areas currently served by Blue Mountain Elementary and Garibaldi Secondary School. - 6 - Blue Mountain Elementary has an operating capacity of 275 students. For the 2015-16 school year the student enrolment at Blue Mountain is 216 students (78.53% utilization) including 67 students from out of catchment. Garibaldi Secondary has an operating capacity of 1050 students. For the 2015-16 school year the student enrolment at Garibaldi Secondary is 688 students (65.49% utilization) including 348 out of catchment students.” 6) Intergovernmental Issues: i) Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local Government Act. The amendment required for this application, to add Conservation land to the rear of Lots 6 though 9, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. CONCLUSION: It is recommended that first and second reading be given to OCP Amending Bylaw No. 7227-2016, that second reading be given to Zone Amending Bylaw No. 7197-2015, and that application 2015- 350-RZ be forwarded to Public Hearing. “Original signed by Michelle Baski”__________________ Prepared by: Michelle Baski, AScT, MA Planner 1 “Original signed by Christine Carter”___________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”______________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey”_____________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – OCP Amending Bylaw No. 7227-2016 Appendix D – Zone Amending Bylaw No. 7197-2015 Appendix E – Subdivision Plan Appendix F – Proposed Variances DATE: Nov 19, 2015 2015-350-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 24341 112 Ave 2011 Image Legend Stream Ditch Centreline Indefinite Creek River Major Rivers & Lakes APPENDIX A DATE: Nov 19, 2015 2015-350-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 24341 112 Ave 2011 Image Aerial Imagery from the Spring of 2011 Legend Stream Ditch Centreline Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7227-2016 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7227-2016 2.Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan is hereby amended for that parcel or tract of land and premises known and described as: Lot 2 Section 15 Township 12 New Westminster District Plan 77744 and outlined in heavy black line on Map No. 921, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by re-designating from “Low Medium Density Residential” to “Conservation.” 3.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: Lot 2 Section 15 Township 12 New Westminster District Plan 77744 and outlined in heavy black line on Map No. 922, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Conservation. 4.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of ,20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 24348243552435824359243632437411289 11297 24403244082440524410244142441324445244532445824442244662425011268 11273 242952430924341243722438511305 243952440224406244152444211258 243262434624365243732437511299 243642440424407244102442124439244412425511274 11251 11261 11256 11266 2432511263 243502435411295 244012442724426244292444911265 11252 2429611250 11260 24351 2 4 3 5 3 243412440724430244502446211219 11267 11276 2431724349112642435824361 11269 11285 2440324402244192443724457244652446311262 24263242812429124301243312436011235 11265 11275 11315 24411244132441424422244432444611257 2433611235 2436211225 24405244062440924412244092441124415244162442324438243 ST.243A ST.243B ST.243B ST.112 AVE.244 ST.244 ST.113 AVE. 112 AVE.243 ST.112B AVE.112B AVE. 112A AVE. 113 AVE.112 AVE.4 EPP 54924EPP 5492428 41 EPP 54924 38 EPP 3127731 2 EPP 31277 29 24 73 P 61001 P 22387 81EPP 4418174 75 3 P 50696 Rem 18 8 6 31 16 17 30 29 EP 30021 2 EPP 3127725 EPP 31277 15 51 50 79 P 23217 EP 15693 35 14 19 43 40 P 77744 22 A 3 EPP 27594 7 30 33 18 23 80 76 EPP 44181 69 3 9 7 13 33 42 20 39 1 24 32 19 54 21 71 EPP 44181 B 78 60 P 43601 P 68166 2 A 34 P 77744 1 25 4 PARKEPP 3127737 53 47 14 63 82 61 P 809 5 10 36 2 EPP 54924 18 EPP 54924 5 9 10 26 12 49EPP 37274 16 13 66 68 Rem 11 1 1 11 12 EPP 54924 15 26 6 EPP 31277 17 11 28 22 62 67 45 32 27 21 23 8 27 20 EPP 37274 48 52 64 72 65 P 23217 Rem A 77 70 C EPP 27594 EPP 44335 EP 77745 EPP 44335EPP 42088EPP 54925EPP 42088 EPP 48794 RW 61287EPP 44335 EPP 31383EPP 54927EPP 44335EPP 31383EPP 54925 BCP 49216EPP 54925EPP 54925EPP 54925EPP 31383 EPP 54926EPP 31383EPP 44335 RW 66747 112 AVE. SCALE 1:2,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Low/Medium Density Residential Conservation 7227-2016921 24348243552435824359243632437411289 11297 24403244082440524410244142441324445244532445824442244662425011268 11273 242952430924341243722438511305 243952440224406244152444211258 243262434624365243732437511299 243642440424407244102442124439244412425511274 11251 11261 11256 11266 2432511263 243502435411295 244012442724426244292444911265 11252 2429611250 11260 24351 2 4 3 5 3 243412440724430244502446211219 11267 11276 2431724349112642435824361 11269 11285 2440324402244192443724457244652446311262 24263242812429124301243312436011235 11265 11275 11315 24411244132441424422244432444611257 2433611235 2436211225 24405244062440924412244092441124415244162442324438243 ST.243A ST.243B ST.243B ST.112 AVE.244 ST.244 ST.113 AVE. 112 AVE.243 ST.112B AVE.112B AVE. 112A AVE. 113 AVE.112 AVE.4 EPP 54924EPP 5492428 41 EPP 54924 38 EPP 3127731 2 EPP 31277 29 24 73 P 61001 P 22387 81EPP 4418174 75 3 P 50696 Rem 18 8 6 31 16 17 30 29 EP 30021 2 EPP 3127725 EPP 31277 15 51 50 79 P 23217 EP 15693 35 14 19 43 40 P 77744 22 A 3 EPP 27594 7 30 33 18 23 80 76 EPP 44181 69 3 9 7 13 33 42 20 39 1 24 32 19 54 21 71 EPP 44181 B 78 60 P 43601 P 68166 2 A 34 P 77744 1 25 4 PARKEPP 3127737 53 47 14 63 82 61 P 809 5 10 36 2 EPP 54924 18 EPP 54924 5 9 10 26 12 49EPP 37274 16 13 66 68 Rem 11 1 1 11 12 EPP 54924 15 26 6 EPP 31277 17 11 28 22 62 67 45 32 27 21 23 8 27 20 EPP 37274 48 52 64 72 65 P 23217 Rem A 77 70 C EPP 27594 EPP 44335 EP 77745 EPP 44335EPP 42088EPP 54925EPP 42088 EPP 48794 RW 61287EPP 44335 EPP 31383EPP 54927EPP 44335EPP 31383EPP 54925 BCP 49216EPP 54925EPP 54925EPP 54925EPP 31383 EPP 54926EPP 31383EPP 44335 RW 66747 112 AVE. SCALE 1:2,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To add to Conservation on Schedule C 7227-2016922 CITY OF MAPLE RIDGE BYLAW NO. 7197-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7197-2015." 2.That parcel or tract of land and premises known and described as: Lot 2 Section 15 Township 12 New Westminster District Plan 77744 and outlined in heavy black line on Map No. 1654 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 12th day of January, 2016. READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX D 24348243552435824359243632437411289 11297 24403244082440524410244142441324445244532445824442244662425011268 11273 242952430924341243722438511305 243952440224406244152444211258 243262434624365243732437511299 243642440424407244102442124439244412425511274 11251 11261 11256 11266 2432511263 243502435411295 244012442724426244292444911265 11252 2429611250 11260 24351 2 4 3 5 3 243412440724430244502446211219 11267 11276 2431724349112642435824361 11269 11285 2440324402244192443724457244652446311262 24263242812429124301243312436011235 11265 11275 11315 24411244132441424422244432444611257 2433611235 2436211225 24405244062440924412244092441124415244162442324438243 ST.243A ST.243B ST.243B ST.112 AVE.244 ST.244 ST.113 AVE. 112 AVE.243 ST.112B AVE.112B AVE. 112A AVE. 113 AVE.112 AVE.4 EPP 54924EPP 5492428 41 EPP 54924 38 EPP 3127731 2 EPP 31277 29 24 73 P 61001 P 22387 81EPP 4418174 75 3 P 50696 Rem 18 8 6 31 16 17 30 29 EP 30021 2 EPP 3127725 EPP 31277 15 51 50 79 P 23217 EP 15693 35 14 19 43 40 P 77744 22 A 3 EPP 27594 7 30 33 18 23 80 76 EPP 44181 69 3 9 7 13 33 42 20 39 1 24 32 19 54 21 71 EPP 44181 B 78 60 P 43601 P 68166 2 A 34 P 77744 1 25 4 PARKEPP 3127737 53 47 14 63 82 61 P 809 5 10 36 2 EPP 54924 18 EPP 54924 5 9 10 26 12 49EPP 37274 16 13 66 68 Rem 11 1 1 11 12 EPP 54924 15 26 6 EPP 31277 17 11 28 22 62 67 45 32 27 21 23 8 27 20 EPP 37274 48 52 64 72 65 P 23217 Rem A 77 70 C EPP 27594 EPP 44335 EP 77745 EPP 44335EPP 42088EPP 54925EPP 42088 EPP 48794 RW 61287EPP 44335 EPP 31383EPP 54927EPP 44335EPP 31383EPP 54925 BCP 49216EPP 54925EPP 54925EPP 54925EPP 31383EPP 31383EPP 44335 EPP 54926 RW 66747 112 AVE. ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-2 (One Family Suburban Residential) RS-1b (One Family Urban (Medium Density) Residential) 7197-20151654 APPENDIX E APPENDIX F City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: 11-5380-01 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Contract Award: Recycling Trucks EXECUTIVE SUMMARY: The City of Maple Ridge is a leader in the Metro Vancouver Region in the provision of recycling services and a strong partnership with the Ridge Meadows Recycling Society is the basis for the City’s ability to provide a collection and processing system that results in high quality recyclable products. There are eleven recycling trucks in the City’s fleet that collect recyclable materials at curbside for single family dwellings and townhouses as well as apartments. The funding for the City’s recycling collection and processing is funded in part through Multi Materials British Columbia with a portion funded through a per household levy. The City is in the middle of a five year contract with Multi Materials British Columbia that expires in 2018 at which time the City may elect to continue the current model or turn the curbside collection over to MMBC. At this time a large number of municipalities are still maintaining a wait and see approach with regards to what to do after the current contract expires. The ability to provide high quality recycling services is in part a result of having a well maintained vehicle fleet. Of the eleven recycling vehicles there are three vehicles due for replacement and a Request for Proposal (RFP-OP15-70) was recently issued for the supply of three single axle trucks. The results of the detailed evaluations concluded that the best value proposal for the City was submitted by First Truck Centre Vancouver, Inc. Assuming that the City continues with the current business model to collect recyclable materials from curbside and apartments in partnership with the RMRS, it would seem prudent to proceed with the purchase of the three trucks to ensure that the current business model and high level of service is maintained. However, there are alternative business model scenarios that may be considered including: Option One – Status Quo This is the current business model and continuance of this model would include regularly scheduled vehicle replacements as needed, as well as adding potential additional vehicles to the fleet as the City continues to develop and the service areas increase. This would mean extending the contract with MMBC past the current contract end in 2018. Option Two Transition to having MMBC take over curbside collection at the end of the current contract in 2018 but purchase the new vehicles as identified in the replacement schedule for 2016 (but not 2017) and have RMRS continue to collect all recyclables until MMBC takes over in 2018. 1104 Option Three As in Option Two, there would be a transition to MMBC in 2018 although in this case it does not allow for the replacement of all the trucks but the City may choose to purchase a partial quota of new vehicles and/or seek to extend the life of the existing vehicles. In this case it is expected that there would be a need to rent vehicles to cover breakdowns. Option Four This option would require the collapse the current Request for Proposal (RFP) and issuance of a new RFP to lease up to six vehicles for a two year period through to the end of the current contract with MMBC. It is expected that any such short-term lease vehicles would be used, and specifications may vary from truck to truck. In considering the four options, Option One (to purchase the new trucks) and Option Four (to lease up to six trucks) are the only ones that provide some degree of cost certainty – with Option Two and Three the cost impacts may vary considerably depending upon the amount of maintenance and repairs needed to keep the fleet on the road, and in the case of Option Two, the capital loss when selling the newer vehicles. The purpose of this report is to provide Council with information on the issues pertaining to the recycling operations, especially the supply of vehicles for curbside collection. RECOMMENDATIONS: THAT the Request for Proposal (RFP-OP15-70) be collapsed; and THAT a new Request for Proposal be issued for the supply of up to six recycling trucks, suitable for curbside collection, for a minimum two-year lease. DISCUSSION: a) Background Context: Curbside collection in the City is undertaken by Ridge Meadows Recycling Society (RMRS), using a fleet of eleven purpose-built trucks that are run as part of the City’s vehicle fleet. The funding for the recycling efforts – curbside, apartments and Depot – is funded in part through Multi Materials British Columbia (MMBC), with the remainder funded through a per household levy. Ridge Meadows Recycling Society (RMRS) The Ridge Meadows Recycling Society has been providing recycling services since the 1970’s and was officially created as a society in 1980. RMRS provides recycling services for the City under a fee for service agreement. In addition to the collection of recyclables at curbside and apartments, RMRS operates the Recycling Depot and includes among their staff complement a unique Supported Work Program for approximately thirty people with developmental disabilities. The comprehensive multi-stream curbside pick-up and the resulting high-grade materials collected and processed at the depot ensure that recycling services in the City are a leader in Metro Vancouver, if not the Province. Since 1991 when records were first kept RMRS has advanced from removing 2,900 tons annually of recyclable materials from the waste stream to 10,500 tons removed in 2015. Over the past decades Maple Ridge residents have come to rely on and appreciate all of the services provided by RMRS. Multi Materials British Columbia (MMBC) MMBC is the not-for-profit industry association that delivers a province-wide Extended Producer Responsibility (EPR) program for Packaging and Printed Paper (PPP), on behalf of producers, as required under the BC Recycling Regulation with the goal of increasing the overall recycling rate from the current estimated rate of 50-57% to 75%. The EPR model, regulated by the Provincial Government, shifts the burden and cost for the management of a wide range of product-related wastes including packaging and printed paper. The basic tenet of this model is to hold producers responsible for recyclable materials that they produce. This is consistent with the regional Zero Waste goals. In May 2014, following a number of detailed reports and presentations to Council, the City commenced a five-year contract with MMBC, under which MMBC provides financial incentives to the City for the services currently provided by RMRS on behalf of the City. Through the development of the MMBC Stewardship Plan and subsequent contract documents in 2013 and 2014, all local regional governments had concerns around the methodology that MMBC utilized and their somewhat heavy-handed approach. There were, and continue to be concerns around the possible reduction in levels of service as well as financial stability of the MMBC PPP model, although those concerns have diminished somewhat over the first eighteen months of the contract as some issues have been resolved. The vast majority of local governments in Metro Vancouver and throughout BC signed up with MMBC; at that time the City of Coquitlam was the largest municipality to cede the responsibility of curbside recycling collection to MMBC. In recent months Vancouver and Pitt Meadows are the most recent examples of cities passing the curbside collection role to MMBC, although their rationales for doing so differ. MMBC & Disentangling of Curbside Recycling from Solid Waste Contracts Prior to MMBC, solid waste (garbage and organics) and recycling collection was typically tendered as a package, with contractors bidding on all three elements and awarded to a single operator. With the advent of MMBC this is no longer the case. Previously the contractor would collect the recyclable material and seek to sell it on the open market, in essence subsidizing the cost of collection. Now, MMBC control the sale and revenue of the recyclable materials so the municipality pays the full cost of collection, with the MMBC subsidy offsetting some of the cost. So as noted in Vancouver and Pitt Meadows, the most recent examples, th e local governments are passing the curbside recycling collection over to MMBC. Pitt Meadows is in the process of preparing a tender package for solid waste collection but it does not include curbside recycling; Vancouver notes that the MMBC program funding does not cover the cost for the City to offer curbside collection, whereas if MMBC assumes full responsibility for those services then the City receives largely the same level of service for the recycling function but at no cost. Vehicle Fleet Management The City supplies and maintains a significant fleet of trucks and mechanical equipment to facilitate the wide range of tasks that City Departments undertake. Vehicles all have a lifespan that varies depending upon the class of equipment; that lifespan is determined through consideration of industry standards as well as experience within the City. Once a piece of equipment is purchased, an established annual rental fee is paid into the City’s Fleet Replacement Reserve for the duration of the equipment’s lifespan so that when it comes time to dispose of the vehicle and replace it with a new vehicle there are adequate funds in place. Fleet managers will typically review the use and condition of vehicles to see if their lifespan may be extended past the established lifespan – sometimes a vehicle may have lower than expected mileage, or light usage that makes it practical to extend the life of the vehicle without compromising the required functionality or reliability. Extending the lifespan of an industrial or municipal vehicle is somewhat different to a personal decision to defer, say a roof replacement on a home. A working vehicle is undertaking a function at a certain level of service to customers or residents and may involve several employees, whereas on the personal level a leaking roof may be seen as an inconvenience – impactful, but manageable without reducing the functionality of the dwelling. Request for Proposal (RFP-OP15-70) for Replacement of Recycling Trucks There are eleven trucks used by RMRS to collect recyclable materials from single family curbside as well as apartments. Through 2016 Business Plan presentations, Council was informed that the replacement of three recycling trucks was pending. These are replacement units for recycling trucks that have eight years of service. A condition assessment in 2014 allowed extension of one additional year of service before replacement was required. Normally these trucks would have been up for replacement in 2014; however a further two years of useful life has been extracted from the vehicles. An additional three vehicles are scheduled for replacement next year. A Request for Proposals (RFP-OP15-70) for the supply of three single axle recycling trucks was publicly advertised and closed January 05, 2016. Two (2) proposals were received and the tender prices are listed below. Upon evaluation it was determined that the best value proposal for the City was submitted by First Truck Centre Vancouver, Inc. First Truck Centre Vancouver Inc. $716,400.00, exc. Taxes ($238,800.00 each) Peterbilt $784,914.00, exc. Taxes ($261,638.00 each) The Financial Plan includes $1,022,000 in the Equipment Replacement Reserve Fund to fund the purchase of the three recycling trucks. The vendor will honour the submitted vehicle bids to March 31, 2016. POSSIBLE SERVICE DELIVERY OPTIONS Assuming that the City continue with the current business model to collect recyclable materials from curbside and apartments in partnership with the RMRS it would seem prudent to proceed with the purchase of the three trucks to ensure that the current business model and high level of service is maintained. However, this is not the only model that could be considered as there are alternatives including: Option One – Status Quo This is the current business model, where RMRS collects the recyclable materials and MMBC provides funding for the curbside collection, apartments and Depot. Continuance of this model would include regularly scheduled vehicle replacements as needed, as well as potential additional vehicles as the City continues to develop and the service areas increase. This would mean extending the contract with MMBC past the current contract end in 2018. Option Two Transition to having MMBC take over curbside collection at the end of the current contract in 2018 but purchase the new vehicles as identified in the replacement schedule for 2016 and have RMRS continue to collect all recyclables. The vehicles used for curbside collection would then be sold off upon transference to MMBC – the two trucks servicing the apartments would be retained should the City choose to retain that role. It is not likely that the trucks could be sold to MMBC as their methodology includes automated collection and totes. Option Three As for Option Two, there would be a transition to MMBC in 2018 - continue to have RMRS collect all recyclables for the remainder of the current contract with MMBC, but then transition to have MMBC collect the curbside recyclables. Option Three though does not include the replacement of all the trucks but the City may choose to: 3.1 Purchase one or two new vehicles in 2016 to improve the fleet stock but do not proceed with the purchase of the three currently scheduled trucks in 2017. 