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HomeMy WebLinkAbout2016-09-06 Council Meeting Agenda and Reports.pdf Page 1 City of Maple Ridge COUNCIL MEETING AGENDA September 6, 2016 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Special Council Meeting of May 30, 2016 and the Regular Council Meeting of July 26, 2016 402 Minutes of the Development Agreements Committee Meetings of July 29, 2016 and August 29, 2016 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 501 Applications Demonstration • Christina Crabtree, Director of Information Technology MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Council Meeting Agenda September 6, 2016 Council Chamber Page 2 of 6 502 Business Planning Activity Map • Laura Benson, Manager of Sustainability and Corporate Planning 600 DELEGATIONS 700 UNFINISHED BUSINESS 701 Motion by Councillor Masse That a report be provided on requiring Electric Vehicle Charging options in all new condominium and apartment buildings. Note: Items 702, 703 and 704 were deferred at the July 26, 2016 Council Meeting. 702 2015-283-RZ, 14160 256 Street Maple Ridge Zone Amending Bylaw No. 7177-2015 Staff report dated July 26, 2016 recommending final reading Site specific text amendment to the M-2 (General Industrial) zone to permit the cleaning of low hazard (under 50 parts per million of PCB) transformers; storage and minor processing of hydrocarbons. Final reading 703 Council Procedure Amending Bylaw Staff report dated July 25, 2016 recommending that Bylaw No. 7263-2016 to amend the Council Procedure Bylaw to include a consent agenda in the Council agenda, to revert to a rotating acting mayor schedule, and four housekeeping amendments be given first, second and third readings. 704 License to Occupy Agreement – St. Anne Avenue Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign the St. Anne License to Occupy Agreement with the BC Transportation Finance Authority for the purpose of developing a neighbourhood park. 800 CORRESPONDENCE Council Meeting Agenda September 6, 2016 Council Chamber Page 3 of 6 900 BYLAWS 901 Downtown Maple Ridge Business Improvement Area Staff report dated September 6, 2016 recommending Bylaw No. 7251- 2016 be amended as identified on Schedule A and be adopted as amended to re-establish the Downtown Maple Ridge Business Improvement Area. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – July 25 and August 29, 2016 Public Works and Development Services 1101 2016-189-RZ, 12234 Laity Street, RS-1 to RT-1 Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7275-2016 to rezone from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit development of a duplex be given first reading and that the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879-1999. 1102 2016-209-RZ, 20421 123 Avenue, RS-1 to RS-1b Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7264-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit two single family residential lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda September 6, 2016 Council Chamber Page 4 of 6 1103 2016-223-RZ, 20434 Chigwell Street, RS-1 to RS-1b Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7273-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit 2 lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999. 1104 2016-239-RZ, 22650 136 Avenue, RS-3 to R-1 Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7269-2016 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) for future subdivision into lots not less than 371 m2 in area be given first reading and that the applicant provide further information as described on Schedules A, C, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. 1105 2016-244-RZ, 11080, 11154, 11184 240 Street, RS-3 to RM-1 and C-1 Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7276-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) and C-1 (Neighbourhood Commercial) to permit a 130 unit townhouse development with neighbourhood commercial at the northeast corner of the site be given first reading and that the applicant provide further information as described on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879- 1999, along with a Subdivision application. 1106 2015-222-DVP, 11927 203 Street Staff report dated August 29, 2016 recommending that the Corporate Officer be authorized to sign and seal 2015-222-DVP to reduce the front yard requirement to allow a new canopy to be constructed over existing parking stalls. Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended July 31, 2016 Staff report dated August 29, 2016 recommending that the disbursements for the month ended July 31, 2016 be received for information. Council Meeting Agenda September 6, 2016 Council Chamber Page 5 of 6 1132 2017 Permissive Tax Exemptions Staff report dated August 29, 2016 recommending that Maple Ridge Tax Exemption Bylaw No. 7271-2016 be given first, second and third readings. 1133 Infrastructure Inspection Policy Staff report dated August 29, 2016 recommending that the Infrastructure Inspection Policy to establish various standards for the inspection of municipal works be adopted. Community Development and Recreation Service 1151 Administration 1171 Correspondence 1181 Other Committee Issues 1191 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the July 25, 2016 Closed Council Meeting Item 04.08 Purchase of 21375 Lougheed Highway for Potential Housing Facility, staff report and resolution, excluding the record of voting Council Meeting Agenda September 6, 2016 Council Chamber Page 6 of 6 1400 OTHER MATTERS DEEMED EXPEDIENT 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1600 QUESTIONS FROM THE PUBLIC 1700 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES May 30, 2016 The Minutes of the City Council Meeting held on May 30, 2016 at 6:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell C. Marlo, Manager of Legislative Services Councillor K. Duncan A. Gaunt, Confidential Secretary Councillor B. Masse Superintendent D. Fleugel, Commanding Officer, Ridge Councillor G. Robson Meadows RCMP Detachment Councillor T. Shymkiw Councillor C. Speirs Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 1.0 CALL TO ORDER 2.0 APPROVAL OF THE AGENDA The agenda was approved as circulated. Note: Council Masse excused himself from the meeting at 6:07 p.m. as his business is directly adjacent to the temporary shelter. 3.0 HOMELESSNESS UPDATE 3.1 BC Housing •Dominic Flanagan, Executive Director Supportive Housing and Programs, BC Housing Mr. Flanagan gave a PowerPoint presentation on services provided by BC Housing and provided information on existing and planned housing resources for Maple Ridge. Ms. Naomi Brunemeyer, Director of Regional Development, BC Housing, outlined the BC Housing proposal to provide interim shelter spaces. 401 Special Council Meeting Agenda May 30, 2016 Page 2 of 5 Note: Councillor Masse returned to the meeting at 7:20 p.m. Note: Councillor Masse excused himself from the rest of the meeting at 7:22 p.m. as his business is directly adjacent to the temporary shelter. 3.2 RainCity Housing and Support Society • Sean Spear, Associate Director, RainCity Housing and Support Society Mr. Spear gave a PowerPoint presentation on the temporary shelter operated by RainCity Housing in Maple Ridge. Note: The meeting was recessed at 8:05 p.m. and reconvened at 8:19 p.m. 3.3 Alouette Addictions • Annika Polegato, Executive Director, Alouette Addictions Ms. Polegato gave a PowerPoint presentation outlining services provided by Alouette Addictions in the community. 3.4 Fraser Health • Andy Libbiter, Executive Director, Mental Health and Substance Use, Fraser Health • Denyse Houde, Director Mental Health and Substance Use, Fraser Health • Dr. Helena Swinkels, Medical Health Officer, Fraser Health Mr. Libbiter made a PowerPoint presentation outlining Fraser Health’s commitment to the community and highlighting the importance of service provision coordination. Dr. Swinkels spoke on the topics of public health and harm reduction. 3.5 Ridge Meadows RCMP Detachment • Superintendent David Fleugel, Commanding Officer, Ridge Meadows RCMP Detachment Superintendent Fleugel made a PowerPoint presentation on policing in regards to the temporary shelter. 3.6 Discussion on Next Steps R/2016-322 It was moved and seconded That the letter dated May 26, 2016 from Naomi Brunemeyer, Director of Regional Development, BC Housing, providing an update on the current homelessness situation in Maple Ridge and proposing an interim housing solution to address current needs be referred to staff to prepare a report on the proposal. CARRIED Councillor Robson – OPPOSED Special Council Meeting Agenda May 30, 2016 Page 3 of 5 4.0 QUESTION PERIOD Linda Meyer Ms. Meyer requested that Council lobby the provincial government to have shelter allowances raised and stated her views on provincial rent supplements. Ms. Meyer was encouraged to raise these issues with the Members of the Legislative Assembly of British Columbia representing Maple Ridge. Ted Ingram Mr. Ingram provided a definition of homelessness and shared his experiences working with youth. Jennifer Geddes Ms. Geddes related her experiences with drug addiction and homelessness. Ms. Geddes shared her view that there is a lack in the availability of mental health services. Darren Wellender Mr. Wellender is the owner of a business next door to the temporary shelter and reported finding used needles and condoms on a daily basis and felt that the situation with the temporary shelter is deteriorating. Mr. Greg Richmond, Acting Executive Director, RainCity Housing, explained the role of Community Advisory Committees and stated contact information is provided to all neighbours of shelters operated by RainCity. Mr. Richmond proposed creating an operational plan in conjunction with the City and BC Housing to address concerns raised by neighbours. Ms. Polegato explained that Alouette Addictions does have rental subsidies available and is actively working to find rental housing for people from the shelter. Diane Guthrie Ms. Guthrie asked when or if the public will be consulted as to support for having a shelter in the city. Mayor Read advised on the need for modular units and the public engagement plans around a purpose built shelter. R/2016-323 It was moved and seconded That question period be extended for thirty minutes. CARRIED Special Council Meeting Agenda May 30, 2016 Page 4 of 5 Shannon Boyer Ms. Boyer is a Coquitlam resident who works full time in Maple Ridge. Ms. Boyer expressed her concern over threatening comments made online regarding the homeless population. Ms. Boyer asked if there was a list of these types of comments. Superintendent Fleugel addressed Ms. Boyer’s comments and stated that all offences and complaints reported to the RCMP will be investigated. Mr. Libbiter outlined the work done by ACT Teams and stated that assertive outreach services are being provided in the community by organizations such as RainCity and Alouette Addictions. Mikayla (Forrest) Clayton Ms. Clayton shared a youth perspective on homelessness and asked about those homeless that appear ungrateful for services provided. Mayor Read and Mr. Spear provided some insight into the behavior of those with mental health issues. Danielle Rose Ms. Rose related her experience with homelessness and trying to access support services. Ms. Rose asked why so much focus was being placed on those who are heavily street entrenched and have addictions. Ms. Rose stated that there is a need for shelter for other groups within the homeless population. Mr. Flanagan acknowledged that services are focused on the most vulnerable and reported that BC Housing understands there is a lack of affordable housing and is working to provide housing options across the continuum. Graham Mowatt Mr. Mowatt expressed his frustration that there is not more support provided to families seeking shelter. Mr. Mowatt asked about the number of assault charges laid against residents of the temporary shelter. Superintendent Fleugel provided general information on how investigations are conducted. John McKenzie Mr. McKenzie reported that since 2001 there have been continuous cuts to the provincial health care system. He asked about the participation of the Members of the Legislative Assembly of British Columbia representing Maple Ridge in this discussion. Michael Morden Mr. Morden asked about planned container housing and addressed recent court rulings regarding camping in parks. Mr. Morden urged Council to request support from higher levels of government. Special Council Meeting Agenda May 30, 2016 Page 5 of 5 Kim Engle Ms. Engle asked about the responsibility for enforcing MOUs and asked about public engagement regarding the purpose built facility. Mr. Flanagan explained the MOU process. Mayor Read outlined the plan for public engagement in regards to the purpose built shelter and encouraged residents to review the City’s Housing Action Plan. Kylie Dunlop Ms. Dunlop shared her experiences living near a supportive housing facility and reported neighbourhood children have witnessed unacceptable behaviour by the homeless population. Ms. Dunlop asked at what point the mental health of residents in her situation is taken into consideration. Mayor Read acknowledged the issues raised and outlined plans to address neighbourhood concerns. Ricki Funk Ms. Funk asked about accessing the RCMP presentation from earlier in the evening and asked for clarification regarding the prolific offenders list mentioned during the presentation. Ms. Funk raised questions regarding MOUs. Mr. Flanagan explained the MOU process. 5.0 ADJOURNMENT – 11:30 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer City of Maple Ridge COUNCIL MEETING MINUTES July 26, 2016 The Minutes of the City Council Meeting held on July 26, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services C. Carter, Director of Planning ABSENT C. Marlo, Manager of Legislative Services Councillor C. Speirs A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was adopted as circulated. 401 Council Meeting Minutes July 26, 2016 Page 2 of 19 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of July 12, 2016 R/2016-351 It was moved and seconded That the minutes of the Regular Council Meeting of July 12, 2016 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of July 19, 2016 R/2016-352 It was moved and seconded That the minutes of the Public Hearing of July 19, 2016 be adopted as circulated. CARRIED 403 Minutes of the Development Agreements Committee Meeting of July 13 and 20, 2016 R/2016-353 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of July 13 and 20, 2016 be received. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 501 Update by D. Walsh, Safer Downtown Community Liaison Mr. Walsh introduced himself, spoke to his background and described his current role. 600 DELEGATIONS – Nil Council Meeting Minutes July 26, 2016 Page 3 of 19 700 UNFINISHED BUSINESS 701 Motion by Councillor Bell Councillor Bell provided background information on the motion. R/2016-354 It was moved and seconded That Policy No. 6.20, Development Information Meetings, be amended to include in section 5, as items 5 a) iii) and 5 b) iii), “Information on the capacity within the school catchment area” DEFEATED Mayor Read, Councillor Duncan, Councillor Shymkiw - OPPOSED 702 Motions by Councillor Robson 702.1 That staff be directed to research the possibility of adopting a program or bylaw regarding hoarding. Councillor Robson outlined the intent of the motion. R/2016-355 It was moved and seconded That staff be directed to research the possibility of adopting a program or bylaw regarding hoarding. CARRIED 702.2 That staff provide a report on the options for requiring truck traffic to utilize the Haney Bypass from 222 Street and the Lougheed Highway to the west and from the intersection at the Haney Bypass and Lougheed Highway to the east. Councillor Robson spoke to the motion. R/2016-356 It was moved and seconded That staff provide a report on the options for requiring truck traffic to utilize the Haney Bypass from 222 Street and the Lougheed Highway to the west and from the intersection at the Haney Bypass and Lougheed Highway to the east. CARRIED Council Meeting Minutes July 26, 2016 Page 4 of 19 800 CORRESPONDENCE – Nil 900 BYLAWS Bylaws for Third Reading Note: Item 901 is from the July 19, 2016 Public Hearing Bylaws for Third Reading 901 2015-279-RZ, 22833 122 Avenue Maple Ridge Zone Amending Bylaw No. 7182-2015 To rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 lots Third reading R/2016-357 It was moved and seconded That Bylaw No. 7182-2015 be given third reading. CARRIED Bylaws for Final Reading 902 2011-130-RZ, 12240 228 Street Maple Ridge Zone Amending Bylaw No. 6891-2011 Staff report dated July 26, 2016 recommending final reading To rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into four single family lots Final reading R/2016-358 It was moved and seconded That Bylaw No. 6891-2011 be adopted. CARRIED Council Meeting Minutes July 26, 2016 Page 5 of 19 903 2014-110-RZ, 11716 Burnett Street Maple Ridge Zone Amending Bylaw No. 7123-2014 Staff report dated July 26, 2016 recommending final reading To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit a future subdivision of approximately 3 single family lots Final reading R/2016-359 It was moved and seconded That Bylaw No. 7123-2014 be adopted. CARRIED 904 2015-283-RZ, 14160 256 Street Maple Ridge Zone Amending Bylaw No. 7177-2015 Staff report dated July 26, 2016 recommending final reading Site specific text amendment to the M-2 (General Industrial) zone to permit the cleaning of low hazard (under 50 parts per million of PCB) transformers; storage and minor processing of hydrocarbons Final reading R/2016-360 It was moved and seconded That Bylaw No. 7177-2015 be adopted. R/2016-361 It was moved and seconded That the motion to adopt Bylaw No. 7177-2015 be deferred to the September 6, 2016 Council meeting. CARRIED Mayor Read, Councillor Robson - OPPOSED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – Nil Council Meeting Minutes July 26, 2016 Page 6 of 19 Public Works and Development Services 1101 2016-175-RZ, 23711 132 Avenue, RS-3 and RS-2 to RS-1b Staff report dated July 25, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7258-2016 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) be given first reading and that the applicant provide further information as described on Schedules A, B, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2016-362 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an OCP, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No.7258-2016 be given first reading; and That the applicant provide further information as described on Schedules A, B, F, G and J of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. CARRIED Council Meeting Minutes July 26, 2016 Page 7 of 19 1102 2016-176-RZ, 23711 132 Avenue, RS-3 and RS-2 to RM-1 Staff report dated July 25, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7259-2016 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) be given first reading and that the applicant provide further information as described on Schedules A, C, D, F, G and J of the Development Procedures Bylaw No. 5879-1999. R/2016-363 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an OCP, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal OCP; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No.7259-2016 be given first reading; and That the applicant provide further information as described on Schedules A, C, D, F, G and J of the Development Procedures Bylaw No. 5879–1999. CARRIED Council Meeting Minutes July 26, 2016 Page 8 of 19 1103 2016-219-RZ, 12258 228 Street, RS-1 to R-3 Staff report dated July 25, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7261-2016 to rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit subdivision into 3 single family residential lots, a lane and a remnant lot be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879- 1999, along with the information required for an Intensive Residential Development Permit application and a Subdivision application. R/2016-364 It was moved and seconded That Bylaw No. 7261-2016 be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879–1999, along with the information required for an Intensive Residential Development Permit application and a Subdivision application. CARRIED 1104 2016-240-RZ, 22626, 22634, 22640 and 22648 119 Avenue; 22615, 22625, 22633, 22639 and 22647 Selkirk Avenue, RS-1 to C-3 Staff report dated July 25, 2016 recommending that Maple Ridge Amending Bylaw No. 7262-2016 to rezone from RS-1 (One Family Urban Residential) to C-3 (Town Centre Commercial) to permit future construction of three six storey buildings including ground floor commercial and apartments units above be given first reading and that the applicant provide further information as described on Schedules A, C, and D of the Development Procedures Bylaw No. 5879-1999. R/2016-365 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; Council Meeting Minutes July 26, 2016 Page 9 of 19 iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7262-2016 be given first reading; and That the applicant provide further information as described on Schedules A, C, and D of the Development Procedures Bylaw No. 5879–1999. CARRIED 1105 2012-031-RZ, 11055 Hazelwood Street, First One Year Extension Staff report dated July 25, 2016 recommending that at first one year extension be granted for rezoning application 2012-031-RZ to rezone from RS-3 (One Family Urban Residential) to M-3 (Business Park) in support of industrial development in a business park format. Note: Councillor Shymkiw left the meeting for discussion of Item 1105 at 7:47 p.m.as his family has property in the vicinity of the application which may be impacted by the change in traffic flow. R/2016-366 It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879- 1999, a one year extension be granted for rezoning application 2012-031- RZ and that the following conditions be addressed prior to consideration of Final Reading: i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Road dedication as required; iii) Registration of a 219 Restrictive Covenant must be registered at the Land Title Office for Habitat Conservation purposes; iv) Registration of a 219 Restrictive Covenant for geotechnical issues to address the suitability of the site for the proposed development must be registered; v) Registration of a 219 Restrictive Covenant to limit the amount of retail floor space permitted on the subject property; Council Meeting Minutes July 26, 2016 Page 10 of 19 vi) A landscape plan prepared by a Landscape Architect; including detailed landscape buffer and acoustic fence detail, must be submitted along with cost estimates and security to do the works; vii) Completion and submission of a Storm Water Management and Drainage Study for the entire area including subject site. CARRIED Note: Councillor Shymkiw returned to the meeting at 7:48 p.m. 1106 2014-091-RZ, 12420 Ansell Street, First One Year Extension Staff report dated July 25, 2016 recommending that at first one year extension be granted for rezoning application 2014-091-RZ to permit a two lot subdivision under the RS-2 (One Family Suburban Residential) zone. R/2016-367 It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879- 1999, a one year extension be granted for rezoning application 2014-091- RZ and that the following conditions be addressed prior to consideration of final reading: i) A corner truncation for road dedication, as required; ii) Registration of a restrictive covenant for preservation of the agricultural buffer must be registered at the Land Title Office, including a disclosure statement regarding neighboring farming practices; iii) Registration of a restrictive covenant for storm water management; and iv) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1107 Wildfire Development Permit Update Staff report dated July 25, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7187-2015 to amend the Wildfire Development Permit Guidelines to reference FireSmart guidelines rather than National Fire Protection Association (“NFPA) standards be given first reading and that Maple Ridge Zone Amending Bylaw No. 7233-2016 to amend Schedule J to provide consistency with other schedules within the bylaw be given first and second reading. Council Meeting Minutes July 26, 2016 Page 11 of 19 R/2016-368 It was moved and seconded 1. That Bylaw No. 7187-2015 be given first reading; 2. That Bylaw No. 7187-2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Bylaw No. 7187-2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that additional consultation be required with the Urban Development Institute and Greater Vancouver Home Builders Association via the Maple Ridge UDIGVHBA Liaison Committee, and the Maple Ridge Builders’ Forum prior to second reading, in addition to the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; 5. That Bylaw No. 7233-2016 be given first and second reading. CARRIED 1108 2013-011-DVP, 2011-130-DP, 12240 228 Street Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2013-011-DVP to reduce required right-of- way widths for a standard lane and that the Corporate Officer be authorized to sign and seal 2011-130-DP to permit future subdivision into 4 single family homes and a lane in compliance of with the Intensive Residential Development Permit Guidelines. Council Meeting Minutes July 26, 2016 Page 12 of 19 R/2016-369 It was moved and seconded 1. That the Corporate Officer be authorized to sign and seal 2013-011- DVP respecting property located at 12240 228 Street. 