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2016-10-25 Council Meeting Agenda and Reports.pdf
Page 1 City of Maple Ridge COUNCIL MEETING AGENDA October 25, 2016 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of October 11, 2016 402 Minutes to the Public Hearing of October 18, 2016 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 501 Synthetic Fields Update Presentation by Valoree Richmond, Manager, Parks Planning and Operations MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Council Meeting Agenda October 25, 2016 Council Chamber Page 2 of 8 600 DELEGATIONS 601 Food Garden Contest Presentation • Agricultural Advisory Committee 602 Half in the Sky Advocacy Group – Human Exploitation • Cathy Peters 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of October 12 and 13, 2016 702 Reports 702.1 Disbursements for the month ended September 30, 2016 (Item 1131 from the October 17, 2016 Committee of the Whole Agenda) Staff report dated October 17, 2016 recommending that the disbursements for the month ended September 30, 2016 be received for information. 702.2 Council Expenses (Item 1171 from the October 17, 2016 Committee of the Whole Agenda) Staff report dated October 17, 2016 providing on update on Council expenses to the end of September 2016. 703 Correspondence 704 Release of Items from Closed Council Status 800 UNFINISHED BUSINESS 900 CORRESPONDENCE Council Meeting Agenda October 25, 2016 Council Chamber Page 3 of 8 1000 BYLAWS Note: Item 1001 is from the October 18, 2016 Public Hearing Bylaws for Third Reading 1001 2015-309-RZ 1001.1 21795 Lougheed Highway Maple Ridge Official Community Plan Amending Bylaw No. 7281-2016 To designate from Urban Residential to Commercial Final reading 1001.2 21795, 21787 and 21773 Lougheed Highway Maple Ridge Zone Amending Bylaw No. 7180-2015 To rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit the construction of a Pediatric and Family Care Clinic with seven proposed units. Bylaws for Final Reading 1002 2011-081-SD, 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only) Slatford Local Area Bylaw No. 7270-2016 To authorize enhanced maintenance costs to be levied on the benefitting properties Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda October 25, 2016 Council Chamber Page 4 of 8 Public Works and Development Services 1101 2016-229-RZ, 25590 Bosonworth Avenue, RS-3 to RS-2 Staff report dated October 17, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7272-2016 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit one RS-3 lot and three RS-2 lots be given first reading and that the applicant provide further information as described on Schedules A, B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999. 1102 2016-336-RZ, 11300 and 11250 240 Street, RS-3 to RM-1 and R-2 Staff report dated October 17, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7287-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) and R-2 (Urban Residential District) to permit five single family lots and fifty-five townhouse units be given first reading and that the applicant provide further information as described on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879-1999. 1103 2016-352-RZ, 23004 Dewdney Trunk Road, RS-1 to C-2 Staff report dated October 17, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7289-2016 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) for development of a medical office and a pharmacy with two rental dwelling units above be given first reading and that the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879- 1999. 1104 2014-019-RZ, 24815, 24837 Dewdney Trunk Road and 12040 248 Street, First One Year Extension Staff report dated October 17, 2016 recommending that Application 2014- 019-RZ to allow for construction of two commercial buildings under the C-2 (Community Commercial) zone be granted a one year extension. 1105 2013-103-RZ, 12366 Laity Street, Final One Year Extension Staff report dated October 17, 2016 recommending that Application 2013- 103-RZ to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to allow for future subdivision into four lots be granted a final one year extension. Council Meeting Agenda October 25, 2016 Council Chamber Page 5 of 8 1106 RZ/050/06, Development Procedures – Extension Applications Review Staff report dated October 17, 2016 recommending that Maple Ridge Development Procedures Amending Bylaw No. 7290-2016 to establish a new 18 month plus single 6 month process for the rezoning application extension process be given first, second and third readings. 1107 Employment Land Use Suitability Assessment (West and East of the Kwantlen First Nation) Staff report dated October 17, 2016 recommending a bylaw amendment to the Official Community Plan to redesignate lands located to the west and east of the Kwantlen First Nation, along the Lougheed Highway east of 240 Street, from Suburban Residential to Industrial. 1108 Agricultural Plan Facilitated Search – Next Steps Staff report dated October 17, 2016 recommending that Option 2 in the report be selected as the basis for the Agricultural Advisory Committee actions in 2017. 1109 Award of Contract ITT-EN16-50: McNutt Road Reservoir Staff report dated October 17, 2016 recommending that Contract ITT- EN16-50: McNutt Road Reservoir be awarded to Industra Construction Corp., that a project contingency be approved, that the Corporate Officer be authorized to execute the contract and further that the existing Opus DaytonKnight Consultants Ltd. contract for Engineering Services for Silver Valley Water Reservoir be increased. Financial and Corporate Services (including Fire and Police) Note: Item 1131 has been placed in the “Items on Consent” agenda 1131 Disbursements for the month ended September 30, 2016 1132 Council Procedure Amending Bylaw – Release of Voting Pattern from Closed Meetings Staff report dated October 17, 2016 recommending that a Council Procedure Amending Bylaw to include the matter of release of voting patterns from Closed Council status. Council Meeting Agenda October 25, 2016 Council Chamber Page 6 of 8 Community Development and Recreation Service Note: Items 1151 and 1152 below were dealt with at the October 17, 2016 Committee of the Whole Meeting. See subsequent report under Item 1201 1151 Facility Concept Plans 1152 Proposed Community Consultation Process 1153 Sport Field Allocation Policy Update Staff report dated October 17, 2016 recommending the incorporation of changes endorsed by the Maple Ridge-Pitt Meadows Sport Field Users into Sport Field Allocation Policy P125 and that all outdoor sport clubs who request time on sports fields be required to complete a Statutory Declaration. Note: Item 1154 has been placed in the “Presentations at the Request of Council” section 1154 Synthetic Fields Update Administration Note: Item 1171 has been placed in the “Items on Consent” section 1171 Council Expenses Other Committee Issues 1191 1200 STAFF REPORTS 1201 Parks, Recreation and Cultural Facilities – Concept Plans and Public Engagement Staff report dated October 25, 2016 recommending that staff be directed to conduct the community consultation process on proposed parks, recreation and cultural facilities and that the concepts and high level costing estimates as developed by HCMA Architecture and Design be used as part of the process. Council Meeting Agenda October 25, 2016 Council Chamber Page 7 of 8 1202 Youth Wellness Centre Lease Staff report dated October 25, 2016 recommending that the lease for operating a Youth Wellness Centre within the Greg Moore Youth Centre be approved, that the financial plan be updated accordingly, that the Corporate Officer be authorized to execute the lease and that staff continue to work with the Child Youth Mental Health Substance Use Collaborative toward the realization of the Youth Wellness Centre. 1300 OTHER MATTERS DEEMED EXPEDIENT 1301 Motion passed at the Committee of the Whole Meeting The following motion was passed at the October 17, 2016 Committee of the Whole Meeting: “That the Mayor and staff be authorized to travel to Ottawa to meet with Federal Ministers about funding opportunities related to the civic facility.” For information only 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1500 QUESTIONS FROM THE PUBLIC Council Meeting Agenda October 25, 2016 Council Chamber Page 8 of 8 1600 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES October 11, 2016 The Minutes of the City Council Meeting held on October 11, 2016 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA The agenda was amended with the addition of the following item: Item 1301 Support for School District No. 42 School Board request for Narcan kits in schools 300 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 1301. 401 Council Meeting Minutes October 11, 2016 Page 2 of 11 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of September 20, 2016 R/2016-453 It was moved and seconded That the minutes of the Regular Council Meeting of September 20, 2016 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 Ridge Meadows Recycling Society • Leanne Koehn, Community Engagement Ms. Koehn gave a PowerPoint presentation on the results of a customer satisfaction survey conducted by the Ridge Meadows Recycling Society. She provided information about the Recycling Society, advised on Waste Reduction Week and outlined reasons for conducting the survey, feedback from customers and what was learned. 602 Community Heritage Commission Update • Brenda Smith, Chair Ms. Smith gave a PowerPoint presentation providing an update on the Community Heritage Commission. She introduced Commission members, outlined the 2017 business plan and highlighted program and projects run by the Heritage Commission. Ms. Smith advised on the Heritage Plan, the priorities and focus of the Heritage Commission and the Heritage Awards nominations for 2017. She spoke about community partnerships and provided information encouraging public participation in the Community Heritage Commission. 603 Heritage Inventory Update • Don Luxton, Donald Luxton & Associates Inc. Mr. Luxton gave a PowerPoint presentation providing information on the Maple Ridge Heritage Inventory review and update. He explained the purpose, the process and the goal of the project, outlined the phases involved in the work plan and explained the consultation process. Mr. Luxton spoke to the work underway on a national heritage evaluation strategy. He reviewed the next steps in the ongoing work. Council Meeting Minutes October 11, 2016 Page 3 of 11 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meeting of September 20 and 23, 2016 and October 3, 2016 702 Reports 702.1 Council Expenses (Item 1171 from the October 3, 2016 Committee of the Whole Agenda) Staff report dated October 3, 2016 providing on update on Council expenses to the end of July and August 2016. 702.2 Façade Improvement Program (Item 1173 from the October 3, 2016 Committee of the Whole Agenda) Staff report dated October 3, 2016 providing information on the use of the Façade Improvement Program and investments made. 703 Correspondence – Nil 704 Release of Items from Closed Council Status – Nil 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Final Reading 1001 Maple Ridge Tax Exemption Bylaw No. 7271-2016 To exempt certain types of properties from municipal property taxation in 2016 Final reading Council Meeting Minutes October 11, 2016 Page 4 of 11 R/2016-454 It was moved and seconded That Bylaw No. 7271-2016 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes – October 3, 2016 R/2016-455 It was moved and seconded That the minutes of the October 3, 2016 Committee of the Whole Meeting be received. CARRIED Public Works and Development Services Note: Councillor Bell excused herself from discussion of Items 1101 and 1102 at 7:31 p.m. as she lives in the vicinity of the application. 1101 2016-298-AL, Application for Exclusion from the Agricultural Land Reserve, 12102 237 Street Staff report dated October 3, 2016 providing options for consideration and recommending that Application 2016-298-AL to exclude land from the Agricultural Land Reserve be forwarded to the Agricultural Land Commission. The Manager of Legislative Services noted that an incorrect address was referred to on page one of the staff report, indicating that the address of the property to the north shown as “12102 237 Street” should read “12146 237 Street”. R/2016-456 It was moved and seconded That Application 2016-298-AL to exclude approximately 0.54 hectares (1.33 acres) of land at 12102 237 Street from the Agricultural Land Reserve not be authorized to go forward to the Agricultural Land Commission. DEFEATED Mayor Read, Councillor Masse, Councillor Robson, Councillor Shymkiw - OPPOSED Council Meeting Minutes October 11, 2016 Page 5 of 11 R/2016-457 It was moved and seconded That Application 2016-298-AL to exclude approximately 0.54 hectares (1.33 acres) of land at 12102 237 Street from the Agricultural Land Reserve be authorized to go forward to the Agricultural Land Commission with a summary of Council’s comments and the staff report. CARRIED Councillor Duncan, Councillor Speirs - OPPOSED Note: Item 1102 was deferred at the October 3, 2016 Committee of the Whole Meeting 1102 2016-299-AL, Application for Exclusion from the Agricultural Land Reserve, 12176 237 Street Staff report dated October 3, 2016 providing options for consideration and recommending that Application 2016-299-AL to exclude land from the Agricultural Land Reserve not be forwarded to the Agricultural Land Commission. Note: Councillor Bell returned to the meeting at 7:39 p.m. 1103 2015-253-RZ, 23539 Gilker Road, RS-3 to RM-1 Staff report dated October 3, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7284-2016 to amend the conservation boundary be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7179-2015 to rezone from RS-3 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit development of 43 townhouse units be given second reading and be forwarded to Public Hearing. R/2016-458 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7284-2016 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7284-2016 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; Council Meeting Minutes October 11, 2016 Page 6 of 11 3) That it be confirmed that Bylaw No. 7284-2016 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7284-2016 be given first and second readings and be forwarded to Public Hearing; 5) That Bylaw No. 7179-2015, as amended in the report dated October 3, 2016, be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; iii) Amendment to Official Community Plan Schedules "B" and “C”; iv) Park dedication as required and removal of all debris and garbage from park land; v) Registration of a Restrictive Covenant for the Geotechnical Report which addresses the suitability of the subject property for the proposed development; vi) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas (steep slopes and habitat conservation areas) on the subject property; vii) Registration of a Restrictive Covenant for protecting the Visitor Parking; viii) Registration of a Restrictive Covenant for Stormwater Management; ix) Removal of existing buildings; x) Notification to the Department of Fisheries and Oceans and the Ministry of Environment for in-stream works on the site; xi) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and xii) That a voluntary contribution be provided in keeping with the Council Policy with regard to Community Amenity Contributions. CARRIED Council Meeting Minutes October 11, 2016 Page 7 of 11 1104 2011-081-SD, 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only), Slatford Local Area Service Bylaw Staff report dated October 3, 2016 recommending that a Local Area Service Bylaw be authorized for enhanced landscape maintenance costs to be levied on the benefitting properties at 23821 through 23888 103A Avenue, 10262 through 10347 238A Street, 10260 through 10339 Wynnyk Way; and 23856 through 23952 104 Avenue (even numbers only) and that Slatford Local Area Service Bylaw No. 7270-2016 be given first, second and third readings. R/2016-459 It was moved and seconded 1. That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred to as ‘Slatford’, and per the Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to be levied on the benefitting properties; and further, 2. That Bylaw No. 7270-2016 be given first, second and third readings. CARRIED Financial and Corporate Services (including Fire and Police) – Nil Community Development and Recreation Service – Nil Administration Note: Items 1171 and 1173 have been placed in the “Items on Consent” section 1172 Town Centre Incentive Program Review and Revitalization Tax Exemption Agreement Authorization Staff report dated October 3, 2016 recommending that the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements with applicable property owners and that the Town Centre Investment Incentive Program be allowed to expire for building permits issued after December 30, 2016. Council Meeting Minutes October 11, 2016 Page 8 of 11 R/2016-460 It was moved and seconded a. That the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements with the applicable property owners listed in Schedule A, as attached to the staff report “Town Centre Investment Incentive Program Review, Revitalization Tax Exemption Agreement Authorization” dated October 3, 2016; and further b. That the Town Centre Investment Incentive Program be allowed to expire for building permits issued after December 30, 2016. CARRIED Other Committee Issues – Nil 1200 STAFF REPORTS 1201 Pitt Meadows Airport Society Constitution and Bylaws Staff report dated October 11, 2016 providing the proposed constitution and bylaws of the Pitt Meadows Airport Society for information and recommending that the Pitt Meadows Airport Society be requested to convene an extraordinary general meeting for the purpose of voting on resolutions to amend the current constitution and bylaws. The Manager of Economic Development clarified changes required through the Society’s Act. Note: Councillor Robson left the meeting at 7:49 p.m. R/2016-461 It was moved and seconded That the proposed Constitution and Bylaws of the Pitt Meadows Airport Society (PMAS), contained in the report dated October 11, 2016 be received for information, and That the PMAS be requested to convene an extraordinary general meeting, for the purpose of voting on resolutions to amend the Constitution and Bylaws as presented in this report. CARRIED Note: Councillor Robson returned to the meeting at 7:51 p.m. Council Meeting Minutes October 11, 2016 Page 9 of 11 1202 Renovations and Minor Furniture Purchases Staff report dated October 11, 2016 recommending that funds be allocated to accommodate renovations and minor furniture purchases required at City Hall. R/2016-462 It was moved and seconded That $128,000 be allocated from Surplus to accommodate the renovations and minor furniture purchases outlined in the staff report dated October 11, 2016. CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL – Nil 1400 OTHER MATTERS DEEMED EXPEDIENT 1401 Support for School District No. 42 School Board Request for Narcan Kits in Schools Mayor Read and Councillor Duncan advised on the initiative by the School Trustees of School District No. 42 for the provision of narcan kits in high schools. R/2016-463 It was moved and seconded That a letter of support for School District No. 42’s School Board Trustee initiative that narcan kits be made available in BC secondary schools be drafted by Mayor Read and forwarded to the School Board. CARRIED 1500 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1501 Notice of Motion by Mayor Read Mayor Read advised that she will be bringing forward a motion requesting that staff provide a report on how the City of Maple Ridge was doing in terms of animal control. Council Meeting Minutes October 11, 2016 Page 10 of 11 1600 QUESTIONS FROM THE PUBLIC John MacKenzie Mr. MacKenzie referred to a motion to end child poverty and asked whether Mayor and Council can do something to firm up the desire to end child poverty. Councillor Duncan advised on resolutions pertaining to ending child poverty brought forward at both the Union of British Columbia Municipalities and the Lower Mainland Local Government Association conferences each year. Kathy Pring Ms. Pring asked whether members of Council could define what homelessness is today. Mayor Read provided a definition of homelessness. Darleen Bernard Ms. Bernard questioned why a new shelter is being put in across the street from a mental health unit which she felt is understaffed and under supported. She asked how much property taxes were going to go up. Mayor Read advised that the supportive housing and shelter component will be funded by the BC Government and therefore there should be no property tax increases. She also advised that the functioning and funding of the health unit is an issue for the Provincial MLA’s. Ms. Bernard asked whether Council will make the final decision on the shelter. Mayor Read explained the normal process which would have been followed prior to a media event held by Premier Clark. She advised that the Province has appointed the MLA’s to approve the facility. Jenny Tan Ms. Tan referred to Item 1101 and asked for clarification on the process for an application for exclusion from the Agricultural Land Reserve. Note: Councillor Bell excused herself from the meeting at 8:05 p.m. due to a previously stated conflict. The Director of Planning provided an explanation on the process of excluding a property from the Agricultural Land Reserve and advised on the process to follow should the land be excluded. Note: Councillor Bell returned to the meeting at 8:07 p.m. Council Meeting Minutes October 11, 2016 Page 11 of 11 MOTION TO MOVE INTO CLOSED COUNCIL R/2016-464 It was moved and seconded That the meeting be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: 1. The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party. CARRIED 1700 ADJOURNMENT OF OPEN PORTION OF COUNCIL MEETING – 8:30 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer City of Maple Ridge PUBLIC HEARING October 18, 2016 The Minutes of the Public Hearing held in the Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, British Columbia on October 18, 2016 at 7:00 p.m. ____________________________________________________________________________ PRESENT Elected Officials Appointed Staff Councillor K. Duncan F. Quinn, General Manager: Public Works & Development Councillor B. Masse Services Councillor G. Robson L. Darcus, Corporate officer Councillor T. Shymkiw C. Goddard, Manager of Development and Environmental Councillor C. Speirs Services C. Carter, Director of Planning ABSENT D. Pollock, Municipal Engineer Mayor Read Councillor Bell ______________________________________________________________________________ Note: Councillor Masse chaired the meeting. Councillor Duncan was not in attendance at the start of the meeting. She arrived at 7:04 p.m. Councillor Masse called the meeting to order. The Manager of Legislative Services explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on October 25, 2016. Councillor Masse then called upon the Manager of Development and Environmental Services to present the following items on the agenda: 1a) 2015-309-RZ Maple Ridge Official Community Plan Amending Bylaw No. 7281-2016 Legal: Parcel “B” (Explanatory Plan 10251) Lot 8 District Lot 247 Group 1 New Westminster District Plan 1007 Location: 21795 Lougheed Highway Purpose: To amend Schedule “B” of the Official Community plan as shown on Map No. 932 From: Urban Residential To: Commercial 402 Public Hearing Minutes October 18, 2016 Page 2 of 2 1b) 2015-309-RZ Maple Ridge Zone Amending Bylaw No. 7180-2015 Legal: Parcel “B” (Explanatory Plan 10251) Lot 8 District Lot 247 Group 1 New Westminster District Plan 1007; Lot 1 & 2, District Lot 247 Group 1 New Westminster District Plan 12044; Location: 21795, 21787 & 21773 Lougheed Highway From: RS-1 (One Family Urban Residential) To: C-2 (Community Commercial) Purpose: To permit the construction of a Pediatric and Family Care Clinic with seven proposed units. The Manager of Legislative Services advised that no correspondence was received on this item. The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Site Plan • Floor Areas • Elevations, Exterior Design, Landscape Plans • Terms and Conditions There being no further comment, the Chair declared this item dealt with. Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Chair terminated the Public Hearing at 7:08 p.m. ____________________________ N. Read, Mayor Certified Correct ______________________________ L. Darcus, Corporate Officer 700 ITEMS ON CONSENT 700 CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETING MEETING MEETING MEETING DATEDATEDATEDATE:::: October 17, 2016 and Members of Council FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING: MEETING: MEETING: MEETING: Committee of the Whole SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended September 30, 2016 EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended September 30September 30September 30September 30, 2016, 2016, 2016, 2016 bebebebe received for received for received for received for information only.information only.information only.information only. GENERALGENERALGENERALGENERAL $$$$ 15,654,33515,654,33515,654,33515,654,335 PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 2,726,3212,726,3212,726,3212,726,321 PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 78,67278,67278,67278,672 $$$$ 18,459,32818,459,32818,459,32818,459,328 DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: a)a)a)a) Background Context:Background Context:Background Context:Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 702.1 c)c)c)c) Business Plan / Financial ImplicatiBusiness Plan / Financial ImplicatiBusiness Plan / Financial ImplicatiBusiness Plan / Financial Implications:ons:ons:ons: Highlights of larger items included in Financial Plan or Council Resolution • B & B Contracting Ltd. – 128 Ave road & drainage improvements $ 2,171,041 • Eurovia BC – 203 St road & drainage improvements $ 1,192,331 • G.V. Water District – water consumption Jun 1-28/16 $ 701,542 • McQuarrie Hunter “In Trust” – land acquisition 24100 Blk 112 Ave $ 1,826,717 • Patricia Wright, Notary “In Trust” – land acquisition Lougheed Hwy $ 833,747 • RCMP – contract Apr 1 – Jun 30/16 $ 3,744,090 • Ridge Meadows Recycling Society – Monthly contract for recycling $ 189,713 • Wallace & Company Ltd. – Storage building & shed construction $ 406,859 d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The disbursements for the month ended September 30, 2016 have been reviewed and are in order. Original signed by G’Ann Rygg ______________________________________________ Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II Original signed by Trevor Thompson _______________________________________________ Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning Original signed by Paul Gill _______________________________________________ Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services Original signed by E.C. Swabey _______________________________________________ Concurrence: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT 0784903 BC Ltd Security refund 177,912 0946235 BC Ltd Roadside mowing 25,457 All-Parts Trailer Sales Gooseneck trailer 20,429 Anmore Holdings Inc Security refund 36,050 B & B Contracting Ltd 128 Avenue road & drainage improvements (216 St to 224 St)2,171,041 BA Blacktop 2016 paving program 37,596 BC Hydro Electricity 137,385 BC SPCA Contract payment - Sept 28,558 Boileau Electric & Pole Ltd Maintenance: Albion pump station kiosk 30,660 Albion Sports Park - LED playfield lights 134,400 Banners 2,718 City Hall 1,326 Firehalls 979 Hammond Stadium 2,427 Harris Road Skate Park 664 Hydro service 203rd & DTR 1,481 Library 1,806 Operations 289 RCMP 2,424 Repairs due to MVA's 4,883 Street lights 2,028 Traffic cameras 143 Traffic signals 321 Whonnock Community Centre 681 187,230 CUPE Local 622 Dues - pay periods 16/18 & 16/19 26,799 Chevron Canada Ltd Gasoline & diesel fuel 54,048 Cobing Building Solutions Electrical/Mechanical Maintenance: City Hall 2,393 Firehalls 4,179 Greg Moore Youth Centre 269 Harris Road Park 671 Leisure Centre 1,607 Library 543 Operations 480 Pitt Meadows Family Rec Centre 448 Pitt Meadows Heritage Hall 115 Randy Herman Building 832 RCMP 848 South Bonson Community Centre 745 The Act 1,962 Whonnock Community Centre 415 15,507 Corix Control Solutions Pump station chlorine equipment 17,926 Corix Water Products Waterworks supplies 19,637 Eurovia British Columbia 203 St road & drainage improvements - Lougheed Hwy to Golden Ears Way 1,192,331 Fraser Valley Regional Library 3rd quarter member assessment 657,001 Frazer Excavation Ltd Roadworks material hauling May, Jun, Jul & Aug 41,376 Fred Surridge Ltd Waterworks supplies 23,927 Fred Thompson Contractors 1991 Raise manholes - Dewdney Trunk Road & 240 Street 16,822 Golden Ears Ortho & Sports Contracted service provider - fitness classes & programs 20,062 Greater Vanc Water District Barnston pump station 15,032 Water consumption Jun1-28/16 701,542 716,574 Hallmark Facility Services Inc Janitorial services & supplies: City Hall 3,506 Firehalls 4,552 Library 6,016 Operations 4,332 Randy Herman Building 4,767 RCMP 4,647 South Bonson Community Centre 2,463 30,283 CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - SEPTEMBER 2016MONTHLY DISBURSEMENTS - SEPTEMBER 2016MONTHLY DISBURSEMENTS - SEPTEMBER 2016MONTHLY DISBURSEMENTS - SEPTEMBER 2016 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Horizon Landscape Contractors Grass cutting 56,136 Infinite Roadmarking Ltd Pavement markings - Dewdney Trunk Road (240 St - 248 St)16,063 Roundabout markings - Steve St & 117 Ave 3,360 19,423 ISL Engineering & Land Serv 203 St Lougheed Highway - Golden Ears Way - Design 3,550 128 Avenue (216 St - 224 St) Construction support services 42,457 46,007 Jacks Automotive & Welding Fire Dept equipment repairs 19,876 Lafarge Canada Inc Roadworks material 72,923 Lit Aquatics Ltd Contracted service provider - aquatic programs 16,851 Manulife Financial Employer/employee remittance 150,364 Maple Ridge & PM Arts Council Arts Centre contract payment 53,102 McElhanney Consulting Services Cemetery maintenance 2,859 232 St sidewalk (132 Ave - Silver Valley Rd)26,530 29,389 McQuarrie, Hunter - "In Trust"Land acquisition - 24100 Blk 112 Ave 1,826,717 Medical Services Plan Employee medical & health premiums 40,877 Mills Printing & Stationery Office supplies - July & August 16,096 Municipal Pension Plan BC Employer/employee remittance 705,121 Opus Daytonknight Consultants McNutt Road reservoir expansion 57,709 Silver Valley reservoir 32,061 89,770 Pacific Flow Control Ltd Waterworks supplies 16,145 Patricia Wright, Notary "In Trust"Land acquisition - Lougheed Hwy 833,747 Pro Sound & Stage Lighting Ltd Blaney Room audio improvements 1,667 Council Chambers audio improvements 15,488 Firehall audio repairs 202 South Bonson Community Centre audio repairs 249 17,606 RCMP -Receiver General For Cda RCMP contract Apr 1 - Jun 30/16 3,744,090 Receiver General For Canada Employer/Employee remittance PP16/18 & PP16/19 651,645 RG Arenas (Maple Ridge) Ltd Ice rental Aug 56,896 Ridge Meadows Recycling Society Monthly contract for recycling 189,713 Weekly recycling 578 Litter pickup contract 180 Roadside waste removal 53 Toilet rebate program 247 190,771 Sandpiper Contracting Ltd 224 Street watermain replacement (122 Ave to 124 Ave)17,010 Softchoice LP Laserfiche server upgrade/addition 42,684 Computer supplies 762 43,446 SPARC BC Consulting services - resilience initiative 38,711 Stantec Consulting Ltd 108 Avenue watermain (Grant - Albion PRV)2,300 270A Street reservoir 9,922 225 Street pump station & River Road forcemain capacity study 16,472 28,694 Tag Construction Ltd Watermain replacement - 104 Ave 29,337 Trevor Jarvis Contracting Ltd Bylaws - property cleanup at various locations (recoverable)17,903 Vimar Equipment Ltd Vactor rental - Aug & Sep 29,120 Vactor equipment 801 29,921 Wallace & Company Ltd.Storage building & shed construction 406,859 Warrington PCI Management Advance for Tower common 60,000 Young, Anderson - Barristers Professional fees 15,085 Disbursements In Excess $15,000 14,994,46914,994,46914,994,46914,994,469 Disbursements Under $15,000 659,866659,866659,866659,866 Total Payee Disbursements 15,654,33515,654,33515,654,33515,654,335 Payroll PP16/18, PP16/19 & PP16/20 2,726,3212,726,3212,726,3212,726,321 Purchase Cards - Payment 78,67278,67278,67278,672 Total Disbursements September 2016 18,459,32818,459,32818,459,32818,459,328 1 of 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: 2016 Council Expenses EXECUTIVE SUMMARY In keeping with Council’s commitment to transparency in local government, the attached Schedule lists Council expenses to the end of September 2016. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATION: Receive for information Discussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training, Conferences and Association Building”. The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached Schedule are those recorded prior to the preparation of this report and are subject to change. “original signed by Paula Melvin” ________________________________________ Prepared by: Paula Melvin Executive Assistant, Corporate Administration “original signed by Paul Gill” _________________________________________ Approved by: Paul Gill, CPA, CGA GM, Corporate and Financial Services “original signed by Ted Swabey” ______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer 702.2 Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Bell, Corisa January iPad charges 39.59 Ridge Meadows South Asian Cultural Society Gala 95.00 Mileage 470.38 February iPad charges 18.19 March iPad charges 18.19 April iPad charges 18.19 May iPad charges 18.19 LMLGA Conference 986.41 June Maple Ridge Community Foundation Dinner 45.00 iPad charges 18.19 July iPad charges 103.79 August iPad charges 38.77 September UBCM Conference 755.00 October November December 1,741.41 140.00 470.38 273.10 2,624.89 Duncan, Kiersten January Cell phone charges 43.62 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 54.32 iPad charges 18.19 March Cell phone charges 42.80 iPad charges 39.59 Attendance at meetings - parking 14.29 April Cell phone charges 43.70 iPad charges 39.59 Attendance at meetings - parking 14.29 May Cell phone charges 42.80 iPad charges 39.59 LMLGA Conference 1,033.10 June Cell phone charges 42.95 Making Cities Liveable Conference 2,202.87 iPad charges 119.84 July Cell phone charges 144.60 iPad charges 18.19 August Cell phone charges 42.80 iPad charges 5.35 September Cell phone charges 42.80 October November December 3,235.97 95.00 28.58 798.92 4,158.47 2016 Council Expenses Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Masse, Bob January February March April May MR Community Foundation Citizen of the Year 125.00 June Making Cities Liveable Conference 767.67 July August September October November December 767.67 125.00 - - 892.67 Read, Nicole January Cell phone charges 42.96 iPad charges 21.40 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 43.28 iPad charges 21.40 Ridge Meadows Chamber Business Excellence Awards 95.00 March Cell phone charges 43.92 iPad charges 42.80 April Cell phone charges 51.79 iPad charges 21.40 May MR Community Foundation Citizen of the Year 125.00 Cell phone charges 42.80 iPad charges 21.40 LMLGA Conference 1,059.53 June Cell phone charges 44.22 iPad charges 21.40 July Cell phone charges 42.80 iPad charges 21.40 August Cell phone charges 43.70 iPad charges 10.70 September UBCM Conference 750.00 Cell phone charges 54.04 October November December 1,809.53 315.00 - 591.41 2,715.94 Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Robson, Gordy January iPad charges 5.35 Ridge Meadows South Asian Cultural Society Gala 95.00 February Ridge Meadows Chamber Business Excellence Awards 95.00 iPad charges 18.19 March iPad charges 5.35 April iPad charges 5.35 May iPad charges 5.35 Maple Ridge Pitt Meadows Chamber Luncheon 45.00 LMLGA Conference 1,031.47 June iPad charges 18.19 July iPad charges 18.19 August iPad charges 18.19 September October November December 1,031.47 235.00 - 94.16 1,360.63 Shymkiw, Tyler January Cell phone charges 42.80 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 42.80 iPad charges 18.19 Ridge Meadows Chamber Business Excellence Awards 95.00 March Cell phone charges 42.80 iPad charges 18.19 Vancouver Airport Authority Luncheon 65.00 April iPad charges 18.19 May iPad charges 18.19 LMLGA Conference 1,059.53 MR Community Foundation Citizen of the Year 125.00 Attendance at meetings - parking 21.67 June iPad charges 18.19 July iPad charges 18.19 August iPad charges 93.90 September October November December 1,059.53 380.00 21.67 349.63 1,810.83 Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Speirs, Craig January Cell phone charges 42.95 iPad charges 18.19 Ridge Meadows South Asian Cultural Society Gala 95.00 February Cell phone charges 42.80 iPad charges 18.19 March Cell phone charges 43.47 iPad charges 49.09 April Cell phone charges 47.00 iPad charges 39.59 May Cell phone charges 42.80 iPad charges 39.59 LMLGA Conference 1,040.48 MR Community Foundation Citizen of the Year 125.00 June Cell phone charges 43.32 FCM Conference 2,341.32 Maple Ridge Community Foundation Dinner 45.00 iPad charges 61.10 July Cell phone charges 44.37 iPad charges 71.29 August Cell phone charges 44.82 iPad charges 42.08 September Cell phone charges 44.15 October November December 3,381.80 265.00 - 734.80 4,381.60 Totals 13,027.38 1,555.00 520.63 2,842.02 17,945.03 CITY OF MAPLE RIDGE BYLAW NO. 7281-2016 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7281-2016." 