The URL can be used to link to this page

Home My WebLink About2016-10-11 Council Meeting Agenda and Reports.pdfPage 1 City of Maple Ridge COUNCIL MEETING AGENDA October 11, 2016 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of September 20, 2016 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 Ridge Meadows Recycling Society •Leanne Koehn, Community Engagement 602 Community Heritage Commission Update •Brenda Smith, Chair MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Council Meeting Agenda October 11, 2016 Council Chamber Page 2 of 6 603 Heritage Inventory Update •Don Luxton, Donald Luxton & Associates Inc. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of September 20 and 23, 2016 and October 3, 2016 702 Reports 702.1 Council Expenses (Item 1171 from the October 3, 2016 Committee of the Whole Agenda) Staff report dated October 3, 2016 providing on update on Council expenses to the end of July and August 2016. 702.2 Façade Improvement Program (Item 1173 from the October 3, 2016 Committee of the Whole Agenda) Staff report dated October 3, 2016 providing information on the use of the Façade Improvement Program and investments made. 703 Correspondence 704 Release of Items from Closed Council Status 800 UNFINISHED BUSINESS 900 CORRESPONDENCE Council Meeting Agenda October 11, 2016 Council Chamber Page 3 of 6 1000 BYLAWS Bylaws for Final Reading 1001 Maple Ridge Tax Exemption Bylaw No. 7271-2016 To exempt certain types of properties from municipal property taxation in 2016 Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes – October 3, 2016 Public Works and Development Services 1101 2016-298-AL, Application for Exclusion from the Agricultural Land Reserve, 12102 237 Street Staff report dated October 3, 2016 providing options for consideration and recommending that Application 2016-298-AL to exclude land from the Agricultural Land Reserve be forwarded to the Agricultural Land Commission. Note: Item 1102 was deferred at the October 3, 2016 Committee of the Whole Meeting 1102 2016-299-AL, Application for Exclusion from the Agricultural Land Reserve, 12176 237 Street Staff report dated October 3, 2016 providing options for consideration and recommending that Application 2016-299-AL to exclude land from the Agricultural Land Reserve not be forwarded to the Agricultural Land Commission. The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda October 11, 2016 Council Chamber Page 4 of 6 1103 2015-253-RZ, 23539 Gilker Road, RS-3 to RM-1 Staff report dated October 3, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7284-2016 to amend the conservation boundary be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7179-2015 to rezone from RS-3 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit development of 43 townhouse units be given second reading and be forwarded to Public Hearing. 1104 2011-081-SD, 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only), Slatford Local Area Service Bylaw Staff report dated October 3, 2016 recommending that a Local Area Service Bylaw be authorized for enhanced landscape maintenance costs to be levied on the benefitting properties at 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only) and that Slatford Local Area Service Bylaw No. 7270-2016 be given first, second and third readings. Financial and Corporate Services (including Fire and Police) 1131 Community Development and Recreation Service 1151 Administration Note: Items 1171 and 1173 have been placed in the “Items on Consent” section 1172 Town Centre Incentive Program Review and Revitalization Tax Exemption Agreement Authorization Staff report dated October 3, 2016 recommending that the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements with applicable property owners and that the Town Centre Investment Incentive Program be allowed to expire for building permits issued after December 30, 2016. Council Meeting Agenda October 11, 2016 Council Chamber Page 5 of 6 Other Committee Issues 1181 1200 STAFF REPORTS 1201 Pitt Meadows Airport Society Constitution and Bylaws Staff report dated October 11, 2016 providing the proposed constitution and bylaws of the Pitt Meadows Airport Society for information and recommending that the Pitt Meadows Airport Society be requested to convene an extraordinary general meeting for the purpose of voting on resolutions to amend the current constitution and bylaws. 1202 Renovations and Minor Furniture Purchases Staff report dated October 11, 2016 recommending that funds be allocated to accommodate renovations and minor furniture purchases required at City Hall. 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1500 QUESTIONS FROM THE PUBLIC Council Meeting Agenda October 11, 2016 Council Chamber Page 6 of 6 1600 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES September 20, 2016 The Minutes of the City Council Meeting held on September 20, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services B. Elliott, Manager of Community Planning D. Pollock, Municipal Engineer R. MacNair, Manager of Bylaws and Licences Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 300 APPROVAL OF THE AGENDA The agenda was adopted with the following revision: Item 1202 will be dealt with following Item 903 401 Council Meeting Minutes September 20, 2016 Page 2 of 17 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of September 6, 2016 R/2016-429 It was moved and seconded That the minutes of the Regular Council Meeting of September 6, 2016 be adopted as circulated. CARRIED 402 Minutes of the Development Agreements Committee Meeting of August 10, 15 and 31, 2016 and September 1, 7 and 14, 2016 R/2016-430 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of August 10, 15 and 31, 2016 and September 1, 7 and 14, 2016 be received. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 ACT Arts Centre 2016-2017 Season Preview - Lindy Sisson, Executive and Artistic Director, The ACT Arts Centre Ms. Sisson provided information on the Art Gallery exhibitions and the Arts program produced and presented. She provided a film on the ACT Presents series which highlighted upcoming performances at the Act. She announced that Culture Day will be held on October 1 and will feature the Japanese Culture. She advised on the continuation of lobby nights on Tuesday evening. Ms. Sisson thanked the City of Maple Ridge for its partnership and continued support. Council Meeting Minutes September 20, 2016 Page 3 of 17 700 UNFINISHED BUSINESS 701 Ultimate Intersection Configuration of Lougheed Highway and 203 Street Intersection Relative to a Development Variance Permit at 11927 203 Street Staff report dated September 20, 2016 providing information on the feasibility of the widening of 203 Street in front of 11927 203 Street to allow for the ultimate roadway standard. The Municipal Engineer reviewed the staff report and gave a PowerPoint presentation providing the following information: • Existing Intersection Layout • Ultimate Intersection Layout which could be considered • Impact of configuration of ultimate intersection layout • Property acquisition required and impact on current property Note: Item 702 was deferred at the September 6, 2016 Council Meeting 702 2015-222-DVP, 11927 203 Street Staff report dated August 29, 2016 recommending that the Corporate Officer be authorized to sign and seal 2015-222-DVP to reduce the front yard requirement to allow a new canopy to be constructed over existing parking stalls. R/2016-431 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-222-DVP respecting property located at 11927 203 Street CARRIED 800 CORRESPONDENCE – Nil Council Meeting Minutes September 20, 2016 Page 4 of 17 900 BYLAWS Bylaws for First Reading 901 First Reading: Hammond Area Plan Bylaw No. 7279-2016 Staff report dated September 12, 2016 recommending that Hammond Area Plan Bylaw No. 7279-2016 to guide land use and development in the Hammond area be given first reading. R/2016-432 It was moved and seconded 1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7279-2016 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of formal referrals to outside agencies, as outlined in the Hammond Area Plan Scoping Report, dated March 3, 2014, and holding a Public Hearing on the bylaw; and 2)That Bylaw No. 7279-2016 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)That it be confirmed that Bylaw No. 7279-2016 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Bylaw No. 7279-2016 be given First Reading and formal referrals be made to City of Pitt Meadows, Katzie First Nation, School District No. 42, and Agricultural Land Commission. CARRIED Bylaws for Final Reading Note: Deputy Mayor Shymkiw excused from discussion of Item 902 at 7:27 p.m. due to a previously declared conflict. 902 2014-014-RZ, 13316 235 Street Maple Ridge Zone Amending Bylaw No. 7071-2014 Staff report dated September 20, 2016 recommending final reading To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision into 13 lots, 5 single family lots and 8 strata lots Final reading Council Meeting Minutes September 20, 2016 Page 5 of 17 R/2016-433 It was moved and seconded That Bylaw No. 7071-2014 be adopted. CARRIED Note: Deputy Mayor Shymkiw returned to the meeting at 7:28 p.m. 903 Council Procedure Amending Bylaw No. 7263-2016 To include a consent agenda in the Council agenda, to revert to a rotating acting mayor schedule and to provide for three housekeeping amendments Final reading The Manager of Legislative Services provided an overview of the amendments to the bylaw. R/2016-434 It was moved and seconded That Bylaw No. 7263-2016 be adopted. CARRIED Mayor Read, Councillor Duncan, Councillor Shymkiw - OPPOSED Note: Item 1202 was dealt following Item 903 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – September 12, 2016 R/2016-435 It was moved and seconded That the minutes of the Committee of the Whole Meeting of September 12, 2016 be received. CARRIED Council Meeting Minutes September 20, 2016 Page 6 of 17 Public Works and Development Services 1101 2016-320-RZ, 11307 and 11295 Maple Crescent, C-3 to M-3 Staff report dated September 12, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7274-2016 to rezone from C-3 (Town Centre Commercial) to M-3 (Business Park) allowing industrial development over the entire site and permitting future construction of a mini-warehouse facility be given first reading and that the applicant provide further information as described on Schedules A, C, D and E of the Development Procedures Bylaw No. 5879-1999. R/2016-436 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7274-2016 be given first reading; and That the applicant provide further information as described on Schedules A, C, D, and E of the Development Procedures Bylaw No. 5879–1999. CARRIED Council Meeting Minutes September 20, 2016 Page 7 of 17 1102 2016-325-RZ, 22606 Dewdney Trunk Road, Temporary Taxi Dispatch Use Staff report dated September 12, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7283-2016 to designate 22606 Dewdney Trunk Road to permit a temporary taxi dispatch use be given first reading and that the applicant provide further information as described on Schedule H of the Development Procedures Bylaw No. 5879- 1999. The Manager of Bylaws and Licences reviewed the staff report. She provided a brief history on the taxi company involved with the application. R/2016-437 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv.First Nations; v.Boards of Education, Greater Boards and Improvements District Boards; and vi.The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7283-2016 be given first reading; and That the applicant provide further information as described on Schedule H of the Development Procedures Bylaw No. 5879–1999. CARRIED Council Meeting Minutes September 20, 2016 Page 8 of 17 1103 2016-238-RZ, 24212 112 Avenue, RS-3 to RS-1b Staff report dated September 12, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7266-2016 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow future subdivision into approximately 10 lots be given first reading and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with information required for a Subdivision application. R/2016-438 It was moved and seconded 1.In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv.First Nations; v.Boards of Education, Greater Boards and Improvements District Boards; and vi.The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment; 2.That Bylaw No. 7266-2016 be given first reading; and 3.That the applicant provide further information as described on Schedules A, B, F, and G of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. CARRIED Council Meeting Minutes September 20, 2016 Page 9 of 17 1104 2016-246-RZ, 12111 and 12119 203 Street, RS-1 to RM-1 Staff report dated September 12, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7267-2016 to rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) for the development of approximately 10 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2016-439 It was moved and seconded 1.That Bylaw No. 7267-2016 be given first reading; and 2.That the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. CARRIED 1105 2016-251-RZ, 11641 227 Street, RS-1 to CD-1-16 Staff report dated September 12, 2016 recommending the Maple Ridge Zone Amending Bylaw No. 7282-2016 to rezone from RS-1 (One Family Urban Residential) to CD-1-16 (Affordable Multi-Residential) to permit a housing complex with approximately 650 affordable housing units including 300 independent and assisted housing units be given first reading and that the applicant provide further information as described on Schedules A, C, D, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the additional information described in this report. R/2016-440 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv.First Nations; Council Meeting Minutes September 20, 2016 Page 10 of 17 v.Boards of Education, Greater Boards and Improvements District Boards; and vi.The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7282-2016 be given first reading; and That the applicant provide further information as described on Schedules A, C, D, E, F and G of the Development Procedures Bylaw No. 5879–1999, along with the additional information described in this report. CARRIED 1106 2015-309-RZ, 21795, 21787 and 21773 Lougheed Highway, RS-1 to C-2 Staff report dated September 12, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7281-2016 to redesignate one of the three subject lots from Urban Residential to Commercial be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7180-2015 to rezone the three properties from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit the construction of a Pediatric and Family Care Clinic with seven units be given second reading and be forwarded to Public Hearing. The Manager of Legislative Services advised on an error on Page 2 in the recommendation in the original staff report, citing that Items 2), 3) and 4) refer to Bylaw No. 7180-2015 and should refer to Bylaw No. 7281-2016. R/2016-441 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7180-2015 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2)That Bylaw No. 7281-2016 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; Council Meeting Minutes September 20, 2016 Page 11 of 17 3)That it be confirmed that Bylaw No. 7281-2016 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Bylaw No. 7281-2016 be given first and second readings and be forwarded to Public Hearing on October 18, 2016; 5)That Bylaw No. 7180-2015 be given second reading, and be forwarded to Public Hearing; and, 6)That the following terms and conditions be met prior to final reading: i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii)Approval from the Ministry of Transportation and Infrastructure; iii)Amendment to Official Community Plan Schedule "B"; iv)Road dedication is not required by the City; however, it will become a condition of this application if road dedication is required by the Ministry of Transportation and Infrastructure; v)Consolidation of the subject properties; vi)Registration of a Restrictive Covenant for the Geotechnical report, which addresses the suitability of the subject properties for the proposed development; vii)Removal of existing building/s; viii)Public art in the form of patterns of coloured glass in the central rounded portion of the building to be provided through the development permit for this project; and ix)In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1107 2013-107-RZ, 24009, 24005 and 24075 Fern Crescent, Final One Year Extension Staff report dated September 12, 2016 recommending that Application 2013-107-RZ to allow for future subdivision into 34 lots be granted a final one year extension. Council Meeting Minutes September 20, 2016 Page 12 of 17 R/2016-442 It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879- 1999, a final one year extension be granted for rezoning application 2013- 107-RZ (properties located at 24009, 24005 and 24075 Fern Crescent) and that the following conditions be addressed prior to consideration of Final Reading: i.Registration of a Rezoning Servicing Agreement as a Restrictive covenant and receipt of the deposit of a security, as outlined in the Agreement; ii.Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 - Land Use Plan, and Figure 3D - Horse Hamlet; iii.Road dedication as required; iv.Consolidation of the development site; v.Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vi.Removal of the existing buildings; vii.An Engineer’s certification that adequate water quantity for domestic and fire protection purposes can be provided; viii.A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; ix.Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject lands; and x.Construction of 128 Avenue to a standard acceptable to the City. CARRIED Note: Councillor Shymkiw excused himself from discussion of Item 1108 at 8:21 p.m. due a previously declared conflict. 1108 2015-096-DP, 13316 235 Street Staff report dated September 12, 2016 recommending that the Corporate Officer be authorized to sign and seal 2016-096-DP for 5 single family lots and 8 bare land strata lots within the Wildfire Development Permit Area plan. Council Meeting Minutes September 20, 2016 Page 13 of 17 R/2016-443 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-096-DP respecting property located at 13316 235 Street. CARRIED Note: Councillor Shymkiw returned to the meeting at 8:22 p.m. 1109 Award of Contract RFP-EN16-42: Engineering Design Services for 263 Street Pump Station Replacement Staff report dated September 12, 2016 recommending that Contract RFP- EN16-42, Engineering Design Services for 263 Street Pump Station Replacement be awarded to Stantec Consulting Ltd., that a contingency for unanticipated additional works be approved and that the Corporate Officer be authorized to execute the contract. R/2016-444 It was moved and seconded That Contract RFP-EN16-42: Engineering Design Services for 263 Street Pump Station Replacement, be awarded to Stantec Consulting Ltd. in the amount of $197,625.00 excluding taxes; and That a contingency of $20,000 for unanticipated additional works be approved; and further That the Corporate Officer be authorized to execute the Contract. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended August 31, 2016 Staff report dated September 12, 2016 recommending that the disbursements for the month ended August 31, 2016 be received for information. Council Meeting Minutes September 20, 2016 Page 14 of 17 R/2016-445 It was moved and seconded That the disbursements as listed below for the month ended August 31, 2016 be received for information only. General $14,352,929. Payroll $ 1,992,230. Purchase Card $ 88,352. $16,433,511. CARRIED Community Development and Recreation Service – Nil Correspondence – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Social Services Delivery Research Project Final Report Staff report dated September 12, 2016 recommending that the Social Services Delivery Research Project final report be endorsed. R/2016-446 It was moved and seconded That the Social Services Delivery Research Project Final Report be endorsed. CARRIED Councillor Robson - OPPOSED 1202 Acting Mayor Staff report dated September 20, 2016 outlining the responsibilities and expectations of Acting Mayor. For information only No motion required Council Meeting Minutes September 20, 2016 Page 15 of 17 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the July 25, 2016 Closed Council Meeting 04.02 Environment Advisory Committee Membership – 2016/2017 Term Appointments 04.03 Public Art Steering Committee Membership – 2016/2017 Term Appointments 04.04 Social Policy Advisory Committee Membership – 2016/2017 Youth Member Term Appointment 04.10 Pitt Meadows Airport Society Board of Directors 1400 OTHER MATTERS DEEMED EXPEDIENT – Nil 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1600 QUESTIONS FROM THE PUBLIC Graham Mowatt Mr. Graham stated that he would like to see Question Period moved to the beginning of Council meetings. He expressed concern that a motion to defer put forward by Councillor Masse at the September 12, 2016 Council Workshop meeting was incorrectly ruled upon according to Robert’s Rules of Order. The Manager of Legislative Services advised on the section in the Maple Ridge Council Procedure Bylaw which states that a deferral is not debatable. Mr. Graham asked whether the Chair would be willing to accept a motion to reconsider the motion to accept minimal housing to allow a deferral to allow a meeting to be held giving members of the public an opportunity to speak. Mayor Read advised that a deferral has implications to the temporary shelters. She also advised on the public engagement process and the rezoning process. Mr. Graham asked whether this implied that the public will never have the opportunity to make comments or question the minimal barrier housing development. Council Meeting Minutes September 20, 2016 Page 16 of 17 Mayor Read reiterated the process in terms of public involvement and feedback. John MacKenzie Mr. MacKenzie expressed concern with the traffic jams on the Lougheed Highway and asked when an express bus service will be provided. Mayor Read advised on increases to bus service to Maple Ridge. Mr. MacKenzie asked whether the park in Haney was approved by the Ministry of Transportation. The General Manager of Community Development, Parks and Recreation Services provided an explanation of the decision and the agreement around St. Anne Park and the process for the future planning and development of that park site. Kim Engele Ms. Engele asked for clarification on the Alouette Heights MOU and whether Alouette Heights is low barrier. Mayor Read provided clarification on the MOU and the work being done between BC Housing and Alouette Home Start pertaining to Alouette Heights. She suggested that questions in terms of low barrier and what is being allowed would be better addressed by the local MLA’s. Graham Mowatt Mr. Mowatt complimented Mayor Read’s work on the Metro Transit Board. He asked whether it would be possible to request that one of the 701 buses be changed to an express bus which didn’t run through Pitt Meadows. MOTION TO MOVE INTO CLOSED COUNCIL R/2016-447 It was moved and seconded That the meeting be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: 1.The acquisition of land or improvements of which council considers that disclosure might reasonably be expected to harm the interests of the municipality. CARRIED Council Meeting Minutes September 20, 2016 Page 17 of 17 1700 ADJOURNMENT OF OPEN PORTION OF COUNCIL MEETING – 8:30 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer 1 of 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 3, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: 2016 Council Expenses EXECUTIVE SUMMARY In keeping with Council’s commitment to transparency in local government, the attached Schedule lists Council expenses to the end of August 2016. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATION: Receive for information Discussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training, Conferences and Association Building”. The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached Schedule are those recorded prior to the preparation of this report and are subject to change. “original signed by Paula Melvin” ________________________________________ Prepared by: Paula Melvin Executive Assistant, Corporate Administration “original signed by Paul Gill” _________________________________________ Approved by: Paul Gill, CPA, CGA GM, Corporate and Financial Services “original signed by Ted Swabey” ______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer 702.1 Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Bell, Corisa January iPad charges 39.59 Ridge Meadows South Asian Cultural Society Gala 95.00 Mileage 470.38 February iPad charges 18.19 March iPad charges 18.19 April iPad charges 18.19 May iPad charges 18.19 LMLGA Conference 986.41 June Maple Ridge Community Foundation Dinner 45.00 iPad charges 18.19 July iPad charges 103.79 August September UBCM Conference 755.00 October November December 1,741.41 140.00 470.38 234.33 2,586.12 Duncan, Kiersten January Cell phone charges 43.62 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 54.32 iPad charges 18.19 March Cell phone charges 42.80 iPad charges 39.59 Attendance at meetings - parking 14.29 April Cell phone charges 43.70 iPad charges 39.59 Attendance at meetings - parking 14.29 May Cell phone charges 42.80 iPad charges 39.59 LMLGA Conference 1,033.10 June Cell phone charges 42.95 Making Cities Liveable Conference 2,202.87 iPad charges 119.84 July Cell phone charges 144.60 iPad charges 18.19 August Cell phone charges 42.80 September October November December 3,235.97 95.00 28.58 750.77 4,110.32 2016 Council Expenses Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Masse, Bob January February March April May MR Community Foundation Citizen of the Year 125.00 June Making Cities Liveable Conference 767.67 July August September October November December 767.67 125.00 - - 892.67 Read, Nicole January Cell phone charges 42.96 iPad charges 21.40 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 43.28 iPad charges 21.40 Ridge Meadows Chamber Business Excellence Awards 95.00 March Cell phone charges 43.92 iPad charges 42.80 April Cell phone charges 51.79 iPad charges 21.40 May MR Community Foundation Citizen of the Year 125.00 Cell phone charges 42.80 iPad charges 21.40 LMLGA Conference 987.68 June Cell phone charges 44.22 iPad charges 21.40 July Cell phone charges 42.80 iPad charges 21.40 August Cell phone charges 43.70 September UBCM Conference 750.00 October November December 1,737.68 315.00 - 526.67 2,579.35 Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Robson, Gordy January iPad charges 5.35 Ridge Meadows South Asian Cultural Society Gala 95.00 February Ridge Meadows Chamber Business Excellence Awards 95.00 iPad charges 18.19 March iPad charges 5.35 April iPad charges 5.35 May iPad charges 5.35 Maple Ridge Pitt Meadows Chamber Luncheon 45.00 LMLGA Conference 1,031.47 June iPad charges 18.19 July iPad charges 18.19 August September October November December 1,031.47 235.00 - 75.97 1,342.44 Shymkiw, Tyler January Cell phone charges 42.80 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 42.80 iPad charges 18.19 Ridge Meadows Chamber Business Excellence Awards 95.00 March Cell phone charges 42.80 iPad charges 18.19 Vancouver Airport Authority Luncheon 65.00 April iPad charges 18.19 May iPad charges 18.19 LMLGA Conference 1,059.53 MR Community Foundation Citizen of the Year 125.00 Attendance at meetings - parking 21.67 June iPad charges 18.19 July iPad charges 18.19 August September October November December 1,059.53 380.00 21.67 255.73 1,716.93 Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Speirs, Craig January Cell phone charges 42.95 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 42.80 iPad charges 18.19 March Cell phone charges 43.47 iPad charges 49.09 April Cell phone charges 47.00 iPad charges 39.59 May Cell phone charges 42.80 iPad charges 39.59 LMLGA Conference 1,040.48 MR Community Foundation Citizen of the Year 125.00 June Cell phone charges 43.32 FCM Conference 2,341.32 Maple Ridge Community Foundation Dinner 45.00 iPad charges 61.10 July Cell phone charges 44.37 iPad charges 71.29 August Cell phone charges 44.82 September October November December 3,381.80 265.00 - 648.57 4,295.37 Totals 12,955.53 1,555.00 520.63 2,492.04 17,523.20 City of Maple Ridge TO: Her Worship Mayor Nicole Read DATE: October 3, 2016 and Members of Council FROM: Chief Administrative Officer FILE NO: SUBJECT: Façade Improvement Program ATTN: Committee of the Whole EXECUTIVE SUMMARY: The City’s grant contribution to the Downtown Maple Ridge Business Improvement Area (DMRBIA) Façade Improvement Program (FIP) will expire at the end of this year. The City’s contribution to this program is tied to the Town Centre Investment Incentive Program (TCIIP), which will end on December 30, 2016. Council may wish to consider continuing to contribute to the FIP independently of the Town Centre Program. This report will provide information on the overall level of use of the FIP and investments made. The Facade Improvement Program will be considered during Business Planning with an Incremental Package brought to Council. RECOMMENDATION: For information only DISCUSSION: a)Background Context: In 2009 the Downtown Maple Ridge Business Improvement Area (DMRBIA) initiated the Façade Improvement Program (FIP). The City has contributed to this program since then. However the City’s funding will expire at the end of this year, as this has been tied to the Town Centre Investment Incentive Program (TCIIP) since 2011, which will end on December 30, 2016. Council may consider to continue financially supporting the FIP. The purpose of the FIP is to encourage the revitalization of the town centre by improving the physical appearance of the buildings and therefore making it a more inviting and interesting place to shop, walk, live and visit. The FIP aligns with the City’s objectives for the town centre. Appendix 1 provides before and after images of FIP 2015 recipients. 702.2 The DMRBIA, promote the program, and select the recipients for the grants, based on predetermined criteria. The City of Maple Ridge and the DMRBIA each have budgeted up to $25,000 towards the FIP, for total grants of $50,000 that downtown property owners or business owners can apply to receive for façade improvements. The program provides grants up to 50% of the funds for eligible improvements, up to a maximum of $10,000 per building, with corner buildings eligible for up to $20,000. The minimum grant must be for $1,250 per building. According to the DMRBIA, sixty-four properties and businesses have successfully participated in the FIP since 2009, have accessed a total of $278,021 in FIP grants, and invested $4,855,515 in façade and related upgrades. See Appendix 2 for more details. It is staff’s opinion that, the FIP is a useful and successful program which contributes to the improvement of the town centre. The City’s participation in the FIP provides greater access to funding for the enhancement of the town centre. The DMRBIA would likely continue to offer the FIP with or without the City’s funding support, given its popularity with business and the positive impact it has on improving the attractiveness of buildings in the town centre. It might be timely to consider if the FIP can provide additional value for the City and business. Generally, only a portion of the FIP budget is used, as there may be lack of quality applicants and the guidelines only permit specific projects. (During the last 5 years the FIP has been available, the average City grant budget take up has been $21,785). Greater benefits and increased alignment with the City’s goals might be achieved by the DMRBIA making some modest adjustments to their guidelines, e.g.:  expanding the potential uses of the FIP to include conversion of sidewalks or parking spaces in front of restaurants for exterior restaurant seating,  allowing temporary improvements such as artistic window applications, or displays in empty stores,  façade improvements facing laneways,  City staff may also participate on the FIP evaluation committee for selection of applicants to enhance alignment with the City’s goals. The DMRBIA has indicated they would be open to discuss enhancements to the FIP guidelines. b) Business Plan / Financial Implications The Façade Improvement Program (FIP) is tied to the Town Centre Investment Incentive Program and expires at the end of 2016. Staff will prepare an Incremental Package for Council’s consideration during 2017 Business Planning. CONCLUSION: The City’s financial contribution to the Façade Improvement program (FIP) will be expiring this year. Council may wish to consider their continued financial support of the FIP which is an activity of the Downtown Maple Ridge Business Improvement Area. “Original signed by Lino Siracusa” ____________________________________ Prepared by: Lino Siracusa Manager Economic Development “Original signed by Paul Gill” ____________________________________ Concurrence: Paul Gill General Manager Corporate & Financial Services “Original signed by Frank Quinn” for ____________________________________ Concurrence: E.C. Swabey Chief Administrative Officer /vf Façade Improvement Project Façade Improvement Project 2015 Recipients2015 Recipients Presented by: Appendix 1 22316 Dewdney Trunk Road BEFORE AFTER Century Cabinets 22380 Lougheed Hwy. BEFORE AFTER Coast Dental Centre 22410 Dewdney Trunk Road BEFORE AFTER Dairy Queen 22490 Lougheed Hwy. BEFORE AFTER Maple Ridge Florist 22530 Dewdney Trunk Road BEFORE AFTER Maple Ridge Lighting 11947 227 Street BEFORE AFTER Royal Bank 11855 224 Street BEFORE AFTER The Kutting Korner 11819 225 Street BEFORE AFTER The Ridge Film Studios 22366 119 Street BEFORE AFTER Appendix 2 Downtown Maple Ridge Business Improvement Association Façade Improvement Program Stat Report The Façade Improvement Program is a collaboration between the Downtown Maple Ridge BIA and the City of Maple Ridge. It provid es a grant, up to 50% of the cost, to a maximum of $10,000, to property and/or business owners to renovate, restore or redesign commercial building facades and storefronts located in Downtown Maple Ridge BIA area. The purpose of this program is to encourage the revitalization of the downtown core by improving the physical appearance of the buildings and therefore making downtown a more inviting and interesting place to shop, walk, live and play. 2009 2010 2011 2012 2013 2014 2015 # of applications 10 8 8 16 8 12 14 # of approved 10 8 8 16 8 12 13 # of completed 9 7 6 13 8 10 11 $ total FIP grant $16,610.30 $43,381.35 $33,496.75 $43,700.00 $51,927.00 $47,415.00 $41,419.00 $ MR grant share $5,000 $10,000 $16,758 $21,850 $25,864 $23,708 $20,745 $ total improvement $68,242.51 $279,007.75 $2,777,697.84 $759,419.50 $123,793.00 $224,202.50 $623,152.00 Facade Improvement Project Measure of Success from 2009-2015 Total $ Applied: $570,565.82 Total $ Grants allocated: $278,021.40 Total $ Grants Maple Ridge allocated $123,925.00 Total $ invested in Downtown Improvements: $4,855,515.10 $0.00 $500,000.00 $1,000,000.00 $1,500,000.00 $2,000,000.00 $2,500,000.00 $3,000,000.00 $3,500,000.00 $4,000,000.00 $4,500,000.00 $5,000,000.00 Series1 WHEREAS, pursuant to provisions of the Community Charter, S.B.C., 2003, Chapter 26, a Municipal Council may exempt certain land and improvements from taxation, where, in the opinion of the Municipal Council, the use of the land and improvements qualifies for exemption; AND WHEREAS, the Municipal Council deems it expedient to exempt certain land and improvements; NOW THEREFORE, the Municipal Council of the City of Maple Ridge in open meeting assembled, enacts as follows: 1 . This Bylaw shall be cited for all purposes as “Maple Ridge Tax Exemption Bylaw No. 7271-2016”. 2 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a)Owned By: Ruskin Community Hall Folio: 94856-0000-8 338,900 5,341 5,509 5,688 Address: 28395 96 Avenue b)Owned By: Girl Guides of Canada Folio: 05322-0300-1 652,000 10,275 10,599 10,943 Address: 26521 Ferguson Avenue c) Owned By: Scout Properties (BC/Yukon) Ltd Folio: 05299-0100-0 1,220,000 19,227 19,832 20,477 Address: 27660 Dewdney Trunk Road d) Portion of Land and Improvements owned by the City of Maple Ridge Leased to: Ridge Meadows Seniors Society Folio: 52700-0001-0 3,766,000 46,150 47,603 49,151 Address: 12148 224 Street e) Owned By: Fraternal Order of Eagles, Maple Ridge Aerie #2831 Folio: 73878-0300-6 579,800 9,137 9,425 9,732 Address: 23461 132 Avenue CITY OF MAPLE RIDGE BYLAW NO. 7271-2016 A Bylaw to exempt from taxation, certain properties within the City of Maple Ridge That in accordance with Section 224(2)(i) of the Community Charter, the following lands and improvements owned or held by an athletic or service club or association and used principally as a public park or recreation ground or for public athletic or recreational purposes be exempt from taxation: 1 of 8 1001 3 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a)Owned By: City of Maple Ridge Leased to: Maple Ridge Golf Course Ltd. (Public Golf Course) Folio: 21238-1001-1 2,257,900 33,677 34,737 35,867 Address: 20818 Golf Lane 4 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a)Owned by: City of Maple Ridge Occupied by: Maple Ridge Search & Rescue Society Folio: 84120-0005-0 583,000 7,144 7,369 7,609 Address: 23598 105 Avenue That in accordance with Section 224(2)(i) of the Community Charter, the following lands and improvements owned or held by an athletic or service club or association and used prinicipally as a public park or recreation ground or for public athletic or recreational purposes be exempt from taxation; and in accordance with Section 225(2)(e) of the Community Charter, the following land and improvements that are eligible golf course property, being land maintained as a golf course be exempt from taxation: That in accordance with Section 224(2)(a) of the Community Charter, the following land and improvements that are owned or held by a chartible, philanthropic, or other not for profit corporaton, and the council considers are used for the same purpose be exempt from taxation: 2 of 8 5 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a)Owned By: City of Maple RidgeLeased to: The Society for the Prevention of Cruelty to Animals Folio: 84292-0257-0 2,744,000 33,626 34,685 35,812 Address: 10235 Jackson Road b)Owned By: City of Maple Ridge Leased to: Katie's Place Folio: 84292-0100-0 216,900 2,658 2,742 2,831 Address: 10255 Jackson Road c) Owned By: Greater Vancouver Sewerage and Drainage District Leased to: Ridge Meadows Recycling Society Folio: 84112-0001-0 1,417,000 17,364 17,911 18,493 Address: 10092 236 Street d)Owned By: City of Maple Ridge Leased to: Maple Ridge Pitt Meadows Arts Council Folio: 31711-1000-0 12,213,000 149,662 154,376 159,394 Address: 11944 Haney Place 6 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a)Owned By: Wildwood Fellowship Church Folio: 05071-0100-5 276,700 4,361 4,498 4,644 Address: 10810 272 Street b)Owned By: Pt. Hammond United Church Folio: 10622-0100-0 161,500 2,545 2,625 2,711 Address: 11391 Dartford Street c) Owned By: Christian and Missionary Alliance- Canadian Pacific District Folio: 20804-0401-1 411,600 6,487 6,691 6,908 Address: 20399 Dewdney Trunk Road That in accordance with Section 224(2)(d) of the Community Charter, the interest in land and improvements owned by a public or local authority that are being used by a corporation or organization that would be eligible for exemption if the land and improvements were owned by that corporation or organization, shall be exempt from taxation: That in accordance with Section 224(2)(f) of the Community Charter, in relation to property that is exempt under section 220(1)(h) [buildings for public worship], the following land and improvements, that have been deemed as necessary to the building set apart for public worship, be exempt from taxation: 3 of 8 d) Owned By: St.Paul's Evangelical Lutheran Church of Haney BC Folio: 20861-0100-4 377,400 5,948 6,135 6,334 Address: 12145 Laity Street e)Owned By: St.John the Divine Anglican Church Folio: 20920-0100-1 403,300 6,356 6,556 6,769 Address: 21299 River Road f) Owned By: Roman Catholic Archbishop of Vancouver Church Folio: 21140-0400-1 650,000 10,244 10,566 10,910 Address: 20285 Dewdney Trunk Road g) Owned By: Christian Reformed Church of Maple Ridge BC Folio: 21142-3300-3 385,400 6,074 6,265 6,469 Address: 20245 Dewdney Trunk Road h)Owned By: Burnett Fellowship Baptist Church Folio: 21190-0001-0 314,500 4,956 5,113 5,279 Address: 20639 123 Avenue i) Owned By: President of the Lethbridge Stake (Mormon Church) Folio: 21255-0201-X 409,500 6,454 6,657 6,873 Address: 11750 207 Street j) Owned By: Trustees of the Maple Ridge East Congregation of Jehovah's Folio: 21335-2200-2 412,800 6,506 6,710 6,929 Address: 11770 West Street k)Owned By: The Church of the Nazarene Folio: 41990-0000-8 456,055 7,187 7,414 7,655 Address: 21467 Dewdney Trunk Road l)Owned By: High Way Church Folio: 42162-0000-X 506,600 7,984 8,235 8,503 Address: 21746 Lougheed Highway m) Owned By: Trustees of the Congregation of the Haney Presbyterian Church Folio: 42176-0000-8 567,100 8,937 9,219 9,518 Address: 11858 216 Street n) Owned By: Trustees of St. Andrews Congregation of the United Church of Canada Folio: 42249-0100-6 2,139,000 33,710 34,772 35,902 Address: 22165 Dewdney Trunk Road o)Owned By: MR Baptist Church Folio: 42331-0100-1 6,677,800 105,239 108,554 112,082 Address: 22155 Lougheed Highway p) Owned By: Trustees of Webster's Corner United Church Folio: 63029-0100-5 261,700 4,124 4,254 4,392 Address: 25102 Dewdney Trunk Road 4 of 8 q)Owned By: Pentecostal Assemblies of Canada Folio: 63163-2300-2 726,000 11,441 11,802 12,185 Address: 11756 232 Street r) Owned By: Lord Bishop of New Wesminster (St.John Evangelical) Folio: 94720-0001-0 439,200 6,922 7,140 7,372 Address: 27123 River Road s)Owned By: Ruskin Gospel Church Folio: 94803-0100-3 284,700 4,487 4,628 4,778 Address: 28304 96 Avenue t) Owned By: Roman Catholic Archbishop of Vancouver Folio: 52788-0000-8 154,800 2,440 2,516 2,598 Address: 22561 121 Avenue u) Owned By: The BC Conference of the Mennonite Brethren Churches Inc. Folio: 20762-0305-0 4,285,000 67,530 69,657 71,921 Address: 20450 Dewdney Trunk Road v)Owned By: The Parish of St. George, Maple Ridge Folio: 63157-2001-1 336,700 5,306 5,473 5,651 Address: 23500 Dewdney Trunk Road w) Owned By: Generations Christian Fellowship and Colleen Findlay Foundation Folio: 21034-0000-8 923,000 14,546 15,004 15,492 Address: 11601 Laity Street x)Owned By: Apostles of Infinite Love, Canada Folio: 94906-0000-3 240,000 3,782 3,901 4,028 Address: 27289 96 Avenue y)Owned By: Timberline Ranch Folio: 52982-0000-X 24,500 386 398 411 Address: 22351 144 Avenue z)Owned By: Governing Council of the Salvation Folio: 42345-0200-0 423,100 6,668 6,878 7,101 Address: 22188 Lougheed Highway 5 of 8 7 . 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a) Leased By: Maple Ridge Vineyard Christian Fellowship Folio: 31594-0000-1 548,600 8,646 8,918 9,208 Address: 22336 Dewdney Trunk Road b)Leased By: NorthRidge Church Folio: 63220-0000-0 826,400 13,024 13,434 13,871 Address: 22899 Dewdney Trunk Road 8. 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a)Owned By: City of Maple Ridge Leased to: The Maple Ridge Historical Society (Haney House) Folio: 31790-0000-4 420,000 1,896 1,956 2,019 Address: 11612 224 Street b)Owned By: City of Maple Ridge Leased to: The Maple Ridge Historical Society (Haney Brick Yard Office and Haney Brick Yard House) Folio: 31962-0502-3 458,000 5,612 5,789 5,977 Address: 22520 116 Avenue c)Owned By: City of Maple Ridge Leased to: The Maple Ridge Historical Society (St. Andrew's United Church) Folio: 31428-0000-1 231,000 2,831 2,920 3,015 Address: 22279 116 Avenue That in accordance with Section 224(2)(g) of the Community Charter, land or improvements used or occupied by a religious organization, as tenant or licensee, for the purpose of public worship or for the purposes of a hall that the council considers necessary to land or improvements so used or occupied, be exempt from taxation: That in accordance with Section 225(2)(b) of the Community Charter the following heritage lands and improvements shall be exempt from taxation: 6 of 8 d)Owned By: City of Maple RidgeLeased to: Fraser Information Society (Old Japanese School House) Folio: 31492-0000-3 314,100 3,849 3,970 4,099 Address: 11739 223 Street e) Owned By: Prince David Temple Society (Masonic Lodge) Folio: 31429-0100-0 444,400 7,004 7,224 7,459 Address: 22272 116 Avenue 9. 2016 Exempt Assessed Value Estimated 2017 Exemption Estimated 2018 Exemption Estimated 2019 Exemption a) Land and Improvements owned by the City of Maple Ridge, herein called Cam Neely Arena, shall be exempted from 90% of taxation Folio: 84120-0002-0 3,787,200 46,410 47,871 49,427 Address: 23448 105 Avenue b) Land and Improvements owned by the City of Maple Ridge, herein called the Golden Ears Winter Club, shall be exempted from 95% of taxation Folio: 84120-0004-0 2,720,610 33,339 34,389 35,507 Address: 23588 105 Avenue That in accordance with Section 224(2)(c) of the Community Charter, “land or improvements that the council considers would otherwise qualify for exemption under section 220 [general statutory exemptions] were it not for a secondary use", the council may, by the adoption of a bylaw, determine the proportions of the land and improvements that are to be exempt and taxable; and Section 224(2)(i) of the Community Charter, land or improvements owned or held by an athletic or service club or association and used principally as a public park or recreation ground or for public athletic or recreational purposes, shall be exempt from taxation as by the proportions set in accordance with Section 224(2)(c) of the Community Charter: Included within each of the exemptions 10(a) and 10(b) is a proportionate share (based on the square footage areas of Cam Neely Arena, The Golden Ears Winter Club, and the remainder of the building) of all entrances, lobbies, change rooms, stairs, elevators, hallways, foyers and other common use areas of the lands and improvements 7 of 8 10.The exemptions from taxation as herein before noted applies for the year 2017. 11.The exemptions granted by this bylaw are without prejudice to any claim for entitlement to exemption based on any other provisions of the Community Charter or any other legislation. READ a FIRST TIME the 6th day of September, 2016. READ a SECOND TIME the 6th day of September, 2016. READ a THIRD TIME the 6th day of September, 2016. ADOPTED the _________ day of ___________, 2016. PRESIDING MEMBER CORPORATE OFFICER 8 of 8 City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES October 3, 2016 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell W. McCormick, Acting General Manager of Community Councillor K. Duncan Development, Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services C. Carter, Director of Planning ABSENT L. Darcus, Manager of Legislative Services Councillor T. Shymkiw Other Staff as Required C. Goddard, Manager of Development and Environmental Services L. Benson, Manager of Sustainability and Corporate Planning D. Olivieri, Research Technician L. Siracusa, Manager of Economic Development 1.DELEGATIONS/STAFF PRESENTATIONS 1.1 Community Chest Project Presentation •Andy Cleven, Maple Ridge Community Foundation •Angie McLeod, Maple Ridge Pitt Meadows Katzie Community Network •Monica Hampu, Chair, Maple Ridge Community Foundation Mr. Cleven and Ms. McLeod gave a Power Point presentation providing information on the Maple Ridge Community Chest project. They gave a background on the Community Chest and its initial formation by the Maple Ridge Community Foundation, the desired outcome for the project and the support it provides, how funding can be accessed and the donations received by the community. Stories of persons who have received aid through the Community Chest project were shared. 1100 Committee of the Whole Minutes October 3, 2016 Page 2 of 6 1.2 Telus Presentation •Chad Marlatt, Cypress Land Services, Agent for TELUS •Debra Pankratz, Sr. Real Estate Manager, TELUS Mr. Marlatt gave a power point presentation providing information on wireless trends, a summary of recent Telus wireless proposals in Maple Ridge and an overview of the consultation processes to date. He provided maps and information on specific existing and proposed wireless sites. 2.PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: Note: Councillor Bell excused herself from discussion of Item 1101 and 1102 at 1:50 p.m. as she lives in the vicinity of both applications. Councillor Masse assumed the role of Chair. 1101 2016-298-AL, Application for Exclusion from the Agricultural Land Reserve, 12102 237 Street Staff report dated October 3, 2016 providing options for consideration and recommending that Application 2016-298-AL to exclude land from the Agricultural Land Reserve be forwarded to the Agricultural Land Commission. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2016. 1102 2016-299-AL, Application for Exclusion from the Agricultural Land Reserve, 12176 237 Street Staff report dated October 3, 2016 providing options for consideration and recommending that Application 2016-299-AL to exclude land from the Agricultural Land Reserve not be forwarded to the Agricultural Land Commission. RECOMMENDATION That the staff report be deferred to the next Committee of the Whole Meeting pending further information from staff. Mayor Read, Councillor Masse - OPPOSED Committee of the Whole Minutes October 3, 2016 Page 3 of 6 Note: Councillor Bell returned to the meeting at 2:04 p.m. and resumed as Chair. 