3.2 Not purchase any new vehicles to refresh the fleet and seek to extend the life of th e existing vehicles to the end of the MMBC contract in 2018 In the case of both Options 3.1 and 3.2, in order to minimise down time it may well be necessary to rent vehicles for short durations to maintain service levels while existing vehicles are under repair. Other concerns with the Option Three variations are the ability to maintain the current level of service as well as the potential to reduce confidence in the City’s recycling “brand” that has been established over decades. When seeking to extend the life of vehicles past their scheduled replacement there is a range of mechanical issues that could arise although the extent may vary considerably. Each mechanical failure results in two consequences, namely repair expense and lost productivity. Safety is foremost and some repairs are critical safety issues; each unit is inspected three times per year and a formal Motor Vehicle Inspection (MVI) is required annually. Potential failures may range from brake or electrical wiring failure that would typically result in down-time of one to two weeks through to engine failure or structural body issues that could have a truck out of service for up to two months. The cost of bringing in a rented truck from a private hauler is approximately $125 (including a driver) per hour, greater than the approximately $92 per hour cost of a City truck and driver. Option Four This option would require the collapse the current Request for Proposal (RFP) and issuance of a new RFP to lease up to six vehicles for a two year period through to the end of the current contract with MMBC. It is expected that any such short-term lease vehicles would be used, and specifications may vary from truck to truck. FINANCIAL IMPLICATIONS Option One: Status Quo This option represents maintenance of the status quo – MMBC would continue to contribute a per household amount for curbside and apartment collection but whether the amounts for future contracts would be the same as the current is unknown and thus the amount of the per household levy may vary also from the current. The annual cost of operating a City fleet vehicle for recycling is approximately $180,000, including the driver. In 2016, should the vehicle purchase proceed the capital cost for the year is approximately $717,000, with a similar amount expected in 2017. Option Two: Maintain Current Operations Through to 2018 - Purchase New Vehicles In this instance the operating and capital costs will be the same as Option One, except that the trucks originally scheduled for purchase in 2017 would probably not proceed. Upon completion of the contract the vehicles used for curbside collection would be sold. The depreciation rate for this type of vehicle is approximately 15% of the original cost per year, although this may not reflect the actual market value. It may be reasonable to expect that there would be some additional vehicle repairs needed towards the end of the term that would require the rental of trucks, although the severity of the repair, amount of time out of service and cost to remedy may vary considerably. Option Three: Maintain Current Operations Through to 2018, but Limited New Vehicles Purchased The challenge with this option is trying to forecast the costs of maintaining the full complement of vehicles on the road at all times to preserve the current high level of service. Purchasing one or two new vehicles would alleviate the reliability risk somewhat but there is always a risk of breakdowns and a considerable range cost and loss of availability. Option Four: Collapse Current RFP and Issue RFP to Lease Vehicles for Two Years This option should lessen the risk of a reduction in the level of service due to mechanical breakdowns as the onus to ensure vehicles would be available would shift to the contractor supplying the vehicle. The cost of leasing a vehicle would be approximately thirty-five percent higher than a City-owned vehicle. The unknown in this case is the availability of compatible vehicles as well as the actual condition of the vehicles, assuming they would be used given the short term lease. The City would seek to enforce determined levels of service but depending upon the commitment and quality of the contractor it may be a challenge to meet the requisite performance standards. It is estimated that the cost to lease a vehicle is approximately 35% higher than to finance a vehicle through the City fleet; therefore if the monthly charge for a new City recycling truck is $5,300 then the cost to lease a similar vehicle would be approximately $1,900 higher, so for six trucks the additional annual leasing cost would be approximately $140,000. Selecting Option Four will allow the City flexibility to pursue different options in the future: selecting a short term lease while retaining the current allocation in the Equipment Replacement Reserve Fund allows for purchasing of trucks in the future should the City decide to retain the curbside collection function past 2018. Alternatively if the decision is to have MMBC collect the curbside function then the leased vehicles would be returned to the vendor. Selecting either Option One or Four provides a level of cost certainty but for the other options, and especially Option Three it is not possible to forecast costs with any degree of confidence. SUMMARY OF REVIEW If the City’s desire is to continue to provide a high level of service for curbside collection it is prudent to refresh the vehicle fleet in accordance with the established lifecycles. That said there will be a need for the City to decide whether or not it wishes to turn the curbside collection over to MMBC upon the conclusion of the current five year contract and if that is the intent then the purchase of new vehicles would seem less beneficial. There are financial implications related to seeking to extend vehicles well beyond their lifecycle but the magnitude can’t really be established given the uncertainty around the potential severity of breakdowns. b) Desired Outcome: The goal of the PPP Stewardship Plan is to contribute to the increased overall diversion of recyclables from the currently estimated 50-57% up to 75% in a reasonable time frame. c) Strategic Alignment: The Region’s goal to increase the amount of recyclable materials diverted out of the solid waste stream is in alignment with the City’s goals of sustainability. d) Citizen/Customer Implications: The residents in Maple Ridge benefit from a high quality curbside recycling collection that is source separated and that results in high-grade recyclable materials. The challenge over the next two to three years is to maintain the current high level of service, and similar high degree of commitment of residents toward recycling in the City until a decision is made whether or not to transition to having MMBC take over the curbside collection. e) Interdepartmental Implications: The Operations Department currently maintain the City’s vehicle fleet. If a decision is made to extend the existing vehicle lives further that will likely create additional workload for the Garage. The City has a strong relationship with RMRS and it is not desirable to do anything that would impact the strong commitment that the residents of Maple Ridge have towards recycling. f) Business Plan/Financial Implications: Depending upon the choice of option there will be impacts to the Financial Plan that would need to be considered in the next cycle of Business Planning and the development of the 2017 -2021 Financial Plan. CONCLUSIONS: The City provides a high level of recycling services to its residents whether that be at t he curbside for single family dwellings and townhomes, in apartments or at the Depot in Albion. That high level of service is obtained in large part through having a well maintained fleet of trucks. Moving forward, the City will need to decide whether it continues to collect curbside materials under contract with MMBC or if it is more beneficial to let MMBC take over the collection with their own contractor. The challenge is how best to provide the curbside recycling service in the intervening period. There are a number of alternatives as to how that can be achieved, each with their own complexitie s and varying financial impacts. “Original signed by David Pollock” Prepared by: David Pollock, PEng. Municipal Engineer “Original signed by Russ Carmichael” Concurrence: Russ Carmichael AScT, Eng. L. Director of Operations “Original signed by David Pollock” for: Approved by: Frank Quinn, MBA, PEng. GM: Public Works & Development Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer DP:dp CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETING MEETING MEETING MEETING DATEDATEDATEDATE:::: March 14, 2016 and Members of Council FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING: MEETING: MEETING: MEETING: Committee of the Whole SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended February 29, 2016 EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended February 29February 29February 29February 29, 2016, 2016, 2016, 2016 bebebebe received for received for received for received for information only.information only.information only.information only. GENERALGENERALGENERALGENERAL $$$$ 4,366,3204,366,3204,366,3204,366,320 PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,851,1901,851,1901,851,1901,851,190 PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 67,31267,31267,31267,312 $$$$ 6,284,8226,284,8226,284,8226,284,822 DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • G.V. Water District – Maple Ridge Main West $ 361,700 • Hub Int’l Insurance Brokers – 2016 fleet insurance renewal $ 166,070 • Receiver General – Three payroll remittances in February $ 1,251,847 • Ridge Meadows Recycling Society – Monthly contract for recycling $ 189,713 d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The disbursements for the month ended February 29, 2016 have been reviewed and are in order. ______________________________________________ Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II _______________________________________________ Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning _______________________________________________ Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services _______________________________________________ Concurrence: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer gmr VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT 0985471 BC Ltd Security refund 86,119 0986783 BC Ltd Security refund 88,397 AC Paving Company Ltd Selkirk Avenue road improvements (225 St - 226 St)44,425 Bay Hill Contracting Ltd Traffic signal modifications at DTR & Rosewood St 28,861 BC Hydro Electricity 141,550 BC SPCA Contract payment 28,230 Security refund 18,815 47,045 Blue Pine Enterprises Ltd Whonnock Lake Park enhancement project 28,529 CUPE Local 622 Dues - pay periods 16/03 & 16/04 24,900 Cedar Crest Lands (BC) Ltd Restoration planting at North Albion Park 17,667 Chevron Canada Ltd Gasoline & diesel fuel 42,323 City Of Pitt Meadows 1/3 website costs - Invest North Fraser/True North Fraser 576 PM Family Rec Centre Telus & internet charges 1,629 PM Arena operating costshare 2015 84,412 86,617 DTM Systems Corporation Citrix Platinum annual software maintenance 28,866 Fitness Edge Fitness classes & programs 18,061 FortisBC - Natural Gas Natural gas 25,204 Gotraffic Management Inc Traffic Control 16,104 Greater Vanc Water District Maple Ridge Main West 361,700 Guillevin International Inc Firefighter equipment 3,653 Firefighter protective wear 5,842 Operations electrical supplies 6,055 15,550 Hallmark Facility Services Inc Janitorial services & supplies: Firehalls 4,462 Library 4,200 City Hall 3,360 Operations 3,990 Randy Herman Building 4,673 RCMP 3,990 South Bonson Community Centre 2,415 27,090 Hub Int'L Insurance Broker 2016 fleet insurance renewal 166,070 ISL Engineering & Land Serv Abernethy Way (210 St to 224 St)22,491 Lafarge Canada Inc Roadworks material 20,808 Manulife Financial Employer/employee remittance 146,749 Maple Ridge & PM Arts Council Arts Centre contract payment 53,102 Program revenue Jan 24,878 Theatre rental 3,982 81,962 Medical Services Plan Employee medical & health premiums 41,086 Municipal Pension Plan BC Employee medical & health premiums 456,017 Oracle Corporation Canada Inc Hyperion annual software license & suppport 17,333 Popular Landscaping & Gardening Municipal roads - brushing 16,359 Province Of BC - 21312 2015 school tax remittance 30,803 Receiver General For Canada Employer/Employee remittance PP16/02, PP16/03 & PP16/04 1,251,847 RG Arenas (Maple Ridge) Ltd Ice rental less public skate collections 55,868 Additional weekend ice 8,104 Third surface insurance 7,071 71,043 Ridge Meadows Recycling Society Monthly contract for recycling 189,713 Weekly recycling 264 Litter pickup contract 1,848 Recycling station pickup 330 Roadside waste removal 105 Toilet rebate program 205 Earth Day 2016 10 192,475 CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - FEBRUARY 2016MONTHLY DISBURSEMENTS - FEBRUARY 2016MONTHLY DISBURSEMENTS - FEBRUARY 2016MONTHLY DISBURSEMENTS - FEBRUARY 2016 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT School District #42 Field lighting costs 2015 20,802 SPARC BC Consulting services - resilience initiative 34,918 Urban Systems 123 Avenue corridor study 3,784 South Alouette & Kanaka integrated stormwater management 42,148 45,932 Warrington PCI Management Advance for Tower common costs 60,000 Young, Anderson - Barristers Professional fees 39,521 Disbursements In Excess $15,000 3,845,2253,845,2253,845,2253,845,225 Disbursements Under $15,000 521,095521,095521,095521,095 Total Payee Disbursements 4,366,3204,366,3204,366,3204,366,320 Payroll PP16/03, PP16/04 & January adjustment 1,851,1901,851,1901,851,1901,851,190 Purchase Cards - Payment 67,31267,31267,31267,312 Total Disbursements February 2016 6,284,8226,284,8226,284,8226,284,822 1 of 2 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: 2016 Council Expenses EXECUTIVE SUMMARY In keeping with Council’s commitment to transparency in local government, the attached Schedule lists Council expenses to the end of February 2016 and the end of December 2015 reflecting expenses that were incurred up to December 31, 2015, closing off 2015. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATION: Receive for information Discussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training, Conferences and Association Building”. The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached Schedule are those recorded prior to the preparation of this report and are subject to change. “original signed by Cheryl Ennis” ________________________________________ Prepared by: Cheryl Ennis Executive Assistant, Corporate Administration “original signed by Paul Gill” _________________________________________ Approved by: Paul Gill, CPA, CGA GM, Corporate and Financial Services “original signed by Ted Swabey” ______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer 1132 Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Cell Phones / iPads Totals Bell, Corisa January Cell phone charges 53.50 iPad charges 18.19 February Cell phone charges 53.50 iPad charges 18.19 BC Economic Development Assoc. - Ministers Dinner 125.00 March Columbia Institute - High Ground Governance Forum 673.57 Cell phone charges 53.50 iPad charges 18.19 April Cell phone charges 53.50 iPad charges 18.19 May Cell phone charges 53.50 LMLGA Conference 867.95 iPad charges 18.19 June Cell phone charges 53.50 iPad charges 60.99 July Cell phone charges 53.50 iPad charges 18.19 August Cell phone charges 59.02 iPad charges 18.19 September Cell phone charges 58.85 iPad charges 18.19 UBCM Conference 1,832.40 October Cell phone charges 22.27 iPad charges 18.19 November Cell phone charges 43.69 iPad charges 39.59 December Cell phone charges 42.80 iPad charges 18.19 CivX Conference 185.00 3,558.92 125.00 - 883.61 4,567.53 Schedule 1 2015 Council Expenses Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Cell Phones / iPads Totals Duncan, Kiersten January Cell phone charges 53.61 iPad charges 39.59 Elected officials conference (Richmond)753.75 February Chamber of Commerce - Transportation & Transit referendum luncheon 32.95 Cell phone charges 53.38 iPad charges 39.59 March Cell phone charges 53.50 iPad charges 18.19 April Cell phone charges 53.50 iPad charges 18.19 May Cell phone charges 57.84 LMLGA Conference 881.70 iPad charges 39.59 June Cell phone charges 53.50 Katzie Protest Event 286.41 iPad charges 18.19 July Cell phone charges 68.63 iPad charges 18.19 August Cell phone charges 59.02 iPad charges 18.19 September Cell phone charges 58.85 iPad charges 18.19 UBCM Conference 968.42 October Cell phone charges 22.27 iPad charges 18.19 Creative Cities Summit 1,103.76 November Cell phone charges 43.69 iPad charges 18.19 December Cell phone charges 43.62 iPad charges 18.19 3,994.04 32.95 - 903.89 4,930.88 Masse, Bob January February Chamber of Commerce - Transportation & Transit referendum luncheon 32.95 BC Economic Development Assoc. - Ministers Dinner 125.00 Chamber of Commerce - Business Excellence Awards Gala 85.00 March Chamber of Commerce - Finance Ministers Lunch 32.95 April RCMP Regimental Ball 65.00 May LMLGA Conference 350.00 June July August September October November Chamber of Commerce - Annual General Meeting 28.57 December 350.00 369.47 - - 719.47 Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Cell Phones / iPads Totals Read, Nicole January Cell phone charges 53.50 iPad charges 42.80 February Cell phone charges 53.50 iPad charges 21.40 March Cell phone charges 53.50 iPad charges 21.40 April Cell phone charges 54.32 iPad charges 21.40 May Cell phone charges 53.50 LMLGA Conference 405.00 iPad charges 21.40 June Cell phone charges 53.57 iPad charges 21.40 July Cell phone charges 53.50 iPad charges 42.80 August Cell phone charges 59.02 iPad charges 10.70 September Cell phone charges 101.65 iPad charges 21.40 UBCM Conference 1,656.21 October Cell phone charges 22.27 iPad charges 21.40 November Cell phone charges 43.69 iPad charges 21.40 Canadian Alliance to End Homelessness Conference 788.77 December Cell phone charges 42.80 iPad charges 10.70 2,849.98 - - 923.02 3,773.00 Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Cell Phones / iPads Totals Robson, Gordy January iPad charges 18.19 February iPad charges 18.19 March iPad charges 5.35 April RCMP Regimental Ball 65.00 5.35 iPad charges May LMLGA Conference 854.75 iPad charges 5.35 June iPad charges 18.19 July iPad charges 18.19 August iPad charges 18.19 September UBCM Conference 465.00 iPad charges 18.19 October iPad charges 19.17 November iPad charges 18.19 December iPad charges 18.19 1,319.75 65.00 - 180.74 1,565.49 Shymkiw, Tyler January Cell phone charges 58.84 iPad charges 18.19 February Cell phone charges 58.84 iPad charges 18.19 BC Economic Development Assoc. - Ministers Dinner 125.00 March Cell phone charges 58.84 iPad charges 18.19 MR Community Foundation Citizen of the Year Event 100.00 April Cell phone charges 58.84 iPad charges 18.19 May Cell phone charges 53.50 iPad charges 39.59 June Cell phone charges 53.50 iPad charges 39.59 July Cell phone charges 53.57 iPad charges 39.59 August Cell phone charges 59.09 iPad charges 18.19 September Cell phone charges 58.85 iPad charges 18.19 UBCM Conference 1,876.46 October Cell phone charges 22.27 iPad charges 18.19 November Cell phone charges 43.69 iPad charges 18.19 Ridge Meadows Hospital Gala 175.00 Fraser Health Regional Meeting 10.72 December Cell phone charges 42.80 iPad charges 18.19 1,887.18 400.00 - 905.11 3,192.29 Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Cell Phones / iPads Totals Speirs, Craig January iPad charges 88.38 February Chamber of Commerce - Business Excellence Awards Gala 85.00 iPad charges 187.56 March Columbia Institute - High Ground Governance Forum 270.00 Cell phone charges 50.29 iPad charges 46.72 MR Community Foundation Citizen of the Year Event 100.00 April RCMP Regimental Ball 65.00 Cell phone charges 97.38 iPad charges 85.46 May Cell phone charges 50.29 LMLGA Conference 867.95 iPad charges 39.59 June FCM Conference 1,846.83 Cell phone charges 50.29 iPad charges 39.59 July Cell phone charges 77.72 iPad charges 51.65 August Cell phone charges 55.81 iPad charges 39.59 September Cell phone charges 64.98 iPad charges 39.59 UBCM Conference 1,997.42 FCM Directors Meeting 1,658.44 October Cell phone charges 22.27 iPad charges 39.59 November Cell phone charges 43.69 iPad charges 39.59 Ridge Meadows Hospital Gala 175.00 FCM Directors Meeting 1,984.31 December Cell phone charges 49.77 iPad charges 39.59 Zero Waste Conference 150.00 8,774.95 425.00 - 1,299.39 10,499.34 Totals 22,734.82 1,417.42 - 5,095.76 29,248.00 Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals Bell, Corisa January iPad charges 39.59 Ridge Meadows South Asian Cultural Society Gala 95.00 Mileage 470.38 February March April May June July August September October November December - 95.00 - 470.38 39.59 604.97 Duncan, Kiersten January Cell phone charges 43.62 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 54.32 March April May June July August September October November December - 95.00 - - 116.13 211.13 Schedule 1 2016 Council Expenses Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals Masse, Bob