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Parcel “B” (Explanatory Plan 10251) Lot 8 District Lot 247 Group 1 New Westminster District Plan 1007 and outlined in heavy black line on Map No. 932, a copy of which is attached hereto and forms part of this Bylaw, is hereby designated Commercial as shown. 3.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the 20th day of September, 2016. READ a second time the 20th day of September, 2016. PUBLIC HEARING held the 18th day of October, 2016. READ a third time the day of , 20 ADOPTED, the day of , 20 . ______________________________ ______________________________ PRESIDING MEMBER CORPORATE OFFICER 1001.1 HALL ST.CARR ST.DOVER RD. HOWISON AVE.DOVER ST.DONOVAN AVE.218 ST.WICKLO W W AY LOUGHEED HWY. LAURIE AVE.218 ST.2172421771218071193611753 1 1 9 4 1 21675217352192021807218481171721720 21769216852179621755/9821734218271170721656 21795218802179911708 1173821671 2189221768217102175921711117542173211762 11750 2180221808218371173721692118882178411829 1174821785218142181521789 1172021701 217332187111749 21715/1911729 21808119212181621756 217232181811767 21851218282180311739218012180021742 11709218162166521864117592166821826217462173311884218542179621731117722169821910118892187621901217102174421750117292178711762 11728 119352168411873 21728218001174721707 1192811706 2184211841 117192176411712 11883 216622184021714217952180121888218082186821650218192171121911216552188021674217411 1 9 3 1 2189121784117412173621668 218962185021830217731175721779118632165621774 218172166711895 117211171321680 218252181021838119221192321694217471 1 9 4 8 11726 11851 218061173821691 154 SL22 7 129 151 1 1 0 217 150 126 SL2 1 0 7 186 SL6 1 0 8 10 153 130 78 210 203 161 276 294 "B" 31 157 279 234 8 236 Rem 125 6 6 214 243 10 3 SL23 156 117 7 SL8 211 197 238 275 143228 155 13 231 134 CP 6 218 SL10 200 230 C CP 293 1 0 9 199 SL15 296 1 221 143 227 215 SL3 11 166 201 SL1 224 7 209 192 4 116 12 146 198 76 32 8 226 4 232 144 SL19 204 SL9 21 SL16 A 213 77 SL21 123 105 2 147 3 145 1 122 SL5 144 212 6 167 6 185 1 20 SL20 202 8 319 7 118 148 2 3 216 SL17 128 7 149 220 58 85 SL4 237 2 Rem SL7 SL18 SL11 115 5 225 235 189 SL24 229 67 2 19 219 120 B SL12 131 9 9 152 111 223 127 1 0 6295 222 187 18 119 112 121 142 B 240 233 188 1C 278 114 277 113 5 208 124 CP 244P 35974 P 6664 P 39905P 12044 BCS 607P 35428*PP066 P 31180 EP 10251P 38855P 1007 LP 77304 P 32510 P 31180 P 13161P 13876P 36099 P 8409 P 44518 P 12785 P 44518 P 35292 P 4 4 5 1 8 P 11112 P 12386P 35292 P 36099 P 6664 P 33311*PP067 BCS 607P 44518 P 12785P 61812 NWS 1848P 70732P 22656P 28917 P 44518*PP075 P 29839 P 39905P 36099 P 13161P 12386P 13161P 8950 P 35974P 28917 P 21229 BCP 8450RW 44519 R W 44519 EP 36421 EP 22994RW 44519 RP 74552 LOUGHEED HWY. ´ SCALE 1:2,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Urban Residential Commercial 7281-2016932 CITY OF MAPLE RIDGE BYLAW NO. 7180-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7180-2015." 2.Those parcel (s) or tract (s) of land and premises known and described as: Parcel “B” (Explanatory Plan 10251) Lot 8 District Lot 247 Group 1 New Westminster District Plan 1007 Lot 1 District Lot 247 Group 1 New Westminster District Plan 12044 Lot 2 District Lot 247 Group 1 New Westminster District Plan 12044 and outlined in heavy black line on Map No. 1647 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to C-2 (Community Commercial). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 8th day of December, 2015. READ a second time the 20th day of September, 2016. PUBLIC HEARING held the 18th day of October, 2016. READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1001.2 21668216682168421692217362175911884 217742178521756217891175021800 2179511737 11748 11728 1175421807 218162182821868218512189611729216852171021735 2176911741 1171221784 2180621818218171 1 9 4 8 2183811928218801193521892216742170121711217242172311889 11729 2179511772 2190111709 1174921891219112165521698217142174421784217712177921801218001182921802 1170821848 1 1 9 3 1 11921 21827218502166721710217282173311895 217552176411753 11738 1176221787 2183011863 1187321808 117472184221816 21815218071176221810 218192185421880/9821650216562168021715/1921732217461172621796 11851 218012180821814218031 1 9 4 1 2182621825119221192321633216622167521691217202173321731217342174721742217502177311713 11706 2179611841 11717 11767 11721 11720 11738 218372184021888219101171921920216562166521671216942171121707217412176811888 11707 217992180811883 11757 1193621864218762187111739 11759218 ST.CARR ST.LAURIE AVE. WICKLO W WAY HOWISON AVE.HALL ST.DONOVAN AVE.218 ST.DOVER ST.LOUGHEED HWY. DOVER RD. 198 238 P 35292 "B" 226 58 228 229 67 294 143P 31180 276 234 P 31180 144 186 P 333111 0 6 13 8 B 114 147 P 44518 SL24 SL23 145 3 70 221 220 201 77 85 3 232 P 36099 241 1 236 237 2 EP 10251117 7 C 1 0 9 6 2 SL8BCS 607SL1 146 SL21 SL20 CP SL16 10 9 225 202 LP 77304 217 215 278 233 P 39905212 A P 8409 123 118 149 115 7 125 126 P 44518 SL12 SL10 SL9 19 CP SL18 SL15 131 224 219 76 P 35974 2 235 185 P 35292 166 122 P 1238611 9 119 7 1 1 0 SL5 SL4 127 153 112 21 P 22656 BCS 6071 144 7 6 157 32 P 11112 223 197 6 199 P 8950 P 36099 218 203 2 P 6664 192P 39905279P 38855244 213 296 187 Rem 208 121 P 4 4 5 1 8 1 0 8 P 131616 111 8 SL19P 70732P 21229 P 44518 161 134 227 P 61812 P 28917 230 231 216 277 275 295 211 P 123861 0 7 150 P 13161*PP067P 13161 151 SL11 SL7 SL6 SL2 113 SL17 P 12785P 12785 130 143 5 142 P 1007 222 P 29839 200 P 28917 NWS 18481 P 36099 78 P 35428214 243 *PP066 P 31180 240 189 P 13876P 44518209 105 12 10 116 124 5 148 152 SL22 CP 128 129 20 156 6 8 71 31 C Rem P 6664 319 P 32510 204 *PP075 293 P 12044 188 P 35974B 210 167 120 1 3 4 SL3 18 154 155 7 4 132 RP 84920 RP 74552 RW 44519 RP 30988 EP 36421 RW 44519 RW 44519 BCP 8450EP 22994LOUGHEED HWY. ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) C-2 (Community Commercial) 7180-20151647 1002 103A AVE.WYNNYK WAY238A ST.104 AVE.SLATFORD PL.10273 1032523877 10406 2394410276 2388810312 10390 2393610316 10380 10280 10410 2396010302 10337 10266 10337 238852383710415 239392394310274 10284 1026810265 10309 2387610338 10299 10343 2390223986239222395210263 23933238432387310301 10315 2382723947238822395110307 238832385510267 1032023831238492388923866 10260 10331 238612387923895 10293 10423 10300 10279 2385610309 10275 10350 2382 1 10324 10347 1042210428 1037023886 10281 10291 239482386710292 10416 10320 10296 104311038923942 10317 10329 10262 10339 10308 10323 10261 10330 8 19 65 375 31 269 51 273274 18 1 62 2 46 40 270 276 32 PARK 11 1 25 27 29 10 374 59 14 33 24 PARK 17 12 275 50 63 PARK 21 3 5 48 53 15 PARK 55 2 268 45 2 272 1 13 S 5.25 CHAINS OF J PARK 57 66 37 56 43 16 23 64 26 34 38 41 36 60 373 6 35 271 30 5 22 278 42 68 PARK 47 20 4 49 4 67 7 28 58 9 52 3 54 61 376 39 4 44 277 EPP 56456 LM P 3 5 0 3 0 EPP 56457 BCP 45800BCP 10009EPP 56457(EPS 763)EPP 56457LM P 3 5 0 3 0 P 77828 P 60014 EPP 56457 EPP 56456 RP 9287F P 82384 EPP 56457BCP 10009 BCP 46162BCP 10011 104 AVE.SLATFORD PL.´ SCALE 1:2,500 MAPLE RIDGE LOCAL AREA SERVICE BYLAWBylaw No. Enhanced Landscape Areas Original Lot Boundary 7270-2016 "Schedule A" Schedule A CITY OF MAPLE RIDGE LOCAL AREA SERVICE BYLAW NO. 7270 - 2016 SCHEDULE “B” Class of Work: The establishment, maintenance and replacement of enhanced bioswales indicated by bold outline on Schedule “A” are to be maintained as per the attached recommended procedures and frequencies. Annual Charge: The Annual Charge is based on a per lot basis for each of the 68 lots listed below: Lots 1 – 68 District Lot 405 Group 1 New Westminster District Plan EPP56457 of $132.35 starting in 2019. The charges established under this Bylaw shall be specifically charged against the parcels benefitting from the work, payable by a per lot basis levied year by year. The Annual Charge Adjustment: The annual charge will be reviewed each year by the Parks and Operations Departments, and adjusted accordingly to reflect any change in maintenance requirements or costs, and to reflect any increase in the Consumer Price Index (CPI) for Vancouver, BC for the immediately preceding year, as provided by Statistics Canada. Schedule B MATCH LINEMATCH LINEGRAVEL POCKETIN RUN-OFF AREAMATCH LINEMATCH LINEGRAVEL SWALE:REFER TOCIVIL DRAWINGSEXISTING PATHWAYEXISTING PATHWAYNEW 6' HT. SOLID WOOD FENCEINSTALLED AS PART OF SINGLEFAMILY DEVELOPMENT.HYDROSEED WITH NATIVEGRASS AND WILDFLOWER MIXHYDROSEED WITHNATIVE GRASS ANDWILDFLOWER MIXEXISTING CHAINLINKFENCE TO BEREMOVEDGRAVELPATHWAYMATCH LINEMATCH LINEGRAVEL POCKETIN RUN-OFF AREAMATCH LINEMATCH LINEGRAVEL SWALE:REFER TOCIVIL DRAWINGSBOULDERSGRAVEL PATHWAYEXISTING PATHWAYNEW 6' HT. SOLID WOOD FENCEINSTALLED AS PART OF SINGLEFAMILY DEVELOPMENT.HYDROSEED WITH NATIVE GRASSAND WILDFLOWER MIXHYDROSEED WITHNATIVE GRASS ANDWILDFLOWER MIXEXISTING CHAINLINKFENCE TO BE REMOVEDNEW GRAVEL PATHWAY TOCONNECT TO EXISTINGALBION SPORTS COMPLEXPATHWAYGRAVEL PATHWAYGRAVEL AND COBBLE SWALEBOULDERSPLANTED SIZE / REMARKSCOMMON NAMEBOTANICAL NAMEPLANT SCHEDULEKEY QTYTREE15 ACER MACROPHYLLUMBROADLEAF MAPLE1.2M HT.12 ALNUS RUBRARED ALDER1.2M HT.18 CRATAEGUS DOUGLASIIBLACK HAWTHORN1.2M HT. CLUMP FORM6 MALUS FUSCAPACIFIC CRABAPPLE1.2M HT. CLUMP FORM9 PINUS MONTICOLAWESTERN WHITE PINE1.2M HT.1 PRUNUS EMARGINATABITTER CHERRY1.2M HT.2 PSEUDOTSUGA MENZIESIIDOUGLAS FIR1.2M HT.21 SALIX LUCIDA SPP. LASIANDRAPACIFIC WILLOW1.2M HT. CLUMP FORM10 THUJA PLICATAWESTERN RED CEDAR1.2M HTSHRUB170 CORNUS SERICEA 'KELSEYI'KELSEY DWARF DOGWOOD#2 POT; 50CM282 MAHONIA AQUIFOLIUMOREGON GRAPE#3 POT; 50CM173 MAHONIA NERVOSADULL OREGON GRAPE#2 POT82 RIBES SANGUINEUM 'KING EDWARD VII'RED FLOWERING CURRANT#3 POT26 SYMPHORICARPOS DOORENBOSII CORAL BERRY CORAL BERRY#2 POT; 30CM 136 VACCINIUM OVATUMEVERGREEN HUCKLEBERRY#3 POT; 60CMGRASS104 CAREX 'THE BEATLES'BEATLES SEDGE#1 POT79 CAREX ROSTRATABEAKED SEDGE#1 POT; 30CM597 JUNCUS EFFUSUSCOMMON RUSH#1 POTGC420 GAULTHERIA SHALLONSALAL#1 POT; 20CM114 POLYSTICHUM MUNITUMWESTERN SWORD FERN#2 POTNOTES: * PLANT SIZES IN THIS LIST ARE SPECIFIED ACCORDING TO THE BC LANDSCAPE STANDARD, LATEST EDITION. CONTAINER SIZES SPECIFIED AS PERCNLA STANDARDS. BOTH PLANT SIZE AND CONTAINER SIZE ARE THE MINIMUM ACCEPTABLE SIZES. * REFER TO SPECIFICATIONS FOR DEFINED CONTAINERMEASUREMENTS AND OTHER PLANT MATERIAL REQUIREMENTS. * SEARCH AND REVIEW: MAKE PLANT MATERIAL AVAILABLE FOR OPTIONAL REVIEW BYLANDSCAPE ARCHITECT AT SOURCE OF SUPPLY. AREA OF SEARCH TO INCLUDE LOWER MAINLAND AND FRASER VALLEY. * SUBSTITUTIONS: OBTAIN WRITTENAPPROVAL FROM THE LANDSCAPE ARCHITECT PRIOR TO MAKING ANY SUBSTITUTIONS TO THE SPECIFIED MATERIAL. UNAPPROVED SUBSTITUTIONS WILL BEREJECTED. ALLOW A MINIMUM OF FIVE DAYS PRIOR TO DELIVERY FOR REQUEST TO SUBSTITUTE. SUBSTITUTIONS ARE SUBJECT TO BC LANDSCAPESTANDARD - DEFINITION OF CONDITIONS OF AVAILABILITY. ALL LANDSCAPE MATERIAL AND WORKMANSHIP MUST MEET OR EXCEED BC LANDSCAPESTANDARD'S LATEST EDITION. ALL PLANT MATERIAL MUST BE PROVIDED FROM CERTIFIED DISEASE FREE NURSERYPMG PROJECT NUMBER: 15-013BIOSWALEBIO-SWALELANDSCAPE PLANL215.JAN.271:200CLGCLGMCYCHK'D:15013-8.ZIPDRAWN:DESIGN:SCALE:DATE:PMG PROJECT NUMBER:15-013OF 6DRAWING TITLE:MAPLE RIDGE, B.C.PROJECT:DRAWING NUMBER:REVISION DESCRIPTIONNO.DATEDR.STAFFORD PL. & 104TH AVE.SEAL: Copyright reserved. This drawing and design is theproperty of PMG Landscape Architects and may not bereproduced or used for other projects without theirpermission.cCLIENT:Burnaby, British Columbia, V5C 6G9p: 604 294-0011 ; f: 604 294-0022Suite C100 - 4185 Still Creek DriveWYNNBROOK DEV'L1 15.JAN.21NEW SITE PLANCLG2 15.JAN.30 ADDITIONAL PLANTING IN SOUTHEASTMCY3 15.JUN.09RIPARIAN FENCE4 15.NOV.26 NEW SITE PLAN / COMMENTSDO5 16.FEB.29CITY COMMENTSDO6 16.MAY.30 REVISED PER CITY COMMENTSDO7 16.JUL.28 REVISE RAIL FENCE PER COMMENTS DORIPARIAN - BIOSWALEMORNINGSTAR HOMESSchedule C ALL FILL SLOPESFOR SLOPE STABILIZATION ONHYDROSEED NATIVE GRASS MIXWHIPS PLANTED 1.00M O.C.SHRUB STOCK OR JUVENILESEE DETAIL FOR TREE PLANTINGTREES AT1.5 - 2.0M O.C.3P GROWING MEDIUM PER BC LANDSCAPE STANDARDSOR ROOTBALL WHICH EVER IS LARGER AND BACKFILL WITHEXCAVATE PLANTING PITS 2X VOLUME OF CONTAINERPOCKET PLANT SUBGRADEUNCOMPACTED2:1 SLOPE OR LESSDIG PIT SO AS THAT TREEIS SET PLUMB AND UPRIGHTWITH NO SLUMPING OF SIDEOF PITS.SCARIFY SIDES AND BOTTOM OF TREE PIT PRIOR TO PLANTING.LOOSEN TOP 1/3RD OF BURLAP.TRIM ALL DEAD AND BROKENBRANCHES.MAXIMUM SLOPE IS 2:1.225MM MOUND OR1/2 ROOT BALL WIDTH2 TREE PLANTING DETAILL250MM BARK MULCHFORMING 915MM Ø CIRCLEPLANTING MEDIUMAS SPECIFIED75MM MOUND1 TREE PLANTING ON A SLOPEL2DISBURSE AND GRADE EXCAVATED PLANTING PIT MATERIALINTO SURROUNDING AREAS. UPON COMPLETION OF PLANTING,SEED AND TOPDRESS DISTURBED AREAS WITH STRAW MULCH.ALL LUMBER TO BE PRESSURE TREATED NO. 2 FIR/HEM OR BETTERREPAINT ALL END CUTS WITH PRESSURE-TREATMENT.ALL HARDWARE MUST BE GALVANIZED OR ACQ APPROVED.POST IN CONCRETEFOOTINGMIN. 32" DEPTH (TYP)MAXIMUM 8'-0"3"2'-4.5"4'PAIGEWIREMESHWOOD CAP, SLOPETO DRAIN2.5"PAIGE WIRE MESH6"4x4 STAINEDWOOD POST2x6 PAINTED WOOD RAILS4x4 STAINEDWOOD POST3" DEPTH DRAINROCK AT BASE3 4' (1.2M) HT. ENVIRONMENTAL RAIL FENCE1:25ALL LUMBER TO BE PRESSURE TREATED NO. 2 FIR/HEM OR BETTERREPAINT ALL END CUTS WITH PRESSURE-TREATMENT.ALL HARDWARE MUST BE GALVANIZED OR ACQ APPROVED.POST IN CONCRETEFOOTINGMIN. 32" DEPTH (TYP)MAXIMUM 8'-0"3"2'-1.5"3'-6"WOOD CAP, SLOPETO DRAIN2.5"6"4x4 STAINEDWOOD POST2x6 PAINTED WOOD RAILS4x4 STAINEDWOOD POST3" DEPTH DRAINROCK AT BASE4 42" WOOD RAIL FENCE1:25CHK'D:15013-7.ZIPDRAWN:DESIGN:SCALE:DATE:PMG PROJECT NUMBER:15-013OF 6DRAWING TITLE:MAPLE RIDGE, B.C.PROJECT:DRAWING NUMBER:REVISION DESCRIPTIONNO. DATE DR.STAFFORD PL. & 104TH AVE.SEAL: Copyright reserved. This drawing and design is theproperty of PMG Landscape Architects and may not bereproduced or used for other projects without theirpermission.cCLIENT:Burnaby, British Columbia, V5C 6G9p: 604 294-0011 ; f: 604 294-0022Suite C100 - 4185 Still Creek DriveWYNNBROOK DEV'L1 15.JAN.21NEW SITE PLANCLG2 15.JAN.30 ADDITIONAL PLANTING IN SOUTHEAST MCY3 15.JUN.09RIPARIAN FENCE4 15.NOV.26 NEW SITE PLAN / COMMENTSDO5 16.FEB.29CITY COMMENTSDO6 16.MAY.30 REVISED PER CITY COMMENTSDORIPARIAN - BIOSWALEMORNINGSTAR HOMESLANDSCAPEDETAILSL615.JAN.27N.T.S.CLGCLGMCY Schedule D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: 2016-229-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7272-2016 25590 Bosonworth Avenue EXECUTIVE SUMMARY: An application has been received to rezone a portion of the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to create a total of four (4) lots: one (1) RS-3 and three (3) RS-2 lots. The central part of the site will be a remnant RS-3 (One Family Rural Residential) lot. To the east of this remnant lot, there will be two (2) RS-2 lots created. To meet the minimum 0.40 ha lot size, a sliver of the existing RS-2 zoned lands to the west will be combined to create a third RS-2 lot west of the remnant lot. This would allow the existing subdivision pattern in the Bosonworth Area to be completed in accordance with Council’s decision in the report “Review of Grwthy in Suburban and Estate Suburban Land Use Designation” considered at Workshop on September 19, 2016. To proceed further with this application, additional information is required, including ground truthing for the creek / ravine through the middle of the site, as outlined below. This application is subject to the Community Amenity Contribution (CAC) Policy and will require a voluntary contribution of $5,100 per lot. RECOMMENDATIONS: That Zone Amending Bylaw No. 7272-2016 be given first reading; and That the applicant provide further information as described on Schedules A, B, E, F, G and J of the Development Procedures Bylaw No. 5879–1999 and the additional information contained in this report. DISCUSSION: a)Background Context: Applicant: Paul Hayes Owner: Ian A Speckman and 0943838 BC Ltd. Legal Description: Lot 5, Section 14, Township 12, Plan NWP17459 OCP: Existing: Suburban Residential Proposed: Suburban Residential and Conservation 1101 - 2 - Zoning: Existing: RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) Proposed: RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) Surrounding Uses: North: Use: Residential (ALR) Zone: RS-3 (One Family Rural Residential) Designation: Agricultural South: Use: Residential Zone: RG-2 (Suburban Residential Strata Zone) Designation: Suburban Residential East: Use: Residential (Vacant) Zone: RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) Designation: Agricultural and Suburban Residential West: Use: Residential (Vacant) Zone: One Family Suburban Residential Designation: Suburban Residential Existing Use of Property: Residential Proposed Use of Property: Residential Site Area: 2.021 ha. Access: Bosonworth Avenue Servicing requirement: Rural Standard b) Site Characteristics: The subject property located at 25590 Bosonworth Avenue is approximately 2.021 hectares in size, with an existing single family dwelling. The subject site was once part of a single rezoning application 9rz/024/09) including the land immediately to the west. The sites were assessed together in Environmental Assessment, Geotechnical, Agricultural Impact and Arborist Reports. However, only the western land proceeded and was rezoned from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential). One of the lots was oversized and subject to a restrictive covenant requiring it to be combined with the subject site at the time of subdivision (see Appendix D – hatched area). This would allow the existing subdivision pattern in the Bosonworth Area to be completed. The site slopes down from Bosonwoth Avenue toward the rear of the property and abuts the ALR. Regrading and construction of Bosonworth Avenue occurred as part of the development to the south (Grant Hill Estates), resulting in a portion of the site being below the new street grade. The site is treed, with clearings around the existing dwelling towards the centre of the eastern property and in the front half of the western property sanctioned through an ear lier subdivision (SD/024/09). There is a creek and ravine that generally bisects the eastern lot from north to south. The creek / ravine will be preserved by the registration of a Section 219 restrictive covenant. The western lot is already subject to restrictive covenants for excessive slopes and Agricultural Land Reserve (ALR) buffer. - 3 - The site abuts 256 Street to the east, which will not be constructed because of excessive slope. A development variance permit application will be required to grant the necessary relaxation. This unconstructed road right-of-way contains a watermain from the pump station at the corner of 256 Street and 112 Avenue further downhill to the north. This unconstructed road area is to be landscaped in conjunction with the development permit application to the east and southeast (2012- 102-DP and 2011-002-DP) being developed by the same developer. Works that may be required through this rezoning application would supplement and need to be coordinated between the three applications. The same 15.0 metre buffer as already provided on lands to the west will be required and extended following the ALR boundary along the rear property of this property in accordance with ALC Standards and integrated with any rehabilitation and enhancement works for the creek / ravine area for the central remnant lot. c) Project Description: The proposal is to create 3 RS-2 (One Family Suburban Residential) lots (0.40 Ha. minimum lot size) and one lot under the current RS-3 (One Family Rural Residential) zone (O.80 Ha. minimum lot size) for the remaining lands in the centre of the site and encompassing the creek /ravine. Because this portion of the site is not being rezoned, the open space may be secured by restrictive covenant rather than by park or conservation dedication. The proposed RS-2 lot on the west side of the site will utilize a sliver of land (25507 Bosonworth Avenue) subject to a no build covenant (RZ/024/09 and 2014-086-SD) to achive the minimum required lot size. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is designated Suburban Residential and the existing RS-3 (One Family Rural Residential) and proposed RS-2 (One Family Suburban Residential) zones are appropriate for the designation. Rural servicing standards requirements are City water and on site septic disposal. Once ground-truthing information is provided, it will be determined what portion of the side will be redesignated to conservation. At the September 19, 2016 Workshop Meeting, Council considered the report “Review of Growth in the Suburban Residential and Estate Suburban Land Use Designation.” This Report provided an overview of the two land use designations, highlighting the allowed zones, subdivision regulations and servicing standards relating to those two land use designations. Council passed a number of Resolutions, including one that directed staff to prepare an amendment, which would create a Suburban-Residential lands large lot designation; however, lots in the Whispering Falls, Rothsay Garibaldi and Bosonworth areas would be able to complete existing subdivision patterns. - 4 - The Council resolution was as follows: That staff draft a bylaw amendment that would allow portions of the Suburban Residential Land Use designation, specifically Whispering Falls, Rothsay Garibaldi and Bosonworth areas to complete subdivisions while maintaining the remainder of land use designations in parcels larger than 0.4 ha (1 acre). Given that this site is in an area where one (1) acre subdivision has occurred and is consistent with the above Resolution, this application is supportable. Should Council feel that it is premature pending receipt of the bylaw amendments pertaining to the Suburban Residential land use designation, Council may prefer to defer consideration until that time. Zoning Bylaw: The current application proposes to rezone the western and eastern portions of the property located at 25590 Bosonworth Avenue from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit three RS-2 lots and one RS-3 lot. The minimum lot size for the current RS-3 zone is 0.80 ha. and the minimum lot size for the proposed RS-2 zone is 0.40 ha. Any variations from the other regulation of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 and 8.10 of the OCP, a combined Watercourse Protection and Natural Features Development Permit application is required. This Development Permit application is required for all development and subdivision activity or building permits for: All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan; All lands with an average natural slope of greater than 15 %; All floodplain areas and forest lands identified on Natural Features Schedule “C”. Pursuant to Section 8.12 of the OCP, a Wildfire Development Permit application is required for all development and subdivision activity identified in wildfire risk areas. The purpose of the Wildfire Development Permit is for the protection of life and property in designated areas that could be at risk for wildland fire; and where this risk may be reasonably abated through implementation of appropriate precautionary measures. The subject site is located within the Wildfire Development Permit Area, identified on Map 1 in Section 8.12 of the Official Community Plan. Prior to second reading a Registered Professional Forester’s Report will be required to determine wildfire mitigation requirements. Environment: Although this is an early stage of development, there are environmental matters affecting the ultimate subdivision; therefore, the layout and number of lots may change. This is a very challenging site with considerable areas that are well over 25% - 30% grade. Information will need to be provided by the applicant with an environmental assessment that considers steep slopes on site, acceptable building envelopes, watercourse protection, ALR buffers, wildfire protection, building and septic - 5 - disposal sites, sensitive re-grading and tree protection requirements. All of this information is required to determine where the developable and non-developable areas are located on site. e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) School District; f) Utility companies; g) Fisheries & Oceans Canada; h) Ministry of Environment; and i) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule B); 3. A Development Variance Permit (Schedule E); 4. A Watercourse Protection Development Permit Application (Schedule F); 5. A Natural Features Development Permit Application (Schedule G); 6. A Wildfire Development Permit Application (Schedule J); and 7. A Subdivision Application. In addition, the applicant will be required to provide detailed information concerning stormwater management, tree management and regrading plans that is sensitive to the terrain and minimize the need for retaining walls. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. - 6 - CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary, may need to be modified for environmental protection reasons and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7272-2016 Appendix D – Proposed Site Plan DATE: Sep 27, 2016 FILE: 2016-229-RZ BY: DT PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 25590 BOSONWORTH AVENUE 2012-102-RZ (Approved) 2011-002-RZ (At 3rd Reading) RZ/024/09 (Approved) Legend Stream Ditch Centreline Indefinite Creek Lake or Reservoir APPENDIX A DATE: Jun 22, 2016 2016-229-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY 256 St´ Scale: 1:2,500 25590 Bosonworth Ave Aerial Imagery from the Spring of 2015 Legend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7272-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7271-2016." 2.That parcel or tract of land and premises known and described as: Lot 5 Section 14 Township 12 New Westminster District Plan 17459 and outlined in heavy black line on Map No.1690 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C BOSONWORTH AVE.256 ST.GODWIN DRIVE 25592254602551825608255232558025500255052545025572255422548025494255412555425518255962552025465255022545311198 (PUMP STATION)25491255952563825536255802557725492254732550725559255882559025485254822546625556255407 SL44 11 SL51 SL39 2 SL41 SL46 SL62 SL54 SL53 SL36 4 SL40 SL49 SL47 1 5 SL37 10 SL60 2 SL58SL59 1 9 SL52 SL42 Rem 8 8 SL63SL64 3 SL48 SL45 SL38 SL50 12 SL57 SL43 SL61 P 17459 P 8336 P 17459 EPS 234 P 2713 P 17459 EPS 234 EPP 47541 EPP 37883 EPP 47542 EPP 7741 EPP 32627 EPP 48393 EPP 7741 EPP 7740 EPP 7741EPP 15738 EPP 48393 EPP 15738 EPP 7740EPP 7742 EPP 18221 EPP 7740 EPP 50588 BCP 39013 EPP 18222EPP 37883 EPP 62295E P P 5 0 5 8 9 EPP 15740EPP 57930EPP 61864EPP 7740 BOSONWORTH AVE. GODWIN DRIVE 256 ST.´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) RS-2 (One Family Suburban Residential) 7272-20161690 APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: 2016-336-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7287-2016 11300 & 11250 240 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential), and R-2 (Urban Residential District). Five single family lots and 55 townhouse units are proposed for this development. To proceed further with this application additional information is required as outlined below. A creek traverses the subject property, and watercourse dedication will therefore be required. An Official Community Plan amendment may be required to adjust portions of the subject site that are currently designated conservation. The subject property is subject to the Community Amenity Contribution Program. For townhouse development, this contribution is $4,100.00 per unit, and for single family, the contribution is $5,100.00 per unit. In addition, the applicant may utilize the Density Bonus provisions which may be applied to properties within the Albion Area Plan. In exchange for additional amenity charges of $3,100.00 per unit, the floor space ratio of applicable RM-1 (Townhouse Residential) properties may be increased from 0.6 to 0.75. RECOMMENDATIONS: In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v.Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7287-2016 be given first reading; and 1102 - 2 - That the applicant provide further information as described on Schedules A,C, D, & F of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. DISCUSSION: a) Background Context: Applicant: Cipe Homes Inc. Owner: Chrysan C Chen Legal Description: Lot: 1, Section: 15, Township: 12, Plan: NWP22347 & Lot: 2, Section: 15, Township: 12, Plan: NWP22347 OCP: Existing: MRES (Medium Density Residential), CONSRV (Conservation) Proposed: Medium Density Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RM-1 (Townhouse Residential), R-2 (Urban Residential District) Surrounding Uses: North: Use: Urban Residential Zone: R-1 (Residential District) Designation: Medium Density Residential (Albion Area Plan) South: Use: Vacant Zone: RS-3 (One Family Rural Residential) Designation: Low Density Residential, Medium Density Residential, and Conservation (Albion Area Plan) East: Use: Vacant Zone: RS-3 (One Family Rural Residential) Designation: Low Density Residential, Medium Density Residential, and Conservation (Albion Area Plan). West: Use: Townhouse Residential Zone: RM-1 (Townhouse Residential) Designation: Urban Residential Existing Use of Property: Vacant Proposed Use of Property: urban residential Site Area: 0.778 HA. HA (2 acres) Access: 240th Street Servicing requirement: Urban Standard b) Site Characteristics: The site is within the Albion Area Plan and is located along a major arterial road (240 th Street). A watercourse (Seigel Creek) traverses the site along its eastern edge, and a 30 metre setback is required for most of this watercourse system. Environmentally sensitive portions of the site are to be dedicated as a condition of re-zoning. - 3 - c) Project Description: This residential development proposal combines 5 smaller lot single family housing forms at the north edge of the site with ground oriented townhouse (55 units) for the remainder of the site. This proposal is generally consistent with the land use designation of the site. In addition, the smaller lot single family lots will be a transition between the single family development to the north of the site and the proposed townhouse development. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is located within the Albion Area Plan and is designated Medium Density Residential and Conservation. For the proposed development an OCP amendment may be required to adjust the site’s conservation boundaries. A number of residential zones align with the Medium Density Residential District, including both of the proposed zones (RM-1 Townhouse Residential and R-2 Urban Residential District). For this reason, this proposal is consistent with the Official Community Plan. The 30 metre setback area along Seigel Creek will trigger requirements for restoration and enhancement works that will need to be addressed with the Watercourse Protection Development Permit that will be required as part of this development. Zoning Bylaw: The current application proposes to rezone the properties located at 11300 & 11250 240th Street from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) and R-2 (Urban Residential District) to permit 55 townhouse units and 5 single family lots. The minimum lot size for the current RS-3 One Family Rural Residential zone is 0.8 hectares (2 acres) if connected to municipal water, and the minimum lot size for the proposed R-2 (Urban Residential District) zone is 315 m2. The minimum lot size for the proposed RM-1 (Townhouse Residential) Zone is 557 m2. Any variations from the requirements of the proposed zones will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. - 4 - Advisory Design Panel: A Multi-family Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading. Development Information Meeting: A Development Information Meeting is required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks Department; f) School District; g) Utility companies; h) Fisheries & Oceans Canada; i) Ministry of Environment; and j) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Early and Ongoing Consultation: In respect of Section 475 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879–1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule C); 3. A Multi-Family Residential Development Permit Application (Schedule D); 4. A Watercourse Protection Development Permit Application (Schedule F); and 5. A Subdivision Application. - 5 - The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. It is recommended that Council not require any further additional OCP consultation. It is expected that once complete information is received, Zone Amending Bylaw No.7287-2016 will be amended and an OCP Amendment to adjust the Conservation boundary may be required. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall M.A, (Planning), MCIP, RPP Planner 2 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7287-2016 Appendix D – Proposed Site Plan DATE: Oct 12, 2016 FILE: 2016-336-RZ BY: DT PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:3,000 11250 & 11300 240 STREETLegend Stream Ditch Centreline Edge of Marsh Indefinite Creek River Centreline Lake or Reservoir Marsh 2016-029-SD 2016-305-SD (Approved) 2016-129-DP (Refferal) 2016-244-RZ (1st Reading) APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Sep 1, 2016 FILE: 2016-336-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:3,000 11250 & 11300 240 STREET Aerial Imagery from the Spring of 2015 APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7287-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7287-2016." 