1103 2015-253-RZ, 23539 Gilker Road, RS-3 to RM-1 Staff report dated October 3, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7284-2016 to amend the conservation boundary be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7179-2015 to rezone from RS-3 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit development of 43 townhouse units be given second reading and be forwarded to Public Hearing. The Planner gave a Power Point presentation providing the following information: •Application Information •Subject Map •Official Community Plan Context •Neighbourhood Plan Context •Site Characteristics •Development Proposal •Elevations •Gilker Hill Streetscape •Retaining Walls •Site Plan, Site Area Details •Playground and Outdoor Structures •Recommendation in staff report Cal Stewart - Concosts Management on behalf of Quarry Rock Developments Mr. Stewart provided additional information on the parking allotments within the proposed development. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2016. Committee of the Whole Minutes October 3, 2016 Page 4 of 6 1104 2011-081-SD, 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only), Slatford Local Area Service Bylaw Staff report dated October 3, 2016 recommending that a Local Area Service Bylaw be authorized for enhanced landscape maintenance costs to be levied on the benefitting properties at 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only) and that Slatford Local Area Service Bylaw No. 7270-2016 be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2016. 3.FINANCIAL AND CORPORATE SERVICES (including Fire and Police) – Nil 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil 5.ADMINISTRATION 1171 Council Expenses Staff report dated October 3, 2016 providing on update on Council expenses to the end of July and August 2016. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2016. 1172 Town Centre Incentive Program Review and Revitalization Tax Exemption Agreement Authorization Staff report dated October 3, 2016 recommending that the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements with applicable property owners and that the Town Centre Investment Incentive Program be allowed to expire for building permits issued after December 30, 2016. Committee of the Whole Minutes October 3, 2016 Page 5 of 6 The Research Technician gave a Power Point presentation providing the following information: •Background and initial purpose of the Town Centre program •Incentives provided •Supported projects and achievements to date •Reasoning for the program to come to an end •Current revitalization tax exemptions RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2016. 1173 Façade Improvement Program Staff report dated October 3, 2016 providing information on the use of the Façade Improvement Program and investments made. The Manager of Economic Development provided further information on the façade improvement program Ineke Boekhorst, Downtown Maple Ridge Business Improvement Association Ms. Boekhorst provided information on some of the businesses which had made use of the façade improvement program. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2016. 6.CORRESPONDENCE – Nil 7.OTHER ISSUES – Nil 8.ADJOURNMENT – 2:30 p.m. Committee of the Whole Minutes October 3, 2016 Page 6 of 6 9.COMMUNITY FORUM – Nil ___________________________________ C. Bell, Acting Mayor Presiding Member of the Committee City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 3, 2016 and Members of Council FILE NO: 2016-298-AL FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Application to Exclude Land fro m the Agricultural Land Reserve 12102 237 Street EXECUTIVE SUMMARY: An application has been received under Section 30 (1) of the Agricultural Land Commission Act to exclude approximately 0.54 hectares (1.33 acres) of land from the Agricultural Land Reserve. The Applicant’s submission conforms with the notice of application requirements of the Agricultural Land Commission. The applicant has not stated an explicit intent for developing this property, but indicates a lot assembly will proceed with the two parcels to its north (12102 and 12176 237 th Street) should this application be successful (appended to this report as Appendix C) This application is unusual in that the Commission has previously identified and recommended the subject property for exclusion from the Agricultural Land Reserve under ALC Resolution # 2635/2011. In addition, the subject property is designated Urban in the Metro Vancouver Regional Growth Strategy. For this reason, the property could be developed to an urban standard without senior agency approval. Due to these unique circumstances as discussed further in this report, this application is considered supportable. RECOMMENDATION: As per Council direction for all ALR exclusion applications the following resolutions are provided for Council’s consideration: a)That the application not be authorized to go forward to the Agricultural Land Commission; b)That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council’s comments and the staff report. DISCUSSION: a)Background Context: Applicant: Paul Hayes Owner: RCB Enterprises Ltd. Legal Description: Lot 2, Section 21, Township 12, Plan NWP 5812 1101 - 2 - OCP : Existing: Agricultural Zoning: Existing: RS-3 (One Family Rural Residential) Surrounding Uses North: Use: Rural Residential Zone: RS-3 One Family Rural Residential Designation Agricultural (but excluded from ALR) South: Use: Park Zone: RS-3 One Family Designation: Park and Park in ALR East: Use: Park Zone: RS-3 One Family Designation: Park and Park in ALR West: Use: Townhouse Residential Zone: RM-1 Townhouse Residential Designation: Urban Residential Existing Use of Property: Rural Residential Proposed Use of Property: Not explicitly stated Site Area: 0.5 Hectares (1.33 Acres) Access: 237th Street b)Project Description: This application is unique as the subject property has been identified by the Agricultural Land Commission as appropriate for exclusion from the ALR. The surrounding context of the site includes agriculture to its north, ground oriented multi-family to its west, with park and single family development to its east. The subject property is identified as Urban in the Regional Growth Strategy, although it is designated Agriculture in the Official Community Plan. Intending to assemble and develop 3 contiguous parcels, the applicant also owns the 2 properties to the north of the subject property (12146 and 12176 237th Street, as shown on Appendix C). The parcel adjacent to the subject property, 12146 237th Street was excluded from the ALR under a previous application (AL/045/04). It retains its Agricultural designation, but is designated Urban in the Regional Growth Strategy, and is bounded by the Agricultural Land Reserve to its north. The third parcel furthest north remains within the Agricultural Land Reserve and is designated Agriculture in both the Official Community Plan and in the Regional Growth Strategy. It is also being pursued for exclusion in a separate concurrent application (2016-299-AL). A number of letters of concern have been received from within the community for these two exclusion applications. Some of these letters support excluding subject property, but all received are opposed to excluding the more northern parcel. Loss of farmland was the consistently expressed reasons for opposing the exclusion of these lands from the Agricultural Land Reserve. - 3 - c)Planning Analysis: On July 19, 2004, a report for processing exclusion applications was received by Council outlining legal implications and the local government’s role in processing applications for exclusion from the Agricultural Land Reserve. Council resolved to consider the following options for referring applications to the Agricultural Land Commission: The application be authorized to go forward to the Agricultural Land Commission with no comment. The application be authorized to go forward to the Agricultural Land Commission with comments. The application be authorized to go forward to the Agricultural Land Commission with a recommendation to exclude the property with or without comments. The application be authorized to go forward to the Agricultural Land Commission with a recommendation to not exclude the property with or without comments. The application not be authorized to go forward to the Agricultural Land Commission. The process for decision making on applications for exclusion from the Agricultural Land Reserve was further refined by Council at their February 14, 2005 Workshop. At that time, Council resolved that the process for referring applications for exclusion to the Agricultural Land Commission include the following options: a)That the application not be authorized to go forward to the Agricultural Land Commission; b)That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council’s comments and the staff report. The above resolution forms the recommendations presented in this staff report. However, Council is advised that the Commission has previously indicated their support for excluding this property, and on this basis, this proposal could be considered supportable. Official Community Plan The City of Maple Ridge recognizes the jurisdiction of the Agricultural Land Commission for the Agricultural Land Reserve properties within City boundaries. Towards this end, Policy 6-5 of the Official Community Plan states the following: Maple Ridge will collaborate with other agencies, such as the Agricultural Land Commission, the Ministry of Agriculture, and the Metro Vancouver to promote and foster agriculture. In this instance, the Commission has identified the subject property as appropriate for exclusion from the Reserve. - 4 - Remnant Properties – Commission Resolution In 2011, Maple Ridge Council forwarded a preliminary concept plan for the Albion Flats to the Agricultural Land Commission for their consideration and for future direction. In their response, the Commission directed the City to submit a Local Government Application for exclusion for a portion of the Albion Flats site. In addition, the Commission noted other properties within Maple Ridge as suitable for exclusion. Commission Resolution 2635/2011, made on October 27, 2011, states the following: … AND THAT the Commission will expect DMR (CMR) to submit an application under section 29 of the Agricultural Land Commission Act to exclude from the ALR the land lying south of 105th Avenue and west of 240 Street together with any remnant areas elsewhere in DMR (CMR) identified by the Commission as being unsuitable for agriculture; Commission approval of such an application may be in part or whole conditional on progress toward the foregoing action plan;… The subject property was one of the remnant properties listed as suitable for exclusion from the Reserve. It is one of a few properties so identified with development potential to an urban standard. As noted in the above excerpt, the Commission initially expected but did not require the City of Maple Ridge to include these remnant parcels in the Local Government Application for exclusion along with the Albion Flats properties. On this basis, each property owner has the ability to proceed independently with an application for exclusion from the Agricultural Land Reserve. Development Implications Should this application be successful, Council is under no obligation to approve the required applications for urban residential development of the subject property. However, in order to realize urban development on this property, the following additional applications will be required:  Official Community Plan amendment from Agricultural to Urban Residential. As the subject property is designated Urban in the Regional Growth Strategy, there is no senior agency impediment to the redesignation of the subject property and its inclusion within the urban area boundary.  Rezoning in accordance with the supportable neighbourhood residential context. The site is bounded to its east by a watercourse and riparian corridor that separates it from a single family urban development to its east. To its west, townhouse development has occurred across 237th Street. For this reason, a ground oriented multi-family development may be supportable at this location. If single family housing is pursued, a subdivision application will be required.  Watercourse Protection Development Permit due to the proximity of the subject property to the watercourse on its southeast edge. - 5 - d)Alternatives: This application to exclude the subject property is consistent with Commission direction and is therefore supportable. However, Council has the option of denying this application from proceeding to the Commission. CONCLUSION: This application for exclusion from the Agricultural Land Reserve is unique as it has been identified by the Agricultural Land Commission as appropriate for this purpose. For this reason, the application may be considered supportable, based on Commission direction. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall, MA (Planning), MCIP, RPP Planner 2 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Frank Quinn” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Photo Appendix C – Land Assembly Sketch submitted by applicant. DATE: Sep 26, 2016 FILE: 2016-298-AL BY: PC PLANNING DEPARTMENT AL/045/04 (EXCLUDED) 2016-009-RZ (41 UNIT RM-1 PROPOSAL) 2016-299-AL (IN PROGRESS) SUBJECT PROPERTY ´ Scale: 1:2,500 12102 237 STREET Legend Stream Ditch Centreline Indefinite Creek ALR APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Aug 9, 2016 FILE: 2016-298-AL BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:3,000 12102 237 STREET Aerial Imagery from the Spring of 2015 APPENDIX B APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 3, 2016 and Members of Council FILE NO: 2016-299-AL FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Application for Exclusion from the Agricultural Land Reserve 12176 237 Street EXECUTIVE SUMMARY: An application has been received under Section 30 (1) of the Agricultural Land Commission Act to exclude approximately 1.12 hectares (2.8 acres) of land from the Agricultural Land Reserve. The applicant’s submission conforms with the notice of application requirements of the Agricultural Land Commission. The applicant has not provided an explicit development plan with this proposal, but indicates an intent to assemble the subject property with the 2 parcels to its south (12146 and 12102 237th Street), as attached to this report (Appendix C) This property is designated Agricultural in the Official Community Plan and in the Regional Growth Strategy of Metro Vancouver. Redevelopment of this property for urban uses would be contrary to these long range plans and would require approval from municipal, regional, and provincial agencies. On this basis, this application could be considered not supportable. The recommendation of this report has been provided in accordance with Council direction for applications for exclusion from the Agricultural Land Reserve. However, other options for Council’s consideration are presented in the Alternatives section of this report. RECOMMENDATION: In accordance with Council direction for applications for exclusions from the Agricultural Land Reserve, the following resolutions are provided for Council’s consideration: a)That the application not be authorized to go forward to the Agricultural Land Commission; b)That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council’s comments and the staff report. DISCUSSION: a)Background Context: Applicant: Paul Hayes Owner: R C B Enterprises Limited Legal Description: Lot: 2, Section: 21, Township: 12, Plan: NWP72342 1102DEFERRED - 2 - OCP : Existing: AGR (Agricultural) Zoning: Existing: RS-3 (One Family Rural Residential) Surrounding Uses North: Use: Rural Residential Zone: A-2 Upland Agriculture Designation Agriculture South: Use: Rural Residential Zone: RS-3 One Family Rural Residential Designation: Agricultural East: Use: 3 properties, urban residential Zone: RS-1b One Family Urban Medium Density Residential Designation: Urban Residential West: Use: Townhouse Residential Zone: RM-1 Townhouse Residential Designation: Urban Residential Existing Use of Property: vacant Proposed Use of Property: not explicitly stated Site Area: 1.12 hectares (2.8 acres) Access: 237th Street Servicing: On-site sewer and water b)Project Description: This application is to exclude the subject property from the Agricultural Land Reserve. The applicant does not have a stated land use plan for the site, but indicates a desire to assemble this property with the 2 parcels to its south ( 12146 and 12102 237th Street) for redevelopment, likely to an urban standard. Of these 3 properties, this most northern parcel, if excluded, would require an amendment to Metro Vancouver’s Regional Growth Strategy prior to redevelopment to an urban standard. The other two parcels are currently designated urban in this regional plan, and therefore, urban development would be possible south of the subject property, without first requiring regional approvals. The parcel at 12102 237th is concurrently being proposed for exclusion under application 2016-298-AL. The Agricultural Land Commission indicated support for its removal from the ALR under Commission Resolution # 2635/2011. The property at 12146 237th Street was previously excluded under Application AL/045/04. A number of letters have been received in opposition to this application, due to a concern over the loss of farmland. These letters will be circulated to the Commission, should this application be supported. c)Planning Analysis: On July 19, 2004, a report for processing exclusion applications was received by Council outlining legal implications and the local government’s role in processing applications for exclusion from the Agricultural Land Reserve. Council resolved to consider the following options for referring applications to the Agricultural Land Commission: DEFERRED - 3 -  The application be authorized to go forward to the Agricultural Land Commission with no comment.  The application be authorized to go forward to the Agricultural Land Commission with comments.  The application be authorized to go forward to the Agricultural Land Commission with a recommendation to exclude the property with or without comments.  The application be authorized to go forward to the Agricultural Land Commission with a recommendation to not exclude the property with or without comments.  The application not be authorized to go forward to the Agricultural Land Commission. The process for decision making on applications for exclusion from the Agricultural Land Reserve was further refined by Council at their February 14, 2005 Workshop. At that time, Council resolved that the process for referring applications for exclusion to the Agricultural Land Commission include the following options: a) That the application not be authorized to go forward to the Agricultural Land Commission; b) That the application be authorized to go forward to the Agricultural Land Commission with a summary of Council’s comments and the staff report. The above resolution forms the recommendations presented in this staff report. To assist Council in the decision of allowing this application to proceed further, this development proposal will be reviewed in light of the policies of the Official Community Plan and the Agricultural Plan. OFFICIAL COMMUNITY PLAN The Official Community Plan, adopted by Council on November 14, 2006, provides a policy context that has relevance to this application, and the agricultural future of the subject property. The following outlines some of the relevant sections from the Official Community Plan. Official Community Plan Agricultural Policies The Maple Ridge Official Community Plan emphasizes the value of agriculture in contributing to the local economy and to the rural character of the community. It is noted that Maple Ridge agriculture faces considerable challenges, but there is consistent community support for local farming. Policy 6-12 of the Official Community Plan states: Maple Ridge will protect the productivity of its agricultural land by: a) Adopting a guiding principal of “positive benefit to agriculture” when making land use decisions that could affect the agricultural land base, with favourable recognition of initiatives including but not limited to supportive non-farm uses, infrastructure improvements for farmland, or the inclusion of land elsewhere in the Agricultural Land Reserve: b) requiring agricultural impact assessments (AIAs) and Groundwater Impact Assessment of non-farm development and infrastructure projects and identifying measures to off-set impacts on agricultural capability; DEFERRED - 4 - c)preserving larger farm units and areas by using appropriate buffers such as roads, topographic features, watercourses, ditching, fencing, or gradually reduced residential densities on properties adjacent to agricultural land; d)discouraging the subdivision of agricultural land into smaller parcels, except where positive benefits to agriculture can be demonstrated; e)reinforcing the concept that the Agricultural Land Reserve is intended for agricultural use by increasing the minimum lot size for ALR properties that are zoned Rural Residential; f)encouraging the amalgamation of smaller parcels of farmland into larger, more cohesive parcels. Section 6.2 of the Official Community Plan, which pertains to Agricultural opportunities. states that the value of agriculture is consistently recognized and supported within the community, as follows: Agricultural land is a key component of the Metro Vancouver Regional Growth Strategy and provides many benefits of local and regional significance. As an economic generator it contributes to a more complete community. Official Community Plan - Growth Management Policies Section 2.1 of the Official Community Plan states that in Maple Ridge the majority of the growth in population, jobs and housing will be accommodated within the Urban Area Boundary where services are readily available or infrastructure is already in place. The subject property forms the legal boundary of the Agricultural Land Reserve at this location. The Official Community Plan emphasized that adjustments to the Urban Area Boundary, if required, must follow a specified process. Although additional adjustments may occur in the future, this process was generally concluded, thereby clarifying the location of the Urban Area Boundary, through the completion of the Maple Ridge Agricultural Plan in 2009 and the adoption of the Metro Vancouver Regional Growth Strategy in 2011. The 2 parcels to the south of the subject property have either been excluded (12146 237th Street) from the Agricultural Land Reserve, or identified as appropriate for this purpose (12102 237th Street) by the Commission. They have both been designated urban in the Regional Growth Strategy, demonstrating the extent of cooperation between the agencies involved. For these reasons, the exclusion and redesignation of these adjacent properties is supportable. However, urban development of the subject property is not supportable. AGRICULTURAL PLAN The Maple Ridge Agricultural Plan, adopted by Council on December 15, 2009, provided additional direction for advancing agricultural opportunities in Maple Ridge. Although adopted, specific actions related to the implementation of the Plan are currently being prioritized by Council. Pertinent excerpts of the Plan are included below. Issue 1 in the Agricultural Plan notes the difficulty faced by farmers in gaining access to underutilized agricultural land. Specific issues included the following: •Absentee landlords •Agricultural land held in idle state •Landless operators unable to find land to farm •High land cost restricts access.DEFERRED - 5 - The Plan indicates that an appropriate means to address these issues would be to encourage non- farming land owners to make idle land available to farmers or to start farming it themselves. The Plan notes the need to re-emphasize the role of agriculture in the Agricultural Land Reserve and to remove some of the perception that the Agricultural Land Reserve is a land reserve for eventual non- agricultural development in Maple Ridge. Issue 5 of the Agricultural Plan discusses the loss of the agricultural land base and notes the following specific issues: •Many small parcels •High level of rural residential incursion into Agricultural Land Reserve •Non-farmed areas of the Agricultural Land Reserve tend to be smaller parcels •Limited availability of irrigation water •Continued conversion pressure from the District of Maple Ridge’s urban growth •Financial pressure on farming The Agricultural Plan recognizes that there may be situations in the future where exclusions may be required to meet community needs, for example employment generating lands. In instances where land conversion is unavoidable, levies or other means be established by the City in order to compensate for the loss of agricultural land. Goal 6 of the Plan discusses the issue of the conversion of agricultural land as follows: The primary goal with respect to larger established farming operations in Maple Ridge is to plan for their retention as farms, rather than watch them languish and deteriorate, so that the community can optimize the rewards and advantages of having agriculture in its midst. Limited to highly specific situations, the secondary goal (if the primary goal is not feasible) is to explore establishing a policy of compensation from development that enables funds to be generated and expended so that the net agricultural capability of the District is enhanced by investment elsewhere. INTERGOVERNMENTAL AGENCIES Agricultural Land Commission The Commission has established guidelines for local governments regarding the timing of application processing. These guidelines are provided by the Commission in their document, the Agricultural Land Reserve Use, Subdivision And Procedure Regulation. The local government is normally required to address the application within 60 days of its receipt under Section 21.1 of this Regulation, but has an option to hold a public meeting which would extend the application processing time to 90 days. Metro Vancouver The subject property is designated for Agricultural use in the Official Community Plan. If the property was excluded from the Agricultural Land Reserve, its Agricultural designation would remain in the Official Community Plan. Any change in permitted uses would require an amendment to the Official Community Plan, which in turn would require the approval of Metro Vancouver to amend the Regional Growth Strategy. This type of amendment would be considered by Metro Vancouver to be a Type 2 Minor Amendment. The bylaw amendment process would include a regional public hearing and a two-thirds weighted vote of the Metro Vancouver Board. In this instance, the municipal government would apply for the amendment to Metro Vancouver. DEFERRED - 6 - d) Alternatives: The report recommendations follow Council direction as noted earlier in this report. The property has not been identified for exclusion from the Agricultural Land Reserve, and is not considered available for urban development in the Regional Growth Strategy. On this basis, this application could be considered not supportable. CONCLUSION: This application for exclusion from the Agricultural Land Reserve has been considered in the context of the policies of the Official Community Plan, and the Agricultural Plan. On review of this context, this application is found to be not supportable. However, the report recommendation has been prepared in accordance with previous Council direction for applications for exclusion from the Agricultural Land Reserve. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall, MA (Planning), MCIP Planner II “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, MCP, MCIP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Frank Quinn” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Photo Appendix C – Development Sketch prepared by Applicant. DEFERRED DATE: Sep 26, 2016 FILE: 2016-299-AL BY: PC PLANNING DEPARTMENT AL/045/04 (EXCLUDED) 2016-009-RZ (41 UNIT RM-1 PROPOSAL) 2016-298-AL (IN PROGRESS) SUBJECT PROPERTY ´ Scale: 1:2,500 12176 237 STREET Legend Stream Ditch Centreline ALR APPENDIX A DEFERRED City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Aug 9, 2016 FILE: 2016-299-AL BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:3,784 12176 237 STREET Aerial Imagery from the Spring of 2015 APPENDIX B DEFERRED APPENDIX C DEFERRED - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 3, 2016 and Members of Council FILE NO: 2015-253-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Official Community Plan Amending Bylaw No. 7284-2016 Second Reading Zone Amending Bylaw No. 7179-2015 23539 Gilker Hill Road EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 23539 Gilker Hill Road, from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential), to permit the future development of 43 townhouse units. Pursuant to Council policy, this application is subject to the Community Amenity Contribution Program at a rate of $4,100.00 per townhouse dwelling unit, for an estimated amount of $176,300.00. Council granted first reading to Zone Amending Bylaw No. 7179-2015 on October 27, 2015. The proposed RM-1 (Townhouse Residential) zoning complies with the policies of the Official Community Plan. However, an amendment to the Official Community Plan is required to amend the Conservation boundary. RECOMMENDATIONS: 1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and on- going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7284-2016 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2)That Official Community Plan Amending Bylaw No. 7284-2016 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)That it be confirmed that Official Community Plan Amending Bylaw No. 7284-2016 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Official Community Plan Amending Bylaw No. 7284-2016 be given first and second readings and be forwarded to Public Hearing; 5)That Zone Amending Bylaw No. 7179-2015, as amended in the report dated October 3, 2016, be given second reading, and be forwarded to Public Hearing; 6)That the following terms and conditions be met prior to final reading: 1103 - 2 - i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii)Approval from the Ministry of Transportation and Infrastructure; iii)Amendment to Official Community Plan Schedules "B" and “C”; iv)Park dedication as required and removal of all debris and garbage from park land; v)Registration of a Restrictive Covenant for the Geotechnical Report which addresses the suitability of the subject property for the proposed development; vi)Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas (steep slopes and habitat conservation areas) on the subject property; vii)Registration of a Restrictive Covenant for protecting the Visitor Parking; viii)Registration of a Restrictive Covenant for Stormwater Management; ix)Removal of existing buildings; x)Notification to the Department of Fisheries and Oceans and the Ministry of Environment for in-stream works on the site; xi)In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and xii)That a voluntary contribution be provided in keeping with the Council Policy with regard to Community Amenity Contributions. DISCUSSION: 1)Background Context: Applicant: Concosts Management Inc. Owner: M. Oord, Quarry Rock Developments Inc. Legal Description: Lot 19 Except: Part Subdivided by Plan 39988; Section 16 Township 12, New Westminster District Plan 35398 OCP: Existing: Urban Residential and Conservation Proposed: Urban Residential and Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RM-1 (Townhouse Residential) - 3 - Surrounding Uses: North: Use: Single Family Residential and Agricultural Zone: RS-3 (One Family Rural Residential) Designation: Urban Residential and Conservation South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Urban Residential and Conservation East: Use: Single Family Residential and Agricultural Zone: RS-3 (One Family Rural Residential) Designation: Urban Residential and Conservation West: Use: Park Land Zone: RS-3 (One Family Rural Residential) Designation: Conservation Existing Use of Property: Single Family Residential Proposed Use of Property: Multi-Family Townhouses Site Area: 1.24 ha (3.1 acres) Access: Gilker Hill Road Servicing requirement: Urban Standard 2) Project Description: The subject property, located at 23539 Gilker Hill Road, is located at the north end of Gilker Hill Road, just before it bends and turns into 236 Street (see Appendices A and B). There is a single family dwelling located on the eastern portion of the property which will be demolished with this development. A tributary to Cottonwood Creek is located in the north-central portion of the property, with steep slopes located on the western side of the property. The subject property is currently accessed by an easement across the neighbouring property to the south, located at 11195 Gilker Hill Road. A new access point is proposed with this development. The current application proposes to rezone the subject property from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit the development of approximately 43 townhouse units. 3) Planning Analysis: i. Official Community Plan: The subject property is located within the Urban Area and is currently designated Urban Residential and Conservation and is subject to the Major Corridor Infill policies, as it has frontage on a collector standard road. Urban Residential - Major Corridor Residential development includes ground- oriented housing forms, such as single detached dwellings, garden suites, duplexes, triplexes, fourplexes, townhouses, apartments, or small lot intensive residential. The proposed RM-1 (Townhouse Residential) zone is compatible with the Urban Residential – Major Corridor Residential designation; however, an Official Community Plan (OCP) amendment is required to adjust the Conservation area around the small tributary to Cottonwood Creek (see Appendix C). It should be noted that although some areas are proposed to change designation from Conservation to Urban Residential, additional lands within the subject property will be placed under a Restrictive Covenant for habitat protection, and will be used for enhanced stormwater management and habitat areas. - 4 - ii.Zoning Bylaw: The current application proposes to rezone the subject property from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit the development of approximately 43 townhouse units (see Appendices D and E). Note that an amendment to the Zone Amending Bylaw Map No. 1646 has been made to reflect that the storm outfall to the creek will remain under the ownership of the strata development and not be dedicated to the City. The maximum allowable density of the RM-1 (Townhouse Residential) is a floor space ratio of 0.6 times the net lot area, excluding a maximum of 50 m² of habitable basement area per unit. This development has a floor space ratio of 0.57, so it is within the allowable maximum density. A preliminary review of the plans indicates that the proposal generally complies with the Zoning Bylaw and the Subdivision and Development Services Bylaw; however, several variances will be requested, as outlined below. iii.Proposed Variances: A Development Variance Permit application has been received for this project and involves the following variances (see Appendix D): 1.To reduce the minimum front yard setback for Blocks 1, 2, 3, 4, and 10, from 7 m (23 ft.) down to 4.5 m (14.8 ft.) at its shortest distance. 2.To reduce the minimum rear yard setback for Blocks 5 and 9, from 6 m (20ft.) down to 4 m (13.1 ft.) at its shortest distance. 3.To increase the maximum building height for Blocks 1, 2, 3, 4, 7, 8, 9, and 10 from 11 m (36 ft.) up to 11.7 m (38.4 ft.) at its tallest point. 4.To reduce the minimum required Usable Open Space per three bedroom unit with a minimum dimension of not less than 6 m (20 ft.) for Blocks 1, 2, 5, 6, 7, 8, 9, and 10, down to 2.8 m (9.2 ft.) for its shortest length. (Note that the shortfall of 16 m² (172 ft²) of Usable Open Space is provided in Community Amenity Space. Overall, the required amount of Community Amenity Space is 231 m² (2,486 ft²) and 437 m² (4,704 ft²) is being provided.) 5.To increase the maximum retaining wall height from 1.2 m (4 ft.) to 3.5 m (11.5 ft.) at its highest point. 6.To reduce the required asphalt width from 5.8 m (19 ft.) to 4.3 m (14.1 ft.) to eliminate the parking lane. (On-street parking is not supported at this location due to the steep grades and road geometry.) The requested variances to the RM-1 (Townhouse Residential) zone will be the subject of a future report to Council. iv.Off-Street Parking and Loading Bylaw: The Off-Street Parking and Loading Bylaw requires 2 parking spaces per unit and 0.2 spaces per unit to be provided as visitor parking spaces. For 43 units, this amounts to a total of 86 residential parking spaces and 9 visitor parking spaces. Double-car garages are provided for 30 of the units, and tandem-style garages are provided for 13 of the units, providing the required 86 residential - 5 - parking spaces. Eleven visitor parking spaces are provided throughout the site, with 2 of them sized for disabled parking spaces. Some of the driveway aprons of individual units are also capable of providing additional off-street parking spaces within the development. v.Development Permits: Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Accordingly, prior to final zoning approval, the Development Permit must be reviewed and approved. An application for the Development Permit has been received. Adherence of this project to the guidelines will be the subject of a future report to Council and a security will be taken as a condition of the issuance of the Development Permit to ensure that the Development Permit Area guidelines are met. Pursuant to Sections 8.9 and 8.10 of the OCP, a Watercourse Protection and Natural Features Development Permit application has been received to ensure the preservation and protection of the natural environment of Cottonwood Creek, its tributaries, and the adjacent slopes. The developer will provide restoration, enhancement and replanting works as required, and a security will be taken as a condition of the issuance of the Development Permit to ensure that the Development Permit Area guidelines are met. vi.Development Information Meeting: A Development Information Meeting was held in the gymnasium of Kanaka Creek Elementary School on September 6, 2016. Approximately 14 residents attended the meeting. A summary of the comments and discussions with the attendees was provided by the applicant as follows: 1.Concern over traffic congestion, safety, and noise levels along Gilker Hill Road “The Developer understands that there are currently concerns with the speed and congestion of traffic along Gilker Hill Road and that, by extension, there are concerns that these issues may worsen as a result of the proposed development. While the Development will add some additional traffic to the collector road, the vehicles coming and going from the site would be accelerating from a stopped position or slowing as they approach the site; therefore it is highly unlikely that the development would worsen the issue of vehicles travelling at excessive speeds. Regarding traffic congestion, this is a concern on every development. The development only has one potential access point. There is a large buffer between the driveway at 11195 Gilker Hill Road to the subject site (approximately 15.5 m or 50 ft.). It is the opinion of the Developer’s Civil Engineer that speed humps would not be practical to add to a Collector road such as Gilker Hill Road to reduce speeds. The Developer suggests that the City’s Engineering Department should review options for speed control in the area and, if they have any measures they would like to implement along the site’s development frontage, we could include these measures in the offsite civil drawings and construct them at the City’s cost.” Note: The Engineering Department will provide the Developer with the City’s Traffic Calming Policy. The Developer’s Civil Engineer can evaluate against this Policy to determine if traffic calming measures are warranted. If measures are required they can be included in the offsite civil design and constructed at the Developer’s cost. - 6 - 2. Concern over excess noise during evenings. “All construction will be completed during the typical working hours in accordance with the applicable municipal bylaws.” 3. Concern over proximity of the proposed development to the southern neighbour’s driveway. “The access to the development can only be made on the frontage along Gilker Hill Road. There will be a 15.5 m (50 ft.) buffer from the driveway at 11195 Gilker Hill Road to the proposed access point, which is more than adequate.” 4. Concern over the lack of cross-access easement to the southern neighbour’s property. “As the City is aware, numerous offers were made to establish a cross-easement (wherein the Developer offered a reciprocal access easement and monetary compensation in exchange for a sewer easement) with the owner of 11195 Gilker Hill Road, but were refused. In response to the accusation that the Developer is blocking the neighbour from developing his own land, it is clear that the owner has adequate frontage along Gilker Hill Road to develop townhouses and is in no way being obstructed by the proposed development.” Such access would, however, require the removal of the existing large home. 5. Concern over pedestrian traffic between adjacent townhouse developments. “Discussions from the Development Information Meeting included possible unwanted connections through neighbouring developments due to the areas being cleared. Further development of the landscape plans will include native screening plantings in the community amenity areas to ensure pedestrian traffic is kept to the preferred corridors.” 6. Concern over lack of privacy for adjacent developments. “Based on the topographic survey and proposed grading plan, the proposed development is lower than the adjacent property. A 1.8 m (6 ft.) tall fence (or retaining walls) is to be constructed at all backyards to maintain the privacy of the neighbouring properties. Dense trees and shrubs are proposed in the south west amenity space. In the Streamside Protection and Enhancement Area (SPEA) at the west end of the site, the invasive blackberry bushes will be removed and replaced with a dense array of trees and shrubs per the Environmental Restoration report, dated August 12, 2016. Furthermore, additional hedging and planting will be provided in areas where view corridors meet with adjacent neighbour’s windows and entrances. These plantings will include evergreen shrubs and trees to provide year-round screening.” 7. Concern that lands designated as Conservation are being developed. “A large portion of the site is being dedicated as Park based on numerous environmental reports and discussions with the City of Maple Ridge, including the portion of the site adjacent to the 11160 234A Street property. Any encroachments into the SPEA/Park setback have been negotiated with the Environmental section and will be compensated for with habitat enhancement/restoration methods approved by the City of Maple Ridge. We also note that the concerned parties do not share a property line with the subject site and are separated by a width of 20 m (66 ft.).” - 7 - 8.Concern that an earthquake could cause the forcemain and sanitary lift station to fail and impact the southern neighbour’s property. “The home on 11195 Gilker Hill Road will be approximately 3 m (9.8 ft.) to 4 m (13 ft.) above the elevation of the onsite road elevation of the subject site at 23539 Gilker Hill Road. Based on the current grading and servicing plans, in the event of an earthquake, there is no chance that the sanitary sewer drainage would impact their property.” 9.Concern over displacement of bears. “A large percentage of the site (~20-25%) is being dedicated as SPEA conservation area and will preserve the bears’ habitat along the creek. In addition, the removal of invasive species and replacement with native species will increase the health of the surrounding forest, providing for better, more suitable habitat for local wildlife.” vii.Advisory Design Panel: The Advisory Design Panel (ADP) reviewed the development plans for form and character of the proposed development and the landscaping plans at a meeting held on June 14, 2016. Following presentations by the project Architect and Landscape Architect, the ADP made the following resolutions: Consider removal of front entry exterior hall and enhance entry expression for each unit Consider traffic calming and enhance hardscape elements along main roadway with particular attention to park frontage Consider variation of façades on end units Consider the balance of materials from front of building to back Consider refinement of grading for play area Provide further grading details for overall site plan, including retaining wall information Consider accessibility around site, in particular around play area Consider mailbox location in regards to car access Consider more interest in rubber surface area of playground Consider further detail in rain garden, incorporating lawn drains Consider removal of the handicap stall to further enhance play area Consider switching amenity areas 3 and 4 and increasing the number of garden plots Provide lighting plan The ADP concerns have been addressed appropriately and are reflected in the current plans (see Appendix E). A detailed description of how these items were incorporated into the final design will be the subject of a future report to Council. 4)Environmental Implications: The Environmental and Restoration Management Plan has been reviewed, including the Environmental Habitat Protection and Enhancement proposal, the Arborist Report, the Geotechnical Report, and the Stormwater Management Plan. The geotechnical consultant is to coordinate their recommendations with the environmental consultant, civil engineer, and arborist to ensure the - 8 - environmental objectives are achieved. Restoration measures with a cost estimate and security deposit are required, including a five-year maintenance period. It should be noted that although some areas are proposed to change designation fr om Conservation to Urban Residential, additional lands within the subject property will be placed under a Restrictive Covenant for habitat protection, and will be used for enhanced stormwater management and habitat areas. 5) Interdepartmental Implications: i. Engineering Department: The Engineering Department has identified that all the services required in support of this development do not yet exist. It will be necessary for the owner to enter into a Rezoning Servicing Agreement and provide the securities to do the required work in that Agreement. Required servicing will include:  Concrete curb and gutter along the frontage of the property and beyond to connect to the existing curb and gutter south of the site.  Catch basins for road drainage that replaces the current ditch and shoulder along the frontage.  Road widening on Gilker Hill Road to a modified collector standard across the frontage of the site and beyond to connect to the existing curb south of the site. This may include reconstruction of the exiting road where necessary. The modified standard does not allow on-street parking at this location due to the grades and curve of the road.  A new sanitary service connection.  A separated concrete sidewalk along the full frontage of the site and beyond to connect to the existing sidewalk south of the site. A new driveway letdown will be installed to the existing driveway to 11195 Gilker Hill and the asphalt access to this site will be removed from the City’s boulevard.  Onsite storm sewer services to be designed to meet the three-tier criteria for stormwater management, as outlined in the Watercourse Protection Bylaw and the Subdivision and Development Services Bylaw.  Street lighting and street trees to a collector standard.  Underground servicing for all utilities.  A new watermain service connection. The Engineering Department will provide the Developer with the City’s Traffic Calming Policy. The Developer’s Civil Engineer can evaluate against this Policy to determine if traffic calming measures are warranted. If measures are required they can be included in the offsite civil design and constructed at the Developer’s cost. ii. Parks Planning and Development: The Parks Planning and Development Section has reviewed the development a pplication and supports the conservation area dedication for watercourse protection purposes. iii. Fire Department: The Fire Department has identified that all onsite carriageways must be a minimum width of 6 m and rated to their specifications, which were provided to the developer. Signage indicating that the lanes are fire lanes and that no parking is permitted within the lanes is required. A unit directional addressing sign, which is visible day and night, is to be permanently mounted at the main entrance, - 9 - with additional directional signage at intersections within the development. A turn-around has been provided at the west end of the development to accommodate fire trucks. iv.Licences, Permits and Bylaws Department: The Licences, Permits and Bylaws Department has reviewed the development application and has provided comments related to Building Code requirements which have been provided to the developer. These comments will be reviewed again at the Building Permit stage. 6)School District Comments: Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is required at the time of preparing or amending the OCP. The School District responded on February 15, 2016, with the following information: “The proposed amendment to the Official Community Plan would affect the student population for the catchment areas currently served by Kanaka Creek Elementary and Garibaldi Secondary School. Kanaka Creek Elementary has an operating capacity of 554 students. For the 2015-16 school year, the student enrolment at Kanaka Creek is 614 students (110.89% utilization) including 422 students from out of catchment. Garibaldi Secondary School has an operating capacity of 1050 students. For the 2015-16 school year, the student enrolment at Garibaldi Secondary School is 688 students (65.49% utilization) including 348 students from out of catchment.” 