2. That the Corporate Officer be authorized to sign and seal 2011-130-DP respecting property located at 12240 228 Street. CARRIED 1109 2014-110-DVP, 11716 Burnett Street Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-110-DVP to reduce the Urban Collector road right-of-way to permit future subdivision into 3 single family lots. R/2016-370 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-110-DVP respecting property located at 11716 Burnett Street. CARRIED 1110 2016-174-DVP, 10480 248 Street Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-174-DVP to increase retaining wall heights on the southern portion of the development site greater than permitted in the Zoning Bylaw. R/2016-371 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-174-DVP respecting property located at 10480 248 Street. CARRIED 1111 2016-142-DP, 20468 Lougheed Highway Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-142-DP to permit exterior renovations and landscape upgrades for the new Carl Jr. restaurant, replacing the existing A&W. Council Meeting Minutes July 26, 2016 Page 13 of 19 R/2016-372 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-142-DP respecting property located at 20468 Lougheed Highway. CARRIED 1112 2016-222-DP, 22709 Lougheed Highway Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-222-DP to permit façade changes and pedestrian realm upgrades to the existing Valley Fair Mall. R/2016-373 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-222-DP respecting property located at 22709 Lougheed Highway. CARRIED 1113 2016-114-SD, 5% Money in Lieu of Parkland Dedication, 12366 Laity Street Staff report dated July 25, 2016 recommending that the owner of land proposed for subdivision at 12366 Laity Street, under application 2016- 114-SD, shall pay to the City of Maple Ridge an amount that is not less than $67,500. R/2016-374 It was moved and seconded That pursuant to Local Government Act, Section 510, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 12366 Laity Street, under application 2016-114-SD, shall pay to the City of Maple Ridge an amount that is not less than $67,500.00. CARRIED 1114 Maple Ridge Business Licensing and Regulation Amending Bylaw No. 7250-2016 Staff report dated July 25, 2016 recommending that Maple Ridge Licensing and Regulation Amending Bylaw No. 7250-2016 to allow food truck vending on City Property, including streets be given first reading. Council Meeting Minutes July 26, 2016 Page 14 of 19 R/2016-375 It was moved and seconded That Bylaw No. 7250-2016 be given first reading. CARRIED 1115 Municipal Equipment Purchase, One Single Axle Street Sweeper Staff report dated July 25, 2016 recommending that the contract for the purchase of one street sweeper truck be awarded to Vimar Equipment Ltd., that a contingency be allocated and that the Corporate Officer be authorized to execute the contract. R/2016-376 It was moved and seconded That the contract for the purchase of one street sweeper truck be awarded to Vimar Equipment Ltd. in the amount of $283,672.44 plus applicable taxes of $14,183.62, that a 10% contingency amount of $28,367.24 be allocated and further, that the Corporate Officer be authorized to execute the contract. CARRIED 1116 Award of Contract ITT-EN-16-41: 108 Avenue Watermain and PRV Chamber (Morrisette Place to Carmichael Street) Staff report dated July 25, 2016 recommending Contract ITT-EN-16-41: 108 Avenue Watermain and PRV Chamber (Morrisette Place to Carmichael Street) be awarded to Triahn Enterprises Ltd,, that a contract contingency be approved and further that the Corporate Officer be authorized to execute the contract. R/2016-377 It was moved and seconded That Contract ITT-EN16-41, 108 Avenue Watermain and PRV Chamber (Morrisette Place to Carmichael Street), be awarded to Triahn Enterprises Ltd. in the amount of $306,810.00 excluding taxes; and That a contract contingency of $50,000 be approved to address potential variations in field conditions; and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Meeting Minutes July 26, 2016 Page 15 of 19 1117 Award of Contract RFP-EN16-22: Integrated Stormwater Management Planning and Stream Monitoring (Blaney, North Alouette and Fraser River) Staff report dated July 25, 2016 recommending that Contract RFP-EN16- 22: Integrated Stormwater Management Planning and Stream Monitoring (Blaney, North Alouette and Fraser River) be awarded to Kerr Wood Leidal Associates Ltd, that a 5% contingency be established and further that the Corporate Officer be authorized to execute the contract. R/2016-378 It was moved and seconded That Contract RFP-EN16-22: Integrated Stormwater Management Planning and Stream Monitoring (Blaney, North Alouette and Fraser River), be awarded to Kerr Wood Leidal Associates Ltd. in the amount of $375,876 plus taxes; and That an additional 5% contingency be established for this project; and further That the Corporate Officer be authorized to execute the contract. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended June 30, 2016 Staff report dated July 26, 2017 recommending that the disbursements for the month ended June 30, 2016 be received for information. R/2016-379 It was moved and seconded That the disbursements as listed below for the month ended June 30, 2016 be received for information only: General $12,018,796. Payroll $ 2,085,317. Purchase Card $ 76,385. $ 14,180,498. CARRIED Council Meeting Minutes July 26, 2016 Page 16 of 19 1132 Data Storage Array Staff report dated July 25, 2016 recommending that the contract for the purchase of a data storage array be awarded to Open Storage Solutions, that a 10% contingency be allowed and further that the Corporate Officer be authorized to execute the contract. R/2016-380 It was moved and seconded That the contract for purchase of a data storage array be awarded to Open Storage Solutions in the amount of $149,979.00 plus taxes, that a 10% contingency be allowed for unanticipated additional works and further that the Corporate Officer be authorized to execute the contract. CARRIED 1133 Council Procedure Amending Bylaw Staff report dated July 25, 2016 recommending that Bylaw No. 7263-2016 to amend the Council Procedure Bylaw to include a consent agenda in the Council agenda, to revert to a rotating acting mayor schedule, and four housekeeping amendments be given first, second and third readings. R/2016-381 It was moved and seconded That Bylaw No. 7263-2016 be given first, second and third reading. R/2016-382 It was moved and seconded That the motion to give first, second and third reading to Bylaw No. 7263- 2016 be deferred to the September 6, 2016 Council Meeting. CARRIED Community Development and Recreation Service 1151 License to Occupy Agreement – St. Anne Avenue Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign the St. Anne License to Occupy Agreement with the BC Transportation Finance Authority for the purpose of developing a neighbourhood park. Council Meeting Minutes July 26, 2016 Page 17 of 19 R/2016-383 It was moved and seconded That the Corporate Officer be authorized to sign the St. Anne Avenue, License to Occupy Agreement with the BC Transportation Finance Authority for the purpose of developing a neighborhood park. R/2016-384 It was moved and seconded That the staff report dated July 25, 2016 titled “License to Occupy Agreement – St. Anne Avenue” be referred to the August 29, 2016 Closed Council Meeting. CARRIED 1152 Maple Ridge Public Art Steering Committee – Public Art Locations Staff report dated July 25, 2016 recommending that proposed locations for public art for 2017, which include gateway monuments on Lougheed and Dewdney Trunk Road, an appropriate neighbourhood intersection for a pilot street mural and the public sidewalk and window spaces of City Hall facing Dewdney Trunk Road, be approved. R/2016-385 It was moved and seconded That the recommended proposed locations for public art for 2017 which includes gateway monuments on Lougheed and Dewdney Trunk Road, an appropriate neighbourhood intersection for a pilot street mural and the public sidewalk or window spaces of City Hall facing Dewdney Trunk Road, be approved. CARRIED 1153 Joint Leisure Services Agreement – Registered Program Marketing Service Staff report dated July 25, 2016 recommending that the City of Maple Ridge provide the City of Pitt Meadows with a registered program marketing service for the Winter 2017 Arts & Recreation Guide on a full cost recovery basis, including a 15% administration fee. R/2016-386 It was moved and seconded That the City of Maple Ridge provide the City of Pitt Meadows with a registered program marketing service for the Winter 2017 Arts & Recreation Guide on a full cost recovery basis, including a 15% administration fee. CARRIED Council Meeting Minutes July 26, 2016 Page 18 of 19 1154 Parks, Recreation and Cultural Facilities – Concept Plans and Public Engagement Staff report dated July 25, 2016 recommending that stakeholder consultation and development of concept drawings for a Multi-Use Wellness Facility, Synthetic Sport Fields and Stadium, ice rink expansion and neighbourhood amenities be undertaken and that a request for proposals to conduct a community consultation on parks, recreation and cultural facilities be issued. R/2016-387 It was moved and seconded 1. That staff be directed to undertake stakeholder consultation and development of concept drawings for a Multi-Use Wellness Facility, Synthetic Sport Fields and Stadium, Ice Rink expansion and Neighbourhood Amenities in Silver Valley, Hammond and Whonnock Lake at a cost of $27,340; and 2. That staff issue a request for proposals to conduct a comprehensive community consultation process on parks, recreation and cultural facilities for an estimated cost of $36,000 - $38,000. CARRIED Councillor Robson - OPPOSED Administration 1171 2016 Council Expenses Staff report dated July 25, 2016 providing on update on Council expenses to the end of June 2016. For information only No motion required 1172 Open Government Staff report dated July 25, 2016 providing information on the Open Government project scope prior to developing a work schedule. For information only No motion required Council Meeting Minutes July 26, 2016 Page 19 of 19 Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1501 Councillor Masse advised that he will be bringing forward a motion requesting a report on requiring Electric Vehicle Charging options in all new condominium and apartment buildings 1600 QUESTIONS FROM THE PUBLIC John McKenzie Mr. McKenzie asked about the status of the selection of a site for the shelter, whether this will be decided in-camera and when the decision will happen. Mayor Read advised that this information cannot be provided as the issue is currently still in-camera. 1700 ADJOURNMENT – 8:19 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer 701 Motion by Councillor Masse That a report be provided on requiring Electric Vehicle Charging options in all new condominium and apartment buildings 701 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: July 26, 2016 and Members of Council FILE NO: 2015-283-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading Zone Amending Bylaw No. 7177-2015 14160 256 Street EXECUTIVE SUMMARY: Bylaw 7177-2015 has been considered by Council and at Public Hearing and subsequently was granted third reading. The applicant has requested that final reading be granted. This application is to permit the cleaning of low hazard transformers and the storage and minor processing of hydrocarbons. This use is regulated under the provincial Hazardous Waste Regulation (HWR) under the Environmental Management Act. Approval from the Ministry of Environment (MoE) is required to operate, which involves a separate licensing and regulatory process. The proposed industrial business also involves disassembly of electrical transformers and high voltage equipment; and the transfer and temporary storage of drummed material wastes, which are currently permitted in the M-2 (General Industrial) zone. Pursuant with Council direction, this application is exempt from the Community Amenity Contribution program because it is an industrial project. Council granted first reading for Zone Amending Bylaw No. 7177-2015 on January 26, 2016 and second reading on April 12, 2016. This application was presented at Public Hearing on May 17, 2016, and Council granted third reading on May 24, 2016. RECOMMENDATION: That Zone Amending Bylaw No. 7177-2015 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on May 17, 2016. On May 24, 2016 Council granted third reading to Zone Amending Bylaw No. 7177-2015 with the stipulation that the following conditions be addressed: i.Stormwater Management Plan; and ii.Letter of Compliance, or other instrument, from the Ministry of Environment under the Environmental Management Act regarding site contamination. 702 - 2 - The following applies to the above: 1. A Stormwater Management Plan has been submitted and reviewed. 2. MoE has provided a letter permitting the City of Maple Ridge to consider approval of the zoning application under the Local Government Act Section 557 (2)(b). b) Additional Information: Following third reading, the applicant has been in the process of obtaining a business license for the subject property to conduct the permitted recycling and salvage uses under the M-2 (General Industrial) zone. Building, electrical and fire inspections have taken place and Aevitas is now working towards rectifying the deficiencies to achieve compliance. A condition has been placed on the business license stating that no on-site draining of transformers is permitted on the subject property until appropriate MoE approvals are granted and copies are provided to the city. The applicant is preparing the submission package for MoE approvals, and it is anticipated that the application will be made at the end of July. MoE has indicated that the approval process takes approximately one year from submission; therefore, a permit could be granted as early as July 2017. CONCLUSION: As the applicant has met Council’s conditions, it is recommended that final reading be given to Zone Amending Bylaw No. 7177-2015. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw No. 7177-2015 DATE: Jan 12, 20162015-283-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 14160 256 St2011 ImageLegend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 7177-2015 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended. ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7177-2015." 2.PART 8, INDUSTRIAL ZONES, SECTION 802, GENERAL INDUSTRIAL: M-2 is amended as follows: i.SECTION 1, PERMITTED PRINCIPAL USES, is amended by the addition of the following: h)Notwithstanding clause 1) a) ii), Cleaning of low hazard (under 50 parts per million of PCB) electrical equipment; storage and minor processing of hydrocarbons is permitted at: 14160 256 Street Lot 2 District Lot 5326 Group 1 New Westminster District Plan 41830 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended is hereby amended accordingly. READ a first time the 26th day of January, 2016. READ a second time the 12th day of April, 2016. PUBLIC HEARING held the 17th day of May, 2016. READ a third time the 24th day of May, 2016. ADOPTED the day of , 20 . _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: July 25, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Council Procedure Amending Bylaw EXECUTIVE SUMMARY: At the May 16, 2016 Council Workshop, Council directed staff to amend Maple Ridge Council Procedure Bylaw No. 6472-2007 to include a consent agenda in the regular council meeting agenda. The consent agenda is intended to create efficiencies within Council meetings by placing non- controversial items in a list to be adopted all at once. Examples of items include minutes, final approval of proposals or reports that Council has been dealing with for some time and all members are familiar with the implications, appointments to committees, reports provided for information only and correspondence requiring no discussion. Members of Council may request that individual items be removed and discussed individually. Council directed staff at the July 4, 2016 Council Workshop to amend the bylaw further to revert back to a rotating acting mayor schedule. Attached Bylaw No. 7263-2016 enacts those changes. As well, four other housekeeping amendments were identified by staff for Council’s consideration: replacing “District” with “City”; scheduling of the first meeting of a newly elected Council to match current legislation; clarification of the release of the vote at closed meetings; and amendment of the wording of reconsideration of a motion to reflect that it is a member who voted on the prevailing side who can bring forward a motion of reconsideration. RECOMMENDATIONS: That Bylaw No. 7263-2016 be given first, second and third readings. DISCUSSION: The following amendments are recommended and are included in the attached Council Procedures Amending Bylaw: 1.Replace “District” with “City”. 2.Schedule the first regular council meeting to occur the first Monday in November rather than the first Monday in December as the general local election is now the third Saturday in October. 3.Amend Part 9 to designate the acting mayor on a rotating basis amongst all councillors. 4.Amend the regular council agenda to include items on consent. Included will be Items such as receipt of minutes, items released from closed council, reports provided for information only, final approval of proposals or reports that council has been dealing with for some time and all members are familiar with the implications, correspondence requiring no discussion and appointments to committees. 5.Clarification of the release of the recording of votes from closed meetings. The voting record will only be released if council passes a resolution to do so. 703 6. Amend the wording of reconsideration of a motion to reference that it is a member who voted on the prevailing side. This will eliminate the confusion of who may put forward such a motion in the event of a defeat by a tie vote. Section 124 (3) of the Community Charter requires that Council give public notice describing the proposed changes of its procedures. If three readings are given to the amending bylaw, notice will be published in the local newspaper and posted in the public notice posting place at City Hall prior to the bylaw being considered for final reading. In addition, the notice will be posted to the City website. “Original signed by Ceri Marlo”____________________ Prepared by: Ceri Marlo, C.M.C. Manager of Legislative Services and Emergency Program “Original signed by Paul Gill”__________________ Approved by: Paul Gill, B.B.A, C.G.A, F.R.M General Manager: Corporate & Financial Services “Original signed by E.C. Swabey”_________________ Concurrence: E.C. Swabey Chief Administrative Officer CITY OF MAPLE RIDGE BYLAW NO. 7263-2016 A Bylaw to amend Maple Ridge Council Procedures Bylaw No. 6472-2007 ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Council Procedures Bylaw No. 6472-2007as amended; NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Council Procedure Amending Bylaw No. 7263 -2016.” 2. That Maple Ridge Council Procedure Bylaw No. 6472-2007, be amended as follows: a) Replacing the word “District” with “City” wherever it appears; b) That Part 2 – First Regular Council Meeting, section 8 be amended to replace the word “December” with “November”. c) That Part 9 – Designation of Member to Act in Place of Mayor, sections 24, 25 and 26 deleted in their entirety and replaced with the following: Annual Designation of Member to Act in Place of Mayor 24. Council must, from amongst its members, designate for defined periods of each year, members to serve on a rotating basis as the member responsible for acting in the place of the Mayor when the Mayor is absent or otherwise unable to act or when the office of the Mayor is vacant. 