2.Those parcel (s) or tract (s) of land and premises known and described as: Lot 1 Section 15 Township 12 New Westminster District Plan 22347 Lot 2 Section 15 Township 12 New Westminster District Plan 22347 and outlined in heavy black line on Map No. 1696 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-1 (Townhouse Residential), R-2 (Urban Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C EPP 25280BCP 20581 EPP 45971BCP 22866 EP P 3 5 7 4 3 EPP 32538BCP20581 BCP 20582BCP 20582EPP 36439EPP 35743EPP 35743EPP 35743EPP 40982EPP 25283 EPP 25280 BCP 20581 BCP 22864EPP 37716LMP 28831EPP 45971 EPP 32519EPP 40843 112 AVE.241A ST.113A AVE. KANAKA WAY 240 ST.240A ST.112 AVE.112 AVE. 11189 11318 239362415211181 1131224035 11183 11381 241702390723915240302395323906239501135 8 11360 11316 1134 6 11 3 9 3 11340 11303 11357 11300 11369 11345 2395811387 1130611302 11332 11356 2394211325 11372 11350 11386 2398011386 11355 11169 11363 11379 2394511305 11177 11362 11187 11167 2413311175 11370 11373 2396211333 2392511382 239281135 2 2391611376 11195 11320 pump sta. 11225 11338 11310 11326 11166 11315 11336 2393511328 11363 11378 11173 1136 6 11321 11250 A PARK 19 2 13 26 1 7 19 4 8 9 22 Rem 1 9 Rem 10 5 29 B 32 36 24 B 27 20 308 38 21 32 23 35 34 23 3 15 1 33 2 28 PARK 25 22 17 21 Pcl. 1 21 16 33 28 20 10 2 4 24 11 25 14 31 3 22 29 31 34 6 18 27 5 PARK 37 26 30 6 12 P 3452 EPP 25279 NWP5589BCP 22865EPP 32520(EPS 2572) EPP 25279 BCP 15941BCP 20580BCP 22865BCP 20580BCP 20580RP 6761 EPP 25279 RP 6260 EPP 32520 P 22347BCP 15941 BCP 20580LMP 31331 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) RM-1 (Townhouse Residential)R-2 (Urban Residential District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ity of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: 2016-352-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7289-2016 23004 Dewdney Trunk Road EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 23004 Dewdney Trunk Road, from RS-1 (One Family Urban Residential) to C-2 (Community Commercial), for the development of a medical office and pharmacy, with two rental dwelling units above. An Official Community Plan Amendment will also be required to re-designate the subject property from Urban Residential to Commercial. Pursuant to Council Policy, this application is exempt from the Community Amenity Contribution Program as the rental dwelling units will be secured through a Housing Agreement, and the balance of the project is commercial. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: 1.In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv.First Nations; v.Boards of Education, Greater Boards and Improvements District Boards; and vi.The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment; 2.That Zone Amending Bylaw No. 7289-2016 be given first reading; and 3.That the applicant provide further information as described on Schedules A, C, and D of the Development Procedures Bylaw No. 5879–1999. 1103 - 2 - DISCUSSION: a) Background Context: Applicant: B. Chadwick Owner: Wasti Holdings Ltd. Legal Description: Parcel A (Reference Plan 7941) Lot 1, Except: Part Dedicated Road Plan NWP87590, Section 17, Township 12, NWD Plan 3179 OCP: Existing: Urban Residential Proposed: Commercial Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: C-2 (Community Commercial) Surrounding Uses: North: Use: Commercial (Optometrist, Spa, Office) Zone: CD-2-95 (Comprehensive Development) Designation: Commercial South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential East: Use: Seniors’ Housing Zone: RE (Elderly Citizens Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential Existing Use of Property: Vacant Proposed Use of Property: Medical Office, Pharmacy, Two Rental Dwelling Units Site Area: 892 m² (0.2 acres) Access: 230 Street Servicing requirement: Urban Standard b) Site Characteristics: The subject property, located at 23004 Dewdney Trunk Road, is relatively flat and is bounded by Dewdney Trunk Road to the north, 230 Street to the west, single family residential to the south, and a seniors’ housing development to the east (see Appendices A and B). c) Project Description: The applicant has requested to rezone the subject property from RS-1 (One Family Urban Residential) to C-2 (Community Commercial), for the development of a medical office, pharmacy and two rental dwelling units above. Pursuant to Council Policy, this application is exempt from the Community Amenity Contribution Program as the rental units will be secured through a Housing Agreement and the balance of the project is commercial. - 3 - At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The subject property is currently designated Urban Residential – Major Corridor. The proposed rezoning to C-2 (Community Commercial) is not a compatible zone for the Urban Residential – Major Corridor designation; therefore, an OCP amendment application is required to re-designate the subject property from Urban Residential to General Commercial. Although commercial expansion along Dewdney Trunk Road is not taken lightly, this OCP amendment could be supported for a number of reasons. The General Commercial designation is consistent with other General Commercial lands that are identified in the OCP, along Dewdney Trunk Road, east of the Town Centre. In keeping with Policy 6-20 of the OCP, the subject property, which is located on the corner of a major corridor, is located such that it has “suitable linkages to other commercial centres and nodes, and residential neighbourhoods. Linkages include an adequate transportation system, which considers transit, trails, bikeways, pedestrian corridors and roadways.” Principle 19 of the OCP also states that: “There is value in identifying new lands for commercial and industrial uses to secure locations for future employment that will help to create a balanced community. Citizens prefer locations where commercial and industrial activities ‘fit’ within the community context.” As there are existing commercial developments to the north-east and north-west, the additional commercial development on the subject property would fit with the existing context. The applicant intends to provide two dwelling units above the professional service use as rental housing units in perpetuity, and the owner will enter into a Rental Housing Agreement with the City of Maple Ridge. This OCP amendment is supported by the Housing Action Plan, Strategy #4 – Create New Rental Housing Opportunities, which includes the following action: “Facilitate the development of new rental units above commercial developments or as other forms of secured market rental housing. The widening of the District’s (City’s) residential- over-commercial zoning regulations to more zones, especially for zones that apply to areas of density transition, along with the use of density bonusing, reduction in permit fees, or parking relaxations can be used to encourage this type of investment. The units can be restricted for the purposes of market rental use by way of a housing agreement and covenant on title.” OCP policy 3-32 also supports the rental units, as follows: “Maple Ridge supports the provision of affordable, rental and special needs housing throughout the District (City). Where appropriate, the provision of affordable, rental, and special needs housing will be a component of area plans.” - 4 - Additionally, on August 29, 2016, Council directed staff to develop a policy to support rental units above commercial development. Commercial and Industrial Strategy: The Commercial and Industrial Strategy Report 2012-2042, endorsed by Council in 2014, categorized the subject property geographically with the Town Centre for the purpose of commercial space demand forecasting. This “Town Centre Fringe” area was not expected to be a significant contributor to commercial land supply in the Town Centre. As this development proposes a “mixed use”, combining office space development with rental accommodation, the forecasting provided by GP Rollo and Associates for office space developments are pertinent: “The location of office space within mixed-use formats is the most likely means by which additional speculative office space will be added to the Town Centre, given that current and projected office lease rates are likely insufficient to allow for an economically feasible stand- alone office project (at least in the near-term).” Additionally, it is noted that “the sectors with the most growth potential in Maple Ridge include: Business Services, Manufacturing, Retail, Education, as well as Health and Welfare/Public Administration” and one strategy would be to: “Continue to support the Economic Development office and their work to attract entrepreneurs, businesses and employees.” The Health and Welfare sector is forecasted to employ 5,100 people in 2041. As the population grows, employment in the Health and Welfare sector will grow. An aging population will also increase jobs in Health and Welfare. Zoning Bylaw: The current application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) (see Appendix C) to permit the development of a medical office, pharmacy and two rental dwelling units above (see Appendix D). Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Currently, the C-2 (Community Commercial) zone permits accessory apartment use; however, an apartment is defined in the Zoning Bylaw as “a residential use where the building or buildings on a lot are each used for three or more dwelling units. Apartment building(s) may contain Townhouse dwelling units.” By this definition, the two proposed dwelling units could not be considered as “apartment”, as it is less than three units. In order to accommodate one or two dwelling units above a commercial development, a text amendment is proposed for the C-2 (Community Commercial) zone to allow for one or two dwelling units as permitted accessory uses. Development Permits: Pursuant to Section 8.5 of the OCP, a Commercial Development Permit application is required to address the current proposal’s compatibility with adjacent development, and to enhance the unique character of the community. - 5 - Advisory Design Panel: A Commercial Development Permit is required and must be reviewed by the Advisory Design Panel prior to second reading. Development Information Meeting: A Development Information Meeting is required for this application. Prior to second reading, the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Licenses, Permits and Bylaws Department; e) School District; and f) Canada Post. The above list is intended to be indicative only and it may become necessary as the application progresses to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this ti me; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. f) Early and Ongoing Consultation: In respect of Section 475 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed, the following information must be provided, as required by Development Procedures Bylaw No. 5879–1999, as amended: 1. An Official Community Plan Amendment Application (Schedule A) 2. A complete Rezoning Application (Schedule C); and 3. A Commercial Development Permit Application (Schedule D). The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. - 6 - CONCLUSION: The development proposal requires an OCP amendment for the Commercial re-designation; however the OCP amendment can be supported for a variety of reasons, including the provision of rental housing, which is recommended in the Housing Action Plan, and the need for commercial within the community and its location. It is therefore, recommended that Council grant first reading, subject to additional information being provided and assessed prior to second reading. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT, MA Planner 1 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7289-2016 Appendix D – Proposed Site Plan DATE: Sep 9, 2016 2016-352-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 23004 Dewdney Trunk RoadLegend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX A DATE: Sep 9, 2016 2016-352-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 23004 Dewdney Trunk Road Aerial Imagery from the Spring of 2015 Legend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7289-2016 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7289-2016." 2.That PART 7 COMMERCIAL ZONES, 702 COMMUNITY COMMERCIAL: C-2 2) PERMITTED ACCESSORY USES is amended by adding: item e) one or two dwelling units 3.That PART 7 COMMERCIAL ZONES, 702 COMMUNITY COMMERCIAL: C-2 8) OTHER REGULATIONS a) is amended as follows: a)A principal or accessory apartment use or one or two dwelling unit use shall: 4. That parcel or tract of land and premises known and described as: Parcel A (Reference Plan 7941) Lot 1 Except: Part dedicated Road Plan NWP87590; Section 17 Township 12 New Westminster District Plan 3179 and outlined in heavy black line on Map No. 1697 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to C-2 (Community Commercial). 5. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C FULLER AVE.230 ST.GEE ST.230 ST.PURDEY AVE.GROVE STEPHENS ST.DEWDNEY TRUNK ROAD CHERRYWOOD DR.229 ST.230 ST.APPLE PEACH TREE CRT. 12106 /9212138229641212411921 11944 11910 11902 12146 11955 12041 12053 1213011980 12104 2313811891 11900 11957 11930 11932 11979 11921 11931 11910 12084 12149 1213122910121272297123085121411189822920 12147 12107 12073 23003 229042292211950 1187922909 1214011903 12110 11913 2300412136231182291212064 229382309711891 11922 12151 2300711832/11976 2311311914 12036 118882291022905 11982 2312211937229392292122921 23109121292298711960 11880 231441192022952 1212822950231152303112074 11912 121392310811949 12094 1212212133231181 2 1 4 4 12094 228902293612067 121422299412056 228992294012048 11911 23101231302297411901 12006 11951 119402292312105 2314223145229842312611931 22949229002291712022 23005230631212623105/2012145 12095 1213223011 2289511905 11951/53 1189522944 23010/302293011895230152292911975 12009 11890 11881 2308511892121371194522898230772313411939 12095 11927 23013 121342314612087 2309111911 11901 12085 1212522911229542300911911 12084 11830 11950 1213512064 12116 12057 12115 12105 121231 259 69 148 317 258 422 313 30 63 3 146 390 98 378 2 442 1 432 109 245 217 374 229 457 8 3 64 31 437377 LOT A 386 389 215 B 265 419 223231 266 393385 224 5 152 6 114 144 1 102 97 281 4 5 230 283 421 Pcl. 1 384 60 28 155 10 216 387264 1 8 Rem. 70 420 26 425 1 268 417 7 375 153 220 431 1 2 380 65 100 Rem Pcl A32 436 113 4 383 423 61 A 1 5 71 31 74 143 145 388 3 9 267 "A" Rem 4 4 435 A 392 Pcl 1 439 418 151 218 3 438 Rem 381 430 157 112 2 284 62 433 Pcl. 2150 309 27 38 LOT 1 96 154 110 111 30 310 142 45 147 440 44 382 434 2 2 391 Rem 66 329 189 Rem. 29 282 72 6 115 379 149 32 3 101 33156 7 8 73 263 441 99 43 9 424 P 49271 P 39859P 18848EP 10384P 45030P 66938P 75587P 47120 RP 7941BCP 8273BCP 37415 P 32509 P 56520 P 40749P 57165P 43788LMS 2612 P 84291 P 75587P 44292EP 13671P 15849 P 43788P 66938 P 66938 P 66938P 20969 P 43788 LMP 1505 P 70632 P 84291 (BCP 8273)P 77489LMP 7593 P 18848LMP 26440 P 66938 P 14643 P 66938 BCP 22903 P 13473P 68237 P 26269P 45071 P87113P 24720BCP 9320 P 40749P 56868P 34984 P 57491 BCP 11295 P 46838LMS 1887P17941 P 58011 RP 87822EP 44294 EP 66939BCP 9319BCP 30861 RW 15258 LMP 41200 LMP 2409 1.5 RP 88236 LMP 7594B.C.T. R/WRW 80199 EP 68452BCP 38398 EP 35748 LMP 43981 B C P 9 3 2 1 BCP 5567 RP 88237 BCP 22904 RP 87590 LMP 2449 BCP 5568 RP 21052230 ST.´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) C-2 (Community Commercial) 7289-20161697 APPENDIX D - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: 2014-019-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Rezoning – First Extension Official Community Plan Amending Bylaws No. 7086-2014 and 7171-2015 Zone Amending Bylaw No.7070-2014 24815, 24837 Dewdney Trunk Road and 12040 248 Street EXECUTIVE SUMMARY: The applicant for the above noted file has applied for an extension to this rezoning application under the Development Procedures Bylaw No. 5879-1999. This application is to permit the construction of two commercial buildings with six (6) ground-level commercial units and two (2) rental residential units on the second floor, under the C-2 (Community Commercial) zone. Pursuant with Council direction, this application is exempt from the Community Amenity Contribution (CAC) program because it is commercial with rental housing. RECOMMENDATION: That pursuant to the Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application 2014-019-RZ and that the following conditions be addressed prior to consideration of final reading: i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii)Road dedication as required; iii)Consolidation of the subject properties; iv)Registration of a Reciprocal Cross Access Easement Agreement with 12040 248 Street; v)Registration of a Restrictive Covenant for protecting of the required Residential and Visitor Parking; vi)Registration of a Restrictive Covenant for Stormwater Management; 1104 - 2 - vii) Registration of a Housing Agreement in accordance with Section 905 of the Local Government Act and a Restrictive Covenant stating that the second floor of Building 2 will be restricted to residential rental unit use only; and viii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. DISCUSSION: a) Background Context: Applicant: Rudy Di Giovanni Owner: 0981077 BC Ltd. Legal Description: Lot 22 Section 23 Township 12 NWD Plan 15267 Lot 21 Section 23 Township 12 NWD Plan 15267 OCP: Existing: Commercial (Neighbourhood), Estate Suburban Residential Proposed: Commercial - with the creation of a new Village Commercial category Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: C-2 (Community Commercial) Surrounding Uses: North: Use: Office (Albion FC) Zone: CS-1 (Service Commercial) Designation: Commercial South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Estate Suburban Residential East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Estate Suburban Residential West: Use: High School (Garibaldi Secondary) Zone: P-1 (Park and School) Designation: Institutional Existing Use of Property: Vacant Proposed Use of Property: Commercial Site Area: Rezoning: 0.208 ha (0.51 acres) OCP: 0.378 ha (0.93 acres) Access: 248 Street; Dewdney Trunk Road Servicing: Urban - 3 - The following dates outline Council’s consideration of the application and Bylaws No. 7070-2014 7086-2014, and 7171-2015: First reading for Zone Amending Bylaw No. 7070-2014 and first reading for Official Community Plan Amending Bylaw No. 7086-2014 was granted on May 27, 2014; Second reading for Zone Amending Bylaw No. 7070-2014 and second reading for Official Community Plan Amending Bylaw No. 7086-2014 was granted July 28, 2015; The addition of the western 130 m² (1,399 ft²) portion of 24837 Dewdney Trunk Road required that second reading to Zone Amending Bylaw No. 7070-2014 be rescinded and amended. Second reading to rezone the subject properties from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) was granted for the amended Zone Amending Bylaw No. 7070-2014 and Official Community Plan Amending Bylaw No. 7086-2014 on September 29, 2015. First and second reading for Official Community Plan Amending Bylaw No. 7171-2015 was granted for the western portion of 24837 Dewdney Trunk Road from Estate Suburban to Commercial on September 29, 2015. Public Hearing was held on October 20, 2015; and Third reading was granted on October 27, 2015 for Zone Amending Bylaw No. 7070-2014 and Official Community Plan Amending Bylaws 7086-2014 and 7171-2015. Application Progress: The applicant is working towards the completion of the terms and conditions to be met prior to final reading of the Zone Amending Bylaw and Official Community Plan Amending Bylaws. Alternatives: Council may choose one of the following alternatives: 1. Grant the request for extension; 2. Deny the request for extension; or 3. Repeal third reading of the bylaw and refer the bylaw to Public Hearing. - 4 - CONCLUSION: The applicant has applied for a one year extension to the subject rezoning application in order to provide an additional year to complete the project. It is recommended that a one year extension be granted for rezoning application 2014-019-RZ, and that the terms and conditions outlined in this report be addressed prior to consideration of final reading. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Second Reading Report, dated September 14, 2015 City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Sep 3, 2015 FILE: 2014-019-RZ BY: PC PLANNING DEPARTMENT 2 4 8 A S T .248 ST.248SMITH A ST.238341196124789 12071 11955119542486511 9 4 3 12067 2487312098 2488311 9 3 1 11919 12082 24815247962486511981 248501208211940248212485124870 2489311926248882485224835248401 2 0 7 5 12076 12072 12040 2483712062 2489612068 2486011953 11966 248771 2 0 8 5 24883´ Scale: 1:1,500 24815, 24837 DEWDNEY TRUNK & 12040 248 STREET DEWDNEY TRUNK RD SUBJECT PROPERTIES 248 STAPPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Sep 3, 2015 FILE: 2014-019-RZ BY: PC PLANNING DEPARTMENT 2 4 8 A S T .248 ST.248SMITH A ST.2383411961 12071 24789119542486512067 2487312098 1195511 9 4 3 11 9 3 1 2488311919 12082 11981 248152479612082248652485024821248512489311940248882485224870 11926248352484012072 12040 1 2 0 7 5 2483712076 12068 248602488311953 12062 248962487711966 1 2 0 8 5 City of Maple Ridge´ Scale: 1:1,500 24815, 24837 DEWDNEY TRUNK & 12040 248 STREET (2011 IMAGERY) DEWDNEY TRUNK RD SUBJECT PROPERTIES 248 STAPPENDIX B - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 14, 2015 and Members of Council FILE NO: 2014-019-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading Official Community Plan Amending Bylaw No. 7171-2015 Second Reading Zone Amending Bylaw No. 7070-2014 24815 & 24837 Dewdney Trunk Road; 12040 248 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 24815 Dewdney Trunk Road, from RS-1 (One Family Urban Residential) to C-2 (Community Commercial), to permit the construction of two commercial buildings with six (6) ground level commercial units and two (2) rental residential units on a second floor (see Appendix F). The applicant has recently purchased the adjacent property to the east, located at 24837 Dewdney Trunk Road, and will be including approximately 130 m² of the western portion of the additional property into the commercial development to improve its functionality. Council granted first reading to Zone Amending Bylaw No. 7070-2014 and Official Community Plan (OCP) Bylaw No. 7086-2014 on May 27, 2014 and second reading to Zone Amending Bylaw No. 7070-2014 and OCP Bylaw No. 7086-2014 on July 28, 2015. The addition of the western 130 m² portion of 24837 Dewdney Trunk Road will require that second reading to Zone Amending Bylaw No. 7070-2014 be rescinded, amended and granted second reading to rezone the subject properties from RS-1 (One Family Urban Residential) to C-2 (Community Commercial). A new OCP Amending Bylaw No. 7171-2015 will be required for the land use designation change to the portion of the property located at 24837 Dewdney Trunk Road from Estate Suburban Residential to Commercial, as outlined in the ‘Recommendation’ section. No changes are required to the existing OCP Amending Bylaw No. 7086-2014 (see Appendix D). Summary of Bylaw changes: Zone Amending Bylaw No. 7070-2014: rescind second reading and amend to include 130 m² of the western portion of 24837 Dewdney Trunk Road; New OCP Amending Bylaw No. 7171-2015: first and second reading; and Existing OCP Amending Bylaw No. 7086-2014: no changes. The minimum lot size for the current RS-1 (One Family Urban Residential) zone is 668 m2. Note that Zone Amending Bylaw No. 7070-2014 has been amended since it received first reading on May 27, 2014 to exclude the property located at 12040 248 Street from the current application to the C-2 (Community Commercial) zone. The Commercial and Industrial Strategy prepared by GP Rollo and Associates discusses commercial nodes located in various locations of the City. Through a development enquiry on the subject site, GP Rollo and Associates was asked to prepare a comparison on the viability of a commercial node at 248 Street and Dewdney Trunk Road and the impacts it may have on the historic commercial node APPENDIX C - 2 - located at 256 Street and Dewdney Trunk Road in Webster’s Corner. That addendum to the Commercial and Industrial Strategy was presented to Council in September 2013, and indicates that a commercial node at 248 Street and Dewdney Trunk Road would be viable based on its location and inclusion in the Greater Vancouver Fraser Sewer Area. The addendum has been included as an attachment to this report as Appendix J. The creation of a new Village Commercial category in the OCP will provide a greater level of commercial opportunities in key locations within the City. The intent of the Village Commercial category is to serve as an intermediary scale between the Community Commercial Nodes and Neighbourhood Commercial Centres, incorporating limited components of each category. RECOMMENDATIONS: 1) That, in accordance with Section 879 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7171-2015 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Official Community Plan Amending Bylaw No. 7171-2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Official Community Plan Amending Bylaw No. 7171-2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Maple Ridge Official Community Plan Amending Bylaw No. 7171-2015 be given first and second reading and be forwarded to Public Hearing, along with companion Official Community Plan Amending Bylaw No. 7086-2014; 5) That second reading to Maple Ridge Zone Amending Bylaw No. 7070-2014 be rescinded, amended and granted second reading as identified in the staff report dated July 20, 2015 and September 14, 2015, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Road dedication as required; iii) Consolidation of the subject properties; iv) Registration of a Reciprocal Cross Access Easement Agreement with 12040 248 Street; v) Registration of a Restrictive Covenant for protecting of the required Residential and Visitor Parking; vi) Registration of a Restrictive Covenant for Stormwater Management; vii) Registration of a Housing Agreement in accordance with Section 905 of the Local Government Act and a Restrictive Covenant stating that the second floor of Building 2 will be restricted to residential rental unit use only; and - 3 - viii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. DISCUSSION: 1) Background Context: Applicant: Rudy Di Giovanni Owner: 0981077 BC Ltd. Legal Description: Lot 22 Section 23 Township 12 NWD Plan 15267 Lot 21 Section 23 Township 12 NWD Plan 15267 OCP: Existing: Commercial (Neighbourhood), Estate Suburban Residential Proposed: Commercial - with the creation of a new Village Commercial category Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: C-2 (Community Commercial) Surrounding Uses: North: Use: Office (Albion FC) Zone: CS-1 (Service Commercial) Designation: Commercial South: Use: Single-Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Estate Suburban Residential East: Use: Single-Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Estate Suburban Residential West: Use: High School (Garibaldi Secondary) Zone: P-1 (Park and School) Designation: Institutional Existing Use of Property: Vacant Proposed Use of Property: Commercial Site Area: Rezoning: 0.208 ha (0.51 acres) OCP: 0.378 ha (0.93 acres) Access: 248 Street; Dewdney Trunk Road Servicing: Urban 2) Background: The current application is proposing to rezone the subject property, located at 24815 Dewdney Trunk Road, from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit the construction of two commercial buildings with six (6) commercial units on the ground floor and two - 4 - (2) rental residential units on a second floor. The applicant has recently purchased the property directly east, located at 24837 Dewdney Trunk Road , and will be rezoning approximately 130 m² of the western portion of the property from RS-1 (One Family Urban Residential) to C-2 (Community Commercial), an area equivalent to 3.05 m (10 ft.) X 43 m (140 ft.). The remaining portion of 24837 will retain the existing house and keep its designation of Estate Suburban Residential, as well as, the existing zoning of RS-1 (One Family Urban Residential). At a later date the owner intends to rezone the lot north of the subject properties, located at 12040 248 Street, from CS-1 (Service Commercial) to C-2 (Community Commercial) to align zones with the southern lot. The application at first reading included both properties located at 12040 248 Street and 24815 Dewdney Trunk Road to be rezoned; however, now the lot at 24815 Dewdney Trunk Road and 130m² of 24837 Dewdney Trunk Road will proceed to C-2 (Community Commercial) at this time. It is the applicant’s intention to assess the needs of the surrounding area with the current application and then develop the northern lot based on future needs. The OCP amendment to the proposed Village Commercial however, will establish a new Village Commercial node that will include both the southern and northern properties. 3) Project Description: Form and Character: The proposed development will contain two commercial buildings with a total of six (6) commercial units on the ground floor and two (2) rental residential units on a second floor. Proposed Building 1 is a single storey structure that will contain one commercial unit. The total area of Building 1 is approximately 180 m² (1,936 ft²), which the applicant is intending to lease to a food tenant. Building 2 will consist of five commercial units on the ground floor and two rental residential units above on the second floor. A housing agreement will be put in place to keep the residential units as rental space only and a Restrictive Covenant will be registered on title for residential parking. The floor space for the commercial component of Building 2 is approximately 473 m² (5,094 ft²) and the floor space of the two residential units on the second floor combined is approximately 247 m² (2,656 ft²). Building materials will consist of hardie board painted in the traditional colours of yellow, red, blue and green. A charcoal metal roof will be used for both buildings; goose-neck lighting to accentuate signage; black framed aluminum cased windows; and black metal awnings covering the outer windows. Circulation and Parking: Access to the subject property is proposed from 248 Street, as well as a second proposed access in the form of a right-in-only, westbound, from Dewdney Trunk Road. The required amount of parking for the development site is 24 stalls, however, 38 stalls are being provided, including 2 for the residential units, 2 small car, 1 for persons with disabilities and 1 designated for a loading bay. Part of the property to the north will be used as additional parking with access to this site provided through a Cross Access Easement Agreement (see Appendix F). Pedestrian connectivity is provided throughout the development via raised stamped concrete crossings and various access points from both frontages. Landscaping: Landscaping will occur along the two property frontages of Dewdney Trunk Road and 248 Street. The existing cedar trees will remain along the eastern property boundary, along with additional cedar hedges and a cedar fence to separate the neighbouring properties. An outdoor patio is proposed on Building 1, along with a cedar pergola. Outdoor amenity space with land scaping and bench seating is to be located on the interior portion of the development, in order to deter students from the schools congregating in front of proposed Building 1 (see Appendix H). - 5 - 4) Planning Analysis: i) Official Community Plan: The development site is located at the intersection of Dewdney Trunk Road and 248 Street and is outside of the Urban Area Boundary identified on Schedule “B” of the Official Community Plan. The current commercial classification for this location is Neighb ourhood Commercial, as outlined in Section 6.3.6 of the Official Community Plan (Bylaw No. 7060- 2014). The current land use designation of the western portion of 24837 Dewdney Trunk Road is Estate Suburban Residential, to be re-designated to Commercial. A new commercial category of ‘Village Commercial’ is being proposed through this development application, supported by the recommendations of the Commercial and Industrial Strategy. GP Rollo and Associates were asked to evaluate the viability of an expansion to the Neighbourhood Commercial Node at the intersection of Dewdney Trunk Road and 248 Street, including the impact it could have on the Historic Commercial Node of Webster’s Corners located at Dewdney Trunk Road and 256 Street. The addendum to the Strategy was presented to Council in September 2013, and indicates that a Commercial Node at 248 Street and Dewdney Trunk Road would be viable based on: its strategic location in east Maple Ridge to capture increased commercial demand as the population grows; and its inclusion in the Greater Vancouver Fraser Sewer Area. The addendum to the Strategy has been included in Appendix J to this report. Proposed Village Commercial Policies Issues: Population growth in east Maple Ridge and in existing developed areas has created a need for Village Commercial Nodes outside of the Urban Area Boundary. Village Commercial Nodes are comprised of commercial developments that typically serve more than one neighbourhood and provide a range of daily convenience shopping and limited community retail opportunities. Commercial space within the Village Commercial Node is typically less than 2,400m2 (25,833 ft2) in area. Property designated commercial at 248 Street and Dewdney Trunk Road is within the Metro Vancouver Fraser Sewer Area and for that reason is suitable for Village Commercial development. Objective: To facilitate Village Commercial Nodes at key locations throughout the City which provide a mix of daily convenience shopping and limited community retail opportunities. - 6 - Policies: Maple Ridge will encourage the development of Village Commercial Nodes that serve a variety of daily convenience and commercial shopping needs within close proximity to established and/or emerging neighbourhoods. The Village Commercial Node is located outside the Urban Area Boundary but is within the Metro Vancouver Fraser Sewer Area. Similar properties located at other key intersections may also be suitable for Village Commercial development. The establishment of Village Commercial Nodes will serve as an intermediary scale between the Community Commercial and Neighbourhood Commercial nodes that incorporates limited components of each category. As such, they are typically less than 2,400m2 (25,833 ft2) in area. Commercial developments proposed as part of a Village Commercial Node will be considered subject to satisfying Zoning Bylaw and Parking Bylaw requirements, site access, traffic, must be designed to be compatible with the surrounding area and will be evaluated against the following: o adherence to additional design criteria as detailed in the Section 8 Development Permit Area Guidelines section of the Official Community Plan; o commercial building(s) along the street frontage in the Village Commercial Nodes will typically fall within 25 m of the intersection; o the ability of the existing infrastructure to support the new development. In addition to the new Commercial category, a number of other amendments to the OCP are required as part of the OCP Amending Bylaw No. 7086 -2014 in order to align the ‘Village Commercial Node’ policies within the overall commercial framework. These changes include: Adding ‘Village Commercial Node’ in Section 6.3.1 policy 6-22 as a permitted commercial area outside of the Urban Area Boundary; Adding ‘Village Commercial Node’ in Section 6.3.2 Commercial Designations as item ‘c)’ following Community Commercial Node; Deleting the following sentence from the Issues section of the Neighbourhood Commercial Centres: ‘Property designated at 248th Street and Dewdney Trunk Road is