7)Ministry of Transportation and Infrastructure As the subject property is located within 800 m of the Lougheed Highway, a referral was sent to the Ministry of Transportation and Infrastructure (MOTI). Ministry approval of the Zone Amending Bylaw will be required as a condition of final reading. At this time, the MOTI has granted preliminary approval for the rezoning application. 8)Intergovernmental Issues: i.Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local Government Act. The amendment required for this application, to designate the area around the watercourse as Urban Residential, is considered to be minor in nature. Additional lands within the subject property will be placed under a Restrictive Covenant for habitat protection, and will be used for enhanced stormwater management and habitat areas. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. - 10 - CONCLUSION: It is recommended that first and second reading be given to OCP Amending Bylaw No. 7284-2016, that second reading be given to Zone Amending Bylaw No. 7179-2015, as amended in this report, and that application 2015-253-RZ be forwarded to Public Hearing. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT, MA Planner 1 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Frank Quinn” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – OCP Amending Bylaw No. 7284-2016 Appendix D – Zone Amending Bylaw No. 7179-2015 Appendix E – Site Plan Appendix F – Example Building Elevations Appendix G – Landscape Plans DATE: Aug 21, 2015 2015-253-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 23539 Gilker Hill Rd Legend !(Ponds \\Wetlands GPS Creek Centrelines Streams & Rivers (Topographic) Feature Type Indefinite Creek Centreline Ditch Centreline River Centreline Rivers & Lakes (Topographic) Feature Type Canal Flooded Land Lake/Reservoir Marsh River APPENDIX A DATE: Aug 26, 2015 2015-253-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY City of Maple Ridge´ Scale: 1:2,500 23539 Gilker Hill Rd 2011 Image Legend \\Wetlands GPS Creek Centrelines Streams & Rivers (Topographic) Feature Type Indefinite Creek Centreline Ditch Centreline River Centreline Rivers & Lakes (Topographic) Feature Type Canal Flooded Land Lake/Reservoir Marsh River APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7284-2016 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7284-2016 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 19 Except: Part Subdivided by Plan 39988; Section 16 Township 12 New Westminster District Plan 35398 and outlined in heavy black line on Map No. 934, a copy of which is attached hereto and forms part of this Bylaw, is hereby designated/amended as shown. 3.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: Lot 19 Except: Part Subdivided by Plan 39988; Section 16 Township 12 New Westminster District Plan 35398 and outlined in heavy black line on Map No. 935, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding/removing Conservation. 4.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of ,20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C BCP 3990 EP 81201 BCP 12855 BCP 12854 BCP 26661LMP 19141BCP 20491 BCP 4291 L MP 3 4939 BCP 3990 EPP 58026 BCP 26367 LMP 22646 BCP 16990 LMP 26964 BCP29908 BCP 41985EPP10513 LMP 9135BCP 26368BCP 12855BCP29910 EPP 56479B C P 2 9 9 0 9 234A ST.112B AVE.236 ST.112A AVE.113A AVE.112B AVE.GILKER HILL RD.111 A AVE. GRIFFEN ROAD 236 ST.236 ST.23345 235721126123595 11231 236102361111200111952359211377 23613234111114523552 23615236352 3 5 1 3 236102 3 5 0 7 11217 2341923601 1 1 3 5 5 11145 236172357711210 23414 11165 11221 2 3 5 0 1 11216 23436 11135 2364711306 23636236201 1 1 7 6 235822332523531236252357511290 23555 11160 2333723317 11125 2358523422 11135 236212364811211236232363011220 11206 11125 23565 236372363523542 2 3 4 1 0 11240 23597233852 3 4 1 9 235611 1 3 4 5 1 1 3 6 5 23628235192356211237 2353911291 23543235252354911207 236051 1 3 6 0 111 5 5 11281 234272355511296 2364911226 1122723605 236292353723418 1 1 3 3 5 11230 2356711251 23331 2362211316 234032358723622236601 7 11 8 2 38 3 7 16 4 4 1 12 2 3 Rem 1 5 8 37 9 PARK PARK 42 92 2 3 7 18 141 1 6 10 14 20 4 6 2 1 15 10 5 45 9 15 1 2 2 14 15 2226 7 7 22 B 6 13 Rem 19 10 2 4 13 12 228 8 1 36 44 Rem 25 11 23 6 35 5 12 1 43 11 32 PARK 27 6 3 21 2 3 34 2 5327 14 13 4039 1 19 4 31 11 15 24 16 2 4 33 Pcl. 'A' 3 26 PARK P 35398 BCP 21397 P 39988 BCP 12853 BCP 43448 BCP 24104 P 87143BCP 12853LMP 36163 RP 8298BCP29907 BCP 12853 BCP 25353 LM P 34938BCP 42841LMP 26965 BCP 3989 BCP29907 LMP 10784BCP 42842 BCP 2716 BCP 3989 B C P 4 2 9 0 L MP 3 4 9 3 8 BCP25876 BCP 27984 LMP 36163 BCS 4384 BCP 47825 BCP 12853BCP 2 5 3 5 3 ´ SCALE 1:2,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Conservation Urban Residential 7284-2016934 BCP 3990 EP 81201 BCP 12855 BCP 12854 BCP 26661LMP 19141BCP 20491 BCP 4291 LMP 3493 9 BCP 3990 EPP 58026 BCP 26367 LMP 22646 BCP 16990 LMP 26964 BCP29908 BCP 41985EPP10513 LMP 9135BCP 26368BCP 12855BCP29910 EPP 56479B C P 2 9 9 0 9 234A ST.112B AVE.236 ST.112A AVE.113A AVE.112B A V E .GILKER HILL RD.111 A AVE. GRIFFE N R O A D 236 ST.236 ST.23345 235721126123595 11231 236102361111200111952359211377 23613234111114523552 23615236352 3 5 1 3 236102 3 5 0 7 11217 234192360 1 11355 11145 236172357711210 23 4 1 4 1116 5 11221 2 3 5 0 1 11216 2343 6 11135 2364711306 236362362011176 235822332523531236252357511290 23555 11160 2333723317 11125 2358523 4 2 2 11135 236212364811211236232363011220 11206 11125 235 6 5 236372363523542 2 3 4 1 0 11240 23597233852 3 4 1 9 2356111345 11365 23628235192356211237 2353911291 23543235252354911207 2360511360 11 1 5 5 11281 234272355511296 2364911226 1122723605 236292353723 4 1 8 11335 11230 2356711251 23331 2362211316 234032358723622236601 7 11 8 2 38 3 7 16 4 4 1 12 23 Rem 1 5 8 37 9 PARK PARK 42 92 2 3 7 18 141 1 6 10 14 20 4 6 21 15 10 5 45 9 15 1 22 14 15 2226 7 7 22 B 6 13 Rem 19 10 24 13 12 228 8 1 36 44 Rem 25 11 23 6 35 5 12 1 43 11 32 PARK 27 6 3 21 2 3 34 2 5327 14 13 4039 1 19 4 31 11 15 24 16 2 4 33 Pcl. 'A' 3 26 PARK P 35398 BCP 21397 P 39988 BCP 12853 BCP 43448 BCP 24104 P 87143BCP 12853LMP 36163 RP 8298BCP29907 BCP 12853 BCP 25353 LMP 34938BCP 42841LMP 26965 BCP 3989 BCP29907 LMP 10784BCP 42842 BCP 2716 BCP 3989 BCP 4290 LMP 3 4 9 3 8 BCP25876 BCP 27984 LMP 36163 BCS 4384 BCP 47825 BCP 12853BCP 2 5 3 5 3 ´ SCALE 1:2,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Remove from Conservation on Schedule C 7284-2016935 CITY OF MAPLE RIDGE BYLAW NO. 7179-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7179-2015." 2.That parcel or tract of land and premises known and described as: Lot 19 Except: Part Subdivided by Plan 39988; Section 16 Township 12 New Westminster District Plan 35398 and outlined in heavy black line on Map No. 1646 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-1 (Townhouse Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 27th day of October, 2015. READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX D 23345 2341111135 1 1 3 6 0 23422 23436 235392358211145 11306 11230 2364911221 1122723620 23331 11125 1115 5 1 1 1 7 6 235312359211316 23625236051121723622 23660236302338511165 2 3 5 0 1 235612357211281 11291 11210 11226 2361723635236231 1 3 6 5 11160 23549235672357723601 2363511207 233251 1 3 7 7 234191 1 3 3 5 1 1 3 4 5 23525235751112511135 236132362111206 11216 23648236471121123628 11145 23414 11195 2355223555 2354311237 2360523615236102361123337 1 1 3 5 5 234272 3 4 1 0 23418 2 3 5 1 323519 2353723565 235952359711251 11296 2363611220 2363711231 23317234032 3 4 1 9 2 3 5 0 7 23542 2356223555235852358711261 2362211290 2362911200 1124023610112B AV E.112B AV E.234A ST.111 A AVE. GRIFFEN ROAD GILKER HILL RD.236 ST.236 ST.112A AV E .236 ST.113A AVE.PARK 2 4 P 353 98 5 9 11 26 RP 82983 15 11 1 7 15 37 PARK BCP299 07 1 279 BCP 12853 20 15 12 3 31 32 34 P 399 88 4 10 5BCP 39 89 1 24 15 BCP 21 397 1 2 2 6 12 BCP 43 448 41 33 42 2 2 44 LMP 34938PARK BCP 2 716 8 13 5 4 16 16 7 BCP 42 842 13 LMP 3 6163 14 38 2 1 PARKBCP 25353P 87143B C P 4 2 9 0 6 7 8 11 27 14 21 13 5 11 1 4 7 36 BCP258 76LMP 3 4 93843 2 3 LMP 1078445 26Pcl. 'A' Rem 1 9 1 2 3 BCS 4 384 7 Rem 1 BCP 39 8912 3 2 BCP 12853 6 19 18 8 LMP 3 6163 35 BCP29907 40 BCP 25 353 LMP 26 965 1 22 2 Rem 25 4 3 2 BCP 12853 3 39 B 286 BCP 47 825 10 2BCP 1285323 14 4 6 22 1 BCP 4284110 9 BCP 24 104 BCP 27 984 BCP 26367 BCP 16990 BCP 12855BCP 41985BCP 26661BCP29910 LMP 26964 BCP 12855LMP 22646 L MP 3 4 9 3 9 LMP 19141BCP 3990 BCP 4291 EPP10513 BCP29908 B C P29909 BCP 3990 LMP 9135 EP 81201 BCP 26368BCP 20491 BCP 12854 ´ SCALE 1:2 ,5 00 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) RM-1 (Townhouse Residential) 7179-20151646 APPENDIX E APPENDIX F DP-2.3ABUILDINGELEVATIONSTYPE 'X' (BLOCK 3)A1-A-A-A-A1SCALE:1:10013A1 14A 15A 16A 17A1BLOCK3 FRONT 124.122.58 22.05 21.59 21.28FRONT 2 23.49 22.58 22.05 21.59 21.28REAR 126.56 26.4 25.87 25.41 24.32REAR227.32 25.64 25.11 24.65 22.5AVG. FIN.GRADE 25.3675 24.87333 24.34333 23.8833322.7BASEMENTELV. 23.95 23.04 22.51 22.05 21.75DIFFERENCE -1.4175 -1.83333 -1.83333 -1.83333 -0.95 UNIT '22D'UNIT '23C'UNIT '24C'UNIT '25D'FRONT ELEVATIONSCALE: 1:100 1348122166A6B7910131415MATERIALS LEGENDPROFILED ARCHITECTURAL ASPHALT SHINGLE ROOFINGSTAINED WOOD FINIALALUMINUM RWLS + GUTTERS PAINTED WOOD FASCIASPAINTED FIBER REINFORCED CEMENT PANELLING 1PAINTED FIBER REINFORCED CEMENT PANELLING 2 PAINTED WOOD + DOOR TRIMS 1PAINTED WOOD + DOOR TRIMS 2 STAINED WOOD SHUTTERS VINYL WINDOWSALUMINUM WINDOW BOX / PLANTERPAINTED / STAINED FIBERGLASS ENTRY DOORSTAINED WOOD POSTPROFILED HORIZONTAL VINYL SIDING SHAKE VINYL SIDINGDECORATIVE LIGHT FIXTURE INSULATED GARAGE DOORSCULTURED STONE5A6B111541236A789121314105B16WEST ELEVATIONSCALE: 1:100 UNIT '22D'SCALE: 1:100 REAR ELEVATIONUNIT '23C'UNIT '25D'UNIT '22D'UNIT '24C'14138126A5B11103EAST ELEVATIONSCALE: 1:100 UNIT '25D'DP-2.5ABUILDINGELEVATIONSTYPE 'U' (BLOCK 5)D-C-C-DSCALE:1:10022D23C 24C 25DBLOCK5 FRONT 1 20.7921.1721.56 21.87FRONT 2 20.7921.1721.56 22.57REAR 119.66 19.35 20.57 21.8REAR218.75 19.35 20.57 23.02AVG. FIN.GRADE 19.9975 19.95667 20.9 22.46333BASEMENTELV. 18.24 18.62 19.01 19.31DIFFERENCE -1.7575 -1.33667 -1.89 -3.15333 UNIT '42B'UNIT '43A1'UNIT '41A2'SCALE: 1:100 FRONT ELEVATION7131045A8122166A6B91514MATERIALS LEGENDPROFILED ARCHITECTURAL ASPHALT SHINGLE ROOFINGSTAINED WOOD FINIALALUMINUM RWLS + GUTTERS PAINTED WOOD FASCIASPAINTED FIBER REINFORCED CEMENT PANELLING 1PAINTED FIBER REINFORCED CEMENT PANELLING 2 PAINTED WOOD + DOOR TRIMS 1PAINTED WOOD + DOOR TRIMS 2 STAINED WOOD SHUTTERS VINYL WINDOWSALUMINUM WINDOW BOX / PLANTERPAINTED / STAINED FIBERGLASS ENTRY DOORSTAINED WOOD POSTPROFILED HORIZONTAL VINYL SIDING SHAKE VINYL SIDINGDECORATIVE LIGHT FIXTURE INSULATED GARAGE DOORSCULTURED STONE5A6B111541236A789121314105B16NORTH ELEVATIONSCALE: 1:100 UNIT '41A2'REAR ELEVATIONSCALE: 1:100 UNIT '42B'UNIT '43A1' UNIT '41A2'145A8126A5B11103SOUTH ELEVATIONSCALE: 1:100 UNIT '43A1'DP-2.10ABUILDINGELEVATIONSTYPE 'T' (BLOCK 10)A1-B-A1SCALE:1:10041A142B 43A1BLOCK10 FRONT 1 33.7 33.7 33.01FRONT 2 34.14 33.7 33.09REAR 136.46 35.85 35.42REAR236.46 35.85 34.33AVG. FIN.GRADE 35.19 35.13333 34.28BASEMENTELV. 33.9 33.9 33.3DIFFERENCE -1.29 -1.23333 -0.98 APPENDIX G Cedar Round LogsSmooth Finish. Top ofuprights to be routed to10mm radius.Fasten grouped logs together100mm(4")Aggregate base(19mm Minus "Road Mulch")Compacted to 95% MPDCompacted subgradeCompacted to 95% MPD100~600VariesMin 300450300~500Adjacent surface100Notes:1. Ø300mm milled cedar round logs to be imported to site for allstepping stumps east and west of hill slide.2. Apply end sealer to below grade end cuts.2. Size of log uprights as per plan.Cedar Edge LogsInside edge of hill slidestepping stump stairs to beproud 300mm of stair with 45degree angle.300Finished gradeSand Play Area10mm Landsafe wearing course40mm Landsafe base mat150mm base course permeableaggregate compacted to 95% MPD.Slope towards drainage pipeExisting subgrade compacted to95%MPDApproved structural fill compactedto 95% MPD. Depth variesRubber surface play area50Varies300Ø100 perforated pipePea gravel to surroundperforated pipe.10mm Landsafe wearing course40mm Landsafe base mat150mm base course permeableaggregate compacted to 95% MPD150450Approved structural fill compactedto 95% MPD. Depth variesBackfill with clean material / growingmedium and hydroseed (typ).Max slope at 1 in 3Approved structural fill compactedto 95% MPD. Depth variesExisting subgrade compacted to95%MPDRubber surface play areaPlace geotextile between sub gradeand structural fill materials as shownCopyright reserved. This drawing and design is the property ofvan der Zalm + associates inc. and may not be reproduced orused for other projects without permission.Location:23539 GILKER HILL ROADMAPLE RIDGE, B.C.Drawn:VDZ Project #:Project:KANAKA HILL TOWNHOMESNo.Drawing Title:REVISIONS TABLE FOR DRAWINGSDescriptionDateScale:Approved:Drawing #:Checked:Stamp:CONTRACTOR SHALL CHECK ALL DIMENSIONSON THE WORK AND REPORT ANYDISCREPANCYTO THE CONSULTANT BEFORE PROCEEDING.ALL DRAWINGS AND SPECIFICATIONS ARE THEEXCLUSIVE PROPERTY OF THE OWNER ANDMUST BE RETURNED AT THE COMPLETION OFTHE WORK. ALL REZONING/DP/PPA/FHA/BPDRAWINGS MUST NOT BE PRICED FORCONSTRUCTION UNLESS LABELED ISSUED FORTENDER/CONSTRUCTION.By:F 604.882.0042P 604.882.0024V1M 4B9Suite 1, 20177 97th Avenue Langley, British Columbiainfo@www.vdz.ca van der Zalm + associates inc.Landscape ArchitectureUrban DesignParks & Recreation Environmental Consulting++1Oct 30, 2015DJIssued for Development PermitDP2015-2724"x36"Original Sheet Size:MVDZDJDJPC2Mar 28, 2016DJRe-issued for DP3May 18, 2016DJRe-issued for DP4June 22, 2016DJResponse to DP comments5July 20, 2016DJRe-issued for DP\\VDZ-SERVER\PROJECTS\DEVELOPMENT PERMITS\ACTIVE\DP2015-27 KANAKA HILL TOWNHOMES\DWG\SHEETS\DETAILS.DWGAS SHOWNLD-01DETAILS1Scale 1:1HILL SLIDE2Scale 1:1LOG STUMP WALL/STEPS3Scale 1:1PLAYWORKS PLAY STRUCTURE4Scale 1:1SAND PLAY AREA5Scale 1:1RUBBER SURFACINGProduct: Jambette - J3-15034-5BSupplier: Baldwin Site ElementsContact:Adrienne CastellonPhone:604 424 4168Colour: TBDNotes:1. Product Supplied by CMR, Installed by Contractor.2. Finished grades adjacent slide to be less than300mm below slide bed.3. To be installed as per manufacturers specifications.Product: Kompan M582Supplier: RecTec IndustriesContact:Sheldon StanleyPhone:604 940 0067Colour: TBD 2"x4" Cedar Timber-Typ.Notch Adjacent Beam 1/4"and Toe Nail to Secure4"x6" BeamCut-through PostsWrought Iron Rings-Typ.1" Square Bent SteelPainted Black6"x6" Rough Cut Timber-Typ.RedwoodStainedStainless Steel Cable1" Width Attached to 4"x6"with BoltCustom Redwood SwingStainedw/ Wrought Iron Arm RestStone VeneerMatch ArchitecturalConcrete FootingNote:1. Fence to be constructed in conformance with the Morgan Creek Design G2. Ensure all fasteners exposed to weather are hot-dipped galvanized to p6002000NOTES:1. Contractor to provide 1L sample of crushed granite material for approval bylandscape architect prior to installation.2. Ensure top of Trex board meets flush with crushed granite pathways.3. Refer to Trex board anchor detail.4. Minimum 2% cross slope.NOTES:1. Lawn to be 25mm below top of edger board.2. Trex Edger2.1. Model: Trex Escapes2.2. Color: PewterCrushed GraniteTrex 25mm x 150mm orApproved EqualGrowing medium50mm x 100mm PT WoodStake (Recycled wood) every1200mm O.C. attached to Trexwith 100mm galvanized nailsExisting soil100mm Crushed GraniteCompacted geotextile fabric50mm x 100mm PressureTreated Wood StakeTrex Edge 25mm x 150mm withstakeExisting soil150mm Aggregate base (19mmminus) Compacted to 95% MPD18422588 o.c.1501001756CLCLPL2588 O.C.variesPLANNote:1. Fence to be constructed in conformance with the Morgan Creek Design Guildelines part 3.12.2. Ensure all fasteners exposed to weather are hot-dipped galvanized to prevent staining.PLAN6"x6" Cedar Posts2"x6" Cedar Cap with 4Sided 45°. Bevelled TopTreatment to PreventEndgrain Rot2"x6" Cedar Top Rail2"x4" Cedar Support Rails1"x6" Rough Cut CedarBoards. Alternate andoverlap1" (25mm)1"x1" Cedar Cant Strip2"x4" Cedar Bottom RailsCentred on Posts12"Ø Concrete Footing toExtend 18" Below GradeConcrete collar. Do notencase bottom of post. Atleast 1" (25mm) exposedbelow concrete footing150mm Gravel Subbase19mm minus @ 95%MPD2"x6" Cedar CapNotes:1. Boulders will completely cover all exposedareas of fabric2. Contractor to layout and paint centerline ofriver featureMaximum width variesExisting sub-grade300mm-450mm boulders with25mm clear round rock top dressto fill uncovered areaNilex 801 Landscape Fabric. Installper manufacturer specificationsPlanting As ShownPlant as shown on plant listRiver Pump Sand (300mm Depth)Naturalized PlantingsNaturalized PlantingAllan Block Retaining Wallalong Rear YardExisting sub-grade300mm-450mm boulders with25mm clear round rock top dressto fill uncovered areaPlanting As ShownPlant as shown on plant listLawn basinNotes:1. Boulders will completely cover all exposedareas of fabric2. Contractor to layout and paint centerline ofriver featureMaximum width variesNaturalized PlantingsNaturalized PlantingWeir, refer to civilCopyright reserved. This drawing and design is the property ofvan der Zalm + associates inc. and may not be reproduced orused for other projects without permission.Location:23539 GILKER HILL ROADMAPLE RIDGE, B.C.Drawn:VDZ Project #:Project:KANAKA HILL TOWNHOMESNo.Drawing Title:REVISIONS TABLE FOR DRAWINGSDescriptionDateScale:Approved:Drawing #:Checked:Stamp:CONTRACTOR SHALL CHECK ALL DIMENSIONSON THE WORK AND REPORT ANYDISCREPANCYTO THE CONSULTANT BEFORE PROCEEDING.ALL DRAWINGS AND SPECIFICATIONS ARE THEEXCLUSIVE PROPERTY OF THE OWNER ANDMUST BE RETURNED AT THE COMPLETION OFTHE WORK. ALL REZONING/DP/PPA/FHA/BPDRAWINGS MUST NOT BE PRICED FORCONSTRUCTION UNLESS LABELED ISSUED FORTENDER/CONSTRUCTION.By:F 604.882.0042P 604.882.0024V1M 4B9Suite 1, 20177 97th Avenue Langley, British Columbiainfo@www.vdz.ca van der Zalm + associates inc.Landscape ArchitectureUrban DesignParks & Recreation Environmental Consulting++1Oct 30, 2015DJIssued for Development PermitDP2015-2724"x36"Original Sheet Size:MVDZDJDJPC2Mar 28, 2016DJRe-issued for DP3May 18, 2016DJRe-issued for DP4June 22, 2016DJResponse to DP comments5July 20, 2016DJRe-issued for DP\\VDZ-SERVER\PROJECTS\DEVELOPMENT PERMITS\ACTIVE\DP2015-27 KANAKA HILL TOWNHOMES\DWG\SHEETS\LD-02 DETAILS.DWGAS SHOWNLD-02DETAILS1Scale 1:20HARDING SWING2Scale 1:10CRUSHED GRANITE PATHWAY3Scale 1:1CEDAR FENCE4Scale 1:25BIO-SWALEPRECEDENT IMAGE5Scale 1:25LAWN BASIN SECTION- TYPICAL - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 3, 2016 and Members of Council FILE NO: 2011-081-SD FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First, Second and Third Reading Slatford Local Area Service Bylaw No. 7270-2016 23821 through 23888 103A Avenue; 10262 through 10347 238A Street; 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only) EXECUTIVE SUMMARY: The developer of the subject properties, located at 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way, and 23856 through 23952 104 Avenue (even numbers only) has made a formal petition, per the Community Charter, Part 7, Division 5, 211 (1)(a), requesting that the City provide a Local Area Service (LAS) Bylaw specific to those properties benefitting from the bioswales. The service is for enhanced landscape maintenance of bioswales within the dedicated parkland adjacent to the development. The LAS bylaw will require the future property owners of the 68 single family lots to pay an annual fee as a Local Service Tax for these bioswale maintenance areas within the dedicated park land adjacent to the development. A concurrent rezoning application (2011-081-RZ) was granted final reading on January 12, 2016, and the subdivision was approved on February 26, 2016. LAS bylaws have previously been applied in other areas of Maple Ridge, predominantly in growth areas such as Silver Valley and Albion to fund enhanced landscaping maintenance areas. Staff will be preparing an information report to Council in the near future outlining the current practices and performance of LAS bylaws. RECOMMENDATIONS: 1.That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred to as ‘Slatford’, and per the Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to be levied on the benefitting properties; and further, 2.That Slatford Local Area Service Bylaw No. 7270-2016 be given first, second and third readings. DISCUSSION: a)Background Context: The subject properties were rezoned on January 12, 2016, and the subdivision was approved on February 26, 2016, for the creation of 68 single family lots (see Appendices A and B). The lots will be accessed from 104 Avenue, and the newly constructed 103A Avenue, 238A Street, and Wynnyk Way. 1104 - 2 - The development of the property involved the relocation and enhancement of reaches of both Spencer and Mainstone Creeks at their confluence. The proposed riparian area enhancements and park dedication are proposed to improve the natural habitat by providing a treed riparian corridor. As part of the environmental compensation works to offset the reduction in watercourse setbacks and relocation of the watercourses, the applicant has proposed to create enhanced bioswales within the park land that was dedicated as part of the agricultural buffer, adjacent to the Albion Sports Fields and south of the development. These bioswales are intended to provide biofiltration of road run-off and assist with providing natural recharge for stormwater management. b)Desired Outcomes: An LAS bylaw is required for the bioswales within the dedicated park land. The developer has made a formal petition, per the Community Charter, Part 7, Division 5, 211 (1)(a), requesting the City provide an LAS bylaw, specific to those properties benefitting from the bioswales. Morningstar Homes Ltd., the developer of the subject properties, will be responsible for the bioswale installation costs and maintenance costs, ensuring 100% survival, for the first two years after completion of planting. The costs for ongoing maintenance in subsequent years will then be provided by the 68 property owners. The cost recovery method will be through the collection of 100% of the enhanced bioswale maintenance costs as a Local Area Service Tax. c)Slatford Bioswale Area Requirements: The bioswale maintenance areas include the bioswales adjacent to the Albion Sports Fields, and to the south of the development. These areas are identified on the LAS Bylaw Map (see Appendix C - Schedule A). The planting concept for these landscape areas is for enhanced natural areas that will be planted with a variety of native trees and shrubs. The recommended procedures and frequencies for maintenance is provided in Schedule B of Appendix C. This standard is for preservation of natural conditions, with weeds and debris removed periodically. The standard includes maintaining areas to preserve natural plantings in a natural condition. Morningstar Homes Ltd. has provided a cost estimate for the yearly maintenance of $9,000.00 per year after the initial two-year maintenance period (see Appendix C - Schedule B). The planting plan for the bioswales was prepared by PMG Landscape Architects and is attached to the LAS bylaw (see Appendix C - Schedule C). Engineering plans prepared by D.K. Bowins and Associates Inc. for the trail within the LAS areas are attached to the LAS bylaw (see Appendix C - Schedule D). d)Citizen Implications: A copy of the developer’s petition is attached (see Appendix D). The estimated cost of the petitioned service will be $132.35 per year for each residential lot of the 68 lots in the Slatford Local Area Service. It is anticipated that this charge will start in 2019, after the completion of the two-year maintenance period required from the developer. Potential buyers prior to 2019 will be advised of the future charge through a notation on the Property Tax Information Sheet. Once the charge comes into effect, the cost will be included in the annual property tax statement. The developer has also assured the City that they will be informing lot purchasers of the future LAS charge. - 3 - e) Interdepartmental Implications: Parks and Operations Departments: The enhanced landscaping maintenance requirements for the bioswale areas within the dedicated park land are in excess of the funded base level of maintenance provided throughout Maple Ridge, and therefore would be unfunded by the City. LAS bylaws have been established in several other areas in the City, including Albion and Silver Valley, to fund enhanced landscaping maintenance areas. Such maintenance would likely be undertaken by a private contractor under the direction of the City. Finance Department: The Property Tax section of the Finance Department will impose the cost of this service as a levy and place the notation on the tax roll of the benefitting property owners, anticipated to begin in 2019. CONCLUSION: It is recommended that the formal petition by the developer for a Local Area Service be authorized by Council for the bioswale maintenance costs to be levied on the benefitting properties; and that first, second, and third readings be given to the Slatford Local Area Service Bylaw No. 7270-2016. “Original signed by Michelle Baski” ____________________________________________ Prepared by: Michelle Baski, M.A., AScT Planner 1 “Original signed by Christine Carter” ____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Boag” ____________________________________________ Approved by: David Boag Director of Parks & Facilities “Original signed by Frank Quinn” ____________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Frank Quinn” for ____________________________________________ Concurrence: Ted Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Photo Appendix C – Local Area Service Bylaw No. 7270-2016 Appendix D – Petition for Local Area Service DATE: Sep 13, 2016FILE: 2011-081-SD BY: PC PLANNING DEPARTMENT´ Scale: 1:2,500 SLATFORD PLACE & 104 AVENUELegend Stream Canal Edge Ditch Centreline Edge of River Edge of Marsh Indefinite Creek River Centreline Canal Lake or Reservoir Marsh River APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Sep 13, 2016 FILE: 2011-081-SD BY: PC PLANNING DEPARTMENT´ Scale: 1:2,500 SLATFORD PLACE & 104 AVENUE Aerial Imagery from the Spring of 2015 APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7270-2016 A Bylaw to authorize a municipal service to maintain enhanced landscape areas; to define the benefitting lands; and to establish that the cost of the municipal service shall be borne by the owners of real property within such defined area. WHEREAS, Council has been petitioned to provide a municipal service pursuant to Division 5, Section 210 of the Community Charter S.B.C. 2003, c.26 (the “Community Charter”); AND WHEREAS the Corporate Officer has certified that the petition received for the municipal services does constitute a sufficient and valid petition; AND WHEREAS it is deemed expedient to proceed with the works; AND WHEREAS the “Maple Ridge Local Area Service Policy”, as amended, provides that the cost o f providing a municipal service shall be recoverable from each of the existing parcels of land and all future lots created by subdivision of the parcels, specifically: Lots 1 – 68 District Lot 405 Group 1 New Westminster District Plan EPP56457 that will benefit from the service. NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as “Slatford” Local Area Service Bylaw No. 7270-2016”. 