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Home My WebLink About2016-05-24 Council Meeting Agenda and Reports.pdfPage 1 City of Maple Ridge COUNCIL MEETING AGENDA May 24, 2016 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of May 10, 2016 402 Minutes to the Public Hearing of May 17, 2016 403 Minutes of the Development Agreements Committee Meetings of May 9 and 10, 2016 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Council Meeting Agenda May 24, 2016 Council Chamber Page 2 of 8 700 UNFINISHED BUSINESS 800 CORRESPONDENCE 900 BYLAWS Note: Items 901 to 902 are from the May 17, 2016 Public Hearing Bylaw for Third and Final Reading 901 2016-059-RZ, 11952 224 Street, Unit 104 Maple Ridge Zone Amending Bylaw No. 7234-2016 Site specific text amendment to the C-3 (Town Centre Commercial) zone for manufacturing in order to allow a craft brewery/lounge Third and final reading Bylaw for Third Reading 902 2015-283-RZ, 14160 256 Street Maple Ridge Zone Amending Bylaw No. 7177-2015 Site specific text amendment to the M-2 (General Industrial) zone to permit the cleaning of low hazard (under 50 parts per million of PCB) transformers; storage and minor processing of hydrocarbons Third reading Bylaws for Final Reading 903 2012-102-RZ, 25638 112 Avenue Maple Ridge Zone Amending Bylaw No. 6965-2013 Staff report dated May 24, 2016 recommending final reading To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into four RS-2 lots and one remnant lot under the existing RS-3 (One Family Rural Residential) zone Final reading 904 2012-119-RZ, 24108 104 Avenue and 10336 240A Avenue Maple Ridge Zone Amending Bylaw No. 6969-2013 Staff report dated May 24, 2016 recommending final reading To rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit future development of 97 townhouse units Final reading Council Meeting Agenda May 24, 2016 Council Chamber Page 3 of 8 905 2013-080-RZ, 24086 104 Avenue Maple Ridge Zone Amending Bylaw No. 7027-2013 Staff report dated May 24, 2016 recommending final reading To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit a development of 18 townhouse units Final reading 906 2014-028-RZ, 22562 121 Avenue Staff report dated May 24, 2016 recommending final reading 906.1 Maple Ridge Official Community Plan Amending Bylaw No. 7154-2015 To amend the text to allow 5 rather than 6 storeys as the minimum height for Medium & High-Rise Apartment developments in the Town Centre Area Final reading 906.2 Maple Ridge Zone Amending Bylaw No. 7092-2014 To rezone from RS-1 (One Family Urban Residential) to RM-3 (High Density Apartment Residential) to permit a future construction of a 5 storey, 73 unit apartment building Final reading 907 2014-054-SD, 23590 Dogwood Avenue Dogwood Ridge Local Area Service Bylaw No. 7246-2016 For enhanced landscape maintenance costs Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – May 16, 2016 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda May 24, 2016 Council Chamber Page 4 of 8 Public Works and Development Services 1101 2016-082-AL, Application to Exclude Land from the Agricultural Land Reserve, Lot 7, District Lot 409, Plan: NWP12328 Staff report dated May 16, 2016 recommending that Application 2016- 082-AL to exclude land from the Agricultural Land Reserve be forwarded to the Agricultural Land Commission. 1102 2016-034-RZ, 12358 216 Street, RS-1 to RS-1b Staff report dated May 16, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7247-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit future development into two lots be given first reading and that the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. 1103 2016-084-RZ, 11929 267 Street, RS-3 to RS-2 Staff report dated May 16, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7236-2016 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a future subdivision of four lots be given first reading and that the applicant provide further information as described on Schedules B and G of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application 1104 2016-098-RZ, 21722 and 21734 Dewdney Trunk Road, RS-1 to RM-1 Staff report dated May 16, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7248-2016 to rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to permit future development into approximately 8 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D ad E of the Development Procedures Bylaw No. 5879-1999. 1105 2014-108-RZ, 12874 Mill Street, RS-3 and RS-2 to R-1 Staff report dated May 16, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7222-2016 to revise conservation boundaries be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7138-2015 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District) to permit a future subdivision of approximately 5 lots be given second reading and be forwarded to Public Hearing. Council Meeting Agenda May 24, 2016 Council Chamber Page 5 of 8 1106 2013-080-DVP, 2013-080-DP, 24086 104 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2013-080-DVP to allow a reduction in front and rear yard setbacks, an increase in the building height and a reduction in the required number of visitor parking spaces and 2013-080-DP to allow construction of 18 townhouse units in the Albion Area Plan. 1107 2014-028-DVP, 22562 121 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-028-DVP to allow a reduction in setbacks along the front lot line and the exterior side lot line, to increase the proportion of small car parking spaces and to reduce the width of the driveway ramp into the underground parking structure. 1108 2014-028-DP, 22562 121 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-028-DP to allow for development of a five (5) storey, 73-unit apartment building. 1109 2012-119-DP, 24108 104 Avenue and 10336 240A Street Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2012-119-DP to allow construction of 97 townhouse units on the subject properties, located at 24108 104 Avenue and 10336 240A Street, in the Albion Area Plan. 1110 Award of Contract ITT-EN16-19: 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way) Staff report dated May 16, 2016 recommending that Contract ITT-EN16-19, 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way), be awarded to Eurovia British Columbia Inc., that a construction contingency be approved, that the ISL Engineering and Land Services Ltd. contract for Engineering Design Services for 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way), be amended, that the Contract Administration and Construction Inspection Services Contract be awarded to McElhanney Consulting Services Ltd. and that the Corporate Officer be authorized to execute the Contracts. Council Meeting Agenda May 24, 2016 Council Chamber Page 6 of 8 1111 Award of Contract RFP-EN16-26: Engineering Services for 270A Street Reservoir and Pump Station Staff report dated May 16, 2016 recommending that Contract RFP-EN16- 26, Engineering Services for 270A Street Reservoir and Pump Station, be awarded to Stantec Consulting Ltd., that a contingency for unanticipated additional works be approved and that the Corporate Officer be authorized to execute the Contract. Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended April 30, 2016 Staff report dated May 16, 2016 recommending that the disbursements for the month ended April 30, 2016 be received for information. Community Development and Recreation Service 1151 Homelessness Initiatives Update (Maple Ridge Parks and Recreation Facilities Amending Bylaw No. 7206-2016) Staff report dated May 16, 2016 recommending that Maple Ridge Parks and Recreation Facilities Amending Bylaw No. 7206-2016 to regulate shelters to be consistent with recent court decisions and reflect regulations put in place by other municipalities be given first, second and third readings. 1152 Assignment and Assumption Agreement – Joint Leisure Services Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign the Assignment and Assumption Agreement dated June 1, 2016 between the City of Maple Ridge and the City of Pitt Meadows. 1153 Library Renovations – Centralized Customer Service Desk Staff report dated May 16, 2016 recommending that the Fraser Valley Regional Library be authorized to withdraw up to $90,000 from the Capital Reserve to fund the renovations and purchases required to create a Customer Service Centre at the Maple Ridge Library. Council Meeting Agenda May 24, 2016 Council Chamber Page 7 of 8 Administration 1171 2016 Council Expenses Staff report dated May 16, 2016 providing on update on Council expenses to the end of April 2016. Correspondence 1181 Pivot Legal Society – Municipal Bylaw Compliance Letter dated May 5, 2016 from DJ Larkin, Barrister & Solicitor regarding municipal bylaw compliance with the Canadian Charter of Rights and Freedoms and requesting information from the City on the amendment of relevant municipal bylaws. Other Committee Issues 1191 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the May 16, 2016 Closed Council Meeting Item 04.01 Purchase of 22008 124 Avenue for Future Park 1400 OTHER MATTERS DEEMED EXPEDIENT 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING Council Meeting Agenda May 24, 2016 Council Chamber Page 8 of 8 1600 QUESTIONS FROM THE PUBLIC 1700 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES May 10, 2016 The Minutes of the City Council Meeting held on May 10, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services S. Schiller, Acting Confidential Secretary Other staff as required W. McCormick, Director of Recreation & Community Services C. Goddard, Manager of Development & Environmental Services R. MacNair, Manager of Bylaws & Licences D. Pollock, Municipal Engineer A. Kopystynski, Planner 2 Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was adopted as circulated. 401 Council Meeting Minutes May 10, 2016 Page 2 of 13 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of April 26, 2016 R/2016-260 It was moved and seconded That the minutes of the Regular Council Meeting of April 26, 2016 be adopted as circulated. CARRIED 402 Minutes of the Development Agreements Committee Meeting of April 27(2) and 28(2), 2016 and May 4, 2016 be received. R/2016-261 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of April 27(2) and 28(2), 2016 and May 4, 2016 be received. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 City's Sewer Trunk Line Located Outside of Legal Right of Way • Diane Vissers Ms. Vissers shared her neighbourhood’s experience resulting from the impact of the City’s sewer trunk line located outside of a legal right-of-way. She stated that many questions remain unaddressed and expressed concern that a decision to allow the pipe to remain in its current location was made in a Closed Council meeting and therefore negated participation by the residents impacted. Ms. Vissers outlined other concerns of the residents which included questioning how the impact of a catastrophic event on the pipe or a break in the pipe will be dealt with, advising that the City cannot service the pipe due to its close vicinity to homes. She asked about the option to relocate the pipe along Golden Ears Way and expressed concern that this option was not considered. Ms. Vissers expressed disappointment regarding the handling of the issue and requested that Council revisit the decision and that the residents impacted by the trunk line be involved in the conversation. Council Meeting Minutes May 10, 2016 Page 3 of 13 700 UNFINISHED BUSINESS 701 Motion by Councillor Robson R/2016-262 It was moved and seconded That staff be directed to prepare an Official Community Plan Amending Bylaw to designate the lands identified in Strategy #4: 232 Street / 128th Avenue in the Commercial & Industrial Strategy: 2012-2042 (August 2014) “Industrial” for “Mixed Employment” use, allowing for a small amount of land along the western edge of the area to be designated “Urban Residential”, to complete the 126B Avenue, 127 Place and 127th Avenue road network and provide a transition between existing residential and future employment land uses. CARRIED 800 CORRESPONDENCE – Nil 900 BYLAWS Bylaws for Final Reading 901 RZ/115/10, 23213 Lougheed Highway Staff report dated May 10, 2016 recommending final reading 901.1 Maple Ridge Official Community Plan Amending Bylaw No. 6940-2012 To designate from Agricultural to Commercial and Conservation Final reading R/2016-263 It was moved and seconded That Bylaw No. 6940-2012 be adopted. CARRIED 901.2 Maple Ridge Zone Amending Bylaw No. 6834-2011 To rezone from M-2 (General Industrial) to CS-1 (Service Commercial) to align the zone with the existing commercial business Final reading R/2016-264 It was moved and seconded That Bylaw No. 6834-2011 be adopted. CARRIED Council Meeting Minutes May 10, 2016 Page 4 of 13 902 Maple Ridge Official Community Plan Amending Bylaw No. 7188-2015 To expand the existing policy framework for Community Amenity Contributions (CAC’s) City-Wide Final reading R/2016-265 It was moved and seconded That Bylaw No. 7188-2015 be adopted. CARRIED 903 2016-2020 Financial Plan Amending Bylaw No. 7241-2016 To amend the 2016-2020 Financial Plan Bylaw Final reading R/2016-266 It was moved and seconded That Bylaw No. 7241-2016 be adopted. CARRIED 904 Maple Ridge 2016 Property Tax Rates Bylaw No. 7242-2016 To establish property tax rates for Municipal and GVRD purposes for the year 2016 Final reading R/2016-267 It was moved and seconded That Bylaw No. 7242-2016 be adopted. CARRIED 905 Community Amenities Reserve Fund Bylaw No. 7245-2016 To establish a Community Amenities Reserve Fund Final reading R/2016-268 It was moved and seconded That Bylaw No 7245-2016 be adopted. CARRIED Council Meeting Minutes May 10, 2016 Page 5 of 13 906 Water Shortage Response Plan Amending Bylaw No. 7217-2016 To reflect changes made to the Greater Vancouver Water District (“GVWD”) Water Shortage Response Plan Final reading R/2016-269 It was moved and seconded That Bylaw No. 7217-2016 be adopted. CARRIED 907 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7240-2016 To align the bylaw with the Solid Waste and Recycling Bylaw Final reading R/2016-270 It was moved and seconded That Bylaw No. 7240-2016 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – May 2, 2016 R/2016-271 It was moved and seconded That the minutes of the Committee of the Whole Meeting of May 2, 2016 be received. CARRIED Council Meeting Minutes May 10, 2016 Page 6 of 13 Public Works and Development Services 1101 2016-040-RZ, 12080 228 Street, RS-1 to R-3 Staff report dated May 2, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7237-2016 to rezone from RS-1 (One Family Urban Residential) to RS-3 (Special Amenity Residential District) to permit future subdivision into 3 single family residential lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. R/2016-272 It was moved and seconded That Bylaw No. 7237-2016 be given first reading; and That the applicant provides further information as described on Schedule B of the Development Procedures Bylaw No. 5879–1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. CARRIED 1102 2015-275-RZ, 23227 Dogwood Avenue, Temporary Use Permit Staff report dated May 2, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7176-2015 to permit a temporary parking lot to serve the existing Black Sheep Pub be given second reading and be forwarded to Public Hearing. R/2016-273 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7176-2015, as amended in the Council report dated May 2, 2016, on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7176-2015, as amended in the Council report dated May 2, 2016, be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; Council Meeting Minutes May 10, 2016 Page 7 of 13 3) That it be confirmed that Official Community Plan Bylaw No. 7176- 2015, as amended in the Council report dated May 2, 2016, is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7176-2015, as amended in the Council report dated May 2, 2016, be given second reading and be forwarded to Public Hearing; 5) That the following terms and condition be met prior to final reading: i) Amendment to Official Community Plan Appendix D – Temporary Use Permits, to add the subject property to the list of properties; and ii) A refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping and retaining wall with acoustical barrier, in accordance with the terms and conditions of the Temporary Use Permit. CARRIED Councillor Bell, Councillor Masse OPPOSED 1103 2015-361-RZ, Zoning Bylaw Text Amendment, “1 km rule” for Wine Stores in Grocery Stores Staff report dated May 2, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7190-2015 establishing a 1 kilometre distance rule for all future alcohol beverage retailers in Maple Ridge be given second reading and be forwarded to Public Hearing. R/2016-274 It was moved and seconded That Bylaw No. 7190-2015 be given second reading and be forwarded to Public Hearing. CARRIED Mayor Read, Councillor Shymkiw - OPPOSED Council Meeting Minutes May 10, 2016 Page 8 of 13 1104 2014-054-SD, 23590 Dogwood Avenue, Local Area Service Bylaw Staff report dated May 2, 2016 recommending that a Local Area Service Bylaw be authorized for enhanced landscape maintenance costs and that Dogwood Ridge Local Area Service Bylaw No. 7246-2016 be given first, second and third readings. R/2016-275 It was moved and seconded 1. That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred to as ‘Dogwood’, and per the Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to be levied on the benefitting properties to be created by subdivision of the land; and further 2. That Bylaw No. 7246-2016 be given first, second and third readings. CARRIED Note: Councillor Robson excused himself from discussion of Items 1105 and 1106 at 8:17 p.m. as he lives in the vicinity of the proposed developments. 1105 2011-002-RZ, 25608 Bosonworth Avenue, Final One Year Extension Staff report dated May 2, 2016 recommending that a final one year extension be granted for rezoning application 2011-002-RZ to rezone from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential) to allow for future subdivision into 3 lots. R/2016-276 It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879- 1999, a final one year extension be granted for rezoning application 2011- 002-RZ (property located at 25608 Bosonworth Avenue and that the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Road widening, truncation and cul-de-sac turn-around as required; iii. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; Council Meeting Minutes May 10, 2016 Page 9 of 13 iv. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. v. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land(s). R/2016-277 It was moved and seconded That the additional condition as follows be added to the conditions to be addressed prior to consideration of final reading: vi. A Community Amenity Contribution in the amount of $15,300 to be paid prior to final reading. CARRIED Mayor Read, Councillor Shymkiw - OPPOSED MOTION AS AMENDED CARRIED Councillor Duncan, Councillor Speirs - OPPOSED 1106 2012-102-RZ, 25638 112 Avenue, Final One Year Extension Staff report dated May 2, 2016 recommending that a final one year extension be granted for rezoning application 2012-102-RZ to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to allow for future subdivision into 4 lots and create 1 remnant RS-3 (One Family Rural Residential) lot. R/2016-278 It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879- 1999, a final one year extension be granted for rezoning application 2012- 102-RZ (property located at 25638 112 Avenue) and that the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Road dedication as required; iii. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; Council Meeting Minutes May 10, 2016 Page 10 of 13 iv. Registration of a Tree Protection/Steep Slope Restrictive Covenant at the Land Title Office; v. Registration of a Agricultural Impact Assessment report and a Landscaping Plan for a buffer along the Agricultural Land Reserve Boundary at the Land Title Office; vi. Entering into a Restoration and Enhancement Agreement for the unconstructed portion of the 256 Street allowance abutting the site; vii. Removal of the existing building/s; viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. ix. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land(s). R/2016-279 It was moved and seconded That the additional condition as follows be added to the conditions to be addressed prior to consideration of final reading: x. A Community Amenity Contribution in the amount of $25,500 to be paid prior to final reading AMENDMENT DEFEATED Councillor Duncan, Councillor Shymkiw, Councillor Masse, Mayor Read - OPPOSED MOTION DEFEATED Councillor Bell, Councillor Duncan, Councillor Speirs - OPPOSED Note: Councillor Robson returned to the meeting at 9:00 p.m. 1107 Award of Contract ITT-EN16-23: 128 Avenue/Abernethy Way Road and Drainage Improvements (216 Street to 224 Street) Staff report dated May 2, 2016 recommending that Contract ITT-EN16-23, 128 Avenue/Abernethy Way Road and Drainage Improvements (216 Street to 224 Street) be awarded to B & B Contracting (2012) Ltd., that a construction contingency be approved, that the ISL Engineering and Land Services Ltd. contract for Engineering Design Services from 128 Avenue (Abernethy Way) from 210 Street to 224 Street be amended, that the Financial Plan be amended and that the Corporate Officer be authorized to execute the contracts. Council Meeting Minutes May 10, 2016 Page 11 of 13 R/2016-280 It was moved and seconded That Contract ITT-EN16-23, 128 Avenue/Abernethy Way Road and Drainage Improvements (216 Street to 224 Street), be awarded to B & B Contracting (2012) Ltd. in the amount of $6,524,600.00 excluding taxes; and That a construction contingency of $975,000.00 be approved to address potential variations in field conditions; and That the ISL Engineering and Land Services Ltd. contract for Engineering Design Services for 128 Avenue (Abernethy Way) from 210 Street to 224 Street, be amended to increase the budget by $250,000.00 for environmental monitoring and construction compliance services; and That the Financial Plan be amended to increase the project budget by $989,600.00 as detailed in the Council Report dated May 2, 2016 titled Award of Contract ITT-EN16-23: 128 Avenue/Abernethy Way Road and Drainage Improvements (216 Street to 224 Street); and further That the Corporate Officer be authorized to execute the contracts. CARRIED 1108 North and South Alouette Rivers Additional Floodplain Analysis Phase 2 - Technical Investigations Completion Final Report Staff report dated May 2, 2016 recommending that the “North and South Alouette Rivers Additional Floodplain Analysis Phase 2 - Technical Investigations Completion Final Report” be endorsed. R/2016-281 It was moved and seconded THAT the “North Alouette and South Alouette Rivers Additional Floodplain Analysis Phase 2 - Technical Investigations Completion Final Report, dated February 24, 2016” be endorsed. CARRIED Financial and Corporate Services (including Fire and Police) – Nil Community Development and Recreation Service Council Meeting Minutes May 10, 2016 Page 12 of 13 Note: Councillor Bell left the meeting at 9:14 p.m. 1151 Award of Contract, 2016/2017 Mowing Services Staff report dated May 2, 2016 recommending that the Option “B” proposal for mowing services for 2016 from Horizon Landscape Contractors be approved R/2016-282 It was moved and seconded That the Option “B” proposal from Horizon Landscape Contractors be approved for the sum of $167,065 plus $2,240.52 for new 2016 sites recently added to the contract, plus a contingency amount of $5,000 for other mowing services that may be required up to October 31, 2016 only. CARRIED Councillor Speirs - OPPOSED Administration Note: Councillor Bell returned to the meeting at 9:16 p.m. 1171 Joint Airport Mediation Next Steps Strategy Staff report dated May 2, 2016 providing information on joint meetings between the City of Maple Ridge and the City of Pitt Meadows with respect to the airport and Parks and Recreation Services. For information only No motion required Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil Council Meeting Minutes May 10, 2016 Page 13 of 13 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the May 2, 2016 Closed Council Meeting 04.01 North Slope Interceptor Alignment – resolution only For information only No motion required 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1600 QUESTIONS FROM THE PUBLIC Ted Ingram Mr. Ingram expressed concern over an old tree in the vicinity of 216 Street and Lougheed Highway which was recently cut down. 1700 ADJOURNMENT – 9:22 pm _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer City of Maple Ridge PUBLIC HEARING May 17, 2016 The Minutes of the Public Hearing held in the Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, British Columbia on May 17, 2016 at 7:00 p.m. ____________________________________________________________________________ PRESENT Elected Officials Appointed Staff Mayor N. Read F. Quinn, General Manager Public Works & Development Councillor C. Bell Services Councillor K. Duncan C. Marlo, Manager of Legislative Services Councillor B. Masse C. Goddard, Manager of Development and Environmental Councillor G. Robson Services Councillor T. Shymkiw Councillor C. Speirs ______________________________________________________________________________ Mayor Read called the meeting to order. The Manager of Legislative Services explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on May 24, 2016. The Mayor then called upon the Manager of Development and Environmental Services to present the following items on the agenda: 1)2016-059-RZ Maple Ridge Zone Amending Bylaw No. 7234-2016 Legal:Lot 1, District Lot 398, New Westminster District, Plan BCP35451 Location: Unit 104, 11952 224 Street Purpose:Site specific text amendment to the C-3 (Town Centre Commercial) zone for manufacturing in order to allow a craft brewery/lounge at: Unit 104, 11952 224 Street The Manager of Legislative Services advised that correspondence in support of the application was received from Laurie Darcus. 402 Public Hearing Minutes May 17, 2016 Page 2 of 4 The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal Jeremy Noonan, President, CAMRA BC Mr. Noonan spoke in support of the application citing the benefits of locating a craft brewery in the town centre. Karl Lundgren Mr. Lundgren expressed his support for the application and for the owners of the business. There being no further comment, the Mayor declared this item dealt with. 2) 2015-283-RZ Maple Ridge Zone Amending Bylaw No. 7177-2015 Legal: Lot 2, District Lot 5326, Group 1, New Westminster District, Plan 41830 Location: 14160 256 Street Purpose Site specific text amendment to the M-2 (General Industrial) zone to permit the cleaning of low hazard (under 50 parts per million of PCB) transformers; storage and minor processing of hydrocarbons at 14160 256 Street The Manager of Legislative Services advised that correspondence expressing concern with the application was received from Malcolm and Judith Jones and additional information was provided by the applicant, Joel Allman. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics Public Hearing Minutes May 17, 2016 Page 3 of 4 • Development Proposal • Risk Assessment Report Byron Day, President, Aevitas Mr. Day gave a power point presentation providing information on Aevitas, the products they will be storing at the site, their plans for accommodating the bulk storage, how the products are transported, and safety measures. Harald Mischke Mr. Mischke spoke of the potential for wildfires at the end of 256 Street and of his concerns with the location of this facility close to businesses with flammable wood products. He also noted that the road is a cul-de-sac which could present difficulties with the transportation of Aevitas’ products. Steven Ramsay Mr. Ramsay addressed transportation risks associated with the products that will be handled by Aevitas and with the existing infrastructure in this location. Dr.Liisa Cormode Dr. Cormode asked if there are areas designated within Maple Ridge as an M5 zone in which such a facility may be located. The Manager of Development and Environmental Services advised on M-5 zoning. Dr. Cormode expressed concern that the type of business being proposed is typically found within M-5 zoning and that at present there is no M-5 zoning in Maple Ridge. She asked whether the City is actively looking for land to designate to M-5 zoning. The Director of Planning provided an explanation of the zoning in the Official Community Plan that is being proposed for this application. Dr. Cormode suggested this business might hinder the ability to attract other businesses to the 256th Street industrial area, spoke to the fire hazards of that area and asked if this type of business is consistent with the branding of Maple Ridge. Harald Mischke Mr. Mischke felt that weather conditions also contribute to making this the wrong location for this business Byron Day, President, Aevitas Mr. Day addressed comments made respecting safety, transportation and fire hazards. He indicated that only in the Province of BC are these products considered hazardous. He explained the processing that will occur on the site. Public Hearing Minutes May 17, 2016 Page 4 of 4 Bill Johnson Mr. Johnson asked if Aevitas will be required to post a bond in the event of industrial accidents. The Manager of Development and Environment advised that the business would be subject to Provincial regulations. Audrey Wagner Ms. Wagner identified herself as one of the co-authors of the report done by Golder Associates for this application. She explained the assessment tool used and advised that the scope of the assessment did not include materials transported to or from the facility rather than it was related to the siting of the facility. She advised that a list of materials to be handled on the site was provided and that screening done was specific to transformer oils such as gasoline rather than non-hazardous transformer oils. Steven Ramsay Mr. Ramsay commented further on the transportation risks associated with the site and commented on the environmental risks that would also be present. Judy Jones Ms. Jones expressed concern with the changing nature of the area. She asked Council to look closely at this application. Byron Day Mr. Day explained the process undertaken to purchase the property. He commented on stormwater management at the site and provided details of a leak that occurred several years ago in Saskatchewan. He also provided an overview of the Provincial requirements. Harald Mischke Mr. Mischke questioned the size of the spill referenced by Mr. Day. He commented further on the fire risks and potential contamination of the streams and properties in the area. The site is not appropriate for this intended purpose. There being no further comment, the Mayor declared this item dealt with. Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Mayor terminated the Public Hearing at 8:06 p.m. ____________________________ N. Read, Mayor Certified Correct ______________________________ C. Marlo, Corporate Officer CITY OF MAPLE RIDGE BYLAW NO. 7234-2016 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510-1985 as amended __________________________________________________________________ ____________ WHEREAS, it is deemed expedient to amend the Maple Ridge Zoning Bylaw No. 3510-1985 as amended: NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This bylaw may be cited as “Maple Ridge Zone Amending Bylaw. No. 7234-2016”. 2.Maple Ridge Zoning Bylaw No. 3510-1985 is hereby amended as follows: 3.That PART 7 COMMERCIAL ZONES, 703 TOWN CENTRE COMMERCIAL: C-3, 1. PERMITTED PRINCIPAL USES is amended by: i.Adding item s) light industrial use, not to exceed 150 m² at: 104 - 11952 - 224 Street Lot 1, District Lot 398, Plan BCP35451 4.Maple Ridge Zoning Bylaw No. 3510-1985 as amended is hereby amended accordingly. READ a first time the 12th day of April, 2016. READ a second time the 12th day of April, 2016. PUBLIC HEARING held the 17th day of May, 2016. READ a third time the day of , 2016. ADOPTED the day of , 2016. PRESIDING MEMBER CORPORATE OFFICER 901 CITY OF MAPLE RIDGE BYLAW NO. 7177-2015 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7177-2015." 