within the Metro Vancouver Fraser Sewer Area and for that reason is suitable for neighbourhood commercial development.’; and Adding ‘Village Commercial Node’ to Appendix D, Figure 2 at the intersection of 248th Street and Dewdney Trunk Road. Metro Vancouver Regional Growth Strategy: Rural Rural areas are intended to protect the existing character of rural communities, landscapes and environmental qualities. Land uses include low density residential development, small scale commercial, industrial, and institutional uses, and agricultural uses that do not require the provision of urban services such as sewer or transit. Rural areas are not intended as future urban development areas, and generally will not have access to regional sewer services. - 7 - The subject properties are currently designated Rural in the Metro Vancouver Regional Growth Strategy, which allows for small scale commercial uses. This area is also within the Fraser Sewer Area. No changes are required to the Metro Vancouver Regional Growth Strategy. ii) Zoning Bylaw: The current application proposes to rezone the properties, located at 24815 Dewdney Trunk Road and a portion of 24837 Dewdney Trunk Road, from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit the construction of two commercial buildings with six (6) commercial units at ground level and two (2) residential units on a second floor. The proposed development would align with the proposed new ‘Village Commercial Node’ category that recommends a maximum of 2,400 m2 (25,833 ft2) of commercial floor space be permitted in this location. The applicant has requested a variance to increase the height of the buildings to enable the two rental residential units on the second floor, and to reduce the exterior and rear setback requirements. It is important to note that Zone Amending Bylaw No. 7070-2014 has been amended since it received first reading on May 27, 2014 to exclude the property located at 12040 248 Street from the current application to the C-2 (Community Commercial) zone. The applicant has also requested to add a 130 m² portion of 24837 Dewdney Trunk Road into the commercial development. iii) Proposed Variances: A Development Variance Permit application has been received for this project and involves the following relaxations: Maple Ridge Zoning Bylaw No. 3510-1985, Part 7, Section 702, Community Commercial, 6 a: To increase the maximum building height from 7.5 metres (25 ft.) to 10.4 metres (34 ft.). Maple Ridge Zoning Bylaw No. 3510-1985, Part 7, Section 702, Community Commercial, 7 b: To reduce the minimum rear yard setback from 6 metres (20 ft.) to 1.7 metres (6 ft.). Maple Ridge Zoning Bylaw No. 3510-1985, Part 7, Section 702, Community Commercial, 7 c: To reduce the minimum exterior yard setback from 3 metres (10 ft.) to 1.9 metres (6 ft.). The requested variances to the C-2 (Community Commercial) zone will be the subject of a future Council report. iv) Development Permits: Pursuant to Section 8.5 of the Official Community Plan, a Commercial Development Permit application is required to address the current proposal’s compatibility with adjacent development, and to enhance the unique character of the community in accordance with the following key development permit guidelines: 1. Avoid conflicts with adjacent uses through sound attenuation, appropriate lighting, landscaping, traffic calming and the transition of building massing to fit with adjacent development; - 8 - 2. Encourage a pedestrian scale through providing outdoor amenities, minimizing the visual impact of parking areas, creating landmarks and visual interest along street fronts; 3. Promote sustainable development with multimodal transportation circulation, and low impact building design; 4. Respect the need for private areas in mixed use development and adjacent residential areas; and 5. The form and treatment of new buildings should reflect the desired character and pattern of development in the area by incorporating appropriate architectural styles, features, materials, proportions and building articulation. v) Advisory Design Panel: The Advisory Design Panel reviewed the form and character of the proposed commercial development and the landscaping plans at a meeting held June 9, 2015. The ADP concerns have been addressed and are reflected in the current plans. The Advisory Design Panel resolution and responses from the project architect are included as Appendix I. vi) Development Information Meeting: A Development Information Meeting was held at Blue Mountain Elementary on July 6, 2015. Four people attended the meeting. A summary of the main comments and discussions with the attendees was provided by the applicant and include the following main points: Concern about garbage from the development being deposited on Smith Street by local students. Concern of traffic noise coming in and out of the development and the location of entrance into the site. Concern that the pedestrian crossing at 248 Street and Smith Avenue is going to be relocated to the south side of the intersection from the existing north side. Concern about site improvements and drainage. The following are provided in response to the issues raised by the public: Site maintenance would be done on a regular basis, and would exten d to cover the street. Noise from traffic and parking lot will be buffered, as well as existing traffic noise will be further reduced by the location of the proposed buildings along the east property line (current development) and north property line (future development). Commercial entrance is proposed off 248 Street, and not Smith Ave. Having the sidewalk on the north side of the intersection allows it to line up with the sidewalk. One local resident had petitioned the City 20 years ago to have it changed to its current location. Street upgrades, including sidewalks will be provided on all frontages. Stormwater Management is required for the site, and drainage will be directed south. - 9 - 5) Interdepartmental Implications: Engineering Department: The Engineering Department has determined that upgrades are required for curb and gutter, road widening on all frontages, possible sanitary sewer and water service upgrades, sidewalks on all frontages, existing drainage ditches to be eliminated, and street lighting and street trees required. A Traffic Impact Study has been submitted by Creative Transportation Solutions Ltd. (CTS). The Engineering Department has provided feedback on the report, and is working with the applicant and CTS to determine the feasibility of traffic patterns and access to the development site. 6) School District No. 42 Comments: The School District has noted that the subject properties fall within the Blue Mountain Elementary and Garibaldi Secondary school catchments. For the 2014-15 school year, Blue Mountain Elementary is at 65% utilization. In terms of secondary school enrollment capacity, for the 2014- 2015 school year, the student enrolment at Garibaldi Secondary is at 63% utilization, including 290 out-of-catchment students. Therefore, there is available elementary and secondary school capacity for the proposed development. 7) Intergovernmental Issues: Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Local Government Act. The amendment required for this application, the creation of a new Village Commercial category, was discussed as part of the preparation of the Commercial and Industrial Strategy. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. 8) Citizen Implications: A Development Information Meeting was held on July 6, 2015. The results of the concerns expressed at that meeting are discussed above. The Public Hearing will provide an additional venue for citizens to express their concern or support of the development. CONCLUSION: The subject application will permit construction of six commercial units and two rental residential units in two buildings. The applicant has requested that an additional 130 m² of the western portion of 24837 Dewdney Trunk Road be included in the commercial development. A new commercial land use type is proposed for the intersection of 248 Street and Dewdney Trunk Road. The creation of a new Village Commercial category in the OCP will provide a greater level of commercial opportunities in key locations within the City. The intent of the Village Commercial category is to serve as an - 10 - intermediary scale between the Community Commercial Nodes and Neighbourhood Commercial Centres, incorporating limited components of each category. It is recommended that first and second reading be given to OCP Amending Bylaw No. 7171 -2015, that second reading be rescinded and amended for Zone Amending Bylaw No. 7070-2014 to include the portion of 24837 Dewdney Trunk Road, and that application 2014-019-RZ be forwarded to Public Hearing. “Original signed by Adam Rieu” _______________________________________________ Co-Prepared by: Adam Rieu Planning Technician “Original signed by Jim Charlebois” _______________________________________________ Co-Prepared by: Jim Charlebois, MURP, RPP, MCIP Manager of Community Planning “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Christine Carter” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Kelly Swift” _______________________________________________ Concurrence: Kelly Swift Acting Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – 2011 Ortho Map Appendix C – OCP Amending Bylaw No. 7171-2015 Appendix D – OCP Amending Bylaw No. 7086-2014 Appendix E – Zone Amending Bylaw No. 7070-2014 Appendix F – Site Plan Appendix G – Building Elevation Plans Appendix H – Landscape Plan Appendix I – Advisory Design Panel Comments and Responses Appendix J – Potential for Community Serving Commercial at 248 and Dewdney Trunk Road, GP Rollo and Associates, August 19, 2013 City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Sep 3, 2015 FILE: 2014-019-RZ BY: PC PLANNING DEPARTMENT 2 4 8 A S T .248 ST.248 ST.SMITH AVE.249 ST.238341196124789 12071 119551195424865119 4 3 12067 2487312098 2488312104 119 3 1 11919 12082 24815247962486511981 24850120821194024821248512487024893119262488824852248352484012 0 7 5 12076 12072 12040 2483712062 2489612068 2486011953 11966 2487712 0 8 5 24883´ Scale: 1:1,500 24815, 24837 DEWDNEY TRUNK &12040 248 STREET DEWDNEY TRUNK RD SUBJECT PROPERTIES 248 ST City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Sep 3, 2015 FILE: 2014-019-RZ BY: PC PLANNING DEPARTMENT 2 4 8 A S T .248 ST.248 ST.SMITH AVE.249 ST.2383411961 12071 24789119542486512067 2487312098 11955119 4 3 119 3 1 2488311919 12104 12082 11981 24815247961208224865248502482124851248931194024888248522487011926248352484012072 12040 12 0 7 5 2483712076 12068 248602488311953 12062 248962487711966 12 0 8 5 City of Maple Ridge´ Scale: 1:1,500 24815, 24837 DEWDNEY TRUNK &12040 248 STREET(2011 IMAGERY) DEWDNEY TRUNK RD SUBJECT PROPERTIES 248 ST CITY OF MAPLE RIDGE BYLAW NO. 7171-2015 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7171-2015." 2.That parcel or tract of land and premises known and described as: Lot 21 Section 23 Township 12 New Westminster District Plan15267 and outlined in heavy black line on Map No. 915, a copy of which is attached hereto and forms part of this Bylaw, is hereby redesignated to Commercial. 3.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ A FIRST TIME the day of , 20 . READ A SECOND TIME the day of , 20 . PUBLIC HEARING HELD the day of , 20 . READ A THIRD TIME the day of , 20 . ADOPTED, the day of , 20 . ______________________________ ______________________________ PRESIDING MEMBER CORPORATE OFFICER 11961 1 2 0 6 7 11953 248132482524849248401195411945 11981 24881119 2624789119662481524865 24873248701204024821 248522485024883248832479612062 2383411943119312486524860 11955119 16 24837248352483724851119 19 2488824861248732487711940248A ST.248 ST.249 ST.3 1 47 20 25 10 27 3 P 23760P 152673 17 N 120' 30P 71405 5 33 19 28 4 46 29 22 23 LMP 842724 9 31 34 P 29467 P 240392 of 1P 6316 P 15267 2 P 71405 17 21 35 26 1 1 4 28 P 714058 32 18 EP 71406 EP 73318RW 22043 EP 71406DE WD N E Y TR UN K R D . ´ SCALE 1:1 ,5 00 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Estate Suburban Residential Commercial 7171-2015915 CITY OF MAPLE RIDGE BYLAW NO. 7086-2014 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7086-2014. 2.That Chapter 6 Employment Section 6.3.1 policy 6-22 is amended by adding ‘Village Commercial Node’ preceding ‘Rural Commercial’. 3.That Chapter 6 Employment Section 6.3.2 Commercial Designations is amended by adding ‘c) Village Commercial Node’ following b) Community Commercial Node and renumbering the remainder of the list accordingly. 4.That Chapter 6 Employment is amended by adding the following as Section 6.3.6 and renumbering the remainder of the Sections and policies accordingly: ‘6.3.6 Village Commercial Node Issues: Population growth in east Maple Ridge and in existing developed areas may create a need for Village Commercial Nodes outside of the Urban Area Boundary. Village Commercial Nodes are comprised of commercial developments that typically serve more than one neighbourhood and provide a range of daily convenience shopping and limited community retail opportunities. Commercial space within the Village Commercial Node is typically less than 2,400m2 (25,833 ft2) in area. Properties designated Commercial at the intersection of 248 Street and Dewdney Trunk Road is within the Metro Vancouver Fraser Sewer Area and for that reason is suitable for village commercial development. Objective: To facilitate Village Commercial Nodes at key locations throughout the City to provide a mix of daily convenience shopping and limited community retail opportunities. Policies: 6-30 Maple Ridge will encourage the development of Village Commercial Nodes that serve a variety of daily convenience and commercial shopping needs within close proximity to established and/or emerging neighbourhoods. 6-31 The Village Commercial Node is located outside the Urban Area Boundary but is within the Metro Vancouver Fraser Sewer Area. Similar properties located at other key intersections may also be suitable for village commercial development. 6-32 The establishment of Village Commercial Nodes will serve as an intermediary scale between the Community Commercial Nodes and Neighbourhood Commercial Centres and incorporates limited components of each category. As such, they are typically less than 2,400m2 (25,833 ft2) in area. 6-33 Commercial developments proposed as part of a Village Commercial Node will be considered subject to satisfying Zoning Bylaw and Parking Bylaw requirements, site access, traffic, must be designed to be compatible with the surrounding area and will be evaluated against the following: i. adherence to additional design criteria as detailed in the Section 8 Development Permit Area Guidelines section of the Official Community Plan; ii. commercial building(s) along the street frontage, within 25 m of the intersection; iii. the ability of the existing infrastructure to support the new development.’ 5. That the following sentence be deleted from the Issues section of the Neighbourhood Commercial Centres: ‘Property designated Commercial at 248 Street and Dewdney Trunk Road is within the Metro Vancouver Fraser Sewer Area and for that reason is suitable for neighbourhood commercial development.’ 6. That Appendix E (in the OCP) Figure 2 ‘Community Commercial, Village Commercial and Historic Commercial Centres’ is amended by deleting, in its entirety, and replacing it with Map 1 attached hereto and forming part of the Bylaw . 7. Maple Ridge Official Community Plan Bylaw No.7060-2014 as amended is hereby amended accordingly. READ A FIRST TIME the 27th day of May, 2014. READ A SECOND TIME the 28th day of July, 2015. PUBLIC HEARING HELD the day of , 20 . READ A THIRD TIME the day of , 20 . ADOPTED the day of , 20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER ´JULY 14, 2015 Figure 2.COMMUNITY COMMERCIAL NODES, VILLAGE COMMERCIAL NODES AND HISTORIC COMMERCIAL CENTRESCORPORATION OFTHE DISTRICT OFPLANNING DEPARTMENTCity ofPitt MeadowsDistrict of MissionFras er RiverWhonnockWhonnockCrDEWDNEY TRUNK RD240 ST248 ST252 ST256 ST112 AVE104 AVE124 AVE100 AVE102 AVEGRANT AVE256 ST272 ST276 ST280 ST104 AVE108 AVE96 AVE264 ST112 AVEMCNUTT RD264 ST124 AVE128 AVE128 AVE130 AVEALOUETTE RD132 AVE136 AVE132 AVE216 STABERNETHY WAY232 STCEDAR WAYPARK LANELOUGHEED HWY216 STLakeKanakaCreekN o r t h AlouetteRiverA lo uetteRiver116 AVE277 STBELL AVE268 STFERGUSONAVE116 AVEMARC RD224 STLAITY ST110 AVE144 AVECOMMUNITY COMMERCIAL NODES (SUBJECT TO SECTION 6.3.5)Adopted Feb 11, 2014Bylaw No. 7060-2014MAPLE RIDGE^_^_^_^_^_^_^_^_!(!(!(!(HISTORIC COMMERCIAL CENTRES (SUBJECT TO SECTION 6.3.8) URBAN AREA BOUNDARYNot To Scale")VILLAGE COMMERCIAL NODES (SUBJECT TO SECTION 6.3.6)") CITY OF MAPLE RIDGE BYLAW NO. 7070-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7070-2014." 2.That parcel or tract of land and premises known and described as: Lot 22 Section 23 Township 12 New Westminster District Plan 15267 Lot 21 Section 23 Township 12 New Westminster District Plan 15267 and outlined in heavy black line on Map No. 1614 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to C-2 (Community Commercial). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 27th day of May, 2014. READ a second time the 28th day of July, 2015. RESCINDED, amended and read a second time the day of , 20 . PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 2471011961 11929 12104 1 2 0 6 7 11888 11955 1196524920 1207324915 2494711953 2481312082 24825248492484024836119542489724910249021189524907 249301196024926120612467924750 11945 11981 248082488424881248662487811926 2488811950 249442478911966 2481512071 24865248732487011880 1189424877 2492712069 1204024821 24820248142481912075 2485224850120821 2 0 7 6 248722488324883248872489511885 2493224625247961206224805 238341194311931248652486024854 248631195511916 24893248981197524907 249222494012072 12098 248372483512085 248482483724835248602485111919 24888249092491612079 11970 11937 248262482724861248461 2 0 6 8 2487324877119402489624910249212491224940CRAWFORD ST.249A ST.2 4 8 A S T. S M I T H AV E.248 ST.248 ST.119 AV E. 1 2 1 AV E . 11 9 AV E .249 ST.249A ST.249A ST.3 1 47 20 20 LMP 84 27 20 25 10 4 27 2 P 7140516 P 715 54 LMP 1245213A 4 50 3 P 237 60P 152673 17 8 11 18 17 14 12 33 P 631 6 3 6 N 12 0' 30P 714 05 5 7 P 714 0518 33 19 LMP 1245211 1 3 32 P 152 67 3 4 9 8 4 7 28 4 46 48 29 22 23 LMP 84276 24 9 16 3 LMP 842712 10 6 P 152 67 15 26P 1526731 19 34 13 P 7140529 10 2 31 LMP 27 10 21 LMP 12 452 12 5 P 530 14 P 294 67 P 240392 of 1P 631 6 49 P 152 67 2 17 P 179 24 15 P 714 05P 152675 9 1 30 2 2 17 5 27 18 21 35 26*PP1021 1 14 4 28 1 13 30 P 179 24 19 P 714058 5 17 32 18 E 1/2 449 7 10 LMP 12454EP 71406 LM P12453 LM P 8428 EP 73318 LMP 12453EP 71406EP 71406 LMP 2711 EP 71406 RW 22043 EP 71406EP 71406D E W D N E Y T R U N K R O A D ´ SCALE 1:2 ,5 00 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) C-2 (Comm unity Commercial) 7070-20141614 [1] ADVISORY DESIGN PANEL COMMENTS AND RESPONSES That the following concerns be addressed and digital versions of revised drawings and memo be submitted to Planning staff; and further that Planning staff forward this on to the Advisory Design Panel for information: Consider a stronger connection between Building 1 and Dewdney Trunk Road . Response: Sidewalk with stamped concrete banding extended to Dewdney Trunk. Consider gating the rear walkway for Building 2. Response: Two 5' cedar gate with lattice at either end but not blocking off mechanical/electrical room. Consider identification marker for pedestrian entry and clearly marking one way entry with signage. Response: Banded sidewalk and additional landscaping for pedestrian entry off 248th. One way entry sign designated on plan. Consider enhancing the pedestrian connection between Building 1 and 248 th with additional architectural / landscape accents and /or structures. Response: Banded sidewalk added out to 248th. Consider a higher level of detail for hard surfaces on all hardscaping and extend to the municipal sidewalk and the corner of Dewdney Trunk and 248 th. Response: All connecting sidewalks with stamp concrete banding. Store fronts with stamped concrete pad at each entry. Increase the cedar hedge height to six feet. Response: Cedar hedge height increased to 6 feet. Consider refining the design by simplifying the architectural expression. Response: Flat canopies over flat roof areas of building only, and sloped canopies over sloped roof areas. Building 2 elevation simplified and symmetrical by redesigning of centre unit storefront. Drive through should be excluded from this application and warrants further consideration for suitability on the impact of the pedestrian experience. Response: Drive thru eliminated. Consider adding landscaping (ie overhead trellis) to add further definition to patio space adjacent to Dewdney Trunk Road. Response: Pergola and low level trellis added. Ultimate design to depend on tenants corporate requirements. Provide an updated rendering to reflect the updated elevations submitted with further details on façade treatments. Response: Rendering updated as required. Endorse the metal roof detailing. Response: Metal roofs will be constructed for both Building 1 and Building 2. [2] Provide additional let downs to sidewalks. Response: Let downs provided for as required. Use the overall building design façade treatment to complement the garbage enclosure. Response: Open black tubular metal truss with metal roof proposed over garbage enclosures as per owners design. Slope roof pitch to match building 1. Relocate the loading area to rear parking lot. Response: Loading area relocated to center of rear parking area to allow for ease of maneuvering. Provide mechanical unit screening. Response: Screening provided by lower center roofs height and building parapet walls. Additional mechanical unit screening to be provided if required. Consider adding a window to master bedroom in Building 2. Response: Window added to the east side of residential unit doors to roof top patio area. Consider a stronger statement to provide more emphasis on the entry to the residential units. Response: French glass doors added for each residential unit. Provide clearly defined resident parking including the use of signs, surface treatment and landscaping. Response: Residential parking designated through signage and paint marking. Consider further detailing pedestrian crosswalk within parking lot to interconnect Buildings 1 and 2 and ensure future connection to the northern expansion. Response: Interconnection provided for between buildings and newly created interior amenity space. Consider providing public amenity space at the corner of Dewdney Trunk Road and 248 th. Response: Amenity space will not be provided for in front of Building 1 in order to discourage neighbouring students from the high school from congregating in front of the building and littering area with cigarette butts. Amenity space with landscaping and benches has been designed within the interior of the complex between Building 1 and Building 2 along the inter- building sidewalk connections. - 1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: 2013-103-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Final One Year Extension Application Maple Ridge Zone Amending Bylaw No.7042-2013 12366 Laity Street EXECUTIVE SUMMARY: Council granted a one-year extension to the above noted application on October 27, 2015. The applicant has now applied for a final one-year extension under the Development Procedures Bylaw No. 5879-1999. The purpose of this application is to rezone the subject property from RS-1 (One Family Urban Residential) to R-1 (Residential District) to allow for future subdivision into 4 lots. As this application received third reading prior to the adoption of the Community Amenity Contribution (CAC) Program policy, it is not subject to the CAC rate. However, Council may choose to impose the CAC rate on the application, as discussed in the Alternatives section below. RECOMMENDATION: That pursuant to the Development Procedures Bylaw No. 5879 -1999, a final one year extension be granted for rezoning application 2013-103-RZ (property located at 12366 Laity Street) and that the following conditions be addressed prior to consideration of Final Reading: i.Road dedication on Laity Street, as required; ii.Registration of a Restrictive Covenant for Tree Protection; iii.In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property . If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. DISCUSSION: a) Background Context: Applicant: P. Rakhra Owner: G. and J. Rakhra 1105 - 2 - Legal Description: Lot 2, District Lot 248, Group 1, New Westminster District Plan 7478 OCP: Existing: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: R-1 (Residential District) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.405 ha (1 acre) Access: Cul-de-sac off Laity Street Servicing requirement: Urban Standard Companion Applications: 2013-103-SD/VP Project Description The current application proposes to rezone the subject property, located at 12366 Laity Street (see Appendices A and B) from RS-1 (One Family Urban Residential) to R-1 (Residential District), to permit future subdivision into approximately 6 single family residential lots. The subdivision is proposed to occur in two phases, with the first phase consisting of 4 single family lots, allowing the existing house to remain. The second phase would occur at a later date and would subdivide the remaining large single family lot into approximately 2 single family lots. Access is proposed to be off a cul-de-sac constructed off of Laity Street, constructed within an 11 m (36 ft.) road right-of-way. The first phase will construct a temporary turnaround for access. The second phase will construct the northern half of the cul-de-sac. The southern half of the cul-de-sac will be constructed through a future development by the adjacent southern property owner, if they choose to develop. Variances have been approved to allow the narrower road right-of-way for the cul-de-sac, and the narrower road carriageway. The required urban services can be provided within - 3 - the proposed 11 m (36 ft.) road right-of-way. Once built, this road width will be adequate for two cars or emergency vehicles to pass. In the future, should the southern properties choose to develop, they will be required to provide 4 m (13 ft.) of road dedication, which will allow for the completion of the boulevard. Applications accompanying this rezoning application include a Development Variance Permit application and a Subdivision application. The following dates outline Council’s consideration of the application and Bylaw No. 7042-2013: First reading was granted December 10, 2013 Second reading (see Appendix C) was granted on September 9, 2014. Public Hearing was held October 21, 2014 Third reading was granted October 28, 2014 Third reading was extended on October 27, 2015. Application Progress: The applicant has been working towards completing the terms and conditions to be met prior to final reading of the Zone Amending Bylaw. The major outstanding item is the tree removal agreement with the neighbours to the south, which is required to allow the construction of the future road. The existing tree straddles the property line and the neighbours to the south are concerned with the removal of the tree. The applicant has proposed a revised plan to keep the tree; however the plan would require significantly reduced front yards and a further reduce d road carriageway that cannot be supported. Should be tree issue not be resolved within the final one-year extension, the applicant will need to revise their proposal and re-apply for a new rezoning application with a revised subdivision layout. Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. It should also be noted that on April 11, 2016, Council Policy 6.31 was adopted regarding the Community Amenity Contribution (CAC) Program. This policy states that: 8. All development applications that are seeking an extension under Development Procedures Bylaw No. 5879-1999 (as amended), may be subject to the city-wide community amenity contribution program at the discretion of Council. - 4 - Should Council determine that the CAC program will apply to this application, the following condition will need to be added to the list of conditions to be addressed prior to consideration of final reading: iv. That an amenity contribution rate of $5,100.00 per single family lot created, for a total of $30,600.00 be provided, in accordance with Council Policy 6.31 for the Community Amenity Contribution Program . This amount is based on the ultimate 6 lot layout, as the applicant is proposing to subdivide in phases. The CAC Program does not apply to subdivisions creating fewer than three lots, therefore the subsequent phase for the future 2 lot subdivision would not be subject to the policy. It is therefore recommended that should Council apply the policy at this extension stage, that the amenity contribution for the 6 lots be collected prior to granting final reading. CONCLUSION: The applicant has been actively pursuing the completion of this rezoning application and has applied for a final one-year extension. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski , AScT, MA Planner 1 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Second Reading Report City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Oct 29, 2013 FILE: 2013-103-RZ BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE FINANCE DEPARTMENT SUBJECT PROPERTY 124 AVE LAITY ST´ Scale: 1:1,500 12366 LAITY STREET APPENDIX A City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Oct 29, 2013 FILE: 2013-103-RZ BY: PC CORPORATION OF THE DISTRICT OF MAPLE RIDGE FINANCE DEPARTMENT SUBJECT PROPERTY 124 AVE LAITY STDistrict of Maple Ridge´ Scale: 1:1,500 12366 LAITY STREET APPENDIX B District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: September 8, 2014 and Members of Council FILE NO: 2013-103-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Second Reading Maple Ridge Zone Amending Bylaw No. 7042 – 2013 12366 Laity Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 12366 Laity Street, from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit a future subdivision of approximately 4 lots in the first phase, and an additional 2 lots in a second phase in the future. Council granted first reading to Zone Amending Bylaw No. 7042 – 2013 on December 10, 2013. This application is in compliance with the Official Community Plan (OCP). No parkland is required from the subject property; therefore it is recommended that Council require the developer to pay to the District an amount that equals 5% of the market value of the land required for parkland purposes, as determined by an independent appraisal. RECOMMENDATIONS: 1.That Zone Amending Bylaw No. 7042 – 2013 be given second reading, and be forwarded to Public Hearing; 2.That Council require, as a condition of subdivision approval, the developer to pay to the Distri ct an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication in accordance with Section 941 of the Local Government Act; and, 3.That the following terms and conditions be met prior to final readin g: i.Road dedication on Laity Street, as required; ii.Registration of a Restrictive Covenant for Tree Protection; iii.In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property . If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. APPENDIX C - 2 - DISCUSSION: A. Background Context: Applicant: OTG Developments Owner: Gurpreet and Jiwanwant Rakhra Legal Description: Lot 2, District Lot 248, Group 1, New Westminster District Plan 7478 OCP: Existing: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: R-1 (Residential District) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.405 ha (1 acre) Access: Cul-de-sac off Laity Street Servicing requirement: Urban Standard Companion Applications: 2013-103-SD/VP B. Project Description: The subject property is approximately 0.4 ha (1 acre) in size and is bound by single family residential properties to the north, east, and south, and Laity Street to the west (see Appendix A). A single family home is located on the east side of the property and is proposed to be maintained in the fi rst phase of the subdivision. The current application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to R-1 (Residential District), to permit future subdivision into approximately 6 single family residential lots. The subdivision is proposed to occur in two phases, with the first phase consisting of 4 single family lots, allowing the existing house to remain. The second phase would - 3 - occur at a later date and would subdivide the remaining large single family lot into approximately 2 single family lots. Access is proposed to be off a cul -de-sac constructed off of Laity Street, constructed within an 11 m (36 ft.) road right-of-way. The first phase will construct a temporary turnaround for access. The second phase will construct the northern half of the cul-de-sac. The southern half of the cul-de-sac will be constructed through a future development by the adjacent southern property owner, if they choose to develop. Variances will be required to allow the narrower road right-of-way for the cul-de-sac, and the narrower road carriageway. The required urban services can be provided within the proposed 11 m (36 ft.) road right-of-way. Once built, this road width will be adequate for two cars or emergency vehicles to pass. In the future, should the southern properties choose to develop, they will be required to provide 4 m (13 ft.) of road dedication, which will allow for the completion of the boulevard. Applications accompanying this rezoning application include a Development Variance Permit application and a Subdivision application. C. Planning Analysis : i) Official Community Plan : The subject property is currently designated as Urban Residential – Major Corridor category in the OCP. This designation is characterized by having frontage on a major road corridor as identified on Figure 4 of the OCP, or has frontage on a road built in whole or part to a collector, arterial, translink major road, or provincial highway standard. This designation includes ground -oriented housing forms such as single detached dwellings, garden suites, duplexes, triplexes, fourplexes, townhouses, apartments, or small lot intensive residential, subject to compliance with major corridor residential infill policies. The proposed rezoning and subdivision for the four single detached dwellings meets the Major Corridor infill policies by providing a housing form of single detached dwellings, which is compatible with the neighbourhood of single family residences. The development will construct a new road that will serve the new lots and the new lots are proposed to have double -car parking garages, plus space for two cars on the apron, thereby minimizing the adverse parking and traffic impacts on the existing neighbourhood. Offsite trees are proposed to be maintained, and new trees are proposed to be planted along the northern property line to provide for privacy for adjacent properties, in addition to several replacement trees proposed to replace two onsite trees that will be removed. ii) Zoning Bylaw: The current application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to R-1 (Residential District) (see Appendix B) to permit future subdivision into approximately 4 single family lots. Three of the lots are proposed to be approximately 400 m² (4,306 ft²) and the remaining lot is proposed to be approximately 1,900 m² (20,451 ft²). A preliminary review of the plans indicates that the proposal generally complies with the Zoning Bylaw; however, several variances will be requested, as outlined below. - 4 - iii) Proposed Variances: A Development Variance Permit application has been received for this project and involves the following variances (see Appendix C): 1. To vary the minimum front yard setback from 5.5 m (18 ft.) to 1.2 m (4 ft.) to the existing building; 2. To vary the minimum rear yard setback from 8 m (26 ft.) to 7.8 m (25.6 ft.) for proposed Lot 1; 3. To vary the minimum road right-of-way from 15 m (49 ft.) to 11 m (36 ft.); and 4. To vary the minimum road carriageway from 8.6 m (28 ft.) to 6.7 m (22 ft.). The requested variances to the R-1 (Residential District) zone and the Subdivision and Development Services Bylaw will be the subject of a future report to Council. iv) Development Information Meeting : A Development Information Meeting was held at the Maple Ridge Leisure Centre Preschool Room on July 17, 2014. Approximately 15 to 20 people attended the meeting. A summary of the main comments and discussions with the attendees was provided by the applica nt, and some forms were submitted directly to the District of Maple Ridge. Issues of concern include the following: 1. Request for trees along the northern property line to add privacy to all parties and provide a cleaner look to the development. 