2.The contents of Schedules “A”, “B” “C” and “D” attached hereto are hereby declared to be made an integral part of this Bylaw. 3.The Local Area Service of the City for the benefit of which the enhanced landscape areas are to be maintained as a municipal service are defined as the hatched areas on the attached Schedule “A”. 4.The recommended procedures and frequencies for maintenance and Annual Charges are described on the attached Schedule “B”. 5.The Enhanced Landscape area planting plans “Bioswale Landscape Plan”, drawings L2 and L6, by PMG Landscape Architects; are attached as Schedule “C”. 6.The Enhanced Landscaping area engineering drawings: Roadworks for 238A Street and Wynnyk Way, by D.K. Bowins and Associates Inc. are attached as Schedule “D”. 7.This bylaw shall take effect as of the date of adoption hereof. READ a first time the day of , 2016. READ a second time the day of , 2016. READ a third time the day of , 2016. ADOPTED, the day of , 2016. _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 103A AVE.WYNNYK WAY238A ST.104 AVE.SLATFORD PL.10273 1032523877 10406 2394410276 2388810312 10390 2393610316 10380 10280 10410 2396010302 10337 10266 10337 238852383710415 239392394310274 10284 1026810265 10309 2387610338 10299 10343 2390223986239222395210263 23933238432387310301 10315 2382723947238822395110307 238832385510267 1032023831238492388923866 10260 10331 238612387923895 10293 10423 10300 10279 2385610309 10275 10350 2382 1 10324 10347 1042210428 1037023886 10281 10291 239482386710292 10416 10320 10296 104311038923942 10317 10329 10262 10339 10308 10323 10261 10330 8 19 65 375 31 269 51 273274 18 1 62 2 46 40 270276 32 PARK 11 1 25 27 29 10 374 59 14 33 24 PARK 17 12 275 50 63 PARK 21 3 5 48 53 15 PARK 55 2 268 45 2 272 1 13 S 5.25 CHAINS OF J PARK 57 66 37 56 43 16 23 64 26 34 38 41 36 60 373 6 35 271 30 5 22 27842 68 PARK 47 20 4 49 4 67 7 28 58 9 52 3 54 61 376 39 4 44 277 EPP 56456 L M P 3 5 0 3 0 EPP 56457 BCP 45800BCP 10009EPP 56457(EPS 763)EPP 56457L M P 3 5 0 3 0 P 77828 P 60014 EPP 56457 EPP 56456 RP 9287F P 82384 EPP 56457BCP 10009 BCP 46162BCP 10011104 AVE.SLATFORD PL.´ SCALE 1:2,500 MAPLE RIDGE LOCAL AREA SERVICE BYLAWBylaw No. Enhanced Landscape Areas Original Lot Boundary 7270-2016 "Schedule A" Schedule A to Appendix C CITY OF MAPLE RIDGE LOCAL AREA SERVICE BYLAW NO. 7270 - 2016 SCHEDULE “B” Class of Work: The establishment, maintenance and replacement of enhanced bioswales indicated by bold outline on Schedule “A” are to be maintained as per the attached recommended procedures and frequencies. Annual Charge: The Annual Charge is based on a per lot basis for each of the 68 lots listed below: Lots 1 – 68 District Lot 405 Group 1 New Westminster District Plan EPP56457 of $132.35 starting in 2019. The charges established under this Bylaw shall be specifically charged against the parcels benefitting from the work, payable by a per lot basis levied year by year. The Annual Charge Adjustment: The annual charge will be reviewed each year by the Parks and Operations Departments, and adjusted accordingly to reflect any change in maintenance requirements or costs, and to reflect any increase in the Consumer Price Index (CPI) for Vancouver, BC for the immediately preceding year, as provided by Statistics Canada. Schedule B to Appendix C MATCH LINEMATCH LINEGRAVEL POCKETIN RUN-OFF AREAMATCH LINEMATCH LINEGRAVEL SWALE:REFER TOCIVIL DRAWINGSEXISTING PATHWAYEXISTING PATHWAYNEW 6' HT. SOLID WOOD FENCEINSTALLED AS PART OF SINGLEFAMILY DEVELOPMENT.HYDROSEED WITH NATIVEGRASS AND WILDFLOWER MIXHYDROSEED WITHNATIVE GRASS ANDWILDFLOWER MIXEXISTING CHAINLINKFENCE TO BEREMOVEDGRAVELPATHWAYMATCH LINEMATCH LINEGRAVEL POCKETIN RUN-OFF AREAMATCH LINEMATCH LINEGRAVEL SWALE:REFER TOCIVIL DRAWINGSBOULDERSGRAVEL PATHWAYEXISTING PATHWAYNEW 6' HT. SOLID WOOD FENCEINSTALLED AS PART OF SINGLEFAMILY DEVELOPMENT.HYDROSEED WITH NATIVE GRASSAND WILDFLOWER MIXHYDROSEED WITHNATIVE GRASS ANDWILDFLOWER MIXEXISTING CHAINLINKFENCE TO BE REMOVEDNEW GRAVEL PATHWAY TOCONNECT TO EXISTINGALBION SPORTS COMPLEXPATHWAYGRAVEL PATHWAYGRAVEL AND COBBLE SWALEBOULDERSPLANTED SIZE / REMARKSCOMMON NAMEBOTANICAL NAMEPLANT SCHEDULEKEY QTYTREE15ACER MACROPHYLLUMBROADLEAF MAPLE1.2M HT.12 ALNUS RUBRARED ALDER1.2M HT.18 CRATAEGUS DOUGLASIIBLACK HAWTHORN1.2M HT. CLUMP FORM6 MALUS FUSCAPACIFIC CRABAPPLE1.2M HT. CLUMP FORM9 PINUS MONTICOLAWESTERN WHITE PINE1.2M HT.1 PRUNUS EMARGINATABITTER CHERRY1.2M HT.2 PSEUDOTSUGA MENZIESIIDOUGLAS FIR1.2M HT.21 SALIX LUCIDA SPP. LASIANDRAPACIFIC WILLOW1.2M HT. CLUMP FORM10 THUJA PLICATAWESTERN RED CEDAR1.2M HTSHRUB170 CORNUS SERICEA 'KELSEYI'KELSEY DWARF DOGWOOD#2 POT; 50CM282 MAHONIA AQUIFOLIUMOREGON GRAPE#3 POT; 50CM173 MAHONIA NERVOSADULL OREGON GRAPE#2 POT82 RIBES SANGUINEUM 'KING EDWARD VII'RED FLOWERING CURRANT#3 POT26 SYMPHORICARPOS DOORENBOSII CORAL BERRY CORAL BERRY#2 POT; 30CM 136 VACCINIUM OVATUMEVERGREEN HUCKLEBERRY#3 POT; 60CMGRASS104 CAREX 'THE BEATLES'BEATLES SEDGE#1 POT79 CAREX ROSTRATABEAKED SEDGE#1 POT; 30CM597 JUNCUS EFFUSUSCOMMON RUSH#1 POTGC420 GAULTHERIA SHALLONSALAL#1 POT; 20CM114 POLYSTICHUM MUNITUMWESTERN SWORD FERN#2 POTNOTES: * PLANT SIZES IN THIS LIST ARE SPECIFIED ACCORDING TO THE BC LANDSCAPE STANDARD, LATEST EDITION. CONTAINER SIZES SPECIFIED AS PERCNLA STANDARDS. BOTH PLANT SIZE AND CONTAINER SIZE ARE THE MINIMUM ACCEPTABLE SIZES. * REFER TO SPECIFICATIONS FOR DEFINED CONTAINERMEASUREMENTS AND OTHER PLANT MATERIAL REQUIREMENTS. * SEARCH AND REVIEW: MAKE PLANT MATERIAL AVAILABLE FOR OPTIONAL REVIEW BYLANDSCAPE ARCHITECT AT SOURCE OF SUPPLY. AREA OF SEARCH TO INCLUDE LOWER MAINLAND AND FRASER VALLEY. * SUBSTITUTIONS: OBTAIN WRITTENAPPROVAL FROM THE LANDSCAPE ARCHITECT PRIOR TO MAKING ANY SUBSTITUTIONS TO THE SPECIFIED MATERIAL. UNAPPROVED SUBSTITUTIONS WILL BEREJECTED. ALLOW A MINIMUM OF FIVE DAYS PRIOR TO DELIVERY FOR REQUEST TO SUBSTITUTE. SUBSTITUTIONS ARE SUBJECT TO BC LANDSCAPESTANDARD - DEFINITION OF CONDITIONS OF AVAILABILITY. ALL LANDSCAPE MATERIAL AND WORKMANSHIP MUST MEET OR EXCEED BC LANDSCAPESTANDARD'S LATEST EDITION. ALL PLANT MATERIAL MUST BE PROVIDED FROM CERTIFIED DISEASE FREE NURSERYPMG PROJECT NUMBER: 15-013BIOSWALEBIO-SWALELANDSCAPE PLANL215.JAN.271:200CLGCLGMCYCHK'D:15013-8.ZIPDRAWN:DESIGN:SCALE:DATE:PMG PROJECT NUMBER:15-013OF 6DRAWING TITLE:MAPLE RIDGE, B.C.PROJECT:DRAWING NUMBER:REVISION DESCRIPTIONNO. DATEDR.STAFFORD PL. & 104TH AVE.SEAL: Copyright reserved. This drawing and design is theproperty of PMG Landscape Architects and may not bereproduced or used for other projects without theirpermission.cCLIENT:Burnaby, British Columbia, V5C 6G9p: 604 294-0011 ; f: 604 294-0022Suite C100 - 4185 Still Creek DriveWYNNBROOK DEV'L1 15.JAN.21NEW SITE PLANCLG215.JAN.30 ADDITIONAL PLANTING IN SOUTHEAST MCY3 15.JUN.09RIPARIAN FENCE4 15.NOV.26 NEW SITE PLAN / COMMENTSDO5 16.FEB.29CITY COMMENTSDO6 16.MAY.30 REVISED PER CITY COMMENTSDO7 16.JUL.28 REVISE RAIL FENCE PER COMMENTS DORIPARIAN - BIOSWALEMORNINGSTAR HOMESSchedule C to Appendix C Schedule D to Appendix C APPENDIX D Note: Item 1171 has been placed in the "Items on Consent" section as Item 702.1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 3, 2016 and Members of Council FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: Town Centre Incentive Program Review, Revitalization Tax Exemption Agreement Authorization EXECUTIVE SUMMARY: Since January 2011, the Town Centre Incentive Program has been providing residential and commercial incentives to help implement the Town Centre Area Plan. Originally in place through 2013, Council extended the commercial portion of the program through 2014, and then again through 2015 and 2016. The Program will be coming to an end on December 30, 2016. This report is intended to provide a summary of program results to allow Council to consider the program’s approaching expiry date. Additionally, and as a legislative formality, Council approval is required annually to authorize tax exemptions for eligible projects in both the Town Centre Incentive Program, and the Employment Lands Incentive Program. RECOMMENDATION: a.That the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements with the applicable property owners listed in Schedule A, as attached to the staff report “Town Centre Investment Incentive Program Review, Revitalization Tax Exemption Agreement Authorization” dated October 3, 2016; b.That the Town Centre Investment Incentive Program be allowed to expire for building permits issued after December 30, 2016. DISCUSSION: a)Background Context: The three-year Town Centre Incentive Program was first implemented in 2011. The program focused on encouraging density and accelerating development in the accordance with the Town Centre Area Plan. In 2013 Council extended the commercial component through 2014 and allowed the residential portion to expire. Council then extended this commercial-only program again for 2015 through 2016. At the same time, Council endorsed the Employment Lands Incentive Program for 2015 through 2018 to support implementation of the Commercial and Industrial Strategy and attract high-value jobs. The programs were structured to provide both upfront incentives to ease development costs, and longer term financial support for property owners. 1172 PROGRAM SUMMARIES Since the Town Centre Incentive Program was first implemented, 115 projects have been supported, bringing over $100 million of construction value to the Town Centre Area. Sixty-five percent of this value came through new construction, with the remainder generated by improvements. Through this program 821 new residential units have been completed, as well as more than 7,000 m2 of new commercial space. The City provided almost $900,000 in upfront incentives. These incentives include partnering agreements and building permit rebates. Revitalization tax exemptions are provided to delay the financial benefit to the City as a result of these projects, while supporting property owners. The value of these exemptions is forecast to be about $2.2 million. Project Type Number of Projects Construction Value Upfront Incentives Estimated Tax Exemptions Est. Total Incentives New Construction 12 $64,871,603 $692,705 $1,700,000 $2,400,000 Improvements 103 $35,897,324 $182,385 $ 500,000 $ 700,000 Grand Total 115 $100,768,927 $875,090 $2,200,000 $3,100,000 The four-year Employment Lands Incentive Program has been in place for close to two years. To date it has supported nine projects generating nearly $12 million of new construction value. Two projects have completed and currently employ between 18 and 35 staff. Project Type Number of Projects Construction Value Upfront Incentives Estimated Tax Exemptions Est. Total Incentives New Construction 9 $11,754,644 $ 126,014 $ 350,000 $ 500,000 TAX EXEMPTION AUTHORIZATION A component of both the Town Centre and Employment Lands programs is a revitalization tax exemption. Council has adopted bylaws to establish this component of the programs including eligibility requirements. The Community Charter requires the City to enter into formal agreements with property owners in order to enable the exemptions. These agreements require Council authorization. For this year, nine projects meet program criteria and are eligible to apply. Due to legislated timing we do not know in advance of executing the agreements which projects will generate a value that can be exempted. Therefore, it is requested that Council authorize agreements with all the property owners, knowing that some may not be executed. The option to apply rests with property owners, and projects must meet all other requirements of the bylaw. FAÇADE IMPROVEMENT COMPONENT Another component of the Town Centre Incentive Program is a $25,000 maximum annual contribution to the Downtown Maple Ridge Business Improvement Association to support their Façade Improvement Program. If the incentive program is allowed to expire at the end of 2016, Council may wish to continue their financial support. A report highlighting the success of the Façade Improvement Program along with staff recommendations will be circulated separately by the Economic Development department. b)Desired Outcome: That property tax exemptions are provided for projects meeting the requirements of the incentive programs as adopted by Council, and that Council provides direction as to the future of the Town Centre Incentive Program. c)Strategic Alignment: The Town Centre Incentive Program was intended to support the Town Centre Area Plan and maintain development momentum during a period of economic downturn. The program’s deadline was key to ensuring the projects moved beyond planning stages and were constructed. Continually extending the deadline weakens this intent. Furthermore, the incentives have become a “bonus” rather than an attraction tool for the majority of projects. The Economic Development department supports the recommendation to allow the program to expire. d)Business/Financial Implications: The five-year financial plan includes revenue projections due to growth in the tax base. Tax exemptions will require the City to forgo revenue for a period of time, with the intent that future revenues, as a result of stimulated growth and density, will provide a net financial benefit. In 2020, when all Revitalization Tax Exemptions conclude for TCIIP projects, an estimated $960,000 of new property tax revenue will be generated annually. Should all eligible properties included in “Schedule B” experience non-market change equivalent to the estimated construction value, exempted tax revenues would be approximately $75,000 in 2016 and $220,000 over the full exemption period. CONCLUSIONS: This report serves two purposes. It requests that Council consider the continuation or expiry of the Town Centre Incentive Program. The program has supported over $100 million of construction since its inception in 2011, and draws to an end on December 30, 2016. Further, it requests that Council authorize Revitalization Tax Exemption Agreements for qualifying projects under the City’s two development incentive programs. (Original signed by Daniel Olivieri) _______________________________________________ Prepared by: Daniel Olivieri, Research Technician (Original signed by Lino Siracusa) _______________________________________________ Reviewed by: Lino Siracusa, Manager of Economic Development (Original signed by Laura Benson) _______________________________________________ Reviewed by: Laura Benson, CPA, CMA Manager of Sustainability and Corporate Planning (Original signed by Paul Gill) _______________________________________________ Approved by: Paul Gill, BBA, CPA, CGA General Manager, Corporate and Financial Services (Original signed by Frank Quinn on behalf of E.C. Swabey) _______________________________________________ Concurrence: E.C. (Ted) Swabey Chief Administrative Officer Schedule A: Development Incentive Programs – Fast Facts Schedule B: List of potential Revitalization Tax Exemption Agreement Signatories Schedule C: Revitalization Tax Exemption Agreement (TCIIP Program) Template Schedule A: Development Incentive Programs – Fast Facts Program name Town Centre Incentive Program Employment Land Incentive Program Program acronym TCIIP-2011 TCIIP-2014 ELIIP Time period 2011-2013 2014-2016 2015-2018 Scope Residential and commercial development, commercial renovations and façade improvements in the Town Centre Commercial development, renovations and façade improvements in the Town Centre New construction and renovations on industrial lands, except for uses that were identified as providing low-value and/or low- density employment. Program status Closed Closing Dec. 30, 2016 Open Number of projects supported 64 projects 51 projects to date 9 projects to date Estimated construction value of projects supported $90 million (mostly residential) $10 million to date $11 million to date Projects receiving revitalization tax exemptions to date 25 projects; est. value of tax exemptions = $2.2 million. 6 projects; est. value of tax exemptions = $350, 000 Combined impact to date Over 120 projects with an estimated construction value of over $110 million. Schedule B: List of potential Revitalization Tax Exemption Agreement signatories TCIIP Program – 2014 Maple Ridge Plaza Properties Ltd. #300 – 1285 Pender Street West Vancouver, BC V6E 4B1 Lands: #100 – 22645 Dewdney Trunk Road Legal Description: Lot 2; Sub Lot 23; Section 20; Township 12; New Westminster District; Plan NWP20546 PID #: 008-867-747 Folio Number: 527870200X Building Permit # 16-116271 Project: Tenant improvement Term of Tax Exemption: Three years Stacks & Decker Developments Inc. PO BOX 29533 STN DEL CTR Maple Ridge, BC V2X 0V2 Falcon Homes 751 Capital Crescent Port Coquitlam, BC, V3C 6E4 Mainstay Holdings 23505 Dogwood Avenue Maple Ridge, BC, V2X 4S4 Lands: #102 – 11862 226th Street Legal Description: Lot 2; District Lot 401; New Westminster District; Plan EPS2538 PID #: 029-587-964 Folio Number: 31872-0102-0 Building Permit # 15-123431 Project: Create dental office Term of Tax Exemption: Three years Vancord Property Holding Corp. 900-333 Brooksbank Avenue North Vancouver, British Columbia, V7J 3S8 Lands: #105 - 22420 Fraser Street Legal Description: Lot 103; District Lot 398; New Westminster Plan; NWP49778; Group 1 PID #: 001-022-954 Folio Number: 31701-0100-6 Building Permit # 16-111142 Project: Tenant improvement Term of Tax Exemption: Three years Vancord Property Holding Corp. 900-333 Brooksbank Avenue North Vancouver, British Columbia, V7J 3S8 Lands: #106 - 22420 Dewdney Trunk Rd Legal Description: Lot 103 District Lot 398 New Westminster District Plan NWP49778 Group 1 PID #: 001-022-954 Folio Number: 31701-0100-6 Building Permit # 16-119278 Project Tenant improvement Term of Tax Exemption Three years Vancord Property Holding Corp. 900-333 Brooksbank Avenue North Vancouver, British Columbia, V7J 3S8 Lands: #300 - 22420 Dewdney Trunk Rd Legal Description: Lot 103 District Lot 398 New Westminster District Plan NWP49778 Group 1 PID #: 001-022-954 Folio Number: 31701-0100-6 Building Permit # 16-105673 Project Tenant improvement Schedule B: List of potential Revitalization Tax Exemption Agreement signatories Term of Tax Exemption Three years 0947690 BC LTD 20232 Powell Avenue Maple Ridge, BC, V2X 4N2 Lands: 22328 119 Avenue Legal Description: Lot 3; District Lot 398; New Westminster District; Plan NWP2899; Group 1 PID #: 001-154-109 Folio Number: 31519-0000-8 Building Permit #: 15-125511 Project Tenant Improvement Term of Tax Exemption: Three years ELIIP 2014 MCF Holdings 1750 Coast Meridian Road Port Coquitlam, BC V3C 6R8 Lands: 20070 113B Ave Legal Description: Lot 9; District Lot 280; New Westminster District; Plan NWP86659; Except Plan BCP45137 PID #: 016-469-771 Folio Number: 21342-0209-9 Building Permit #: 15-124166 Project New Construction- 2 storey Industrial Term of Tax Exemption: Five years- declining annually M D Z Holdings #2 – 169 Golden Drive Coquitlam, BC, V3K 6T1 Lands: 20159 115A Avenue Legal Description: Lot 15; District Lot 280; New Westminster District; Plan NWP86659 PID #: 016-469-844 Folio Number: 20134-2021-5 Building Permit #: 15-122539 Project New Construction- 12 unit Industrial Term of Tax Exemption: Five years- declining annually Waldun Forest Products 9393 287th Street Maple Ridge, BC, V2W 1L1 Lands: 9393 287th Street Legal Description: Parcel A; District Lot 438 & 6048; New Westminster District; Plan LMP7504 PID #: 017-993-300 Folio Number: 94793-0300-0 Building Permit #: 15-109608 Project New Construction- Steel manufacturing Term of Tax Exemption: Five years- declining annually Schedule C: Revitalization Tax Exemption Agreement (TCIIP Program) Template City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 Tel: 604-463-5221 Fax: 604-467-7329 enquiries@mapleridge.ca www.mapleridge.ca Form RTE2015B-TCIIP Revitalization Tax Exemption Agreement Town Centre Investment Incentive Program THIS AGREEMENT dated for reference _________________________________. BETWEEN: CITY OF MAPLE RIDGE, a municipal corporation under the laws of British Columbia and having its offices at 11995 Haney Place, Maple Ridge, British Columbia V2X 6A9 (“City”) AND: OWNER NAME/ADDRESS (“Owner”) A. Under the Maple Ridge Revitalization Tax Exemption Bylaw No. 7010-2013 (the “Bylaw”), the City of Maple Ridge established a revitalization tax exemption program for the purpose of encouraging revitalization of the Town Centre Investment Incentive Areas identified in the Bylaw. B. The Lands subject to this Agreement are located within the Town Centre Investment Incentive Areas. C. The Owner proposes to construct an improvement(s) or to carry out an alteration(s) to an existing improvement(s) on the Lands. D. This Agreement contains terms and conditions governing the provision of a general municipal property tax exemption under the Bylaw. NOW THEREFORE, in consideration of the mutual promises contained in this Agreement and the payment by the Owner to the City of $1.00, the receipt and sufficiency of which are acknowledged by the City, the parties agree as follows: 1. Definitions 1.1. In this Agreement the following words have the following meanings: “Lands” means those lands and premises located at: Legally described as: Parcel Identifier (PID): Schedule C: Revitalization Tax Exemption Agreement (TCIIP-2014 Program) Template Page 2 of 5 Form RTE2015B-TCIIP Folio Number: “Project” means the project identified on Building Permit No: “Municipal Property Tax” means the property taxes Council has imposed pursuant to Schedule A of the Maple Ridge Tax Rates Bylaw, and does not include any other property taxes 2. Owner’s Obligations 2.1. In consideration of the City granting the Owner a revitalization tax exemption in accordance with the Bylaw, the Owner agrees to construct the following new improvement(s) or carry out the following alteration(s) to an existing improvement(s) on the Lands: Brief description and reference building permit number and DP# where applicable. 2.2. The Owner will ensure that the Project is constructed, maintained, operated and used in a fashion that will be consistent with and will foster the objectives of the revitalization tax exemption program, as outlined in the Bylaw. 2.3. Throughout the term of this Agreement, the Owner shall operate, repair and maintain the Project and will keep the Project in a state of good repair. 2.4. The Owner agrees that a revitalization tax exemption granted by the City under the Bylaw is subject to the Owner’s compliance with and fulfilment of all the terms and conditions arising out of the Building Permits issued. 2.5. The Owner shall construct the Project and, at all times during the term of the tax exemption, operate, use and occupy the Lands and the Project in compliance with all statutes, laws, regulations and orders of any authority having jurisdiction and, without limiting the generality of the foregoing, all federal, provincial, or municipal laws or statutes or bylaws, including all the rules, regulations, policies, guidelines, criteria, or the like made under or pursuant to any such laws. 2.6. The Owner must bear all the expenses of performing the obligations and covenants of contained within this Agreement. 