January February March April May June July August September October November December - - - - - - Read, Nicole January Cell phone charges 42.96 iPad charges 21.40 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 43.28 Ridge Meadows Chamber Business Excellence Awards 95.00 March April May June July August September October November December - 190.00 - - 107.64 297.64 Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals Robson, Gordy January iPad charges 5.35 Ridge Meadows South Asian Cultural Society Gala 95.00 February Ridge Meadows Chamber Business Excellence Awards 95.00 March April May June July August September October November December - 190.00 - - 5.35 195.35 Shymkiw, Tyler January Cell phone charges 42.80 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 42.80 Ridge Meadows Chamber Business Excellence Awards 95.00 March April May June July August September October November December - 190.00 - - 103.79 293.79 Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals Speirs, Craig January Cell phone charges 42.95 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 42.80 March April May June July August September October November December - 95.00 - - 103.94 198.94 Totals - 855.00 - 470.38 476.44 1,801.82 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: 2016 Tax Rate Bylaws – Maple Ridge Road 13 Dyking District and Albion Dyking District EXECUTIVE SUMMARY: The City of Maple Ridge serves as Interim Trustee for Maple Ridge Road 13 Dyking District and Albion Dyking District. Levies are collected from property owners within those diking districts to maintain the dikes and equipment. Bylaws have been prepared for the collection of these levies. A 2.9% increase in line with the general property tax is proposed from the rates levied in 2016. RECOMMENDATIONS: That Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7230-2016 be given first, second and third readings and that Albion Dyking District Tax Rates Bylaw No.7231 -2016 be given first, second and third readings. DISCUSSION: No funds are allocated in the Capital Works budget for these dikes. All works must be funded through the diking districts. Provincial grants are available but these generally require that the recipient pay 33% of all costs. In addition to funding upgrades of the dikes, it is important to build up sufficient reserves to provide for pump replacement in the event of a non-insured failure. Neither diking district has sufficient funds at this time to do so. This has necessitated moderate increases in rates to build up their reserves over multiple years. “Original signed by Ceri Marlo” __________ “Original signed by Paul Gill”______________ Prepared by: Ceri Marlo, C.M.C. Approved by: Paul Gill, BBA, CGA Manager of Legislative Services General Manager: Corporate & Financial Services “Original signed by Russ Carmichael” “Original signed by E.C. Swabey___________ Prepared by: Russ Carmichael Concurrence: E.C. Swabey Director of Engineering Operations Chief Administrative Officer 1133 CITY OF MAPLE RIDGE BYLAW NO. 7231-2016 A bylaw for imposing taxes upon lands in the Albion Dyking District The Municipal Council of the City of Maple Ridge, acting as Receiver for the Albion Dyking District, enacts as follows: 1. This Bylaw may be cited for all purposes as “Albion Dyking District Tax Rates Bylaw No. 7231-2016”. 2. The following rates are hereby imposed and levied for those lands within the boundaries of Albion Dyking District: For purposes of dyke maintenance and improvements and equipment repair and maintenance: (a) a rate of $2.438 per $1000 of assessment of land and improvements in all categories 3. If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time on the day of 2016. READ a second time on the day of 2016. READ a third time on the day of 2016. ADOPTED on the day of 2016. _______________________________ PRESIDING MEMBER _______________________________ CORPORATE OFFICER CITY OF MAPLE RIDGE BYLAW NO. 7230-2016 A bylaw for imposing taxes upon lands in Maple Ridge Road 13 Dyking District The Municipal Council of the City of Maple Ridge, acting on behalf of the Trustees for Maple Ridge Road 13 Dyking District, enacts as follows: 1. This Bylaw may be cited for all purposes as “Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7230-2016”. 2. The following rates are hereby imposed and levied for those lands within the boundaries of Maple Ridge Road 13 Dyking District: For purposes of dyke maintenance and improvements and equipment repair and maintenance: (a) a rate of $0.4926 per $1000 of assessment of land and improvements in all categories (b) a rate of $12.00 per acre of land with a minimum charge of $5.00. 3. If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time on the day of 2016. READ a second time on the day of 2016. READ a third time on the day of 2016. ADOPTED on the day of 2016. _______________________________ PRESIDING MEMBER _______________________________ CORPORATE OFFICER City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: Age Friendly Action Plan EXECUTIVE SUMMARY: The Age-Friendly Communities Initiative supports communities to create recommendations and actions that allow the city to work towards an Age-Friendly designation. The underlying theme of the initiative is to provide seniors opportunities for “aging in place” in their own communities. In 2015, the City of Maple Ridge and City of Pitt Meadows endorsed the Age Friendly Initiative and received grant funding to plan for and achieve an Age-Friendly designation. Age-Friendly planning has been ongoing in Maple Ridge and Pitt Meadows since 2008 through the work of Maple Ridge and Pitt Meadows Parks & Leisure Services (PLS), Municipal Advisory Committee on Accessibility (MACAI) and the Seniors Network. In 2015 the work was enhanced through UBCM Age-Friendly Funding and the mobilization of residents, stakeholders and community resources to look at optimizing opportunities for health, participation and security in order to enhance quality of life as our residents age resulting in a series of recommendations specific to each City. Maple Ridge & Pitt Meadows Parks & Leisure Services, City of Maple Ridge and City of Pitt Meadows staff, community organizations, and MACAI were successful in engaging citizens and stakeholders in both communities throughout the Age friendly consultation process to ensure the World Health Organization’s key features of an Age-Friendly community and the Provincial criteria for Age-Friendly cities were met. RECOMMENDATION: That the Age Friendly Initiatives Action Plan dated March 1, 2016 for the purpose of applying for Age Friendly Community Status be approved. DISCUSSION: a)Background Context: In 2014, PLS staff, in collaboration with the community, applied to the 2014 Seniors Housing and Support Initiative offered by the Union of BC Municipalities and the Healthy Families of BC program and, received a $20,000 grant to work towards producing recommendations and actions that will result in each City achieving Age-Friendly status. The initiative is in collaboration with the City of Maple Ridge, City of Pitt Meadows, and the Maple Ridge-Pitt Meadows Katzie Seniors Network under the guidance of Parks and Leisure Services and MACAI. Three community engagement forums discussing the eight key features of an Age-Friendly community and an Age-Friendly survey were conducted. To 1151 ensure broad based participation. A number of private and public seniors’ residences and organizations were also invited to participate. Confirmation of successful completion of the grant is attached. (Appendix C) b) Desired Outcome: That the City of Maple Ridge be awarded the Age Friendly Community designation which will enable the City of Maple Ridge to be eligible for additional grants. c) Strategic Alignment: This work supports “Safe and Livable Communities” by creating an Age-Friendly environment that allows seniors to “age in place” in their own communities through improving access to health services, wellness opportunities and community engagement. d) Citizen/Customer Implications: The entire community benefits in an Age-Friendly community when: • Seniors are supported to age actively, enjoy good health and remain independent and involved in their communities. • People of all ages and abilities benefit from safer, barrier-free buildings and streets, better access to local businesses and facilities and green space. • Businesses benefit from the increased support and spending power of older customers and are better able to support older workers. • The community benefits from the increased participation of older adults in community life. e) Interdepartmental Implications: The City’s Community Services department is identified as the key stakeholder; however each action identifies a support department or community organization. (Appendix A) f) Business Plan/Financial Implications: Acquiring Age Friendly status will increase the municipality’s opportunity to apply for a variety of community, provincial and federal grants to be used to work on identified actions within the action plan. (Appendix D - Funding Opportunities). g) Alternatives: Eligibility for the Age Friendly designation is dependent on a Council endorsed Action Plan. CONCLUSIONS: The City of Maple Ridge will benefit from grants such as:  An Age-friendly BC recognition award and $1,000 to help the community provide an age- friendly legacy project or celebration;  Promotion on the Age-friendly BC section of the SeniorsBC website;  Promotion of the community in the SeniorsBC, BC Healthy Communities and UBCM e- newsletters;  Automatic eligibility to receive official “pan-Canadian AFC Recognition” endorsed by the Public Health Agency of Canada and the World Health Organization; and  Access to a network of age-friendly organizations (provincial, national and international). “Original signed by Danielle Pope for Tony Cotroneo” Prepared by: Tony Cotroneo, Recreation Manager, Youth, Seniors and Neighbourhoods “Original signed by Don Cramb for” Reviewed by: Wendy McCormick, Director Recreation “Original signed by David Boag for” Approved by: Kelly Swift, General Manager, Community Development Parks & Recreation Services “Original signed by Ted Swabey” Concurrence: E.C. Swabey Chief Administrative Officer Attachments: A. Age Friendly Action Plan dated March 1, 2016 B. Age Friendly Final Report dated December 1, 2016 C. UBCM Grant Completion Letter dated February 2, 2016 D. Funding Opportunities tc 1 AGE-FRIENDLY COMMUNITY ACTION PLAN 2016 Maple Ridge Seniors Engaged, Energized, and Collaborative: Community Dialogue and Action Planning Provincial funding administered by Union of BC Municipalities 2 Table of Contents Recommendations Outdoor Spaces and Buildings ......................................................................................................................................................3 Transportation ...............................................................................................................................................................................14 Housing............................................................................................................................................................................................18 Respect &Inclusion ........................................................................................................................................................................23 Social Participation .......................................................................................................................................................................28 Communication & Information .....................................................................................................................................................32 Civic Participation & Employment ..............................................................................................................................................34 Community Support & Health Services .....................................................................................................................................35 Emergency Preparedness ............................................................................................................................................................38 Next Steps…………………………………………………………………………………………………………...40 3 1.Outdoor Spaces & Buildings Does the natural and built environment help older persons get around easily and safely in the community and encourage active community participation? Goal 1: Improve green spaces and walkways Objective To provide safe and accessible outdoor spaces, offering seniors and all populations a common place to socialize, interact and exercise. To provide a safe and accessible space for small dogs and their owners to exercise and socialize. Assumptions/Constraints That this demographic enjoys outdoor spaces;however feel there is opportunity to improve safety and accessibility. That this demographic are pet owners and are looking for opportunities to exercise small pets in safe urban settings. Performance Measure/Target Record yearly, the number of new accessible and safety features added within the community. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Improve access to public washrooms.High Funding not yet identified Working on stagey (identified in 2016 work plan) City of Maple Ridge - Parks Department Engineering Department BIA Create adequate and safe green spaces: Accessible walkways; Accessible surfacing; Adequate and safe lighting. High Funding identified within development budgets Considered within design and development of new spaces *Follow municipal standards for new community park designs City of Maple Ridge - Parks Department Increase bench seating (with arm rests) along specific seniors’ walking routes: Downtown Core; Medium Allocated within special project budgets. On-going –seating is being incorporated in to new and retrofit City of Maple Ridge - Parks Department Operations Depart. 4 Urban parks.*Well established Park Gift program **Placement of seasonal additional picnic table seating in high traffic community parks construction Planning Department Municipal Advisory Committee on Accessibility Issues BIA Create accessible urban walking routes: Accessible surfacing; Adequate and safe lighting. *identified in OCP –Transportation Medium $400,000 annual budget – Pedestrian/ sidewalk improvements (new, existing and retrofit funding) On-going –as identified and recommended by City staff and stakeholders City of Maple Ridge - Engineering Department Operations Depart. Improve the access (walkability) to waterfront areas: Surfacing; Gradient; Lighting; Safety *Specific Locations to include: Haney Wharf; 216th Dyke Access. Low To be determined Identified issues will be explored by appropriate internal departments and dealt with/ resolved *216th Dyke Access –Identified and planning is in progress (2016) *identified in OCP – Transportation Plan and the P&LS Master Plan City of Maple Ridge - Parks Department Operations Depart. Engineering Department Create additional off-leash dog area (small dogs within the core town area; close to high density age-friendly living areas). Low Long Term Capital Budget *Potential to look at following Urban Locations Noki Park (2018/2019 ) 2016 –future locations to be identified and consideration. 2016 locations approved in 2015 process to be completed. Westview Park – City of Maple Ridge - Park Department. 5 St Ann Park (2017) Raymond Park (2017) completed. Upper Maple Ridge Park –In Progress. Hammond Park –Approved and in process of confirming final Location. (*Identified in the P&LS Master Plan 6 Goal 2:Expand outdoor recreation for seniors Objective To provide community based active and social outdoor recreational opportunities, specifically targeting older adults. Assumptions/Constraints That this demographic enjoys participating in outdoor social and active based recreational opportunities. Performance Measure/Target Create an inventory of ongoing accessible outdoor recreational opportunities. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Develop, implement and evaluate park based services and programming: Expand walking groups; Create park based Pickle Ball Courts; Design and install senior friendly park signage,including trail signage; High 2016 Maple Ridge/ Pitt Meadows Community Services –Grant funding *confirmed* For Consideration in 2017 business planning (RMSS) City of Maple Ridge - Leisure and Recreational Services. Ridge Meadows Seniors Society Maple Ridge and Pitt Meadows Community Services High 2016 capital budget 2016 business plan – Q2 City of Maple Ridge - Parks Department. Leisure and Recreation Department High Long Term Capital Budget To be considered within new park development *1 court established in Hammond Park. **2 courts established at Garibaldi park. City of Maple Ridge Parks Department Leisure and Recreation Department 7 Registered Programming opportunities for outdoor Pickle Ball. High City of Maple Ridge - Leisure and Recreation Department Parks Department 8 Goal 3: Improve road safety and pedestrian safety Objective To provide opportunities for this demographic to communicate with community officials regarding specific built environment access issues. Assumptions/Constraints That this demographic enjoys local shopping opportunities; however,find the build environment to be inaccessible and unsafe. Performance Measure/Target Record number of recommendations implemented from annual forum/meeting/workshop with city staff and stakeholder. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Provide an opportunity for senior populations,City staff (engineering, parks, planning) and like organizations to walk the community (walkability study)looking specifically at: sidewalk safety (roots and vegetation growth); Street crossing safety; lighting; sidewalk surfacing and cracks; curb letdowns High Not Applicable 2016 Q2 City of Maple Ridge - Leisure and Recreation Department Engineering Department Operations Department Parks Department Council Representation Municipal Advisory Committee on Accessibility Issues Seniors Network Ridge Meadows Seniors Society BIA Public education on: Cross walk safety Walk/hand signals Scooter Safety (Maneuvering tips and Right of way standards) Driver/walker right of ways at intersections. High Exploring Grant opportunities and/or sponsorship 2016 Q3 *RMSS will be the host of the event and is investigating opportunities currently. Senior Network Committee City of Maple Ridge - Parks and Leisure Services Department Engineering 9 Department ICBC RCMP Ridge Meadows Senior Society Review crosswalk systems: Look at and evaluate automated cross walk (time allocation, pole locators etc.) Multi lane cross walk safety (amber flashing cross walk control, street parking sight lines). City of Maple Ridge - Engineering Department.High NA –evaluation is currently under way 2016 –evaluation 2017 –installation High Capital – Engineering budget 2016 –Q4 evaluation with possible installation Explore opportunities to lower speed limit: Along 222nd Street; 224th Street. *Road design is considered in all new and retrofit projects. **This issue has been explored and is not recommended based on ‘best practices’ within traffic engineering (studies); however reducing driving speeds is achievable through changes in road formation. City of Maple Ridge - Engineering Department. Identify and enforce specific truck routes within the down town core area. *This is achieved naturally, through the design of road networks. **It is noted that if trucks are on other (secondary) roads this is like due to fact that they are traveling to a delivery site. City of Maple Ridge - Engineering Department. Ridge Meadows RCMP 10 Goal 4:Improve cycling opportunities Objective To provide opportunities for this demographic to use alternative forms of transportation. To provide this demographic with the necessary resources and equipment to participate in alternative forms of transportation. Assumptions/Constraints That this demographic is active and explores alternative modes of transportation, including cycling options. Performance Measure/Target Record yearly, the number of existing and new multi use paths. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Partner with the local cycling community to promote age-friendly cycling: Adult trikes; Wheelchairs with hand cycle attachments. Medium Dependent on grants and partnership opportunities. Dependent on grants and partnership opportunities. City of Maple Ridge- Leisure and Recreation Services Department Department Cycling Community (HUB) *potential to partner with private sector Develop more cycling specific routes to include: Wayfinding cycling signage; Separation from high traffic areas Medium 2016 -Ongoing construction-128th Ave, Multi use path. 117Ave corridor – work complete. Lougheed Hwy btw. Laity Street and 216th St. Multi Use Path joining existing cycling network – complete. 132 Ave Multi use City of Maple Ridge - Engineering Department Cycling Community (Hub)$20,000 annually Built into project costs 11 surfacing Built into project costs path –complete. *identified in OCP – Transportation. 12 Goal 5:Improve accessibility of public buildings Objective To make it easier, safer and more comfortable for this demographic access public buildings. Assumptions/Constraints That this demographic enjoys shopping locally and look for store owners who provide exceptional and accessible services. That this demographic relies on appropriate and accessible signage and wayfinding. That Snow removal is important and necessary. That this demographic relies on access to public and accessible washroom within shopping areas and the community. Performance Measure/Target Record yearly, the number of stakeholder complaints that are resolved,pertaining to inaccessible public buildings and/or bylaw violations. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Develop/distribute accessibility materials for local businesses highlighting the importance of: Accessible entrances; Accessible products and services (shelving, width of isles etc.); Accessible and available washrooms for public use. Medium Not yet Identified To be explored in 2017 Senior Network Committee Downtown Maple Ridge BIA Ridge Meadows Chamber of Commerce City of Maple Ridge- Leisure and Recreation Services Department Maple Ridge/ Pitt Meadows Municipal Advisory Committee on Accessibility Issues Develop a signage and wayfinding policy for all City streets and buildings that is age-friendly and accessible: Improve visibility of wayfinding Medium Funding built into projects and maintenance budgets Ongoing – incorporated into new building and retrofit projects. *Signage is being City of Maple Ridge- Leisure and Recreation Services Department 13 signage (font sizing); Multi-lingual; Dementia-Friendly. *municipality adopted National standard as set forth by provincial and federal bodies. developed for parks and trail heads to include location, degree of difficulty, estimated time of completion etc. Parks Department Engineering Department Communications Department Ensure there is an adequate and up to date printed map available for the community, highlighting points of interest: Age Friendly Shopping Health Services Recreation and Parks Place of Worship Medium Not yet Identified For future consideration, Business planning 2017/18 Seniors Network City of Maple Ridge- Leisure and Recreation Services Department Parks Department Communications Department Educate residents and business owners regarding the City snow removal bylaw and enforce regulations. Low Not Applicable Ongoing and as opportunity presents itself (Snow days etc.) City of Maple Ridge- Bylaw Enforcement Leisure and Recreation Services Department Partner with community agencies and organizations to reinstate the Snow Angels program. Low Not yet Identified For future consideration, Business planning 2017/18 Senior Network City of Maple Ridge- Leisure and Recreation Services Department Maple Ridge/ Pitt Meadows Municipal Advisory Committee on Accessibility 14 2.Transportation Can older persons travel wherever they want to go in the community, conveniently and safely? Goal 1:Improve regional transportation services for local seniors Objective To advocate that this demographics’transportation needs are met by regional services. To advocate safe and reliable local and regional transportation services. To ensure representation for this demographic at the regional transportation board. (Transportation User Advisory Committee) Assumptions/Constraints That public transportation is an important and vital service and needs to be more reliable and accessible to all users. Performance Measure/Target Record the number of participants attending a joint meeting. Record the number of stakeholder complaints resolved.Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Appoint representation from this demographic to one or more of the following council tables to represent senior transportation needs and issues: Municipal Advisory Committee on Accessibility Issues; Social Policy Advisory Committee; Active Transportation Committee. High Not Applicable 2016 –Q2 Seniors Network City of Maple Ridge- Leisure and Recreation Services Department Municipal Advisory Committee on Accessibility Issues Social Policy Advisory Committee Appoint representation from this demographic to the existing Translink and/or Coast Mountain Bus Company User Committee. High Not Applicable 2016 –Q1 *Completed Senior Network 15 Advocate to Translink to ensure: Adequate and appropriate bus connections, specific to age-friendly travel destinations (medical appointments/ hospital visits etc.); Service is reliable and frequent to meet the needs of age-friendly demands (afterhours access to metropolitan areas for medical appointments); Adequate weekend and evening service; Ensure all bus stops are accessible and provide shelter and adequate seating and washrooms; Bus schedules are easily accessible either in print format or electronically and provide adequate details. Medium N/A *RMSS receives lots of direct customer feedback –very invested in advocacy On-going *Accessible bus stops –on going as identified. **identified in OCP – Transportation ***Identified in the P&LS Master Plan Ridge Meadows Senior Society City of Maple Ridge- Leisure and Recreation Services Department Engineering Department Municipal Advisory Committee on Accessibility Issues Advocate to HandyDART to: Improve advance booking system (one time appointments); Provide reliable and adequate service for specialist appointments that fall within and outside regular scheduled time frames and service locations (Pitt Meadows/ Maple Ridge to Mission/ Abbotsford area); Decrease denial rate; Improve security of transfer points, specifically in rural areas. Medium *RMSS receives lots of direct customer feedback –very invested in advocacy. On-going *identified in OCP – Transportation *Identified in the P&LS Master Plan Ridge Meadows Senior Services City of Maple Ridge- Leisure and Recreation Services Department Engineering Department Municipal Advisory Committee on Accessibility Issues 16 Goal 2:Improve taxi service for seniors Objective To advocate for safe, accessible and adequate alternative transportation services are available within the community. Assumptions/Constraints That alternative modes of transportation which are accessible and reliable are an important and vital service. Performance Measure/Target Will design and implement one educational session per year targeting staff of alternative modes of transportation. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Develop and deliver education material to local alternative transportation companies regarding: Supporting older adults; Accessibility and affordability of services; Needs and considerations supporting this demographic; Dementia Training; and, Safety. High Explore opportunities for sponsorship (minimal costs associated with item) 2016 –Q3 Seniors Network Ridge Meadows Senior Society 17 Goal 3:Improve parking and accessibility Objective To increase safe, accessible and adequate parking within the city. To increase safe, adequate and standardized drop off zones. Assumptions/Constraints That this demographic relies heavily on personal and private modes of transportation and need accessible parking options. Performance Measure/Target Record additional accessible parking and drop off zones as opportunities arise. Record the number of resolved municipal complaints pertaining to accessible parking. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Review accessible parking design with city engineering, specifically: Proximity to buildings; Width of parking stalls; Time limits. Medium Operating Budget Completed upon request, pending an engineering evaluation. City of Maple Ridge - Engineering Department Municipal Advisory Committee on Accessibility Issues Create more: Drop off zones in front of public buildings; Drop off zones in front of medical (service agency) buildings; Free, long-term, downtown parking. Medium Operating Budget Completed upon request, pending an engineering evaluation. City of Maple Ridge - Engineering Department Municipal Advisory Committee on Accessibility Issues Establish an inventory of: Current accessible parking within the core town; Need for additional accessible parking. Medium Within existing budget 2016 –Develop an internal plan to complete this work. City of Maple Ridge - Engineering Department Municipal Advisory Committee on Accessibility Issues By Law Enforcement 18 3.Housing Do older persons have housing that is safe and affordable and which allows them to stay independent as their needs change? Goal 1:For local seniors to be involved in assessing and planning for new housing development Objective To work towards securing and supporting options for accessible, affordable and independent senior living. Assumptions/Constraints That affordable and accessible housing for all populations is in high demand and needs to be addressed at all levels of the government. Performance Measure/Target Record the number of implemented action items as outlined in the Maple Ridge Housing Action Plan. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Form a Seniors Housing Coalition to: Represent the needs of local seniors; Conduct a needs assessment; Develop strategic partnerships to encourage the development of new, affordable, rental accommodation for older adults. High Minimal –Not yet Identified 2016 –Q4 Seniors Network City of Maple Ridge Leisure and Recreation Services Department Advocate to the provincial government to increase the local stock of affordable rental housing for the seniors’population. High Not Applicable To be explored in 2017 Seniors Network City of Maple Ridge Leisure and Recreation Services Department Advocate to the provincial government to increase the ‘SAFER’ subsidy available through BC Housing for the senior population with lower income. High Not Applicable Dependent on above action. Seniors Network City of Maple Ridge Leisure and Recreation Services Department Advocate to the provincial government to reinstate co-op subsidies. High Not applicable *This topic was discussed and voted on at the 2015 UBCM. Seniors Network City of Maple Ridge Leisure and Recreation Services 19 Goal 2:For Mayor and Council to take a lead role in encouraging seniors housing development Objective To work towards improving the stock of affordable and accessible rental housing for this demographic within Maple Ridge. To ensure that the local accessible building standard exceeds the current BC accessible building standards. Assumptions/Constraints That affordable and accessible housing for all populations is in high demand and needs to be addressed and endorsed within local government. That the City of Maple Ridge needs to work with developers, encouraging accessible and affordable housing options within multi unit developments. Performance Measure/Target Record the number of implemented action items as outlined in the Maple Ridge Housing Action Plan. Record the number of new developments that focus on/or commit to building accessible and affordable rental housing. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Implement all recommendations as outlined in the City endorsed Housing Action Plan as it relates to the seniors’population. High As per the Housing Action Plan Report - Implementation Plan Housing Action Implementation Plan has been developed and approved by council -ongoing City of Maple Ridge - Leisure and Recreation Services Department Encourage the development of affordable housing by waiving development cost charges, applying inclusionary zoning and density bonuses and other methods. Medium As per the Housing Action Plan Report - Implementation Plan *Identified in the Housing Action Implementation Plan –Medium Term *identified in OCP – Neighbourhgoods & housing City of Maple Ridge - Leisure and Recreation Services Department Planning Department Bylaws Department Develop and endorse a bylaw specific to accessible housing in new multi-level building applications. Include a higher standard of the basic building code to ensure that accessibility modifications are implemented and easily achieved. Medium As per the Housing Action Plan Report - Implementation Plan *Identified in the Housing Action Implementation Plan –Medium Term City of Maple Ridge - Leisure and Recreation Services Department Planning Department Bylaws Department Work with City government (planning department) to ensure that rental and affordable units are adequate in size. Medium As per the Housing Action Plan Report - Implementation Plan *Identified in the Housing Action Implementation plan –ongoing City of Maple Ridge - Leisure and Recreation Services Department 20 *identified in OCP – Neighbourhoods & housing Planning Department Bylaws Department 21 Goal 3:For the community to support seniors aging in place in a healthy and inclusive way Objective To ensure that this demographic is supported and safe within their homes. To ensure that this demographic has access to necessary supports and services in order to age in place. To provide this demographic with accessible and up-to-date housing referral options, including support with the application process. Assumptions/Constraints That this demographic would prefer to age in place; however need financial and physical assistance with property up keep. That this demographic relies on peer supports and community programs to ensure they do not become isolated and/or shut-in. Performance Measure/Target Record the number of peer relationship matches made. Record the number of individuals waiting for peer relationship matches. Record the number of seniors accessing the referral service. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Educate building managers of seniors’ housing complexes and rental units, on the importance of developing a pet-friendly policy allowing seniors to age in place with pets. High Not Applicable Ongoing - opportunities for pet friendly education to be included *Identified in the Housing Action Implementation plan City of Maple Ridge Leisure and Recreation Services Department Senior Network - Housing Planning Table Develop a seniors housing referral service to: Keep an up-to-date database of all affordable and accessible housing available within the community; Assist and advocate for seniors who need support in locating and accessing affordable housing (filing of appropriate documents and applications etc.). High Not yet Identified To be explored in 2017 business planning *Identified in the Housing Action Implementation plan - ongoing Senior Network City of Maple Ridge - Leisure and Recreation Services Department CEED Centre Ridge Meadows Senior Society Develop a senior neighbourhood watch program. Low Not yet Identified To be explored in 2017 business planning Ridge Meadows Senior Society Senior Network Ridge Meadows RCMP 22 Develop a program for peer relationship –seniors visiting seniors (to combat isolation and improve security). Low Not yet Identified To be explored in 2017 business planning *RMSS currently offers –Peer Counselling, Peer phone check-in, and Seniors helping Seniors (programs need to be branded and promoted) Ridge Meadows Senior Society Senior Network MR/PM Community Services 23 4.Respect &Inclusion Are public services, media, commercial services, faith communities and civic society respectful of the diversity of needs among seniors and willing to accommodate seniors in all aspects of society? Goal 1:Improve accessibility and inclusiveness of local businesses and services Objective To ensure that this demographic is supported and welcome within local businesses and shopping districts. To ensure that this demographic has access to accessible and safe local shopping. To ensure that this demographic is treated with respect and dignity when shopping locally. Assumptions/Constraints That this demographic contributes to community and need to feel welcomed and valued. Performance Measure/Target Record the number of businesses participating in the AFI business accreditation program. Record the number of businesses nominated and/or receiving AFI award recognition. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Develop a business related model to include: Sensitivity training; Age Friendly Award Recognition Program; Age Friendly Business Accreditation Program; Program specific to supporting and serving older adults. Medium Will be explored 2016 –Initial discussions and process etc. 2017 - Implementation Senior Network Downtown Maple Ridge Business Improvement Association (BIA) Ridge Meadows Chamber of Commerce City of Maple Ridge Leisure and Recreation Services Department Municipal Advisory Committee on Accessibility Issues 24 Goal 2:Increase opportunities for connection between generations Objective To ensure that this demographic is supported and welcomed within local businesses and shopping districts. To ensure that this demographic has access to accessible and safe local shopping To ensure that this demographic is treated with respect and dignity when shopping locally. Assumptions/Constraints That this demographic has life experiences and skills to offer a community and are looking for opportunities to share their knowledge and experiences with other populations. Performance Measure/Target Record the number of businesses participating in the AFI business accreditation program. Record the number of businesses nominated and/or receiving AFI award recognition. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Create a second intergenerational garden, partnering with a local elementary school and the local senior centre. High Long Term Capital Budget 2017 2017 Business Plan *highlighted in P&LS Master Plan City of Maple Ridge - Leisure and Recreation Services Department Parks Department Ridge Meadows Senior Services Engage seniors with a variety of local youth and children through intergenerational learning opportunities: School reading buddies; School art buddies; Community festivals and events. Medium Highlighted in 2016 P&LS, Community Services Budget and Ridge Meadows Seniors Society Highlighted in 2016 business plan and Ridge Meadows Seniors Society *Programs already in existence include the computer program and the intergeneration garden. *Identified in the P&LS Master Plan City of Maple Ridge - Leisure and Recreation Services Department Ridge Meadows Senior Society Senior Network SD 42 25 Create opportunities for the local seniors to engage with young mom’s: Community kitchens; Seniors helping young mom’s (mentoring programs). Medium Highlighted in 2016 P&LS, Community Services Budget Highlighted in 2016 business plan *Identified in the P&LS Master Plan Ridge Meadows Senior Society City of Maple Ridge - Leisure and Recreation Services Department Golden Ears Feast Society Senior Network Medium Highlighted in 2016 P&LS Community Services budget Highlighted in 2016 business plan *Identified in the P&LS Master Plan City of Maple Ridge - Leisure and Recreation Services Department Ridge Meadows Senior Society Senior Network 26 Goal 3:Improve continuing education opportunities Objective To ensure access and opportunities for affordable continuing education. Assumptions/Constraints That this demographics values learning opportunities through continuing education opportunities. Performance Measure/Target Record the number of free and/or low cost educational opportunities. Record the number of seniors registering in free and/or low cost educational opportunities. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Work with local post-secondary and continuing education facilities to develop age-friendly learning opportunities: Free or low cost. Medium Dependent on Grant opportunities - Funding CEED Centre City of Maple Ridge Municipal Council 27 Goal 4:Increase older adult use of recreation facilities and programs Objective To ensure access to meaningful and affordable facility based recreational programming. Assumptions/Constraints That this demographic is looking for opportunities to participate in social and active recreational opportunities. Performance Measure/Target Record the number of seniors who apply for and receive financial subsidy through the local Parks and Recreation department. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Promote the availability of subsidized recreation fees for low-income seniors. High Not Applicable 2016 –Q3 *RMSS –currently exploring subsidized services for its membership. City of Maple Ridge - Leisure and Recreation Services Department Ridge Meadows Senior Society 28 5.Social Participation Do seniors have opportunities for developing and maintaining meaningful social networks in their neighbourhoods? Are the needs and preferences of seniors considered in planning by a diverse range of agencies and institutions? Goal 1:Improve accessibility of community events and festivals Objective To ensure that all community events are inclusive. To ensure that all community events provide accessible and adequate service. Assumptions/Constraints That this demographic enjoys participating in inclusive and accessible community events and festivals. Performance Measure/Target Record the number of community events targeting this demographic. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Educate event organizers on the importance of planning age-friendly events: Ensure adequate and accessible washroom facilities; Ensure adequate and accessible event seating; Medium NA For future consideration, Business planning 2017/18 City of Maple Ridge - Leisure and Recreation Services Department Parks Department Medium NA For future consideration, Business planning 2017/18 City of Maple Ridge - Leisure and Recreation Services Department Parks Department Municipal Advisory Committee on Accessibility Issues Seniors Network 29 Ensure adequate and accessible transportation; Ensure adequate and accessible transportation options; Ensure adequate and accessible alternative transportation options is event involves road and/or walkway closures. Medium NA For future consideration, Business planning 2017/18 City of Maple Ridge - Leisure and Recreation Services Department Parks Department Municipal Advisory Committee on Accessibility Issues Senior Network Medium NA For future consideration, Business planning 2017/18 City of Maple Ridge - Leisure and Recreation Services Department Parks Department Municipal Advisory Committee on Accessibility Issues Senior Network Medium NA For future consideration, Business planning 2017/18 City of Maple Ridge - Leisure and Recreation Services Department Parks Department Municipal Advisory Committee on Accessibility Issues Senior Network 30 Goal 2:Expand recreation opportunities for low-income seniors Objective To create opportunities for this demographic to participate in affordable and accessible recreational programming. To create additional recreational programming and opportunities from this demographic. Assumptions/Constraints That this demographic enjoys social and recreational opportunities; however may have financial constraints that limit their ability to participate. Performance Measure/Target Record the number of affordable and accessible recreational programming offered through the Ridge Meadows Senior Society. Record the number of participants partaking in programs and services offered through the Ridge Meadows Senior Society. Record the number of affordable and accessible recreational programming opportunities offered through the municipal parks and leisure services. Record the number of participants partaking in programs and services offered through municipal parks and leisure programs. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Develop new social and recreational programs for low-income seniors. High To be considered in future financial plans For future consideration, business planning 2017. City of Maple Ridge - Leisure and Recreation Services Department Ridge Meadows Senior Services Educate Parks and Leisure staff on the importance for planning, programming, implementing and working with the seniors’ population. Medium To be considered in future financial plans For future consideration, business planning 2017. City of Maple Ridge - Leisure and Recreation Services Department Ridge Meadows Senior Services Connect RMSS and Parks and Leisure Services to ensure the leisure and recreation needs of all seniors (and more specifically the newly retired seniors 55+) Medium To be considered in future financial plans For future consideration, business planning 2017. City of Maple Ridge - Leisure and Recreation Services Department 31 are being met (evening and weekend programming): Physical, social, mental, emotional wellbeing; Outreach to senior populations; Senior specific programming; Senior specific inclusion marketing. Ridge Meadows Senior Services 32 6.Communications & Information Are seniors aware of the diverse range of programs and services available within their community? Is information readily available, appropriately designed and delivered to meet the needs of seniors? Goal 1:Improve communication of information to seniors Objective To ensure that there are a variety of communication tools. To ensure that communication tools are readily accessible and available. To ensure that communication is widely distributed to all individuals. Assumptions/Constraints That this demographic is interested in being informed about community resources, events and happenings;however are limited in their ability to access information due to technology advancements and transportation constraints. Performance Measure/Target Record the number of publications/ communications specifically targeting this demographic. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Develop a mapping system that will highlight all age-friendly services/opportunities within the community (including but not limited to the following): Places of worship; Health Service providers; Shopping Centres/grocery stores; Parks and recreational opportunities; Senior Centres. High Funding Dependent –Grant Opportunities Funding Dependent – Grant Opportunities City of Maple Ridge - Leisure and Recreation Services Department Information Services Department GIS Department Communications Department Municipal Advisory Committee on Accessibility Issues Ridge Meadows Senior Society Offer a local resource and referral information line (live and/or answering service: Local government agencies and services; Medium Not yet identified Short Term – City hall Switch board operator Long Term – Include senior City of Maple Ridge - Communication Department (LA) Leisure and Recreation Services 33 Local housing; Local social and special events information. needs within the Municipal Customer Service Strategy Department Ridge Meadows Senior Society Review and evaluate distribution of print material: Meals on Wheels; Library program (home delivery); Kiosk information (events, programs, services); Information sheets/resources available at frequently visited locations (Doctor Offices/ pharmacists etc.). Medium Funding Dependent –Grant Opportunities Funding Dependent –Grant Opportunities Ridge Meadows Senior Society (LA) City of Maple Ridge - Leisure and Recreation Services Department Communications Department Evaluate the need for FM equipped public meetings rooms to provide individuals with hearing devices the ability to actively participate in discussions, including civic meetings. Medium Funding Dependent –Grant Opportunities Funding Dependent –Grant Opportunities City of Maple Ridge - (LA) Information Services Department Leisure and Recreation Services Department Make City websites user-friendly and accessible to people of all abilities. Communication Department will offer annual Age Friendly Web access training to include: City Website access and accessibility General Web search accessibility Etc. Communication Department exploring opportunities to film and post simple self help YouTube videos: Municipal Website Navigation On line payment options Etc. City of Maple Ridge - (LA) Communication Department Leisure and Recreation Services Department Communications Department Information Services Department 34 Civic Participation & Employment Do older persons have opportunities to participate in community decision-making? Do older persons have opportunities to contribute their experience and skills to the community in paid or unpaid work? Goal 1:Improve employment and volunteer opportunities for seniors Objective To ensure that this demographic has access to meaningful volunteer opportunities. To ensure that this demographic has access to meaningful employment opportunities Assumptions/Constraints That this demographic enjoys volunteerism and would like the opportunity to support their community further, however face a number of constraints, including expenses, transportation issues and accommodation needs. That this demographic would like the opportunity to work part time; however face a number of constraints, including transportation issues, technology issues and the need for potential workplace accommodations. Performance Measure/Target Record the number of seniors involved in community based volunteering (RMSS/ PL&S/ Community Volunteer hub etc.). Record the number of volunteer hours contributed by this population to community (RMSS/ PL&S/ Community Volunteer hub etc.). Record the number of seniors accessing Work BC employment opportunities. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Create a Seniors Advisory Committee that reports directly to the local government on senior-related city, provincial,and federal issues. High City of Maple Ridge - Leisure and Recreation Services Municipal Advisory Committee on Accessibility Issues Social Policy Advisory Committee Develop and promote employment opportunities for older adults. Medium WorkBC Host a volunteer fair specific to the senior population wishing to volunteer. Low Highlighted in 2017 Budget Highlighted in 2017 RMSS business Plan Ridge Meadows Senior Society 35 7.Community Support & Health Services Do older persons have access to social and health services they need to stay healthy and independent? Goal 1:Improve accessibility of health services Objective To ensure access to reliable, affordable and timely health services. Assumptions/Constraints That health services are largely un- affordable, unreliable and inaccessible. Performance Measure/Target Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Adequate availability of transportation to specialist appointments within and outside of the community. See Transportation See Transportation See Transportation See Transportation Build an open seniors clinic with multiple services available in one location: MD; Pharmacists; Home care; Social work; Physiotherapy; Occupational therapy; Mental health (information and assessments); Day programs; Dental services. Medium For future consideration For future consideration Fraser Health Alternatives to pay parking for seniors and/or all users of the medical services. Low For future consideration For future consideration Fraser Health City of Maple Ridge - Bylaw Department 36 Goal 2:Expand and strengthen community health supports available to seniors Objective To ensure seniors have access to a variety of health based programs and services. Assumptions/Constraints That programs and services specifically related to health services are largely un- affordable and accessible. Performance Measure/Target Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Hire a ‘Seniors Outreach Worker’ to assist seniors with: System navigation; Hospital discharge planning; Isolation intervention; In home support (including light to moderate shopping and housework). High Funding Dependent –Grant Opportunities Funding Dependent –Grant Opportunities *RMSS – Enhancement of existing Wellness program Maple Ridge and Pitt Meadows Community Services Seniors Network Ridge Meadows Senior Society Support building managers of seniors rental complexes: Connect residents to home support programs and services; Provide assistance with obtaining mental health assessments. High For future consideration For future consideration Housing Planning Table Seniors Network Offer adult respite services: Increase in adult day programming options; Increase respite hours available to older adults who continue to live independently (aging in place). Medium For future consideration For future consideration Fraser Health Explore funding opportunities to create and support a ‘Dementia-Friendly Communities Project”. Medium For future consideration For future consideration Seniors Network 37 Goal 3:Improve community supports for seniors’ dental care Objective To ensure that this demographic has access to adequate and affordable dental care. Assumptions/Constraints That local dental service is largely un- affordable and/or accessible. Performance Measure/Target Record the number of low cost dental clinic opportunities. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Advocate for affordable dental services for low-income seniors: Reinstate Community Dental Day – once a year event where low-income residents can receive a free dental check-up and cleaning; Advocate for the creation of a local, low-cost dental clinic. High For future consideration For future consideration Seniors Network BC Dental Association 38 8.Emergency Preparedness In the event of an emergency or natural disaster are adequate plans and procedures in place to care for our older adults?– (This category was developed by the local Age-friendly Advisory Committee to respond to local concerns). Goal 1:Improve community emergency preparedness Objective To ensure that this demographic is included in all emergency planning initiatives. To ensure that this demographic has the necessary tools to plan in the event of an emergency. Assumptions/Constraints That this demographic is un aware of programs and services that can aid in the event of a catastrophic and/or natural emergency. That Emergency Preparedness programs and services are unaware of the specialized needs of this demographics. Performance Measure/Target Record the number of participants attending an emergency planning session. Create and implement a survey every 3 years that captures stakeholder participation and satisfaction rates. Actions Priority Budget Timing Key Organizations Offer education to vulnerable populations regarding importance of emergency preparedness: Notification of fire hall regarding physical evacuation needs; 72 hours self-sufficient preparedness; Education regarding earthquake and fire preparedness; Pet preparedness. Medium For future consideration For future consideration City of Maple Ridge Emergency Preparedness Department Fire Department Leisure and Recreation Services Department Ridge Meadows RCMP Ridge Meadows Senior Services Establish a seniors’emergency preparedness protocol including: Mapping location of vulnerable residents; Develop evacuation procedures; Sheltering protocol ; Low For future consideration For future consideration City of Maple Ridge Emergency Preparedness Department Fire Department Leisure and 39 Meeting medical needs.Recreation Services Department Ridge Meadows RCMP Ridge Meadows Senior Services 40 Next Steps Engage Lead Agencies Many local service agencies and organizations participated in the Age-friendly Communities Initiative.Their participation has been integral to the depth and breadth of recommendations that have been generated by the project. Going forward the participation of these organizations will be essential to the success of implementing solutions and moving forward as age-friendly communities. Conduct Annual Action Planning Annual Action Planning will ensure that the Age-friendly Action Plan continues to be a living process and, most importantly, that it creates on-the- ground action and results. Those involved in the action planning should review the results of past actions, evaluate the most recent performance data, assess local and regional opportunities, and present a recommended set of actions for the following year.Ongoing communication and collaboration between community and service providers is essential to this process to ensure service gaps are identified and agencies work collaboratively to avoid duplication and create new programs and services where required. AGE-FRIENDLY COMMUNITIES INITIATIVE 2015 Maple Ridge Seniors Engaged, Energized, and Collaborative: Community Dialogue and Action Planning Age-friendly Communities Initiative 2Acknowledgments Age-friendly Advisory Committee Thank-you to the following committee members who contributed their time and expertise to the implementation of the Age-friendly Communities Initiative: Mana Bayanzadeh, Community Health Specialist –Maple Ridge & Pitt Meadows, Fraser Health Tony Cotroneo,Recreation Manager,Youth, Seniors & Neighbourhood Development; Maple Ridge/Pitt Meadows Parks and Leisure Services Delaram Farshad, Community Health Specialist –Maple Ridge & Pitt Meadows, Fraser Health N.R. Bob Foster,Chair, Maple Ridge, Pitt Meadows, Katzie, Seniors Network Petra Frederick,Recreation Access Coordinator, Maple Ridge/Pitt Meadows Parks and Leisure Services Carole Goegan,Executive Committee; Maple Ridge, Pitt Meadows, Katzie, Seniors Network Joanne Leginus,Director of Administration & Senior Services; Maple Ridge/Pitt Meadows Community Services Fran Pattison,Seniors Housing Task Group, Maple Ridge, Pitt Meadows, Katzie, Seniors Network Sheila Pratt, Executive Committee; Maple Ridge, Pitt Meadows, Katzi e, Seniors Network Bernice Rolls,Member,Maple Ridge & Pitt Meadows Municipal Advisory Committee on Accessibility Issues Heather Treleaven,Coordinator; Maple Ridge, Pitt Meadows, Katzie, Seniors Network Maple Ridge & Pitt Meadows Municipal Advisory Committee on Accessibility Issues The Maple Ridge &Pitt Meadows Municipal Advisory Committee on Accessibility Issues (MACAI)advises Council on civic matters which affect people with disabilities.MACAI strives to remove the social,physical and psychological barriers that prevent people from fully participating in all aspects of community life.The committee's focus is to create equal access in the areas of employment,education,housing,transportation and recreation.Projects include sensitivity training for City staff and residents,to create a greater awareness regarding accessibility issues,public facility design consultations and an annual award program. Maple Ridge, Pitt Meadows, Katzie, Seniors Network The Seniors Network is a seniors’community planning table that formed in 2008.The Seniors Network promotes and supports working in collaboration with community members in order to improve the health and well-being of seniors in Maple Ridge,Pitt Meadows and the Katzie First Nation.The primary goal of the Seniors Network is to strengthen the availability and quality of services,programs and resources for seniors and to develop a seamless approach to seniors’service delivery.The Table was funded,along with tables in eight other communities, by the United Way of the Lower Mainland from 2008 to mid-2015. Age-friendly Communities Initiative 3 Table of Contents What is an Age-friendly City?..........................................................................................................4 Building an Age-friendly City ...........................................................................................................5 Community Engagement Process.......................................................................................................6 Local Voices Community Actions .......................................................................................................7 Recommendations Background –Maple Ridge ..............................................................................9 Community Profiles ............................................................................................................................10 Maple Ridge:Results &Recommendations ...............................................................................11 -Outdoor Spaces & Buildings ..............................................................................12 -Transportation ......................................................................................................15 -Housing ..................................................................................................................17 -Respect & Social Inclusion ..................................................................................19 -Social Participation..............................................................................................20 -Communication & Information ............................................................................21 -Civic Participation & Employment .....................................................................22 -Community Support & Health Services ............................................................23 -Emergency Preparedness ...................................................................................25 Next Steps to an Age-friendly City ...............................................................................................26 References ..........................................................................................................................................27 Appendices .........................................................................................................................................28 A.Age-friendly Communities Initiative Participants ...........................................................28 B.Detailed survey results:Maple Ridge ..............................................................................29 Provincial funding administered by Union of BC Municipalities Age-friendly Communities Initiative 4Age-friendly Communities Initiative MAPLE RIDGE What is an Age-friendly City? An age-friendly community is one where older adults can enjoy good health, support and feel a sense of security as they engage and participate in the community.In practice, an age-friendly city works to ensure its structures and services are accessible and inclusive for older people with varying needs and capacities. In 2004, the Union of BC Municipalities launched the Seniors’ Housing and Support Initiative (SHSI) to assist local governments to prepare for an aging population.In 2007,the Ministry of Healthy Living and Sport provided resources to further support the initiative and local age -friendly projects. Age-friendly planning in British Columbia is based on guidelines established by the World Health Organization (WHO).In 2007, the WHO released Global Age-Friendly Cities: A Guide, which identified eight aspects or ‘dimensions’, of community life that overlap and interact to directly affect older adults.This policy framework recognizes that older people face increasing challenges due to the sensory, physiological and other changes that age brings. Key Features of an Age-friendly Community Outdoor Spaces & Buildings Outdoor spaces and public buildings are pleasant, clean, secure and physically accessible. Transportation Public transportation is accessible and affordable Housing Housing is affordable, appropriately located, well built, well designed and secure. Social Participation Opportunities exist for social participation in leisure, social, cultural and spiritual activities with people of all ages and cultures. Respect & Social Inclusion Older people are treated with respect and are included in civic life. Civic Participation and Employment Opportunities for employment and volunteerism cater to older persons’ interests and abilities. Communication and Information Age-friendly communication and information is available. Community Support and Health Services Community support and health