2.PART 8, INDUSTRIAL ZONES, SECTION 802, GENERAL INDUSTRIAL: M-2 is amended as follows: i.SECTION 1, PERMITTED PRINCIPAL USES, is amended by the addition of the following: h)Notwithstanding clause 1) a) ii), Cleaning of low hazard (under 50 parts per million of PCB) electrical equipment; storage and minor processing of hydrocarbons is permitted at: 14160 256 Street Lot 2 District Lot 5326 Group 1 New Westminster District Plan 41830 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended is hereby amended accordingly. READ a first time the 26th day of January, 2016. READ a second time the 12th day of April, 2016. PUBLIC HEARING held the 17th day of May, 2016. READ a third time the day of , 20 . ADOPTED the day of , 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 902 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 24, 2016 and Members of Council FILE NO: 2012-102-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading: Zone Amending Bylaw No. 6965-2013 25638 112 Avenue EXECUTIVE SUMMARY: Zone Amending Bylaw No. 6965-2013 has been considered by Council and at Public Hearing and subsequently was granted Third Reading. The applicant has requested that Final Reading be granted. The purpose of the rezoning is to permit subdivision into 4 RS-2 (One Family Suburban Residential) zone lots of not less than 0.40 ha in the southern portion of the property fronting Bosonworth Avenue and an approximately 2 ha remnant lot in the northern part of the property under the existing RS-3 (One Family Rural Residential) zone fronting on 112 Avenue. Council granted first reading for Zone Amending Bylaw No. 6965-2013 on March 12, 2013 and second reading was granted on March 25, 2014. Second reading was rescinded, and amended second reading was granted April 8, 2014 to maintain the existing zoning on the remnant parcel. This application was presented at Public Hearing on May 20, 2014 and Council granted third reading on May 27, 2014. The applicant was granted a first extension, which expires on May 27, 2016. On May 16, 2016, Council considered a second extension report from staff and denied that request. Since the bylaw is valid until May 27, the applicant has elected to complete the requirements and has voluntarily paid $25,500.00 in amenity contributions for 5 new lots to be created in accordance with the Community Amenity Contributions Program Policy 6.31. This payment is in line with the CAC to be paid for a proposal by the same developer immediate to the south of this subject property. The CAC for this southern property was added when Council considered a separate second extension report from staff at the same meeting and approved that extension together with CAC based on 3 new lots being created. RECOMMENDATION: That Zone Amending Bylaw No. 6965-2013 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on May 20, 2014. On May 27, 2014 Council granted Third Reading to Zone Amending Bylaw No. 6965-2013 with the stipulation that the following conditions be addressed: 903 - 2 - 1. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; 2. Road dedication as required; 3. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; 4. Registration of a Tree Protection/Steep Slope Restrictive Covenant at the Land Title Office; 5. Registration of a Agricultural Impact Assessment report and a Landscaping Plan for a buffer along the Agricultural Land Reserve Boundary at the Land Title Office; 6. Entering into a Restoration and Enhancement Agreement for the unconstructed portion of the 256 Street allowance abutting the site; 7. Removal of the existing building/s; 8. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. 9. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land(s). The following applies to the above: 1. Rezoning Servicing Agreement: This legal document will be registered through an Undertaking to Register by the applicant’s lawyer. 2. Road dedication: This legal document will be registered through an Undertaking to Register by the applicant’s lawyer. 3. Geotechnical Covenant: This legal document will be registered through an Undertaking to Register by the applicant’s lawyer. 4. Tree and Steep Slope protection: “No Build” covenant will be registered through an Undertaking to Register by the applicant’s lawyer. It will also prohibit any tree cutting until all necessary approvals, including a Tree Management Plan that establishes tree retention, removal and replanting, are satisfied as part of the Subdivision approval. - 3 - 5. ALR Covenant: This legal document will be registered through an Undertaking to Register by the applicant’s lawyer. 6. Restoration and Enhancement Agreement: This agreement has been executed for the replanting, enhancement and landscaping to be done along the unconstructed portion of 256 Street, with further details and on site landscaping to be approved under a natural features development permit to be a condition of subdivision. 7. Building removal: There are no buildings or structures on the site. 8. Underground fuel storage tanks: A letter confirming no underground tanks are on the site has been received. 9. Soil Contamination: A Site Profile has been submitted confirming that the site is clean. CONCLUSION: As the applicant has met Council’s conditions or the requirements will be satisfied as part of subdivision application 2015-329-SD, it is recommended that Final Reading be given to Zone Amending Bylaw No. 6965-2013. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Bylaw No. 6965-2013 Appendix C – Subdivision Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Feb 25, 2013 FILE: 2012-102-RZ BY: PC 25638 112 AVENUE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:3,000 BOSONWORTH AVE PALMER ROLPH ST5= APPENDIX A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6965-2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6965-2013." 2.That parcel or tract of land and premises known and described as: Lot 8 Section 13 Township 12 New Westminster District Plan 8336 and outlined in heavy black line on Map No. 1579 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 12th day of March, 2013. READ a second time the 25th day of March, 2014 SECOND READING WAS RESCINDED the 8th day of April, 2014. RE-READ a second time the 8th day of April, 2014. PUBLIC HEARING held the 20th day of May, 2014. READ a third time the 27th day of May, 2014. ADOPTED, the day of , 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 25536255922554925638256082554225663/972555411198 (PUM P S TATI ON)25676255722558025575112252560911360 1126725520 256302559025731256 ST.112 AVE. 10 SL47 SL60 SL59 SL48 14 SL50 P 174 59 SL49 11 13 P 174 59 SL58 7 15 5 12 P 833 6 Rem 6 EPS 2 34 SL57 EP 174 54 8 P 272 39 A EPP 18221 BOSON WOR TH AVE.256 ST.256 ST.´ SCALE 1:2 ,50 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: RS-3 (One Fa mily R ural Residential) RS-2 (One Fa mily Suburban Residential) 696 5-20 131579 APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 24, 2016 and Members of Council FILE NO: 2012-119-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading Zone Amending Bylaw No. 6969-2013 24108 104 Avenue and 10336 240A Street EXECUTIVE SUMMARY: Bylaw No. 6969-2013 has been considered by Council and at Public Hearing and was subsequently granted third reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the construction of 97 townhouse units. Council granted first reading for Zone Amending Bylaw No. 6969-2013 on February 12, 2013, and second reading on October 28, 2014. This application was presented at Public Hearing on November 18, 2014, and Council granted third reading on November 25, 2014. Council granted a first extension on November 24, 2015. As this application received third reading prior to the creation of the city-wide Community Amenity Contribution (CAC) Program, this project does not require a CAC contribution. The properties are located in the Albion Area Plan; however, the developer does intend to use the Albion Density Bonus Program, and therefore no density bonus contribution is required. RECOMMENDATION: That Zone Amending Bylaw No. 6969-2013 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on November 18, 2014. On November 25, 2014 Council granted third reading to Zone Amending Bylaw No. 6969-2013 with the stipulation that the following conditions be addressed: i.Approval from the Ministry of Transportation and Infrastructure; ii.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii.Consolidation of the development site; iv. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; v.Registration of a Cross Access Easement Agreement at the Land Title Office; vi. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; vii. Removal of the existing buildings; and viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. 904 - 2 - The following applies to the above: 1. Approval from the Ministry of Transportation and Infrastructure was granted on December 15, 2015. 2. The applicant has entered into a Rezoning Servicing Agreement and has provided the security outlined in the agreement. 3. The two subject properties have been consolidated. 4. A geotechnical Restrictive Covenant has been registered at the Land Title Office. 5. A Cross Access Easement Agreement has been registered at the Land Title Office. 6. A Visitor Parking Restrictive Covenant has been registered at the Land Title Office. 7. All buildings and structures on the properties have been demolished. 8. The applicant has provided a disclosure statement from the Professional Engineer confirming that there is no evidence of underground fuel storage tanks. CONCLUSION: As the applicant has met Council’s conditions, it is recommended that final reading be given to Zone Amending Bylaw No. 6969-2013. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw No. 6969-2013 Appendix C – Site Plan City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Dec 6, 2012 FILE: 2012-119-RZ BY: PC 10336 240A STREET & 24108 104 AVENUE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 6969-2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6969-2013." 2.Those parcels or tracts of land and premises known and described as: Lot 4 Section 3 Township 12 New Westminster District Plan 9393 Lot 19 Section 3 Township 12 New Westminster District Plan BCP36407 and outlined in heavy black line on Map No. 1581 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-1 (Townhouse Residential). 3. Maple Ridge Zoning Bylaw No. 3510 – 1985 as amended and Map “A” attached thereto are hereby amended accordingly: READ a first time the 12th day of February, A.D. 2013. READ a second time the 28th day of October, 2014. PUBLIC HEARING held the 18th day of November, 2014. READ a third time the 25th day of November, 2014. APPROVED by the Minister of Transportation this 15th day of December, 2015. ADOPTED the day of , 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 10270 2403110263 2410624127241352415324151241642415824166241792416724192242112420710337 10310 10328 10340 10366 10319 10349 2403910336 240612411124115241142411924123241332415424172241702413724195242022419924238242232422510355 2410124103241072410924123241322414010 2 8 5 2418024203241892420624227242152425210389 10260 10322 10346 10352 10325 2402710255 10259 241162412224124241252413624141241692418724196241882418324198242132425010316 10358 10420 10343 10267 241112411724118241312413724159241862418624210241902420124212242162421810456 2402210313 10307 24047240862410824113241132412024129241392414324147241612415510 2 9 1 241652417024171241762418224202242182420824209242072422510294 10332 10386 24060241022410424108240932410924110241282415624144241572417824185241752419024183242192419124200242332422624206242202422210309 10331 1033724028 24055240632410524112241172412124121241622417724178241952419624216242412422224230242191 0 3 AV E. 1 0 2 B AVE . 1 0 3 AV E.241B ST.1 0 3 A AV E .240A ST.240 ST.241A ST.1 0 4 AV E. 2BCP 364074 16 17 Rem DNWP7139 PARK P 135 54 333643 21 40 27 17 35 BCP 31 39 PARK 3 41 BCP 1459526 2 16 24 BCP 35 192 4 8 23 29 16 48 49 A 6 8 P 1833727 P 379 92 3522 23 41 20 39 PARK 4 33 19 BCP 31 39 K 21 19 3 20BCP 14 595 5 27 11 15 9 15 13 36 P 227 43 A 28 30 37 25LMP 517 57 37 19 16 BCP 31 39 21 42 30 29P 1486427 BCP 51 293 14 BCP 14 595 PARK BCP 35 192 7 24 7 BCP 49 334 28 9 B Rem 1 P 135 54 P 147 50 LM P 480 57 P 939 3 29 17 BCP 31 39 P 204 34 31 22 C 1 PARK 17 6 26 30 5 7 11 12 18 Rem 7 P 147 50 34B 9 42 4 28 16 37 36 34 20 44 45 28 BCP 31 39 38 18 2 19 15 14 12 21 BCP 93 09 27 28 6 9 8 37 10 14 15 8 P 11176 LM P 517 57 BCP 36 407 7 34 33 17 PARK 1 20 26 21 22 4 23 18 25 14 27 31 BCP 45 801 1 A LM P 480 57 10 29 PARK LM P 517 57 38 18 35 31 18 32 BCP 10 10 24 40 23 19 24 25 20 22 BCP 14 595 10 53 1 2 3 P 217 69 P 814 9 13 31 LM P 480 57 24 19 26 15 30 36 14 43 23 25 39 22 3 5 13 25BCP 36408BC P 36409 16.5EP 515196.06.0 BCP 35253 16.5BCP 35252 LM P 36296240 ST.1 0 4 AV E.240 A ST.´ SCALE 1:2 ,50 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: RS-2 (One Fa mily Suburban Residenial) RS-3 (One Fa mily R ural Residential)RM-1 (Townhous e R esidential) 696 9-20 131581 INTEGRA ARCHITECTURE INC.416 WEST PENDER STREETVANCOUVER, BC V6B 1T5T 604.688.4220 F 604.688.4270info@integra-arch.comwww.integra-arch.com⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿⠿Copyright reserved. This drawing and design is and at alltimes remains the exclusive property of INTEGRAARCHITECTURE INC. and cannot be used without theArchitect's consent.[ T I T L E ][ P R O J E C T ][ D A T E ][ S C A L E ][ I S S U E ][ D R A W I N G ][ P R O J E C T ][ C L I E N T ][ A R C H I T E C T S E A L ]SITE PLANA-1.000NSEPT. 25, 20157 - BP PHASE 1Nordel Construction LtdMaple Ridge, BC1129424108 104th Avenue1:400TownhomeDevelopmentDN DNDNDNDNDNDNUPUPUPUPUPUPUPUP2134ABCD6.007.507.507.507.507.50 7.507.507.507.507.5024.6024.8025.0025.2025.4025.5025.6725.8526.2027.8428.7429.4529.8529.3729.2729.1724.8325.0624.0424.1924.0922.7824.4226.2726.9328.2629.5830.0830.5929.5228.6027.1927.6027.8027.1124.4024.5827.7226.1726.4027.1628.6927.3024.6626.9325.9429.4729.7622.4226.6225.9625.4024.8724.4528.1228.8629.4430.0130.6031.1831.8411.10011.10021.10021.10031.10031.10041.11041.11061.11061.11071.12071.12081.12081.12091.12091.120101.130101.130111.130111.130121.130121.130151.140151.140131.140131.140141.140141.14051.11051.11023,168.63 m2 PROPERTY LINE7.5m SETBACKTYPICAL BALCONYPROJECTION INTO SETBACKMAIN LIVING LEVELPROPOSED ROADSPROPOSED SIDEWALKPROPOSED PARKING LANEPROPOSED BICYCLE LANEPROPOSED CENTER LINE W/ GRADINGWORK POINTPARKING BLOCKSD1CBCB24086 104th AvenueROAD BROAD DROAD ACROAD FROAD CROAD DROAD EB 8 | B 6 | B1 12 | B2 8 | C 6 | C1 12 | C2 1 | D1 2 | D3 12 | E 6 | G1 9 | G2 8 | H1 2 | H2 2 | H3 3 | H4 + AMENITY TOTAL 97 UNITS + AMENITYGROSS SITE AREA :ROAD GPROJECT 12297SEPARATE APPLICATIONG1AMENITYC2B2C2B2B2C2H4EG2H2C2B2C2B2C2B2C1 B1 C1 B1 C1 B1H2G1 G1 G1 G1 G1EG2G2G2EEG2G2 EEEG2G2 EEEEEG2H1H1H1H1H4BCCBCBB1 C1 B1 C1C2 B2D3C2 B2H4CBCBD3(Modified)C2 B2 H3C1 B1H3C2B2C2 B2 C2 B2H1H1H1 H1UP"VALLEY"COMMUNITY GARDEN AMENITY1,109 m224108 104th Avenue240A Street 103 Avenue25.41CN38.05RBRB26.96RB15.11RBRB22.79RB22.53RB22.59RB22.67CN22.65RB28.7630.57CL29.98CL29.24CL28.11CL26.52CL24.90CL23.82CL23.09CL22.88CL22.99CL23.1426.5631.13cl31.85cl22.80chk22.52chk22.59chk22.59chk22.59chk22.3922.4222.6623.15UTILITY POLE28.48UTILITY POLE22.65UTILITY POLE30.44UTILITY POLE21.58UTILITY POLE28.0226.1923.2022.6522.4622.8222.7022.2922.7122.6722.1922.2321.8221.9821.9922.0722.3022.3122.0922.0022.4522.2022.7022.7522.7622.7022.4922.6822.5622.9422.4322.5522.8022.7723.0722.5022.9522.7823.1922.7322.5922.3022.3422.5222.3822.6422.5922.0422.2422.5321.9722.8522.6623.1722.4022.6322.2622.4622.4028.7028.3028.2728.9028.8028.8926.4728.1129.2129.9430.5630.4829.9029.2128.1026.5124.8523.7923.0622.8822.8722.9623.1022.9922.8423.0523.7624.8521.4822.8022.7722.1021.2731.7731.0531.1031.8321.33T22.89B23.75B24.17B25.44B26.13B27.16B28.10B28.30B28.94B29.56B21.39B21.68B22.10BB22.43B22.52BB22.16B21.96B30.09B30.54B21.24B21.18B20.90B20.60B20.38B26.0125.5723.58T24.77T25.20T25.26T24.97T24.85T24.13T24.25T23.12T22.77T30.08T30.36T29.78T29.61T29.16T28.99T28.90T28.87T28.78T27.88T28.22T28.04T27.12T26.39T26.02TT25.8226.52T27.58T22.87T22.66T22.89T22.89TT22.55T22.48T22.03T22.02TT22.79T22.91T22.90T22.85T22.76T22.91T22.87T22.44T22.60T22.50T22.56T22.61T22.74T22.72T31.71T30.87T31.03T30.81T21.32T21.30T21.35T21.65T21.89T21.7621.94T21.79T21.46T521.14T21.2121.21T22.8922.8022.2622.9022.9623.1122.8922.9722.6222.6522.6922.9022.7622.7322.7922.5622.4922.7022.2423.9622.7722.3921.9321.8722.7122.8022.7822.8822.3023.0222.8722.8122.6822.9220.2720.5521.2621.2921.3621.5022.8725.2022.25BB32.2036.6036.4035.8035.5435.5236.0836.3137.5237.3336.5635.8034.5537.3936.8836.4436.5134.3132.4633.1829.6729.1128.2323.8921.9921.6320.8122.0021.4420.5821.3221.0219.9921.4721.5019.4021.9622.5121.6319.1821.9821.7118.1519.2018.1417.5519.3519.0817.0618.3916.8216.7817.3816.8216.4517.0417.3316.3915.9516.0815.7215.5315.6415.3715.1415.4016.4516.8714.8515.9316.9314.6015.4916.0417.9813.6714.4116.3415.9913.1115.1515.9212.5414.6625.0525.1225.6326.1926.5527.0023.2525.7624.8123.9924.6625.7726.8026.5327.2227.0326.6726.1926.2125.0825.6826.3026.8426.2225.0322.3422.6522.6622.7423.1122.9022.8022.0823.4823.6824.0123.8123.2323.2622.7923.3123.1422.1822.1822.4922.8822.6222.5122.3322.6822.5622.6722.7622.5122.4322.4922.3422.6822.3922.4424.8724.8024.9224.2824.9024.8324.3424.2923.9123.9923.7224.2123.5923.4723.6523.6723.6623.9323.6123.3423.1122.7322.7123.0123.3822.5523.0622.7823.2222.6922.8923.0922.8822.8222.4422.6523.1823.1922.9922.6522.5322.5722.5423.1623.3223.2923.0923.0422.8122.8122.9122.7622.9023.3323.4923.8424.0024.0823.9823.6524.9024.8723.4824.0624.8324.7624.8625.2624.6224.6924.7024.4623.7023.8023.8124.0824.1624.5024.3625.9525.0025.7625.0224.7825.5326.3722.9423.2223.4523.0323.1023.2123.1923.1923.1226.5026.2926.7627.0827.0827.1226.5526.9724.1225.3026.3127.3027.6627.8527.8727.2526.6325.9725.6327.7929.5428.5629.0129.7828.2626.9625.1425.5125.1425.1723.8623.9322.0321.9320.5420.0618.3918.6719.4219.2920.3420.2220.6420.5520.5221.2515.7016.4016.2612.8913.1013.9414.3814.9715.8216.6816.2016.8317.1217.2115.2115.4815.7617.7819.0519.7320.1321.3721.6822.1522.9623.5823.2323.4024.7417.0417.9418.5619.2015.28LANEPARKPARKCKBE 1/2 DBAREM 1PARKREF PLAN 7139PLAN 13554PLAN 13554PLAN 20434PLAN 14864PLAN BCP1010PLAN LMP48057 BCP36407101112131415161718TDWELLINGDWELLINGE/ASPHE/ASPHE/ASPHE/ASPHE/ASPHE/ASPHEL=20.24INVERT=EL=20.60INVERT=GRAVELDRIVEWAYMAIL PAD21.24EL=20.98INVERT=GRAVELDRIVEWAYGRAVELDRIVEWAYEL=22.20INVERT=EL=24.45EL=25.20CONC 0.25 INVERTCONC 0.25 INVERTEL=27.49CONC 0.25 INVERTEL=28.10CONC 0.25 INVERTASPHALTDRIVEWAY25.41cn38.0515.11rb26.4125.3025.2426.3726.7423.8523.5123.0822.3322.1421.5822.6623.1622.5922.9821.6921.6121.9622.8725.1026.9725.1322.8222.7721.6521.7723.2423.2025.1826.8929.2030.5628.0825.7824.6024.2023.2821.2222.7524.6825.4327.1027.8226.6625.4523.0023.1424.4223.6824.8127.1524.4624.1324.5322.6221.7922.4122.6422.4023.7424.8825.1425.9425.40chk32.5933.6535.1836.0037.6037.7439.0139.0437.8737.6835.9433.5332.5332.61cl33.63cl36.02cl37.80cl39.09cl37.9339.0137.8737.78CB37.77CB37.6836.2836.3136.3136.2835.9034.6333.5132.5332.4632.4532.39UTILITY POLE25.42chk31.9132.1832.2732.2531.4631.1730.6731.0631.38inv/pipe0.25d31.81inv/pipe0.25d31.7631.8932.3433.7335.3135.34inv/pipe0.25d36.3336.4435.3734.6233.2232.4232.3532.3832.4832.6032.5932.6532.7337.5137.8938.2737.9737.4836.8736.1238.90UTILITY POLE21.5322.8721.6119.8918.9417.7017.6918.8919.9321.7022.9821.5921.7620.2719.8321.4721.2321.0119.2817.8417.4617.7517.1416.3515.6015.6815.3415.5916.22B16.07B16.7516.13cl/creek1.20w17.1417.3317.69T17.46T18.1418.9619.0117.63T17.87T18.6117.7917.93T18.79T19.0018.91T18.82T18.10T17.81T18.8319.0319.0118.3118.5618.2118.4918.5019.4719.6619.3219.1618.0218.3119.3418.4418.8218.6018.3217.9017.9017.0217.0616.5316.0816.7116.2217.1418.4218.3519.0419.0919.2919.6119.6620.2520.0221.4018.8117.6616.5715.6015.9819.8719.5319.5020.2517.90B18.02B17.1417.2716.9516.7916.7419.70brk20.07brk19.3719.1720.5821.0521.7821.6822.82T23.09T23.1923.0615.9214.3314.6115.5115.3316.3616.3037.91DMH39.05GRAVELDRIVEWAY37.4637.64LBEDGE OF ROADSIDEWALKGRAVELDRIVEWAYcl/creek0.60wC R E E KC R E E KC R E E KBOTTOM OF BANKTOP OF BANKK21.3322.2023.0222.1322.75CN21.82T/DITCH22.31T/DITCH23.5023.4524.0523.7023.2325.0224.9924.3025.4825.4226.9826.2427.0528.4928.3929.0728.8028.6029.4129.6229.5730.04SWALE29.48W/VALVE21.82CLCLCLCLLBTTTTTTTTTTTTTTTTBBBBBBBEL=22.91CONC 0.30 INVERTEL=24.87CONC 0.25 INVERTEL=21.16CONC 0.55 INVERT27.95W 0.45m CONC.INV. ELEV.=21.13mINV. ELEV.=21.21mE 0.30m CONC.INV. ELEV.=21.17mS 0.55m CONC.23.21INV. ELEV.=20.16mW 0.45m CONC.INV. ELEV.=20.18mE 0.45m CONC.DMHDMH21.4722.19E/ASPH22.23YELLOW LINEPLAN 14750PLAN 14750PLAN 1092190°08'36"12.1337°35'08"20.7569°48'00"28.92359°46'05"22.9190°03'43"170.530°05'25"63.9990°07'41"45.730°05'43"86.9090°04'08"80.720°08'13"86.8690°05'42"46.5990°10'30"49.88359°44'11"113.58V1V2V3V4V5V10V6V7V8V9V12V11V13V14V15V16V17V18V19V20PHASE 1PHASE 2PHASE 1PHASE 2PHASE 2PHASE 3PHASE 3PHASE 4PHASE 3PHASE 4#1 #2 #3 #4 #5 #6#7#8#13#12#11#10#9#18 #17 #16 #15#14#19#20#23#24 #22 #21#25#27 #26#28#29#30#31#32#33#34#35#36#37#42#41#40#39#38#46#47#44#45 #43#49#50#51 #48#53 #52#55 #54#62#60#61#59#58#56#57#66 #64#65#63#67#70#71#68#69#73#72#74#77 #76 #75#84 #83 #82 #80#81#78#79#89#87 #86 #85#88#90#91#92#93#95#96 #94#976.0051.110111011101.9%1.8%2.5%2.1%9.1%8.7%1.0%3.3%1.7%1.1%1.0%2.0%6.7%2.5%4.0%1.0% 95'-2"29.01BUILDING 2 93'-8"28.55BUILDING 4 98'-2"29.92 82'24.99 87'-0"26.52 82'-6"25.15 95'-4"29.06 84'25.60BUILDING 5 98'29.87 85'25.91 78'23.77 75'-8"23.06 77'23.47 82'-8"25.20 85'25.91 86'26.21 86'26.21 78'23.7799'30.18 94'-4"28.75 98'-4"29.97 82'-8"25.20 81'-6"24.84 92'-4"28.14 96'-8"29.46 83'25.30 100'-8"30.68 84'25.6092'-8"28.2499'-8"30.3894'-4"28.7596'-0"29.2689'-10"27.3888'-2"26.8798'-1"30.0591'-0'27.74 96'29.2691'-6"27.89 86'-6"26.37 82'-6"25.15 82'-6"25.15 82'-8"25.20 84'25.60 79'-6"24.23 82'-8"25.20 84'25.60 84'25.60 79'-6"24.23 83'25.30 82'24.99 79'-6"24.23 83'25.30 78'-6"23.93 80'-11"24.66 77'-5"23.60 79'-2"24.13 78'-6"23.93 77'23.47 77'23.47 78'23.77 82'-6"25.15 78'23.77 84'25.60 82'-6"25.15 98'-2"29.92 81'-6"24.84 81'-6"24.8480'-0"24.38 101'-8"30.99"PLATEAU"PLAYGROUND AMENITY1,025 m2 80'-0"24.38 84'-6"25.76 87'-0"26.52 84'-6"25.76 80'-0"24.38 82'-6"25.1598'-0"29.87BUILDING 6 93'28.35 91'27.7489'27.13 87'-6"26.67BUILDING 799'-0"30.1899'-0"30.18 77'23.47 81'-6"24.8496'-0"29.2697'-1"29.5997'-1"29.59BUILDING 1BUILDING 3BUILDING 11BUILDING 9BUILDING 10BUILDING 16BUILDING 14BUILDING 12BUILDING 13BUILDING 15BUILDING 17BUILDING 18 97'-4"29.67 96'-4"29.36 95'-4"29.06 94'-4"28.75 93'-4"28.45 83'25.30BUILDING 8APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 24, 2016 and Members of Council FILE NO: 2013-080-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading Zone Amending Bylaw No. 7027-2013 24086 104 Avenue EXECUTIVE SUMMARY: Bylaw No. 7027-2013 has been considered by Council and at Public Hearing and subsequently was granted third reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the construction of 18 townhouses. Council granted first reading for Zone Amending Bylaw No. 7027-2013 on September 24, 2013, and second reading on July 22, 2014. This application was presented at Public Hearing on September 16, 2014, and Council granted third reading on September 30, 2014. Council granted a first extension on September 29, 2015. As this application received third reading prior to the creation of the city-wide Community Amenity Contribution (CAC) Program, this project does not require a CAC contribution. The properties are located in the Albion Area Plan; however, the developer does intend to use the Albion Density Bonus Program, and therefore no density bonus contribution is required. RECOMMENDATION: That Zone Amending Bylaw No. 7027-2013 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on September 16, 2014. On September 30, 2014 Council granted third reading to Maple Ridge Zone Amending Bylaw No. 7027- 2013 with the stipulation that the following conditions be addressed: i.Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii.Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; iii.Registration of a Cross Access Easement Agreement at the Land Title Office; iv. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; and v.Removal of the existing buildings; 905 - 2 - vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. The following applies to the above: 1. The applicant has entered into a Rezoning Servicing Agreement and has provided the security deposit outlined in the agreement. 2. The applicant has registered a Geotechnical Restrictive Covenant at the Land Title Office. 3. The applicant has entered into a Cross Access Easement Agreement with the property owner to the east. 4. The applicant has registered a Visitor Parking Covenant at the Land Title Office. 5. The existing buildings have been demolished. 6. A disclosure statement confirming that there are no underground fuel storage tanks has been submitted. CONCLUSION: As the applicant has met Council’s conditions, it is recommended that final reading be given to Zone Amending Bylaw No. 7027-2013. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B - Bylaw No. 7027-2013 Appendix C– Site Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Aug 9, 2013 2013-080-DP BY: JV 24086-104th Ave CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT 0 22 52 10325 10331 10307 2409316 32 46 0 1034324028 24027241562402210337 10355 2406128 58 103362406010349 2410840 10319 2408610313 103 AVE.240A ST.104 AVE. 10 17 18 PARK K 3 A 2743 4 5 8 13 P 11176 BCP 36407 7 PARK LMP 48057 19 P 20434 3 6 7 11 15 P 14750 P 14750 4 1 14 Rem D Rem 7 B P 13554 4 2 BCP 36407A P 9393 BCP 9 P 21769 12 16 NWP7139 P 13554 8 B A PARK Subject Property ´ Scale: 1:1,500 APPENDIX A CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 7027-2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7027-2013." 2.That parcel or tract of land and premises known and described as: Lot 7 Section 3 Township 12 New Westminster District Plan 11176 and outlined in heavy black line on Map No. 1596 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 24th day of September, 2013. READ a second time the 22nd day of July, 2014. PUBLIC HEARING held the 16th day of September, 2014. READ a third time the 30th day of September, 2014. ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 10337 10310 10322 10352 10325 10331 2416410291 10307 240932417210316 10332 10346 10386 10420 1034324028 2402724156241762402210337 10355 24061241772413710389 10328 10358 1033624060 2417810349 2410810340 10456 10319 240862417010366 10313 24171240 ST.103 AVE.241B ST.240A ST.104 AVE. 10 1718 PARK K 3 P 10921 A P 22743 45 8 Rem 1 13 P 11176 LMP 51757 BCP 36407 7 PARK LMP 48057 19 P 20434 P 1486423 C 3 6 7 11 15 P 14750 P 14750 4 PARK 24 1 P 8149 14 Rem D Rem 7 BP 13554 9 4 1 2 BCP 36407A P 10921 18 P 9393 BCP 3139 BCP 14595 BCP 1010 221 9 P 21769 12 16 NWP7139 P 13554 8 45 17 22 B A PARKBCP 36408BCP 36409 EP 51519´ SCALE 1:2,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) RM-1 (Townhouse Residential) 7027-20131596 APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 24, 2016 and Members of Council FILE NO: 2014-028-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading: Official Community Plan Amending Bylaw No. 7154-2015 Zone Amending Bylaw No. 7092-2014 22562 121 Avenue EXECUTIVE SUMMARY: Bylaws 7154-2015 and 7092-2014 have been considered by Council and at Public Hearing and subsequently were granted Third Reading. The applicant has requested that Final Reading be granted. The purpose of the rezoning is to permit the construction of a 73 unit apartment building with underground parking. The OCP amendment amends the text to allow 5 rather than 6 storeys as the minimum height for Medium & High-Rise Apartment developments in the Town Centre Area. Council granted first reading for Zone Amending Bylaw No. 7092-2014 on July 22, 2014. Council granted first and second reading for Official Community Plan Amending Bylaw No. 7154-2015 on June 23, 2015, and second reading for Zone Amending Bylaw No. 7092-2014 on June 23, 2015. This application was presented at Public Hearing on July 21, 2015, and Council granted third reading on July 28, 2015. This project is exempt from the Community Amenity Contribution Policy because it is located in the Town Centre Area. However, the applicant did voluntarily contribute $25,000 towards the provision of public art in the Town Centre Area, which is generally consistent with the contribution from other projects in the Town Centre Area for public art, as well as installing a public plaza with seating designed as public art at the corner of 112 Avenue and Edge Street. Also, six (6) dwelling units in the building will be adaptive housing based on SaferHome Standards to permit aging in place. RECOMMENDATION: That Official Community Plan Amending Bylaw No. 7154-2015 be adopted; and That Zone Amending Bylaw No. 7092-2014 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on July 21, 2015. On July 28, 2015 Council granted Third Reading to Official Community Plan Amending Bylaw No. 7154-2015 and Zone Amending Bylaw No. 7092-2014 with the stipulation that the following conditions be addressed: 1)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement;906 - 2 - 2) Amendment to Official Community Plan Schedule "A", Chapter 8.11 Town Centre Development Permit Guidelines; 3) Road dedication on 121 Avenue, Edge Street and the lane behind 121 Avenue, including corner truncations, as required; 4) Incorporating appreciate storm water management practices as part of landscaping and boulevard design. 5) Consolidation of the subject properties; 6) Registration of a Restrictive Covenant for the geotechnical report which addresses the suitability of the subject properties for the proposed development; 7) Registration of a Restrictive Covenant for six (6) units of adaptive housing for the proposed development; 8) Registration of a Restrictive Covenant for protecting the Visitor Parking; 9) Registration of a Restrictive Covenant for protecting and maintaining the public art on the property; 10) A voluntary contribution of $ 25,000 for provision of public art in the Town Centre Area; 11) Removal of existing building/s; and 12) In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. The following applies to the above: 1) A lawyers Undertaking to register the Rezoning Servicing Agreement on title has been received; 2) Official Community Plan Amending Bylaw No. 7154-2015 is being adopted concurrently with the Zone Amending bylaw for this application; 3) The truncation at the corner of 121 Avenue and Edge Street and the lane widening has been done; 4) Storm water has been incorporated into the site landscaping. 5) The site has been consolidated into a single lot; 6) A lawyers Undertaking to register the geotechnical report has been registered on title; 7) A lawyers Undertaking to register the Restrictive Covenant for six (6) units of adaptive housing on title has been received; 8) A lawyers Undertaking to register the a Restrictive Covenant for protecting the Visitor Parking on title has been received; 9) A lawyers Undertaking to register the Restrictive Covenant for protecting and maintaining the public art on the property and a Statutory Right-of-Way and public access on title has been received; 10) The voluntary contribution of $25,000 for provision of public art in the Town Centre Area has been submitted; 11) The site is vacant; and 12) The Stage 1 Site Investigation Report confirms underground storage tanks were not observed on the property. - 3 - b) Additional Council Conditions: The Traffic Study that Council received before Public Hearing about making 121 Avenue an east bound one way between Edge Street and 227 Street and its impact on the church and school located on the north side of this block, has been satisfactorily implemented by the applicant. An agreement dated March 1, 2016 between the developer and St. Patrick’s Parish (including St. Patrick’s School) will result in the construction of curbs, a planting area and driveways in locations along the north side of 121 Avenue that address the impacts on the church and school site of the conversion to a one way street. The works on the Church/School site will be coordinated with the road, curb, lighting, crosswalk and sidewalk to be constructed by the developer as part of the overall Rezoning Servicing Agreement CONCLUSION: This 73-unit apartment project represents a significant building that will increase the number of people living in the Town Centre Area. At the corner of Edge Street and 121 Avenue, this pedestrian entrance into the Town Centre area is celebrated with a Public Corner Plaza with seating designed to be public art and landscaping reflective of the Community Gardens across the street. Six (6) dwelling units designed to meet SaferHome Standards. Stormwater management has been integrated into the site landscaping plan. As the applicant has met Council’s conditions, it is recommended that Final Reading be given to Official Community Plan Amending Bylaw No. 7154-2015 and Zone Amending Bylaw No. 7092- 2014. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Bylaw No. 7154-2015 Appendix C – Bylaw No. 7092-2014 Appendix D – Site Plan Appendix E - Rendering DATE: May 4, 2016 2014-028-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 22562 121 AvenueLegend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 7154-2015 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7154-2015” 2.That Schedule A, 10.2 Town Centre Plan, 3.3 Land Use Designations, Medium and High Rise Apartments, is amended by deleting and replacing Policy 3-23 by the following: Policy 3-23 All Medium & High-Rise Apartment developments should be a minimum of five (5) storeys and may reach over twenty (20) storeys. 3. That Schedule A, 8.11 Town Centre Development Permit Area Guidelines, North View and South View – Key Guideline Concepts 2, is amended by deleting the phrase “(greater than 5 stories)” and replacing it by “(greater than 4 storeys)”. 4.Update all supportive diagrams in Chapter 8.11 Town Centre Development Permit Area Guidelines related to Medium and High-Rise Apartment residential to reflect a minimum five (5) storey building height. 5.Maple Ridge Official Community Plan Bylaw No.7060-2014 as amended is hereby amended accordingly. READ A FIRST TIME the 23rd day of June, 2015. READ A SECOND TIME the 23rd day of June, 2015. PUBLIC HEARING HELD the 21st day of July, 2015. READ A THIRD TIME the 28th day of July, 2015. ADOPTED the day of , 20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 906.1 CITY OF MAPLE RIDGE BYLAW NO. 7092-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7092-2014." 2.Those parcels or tracts of land and premises known and described as: Lot 10 Section 20 Township 12 New Westminster District Plan 8081 Lot 11 Section 20 Township 12 New Westminster District Plan 8081 Lot 12 Section 20 Township 12 New Westminster District Plan 8081 Lot 1 Section 20 Township 12 New Westminster District Plan 8843 and outlined in heavy black line on Map No. 1620 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-3 (High Density Apartment Residential). 3. Part 6, Section, 605 High Density Apartment Residential District, Sub-Section 5 Density of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended, is amended as follows: a)The existing unnumbered provision “The maximum floor space ratio shall be 1.2 times the lot area, except …. The following shall not be included as floor area for the purpose of computing the floor space ratio:” is to become a) and the existing numbered clauses a) through e) that follow are to be renumbered to (i) through (v). b)The following provision is to be added: b) Notwithstanding a), the following exceptions are permitted: (i) The maximum floor space ratio shall be 1.543 times the lot area for the site comprised by: 12080 Edge Street (Lot 10 Section 20 Township 12 New Westminster District Plan 8081), 22554 121 Avenue (Lot 11 Section 20 Township 12 New Westminster District Plan 8081), 22566 121 Avenue (Lot 12 Section 20 Township 12 New Westminster District Plan 8081) and 22576 121 Avenue (Lot 1 Section 20 Township 12 New Westminster District Plan 8843). APPENDIX C 906.2 4. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of July, 2014. READ a second time the 23rd day of June, 2015. PUBLIC HEARING held the 21st day of July, 2015. READ a third time the 28th day of July, 2015. ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER /09 22577226112265012177 12142 12064 2248122519225142253012085 12018 12080 2255422561-972258922630226402267012157 2264512154 22420/402250112060 2254022583225872260322674120472268112077 12167 12195 2268012120 12063/65 2244112038 22577225882262112192 2245022491/62 2256122590225822260622597226062261022660227101207012080 22470Municipal Hall 2251712003 2255022574225672256622576225962260222611226242264112087 12090 2250412129 225272255722566225762259722610226102266112187 12150 (REC CENTRE)224772249012075 12155 12138 22552/5422588225962262022644/482268012141 12130 12136 12166/68 12178 FRASER ST.EDGE ST.L A N E BR O W N AV E . 1 2 1 AV E. BR O W N AV E . D E W D N E Y T R U N K R O A D 227 ST.227 ST.FRASER ST.1 2 1 AV E. BLMP 345 33 NWS 168 8 E Parc el "A" LM P 443 78 P 8005(EPS 122 3) P 468 52 1 P 8081P 884 3 4 P 205 46 296 288 LM P 432 40 Rem . 302 P 867 9 P 787 5 Rem . A 18 19 20 NWS 2403LM P 194 60 P 808 1 P 1161 LMP 374133 1 P 437 24 4 301 LMP 345 33 118 10 A AA 6 1 24 P 944 6 1 61 298 P 233 92 P 233 92 P 12215290 15P 867 9 7 8 P 86799 W 5' 10P 448 82 9 5 *LM P18 210 5 64 P 944 6 7 4 297 RP 843 40 295 652 291 7 2 BCS 11 24 117 4 P 80813 Rem . 7 11 P 944 6 9 P 437 24 287 289P 21417293P 43724Rem 3 LM P 466 99 9 Rem . 326 A 17 P 604 51 305 110 Rem.12 5 2 P 944 6 3 Pcl. A 2 299 5 300 P 613 24 E 1/2 11 RP 798 69 P 47933*PP09 4RP 567938 West P 968 7 6 2 1 RP 567 93 1 8 5 1 EPP 29 068 P 523 76 P 450 04 6 P 787 5 Rem .313CP 303 P 808 1 P 808 1 11 (P96 87)LOT A Rem . P 884 3 P 580556 3 P 437 24 294 292 P 54086LMP 43241 EP 61325LM P 24828 RP 69394P 67454EP 48212LMP 2359 LM P 24829 EP 69139 LMP 174 LMP 39562 (lease) LP 69873 P 57372LM P 45326 EPP 13648 EP 69139BCP 138237.5RW 18394 LM P 30148 (LEASE)RW 18394RW 18394LMP 4709 BCP 41528P 70955 ´ SCALE 1:2 ,50 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: RS-1 (One Fa mily Urban Residential) RM-3 (High D ens ity Apartment Residential) 709 2-20 141620 APPENDIX D APPENDIX E CITY OF MAPLE RIDGE LOCAL AREA SERVICE BYLAW NO. 7246-2016 A Bylaw to authorize a municipal service to maintain enhanced landscape areas; to define the benefitting lands; and to establish that the cost of the municipal service shall be borne by the owners of real property within such defined area. WHEREAS, Council has been petitioned to provide a municipal service pursuant to Division 5, Section 210 of the Community Charter S.B.C. 2003, c.26 (the “Community Charter”); AND WHEREAS the Corporate Officer has certified that the petition received for the municipal services does constitute a sufficient and valid petition; AND WHEREAS it is deemed expedient to proceed with the works; AND WHEREAS the “Maple Ridge Local Area Service Policy”, as amended, provides that the cost of providing a municipal service shall be recoverable from each of the existing parcels of land and all future lots created by subdivision of the parcels, specifically: Lot A Section 28 Township 12 New Westminster District Plan EPP56756 Except Plan EPP56757 that will benefit from the service. NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as “Dogwood Local Area Service Bylaw No. 7246-2016”. 2.The contents of Schedules “A”, “B” and “C” attached hereto are hereby declared to be made an integral part of this Bylaw. 3.The Local Area Service of the City for the benefit of which the enhanced landscape areas are to be maintained as a municipal service are defined as the hatched areas on the attached Schedule “A”. 4.The recommended procedures and frequencies for maintenance and Annual Charges are described on the attached Schedule “B”. 5.The Enhanced Landscape Area planting and design plans “Trail & Parkette Restoration Planting Plan” by Phoenix Environmental Services Ltd dated April 2016; are attached as Schedule “C” 6.The bylaw shall take effect as of the date of adoption hereof. READ a first time the 10th day of May, 2016. READ a second time the 10th day of May, 2016. READ a third time the 10th day of May, 2016. ADOPTED the day of , 201. _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 907 CITY OF MAPLE RIDGE LOCAL AREA SERVICE BYLAW NO. 7246-2016 SCHEDULE “B” Class of Work: The establishment, maintenance and replacement of enhanced road parkette and trail indicated by bold outline on Schedule “A” are to be maintained as per the recommended procedures and frequencies for maintenance “Level 3 – Moderate” of the BC Landscape Standard. (BC Society of Landscape Architects and BC Landscape & Nursery Association). Annual Charge: The Annual Charge is based on a per lot basis for each of the 12 lots created by the subdivision of: Lot A Section 28 Township 12 New Westminster District Plan EPP56756 Except Plan EPP56757 Of $ 112.50 starting in 2018. The charges established under this Bylaw shall be specifically charged against the parcels benefitting from the work, payable by a per lot basis levied year by year. The Annual Charge Adjustment: The annual charge will be reviewed each year by the Operations Department, and adjusted accordingly to reflect any change in maintenance requirements or costs, and to reflect any increase in the Consumer Price Index (CPI) for Vancouver, BC for the immediately preceding year commencing with 2015, as provided by Statistics Canada. DOGWOOD AVE. 128 CRESC E N T 234 B ST.23565236812355323490235902349623641235242361223669235752348323647234612344712835 23532236471287023452 23694236792365323463/65235052368923525234972344812895 13034 12865 236623 B 1 4 PARK4 5 A 37 1 E 41 PARK A 2 A D 3 F A 1 2 4 Rem 16 Rem A 2 3 2 42 241 38 ARem 13 P 2637 P 20363 P 50674P 19475P 46567 P 77771 P 17199 RP 15169P 7806P 38973P 11075EPP 56756 EPP 56757 P 46567 P 6438 P 77771 P 63548P 6735 RP 13095P 6734 P 50674 P 1719 9 P 11117P 6438 P 6734 P 6438 LMP 29631 BCP 44989 EP 67619EP 77772 FERN CRESCENT ´ SCALE 1:2,500 MAPLE RIDGE LOCAL AREA SERVICE BYLAWBylaw No. Enhanced Landscape Areas Original Lot Boundary 7246-2016 "Schedule A" CITY OF MAPLE RIDGE LOCAL AREA SERVICE BYLAW NO. 7246-2016 SCHEDULE “B” Class of Work: The establishment, maintenance and replacement of enhanced road parkette and trail indicated by bold outline on Schedule “A” are to be maintained as per the recommended procedures and frequencies for maintenance “Level 3 – Moderate” of the BC Landscape Standard. (BC Society of Landscape Architects and BC Landscape & Nursery Association). Annual Charge: The Annual Charge is based on a per lot basis for each of the 12 lots created by the subdivision of: Lot A Section 28 Township 12 New Westminster District Plan EPP56756 Except Plan EPP56757 Of $ 112.50 starting in 2018. The charges established under this Bylaw shall be specifically charged against the parcels benefitting from the work, payable by a per lot basis levied year by year. The Annual Charge Adjustment: The annual charge will be reviewed each year by the Operations Department, and adjusted accordingly to reflect any change in maintenance requirements or costs, and to reflect any increase in the Consumer Price Index (CPI) for Vancouver, BC for the immediately preceding year commencing with 2015, as provided by Statistics Canada. City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES May 16, 2016 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner 2 D. Hall, Planner 2 Note: Deputy Mayor Shymkiw advised that Item 1181 will be added as an addition to the agenda under Section 6.0 Correspondence and will be dealt with following Item 1.2. Item 1151 will be dealt with following Item 1181 1.DELEGATIONS/STAFF PRESENTATIONS 1.1 Maple Ridge Resilience Initiative Social Services Research Program Update •Mr. Scott Graham, SPARC BC Mr. Graham gave a power point presentation providing the following information: •Project Goals and Methodology •Summary of Workshops •Draft directions for enhancing three social service areas •Next steps 1100 Committee of the Whole Minutes May 16, 2016 Page 2 of 9 1.2 2015 RCMP Community Report • Superintendent Dave Fleugel, Ridge Meadows RCMP Detachment Superintendent Fleugel distributed and described the 2015 RCMP Community Report. Note: Items 1151 and 1181 were dealt with prior to Item 1101 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016-082-AL, Application to Exclude Land from the Agricultural Land Reserve, Lot 7, District Lot 409, Plan: NWP12328 Staff report dated May 16, 2016 recommending that Application 2016-082- AL to exclude land from the Agricultural Land Reserve be forwarded to the Agricultural Land Commission. The Planner (DH) gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Development Considerations • Proposed Site Plan • Recommendation in staff report Note: Mayor Read left the meeting at 2:10 p.m. Sherry Gordon, Applicant Representative Ms. Gordon addressed comments in the staff report and sought the support of Council to forward the application to the Agricultural Land Commission. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. Councillor Robson - OPPOSED Committee of the Whole Minutes May 16, 2016 Page 3 of 9 1102 2016-034-RZ, 12358 216 Street, RS-1 to RS-1b Staff report dated May 16, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7247-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit future development into two lots be given first reading and that the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 1103 2016-084-RZ, 11929 267 Street, RS-3 to RS-2 Staff report dated May 16, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7236-2016 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a future subdivision of four lots be given first reading and that the applicant provide further information as described on Schedules B and G of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. Councillor Robson - OPPOSED 1104 2016-098-RZ, 21722 and 21734 Dewdney Trunk Road, RS-1 to RM-1 Staff report dated May 16, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7248-2016 to rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to permit future development into approximately 8 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D ad E of the Development Procedures Bylaw No. 5879-1999. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. Committee of the Whole Minutes May 16, 2016 Page 4 of 9 1105 2014-108-RZ, 12874 Mill Street, RS-3 and RS-2 to R-1 Staff report dated May 16, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7222-2016 to revise conservation boundaries be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7138-2015 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District) to permit a future subdivision of approximately 5 lots be given second reading and be forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 1106 2013-080-DVP, 2013-080-DP, 24086 104 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2013-080-DVP to allow a reduction in front and rear yard setbacks, an increase in the building height and a reduction in the required number of visitor parking spaces and 2013-080-DP to allow construction of 18 townhouse units in the Albion Area Plan. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 1107 2014-028-DVP, 22562 121 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-028-DVP to allow a reduction in setbacks along the front lot line and the exterior side lot line, to increase the proportion of small car parking spaces and to reduce the width of the driveway ramp into the underground parking structure. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. Committee of the Whole Minutes May 16, 2016 Page 5 of 9 1108 2014-028-DP, 22562 121 Avenue Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-028-DP to allow for development of a five (5) storey, 73-unit apartment building. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 1109 2012-119-DP, 24108 104 Avenue and 10336 240A Street Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign and seal 2012-119-DP to allow construction of 97 townhouse units on the subject properties, located at 24108 104 Avenue and 10336 240A Street, in the Albion Area Plan. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 1110 Award of Contract ITT-EN16-19: 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way) Staff report dated May 16, 2016 recommending that Contract ITT-EN16-19, 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way), be awarded to Eurovia British Columbia Inc., that a construction contingency be approved, that the ISL Engineering and Land Services Ltd. contract for Engineering Design Services for 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way), be amended, that the Contract Administration and Construction Inspection Services Contract be awarded to McElhanney Consulting Services Ltd. and that the Corporate Officer be authorized to execute the Contracts. The Municipal Engineer gave a power point presentation providing details of the proposed improvements. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. Committee of the Whole Minutes May 16, 2016 Page 6 of 9 1111 Award of Contract RFP-EN16-26: Engineering Services for 270A Street Reservoir and Pump Station Staff report dated May 16, 2016 recommending that Contract RFP-EN16-26, Engineering Services for 270A Street Reservoir and Pump Station, be awarded to Stantec Consulting Ltd., that a contingency for unanticipated additional works be approved and that the Corporate Officer be authorized to execute the Contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended April 30, 2016 Staff report dated May 16, 2016 recommending that the disbursements for the month ended April 30, 2016 be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES Note: Item 1151 was dealt with following Item 1181. The recommendation in the staff report was revised. 1151 Homelessness Initiative Update (Maple Ridge Parks and Recreation Facilities Amending Bylaw No. 7206-2016) Staff report dated May 16, 2016 recommending that Maple Ridge Parks and Recreation Facilities Amending Bylaw No. 7206-2016 to regulate shelters to be consistent with recent court decisions and reflect regulations put in place by other municipalities be given first, second and third readings. The General Manager of Community Development, Parks and Recreation provided information on the Request for Qualifications and an update on the temporary shelter. She advised that the Community Standards Enforcement Team (“CSET”) and Outreach Workers support the bylaw amendment and outlined details on the creation of a community dialogue on homelessness. Recommendations in the staff report were voted on separately. Committee of the Whole Minutes May 16, 2016 Page 7 of 9 1. That staff be directed to submit a Request for Qualifications to the Homelessness Partnering Strategy to host a Regional Summit on Homelessness; RECOMMENDATION That Recommendation No. 1 in the staff report be forwarded to the Council Meeting of May 24, 2016; and 2. That Maple Ridge Parks and Recreation Facilities Amending Bylaw No. 7206-2016 be given first, second and third readings. RECOMMENDATION That Recommendation No. 2 in the staff report be forwarded to the Council Meeting of May 24, 2016; and Note: Councillor Masse excused himself from the vote on recommendation No. 3 at 2:05 p.m. as he owns property adjacent to the shelter 3. That Council approve funding of up to $30,000 for remediation of the temporary shelter facility following the June 30, 2016 closure per the terms of the lease. RECOMMENDATION That Recommendation No. 3 in the staff report be forwarded to the Council Meeting of May 24, 2016; and Note: Councillor Masse returned at 2:07 p.m. 4. That the Social Policy Advisory Committee be directed to prepare a draft terms of reference and budget for a sub-committee to develop a platform for community dialogue on homelessness that includes a speaker’s series for Council’s consideration. RECOMMENDATION That Recommendation No. 4 in the staff report be forwarded to the Council Meeting of May 24, 2016; and further That the staff report be forwarded to the Council Meeting of May 24, 2016. Committee of the Whole Minutes May 16, 2016 Page 8 of 9 1152 Assignment and Assumption Agreement – Joint Leisure Services Staff report dated May 16, 2016 recommending that the Corporate Officer be authorized to sign the Assignment and Assumption Agreement dated June 1, 2016 between the City of Maple Ridge and the City of Pitt Meadows. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 1153 Library Renovations – Centralized Customer Service Desk Staff report dated May 16, 2016 recommending that the Fraser Valley Regional Library be authorized to withdraw up to $90,000 from the Capital Reserve to fund the renovations and purchases required to create a Customer Service Centre at the Maple Ridge Library. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 5. ADMINISTRATION 1171 2016 Council Expenses Staff report dated May 16, 2016 providing on update on Council expenses to the end of April 2016. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 24, 2016. 6. CORRESPONDENCE Note: Item 1181 was dealt with following Item 1.2 1181 Pivot Legal Society – Municipal Bylaw Compliance Letter dated May 5, 2016 from DJ Larkin, Barrister & Solicitor regarding municipal bylaw compliance with the Canadian Charter of Rights and Freedoms and requesting information from the City on the amendment of relevant municipal bylaws. Committee of the Whole Minutes May 16, 2016 Page 9 of 9 RECOMMENDATION That the letter dated May 5, 2106 from the Pivot Legal Society be forwarded to the Council Meeting of May 24, 2016. 7. OTHER ISSUES – Nil 8. ADJOURNMENT – 2:38 p.m. 9. COMMUNITY FORUM Jim Isherwood Mr. Isherwood spoke to Item 1103. He identified that the project is an in-fill proposal which will benefit the community and maximize the infrastructure investment already in place. He circulated an information package to Council. Michael Warner Mr. Warner identified himself as a small business owner and spoke in support of Item 1103. He identified the benefit such a development would bring to the community. ___________________________________ T. Shymkiw, Deputy Mayor Presiding Member of the Committee City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 2016-082-AL FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Application to Exclude Land from the Agricultural Land Reserve Lot 7, District Lot 409, Plan: NWP12328 EXECUTIVE SUMMARY: An application has been received under Section 30 (1) of the Agricultural Land Commission Act to exclude approximately 6.0 hectares (12 acres) of land from the Agricultural Land Reserve. The subject property comprises a site area of 18.91 hectares (46.7 acres), of which 32% is within the Agricultural Land Reserve. The Applicant’s submission conforms with the notice of application requirements of the Agricultural Land Commission. The Maple Ridge Commercial and Industrial Strategy has identified a few potential areas for industrial development. The Suburban Residential designated portion of the subject property is within one of these identified areas, which have been recognized by Council as requiring further investigation to assess this potential. The portion of the subject property within the Agricultural Land Reserve is not currently identified for potential employment lands. This property is also located next to Kwantlen First Nations land. On March 18, 2016 Council directed that further review of these lands East and West of the Kwantlen First Nations Lands take place. Council also wishes to pursue further dialogue with Kwantlen First Nations. Given this this work has yet to be undertaken, this application could be considered premature. The recommendation of this report has been provided in accordance with Council direction for applications for exclusion from the Agricultural Land Reserve. However, other options for Council’s consideration are presented in the Alternatives section of this report. RECOMMENDATION: In accordance with Council direction for applications for exclusions from the Agricultural Land Reserve, the following resolutions are provided for Coun cil’s consideration: a) That the application not be authorized to go forward to the Agricultural Land Commission; b) That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council’s comments and the staff report. 1101 - 2 - DISCUSSION: a) Background Context: Applicant: Caromar Sales Ltd Owner: Caromar Sales Ltd Legal Description: Lot7, District Lot 409, Plan: NWP12328 OCP : Existing: Suburban Residential and Agriculture Zoning: Existing: RS-3 One Family Rural Residential Surrounding Uses North: Use: Vacant recreational (Jackson Farm) Zone: RS-3 One Family Rural Residential Designation Agricultural South: Use: 5 properties, vacant and residential Zone: RS-3 One Family Rural Residential Designation: Suburban Residential East: Use: Vacant Zone: RS-3 One Family Rural Residential Designation: Suburban Residential West: Use: Rural Residential Zone: RS-3 One Family Rural Residential Designation: Agricultural Existing Use of Property: Vacant Proposed Use of Property: Not stated Site Area: 6.0 hectares (12 acres, ALR portion) Access: 100th Aveue b) Project Description: The applicant does not have a stated land use plan for the site, but indicates a desire to collaborate with the municipality towards the future development of the property. Most of the site (68%) is designated Suburban Residential and is traversed by complex watercourses. The portion of the site that is within the Agricultural Land Reserve is at the western edge of a contiguous link of ALR parcels that span the Kwantlen First Nations site and the lands to the south of the Thornhill Urban Reserve. c) Planning Analysis: On July 19, 2004, a report for processing exclusion applications was received by Council outlining legal implications and the local government’s role in processing applications for exclusion from the - 3 - Agricultural Land Reserve. Council resolved to consider the following options for referring applications to the Agricultural Land Commission:  The application be authorized to go forward to the Agricultural Land Commission with no comment.  The application be authorized to go forward to the Agricultural Land Commission with comments.  The application be authorized to go forward to the Agricultural Land Commission with a recommendation to exclude the property with or without comments.  The application be authorized to go forward to the Agricultural Land Commission with a recommendation to not exclude the property with or without comments.  The application not be authorized to go forward to the Agricultural Land Commission. The process for decision making on applications for exclusion from the Agricultural Land Reserve was further refined by Council at their February 14, 2005 Workshop. At that time, Council resolved that the process for referring applications for exclusion to the Agricultural Land Commission include the following options: a) That the application not be authorized to go forward to the Agricultural Land Commission; b) That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council’s comments and the staff report. The above resolution forms the recommendations presented in this staff report. To assist Council in the decision of allowing this application to proceed further, this development proposal will be reviewed in light of the policies of the Official Community Plan, the Commercial and Industrial Strategy, the Agricultural Plan, and on identified community need. OFFICIAL COMMUNITY PLAN The Official Community Plan, adopted by Council on November 14, 2006, provides a policy context that has relevance to this application, and could support the development of employment generation lands on this property. However, there are also statements a nd policies in the Official Community Plan that support the retention of an agricultural future for the property. In addition, the Official Community Plan outlines considerations for the timing and process to be undertaken to resolve these conflicting priorities. The following outlines some of the relevant sections from the Official Community Plan. - 4 - Official Community Plan Agricultural Policies The Maple Ridge Official Community Plan emphasizes the value of agriculture in contributing to the local economy and to the rural character of the community. It is noted that Maple Ridge agriculture faces considerable challenges, but there is consistent community support for local farming. Policy 6-12 of the Official Community Plan states: Maple Ridge will protect the productivity of its agricultural land by: a) Adopting a guiding principal of “positive benefit to agriculture” when making land use decisions that could affect the agricultural land base, with favourable recognition of initiatives including but not limited to supportive non-farm uses, infrastructure improvements for farmland, or the inclusion of land elsewhere in the Agricultural Land Reserve: b) requiring agricultural impact assessments (AIAs) and Groundwater Impact Assessment of non-farm development and infrastructure projects and identifying measures to off-set impacts on agricultural capability; c) preserving larger farm units and areas by using appropriate buffers such as roads, topographic features, watercourses, ditching, fencing, or gradually reduced residential densities on properties adjacent to agricultural land; d) discouraging the subdivision of agricultural land into smaller parcels, except where positive benefits to agriculture can be demonstrated; e) reinforcing the concept that the Agricultural Land Reserve is intended for agricultural use by increasing the minimum lot size for ALR properties that are zoned Rural Residential; f) encouraging the amalgamation of smaller parcels of farmland into larger, more cohesive parcels. Section 6.2 of the Official Community Plan, which pertains to Agricultural opportunities. states that the value of agriculture is consistently recognized and supported within the community, as follows: Agricultural land is a key component of the Metro Vancouver Regional Growth Strategy and provides many benefits of local and regional significance. As an economic generator it contributes to a more complete community. Policy 6-12 of the Official Community Plan sets out conditions for protecting agricultural land, as follows: Maple Ridge will protect the productivity of its agricultural land by: a) adopting a guiding principle of ”positive benefit to agriculture” when making land use decisions that could affect the agricultural land base, with favourable recognition of initiatives including but not limited to supportive non-farm uses, infrastructure improvements for farmland, or the inclusion of land elsewhere in the Agricultural Land Reserve; - 5 - b) requiring agricultural impact assessments (AIAs) and Groundwater Impact Assessment of non-farm development and infrastructure projects and identifying measures to off-set impacts on agricultural capability; c) preserving larger farm units and areas by using appropriate buffers such as roads, topographic features, watercourses, ditching, fencing, or gradually reduced residential densities on properties adjacent to agricultural land; … The applicant’s consistent message is that the subject property is unsuitable for agriculture. However, as there is no stated proposal accompanying this application, its potential net benefits to agriculture or to the community cannot be assessed. As the subject property may have employment generating potential, Council may wish to consider feasible land use options for the subject property prior to making any land use decisions. The following section outlines Official Community Plan policies that address employment generating lands. Official Community Plan – Industrial Policies Section 6 of the Official Community Plan speaks directly to the issue of employment in the Official Community Plan in that it recognizes the need to diversify the tax base and create more jobs in Maple Ridge in order to become a more balanced community. Section 6.4.1 states: To accommodate the long term demand for industrial lands, Maple Ridge needs to create an additional industrial area or areas of about 80 to 120 hectares (200 to 300 acres). One of the objectives that supports the above noted statement is: To create a larger more diverse industrial sector that offers greater employment opportunities for residents, generates additional investment, enhances local businesses and creates a larger tax base to pay for municipal services and amenities. Building further on that objective, Policy 6–41 states the following: The identification of additional employment generating lands is a priority for the District. Following the completion of an Agricultural Plan, and as a component of a comprehensive review of the Urban Area Boundary Maple Ridge will evaluate alternate locations for a large block or blocks of additional employment generating land to support the growth of the employment sector in the future. Location parameters for suitable industrial land may include, but is not limited to: a) land that is relatively flat; b) land that is conducive to industrial development; c) land that is contiguous to a full range of municipal services; d) land that is strategically located near the Regional transportation network. - 6 - Although significant site challenges are present, the portion of the subject property designated Suburban Residential was included in the areas identified for consideration of employment generating purposes in the Commercial and Industrial Strategy. Locational criteria are stated in Policy 6-42 of the Official Community Plan as follows: Maple Ridge will consider industrial development within the Urban Area Boundary providing that the following compatibility