2. Concern regarding the variance for the road width. 3. Concern regarding the potential number of lots. 4. Concern around turn-around for local traffic and emergency vehicles. 5. Concern for privacy for the neighbours to the south (retention of trees lining the current panhandle, new streetlights shining into their yards, increased noise). 6. Concern regarding parking on the street and increased traffic. 7. Concern in general regarding the new development impacting current homeowners, including potential negative impact to property values and construction inconveniences (noise, dust, etc.). The following were provided by the applicant in response to the issues raised by the public: 1. The owner will install a row of trees along the northern property line. 2. Servicing will be provided within the reduced road right-of-way, and the carriageway is wide enough to allow for two cars or emergency vehicles to pass. No parking will be permitted along the road. 3. The zoning is in compliance with the OCP designation. The applicant’s response was tha t the Public Hearing is related to the rezoning application for land use and not the subdivision application for the number of lots. 4. A hammer-head turnaround would be provided for the first phase of the subdivision, and half of the cul-de-sac would be constructed in the second phase of the subdivision. The cul-de-sac would be completed at a later date, if the property owners to the south choose to develop in the future. 5. The owner has offered to plant/keep trees in areas to maintain the neighbours’ privacy. The rear yard privacy of the neighbour to the south wouldn’t likely be impacted until the second phase of the subdivision, when the existing home would be demolished and new lots would be created. - 5 - 6. The increase in traffic will be minimal, and the single f amily homes will have garages to accommodate two vehicles, plus driveway aprons to accommodate two more vehicles for visitors. 7. The rezoning application is in compliance with the OCP designation. v) Parkland Requirement: As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of Section 941 of the Local Government Act prior to subdivision approval. For this project, no parkland is required from the subject property; therefore it is recommended that Council require the developer to pay to the District an amount that equals the market value of 5% of the land required for parkland purposes. The amount payable to the District in lieu of park dedication must be derived by an independent appraisal at the developer’s expense. Council consideration of the cash-in-lieu amount will be the subject of a future Council report. D. Environmental Implications: The Arborist Report and the Stormwater Management plan have been reviewed. The civil engineer and arborist are to coordinate their efforts to ensure the environmental objectives are achieved. In order to retain the trees at the south of the property, trenchless excavation techniques and placing the new road at or above existing grades would have the least amount of impact and would allow the trees to be retained. If a trench is excavated, every effort should be made to move the services northward to reduce the impact to those trees. Arborist su pervision will be required to monitor the work within the root zones of the trees and to determine tree stability post construction. Offsite tree removal requires written permission from the owner prior to removal. E. Interdepartmental Implications: i) Engineering Department: The Engineering Department has identified that all the services required in support of this development will be required as a condition of the subdivision application, with the exception of the 3 m (10 ft.) of road dedication along Laity Street, which is required through the rezoning application. The internal road dedication will occur in the subdivision stage of this application. A variance is being requested to reduce the road right-of-way and road carriageway; however, all of the required services will be provided within the reduced widths provided. Once the lots to the south develop, the remaining road dedication, the bottom half of the cul -de-sac, and the southern boulevard treatment will be completed. As this subdivision is proposed to occur in two phases, the Engineering Department will re quire additional road dedication at the subdivision stage to ensure that the properties to the south (12350 and 12358 Laity Street) may develop without having to wait for the second phase of the subdivision to take place. This will allow for the servicing to be extended and will eliminate the need for an access easement shared between multiple properties. - 6 - ii) Fire Department: The Fire Department requires a road carriageway of 6.1 m (20 ft.) in width and a temporary turnaround that is 6 m (19.7 ft.) wide by 8 m (26 ft.) in depth, until such a time that the cul-de-sac is constructed. A municipal fire hydrant is also required at the intersection of Laity Street and the proposed new road. The proposed plan is acceptable to the Fire Department. F. Citizen Implications: Several letters of opposition have been received on this application. The main concerns have been summarized in the Development Information Meeting section above. The Public Hearing will provide a venue for the public to voice their concerns on this application. CONCLUSION: It is recommended that second reading be given to Zone Amending Bylaw No. 7042 – 2013 and that application 2013-103-RZ be forwarded to Public Hearing. This Public Hearing would be for the rezoning component of the application, and the first phase of the subdivision, consisting of four lots. A second subdivision application will be required for the second phase which would permit two more additional lots. An acceptable road width will be provided with the first phase of the subdivision. It is further recommended that Council require, as a condition of subdivision approval, the developer to pay to the District an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication. “Original signed by Michelle Baski”________________ Prepared by: Michelle Baski, AScT Planning Technician “Original signed by Christine Carter”_________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn”____________________ Approved by: Frank Quinn, MBA, P.Eng . GM: Public Works & Development Services “Original signed by J.L. (Jim) Rule”____________________ Concurrence: J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw No. 7042 – 2013 Appendix C – Subdivision Plan (for Phase 1 and Phase 2) City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Oct 29, 2013 FILE: 2013-103-RZ BY: PC CORPORATION OFTHE DISTRICT OFMAPLE RIDGE FINANCE DEPARTMENT SUBJECT PROPERTY 124 AVE LAITY ST´ Scale: 1:1,500 12366 LAITY STREET CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 7042-2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7042-2013." 2.That parcel or tract of land and premises known and described as: Lot 2 District Lot 248 Group 1 New Westminster District Plan 7478 and outlined in heavy black line on Map No. 1601 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 10th day of December, 2013. READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 21194212091228521206/08212132122512410 12282 2129021303212952133212370 12375 211962119312377 212012121112411 2122821221 21259122942128221279 213212129821329 1232221350 12355213872139712463 2119112387 212031229521222212472124112355 12397 12461 2127021285212932131112323/25 1233021348 213602136721388123 5 0 12451 2120612395 12404 12386 2126012375 12350 1236621280 2128221289212912129521302213072131321330213211234321331 12466 12287 2137212296 12427 12370212252122221229 2123812343 12367 2131721310/14/23213442138521191212141240121215 2121612403 12267 12291 21293213141236921336 1235021355 12460 12360 12409 12 37 8 12383 12324 12358 21296/9821320213402134112 4 5 2 21366213772139612370 12380 2119912407 212372123512331 12277 12323 12336 212922129721306213032130821297 12353 21341213711227712365 12270 12439 McCALLUM CT. DOUGLAS AVE. 123 AVE.DAWSON PL.CARLTON ST.124 AVE.214 ST.278 285 299 365317 282 309 1 2 3 P 51180 12 B 1 195 201 8 98 3 156 319 286 284 P 80424 280 313 5 P 37928 192 P 23730 7 P 15784 194 Rem 18 19 180 P 2485627 157 P 738941BCP26209 301 Rem 4 283 304 Rem 5 314 307 207 209 5 8 P 51180 A 17 196 200 P 2485633 26 31 5 2 155 3 LMS 21735 320 277 4 1 2 312 P 56039306 2 14 193 204 208 113 P 20711211 10 9 6 296 295 316 LMP 11733 4 112 205 6 EP 5323320 P 51180 1 P 63795279 P 56039 302 305 315 1 LMP 11193 206 P 143022 2 C 13 11(P 51180)23 21 RP 1385225 30 300 318 298 297 281 303 P 5330 310 191 3 P 14302P 51180 P 7478 4 P 15784 197 6 35 198*PP1157 P 37851 2 322 311 308 BCP 47209 24 16 22 P 20711A 32 34P 20711LMP 2942197 199 181 29LMP 35282 LMP 35019 RW 17412 LMP 35291 LMP 35283RW 51181 LAITY ST.DOUGLAS AVE. ´ SCALE 1:2,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) R-1 (Residential District) 7042-20131601 LAITY STREETLEGENDZONING INFORMATION:LEGAL INFORMATION:DETENTION VOLUME REQUIRED: 46.6m3DETENTION VOLUME AVAILABLE: 48.0m3$66+2:1KEY PLANPHASE - 1#220-2639 Viking Way, Richmond, BC,V6V 3B7telfaxwww.coreconceptconsulting.com: 604.249.5040 : 604.249.5041ENGINEERCLIENTPROJECTSEALSITE ADDRESSDESTROY ALL PRINTS BEARING PREVIOUS REVISION NUMBERBENCHMARKLEGALREVISIONS / SUBMISSIONSNo. DATECORPORATION OF THE DISTRICT OF MAPLE RIDGEDRAWINGNUMBERREV.HOR. SCALEVER. SCALEENGINEERING DEPARTMENTPAVAN RAKHRAE-mail: pavanrakhra@gmail.com12366 LAITY STREETDISTRICT OF MAPLE RIDGE, BCLOT 2; DL 248; NWD; PL NWP 7478xxx13082CoreConceptCONSULTING LTD.CC2)SCALE: 1:200PLANSCALE: NTSDETAIL - ASCALE: NTSTYPICAL SECTION - PROPOSED URBAN ROAD$66+2:13 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: RZ/050/06 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Procedures – Extension Applications Review First, Second and Third Reading Report – Maple Ridge Development Pro cedures Amending Bylaw No. 7290 -2016 EXECUTIVE SUMMARY: At the May 9, 2016 Workshop Meeting, Council received a staff report analyzing statistics and providing procedural options for rezoning extension applications. The option of having one 18 month period after third reading for applicants to complete terms and conditions of a zone amending application, plus one six (6) month extension delegated to the Director of Planning was preferred by Council. Further, Council desired consultation on this option with Development Liaison Committee before proceeding to bylaw readings. The Council resolution was as follows: That staff be directed to consult with UDI on extending the completion period of rezoning applications from third reading of the bylaw(s) to 18 months, with authority delegated to the Director of Planning to provide an extension of a further 6 months and that staff report back to Council on the feedback from UDI. Comments have been provided by the Urban Development Institute – Pacific Division (UDI) and the Greater Vancouver Home Builders’ Association (GVHBA) (Appendix A). UDI and GVHBA are in agreement with the proposed changes stating that it is “a balanced approac h that will save Council and staff resources while making the City’s development review process more efficient”. They asked how in-stream applications would be addressed. The subject of this report is to address their comment about transitioning for in-stream applications and for Council to consider advancing an amending bylaw to the Council meeting on October 25, 2016 for first, second and third reading and final reading on November 15, 2016. RECOMMENDATION: That Maple Ridge Development Permit Proced ures Amending Bylaw No. 7290 -2016 be given first, second and third readings. 1106 2 DISCUSSION: Background: Earlier this year when Council considered rezoning extension applications, some discussion and questions were prompted from members of Council about this step in the application approval process. The extension issue has been reviewed a number of times, most recently in 2009. The Maple Ridge Development Procedures Bylaw No. 5879 -1999 (the Development Procedures Bylaw) was amended to make the process more flexible, reflect changes in the local housing market and to address the changing needs of the development industry. A report about the rezoning extension process was presented at Council Workshop on May 9, 2016 (Appendix B). That report assesses the process between third reading and adoption, and statistically analyses those applications that required extensions. The main findings were: The average time for an applicant to complete their terms and conditions between third reading and adoption is 6 months; Applicants obtaining extensions required an average of 18 months between third reading and adoption to complete their terms and conditions; and A small portion (about 3.5% of all applications) require a second extension. Council expressed a preference to compact the steps and tailor the time to better match the actual average time to complete rezoning terms and conditions. Amending the process would reduce the number of reports written by staff, which assists in managing file loads. Recognizing some outside agencies, applicant’s financial real estate / investor obligations or particularly complex applications may warrant additional time. Council also favoured the granting of one (1) 6-month extension period, delegated to the judgement of the Director of Planning. UDI Consultation: The staff report was forwarded to the Development Liaison Committee, and a joint letter from the Urban Development Institute – Pacific Division (UDI) and the Greater Vancouver Home Builders’ Association (GVHBA) dated September 27, 2016 (Appendix A) was received by the City with their comments. UDI and GVHBA are supportive and in agreement with the proposed changes. Their two comments were: Being supportive of the 18 plus 6 month process preferred by Council; and How the issue of in-stream applications will be treated. In Stream Applications: The following section of this report identifies how in-stream applications at various stages will be treated. Applications pending third reading: Rezoning applications that are at any stage before third reading, will be subject to the new process, whereby once third reading is granted, the applicants will have 18 months to complete their terms and conditions, plus one 6 -month extension delegated to the judgment of the Director of Planning or the Manager of Development and Environmental Services in their absence. 3 Applications granted third reading : If a rezoning application has been granted third reading, but has been granted no extensions, the completion period would be converted from one year after third reading to 18 months after third reading. They would be eligible for one 6 -month extension, with approval delegated to the Director of Planning or the Manager of Development and Environmental Services in their absence. Applications granted extensions: If a rezoning application has been granted third reading and is in an extension period (e.g. first or second (final) extension), they would be eligible for one 6-month extension, with approval delegated to the Director of Planning or the Manager of Development and Environmental Services in their absence. In the case of applications at first extensions, this means the potential that the approval period could be 2 ½ years and 3 ½ years for applications at second extension. The number of applications benefiting from this is small and would be subject to the judgement of the Director of Planning or the Manager of Development and Environmental Services in their absence respecting the criteria set by Council (see the next section). It is estimated six (6) applications are at first extension and four (4) are at second (final) extension1. This would be a courtesy to applicants with complex applications or held up by outside approvals. The benefits of this process include the following: Simple to implement and easily determined; Avoids having a “2-track process”; No more Extension Reports to Council; Only a few complex projects at the extension stage are in-steam; and Assist in managing workloads. The Maple Ridge Development Procedures Amending Bylaw No. 7290-2016 attached to this report includes the above instream language (Appendix C). Criteria for Delegate’s Decision: As guidance for the delegate exercising their judgment, it is further recommended that criteria be set for the circumstances where a 6 month extension may not be appropriate. These are the restrictions on approval of extensions recommended to be set by Council: Council policy, outside agency regulatory or an applicant’s request that affect the terms and conditions set by Council; the property is subject to a bylaw enforcement action; a change in ownership affects agreements or understandings about the project; no communication or significant action has been taken by the applicant in the period immediately preceding the extension request; and / or the neighbourhood has changed significantly since the Public Hearing was originally held. 1 There are two applications where their First Extension will expire shortly and Second (Final) Extension may be sought by the respective applicant. One such report is scheduled for consideration at CoW on October 1 7, 2016. These applications will change the figures to four (4) applications at First Extension and six (6) applications at Second (Final) Extension. 4 For applications at second (final) extension, greater restriction is recommended. In these insta nces, the 6-month extension would be in instances where the delegate is satisfied that the reason for the extension is the complexity of the application or a pending outside agency approval. The Maple Ridge Development Procedures Amending Bylaw No. 7290 2016 attached to this report includes the above delegation language (Appendix C). An appeal of the delegate’s decision to Council is not recommended as this may affect the rules of communication with Council and the public or presenting new information after a Public Hearing. Upon an extension application not being entertained by the delegate, the file will be deemed to be inactive and together with accompanying applications, would be closed an d a new application would be necessary to proceed again. Housekeeping Changes: In addition to deleting and replacing the provisions for the new process and handling in -stream applications, ancillary changes in wording to align with the new process, renumbering and inserting headings are included in the amending bylaw. Alternative: Council could keep the current system in place for all in-stream applications and apply the new system only to new applications being submitted. This alternative; however, would mean having a “2-track” application process, extension reports would still be coming forth to Council and the desired simplification and reduction of staff work load would not be fully achieved for some time. CONCLUSION: Council referred the Workshop report dated May 9, 2016 about the Rezoning Application Extension Process to the Urban Development Committee. UDI/GVHBA responded that they are supportive of the 18 plus 6 month process preferred by Council and asked suggested clarification about how in- stream applications would be treated. The Maple Ridge Development Permit Procedures Amending Bylaw No. 7290 - 2016 is attached to this report (Appendix C). It proposes to establish the new 18 month and delegated single 6 month extension approval to the Director of Planning or the Manager of Development and Environmental Services in their absence, with the recommended transitional provisions for treating in-stream applications in response to the input by UDI/GVHBA. 5 It would be in order to consider granting first, second and third reading at the next Council meeting. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – UDI/GVHBA letter dated September 27, 2016 Appendix B – May 9, 2016 Workshop Report Appendix C – Maple Ridge Development Procedures Amending Bylaw No. 7290-2016 APPENDIX A 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: May 9, 2016 and Members of Council FILE NO: RZ/050/06 FROM: Chief Administrative Officer MEETING: Workshop SUBJECT: Development Procedural – Extension Applications Review Maple Ridge Development Procedural Bylaw No. 5879-1999 EXECUTIVE SUMMARY : This report analyzes and considers possible alternatives to the current process outlined in Maple Ridge Development Procedural Bylaw No. 5879-1999 (the Development Procedural Bylaw) for rezoning extensions following third reading being granted by Council (See Appendix A). Zone amending bylaws have a one year “shelf life” after third reading. If an applicant cannot complete the terms and conditions within a year, Council may extend the completion period twice, with two one-year extensions. This part of the rezoning process is referred to in the Development Procedural Bylaw as an “extension process”. An applicant’s request for mo re time is included in a staff report, allowing for Council to make a decision on the request. The Development Procedure Bylaw allows for Council to grant or deny the request or refer the item to Public Hearing. The focus of this report is on the effectiveness of the current procedure of giving applicants one year, followed by two one-year extensions, if necessary, in completing a rezoning application in a timely manner. Applicants can be granted a maximum of three (3) years after third reading to complete their applications. That is – one year following third reading and two (2) one year extensions. There is a balance to be struck between a variety of factors including: encouraging applicants to compress completion time; insuring terms and conditions reflect emerging community issues or concern to Council when extensions are considered; allowing developers to respond to changes in market conditions; and keeping surrounding residents informed given neighbourhood growth and change over a three (3) year period. RECOMMENDATION: That Council selects the preferred option or options described in Appendix B Extension Decision Matrix attached to this Workshop Report dated May 8, 2016, and staff be directed to prepare amendments to the Maple Ridge Development Procedural Bylaw No. 5879-1999 accordingly. BACKGROUND : Recently considered rezoning extension applications prompted some discussion and questions from members of Council about this step in the application approval process. The extension issue has been reviewed a number of times, most recently in 2009. The Maple Ridge Development Procedural APPENDIX B 2 Bylaw No. 5875-1999 (the Development Procedural Bylaw) was amended to make the process more flexible, reflect changes in the local housing market and to address the changing needs of the development industry. This report assesses the process between third reading and adoption, and statistically analyses those applications that required extensions. Possible alternatives are summarized for Council to discuss and direct staff to follow up with changes Council may deem to be necessary to the current extension process. As part of this assessment, Council may wish to refer this report to the UDI Liaison Committee, to consider their comments before making a decision on any changes to the rezoning extension process. DISCUSSION 1. The Rezoning Process Simplified: The following flowchart is a simplified version of the process for approving rezoning applications. The Development Procedural Bylaw allows a one year period following the date of third reading for an applicant to complete the terms and conditions (the “T&C”) of the zone amending bylaw before Council considers granting final adoption. This same process applies to heritage applications that involve a use or density change. The steps in the process where a Council decision is required are shown as bold and underlined words. 2. After Third Reading: When an application reaches third reading, the bulk of the responsibility for completing an application rests on the shoulders of applicants to satisfy the terms and conditions for approval as determined by Council. The terms and conditions required to be completed by an applicant can be numerous, varied and complex. Typically they include the following: Rezoning servicing agreement with securities; Submission of restrictive covenants and other legal documents; Lot consolidation; Park and road dedication and corner truncations by survey plans; Proof of the removal of underground fuel tanks; Rental housing agreements; Demolition of structures; and Community Amenity Contributions (CAC’s). Also required to be done in parallel with the rezoning process, may be: Approvals of associated applications (e.g. form and character development permits, environmental development permits, development variance permits, etc.); A complex subdivision application process; 3 Legal documents and agreements such as a Phased Development Agreement and a Housing Agreement; Follow up by the applicant’s civil engineer with the Engineering Department about engineering matters (e.g. Plans to construct roads and install services, drafting a rezoning servicing agreements, submission of securities, etc.); Approvals from other City departments (Parks, Fire, Building); Outside agency approval (Ministries of Transportation and Infrastructure, Environment and Forestry, Lands and Natural Resources; Heritage Branch; Department of Fisheries; etc.); and Submission of associated securities. 3. Extensions - The Process: Appendix A is an excerpt from the Development Procedural Bylaw of the rezoning extension process. The file manager will send a reminder letter to applicants 60 days prior to the third reading expiry date. This enables a reply from the applicant in sufficient time to have an extension report drafted and sent to Council before the application expiry date. This provides the opportunity for applicants to complete the requirements, seek an extension, or close the file. Staff requires a three week lead time to prepare an extension report and have it placed on a Council meeting agenda before the expiry date. At times, there may be mitigating circumstances where an extension report goes before Council after the expiry date (e.g. proponent out of town, last minute issue beyond an applicants control, a senior level government approval being delayed, etc.) where Council may choose to interpret its bylaw to retroactively approve an extension. Applicants seeking extensions are requested to respond with the following information: To provide a written explanation why the rezoning requirements have not been completed. This often will include information on what has been completed and the status of completing the remaining items; An estimate of the time frame to complete the rezoning requirements; and The prescribed application fee ($678.00). In considering the Extension Report, Council has a “snap shot” of the current status of a project and the applicant’s reasons for delay. The Development Procedural Bylaw provides for the following three decision alternatives for Council to consider: i. Grant the request for extension : This gives staff and the applicant a new one year (1) target date to coordinate reports and plans to be submitted by consultants, reviewed by staff and completed by the applicant. ii. Deny the request for extension : This alternative would kill the application and require the project to start again. This may occur if Council is not comfortable with the degree of progress, new issues come to the fore that, in Council’s view, need to be addressed; or applicants are faced by insurmountable obstacles and the application needs to be changed or a new one pursued; or 4 5 iii. Repeal Third Reading of the bylaw and refer it back to a new Public Hearing: This may be necessary due to significant changes of information or plans presented at the original Public Hearing, or simply that Council may, at its discretion, repeal third reading and send applications back to Public Hearing. Council may simply wish to take an application back to Public Hearing due to delays to provide residents a new opportunity to speak to Council at a Public Hearing. There are no specific terms in the Development Procedural Bylaw indicating the maximum length of time that can pass after a Public Hearing to require a new one being held. One of the alternatives discussed later in this report, is to incorporate a “stale date” for Public Hearings into the process as an alternative to having extensions. 4. Statistical Analysis – Rezoning Applications (2001 – 2016): 4 (a) Background The current extension process is designed to give applicants and their consultants a target date to engage staff and complete requirements in a timely and coordinated manner. Therefore, the project manager for the applicant and the file manager for the City ca n better coordinate their efforts. Staff resources can be allocated for review and discussions with consultants and avoid “a last minute rush” to complete the potentially complex and numerous terms and conditions to meet deadlines for returning to Council for approval. To gain a better understanding of the post third reading application processing dynamics, statistics were generated from the AMANDA file tracking system based on their stage in the process as of February 24, 2016. As such, it is a “snap shot” of applications in process. To simplify explaining the analysis, percentages rather than application numbers are mainly used in the analysis and the alternatives this analysis reveal are summarised in the table attached as Appendix B. 4 (b) Timeframe – Third Reading to Final Approval: Using the mileposts of third reading and final adoption, the average application considered by Council on average, took just over 9 months for an applicant to complete their application after Council granted third reading. Considering applications individually, a large majority (69.6%), achieve adoption within one year of third reading and did not require extensions. A closer look reveals about one-third (33.9%) of all applications are completed within 6 months of third reading. Therefore, the average time for completing the bulk of the rezoning applications can be comfortably completed by applicants within the current one year completion period set in the Development Procedural Bylaw. 6 Focusing on extensions, 27.8% of the applications required one extension and very few (under 4%) required second and final extensions. The following chart shows these percentages: 33.9%35.7% 27.8% 3.5% Completed less than 6 months after 3rd Completed 6 months to 1 year after 3rd Completed 1 to 2 years after 3rd Completed 2 to 3 years after 3rd Application Completion Statistics: Third Reading to Adoption Time Third to Adoption Extension Process Specifically considering those applications that require extensions, their average time from third reading to adoption is just under 18 months or 1 ½ years. On average, nearly all applications requiring an extension are completed 6 months into the first extension period. Few applications need a second extension and for those that do go into a second extension, there is a strong likelihood those applications will not be completed, are changed and go back to another Public Hearing or are closed and replaced by new applications. Therefore, the following can be generally concluded: A significant majority of the applications complete prior to the extension phase; The first extension period provides twice the time that is needed on average to allow an applicant to complete an application and only a marginal number of applications seek a second extension; Those applying for a second extension are usually complex applications or may be delayed by outside agency and therefore need the additional time; and For most other applications in the second extension period, the applicant is not able to complete the requirement so they expired and often return as new applications at a later date. 5. The Practices in Other Municipalities: The Development Procedural Bylaws and Development Fee Bylaws in selected cities were reviewed and compared to the current practices in Maple Ridge. 7 5 (a) Review of Other Development Procedural Bylaws The Development Procedural Bylaws in 11 Lower Mainland communities are summarized in the table below. A review of the provisions and some comments from staff at these municipalities reveals the following: Bylaws with Extension Provisions : A total of five (5) municipalities reviewed have provisions establishing completion periods for rezoning applications, including extensions; Bylaws with no Extension Provisions : The majority, six (6) municipalities reviewed do not have an extension process and may not have bylaw expiry provisions in their procedural bylaws; Extensions Approved by Councils : In Coquitlam, Pitt Meadows and Port Coquitlam, extension approval is granted by Council. Coquitlam requires substantial rationale justifying extensions such as illness of applicant or completion of a local area plan that may affect a proposal; Delegated Extension Approvals : In Abbotsford and Port Moody, Council delegated the responsibility to grant extension approval to the General Manager or Director of Planning. Port Moody is moving away from granting extensions to re-examining proposals under new applications; Triggering Process Events: Third Reading date is the trigger for measuring completion except for Abbotsford that uses the Public Hearing date. For our rezoning bylaws, the Public Hearing and third reading dates are within a week or two of each other; therefore, measuring completion from either one is effectively the same period; Number of Extensions: Abbotsford and Port Coquitlam grant only one 1-year extension; Same as Maple Ridge: Coquitlam and Port Moody grant a maximum of two 1-year extensions; and Shorter Extension Period: Pitt Meadows grants a maximum of two 6-month extensions. Summary of Extension Practices in Selected Lower Mainland C ommunities Municipality Completion date requirement? What is the time period? What is it measured from? Are Extensions permitted? How many & time period? Approval by Council or Delegated? Maple Ridge YES YES 1 year Third Reading YES Two 1-year Council Abbotsford YES 1 year Public Hearing YES One 1-year Delegated Coquitlam YES 1 year Third Reading YES Two 1-year Council Pitt Meadows YES 1 year Third Reading YES Two 6-month Council Port Coquitlam YES 1 year Third Reading YES One 1-year Council Port Moody YES 1 year Third Reading YES Two 1-year Delegated Delta, Langley Township, Mission, N. Vancouver (District), Surrey and W. Vancouver NO No limitation on the completion period. No regulation for extension. 