services are tailored to older persons’ needs. Adapted from WHO, Global Age-Friendly Cities: A Guide * Emergency Preparedness Emergency plans and procedures are in place to care for our older adults in the event on an emergency or natural disaster. *Although not originally identified by the WHO,this feature was highlighted at the community level as being important to local age-friendly planning. Age-friendly Communities Initiative 5Building an Age-friendly City The World Health Organization determined communities can encourage a good “quality of life” in three ways: Society –seniors are supported to age actively, enjoy good health, remain independent and stay involved in communities. Economy –Businesses are better able to support older workers and benefit from support of older customers. Physical environment –Buildings and streets are safe and barrier-free, with better access to local businesses and facilities. Cities have adequate green spaces. Everyone benefits when we have safer streets and sidewalk s, more inclusive and accessible facilities and services and significant contributions to our communities from seniors.Secure neighbourhoods are safe for children, youth, women and older adults.Families experience less worry and stress when their older relations have the services and supports they need.Older people are a resource for their families, communities and economies in supportive and enabling living environments.Ensuring cities are age-friendly is one of the most effective ways to respond to our aging demographic. Building an Age-friendly Action Plan The Age-friendly Communities Initiative is a collaboration between the City of Maple Ridge,our local seniors planning table the Maple Ridge, Pitt Meadows and Katzie, Seniors Network under the guidance of Maple Ridge/Pitt Meadows Parks and Leisure Services’, and the Maple Ridge and Pitt Meadows Municipal Advisory Committee on Accessibility Issues (MACAI). This council endorsed initiative brought together residents, stakeholders and resource people to look at optimizing opportunities for health, participation, and security in order to enhance qualit y of life as our resident’s age. This Age-friendly Assessment Report is a series of recommendations identified during the Age- friendly Communities Initiative held in Maple Ridge in 2015. Funding for the Age-friendly Communities Initiative was provided through the 2014 Seniors Housing and Support Initiative offered by the Union of BC Municipalities (UBCM) and the Healthy Families of BC program. UBCM launched this initiative in 2004 to assist local governments with preparing for an aging population. Everyone benefits when we have safer streets and sidewalks, more inclusi ve and accessible facilities and services and significant contributions to our communities from seniors. Age-friendly Communities Initiative 6Background & Previous Projects Age-friendly planning has been ongoing in Maple Ridge for many years through the work of the Maple Ridge/ Pitt Meadows Municipal Advisory Committee on Accessibility Issues (MACAI)and the Maple Ridge, Pitt Meadows, Katzie, Seniors Network. An initial Age -friendly Inventory Assessment and Seniors Community Forum were held in 2009.Over 200 residents participated in these events and the priorities identified have been incorporated into a variety of city and community work plans. To date,the following initiatives have been accomplished: Sustained operation of the seniors planning table –Seniors Network Consultation evenings with ICBC, RCMP and Engineering Dep artments to improve community safety MACAI published Universal Design Guidelines for Outdoor Spaces Seniors Network published three editions of a Seniors Resource Guide Offered “Aging Gracefully” free education series at public libraries for three years Supported the creation of a senior mentorship program “Grand Buddies” Volunteer management program developed by RMSS Construction of the Intergenerational Garden (22527 121 Ave., Maple Ridge) Establishment of Seniors’ Housing, Transportation and Outreach Tas k Groups Maple Ridge/Pitt Meadows became pilot community for the Better at Home program (provincially funded home support services for seniors) Resource seminar held for building managers of seniors’ housing complexes Free Seniors Housing Advisor service offered Annual community promotion of BC Seniors Week celebration Recognition of contributions of senior volunteers Community Engagement Process The Age-friendly Advisory Committee, comprised of seniors, community agencies and organizations, community facilitators and staff,made it a priority to reach out to as many organizations, agencies, businesses, non-profit groups and segments of society as possible in just a few months. Seniors from both cities played an active role in our age -friendly communities’assessments, providing essential input into each city’s positive characteristics and barriers and suggesting priorities for change. Engaging seniors, their caregivers and service providers was important to ensure we focused on the actions that are most needed to ensure Maple Ridge is an age-friendly community. Phase One: Community Consultation The first phase of the Age-friendly project was a day long Community Consultation event held in June. Professional facilitators led the discussions around the eight key Age-friendly Cities topic areas and focused around the “lived” experience of older people –what seniors experience in their daily lives.The goal was to assess both communities’ strengths and weaknesses in promoting active aging. Almost 100 residents from Maple Ridge and Pitt Meadows attended. The participants were primarily English speaking, age 55 and older and of multiple diverse abilities. Age-friendly Communities Initiative 7Phase Two: Age-friendly Solutions Workshops Age-friendly Solutions workshops were held in Maple Ridge (October 1, 2015). The goal of this workshop was to review the opportunities and challenges specific to Maple Ridge that were identified during the Community Consultation earlier in the year. Participants included older adults, caregivers,City staff,community associations and local service providers representing agencies such as Maple Ridge/Pitt Meadows Community Services, Fraser Health,and HandyDART etc. Workshops were held on each of the eight key age -friendly topics and the groups collaborated to develop recommendations for change. There were between 50 and 60 participants in each workshop ranging in age, ability and professional expertise. The discussions were focused on generating recommendations for the Age-friendly Action Plan. Surveys, Note Boards and Focus Groups Efforts were made to gather feedback from as wide a cross section of the two communities as possible. To help achieve this, a survey was developed by the Age-friendly Advisory Committee. The survey was made available in print and on-line and was distributed to key locations (recreation centres, seniors’ centres, community events, etc.) in the community.The number of survey returns was small (57 total) and not statistically significant. However, it did allow the committee to include an additional segment of the population in the community consultation process. The survey data is included in Appendix A of this report. In addition to the surveys, Post-it Note Boards were displayed for several months at similar locations to capture quick comments from those who did not have time to complete a full survey. To ensure as much representation as possible in data collection, three focus group discussions were added with First Nations Elders, private retirement home re sidents and residents of a low- income independent rental building. Local Voices, Community Actions Maple Ridge is quickly growing in population and evolving from a rural community into a major urban centre. Fortunately,the community has maintained much of its small town atmosphere. The City is large enough to support many services and yet small enough that residents still know their neighbours and look after one another.Volunteer transportation services such as those offered by the Ridge Meadows Seniors Society and Maple Ridge/Pitt Meadows Community Services ensure our older adults are able to get to medical appointments locally and around the lower mainland. Very few seniors rely on the Translink service to access other communities as it is inadequ ate to meet their needs. Access to adequate seniors’ affordable rental housing is an issue in Maple Ridge just as it is in many communities in British Columbia. At the time of writing, there were 15 homeless seniors on the streets of Maple Ridge and likely many more living at risk of losing their housing. The cutting of federal subsidies for co-op housing developments is a major concern for local residents. Waitlists for existing accessible, affordable and appropriate seniors rental units are long,and in several cases,can take multiple years. Age-friendly Communities Initiative 8 What is the role of the community and the City in supporting the “vulnerable” seniors in Maple Ridge?Population groups defined as vulnerable, in general, identify with some type of barrier to accessing a good quality of life. Dimensions of vulnerability could include but are not limited to: • Economic insecurity • Social isolation •Inadequate, inaccessible and unaffordable housing • Poor mental and physical health •Inaccessible transportation and built environments • Food insecurity • Physical mobility limitations •Marginalized identities and cultures •Barriers to multi-lingual communication and lack of multi-lingual services The United Way of the Lower Mainland Report (2007) “Towards and age-friendly community,” highlighted the lack of advocacy and information and referral services for seniors in Maple Ridge. In 2008, the community came together and the local seniors planning table –The Maple Ridge, Pitt Meadows, Katzie,Seniors Network was formed. This table has been filling this information and advocacy gap since that time. Age-friendly Community Consultation –June 10, 2015 Photo by Herb Croft Age-friendly Communities Initiative 9Recommendations Maple Ridge The following recommendations came out of the community consultation event and age-friendly solutions workshops and ongoing engagement with the local community. Thank you to everyone who participated in the process and shared their experiences, ideas and suggestions. The residents of Maple Ridge are a valuable resource and this work was made possible through their generous participation. Our hope is that this Age-friendly Assessment Report and the subsequent Age-friendly Action Plan will be living documents that grow and flex to meet the changing needs of our communities.A lot of work has already been done in Maple Ridge to ensure we meet the needs of our growing senior’s population. The goal of this document is to celebrate that work, identify new priorit ies and keep looking for ways to improve. Two important pieces of age-friendly work to note are the publication a report entitled, “Universal Design Guidelines for Outdoor Spaces: Plan and Design for Choice in January 2009 by the Municipal Advisory Committee on Accessibility Issues. This document has been an excellent reference for new development of community outdoor spaces and playgrounds.In 2014 the City of Maple Ridge published a Housing Action Plan which also provides valuable recommendations and background for the development of new housing.Information on how to access this report is available in the Reference section on pg.27. Age-friendly Solutions Workshop –Pitt Meadows Photo by Ron Harris Age-friendly Communities Initiative 10Community Profiles Maple Ridge The Maple Ridge Local Health Area encompasses the Cities of Maple Ridge and Pitt Meadows and is also known as Ridge Meadows.Maple Ridge measures 266 km2 and Pitt Meadows 86.5 km2. This area is experiencing unprecedented population growth.The total estimated population in Ridge Meadows in 2014 was 97,592,14 percent of which or 13,663 of residents were age 65 and over. Population 2011 Census: Maple Ridge-76,052 Total 93,788 In the next ten years it is anticipated the senior’s population in Ridge Meadows wil l grow by 62 percent,(compared to 53% in the overall Fraser Health Region)adding an additional 8,494 seniors to the area.By 2027 it is projected one in five residents of Ridge Meadows will be over 65 and the older age groups (75+ and 85+) will make up a round 8% and 2% of the community’s total population, respectively. (UW Moving Towards Age-Friendly Communities). In 2014, according to the Fraser Health; My Health, My Community Report, over 93% of the population in the area reported English as their home language followed distantly by Korean (1%) and Punjabi (1%). Census Canada reported in 2011 that 27% of seniors in Maple Ridge lived alone. 13% of Maple Ridge and Pitt Meadows seniors were low-income (living below the Low-income Cut-Off line as defined by Statistics Canada). Age-friendly Communities Initiative 11 Maple Ridge Features of Age-friendly Cities Age-friendly Communities Initiative 12Outdoor Spaces and Buildings Does the natural and built environment help older persons get around easily and safely in the community and encourage active community participation? Community Strengths Age-friendly Initiative participants expressed appreciation of the parks and green spaces in Maple Ridge. The work by the City to improve traffic and pedestrian safety along 224 th street in the past few years was also acknowledged.The construction and operation of the Intergenerational Garden in the downtown core has been a successful addition to the neighbourhood. Current Initiatives The Municipal Advisory Committee on Accessibility issues has been surveying residents to get detailed feedback about the accessibility of both cities. Increased security patrols in the downtown core of Maple Ridge have improved residents feelings of safety. Recommendations and Actions 1.Green Spaces and Walkways Provide more opportunities for urban parks within core town areas including: Access to public washrooms Off leash dog area (small dogs within the core town area; close to high density age- friendly living areas) Age-Friendly, accessible urban walking routes with accessible surfacing (wheelchair/walkers/scooters etc.) Adequate green spaces and walkway overhead lighting Improve the access (walkability) to waterfront area: Surfacing Gradient Lighting Safety Work with Ridge Meadows Seniors Society and Parks and Leisure Services to devel op, implement and evaluate park-based programming: Walking groups Park exercise groups 2.Outdoor Seating Increase bench seating (with arm rests) along specific seniors’ walking routes within the core community area, including urban park areas and downtown core areas. 3.Roads Safety and Pedestrian Safety Provide an opportunity for senior populations,City staff (engineering, parks, planning) and like organizations to walk the community (walkability study)looking specifically at: Sidewalk safety (roots and vegetation growth) Street crossing safety Lighting Sidewalk surfacing and cracks Curb letdowns Street parking impeding pedestrian crossing (visibility at crosswalks when cars parked Age-friendly Communities Initiative 13 on the street) Look at feasibility of lowering speed limit within the core area of the city Lower speed limits along 224th street Lower speed limits along 222nd street Identify and enforce specific truck routes within the down town core area. Work with engineering to evaluate local automated crosswalk systems: Increase the duration of time allowed for crosswalks Increase the volume of the automated systems Educate the public on crosswalk safety and the walk/hand signals Provide scooter safety education: Maneuvering tips Right of way 4.Traffic Provide driver education and enforcement of right of way on right hand turns when pedestrians are in the cross walks. 5.Cycle Paths Partner with the local cycling HUB: Your Cycling Connection (formerly Vancouver Area Cycling Coalition)to promote age-friendly cycling: Adult trikes Wheelchairs with hand cycle attachments Develop more cycling specific routes with separation from high traffic areas. 6.Safety Please see ‘Walkability Study’ (#3) to include an assessment on: Downtown core safety Downtown core lighting Vegetation overgrowth 7.Buildings Develop/distribute accessibility materials for local businesses highlighting the importance of: Accessible front door access Accessible products and services (shelving, width of isles etc.)and washrooms 8.Public Toilets and Services Provide access to public washrooms within the downtown core area and specifically after public building and business hours, including public events and festivals. Provide access to public drinking fountains and water sources within t he core of the community, urban parks and open spaces. 9.Weather Related Concerns Educate residents and business owners regarding the City snow removal bylaw and enforce regulations. Partner with community agencies/organizations to reinstate the Snow Angels program (neighbours helping neighbours): Local high schools Faith organizations Community service clubs 10.Directional Signage and Wayfinding Age-friendly Communities Initiative 14Develop a signage and wayfinding policy for all City streets and buildings that is age- friendly and accessible: Improve visibility of wayfinding signage (font sizing) Incorporate visual clues within signage (multi-lingual and dementia-friendly) Develop consistency within signage and wayfinding Ensure there is an adequate and up to date printed map available for the community, highlighting points of interest (shopping/ health services/ recreation/ parks etc.). Age-friendly Communities Initiative 15Transportation Can older persons travel wherever they want to go in the community, conveniently and safely? Community Strengths Residents benefit significantly from the volunteer driving services offered through the Ridge Meadows Seniors Society and Maple Ridge/Pitt Meadows Community Services which provide transportation both locally and throughout the lower mainland respectively. Current Initiatives The Seniors Network continues to advocate to Translink for the improvement of local bus transportation. The Consumer Advocate for HandyDART regularly attends the Network’s meetings and offers information sessions in the community. RMSS is working to expand the number of users of its volunteer transportation service. Recommendations and Actions 1.Provide input into regional transit issues Form a local,transportation advisory committee to represent the needs of Ridge Meadows residents to Translink and the provincial government . Reliability and frequency Advocate to Translink to ensure: Adequate and appropriate bus connections, specific to age-friendly travel destinations (medical appointments/ hospital visits etc.); Service is reliable and frequent to meet the needs of age -friendly demands (afterhours access to metropolitan areas for medical appointments) Adequate weekend and evening service 3.Specialized Services Advocate to HandyDART to improve: Advance booking system (one time appointments) Providing reliable and adequate service for specialist appointments that fall within and outside regular scheduled time frames and service locations (Pitt Meadows/ Maple Ridge to Mission/ Abbotsford area) Decrease denial rate Security of transfer points, specifically in rural areas. 1.Transport Stops and Stations Ensure all bus stops are accessible and provide shelter and adequate seating and washrooms. 2.Information Advocate to Translink to ensure bus schedules are easily accessible either in print format or electronically and provides adequate details. 3.Taxis Offer education and sensitivity training to local taxi companies pertaining to: Supporting older adults Accessibility and affordability of services Safety 4.Parking Review accessible parking design with city engineering, specifically: Proximity to buildings Age-friendly Communities Initiative 16Width of parking stalls Time limits Create more: Drop off zones in front of public buildings Drop off zones in front of medical (service agency) buildings Free, long-term,downtown parking Establish an inventory of: Current accessible parking within the core town Need for additional accessible parking 5.Ridership Education Provide local ridership education, specific to age-friendly access to public transit: Scooter, wheelchair and walker access on public transit,Compass card (payment format), etc. Age-friendly Solutions Workshop –Maple Ridge Photo by Heather Treleaven Age-friendly Communities Initiative 17Housing Do older persons have housing that is safe and affordable and which allows them to stay independent as their needs change? Community Strengths Residents benefit from the location of many health and social services in the downtown core. Three non-profit housing societies operate affordable,seniors’ rental accommodation (Baptist Housing, Affordable Housing Society, Royal Canadian Legion).A significant amount of new, multi-unit housing stock is being built in the downtown core which provides the opportunity for the addition of some subsidized units. Current Initiatives The Seniors Housing Task Group of the Seniors Network has held several community events to raise awareness about the need for new,affordable,senior’s rental housing. The group continues to build relationships and research how to move forward with this initiative. The Maple Ridge Housing Action Plan includes some positive recommendations that will also hopefully help to improve the amount of affordable, seniors’, rental housing. Recommendations and Actions 1.Affordability Advocate to the provincial government to increase the local stock of affordable rental housing for the seniors’population. Advocate to the provincial government to increase the ‘SAFER’ subsidy available through BC Housing for the senior population with l ower income. Advocate to the provincial government to reinstate co-op subsidies (this topic was discussed and voted on at the 2015 UBCM). 