criteria can be satisfied: i) land is contiguous to a full range of municipal services; ii) land is strategically located on, or near a Major Road Corridor and the transportation network can support the development; iii) the proposed development is compatible with the surrounding area; and iv) the use is consistent with the Economic Development Strategy. Official Community Plan - Growth Management Policies Section 2.1 of the Official Community Plan states that in Maple Ridge the majority of the growth in population, jobs and housing will be accommodated within the Urban Area Boundary where services are readily available or infrastructure is already in place. The lands under application are within a block of parcels that is contiguous to the Urban Area Boundary. The Official Community Plan emphasizes that adjustments to the Urban Area Boundary, if required, must follow a specified process, as outlined in Policy 2-6 of the Official Community Plan: Maple Ridge supports and maintains the Urban Area Boundary recognizing the role that it has on limiting urban expansion, preserving community character, reducing land speculation within the Agricultural Land Reserve and protecting the agricultural land base, and in providing for the efficient delivery of services. Adjustments to the Urban Area Boundary: a) will only be supported if the District has an adopted Agricultural Plan; b) will be considered in cooperation with the Agricultural Land Commission and Metro Vancouver; and c) will only be conducted during a Comprehensive Official Community Plan review, or Council directed Comprehensive Urban Area Boundary review, and applications considered outside of either review are considered premature. AGRICULTURAL PLAN The Maple Ridge Agricultural Plan, adopted by Council on December 15, 2009, provided additional direction for advancing agricultural opportunities in the Maple Ridge Although adopted, specific actions related to the implementation of the Plan are currently being prioritized by Council. Pertinent excerpts of the Plan are included below. Issue 1 in the Agricultural Plan notes the difficulty faced by farmers in gaining access to underutilized agricultural land. Specific issues included the following: • Absentee landlords • Agricultural land held in idle state - 7 - • Landless operators unable to find land to farm • High land cost restricts access. The Plan indicates that an appropriate means to address these issues would be to encourage non- farming land owners to make idle land available to farmers or to start farming it themselves. The Plan notes the need to re-emphasize the role of agriculture in the Agricultural Land Reserve and to remove some of the perception that the Agricultural Land Reserve is a land reserve for eventual non- agricultural development in Maple Ridge. Issue 5 of the Agricultural Plan discusses the loss of the agricultural land base and notes the following specific issues: • Many small parcels • High level of rural residential incursion into Agricultural Land Reserve • Non-farmed areas of the Agricultural Land Reserve tend to be smaller parcels • Limited availability of irrigation water • Continued conversion pressure from the District of Maple Ridge’s urban growth • Financial pressure on farming The Agricultural Plan recognizes that there may be situations in the future where exclusions may be required to meet community needs, for example employment generating lands. In instances where land conversion is unavoidable, levies or other means be established by the City in order to compensate for the loss of agricultural land. Goal 6 of the Plan discusses the issue of the conversion of agricultural land as follows: The primary goal with respect to larger established farming operations in Maple Ridge is to plan for their retention as farms, rather than watch them languish and deteriorate, so that the community can optimize the rewards and advantages of having agriculture in its midst. Limited to highly specific situations, the secondary goal (if the primary goal is not feasible) is to explore establishing a policy of compensation from development that enables funds to be generated and expended so that the net agricultural capability of the District is enhanced by investment elsewhere. COMMERCIAL AND INDUSTRIAL STRATEGY The Commercial and Industrial Strategy was endorsed by Council on August 25, 2014. Key messages for Industrial lands within the Strategy include the following: • Create Incentives to improve the potential of Albion Industrial Area; • Consider additional employment uses in the Albion Flats, including light industrial & office; • Restrict non-industrial uses from industrial areas; • Retain existing industrial lands; • Create new Zone to encompass light industrial uses adjacent to residential areas; • Re-designate additional lands for employment generating purposes - 8 - These key messages are a reflection of the future challenges facing Maple Ridge to improve opportunities for its economic base. Recommended actions include the retention and identification of additional lands for generating employment. The Strategy also emphasizes caution in approaching the Agricultural Land Reserve as a source of industrial lands, as follows: Pursuing ALR exemptions for future land supply is considered a risk filled strategy that should only be pursued in the long term future if other initiatives prove insufficient for meeting demand for industrial land. The Agricultural Land Commission has changed the process of reviewing applications for ALR exemptions, and they are becoming more strict than in years past. On December 2, 2013, Council provided direction for addressing potential employment generating lands, which included the subject site, an estimated 13 acres to the west (developable lands after watercourses and steep slopes were considered). The Council resolution was as follows: “That staff be directed to obtain a more detailed site analysis [of each identified location] to determine feasibility as employment generating lands. OR – For this work to be completed as part of development application information”. A preliminary budget estimate for this site analysis was between $7500.00 to $10,000.00. Council developed this direction further by endorsing the Commercial and Industrial Strategy Implementation Plan Matrix at the October 5, 2015 Workshop. Along with other potential areas, the subject property was included in the Immediate Term time horizon for 2016 of the Implementation Plan Matrix. The Implementation Plan Matrix recognized that further review was required to determine site suitability. For the subject property and its vicinity, further ground-truthing is required to determine if this concept is feasible given site constraints due to access, watercourses and topography. At the April 18, 2016 Council Workshop, Council wanted to review the lands to the East and to the West of the Kwantlen First Nation. In addition, Council wanted dialogue to commence with Kwantlen First Nation in order to anticipate and proceed with complimentary land uses. As Council is reviewing the desired direction for this area, this application could be considered premature, and best pursued with a concept plan for the area. Analysis Of Application - Community Need In evaluating this application in light of the agricultural policy direction contained with the Official Community Plan and the Agricultural Plan, it is clear that the proposal is not consistent with these stated goals. It is also important to consider th at applications proposing to exclude land from the Agricultural Land Reserve tend to encourage land speculation and investments in farm land by non - farming interests. This tendency increases the competition for acquiring farmland, thereby increasing its value, and making it more difficult for legitimate agricultural operators to acquire land for this purpose. - 9 - However, in specific instances, there may be justification for excluding land on the basis of community need, and it would therefore make sense to consider this application within this context. For instance, the process for the Albion Flats Concept Plan will include the exclusion of lands east of 105th Avenue. In addition, there has been recent dialogue regarding the merits of pursuing an ALR exclusion application on strategically located land in West Maple Ridge. Maple Ridge policy documents recognize the challenge with balancing the need for supporting agriculture with the need to provide more employment generating lands. The Official Community Plan has policies that support the development of additional employment lands as well as policies that support agriculture and the protection of agricultural lands. The Commercial and Industrial Strategy identifies the need for additional employment lands and recognizes the role of agriculture in the community, along with the challenges related to converting agricultural lands for other purposes. The Agricultural Plan’s primary focus is to support and promote agriculture while recognizing that there may be other higher priority community needs in specific instances. INTERGOVERNMENTAL AGENCIES Agricultural Land Commission The Commission has established guidelines for local governments regarding the timing of application processing. These guidelines are provided by the Commission in their document, the Agricultural Land Reserve Use, Subdivision And Procedure Regulation . The local government is required to submit the application within 60 days of its receipt under Section 21.1 of this Regulation. In addition a local government has an option to hold a public meeting to review an application which would extend the length of time permitted for application processing to 90 days. If they choose, the Commission also has the option of holding a public meeting upon receipt of the application. This option was exercised by the Commission for other large scale applications, su ch as Barnston Island, and the lands around the Abbotsford Airport. Metro Vancouver The portion of the subject property that is within the Agricultural Land Reserve is designated for Agricultural use in the Official Community Plan. If the property was excluded from the Agricultural Land Reserve, its Agricultural designation would remain in the Official Community Plan. Any change in permitted uses would require an amendment to the Official Community Plan, which in turn would require the approval of Metro Vancouver to amend the Regional Growth Strategy. If the property was proposed to develop on its own, this type of amendment would be considered by Metro Vancouver to be a Type 2 Minor Amendment. The bylaw amendment process would include a regional public hearing and a two-thirds weighted vote of the Metro Vancouver Board. In this instance, the municipal government would apply for the amendment to Metro Vancouver. The remainder of the subject property is designated Suburban as are most of the parcels in this area. This site is under review as potential employment generating lands. These properties are designated Rural in the Regional Growth Strategy, and for this reason, an amendment process would be required to change this land use. As this block of properties is contiguous with the Urban - 10 - Area Boundary, a less onerous amending process could be possible if the intended land use was for industrial uses, and thes amendment was pursued as a block application. This process would be considered a Type 3 minor amendment, requiring a simple majority vote, and no public hearing. For all other land uses, a type 2 amendment would be required to redesignate lands in this vicinity. Section 6.3.4 of the Regional Growth Strategy states the following: The following Type 3 minor amendments require an affirmative 50% +1 weighted vote of the Metro Vancouver Board and do not require a regional public hearing…. f) For sites that are contiguous with, or within, the Urban Containment Boundary and are not within the Agricultural Land Reserve, amendments from Agricultural or Rural land use designations to Industrial land use designation, and associated Urban Containment Boundary adjustments:… Kwantlen First Nation Seyem’ Qwantlen Business Group is a limited partnership of Kwantlen First Nation, held in trust by Chief and Council on behalf of the membership. This group manages the ongoing and growing business activities related to lands, resources, and economic development. It is understood that the future of the Kwantlen lands to the east of the subject property should be considered in the preparation of land use concept for this adjacent site. At the April 18, 2016 Council Workshop, Council directed that dialogue with Kwantlen First Nation progress, with a Council update in the near future. Citizen/Customer Implications At the time of writing, 1 letter of opposition has been received in relation to this application and will be forwarded to the Agricultural Land Commission, should this application be forwarded by Council. d) Alternatives: The report recommendations follow Council direction as noted earlier in this report, However, g iven the context of the subject property in relation to the Commercial and Industrial Strategy, Council may wish to consider the following options: 1. Direct that the application is premature, and should not be advanced until a more clea r proposal and feasibility analysis is developed for the site area . As noted earlier in this report, this approach would be consistent with Council direction for the Commercial and Industrial Strategy; or. 2. Give prospective applicants the opportunity to commission the feasibility analysis prior to a formal land use decision being made. In this scenario, the applicant would commission required professional assessments to determine site suitability for employment generating purposes. A preliminary budget estimate for this site analysis was between $7500.00 to $10,000.00. - 11 - CONCLUSION: This application for exclusion and non-farm uses within the Agricultural Land Reserve has been considered in the context of the policies of the Official Community Plan, the Commercial and Industrial Strategy and the Agricultural Plan. These policy documents simultaneously support and conflict with this application. The report recommendation has been prepared in accordance with previous Council direction for applications for exclusion from the Agricultural Land Reserve. However, Council may wish to consider the option provided in the Alternatives section of this report, dated May 14, 2016 which would require the applicant to provide a feasibility analysis for employment generating uses prior to considering the proposal for forwarding to the Agricultural Land Commission. This option is consistent with previous Council direction for properties that are within the locations identified as potential employment generating lands. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall, MA (Planning), MCIP Planner II “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, MCP, MCIP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Kelly Swift” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Office r The following appendices are attached hereto: Appendix A – Subject Map Appendix B – OCP map showing ALR portion of property Appendix C – Letter received. DATE: Mar 22, 2016 2016-082-AL BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:5,000 Lot 7, NWP 12328 Folio 84235-0000-7Legend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: Mar 22, 2016 2016-082-AL BY: JV PLANNING DEPARTMENT SUBRES SUBRES AGRAGRAGR PARK CONSRV SUBRES MRES MRES RE SUBJECT PROPERTY ´ Scale: 1:5,000 Lot 7, NWP 12328 Folio 84235-0000-7 Legend Agricultural Urban Reserve Park Suburban Residential Urban Residential Conservation APPENDIX B APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 2016-034-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7247-2016 12358 216 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located 12358 216 Street, from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) for future development into two lots. To proceed further with this application additional information is required as outlined below. Pursuant to Council’s policy, this application is exempt from the Community Amenity Contribution (CAC) Program, since it is a single family residential subdivision proposing fewer than 3 lots. RECOMMENDATIONS: That Zone Amending Bylaw No. 7247-2016 be given first reading; and That the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. DISCUSSION: a) Background Context: Applicant: Gurlal Rakhra Owner: Gurlal and Ravinder Rakhra Legal Description: Lot B, D.L. 245, Group 1, New Westminster District PlanNWP74894 OCP: Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential 1102 - 2 - East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential Existing Use of Property: Residential Site Area: 0.113 ha (0.25 acres) Access: 216 Street Servicing requirement: Urban Standard b) Site Characteristics: The subject property is approximately 1130 m2 in size, is generally flat, and is bound by single family residential properties, with 216 Street to the west (See Appendix A and B). There are a few trees on the property. c) Project Description: The current application proposes to rezone the lot from RS-1 (One Family Urban Residential) to RS- 1b (One Family Urban (Medium Density) Residential), to permit future development into two residential lots. Access for all lots is proposed to be from 216 Street. There is a residential building on the subject property, which will have to be removed as a condition of rezoning, to be able to subdivide into the proposed two lots. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is located within the Urban Area Boundary and is currently designated Urban Residential, subject to the Major Corridor infill policies of the OCP. These policies require that development be compatible with the surrounding neighbourhood, with particular attention given to site design setbacks and lot configuration with the existing pattern of development in the area. The proposed rezoning to RS-1b (One Family Urban (Medium Density) Residential) is in conformance with the Urban Residential designation and infill policies. No OCP amendment will be required for the proposed development. Zoning Bylaw: The current application proposes to rezone the property, located at 12358 216 Street, from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit future subdivision into two lots. The minimum lot size for the current RS-1 (One Family Urban Residential) zone is 668 m2, and the minimum lot size for the proposed RS-1b (One Family Urban (Medium Density) Residential) zone is 557 m2. - 3 - Since proposed lot 2 does not meet the minimum width requirement of 15 metres, a Development Variance Permit application to relax the lot width of approximately 0.75 metre will be required. The variance will be subject of a future Council report. e) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. A complete Rezoning Application (Schedule B); 2. A Development Variance Permit (Schedule E), and; 3. A Subdivision Application The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Therese Melser” _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Paul Gill” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7247-2016 Appendix D – Proposed Subdivision Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Feb 18, 2016 FILE: 2016-034-RZ BY: PC PLANNING DEPARTMENTEVANS ST.16 ST.123 AVE. 124 AVE. MANOR AVE. 12429 2166612414 216342169412395 2166521624 21641215502162121653216832155512357 2158112282 12311 2165512297 2166421686215622155121681215692156321636216822169212314 2165612342 216462165921645216322169412337 216442157921637216542170412292 2168422167312343 12434 1239021552 216632168112424 21675216742154312351 216542157021635215762159812380 169512371 215412168521703216872215642155912365 2167621693216912169721571216162164012368 216 STSUBJECT PROPERTY ´ Scale: 1:1,500 12358 216 STREET APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Feb 18, 2016 FILE: 2016-034-RZ BY: PC PLANNING DEPARTMENTEVANS ST.16 ST.123 AVE. 124 AVE. MANOR AVE. 12429 2166612414 216342169412395 2166521624 21641215502162121653216832155512357 2158112282 12311 2165512297 2166421686215622155121681215692156321636216822169212314 2165612342 216462165921645216322169412337 216442157921637216542170412292 2168422167312343 12434 1239021552 216632168112424 21675216742154312351 216542157021635215762159812380 169512371 215412168521703216872215642155912365 2167621693216912169721571216162164012368 216 STSUBJECT PROPERTY ´ Scale: 1:1,500 12358 216 STREET Aerial Imagery from the Spring of 2011 APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7247-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7247-2016." 2.That parcel or tract of land and premises known and described as: Lot B District Lot 245 Group 1 New Westminster District Plan 74894 and outlined in heavy black line on Map No. 1675 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C EVANS ST.216 ST.123 AVE. 124 AVE. RIDGEWAY CRES. MANOR AVE. 1242912449 12272 2166612414 12351 21634216942159812357 12395 21724216652 1 6 2 4 21555216412162121549216532157121683217032172712282 217122155221655216642153712371 216862170221 667 217172172821740215692 1 6 8 12153721636 216922168212314 12365 215432165612342 21672215362164021646216592171821570217042156421645216322169421718216922157012337 215602155021644215762157921637216542170421705215811229212297 21684215622172221533216522167312343 21661 12390 12434 21528216632168112424 12311 21675216742169221654216822172221530216352172512380 21717215452169521550217142171512443 216852170421703215442170521551216872166221540215412152521559216762169321537216912169721616215632164012368 215 129 150 157 A 2 2 245 40 Rem 178182 1 132 188 136 7 41 200 Rem 214 5 156 216 194 3 2 3 Rem. 21 4 130 Rem 36 128 143 44 8 11 181 1546 187 185 Rem 12 127 Rem 3 153 37 2 151 3 Rem 133 219 2 F 149 47 9 16 1 213 146 183 205 Rem 6 152 43 149 144 42 B 147 3 145 196 7 12 13 1 137 1 8 G Rem 180Rem 17 Rem 176244 35 134 156 A 218 186 220 Rem 134 3 Rem C1 5 217 195 Rem E 72' of 25 6 152 33 B B 46 39 131 150 151 E 121 45 C 148 155 135 20 1 148A "ONE" 204 218 Rem 1797 2 P 14796 P 15642 P 33150P 43499P 44738 P 17043 P 33004 P 33418 RP15478 EPP 35205P 58500P 8586P 10924P 62640 P 31001P 20197 P 21390 P 43499P48464 P 15642 P40867 P 26796 P 33150 P 33004 P 42917P 21390LMP 52071 P32671 P 42917P 14796P 74894P 72950 P 17760EPP 29998P 18099P 14494 P 43499 LMP 34059 P 33418 BCP 6488 P 60756P 18125 P 17899 P 13700 P 38078P 72245 P17760 P 46774 P 43499P 19818 P19818 LMP 19931 EP 60757LMP 30127RW 70161LMP18351 LMP 31576LMP 16440 LMP 18022LMP 16459LMP 19224 LMP 46218 LMP 16156 LMP 30657EPP 29085 EPP 29999 LMP 32554 EPP 29085 LMP 18319 EPP 27854LMP 18021 ´ SCALE 1:2,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) RS-1b (One Family Urban (Medium Density) Residential) 7247-20161675 APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 2016-084-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7236-2016 11929 267 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) for a future subdivision into four lots with a minimum lot area of 0.4 hectares (1 acre). The proposed RS-2 (One Family Suburban Residential) zone is consistent with the Official Community Plan land use designation of Suburban Residential. To proceed further with this application additional information is required as outlined below. Pursuant to Council resolution, this application is subject to the Community Amenity Contribution Program. RECOMMENDATIONS: That Zone Amending Bylaw No. 7236-2016 be given first reading; and That the applicant provide further information as described on Schedules B and G of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. DISCUSSION: a) Background Context: Applicant: ABM Engineering Services Owner: 1034816 BC Ltd. Legal Description: Lot 7, Section 18, Township 15, NWD Plan 7439 OCP: Existing: Suburban Residential Proposed: Suburban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-2 (One Family Suburban Residential) Surrounding Uses: North: Use: Single Family Rural Residential Zone: RS-3 (One Family Rural Residential) Designation: Suburban Residential 1103 - 2 - South: Use: Single Family Rural Residential Zone: RS-3 (One Family Rural Residential) Designation: Suburban Residential East: Use: Single Family Suburban and Rural Residential, Agricultural Zone: RS-2 (One Family Suburban Residential) RS-3 (One Family Rural Residential) Designation: Suburban Residential West: Use: Single Family Rural Residential Zone: RS-3 (One Family Rural Residential) Designation: Suburban Residential Existing Use of Property: Single Family Rural Residential Proposed Use of Property: Single Family Suburban Residential Site Area: 1.94 hectares (4.79 acres) Access: 267 Street Servicing requirement: Rural Standard b) Site Characteristics: The subject property is located at the southwest corner of Dewdney Trunk Road and 267 Street. (Appendices A and B) There is a gradual slope from the northwest corner up to the southeast corner of the property, and the property is located above the Whonnock Aquifer. The applicant is proposing to retain the existing house and secondary dwelling on the property. c) Project Description: The applicant is proposing to subdivide the property into four suburban lots with lot areas between 0.41 and 0.47 hectares (1.01 to 1.16 acres). The lots will front onto 267 Street, which will be upgraded to the Rural Road standard, and all driveways will be from 267 Street only. A new rural local road will be dedicated across the south end of the property at the subdivision stage to provide future road access for potential development of the lands to the south and west. The lots will be serviced from the existing municipal water service on 267 Street and each lot will require a septic system. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact propo sed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The proposed RS-2 (One Family Suburban Residential) zone is consistent with the Official Community Plan land use designation of Suburban Residential. The development is consistent with the Suburban Residential designation, which permits single detached and duplex housing in areas located outside of the Urban Area Boundary that may have water service but which are not connected to the municipal sanitary sewer system. Policies 3-10 to 3-13 are pertinent, as follows: - 3 - 3 - 10 Urban-level residential densities will not be supported in areas designated Suburban Residential. 3 - 11 Maple Ridge will support some agricultural uses and single detached housing on large suburban lots. Lot sizes within this land use designation are generally 0.4 hectares in size. 3 – 12 Maple Ridge will continue to support garden suites as a form of infill in Suburban Residential areas. See Zoning Bylaw for more details. 3 - 13 Areas designated Suburban Residential are located outside the Urban Area Boundary. City water is required and sewage disposal is provided through a private system. The property is located over the Whonnock Aquifer and Policy 5-37 for the protection of groundwater is pertinent, as follows: 5-37 Maple Ridge will require an evaluation of groundwater flows, conducted by a qualified environmental professional, for new development that is adjacent to areas reliant on well water. Development proposals that cannot ensure adequate groundwater flows, sufficient water quality or mitigate potential impacts to existing and surrounding well water systems will not be supported. A Groundwater Impact Assessment will be required with the Natural Features Development Permit. It is noted Council recently requested that staff prepare a report on the Suburban Residential OCP designation. The scheduling of this report will be considered as a component of the upcoming Council Work Plan Matrix discussion. Zoning Bylaw: The current application proposes to rezone the property located at 11929 267 Street from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) (Appendix C) to permit a future subdivsion into four lots (Appendix D). The minimum lot size for the current RS-3 zone is 2.0 hectares, and the minimum lot size for the proposed RS-2 zone is 0.4 hectares. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Community Amenity Contribution Program: On March 14, 2016, Council endorsed the Community Amenity Contribution Program (Policy 6.31) and amended the Policy on April 11, 2016. This program helps fund needed amenities throughout the community that would not typically be provided for by private sector interests. Certain exemptions have been established, but the program sets contribution rates that are applied as a condition of zoning. This development will be subject to the Policy. For single family developments, the contribution rate is $5100 per single family lot created. Development Permits: Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for:  All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan; - 4 -  All lands with an average natural slope of greater than 15 %;  All floodplain areas and forest lands identified on Natural Features Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Development Information Meeting: A Development Information Meeting is not required for this application, in accordance with Council Policy 6.20, as there are fewer than 25 lots proposed and the application is in compliance with the OCP. e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) School District; f) Utility companies; and g) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. A complete Rezoning Application (Schedule B); 2. A Natural Features Development Permit Application (Schedule G) ; and 3. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. - 5 - The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Ann Edwards” _______________________________________________ Prepared by: Ann Edwards, CPT Senior Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Kelly Swift” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7236-2016 Appendix D – Proposed Subdivision Plan DATE: Mar 23, 2016 2016-084-RZ BY: JV PLANNING DEPARTMENT DEWDNEY TRUNK RD 267 STSUBJECT PROPERTY ´ Scale: 1:2,500 11929/89 267 StLegend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: Mar 23, 2016 2016-084-RZ BY: JV PLANNING DEPARTMENT DEWDNEY TRUNK RD 267 STSUBJECT PROPERTY ´ Scale: 1:2,530 11929/89 267 St Aerial Imagery from the Spring of 2011 Legend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7236-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7236-2016." 2.That parcel or tract of land and premises known and described as: Lot 7 Section 18 Township 15 New Westminster District Plan 7439 and outlined in heavy black line on Map No. 1670 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 267 ST.267 ST.2674011894 11879 11956 11929/89 11847 267662662026683267772678826635267552672126780265082673311872 26783266572654626590267122674311924 9 Rem 4 S 1/2 3 Rem 2B 12 11 Rem N 1/2 1 B 7 E 1/2 4 E 125' W 1/2 4 B 5 8 PARK N 1/2 3 Rem 5 A A EP 16611 SK 10999P 8097P 7439 P 21387 P 5260 P 22220 P 21387 EPP 42773 P 7439EP 16704P 7439 *PP108 BCP 48757 EPP 42773RP 14097P 7439 RW 24747 EPP 38568BCP 51087EPP 42774EPP 42775 EPP 42775EPP 42774RW 24747 RW 72140 EPP 38568 267 ST.DEWDNEY TRUNK ROAD SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) 7236-20161670 APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 2016-098-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7248-2016 21722 and 21734 Dewdney Trunk Road EXECUTIVE SUMMARY: An application has been received to rezone the subject properties located on 21722 and 21734 Dewdney Trunk Road, from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential), to allow future development into approximately 8 townhouse units. To proceed further with this application additional information is required as outlined below. Pursuant to Council’s resolution this application is subject to the Community Amenity Contribution Program. RECOMMENDATIONS: That Zone Amending Bylaw No. 7248-2016 be given first reading; and That the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879–1999. DISCUSSION: a)Background Context: Applicant: George Du Owner: George Du Legal Description: Lot 9, D.L. 247, Group 1, New Westminster Plan 8772, and Lot 10, D.L. 247, Group 1, New Westminster Plan 8772 OCP: Existing: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-1 (Townhouse Residential) Surrounding Uses: North: Use: Multi-Family Residential Zone: RM-1 (Townhouse Residential) and RM-4 (Multiple Family Residential District) Designation: Urban Residential 1104 - 2 - South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential East: Use: Multi-Family Residential Zone: RT-1 (Two Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Multi-Family Residential Site Area: 964 m2, and 965 m2 (0.47 acres total) Access: Dewdney Trunk Road and proposed internal strata road Servicing requirement: Urban Standard b) Site Characteristics: The subject properties located at 21722 and 21734 Dewdney Trunk Road are approximately 1929 m2 in total area. The properties are generally flat, and are currently bound by single family properties to the south and west and multi-family properties to the north and east, with Dewdney Trunk Road to the north. There are no watercourses on the properties. There are a few trees at the rear of each property. The existing buildings on the properties will need to be removed as a condition of rezoning c) Project Description: The current application proposed to rezone the two subject properties to RM-1 (Townhouse Residential), to permit future development of 8 townhouse units. Access for the units is proposed to come off of Dewdney Trunk Road via an internal road through the middle of the proposed site. Two visitor parking stalls are proposed on the south side, together with amenity space. The proposal is already taking into consideration that road dedication is needed for Dewdney Trunk Road. Properties located at 21668 and 21680 Dewdney Trunk Road (four and five properties to the west) are under application number 2015-130-RZ, for a similar layout of 6 townhouse units, however, staff is working with that applicant on layout before it can be presented to Council for first reading. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is designated Urban Residential and subject to the Major Corridor infill policies of the OCP. These policies require that development be compatible with the surrounding neighbourhood, with particular attention given to site design setbacks and lot configuration with the existing pattern of development in the area. The OCP supports a townhouse form in this area, and - 3 - there are several existing townhouse sites on the north side of Dewdney Trunk Road, directly across the subject properties The proposed rezoning to RM-1 (Townhouse Residential) is in conformance with the Urban Residential designation and infill policies. No OCP amendment will be required for the proposed development. Zoning Bylaw: The current application proposes to rezone the properties located at 21722 and 21734 Dewdney Trunk Road from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to permit future development of 8 townhouse units. The minimum lot size for the proposed RM-1 (Townhouse Residential) zone is 557m2. A Development Variance Permit application is anticipated, to reduce the front setback from 7.5 metres, to 4.5 metres, depending on the required road dedication from Dewdney Trunk Road. Development Permits: Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Advisory Design Panel: The Multi-Family Development Permit must be reviewed by the Advisory Design Panel prior to second reading. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Utility companies; f) Ministry of Transportation and Infrastructure; and g) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. This evaluation will take place between first and second reading. f) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: - 4 - 1. A complete Rezoning Application (Schedule C); 2. A Multi-Family Residential Development Permit Application (Schedule D); and 3. A Development Variance Permit (Schedule E); The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. “Original signed by Therese Melser” _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7248-2016 Appendix D – Proposed Site Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: May 10, 2016 FILE: 2016-098-RZ BY: PC PLANNING DEPARTMENTHALL ST.121 AVE. HOWISON AVE. 119 AVE. DONOVAN AVE.216 ST.217 ST.119 AVE. DEWDNEY TRUNK RD.HALL ST.216 ST.217 ST.EVANS ST.21656218012175612095 71011997 611861 12088 11968 2181021668218112173011882 11884 218092163366221656217502173321808216552168321722180669473211863217121665 7741121558218202155521593 750/83 11875 217112174111939 2 1 6 4 9 21691 1 8 8 3216762167021700 78411958 1656216821731216322178921631217062178512094 2168067422178119 216732161711868 21816217242174211897 764216682169011941 2164411936 2181621771118732173411929 216852179612032 512110 216801195211968 11945 21801217802179412093 12033/35 12020 11953 21799 11939216862165 21806217442166511938 11888 720684216752180211881 21723217072177011936 2169121801216972180011944 217912177911887 2165612070 2173411885 2170112090 11977 11939 2178712171412027 11938 11951 217992162012106 2178812049 11895 217952169212036 12061 P 311802175511889 73621706118512180411969217051204821671217412084217021751189821647216511194274221795217111193521663216982171821638/44119 2178411965 12081 2171421722SUBJECT PROPERTIES 2015-130-RZ ´ Scale: 1:2,500 21722/34 DEWDNEY TRUNK ROAD APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Apr 5, 2016 FILE: 2016-098-RZ BY: PC PLANNING DEPARTMENTHALL ST.121 AVE. HOWISON AVE.WICKLOW WAY119 AVE. DONOVAN AVE.216 ST.217 ST.11 9 AVE. DEWDNEY TRUNK RD.HALL ST.216 ST.217 ST.EVANS ST.DOVER RD.216562180121756171011931 612088 1196 8 2181021668218112173011882 11884 218092163366221656217502173321808216552168321859217221806169473211863217121665 119 61 77421820750/83 217112174111939 2 1 6 4 9 21691 1 8 8 3216762167021700 78411958 165621682173121632217892163121706217851 1956 1199 6 12094 21843216806742119792178 21673216172181011868 218162172421742764216682169011941 21644119 68 11936 21816217711187321734 216852179612032 12110 216801195221819119 68 11945 2180121780217942181511988 12020 11953 21 799 119 3921686 218062165217442166511938 1188 8 720684216752180221723217072177011936 218162169121801216972180011944 2179121779120672165612070 2173411941 2170112090 11977 119512178721714 11938 11951 217992162012106 2178812049 118 95 217952169212036 P 311802175511889 736217061185121804 218572170512048 2167121742180712084 1196221702175 118 98 216472165111942 2186174221795 2171111935 21663216982171821638/4411985 2178411965 21714217221205 SUBJECT PROPERTIES ´ Scale: 1:2,500 21722/34 DEWDNEY TRUNK ROAD Aerial Imagery from the Spring of 2011 APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7248-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7248-2016." 2.Those parcel (s) or tract (s) of land and premises known and described as: Lot 9 District Lot 247 Group 1 New Westminster District Plan 8772; Lot 10 District Lot 247 Group 1 New Westminster District Plan 8772 and outlined in heavy black line on Map No. 1676 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-1 (Townhouse Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C HALL ST.119 AVE. DONOVAN AVE.217 ST.119 AVE. DEWDNEY TRUNK RD.HALL ST.217 ST.EVANS ST.21656217561196821668 218112163321733218082168321806216651196121820/83 11939 21649 2167011958 217892163221706216312168011979 216732181621724216682169011941 2164411936 218162173421796216801195211945 2180121780217942 1 7 9 9 11953 11939 2174421802217072177011936 216912180121697218002 1 7 9 1 21779216562173411977 217871195121714 11938 11951 21799216202178812049 21692P 3118021755217052167111 9 4 22164721651 217952171111935 216982166321638/4411985 2178411965 217142172258 LOT 1 2 65 1 J 199 Rem 104 62 196 103 203 1 0 7 Rem 200 219 B 88 105 Rem5 132 204 48 97 131 98 167 139 1 0 8 130 209202 4 1 0 6 67 219 92 Rem Rem 134 7 197 107 293 A 1 126 63 140 6 Rem 142 102 C A Rem 129 295 14559 95 141 1 128 101 96Pcl.B 1 144 90 94 208201 64 143 93 198 100 60 133 87 2614A89 91 9 10 127 99 61 166 195 66 1 LMP 34020RP 61902P 44518*PP061 P 31180P 28917LMS 3184P 29839 P 44518 P 62886 LMP 10090 P 4 4 5 1 8 P 28917P 28262 P 44518 P 62886 P 28917 P 79498 P 67685 P 31180 P 29839 P 28917P 22204 LMS 2095 P 39905P 8772 NWS 2037 P 29839P 31180 LMP 42013 P 33112 NWS 2813 P 23837P 8772 P 29839LMP 18955 P 39905P 28917 P 27623 P 76831 P 4 4 5 1 8 P 830P 8772 *P P 0 6 1P 18394 RW 40703RW 74359 RW 73587 RP 73402 RP 73720 RP 73430 LMP 18956RP 73527 RP 73511 P 40703B.C.H. & P.A. RP 73655 ´ SCALE 1:2,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) RM-1 (Townhouse Residential) 7248-20161676 APPENDIX D - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 2014-108-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Official Community Plan Amending Bylaw No. 7222-2016; and Second Reading Zone Amending Bylaw No. 7138-2015 12874 Mill Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 12874 Mill Street, from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District), to permit a future subdivision of approximately 5 lots. Council granted first reading to Zone Amending Bylaw No. 7138-2015 and considered the early consultation requirements for the Official Community Plan (OCP) amendment on March 24, 2015. Pursuant with Council resolution, the application is subject to the Community Amenity Contribution Program (CAC). The minimum lot size for the current RS-3 (One Family Rural Residential) zone is 2.0 ha (5 acres) and RS-2 (One Family Suburban Residential) zone is 0.40 ha (1 acre), and the minimum lot size for the proposed R-1 (Residential District) zone is 371 m² (3,995 ft²). The proposed R-1 (Residential District) zoning is in compliance with the policies of the Silver Valley Area Plan of the OCP. Ground- truthing on site has established the developable areas, and as a result, an OCP amendment is required to revise the Conservation boundaries. RECOMMENDATIONS: 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on- going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7222-2016 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Official Community Plan Amending Bylaw No. 7222-2016 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Official Community Plan Amending Bylaw No. 7222-2016 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Maple Ridge Official Community Plan Amending Bylaw No. 7222-2016 be given first and second readings and be forwarded to Public Hearing; 5) That Maple Ridge Zone Amending Bylaw No. 7138-2015 be given second reading, and be forwarded to Public Hearing; 1105 - 2 - 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 - Land Use Plan, Figure 3D - Horse Hamlet, and Figure 4 - Trails / Open Space. iii) Road dedication on Mill Street as required; iv) Park dedication as required; v) Registration of a Restrictive Covenant for the geotechnical report, which addresses the suitability of the subject property for the proposed development; vi) Registration of a Restrictive Covenant to prohibit basements due to the high water table; vii) Removal of existing buildings; viii) A Professional Engineer’s certification that adequate water quantity for domestic and fire protection purposes can be provided; ix) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. x) That a voluntary Community Amenity Contribution (CAC) be provided in keeping with the direction given by Council with regard to amenities. DISCUSSION: 1) Background Context: Applicant: Don Bowins Owner: John Lauridsen Legal Description: Lot 3 Section 27 Township 12 NWD Plan 10713 OCP: Existing: Medium Density Residential and Conservation Proposed: Medium Density Residential and Conservation (boundary adjustment) Zoning: Existing: RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) Proposed: R-1 (Residential District) - 3 - Surrounding Uses: North: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Medium Density Residential and Conservation South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) Designation: Medium/High Density Residential and Conservation East: Use: Storage Zone: M-2 (General Industrial) Designation: Conservation and Civic West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Low Density Urban and Conservation Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.71 ha (1.75 acres) Access: Mill Street and a new local road Servicing requirement: Urban Standard Companion Applications: 2014-108-SD, 2014-108-DP 2) Background: The subject property is 0.71 ha (1.75 acres) in size and is bound by the unopened 240 Street right of way to the west, Mill Street to the east and single family residential lots to the north and south (see Appendix A). The adjacent property north, under application 2012-057-RZ at third reading, shares the same owner as the subject property (see Appendix F). The proposed subdivision layout is designed under the premise that application 2012-057-RZ is approved first, in that access and servicing would be extended from that development site. Should application 2012-057-RZ not be completed, the applicant will need to revise the subdivision layout accordingly. 3) Project Description: The applicant proposes to rezone the subject property to the R-1 (Residential District) zone to permit future subdivision into 5 single family residential lots not less than 371 m² (3,995 ft²) (see Appendix C). Hennipen Creek is located on the southern portion of the subject property and enters via a concrete culvert under Mill Street running in an east west direction. The north side of the creek is currently void of vegetation, while the south side of the creek is dominated by mature deciduous trees. A replanting plan consisting of native trees, shrubs and herbs will be introduced to increase diversity and to improve the area around Hennipen Creek. The area surrounding Hennipen Creek will be dedicated as park for Conservation purposes. 4) Planning Analysis: Official Community Plan: The development site is located in the Horse Hamlet of the Silver Valley Area Plan and is currently designated Medium Density Residential and Conservation. The Medium Density Residential designation provides for densities in the range of 15-30 units per hectare in the single family form. - 4 - The proposed R-1 (Residential District) zone development complies with the Medium Density Residential within the Silver Valley Area Plan. The balance of the property is designated Conservation in the Area Plan. As a result of ground truthing, an amendment to the Conservation boundary is required. Community Amenity Contribution Program: On March 14, 2016, Council approved the Community Amenity Contribution Program Policy. The CAC rate that applies to this application is $5,100 per lot and the estimated CAC contribution is $25,500, based on a proposed lot yield of 5. This fee is payable prior to rezoning approval. Zoning Bylaw: The applicant proposes to rezone the subject property from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District) (see Appendix C) to permit future subdivision into approximately 5 single family residential lots (see Appendix D). The minimum lot size for the proposed R-1 (Residential District) zone is 371 m² (3,994 ft²). Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection and Natural Features Development Permit application has been made under file reference 2015-108-DP. The purpose of this permit is to ensure the preservation, protection, restoration and enhancement of the natural environment. Pursuant to Section 8.12 of the OCP, a Wildfire Development Permit application has been made under the file reference 2016-035-DP for all development and subdivision activity identified in wildfire risk areas. The purpose of the Wildfire Development Permit is for the protection of life and property in designated areas that could be at risk for wildland fire; and where this risk may be reasonably abated through implementation of appropriate precautionary measures. The subject property is located within the Wildfire Development Area, identified on Map 1 in Section 8.12 of the OCP. More information is provided within section 6) Interdepartmental Implications. Advisory Design Panel: A Form and Character Development Permit is not required and therefore this application does not need to be reviewed by the Advisory Design Panel. Parkland Requirement: As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of Section 941 of the Local Government Act prior to subdivision approval. For this project, there is sufficient land that is proposed to be dedicated as park on the subject property and this land will be required to be dedicated as a condition of final reading. 5) Environmental Implications: Due to a watercourse and steep slopes located on the subject property, the applicant has submitted a Watercourse Protection and Natural Features Development Permit, along with an Environmental Assessment and Tree Inventory Report provided by Letts Environmental Consultants Ltd., and a Geotechnical Report prepared by GeoPacific Consultants Ltd. The Environmental Assessment concludes that replanting of native trees, plants and herbs will occur within the riparian areas along Hennipen Creek, including a stormwater infiltration swale consisting of wetland species to manage water quality and quantity, as well as providing improved habitat to the existing area. A second swale will be located along the western boundary of both the adjacent northern property and the - 5 - subject property, and will connect to an existing low lying swale that directs flows west. The Tree Inventory Report indicates that there are retention opportunities in both the Conservation designated area and the developable area. Trees identified for retention in the developable area will be protected under covenant. 6) Interdepartmental Implications: Engineering Department: The Engineering Department has reviewed the proposed development and has advised that no t all required services exist; therefore, a Rezoning Servicing Agreement will be required prior to final reading. Road dedication of 4.5 m (15 ft.) is required on Mill Street as a condition of final reading. No road dedication is required on 240 Street. Licence, Permits and Bylaws Department: The subject property has a water table at an elevation that would preclude basements for a portion of the site; therefore, it is recommended that in-ground basement homes not be permitted. Fire Department: The subject property is located within the Wildfire Development Permit area; therefore, the applicant has provided a Wildfire Hazard Mitigation Report prepared by Diamond Head Consulting. This report also includes the adjacent northern property, located at 12933 Mill Street. The report concludes that mitigation measures would be achieved through setbacks and fuel treatments along forested boundaries, appropriate landscaping and fire resistant building materials. 7) School District No. 42 Comments: Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is required at the time of preparing or amending the OCP. A referral was sent to School District No. 42 on January 8, 2016 and received comments back on February 23, 2016. The development site is within the catchment area for Yennadon Elementary and Garibaldi Secondary School. Yennadon Elementary has an operating capacity of 545 students, with the 2015-16 school year enrollment at 574 students (105.32% utilization) including 114 students from out of catchment. Garibaldi Secondary School has an operating capacity of 1050 students, with 2015-16 school year enrollment at 625 students (65.49%) including 348 students from out of catchment. 8) Intergovernmental Issues: Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 475 of the Local Government Act. The amendment required for this application, to adjust the Conservation area boundary, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. - 6 - CONCLUSION: The proposed R-1 (Residential District) zone development complies with the Medium Density Residential designation within the Silver Valley Area Plan; however, an OCP amendment is required to revise the Conservation boundaries. The subject property and the adjacent northern property, located at 12933 Mill Street under application 2012-057-RZ at third reading, share the same owner. The proposed subdivision plan is dependent on the adjacent property for access and servicing and it is the owner’s intention to coordinate the developments at the subdivision stage. Replanting of native species will occur on the southern portion of the subject property along Hennipen Creek, as well, two swales will be introduced to direct drainage on each site. Tree retention opportunities exist in both the Conservation designated area, as well as the developable area. A wildfire report indicates mitigation measures for the subject property in the form of appropriate setback requirements, landscaping and building materials. It is recommended that first and second reading be given to OCP Amending Bylaw No. 7222-2016, that second reading be given to Zone Amending Bylaw No. 7138-2015, and that application 2014- 108-RZ be forwarded to Public Hearing. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Kelly Swift” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – OCP Amending Bylaw No. 7222-2016 Appendix D – Zone Amending Bylaw No. 7138-2015 Appendix E – Subdivision Plan Appendix F – Subdivision Plan for 12933 Mill Street, 2012-057-RZ City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: May 10, 2016 2014-108-RZ BY: DT PLANNING DEPARTMENTFERN CRESCENT130 AVE.MILL ST.SHELDRAKE CRT.12933 239532407023921129582399223950239182394224069212954 24001239702391523990 12974 212848 24003239292392624000 2403324026(FERN CRES.)2404013005 12874 23996239502397924050241452393923924239872393013009 12795 SUBJECT PROPERTY ´ Scale: 1:2,500 12874 MILL Street Adjacent Property 2012-057-RZ APPENDIX A DATE: May 4, 2016 2014-108-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY 128 Ave 240 St´ Scale: 1:2,500 12874 Mill St Aerial Imagery from the Spring of 2015 Legend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7222-2016 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7222-2016 2.Schedule “A” Chapter 10.3, Part VI, A – Silver Valley, Figure 2 - Land Use Plan and Figure 3D - Horse Hamlet are hereby amended for the parcel or tract of land and premises known and described as: Lot 3 Section 27 Township 12 New Westminster District Plan 10713 and outlined in heavy black line on Map No. 917, a copy of which is attached hereto and forms part of this bylaw, is hereby designated as shown. 3.Schedule “A” Chapter 10.3, Part VI, A – Silver Valley, Figure 4 - Trails / Open Space is hereby amended for the parcel or tract of land and premises known and described as: Lot 3 Section 27 Township 12 New Westminster District Plan 10713 and outlined in heavy black line on Map No. 925, a copy of which is attached hereto and forms part of this bylaw, is hereby designated as shown. 4. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of ,20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 239502397023996(FERN CRES.)12933 12874 12974 240692399012848 24026239302394224001 24145239152392623929239502395323987129582404023992240332407024050239182392423939239792400012954 FERN CRESCENTSHELDRAKE CRT.MILL ST.*LMP 22 96 0 45 5 P 10335 47 P 10713P 1112832 22 BCP 50115 3 *PP129 5 3 Rem 18 21 P 271964 P 21921 A P 63118 P 10335 B P 7794 1 31 PARK P 11363 P 10335 2 1P 7656 2 28 29 P 26177 *PP135SK 9735P 25056 EP 22444 EPP 26868 27 1 2 P 2622 26 25 1 25 P 7656 4 6 4 P 63118 46 2 P 10713 P 2622 ´ SCALE 1:2,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: From: To: To Amend Silver Valley Area Plan Figure 2 and Figure 3D Medium Density Residential and Conservation Conservation Medium Density Residential 7222-2016917 Urban Area Boundary Urban Area Boundary 239502397023996(FERN CRES.)12933 12874 12974 240692399012848 24026239302394224001 24145239152392623929239502395323987129582404023992240332407024050239182392423939239792400012954 FERN CRESCENTSHELDRAKE CRT.MILL ST.*LMP 22 96 0 45 5 P 10335 47 P 10713P 1112832 22 BCP 50115 3 *PP129 5 3 Rem 18 21 P 271964 P 21921 A P 63118 P 10335 B P 7794 1 31 PARK P 11363 P 10335 2 1P 7656 2 28 29 P 26177 *PP135SK 9735P 25056 EP 22444 EPP 26868 27 1 2 P 2622 26 25 1 25 P 7656 4 6 4 P 63118 46 2 P 10713 P 2622 ´ SCALE 1:2,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: To Amend Silver Valley Area Plan Figure 4 - Trails/Open Space as shown To Add to Conservation To Remove from Conservation 7222-2016925 Urban Area Boundary Urban Area Boundary CITY OF MAPLE RIDGE BYLAW NO. 7138-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7138-2015." 2.That parcel or tract of land and premises known and described as: Lot 3 Section 27 Township 12 New Westminster District Plan 10713 and outlined in heavy black line on Map No. 1634 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 24th day of March, 2015. READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX D 239422399612933 12874 12974 240692391823939239502395023970128482393023987 24040241452405023926239152392923992240332399012958(FERN CRES.)24001 24026240702392423979239532400012954 SHELDRAKE CRT.MILL ST.FERN CRESCENT4 *LMP 2296 0 3 EPP 26 868 2 P 271962 27 P 10713P 1112822 EP 22 444 45 4 1 P 779 4 3 21 P 103 35 25 P 6311 8 5 B 28 31 *PP13 5SK 9735P 10335P 250 56 A P 103 35 46 BCP 50 115 6 *PP12 9 47 P 261 77 32 4 1 2 PARK P 262 2 26 P 1136 3 A P 103 35 P 765 6 P 6311 8 5 1 25 Rem 1 8 P 765 6 1 P 219 21 2 29 P 107 13 P 262 2 ´ SCALE 1:2 ,5 00 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential)RS-2 (One Family Suburban Residential)R-1 (Residential District) 7138-20151634 Urban Area Boundary Urban Area Boundary APPENDIX E City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 2013-080-DVP, 2013-080-DP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Variance Permit and Development Permit 24086 104 Avenue EXECUTIVE SUMMARY: Development Variance Permit and Development Permit applications 2013-080-DVP and 2013-080- DP have been received in conjunction with a rezoning application to allow construction of 18 townhouse units in the Albion Area Plan. The requested variances are as follows: 1. Zoning Bylaw No. 3510 -1985, Part 6, Section 602, RM-1 TOWNHOUSE RESIDENTIAL DISTRICT, 6. SITING 6a), to reduce the front and rear yard setbacks from 7.5 m (24.6 ft) to 4.5 m (14.8 ft) to the building face and 2.4 m (7.9 ft) to the furthest projection, with no further projection exceptions. 2. Zoning Bylaw No. 3510 -1985, Part 6, Section 602, RM-1 TOWNHOUSE RESIDENTIAL DISTRICT, 7. SIZE OF BUILDINGS AND STRUCTURES a), to increase the building height from 11.0 m (36 ft) to 11.25 m (37 ft) for Building 3. 3. Off-Street Parking and Loading Bylaw No. 4350-1990. ‘Schedule A’ 1.0 c), to reduce the required number of visitor parking spaces from 4 to 3. Council considered rezoning application 2013-080-RZ and granted first reading for Zone Amending Bylaw No.7027-2013 on September 24, 2013. Council granted second reading to Zone Amending Bylaw No. 7027-2013 on July 22, 2014. This application was presented at Public Hearing on September 16, 2014, and Council granted third reading on September 30, 2014. Council granted a first extension on September 29, 2015. Council will be considering final reading for rezoning application 2013-080-RZ on May 24, 2016. It is recommended that Development Variance Permit 2013-080-DVP and Development Permit 2013-080-DP be approved. RECOMMENDATIONS: 1) That the Corporate Officer be authorized to sign and seal 2013-080-DVP respecting property located at 24086 104 Avenue; and 2) That the Corporate Officer be authorized to sign and seal 2013-080-DP respecting property located at 24086 104 Avenue. DISCUSSION: a) Background Context: Applicant: Homestead Developments Ltd. Owner: Homestead Developments Ltd. 1106 - 2 - Legal Description: Lot 7, Section 3, Township 12, New Westminster Plan11176 OCP: Existing: Medium Density Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RM-1 (Townhouse Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Designation: Medium Density Residential South: Use: Vacant (under application 2012-119-RZ) Zone: RS-3 (One Family Rural Residential), RS-2 (One Family Suburban Residential) Designation: Medium Density Residential East: Use: Vacant (under application 2012-119-RZ) Zone: RS-3 (One Family Rural Residential) Designation: Medium Density Residential West: Use: Single Family Residential (under application 2015-069-RZ) Zone: RS-2 (One Family Suburban Residential) Designation: Medium Density Residential Existing Use of Property: Vacant Proposed Use of Property: Multi-Family Residential Site Area: 0.4 hectares (1.0 acre) Servicing requirement: Urban Standard b) Project Description: The subject property is located at 24086 104 Avenue (see Appendix A and B). The proposed townhouse development is comprised of three buildings: one at the northern end of the property, one on the west side, and one on the east side. The northern building contains four units, while the east and west buildings each propose seven units, for a total of 18 units (see Appendix C). The units are a mix of three and four bedrooms ranging in size from 129 m2 (1390 ft2) to 141 m2 (1520 ft2) . The vehicle access point is located on 104 Avenue and will be shared with the townhouse development to the east and will align with the future school site entrance on the north side of the street. A cross access easement has been secured to allow residents of both developments to enter and exit across the adjacent property. All 18 units have been designed with a double car parking arrangement. Additionally, Building 1 on the east side includes driveway aprons with sufficient parking width and depth for two additional vehicles per unit. The buildings are three storeys in height. Three visitor parking spaces are located near the entrance of the development. c) Planning Analysis: Multi-Family Development Permit: In accordance with Section 8.7 of the OCP, a Multi-Family Development Permit is required for all new multi-family development. The guidelines for a Multi-Family Development Permit, as outlined in the - 3 - Official Community Plan (OCP), are listed below and the proposed development is in compliance with these guidelines as follows: 1. New development into established areas should respect private spaces, and incorporate local neighbourhood elements in building form, height, architectural features and massing. The townhouse form is similar in height and massing to new single family homes along 104 Avenue. The buildings are designed to wrap and fit into the existing topography, creating a mix of two and three-storey elevations. Low slope roof elements with generous overhangs are also used to reduce the overall scale. Design features, such as bay windows, porches, and vented gable elements, are used to articulate the building elevations. The materials and colours used are found throughout the neighbourhood. Materials include a mix of vinyl siding, hardie-panel and hardie-shingles, laminated asphalt shingles, wood trims, and metal railings. Stronger colours at shingled walls complement warm earth tones used throughout. 2. Transitional development should be used to bridge areas of low and high densities, through means such as stepped building heights, or low rise ground oriented housing located to the periphery of a higher density developments. The subject property and surrounding properties to the north, south, west, and east are all designated Medium Density Residential in the Albion Area Plan. Lands to the south are currently under development for rezoning to the RM-1 (Townhouse Residential) zone, with the same height and density as the subject property. It is anticipated that future re-development of remaining surrounding land to intensive single family residential and townhouse residential will be a similar height and density range to the subject development. 3. Large scale developments should be clustered and given architectural separation to foster a sense of community, and improve visual attractiveness. The proposed development is not large scale, therefore this requirement does not apply. However, it is noted that the private open space for each unit is oriented to maximize privacy impacts for properties to the west, east, and south. 4. Pedestrian circulation should be encouraged with attractive streetscapes attained through landscaping, architectural details, appropriate lighting and by directing parking underground where possible or away from public view through screened parking structures or surface parking located to the rear of the property. Townhouse units fronting 104 Avenue have been designed with individual pedestrian entries to create a strong street presence and complement the neighbouring homes. Pedestrian circulation will be encouraged with attractive streetscapes attained through landscaping, architectural details, and appropriate exterior lighting. Adequate landscaping including street trees and retaining wall planters will be introduced to enhance each public and private outdoor space. Additionally, decorative paving and hardscaping will be incorporated at each of the building entrances. Requested Variances: Zoning Bylaw No. 3510 -1985 establishes general minimum and maximum regulations for multi- family development and the Off-Street Parking and Loading Bylaw No. 4350-1990 regulates parking requirements. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below (see Appendix C and E). - 4 - 1. Zoning Bylaw No. 3510 -1985, Part 6, Section 602, RM-1 TOWNHOUSE RESIDENTIAL DISTRICT, 6. SITING a), to reduce the front and rear yard setback from 7.5 m (24.6 ft) to 4.5 m (14.8 ft) and 2.4 m (7.9 ft) to the furthest projection, with no further projection exceptions. This variance is required to accommodate the site entrance along the eastern property line, as the developer had previously proposed a different layout consistent with required setbacks with all units oriented north-south. The site entrance will align with the desired future school site entrance on the north side of 104 Avenue. The reduced front yard setback will create an attractive and active pedestrian realm, as the building fronting 104 Avenue has been sited closer to the street. Front entrances for each of the units in the building will have direct access to the sidewalk. 2. Zoning Bylaw No. 3510 -1985, Part 6, Section 602, RM-1 TOWNHOUSE RESIDENTIAL DISTRICT, 7. SIZE OF BUILDINGS AND STRUCTURES a), to increase the building height from 11.0 m (36 ft) to 11.25 m (37 ft) for Building 3. The additional height is required to permit a portion of the ridgeline and the gable dormer elements for Building 3 fronting 104 Avenue. This variance is supportable to permit the articulation of the building elevations and to accommodate the significant grade changes on the site. 3. Off-Street Parking and Loading Bylaw No. 4350-1990. ‘Schedule A’ 1.0 c), to reduce the required number of visitor parking spaces from 4 to 3. All of the proposed 18 units have double car garages and 7 of those units in Building 1 have large driveway aprons that can accommodate another two parking spaces. Due to the large driveway aprons, a reduction in one visitor parking space is supportable and will ensure landscape planting in common areas is maximized. d) Advisory Design Panel: The Advisory Design Panel reviewed the form and character of the proposed townhouse development and the landscaping plans at a meeting held on December 10, 2013. Following presentations by the project Architect and Landscape Architect, the Advisory Design Panel provided the applicant with resolutions outlining comments for design changes. The Advisory Design Panel resolutions and responses from the project Architect are provided below. The Advisory Design Panel resolved that: The application be supported and the following concerns be addressed as the design develops and submitted to Planning staff for follow-up:  Confirm FSR calculations to determine if more space can be allotted for building entries. The FSR calculations have been reviewed to determine if additional area can be allocated for building entries and it has been determined there is no additional FSR that can be added.  Provide architectural treatment and possible glass panels on garage doors and entry doors. Glazed panels have been provided at garage doors. Sidelights have been provided at unit entries for Buildings 1 and 3. Glazed panels have been added to unit entry doors on Building 2.  Look at reducing building overhang on visitor parking. The building overhang has been reduced by 30 cm (12 in) over the visitor parking at Building 1. A further reduction is possible if the enclosed garages at this building are enlarged and the - 5 - exterior parking spaces become small cars instead of large cars. The exterior wall of the garages at Buildings 2 and 3 align with the exterior walls on the upper floors. Roof overhangs are provided above the garages for building articulation.  Consider contrasting surface treatment at building entries. Surface treatment at the unit entries has been revised to show freestanding planters between the vehicular areas and the unit entrances.  Consider more robust landscape treatment at main vehicle entry. Additional landscaping has been added at the main vehicle entry, while maintaining good visual clearance for vehicles entering and leaving the site. A continuous sidewalk is also provided along 104 Avenue to permit pedestrian access to the site.  Look into providing pedestrian connection to adjacent site. A physical pedestrian connection would be possible if the overall development was done by a single developer. Separate stratas and determining shared costs and maintenance over time can become complicated for future residents. Grading has been refined at the interface between the two sites and final landscape treatment is to provide a visual connection between the sites. The sidewalk layout has been revised to connect the two sites at the 104 Avenue entrance.  Consider reducing setback along east property line and provide sidewalk in front of Building 2. The setback for Building 1 has been reduced from 7.5 m (24.6 ft) to 6.0 m (20 ft) to the main building face. This will permit a 1.5 m (5 ft) sidewalk in front of Building 2.  Provide pedestrian connection to 104 Avenue. A sidewalk element has been added to the east side of Building 3 into the site. This will connect to the sidewalk in front of Building 2.  Consider alternate border/fence treatment along east property line with a lower profile. Lower profile fencing and landscaping is to be provided along th e east property line to provide a visual connection to the neighbouring central amenity space.  Consider adjusting landscape alignment of retaining walls with a clear integration along adjacent property. Retaining walls and landscaping have been adjusted between the two sites.  Consider relocation entry gate to child play area so as not to interfere with parking. The gate has been relocated.  Consider increasing child play area with a possible reduction to the patio. The child play area has been increased to cover the previously proposed patio area.  Consider entry element to amenity area. An arbour element has been added at the entry to the amenity area.  Provide combined site sections through both the development sites. Additional sections have been provided. The Advisory Design Panel concerns have been addressed and the architectural plans have been revised (see Appendix D and F). - 6 - e) Citizen Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. f) Financial Implications: In accordance with Council’s Landscape Security Policy No. 6.28, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $128,216.00, the security will be $128,216.00. CONCLUSION: This application is for an 18 unit townhouse development that is in compliance with the OCP and the Multi-Family Development Permit guidelines. It is therefore recommended that the Corporate Officer be authorized to sign and seal Development Variance Permit 2013-080-DVP and Development Permit application 2013-080-DP. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Christine Carter” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Site Plan showing variances Appendix D – Building Elevation Example Appendix E – Proposed Height Variance Appendix F – Landscape Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Aug 9, 2013 2013-080-DP BY: JV 24086-104th Ave CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT 0 22 52 10325 10331 10307 2409316 32 46 0 1034324028 24027241562402210337 10355 2406128 58 103362406010349 2410840 10319 2408610313 103 AVE.240A ST.104 AVE. 10 17 18 PARK K 3 A 2743 4 5 8 13 P 11176 BCP 36407 7 PARK LMP 48057 19 P 20434 3 6 7 11 15 P 14750 P 14750 4 1 14 Rem D Rem 7 B P 13554 4 2 BCP 36407A P 9393 BCP 9 P 21769 12 16 NWP7139 P 13554 8 B A PARK Subject Property ´ Scale: 1:1,500 APPENDIX A City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Sep 24, 2013 FILE: 2013-080-RZ BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE FINANCE DEPARTMENT SUBJECT PROPERTY District of Maple Ridge´ Scale: 1:1,500 24086 104 AVENUE APPENDIX B APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 2014-028-DVP FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Development Variance Permit 22562 121 Avenue EXECUTIVE SUMMARY: Development Variance Permit application (2014-028-DVP) has been received in conjunction with a rezoning application to permit a 73 unit apartment building. The requested variances are to: 1. Reduce setbacks along the front lot line (facing Edge Street) and the exterior side lot line (121 Avenue) for an entrance canopy for weather-protection; 2. Increase the proportion of small car parking spaces; and 3. Reducing the width of the driveway ramp into the underground parking structure. Council will be considering final reading for rezoning application 2014-028-RZ on May 24, 2016. It is recommended that Development Variance Permit 2014-028-VP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2014-028-DVP respecting property located at 22562 121 Avenue. DISCUSSION: a) Background Context Applicant: Maclean Homes Owner: Maclean Homes (Edge) Ltd., Inc.No. BC1046650 Legal Description: Lot A Section 20 Township 12 New Westminster District Plan EPP 57087 OCP : Existing: Medium and High-Rise Apartment Proposed: Medium and High-Rise Apartment Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-3 (High Density Apartment Residential) 1107 - 2 - Surrounding Uses: North: Use: Church and Private School Zone: P-4 (Place of Worship Institutional) & P-2 (Special Institutional) Designation: Institutional South: Use: Residential Zone: RS-1 (One Family Urban Residential) Designation: Medium and High-Rise Apartment East: Use: Residential Zone: RS-1 (One Family Urban Residential) Designation: Medium and High-Rise Apartment West: Use: Park, Residential & Apartment Zone: RS-1 (One Family Urban Residential) & RM-2 (Medium Density Apartment Residential Designation: Park, Medium and High-Rise Apartment & Low-Rise Apartment Existing Use of Property: Residential Proposed Use of Property: Apartment Site Area: 0.342 Ha (0.85 Acres) Access: Lane parallel to 121 Street Servicing: Urban Companion Applications: 2014-018-DP & 2014-028-VP b) Project Description: The proposed use is for a five (5) storey, 73-unit apartment building. There will be a healthy unit mix consisting of approximately 6 studio units, 24 one bedroom plus den units, 8 one bedroom plus loft units, 4 one bedroom units, 23 two bedroom units, and 8 two bedroom plus den units. Of these, six (6) will be constructed as Adaptive Housing, following SAFERhome Standards, thus allowing for some units for aging in place. The site will include: a 66.4 square metre (715 square foot) common room open to an outdoor patio with seating for a total of about 133 square metres, useable open space mainly along 121 Street and the lane paralleling it, storage areas for bicycles and a garbage/recycling storage room. Parking consisting of 79 residential spaces plus 8 visitor spaces (87 in total) underground. Access will be by way of a ramp off of the lane parallel to 121 Avenue. On street parking will be available along the fronting streets. This development will be similar in building bulk and density to the 77 unit condominium “The Edge on Edge” completed by this same applicant to the southwest at 12075 Edge Street (RZ/078/09). The subject site has been consolidated into a single property. A corner truncation at Ed ge Street and 121 Avenue and the lane that parallels 121 Avenue has been widened. The site is relatively flat, all buildings and structures have been removed and the row of mature trees along the lane close to Edge Street will be removed to accommodate the underground parking structure. - 3 - c) Variance Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below and shown in the diagrams contained in Appendix D: 1. The following sections of the Maple Ridge Zoning Bylaw No. 3510 -1985 are proposed to be varied:  Part 6 Section 605 6. a): To reduce the setback, including all projections, to the front lot line (Edge Street) from not less than 7.5 metres to not less than: o 2.564 metres to the closest point of the roof overhang; o 3.472 metres for the central volume on 2nd, 3rd and 4th floors; o 3.472 metres for the central volume balcony on 2nd, 3rd and 4th floors; o 4.164 metres for the square columns for the 2nd and 3rd floor balconies; o 4.026 metres for the rectangular columns within the first floor balconies; and o 4.355 metres for the remainder of the façade. Rationale: The building is proposed closer to the Edge Street property line, to increase the urban appearance of the area and also to allow enough building setback separation at the East property line, where single family homes are immediately adjacent. According to the applicant the projections do not encroach on the minimum 3 metre setback BC Hydro requires from their overhead high voltage along Edge Street. The proposed variance is therefore justified from a form and character perspective.  Part 6 Section 605 6. a): To reduce the setback, including all projections, to the exterior side lot line (121 Avenue) from not less than 7.5 metres to not less than 4.139 metres for the front entrance canopy. Rationale: The projecting canopy will highlight the location of the main entrance to the building. It will also provide a transition of covered space between the outdoor and indoor space of the main lobby including adequate shelter from the weather in front of the main door and the enter phone. The proposed variance is therefore justified from a form and character perspective as well as creating a better pedestrian environment. 2. The following section of the Maple Ridge Off Street Parking and Loading Bylaw No 4350 - 1990, are proposed to be varied:  Part IV, Section 4.1 (a) i) b): To increase the maximum number of small car parking spaces in the underground parking area from 10% to 19.5%, provided the maximum number of such parking spaces is not more than 17 parking spaces; Rationale: The project is located in the downtown core of Maple Ridge. It is expected that people will be driving less and will be walking to use bus service at the Haney Place transit interchange. Consequently, the architect’s intent behind this relaxation is to encourage the use of more environmentally friendly smaller vehicles. The variance is justified for these reasons. - 4 -  Part IV, Section 4.1 (a) iii): To reduce the width for the ramp (e.g. considered to be a concealed drive aisle) between the lane to the south paralleling 121 Avenue and the underground parking structure, from 7.0 metres to 6.096 metres. Rationale: The applicant has demonstrated that the reduced size of the access ramp in relation to the underground parking layout will accommodate the turning movement of the typical automobile turning in and out of the parking area. This justifies the proposed variance. d) Citizen/Customer Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. CONCLUSION: The proposed variance for setbacks, proportion of small car parking spaces and the width of the ramp into the underground parking structure are supported because they are justified by the applicant from the perspective of improving the urban form, encouraging small car ownership and acceptable traffic practices, respectively. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2014-028-DVP. “Original signed by Adrian Kopystynski” ____________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Christine Carter” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Site Plan Appendix D – Plan details showing proposed variances DATE: May 4, 2016 2014-028-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 22562 121 AvenueLegend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: May 4, 2016 2014-028-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 22562 121 Avenue Aerial Imagery from the Spring of 2011 Legend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B APPENDIX C Edge St Setback Variances (First Floor) Edge St Setback Variances (Second Floor) APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 2014-028-DP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Permit 22562 121 Avenue EXECUTIVE SUMMARY: Council considered rezoning application 2014-028-RZ and granted first reading for Zone Amending Bylaw No. 7092-2014 on July 22, 2014. Council granted first and second reading for Official Community Plan Amending Bylaw No. 7154-2015 on June 23, 2015, and second reading for Zone Amending Bylaw No 7092-2014 on June 23, 2015. This application was presented at Public Hearing on July 21, 2015, and Council granted third reading on July 28, 2015. Council will be considering final reading for rezoning application 2014-028-RZ on May 24, 2016. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2014-028-DP respecting property located at 22562 121 Avenue DISCUSSION: a) Background Context: Applicant: Maclean Homes Owner: Maclean Homes (Edge) Ltd., Inc.No. BC1046650 Legal Description: Lot A Section 20 Township 12 New Westminster District Plan EPP 57087 OCP : Existing: Medium and High-Rise Apartment Proposed: Medium and High-Rise Apartment Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-3 (High Density Apartment Residential) Surrounding Uses: North: Use: Church and Private School Zone: P-4 (Place of Worship Institutional) & P-2 (Special Institutional) Designation: Institutional South: Use: Residential Zone: RS-1 (One Family Urban Residential) Designation: Medium and High-Rise Apartment 1108 - 2 - East: Use: Residential Zone: RS-1 (One Family Urban Residential) Designation: Medium and High-Rise Apartment West: Use: Park, Residential & Apartment Zone: RS-1 (One Family Urban Residential) & RM-2 (Medium Density Apartment Residential Designation: Park, Medium and High-Rise Apartment & Low-Rise Apartment Existing Use of Property: Residential Proposed Use of Property: Apartment Site Area: 0.342 Ha (0.85 Acres) Access: Lane parallel to 121 Street Servicing: Urban Companion Applications: 2014-018-RZ & 2014-028-VP b) Project Description: The proposed use is for a five (5) storey, 73-unit apartment building. There will be a healthy unit mix consisting of approximately 6 studio units, 24 one bedroom plus den units, 8 one bedroom plus loft units, 4 one bedroom units, 23 two bedroom units and 8 two bedroom plus den units. Of these, six (6) will be constructed as Adaptive Housing, following SAFERhome Standards, thus allowing for some units for ageing in place. The site will include: a 66.4 square metre (715 square foot) common room open to an outdoor patio with seating for a total of about 133 square metres, useable open space mainly along 121 Street and the lane paralleling it, storage areas for bicycles and a garbage/recycling storage room. Parking consisting of 79 residential spaces plus 8 visitor spaces (87 in total) underground. Access will be by way of a ramp off of the lane parallel to 121 Avenue. On street parking will be available along the fronting streets. This development will be similar in building bulk and density to the 77 unit condominium “The Edge on Edge” completed by this same applicant to the southwest at 12075 Edge Street (RZ/078/09). The subject site has been consolidated into a single property. A corner truncation at Edge Street and 121 Avenue and the lane that parallels 121 Avenue has been widened. The site is relatively flat, all buildings and structures have been removed and the row of mature trees along the lane close to Edge Street will be removed to accommodate the underground parking structure. c) Planning Analysis: Pursuant to section 8.11 of the Official Community Plan, this proposal is subject to the Town Centre Development Permit Area Guidelines. The Key North View guideline concepts and the Architect’s and the Landscape Architect’s design compliance analysis is as follows: 1. Promote North and South View as distinctive, highly liveable multifamily neighbourhoods. Architect’s Analysis: The proposed condominium apartment building is bridging areas of ground-oriented housing and institutional buildings with areas of proposed higher densities. - 3 - 2. Create a pedestrian-friendly, ground-oriented, multi-family community. Architect’s Analysis: This is achieved by: Access to ground floor units directly from the street, low fencing and open areas at building entrances. The corner has a seating feature designed as public art in a pedestrian plaza. 3. Maintain cohesive building styles. Architect’s Analysis: This building has similar scale, design and features to the” Edge on Edge” condominium in the adjacent block. 4. Capitalize on important views. Architect’s Analysis: North Facing suites have mountain views. The building does not block important views from other buildings. 5. Provide private and semi-private green space. Architect’s Analysis: The private ground floor patios sit over the parking garage structure and access the street though external stairs. The higher ground floor units provide more visual control of the street and lane (Eyes-on-the-street). 6. Provide climate appropriate landscaping and green features. Landscape Architect’s Analysis: A variety of plantings, native and ornamental trees and shrubs, both evergreens and deciduous are proposed for seasonal interest. The planting is hardy, low maintenance and selected to enhance bird habitat. 7. Maintain street interconnectivity Architect’s Analysis: The lane parallel to 121 Street will be used to access the parking garage. All required parking is to be located in an underground parking structure. d) Advisory Design Panel: The application was submitted for review by the Advisory Design Panel (ADP) on March 10, 2015. The motion passed by the ADP and a description of how the Architect and Landscape Architect addressed these concerns is attached as Appendix C. Staff is satisfied that the design concerns have been addressed. e) Financial Implications: In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $104,539.00, the security will be $104,539.00. There will be 13 trees added to the municipal street tree inventory on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. - 4 - CONCLUSION: The proposed 5 storey apartment building represents another significant building to increase the resident population in the Town Centre Area. This project provides for a Public Plaza with seating designed as public art. The floor plans attached to the Development Permit show six (6) dwelling units to be designed in accordance with SaferHome Standards to allow for aging in place. This development proposal complies with the Town Centre Development Permit Guidelines, as amended by OCP Amending Bylaw No. 7154-2015, it is recommended that development permit 2014-028-DP be given favourable consideration by Council. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Kelly Swift” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C - Response to Advisory Design Panel comments Appendix C – Architectural Plans Appendix D – Landscaping Plans and Specifications DATE: May 4, 2016 2014-028-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 22562 121 AvenueLegend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: May 4, 2016 2014-028-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 22562 121 Avenue Aerial Imagery from the Spring of 2011 Legend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B - 5 - Appendix C Advisory Design Panel Concerns and Applicant’s Response That the following concerns be addressed and digital versions of revised drawings and memo be submitted to Planning staff; and further that Planning staff forward this on to the Advisory Design Panel for information: 1. The plans need more information about hard surfacing to be used, including a legend. Landscape Architects Response: Hard surface notes are added throughout the drawing, including type of paving and name of concrete pavers with detail information about type, patterns and borders; paving legend added. 2.Provide revised sections with landscaping, sloping and grading information that demonstrate the underground parking building slope and height out of the ground is properly coordinated with the ultimate curb and sidewalk elevation for convenient pedestrian access and to minimize the slope of the front yards for ground level units. Architects Response: An architectural building section was added on the applicable drawing. Landscape Architects Response: The landscape section through a private yard is updated and coordinated with the architectural section to demonstrate typical grading, sloping and typical build-up on parking slab. Staff Comment: All footings for the fence structure must be on the property and not extending into the grass boulevard in the City road right-of-way. 3.Improve the identity and detail of the vehicle and two pedestrian entrances. Landscape Architects Response: The identity of the vehicular entry is enhanced by adding entry columns with lighting and a strip of textured paving. Both pedestrian entry courts feature concrete pavers, seasonal planting and seating. 4.Provide more definition to the front entrance canopy. Architects Response: The requested design details have been added to the architectural building elevation drawings. 5. Improve the front entrance with more decorative surface treatment, pavers, etc, as well as confirming the ramp slope is code compliant. Landscape Architects Response: Notes are added on the drawings about the front entrance to clarify the decorative surface treatment and that the building main entry slope on paving not exceeding 5% to meet Building Code. The slope on the entry path is not significant and a handicap ramp is not required. 6. Improve the Edge Street entrance and interface by adding decorative surface treatment, incorporating a ramp if necessitated by access requirements. Architects Response: The building's main entrance is located at 121st Avenue, including the enter phone and accessible path. The door at Edge St. is a secondary entry point into the building, so no ramp access will be provided aiming to provide as much planting as possible in this location. Landscape Architects Response: The pedestrian entry on Edge Street is widened and concrete pavers are added in the entry court and the bike rack area. APPENDIX C - 6 - 7. Review and provide more clarity about the stairwells to the underground parking. Consider adding canopies and landings at exterior stairs. Architects Response: It is the developer’s point of view that fire exit stairwells are fire exits only and are not designed or intended for exit and re-entry into the parking area and from a security perspective, access to the underground parking is limited to a single point of entry via the elevator that is controlled with a FOB system. Covering these exit stairwell structures would create a sheltered area where loitering and potential breaking-in could occur. 8. Review vestibule requirements for interior stairs. Review exiting requirements from the upper floors to the exterior through lobbies. Architects Response: The vestibule was added and exiting revised for code compliance. 9. Use a more colorful palette for the building Architects Response: Some of the proposed exterior colors were revised and sample colours shown on the data and colour elevation pages to provide more contrast and color highlights. 10. Improve the relationship between the loft windows and the building elements and windows used on the lower floors. Add architectural details to tie in the penthouses with the lower part of the building Architects Response: The loft level window proportion as well as the balcony window layout and proportion were revised to tie in the penthouses with the lower part of the building. Note that the balcony window revisions carry throughout all floor levels of the building. 11. Confirm use of battens or reveals as this may inform architectural expression. Architects Response: Board and batten siding will be used. 12. Add weather protection to upper balconies that may be exposed Architects Response: A small roof overhang was added above the sliding door and window at the 4th floor balconies. 13. Describe more fully how the underground parking areas will function, and consider adding a separate gate between the parking for visitors and residents thereby improve the security of the resident parking area. Architects Response: The developer is concerned about the cost, the inconvenience and questions the benefit of a second gate to separate Visitor parking from the Resident parking areas for the future strata corporation. The developer prefers to have the guests park on the street for short visits and should their guests be staying for longer periods of time , the owners simply enter the underground with their guests to park the car and enter the building. 14. In addition to providing public art, consider a stronger relationship with the institutional uses to the north (Church, schools and community gardens) with seating and features such as lighting or water at the corner. Landscape Architects Response: The public art element in the form of a sculptural seating wall is proposed to be incorporated into the seating area, with feature planting and lighting. A token low maintenance herb garden (mini-community garden) with year round interest, and gathering space provide a connection with the institutional uses across the street: church, schools and community garden. - 7 - 15. Consider having a different colour and texture for the decorative pavement and increasing the seating wall depth from 12” to 18” for the amenity patio area Landscape Architects Response: Decorative paving is added to the patio and the seat width at the seating wall is increased to 18 inches for comfort. 16. Provide details for pedestrian and building lighting. Landscape Architects Response: Descriptive notes and generic product cut sheets are added for lighting. 17. Provide details for stormwater management suitably coordinated with landscaping. Staff Comments: The Architectural site plan and the landscaping plan have been coordinated with the Engineering Consultant’s Report. This report will be attached to the Development Permit to achieve compliance. APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 2012-119-DP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Permit 24108 104 Avenue and 10336 240A Street EXECUTIVE SUMMARY: Multi-Family Development Permit application 2012-119-DP has been received in conjunction with a rezoning application to allow construction of 97 townhouse units on the subject properties, located at 24108 104 Avenue and 10336 240A Street, in the Albion Area Plan. Council considered rezoning application 2012-119-RZ and granted first reading for Zone Amending Bylaw No. 6969-2013 on February 12, 2013; and second reading on October 28, 2014. This application was presented at Public Hearing on November 18, 2014, and Council granted third reading on November 25, 2014. Council granted a first extension on November 24, 2015. Council will be considering final reading for rezoning application 2012-119-RZ on May 24, 2016. It is recommended that Development Permit 2012-119-DP be granted. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2012-119-DP respecting property located at 24108 104 Avenue and 10336 240A Street. DISCUSSION: a) Background Context: Applicant: Nordel Homes Ltd. Owners: Guards Capital Group (Corp. Inc No. 0547954) Gurjeet Dhindsa Surinder Dhindsa Legal Descriptions: Lot: 4, Section: 3, Township: 12, New Westminster District Plan: 9393 Lot: 19, Section: 3, Township: 12, New Westminster District Plan: BCP36407 OCP: Existing: Medium Density Residential Zoning: Existing: RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Proposed: RM-1 (Townhouse Residential) 1109 - 2 - Surrounding Uses: North: Use: Vacant Zone: RS-3 (One Family Rural Residential) Designation: Institutional South: Use: Park, Single Family Residential Zone: RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) Designation: Conservation, Medium Density Residential East: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Medium Density Residential West: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) Designation: Medium Density Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Multi-Family Residential Access: 104 Avenue, 240A Street Servicing: Urban Standard Companion Applications: 2012-119-RZ, 2013-064-DP Site Area: 2.3 hectares (5.68 acres) b) Project Description: The subject properties, located at 24108 104 Avenue and 10336 240A Street, are bound by residential development to the north, east and west. The properties slope to the south towards adjacent parkland and Spencer Creek (see Appendices A and B). The proposed townhouse development is comprised of 18 buildings with four to seven attached units each (see Appendix C). The project is proposed to develop over four phases, starting from the 104 Avenue frontage and working southwards and westwards. The development proposal includes 97 townhouse units, 30 of which have a double car garage. Additionally, 120 additional parking spaces are provided on driveway aprons. Of the additional parking spaces provided, 92 are longer parking spaces to accommodate large vehicles such as a GMC Sierra. The additional parking spaces have resulted in 23 units having a total of four parking spaces per unit, 54 units with a total of three parking spaces per unit, and 19 units with two spaces per unit. Overall, there are now 314 parking spaces for the proposed development that requires 214 parking spaces. The vehicle access point into the development is on 104 Avenue, with a secondary access for emergency vehicles only at 240A Street. The main entrance will be shared with the townhouse development to the west, and a cross access easement will allow residents of both developments to enter and exit across the adjacent property. Visitor parking spaces are distributed throughout the development to reduce the visual impact of these parking areas, and to provide close proximity parking options for all buildings. - 3 - Indoor and outdoor amenity spaces are included in the site design. A two storey amenity unit is located in Building 3 that will include an outdoor patio space and a picnic table. The common outdoor activity area is located in the northwestern area of the subject properties behind Buildings 3, 5 and 11. The outdoor space will include a children’s playground space with benches for seating nearby. The surrounding area will be landscaped with trees and grass to provide shade and info rmal play areas. A spring, which connects to Spencer Creek further south, is located on the subject properties. This spring will be enhanced with a replanting plan and incorporated into the overall design of the development. c) Planning Analysis: In accordance with Section 8.7 of the OCP, a Multi-Family Development Permit is required for all new multi-family development. The guidelines for a Multi-Family Development Permit as outlined in the OCP are listed below and the proposed development is in compliance with these guidelines as follows: 1. New development into established areas should respect private spaces, and incorporate local neighbourhood elements in building form, height, architectural features and massing. The current architectural character of the homes in the neighbourhood varies between traditional ‘Craftsman’ and contemporary ‘West Coast’ styles (see Appendix D). The townhouse form is similar in height and massing to new single family homes along 104 Avenue. The buildings are designed to wrap and fit into the existing topography, creating a mix of two and three -storey elevations. Low slope roof elements with generous overhangs are also used to reduce the overall scale. Design features, such as bay windows, porches, and vented gable elements, are used to articulate the building elevations. The materials and colours used are found throughout the neighbourhood. Materials include a mix of vinyl siding, hardie-panel and hardie-shingles, laminated asphalt shingles, wood trims, and metal railings. Stronger colours at shingled walls complement warm earth tones used throughout. 2. Transitional development should be used to bridge areas of low and high densities, through means such as stepped building heights, or low rise ground oriented housing located to the periphery of a higher density developments. The subject properties and surrounding properties to the north, south, west, and east are all designated Medium Density Residential in the Albion Area Plan. Lands to the west are currently under development for rezoning to the RM-1 (Townhouse Residential) zone, with the same height and density as the subject properties. It is anticipated that future re-development of remaining surrounding land to intensive single family residential and townhouse residential will be a similar height and density range to the subject development. 3. Large scale developments should be clustered and given architectural separation to foster a sense of community, and improve visual attractiveness. The units for the proposed development are clustered in buildings ranging in size between four and seven units. To create a sense of community within the development, three main outdoor amenity spaces provide community focal points within the site. The ‘Plateau’ is the larger central outdoor space that is centered around the knoll. This park-like landscape is adjacent to the main indoor amenity space, which contains a multipurpose room, fitness space, lounge and - 4 - central mailroom. The ‘Plateau’ contains spacious lawns with a playground and large planted beds to create visual interest and screening for the townhouses. The ‘Terrace’ outdoor space is located in the south-east corner and includes community garden plots for residents. The third outdoor space is the ‘Valley’, which is a simpler outdoor space. 4. Pedestrian circulation should be encouraged with attractive streetscapes attained through landscaping, architectural details, appropriate lighting and by directing parking underground where possible or away from public view through screened parking structures or surface parking located to the rear of the property. The pedestrian network provides access to each home and to the common outdoor spaces. Where buildings front onto public streets, a residential street character is created to complement the neighbouring homes. The interior lanes have been treated with street trees, sidewalks, lawn boulevards, residential entry sidewalks and substantial planting beds. Due to the townhouse form of development, parking is provided in garages rather than underground. d) Advisory Design Panel: The Advisory Design Panel reviewed the form and character of the proposed townhouse development and the landscaping plans at a meeting held on December 10, 2013. Following presentations by the project Architect and Landscape Architect, the Advisory Design Panel provided the applicant with resolutions outlining comments for design changes. The Advisory Design Panel resolutions and responses from the project Architect are provided below. The Advisory Design Panel resolved that: The application be supported and the following concerns be addressed as the design develops and submitted to Planning staff for follow-up:  Consider continuing the perimeter trail around Building 7 or more to the north to eliminate a dead end. The steep grading conditions of the north side of Building 7 and east side of Buildings 2, 4, and 6 limit the opportunity to fully connect the trail system around the perimeter of the site. The gravel channel stream bed on the west side of Building 7 also challenges this trail system. The pedestrian trail on the north and east side of Building 7 has been removed and a circular route that includes the sidewalk along the south side of the internal road is proposed. A roll over curb and additional planting on the inside edge of the sidewalk is to be provided to improve the delineation of the sidewalk and definition of this circular route.  Consider barrier-free access to central amenity area. A barrier-free access route has been created by adjusting grades within Buildings 11, 13 and 15 and by creating an integrated ramp system along the northern edge of these buildings.  Consider better series of connections for the pedestrian walkway. Pedestrian connections to the central amenity space have been revised to improve accessibility and visibility. An entry arbour element has been added to the 104 Avenue pedestrian entrance. The stairs from this entrance to the amenity area have also been spaced out and widened to visually confirm this is a public entrance. Staggered stone slabs are used as the stair treads to soften and incorporate planting in and around the stairwell. Paving delineation is provided across the internal roadway system to further define the pedestrian connections through the site. - 5 -  Consider a continuous sidewalk at the main vehicle entrance. A continuous sidewalk is provided along 104 Avenue.  Provide details of site entry features. A detail of the site signage element at the main driveway entrance has been provided, as well as an entry arbour detail along 104 Avenue between Buildings 1 and 2.  Consider architectural treatment to more visible ends of the buildings. The visible end elevations have been revised to enhance these high profile locations.  Consider the surface treatment at unit entries. Surface treatment at the unit entries has been revised to show concrete unit pavers.  Better consideration to be taken at the termination of building finishes. End elevations of each building have been reviewed and adjusted to provide better termination of building finishes.  Consider glass panels in the entry doors or garage doors. Glazed panels have been provided at garage doors.  Consider matching styles of windows on each elevation. Window elevations have been reviewed and refined to improve consistency within each building, while maintaining variety throughout the site.  Provide architectural character with trellis or roof skirts on the building elevations facing amenity area. Interior elevations fronting the main outdoor amenity space have been enhanced with roof and landscape elements.  Provide pedestrian and roadway lighting details. A pedestrian lighting element has been added. The electrical consultant will provide details on the location of the pedestrian and roadway lighting, as well as the roadway lighting details.  Provide more prominence to north access to amenity area. A grander stair element has been provided at the north access to the outdoor amenity area. e) Environmental Implications: A Watercourse Protection Development Permit and a Natural Features Development Permit are required for the proposed development. The applicant has provided an enhancement and replanting plan for the existing parkland to the south of the subject properties prepared by Envirowest Consultants Inc. Envirowest has advised that invasive plants, including Himalayan Blackberry and Yellow Archangel along the southern property line and riparian area adjacent to Spencer Creek will be removed by the applicant through the development permit process. Enhancement of the riparian area will consist of the addition of native trees, shrubs and ground cover. Existing native plants in the riparian area will be conserved, and enhancement plantings will be integrated with existing vegetation. Approximately 6,657 m2 (1.6 acres) of riparian area will be enhanced (see Appendix E). Additionally, Envirowest reports that flows from the spring located in the northeastern corner of the southern lot will be maintained. Flows will be directed via a landscaped gravel swale into an inlet structure and then to a constructed infiltration trench. This will ensure that flows from the spring will - 6 - still contribute to Spencer Creek. The area around the conserved spring will be extensively landscaped. An area of approximately 874 m2 (9400 ft2) will be enhanced via the addition of native and ornamental plants. Lastly, Envirowest proposes to construct a rain garden in the northeast corner of the subject properties. The channel section of the rain garden will be constructed with gravel, cobble and boulders. Native vegetation including shrubs, ferns and grasses, will be planted in a band on the banks and perimeter the rain garden. The rain garden and plantings will occupy a total area of 145 m2 (1,560 ft2) (see Appendix E), and will contribute to the onsite stormwater management through biofiltration and infiltration. f) Financial Implications: In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $ 670,423.00, the security will be $670,423.00. CONCLUSION: The development proposal complies with the Multi-Family Development Permit Area Guidelines of the OCP for form and character. It is therefore recommended that 2012-119-DP be given favourable consideration and that the Corporate Officer be authorized to sign and seal Development Permit 2012-119-DP. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Kelly Swift” _______________________________________________ Concurrence: E.C Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Site Plan Appendix D – Building Elevation Examples Appendix E – Landscape Plan City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Dec 6, 2012 FILE: 2012-119-RZ BY: PC 10336 240A STREET & 24108 104 AVENUE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 APPENDIX A City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Dec 6, 2012 FILE: 2012-119-RZ BY: PC 10336 240A STREET & 24108 104 AVENUE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 APPENDIX B APPENDIX E City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 11-5255-40-186 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Award of Contract ITT-EN16-19: 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way) EXECUTIVE SUMMARY: 203 Street between Dewdney Trunk Road and Golden Ears Way is one of the City’s significant north/south corridors. Improvements to the corridor have been sought by area residents and the general public for a number of years. It is classified as an urban arterial roadway but is currently constructed to a two lane rural roadway with limited cycling facilities on the east side and intermittent sidewalks and open ditching. 203 Street is also designated in the Strategic Transportation Plan as one of the major north/south cycling corridors and connects to the 123 Avenue bikeway providing east/west access across the City. When considering upgrading of the roadway to an urban arterial standard, the City reviewed current traffic volumes and considered the opportunity to construct a cycling facility that would be in line with the Metro Vancouver Regional Cycling Strategy to encourage use by riders across all demographics. The first of its kind in the City, the bi-directional protected cycle track has been well received by the cycling community and the general public during the public consultation. The 203 Street Road and Drainage Improvements project will involve the construction of two 3.5m travel lanes, 2m wide concrete sidewalks with curb and gutter on both sides, a 3m bi-directional protected cycle track and with on-street pocket parking on the east side of 203 Street. Additionally, catch basins, storm drainage system, LED street lighting and pedestrian crossing lighting will be installed. The project will also install fiber optic conduits to fit in with the City’s plans for expansion of the fiber optic network in the future. The project construction is anticipated to commence in June 2016 with substantial completion in November 2016. An Invitation to Tender was issued on March 31, 2016 and closed on April 28, 2016. The lowest compliant tender price was submitted by Eurovia British Columbia Inc. in the amount of $4,123,863.32 excluding taxes. The project also involves third party utility relocations, archaeological, electrical, geotechnical, environmental monitoring, construction compliance reviews, and contract administration and construction inspection. The City is recommending retaining a third party consultant (McElhanney Consulting Services Ltd.) for construction inspection and contract administration services due to the complexity of the project. The 203 Street Road and Drainage Improvements is in the City’s approved Financial Plan and the proposed works are within the approved budget. Council approval to award the contract is required for the work to proceed. 1110 RECOMMENDATION: THAT Contract ITT-EN16-19, 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way), be awarded to Eurovia British Columbia Inc. in the amount of $4,123,863.32 excluding taxes; and THAT a construction contingency of $345,000.00 be approved to address potential variations in field conditions; and THAT the ISL Engineering and Land Services Ltd. contract for Engineering Design Services for 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way), be amended to increase the budget by $99,400.00 excluding taxes, for environmental monitoring and construction compliance services; and THAT the Contract Administration and Construction Inspection Services contract be awarded to McElhanney Consulting Services Ltd. in the amount of $150,600.00, excluding taxes; and further THAT the Corporate Officer be authorized to execute the Contracts. DISCUSSION: a)Background Context: 203 Street between Dewdney Trunk Road and Golden Ears Way is one of the City’s significant north/south corridors. It is classified as an urban arterial roadway but is currently constructed to a two lane rural roadway with limited cycling facilities on the east side and intermittent sidewalks and open ditching. 203 Street is also designated in the Strategic Transportation Plan as one of the major north/south cycling corridors and connects to the 123 Avenue bikeway providing east/west access across the City. When considering upgrading of the roadway to an urban arterial standard, the City reviewed current traffic volumes and considered the opportunity to construct a cycling facility that would be in line with the Metro Vancouver Regional Cycling Strategy to encourage use by riders across all demographics. The first of its kind in the City, the bi- directional protected cycle track has been well received by the cycling community and the general public during the public consultation. The 203 Street Road and Drainage Improvements project will involve the construction of two 3.5m travel lanes, 2m wide concrete sidewalks with curb and gutter on both sides, a 3m bi-directional protected cycle track and with on-street pocket parking on the east side of 203 Street. Additionally, catch basins, storm drainage system, LED street lighting and pedestrian crossing lighting will be installed. The project will also install fiber optic conduits to fit in with the City’s plans for expansion of the fiber optic network in the future. The project construction is anticipated to commence in June 2016 with substantial completion in November 2016. Utility relocations by third parties such as BC Hydro and Telus are required as part of the project and are included in the project costs. Tender Evaluation An Invitation to Tender was issued on March 31, 2016 for the 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way) and closed on April 28, 2016. Four compliant tenders were received ranging from $4,123,863.32 to $4,403,350.00 excluding taxes as noted below, listed in order from lowest to highest price: Staff has reviewed the tenders and the lowest compliant bid is $4,123,863.32 from Eurovia British Columbia Inc. who has completed a number of projects with a similar scope as 203 Street Road and Drainage Improvements project and is suitably qualified for the works. Staff undertook reference checks with other municipalities and BC Ministry of Transportation and Infrastructure to confirm Eurovia British Columbia Inc. is capable of completing the project successfully and these were positive. Consultant Construction Services The City will have a third party consultant, McElhanney Consulting Services Ltd., providing contract administration and construction inspection services for the project, they have recent experience working with the same contractor. Staff followed City procurement procedures (Public RFQ followed by RFP for three quotes) and is recommending McElhanney Consulting Services Ltd. provide these services for the amount of $150,600. Given the complex nature of the environmental and drainage elements of the project, on- site field reviews and monitoring by the design consultant, ISL Engineering and Land Services are required to support City staff as well as satisfy Engineer of Record requirements. They provided an estimate for those services of $99,400. Further given the complex nature of the project area, the City is required to have the support of an archaeological consultant (Antiquus); an environmental consultant (ISL Engineering and Land Services) in a dual role; a geotechnical consultant (Braun Geotechnical) and an electrical consultant (DMD) to provide support during construction. Those project costs total $52,000. b)Desired Outcome: The construction of 203 Street from Dewdney Trunk Road to Golden Ears Way will provide significant improvements to safety, convenience and accessible movement of people (pedestrians and cyclists), goods and services. This project will also provide a strong multi-modal transportation system by promoting alternative modes (pedestrian, bike) of travel to reduce reliance on the automobile. Tender Price (excluding taxes) Eurovia British Columbia Inc. $4,123,863.32 Lafarge Canada Inc. $4,267,267.00 TAG Construction Ltd. $4,372,120.00 Jack Cewe Ltd. $4,403,350.00 c)Strategic Alignment: The 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way) Project supports the following key strategies identified in the City’s Strategic Plan: Ensure that the transportation system is accessible to individuals of all ages and physical abilities. Continue to address long-term safety of the City’s roadway network. Support development of efficient connections between Maple Ridge, key gateways and other regional nodes to enhance regional mobility. Expand the network of cycling routes within the City and connections to nearby municipalities. Provide attractive pedestrian facilities in key pedestrian areas and provide for safe facilities along corridors for growing areas. Ensure that the transportation system serves and supports growth plans within the City and work with the Ministry of Transportation and TransLink to support regional travel demands. Develop a transportation system that minimizes impacts on the air quality within the City by supporting walking, cycling and transit. d)Citizen/Customer Implications: The estimated construction duration is approximately five months (100 working days) with construction commencing approximately two weeks after the project is awarded and is expected to be substantially complete by November 2016. The impact to everyday traffic, residents, and businesses in the neighbourhood will be minimized as much as possible. 203 Street is expected to remain open to traffic throughout construction. Work on roadways and interruption of traffic is prohibited during peak traffic periods of 6:00am – 9:00am and 3:00pm – 6:00pm. Single lane alternating traffic will be maintained at all times unless approved otherwise in the Traffic Management Plan. The Contractor’s schedule will be monitored to minimize impact on properties and events along the 203 Street corridor. Impacted parties, as well as the general public will be informed of the construction progress through the City’s website and social media sources. e)Interdepartmental Implications: The Engineering, Operations, Parks and Planning Departments have provided input during the design stage and City resources have been used where possible in the interests of cost effectiveness and efficiencies. f)Business Plan/Financial Implications: The estimated project construction cost is $4,880,863 including all third party utility relocates, field reviews and monitoring by professional consultants, construction costs and contingencies. The projected costs and funding breakdown is as follows: Construction $ 4,123,863.32 Specialized Services (Antiquus, DMD, Braun) $ 52,000.00 Construction Services (McElhanney, ISL) $ 250,000.00 Third Party Utility Costs $ 95,000.00 Operations $ 20,000.00 Construction Contingency $ 345,000.00 Grand Total $ 4,885,863.32 Existing Funding Development Cost Charges $ 3,621,561.00 General Capital Funding $ 1,247,473.00 Drainage Reserve $ 102,768.00 ICBC Grant Funding $ 55,600.00 In Trust $ 50,698.00 Total Funding $ 5,078,100.00 Actuals $ 191,692.00 Available Funding $ 4,886,408.00 CONCLUSIONS: The tender price of $4,123,863.32 excluding taxes by Eurovia British Columbia Inc. for 203 Street Road and Drainage Improvements (Dewdney Trunk Road – Golden Ears Way) is the lowest compliant tendered price. It is recommended that Council approve the award of the contract to Eurovia British Columbia Inc. It is further recommended that Council approve a total budget of $4,886,408 to allow for City water works, consultant construction services, third party utility relocations, and a construction contingency and contracts to be initiated. “Original signed by Jeff Boehmer” “Original signed by Trevor Thompson” Prepared by: Jeff Boehmer, PEng. Financial Trevor Thompson, BBA, CPA, CGA Manager of Design & Construction Concurrence: Manager of Financial Planning “Original signed by Trevor Thompson” Reviewed by: David Pollock, PEng. Municipal Engineer “Original signed by Frank Quinn” Approved by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: 11-5255-70-112 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Award of Contract RFP-EN16-26: Engineering Services for 270A Street Reservoir and Pump Station EXECUTIVE SUMMARY: In 2013 the City retained Urban Systems Ltd. and GeoAdvice Engineering Inc. to evaluate the pumping and storage capacity in the eastern part of the City’s water system. The report identifi ed the need to expand storage capacity in two water pressure zones, namely at the existing McNutt and 270A Street reservoirs as well as the need to upgrade three existing pump stations. This report addresses the design and construction of the 270A Street Reservoir and the preliminary design of the 270A Street Pump. A Request for Proposal (RFP) for Engineering Services was issued for the preliminary and detailed design of a second water reservoir as well as the preliminary design for pump station upgrades at the existing 270A Street site. The scope of services includes civil, mechanical, structural, geotechnical, environmental, archaeological and construction inspection services. The construction inspection services budget will be reviewed at the time of the Contract award. The Invitation to Tender for the 270A Street reservoir will be issued in August 2016 which will allow for construction of the second reservoir to commence in the fall of 2016. The detailed design of the 270A Street pump station upgrades will be awarded under a subsequent RFP in 2017 for construction in 2018. This schedule is in accordance with the City’s Capital Improvement Program 2016-2020 and the both the reservoir and pump station projects are in the City’s approved Financial Plan. Following a detailed analysis and evaluation of the proposals received, this report recommends that a Client/Consultant Agreement be executed with Stantec Consulting Ltd. (Stantec) for the amount of $248,815.00 excluding taxes. This report recommends that a $25,000 contingency be established for unanticipated additional works. RECOMMENDATION: THAT Contract RFP-EN16-26, Engineering Services for 270A Street Reservoir and Pump Station, be awarded to Stantec Consulting Ltd. in the amount of $248,815.00 excluding taxes; and THAT a contingency of $25,000 for unanticipated additional works be approved; and further THAT the Corporate Officer be authorized to execute the Contract. 1111 DISCUSSION: a) Background Context: In 2013 the City retained Urban Systems Ltd. and GeoAdvice Engineering Inc. to evaluate the pumping and storage capacity in the eastern part of the City’s water system. The report identified the need to expand storage capacity in two water pressure zones, namely at the existing McNutt and 270A Street reservoirs as well as the need to upgrade three existing pump stations. This report addresses the design and construction of the 270A Street Reservoir and the preliminary design of the 270A Street Pump. A Request for Proposal (RFP) for Engineering Services was issued for the preliminary and detailed design of a second water reservoir as well as the preliminary design for pump station upgrades at the existing 270A Street site. The scope of services includes civil, mechanical, structural, geotechnical, environmental, archaeological and construction inspection services. The construction inspection services budget will be reviewed at the time of the Contract award. The Invitation to Tender for the 270A Street reservoir will be issued in August 2016 which will allow for construction of the second reservoir to commence in the fall of 2016. The detailed design of the 270A Street pump station upgrades will be awarded under a subsequent RFP in 2017 for construction in 2018. This schedule is in accordance with the City’s Capital Improvement Program 2016-2020 and the both the reservoir and pump station projects are in the City’s approved Financial Plan. The second reservoir will provide the fire, emergency and pump balancing water storage volumes required to serve and meet the demands of the ultimate build -out population as projected in the City’s Official Community Plan. The second reservoir will also ensure adequate pressure to the service area and act as a redundant supply to compliment and back up the existing reservoir in an emergency or to allow for maintenance. The preliminary design of the pump station improvements will determine if the existing pump station can be expanded or if a new station is required. This will allow the ultimate site plan to be determined and provide a location for the new reservoir while leaving room for an expanded or new pump station. RFP Process and Evaluation The RFP was sent out to five pre-qualified engineering consulting firms on April 1, 2016 with a closing date of April 22, 2016 and a non-mandatory site visit/tour was held on April 8, 2016. All proposals were evaluated in accordance with evaluation criteria provided to the proponents. After detailed analysis, the evaluation team concluded that Stantec Consulting Ltd. submitted the highest rated and most technically sound proposal. When all factors are accounted for, Stantec Consulting Ltd.’s proposal provides the best value to the City. The average of the proposals submitted was $228,997.04 with the highest being $293,440.00. b) Desired Outcome: The desired outcome of this report is to obtain Council approval to proceed with the award of the contract to Stantec Consulting Ltd. for the engineering services and establish monies for project contingencies. c) Strategic Alignment: The Corporate Strategic Plan provides direction to manage municipal infrastructure under various initiatives such the Water Master Plan Update, the Development Cost Charge (DCC) Bylaw and Smart Managed Growth. Increasing storage capacity and providing pump station upgrades the 270A Street Reservoir and Pump Station site is in line with the Corporate Strategic Plan. The need for increased storage capacity and upgrades at the 270A Street Reservoir and Pump Station site was originally identified in the 2011 Water Master Plan. This was confirmed in the Urban Systems Ltd. and GeoAdvice Engineering Inc. summary report and the Water Master Plan update completed by KWL in 2016. d) Citizen/Customer Implications: The design process will include a public consultation process to obtain feedback from all stakeholders and to mitigate concerns. e) Interdepartmental Implications: Operations staff will be consulted during the detailed design process so can they provide input for the design. f) Business Plan/Financial Implications: The 270A Street Reservoir and Pump Station project is in the 2016 Capital Plan. There is an approved budget of $2,400,000.00 to complete the project which includes the design and construction of the 270A Street reservoir. The project is funded from a combination of Development Cost Charges and the Water Utility. Several years ago this project was included in the Capital Program and the Financial Plan Bylaw. Development Cost Charges was identified as the most suitable funding source for this project. This project will be included in the DCC Imposition Bylaw amendment, currently underway. The design costs are in line with a project of this magnitude. Funding Source Amount Development Cost Charges $ 2,376,033.00 Water Utility $ 23,997.00 Total Funding $ 2,400,000.00 CONCLUSIONS: Stantec Consulting Ltd. has submitted the highest rated proposal for the Engineering Design Services for 270A Street Reservoir and Pump Station and provides the best value to the City. This report recommends Council approval to award the design services assignment to Stantec Consulting Ltd. As well staff have recommended a $25,000 contingency be established for unanticipated additional works. “Original signed by Jeff Boehmer” “Original signed by Trevor Thompson” Prepared by: Jeff Boehmer, PEng. Financial Trevor Thompson, BBA,CPA, CGA Manager of Design & Construction Concurrence: Manager of Financial Planning “Original signed by David Pollock” Reviewed by: David Pollock, PEng. Municipal Engineer “Original signed by Frank Quinn” Approved by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services “Original signed by Paul Gill” for Concurrence: E.C. Swabey Chief Administrative Officer City of PittMeadows Di stri ct ofLangley District of MissionFRASER R. The C it y of M aple Ridge m ak es no gu arant eeregarding the acc uracy or pres ent st at us ofthe inf orm at ion sh ow n o n t his map .