2.7. All covenants made by the Owner herein shall be for the benefit of the City. 2.8. The Owner represents and warrants to the City that: a. All necessary corporate actions and proceedings have been taken by the Owner to authorize its entry into and performance of this Agreement; b. Upon execution and delivery on behalf of the Owner, this Agreement constitutes a valid and binding contractual obligation of the Owner; c. Neither the execution and delivery, nor the performance of this Agreement shall breach any other Agreement or obligation or cause the Owner to be in default of any other Agreement or obligation respecting the Lands; and, Schedule C: Revitalization Tax Exemption Agreement (TCIIP-2014 Program) Template Page 3 of 5 Form RTE2015B-TCIIP d. The Owner has the corporate capacity and authority to enter into and perform this Agreement. 3. City’s Rights, Powers and Obligations 3.1. Nothing contained or implied in this Agreement prejudices or affects the City’s rights and powers in the exercise of its functions or its rights and powers under any public and private statutes, bylaws, orders or regulations to the extent the same are applicable to the Lands, all of which may be fully and effectively exercised in relation to the Lands as if this Agreement had not been executed and delivered by the Owner. 3.2. Where the terms and conditions of this Agreement and the Bylaw have been met, the City shall issue a Revitalization Tax Exemption Program Certificate to the Owner in accordance with the provisions of the Bylaw. 3.3. The City reserves the right to terminate this Agreement and revoke the Revitalization Tax Exemption Program Certificate if the Owner fails to comply with any of the terms, conditions or requirements of this Agreement or the Bylaw, and the Owner fails to remedy any such breach or non-compliance within the time specified by the City in its notice to the Owner. 3.4. For a Revitalization Tax Exemption Program Certificate that is revoked, the City may recapture: a. The value of the Tax Exemption provided on the Lands for the current and any previous taxation years to which the Revitalization Tax Exemption Program Certificate applies; and, b. The value of any amounts provided through a Partnering Agreement entered into by the Owner and the City. 3.5. If the Owner fails to remit the recapture amount noted in Section 3.4 of this Agreement within thirty (30) days, the amount may be placed on the general property tax bill for the Lands. 3.6. The City will act in its sole discretion to make or give any decision, direction, determination, or consent. 4. General Provisions 4.1. The Owner and the City represent that the City has made no representations, covenants, warranties, guarantees, promises, or any agreements, express or implied, with the Owner other than those expressly contained in this Agreement. 4.2. This Agreement may only be modified by written agreement of the City and the Owner. 4.3. This Agreement shall inure to the benefit of, and is binding on the parties and their respective heirs, executors, administrators, successors and assigns. 4.4. Time is of the essence in this Agreement. 4.5. This Agreement constitutes the entire Agreement between the Owner and the City with regard to the subject matter herein, and supersedes all prior agreements, understandings, negotiations, and discussions, whether oral or written, of the City with the Owner. Schedule C: Revitalization Tax Exemption Agreement (TCIIP-2014 Program) Template Page 4 of 5 Form RTE2015B-TCIIP 4.6. No amendment or waiver of any portion of this Agreement shall be valid unless in writing and executed by the parties to this Agreement. 4.7. Waiver of any default by a party shall not be deemed to be a waiver of any subsequent default by that party. 4.8. This Agreement shall be construed according to the laws of the Province of British Columbia. 5. Revitalization Tax Exemption 5.1. Subject to fulfilment of the conditions set out in this Agreement and the Bylaw, the City shall issue a Revitalization Tax Exemption Program Certificate to BC Assessment entitling the Owner to a property tax exemption in relation to the Project as specified in Part 6 of this Agreement. 6. Calculation of Revitalization Tax Exemption 6.1. The Tax Exemption is equivalent to 100% of the Municipal Property Tax payable on the amount of Non-Market Change attributed to the Commercial Portion of the Project, as specified in Part 7 of the Bylaw, and where all the conditions as stated in Part 8 of the Bylaw have been met for a total of <<Choose Exemption Term>> years. 7. Term of Tax Exemption 7.1. Provided the requirements of this A greement and the Bylaw are met, the tax exemption shall be for the taxation years: to inclusive. 8. No Refund 8.1. For greater certainty, under no circumstances will the Owner be entitled under the City’s revitalization tax exemption program to any cash credit, any carry forward tax exemption credit or any refund for any property taxes paid. 9. Notices 9.1. Any notice or other communication required or contemplated to be given or made by any provision of this Agreement shall be given or made in writing and either delivered personally (and if so, shall be deemed to be received when delivered), or mailed by prepaid registered mail in any Canada Post Office (and if so, shall be deemed to be delivered on the sixth business day following such mailing, except that, in the event of interruption of mail service, notice shall be deemed to be delivered only when actually received by the party to whom it is addressed), so long as the notice is addressed to the party at the address shown on Page 1 of this Agreement. 10. Severance 10.1. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remainder of this Agreement. 11. Further Assurances Schedule C: Revitalization Tax Exemption Agreement (TCIIP-2014 Program) Template Page 5 of 5 Form RTE2015B-TCIIP 11.1. The parties shall execute and do all such further deeds, acts, things and assurances that may be reasonably required to carry out the intent of this Agreement. As evidence of their agreement to be bound by the terms of this Revitalization Tax Exemption Agreement, the parties have executed this Revitalization Tax Exemption Agreement as follows: Corporate Officer City of Maple Ridge Executed by the (Insert name) by its authorized signatories: Name Name The Revitalization Tax Exemption Agreement template for the ELIIP program is essentially the same as this document, other than: Term and basis for exemption - the ELIIP tax exemption is provided for 5 years on a declining basis, whereas the TCIIP is provided for 3 years on a static basis. Eligibility requirements – the ELIIP program outlines property uses that comply with the Zoning Bylaw but are ineligible for the incentive program. ELIIP eligibility requirements are specified in Bylaw #7112-2014. Note: Item 1173 has been placed in the "Items on Consent" section as Item 702.2 City of Maple Ridge TO: Her Worship Mayor Nicole Read DATE: October 11, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council SUBJECT: Pitt Meadows Airport Society Constitution and Bylaws EXECUTIVE SUMMARY: A framework for revising the Constitution and Bylaws of the Pitt Meadows Airport Society (PMAS) was agreed to by the Councils of Pitt Meadows and Maple Ridge on July 11, 2016. Staff representatives from both Pitt Meadows and Maple Ridge have worked together with legal counsel to prepare the attached proposed PMAS Constitution and Bylaws. The proposed PMAS Constitution and Bylaws is presented to Council for information. The PMAS would need to convene an extraordinary general meeting to amend the Constitution and Bylaws. RECOMMENDATION: That the proposed Constitution and Bylaws of the Pitt Meadows Airport Society (PMAS), contained in this report, be received for information, and That the PMAS be requested to convene an extraordinary general meeting, for the purpose of voting on resolutions to amend the Constitution and Bylaws as presented in this report. DISCUSSION: a)Background Context: A framework for revising the constitution and bylaws of the Pitt Meadows Airport Society (PMAS) was agreed to by the Councils of Pitt Meadows and Maple Ridge on July 11, 2016. The proposed PMAS Constitution and Bylaws reflects the requirements of the Councils as members of the PMAS and is consistent with the new B.C. Societies Act. The proposed PMAS Constitution and Bylaws offers a governance structure with increased clarity of the roles of the Members, Directors, and the Airport General Manager. It will also ensure better alignment of the development and operation of the Pitt Meadows Airport with the needs of the Cities of Pitt Meadows and Maple Ridge. The chart attached as Appendix 1 provides a detailed description of the changes in the new proposed PMAS Constitution and Bylaws in comparison to the current Constitution and Bylaws. Appendix 2 provides the proposed PMAS Constitution and Bylaws. The new Societies Act comes into force on November 28, 2016. The process for implementing the new PMAS Constitution and Bylaws, described by City lawyers, would be as follows: 1201 1.The PMAS prepares a special resolution to amend the Constitution and a special resolution to amend the Bylaws. 2.The Directors will convene an extraordinary general meeting providing either 14 days notice or receiving written consent of the members to waive the notice period. Alternatively the members may consent in writing to the special resolutions. 3.Once approved, the resolutions are filed with the Registrar in paper form, and one copy of the resolutions is then returned to the PMAS. 4.After November 28, 2016, the PMAS will be able to file its transition application bringing the new Bylaws into effect. 5.The members and Board may act under the new Bylaws to appoint directors. Councils of Pitt Meadows and Maple Ridge may wish to consider who their Member Directors will be so that a list can be brought to a special meeting following November 28th, where they can be appointed. This would assist in an expedient and smooth transition to the new Board of Directors. InterVistas is prepared to hold a facilitated vision meeting for the Pitt Meadows Airport at a date and time that would be convenient for both Councils. It is the belief of staff that this session would benefit by having the participation of the Member Directors if not all the Directors, along with the Airport General Manager and key staff. CONCLUSION: The PMAS Constitution and Bylaws have been rewritten to reflect the desires of Councils acting as members to the PMAS, and the requirements of the B.C. Societies Act. The proposed PMAS Constitution and Bylaws provide a governance framework which will better align the development and operation of the Pitt Meadows Airport with the needs of the members, the Cities of Pitt Meadows and Maple Ridge. The PMAS will need to convene an extraordinary general meeting to adopt resolutions to amend the Constitution and amend the Bylaws. “Original signed by Lino Siracusa” ____________________________________ Prepared by: Lino Siracusa Manager Economic Development “Original signed by Paul Gill” ____________________________________ Concurrence: Paul Gill General Manager Corporate & Financial Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer /ls Appendix 1 COMPARISON OF PMAS CONSTITUTION AND BYLAWS Item Current Proposed Draft General Structured in accordance to the old ‘Society Act’ Structured in accordance to the new ‘Societies Act’ Number of members of the Society (sec 3.1) 4 members 2 members (one for each of PM and MR) Separation of responsibilities of the Members and Directors (sec 3.7) Silent The individual Member representative may not also be one of the Member Directors Limitation of power of the Board of Directors (sec 6.1) Only limitations are those imposed via the Society Act and bylaws Limitations imposed by the Societies Act and bylaws, PLUS the Airport Master Plan, and policies established by the Members Number of directors (sec 6.3) Number of directors shall be nine (9) Number of directors not less than eight (8) and not more than eleven (11) Appointment of Directors (sec 6.7) Nominating Committee advertises, interviews and recommends to Members who jointly appoint Directors Each Member appoints four (4) Member Directors Appointment of Expert Directors (sec 6.8) Not applicable Up to three (3) ‘Expert Directors’ appointed by the Member Directors. Expert Directors have expertise / knowledge that will be useful to the Board in various fields. Continuity of Directors (sec 6.9 – 6.11) Was provided for 3 year term for 2 Member Directors; 2 year terms for 2 Member Directors 3 year term for 2 Expert Directors; 1 year term for 1 Expert Director Directors can be appointed for two consecutive terms Removal of Directors (sec 6.12, 6.13) Possible by special resolution of the Members A member Director may be removed by the Member; an Expert Director may be removed by the Directors Quorum (sec 7.3) Five (5) Directors A Majority of Directors Conditions for Open and Closed meetings (sec 7.5) Silent Explicit rules more in keeping with the Community Charter; Members the PMAS Society cannot be excluded from Board meetings though they may not vote Item Current Proposed Draft Tied votes (sec 7.15) The Chairperson has a second and deciding vote The Chairperson does NOT have second and deciding vote, therefore a tied vote results in a defeated motion Duties of officers (sec 8.6) Provided for a President, Vice- President, and Secretary- Treasurer Allows for President, Vice- President, Secretary and Treasurer, or combination or roles if necessary Responsibilities of Airport General Manager (sec 9.2) Silent Clearly articulated with regard to regulatory requirements for all levels of government, management of property and contracts, and public consultation in keeping with the practices of the Cities Airport General Manager also being a Director (sec 9.4) Silent Must not be a Director Planning and Reporting (sec 15.1 – 15.3) Silent Provides for the Board to develop the Airport Master Plan which must be approved by the Members for implementation; then the Board and Employees must act in accordance with the Master Plan. It will be updated as required or deemed necessary by the Members Board reporting to the Members (sec 15.4) Silent At least twice per year, or as directed by the Members, the Board shall provide a formal report to the Members Pitt Meadows Airport Society / Constitution & Bylaws 1 FORM 3 SOCIETIES ACT CONSTITUTION 1. The name of the Society is PITT MEADOWS AIRPORT SOCIETY. 2. The purposes of the Society are: (a) To develop, maintain and operate the Pitt Meadows Regional Airport as a public international airport, including facilities for passengers, for flight instruction, and for aircraft accommodation, rigging, maintenance and overhaul. (b) To provide an efficient and well-maintained airport facility and service for the residents of and visitors to the City of Pitt Meadows and the City of Maple Ridge and surrounding areas. (c) To acquire, hold, lease, manage, rent or sell any real property or personal property for the furtherance of the Society’s purposes. (d) To promote aviation and aeronautics. (e) To promote or oppose legislation or legislative change affecting aviation, aeronautics, the aircraft industry and all its branches. (f) To solicit, receive, acquire and hold donations, gifts and legacies for the purposes of the Society and to collect and receive rents, profits and other revenues, grants, appropriations and subsidies for the purposes of the Society and to enjoy all of the benefits of ownership thereof. (g) To market, promote, co-ordinate and manage all services and facilities described in the Society’s purposes. (h) To seek funding and financial assistance from the Government of Canada, Province of British Columbia, federal and provincial crown corporations and agencies, municipal governments, regional districts and other local authorities in furtherance of the purposes of the Society. (i) To manage and co-ordinate the development of short, medium and long term plans to develop and improve the land in the City of Pitt Meadows as a public airport. (j) To actively promote the Pitt Meadows Regional Airport to private and commercial aircraft operators. (k) To do all other things as are incidental or conducive to the attainment of the purposes of the Society Pitt Meadows Airport Society / Constitution & Bylaws 2 BYLAWS PART 1 – INTERPRETATION 1.1 In these Bylaws, unless the context otherwise requires, (a) “Act” means the Societies Act of British Columbia as amended from time to time (b) “Airport” means the Pitt Meadows Regional Airport; (c) “Airport Master Plan” has the meaning assigned in Bylaw 15.1; (d) “Board” means the Board of Directors of the Society; (e) “Bylaws” means these Bylaws as amended from time to time; (f) “Committee” has the meaning assigned in Bylaw 7.9 (g) “Directors” means the Directors of the Society for the time being, and includes both Member Directors and Community Directors, and “Director” means any one of them; (h) “Expert Directors” has the meaning assigned in Bylaw 6.8 and “Expert Director” means any one of them; (i) “General Manager” has the meaning assigned in Bylaw 9.1 (j) “Member” means every person who becomes and remains a Member in accordance with the Bylaws; (k) “Member Directors” has the meaning assigned in Bylaw 6.7 and “Member Director” means any one of them (l) “Member Representative” has the meaning assigned in Bylaw 3.7 (m) “registered address” of a Member means that Member’s address as recorded in the register of Members; (n) “Society” means the Pitt Meadows Airport Society; and (o) “Societies Act” means the Societies Act, SBC, 2015 c. 18. 1.2 The definitions in the Act apply to these Bylaws. 1.3 If there is a conflict between these Bylaws and the Act or the regulations under the Act, the Act or the regulations, as the case may be, prevail. Pitt Meadows Airport Society / Constitution & Bylaws 3 1.4 Unless otherwise expressly provided, words importing the singular include the plural and vice versa and words importing a male person include a female person and a corporation. 1.5 Unless otherwise expressly provided, a reference in these Bylaws to a statue is a reference to that statute as from time to time in force, re-enacted or replaced. PART 2 – FUNDAMENTAL MATTERS 2.1 The Society shall be carried on without purposes of gain for its Members or Directors and any profits or other accretion to the Society shall be used in furtherance of its purposes. No Member of the Society or Director shall be paid any remuneration for services rendered to the Society but may be paid reasonable expenses in acting as a Member or Director. This clause was previously unalterable. 2.2 Upon winding-up or dissolution of the Society, the assets remaining after the payment of all costs, charges and expenses properly incurred in the wind-up including the remuneration of a liquidator, and after payment to employees of the Society of any arrears of salaries or wages, and after the payment of any other debts of the Society, shall be distributed equally between the City of Pitt Meadows and the City of Maple Ridge. This clause was previously unalterable. PART 3 - MEMBERSHIP 3.1 Membership in the Society shall be limited to: (a) the City of Pitt Meadows; and (b) the City of Maple Ridge; 3.2 The Society shall not, at any time, have more than two (2) Members. 3.3 Every Member shall uphold the constitution and comply with these Bylaws. 3.4 There shall be no annual membership dues. 3.5 A Member shall cease to be a Member of the Society (a) by delivering its resignation in writing to the Secretary-Treasurer of the Society or by mailing or delivering it to the address of the Society; or (b) on dissolution. 3.6 All Members are in good standing except those who have ceased to be a Member as provided in Bylaw 3.5 and every Member shall be entitled to vote at all meetings of the Society. 3.7 For the purposes of a meeting of the Members, each Member shall be represented by one (1) individual who shall be the Member’s Mayor or another individual representing that Member who is chosen by that Member (the “Member Representative”) and the individual Member Representative may not be one of the Member Directors. 3.8 A Member Representative is entitled to speak and vote, and in all other respects exercise the rights of a Pitt Meadows Airport Society / Constitution & Bylaws 4 Member, and that Member Representative shall be reckoned as a Member for all purposes with respect to a meeting of the Society. PART 4 – MEETINGS OF MEMBERS 4.1 Meetings of the Members of the Society, including the annual general meeting, shall be held at the time and place, in accordance with the Societies Act, that the Board determines. 4.2 Every meeting of the Members, including an annual general meeting, is a general meeting. 4.3 The Board may, when it thinks fit, convene a general meeting. 4.4 A Member may request that the Board call a general meeting at any time and when so requested the Board will call a meeting within 14 days. 4.5 Notice of a general meeting or an annual general meeting must be sent to the Members no less than 7 days in advance of the date of the meeting. 4.6 A notice of a general meeting or an annual general meeting must state the nature of any business, other than ordinary business, to be transacted at the meeting in sufficient detail to permit a Member receiving the notice to form a reasoned judgment concerning that business. 4.7 The accidental omission to give notice of a meeting to, or the non-receipt of a notice by, any of the Members entitled to receive notice does not invalidate proceedings at that meeting. 4.8 An annual general meeting must be held once every calendar year. 4.9 An annual general meeting is deemed to have been held if: (a) the matters that must, under the Societies Act or the Bylaws, be dealt with at that meeting, including the presentation of the financial statements and auditor’s report, if any, to the Members are dealt with in a resolution; and (b) all of the Members consent in writing to the resolution on or before the date by which the annual general meeting must be held. PART 5 – PROCEEDINGS AT GENERAL MEETINGS 5.1 At a general meeting the following business is ordinary business: (a) calling the meeting to order (b) the adoption of rules of order; (c) the election of a chairperson pursuant to Bylaw 5.4; (d) approving the minutes of the last general meeting; Pitt Meadows Airport Society / Constitution & Bylaws 5 (e) the consideration of the financial statements; (f) the report of the Directors, if any; (g) the report of the auditor, if any; (h) the appointment of Directors; (i) the appointment of the auditor, if required; and (j) the other business that, under these Bylaws, ought to be transacted at a general meeting, or business which is brought under consideration by the report of the Directors issued with the notice convening the meeting. 5.2 (a) No business, other than the election of a chairperson and the adjournment or termination of the meeting, shall be conducted at a general meeting at a time when a quorum is not present. (b) If at any time during a general meeting there ceases to be a quorum present, business then in progress shall be suspended until there is a quorum present or until the meeting is adjourned or terminated. (c) A quorum is two (2) Member Representatives present. 5.3 If within 30 minutes from the time appointed for a general meeting a quorum is not present, the meeting, if convened on the requisition of Members, shall be terminated. In any other case it shall stand adjourned to the same day in the next week, at the same time and place. 5.4 The President, the Vice President or, in the absence of both, one of the other Directors present shall preside as chairperson of a general meeting. 5.5 If at a general meeting (a) there is no President, Vice president or other Director present within 15 minutes after the time appointed for holding the meeting; or (b) the President and all the other Directors present are unwilling to act as chairperson, the Member Representatives present shall choose one of the Member Representatives to be chairperson. 5.6 A general meeting may be adjourned from time to time and from place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. 5.7 When a meeting is adjourned for 30 days or more, notice of the adjourned meeting shall be given as in the case of the original meeting. 5.8 Except as provided in these Bylaws, it is not necessary to give notice of an adjournment or of the business to be transacted at an adjourned general meeting. 5.9 No resolution proposed at a meeting need be seconded and the chairperson of a meeting may move or Pitt Meadows Airport Society / Constitution & Bylaws 6 propose a resolution. 5.10 In case of an equality of votes the chairperson shall not have a casting or second vote in addition to the vote, if any, to which he or she may be entitled as a Member Representative and the proposed resolution shall not pass. 5.11 A Member in good standing, present at a meeting of Members is entitled to one vote. 5.12 Voting is by show of hands or by ballot, as directed by the chairperson of the meeting. 