2.Accessibility Form a Seniors Housing Coalition represent the needs of local seniors conduct a needs assessment develop strategic partnerships to encourage the development of new, affordable, rental accommodation for older adults 3.Design Develop and endorse a bylaw specific to accessible housing in new mul ti-level building applications. Include a higher standard of the basic building code to ensure that accessibility modifications are implemented and easily achieved. Work with City government (planning department) to ensure that rental and affordable units are adequate in size. 4.Community Integration Develop a program for peer relationship –seniors visiting seniors (to combat isolation and improve security) In partnership with Ridge Meadows Seniors Society and RCMP,develop a senior neighbourhood watch program. 5.Living Environment Educate building managers of seniors’housing complexes and rental units, on the importance of developing a pet-friendly policy allowing seniors to age in place with pets. Age-friendly Communities Initiative 18 6.Housing Action Plan Implement all recommendations as outlined in the City endorsed Housing Action Plan as it relates to the seniors’population. 7.Building Incentives Encourage the development of affordable housing by waiving development cost charges, applying inclusionary zoning and density bonuses and other methods. 8.Housing Referral Develop a seniors housing referral service to: Keep an up-to-date database of all affordable and accessible housing available within the community, Assist and advocate for seniors who are needing support in locating and accessing affordable housing (filing of appropriate documents and applications etc.) Age-friendly Solutions Workshop –Maple Ridge Photos by Heather Treleaven Age-friendly Communities Initiative 19Respect & Social Inclusion Are public services, media, commercial services, faith communities and civic society respectful of the diversity of needs among seniors and willing to accommodate seniors in all aspects of society? Community Strengths Several age-friendly initiative participants expressed appreciation for the residents of the area, noting that overall people are courteous, helpful and kind. Particular mention was made of the youth population and how respectful and helpful they can be toward seniors. Current Initiatives Homeless Action Week activities provide an opportunity to raise awareness of the needs and compassion for the local homeless population. Awareness of the annual Seniors Week celebration continues to grow as does the number of groups who offer events and programming during the week. Recommendations and Actions 1.Respectful an Inclusive Services Create an age-friendly business recognition award and age-friendly business accreditation process. Develop a business related sensitivity training program specific to supporting and serving older adults. 2.Intergenerational and Family Interactions Engage seniors with a variety of local youth and children through intergenerational learning opportunities (tapping into the knowledge of seniors and sharing experiences): School reading buddies School art buddies Community festivals and events Create opportunities for the local seniors to engage with young mom’s: Community kitchens Seniors helping young mom’s (mentoring programs) 3.Public Education Work with local post-secondary and continuing education facilities to develop age-friendly learning opportunities: Free or low cost 4.Economic Inclusion Promote the availability of subsidized recreation fees for low-income seniors. Age-friendly Communities Initiative 20Social Participation Do seniors have opportunities for developing and maintaining meaningful social networks in their neighbourhoods? Are the needs and preferences of seniors considered in planning by a diverse range of agencies and institutions? Community Strengths During the community engagement process many older adults expressed appreciation for the quality and variety of activities and programs offered by the Ridge Meadows Seniors Society. Although the membership fees are quite low, some still find the cost to participate in programming at the Seniors Centre and Leisure Centre prohibitive. Current Initiatives The Community Dinner offered by Golden Ears United Church and Community Kitchens operated by Golden Ears FEAST provide an opportunity for isolated, older adults to connect with community. The Grand Buddies program at Eric Langton Elementary school is growing and connecting more at -risk students with senior mentors (Grand Buddies). Recommendations and Actions 1.Accessibility of Events and Activities Educate event organizers on the importance of planning age -friendly events: Ensure adequate and accessible washroom facilities,event seating and accessible transportation and walkways etc. 2.Affordability Work in partnership with the Ridge Meadows Seniors Society and Parks and Leisure Services, exploring and planning social opportunities for seniors with lower income. Offer affordable recreational activities for low-income seniors. 3.Leisure and Recreation Connect RMSS and Parks and Leisure Services to ensure the leisure and recreation needs of all seniors (and more specifically the newly retired seniors 55+) are being met (evening and weekend programming): Physical, social, mental, emotional wellbeing Outreach to senior populations Senior specific programming Senior specific inclusion marketing Educate Parks and Leisure staff on the importance for planning, programming, implem enting and working with the seniors’population. Age-friendly Communities Initiative 21Communication & Information Are seniors aware of the diverse range of programs and services available within their community? Is information readily available, appropriately designed and delivered to meet the needs of seniors? Community Strengths Maple Ridge benefits from two community-minded newspapers and a monthly magazine all of which generously support seniors’service organizations. The City of Maple Ridge operates an electronic reader board with event information. Council meetings are live streamed and televised and social media employed to share information. Current Initiatives RMSS continues to improve its print and online publications and information resources.The Seniors Network is preparing to print the fourth edition of its Seniors Resource Guide which helps connect seniors to community programs and resources. Recommendations and Actions 1.Oral Communication Offer a local resource and referral information line (live and/or an swering service: Local government agencies and services Local housing Local social and special events information 2.Printed Information Review and evaluate distribution of print material: Meals on Wheels Library program (home delivery) Kiosk information (events, programs, services) Information sheets/resources available at frequently visited locations (Doctor Offices/ pharmacists etc.) 3.Automated Communication and Equipment Evaluate the need for FM equipped public meetings rooms to provide individuals with hearing devices the ability to actively participate in discussions. 4.Computers and the Internet Advocate for City websites to be user-friendly and accessible to people of all abilities. 5.Asset Mapping Develop a mapping system that will highlight all age-friendly services/opportunities within the community (including but not limited to the following): Places of worship Health Service providers Shopping centres/grocery stores Parks and recreational opportunities Senior Centres Age-friendly Communities Initiative 22Civic Participation & Employment Do older persons have opportunities to pa rticipate in community decision-making? Do older persons have opportunities to contribute their experience and skills to the community in paid or unpaid work? Community Strengths The City of Maple Ridge invites community engagement through its Municipal Advisory Committees. The broadcast of Council meetings and availability of information through social media was acknowledged. The proportion of residents, particularly older adults, who support their community through volunteer activities is very high. Current Initiatives Through the Age-friendly Communities Initiative connections between Work BC and the seniors’ population were improved and will lead to future information sessions and the promotion of the availability of older adult workers to employers.RMSS and Maple Ridge/Pitt Meadows Community Services continue to try and recruit younger senior volunteers to assist with their programs. Recommendations and Actions 1.Volunteering Options Host a volunteer fair specific to the senior population wishing to volunteer. 2.Employment Options Develop and promote employment opportunities for older adults. 3.Civic Participation Create a Seniors Advisory Committee that reports directly to the local government on senior- related city, provincial,and federal issues. Age-friendly Communities Initiative 23Community Support & Health Services Do older persons have access to social and health services they need to stay healthy and independent? Community Strengths The Ridge Meadows Division of Family Practice has been very successful at recruiting new GPs (doctors) to open practices in the area. The majority of survey participants (97% in Maple Ridge) have a family doctor. Maple Ridge/Pitt Meadows Community Services operates the Better at Home program which provides home support services for seniors on a sliding scale based on income. It is possible for very low-income seniors to receive services under this program.The Golden Seniors Wellness Clinic operated by RMSS at the Maple Ridge Seniors Centre is a tremendous asset. Current Initiatives The Seniors Network is advocating for the creation of a seniors clinic in Ridge Meadows similar to those offered by Fraser Health in Abbotsford and Surrey. It would be a one -stop clinic that offered GP offices as well as a pharmacy, social workers, connection to community programs, etc. The need for a dedicated Seniors Outreach Worker has been identified and the Seniors Network is coordinating efforts to establish funding for the position. Recommendations and Actions 1.Service Accessibility See Transportation –ensure adequate availability of transportation to specialist appointments within and outside of the community. Build an open seniors clinic with multiple services available in one location: MD Pharmacists Home care Social work Physiotherapy Occupational therapy Mental health (information and assessments) Day programs Dental services Explore alternatives to pay parking for seniors and/or all users of the medical services. 2.Offer of Services Offer adult respite services: Increase in adult day programming options Increase respite hours available to older adults who continue to live independently (aging in place) Explore funding opportunities to create and support a ‘Dementia-Friendly Communities Project” Hire a ‘Seniors Outreach Worker’ to assist seniors with: System navigation Hospital discharge planning and follow-through Isolation intervention including light to moderate shopping and housework etc. Support building managers of seniors rental complexes: Age-friendly Communities Initiative 24Connect residents to home support programs and services Provide assistance with obtaining mental health assessments 3.Dental Options Work with the BC Dental Association and local dentists,to advocate for affordable dental services for low-income seniors: Reinstate Community Dental Day –once a year event where low-income residents can receive a free dental check-up and cleaning Advocate for the creation of a local,low-cost dental clinic Age-friendly Communities Initiative 25Emergency Preparedness In the event of an emergency or natural disaster are adequate plans and procedures in place to care for our older adults?–(This category was developed by the local Age -friendly Advisory Committee to respond to local concerns ). Community Strengths The RMSS Wellness Clinic offers a free information session to older adult groups on how to prepare for an unexpected hospital visit.The Maple Ridge Fire Department promotes fire safety and the need for working smoke detectors. In the event of a major fire, the community is very generous and supportive of its fellow residents. Current Initiatives: The recent apartment fire in Maple Ridge has raised awareness in the community of the need for emergency preparedness plans to support vulnerable populations.The Seniors Network has applied for funding through the New Horizons for Seniors Program to create an Emergency Preparedness book for seniors. Funding approval is pending. Recommendations and Actions 1.Community Emergency Preparedness Establish an seniors’emergency preparedness protocol including: Mapping location of vulnerable residents Developing evacuation procedures/protocol Sheltering protocol for vulnerable residents Attending to medical needs of vulnerable residents 2.Senior Specific Emergency Preparedness Offer education to vulnerable populations regarding importance of emergency preparedness: Notification of fire hall regarding physical evacuation needs 72 hours self-sufficient preparedness How to communicate in a major emergency Education regarding earthquake and fire preparedness Pet preparedness Age-friendly Communities Initiative 26Next Steps Develop and Publish an Age-friendly Action Plan The Age-friendly Assessment Report provides an overview of the assets, barriers and strengths of Maple Ridge with regards to encouraging quality of life for its older adults. The key priorities and outcomes outlined in this report can be further developed into an Action Plan with goals, objectives, timing,lead agencies,funding and other resources and target measures. Once an Action Plan has been approved by Council, application can be made for Age-friendly BC Recognition for the respective city. Recognition applications are accepted throughout the year and awards are made once a year. Engage Lead Agencies Many local service agencies and organizations participated in the Age-friendly Communities Initiative.Their participation has been integral to the depth and breadth of recommendations that have been generated by the project. Going forward the participation of these organizations will be essential to the success of implementing solutions and moving forward as age-friendly communities. Conduct Annual Action Planning Annual Action Planning will ensure that the Age -friendly Action Plan continues to be a living process and, most importantly, that it creates on-the-ground action and results. Those involved in the action planning should review the results of past actions, evaluate the most recent performance data, assess local and regional opportunities, and present a recommended set of actions for the following year.Ongoing communication and collaboration between community and service providers is essential to this process to ensure service gaps are identified and agencies work collaboratively to avoid duplication and create new programs and services where required. Age-friendly Communities Initiative 27References Age-friendly British Columbia: Lessons Learned, 2010, by Elaine Gallagher and Angie Mallhi submitted by Gerotech Research Associates to the Seniors’ Healthy Living Secretariat, Ministry of Health Services Becoming an Age-friendly Community: Local Government Guide,2011, Seniors Healthy Living Secretariat, BC Ministry of Health Global Age-friendly Cities: A Guide, 2007, World Health Organization Maple Ridge Housing Action Plan:mapleridge.ca/246/Housing-Action-Plan My Health, My Community Report, 2014, Fraser Health:myhealthmycommunity.org Seniors Vulnerability Report, 2011, United Way of the Lower Mainland Plan and Design for Choice:Universal Design Guidelines for Outdoor Spaces, pittmeadows.bc.ca/assets/Planning/pdfs/accessibility_guide09.pdf Age-friendly Communities Initiative 28Appendices A.Age-friendly Communities Initiative Participants Affordable Housing Society Agency for Cooperative Housing Alzheimer Society of BC Baptist Housing BC Federation of Housing Co-ops, Aging in Place Committee BC Non Profit Housing Association Begin Again Widow’s Support Group Chartwell Willow Retirement Community CEED Centre Society City of Maple Ridge: Engineering, Bylaws, Communications, Operations, Transportation, Social Planning Coast Mountain Bus, HandyDART Consumer Advocate Comfort Keepers Downtown Maple Ridge Business Improvement Association Fraser Health (Bailey House, Built Environment, Fall & Injury Prevention, Home Health, Ridge Meadows Hospital,Nurse Practitioners, Public Health) Fraser River All Nations Aboriginal Society Golden Ears FEAST Golden Seniors Wellness Clinic, Ridge Meadows Seniors Society Haney Farmer’s Market Society HUB Cycling Committee Immigrant Services Society Katzie First Nation Elders Maple Ridge City Council Maple Ridge Group for the Visually Impaired Maple Ridge/Pitt Meadows Community Services Maple Ridge, Pitt Meadows, Katzie, Seniors Network Maple Ridge Pitt Meadows Parks and Leisure Services and Neighbourhood Development Maple Ridge Towers Residents Ministry of Health MLA Doug Bing City Advisory Committee on Accessibility Issues Parkinson’s Society of BC Raging Grannies Red Hat Society, Ridge Meadows Chapter Ridge Meadows Community Network Ridge Meadows Division of Family Practice Ridge Meadows Hospice Society Ridge Meadows Seniors Society Royal Canadian Legion, Branch 88, Housing Committee Senior Citizens Association of BC, Branch 149 Seniors Helping Seniors, Ridge Meadows Seniors Society Work BC Age-friendly Communities Initiative 29B.Detailed Survey Results –Maple Ridge Age Range: Response Chart Percentage Count 40-54 17.0%8 55-60 12.8%6 61-69 17.0%8 70-79 19.1%9 80-89 23.4%11 90 +10.6%5 Total Responses 47 Gender: Response Chart Percentage Count Male 30.4%14 Female 69.6%32 Total Responses 46 Total Responses 47 What is it like for you to live in Maple Ridge?Please comment below: Majority of respondent’s stated that Maple Ridge is a great community with wonderful access to parks, green space, community events and services, including Ridge Meadows Seniors Services. Some residents expressed concerns with lack of public and private transportation options, neighbourhood safety (including affordable housing options for the soon to be or homelessness population),and the lack of local shopping within walking distance. 2. Are local parks and walking trails accessible to you? Response Chart Percentage Count Yes 51.1%23 No 22.2%10 Comment:26.7%12 Total Responses 45 Age-friendly Communities Initiative 30Main barrier to accessing parks and walking trails is the lack of public transportation outside of the core area and in some cases the costs to camping within the provincial park. Some respondents mentioned personal access issues for individuals with walking and mobility impairments and feelings of personal insecurities (personal safety). 3. Do you find it easy to access buildings, such as public offices or stores? Response Chart Percentage Count Yes 78.3%36 No 4.3%2 Comment:17.4%8 Total Responses 46 Most respondents mentioned the lack of accessible parking within the downtown core area, with some mentioning difficulties accessing specific buildings with stairs and steps. 4. Do you feel safe in your community? Response Chart Percentage Count Yes 64.4%29 No 4.4%2 If not, why not?31.1%14 Total Responses 45 Many respondents mentioned feeling unsafe within the downtown core area after dark (lack of policing resources,increased homelessness etc.), and unsafe pedestrian crossings. 5. Do you use public or community transportation? Response Chart Percentage Count Yes 17.8%8 No 24.4%11 If not, why not?57.8%26 Total Responses 45 The majority of respondents stated that they are still driving and have reliable access to a private car. The main reason for not using public or community transportation is: o Unreliable; o Inconvenient; Age-friendly Communities Initiative 31 o Lack of public transit (rural areas); o Takes too long to get to destination. 6. Are there places you would like to go/need to go that you cannot get to? Response Chart Percentage Count Yes 9.1%4 No 72.7%32 Comment:18.2%8 Total Responses 44 Some respondents mentioned that they avoid going out due to unreliable HandyDART drop off and pick-ups. One respondent mentioned that she would like to see more evening opportunities for seniors to be active –currently all opportunities happen during the day. 7. Are you happy where you live now? Response Chart Percentage Count Yes 73.3%33 No 0.0%0 Comment:26.7%12 Total Responses 45 Majority of residents stated they like where they live.However many noted most of their income, pension is being directed to their rent and living expenses. 