8 5 (b) Extension Application Fees For Maple Ridge and the sampled municipalities that have a rezoning extension process, the extension application fees are as follows: Municipality Extension Application Fee (per extension) Maple Ridge $678 Abbotsford No Fee Coquitlam $500 Pitt Meadows $625 Port Coquitlam $200 Port Moody No Fee 6. Extension Process Alternatives: 6 (a) Variables in the Process Based on the processing time and extension statistics for Maple Ridge applications and the practices in some other communities, the following are the main variables that can be combined in different ways to regulate application completion: Establishing or not establishing a specific completion period for final approvals; The number of extensions granted (none, reduce to one, retain the status quo of two); The length of completion period set out (increase or decrease the one year time frame); The start date for the completion period (third reading, Public Hearing, etc.); and Extension application fees. In addition, Council may wish to establish the period of time that passes after which another Public Hearing is required. 6 (b) Alternatives from Combining Variables The following existing steps of the development process can be recombined in various ways: Changing the number of extensions; Changing the length of time of the extension periods; Setting a time period after which a new Public Hearing will be required; and/or Considering delegation to staff. The possible combinations are described in the Decision Matrix in Appendix B. The alternatives in the Decision Matrix align with the Community Amenity Contribution (CAC) Program Policy. CAC payments applies to eligible applications (e.g. not rental or in the Town Centre) 9 that have not been to Public Hearing and given third reading. Applications currently at third reading, whether or not granted extensions are grandfathered unless Council does impose them. 6 (c) Variations with Delegation to Staff There already are precedents in the Development Procedural Bylaw involving approval delegated to the Director of Planning, including the following: Issuing Environmental Permits (e.g. Natural Features and Watercourse Protection Development Permits) based on an applicant satisfying requirements of the Watercourse Protection and/or Natural Features Guidelines established by Council in Sections 8.9 and 8.10 of the OCP, respectively; Approving minor amendments to Development Permits in accordance with “Guidelines for Consideration of Minor Amendments to Development Permits”; and Issuing Heritage Alteration Permits not exceeding a maximum floor area and construction value. If Council decides to delegate extension approval, guidelines could set parameters under which the Director of Planning could approve extensions for developments. This could include developments of a certain size, a certain type or in a location(s), unless the Director of Planning deems there are matters and concerns necessary for Council consideration. Council has already established similar guidelines in Policy 6.20 about projects requiring Development Information Meetings to be held by applicant where development proposals exceeds certain sized (e.g. subdivisions with less than 10 lots, multi-residential projects with less than 25 units and other projects with less than 10,000 square feet of building area) and the Policy adds: Where in the opinion of the Director of Planning, that a smaller development could have a significant impact on the amenities or character of the surrounding area particularly in the area of infill development, the applicant shall be required to hold a Development Information Meeting. 6 (d) Variations related to Application Fees Application fees, including extension applications, have been the same ($678) since 2011. A review is currently underway to make recommendations to Council about application fees, including those related to rezoning extensions. Depending on which Alternative is selects, Council may wish to establish the extension application fee at a level to encourage applicants to complete their applications sooner, thereby avoiding additional application processing costs. Another option is to make the second extension higher than the first, since these likely involve complex projects require much more staff time to determine if the Council set terms and conditions are satisfactorily completed. 10 Other fee adjustments that Council may wish to explore include: Doubling the fee if Council chooses to reduce the extensions from two to one; Incorporating the extension fee into the initial rezoning application fee, if extensions are eliminated or delegated to the Director of Planning; Requiring fees to be paid for both the first and second (final) Public Hearing. CONCLUSION: Application tracking statistics reveal that the vast majority of rezoning applications are completed by applicants without the need of obtaining a time extension past the one year period granted by Council after third reading. A third of all applications in fact are completed by applicants within 6 months of third reading. As best as we can determine, Council has not denied an extension request. Where applications need an extension period, the full one year is not ordinarily needed for an applicant to complete their application under a first extension. The average time is 6 months. Therefore, the time it takes an applicant to complete a rezoning application that goes into an extension period is 18 months from third reading. About an equal number of applications completed under a first extension or under first and second extension. Only the most complex application or where delays are encountered due to matters beyond the control of an applicant or the City such as outside agency requirements or approvals required two extensions. Most applications under extension that did not complete became new applications Therefore, it is recommended that from the options shown in Appendix B - Extension Process Decision Matrix, the extension process be eliminated and the completion period be folded into 18 months (1 1/2 years). This period matches the statistical average for completion, including the time necessary of the more complex applications. There are two equal options to choose for measuring this completion time – from Public Hearing or from Third Reading. This time frame also matches the 18 month time frame of a Development Permit to begin construction or be renewed. 11 However, Council may wish to seek input from the UDI Liaison Committee and to consider their comments before making a decision on any changes to the Development Procedural Bylaw respecting the rezoning extension process. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner II “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Frank Quinn” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Part of Maple Ridge Development Procedural Bylaw No. 5879-1999 Inactive Rezoning Applications: 6706-2009 10.Amendment applications will be closed one year following the date of third reading of the Zone Amending Bylaw with the following exceptions: (i) where the applicant has applied for a bylaw extension, and has received an extension from Council. (ii) Where an application has been granted first reading, the applicant must provide all of the required information outlined in the staff reported noted in Section 3 (4) and all of the necessary applications and background material outlined in Schedules A-H as applicable, within 12 months of the date of receiving first reading. Written notification of the impending file closure will be sent to the applicant 60 days prior to the expiry of the one year following 1st reading. Failure to respond will result in the application being closed. 11.Written notification of the impending file closure will be sent to the applicant 60 days prior to the expiry of the one year period following third reading. 5971-2001 12.An inactive rezoning application extension fee in the amount as set out in Maple Ridge Development Application Fee By-law No. 5949-2001or amendments thereto must be paid at the time of written application for an extension. 13.The Council may upon receipt of an application for extension under Section 10 of this Bylaw: (i) grant the request for extension (ii) deny the request for extension (iii) repeal third reading of the bylaw and refer the bylaw to Public Hearing. 14.Each extension provided by Council may be granted for a maximum of one year. 15.A maximum of two (2) extensions under Section 10 may be granted by Council. 6477-2007 16.Notwithstanding Clause 10 above where no staff or Council action has been taken or where no submission of outstanding or required application materials by the applicant has occurred on a file for any 12 month period, applications for Official Community Plan amendment, Zoning Bylaw amendment, Development Permit or a Development Variance Permit shall be considered inactive and be closed. The applicant shall be notified upon file closure. 6706-2009 17.New Schedule “I” as attached is hereby added after Schedules A – H READ a first time this 11th day of January, A.D. 2000 READ a second time this 11th day of January, A.D. 2000 READ a third time this 11th day of January, A.D. 2000 RECONSIDERED AND ADOPTED this 25th day of January, A.D. 2000 ____________________ MAYOR CLERK - 4 - CITY OF MAPLE RIDGE BYLAW NO. 7290-2016 A Bylaw to amend the text of Maple Ridge Development Procedures Bylaw No. 5879 - 1999 as amended ____________________________________________________________________________________ WHEREAS, it is deemed expedient to amend the Maple Ridge Zoning Bylaw No. 3510-1985 as amended: NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This bylaw may be cited as “Maple Ridge Development Procedures Amending No. 7290 - 2016.” 2.The Maple Ridge Development Procedures Bylaw No. 5879 -1999 is hereby amended as follows: a.Clauses 10 - 15 together with associated headings are deleted. b.Clause 17 is renumbered as Clause 20 c.Adding the following new clauses and headings: Inactive Rezoning Applications: 10. Where a zone amending application has been granted first reading, the applicant must provide all of the required information outlined in the staff reported noted in Section 3 Clause (4) and all of the necessary applications and background material outlined in Schedules A - I as applicable, within 12 months of the date of receiving first reading. 11. A zone amending application will be closed 18 months following the date of third reading of the Zone Amending Bylaw except where the applicant has applied for a bylaw extension and has received an extension in accordance with Clause 15 below. 12. Written notification of the impending file closure following first reading or third reading will be sent to the applicant 60 days prior to the expiry of the respective one year period or 18 month period following the applicable readings. Failure to respond will result in the application being closed. 13. Notwithstanding Clauses 10 and 11 above where no staff or Council action has been taken or where no submission of outstanding or required application materials by the applicant has occurred on a file for any 12 month period after first reading, or any 18 month period after third reading, any associated applications including applications for Official Community Plan amendment, Zoning Bylaw amendment, Development Permit or a Development Variance Permit shall be considered inactive and will be closed. The applicant shall be notified upon file closure. APPENDIX C Zone Amending Application Extensions and Approval Delegation: 14. An inactive zone amending application extension fee in the amount as set out in Maple Ridge Development Application Fee By-law No. 5949-2001, or amendments thereto must be paid at the time of written application for an extension. 15. Where an extension request and fees are submitted, a one-time six (6) month extension may be granted at the discretion of the Director of Planning, or in that person’s absence, the Manager of Development and Environmental Services. 16. In exercising their judgement, the delegate shall not grant a 6 month extension if any one or more of the following applies: (i) One or more of the terms and conditions specified by Council are requested to be modified by the applicant; (ii) New or modified Council policy affects the terms and conditions specified by Council; (iii) A change in the ownership of a property affects agreements or understandings with the previous owners respecting the terms and conditions specified by Council; (iv) A provincial or federal regulation would result in a change to the application; (v) The property is subject to bylaw enforcement which the rezoning does not address; (vi) A lack of communication and/or no progress on completing remaining terms and conditions specified by Council; and/or (vii) The composition of the surrounding area has changed significantly since the Public Hearing was held for the application. 17. Where the extension application has been declined, the application and any associated applications shall be considered inactive and shall be closed. The Applicant shall be notified of file closure. Transitional Provisions for In-Stream Applications: 18. As of the date that Development Procedures Amending Bylaw No . 7290 - 2016 was adopted, a zone amending application that has been granted third reading and has not been granted an extension will be closed 18 months from the date of third reading. 19. As of the date that Development Procedures Amending Bylaw No. 7290 - 2016 was adopted, a zone amending application that: (i) has been granted third reading and has a first extension; or (ii) has been granted third reading and has a first and second (final) extension where an extension request and fees are submitted, a one-time six (6) month extension may be granted at the discretion of the Director of Planning, or in that person’s absence, the Manager of Development and Environmental Services , only if the zone amending application is for a complex project or the applicant is awaiting approval from an outside agency. Other: 3. Development Procedures Bylaw No. 5879 -1999 as amended is hereby amended accordingly. READ a first time the day of , 2016. READ a second time the day of , 2016. READ a third time the day of , 2016. ADOPTED the day of , 2016. PRESIDING MEMBER CORPORATE OFFICER City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Employment Land Use Suitability Assessment (West and East of the Kwantlen First Nation) EXECUTIVE SUMMARY: The 2012-2042 Commercial and Industrial Strategy identified that, in an effort to foster ongoing growth amongst the City’s approximately 7,700 industrial-based jobs, an additional 69-93 hectares (170-230 acres) of industrial lands by 2040 would need to be redesignated. In pursuit of this direction, Council has instructed staff to investigate a number of sites to determine if they could suitably support employment-generating land uses. Specific options that were identified for further assessment as future industrial land supply include: the Albion Flats, the lands at 232nd Street and 128th Avenue, the Cottonwood lands between the Haney Bypass and Lougheed Highway, and the lands adjacent to the Kwantlen First Nation, along the Lougheed Highway. The intent of this report is to bring forward the results of a high-level land use assessment of the sites located to the west and east of the Kwantlen First Nation to determine their appropriateness for a redesignation to Industrial. Finding suitable and developable industrial land was noted by the Commercial and Industrial Strategy as an issue over the medium to long term. Despite the presence of currently designated, but underutilized industrial land in Maple Ridge, the Strategy recommends that planning for additional industrial supply should begin now in order to best satisfy future demand for industrial land in an increasingly competitive region. Staff therefore examined the impacts and requirements from various environmental factors, most notably, topography and the presence of known watercourses. Through the analysis, it is estimated that the combined occurrence of these factors reduces the approximately 60 ha (148 acres) of gross area located to the west of the Kwantlen First Nation to over 16 ha (39 acres), leaving 27% available for development. Similarly to the east of the Kwantlen First Nation, 3 ha (7 acres) of land could be available for redevelopment out of the 13 ha (32 acres) of gross site area (21%). All together, the potential area that could be available to meet future industrial demand is about 19 ha (46 acres). From a policy and regulatory perspective, the assessment also identified that the existing Suburban Residential designation of the lands stems from the location of these areas outside of the Urban Area Boundary as well as the Region’s Urban Containment Boundary and Fraser Sewerage Area. Acknowledging the presence of the site constraints facing any form of development, and in light of the recommendation to investigate opportunities for future developable industrial lands, the high- level analysis undertaken by staff suggests that industrial activities to the west and east of the Kwantlen First Nation is appropriate. It is also noted that these lands are adjacent to existing commercial and industrial land uses and present proximity to the Lougheed Highway. The report also recommends a consultation and communication process, which includes engagement with property owners and the Kwantlen First Nation. 1107 2 RECOMMENDATIONS: 1) THAT Staff draft a bylaw amendment to the Official Community Plan to redesignate from Suburban Residential to Industrial those lands located to the west and east of the Kwantlen First Nation, along the Lougheed Highway east of 240th Street, as outlined in Figure 1 in the report titled, “Employment Land Use Suitability Assessment (West and East of the Kwantlen First Nation)”; 2) AND THAT, in respect of Section 475(2)(b) of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. the board of the regional district in which the area covered by the plan is located, in the case of a municipal official community plan; ii. the board of any regional district that is adjacent to the area covered by the plan; iii. the council of any municipality that is adjacent to the area covered by the plan; iv. first nations; v. boards of education, greater boards and improvement district boards; vi. the Provincial and federal governments and their agencies. 3) AND THAT the only additional consultation to be required in respect of this matter beyond the consultation and communication process outlined in this report titled “Employment Land Use Suitability Assessment (West and East of the Kwantlen First Nation)” and the early posting of the proposed Maple Ridge Official Community Plan Amending Bylaw on the City’s website, together with an invitation to the public to comment, are meetings with the property owners within the subject area and the Kwantlen First Nation. DISCUSSION: It is the purpose of this report to present the results stemming from a high-level land use assessment intended to investigate the suitability of the lands located to the west and east of the Kwantlen First Nation for an employment designation (see Figure 1). Figure 1: The Subject Lands Located to the West and East of the Kwantlen First Nation 3 The Commercial and Industrial Strategy indicates that the City will need upwards of 69-93 hectares (170-230 acres) of additional industrial lands by 2040. As part of this discussion, a number of areas that could potentially accommodate employment-based land uses were identified for discussion with Council and the community. Figure 2 on the adjacent page includes the potential employment sites first identified for Council in November 2012. The lands subject to this report are identified as #3. a) Background Context: On October 5, 2015, Council endorsed the Commercial and Industrial Strategy Implementation Plan Matrix. As part of the Immediate Term horizon (2015 to 2016), a review of potential employment lands locations outlined during the preparation of the Commercial and Industrial Strategy was identified, along with the following Council Resolutions: That staff be directed to obtain a more detailed site analysis [of each identified location] to determine feasibility as employment generating lands. (Dec. 2, 2013); OR For this work to be completed as part of development application information. On April 18, 2016, Council received for information an update on the status of the potential future employment sites (see Figure 2). Through that discussion it was highlighted that: • Site #1 was determined as unsuitable (through a development application); • Sites #2 (128th & 232nd), #6 (Albion Flats), #7 (248th & DTR) and #8 (Albion Industrial Area) were identified as being advanced through concurrent processes; • Sites #4 (Thornhill) and #5 (203rd & Abernethy) were identified as long term options to be explored through future growth decisions; and • The remaining two properties (#3) located to the west and east of the Kwantlen First Nation on Lougheed Highway, east of 240th Street were seen as not part of other ongoing or concurrent efforts and therefore were in need for assessment by staff to resolve the feasibility of these sites for possible future employment uses. Through the April workshop, Council requested staff report back on the suitability of the lands west and east of the Kwantlen First Nation and the lands located at 128th & 232nd, towards outlining possible implications stemming from any future land use redesignation. On May 10th, 2016, Council directed staff to initiate bylaw preparation to redesignate the 11 properties located at 128th Street and 232nd to facilitate future employment opportunities. The amending bylaws for the 128th and 232nd lands will be the subject of a separate report. On September 19, 2016, Council authorized staff to begin preparing an amending bylaw to redesignate the lands in the 256 Street vicinity to Industrial from Suburban Residential and Institutional in the Official Community Plan. These lands while not identified in the Commercial and Industrial Strategy, were seen as another means of expanding employment opportunities in vicinity of existing and well-utilized employment lands. The draft amending bylaw will be the subject of a future report to Council. 4 Figure 2: Potential Employment Lands City-Wide b) Property Description The two areas located to the west and east of the Kwantlen First Nation, when combined, represent over 73 ha (180 acres) of currently designated Suburban Residential land. Both sites are comprised of multiple individual properties and encompass rail and highway rights of way. The sites are both located outside of the Urban Area Boundary. Regionally, both sites are neither within the Metro Vancouver Urban Containment Boundary nor within the Fraser Sewerage Area. c) Property Assessment Any change of use for these lands will require consideration of a number of environmental factors. In light of these site conditions, the staff-led assessment noted anticipated impacts and requirements facing any future redevelopment: 1) Topography - Both the westerly and easterly lands are significantly impacted by slopes greater than 25% that span north to south. As shown in Figure 3 below, such slopes will certainly impact and reduce the areas available for development on each site. 2) Watercourses - The presence of known watercourses and their associated setbacks (ranging from 10m to 30 m) further challenge the ability to develop the lands on both sides of the Kwantlen First Nation. A Watercourse Protection DP is required for any development sites that are within 50 metres of a watercourse, pond, or wetland feature to ensure riparian areas and environmentally sensitive habitat remains protected and functional. 3) Soils/Geology - Given the topography and presence of watercourses, hydro-geotechnical issues likely exist, requiring further hydro-geotechnical studies to determine setbacks from top of slope and toe of slope. A Natural Features DP is required for development of sites on slopes over 15% to consider OCP Hillside Management Policies, including safety concerns, working with natural topography and native vegetation around crest of hills, and retention of slopes over 25%. 5 Figure 3: Potential Lands Available for Development West (Left) and East (Right) of Kwantlen First Nation (Allowing for Slope and Watercourses). 4) Significant Trees/Forest area – There are portions of the sites that would require clearing and tree removal. A Tree Cutting Permit is required under the Tree Protection and Management Bylaw. Further investigation through a Tree Management Plan is required to determine potential retention areas for significant tree clusters, especially on the periphery of the sites and around conservation boundaries. In addition, appropriate studies, mitigation, and coordination measures are required to manage tree retention and tree removal areas on site, including tree replacement requirements. Tree retention is important on these slopes for a number of reasons including rainwater storage, slope stability and erosion control, hydraulic uplift of water table, and for aesthetic reasons. These items will need to be addressed as part of any future management plans. 5) Surface Water, Groundwater and Vulnerable Aquifer Management - This area is dependent on well water as properties are not connected to the municipal water servicing infrastructure. This development area is also identified as being in proximity to the Grant Hill Aquifer which is a designated “vulnerable aquifer” according to Provincial information which requires consideration for adjacent properties that are dependent on groundwater for drinking water and irrigation purposes. A Groundwater Impact Assessment will be required for any development near the Grant Hill Aquifer boundaries identified by the Province to protect the surrounding properties that rely on groundwater sources. 6) Stormwater Management – Along the Fraser River and below the CPR tracks there are floodplain issues that would need to be further addressed at the time of development application. Above the rail tracks, the development would need to demonstrate compliance with the City’s stormwater management requirements with respect to 3 tier on-site source controls using Provincial and Metro Vancouver design standards. Emphasis within the 3 tier approach is on management of volumes, runoff rates, and water quality improvements which need to be coordinated with geotechnical recommendations, ESA protected areas, and tree retention areas. 6 7) Access – For the lands located on the west side of the Kwantlen First Nation, the properties located south of Lougheed Highway appear to be readily accessible, given that the proximity of River Road and the concentration of the slopes further south closer to the Fraser River. However, due to the topography, construction of access roads to those properties on the north side of Lougheed Highway on both sides of the Kwantlen First Nation will be more difficult. Any future developments will need to confirm if access to those portions of land available for development can be achieved within the design and construction standards set out in the Maple Ridge Subdivision and Development Servicing Bylaw as well as meet the requirements for emergency access identified by the Maple Ridge Fire Department. 8) Municipal Services –The water distribution system boundary is currently at 240th Street, but sanitary sewer connections are not present given the rural nature of these Suburban Residential properties. Expansion of the water distribution system to service future land uses located on the westerly-oriented lands may be accomplished through new development, at a cost to the developer. Extending water services to the lands located to the east of the Kwantlen First Nation lands will be more difficult. Further assessment of the water distribution system would be required at the time of any development to confirm additional offsite upgrade requirements. Provision of sanitary services to both sites is not possible without amendments by Metro Vancouver and the Greater Vancouver Sewerage and Drainage District to the Regional Containment Boundary and Fraser Sewerage Area boundary respectively. As a result, any new industrial development would need to rely on septic systems as is the case currently at the M-2 zoned Kanaka Business Park. 9) Development Potential - Combined, such environmental considerations will limit the development of these lands, regardless of future land use designation. Focusing only on the topography and the known watercourses, staff prepared a summary illustration of the areas available for development, west and east of the Kwantlen First Nation. As shown above in Figure 3, the resulting development footprints amongst the various properties are understandably reduced. For the lands west of the Kwantlen First Nation, 16 ha (39 acres) out of the gross 60 ha (148 acres) area remain available for development. To the east, close to 3 ha (7 acres) out of the original 13 ha (32 acre) of gross area could be redeveloped. It is noted that for some of the lands west of the Kwantlen First Nation, specifically located south of the Lougheed Highway, past development applications have contemplated a relocation of the known watercourses and an associated enhancement of the local habitat in order to improve the developable portion of those properties. This approach has not be applied widely in the examination of these collective lands undertaken by staff as it requires a more detailed analysis than this high-level assessment permits; one best associated with an active application. d) Policy and Zoning Assessment Aside from environmental factors, the site will be further influenced by the City’s policy and regulatory directions. 7 1) Official Community Plan The OCP outlines a long-term vision for identifying additional employment generating lands, yet equally places an emphasis on ensuring the suitability of any lands contemplated for new opportunities. As a result, the OCP provides a set of evaluation parameters for potential lands being considered for employment, be it industry or business park. These include: OCP Policy 6-41 (Industrial) a) land that is relatively flat; b) land that is conducive to industrial development; c) land that is contiguous to a full range of municipal services; d) land that is strategically located near the Regional transportation network. OCP Policy 6-53 (Business Park) a) land is contiguous to a full range of municipal services; b) land is strategically located on, or near a Major Road Corridor and the transportation network can support the development; c) the proposed development is compatible with surrounding development; and d) the development is consistent with the Economic Development Strategy. While policy emphasises the presence of municipal services, it is noted that Schedule A of the Maple Ridge Subdivision and Development Servicing Bylaw exempts developments under the Industrial M-zones from the requirement to provide municipal services, excluding municipal water connections. As for the existing Suburban Residential designation of the subject lands, the OCP permits single detached or duplex housing outside of the Urban Area Boundary that may have water, but cannot have a connection to municipal sanitary sewer services. 2) Zoning Bylaw Currently, the minimum lot size permitted under the Suburban Residential designation is 0.4 ha (1 acre). However, on September 19, 2016, Council directed staff to prepare bylaw amendments for certain areas designated Suburban Residential (allowing established neighbourhood to complete) to increase the minimum parcel size to larger than 0.4 ha (1 acre). The industrial M-zones provide direction on the minimum lot sizes required to undertake such uses. In light of the potential development areas that were revealed through the examination of slopes and watercourses, staff notes that the identified areas could be accommodated within the range of minimum lot size requirements set out in the industrial zones. However, lot consolidation of some of the properties would be required in order to generate sufficient land for industrial purposes. Staff are also currently exploring the potential for a new mixed-employment zone that would be less intensive than existing out-right industrial zones. Such a zone may be appropriate for 8 portions of those properties located west of the Kwantlen First Nation, immediately south of the Albion Growth Area. 3) Commercial and Industrial Strategy The Commercial and Industrial Strategy presented an industrial land demand forecast based on employment growth, which indicates that Maple Ridge will require between 170 and 230 acres (69 to 93 hectares) of additional industrial lands by 2040. The Strategy recognized the inherent challenge of finding industrial land that is suitable (in terms of OCP directions) and viable (in terms of development) in the medium to long term in an already competitive region. It also identified that Maple Ridge currently has vacant and/or underutilized lands that may be suitable for industrial redevelopment in the short term. Various long-term directions were offered as ways to meet future demand, including maintain the status quo supply. However, in the interim it was emphasized that the City should begin planning for the anticipated long-term growth now so it can best accommodate demand for industrial lands whenever it occurs. e) Existing Land and Improvement Values The examination of the two areas identified that about 40% of the properties are currently vacant and unimproved, leaving most of the remaining properties as developed with one family residential dwellings. In particular, it was observed that a number of those properties located south of River Road to the west of the Kwantlen First Nation have significant improvement values, and therefore corresponding land values. As a result, the existing level of investment across these lands, as indicated by the improvement values, varies considerably. The average improvement value for both areas combined, for those parcels that have been improved, is approximately $327,000. The average land value for all properties is about $570,000. For those properties with higher than average levels of improvement value (i.e. $430,000 to $2,000,000) and land values (i.e. $630,000 to $5,300,000) it is likely that any future redevelopment will be in the long-term. f) Compatibility with Surrounding Development Current surrounding land uses for those lands located to the west of the Kwantlen First Nation include residential in the Albion Growth Area to the north, a historic commercial node located to the west at the corner of Lougheed Highway and 240th Street, and the Albion Industrial Lands located further west of 240th Street along the Lougheed Highway. The Albion Flats are in proximity as well, which as a result of the Commercial and Industrial Strategy and the resulting current planning process, have been discussed as potential lands for employment generating uses. For the lands located east of the Kwantlen First Nation, the properties abut agricultural lands to the north while across the Lougheed Highway to the south are Industrial designated lands along the Fraser River. The immediately adjacent Kwantlen First Nation lands have been the subject of previous redevelopment interests, raising the potential of a highway-oriented development in this area that could offer retail, convenience commercial, service station and neighbourhood business services. This points to possible opportunities to work jointly with the Kwantlen First Nation to enhance development opportunities within the overall area. 9 LAND USE REDESIGNATION IMPLICATIONS: Based on the high-level land use assessment undertaken for this report, it appears that any development of these lands will face certain challenges and requirements regardless of designation. As noted above, the existing OCP Suburban Residential designation does not permit an extension of the Urban Area Boundary, and in combination with the recent Council direction to increase the allowable minimum lot size, it is likely the existing residential development pattern on these lands would not change significantly in the future. As well, it was identified that the known environmental considerations would limit the resulting areas (for both the west and east lands) that appear to be viable for development regardless of designation to approximately 21% to 27% of their current gross land area (although this percentage will vary according to each individual site). Additionally, any industrial or employment development would also be required to undergo municipal permitting processes which will require more detailed studies to ensure that future proposed land uses do not negatively impact existing soils, groundwater and aquifers and habitats. Such applicant-led analysis should investigate: • Geotechnical setback areas; • Servicing and infrastructure implementation (roads, septic, water, stormwater drainage); • Potential Groundwater impacts within Provincial designated vulnerable aquifer areas; • Agricultural impacts on surrounding ALR properties; • Fraser River floodplain boundaries and local drainage concerns; • Protection of significant trees and critical root zones in Protected Parks, ESA areas, and Geotech setback areas; • Wildfire DP requirements; and • First Nations Cultural/Archeological considerations. Acknowledging these issues, and the likely limited opportunities to expand the current residential development pattern, the potential 19 ha (46 acres) of developable land identified through this analysis highlights an opportunity to achieve in part the City’s identified need for up to 93 ha (230 acres) of employment-generating lands. Specifically, the potential for synergies with surrounding commercial and industrial land uses and the future land uses envisioned by the Kwantlen First Nation, along with the proximity of the lands to road and rail transportation and the Fraser River, suggest that the sites in question are suitable for employment-generating land use activities. While conversations to-date with Council have focused on accommodating a variety of employment- generating opportunities, staff hold that traditional industrial uses, including business park uses, would be appropriate on these sites, should they be redesignated. In which case, and based upon anecdotal observations from within the Maple Meadows Business Park and operations in the 256th Street industrial area, such combined industrial development potential could equate to 10-12 industrial units per acre. Using this anecdotal rule of thumb further, it suggests that industrial development could result in the creation of hundreds of employment-generating units over the long- term future. There may also be opportunities where the westerly-oriented lands abut the Albion neighbourhood to explore less intensive industrial uses, or other forms of employment in order to ensure a sensitive transition to the northerly-located residential properties. 