25. Each Councillor designated under section 24 must fulfill the responsibilities of the Mayor in the Mayor’s absence. Absence of Mayor 26. The Mayor shall preside at Council meetings and if the Mayor is absent, the member designated to act in place of the Mayor shall preside at the meeting and if that member should be absent, the meeting shall be presided over by the next member, following the rotation established in section 24, who is present at the meeting. d) That Part 12 – Agenda and Order of Business, section 31, be deleted in its entirely and replaced with the following: “(a) Call to order; (b) Amendments to the agenda (c) Approval of the agenda (d) Adoption of minutes (e) Presentations at the request of Council (f) Delegations (g) Items on consent (h) Unfinished business (i) Bylaws (j) Committee reports and recommendations (k) Staff reports (l) Other matters deemed expedient (m) Notices of motions and matters for introduction at future meetings (n) Questions from the public (o) Adjournment e) That Part 13 – Voting at Council Meetings, be amended to include a new section 38 as follows: “Release of Recording of Votes from Closed Meetings 38. The names of any members who voted in the negative on any question will not be released from closed status when the item is released unless otherwise resolved by Council. f) That Part 17 – Reconsideration of a Motion, section 48 (a) be amended by replacing the text “voted with the majority for or against a motion may,” with “voted with the prevailing side may,” READ a first time the th day of , 2016. READ a second time the th day of , 2016. READ a third time the th day of , 2016. ADOPTED the th day of , 2016. _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: July 25, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: LICENSE TO OCCUPY AGREEMENT – ST. ANNE AVENUE EXECUTIVE SUMMARY: The property located at 22277 St. Anne Avenue was identified several years ago as future parkland in the Smart Growth on the Ground Project, and was incorporated into the Official Community Plan and the City`s long term capital plan for acquisition as parkland. The City of Maple Ridge currently owns two of the four parcels needed to develop the park site. As a result of a variety of undesirable activities at this location, the project was advanced in the capital plan, so that the site could be improved for the benefit of the residents in the surrounding area. Unfortunately when staff approached the BC Transportation and Finance Authority we were advised that they would not sell the land, as it may be needed in the future for highway purposes. Staff then inquired about obtaining a long term lease or a license to occupy on the lands for park purposes. This request was received positively and a License to occupy agreement was drafted for our legal advisors to review, which has been completed and attached for Council’s consideration. RECOMMENDATION: That the Corporate Officer be authorized to sign the St. Anne Avenue, License to Occupy Agreement with the BC Transportation Finance Authority for the purpose of developing a neighborhood park. DISCUSSION: a)Background Context: This park site as well as several others in the downtown area was identified as future parkland acquisitions subject to the Parks Master Plan and budgetary restraints as part of the “Smart Growth on the Ground” study that was conducted in 2004. The area was determined to be deficient in neighborhood park space, and the site was incorporated into the town centre area plan which was adopted in 2008. b)Desired Outcome: The South Haney Residents Association have been anxious to participate in the consultation process for their neighborhood park for some time now, however without tenure on the land, we have not been able to proceed. The desired outcome would be to move forward with developing a concept plan for the site through neighborhood consultation, and develop the park. c)Strategic Alignment: This recommendation is consistent with the town centre area plan adopted by Council in 2008. 704 2 d) Citizen/Customer Implications: There will likely be a significant benefit to the community in the immediate area through the provision of a space dedicated to recreational pursuits, which could include amenities such as a community garden, dog off leash area, playground equipment or other components identified though the consultation process. In addition, as this space is not currently being used by the neighborhood as an active park space, other activities are occurring on this site such as loitering, illegal dumping and homeless camps that need to be managed and are a burden on existing resources. These activities have resulted in complaints from nearby residents as well as the CEED center, as some of these activities detract from the use and enjoyment of private property. e) Interdepartmental Implications: Once the park is developed and a greater level of ownership of the nearby residents is established, it is anticipated that some of the less desirable activities will be reduced significantly. The recently adopted bylaws limiting where overnight camping can occur will also help in this regard. f) Business Plan/Financial Implications: A budget for SW Haney Park development of $366,000 is identified in the Maple Ridge Five Year Capital plan for the development of this park. A maintenance budget will also be submitted for consideration with the 2017 business planning documents. g) Alternatives: The alternative would be to decline the offer of a License to occupy at 223 and St Anne Avenue with BC Transportation and Finance Authority, and direct staff to identify other nearby lands that the City could purchase for a neighborhood park. Staff is not recommending this, as the likelihood of the proposed site being required for expansion of the bypass is unlikely as a result of the close proximity to other residences to the North and South of the site. CONCLUSIONS: The acquisition and development of parkland in areas that are below the 5 to 10 minute walking distance standard in the Parks and Recreation Master Plan, is important in maintaining a balance of parks and recreation opportunities. This location was identified to overcome this shortfall and provide park space in a similar manner to other areas of the community. “Original signed by David Boag” Prepared by: David Boag, Director Parks & Facilities “Original signed by Kelly Swift” Approved by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer :db 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 6, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: Downtown Maple Ridge Business Improvement Area EXECUTIVE SUMMARY: On June 14, 2016 Council gave three readings to Bylaw No. 7251-2016 to undertake a local area service on its own initiative to grant money to the Downtown Maple Ridge Business Improvement Association (“DMRBIA”). The legislated requirements for notice have been met and a sufficient petition against the bylaw was not received prior to the conclusion of the notice period on July 25, 2016. Following third reading, an error in the repayment schedule was identified. As well, the DMRBIA requested that the review engagement date be amended from April 1 to May 1 to align with the finalization of their financial statements. These changes do not affect the notice requirements so staff is recommending that the bylaw be amended accordingly and proceed to final reading. The amendments are tracked on the attached copy of the bylaw. RECOMMENDATION: That Bylaw No. 7251-2016 be amended as identified on Schedule A of the staff report dated September 6, 2016 and that Bylaw No. 7251-2016 as amended be adopted. CONCLUSIONS: The goals of the Downtown Maple Ridge Business Improvement Association align with those of Council in relation to creating a vibrant economy in the Town Centre supporting employment growth. One petition against the bylaw was received from the owner of three vacant properties. This did not meet the threshold of 50% of the owners representing at least 50% of the assessed value to be valid. It is therefore recommended that Council grant final reading to the bylaw that will re-establish the DMRBIA. “Original signed by Laurie Darcus”__________ Prepared by: Laurie Darcus Manager of Legislative Services and Emergency Program “Original signed by Bruce Livingstone” for____ Prepared by: Lino Siracus Manager of Economic Development “Original signed by Paul Gill”_________ Approved by: Paul Gill, B.B.A, C.G.A, F.R.M General Manager: Corporate & Financial Services “Original signed by E.C. Swabey”_______ Concurrence: E.C. Swabey Chief Administrative Officer Attachment Schedule A – Bylaw No. 7251-2016 901 2 SCHEDULE A CITY OF MAPLE RIDGE BYLAW NO. 7251-2016 A bylaw to establish a business improvement area service to provide a grant to the Downtown Maple Ridge Business Improvement Association for the planning and implementation of a business promotion scheme for the Maple Ridge Downtown Business Improvement Area. WHEREAS the Council of the City of Maple Ridge may grant money to an organization that has, as one of its aims, functions, or purposes, the planning and implementation of a business promotion scheme; AND WHEREAS all of the grant paid must be recovered by means of a local service tax; AND WHEREAS a notice of the intention of the Council of the City of Maple Ridge to establish a Business Improvement Area Service for the purpose of funding a Business Promotion Scheme to carry out certain works and services and to market and promote business within the Business Improvement Area, has been duly given by publication of notice and service of it upon the owners of the parcels liable to be specially charged and no petition against the works proposed on Council's initiative, signed by the owners of at least 50% of the parcels that would be subject to the Business Improvement Area Service tax, that in total represent at least 50% of the assessed value of land and improvements that would be subject to the Business Improvement Area Service Tax, has been presented within 30 days after the second publication of the notice; AND WHEREAS it is deemed expedient to proceed with the grant; NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1. TITLE This Bylaw shall be cited for all purposes as “Maple Ridge Business Improvement Area Establishment Bylaw No. 7251-2016”. 2. DEFINITIONS In this Bylaw: "Act" means the Community Charter, SBC 2003, Chapter 26; "Business Improvement Area" means the area of the City of Maple Ridge designated by Schedule "A" of this Bylaw; "Business Promotion Scheme" means those specific activities and expenditures set out in Section 5 of this Bylaw; "Council" means the Council of the City of Maple Ridge; and "City" means the City of Maple Ridge. "DMRBIA" means the Downtown Maple Ridge Business Improvement Association. 3. DESIGNATION OF AREA Those lands within the area shown shaded on the map attached to and forming part of this Bylaw as Schedule "A", are designated as a Business Improvement Area within the meaning of Section 215 of the Act and shall be known as the Downtown Business Improvement Area. 3 4. GRANT a) Council is hereby empowered to grant to the DMRBIA money not exceeding the following amounts: 2017 - $263,600 2018 - $270,200 2019 - $276,900 2020 - $283,900 2021 - $290,900 b) These monies shall be paid to the DMRBIA as follows: January 1, 2017 - $131,600131,800 July 1, 2017 - $131,600131,800 January 1, 2018 - $135,100 July 1, 2018 - $135,100 January 1, 2019 - $138,450 July 1, 2019 - $138,450 January 1, 2020 - $141,850141,950 July 1, 2020 - $141,850141.950 January 1, 2021 - $144,450145,450 July 1, 2021 - $144,450145,450 5. EXPENDITURE The DMRBIA will work with the City to ensure alignment with the priorities of the City relating to security, façade improvements and other elements related to the Town Centre Animation Plan and any other such plans that may be developed during the term of this bylaw. The money granted under Section 4 of this Bylaw shall be expended only by the DMRBIA, in accordance with the conditions and limitations set out in this Bylaw, and only for a Business Promotion Scheme consisting of the following activities and expenditures: a) marketing and promotions b) safety and security improvements c) beautification, including general clean up, graffiti removal, banners ed) festivals and other related promotional events. 6. RECOVERY OF FUNDS (a) All of the money granted to the DMRBIA pursuant to this Bylaw shall be recovered within the Business Improvement Area in the manner set out in this Section. (b) For the purpose of recovering the monies granted to the DMRBIA under this Bylaw in any year in which a grant is made to the DMRBIA, there shall be levied and imposed in each year on all land and improvements within the Business Improvement Area that fall within Class 6 of the Assessments - Classes and Percentage Levels Regulations, B.C. Reg. 438/81, as that regulation stood on January 8, 1988, a rate sufficient to raise the sums set out in Section 4 herein for that year. The levy shall be based on the assessed value of land and improvements for general municipal purposes. 7. CONDITIONS AND LIMITATIONS Notwithstanding any other provision of this Bylaw, no grant shall be made and no grant funds shall be used or spent by the DMRBIA, in any year unless the DMRBIA: 4 a) submits an annual budget and work plan for approval by the City on or before January May 1st in each year beginning January May 1st, 2018; b) submits to the City a review engagement on a fiscal year basis, and such auditor shall be a member, or a partnership whose partners are members, in good standing of the Canadian Institute of Chartered Accounts, or the Certified General Accountants Association of British Columbia, or a person certified by the board established under Section 181 of the Company Act, RSBC 1996, Chapter 62. Such review engagement shall be prepared in accordance with generally accepted accounting principles and shall include a Balance Sheet and a Statement of Revenue and Expenditure. A review engagement for the immediately preceding fiscal year, shall be submitted to the City on or before April May 1st of each year beginning April May1st, 2017; and c) is a Society incorporated and in good standing under the provisions of the Society Act, RSBC 1996, Chapter 433. 8. INSURANCE (a) The DMRBIA shall provide and maintain Commercial General Liability Insurance acceptable to the City and subject to limits of not less than five million dollars ($5,000,000) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof. The insurance shall cover any person employed directly or indirectly by the DMRBIA as well as any contractor or subcontractor hired by the DMRBIA. (b) The City shall be added as an additional insured under the Comprehensive General Liability Insurance policy, and the DMRBIA shall provide the City with a copy of the policy prior to the City providing funding under Section 4 of this bylaw. (c) The DMRBIA's Comprehensive General Liability Insurance policy shall contain a cross liability clause and an endorsement requiring that the City be provided with 30 days prior written notice of any change in the policy or its cancellation. 9. EXPIRATION DATE This bylaw shall cease to have effect on the 31st day of December, 2021. READ a first time the 14th day of June, 2016. READ a second time 14th day of June, 2016. READ a third time the 14th day of June, 2016. DEADLINE for the submission of a petition against the service was July 25, 2016 ADOPTED the day of , 2016. PRESIDING MEMBER CORPORATE OFFICER 5 City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES July 25, 2016 1:30 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Goddard, Acting Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required W. Oleschak, Superintendent of Roads and Fleet D. Hall, Planner 2 A. Bowden, Planning Technician Note: Councillor Robson was absent at the beginning of the meeting. 1.DELEGATIONS/STAFF PRESENTATIONS 1.1 Fire Department Update •Howard Exner, Fire Chief •Michael Van Dop, Deputy Fire Chief The Fire Chief gave a Power Point presentation providing an overview of department operations and 2016 workplan highlights. 1.2 Public Art Steering Committee Update •Susan Hayes, Chair Ms. Hayes gave a Power Point presentation providing an update on the activities of the Public Art Steering Committee. Note: Councillor Robson joined the meeting at 2:00 p.m. 1100 Committee of the Whole Minutes July 25, 2016 Page 2 of 11 1.3 Open Government Task Force Update • Christina Crabtree, Director of Information Technology The Director of Information Technology provided an overview of the staff report dated July 25, 2016 and demonstrated how land development could be better tracked by the public using enhanced technology. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016-175-RZ, 23711 132 Avenue, RS-3 and RS-2 to RS-1b Staff report dated July 25, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7258-2016 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) be given first reading and that the applicant provide further information as described on Schedules A, B, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Acting Director of Planning gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Site Plan • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Councillor Robson – OPPOSED Committee of the Whole Minutes July 25, 2016 Page 3 of 11 1102 2016-176-RZ, 23711 132 Avenue, RS-3 and RS-2 to RM-1 Staff report dated July 25, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7259-2016 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) be given first reading and that the applicant provide further information as described on Schedules A, C, D, F, G and J of the Development Procedures Bylaw No. 5879-1999. The Acting Director of Planning gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Proposed Site Plans • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Councillor Robson – OPPOSED 1103 2016-219-RZ, 12258 228 Street, RS-1 to R-3 Staff report dated July 25, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7261-2016 to rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into 3 single family residential lots, a lane and a remnant lot be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879- 1999, along with the information required for an Intensive Residential Development Permit application and a Subdivision application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Committee of the Whole Minutes July 25, 2016 Page 4 of 11 1104 2016-240-RZ, 22626, 22634, 22640 and 22648 119 Avenue; 22615, 22625, 22633, 22639 and 22647 Selkirk Avenue, RS-1 to C-3 Staff report dated July 25, 2016 recommending that Maple Ridge Amending Bylaw No. 7262-2016 to rezone from RS-1 (One Family Urban Residential) to C-3 (Town Centre Commercial) to permit future construction of three six storey buildings including ground floor commercial and apartments units above be given first reading and that the applicant provide further information as described on Schedules A, C, and D of the Development Procedures Bylaw No. 5879-1999. A. Bowden, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Proposed Site Plan • Proposed Landscape Plan and Features • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Note: Councillor Shymkiw excused himself from discussion of Item 1105 as his family owns property in the area. 1105 2012-031-RZ, 11055 Hazelwood Street, First One Year Extension Staff report dated July 25, 2016 recommending that at first one year extension be granted for rezoning application 2012-031-RZ to rezone from RS-3 (One Family Urban Residential) to M-3 (Business Park) in support of industrial development in a business park format. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Note: Councillor Shymkiw returned to the meeting at 2:33 p.m. Committee of the Whole Minutes July 25, 2016 Page 5 of 11 1106 2014-091-RZ, 12420 Ansell Street, First One Year Extension Staff report dated July 25, 2016 recommending that at first one year extension be granted for rezoning application 2014-091-RZ to permit a two lot subdivision under the RS-2 (One Family Suburban Residential) zone. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1107 2015-346-CP, Wildfire Development Permit Update Staff report dated July 25, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7187-2015 to amend the Wildfire Development Permit Guidelines to reference FireSmart guidelines rather than National Fire Protection Association (“NFPA”) standards be given first reading and that Maple Ridge Development Procedures Amending Bylaw No. 7233- 2016 to amend Schedule J to provide consistency with other schedules within the bylaw be given first and second reading. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1108 2013-011-DVP, 2011-130-DP, 12240 228 Street Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2013-011-DVP to reduce required right-of-way widths for a standard lane and that the Corporate Officer be authorized to sign and seal 2011-130-DP to permit future subdivision into 4 single family homes and a lane in compliance of with the Intensive Residential Development Permit Guidelines. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1109 2014-110-DVP, 11716 Burnett Street Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-110-DVP to reduce the Urban Collector road right-of-way to permit future subdivision into 3 single family lots. Committee of the Whole Minutes July 25, 2016 Page 6 of 11 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1110 2016-174-DVP, 10480 248 Street Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-174-DVP to increase retaining wall heights on the southern portion of the development site greater than permitted in the Zoning Bylaw. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1111 2016-142-DP, 20468 Lougheed Highway Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-142-DP to permit exterior renovations and landscape upgrades for the new Carl Jr. restaurant, replacing the existing A&W. D. Hall, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Site Plan • Elevations • Landscape Plan • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Committee of the Whole Minutes July 25, 2016 Page 7 of 11 1112 2016-222-DP, 22709 Lougheed Highway Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-222-DP to permit façade changes and pedestrian realm upgrades to the existing Valley Fair Mall. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1113 2016-114-SD, 5% Money in Lieu of Parkland Dedication, 12366 Laity Street Staff report dated July 25, 2016 recommending that the owner of land proposed for subdivision at 12366 Laity Street, under application 2016-114- SD, shall pay to the City of Maple Ridge an amount that is not less than $67,500. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1114 Maple Ridge Business Licensing and Regulation Amending Bylaw No. 7250- 2016 Staff report dated July 25, 2016 recommending that Maple Ridge Licensing and Regulation Amending Bylaw No. 7250-2016 to allow food truck vending on City Property, including streets be given first reading. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1115 Municipal Equipment Purchase, One Single Axle Street Sweeper Staff report dated July 25, 2016 recommending that the contract for the purchase of one street sweeper truck be awarded to Vimar Equipment Ltd., that a contingency be allocated and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Committee of the Whole Minutes July 25, 2016 Page 8 of 11 1116 Award of Contract ITT-EN-16-41: 108 Avenue Watermain and PRV Chamber (Morrisette Place to Carmichael Street) Staff report dated July 25, 2016 recommending Contract ITT-EN-16-41: 108 Avenue Watermain and PRV Chamber (Morrisette Place to Carmichael Street) be awarded to Triahn Enterprises Ltd,, that a contact contingency be approved and further that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1117 Award of Contract RFP-EN16-22: Integrated Stormwater Management Planning and Stream Monitoring (Blaney, North Alouette and Fraser River) Staff report dated July 25, 2016 recommending that Contract RFP-EN16-22: Integrated Stormwater Management Planning and Stream Monitoring (Blaney, North Alouette and Fraser River) be awarded to Kerr Wood Leidal Associates Ltd, that a 5% contingency be established and further that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended June 30, 2016 Staff report dated July 25, 2016 recommending that the disbursements for the month ended June 30, 2016 be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1132 Data Storage Array Staff report dated July 25, 2015 recommending that the contract for the purchase of a data storage array be awarded to Open Storage Solutions, that a 10% contingency be allowed and further that the Corporate Officer be authorized to execute the contract. Committee of the Whole Minutes July 25, 2016 Page 9 of 11 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1133 Council Procedure Amending Bylaw Staff report dated July 25, 2016 recommending that Bylaw No. 7263-2016 to amend the Council Procedure Bylaw to include a consent agenda in the Council agenda, to revert to a rotating acting mayor schedule, and four housekeeping amendments be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 License to Occupy Agreement – St. Anne Avenue Staff report dated July 25, 2016 recommending that the Corporate Officer be authorized to sign the St. Anne License to Occupy Agreement with the BC Transportation Finance Authority for the purpose of developing a neighbourhood park. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1152 Maple Ridge Public Art Steering Committee – Public Art Locations Staff report dated July 25, 2016 recommending that proposed locations for public art for 2017, which include gateway monuments on Lougheed and Dewdney Trunk Road, an appropriate neighbourhood intersection for a pilot street mural and the public sidewalk and window spaces of City Hall facing Dewdney Trunk Road, be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Note: Mayor Read and CAO Ted Swabey left the meeting at 3:00 p.m. Committee of the Whole Minutes July 25, 2016 Page 10 of 11 1153 Joint Leisure Services Agreement – Registered Program Marketing Service Staff report dated July 25, 2016 recommending that the City of Maple Ridge provide the City of Pitt Meadows with a registered program marketing service for the Winter 2017 Arts & Recreation Guide on a full cost recovery basis, including a 15% administration fee. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1154 Parks, Recreation and Cultural Facilities – Concept Plans and Public Engagement Staff report dated July 25, 2016 recommending that stakeholder consultation and development of concept drawings for a Multi-Use Wellness Facility, Synthetic Sport Fields and Stadium, ice rink expansion and neighbourhood amenities be undertaken and that a request for proposals to conduct a community consultation on parks, recreation and cultural facilities be issued. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Councillor Robson – OPPOSED 5. ADMINISTRATION 1171 2016 Council Expenses Staff report dated July 25, 2016 providing on update on Council expenses to the end of June 2016. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. 1172 Open Government Staff report dated July 25, 2016 providing information on the Open Government project scope prior to developing a work schedule. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 26, 2016. Committee of the Whole Minutes July 25, 2016 Page 11 of 11 6.CORRESPONDENCE - Nil 7.OTHER ISSUES - Nil 8 ADJOURNMENT – 3:04 p.m. 9 COMMUNITY FORUM - Nil ___________________________________ C. Speirs, Chair Presiding Member of the Committee City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES August 29, 2016 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson C. Carter, Acting General Manager Public Works and Councillor T. Shymkiw Development Services Councillor C. Speirs C. Marlo, Manager of Legislative Services Other Staff as Required A. Kopystynski, Planner 2 D. Hall, Planner 2 D. Denton, Property and Risk Manager 1.DELEGATIONS/STAFF PRESENTATIONS – Nil 2.PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016-189-RZ, 12234 Laity Street, RS-1 to RT-1 Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7275-2016 to rezone from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit development of a duplex be given first reading and that the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879-1999. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 6, 2016. 1100 Committee of the Whole Minutes August 29, 2016 Page 2 of 5 1102 2016-209-RZ, 20421 123 Avenue, RS-1 to RS-1b Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7264-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit two single family residential lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 6, 2016. 1103 2016-223-RZ, 20434 Chigwell Street, RS-1 to RS-1b Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7273-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit 2 lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 6, 2016. 1104 2016-239-RZ, 22650 136 Avenue, RS-3 to R-1 Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7269-2016 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) for future subdivision into lots not less than 371 m2 in area be given first reading and that the applicant provide further information as described on Schedules A, C, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. Committee of the Whole Minutes August 29, 2016 Page 3 of 5 A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Proposed Subdivision Plan for Phase 4 • Proposed Subdivision Plan – all phases • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 6, 2016. 1105 2016-244-RZ, 11080, 11154, 11184 240 Street, RS-3 to RM-1 and C-1 Staff report dated August 29, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7276-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) and C-1 (Neighbourhood Commercial) to permit a 130 unit townhouse development with neighbourhood commercial at the northeast corner of the site be given first reading and that the applicant provide further information as described on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879- 1999, along with a Subdivision application. D. Hall, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Proposed Site Plan • Recommendation in staff report Sarah Bingham – StreetSide Developments, Development Manager Ms. Bingham addressed questions pertaining to the possibility of rental units in the proposed development. Committee of the Whole Minutes August 29, 2016 Page 4 of 5 RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 6, 2016. 1106 2015-222-DVP, 11927 203 Street Staff report dated August 29, 2016 recommending that the Corporate Officer be authorized to sign and seal 2015-222-DVP to reduce the front yard requirement to allow a new canopy to be constructed over existing parking stalls. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Proposed Site Plan • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 6, 2016. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended July 31, 2016 Staff report dated August 29, 2016 recommending that the disbursements for the month ended July 31, 2016 be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 6, 2016. Committee of the Whole Minutes August 29, 2016 Page 5 of 5 1132 2017 Permissive Tax Exemptions Staff report dated August 29, 2016 recommending that Maple Ridge Tax Exemption Bylaw No. 7271-2016 be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 6, 2016. 1133 Infrastructure Inspection Policy Staff report dated August 29, 2016 recommending that the Infrastructure Inspection Policy to establish various standards for the inspection of municipal works be adopted. The Property and Risk Manager reviewed the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 6, 2016. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil 5.ADMINISTRATION – Nil 6.CORRESPONDENCE – Nil 7.OTHER ISSUES – Nil 8.ADJOURNMENT – 1:37 p.m. 9.COMMUNITY FORUM – Nil ___________________________________ G. Robson, Chair Presiding Member of the Committee City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: August 29, 2016 and Members of Council FILE NO: 2016-189-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7275-2016 12234 Laity Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 12234 Laity Street, from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit development of a duplex. To proceed further with this application additional information is required as outlined below. As per Council Policy, duplex dwelling units where only one building is being constructed are exempt from the Community Amenity Contribution (CAC) Program. The City has been undergoing a Zoning Bylaw review and through the process have identified regulation changes to modernize the bylaw. Over the past year, Council noted an interest in advancing certain changes to the bylaw, rather than waiting for the completion of the new Zoning Bylaw. This proposed development application represents one such Zoning Bylaw change, as it would provide for duplex form of development on lots 750 m² in area and respond to changing development styles, affordability and market demand. Bylaw No. 7275-2016 will reduce the minimum parcel size, minimum width and depth in the RT-1 (Two Family Urban Residential) zone. The proposed zoning regulations for the RT-1 (Two Family Urban Residential) zone are: 750m² (8,073m²) area, 20m (66 ft.) width and 27m (89 ft.) depth. RECOMMENDATIONS: That Zone Amending Bylaw No.7275-2016 be given first reading; and That the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879–1999. DISCUSSION: a)Background Context: Applicant: Shamshinder Sidhu Owner: Shamshinder Sidhu Legal Description: Lot 5 District Lot 248 Group 1 New Westminster District Plan 14686 OCP: Existing: Urban Residential 1101 - 2 - Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RT-1 (Two Family Urban Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Duplex Site Area: 809 m² (8,709 ft.) Access: Laity Street or 122 Avenue Servicing requirement: Urban Standard b) Site Characteristics: The subject property is 809 m² (8,709 ft.) in size and bound by single family residential lots. The property is located on a corner and fronts Laity Street and 122 Avenue. The subject property is flat with vegetation located along the eastern property boundary. c) Project Description: The current application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential), to permit the development of a duplex. The application also includes an amendment that will reduce the minimum parcel size and regulations for the RT-1 (Two Family Urban Residential) zone from 891 m² (9,591 ft.) to 750 m² (8,073 ft.). At this time the current application has been assessed to d etermine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. - 3 - d) Planning Analysis: Official Community Plan: The OCP designates the property Urban Residential, and development of the property is subject to the Major Corridor infill policies of the OCP. These policies require that development be compatible with the surrounding neighbourhood, with particular attention given to site design setbacks and lot configuration with the existing pattern of development in the area. The proposed rezoning to RT-1 (Two Family Urban Residential) is in conformance with the Urban Residential designation and Major Corridor infill policies. It is noted that one of the underlying principles in the OCP is to encourage growth within the Urban Area Boundary (UAB) and to accommodate growth through infill by promoting a mix of housing types and tenures (Policy 3-1). The Residential Infill and Compatibility Criteria all support a change in the unit type, and specifically cite that duplex development is both compatible and desirable in the City (Policies 3-19 and 3-20). Housing Action Plan The Housing Action Plan was endorsed in 2014, and includes a number of goals and principles aimed at providing safe, affordable and appropriate housing for the community. Specific goals in support of encouraging duplex housing include: “To improve housing choice for all current and future households”. Strategy #1 Housing Action Plan relates to housing mix and innovation and reads “support the development of a mix of housing forms”. Based on the above, it is clear that reducing minimum parcel size to the RT-1 (Two Family Urban Residential) zone is in alignment with the goals, principles and strategies in the Housing Action Plan, as it will encourage duplex housing in the City. Zoning Bylaw: The current application proposes to rezone the subject property, located at 12234 Laity Street, from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit a duplex. The minimum lot size for the current RS-1 (One Family Urban Residential) zone is 668m2 (7,191 ft²), and the minimum lot size for the proposed RT-1 (Two Family Urban Residential) zone is 891m2 (9,591 ft²). As part of the Zoning Bylaw review process, the minimum parcel dimensions and parcel area for the RT-1 (Two Family Urban Residential) zone are proposed to be reduced to maximize opportunities for duplex infill in the city. Given that the subject property does not meet the current width and area for the existing RT-1 (Two Family Urban Residential) zone, but does meet the proposed draft regulations, this report supports the application. A text amendm ent for the RT-1 (Two Family Urban Residential) zone is included with the subject application, which has been brought forward in advance of the complete draft Zoning Bylaw to facilitate this application. A text amendment to the RT-1 (Two Family Urban Residential) zone to allow a minimum lot size of 750m² (8,073 ft²) has been prepared in support of this application. Any variations from the requirements of the proposed zone will require a Development Variance Permit application to the Subdivision and Development Servicing Bylaw for road width. It is noted that two separate rezoning applications have received first reading for duplex development, with one of the applications, 2014-076-RZ, located in the Town Centre. Under that application, a smaller minimum lot size is permitted for a duplex in the Town Centre provided that the property is a corner lot or has access to a rear lane. For consistency, both the Town Centre and general duplex provisions will be included in both amending bylaws and the amendments will be finalized once the first application receives final reading. - 4 - Development Permits: A Development Permit is not required for this rezoning, as a duplex is exempt from the Development Permit Area Guidelines. However, a Section 219 Restrictive Covenant will be required to regulate the form and character of the duplex. The RT-1 (Two Family Urban Residential) zone does not permit secondary suites, and this restriction will be considered in the design of the building. Advisory Design Panel: A Form and Character Development Permit is not required because this is a duplex project; therefore, this application does not need to be reviewed by the Advisory Design Panel. Development Information Meeting: A Development Information Meeting is not required for this application because it is in compliance with the OCP and is less than 5 dwelling units. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) School District; and f) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. This evaluation will take place between first and second reading. f) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. A complete Rezoning Application (Schedule B); and 2. A Development Variance Permit (Schedule E) The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. ALTERNATIVE: Staff recommendation is in support of the Zoning Bylaw Amendment to the RT -1 (Two Family Urban Residential) zone; however, if Council is not comfortable with the Zoning Bylaw Amendment for all duplexes, each application could require a site specific amendment only. - 5 - CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No.7275-2016 City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Jun 3, 2016 2016-189-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,000 12234 Laity St APPENDIX A DATE: Jun 3, 2016 2016-189-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,000 12234 Laity St Aerial Imagery from the Spring of 2011 Legend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7275-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7275-2016." 2. That PART 6, RESIDENTIAL ZONES, SECTION 601, ONE FAMILY AND TWO FAMILY RESIDENTIAL ZONES, (C) REGULATIONS FOR THE SIZE, SHAPE AND SITING OF BUILDING AND STRUCTURES, item 4) Buildings and Structures for Two Family Residential Use in the RT-1 Zone is amended by deleting item (d) and replacing it with the following: (d) shall not be permitted on a lot less than 750 m². (e) notwithstanding item (d) above, lots located within the Town Centre, as identified on Schedule H, which are either a corner lot or provided with lane access, shall not be permitted on a lot less than 557 m². 3.To Amend Schedule “D” MINIMUM LOT AREA AND DIMENSIONS by the modification of the following line as follows: RT-1 20 m 27m 750 m² See item 7 below 4.To Amend Schedule “D” MINIMUM LOT AREA AND DIMENSIONS after item 6: 7. For lots located within the Town Centre, as identified on Schedule H, which are either a corner lot or provided with lane access, shall not be less than 557 m². 5.That parcel or tract of land and premises known and described as: Lot 5 District Lot 248 Group 1 New Westminster District Plan 14686 and outlined in heavy black line on Map No. 1693 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RT-1 (Two Family Urban Residential). APPENDIX C 6. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time this day of, , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 214 ST.122B AVE. WICKLUND AVE.LAITY ST.212 ST.123 AVE. CAMPBELL AVE. 121 AVE. STONEHOUSE AVE. 122 AVE.NORFOLK PL.211802119112247 2122012291 2132121170213052131012240 2 1 2 9 8 2132512245 212222129321299213872132821334122962120321193 21191212142115512282 21309213962130221196213232116012116 122092117012230 21294 12156 12243 12294 12239 12350 12218 2136021295211582115321175213492137721225213722129121332213852121012277 213222132012255 213012120712250 12180 21314212411235512287 2132812336 12270 2119521183212382 1 2 9 6 213662 1 2 9 7 12277 2131112234 21240213031225921190 2135921311212972117821198213272132112350 2131921370212971220021199 12167 1219221163 2117521188121912129212263 21166212922124712231 12323/25 21371121572116121160 1216821216 213802129012323 12204 12242 2134021282121282120012237 213302115412267 212952136121189213022115212225 12268 12217 213082119412343 12222 2130012186 12234 12331 12213 21328213642136912219 12329 2115721206/0821211212902129721351213142139712220 211752133321213121522115621196/982129212145 2128212257 2118812138 12244/48 12227 1229512267 2119921352122391228521190/922138221206122352123512258 12209 2124121321213652132112212 12341 21201213672123012153 12330 12196 /2321231123651226021222 213112131212322 12264 12324 12208 213402117621344211672129812310 212212116112161 2131812171 12251 213952128821161276 278 1 12 28 41 6 Rem N 180' E 21 119 120 342 4 109 8 6 70 186 Rem 3E 66'377 4 5 275 352 153 4 6 145 146 319 224 2 17 3 3 Rem 2 277 152 10 2 350 20 110 Pcl.7 38 355 351 221 378 12 375 3 10 25 Rem 4 313 39 345 273 222 26 3 56 Rem 1 2 3 3 27 Rem 35322 344 8 149 57 348 Rem 6155 360 10 220 4 4 2 318 W 100'1 2 358 7 13 314 of 42 2 10 223 12 3 374 341 4 Rem 4 6 15 Rem 419 347 Rem 5 225 2365315 372 7 354 11 154 150 280 226 3 1 8 14 229 3 121 3 5 22 E 60' 616 1 357 9 2 11 5 339 9 349 34 of 35 3 321 31 18 376 4 230 340 353 1 148 1 320 1 14 6 279 22 30 6 5 42 147 37 233 1 274 175 231 5 1 2 23 11069 Rem 34 A 16 2 36 11 316 4 156 346 359 373 24 2 343 331 2 13 232 29 40 317 2 228 35 7 17 5 1 114P 15784 P 25193P 60659P 9327P 9922 BCP 7559 LMP 41338P 15784 LMP 11733LMS 2173P 60659P 37889P 9922P 62355 P 46290P 17823 P 37928 P 20089 LMP 5768 P 47383P 48094P 32892 P 24856 P 58583 P 48094 P 56896 P 77954 P 14686P 19872 P 56896 (EPS 1953) P 48094 P 32892 P 67224 P 14302P 63795P 60659P 14112 P 56039 P 56896 P 36519P 73090P 17823 P 67224 P 17823 BCP 24100P 31223 P 24856P 73894 P 9922EPP 63666P 25193LMP 11733 P 69352 NWS 1462P 24856P 56896 BCP26209 P 5330 P 31354P 56039P 25193P 46672P 80424P 73894P 9922P 20711P 20089P 14302P 3460 P 14686LMP 39238LMP 35282 P 62150RW 17412 EP 73895 LMP 29660 LMP 38783 LMP 35158 EP 82966 EP 46260 LMP 35291 LMP 35283LMP 5769 EP 73089 LMP 38963LMP 35019P 65631 LMP 39238BCP 48657EP 60661RW 67225 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) RT-1 (Two Family Urban Residential) 7275-20161693 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: August 29, 2016 and Members of Council FILE NO: 2016-209-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7264-2016 20421 123 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential). To proceed further with this application additional information is required as outlined below. As this proposal is for fewer than 3 lots, this application is exempt from the requirements under Community Amenity Contribution Policy 6.31. The applicant states that there are two existing houses on the subject property, although only one house in noted in BC Assessment Information. The applicant intends to retain both houses on the property. While both structures will need to demonstrate compliance with the BC Building Code, this application for rezoning and subdivision will render this use as legally conforming. RECOMMENDATIONS: That Zone Amending Bylaw No. 7264-2016 be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879 – 1999, along with the information required for a Subdivision application. DISCUSSION: a)Background Context: Applicant: Mayur Mehta Owner: Robert E Parsons Legal Description: Lot: 42, D.L.: 276, Plan: NWP37662 OCP: Existing: RES (Urban Residential) Proposed: Medium Density Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) 1102 - 2 - Surrounding Uses: North: Use: Single Family Urban Residential Zone: RS-1 (One Family Urban Residential) Designation: RES (Urban Residential) South: Use: Single Family Urban Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: RES (Urban Residential) East: Use: Single Family Urban Residential Zone: RS-1 (One Family Urban Residential) Designation: RES (Urban Residential) West: Use: Vacant Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: RES (Urban Residential) Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.236 HA. (0.58 acres) Access: 123 Avenue Servicing requirement: Urban Standard b) Site Characteristics: The subject property is approximately 0.236 HA. (0.58 acres)in size and is bound by single family residential properties to the north, east, and west, and 123 Avenue to the south (see Appendix A). c) Project Description: The current application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential), to permit future subdivision into two single family residential lots. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries, yields, OCP designations, and bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is currently designated Urban Residential – Major Corridor. This designation is characterized by having frontage on a Major Road Corridor as identified on Figure 4 of the OCP, or has frontage on a road built in whole or part to a collector, arterial, Translink Major Road, or Provincial Highway standard. This designation includes ground-oriented housing forms such as single detached dwellings, garden suites, duplexes, triplexes, fourplexes, townhouses, apartments, or small lot intensive residential, subject to compliance with Major Corridor Residential Infill policies. - 3 - The subdivision of this property into two lots and use of the RS-1b (One Family Urban (Medium Density) Residential) zone is in compliance with the OCP. Zoning Bylaw: The current application proposes to rezone the subject property, located at 20395 123 Avenue from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) (see Appendix B) to permit future subdivision into two single family lots of approximately 1200 m² (see Appendix C). Any variations from the requirements of the proposed zone will require a Development Variance Permit application. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Licences, Permits and Bylaws Department; and e) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. This evaluation will take place between first and second reading. f) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879 – 1999 as amended: 1. A complete Rezoning Application (Schedule B); and 2. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the Official Community Plan, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. - 4 - The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the District of Maple Ridge’s Approving Officer. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall, M.A (Planning), MCIP, RPP Planner “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7264-2016 Appendix D – Proposed Site Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Jun 14, 2016 FILE: 2016-209-RZ BY: PC PLANNING DEPARTMENT 124 AVE. 124A AVE. 124B AVE.203 ST.1 122 AV E. 123B AVE. WIN AVE.204B ST.123B AVE. 124A A204 ST.124B AVE.204 ST.IRVING ST.122B AVE. 12471 2046012415 12212 20431203372048812387 2048312290 1247512289 12198 205232040912234 204532028512272 2029212233 20472205102051720295204701245120328203832031620421204412047220485204682048520305205172048020321205132045012 12309 12446 12253 94203971228220311 2047220505297204752034612266 12249 204602030012 203072049720489204952042420301202932038820440203822054220493204652031112332 202962184 12470 1222220292 2034112445 029312327 122692029520395 2043020506202822048712437 202991223920331 12201 12445 205232052912272 12191 203872034512441 2048512419 20476203022043020516204102033820453204922029712395 203052051620518204472030820421203212038912322 204771245520381/8312293 203032051120347203232047512465 20471204001 12404 12420 203032049812388 2052720511204652039920431203851241120377 12351 12430 205312039020324 205082049020380122172033412289 12258 12455 20327204792041012450 205381224620323202852028820294 204392034212301 20491 202852047120503203042032412480 20492 2031212451 2047120338204402048612252 203822042012227 12409 20493 2044220522203122050920489 2049612481 12444 1 2 411 12438 204352039820534203082045612415 2050212464 2033512275 20484204362044512373 203712051912221 20375204482033012387 20483203 20 203902053212345 12 2049720510202882029612202 204182046212433 20298204981240120404 12280 12181 204912029720314122 55 2052612209 2048020515203402049912211 SUBJECT PROPERTY ´ Scale: 1:2,500 20421 123 AVENUE 123 AVE203 STAPPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Jun 14, 2016 FILE: 2016-209-RZ BY: PC PLANNING DEPARTMENT 124 AVE. 124A AVE. 124B AVE.203 ST.1 122 AV E. 123B AVE. WIN AVE.204B ST.123B AVE. 124A A204 ST.124B AVE.204 ST.IRVING ST.122B AVE. 12471 2046012415 12212 20431203372048812387 2048312290 1247512289 12198 205232040912234 204532028512272 2029212233 20472205102051720295204701245120328203832031620421204412047220485204682048520305205172048020321205132045012 12309 12446 12253 94203971228220311 2047220505297204752034612266 12249 204602030012 203072049720489204952042420301202932038820440203822054220493204652031112332 202962184 12470 1222220292 2034112445 029312327 122692029520395 2043020506202822048712437 202991223920331 12201 12445 205232052912272 12191 203872034512441 2048512419 20476203022043020516204102033820453204922029712395 203052051620518204472030820421203212038912322 204771245520381/8312293 203032051120347203232047512465 20471204001 12404 12420 203032049812388 2052720511204652039920431203851241120377 12351 12430 205312039020324 205082049020380122172033412289 12258 12455 20327204792041012450 205381224620323202852028820294 204392034212301 20491 202852047120503203042032412480 20492 2031212451 2047120338204402048612252 203822042012227 12409 20493 2044220522203122050920489 2049612481 12444 1 2 411 12438 204352039820534203082045612415 2050212464 2033512275 20484204362044512373 203712051912221 20375204482033012387 20483203 20 203902053212345 12 2049720510202882029612202 204182046212433 20298204981240120404 12280 12181 204912029720314122 55 2052612209 2048020515203402049912211 SUBJECT PROPERTY ´ Scale: 1:2,500 20421 123 AVENUE Aerial Imagery from the Spring of 2011 123 AVE203 STAPPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7264-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7264-2016." 2.That parcel or tract of land and premises known and described as: Lot 42 Except; Part dedicated Road on Plan LMP6713 District Lot 276 Group 1 New Westminster District Plan 37662 and outlined in heavy black line on Map No. 1686 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 124 AVE. 124A AVE. 124B AVE. 123B AVE. 122 AVE. 123B AVE. CHATWIN AVE.204B ST.123B AVE. 124A AVE.204 ST.124B AVE.204 ST.IRVING ST.122B AVE.2046012415 12212 20431203372048812387 2048312290 12289 205232040912234 204532028512272 2029212233 204722051020517202952047020328203832 0 3 1 6 2042120441204722048520485205352030520517204802032120513204501244212309 12253 12194203971228220311 2047220505204752034612266 12249204602030012431 203072049720489204952042420301205372029320388203822054220493204652031112332 2029612385 12184 1222220292 2034112327 122692029520395 2043020506202822048712437 202991223920331 12201 2052312445 2052912272 2038720345124412048512419 2047620302205162033820453204922029712395 203052051620518204472030820421203212038912322 20381/8312293 2030320511203472032320475204712040012371 12404 12420 203032049812388 20527205112046520431203851241120377 12351 12430 205312039020324 205082049020380122172033412289 12258 12455 203272047920410205381224620323 12399 202852028820294204392034212301 20491 2028520503203042032420492 203122047120338204402048612252 12227 12409 20493 2044220522203122050912359 20489 2049612444 1241112438 2043520534203082045612415 205022033512275 20484204362044512373 2051912221 2037120375204482033012387 2048320320 2053212345 204972051020288202962041812202 2046220298204981240120404 12280 20491202972031412255205262048020515203402049912211 8 1 19 D 2 23 11 H 15 S 52' 7 53 36 82 59 5 1 1 1 16 15 G 8 20 18 25 A 39 30 1 37 5 111 78 11 7 9 11 15 24 81 B 1 17 9 91 14 26 14 2 8 10 8 23 3 3 C 8 13 5 8 4 40 7 7 5 3 3 8 9 10 2 1 1 2 43 4 E 150' 4 21 13 13 3 Rem 7 2 2 96 29 2 24 7 19 2 1 4 2 5 12 20 14 38 5 12 2 Rem 42 1 B 821 42 I 1 10 10 6 Rem 5 5 1 15 38 57 7 10 7 2 2 6 12 16 3 8 13 9 2 10 12 5 22 1 7 12 21 17 4 2 16 8 6 4 6Rem 414 90 14 E 2 3 83 20 25 4 1 3 27 11 20 17 35 14 6 1 7 89 22 3 22 13 13 15 4 12 9 4 7 17 1 2 1 B 58 18 6 37 A 2 41 3 27 45 9 3 2 46 6 18 F 52 4 43 26 12 1819 36 A 6 1 6 3 64 1 LMP 5840 BCP 40946 LMS BCP 7509 LMP 27744P 76349LMP 7351 P 21555 P 77017 P 31261P 74861LMP 1593 LMP 53004 P 72589P 72064 LMP 1593 EPP 51002 LMP 1593 LMP BCP 25160 P 21555 P 15611 P 77160 P 13221P 78325P 74873P 75346 P 72589P 78325P 26590 *LMP13506 P 74861BCP 22537 P 22101 P 19098 LMP 35108 LMP 35108 P 18706 EPP 24459 BCP 1150 P 72589 LMP 5254LMP 12298 P 42230 P 17085 12426 P 75346 P 19098P 22747P 74873 BCP 12914LMP 1593 P 18526 LMP 12298 P 37662 P 73569P 74861 P 74861 P 78325 P 71907 P 79594P 76690 P 72064 P 71429 P 72589 P 19038P 32902910 P 42230 LMP 12298LMP 35108 P 76690 LMP 27744LMP 1594 E P 7 5 3 4 7 3.0 EP 74860 EPP 44031 EP 77161EP 73186EP 76691 EPP 44031EPP 24619EP 74860LMP 5255 LMP 6719 EP 71908BCP 40947BCP 25161 EP 74860LMP 5256LMP 6759 RW 74874 LMP 1594 EP 72063 LMP6713EP 42229123 AVE.203 ST.´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) RS-1b (One Family Urban (Medium Density) Residential) 7264-20161686 APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: August 29, 2016 and Members of Council FILE NO: 2016-223-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7273-2016 20434 Chigwell Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential). To proceed further with this application additional information is required as outlined below. As this application proposes fewer than 3 new lots being created, it is exempt from the requirements under the Community Amenity Contribution Policy 6.31. The current use of the property is non-conforming with respect to its current RS-1 Zoning, as there are 2 existing houses on the property. The applicant intends to retain both dwellings with this application. Ensuring that both dwelling units are code compliant will be a requirement prior to final adoption of this rezoning application. As this application will create two legally conforming parcels that are in conformance with the Official Community Plan, this application is supportable. RECOMMENDATIONS: That Zone Amending Bylaw No. 7273-2016 be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. DISCUSSION: a)Background Context: Applicant: Bert G Pogany Owner: Bert G Pogany & Fay D Pogany Legal Description: D.L.: 279, Plan: NWP114 OCP: Existing: RES (Urban Residential) Proposed: Low/Medium Density Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) 1103 - 2 - Surrounding Uses: North: Use: Single Family Urban Residential Zone: RS-1 One Family Urban Residential Designation: Urban Residential South: Use: Single Family Urban Residential Zone: RS-1 One Family Urban Residential Designation: Urban Residential East: Use: Sawmill Zone: M-2 General Industrial Designation: Industrial West: Use: Single Family Urban Residential Zone: RS-1 One Family Urban Residential Designation: Urban Residential Existing Use of Property: Urban Residential Proposed Use of Property: no change Site Area: 0.133 HA. (14, 316 square feet) Access: Chigwell Street Servicing requirement: Urban Standard b) Site Characteristics: The subject property is within the Hammond Area Plan, in a precinct identified as Lower Hammond . The historic subdivision plan of this area shows that this parcel was once two properties that were later consolidated into one. To its east, the property is adjacent to the Hammond Mill. A tall cedar hedge buffers between residential and the industrial uses. This portion of Hammond is within the floodplain of the Fraser River. As a result, flood construction levels for human habitation would apply. c) Project Description: This application is the first stage in the eventual rezoning and subdivision of the subject property to create two parcels in compliance with the Official Community Plan. This rezoning and subdivision would ordinarily be a fairly straight forward application. However, the complicating factors of this application are the existing structures, which the applicant intends to retain, resulting in one single family home on each property. One of the created parcels will be larger than the minimum parcel size of the RS-1 Zone (minimum parcel size is 668 m2). The other created parcel will comply with RS- 1b Zoning (minimum parcel size is 557 m2). The existing dwelling on the larger parcel will encroach into the required side yard setback. The applicant states that the existing dwelling on the larger parcel will encroach into the required side yard setback. The applicant has also submitted a Development Variance Permit in order to vary the required side yard setback. More detailed survey work will be required in order to determine the extent of the encroachment into the 1.5 metre required side yard setback in the RS-1b zone. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. - 3 - d) Planning Analysis: Official Community Plan: The development site is located within the Hammond Area Plan and is currently designated Urban Residential. No change to existing single family uses are proposed for this precinct in the Hammond Area Plan. Therefore this proposal should be considered consistent with the Official Community Plan. Zoning Bylaw: The current application proposes to rezone the properties located at 20434 Chigwell Street from RS- 1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit 2 lots. The minimum lot size for the current RS-1 One Family Urban Residential zone is 668 m2, and the minimum lot size for the proposed RS-1b (One Family Urban (Medium Density) Residential) zone is 557 m2. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: The subject property is within the Fraser River floodplain. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for:  All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan;  All lands with an average natural slope of greater than 15 %;  All floodplain areas and forest lands identified on Natural Features Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; The above list is intended to be indicative only and it may become nec essary, as the application progresses, to liaise with agencies and/or departments not listed above. The Building Department has provided an initial review of this proposal, and notes that there are outstanding permits requiring completion. The retention of the existing structures with this application will require completion and redress of any building permit deficiencies. A surveyor will need to provide building elevations and the extent of encroachment into setback areas prior to the Development Variance Permit being issued. In addition, there will need to be assurance from qualified professionals that the existing structures to be retained are code compliant and safe for the use intended. - 4 - This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879–1999 as amended: 1. A complete Rezoning Application (Schedule B or Schedule C); 2. A Natural Features Development Permit Application (Schedule G); 3. A Subdivision Application (provided); and 4. A Development Variance Application (provided). The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall MA (Planning) MCIP, RPP Planner 2 “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7273-2016 Appendix D – Site Plan DATE: Jun 17, 2016 2016-223-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTYC H A R L TO N S T ´ Scale: 1:2,500 20434 Chigwell StLegend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: Jun 17, 2016 2016-223-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTYC H A R L TO N S T ´ Scale: 1:2,500 20434 Chigwell St Aerial Imagery from the Spring of 2011 Legend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7273-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7273-2016." 2.That parcel or tract of land and premises known and described as: Lot “A” District Lot 279 Group 1 New Westminster District Plan 114 and outlined in heavy black line on Map No. 1691 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1b (One Family Urban (Medium Density) Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C CANADIAN PACIFIC RAILWAYCHIG W ELL ST.C H A RLT O N ST.KEN T ST.BE C KLE Y ST. ELTH A M ST. 20320 20378 110351106820308 20295 20370 20374 20 3 1 7 1105520 3 11 20 3 7 711172 110582047 7 20 3 4 5 2032420320 2034 7 1103220307 2 0 4 3 6 20 3 8 4 2026 8 203 3 4 1113820 4 2 0 203 6811247 20 2 7 8 20317 20324 20 3 3 7 20 4 4 1 20 3 4 2 2048 3 110191114320 3 7 81120820 3 0 1 20377 20 3 6 7 20421 20375 20427 20395 20 3 7 7 20427 20281 1121420288 20 3 3 0 20409 2 0 4 5 2110981120420 2 9 9 203 1 8 2033 4 11086204711123911125111502038 7 20353 2030 2 20 3 2 5 20366 20296 203 89 2033 5 20 4 3 411184 2 0 4 2 6 20415 2039 6 20310 20 3 1 611160 20371 1114420 3 6 811155111 5820433 1109620 3 1 8 110781120820309 1106320368 1111420365 2042111218309 Rem 21 29300 206 89 193 PARK 97 291 139 199 2 B 212 114 298 113 314 333 122 203 287 123 115 293 288 303 290 843 132 121 198 95 Pcl.'15' 108 213 146 211 107 Pcl.'14' 1104 Pcl.'13' 19 197 305 2 100 209 194 334 302 A 1 297 M 90 2 104 848 131 294 313 138 98 105 210 208 1 289 844 96 99 141 301 Pcl. A 200 311 207 Pcl.'12'A103 306 286 E A 201 196 204 P cl.A 120 1 112130 310 106 Pcl.'11' 215 133 331 304 18 N 1 AP 114P 38114P 114P 114(114)P 71207 P 114RP 55932 P 114P 114EPP 37013 *PP036 B C P 1 6 3 6 8P 114P 46939P 8422 P 87104 LM P 44205P 114P 17716 *PP032P 114EP 28835 P 114L M P 382 P 70105 P 41071P 114P 60497P 114LMP 30576(114)LM P 88 P 63502 LMP 44204RP 76645 EP 56341RW 60498 RW 88025 RW 87105LMP 49167RW 71990 RW 64415RW 52217 L M P 4 4 2 0 4 LMP 37102RW 70165LMP 33596LM P 784L M P 3 0 5 7 5 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) RS-1b (One Family Urban (Medium Density) Residential) 7273-20161691 APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: August 29, 2016 and Members of Council FILE NO: 2016-239-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7269-2016 22650 136 Avenue EXECUTIVE SUMMARY: An application has been received to rezone a portion of the subject property (Appendices A and B) from RS-3 (One Family Rural Residential) to R-1 (Residential District) (Appendix C) for a future subdivision into lots not less than 371m² in area. The proposed Phase 4 subdivision plan (Appendix D) is conceptual at this time as the developable area has not been determined. To proceed further with this application additional information is required as outlined below. An Official Community Plan (OCP) amendment is required to adjust the Conservation boundary and to add the horse trail location. Pursuant to Council resolution, this application is subject to the Community Amenity Contribution Program. RECOMMENDATIONS: In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv.First Nations; v.Boards of Education, Greater Boards and Improvements District Boards; and vi.The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7269-2016 be given first reading; and That the applicant provide further information as described on Schedules A, C, F, G and J of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. 1104 - 2 - DISCUSSION: a) Background Context: Applicant: Paul Hayes Owner: 581600 BC LTD Legal Description: Lot 9, Section 29, Township 12, NWD Plan 9387 OCP: Existing: Eco Clusters, Conservation Proposed: Eco Clusters, Conservation Zoning: Existing: R-1 (Residential District), RS-3 (One Family Rural Residential) Proposed: R-1 (Residential District) Surrounding Uses: North: Use: Single Family Residential Zone: R-1 (Residential District Designation: Eco Clusters, Conservation South: Use: Rural Residential, Agriculture Zone: RS-3 (One Family Rural Residential) Designation: Agricultural East: Use: Single Family Residential, Park Zone: R-1 (Residential District), R-2 (Urban Residential District) Designation: Eco Clusters, Conservation West: Use: Rural Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Site Area: 11.76 hectares (29.06 acres) Access: 136 Avenue Servicing requirement: Urban Standard Concurrent Applications: 2015-207-SD (Phase 1), 2016-239-SD (Phase 2), DP/096/07 (WP/NF), 2015-207-DP (WF), b) Site Characteristics: The subject property is located in the southwest corner of the Silver Valley Area Plan. The area to be rezoned is approximately 1 hectare (2.47 acres) located on the south side of the subject property, west of the pond. The overall site slopes from the northeast corner, adjacent to the Nelson Peak Park, down to the southwest, where the low lying areas are in the Alouette River floodplain. A pond is located in the southeast corner and the main channel of Cattell Brook is located south of the property. The - 3 - property is surrounded by Agricultural Land Reserve (ALR) on the south and west; and by Eco Cluster development on the north (Formosa Plateau) and east (Nelson Peak). The property is vacant, has been logged in the past, and has been impacted by the use of off-road vehicles and the dumping of refuse. c) Background: The majority of the property was rezoned to R-1 (Residential District) with the approval of rezoning application RZ/013/97 in 2001. At that time, a Comprehensive Plan of Development was registered on the property as a restrictive covenant to guide the future subdivision of the land. The area to be rezoned with this application was originally intended to be zoned RM-1 with the 1997 rezoning application but, after consideration of the environmental constraints on the site, the applicant elected not to proceed with the RM-1 rezoning at that time. The property is to be subdivided and constructed in four phases. Currently, the Planning Department is processing subdivision applications for Phase 1 (2015-107-SD) and Phase 2 (2016-239-SD) of development on the site along with a Watercourse Protection and Natural Features Development Permit (DP/096/07) and a Wildfire Development Permit (2015-207-DP). The development of Phase 1 will include: construction of a sewer main connection between Foreman Drive at 136 Avenue and the Nelson Peak development to the east; dedication of Park on the balance of the site; and construction of a multi-purpose (horse) trail over the sewer right-of-way. Completion of the sewer connection to Nelson Peak will allow removal of a temporary pump station on that site. Phase 1 also includes the last portion of 136 Avenue needed to provide an east-west connection between 224 Street and 232 Street. d) Project Description: The applicant has submitted a proposal to rezone the developable area of the southwest corner of the site from RS-3 (One Family Rural Residential) to R-1 (Residential District) and then to subdivide into lots not less than 371m² in area (Appendix D). The proposed subdivision plan is conceptual at this time as the developable area has not been determined. This will be the fourth and final phase of the development of the property, as shown on the overall subdivision plan attached as Appendix E. The proposed subdivision will be accessed by extension of a cul-de-sac to be constructed in Phases 1 and 2 of the development site. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessmen t may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. e) Planning Analysis: Official Community Plan: The development site is located within the Silver Valley Area Plan and is currently designated Eco Cluster and Conservation. For the proposed development an OCP amendment will be required to amend the Conservation boundaries to include the environmentally sensitive areas and steep slopes on the site, and to add the proposed multi-purpose trail. - 4 - Zoning Bylaw: The current application proposes to rezone a portion of the property located at 22650 136 Avenue from RS-3 (One Family Rural Residential) to R-1 (Residential District). The minimum lot size for the current RS-3 zone is 0.8 hectares (8000m²) and the minimum lot size for the proposed R-1 zone is 371m2. The proposed subdivision plan is conceptual at this time as the developable area has not been determined. It is anticipated that the zoning boundary and subdivision plan will be revised prior to second reading following a complete assessment of the site. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for:  All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan;  All lands with an average natural slope of greater than 15 %;  All floodplain areas and forest lands identified on Natural Features Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Pursuant to Section 8.12 of the OCP, a Wildfire Development Permit application is required for all development and subdivision activity identified in wildfire risk areas. The purpose of the Wildfire Development Permit is for the protection of life and property in designated areas that could be at risk for wildland fire; and where this risk may be reasonably abated through implementation of appropriate precautionary measures. The subject property is located within the Wildfire Development Permit Area, identified on Map 1 in Section 8.12 of the Official Community Plan. Prior to second reading a Registered Professional Forester’s Report will be required to determine wildfire mitigation requirements. Development Information Meeting: A Development Information Meeting is not required for this application as only 11 lots are proposed. f) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sou ght from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; - 5 - d) Building Department; e) Parks Department; f) School District; and g) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. The Environmental Planning section has conducted a preliminary review of the property only at this time and has noted that a complete assessment of the area by qualified professionals is required, including the submission of: Environmental Assessment; Agricultural Impact Assessment; Wildfire Assessment, Tree Management Plan; Geotechnical Report; and Hydrogeological Report. The proposed subdivision plan is conceptual at this time as the developable area has not been determined. g) Early and Ongoing Consultation: In respect of Section 475 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. h) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule C); 3. A Watercourse Protection Development Permit Application (Schedule F); 4. A Natural Features Development Permit Application (Schedule G); 5. A Wildfire Development Permit Application (Schedule J); and 6. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal to rezone to R-1 (Residential District) is in compliance with the Eco Cluster policies of the Silver Valley Area Plan of the OCP; however an OCP amendment is required to adjust the Conservation boundary and to add the horse trail. It is, therefore, recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. Pursuant to Council resolution, this application is subject to the Community Amenity Contribution Program. - 6 - The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Ann Edwards” _______________________________________________ Prepared by: Ann Edwards, CPT Senior Planning Technician “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7269-2016 Appendix D – Proposed Subdivision Plan for Phase 4 Appendix E – Proposed Subdivision Plan – all phases DATE: Jun 29, 2016 FILE: 2016-239-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:4,000 22650 136 AVENUELegend Stream Canal Edge Ditch Centreline Edge of Marsh Indefinite Creek River Centreline Canal Lake or Reservoir Marsh APPENDIX A DATE: Aug 17, 2016 2016-239-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:3,000 22650 126 Avenue Aerial Imagery from the Spring of 2011 Legend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7269-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7269-2016." 2.That parcel or tract of land and premises known and described as: Lot 9 Section 29 Township 12 New Westminster District Plan 9387 and outlined in heavy black line on Map No. 1689 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C NELSON CRT. 136 AVE.227B ST.228 ST.N E L S ON P E A K D R . 1 36 A AV E.McKERCHER DR.136 AVE.BIRDTAIL DR.FOREMAN DRIVE136A AVE.228A ST.2273122812226792273922809 13651 13641 22 8 5 0 13661 22803 2282513509 135822256013671 2254513650 2 2 8 1 3 136161368013655 2 2 8 1 6 22867226911362213620 13613 13603 1357522520228081357022561228432257113632228021369013593136202255022680 (PUMP STATION)2282913560 13615 13611 22806 13633136292269 913619 2290222650136011368222707 1351722849 13626 2 2 8 1 5 22811 1354622801 2282813550 13642 13608 13645 13603 22836228231366813501 13662 2285522594136722 2 8 3 1 13623 22807 13611 225351361222747 13613 13643 1 3 4 6 2 1348322861 13630 13487 1358813650 22810 13604 2 2 8 3 713662 13602 22821227231366013541 22802 135862281613631 2 2 8 1 7 1358522804 135252257913621 2284013605 13649 13652 2 2 8 1 9 13612 13556 135762271522557 22814 13542136762251013497 13646 2 2 8 1 81365622808 22870135891358113493 1346113469 1363813686 135332253622805 13477 13637 22846228272282222534135662250622599 2282022836225891358042 43 1 63 5 38 57 34 46 30 8 7066 16 4 2 10 21 37 5 1 11 74 41 3 44 59 C 14 16 17 10 Rem 5 7 8 15 78 23 36 8 58 42 6 PARK 9 29 PARK 45 77 44 2 PARK12 22 41 PARK 40 13 22 13 11 57 7 46 2 16 76 1 45 39 69 14 21 44 7 5 15 38 37 64 23 71 35 56 4 PARK 73 D 1 8 19 12 76 54 17 37 4 32 39 40 75 58 43 43 31 3 3 15 67 45 33 18 60 72 79 62 42 41 6 24 PARK PARK 60 36 B 65 19 12 38 20 39 61 40 1310 9 17 14 11 68 59 55 9 18 22 20 EPP 32166 EPP 56703EPP 52568EPP 56702BCP 46734 E P P 2 29 9 9 EPP 39985EPP 56703EPP 32166BCP 4 73 0 5 EPP 56702P 9387 EP P 2 2 9 99 BCP 27885P 13709 BCP 27885 P 25471BCP 47305E P P 5 2 5 6 8P 20164BCP 27885BCP 47305BCP 47305P 20164 EPP 39985 P 9387 P 9387 BCP 46734EPP 22999P 20164EPP 32166 EPP 53057EPP 39564BCP 47312EPP 33367EPP 28272EPP 56852 EPP 2 53 18 EPP 51514 BCP 47309EPP 53056BCP 27889E P P 389 73BCP 47311EPP 34960E P P 33367EPP 25315EPP 27908 EPP 53211BCP 47309EPP 35197BCP 47313EPP 35219BCP 47309BCP 47310EPP 23001EPP 23001BCP 47311BCP 45626 EPP 35484BCP 47306BCP 47310 EPP 23000BCP 47310 EPP 23 0 01 B C P 2 7 8 8 8BCP 47 308 E P P 34961BCP 47308EPP 527 82EPP 52782EPP 56852´ SCALE 1:3,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) R-1 (Residential District) 7269-20161689 Urban Area Boundary Urban Area Boundary APPENDIX D APPENDIX E City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: August 29, 2016 and Members of Council FILE NO: 2016-244-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7276-2016 11080, 11154, 11184 240 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) and C-1 (Neighbourhood Commercial). A creek traverses the subject property, and watercourse dedication and an amendment to the Official Community plan to adjust the portions of the site that are designated for conservation will be required as part of this application. In addition, a 90 degree shift is proposed for the portion of the site that is designated Commercial, resulting in a need to amend the Official Community Plan to reflect this change in the designation boundaries. To proceed further with this application additional information is required as outlined below. The subject property is subject to the Community Amenity Contribution Program. The rates for townhouse development have been established at $4100.00 per unit. RECOMMENDATIONS: In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv.First Nations; v.Boards of Education, Greater Boards and Improvements District Boards; and vi.The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No7276-2016 be given first reading; and That the applicant provide further information as described on Schedules (A, C, D, and F) of the Development Procedures Bylaw No. 5879–1999, along with a Subdivision application. 1105 - 2 - DISCUSSION: a) Background Context: Applicant: Streetside Developments Sarah Bingham Owner: Rafiki Estates Ltd. Legal Description: South 150 Feet Lot 1 Section 10 Township 12 NWD Plan 17613; Lot 1 Except: South 150 Feet Section 10 Township 12 New Westminster District Plan 17613; Parcel “B” (Reference Plan 5589) Lot 9 Section 10 Township 12 New Westminster District Plan 809; OCP: Existing: MRES (Medium Density Residential), CONSRV (Conservation) Proposed: Medium Density Residential, Neighbourhood Commercial, Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RM-1 (Townhouse Residential), C-1 (Neighbourhood Commercial) Surrounding Uses: North: Use: Vacant Zone: RS-3 (One Family Rural Residential) Designation: Low Density Residential, Medium Density Residential, and Conservation South: Use: 2 properties, duplex and single family Zone: RS-3 (One Family Rural Residential) Designation: Low Medium Density Residential and Conservation East: Use: 18 properties, neighbourhood commercial and street townhouse residential Zone: C-1 Neighbourhood Commercial and RST Street Townhouse Residential Designation: Commercial and Urban Residential West: Use: Vacant Zone: RS-3 (One Family Rural Residential) Designation: Institutional and Conservation. Existing Use of Property: 1 single family house on one of the 3 parcels Proposed Use of Property: Commercial and Townhouse residential Site Area: 4.5 HA. (11 acres) Access: 112th Avenue or 240th Street Servicing requirement: Urban Standard b) Site Characteristics: The subject property is within the Albion Area Plan and is located along a major arterial (240th Street). Environmentally sensitive areas on the site are to be dedicated as part of this development. - 3 - c) Project Description: This proposal is for a 130 Townhouse development with Neighbourhood Commercial at the Northeast corner of the site. The consolidated site will then be subdivided into the commercial and the residential components of this proposal. For the commercial development, a perpendicular shift from the original designation will result in greater commercial frontage along 240th Street, increasing its visibility along this busy corridor. Customer access is proposed from 240th Street. For the residential portion, one access is proposed from 112th Avenue. The proposal is generally consistent with the land use designation of the site. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is located within the Albion Area Plan and is currently designated Commercial, Medium Density Residential, and Conservation. For the proposed development an OCP amendment will be required to adjust the designation boundaries, but the overall intent of the land use designations will remain intact.. Zoning Bylaw: The current application proposes to rezone the properties located at 11184, 11154, and 11080 240 Street from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential), C-1 (Neighbourhood Commercial) to permit Neighbourhood Commercial development and a 130 unit townhouse development. The minimum lot size for the current RS-3 (One Family Rural Residential) zone is 8000 m2 where community water is available. The minimum lot size for the proposed RM-1 (Townhouse Residential) zone is 557m2., and the minimum lot size for the proposed C-1 (Neighbourhood Commercial) zone is 668 m2 Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Due to the combination of commercial, residential, and protection of environmentally sensitive areas of this development proposal, three types of development permits will be required, as follows:  Pursuant to Section 8.5 of the OCP, a Commercial Development Permit application is required to address the current proposal’s compatibility with adjacent development, and to enhance the unique character of the community.  Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses.  Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top - 4 - of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Advisory Design Panel: A Commercial and a Multi-Family Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading. Development Information Meeting: A Development Information Meeting is required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks Department; The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. However, concerns that may need further review are the proposed access from 240th Street for the commercial development and the extra traffic that would be generated on this corridor. In addition, there is only one proposed access from 112th Avenue to serve the residential portion of the site, and another access may be required, even if for emergency purposes only. We anticipate that further evaluation will take place between First and Second Reading. f) Early and Ongoing Consultation: In respect of Section 475 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879–1999 as amended: - 5 - 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule C); 3. A Multi-Family Residential Development Permit Application (Schedule D); 4. A Watercourse Protection Development Permit Application (Schedule F); and 5. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. It is recommended that Council not require any further additional OCP consultation. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall, M.A.(Planning), MCIP, RPP Planner 2 “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7276-2016 Appendix D – Proposed Site Plan DATE: Jun 30, 2016 FILE: 2016-244-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:3,000 11080, 11154 & 11184 240 STREET 110 AVE Legend Stream Ditch Centreline Edge of Marsh Indefinite Creek River Centreline Lake or Reservoir Marsh APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Jun 30, 2016 FILE: 2016-244-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:3,000 11080, 11154 & 11184 240 STREET Aerial Imagery from the Spring of 2015 110 AVE APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7276-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7276-2016." 2.Those parcel (s) or tract (s) of land and premises known and described as: South 150 Feet Lot 1 Section 10 Township 12 New Westminster District Plan 17613; Lot 1 Except: South 150 Feet Section 10 Township 12 New Westminster District Plan 17613; Parcel “B” (Reference Plan 5589) Lot 9 Section 10 Township 12 New Westminster District Plan 809; and outlined in heavy black line on Map No. 1694 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-1 (Townhouse Residential), C-1 (Neighbourhood Commercial). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 111A AVE. 112 AVE.KANAKA WAY 112 AVE.240 ST.239A ST.112 AVE. 11146 11137 11189 23932239362415211107 11183 2392211125 111052390723915 110802395311115 11052 11117 111552395023906 11121 11108 11126 11156 1111923912 11106 11111 110622395823902111592394211130 11103 2398011110 11038 11136 11132 11163 11116 11118/54 11113 11109 1114523945 11135 11124 11177 11167 2413311118 11102239622392523928 1118423916 11120 11225 11166 11102 2393511173 1113311127 11112 11250 11129 A 5 19 57 Rem 1 26 28 40 1 37 60 Rem 1 3 Rem 10 10 29 B24 35 27 3 20 51 58 12 26 39 27 45 50 42 4 9 N 1/2 of 4 32 47 23 36 53 15 56 54 33 A 46 6 43 6 2 28 25 17 48 38 21 S 150' of 1 59 8 44 16 61 49 55 3 11 1314 31 22 7 34 52 18 41 30 2 P 3452 P 17613 EPP 25279 P 17613 NWP5589 EPP 32520(EPS 2572)EPP 32520P 43223BCP 46902 EPP 32520 P 17613 RP 13033 P 809 EPP 32520EPP 45971EPP 32537 EPP 32519EPP 32537 EPP 36439EPP 40982EPP 40843EPP 45971EPP 37716EPP 40844 EPP 45971 EPP 32519EPP 40843 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Suburban Residential) RM-1 (Townhouse Residential)C-1 (Neighbourhood Commercial) 7276-20161694 APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: August 29, 2016 and Members of Council FILE NO: 2015-222-DVP FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Development Variance Permit 11927 203 Street EXECUTIVE SUMMARY: Development Variance Permit application 2015-222-DVP has been received to allow for a new canopy structure on the eastern side of the existing building, located at 11927 203 Street. The requested variance is to: 1.Reduce the front yard requirement as stated in Land Use Contract L55826, Schedule B, Plot Plan and Specifications, from 29.44 ft (8.9m) to 9.6 ft (2.9m), to allow a new canopy to be constructed over the existing parking stalls. A parking covenant and access easement with the adjacent property located 20299 Lougheed Highway has been filed and registered on title on July 18, 2016, to comply with the Land Use Contract’s parking requirements for 12 off-street parking stalls. It is recommended that Development Variance Permit 2015-222-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2015-222-DVP respecting property located at 11927 203 Street. DISCUSSION: a)Background Context Applicant: Alpha Neon Signs Owner: Alta View (MR) Holdings Ltd Legal Description: Lot 68, D.L. 222, Plan NWP48586 OCP : Existing: Commercial Zoning: Existing: LUC (Land Use Contracts) no. L55826 Surrounding Uses: North: Use: vacant lot Zone: RS-1 (One Family Urban Residential) Designation: Commercial 1106 - 2 - South: Use: Commercial (Service Station) Zone: CS-1 (Service Commercial) Designation: Commercial East: Use: Commercial (Shopping Center) Zone: C-2 (Community Commercial) Designation: Commercial West: Use: Commercial (Automotive Dealer Parking lot) Zone: CS-1 (Service Commercial) Designation: Commercial Existing Use of Property: Commercial (Autobody Repair Shop) Site Area: 1680 m2 Access: 203 Street b) Project Description: The subject property is located at 11927 203 Street (see Appendix A and B) and currently under Land Use Contract. The property owner is also the owner of the adjacent property to the west , at 20299 Lougheed Highway. The subject property is currently leased by Craftsman Collision, who intends to construct a canopy over their front entrance. By doing so, two of the 5 existing parking stalls on that portion of the site will no longer be valid parking stalls, due to the proposed cylinder concrete footings of the canopy. The awning will feature details consistent with branding and corporate imaging. Under the Land Use Contract, the frontage of the subject property is 203 Street. The proposed construction includes horizontal overhang (awning), as an extending front entrance of the building, supported by two posts. From a Licenses, Permits and Bylaw Department’s perspective, due to its design features, this application is considered to be for a structural add ition to the existing building, and the canopy would encroach on the required front yard setback. c) Variance Analysis: Land Use Contract: The Land Use Contract is numbered L55826 and filed at the Land Title Office on July 7, 1975 (See Appendix C). Schedule C of the Land Use Contract for the subject property stipulates a minimum number for Off-Street parking spaces. Though the service bays inside the building can be considered parking spaces, the minimum of 12 required parking stalls on site would not be met after construction of the canopy. The property owner has agreed to register a parking covenant and access easement, to grant access and parking to the leasee of the subject property, on a selected portion of the adjacent property 20299 Lougheed Highway, creating a minimum of 15 extra parking spaces, thereby complying with the off-street parking requirements in the Land Use Contract. This covenant has been filed under number CA5352430 at Land Title Office on July 18, 2016. - 3 - Schedule B of the Land Use Contract outlines the Plot Plan and Specifications: Site Area 18,107 sq.ft (1,682 m2) Yard front 29.44 ft (8.9m) Yard rear min 10.2 ft (3.1m) Yard side min 4.7 ft (1.4m) north Min 9.2 ft (2.8m) south Height of buildings or structures: max 22ft (6.7m) Rationale: The Province of British Columbia is requiring the termination of Land Use Contracts by June 2024. The building on the subject property is functional, and the request for the installation of an awning is minor in nature. As this application is for a variance to allow construction of a canopy to update this existing business’s premises, it seems excessive to require rezoning for such a minor upgrade. Future potential: If the site is to re-develop in the future, a rezoning application will be required, and road dedication will be required on 203 Street. The current road width standard for 203 Street is 26m, and 3m dedication on the subject property seems likely. Any application will also be forwarded to the Ministry of Transportation, due to its location at the intersection of Lougheed Highway/203 Street, and they may also require dedication. Requested Variance: The Zoning Bylaw establishes general minimum and maximum regulations for developments. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below: 1. Reduce the front yard requirement as stated in Land Use Contract L55826, Schedule B, Plot Plan and Specifications, from 29.44 ft (8.9m) to 9.6 ft (2.9m), to allow a new canopy to be constructed over the existing parking stalls at the front customer entrance. This request is supportable for the following reasons; - The request is for a modest addition to an existing building that is not at the end of its useful life. - The loss of on-site parking is addressed through securing additional parking spaces on the adjacent property through a Parking Covenant and Parking Easement, recently registered at Land Title Office. - The canopy will not affect the existing visual clearance on this corner lot. d) Citizen Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. - 4 - CONCLUSION: It is recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2015-222-DVP. “Original signed by Therese Melser” ______________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Land Use Contract L55826 Appendix D – Set of site plan and image projection of new canopy structure, by Priority Permits, dated July 20, 2015 DATE: Jul 21, 2015 2015-222-VP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY LOUGHEED HWY ´ Scale: 1:2,000 11927 203 StreetLegend \\Wetlands GPS Creek Centrelines Streams & Rivers (Topographic) Feature Type Indefinite Creek Centreline Ditch Centreline River Centreline Rivers & Lakes (Topographic) Feature Type Canal Flooded Land Lake/Reservoir Marsh River APPENDIX A DATE: Jul 21, 2015 2015-222-VP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY LOUGHEED HWY City of Maple Ridge´ Scale: 1:2,000 11927 203 Street Legend \\Wetlands GPS Creek Centrelines Streams & Rivers (Topographic) Feature Type Indefinite Creek Centreline Ditch Centreline River Centreline Rivers & Lakes (Topographic) Feature Type Canal Flooded Land Lake/Reservoir Marsh River APPENDIX B APPENDIX C APPENDIX D CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETING MEETING MEETING MEETING DATEDATEDATEDATE:::: August 29, 2016 and Members of Council FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING: MEETING: MEETING: MEETING: Committee of the Whole SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended July 31, 2016 EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended July 31July 31July 31July 31, 2016, 2016, 2016, 2016 bebebebe received for information received for information received for information received for information only.only.only.only. GENERALGENERALGENERALGENERAL $$$$ 32,780,42632,780,42632,780,42632,780,426 PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,918,8811,918,8811,918,8811,918,881 PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 85,61985,61985,61985,619 $$$$ 34,784,92634,784,92634,784,92634,784,926 DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c)c)c)c) Business Plan / FinancialBusiness Plan / FinancialBusiness Plan / FinancialBusiness Plan / Financial Implications:Implications:Implications:Implications: Highlights of larger items included in Financial Plan or Council Resolution • BA Blacktop – 2016 paving program $ 1,137,401 • Emergency Communications – Dispatch levy 3rd quarter $ 254,904 • G.V Water District – Water consumption May 3-31/16 $ 594,325 • Ridge Meadows Recycling Society – Monthly contract for recycling $ 189,713 • Workers Compensation Board BC – 2016 2nd quarter remittance $ 150,149 • The municipality acts as the collection agency for other levels of government or agencies. The following collections were remitted in July. 1. BC Assessment Authority – 2016 requisition $ 922,530 2. City of Pitt Meadows – 2016 dyking/drainage costs $ 177,100 3. G. V. Regional District – DCC collections Jan-Jun’16 $ 407,540 4. G.V. Regional District – 2016 requisition $ 903,401 5. Province of BC - School tax remittance $ 17,631,623 6. South Coast BC Trans Authority – 2016 requisition $ 5,398,623 d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The disbursements for the month ended July 31, 2016 have been reviewed and are in order. Original signed by G’Ann Rygg ______________________________________________ Prepared by: GGGG’’’’Ann RyggAnn RyggAnn RyggAnn Rygg Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II Original signed by Trevor Thompson _______________________________________________ Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning Original signed by Paul Gill _______________________________________________ Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services Original signed by E.C. Swabey _______________________________________________ Concurrence: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT 0946235 BC Ltd Roadside mowing 38,971 AC Paving Company Ltd Selkirk Avenue road improvements (225 St- 226 St)90,121 B & B Contracting Ltd 128 Avenue road & drainage improvements (216 St - 224 St)495,672 BA Blacktop 2016 paving program 1,137,401 Bank Of Montreal Property tax refunds 19,474 BC Assessment Authority 2016 requisition 922,530 BC Hydro Electricity 135,058 BC Hydro & Power Authority Guy & ancher relocation at 20302 123B Avenue 885 7 pole relocation along 128 Avenue between 216 St & 224 St 31,133 Road widening on 203 St from Dewdney Trunk Road to Golden Eagle Way 51,508 83,526 BC SPCA Contract payment - May & June 57,116 Boileau Electric & Pole Ltd Maintenance: Banners 229 Cemetery 102 Fairgrounds 2,336 Firehalls 728 Leisure Centre 1,210 Operations Centre 571 Operations Centre storage sheds 13,583 Pedestrian signs 1,260 Pitt Meadows Heritage Hall 285 Pole replacements due to MVA 5,513 Pumpstation 441 Street lights 857 Traffic signals 2,976 30,091 CUPE Local 622 Dues - pay periods 16/14 & 16/15 28,026 Cel-Com Systems Ltd Firefighters headset repairs & earpieces 1,480 Fire Department pagers 18,698 20,178 Chevron Canada Ltd Gasoline & diesel fuel 77,524 City Of Pitt Meadows 2016 dyking/drainage costs due as per budget 177,100 Pitt Meadows Family Rec Centre phone charges May 577 177,677 Co-Pilot Industries Ltd Gravel & dump fees 17,077 Corix Water Products Waterworks supplies 36,495 Emco Corporation Gas heaters for Operations 47,940 Watermain replacement pipe restraints 3,593 51,533 Emergency Communications Dispatch levy - 3rd quarter 254,904 Evergro Canada Inc Ryegrass seed - sportsfield mix 17,640 Fitness Edge Contracted service provider - fitness classes & programs 16,699 Fred Surridge Ltd Waterworks supplies 27,553 Friends In Need Food Bank Community grant 17,000 Gill, Amarjit & Harjeet Latecomer agreement 36,038 Golden Ears Ortho & Sports Contracted service provider - fitness classes & programs 15,944 Golden Ears Winter Club Rentals for June 11,539 Summer operating grant instalment 5,000 16,539 Gotraffic Management Inc Traffic control 22,277 Gr Vanc Sewerage & Drainage DCC collection Jan-Jun'16 407,540 Transfer station waste disposal 12 Waste discharge industrial treatment fee - Cottonwood 12,342 419,894 Greater Vanc Water District Water consumption May 3-31/16 594,325 Greater Vancouver Regional Dis 2016 requisition 903,401 Mosquito control program 2,775 906,176 Guillevin International Inc Firefighter equipment 14,795 Firefighter protective wear 2,045 Operations electrical supplies 4,860 21,700 CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - JULY 2016MONTHLY DISBURSEMENTS - JULY 2016MONTHLY DISBURSEMENTS - JULY 2016MONTHLY DISBURSEMENTS - JULY 2016 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Hallmark Facility Services Inc Janitorial services & supplies: City Hall 3,427 Firehalls 4,552 Library 4,284 Operations 4,070 Randy Herman Building 4,767 RCMP 4,069 South Bonson Community Centre 2,463 27,632 Illuminata Marketing Inc Brand review 19,425 Image Painting & Restoration Painting & restoration services: 248 Street pump station 1,470 City Hall lunch room 263 Fairview caretaker house 5,355 Firehall #3 9,345 16,433 Infinite Roadmarking Ltd Pavement marking program 27,959 ISCMV - Invasive Species Council 2016 Invasive plant management 17,546 JS Ferguson Construction Inc Cancelled contract - Hammond Trail 35,000 Lafarge Canada Inc Roadworks material 30,112 Manulife Financial Employer/employee remittance 300,071 Maple Ridge & PM Arts Council Arts Centre contract payment 53,102 Program revenue June 24,796 Theatre rental 2,806 80,704 Maple Ridge Museum & Archives Quarterly fee for service payment 36,257 Medical Services Plan Employee medical & health premiums 42,086 Meridian Acquisitions Ltd Security refund 50,000 MMM Group Limited Railway crossings safety assessment 23,573 Municipal Pension Plan BC Employer/employee remittance 467,479 NAI Commercial (BC) Ltd In Trust Land acquisition deposit - Lougheed Hwy.100,000 Pitt Meadows Heritage & Museum Semi-annual fee for service 41,344 Property Owners Land acquisition - 128 Ave road dedication 25,000 Province Of BC - 21312 School tax remittance 17,631,623 Receiver General For Canada Employer/Employee remittance PP16/13 & PP16/14 764,368 Radio license renewal 2,252 766,620 RG Arenas (Maple Ridge) Ltd Ice rental June 55,060 Ridge Meadows Seniors Society Quarterly operating grant 71,595 Ridge Meadows Recycling Society Monthly contract for recycling 189,713 Litter pickup contract 180 Weekly recycling 376 Roadside waste removal 249 Toilet rebate program 369 Chipping program 1,832 192,719 Rogers Cellular devices & device upgrades 33,821 South Coast BC Trans Authority 2016 requisition 5,398,623 Stantec Consulting Ltd 108 Avenue watermain (Grant - Albion PRV)29,730 Surrey Fire Service Dispatch operating charges - Fire Dept.81,812 Dispatch operating charges - Public works 13,288 95,100 Telus Telephone charges 9,667 Relocation & SAC box rotation on 203 Street 14,986 24,653 Total Energy Systems Ltd Maintenance: City Hall 3,607 Firehalls 5,598 Leisure Centre 7,594 Library 1,211 Maple Ridge Museum 396 Operations 2,254 Pitt Meadows Family Rec Centre 3,261 Pitt Meadows Heritage Hall 724 Pitt Meadows Museum 593 RCMP 3,653 Whonnock Lake Community Centre 101 28,992 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Urban Arts Architecture Leisure Centre - facility space planning 23,642 Wallace & Company Ltd.Storage building & shed construction 132,118 Warrington PCI Management Advance for Tower common costs 60,000 Workers Compensation Board BC 2016 2nd quarter remittance 150,149 Disbursements In Excess $15,000 31,820,22531,820,22531,820,22531,820,225 Disbursements Under $15,000 960,201960,201960,201960,201 Total Payee Disbursements 32,780,42632,780,42632,780,42632,780,426 Payroll PP16/14 & PP16/15 1,918,8811,918,8811,918,8811,918,881 Purchase Cards - Payment 85,61985,61985,61985,619 Total Disbursements July 2016 34,784,92634,784,92634,784,92634,784,926 Page 1 of 4 CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: 29-August-2016 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: COW SUBJECTSUBJECTSUBJECTSUBJECT: 2017 Permissive Tax Exemptions EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: The Community Charter provides Council with statutory powers to exempt certain types of properties from municipal property taxation. Council’s policy direction in this area is based on the fundamental principle that the Municipality will not grant property tax exemptions to organizations providing services on a private or for profit basis, or where the service is the responsibility of senior governments. If exemptions were granted in these instances then tax payers would be funding programs that were not intended to be funded by property taxes. Over the past several years Council has maintained limited growth in Permissive Tax Exemptions recognizing that any increase in exemptions results in a shift of the tax revenue to be collected from the remaining taxable properties. Each year additional requests for financial assistance are received, either in the form of property tax exemptions or community grants and Council must consider all of those requests in balance with the overall Financial Plan. In late 2015, the Province amended the Community Charter to provide private schools offering a curriculum equivalent to that in a public school a statutory exemption for the instructional buildings and land deemed to be reasonably necessary in connection with the educational process. In light of this legislative change Council amended policy 5.21 in April 2016 to confirm that permissive tax exemptions would not be provided to private schools in Maple Ridge. Private schools that previously received a permissive exemption are no longer included in the attached bylaw. There was one application received for a 2017 Permissive Tax Exemption where the applicant had not previously received an exemption. The Hope for Freedom Society has applied for a permissive exemption for property at 25402 Hilland Avenue. The recommendation is to deny this application. In accordance with the Community Charter and Council policies 5.16 to 5.23, the properties listed in Bylaw No. 7271-2016 are recommended for property tax exemption for the 2017 taxation year. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION:::: That “Maple RiThat “Maple RiThat “Maple RiThat “Maple Ridge Tax Exemption Bylaw No. dge Tax Exemption Bylaw No. dge Tax Exemption Bylaw No. dge Tax Exemption Bylaw No. 7271727172717271----2016201620162016” be given first second and third readings.” be given first second and third readings.” be given first second and third readings.” be given first second and third readings. DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: The Community Charter provides for a general exemption from taxation over which Council does not have any legislative powers or authority. This includes properties such as schools, public hospitals, buildings set apart for public worship and provincial and municipally owned 1132 Page 2 of 4 public buildings and land. B.C. Assessment determines which properties qualify for statutory exemption according to the Community Charter. The statutory exemption received by Churches only provides for the church building and the land on which it stands, leaving any remaining land and improvements as taxable. Council policy 5.20 confirms that churches will also receive a permissive tax exemption for an additional church hall and the entire parcel of land, to a maximum of 2.0335 hectares (5 acres). Buildings other than the church and church hall are subject to taxation. The statutory exemption offered to churches is not available for those churches that lease, rather than own, property. In these circumstances, Council policy 5.20 confirms that a permissive tax exemption will be provided. In late 2015, the Province amended the Community Charter to provide private schools offering a curriculum equivalent to that in a public school a statutory exemption for the instructional buildings and land deemed to be reasonably necessary in connection with the educational process. In light of the legislative change Council amended policy 5.21 in April 2016 to confirm that permissive tax exemptions would not be provided to private schools in Maple Ridge. Private schools that previously received a permissive exemption are no longer included in the attached bylaw. The Community Charter also provides Council with statutory powers to exempt other certain properties from municipal taxation. For example, these can be land and improvements that are used by not for profit organizations that are deemed to contribute to the well being of the community or private institutions licensed under other legislation such as the Hospital Act, Community Care Facility Act or parts of the School Act. Permissive exemptions can also be granted by Council for heritage properties and portions of a property used for municipal purposes (e.g. parts of Planet Ice, the curling rink and the Ridge Meadows Seniors Society). Council’s policy direction is intended to prevent the downloading/off loading of services that are the responsibility of senior governments and to ensure local residents are not subsidizing residents from other municipalities. They also establish that where a permissive tax exemption is granted all residents of Maple Ridge have access to the service provided and make certain that the property tax exemption does not provide for an unfair competitive advantage. The services provided by the organization are to be an extension of Municipal services and programs and fall under the responsibility of local government. A Tax Exemption Bylaw adopted by Council specifically applies to the Municipal tax levies on the Property Tax Notice. However at this time, the School Act and the Hospital District Act also provide for exemptions from other taxing authorities for properties included in the bylaw. The Community Charter requires the contents of the proposed taxation exemption bylaw be publicly posted and included in a newspaper prior to its adoption. The notice will include a description of each property and the estimated tax exemption for 2017 plus the following two years. Churches that receive a statutory exemption are not included in the notice. The City’s Annual Report also includes information on all permissive exemptions granted. b)b)b)b) Desired Outcome: Desired Outcome: Desired Outcome: Desired Outcome: Council must adopt the Tax Exemption Bylaw on or before October 31, 2016 to exempt properties from municipal property taxation for 2017. Page 3 of 4 c)c)c)c) Strategic Alignment:Strategic Alignment:Strategic Alignment:Strategic Alignment: The sources of municipal revenue are limited and therefore, the City supports institutions, organizations and the community at large to enhance the quality of life to its residents. The granting of property tax exemptions to those applicants meeting the criteria of the policies are strategically aligned with: (i) Financial Management – cost effective and efficient delivery of services (ii) Community Relations – recognize and support the important contribution of volunteers and not for profit groups that provide services in Maple Ridge (iii) Safe & Livable Community – in partnership with community groups, assist in the provision of leisure and cultural services to ensure access by all citizens d)d)d)d) Citizen/Customer Implications:Citizen/Customer Implications:Citizen/Customer Implications:Citizen/Customer Implications: Permissive exemptions are designed to support those services that complement City programs. Inadequate funding from senior governments sometimes results in agencies turning to local government for assistance. The sources of municipal funding are limited and providing exemptions to those groups that fall under the responsibility of senior governments is not feasible. e)e)e)e) Business Plan/Financial Implications:Business Plan/Financial Implications:Business Plan/Financial Implications:Business Plan/Financial Implications: An application was received from the Freedom for Hope Society. The society is a registered charity that offers addiction recovery services to men through an abstinent based, supportive housing program. We recommend denial of this application as the provision of addiction recovery programs is not the responsibility of local government. Additionally, there are other organizations in the community that provide addiction recovery services and allowing this exemption could invite other applications resulting in a further increase in the tax burden against the remaining taxable properties. Based on 2016 assessed values, and using the estimated tax increase for 2017 from the financial plan, the estimated amount attributable to all of the 2017 proposed tax exemptions for the municipal portion of taxes is $807,500. . . . The tax revenue estimate for 2017 in the financial plan is $81,556,000, putting the proposed exemptions at less than 1% of that total. f)f)f)f) Policy Implications: Policy Implications: Policy Implications: Policy Implications: The applicants recommended for exemption are in accordance with the adopted policies. Council does have the discretion to make exceptions to existing policies on a case by case basis but doing so may create expectations for other community groups in the future. g)g)g)g) Alternatives:Alternatives:Alternatives:Alternatives: Granting tax exemptions leads to a tax shift to other taxpayers, most notably in the Residential Class. An option for Council is to provide a financial grant to assist those organizations providing community services that Council wishes to support. Grants are an annual budget decision and are limited to one year. Council has used this option from time to time. Providing grants does not relieve senior levels of government from their responsibility to the community. Therefore, the potential for downloading costs to the City is somewhat reduced. Page 4 of 4 CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: In reviewing the requests for permissive exemptions, Council should consider that any increase in exemptions results in a shift of the tax revenue to be collected from the remaining taxable properties. Requests for financial assistance, whether in the form of a permissive tax exemption or community grant, must be considered in balance with the overall Financial Plan. Each permissive tax exemption application should be evaluated under the following criteria: 1. The use is consistent with City policies, plans, bylaws, codes and regulations. This will ensure the goals, policies, and general operating principles of the City as a whole are reflected in the organizations that receive support. 2. Exemptions are not given to services that are otherwise provided on a private, for profit basis. This would provide an unfair competitive advantage. 3. The services provided by the organization should be an extension of City services and programs and must fall under the responsibility of local government. Senior government program costs must not be transferred to property taxpayers, as this would represent double taxation and an inequitable tax burden. 4. Primarily Maple Ridge residents should use the services and the organization’s regulations must allow all Maple Ridge residents to participate. 5. The taxation burden resulting from the exemption must be a justifiable expense to the taxpayers of the City. The sources of Municipal revenue are limited and request for exemption must be considered in concert with other needs of the Municipality. Additional details on the applications are available from the Finance Department. “Original signed by Catherine Nolan” _______________________________________________ Prepared by: Catherine Nolan, CPA, CGA “Original signed by Paul Gill” _______________________________________________ Approved by: Paul Gill, CPA, CGA GM, Corporate & Financial Services “Original signed by E. C. Swabey” _______________________________________________ Concurrence: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer WHEREAS, WHEREAS, WHEREAS, WHEREAS, pursuant to provisions of the Community Charter, S.B.C., 2003, Chapter 26, a Municipal Council may exempt certain land and improvements from taxation, where, in the opinion of the Municipal Council, the use of the land and improvements qualifies for exemption; AND WHEREAS,AND WHEREAS,AND WHEREAS,AND WHEREAS, the Municipal Council deems it expedient to exempt certain land and improvements; NOW THEREFORE, NOW THEREFORE, NOW THEREFORE, NOW THEREFORE, the Municipal Council of the City of Maple Ridge in open meeting assembled, enacts as follows: 1 . This Bylaw shall be cited for all purposes as “Maple Ridge Tax Exemption Bylaw No. 7271-2016”. 