5.13 Voting by proxy is not permitted. 5.14 The chairperson of a general meeting must announce the outcome of each vote and that outcome must be recorded in the minutes of the meeting. 5.15 A matter to be decided at a general meeting must be decided by ordinary resolution unless the matter is required by the Act or these Bylaws to be decided by special resolution or by another resolution having a higher voting threshold than the threshold for an ordinary resolution. 5.16 The Members may, by resolution, adopt rules of order but if no such rules of order are adopted, the proceedings of the Members shall be governed by Robert’s Rules of Order Newly Revised or, if the procedure adopted by resolution does not cover any point of order, such point of order shall be determined according to Roberts Rules of Order Newly Revised. PART 6 – DIRECTORS 6.1 The Board may exercise all the powers and do all the acts and things that the Society may exercise and do, and which are not by these Bylaws or by statute or otherwise lawfully directed or required to be exercised or done by the Society in a general meeting, including the full management and control of the assets, liabilities, revenues and expenditures of the Airport and the ability to make rules and regulations governing its operations, but subject, nevertheless, to (a) all laws affecting the Society; (b) these Bylaws; (c) the Airport Master Plan; (d) policies established by the Members; and (e) rules, not being inconsistent with these Bylaws, which are made from time to time by the Society in a general meeting. 6.2 No rule made by the Society in a general meeting invalidates a prior act of the Board that would have been valid if that rule had not been made. 6.3 The Board shall be composed of not less than eight (8) and not more than eleven (11) Directors. 6.4 Except as otherwise provided in these Bylaws, each person appointed as a Director shall become a Pitt Meadows Airport Society / Constitution & Bylaws 7 Director effective on January 1 of the following year. 6.5 All Directors must be qualified under the Societies Act to be Directors. 6.6 A Director who ceases to be qualified to be a Director must immediately resign from the Board. 6.7 Each of the Members described in Bylaw 3.1 will appoint four (4) Directors to the Board, (the “Member Directors”) subject to the requirements in Bylaw 6.5 6.8 The Directors shall appoint up to three (3) additional Directors having such skills or representing such constituency as the Directors feel to be in the best interests of the Society (the “Expert Directors”), subject to the requirements in Bylaw 6.5. Without limiting the generality of the foregoing, the Directors may appoint as Expert Directors persons with expertise in one or more of the following: (a) airport operations; (b) the aeronautics industry; (c) real estate development; (d) property management; (e) finance; (f) accounting; (g) economic development; (h) planning; (i) marketing; and (j) communications and public engagement. 6.9 On the coming into force of these Bylaws, the Members will each appoint Member Directors to the following terms: (a) the term of 2 of the Member Directors appointed by each of the Members will expire December 31, 2018; (b) the term of 2 of the Member Directors appointed by each of the Members will expire December 31, 2019. 6.10 The Member Directors appointed under Bylaw 6.9 will, within 90 days of their appointment, appoint the first Expert Directors in accordance with Bylaw 6.8. One Expert Director will be appointed to a term that expires December 31, 2018, and two Expert Directors will be appointed to terms that expire December 31, 2019. 6.11 Subsequent to the appointments in Bylaws 6.9 and 6.10, each Director appointed shall serve for a term of Pitt Meadows Airport Society / Constitution & Bylaws 8 three (3) years. 6.12 A Member Director may be removed by the Member who appointed him or her before the expiration of his or her term of office and a new Member Director may be appointed by the Member to complete the term of the removed Member Director. 6.13 An Expert Director appointed under Bylaw 6.8 may be removed before the expiration of his or her term of office by a special resolution of the Members or a resolution of the Board and a new Expert Director may be appointed by the Board to complete the remainder of the term of the removed Expert Director. 6.14 Directors may serve a maximum of two consecutive terms as either a Member Director, an Expert Director or a combination thereof. 6.15 Terms of Directors are deemed to be consecutive if there is a break of less than twelve (12) months between terms. 6.16 The Directors are each entitled to participate in and vote at a meeting of Directors or a Committee. 6.17 No act or proceeding of the Board is invalid only by reason of there being less than the prescribed number of Directors in office. PART 7 – PROCEEDINGS OF DIRECTORS 7.1 The Board may meet together at the places it thinks fit to dispatch business, and may adjourn and otherwise regulate their meetings and proceedings as it sees fit. 7.2 A meeting of the Board may be held by telephone or other communications facilities that permit all participants in the meeting to hear each other, and a Director who participates in the meeting by those means shall be counted as present at the meeting. 7.3 The quorum for a meeting of the Board shall be the majority of Directors holding office at the time of the meeting. 7.4 The President shall be chairperson of all meetings of the Board, but if at a meeting the President is not present within 30 minutes after the time appointed for holding the meeting, the Vice President shall act as chairperson. If neither the President nor the Vice President are present, the Directors present may choose one of their numbers to be chairperson at that meeting. 7.5 All meetings of the Board shall be open to the public except that (a) the chairperson may exclude from a meeting those that the chairperson considers to be improperly conducting themselves; (b) the Board may exclude from the meeting, all persons other than the Directors, Members and officers of the Society, if the Directors adopt a resolution that states that in the opinion of the Board, the Society’s interest requires the exclusion; (c) A resolution adopted under (b) requires an affirmative vote of a majority of the Directors present at the meeting if the resolution involves any of the following matters: Pitt Meadows Airport Society / Constitution & Bylaws 9 i personnel matters about an identifiable individual; ii a financial, commercial or economic transaction of the Society, including a proposed or pending acquisition or disposition of land for the Society’s purposes; iii litigation matters and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (d) a resolution adopted under (b) requires an affirmative vote of at least two-thirds (2/3) of the Directors present at the meeting if the resolution involves a matter that is not set out in (c); and (e) a Director who cannot or does not intend to keep confidential the nature and details of the matters for which a resolution is passed under (b) through (d) is expected to defer to the decision of the majority of the Board, until the Board resolves to reveal the details or the subject matter or discusses it at a public meeting, by immediately leaving the meeting or that part of it during which those matters are under consideration. 7.6 Any two Directors may call a meeting of the Board at any time. 7.7 At least 2 days’ notice of a Board meeting must be given unless all the Directors agree to a shorter notice period. 7.8 The accidental omission to give notice of a Board meeting to a Director, or the non-receipt of a notice by a Director, does not invalidate proceedings at the meeting. 7.9 The Board may delegate any, but not all, of its powers to a committee consisting of one (1) or more Directors as it thinks fit (a ”Committee”). 7.10 A Committee shall, in the exercise of the powers delegated to it, conform to any rules imposed on it by the Board, and shall report every act or thing done in exercise of those powers to the earliest meeting of the Board to be held next after it has been done. 7.11 A Committee shall elect a chairperson of its meetings, but if no chairperson is elected, or if at a meeting the chairperson is not present within 30 minutes after the time appointed for holding the meeting, the Directors present who are members of the Committee shall choose one of their number to be chairperson of the meeting. 7.12 The members of a Committee may meet and adjourn as they think proper. 7.13 For a first meeting of the Board held immediately following the appointment of a Director or Directors at an annual or other general meeting of Members, it is not necessary to give notice of the meeting to the newly appointed Director or Directors for the meeting to be constituted, if a quorum of the Board is present. 7.14 Questions arising at a meeting of the Board or a Committee shall be decided by a majority of votes. 7.15 In case of an equality of votes on a question arising at a meeting of the Board or a Committee the chairperson does not have a second or casting vote and the motion is defeated. Pitt Meadows Airport Society / Constitution & Bylaws 10 7.16 No resolution proposed at a meeting of the Board or a Committee need be seconded and the chairperson of a meeting may move or propose a resolution. 7.17 A resolution in writing, signed by all the Directors and placed with the minutes of the Directors is as valid and effective as if regularly passed at a meeting of Directors. 7.18 No Director or employee of the Society shall have any direct or indirect financial interest in any purchase order or contract entered into or issued on behalf of the Society unless such Director or employee absents himself from all meetings where the order or contract is approved or discussed or any vote is taken in any matter affecting such an interest in an order or contract. The provisions of this Bylaw shall not apply to the reimbursement of a Director in respect of expenses incurred with the Board’s approval in carrying out the business of the Society. 7.19 No Director or employee will use any information obtained in connection with his or her position with the Society for personal benefit or for the benefit of any other person unless such information has been disclosed to the public or has been made available to the public. Without limiting the generality of the foregoing, a Director who has knowledge of a proposed action or decision by the Society shall not purchase or sell assets or shares or advise any other party to purchase or sell assets or shares the value of which could be expected to be materially affected by the proposed action or decision until such time as the proposed action or decision has been announced or has been made available to the public. 7.20 A Director, former Director, employee or former employee must, unless otherwise authorized by the Board, (a) keep in confidence any record held in confidence by the Board until the record is released to the Members; (b) keep in confidence information considered in any part of a Board meeting that is discussed in a closed meeting unless or until the information is released to the Members. 7.21 The Board or a Committee may, by resolution, adopt rules of order but if no such rules of order are adopted, the proceedings of the Board or Committee shall be governed by Robert’s Rules of Order Newly Revised or, if the procedure adopted by resolution does not cover any point of order, such point of order shall be determined according to Robert’s Rules of Order Newly Revised. PART 8 – DUTIES OF OFFICERS 8.1 The Society shall have four (4) officers, who shall be the President, Vice President, Secretary, and Treasurer. 8.2 The Board shall elect from among their number a President, a Vice President, a Secretary and a Treasurer, each of whom shall hold office for one year and shall retire from office at each annual general meeting, when their successors shall be elected. A Director, other than the Director elected President, may hold more than one (1) officer position. 8.3 The President shall preside at all meetings of the Members and of the Directors. 8.4 The President is the chief executive officer of the Society and shall supervise the other officers in the execution of their duties. Pitt Meadows Airport Society / Constitution & Bylaws 11 8.5 The Vice President shall carry out the duties of the President during the absence of the President. 8.6 The Secretary shall (a) conduct the correspondence of the Society; (b) issue notices of meetings of the Society and the Board; (c) keep minutes of all meetings of the Society and the Board; (d) have custody of all records and documents of the Society; (e) have custody of the common seal of the Society; and (f) maintain the register of Members. 8.7 The Treasurer shall (a) receive and bank monies collected from the Members or other sources; (b) keep accounting records in respect of the Society’s financial transactions; (c) prepare the Society’s financial statements; and (d) make the Society’s filings with respect to taxes. 8.8 In the absence of the Secretary from a meeting, the Directors shall appoint another person to act as Secretary at the meeting. 8.9 The Members may by special resolution remove a Director as the President, Vice President, Secretary or Treasurer before the expiration of his or her term of office, and the Board may elect a successor to complete the term of office. 8.10 Neither the President, the Vice President, the Secretary, nor the Treasurer shall be remunerated for being or acting as an officer, but shall be reimbursed for all expenses necessarily and reasonably incurred by him or her while engaged in the affairs of the Society. PART 9 – EMPLOYEES 9.1 The Board shall appoint a person as Chief Administrative Officer, also known as the “General Manager” to manage the operation of the Airport in accordance with the policies established by the Board (the “General Manager”). 9.2 The General Manager is responsible for: (a) Ensuring that all provisions of the Aeronautics Act and the Airports Operating Manual are adhered Pitt Meadows Airport Society / Constitution & Bylaws 12 to and are effectively administered to provide for safe and secure airport operations; (b) Ensuring that all provincial and municipal laws, regulations and bylaws, including but not limited to those relating to land use, building permits and business licensing, are effectively administered and adhered to; (c) Managing all property through leasing, licensing or other arrangements as authorized by the Board; (d) Administering all contracts for capital projects other works and services as authorized by the Board; (e) Ensuring a high level of transparency and communication with the community, including engaging in public consultations relating to projects, in keeping with the practices of the Cities of Pitt Meadows and Maple Ridge; (f) Performing such further and other duties as the Board may direct. 9.3 The Board may appoint such agents and engage such employees as it may deem necessary from time to time and said persons will have such authority and will perform such duties as will be prescribed by the Board at the time of the appointment. 9.4 The General Manager must not be a Director. PART 10 - SEAL 10.1 The Board may provide a common seal for the Society and may destroy a seal and substitute a new seal in its place. 10.2 The common seal shall be affixed only when authorized by a resolution of the Board and then only in the presence of the persons prescribed in the resolution, or if no persons are prescribed, in the presence of the President and Secretary-Treasurer or President and Vice President. 10.3 All instruments, agreements, contracts or other documents which are not executed by affixing the common seal of the Society may be executed by (a) such persons as may be prescribed from time to time by resolution of the Board; (b) the President and the Secretary-Treasurer; (c) the Vice President and the Secretary-Treasurer; or (d) the President and the Vice President. PART 11 - BORROWING 11.1. In order to carry out the purposes of the Society the Board may, on behalf of and in the name of the Society, borrow or raise and secure the payment or repayment of, money in the manner they decide, and, in particular but without limiting the foregoing, by the issue of debentures. Pitt Meadows Airport Society / Constitution & Bylaws 13 11.2. No debenture shall be issued without first obtaining the consent of the Members by special resolution. 11.3. The Members may by special resolution restrict the borrowing powers of the Board, but a restriction imposed expires at the next annual general meeting. PART 12 - AUDITOR 12.1. The Society shall engage an auditor qualified to act under both the Societies Act and the Community Charter who shall be a person who is a member or partnership whose partners are members in good standing of the Canadian Institute of Chartered Accountants or the Certified General Accountants’ Association of British Columbia, or a person certified by the Auditor Certification Board established under the Business Corporations Act (British Columbia). 12.2. The auditor shall be appointed by the Board, who shall also fill all vacancies occurring in the office of the auditor. 12.3. An auditor may be removed and a new auditor appointed by the Board. 12.4. An auditor shall be promptly informed in writing of appointment or removal. 12.5. No Director and no employee of the Society shall be auditor. 12.6. The auditor may attend general meetings. 12.7. The fiscal year end of the Society shall be December 31 in each year. PART 13 – NOTICES TO MEMBERS 13.1 A notice may be given to a Member or Director, either personally or by pre-paid mail to him or her at his or her registered address. 13.2 A notice sent by mail shall be deemed to have been given on the third day following that on which the notice is posted, and in proving that notice has been given it is sufficient to prove the notice was properly addressed and put in a Canadian post office receptacle. 13.3 Notice of a general meeting shall be given to (a) every Member shown on the register of Members on the day notice is given; and (b) the auditor. 13.4 No person, other than those referred to in Bylaw 13.3 is entitled to receive a notice of general meeting. 13.5 Nothing in these Bylaws shall preclude or prohibit notice being given to a Member, Director or auditor by alternative means, including email, but any notice given by such alternative means shall only be deemed effective if express acknowledgement of receipt is given by the recipient. Pitt Meadows Airport Society / Constitution & Bylaws 14 PART 14 – DEALINGS IN LAND 14.1 The fee-simple interest in any land held by the Society must not be sold, transferred or otherwise disposed of without first obtaining the consent of the Members by special resolution PART 15 – PLANNING AND REPORTING 15.1 The Board shall develop a master plan for the operation, management and development of the Airport (the “Airport Master Plan”) and shall present the Airport Master Plan to the Members for approval. 15.2 Once the Airport Master Plan has been approved by the Members, all Directors, Officers and employees of the Society must act in accordance with the Airport Master Plan. 15.3 The Board shall revise and update the Airport Master Plan periodically as it deems appropriate, or as otherwise directed by the Members, but no revision or update of the Airport Master Plan shall be effective until it has been approved by the Members. 15.4 The Board shall, not less than two (2) times per calendar year, or as otherwise directed by the Members, provide a formal report to the Members concerning the operation and management of the Airport. PART 16 – BYLAWS 16.1 On being admitted to membership, each Member is entitled to and the Society shall provide, without charge, a copy of the Constitution and Bylaws of the Society. City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 11, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: Renovations & Minor Furniture Purchases EXECUTIVE SUMMARY: At the June 14, 2016 Council Workshop, Council approved renovations at the Randy Herman Building to meet the changing needs of the RCMP, to improve customer service for Bylaws and to establish space for the retention of City records. Renovations and some minor furniture purchases are also required at City Hall to achieve efficiencies and to accommodate the dissolution of the Parks and Leisure Services contract with Pitt Meadows RECOMMENDATIONS: That $128,000 be allocated from Surplus to accommodate the renovations and minor furniture purchases outlined in the staff report dated October 11, 2016. DISCUSSION: The changes contemplated are as follows: 1.The work space for the Executive Assistant for the General Manager of Community Development Parks & Recreation Services is currently located on the 2nd floor of the tower, away from the General Manager and the Administration Section. Moving the Executive Assistant to the Administration Section will allow her to better support the General Manager and will also allow her to provide relief and back up coverage for the other Executive Assistants. There are no costs attached to this move though one of the existing staff will have to find another work location. 2.It is likely that moving the Executive Assistant as noted above will displace one of the staff in the Sustainability and Corporate Planning Section. As it stands now, staff in this section and the Clerk’s Section are located wherever they can find space. This can be corrected by moving three staff members into the Councillors’ office space adjacent to the Council lounge. There are no renovation costs in doing this though about $8,500 will be required for work stations. 3.A new Council Office/Work Space would be accommodated in the two offices (currently occupied) located between the Blaney Room and the Council Chambers. These spaces are ideally located between the two Council meeting rooms and would allow for confidential and comfortable spaces for Council use. Council mail boxes would also be relocated here which provides easy access for Council as they are coming to, or leaving meetings. Minor renovations and new furniture are recommended to best make use of the space at an estimated cost of $4,500. 1202 Two individuals will be displaced from the offices mentioned above. The first is the Emergency Program Coordinator. It would be best to locate this individual, and the Emergency Program Clerk (currently without a proper workspace) to Fire Hall No. 1 as the work performed by the Emergency Program is closely aligned to the Fire Emergency Services. The Emergency Operations Centre is also located in Fire Hall No. 1, another reason to have these two people at this location. The Fire Hall has storage spaces that with some minor renovations and furniture would be well suited to housing these two individuals. The estimated cost to complete this move is about $20,000. The second individual displaced from an office near the Blaney Room is the Business Support Analyst. The work of the Business Analyst is in the area of technological support, and it would be beneficial to have this individual close to the Information Technology department in the tower. Renovations estimated at $12,000 would be required to accommodate a new work space as well as to deal with existing pressures. 4. The dissolution of the Parks and Leisure services contract with Pitt Meadows has resulted in the need to move some of the Maple Ridge staff currently located in Pitt Meadows to spaces in the tower. Renovations are required to accommodate those staff, and this can be accomplished by using the current Human Resources space. Human Resources are able to move to existing City space in the southwest portion of the third floor of the tower. The total cost for renovations to achieve the space requirements and configurations required by both departments is estimated at $75,000. 5. Development Services also requires some changes to the front counter in the main foyer of City Hall to improve customer service. The services of a space planner, at an estimated cost of $8.000 are required to develop the concepts that will best meet our needs. The details of the plan will be the subject of a future report to Council. The total estimated cost for all of these changes is $128,000. These costs are one time in nature and can be funded from Surplus. Conclusion: The renovations outlined herein will allow us to give staff and Council proper work space, accommodate the dissolution of the joint Parks & Leisure Services agreement and improve efficiencies. “Original signed by Laurie Darcus”_________________ Prepared by: Laurie Darcus, MA, MMC, SCMP, CPM Manager of Legislative Services and Emergency Program “Original signed by Paul Gill”____________________ Approved by: Paul Gill, B.B.A, C.G.A, F.R.M General Manager: Corporate & Financial Services “Original signed by E.C. Swabey”___________________ Concurrence: E.C. Swabey Chief Administrative Officer