10 CONSULTATION AND COMMUNICATION: The Local Government Act (LGA) section 475 provides the framework to guide consultation for OCP amendments. Council must consider if consultation should be early and ongoing with one or more persons, organizations and authorities. Specifically with: i. the board of the regional district in which the area covered by the plan is located, in the case of a municipal official community plan; ii. the board of any regional district that is adjacent to the area covered by the plan; iii. the council of any municipality that is adjacent to the area covered by the plan; iv. first nations; v. boards of education, greater boards and improvement district boards; vi. the Provincial and federal governments and their agencies. In light of the challenges inherent to these lands, but in recognition of the employment potential in this general area, further dialogue with the land owners and the local community is warranted. Of particular interest, engagement with the Kwantlen First Nation is recommended given their shared boundaries and past development interest in this general area. For the subject lands, the following consultation and communication process is proposed: a. Interdepartmental referrals will be sent to Engineering for comments on traffic and servicing, Finance Department for consistency with the Five Year Financial Plan, Economic Development for comment on the consistency of the proposed use in conjunction with the Economic Development Plan; b. Intergovernmental referral will be sent to Metro Vancouver for comment on the consistency with the Regional Growth Strategy; c. Engagement with land owners within and adjacent to the subject lands will be undertaken by way a stakeholder workshop; and d. Engagement with the Kwantlen First Nation. This consultation will occur prior to presenting the draft bylaw to Council for fist reading, should it direct staff to proceed with the redesignation recommendations presented in this report. ALTERNATIVE: Staff has prepared a light-level assessment that suggests that the subject lands located to the west and east of the Kwantlen First Nation are suitable in the long-term for industrial activities. However, an alternative direction would be for Council to direct staff not to redesignate these lands for industrial purposes at this time, and therefore not to prepare an OCP amendment bylaw. CONCLUSIONS: The preparation required to meet the anticipated future demand for industrial and employment- generating lands within the City entails that existing land use designation be reassessed. Towards that end, and in response to direction from Council, staff undertook a high-level land use assessment of the lands located to the west and east of the Kwantlen First Nation, along the Lougheed Highway. The assessment identified the limitation inherent in the existing Suburban 11 Residential land use designation, a number of site constrains regardless of future land use, anticipated development application requirements, along with the potential for approximately 19 ha (46 acres) of future development opportunities. Combining these perspectives suggests these lands are suitable for redesignation from Suburban Residential to Industrial to allow employment generating uses on the lands located to the west and east of the Kwantlen First Nation, along the Lougheed Highway. “Original signed by Brent Elliott” Prepared by: Brent Elliott, M.U.P., MCIP, RPP, Manager of Community Planning “Original signed by Christine Carter” Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Agricultural Plan Facilitated Session – Next Steps EXECUTIVE SUMMARY: On January 18, 2016 Council directed staff to organize a facilitated session to set priorities for implementing the Agricultural Plan. A facilitator was retained and on July 5, 2016 a session was held with Council members to identify agricultural priorities. Attending members of Council identified 27 out of a possible 94 actions that could be further explored and developed. Following the session the facilitator submitted his final report, which is attached as Appendix A. Recognizing that earlier work had been done to prioritize the action items in the Agricultural Plan, staff also conducted an analysis that compares the recent facilitation results with previous prioritization exercises, towards identifying those items with shared agreement. RECOMMENDATION: 1.That Option 2 identified in the report dated October 17, 2016 and titled “Agricultural Plan Facilitated Session – Next Steps” be selected as the basis for the Agricultural Advisory Committee actions in 2017, which includes: a)Preparation of Development Permit Area (DPA) guidelines to protect agricultural land; b)Exploration of the feasibility of an agro-industrial strategy (food hub); and c)Evaluation of the remaining actions items in Table 1 for Council consideration in the 2017 Business Planning process. DISCUSSION: a)Background Context: On June 16, 2015 Planning provided an overview of the Agricultural Plan to Mayor and Council at a Special Council Workshop meeting. Following the presentation, Council passed resolution R/2015- 26 directing staff to prepare a survey for Mayor and Council to enable prioritization of goals and association actions in the Agricultural Plan. The survey was deployed September 28, 2015 and completed November 23, 2015. Survey results showed no clear pattern or agreement amongst Mayor and Council regarding priorities for the goals and actions in the Agricultural Plan. However, there were some themes that were supported by Council members. The results were presented in a report that went to Council Workshop January 11, 2016, which resulted in the resolution requesting the facilitated session. The resolution is as follows: 1108 2 R/2016-002 That staff be directed to bring back a facilitated session on the Agricultural Plan. The facilitated session was held July 5, 2016 from 3:00 to 6:00 p.m. A memo and appendices summarizing the proceedings of the session were submitted by Dr. Gordon MacIntosh (Ph.D.) and are attached as Appendix A for reference. The process designed by the facilitator categorized each action in a number of ways to help identify those items that are Council priorities. The facilitator described a set of six steps as a process of ‘filtering’ to establish Council’s agricultural priorities. Council completed three of the six filtering steps in the three hour session. This resulted in 27 actions that require further development as potential strategies for the City. The recommendation from the facilitator, Dr. Gordon MacIntosh, recommends the 27 actions be referred to the AAC for further refinement. Further refinement of the 27 actions may provide direction to the AAC and possibly to other Committees of Council, and annual work plan items for staff. b) Facilitation Results The 27 identified actions were filtered to determine the City’s role for each action. These roles are: Potential Actions, Advocating Interests, and Enabling Others - meaning Potential Actions are items the City would undertake, Advocating Interests would be the City supporting other organizations to undertake the proposed action, and Enabling Others would be the City supporting another organization(s) to undertake the proposed action. It is noted that those items that are categorized as Potential Actions would require resourcing such as budgeting and staff time. The 27 actions have been placed into the categories listed below: Potential Actions Eighteen (18) Potential Actions were identified as actions that could be undertaken by the City of Maple Ridge: (*Note that 5 a & b are two actions, as well as 9 g & h are two actions to total 18) 1. b) data base of farmland for leasing 9. c) title notices on adjacent properties 3. j) regular progress reporting on the Agricultural Plan 4. a – h) facilitate agriculture processing hub 5.a & b) prepare DPA and application review guidelines 5. g) retain of 5 acre parcels in ALR 6. a – e & k) develop agricultural infrastructure strategy 6. g) develop compensation policy re: unavoidable conversion 7.a) facilitate Agro-industrial infrastructure strategy 8. a – g) facilitate Agri-business strategy 9. g & h) promote non-agriculture and agriculture landowner communication 10. a – g) encourage efforts to reduce environmental impacts 11. a – e) promote land management systems 12. c) monitor new regulation impact on agriculture 12. d) promote region-wide policies 13. d) change RS-3 zoning in ALR 3 Advocating Interests Eight (8) Advocating Interest items could be advanced to other organizations: School Board o 3. d) communicate information about local farming o 3. h) encourage farming on the school curriculum Kwantlen College (KPU) o 2. c) local farmer training Province o 1. c) provide template for farm lease arrangements o 1. d) distribute stewardship materials to agricultural property owners o 3. a) inventory of local agricultural land use & products o 9. I) review ‘Right to Farm’ legislation implications o 13. e) address fill farming practices Agricultural Land Commission o 6. h) enforce agreements on ALR lands o 13. b) promote a code of good land stewardship on ALR lands Enabling Others One (1) Enabling Others initiative would benefit from the City’s support: o 2. g) Facilitate the development of a Farmer’s Institute to: 1. a) create agriculture landowner awareness 2. a) create farmer apprenticeship opportunities 2. b) provide opportunities for hands on training 2. c) local farmer training 2. d) connect new farmers to land lease opportunities 2. e) & f) promote the exchange of ideas 2. h) promote awareness of local educational initiatives 3. a) create inventory of agriculture products 3. b) arrange newspaper promotion of local products 3. c) encourage retailers to promote local products c) Options for Prioritizing the Agricultural Plan The following sections of the reports provide two options for prioritizing the Agricultural Plan. Option 1 is Dr. Gordon MacIntosh’s recommendations, as follows: 1. That the eighteen (18) Potential Actions be referred to the Agriculture Advisory Committee (AAC) for development as strategies for NOW, NEXT or LATER attention by the City. 2. That the one (1) Enabling Others action – “facilitate the development of a Farmers Institute” be referred to the AAC for development as a potential strategy for attention by the City. A Farmers Institute was viewed as an ideal means to mobilize community efforts to enhance agricultural sustainability. 4 3. That the eight (8) Advocating Interests actions be referred to the AAC for development as potential requests of other agencies. 4. That the City promotes achievements to date and planned strategies to advance the vision and goals of the Agricultural Plan. This option delays the prioritizing of action items pending further prioritization by the AAC. Option 2 Recognizing that the AAC is awaiting direction from Council on its agricultural priorities and developing the business plan for 2017, staff feels it is advantageous to narrow the 27 possible actions identified above and identify three immediate projects that the Committee can work on while further prioritizing the remaining items identified through the facilitated session. Table 1 in Appendix B compares the results of the facilitated session; the Council Survey; the AAC priorities, and the staff priorities previously identified. Three work plan priorities emerge from this comparison. Based on this the following is recommended for the AAC 2017 Business Plan: a) That the AAC prepare Development Permit Area (DPA) guidelines to protect agricultural land; b) That the AAC explore the feasibility of a agro-industrial strategy (food hub); and c) That the AAC evaluate the remaining actions items on Table 1 for Council consideration in the 2017 Business Planning process. (attached as Appendix B) The development of DPA guidelines has been identified as a task that could be done in -house in a short time frame. It has the ability to reduce land use conflicts between farmers and rural residents. This item was also identified through the Agricultural Priorities survey completed by Mayor and Council as being a top ranked action by three respondents, and ranked second by one respondent for a total of 4 out of seven respondents. The term Agro-industrial Infrastructure is also known as a ‘food hub’, and has garnered a great deal of interest by the AAC and the community. Briefly, a food hub is a place to process, distribute and sell agricultural products. A food hub is a shared resource that helps small operators bring products to market. Recently, the AAC hosted a well-attended evening on June 9, 2016 featuring films and speakers about best practices and case studies of this type of endeavor. There are also community members in the early planning stages of developing and proposing concepts for a food hub. Additionally, the Albion Flats Area Plan process has re-started and may include the concept of a food hub as part of the planning process. 5 d) Agricultural Advisory Committee Work Program: The Agricultural Advisory Committee is in the process of creating its 2017 Business Plan and is awaiting direction from Council on the priorities for the Committee. To date, the Committee has shown a demonstrable interest in exploring the feasibility of a food hub. CONCLUSION: The Special Council Workshop on July 5, 2016 identified 27 actions that are initial agricultural priorities. Other assessment have also occurred, resulting in staff bringing forward two options for refining the identified priorities in order for Council to provide direction to Committees of Council and staff for future work plans. Of the options presented, staff is recommending Option 2 which would have the Agricultural Advisory Committee commence work on the development of Development Permit Guidelines to protect agriculture and explore the feasibility of a food hub, which have been consistently selected through a number of priority setting processes. “Original signed by Siobhan Murphy” ____________________________________________ Prepared by: Siobhan Murphy, MCIP, RPP Planner 2 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL., MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A: Memo and Appendices submitted by Dr. Gordon MacIntosh Appendix B – Table 1 – Agricultural Prioritization Matrix 1 GORDON A. MCINTOSH PHONE: (250) 655-7455 E-mail: ga.mcintosh@shaw.ca July 21, 2016 To: Mayor and Council C.c. Ted Swabey From: Dr. Gordon McIntosh Subject: Agriculture Plan Review Session The purpose of the Agricultural Plan Review Session held on July 5, 2016 with Council and staff was to discuss how to proceed with the items contained in the Agricultural Plan (2009). This memorandum summarizes the activities, outcomes and suggestions as follows: 1.RECOMMENDATIONS 2.BACKGROUND 3.REVIEW PROCESS 4.REVIEW OUTCOMES 5.NEXT STEPS 1.RECOMMENDATIONS The Agriculture Plan Review process considered ninety-four (94) ideas to arrive at twenty- seven (27) that warrant further development as potential strategies for attention by the City. Resulting agriculture priorities would require political attention while agriculture strategies would rest with an Agricultural Advisory committee (AAC) or staff. It should be noted that twenty-four (24) of the ideas in the Agriculture Plan are happening now while an additional three (3) are currently in progress. These next steps are offered to further advance the Agriculture Plan’s implementation. 1.That the eighteen (18) potential direct actions – ‘Providing Services’ and ‘Leading Strategically’ be referred to the Agriculture Advisory Committee (AAC) for development as strategies for NOW, NEXT or LATER attention by the City. AAC would use the analysis chart (app. 1) and action plan format (app. 2) provided to develop strategies and then employ criteria provided (App. 3) to recommend Council priorities and City strategies for Council’s consideration. 2.That the one (1) ‘Enabling Others’ item – “facilitate the development of a Farmers Institute” be referred to the AAC for development as a potential strategy for attention by the City. A Farmers Institute was viewed as an ideal means to mobilize community efforts to enhance agricultural sustainability. 3.That the eight (8) ‘Advocating Interests’ ideas be referred to AAC for development as potential requests of other agencies. 4.That the City promote achievements to date and planned strategies to advance the vision and goals of the Agricultural Plan. APPENDIX A 2 2. BACKGROUND The Agricultural Plan was submitted by the Maple Ridge Agriculture Advisory Committee and adopted by Council in 2009. Based on consultations with farmers and other stakeholders as well as situational analysis, it presents an overarching vision, four (4) principles, thirteen (13) goals and eighty-eight (88) actions for sustainable agriculture. In 2015, the Maple Ridge Agricultural Advisory Committee (AAC) submitted a memo to Council suggesting five (5) areas for the City’s attention. At a June, 2015 Special Workshop, Council requested staff to prepare a survey to assist it in setting agricultural priorities using the goals and actions of the Agricultural Plan. This 2015 Agricultural Priority Survey however offered no clear pattern of Councillor’s preferences as the basis for priority setting. Consequently, Council requested a facilitated session to review the plan and assist it in developing agricultural topics for priority attention by the City. 3. REVIEW PROCESS For the purposes of the priority setting efforts the following parameters were used: A potential action is an item that could have assigned resources, defined responsibility and a specified timeline – otherwise it is just an ‘idea’ The Agricultural Plan ‘actions’ are ideas since no action steps are delineated A valid potential action merits attention by the City for possible implementation The review process employed a series of filters to shortlist the eighty-eight (88) Agricultural Plan ‘ideas’, two (2) councillor items identified in the 2015 survey, and two (2) additional ideas recommended by the AAC in its 2015 memo, and two (2) items brought forth during the session for a total of ninety-four (94) items. The review details are found in Appendix 1. Filter #1 - Is it a potential action item? The idea was deemed ineligible for potential action if it was: merely a statement of principle that offers no possible course of action already happening or in place and therefore not requiring priority attention already in progress and likewise does not require priority attention Filter #2 – Does this potential action item fall within the City’s mandate? The idea was deemed ineligible as a potential action for the City if it was: the responsibility of the Provincial or Federal Government dependent on individual or collective efforts from the agriculture community within an existing or potential nongovernment organization’s role the responsibility of the Agricultural Land Commission (ALC) Filter #3 – What is the municipal role for potential City action item? The potential actions, for the City or otherwise, could involve the City’s role in: Providing Services – programs and services the City offers Leading Strategically - vision and goals for a sustainable community future Enabling Others – resources and help to others providing community benefits Advocating Interests – requests of other agencies to support community efforts 3 4. REVIEW OUTCOMES The application of filter #1 to extract potential action items resulted in: Four (4) Principles to guide existing or potential actions; Twenty-four (24) action items that are already happening or in place; Three (3) actions that are currently in progress; and Four (4) actions were no longer relevant or duplications to produce thirty-one (31) potential actions* for further review in the process. * Note some (25) ideas were combined into potential actions as noted in Appendix 1. Filter #2 to determine those ‘potential actions’ for the City’s consideration produced: Five (5) actions fall within a Federal or Provincial government mandate; Two (2) actions are aligned with the Agricultural Land Commission’s (ALC) role; Six (6) actions are suitable for an existing or potential nongovernment organizations; Two (2) actions are best suited for action within the agricultural community (AC); and Two (2) actions are for the School District (SD) and one (1) for Kwantlen College to produce eighteen (18) City potential actions for further review in the process. Filter #3 to project what the City’s role might be for ‘City potential actions’ created: - Two (2) ‘Providing Services’ items for the City to potentially undertake include: 1. b) data base of farmland for leasing 9. c) title notices on adjacent properties in addition to continuing (Happens Now) 3. f & m) support events such as ‘Taste of Maple Ridge, Golden Harvest, etc. 3. k) support Haney Farm Market 3. n) seminar and workshop support 9. d) noxious weed bylaw enforcement 5. c) agriculture water supply extension (In Capital Budget Process) 5. e) to provide land for community-based agriculture - Sixteen (16) ‘Leading Strategically’ requiring the City’s leadership role include: 3. j) regular progress reporting on the Agricultural Plan 4. a – h) facilitate agriculture processing hub 5.a & b) prepare DPA and application review guidelines 5. g) retain of 5 acre parcels in ALR 6. a – e & k) develop agricultural infrastructure strategy 6. g) develop compensation policy re: unavoidable conversion 7.a) facilitate Agro-industrial infrastructure strategy 8. a – g) facilitate Agri-business strategy 9. g & h) promote non-agriculture and agriculture landowner communication 10. a – g) encourage efforts to reduce environmental impacts 11. a – e) promote land management systems 12. c) monitor new regulation impact on agriculture 12. d) promote region-wide policies 13. d) change RS-3 zoning in ALR in addition to continuing (Happens Now) 3. l) develop food truck licensing provisions (in progress) 5. d) protect agriculture land from development 5. f) impose levy on agricultural land conversions o 5. h) encourage land inclusion in ALR o 5. d protect agricultural land form development 4 In addition to these direct City roles, numerous ideas could be advanced through the City’s indirect efforts to work with other levels of government and organizations. - One (1) ‘Enabling Others’ initiatives would benefit from the City’s support: o 2. g) Facilitate the development of a Farmer’s Institute to: 1. a) create agriculture landowner awareness 2. a) create farmer apprenticeship opportunities 2. b) provide opportunities for hands on training 2. c) local farmer training 2. d) connect new farmers to land lease opportunities 2. e) & f) promote the exchange of ideas 2. h) promote awareness of local educational initiatives 3. a) create inventory of agriculture products 3. b) arrange newspaper promotion of local products 3. c) encourage retailers to promote local products - Eight (8) ‘Advocating Interests’ items could be advanced to other organizations School Board o 3. d) communicate information about local farming o 3. h) encourage farming on the school curriculum Kwantlen College (KPU) o 2. c) local farmer training Province o 1. c) provide template for farm lease arrangements o 1. d) distribute stewardship materials to agricultural property owners o 3. a) inventory of local agricultural land use & products o 9. I) review ‘Right to Farm’ legislation implications o 13. e) address fill farming practices Agricultural Land Commission o 6. h) enforce agreements on ALR lands o 13. b) promote a code of good land stewardship on ALR lands 5. NEXT STEPS A meaningful priority setting exercise should generate sufficient details to enable the City to assess emerging agriculture strategies within its overall strategic planning process. As well, these agriculture strategies must be actionable in terms of adequate fiscal resources within the City’s budgeting process and staff support within its work plann ing system. Therefore, more strategic work is required to enable Council to consider the City’s potential direct and indirect actions using the Agriculture Plan Analysis Chart (Appendix 1). Each of the eighteen (18) direct Potential Actions – ‘Providing Services’ (2), ‘Strategic Leadership’ (16) and nine (9) indirect Potential Actions - ‘Enabling Others’ (1) and ‘Advocating Interests’ (8) for the City require more development as possible strategies (see Action Plan Worksheet – Appendix 2) to implement in terms of: - The key concern or opportunity to be pursued - the key question - The desired outcomes are determined if the question is successful addressed - Options to arrive at a preferred strategy to achieve the desired outcomes - Action plan (resources and timelines) to implement the preferred strategy 5 The following filters should be applied to each of the emerging agriculture strategies to arrive at realistic items for the City Council to consider as potential priorities. Filter #4 – What is the strategic significance of the agriculture strategy? - High – relates to numerous (> 4) of the City’s (8) Sustainability Focus Areas (2012) - Moderate – connects with some (>2 & < 4) sustainability focus areas - Low – links to a sustainability focus area Filter #5 – What level of attention should the ‘City potential strategy* receive from Council? * A reality Check framework is provided to asset in this assessment – Appendix 3) - Now – the strategy can be implemented in 2016 because fiscal resources, staff support and necessary conditions are in place - Next – the strategy requires resources and placement in a staff work plan that may be available in 2017 - Later - the present conditions suggest a lot work is required to facilitate the strategy’s readiness to be considered for implementation . It is suggested that the eighteen (18) potential direct actions and nine (9) indirect actions for the City be referred to the Agriculture Advisory Committee to: - Develop each potential action as a strategy(s) with an action plan - Assess each strategy’s significance (Filter #4) and attention required (Filter #5) - Recommend strategies that are NOW priorities for 2016 by September - Suggest strategies for NEXT consideration in the 2017 by November It should be noted that some of the actions may be best suited to the mandate of another advisory committee such as the newly created Environmental Committee and/or the Economic Development Committee. Inter-committee collaboration will be required to effectively develop strategic action plans and/or implement potential priorities and strategies In their book, Abundance: The Future is Brighter Than You Think, Peter Diamandis and Steven Kotter advocate the need for practical solutions to address global food scarcity. In the same vain, continued efforts to further develop and implement the Agricultural Plan are Council’s local contribution to sustainable agriculture as an essential part of the community. I trust the forgoing accurately portrays the informal discussions of Council in a manner that facilitates follow-up the ideas raised. If you have any questions or I can be of any further assistance, please to not hesitate to contact me. Appendix 1 - Agricultural Plan Analysis Work Sheets Appendix 2 - Agricultural Strategy Worksheets Appendix 3 - Reality Check Framework Appendix 1 MAPLE RIDGE AGRICULTURAL PLAN – ANALYSIS WORKSHEETS (July 5, 2016) CONTEXT (Agricultural Plan - 2009) PRINCIPLES Protect the agricultural land base Support regional drainage and flood control infrastructure to ensure that agricultural capability is realized Commit to regulatory reform to promote working agriculture Community support for agriculture 13 GOALS 88 Actions POTENTIAL CITY ROLES Providing Services Leading Strategically Enabling Others Advocating Interests CRITERIA CODES Filer #1 - STATUS = P-Simply a Principle; HN-Happens Now; IP-In progress; No Interest; & PA-Potential Action Filer #2 - WHO is responsible for Potential Action = NGO-Nongovernment Organization; GOV-Province & Federal; AC- Agricultural Community; ALC- Agricultural Land Commission; SD-School District; `KPU- Kwantlen College; BUS-Businesses & C-City; CITY ROLE for Potential City Action= SP-Service Provider; SL-Strategic Leadership; EO-Enable Others; & AV – Advocate Filter #3 - SIGNIFICANCE = H – High; M – Medium; or L – Low (City’s Sustainability Focus Areas – 2012)) CR-Community Relations; E-Environmental; ED-Economic Development; SLC-Safe & Livable Community; T-Transportation; FM-Financial Management; IGR-Intergovernmental Relations; SMG-Smart Managed Growth Filer #4 - REALITY CHECK = Y- Yes; P – Maybe; & NN – Not Now (see criteria page 7) Filter #5 - PRIORITY? = NOW, NEXT & LATER OTHER = S-Staff; AAC–Agriculture Advisory Committee; EC-Environment Committee; EDC-Economic Development Committee 2 GOAL - Ideas Status Who City Sign Reality Notes Goal 1: INCREASE ACCESS TO UNDERUTILIZED AGRICULTURAL LAND (4) a) landowner awareness - lease options, benefits, and local demand PA NGO EO Via proposed Farmers Institute b) database of farmland available for leasing PA C SP Create platform c) materials on lease/rental terms and sample agreements H? Prov ADV AAC to investigate d) stewardship educational materials for agricultural property owners HN Prov ADV AAC to investigate e) small lot property owners enhancing local agriculture in the District PA NGO EO Via proposed Farmers Institute f) promote opportunities for development of urban agriculture PA NGO EO Via proposed Farmers Institute g) Soil Testing from Council survey HN AC Goal 2: IMPROVE THE AGRICULTURAL KNOWLEDGE BASE OF FARMERS (8) a) farmers to create apprenticeship opportunities and attract workers PA AC --------------- b) opportunities to provide a hands-on training ground for aspiring farmers PA AC EO Via proposed Farmers Institute c) education institutions providing local farmer training initiatives PA KPU ADV Kwantlen College (KPU) d) new farmers without land to access land currently not in production PA NGO EO Via proposed Farmer’s Institute e) information exchange on small lot agriculture HN Enhance via proposed Farmer’s Institute f) coalitions with like-minded groups in other areas HN Enhance via proposed Farmer’s Institute g) Farmers Institute to coordinate the initiatives in this Plan PA NGO EO City to facilitate h) awareness of educational initiatives in the local community. PA NGO EO Via proposed Farmer’s Institute Goal 3: IMPROVE AGRICULTURAL KNOWLEDGE BASE OF THE CONSUMER PUBLIC (11) a) inventory of local agricultural land use and agricultural products PA Prov EO Check with Province b) newspaper highlighting farming, seasonal recipes, farmer direct markets PA NGO EO Via proposed Farmer’s Institute c) retailers to advertise locally produced and seasonal products PA NGO EO Via proposed Farmer’s Institute d) schools and the School District to communicate information about farming PA SD ADV Via proposed Farmer’s Institute e) more hands-on displays at District Fair Comment f) “Taste of Maple Ridge” event HN --------- g) local chefs to partner in local food promotion HN ----------- h) school agricultural curriculum PA SD ADV Via proposed Farmer’s Institute i) Agricultural Plan (update) completion in the media No longer relevant j) regular progress and issues reporting in media PA C SL Regular updates suggested k) support for the Haney Farmers Market. HN ---------- l) Food Truck Licensing – added by Councillor in survey IP C SL Bylaw in progress m) backyard Food Contest & Golden Harvest – events HN Enhance via proposed Farmer’s Institute n) workshop & seminar support HN Enhance via proposed Farmer’s Institute Codes: Bold – top ranked in Council survey*; Italics - added by a Councillor in survey; underlined - recommended in AAC memo 3 Goal 4: DEVELOP THE LOCAL DISTRIBUTION AND MARKETING SYSTEM (7) a) cooperatives for producers marketing; brokerages; machinery PA C SL Combine into the HUB AAC with EDC a2) marketing models - branding Maple Ridge Agricultural Plan b) workshops on local marketing and distribution systems c) local expertise for up-to-date information on food marketing issues d) strategy for distribution and marketing options in the District e) development of key components of a local distribution system f) Investigate marketing needs of local farming community g) Agriculture processing HUB h) - True North Fraser Marketing Strategy rethink From AAC 2015 memo PA C SL AAC with EDC Goal 5: PROTECT THE