2 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a) Owned By: Ruskin Community Hall Folio: 94856-0000-8 338,900 5,341 5,509 5,688 Address: 28395 96 Avenue b)Owned By: Girl Guides of Canada Folio: 05322-0300-1 652,000 10,275 10,599 10,943 Address: 26521 Ferguson Avenue c) Owned By: Scout Properties (BC/Yukon) Ltd Folio: 05299-0100-0 1,220,000 19,227 19,832 20,477 Address: 27660 Dewdney Trunk Road d)Portion of Land and Improvements owned by the City of Maple Ridge Leased to: Ridge Meadows Seniors Society Folio: 52700-0001-0 3,766,000 46,150 47,603 49,151 Address: 12148 224 Street e)Owned By: Fraternal Order of Eagles, Maple Ridge Aerie #2831 Folio: 73878-0300-6 579,800 9,137 9,425 9,732 Address: 23461 132 Avenue CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE BYLAW NO. 7271-2016BYLAW NO. 7271-2016BYLAW NO. 7271-2016BYLAW NO. 7271-2016 A Bylaw to exempt from taxation, certain properties within the City of Maple Ridge That in accordance with Section 224(2)(i) of the Community Charter, the following lands and improvements owned or held by an athletic or service club or association and used principally as a public park or recreation ground or for public athletic or recreational purposes be exempt from taxation: 1 of 6 3 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a) Owned By: City of Maple Ridge Leased to: Maple Ridge Golf Course Ltd. (Public Golf Course) Folio: 21238-1001-1 2,257,900 33,677 34,737 35,867 Address: 20818 Golf Lane 4 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a)Owned by: City of Maple Ridge Occupied by: Maple Ridge Search & Rescue Society Folio: 84120-0005-0 583,000 7,144 7,369 7,609 Address: 23598 105 Avenue 5 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a) Owned By: City of Maple Ridge Leased to: The Society for the Prevention of Cruelty to Animals Folio: 84292-0257-0 2,744,000 33,626 34,685 35,812 Address: 10235 Jackson Road b) Owned By: City of Maple Ridge Leased to: Katie's Place Folio: 84292-0100-0 216,900 2,658 2,742 2,831 Address: 10255 Jackson Road c) Owned By: Greater Vancouver Sewerage and Drainage District Leased to: Ridge Meadows Recycling Society Folio: 84112-0001-0 1,417,000 17,364 17,911 18,493 Address: 10092 236 Street d) Owned By: City of Maple Ridge Leased to: Maple Ridge Pitt Meadows Arts Council Folio: 31711-1000-0 12,213,000 149,662 154,376 159,394 Address: 11944 Haney Place 6 . That in accordance with Section 224(2)(a) of the Community Charter, the following land and improvements that are owned or held by a chartible, philanthropic, or other not for profit corporaton, and the council considers are used for the same purpose be exempt from taxation: That in accordance with Section 224(2)(d) of the Community Charter, the interest in land and improvements owned by a public or local authority that are being used by a corporation or organization that would be eligible for exemption if the land and improvements were owned by that corporation or organization, shall be exempt from taxation: That in accordance with Section 224(2)(f) of the Community Charter, in relation to property that is exempt under section 220(1)(h) [buildings for public worship], the following land and improvements, that have been deemed as necessary to the building set apart for public worship, be exempt from taxation: That in accordance with Section 224(2)(i) of the Community Charter, the following lands and improvements owned or held by an athletic or service club or association and used prinicipally as a public park or recreation ground or for public athletic or recreational purposes be exempt from taxation; and in accordance with Section 225(2)(e) of the Community Charter, the following land and improvements that are eligible golf course property, being land maintained as a golf course be exempt from taxation: 2 of 6 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a)Owned By: Wildwood Fellowship Church Folio: 05071-0100-5 276,700 4,361 4,498 4,644 Address: 10810 272 Street b)Owned By: Pt. Hammond United Church Folio: 10622-0100-0 161,500 2,545 2,625 2,711 Address: 11391 Dartford Street c) Owned By: Christian and Missionary Alliance-Canadian Pacific District Folio: 20804-0401-1 411,600 6,487 6,691 6,908 Address: 20399 Dewdney Trunk Road d)Owned By: St.Paul's Evangelical Lutheran Church of Haney BC Folio: 20861-0100-4 377,400 5,948 6,135 6,334 Address: 12145 Laity Street e)Owned By: St.John the Divine Anglican Church Folio: 20920-0100-1 403,300 6,356 6,556 6,769 Address: 21299 River Road f)Owned By: Roman Catholic Archbishop of Vancouver Church Folio: 21140-0400-1 650,000 10,244 10,566 10,910 Address: 20285 Dewdney Trunk Road g)Owned By: Christian Reformed Church of Maple Ridge BC Folio: 21142-3300-3 385,400 6,074 6,265 6,469 Address: 20245 Dewdney Trunk Road h)Owned By: Burnett Fellowship Baptist Church Folio: 21190-0001-0 314,500 4,956 5,113 5,279 Address: 20639 123 Avenue i)Owned By: President of the Lethbridge Stake (Mormon Church) Folio: 21255-0201-X 409,500 6,454 6,657 6,873 Address: 11750 207 Street j) Owned By: Trustees of the Maple Ridge East Congregation of Jehovah's Folio: 21335-2200-2 412,800 6,506 6,710 6,929 Address: 11770 West Street k)Owned By: The Church of the Nazarene Folio: 41990-0000-8 456,055 7,187 7,414 7,655 Address: 21467 Dewdney Trunk Road l) Owned By: High Way Church Folio: 42162-0000-X 506,600 7,984 8,235 8,503 Address: 21746 Lougheed Highway m) Owned By: Trustees of the Congregation of the Haney Presbyterian Church Folio: 42176-0000-8 567,100 8,937 9,219 9,518 Address: 11858 216 Street n) Owned By: Trustees of St. Andrews Congregation of the United Church of Canada Folio: 42249-0100-6 2,139,000 33,710 34,772 35,902 Address: 22165 Dewdney Trunk Road 3 of 6 o) Owned By: MR Baptist Church Folio: 42331-0100-1 6,677,800 105,239 108,554 112,082 Address: 22155 Lougheed Highway p)Owned By: Trustees of Webster's Corner United Church Folio: 63029-0100-5 261,700 4,124 4,254 4,392 Address: 25102 Dewdney Trunk Road q)Owned By: Pentecostal Assemblies of Canada Folio: 63163-2300-2 726,000 11,441 11,802 12,185 Address: 11756 232 Street r)Owned By: Lord Bishop of New Wesminster (St.John Evangelical) Folio: 94720-0001-0 439,200 6,922 7,140 7,372 Address: 27123 River Road s) Owned By: Ruskin Gospel Church Folio: 94803-0100-3 284,700 4,487 4,628 4,778 Address: 28304 96 Avenue t)Owned By: Roman Catholic Archbishop of Vancouver Folio: 52788-0000-8 154,800 2,440 2,516 2,598 Address: 22561 121 Avenue u) Owned By: The BC Conference of the Mennonite Brethren Churches Inc. Folio: 20762-0305-0 4,285,000 67,530 69,657 71,921 Address: 20450 Dewdney Trunk Road v)Owned By: The Parish of St. George, Maple Ridge Folio: 63157-2001-1 336,700 5,306 5,473 5,651 Address: 23500 Dewdney Trunk Road w) Owned By: Generations Christian Fellowship and Colleen Findlay Foundation Folio: 21034-0000-8 923,000 14,546 15,004 15,492 Address: 11601 Laity Street x)Owned By: Apostles of Infinite Love, Canada Folio: 94906-0000-3 240,000 3,782 3,901 4,028 Address: 27289 96 Avenue y) Owned By: Timberline Ranch Folio: 52982-0000-X 24,500 386 398 411 Address: 22351 144 Avenue z)Owned By: Governing Council of the Salvation Army in Canada Folio: 42345-0200-0 423,100 6,668 6,878 7,101 Address: 22188 Lougheed Highway 4 of 6 7 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a)Leased By: Maple Ridge Vineyard Christian Fellowship Folio: 31594-0000-1 548,600 8,646 8,918 9,208 Address: 22336 Dewdney Trunk Road b) Leased By: NorthRidge Church Folio: 63220-0000-0 826,400 13,024 13,434 13,871 Address: 22899 Dewdney Trunk Road 8. 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a) Owned By: City of Maple Ridge Leased to: The Maple Ridge Historical Society (Haney House) Folio: 31790-0000-4 420,000 1,896 1,956 2,019 Address: 11612 224 Street b) Owned By: City of Maple Ridge Leased to: The Maple Ridge Historical Society (Haney Brick Yard Office and Haney Brick Yard House) Folio: 31962-0502-3 458,000 5,612 5,789 5,977 Address: 22520 116 Avenue c) Owned By: City of Maple Ridge Leased to: The Maple Ridge Historical Society (St. Andrew's United Church) Folio: 31428-0000-1 231,000 2,831 2,920 3,015 Address: 22279 116 Avenue d) Owned By: City of Maple Ridge Leased to: Fraser Information Society (Old Japanese School House) Folio: 31492-0000-3 314,100 3,849 3,970 4,099 Address: 11739 223 Street e)Owned By: Prince David Temple Society (Masonic Lodge) Folio: 31429-0100-0 444,400 7,004 7,224 7,459 Address: 22272 116 Avenue That in accordance with Section 224(2)(g) of the Community Charter, land or improvements used or occupied by a religious organization, as tenant or licensee, for the purpose of public worship or for the purposes of a hall that the council considers necessary to land or improvements so used or occupied, be exempt from taxation: That in accordance with Section 225(2)(b) of the Community Charter the following heritage lands and improvements shall be exempt from taxation: 5 of 6 9. 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a) Land and Improvements owned by the City of Maple Ridge, herein called Cam Neely Arena, shall be exempted from 90% of taxation Folio: 84120-0002-0 3,787,200 46,410 47,871 49,427 Address: 23448 105 Avenue b) Land and Improvements owned by the City of Maple Ridge, herein called the Golden Ears Winter Club, shall be exempted from 95% of taxation Folio: 84120-0004-0 2,720,610 33,339 34,389 35,507 Address: 23588 105 Avenue 10. The exemptions from taxation as herein before noted applies for the year 2017. 11. The exemptions granted by this bylaw are without prejudice to any claim for entitlement to exemption based on any other provisions of the Community Charter or any other legislation. READ a FIRST TIME the ________ day of _______, 2016. READ a SECOND TIME the __________ day of ___________, 2016. READ a THIRD TIME the ________ day of _____________, 2016. RECONSIDERED AND ADOPTED the _________ day of ___________, 2016. PRESIDING MEMBER CORPORATE OFFICER That in accordance with Section 224(2)(c) of the Community Charter, “land or improvements that the council considers would otherwise qualify for exemption under section 220 [general statutory exemptions] were it not for a secondary use", the council may, by the adoption of a bylaw, determine the proportions of the land and improvements that are to be exempt and taxable; and Section 224(2)(i) of the Community Charter, land or improvements owned or held by an athletic or service club or association and used principally as a public park or recreation ground or for public athletic or recreational purposes, shall be exempt from taxation as by the proportions set in accordance with Section 224(2)(c) of the Community Charter: Included within each of the exemptions 10(a) and 10(b) is a proportionate share (based on the square footage areas of Cam Neely Arena, The Golden Ears Winter Club, and the remainder of the building) of all entrances, lobbies, change rooms, stairs, elevators, hallways, foyers and other common use areas of the lands and improvements 6 of 6 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: August 29, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C.O.W SUBJECT: Infrastructure Inspection Policy EXECUTIVE SUMMARY: The Municipal Insurance Association of BC (MIABC), the City’s liability and property insurance provider, recommends that the City adopt a resolution outlining its infrastructure inspection policy. Adoption of such a policy assists in limiting the City’s liability for and exposure to insurance claims made against it and has served as a legal defence against litigation. Under the Occupiers Liability Act, an occupier or owner of property is expected to take reasonable actions to ensure that other members of the public are kept safe when on the property. The Occupiers Liability Act places these statutory duties upon the owners and occupiers of land and also applies these duties to Local Governments. That said, the Courts have recognized that Local Governments have limited resources to provide a whole host of services to their community and, in determining the level of those services, elected officials must balance social, political & economic factors. For example, while some jurisdictions may have the resources to inspect certain instractures, (i.e. sidewalks) on a monthly basis, other jusridictions may only be able to undertake similar inpections on a twice-yearly basis. By adopting this resolution, Council would set a policy that establishes the various standards for the inspections of municipal works that the City can meet given its available resources. If adopted and in the future, the expection should be that this policy will be reviewed by staff and MIABC and if there are any substantive changes to the policy, these will be submitted to Council for consideration on an annual basis . RECOMMENDATION(S): That the Infrastructure Inspection Policy attached to the staff report dated August 29, 2016 be adopted. 1133 CONCLUSION: Adoption of a comprehenisive infrastructure inspection policy will assist in limiting the City’s liability for and exposure to insurance claims made against it and will serve as a legal defence against litigation, there the recommendation is for adoption. MIABC has reviewed and endorsed the attached policy in its entirety. “Original signed by Darrell Denton” Prepared by: Darrell Denton, Property & Risk Manager “Original signed by James Storey” Approved by: James Storey, Director of Engineering Operations “Original signed by David Boag” Approved by: David Boag, Director, Parks and Facilities “Original signed by Frank Quinn” Approved by: Frank Quinn, General Manager Public Works & Development Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer Attachment: Infrastructure Inpection Policy Page 1 of 9 Policy POLICY MANUAL Title: Infrastructure Inspections Policy No : Supersedes: Authority: Legislative Operational Approval: Council CMT General Manager Effective Date: Review Date: 2017 Policy Statement: The City of Maple Ridge will carry out periodic inspections in defined locations to confirm that members of the public are using infrastructure that is in an acceptable condition. Purpose: To establish a system of inspections for municipal infrastructure located within Maple Ridge that is reasonable and balances protection from the risks associated with defects in said infrastructure with the other priorities of the City of Maple Ridge. That the system of inspections established by this policy is reasonable in all of the circumstances, given the allocation of budgetary resources and the availability of City of Maple Ridge staff and equipment. Definitions: Town Centre Core: defined as sidewalks, laneways and walkways located in the Town Centre as identified on Appendix “A”. Developed Parks: Recreational area designed, operated and maintained by the City’s Parks Department that usually includes features such as paths, playgrounds, sports fields and courts, restrooms, picnic facilities as well as other natural features. Maintained Trails: defined as Equestrian or Multi-Use trails. Medium Priority: failure of facilities operations equipment that would not affect services or programs. Response time is within three business days of receiving notification, personnel will attend the site to review the work order. Repairs/service/remedy will be scheduled within one month. Low Priority: non-critical failures, repairs, service and installation of items. Response time is within five business days of receiving notification, personnel will attend the site to review the work order and schedule repairs. Repairs/service/remedy will be scheduled within four months. Page 2 of 9 Policy Key Areas of Responsibility Action to Take 1.0 - Zone Inspections The municipality be divided into twelve zones and that six times per year, the following items in each zone be inspected by motor vehicle and appropriate records of the inspection results be kept on:  intersections  road surface conditions  road shoulders  regulatory and warning signs  valve boxes  manholes  guardrails  catch basins  ditches  culverts  sidewalks  railway crossings The items will be inspected for:  foreign material on road  intersection visibility  regulatory/warning sign condition  regulatory/warning sign visibility  loose gravel on pavement  pothole in pavement or gravel  shoulder erosion  dangerous trees  required brushing Concerns noted during the inspection will be rated with the following guide: 1) Immediate Action within 4 hours: • Impassible areas; • Imminent danger; • Non functioning stop signs; • Unexpected obstructed intersection visibility due to man made structure 2) Repair/Protect within 1 week: • Obstructed/illegible information signs; • Gradually obstructed intersection visibility due to vegetation, trees, hedges; • Road traffic hazards, such as deteriorating pavement 3) Review within 4 weeks and schedule identified repairs within 2 weeks after review: • Deterioration/erosion of road shoulder; • Partially obstructed regulatory/warning sign; • Minor road defects, such as worn road markings Responsibility Engineering and Operations Departments Engineering and Operations Departments Page 3 of 9 Policy Note: Once identified and where and when practical, safety deficiencies will be clearly marked. 2.0 – Town Centre Core Inspections That a walking inspection be undertaken twice per year of the Town Centre Core and appropriate records of the inspection results be kept on:  sidewalks/walkways/laneways  regulatory and warning signs  intersections  sign bases  tree base/grate  litter  guard rails / fence  manholes  catch basins  valve boxes  ditches  culverts The items will be inspected for:  foreign material on sidewalk/walkway/laneway  settled or heaved sidewalk/walkway  pothole in laneway  intersection visibility  regulatory/warning sign condition  regulatory/warning sign visibility  hazardous sign bases  dangerous trees  required brushing Concerns noted during the inspection will be rated with the following guide: 1) Immediate Action within 4 hours: • Impassible areas; • Imminent danger; • Non functioning stop signs; • Unexpected obstructed intersection visibility due to man made structure 2) Repair/Protect within 1 week: • Gradually obstructed intersection visibility due to vegetation, trees/hedges; • Obstructed/illegible information signs; • Trees showing visible signs of failure; • Road traffic hazards, such as sand accumulation; • Sign bases protruding from sidewalk; • Heaved/settled sidewalk/walkway with differential greater than 2 cm 3) Review within 4 weeks and schedule identified repairs within 2 weeks after review: • Minor road defects, such as worn road markings; Engineering, Parks and Operations Departments Engineering and Operations Departments Engineering and Operations Departments Page 4 of 9 Policy • Partially obstructed regulatory/warning sign; • Heaved/settled sidewalk/walkway with differential less than 2 cm 3.0 - Road Crossing Culverts, Ditches & Bridges That an annual inspection be undertaken of road crossing culverts, ditches, bridges and the Port Haney Wharf and appropriate records of the inspection results be kept on:  Structural changes  Blockages  Approaches Concerns noted during the inspection will be rated with the following guide: 1) Immediate Action within 4 hours: • Immediate safety hazard • Overflowing culvert 2) Repair/Protect within 1 week: • Blockage beginning to form 3) Review within 4 weeks and schedule identified repairs within 2 weeks after review: • Motor vehicle damages 4.0 - Trees That potentially dangerous trees along boulevards, roadways, and right-of-ways be inspected on a complaint basis only. That potentially dangerous trees within greenbelt/conservation areas and developed parks be inspected on a complaint basis only. The following process will apply within 72 hours of notification by the public or City staff of a potentially dangerous tree: • A City employee will attend the site to inspect the reported tree; • A visual assessment will be performed and action taken will be based on the following assessed risk ratings for each tree: 1. Extreme – Imminent Failure:  Immediate safety/hazard zone established and contractor dispatched for resolution/removal 2. High Hazard – could fail at any time:  Assessor establishes a clearly defined timeline for abatement;  The area be cordoned off until hazardous tree is dealt with.  Action required within 2 weeks. 3. Moderate and Low Hazard Risk:  Assessor determines what, if any, action is to be undertaken; documents decisions and schedules work on a priority basis. Engineering and Operations Departments Sewer/Parks Department Parks Department Page 5 of 9 Policy  Remedial action to be completed within 2 months. 5.0 – Road Right-Of-Ways That road right-of-ways beyond end of municipal road maintenance be inspected on a complaint basis only. The following consideration will apply within 1 week of notification by the public or City staff of a potential issue: • Access for Emergency Services Concerns/repairs noted during the inspection will be scheduled within 1 week of the review. 6.0 – Playgrounds & Equipment That playgrounds and equipment be inspected six times per year and appropriate records of the inspection results be kept on:  play equipment/structures/surfaces  court nets/posts/fencing  drainage at water spray park  park wharves Concerns noted during the inspection will be rated with the following guide:  Routine Maintenance: minor deficiencies identified and repaired at time of inspection  Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority.  Safety deficiencies: immediate repairs required, isolate/out of service until repairs are complete. 7.0 – Developed Parks That in addition to visual inspections carried out by parks crews working onsite, developed parks be visually inspected two times per year and appropriate records of the inspection results be kept on:  parking lots  bridges  fencing  parking/driveway  pathways/trails  bike racks  open turf and other surface areas  buildings/shelters/benches/picnic tables  lighting  litter receptacles  trees and other planted areas  catch basins  Town Centre Core area sidewalks bounding developed parks  Courtyard between Randy Herman Centre for Community Safety/Municipal Hall/RCMP Roads Department Playground Inspector Parks Supervisor Page 6 of 9 Policy Concerns noted during the visual inspection will be dealt with in the following manner:  Routine Maintenance: minor deficiencies identified and repaired at time of inspection.  Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority.  Safety deficiencies: immediate repairs required, isolate/out of service until repairs are complete. 8.0 – Synthetic Sports Fields That synthetic sports fields be inspected four times per year and appropriate records of the inspection results be kept on:  Field conditions  Fencing  Goals Concerns noted during the inspection will be rated with the following guide:  Routine Maintenance: minor deficiencies identified and repaired at time of inspection  Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority.  Safety deficiencies: immediate repairs required, isolate/out of service until repairs are complete. 9.0 – Grass/All Weather Sports Fields That open grass/all-weather sports fields be inspected weekly from September to March and appropriate records of the inspection results be kept on:  infield and outfield surfaces  backstops  outfield fencing  field lighting  drainage  irrigation  benches  bleachers  dugouts  home/pitcher plates  perimeter fencing Concerns noted during the inspection will be rated with the following guide:  Routine Maintenance: minor deficiencies identified and repaired at time of inspection  Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority.  Safety deficiencies: immediate repairs required, isolate/out of service until repairs are complete. Parks Department Parks Department Parks Department Page 7 of 9 Policy 10.0 – Baseball Fields That open baseball fields be inspected every three weeks from April to September and appropriate records of the inspection results be kept on:  infield and outfield surfaces  backstops  outfield fencing  field lighting  drainage  irrigation  benches  bleachers  dugouts  home/pitcher plates  perimeter fencing Concerns noted during the inspection will be rated with the following guide:  Routine Maintenance: minor deficiencies identified and repaired at time of inspection  Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority.  Safety deficiencies: immediate repairs required, isolate/out of service until repairs are complete. 11.0 – Maintained Trails That all maintained trails be inspected twice per year and appropriate records of the inspection results be kept on:  trail/pathway surfaces  trail/pathway drainage  litter/garbage issues  bridges  brushing concerns  dangerous trees  stairways  fencing  gates/barriers/bollards  signs  graffiti/vandalism Concerns noted during the inspection will be rated with the following guide:  Routine Maintenance: minor deficiencies identified and repaired at time of inspection.  Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority.  Safety deficiencies: immediate repairs required, isolate/out of service until repairs are complete. Parks Department Parks Department Page 8 of 9 Policy 12.0 – Port Haney Wharf That the Port Haney wharf be visually inspected six times per year and appropriate records of the inspection results be kept on:  the approach/entrance  railing  deck  furniture  float and ramp Concerns noted during the inspection will be rated with the following guide:  Routine Maintenance: minor deficiencies identified and repaired at time of inspection  Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority.  Safety deficiencies: immediate repairs required, isolate/out of service until repairs are complete. Parks Department Page 9 of 9 Policy