´ Scale : 1 :1 ,0 00 Date: May 10, 2016Department: Engineering 270 A S tree t R ese rvo ir and Pu mp Sta tion 0 10 20 30 40 m 0 30 60 90 12 0 ft City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Disbursements for the month ended April 30, 2016 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended April 30,2016 be received for information only. GENERAL $ 8,370,384. PAYROLL $ 2,578,992. PURCHASE CARD $ 71,075. $ 11,020,451 DISCUSSION: a)Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c)Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution Emergency Communications – Radio & Dispatch levy $ 509,808 G.V. Water District – Water Consumption Jan 1 – Feb 2/16 $ 535,142 G.V. Regional District – Debt payment $ 2,454,101  Ridge Meadows Recycling Society – Monthly contract for recycling $ 189,713 Warrington PCI Management – Expense reimbursement (Jan-Mar) $ 146,393 d)Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended April 30, 2016 have been reviewed and are in order. ______________________________________________ Prepared by: Andy Dhah Accounting Clerk II _______________________________________________ Approved by: Trevor Thompson, BBA, CPA, CGA Manager of Financial Planning _______________________________________________ Approved by: Paul Gill, BBA, CPA, CGA GM – Corporate & Financial Services _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT 1003967 BC Ltd In leiu of driveway modifications at 21237/61 128 Avenue 51,110 Anderson & Thompson In Trust Park purchase agreement holdback - Portion of 23103 136 Avenue 55,745 BA Blacktop 240 Street road improvements (102 Ave - 104 Ave)27,599 BC Hydro Electricity 136,619 BDO Canada LLP 2015 financial statement audit 29,265 Beta Enterprises Ltd Security refund 42,900 Boileau Electric & Pole Ltd Maintenance: Banners 654 Disconnect service @ 12160 232 ST 107 Firehalls 421 Install & Remove LED Coach Fixtures 630 Install raceway cabling & electrical for wise track system @ Randy Herman Building 4,038 Pedestrian signs 68 Pole replacement @ 216th & Dewdney Trunk Road 6,613 Re-aim vehicle detection cameras @ Maple Meadows Way & 200th 280 Remove Tree Branch 107 Repair Street lights 4,556 Replace service conductors at Dyke 13 pump station 2,625 Traffic signs 429 20,528 CUPE Local 622 Dues - pay periods 16/07 & 16/08 26,233 Canstar Restorations Water/perimeter drain at Fern Crescent caretaker house 38,345 Chevron Canada Ltd Gasoline & diesel fuel 58,974 Cover Star Structures Ltd Aggregate fabric storage shelters 44,699 Dougness Holdings Ltd Flush & CCTV works yard 38,048 DTM Systems Corporation Citrix NS VPX 200 Platinum Upgrade/Software 28,831 DTM service labour (Terry Rebstein & Paul Rasmussen)3,741 32,572 Econolite Canada Inc Control ASC3 RM Data Key (Traffic Controllers) x 6 18,733 Ecotainer Sales Inc Red recycling containers 35,946 Emergency Communications Radio & Dispatch levy - 1st & 2nd Quarter 509,808 ESRI Canada Limited Small local government enterprise licence agreement 67,200 Fitness Edge Fitness classes & programs 20,923 FortisBC - Natural Gas Natural gas 15,782 Golden Ears Ortho & Sports Fitness classes & programs 17,223 Gotraffic Management Inc Traffic Control 21,881 Gr Vanc Sewerage & Drainage Licence for Maple Ridge residential transfer station 33,600 Burnaby waste to energy facility garbage disposal 58 Maple Ridge transfer station waste disposal 79 33,737 Greater Vanc Water District Barnstone/Maple Ridge Pump Station costs Oct 1 - Dec 31/15 110,401 Water consumption Jan 1 - Feb 02/16 535,142 Water sample analysis 525 646,068 Greater Vancouver Regional Dis Debt payment 2,454,101 Green Landscape Experts Ltd Street Tree Replacement 2015 36,404 Guillevin International Inc Firefighter equipment 4,590 Firefighter protective wear 1,761 Operations electrical supplies 9,072 15,423 Hallmark Facility Services Inc Janitorial services & supplies: City Hall 3,427 Firehalls 4,552 Library 4,284 Operations 4,070 Pitt Meadows change room cleanings 394 Randy Herman Building 4,766 RCMP 4,070 South Bonson Community Centre 6,962 Whonnack Hall 446 32,971 Homewood Health Inc Employee & Family Assistance Program year end reconciliation 14,043 Employee & Family Assistance Program costs for March & April 3,776 17,819 Insignia Homes Silverval 2 Ltd Security refund 19,500 ISL Engineering & Land Serv Abernethy Way (210 St to 224 St)6,517 Gravel review phase 2 2,125 203 St Lougheed Highway - Golden Ears Way - Design 28,053 104 Avenue (240 St to 224 St)6,525 43,220 CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - APRIL 2016 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Kerr Wood Leidal Associates Stormwater runoff & stream 7,670 System assessment & review 2,537 108 Avenue watermain 3,990 Water Servicing Study 3,163 North slope interceptor alignment 1,384 18,743 Little Bear Development Ltd Security refund 15,000 Manulife Financial Employer/employee remittance 149,759 Maple Ridge & PM Arts Council Arts Centre contract payment 53,102 Program revenue Feb & Mar 37,942 Theatre rental 1,142 92,186 Maple Ridge Museum & Archives Quarterly fee for service payment 36,257 Medical Services Plan Employee medical & health premiums 40,267 Municipal Pension Plan BC Employer/employee remittance 682,698 Opus Daytonknight Consultants Silver Valley reservoir 17,735 Oracle Corporation Canada Inc Software update licence & support 31,279 Paul Bunyan Tree Services Tree maintenance & damaged tree removal 30,172 Platinum Stone Contracting Ltd Albion park bridge replacement 50,515 Qualico Dev (Vancouver) Inc Security refund 16,500 Receiver General For Canada Employer/Employee remittance PP16/07, PP16/08 827,863 RG Arenas (Maple Ridge) Ltd Ice rental less public skate collections 115,946 Additional weekend ice 7,566 Third surface insurance 6,360 Youth program & Family Day skate & helmet rentals 976 130,848 Ricoh Canada Inc Laserfiche document management system 68,360 Printer staple cartridge 140 Photocopier quarterly contract 12,910 81,410 Ridge Meadows Seniors Society Quarterly operating grant 71,595 Ridge Meadows Recycling Society Monthly contract for recycling 189,713 Weekly recycling 336 Litter pickup contract 1,906 Recycling station pickup 319 Roadside waste removal 113 Toilet rebate program 342 192,729 Rogers Cellular devices March & April 16,257 Safe Vac Environmental Serv Ltd Hydrovac/combination flush truck - multiple locations 17,885 Shi Canada Ulc Sophos endpoint protection advanced subscription license & server protection 16,380 Tetra Tech EBA Inc Cottonwood landfill closure 7,507 Cottonwood Landfill environmental monitoring 9,960 MRN pavement management system 11,464 28,931 Urban Systems South Alouette & Kanaka integrated stormwater management 22,885 123 Avenue corridor study 2,964 25,849 Warrington PCI Management Advance for Tower common costs 60,000 Expense Reimbursement Jan to Mar 146,393 Heat pump advance 15,422 221,815 Watson, Kenneth & Leanne Security refund 24,097 Workers Compensation Board BC Employer/Employee remittance 1st qtr 2016 120,180 Young, Anderson - Barristers Professional fees 52,597 Disbursements In Excess $15,000 7,618,921 Disbursements Under $15,000 751,464 Total Payee Disbursements 8,370,384 Payroll PP16/07, PP16/08 & PP16/09 2,578,992 Purchase Cards - Payment 71,075 Total Disbursements April 2016 11,020,451 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: COW SUBJECT: Homelessness Initiatives Update EXECUTIVE SUMMARY: Staff continue to work on a number of initiatives to mitigate the impact of homelessness on people that are directly impacted and on the larger community. This report provides an update on a range of work that is currently in progress and seeks Council’s approval for a number of items. There are a number of other projects that Council has directed staff to work on that are not described here. Staff are currently evaluating the full scope of social planning projects and will be updating Council on timelines for those remaining initiatives. RECOMMENDATION: 1.That staff be directed to submit a Request for Qualifications to the Homelessness Partnering Strategy to host a Regional Summit on Homelessness; AND, 2.That Maple Ridge Parks and Recreation Facilities Amending Bylaw No. 7206-2016 be given first, second and third readings; AND, 3.That Council approve funding of up to $30,000 for remediation of the temporary shelter facility following the June 30, 2016 closure per the terms of the lease; AND, 4.That the Social Policy Advisory Committee be directed to prepare a draft terms of reference and budget for a sub-committee to develop a platform for community dialogue on homelessness that includes a speaker’s series for Council’s consideration. DISCUSSION: Housing As previously discussed in a report dated May 2, 2016 BC Housing has offered to provide approximately $15 million in capital and operating funding for a permanent purpose built shelter and housing facility in the City of Maple Ridge, which will assist in providing a long-term housing solution for people who are homeless. Staff are working to develop a detailed process regarding this initiative that will come back to Council for review and endorsement. Planning staff are currently working on a scoping report for options to facilitate rental housing as identified in the Housing Action Plan Implementation Framework that was endorsed by Council on September 14, 2015. This work was also identified in the planning work program for 2016 for the second quarter. This report is anticipated to go to Council on June 20, 2016 prior to the Council 2016 summer break. 1151 Grant Opportunity On April 23, 2016, Service Canada announced a Request for Qualifications (RFQ) for the Homelessness Partnering Strategy (HPS) funding. This information has been shared with local service providers. However, one of the funding streams is for capacity building with a priority focus on regional initiatives. Staff recommends that the City make application under this stream to poise the City of Maple Ridge as the lead applicant in the creation of a summit on homelessness. The summit would examine and address the issues that face municipalities across the region, focusing on identifying a framework of cooperation between municipalities. Through the Maple Ridge Resilience Initiative the City has gained some significant insight on this issue. One of the learnings has been that municipalities in the region have lacked a mechanism to work together around ending homelessness. Additionally, municipalities have not been a major focus of large national conferences or endeavors. However, the impact of homelessness is largely felt at the municipal level. This summit could lay a foundation for significant change and provide a different perspective on how cities engage around this regional issue. Communications The City is working with a communications firm to support staff in developing a meaningful community consultation strategy with respect to homelessness in the City, address current tensions on the matter and gain agreement on a location for the recently promised long-term supportive housing facility. As a first step, staff are recommending the development of a process that will engage the community in a dialogue that is inclusive of all of the concerns of the community. The intention is to educate and inform the general public on the rationale, risks and advantages of housing solutions for the community in order to create a balanced environment within which the community can select a location for a permanent purpose built shelter when we are at that point in the process. To this end, staff recommend that the Social Policy Advisory Committee (SPAC) be directed to develop draft terms of reference and budget regarding the formation of a sub-committee tasked with developing a platform for community dialogue on homelessness including a speakers series featuring people with expertise in research, service provision, legal and human rights issues, and lived experience related to homelessness. Temporary Shelter On April 12, 2016 the Mayor sent a letter on behalf of Council to the Honourable Rich Coleman who has responsibility for housing in the province to request an update on the process that is underway to house people that remain in the temporary shelter. BC Housing will be providing this update at a Special Meeting of Council on May 30, 2016. Fraser Health Authority and Alouette Addictions have been invited if available to speak to the services that they provide that supports this work. The intention is to provide Council with a full update on the housing solutions and associated supports that are being worked on prior to the June 30, 2016 closure date. In the meantime, the Community Standards Enforcement Team (CSET) and Outreach Workers are working together to plan for implications related to the closure of the temporary shelter. The following Parks Bylaw recommendation is supported by this team. Upon closure of the shelter, the City is responsible for the remediation of the building to return it to its original condition. The scope of work has now been detailed and the cost estimate is approximately $20,000 to $30,000. A summary of that work includes:  Removal of fencing on the west wall.  Returning windows to original format.  Disconnecting sewer and water plus removal of plumbing fixtures.  Removal of security cameras and associated equipment.  Removal of a power pole and associated paving repairs.  Painting of exterior building, interior walls and flooring. The funding allocated to this project does not accommodate these costs. Therefore, staff are including a recommendation that Council approve funding of up to $30,000 to remediate the temporary shelter facility following the June 30, 2016 closure. The responsibility to provide remediation aligns with the terms of the lease that the City entered into. Parks Bylaw In October 2015, a BC Supreme Court struck down an Abbotsford bylaw that prohibited homeless people from erecting temporary shelters and sleeping in city parks. The court ruled that not allowing the homeless to sleep in parks constitutes a violation of Section 7 of the Canadian Charter of Rights and Freedom which ensures the right to security of the person. While this judgment does not allow municipalities the discretion to determine whether or not people can camp in public parks, it does allow municipalities to put limits in place. The 2015 judgement concluded that allowing the homeless to set up shelters overnight while taking them down during the day would reasonably balance the needs of the homeless and the rights of other residents of the City. The Abbotsford case is consistent with similar judgements. In October of 2008, the BC Supreme Court struck down a Victoria bylaw, ruling it deprived the homeless of life, liberty and security of the person in violation of the Charter, a ruling later upheld by the BC Court of Appeal in 2009. The Cities of Victoria and Kamloops have amended their parks bylaw to regulate the placement and use of temporary shelters and remain within the direction set through the Supreme Court decisions. More recently the City of Abbotsford has adopted a similar bylaw. On February 22, 2016, Council directed staff to prepare amendments to the Maple Ridge Parks and Recreation Facilities Bylaw with regard to regulating temporary shelters in Parks and Public land, and the amended bylaw is attached to this report. (Appendix I) The proposed amendment will regulate temporary shelters in parks to be consistent with recent court decisions. With these proposed amendments in place, City of Maple Ridge Bylaw Officers will be given the means to deal with any shelters that are not removed by 9:00 am and thus prevent the formation of an entrenched camp. Research Project On May 16, 2016 at Committee of the Whole, Scott Graham with the Social Planning and Research Council of B.C. (SPARC BC) will present to Council on Phase 4 of the Social Services Research Project the City undertook as part of the Maple Ridge Resilience Initiative. The presentation will include: a review of the six workshops that were completed including two workshops with the Maple Ridge/Pitt Meadows/Katzie, Community Network, one workshop with Mayor and Council, and three workshops with people with lived experience including youth and adults; a listing of the top ten priorities taken from the surveys and workshops, and information on next steps. The project is now entering its final phase. On May 30, 2016, there will be a performance and evaluation workshop conducted by an independent evaluator, Bill Read. He will be working with social service providers to develop a framework or matrices to evaluate their program outcomes. The draft final report will be completed in Phase 5. SPARC will return to Council in June with a presentation and a copy of the draft report. b) Business Plan/Financial Implications: The Protective Services Reserve can be used to fund up to $30,000 to conduct remediation of the temporary shelter after its closure. This is the same source that funded the balance of the Maple Ridge Resilience Initiative. A full accounting of the funds expended on this initiative will be compiled once the shelter is closed and all costs are in. Understandably the costs will be slightly higher than originally planned due to the extension of the shelter operation. CONCLUSIONS: We have an opportunity to partner with the federal government and other municipalities on finding solutions. Although recent court decisions have imposed new circumstances for the City, staff feels that we have found a good way to work within those constraints. In addition, staff recommends an approach to create a community dialogue on homelessness and that the City respond to a request for qualifications to host a summit on homelessness, to increase local government engagement in defining issues and solutions from a regional perspective. “Original signed by Frank Quinn for” __________________________________________ Prepared by: Robin MacNair Manager of Bylaws and Licencing “Original signed by Kelly Swift” __________________________________________ Prepared by: Kelly Swift, General Manager Community Development, Parks & Recreation Services “Original signed by Trevor Thompson” ______________________________________________ Reviewed by: Trevor Thompson, Manager of Financial Planning “Original signed by Frank Quinn for” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer :ks Appendix I - Maple Ridge Parks and Recreation Facilities Regulation Amending Bylaw No. 7206-2016 APPENDIX I Page 1 of 2 City of Maple Ridge Maple Ridge Parks and Recreation Facilities Regulation Amending Bylaw No. 7206-2016 A bylaw to amend Maple Ridge Parks and Recreation Facilities Regulation Bylaw No. 7085-2014 WHEREAS the Council of The City of Maple Ridge deems it expedient to amend Maple Ridge Parks and Recreation Facilities Regulation Bylaw No. 7085-2014; NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1. This bylaw may be cited as “Maple Ridge Parks and Recreation Facilities Regulation Amending Bylaw No. 7206 -2016”. 2. Maple Ridge Parks and Recreation Facilities Regulation Bylaw No. 7085-2014 is amended by adding the following definition to Part 4: Temporary Shelter means the use of structures, improvements or overhead shelter, including a tent, lean-to, tarpaulin, plastic, cardboard or other form of shelter. 3. Maple Ridge Parks and Recreation Facilities Regulation Bylaw No. 7085-2014 is amended by adding a new Part 16 as follows: Part 16 Temporary Shelter – Public and Park Land 16.1 No person shall place, secure, erect, use or maintain a temporary shelter between 9:00 am and 7:00 pm on any public or park land within the City. 16.2 Notwithstanding Section 16.1, no person shall place, secure, erect, use or maintain a temporary shelter at any time in The Civic Centre/Memorial Park, Nokai Park or Raymond Park or in, on or within: playgrounds, spray parks or pools; horticultural display areas or ornamental gardens; skateboard bowls, tennis courts or other sports courts; sports fields, stadiums or dugouts; stages or bleachers; washroom facilities, picnic shelters, or gazebos; areas of a Park that have otherwise been issued a permit pursuant to this Bylaw; recreation facilities; cemeteries; golf courses; or pathways, bridges, docks or wharves within the City. 16.3 Temporary shelter found to be placed, secured, erected, used or maintained between the hours of 9:00 am and 7:00 pm on any public or park land within the City shall be unlawful and subject to enforcement and removal, including any possessions, wastes and other incidental materials. 4. Maple Ridge Parks and Recreation Facilities Regulation Bylaw No. 7085-2014 is amended by renumbering the subsequent Parts accordingly. READ A FIRST TIME this ____ day of ______________, 2016. READ A SECOND TIME this ____ day of ______________, 2016. READ A THIRD TIME this ____ day of ______________, 2016. ADOPTED this ____ day of ______________, 2016. PRESIDING MEMBER CORPORATE OFFICER 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: Assignment and Assumption Agreement – Joint Leisure Services EXECUTIVE SUMMARY In the Joint Leisure Services transition plan report dated January 18, 2016, staff presented Council with an implementation schedule. One of the items identified in that report was a legal review of data ownership, data transfer assignment of rental contracts, operating agreements and service contracts. Staff have consulted with legal counsel to develop an Assignment and Assumption Agreement that ensures information will be stored in accordance with legislation and provides both municipalities with the ability to assign existing Parks and Leisure Services Commission (PLSC) agreements and contracts to individual City agreements. RECOMMENDATION: That the Corporate Officer be authorized to sign the Assignment and Assumption Agreement dated June 1, 2016 between the City of Maple Ridge and the City of Pitt Meadows. DISCUSSION: a)Background Context: On November 1, 2016 the City of Maple Ridge (CMR) and the City of Pitt Meadows (CPM) will each provide its citizens with an independent Parks and Recreation service delivery model. The Joint Leisure Services transition and implementation plan developed by staff identified the need to receive legal advice on data ownership, data transfer and assignment of rental contracts, service contracts and operating agreements. Staff worked with legal counsel and were advised that because data collected was done so for a joint leisure service it is reasonable that the relevant information will be stored by the party who will carry on that portion of the service for which the information was obtained. The attached Assignment and Assumption Agreement aligns with this position and provides details that will ensure information will be stored in accordance with the Freedom of Information and Protection of Privacy Act (FOIPPA) and that CMR will be indemnified against all claims arising from any improper use and storage of the personal information being transferred. The CPM provided Parks and Leisure Services with authorization to enter into rental contract commitments for Pitt Meadows recreational facilities beyond October 31, 2016. For contracts that have been signed by customers and take place after October 31, 2016. The CMR can assign its rights and interests to the CPM which will include an indemnity of CMR for any claims, 1152 2 losses and/or damages arising out of or in relation to those rental contracts. In this scenario, the CPM will also be indemnified for any claims, losses and/or damages arising out of or in relation to PLSC rental contracts for CMR facilities made beyond October 31, 2016. Per this agreement, all existing rental contracts for facilities located in Maple Ridge and all operating agreements and service contracts in connection with the provision of joint park, leisure and cultural services in Maple Ridge will be converted to agreements under the City of Maple Ridge, except for where a new contract is required. In that case, new contracts will come back to Council for approval. Both municipalities will need to sign the Assignment and Assumption Agreement in order to proceed with the transfer of data, post October 31 rental contracts and the assignment of operating agreements/service contracts. Once the agreement is signed by both parties, staff will work with the CPM to develop a data transfer plan for all relevant electronic and hard copy files and begin the work associated with transferring rental contracts documentation to City specific template forms. b) Desired Outcome: To ensure both municipalities have the appropriate authority to data and legal agreements to support an independent service model delivery. c) Business Plan/Financial Implications: There is no financial impact to complete this work. CONCLUSIONS: Staff recommend the approval of the Assignment and Assumption Agreement in order to continue the work needed to exit the Joint Leisure Services Agreement between Maple Ridge and Pitt Meadows. “Original signed by Danielle Pope” Prepared by: Danielle Pope, Manager, Business Operations “Original signed by Kelly Swift” Approved by: Kelly Swift, General Manager, Community Development Parks & Recreation Services “Original signed by Frank Quinn for” Concurrence: E.C. Swabey Chief Administrative Officer dp Attachment: Assignment and Assumption Agreement Page 1 of 2 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: C. of W. SUBJECT: Library Renovations – Centralized Customer Service Desk EXECUTIVE SUMMARY: Maple Ridge is a member of the Fraser Valley Regional Library (FVRL) system. The library services are provided by the FVRL under a fee for service arrangement. Under this agreement, we are required to pay for some items directly. The library building is owned by the City. The City directly pays for costs such as power, gas, janitorial as well as for capital improvements. A Capital Reserve has been established with the FVRL to assist in funding capital items and annual contributions to it are built into the regular billing from FVRL. The FVRL is moving towards integrated customer service, meaning that all customers – whether needing to check books in or out, pay a fee, register for membership, or ask for refe rence, referral or directional help – will be served from one desk. Discussions and the necessary preparations have been underway in Maple Ridge for some time and FVRL is now ready to proceed. Staff recommend that we support the improvements to the customer service area and use the funds in the Capital Reserve at FVRL to pay for them. RECOMMENDATION(S): That the Fraser Valley Regional Library be authorized to withdraw up to $90,000 from the Capital Reserve to fund the renovations and purchases required to create a Customer Service Centre at the Maple Ridge Library. DISCUSSION: a)Background Context: Maple Ridge is a member of the Fraser Valley Regional Library (FVRL) system. The library services are provided by the FVRL under a fee for service arrangement. Under this agreement, we are required to pay for some items directly. The library building is owned by the City. The City directly pays for costs such as power, gas, janitorial as well as capital improvements. To fund the capital items not included, a Capital Reserve has been established at the FVRL. Annual contributions to this reserve are built into the FVRL billing. This 1153 Page 2 of 2 funding mechanism has been in place for several years and was first introduced to assist with funding the purchase of an automated check in machine. The FVRL is moving towards integrated customer service, meaning that all customers – whether needing to check books in or out, pay a fee, register for membership, or ask for refe rence, referral or directional help – will be served from one desk. Discussions and the necessary preparations have been underway in Maple Ridge for some time. The improvements include renovations such as carpet, drywall, and painting as well as changes/modifications to some work stations and the replacement of a printer with a color printer/copier. b) Business Plan/Financial Implications: There are no implications to existing budgets as the funding mechanism for purchases such as this have included in the annual budget for the FVRL. Each year, $40,000 has been transferred to this reserve to accumulate to fund the replacement of assets and fund other library capital improvements. The balance of the Capital Reserve, including the 2016 $40,000 transfer, is approximately $163,000. There is currently no other planned draws on this reserve. c) Citizen/Customer Implications: These improvements clearly targeted at improving the customer experience at the Library. In addition to the physical change, library staff has been trained and have participated in pilot programs for integrated customer service. CONCLUSION: The use of these funds for the improvement described is consistent with the intent of the Capital Reserve. While these funds are held at the FVRL a condition of their use includes consultation with and approval of the City. “Original signed by Trevor Thompson” Prepared by: Trevor Thompson, CPA, CGA Manger of Financial Planning “Original signed by Kelly Swift” Approved by: Kelly Swift GM: Community Development, Parks & Recreation “Original signed by Ted Swabey” Concurrence: E.C. Swabey Chief Administrative Officer 1 of 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 16, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: 2016 Council Expenses EXECUTIVE SUMMARY In keeping with Council’s commitment to transparency in local government, the attached Schedule lists Council expenses to the end of April 2016. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATION: Receive for information Discussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training, Conferences and Association Building”. The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached Schedule are those recorded prior to the preparation of this report and are subject to change. “original signed by Paula Melvin” ________________________________________ Prepared by: Paula Melvin Executive Assistant, Corporate Administration “original signed by Paul Gill” _________________________________________ Approved by: Paul Gill, CPA, CGA GM, Corporate and Financial Services “original signed by Ted Swabey” ______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer 1171 2016 Council Expenses Month of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals Bell, Corisa January iPad charges 39.59 Ridge Meadows South Asian Cultural Society Gala 95.00 Mileage 470.38 February iPad charges 18.19 March iPad charges 18.19 April May June July August September October November December - 95.00 - 470.38 75.97 641.35 Duncan, Kiersten January Cell phone charges 43.62 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 54.32 iPad charges 18.19 March Cell phone charges 42.80 iPad charges 39.59 April Cell phone charges 43.70 May June July August September October November December - 95.00 - - 260.41 355.41 Schedule 1 2016 Council Expenses 2016 Council ExpensesMonth of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals Masse, Bob January February March April MR Community Foundation Citizen of the Year 125.00 May June July August September October November December - 125.00 - - - 125.00 Read, Nicole January Cell phone charges 42.96 iPad charges 21.40 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 43.28 iPad charges 21.40 Ridge Meadows Chamber Business Excellence Awards 95.00 March Cell phone charges 43.92 iPad charges 42.80 April Cell phone charges 51.79 MR Community Foundation Citizen of the Year 125.00 May June July August September October November December - 315.00 - - 267.55 582.55 2016 Council ExpensesMonth of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals Robson, Gordy January iPad charges 5.35 Ridge Meadows South Asian Cultural Society Gala 95.00 February Ridge Meadows Chamber Business Excellence Awards 95.00 iPad charges 18.19 March iPad charges 5.35 April May June July August September October November December - 190.00 - - 28.89 218.89 Shymkiw, Tyler January Cell phone charges 42.80 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 42.80 iPad charges 18.19 Ridge Meadows Chamber Business Excellence Awards 95.00 March Cell phone charges 42.80 iPad charges 18.19 April May June July August September October November December - 190.00 - - 182.97 372.97 2016 Council ExpensesMonth of Event Reason for expense Conferences & Seminars Community Events Business Meals Mileage Cell Phones / iPads Totals Speirs, Craig January Cell phone charges 42.95 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 42.80 iPad charges 18.19 March Cell phone charges 43.47 iPad charges 49.09 April Cell phone charges 47.00 May June July August September October November December - 95.00 - - 261.69 356.69 Totals - 1,105.00 - 470.38 1,077.48 2,652.86