8. If your needs change, do you have choices for housing in the community? Response Chart Percentage Count Yes 46.7%21 No 20.0%9 Comment:33.3%15 Total Responses 45 Majority of residents mentioned that if they had to find new housing that they would not be able to due to high rent (low-income seniors) Some residents mentioned that there is need for rental properties that are pet friendly (dogs and cats) Age-friendly Communities Initiative 329. Do you have a family doctor? Response Chart Percentage Count Yes 97.8%45 No 2.2%1 Total Responses 46 10. Tell us about your experience with the health and social services locally? A variety of comments were record: Some respondents stated that the services are good, accessible and appropriate if you are connected to the systems through a GP Some respondents do not feel supported within the Health Care system, having to access services outside of the community (specifically -supported public housing –living last several months or years outside of the community) 11. Does your community show respect for you as an older person? Response Chart Percentage Count Yes 79.5%35 No 6.8%3 Comment:13.6%6 Total Responses 44 Most respondents stated most of the time they feel respected.Several noted that at other times, ‘people are people’. 12. Is it easy to socialize in your community? Response Chart Percentage Count Yes 68.9%31 No 17.8%8 Comment:13.3%6 Total Responses 45 Some respondents believe that Maple Ridge is a social place, especially considering all the special events, and public community centres (library, community centres RMSS etc.) Some respondents find it difficult to socialize and make new friends due to negative past social and emotional experiences. Age-friendly Communities Initiative 3313. Do you have difficulty getting information about events and se rvices? Response Chart Percentage Count Yes 11.1%5 No 77.8%35 Comment:11.1%5 Total Responses 45 Some respondents stated community and agency based information is readily available on - line and easily accessible if you are computer literate. Others mentioned turning to the local newspapers and library Some residents do find it difficult for they are not able to access internet information and find that too much communication/marketing i s done on-line only. 14. Do you volunteer? Response Chart Percentage Count Yes 43.5%20 No 45.7%21 Comment:10.9%5 Total Responses 46 Many responding reported they are not able to volunteer due to varying abilities. Are you working or looking for paid-work? Response Chart Percentage Count Yes 29.3%12 No 58.5%24 Comment:12.2%5 Total Responses 41 Most responding stated they are not actively working or looking for work as they are retired. 15. Do you participate in City committees? Response Chart Percentage Count Yes 22.7%10 Age-friendly Communities Initiative 34No54.5%24 If not, why not?22.7%10 Total Responses 44 Many responding stated they do not participate in municipal committees due to the timing of the meetings and feeling unsafe being out after dark. 16. Do you think City planning processes consider the needs of seniors? Response Chart Percentage Count Yes 34.1%15 No 34.1%15 Comment:31.8%14 Total Responses 44 Many residents believe city planning does consider some senior needs but more can be done to consult seniors early in the planning process (safety, public washroom access, pedestrian safety,etc.) Some residents also stated they feel seniors’needs are only highlighted during election time and then the issues are lost. 17. Is there anything else you would like to tell us? I love Maple Ridge and the consideration they give to SENIORS, my only complaint ,is the state of the sidewalks,DEPLORABLE and TERRIBLY UNSAFE. Great work by all involved in making this age-friendly initiative happen In view of the recent warm/hot weather, I hope future planning will allow for more tree s to be added in civic areas.I miss the trees near the municipal buildings ...taken out to mak e way for road improvements.Addition of more shade trees and benches (especially for seniors to access) would be helpful. Adequate affordable housing for seniors is lacking. I see that many seniors in my local community are out and about walking a nd accessing local stores etc.I would just like to ensure safety of these vulnerable people so that they can continue to enjoy their community independently as long as possible. More l ighting, safer streets and well-marked crosswalks are all steps to ensure their safety (especially along 224th street). I worry about crime in Maple Ridge and the amount of policing. If I were an elderly person living downtown (and I believe most do) then I would be concerned about the amount of homelessness and drug users in downtown Maple Ridge. Age-friendly Communities Initiative 35Maple Ridge is a beautiful community, it is noticeably without parks where children can play, people can socialize and walk their dogs, sit, read, etc. Maple Ridge is rapidly expanding, people are moving in resulting in road development t hat is unable to keep up with the increased traffic.New housing is on the outskirts resulting in urban sprawl, increased traffic and construction. This construction is negative to the natural beauty and rural feel of Maple Ridge.I suspect the only people benefiting from this fast paced and ill- planned development is developers and realtors. Perhaps the taxes are increasing for the city but with the increased commuting this money comes with a damag ing price for the environment.Maple Ridge is becoming a bedroom community and losing the feel of the small town inclusiveness, this saddens me. Maple Ridge used to be a nice quiet place to live. Now it is like living in the city. I don't like it. It is too busy, too much traffic and not enough places to swim an d go camping. Try engaging with local youth on a regular basis as they enjoy supporting and working with seniors. Fix the homeless problem. It seems to me that the City would prefer it if businesses could proceed with out and community input. A small park with water feature, flowers, winding paths, benches for conversation,well-lit for seniors. More small stores in seniors’communities. Lower land taxes. More shopping -big box stores. Need more handicapped parking. Too far to walk -need more than one seniors centre. New buildings are more for families –i.e.condos -not for seniors. Page 1 of 3 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Partnering Agreement - Employment Land Investment Incentive Program EXECUTIVE SUMMARY: In the fall of 2014, Municipal Council approved the framework for the Employment Land Investment Incentive Program. The Employment Land Investment Incentive Program is intended to accelerate private investment and to attract new businesses and high value jobs to Maple Ridge. Council approved the use of partnering agreements as one of the tools to support the incentive program. Two projects are now at the stage where partnering agreements are required in order for the City to provide incentive payments. In accordance with Council direction, agreements are presented for consideration at a public meeting, and although legally subject to Council approval, the project meets pre-established eligibility requirements. RECOMMENDATION: That the Corporate Officer be authorized to execute Partnering Agreements to: 1.MCF Holdings under building permit number 15-124166 in the amount of $6,711.07; and 2.M D Z Holdings Ltd. under building permit number 15-122539 in the amount of $13,844.67. BACKGROUND: The four year Employment Land Investment Incentive Program was launched in 2015 to help implement the Commercial and Industrial Strategy. Two development projects meet the program eligibility requirements and have had their building permits issued. This is the trigger for the incentive program to begin, and the partnering agreement incentives are now due. In order to proceed, the City requires the owners to enter into partnering agreements to ensure obligations are clearly understood. The projects are described as follows: Two-storey office building located at 20070 113B Avenue, Maple Ridge, BC, owned by MCF Holdings, receiving $6,711.07 under the Employment Land Investment Incentive Program, and representing $2.5 million in construction value under permit number 15-124166; and 1171 Page 2 of 3  One-storey industrial building located at 20159 115A Avenue, Maple Ridge, BC, owned by M D Z Holdings Ltd., receiving $13,844.67 under the Employment Land Investment Incentive Program, and representing $1.3 million in construction value under permit number 15- 122539. Public notice was issued in accordance with Sections 24, 21 and 94 of the Community Charter. BUSINESS AND FINANCIAL PLAN IMPLICATIONS: Council previously set aside approximately $3 million to fund the incentive programs. After covering off partnering agreements and tax exemptions to date, there is about $1.4 million remaining. The partnering agreements referred to in this report will require that the reserve will be drawn down by $20,555.74. Through the incentive program, these projects have also benefitted from building permit discounts of $23,272.99. The incentive program also provides incentives in the form of property tax exemptions. Amounts will be driven by future BC Assessment valuations and are therefore difficult to predict. An estimate of the incentives, based on construction value and using 2015 property tax rates, would result in approximately $141,000 spread over five years. Revitalization Tax Exemption Agreements will be necessary to initiate this portion of the incentive program once the projects are nearing completion. CITIZEN IMPLICATIONS: The City’s approach to the incentive programs is one of full transparency. There have been numerous Council reports, presentations and newspaper notices over four years of incentive program implementation. The Employment Land Investment Incentive Program is intended to attract new commercial and industrial businesses and high value jobs to Maple Ridge. Incentive program goals and objectives have consistently ranked as highly desirable in citizen surveys. Page 3 of 3 CONCLUSION: This report requests Council authorization to execute partnering agreements that will allow the City to provide financial incentives for the building permits noted in this report. The projects meet pre- established eligibility criteria adopted by Council. The incentives total $20,555.74, and support the $3.8 million in construction value represented by the projects. Partnering agreement incentives are a component of a comprehensive incentive program that supports the Commercial and Industrial Strategy. “Original signed by Daniel Olivieri” Prepared by: Daniel Olivieri Administrative Assistant “Original signed by Laura Benson” Approved by: Laura Benson, CPA, CMA Manager of Sustainability & Corporate Planning “Original signed by Paul Gill” Approved by: Paul Gill, B.B.A, C.G.A, F.R.M GM: Corporate & Financial Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Partnering Agreement – MCF Holdings Ltd. Appendix B – Partnering Agreement – M D Z Holdings Ltd. :do Appendix A PARTNERING AGREEMENT THIS AGREEMENT dated for reference , BETWEEN: CITY OF MAPLE RIDGE, a municipal corporation under the laws of British Columbia and having its offices at 11995 Haney Place, Maple Ridge, British Columbia V2X 6A9 (“City”) AND: MCF HOLDINGS LTD. 108 – 1750 Coast Meridian Rd Port Coquitlam, British Columbia V3C 6R8 Attention: Graham McCargar (“Owner“) WHEREAS: A. The Community Charter, Part 3, Division 1, Section 21 authorizes the City to enter into an agreement for the provision of a service on behalf of the municipality; B. The achievement of the City’s vision, reasons, objectives and principles for the Employment Land areas requires private sector development; C. The Owner agrees to construct a Project that supports Employment Land Investment Incentive Program reasons, objectives and principles, as identified on Schedule A: Employment Land Investment Incentive Program Reasons, Objectives and Principles; D. The City agrees to provide a financial incentive, as identified in Section 4. NOW THEREFORE in consideration of $1.00 paid by the Owner to the City, the receipt and sufficiency of which the City acknowledges the parties agree as follows: 1. In this Incentive Agreement, a. ”Employment Land” means that area identified in Schedule B of this agreement b. “Project” means: New construction over $250,000 20070 113B Avenue, a two-storey office building Building Permit #15-124166 2. The Owner agrees: a. To undertake the following service on behalf of the City: Either wholly or in part, achieve reasons, objectives and principles outlined on Schedule A: Employment Land Investment Incentive Program Reasons, Objectives and Principles, through construction and completion of a Project as described in Section 1; b. To comply with all other Municipal bylaws, regulations, agreements and permits in relation to the Project; c. To obtain final occupancy permit(s) for the Project within two (2) years from the date the Building Permit was issued; d. That all work identified under the building permit is to be completed no later than 120 days after the issuance of the first Provisional Occupancy Permit and an unconditional Occupancy Permit is issued; e. To construct a project of an industrial use as permitted in the Maple Ridge Zoning Bylaw, except for the ineligible uses outlined on Schedule C: Ineligible Uses; f. The Project structure will not be utilized for any uses noted on Schedule C: Ineligible Uses. 3. If the Owner or the Project causes any breach or non-compliance of any obligation set forth in this Agreement or any Municipal bylaw, regulation, agreement or permit, the Owner must forfeit the amounts received or set to be received under Section 4, or a lesser amount agreed to by the City. If already paid to the Owner by the City, the forfeited amount must be received by the City within thirty (30) days of the date the City issues notification of the breach/non-compliance. 4. After the City has complied with legislated requirements to provide public notification and obtain Council approval, the City will pay to the Owner: a. $6,711.07, representing an amount equivalent to a portion of Municipal Development Cost Charges assessed on the Project, as described in the Employment Land Investment Incentive Program. 5. This Agreement expires on the date all units in the Project have been issued final occupancy permits. As evidence of their agreement to be bound by the terms of this Partnering Agreement, the parties have executed this Agreement as follows: Date: ______________________, 2016 CITY OF MAPLE RIDGE ) by its authorized signatory: ) ) ) ) ) ________________________________________ ) Ceri Marlo ) Corporate Officer ) MCF Holdings by its authorized signatories: ) ) ) ) ) ) _________________________________________ ) signature ) ) ) ) _________________________________________ ) print name Schedule A: Employment Land Investment Incentive Program Reasons, Objectives and Principles A Revitalization Tax Exemption is established under this Bylaw to: a. Improve the ratio of jobs to housing; b. Expand employment opportunities for citizens; c. Attract investment to create a strong local economy; d. Diversify the tax base; e. Improve the industrial to residential property tax ratio; f. Encourage the use of environmentally sustainable building construction methods and materials; and, g. Encourage energy efficiency and alternative technologies. Generally accepted principles that have been incorporated into the Employment Land Investment Incentive Program: i. Bricks and mortar (property value) contributes to the City’s revenue stream; ii. Industrial land should be retained for industrial uses; iii. Focus on attracting high value jobs and high job densities; iv. Focus on businesses not driven by population growth - “retail follows rooftops”; v. Time limited programs provide momentum; vi. Incentives shouldn’t draw businesses away from the Town Centre; vii. The Town Centre commercial sector needs continued support; and, viii. A multi-pronged approach is needed; incentives alone are not the answer. Schedule B: Employment Land Investment Incentive Program Areas Schedule C: Ineligible Uses These uses would typically have either lower job densities or lower value jobs, and therefore would not meet the objectives of the program:  Dance schools, fitness centres and gymnastics schools  Auction marts  Mini-warehouses  Parking of unoccupied commercial and recreational vehicles  Indoor commercial recreational uses  Restaurants  Childcare centres  Retail warehouse operations (“big box”)  Operations relating to medical marihuana Appendix B PARTNERING AGREEMENT THIS AGREEMENT dated for reference , BETWEEN: CITY OF MAPLE RIDGE, a municipal corporation under the laws of British Columbia and having its offices at 11995 Haney Place, Maple Ridge, British Columbia V2X 6A9 (“City”) AND: M D Z HOLDINGS LTD. 13315 232 St Maple Ridge, British Columbia V4R 2R6 (“Owner“) WHEREAS: E. The Community Charter, Part 3, Division 1, Section 21 authorizes the City to enter into an agreement for the provision of a service on behalf of the municipality; F. The achievement of the City’s vision, reasons, objectives and principles for the Employment Land areas requires private sector development; G. The Owner agrees to construct a Project that supports Employment Land Investment Incentive Program reasons, objectives and principles, as identified on Schedule A: Employment Land Investment Incentive Program Reasons, Objectives and Principles; H. The City agrees to provide a financial incentive, as identified in Section 4. NOW THEREFORE in consideration of $1.00 paid by the Owner to the City, the receipt and sufficiency of which the Owner acknowledges the parties agree as follows: 6. In this Incentive Agreement, a. ”Employment Land” means that area identified in Schedule B of this agreement b. “Project” means: New construction over $250,000 20159 115A Avenue, a one-storey, twelve unit industrial building, Building Permit #15-122539 7. The Owner agrees: g. To undertake the following service on behalf of the City: Either wholly or in part, achieve reasons, objectives and principles outlined on Schedule A: Employment Land Investment Incentive Program Reasons, Objectives and Principles, through construction and completion of a Project as described in Section 1; h. To comply with all other Municipal bylaws, regulations, agreements and permits in relation to the Project; i. To obtain final occupancy permit(s) for the Project within two (2) years from the date the Building Permit was issued; j. That all work identified under the building permit is to be completed no later than 120 days after the issuance of the first Provisional Occupancy Permit and an unconditional Occupancy Permit is issued; k. To construct a project of an industrial use as permitted in the Maple Ridge Zoning Bylaw, except for the ineligible uses outlined on Schedule C: Ineligible Uses; l. The Project structure will not be utilized for any uses noted on Schedule C: Ineligible Uses. 8. If the Owner or the Project causes any breach or non-compliance of any obligation set forth in this Agreement or any Municipal bylaw, regulation, agreement or permit, the Owner must forfeit the amounts received or set to be received under Section 4, or a lesser amount agreed to by the City. If already paid to the Owner by the City, the forfeited amount must be received by the City within thirty (30) days of the date the City issues notification of the breach/non-compliance. 9. After the City has complied with legislated requirements to provide public notification and obtain Council approval, the City will pay to the Owner: a. $13,844.67, representing an amount equivalent to a portion of Municipal Development Cost Charges assessed on the Project, as described in the Employment Land Investment Incentive Program. 10. This Agreement expires on the date all units in the Project have been issued final occupancy permits. As evidence of their agreement to be bound by the terms of this Partnering Agreement, the parties have executed this Agreement as follows: Date: ______________________, 2016 CITY OF MAPLE RIDGE ) by its authorized signatory: ) ) ) ) ) ________________________________________ ) Ceri Marlo ) Corporate Officer ) M D Z HOLDINGS LTD . by its authorized signatories: ) ) ) ) ) ) _________________________________________ ) signature ) ) ) ) _________________________________________ ) print name Schedule A: Employment Land Investment Incentive Program Reasons, Objectives and Principles A Revitalization Tax Exemption is established under this Bylaw to: h. Improve the ratio of jobs to housing; i. Expand employment opportunities for citizens; j. Attract investment to create a strong local economy; k. Diversify the tax base; l. Improve the industrial to residential property tax ratio; m. Encourage the use of environmentally sustainable building construction methods and materials; and, n. Encourage energy efficiency and alternative technologies. Generally accepted principles that have been incorporated into the Employment Land Investment Incentive Program: ix. Bricks and mortar (property value) contributes to the City’s revenue stream; x. Industrial land should be retained for industrial uses; xi. Focus on attracting high value jobs and high job densities; xii. Focus on businesses not driven by population growth - “retail follows rooftops”; xiii. Time limited programs provide momentum; xiv. Incentives shouldn’t draw businesses away from the Town Centre; xv. The Town Centre commercial sector needs continued support; and, xvi. A multi-pronged approach is needed; incentives alone are not the answer. Schedule B: Employment Land Investment Incentive Program Areas Schedule C: Ineligible Uses These uses would typically have either lower job densities or lower value jobs, and therefore would not meet the objectives of the program:  Dance schools, fitness centres and gymnastics schools  Auction marts  Mini-warehouses  Parking of unoccupied commercial and recreational vehicles  Indoor commercial recreational uses  Restaurants  Childcare centres  Retail warehouse operations (“big box”)  Operations relating to medical marihuana