AGRICULTURAL LAND BASE (8) a) DPA guidelines to minimize non-agricultural encroachment PA C SL Land Use planning tool b) guidelines for reviewing applications for non-farm use, exclusions, PA C SL c) agriculture irrigation water supply expansion PA C SP Capital budget consideration d) agricultural land protection from development options HN C SL OCP policy e) opportunities to provide land for community based agriculture HN C SP Using unused City property f) agricultural levy on agricultural land conversion developments HN C SL OCP policy g) retention of lots 2 ha (5 acres) and larger in the Agricultural Land Reserve PA C SL Develop policy h) applications encouraged to include lands in the Agricultural Land Reserve HN C SL OCP policy Goal 6: REHABILITATE AND IMPROVE THE AGRICULTURAL INFRASTRUCTURE (8) a) watershed-based surface and groundwater irrigation strategy PA C SL Develop irrigation Strategy b) targeted water supply inventory for ALR lands c) a drainage and flood control levy d) upland land owners to control storm water flows into the flood plain e) feasibility study of drainage and flood control to rehabilitate affected areas f) relationship building with the neighbouring municipality Principle g) compensation from unavoidable agricultural land conversion PA C SL Land Use planning tool h) ALC to enforce agreements on ALR. PA ALC ADV i) Updated flood maps from Council Survey HN ------- k) Support development of agricultural Infrastructure PA C SL include in irrigation strategy 4 Goal 7: DEVELOP LOCAL FOOD SYSTEM INFRASTRUCTURE CAPACITY (1) a) agro industrial infrastructure strategy PA C SL Consider with the HUB Goal 8: INCREASE THE DIVERSITY OF AGRICULTURAL ACTIVITY (8) a) feasibility of alternative models of community supported agriculture PA C SL AAC link with Economic Development Committee b) agriculture into District economic development strategies and plans c) ALC agro-tourism policies for their potential d) local agri-businesses and activities promotion on District mediums e) linkages in agricultural sector re: cross-demand for products and services f) community work force identification for agriculture g) linkages for participatory food production h) opportunities for community gardening, allotments & urban demo. plots. See 5.e provide land for……. Goal 9: REDUCE POTENTIAL FOR STRESS IN AGRICULTURAL-RESIDENTIAL INTERFACE (8) a) Development Permit Area guidelines (repeat) See 5. DPA development b) cross-commodity Farmers Institute (repeat) See 2.g Farmers Institute c) title notices on properties adjacent to agricultural lands to avoid conflicts PA C SP Land Use planning tool d) noxious weed bylaw enforcement on idle land HN C SP e) respect property rights of farmers re: trespass, vandalism, & harassment Principle f) neighborhood community watch for stray dogs, animals, and trespass HN AC -------- g) communication with non-farming landowners for “good neighbour” relations PA C SL Land Use planning process/practice h) adjacent landowners to agricultural land awareness and vice versa PA C SL i) Right to Farm implications – bird cannons, etc. July 5, 2016 Council session IP PROV ADV Goal 10: MINIMIZE THE IMPACT OF AGRICULTURE ON THE ENVIRONMENT (7) a) farmers completing and implementing Environmental Farm Plans (EFP) PA C SL AAC link to Environment Committee b) EFP program to include the equine, hobby farmers, and new farmers c) options for farmers to manage farm manures in a sustainable manner d) new technologies - farm waste, alternative energy, & greenhouse gases e) workable solutions to agriculture-environment issues with DFO f) education about the ecological goods and services agriculture provides g) use of natural methods of controlling pests 5 Goal 12: CREATE A REGULATORY ENVIRONMENT FRIENDLY TO AGRICULTURE (4) a) AAC retention to advise Council on issues affecting agriculture HN Review Terms of Reference b) results-based approach to new regulation Principle c) proposed regulation monitoring re: agriculture impact PA C SL Land Use planning practice d) region-wide policies for agricultural areas. PA C SL Inter-municipal collaboration Goal 13: PROTECT AND ENHANCE THE AGRICULTURAL CONTEXT OF THE AGRICULTURAL LAND RESERVE (4) a) growth to be within the urban area boundary HN ------------- in OCP b) code of good land stewardship in the Agricultural Land Reserve HN ALC ADV ALC education efforts c) property owners conserve land base and minimize potential for conflict HN ------------ d) changes in the RS-3 zone as it applies to land in the ALR PA C SL Land Use planning tool e) Fill farming – added at July 5, 2016 Council session HN PROV ADV Goal 11: REDUCE AGRICULTURE – WILDLIFE CONFLICTS (5) a) open communication to advise on issues before they become problems Principle b) strategy to control populations of released domestic rabbits PA C SL AAC link to Environmental Committee c) depredation from bears and deer to channel movement away from farms d) research to develop repellents and barriers for problem wildlife e) land owner incentives for land management systems 6 APPENDIX 2 AGRICULTURE STRATEGY WORKSHEET PROBLEM DEFINED (Related Issues & Key Question) DESIRED OUTCOMES (Key Result if problem is addressed) OPTIONS (* PREFERRED) & ACTION (to achieve key result) OPTIONS * 1. ______________________ 2. _______________________ 3. _______________________ ACTION 1. ______________________ ____ ____ 2. ______________________ ____ ____ 3. ______________________ ____ ____ OPTIONS * 1. ______________________ 2. _______________________ 3. _______________________ ACTION 1. ______________________ ____ ____ 2. ______________________ ____ ____ 3. ______________________ ____ ____ APPENDIX 3 ‘REALITY CHECK’ FRAMEWORK CRITERIA SUCCESS Likely Unlikely 1. LEGISLATIVE EASE Yes Maybe No 2. POLICY CONSISTENCY Yes Maybe No 3. CONTRACTUAL EASE Yes Maybe No 4. POLITICAL WILL High Neutral Uncertain 5. ORGANIZATIONAL CAPACITY High Medium Low 6. SAVINGS REALIZED High Medium None 7. TIME EFFICIENCY REALIZED Likely Maybe Not Likely 8. TIMEFRAME FOR RESULTS Reasonable Challenging Unrealistic 9. SUCCESS LIKELIHOOD High Medium Uncertain 10. COMMUNITY SUPPORT High Average Low 11. FISCAL RESOURCES Confirmed Available Difficult 12. PARTNERSHIP POTENTIAL Ready Maybe Uncertain/No 13. LEVERAGE OTHER RESOURCES Yes Maybe Uncertain/No 14. ONGOING SUSTAINABILITY Likely Maybe Uncertain/No 15. HUMAN RESOURCES Yes Somewhat No 16. EXPERTISE In-house Available Uncertain/No 17. CONSEQUENCES/RISK None Uncertain Negative 18. AFFORDABILITY Yes Average No 19. _________________ © 2003 LGL INSTITUTE-CANADA Table 1: Agricultural Prioritization Matrix The table shows the 27 priorities that were identified at the July 5, 2016 facilitated session in the first column. The additional columns show where there are consensus priorities identified by the AAC, the Council Survey completed in November 15, 2015, and planning staff, which are indicated by a check mark. It is noted that many of the priorities from the July 5, 2016 facilitated session are grouped together and that the AAC and Staff identified two separate priorities within two groups, namely number 4 and 5 respectively. Facilitated Session for Council on Agricultural Plan (July 5, 2016 – 27 priorities identified) AAC Priorities (five priorities submitted to Council Workshop October 1, 2015)** Council Survey (Completed November, 2015 - nine priority actions chosen as top priority or second priority by 4 or 5 respondents)* Staff Priorities (June 1, 2016 - five priorities identified)** 1 b) data base of farmland for leasing 1 c) provide template for farm lease arrangements 1 d) distribute stewardship materials to agricultural property owners 2 c) local farmer training 2 g) Facilitate the development of a Farmer’s Institute 3 a) inventory of local agricultural land use & products 3 d) communicate information about local farming 3. h) encourage farming on the school curriculum 3 j) regular progress reporting on the Agricultural Plan 4 a – h) facilitate agriculture processing 5 a & b) prepare DPA and application review guidelines 5 g) retention of 5 acre parcels in ALR APPENDIX B 6 a – e & k) develop agricultural infrastructure strategy 6 g) develop compensation policy re: unavoidable conversion 6 h) enforce agreements on ALR lands 7 a) facilitate Agro-industrial infrastructure strategy (food hub) 8 a – g) facilitate Agri-business strategy 9 c) title notices on adjacent properties 9 g & h) promote non-agriculture and agriculture landowner communication 9 I) review ‘Right to Farm’ legislation implications 10 a – g) encourage efforts to reduce environmental impacts 11 a – e) promote land management systems 12 c) monitor new regulation impact on agriculture 12 d) promote region-wide policies 13 b) promote a code of good land stewardship on ALR lands 13 d) change RS-3 zoning in ALR 13 e) address fill farming practices *Two Items from Council survey that were not prioritized by Council at the July 5, 2016 session: 9 a) Implement Development Permit Area guidelines to minimize non-agricultural encroachment on agriculturally designated lands and farming activities, including specific provisions for buffer zones, appropriate landscaping, subdivision design, and building location 12 a) Continue to retain the AAC to advise Council on issues ** AAC and staff chose two separate priorities from group 4 a-h) and 5 a) and b) respectively City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: 11-5255-70-115 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Award of Contract ITT-EN16-50: McNutt Road Reservoir EXECUTIVE SUMMARY: In 2013 the City retained Urban Systems Ltd. and GeoAdvice Engineering Inc. to evaluate the water pumping and storage capacity in the eastern part of the City’s water system. The report recommended increasing storage capacity at the McNutt Road Reservoir. The report specifically recommended a minimum of 900m3 additional storage capacity at the existing McNutt Road Reservoir site; there is currently one 670m3 storage tank at the site. The construction of the McNutt Road Reservoir will provide the fire, emergency and pump balancing water storage volumes to serve and meet the demands of the ultimate land use of the area as projected in the City’s Official Community Plan. The second reservoir will ensure adequate pressure to the service area and augment the existing reservoir in an emergency or to allow for maintenance. An Invitation to Tender was issued on August 30, 2016, and closed on October 11, 2016. The lowest compliant tender price was submitted by Industra Construction Corp. in the amount of $1,147,505.00 excluding taxes. The costs are within the approved budget and largely funded through Development Cost Charges. The McNutt Road Reservoir project is in the City’s approved Financial Plan and construction is anticipated to commence in November 2016, with completion in May 2017. Council approval to award the contract is required for the work to proceed. Opus DaytonKnight Consultants Ltd. is the professional engineering design consultant for the project. In awarding the construction contract, additional services are required of Opus DaytonKnight Consultants Ltd., including construction review, environmental and geotechnical monitoring. This report recommends increasing their contract by $40,000.00. RECOMMENDATION: THAT Contract ITT-EN16-50, McNutt Road Reservoir, be awarded to Industra Construction Corp. in the amount of $1,147,505.00 excluding taxes; and THAT a project contingency of 10% or $114,750.50 be approved to address potential variations in field conditions; and THAT the Corporate Officer be authorized to execute the contract; and further THAT the existing Opus DaytonKnight Consultants Ltd. co ntract for Engineering Services for Silver Valley Water Reservoir, be increased by $40,000.00 for geotechnical and environmental monitoring as well as construction reviews and services. 1109 DISCUSSION: a) Background Context: In 2013 the City retained Urban Systems Ltd. and GeoAdvice Engineering Inc. to evaluate the water pumping and storage capacity in the eastern part of the City’s water system. The report recommended increasing storage capacity at the McNutt Road Reservoir. The report specifically recommended a minimum of 900m3 additional storage capacity at the existing McNutt Road Reservoir site; there is currently one 670m3 storage tank at the site. The construction of the McNutt Road Reservoir will provide the fire, emergency and pump balancing water storage volumes to serve and meet the demands of the ultimate land use of the area as projected in the City’s Official Community Plan. The second reservoir will ensure adequate pressure to the service area and augment the existing reservoir in an emergency or to allow for maintenance. The installation of the McNutt Road Reservoir includes site clearing; base preparation and foundation placement; a new electrical building to house all required electrical equipment and instrumentations to operate both the new and existing reservoirs; a new valve chamber for the new reservoir to control flows in and out of the tank, upgrades to the existing reservoir’s valve chamber; site security upgrades including additional cameras, motion sensors and chain link fencing and site drainage. Tender Evaluation An Invitation to Tender was issued on August 30, 2016 for the McNutt Road Reservoir and closed on October 11, 2016. Seven compliant tenders were submitted as noted below: A detailed review of the tenders was completed and the lowest compliant bid is $1,147,505.00 from Industra Construction Corp. (Industra). Industra has completed a number of projects with a similar scope as the McNutt Road Reservoir and is suitably qualified for the works. Reference checks with other municipalities confirmed that Industra is capable of completing the project successfully. Tender Price (excluding taxes) Industra Construction Corp. $1,147,505.00 Westport Construction Corp. $1,350,001.01 Westpro a Division of Pomerleau Inc. $1,350,918.00 GCL Contracting & Engineering Ltd. $1,402,974.00 Arsalan Construction Ltd. $1,559,958.00 M2K Construction Ltd. $1,820,209.90 Cewe Infrastructure Ltd. $2,146,102.96 Consultant Construction Services City staff will be providing a full-time site representative responsible for the day-to-day quality assurance of the contractor’s work and coordination of all site issues. However, given the complex nature of the project, the expertise of the design consultant is needed to support City staff with on-site field reviews and monitoring as well as to satisfy Engineer of Record requirements. This includes geotechnical support for the foundation placement of the reservoir as well as sign-offs and reviews of the structural, mechanical, electrical and environmental elements of the project. The increase in contract value is $40,000.00 for the necessary geotechnical, structural, mechanical, electrical and environmental services during construction. b) Desired Outcome: The construction of the McNutt Road Reservoir will provide the fire, emergency and pump balancing water storage volumes required to serve and meet the demands of the ultimate land use within the water pressure zone as projected in the City’s Official Community Plan. The second reservoir will ensure sufficient pressure to the service area and augment the existing reservoir in an emergency or to allow for maintenance. c) Strategic Alignment: The Corporate Strategic Plan provides direction to manage municipal infrastructure under various initiatives such the Master Water Plan Update, the DCC Bylaw and Smart Managed Growth. The need for the McNutt Road Reservoir project was originally identified in the 2011 Water Master Plan. The new tank needs to be operational by May 2017 to meet ultimate water demands in the water pressure zone and before the peak summer water usage begins. d) Citizen/Customer Implications: The estimated construction duration is approximately six months with construction commencing promptly after the project is awarded and is expected to be complete by May 2017. The impact to everyday traffic and residents in the neighbourhood will be minimal as the reservoir is located in a secluded area and accessed by a gated gravel maintenance road. The access to the gravel road is located at the north-east corner of McNutt Road which has no thru traffic and with very low traffic volumes. Construction traffic will need to use McNutt Road for access to the site but no road closures are expected. Water service to the area will not be impacted as the existing McNutt Road Reservoir will remain in service during construction of the new tank. Notifications will be delivered to surrounding residents informing of the project. The general public will be informed of the construction project, progress and with updates through the City’s website and social media sources. The immediate area has identified trails used by the Blue Mountain Motorcycle Club including parts of the gravel access road. The club will be notified of the construction project and any closures to the trail network around the construction area. e) Interdepartmental Implications: The Engineering, Operations, Parks and Planning Departments have provided input during the design stage and the project makes use of City resources where possible in the interests of cost effectiveness and efficiencies. f) Business Plan/Financial Implications: The estimated project construction cost is $1,487,055.50 including all third party utility relocates, field reviews and monitoring by professional consultants, construction costs and contingencies. The projected costs and funding breakdown is as follows: Project Costs Expenditures to Date $ 134,800.00 Construction $ 1,147,505.00 Additional Consultant Services $ 40,000.00 Water Tie-ins by City Forces $ 50,000.00 Contract Contingency $ 114,750.50 Grand Total $ 1,487,055.50 Existing Funding 2016 Water Capital Fund $ 10,100.00 2016 Development Cost Charges $ 989,900.00 2017 Water Capital Fund $ 6,000.00 2017 Development Cost Charges $ 594,000.00 Total Funding $ 1,600,000.00 This project is largely funded by Development Cost Charges (approx. 99%) with the balance funded through the Water Capital Fund (LTC 8072). The project expenditures include a 10% contingency that will only be utilized if required to address unforeseen issues throughout construction. CONCLUSIONS: The tender price of $1,147,505.00 excluding taxes by Industra Construction Corp. for the McNutt Road Reservoir project is the lowest compliant tendered price. It is recommended that Council approve the award of the contract to Industra Construction Corp. It is further recommended that Council approve an increase to the existing Opus DaytonKnight Consultants Ltd. contract for Engineering Services for Silver Valley Water Reservoir in the amount of $40,000.00 for geotechnical and environmental monitoring and construction reviews and services. Original signed by Jeff Boehmer” “Original signed by Trevor Thompson” Prepared by: Jeff Boehmer, PEng. Financial Trevor Thompson, BBA, CPA, CGA Manager of Design & Construction Concurrence: Manager of Financial Planning “Original signed by David Pollock” Reviewed by: David Pollock, PEng. Municipal Engineer “Original signed by Frank Quinn” Approved by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer Note: Item 1131 has been placed in the "Items on Consent" section as Item 702.1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council Workshop SUBJECT: Council Procedure Amending Bylaw –Release of Vote Pattern from Closed Meetings EXECUTIVE SUMMARY: At the September 6, 2016 Council Meeting a staff report was tabled related to amendments to the Maple Ridge Council Procedure Bylaw 6472-2007. Council asked that the matter of release of the voting pattern be brought back for further consideration. RECOMMENDATIONS: That the Corporate Officer prepare a Council Procedure Amending Bylaw to include: When a resolution is released by Council from Closed status, and unless otherwise resolved by Council, the names of any members who voted in the negative a)will be released. OR b)will not be released. OR c)will be released as decided on a case by case basis. DISCUSSION: For transparency, it is prudent for Council to release resolutions from Closed Meetings as soon as is possible after the matter has been settled. The neighboring municipalities we were able to reach identified that only the resolution is released unless otherwise directed by Council (see Table 1.). Caution should be taken if a Closed report includes several matters, some which may have been settled, and others that are still in process, in which case the release of those unfinished items could prove harmful or contain privileged information. In this case it would be recommended that only the resolution related to the completed issue be released, either with or without the voting pattern depending on Council’s decision on that matter. An amendment to the Procedure Bylaw requires that Council give public notice describing the proposed changes of its procedures. If three readings are given to the amending bylaw, notice will be published in the local newspaper and posted in the public notice posting place at City Hall prior to the bylaw being considered for final reading. In addition, the notice will be posted to the City website. 1132 Table 1. Releasing Items from Closed Meetings: Comparison of other Neighboring Municipalities Municipality Rules by Policy or Bylaw Practice City of Port Coquitlam Bylaw relates to how it is to be released, not what is released. When items are released, resolution only. City of Mission Standing item on Agenda, no policy or bylaw. When items are released, resolution only. Township of Langley Standing item on Agenda, no policy or bylaw. When items are released, resolution or part of resolution only. City of Pitt Meadows No, as required. When items are released, resolution only, unless otherwise directed by Council. Corporation of Delta Standing item on Agenda, no policy or bylaw. Staff report recommends release of just resolution or resolution and report. In one recent case Council released voting pattern “Original signed by Laurie Darcus”________________ Prepared by: Laurie Darcus, MA, MMC, SCMP, CPM Manager of Legislative Services and Emergency Program “Original signed by Paul Gill”___________________ Approved by: Paul Gill, B.B.A, C.G.A, F.R.M General Manager: Corporate & Financial Services “Original signed by E.C. Swabey”_________________ Concurrence: E.C. Swabey Chief Administrative Officer 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 17, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: Sport Field Allocation Policy Update EXECUTIVE SUMMARY: Staff were directed to provide an update to Council regarding the sport field allocation policy by the Maple Ridge Pitt Meadows Parks and Leisure Services Commission, with regard to concerns that had been raised previously by the Pitt Meadows Soccer Club doing business as West Coast Auto Group Football Club (WCAGFC). RECOMMENDATION: That staff be directed to incorporate the changes to the Sport Field Allocation Policy P125 endorsed by the Maple Ridge-Pitt Meadows Sport Field Users; and, That all outdoor sport clubs who request time on sports fields be required to complete a Statutory Declaration to provide registration numbers, levels of play (such as mini, micro, super 8, adult), residency, and time of year requested, so that staff can appropriately allocate sports fields in a manner that manages the volume of play on athletic surfaces and maximises the use of municipal and school fields. DISCUSSION: a)Background Context: West Coast Auto Group appealed the application of the Park and Leisure Services Commission Policy in 2015 citing that the allocation process was unfair and inconsistent with the allocation policy. At that time WCAGFC were appealing the allocation of hours to the newly established Albion Football Club (AFC) as well as their belief that the Ridge Meadows Baseball Association’s field allocation should be reduced, based on WCAGFC’s understanding of the training requirements on a Baseball BC website. The Parks and Leisure Services Commission directed staff to; (a) Consult with all sport clubs to determine which parts of the policy would require further clarification. (b) That staff amend the policy to provide greater clarity to the areas identified by the club representatives. (c) That the sports clubs be required to provide staff with verifiable registration information for the purposes of determining fair and equitable field allocation. 1153 2 The Commission also directed staff to remove the reference to “Provincial Sport Organizations” from the policy at that time. Two sport field user association meetings were held to review the Commission policy in this regard and the following proposed changes were adopted by the Sport Field User Association: Confirmation that allocation will first be completed for sports in their traditional season of play. That the word “must” be replaced with “should whenever possible” in the policy statement that the allocation of all weather, sand/gravel fields, and School District No. 42 fields must be fully utilized before additional grass fields or synthetic turf time will be considered. That the word ‘minimum’ be removed from the policy statement. Once the minimum allocation requirements are met, any remaining field time(s)/inventory may be allocated using the “client programming priority” and the specific needs to foster and increase active participation. b) Desired Outcome: The desired outcome in this case will be all Maple Ridge and Pitt Meadows sports clubs to be assured that the application of any rules or regulations are applied equally to each of the groups using Maple Ridge facilities. c) Strategic Alignment: Encourage active and healthy living among citizens through the provision of a variety of exceptional recreational, educational and social activities d) Citizen/Customer Implications: Staff anticipate that some changes in the historical allocation of fields may be necessary in order to manage field inventory appropriately. For example, once staff have confirmed that registration numbers are accurate, work can begin on making sure that the appropriate field size and calibre can be allocated to ensure that the City’s assets are being managed appropriately and use is maximized. e) Business Plan/Financial Implications: It is anticipated that staff will need to dedicate additional time and effort in the analysis of the new information being collected from each of the sports groups; however this should result in improved access opportunities to outdoor recreation facilities. f) Policy Implications: The collection of this new information is likely to require updates to the sport field allocation policy as historical allocations are likely to give way to a more sophisticated model of allocating fields based appropriate sized play surfaces for each level of the sport continuum in each of the sport clubs. g) Alternatives: The alternative is to continue to follow the current model of sport field allocation based largely on registration numbers and historical allocation. This does not fully utilize the City’s sport facilities as it results in full sized divisional fields being used for Super 8 games in order to meet individual club’s needs. Other sports need full sized fields for their older players and access is restricted as a result of the current historical allocation model. 3 CONCLUSIONS: The allocation of fields is in need of an overhaul to better utilize the City’s assets for sport field users. This will result in more appropriate allocation of play surfaces for each level of play and provide greater opportunities growth for each of the clubs. “Original signed by David Boag” Prepared by: David Boag Director Parks and Facilities “Original signed by Kelly Swift” Approved by: Kelly Swift, General Manager Community Development, Parks and Recreation Services “Original signed by Ted Swabey” Concurrence: E.C. Swabey Chief Administrative Officer :db Attachment: Commission Policy P125 P125_Seasonal_Sport_Field_Allocation_C2F7889 Title:SEASONAL SPORT FIELD ALLOCATION Policy No.P125 Supercedes:DMR 4.01 Authority:Operational Effective Date:2014-01-09 Approval:PLS Commission Review Date:2014-01-09 Policy Statement: Maple Ridge-Pitt Meadows Parks and Leisure Services allocate available sports fields to sports users in a fair and equitable manner that maximizes the appropriate use to ensure a wide range of sports and activities on safe, durable sports fields. PURPOSE: To provide a framework for the fair and equitable allocation of sports fields provided by the District of Maple Ridge,City of Pitt Meadows and School District No.42. Allocation and field use is managed by Maple Ridge-Pitt Meadows Parks and Leisure Services to ensure fields are fully utilized while maintaining the integrity of the field assets. Citizens enjoy considerable benefits from participation in athletic activities which take place on sport fields and are organized by community sporting groups.Consequently, there is increasing demand from organized sports groups to use these sports fields for a variety of sports.It is important to develop a policy that will allow for the fair allocation of fields for regular users,to ensure access for new and emerging sports, to allow for smaller clubs to expand their programs, and to ensure gender equity in field allocation. ALLOCATION The following formulas are used to determine allocated field time for regular users: a)Synthetic fields:Total number of annual hours available to be allocated (H)multiplied by number of registrations (R)(individuals from the previous year from each eligible club based as a percentage of overall users). Average hours to be distributed over 3 allocation periods (August-November, December-March, April-July). Allocation periods are determined based on season of play required for each sport.(H x R ÷ 3) Season of play for each sport will be considered and the corresponding allocation hour’s entitlement will be distributed equitably over the season of play for each sport, i.e. some sports may benefit from having their allocated time within one of the above allocation periods, whereas larger clubs may benefit from year round access. POLICY MANUAL P125 –Seasonal Sport Field Allocation P125_Seasonal_Sport_Field_Allocation_C2F7889 2 b)Grass fields:Number of registrations (individuals from the previous year) divided by maximum number of participant/group (or team)equals number of groups (or teams) requiring field time.Allocation to be divided into 2 allocation periods (Fall/Winter and Spring/Summer) Client and Programming Priority Traditional sports seasons users are given priority during their traditional sports season; e.g.; baseball, softball and slow pitch shall have priority in spring summer allocations where ball diamonds are located. Allocation will be based on their requirements for that period,remaining field inventory will be allocated based on new and emerging sports or new leagues.Soccer, football,lacrosse,and rugby shall have priority in fall and winter on fields that can accommodate their play.When applying these formulas, the following criteria will be used: a)Client: 1)First priority:Commission Programs and Special/Community Events and School District No.42 Programs 2)Second Priority:Community Sports Associations 3)Third Priority:Casual User 4)Fourth Priority:Commercial b)Programming: 1)Community Special Events 2)Tournaments (Sanctioned by club, league,Provincial or higher) 3)League play –Community 4)Practice/Development –Community 5)For-profit skill development programs When Applying This Formula, Consider The Following: The maximum number of participants per group and the weekly requirements for practices and games are determined by the various Provincial Sport Organizations (PSO’s). Allocation for practices and games should be distributed equitably to all users in an attempt to meet the minimum requirements of PSO’s before additional practice or development time is allocated. Where there are requests from more than one community sports group for the same field allocation historical use/allocation will be considered provided that the field use is being maximized. In keeping with the “Active for Life” model -facilitating lifelong participation,field time will be allocated to youth community sport organizations for both skill development and competition and to adult community sport organizations for both skill development and for competition. The allocation of all-weather sand/gravel fields, and School District No.42 fields must be fully utilized before additional grass fields or synthetic turf field time will be considered. Consideration of field suitability will be given to sports where practice cannot be accommodated on sand/gravel all-weather fields. P125 –Seasonal Sport Field Allocation P125_Seasonal_Sport_Field_Allocation_C2F7889 3 A minimum of 4.5% of available field time must be available for public use and for emerging sport or new leagues which will be allocated on an as-needed basis by Parks and Leisure Services.On synthetic fields, an equivalent of two hours per field shall be retained by Parks and Leisure Services and can be distributed based on the greatest gain for the sporting community. All available hours can be allocated at one field or dispersed among the synthetic fields. Once the minimum allocation requirements are met, any remaining field time(s)/inventory may be allocated using the “Client and Programming Priority” and the specific needs to foster and increase active participation. Once the minimum requirements for field time equals available field time, all organizations will need to review whether they take on additional registrations. If any group still wishes to take additional registrations,they can make application for additional field time and will be advised if there is additional field time to accommodate their registration. Gender Equity principles apply to all allocations.Girls shall have equal access to the allocation of fields as boys. The majority of an organization’s membership must reside in or own a business in Maple Ridge or Pitt Meadows. FIELD MANAGEMENT Parks and Leisure Services manage the field inventory and will make every effort to ensure they are in playable condition and available to support the various sports in all seasons. In collaboration with the community sports users Parks and Leisure Services will work to maximize the use and configuration of the fields while minimizing the field use impacts on the health and viability of the fields.Any changes/additions to field configurations will require the written approval from Parks and Leisure Services. The potential negative impact of field use is greatest during the fall/winter months when the grass fields are dormant and unable to recover from excessive use.In order to help ensure the fields remain useable through the dormant season the following limitations will apply; A maximum of 6 games per week to be played on grass fields (to a maximum of 150 games per season).If any sport requires use above these limits and the field conditions can accommodate more play there must be consultation with the Manager Parks & Open Space and any exceptions must be approved in writing. A game in the context of this policy is -90 minutes of play of regulation soccer,or equivalent time for mini or micro soccer -100 minutes for field lacrosse -90 minutes of play for rugby -4 quarters of football -9 innings of ball CLOSURES AND FIELD STATUS Closure/cancellation: The decision to order a closure of a field or cancellation of permitted play is made when the fields are considered unsafe or when there is significant potential for damage that could affect other permitted uses. P125 –Seasonal Sport Field Allocation P125_Seasonal_Sport_Field_Allocation_C2F7889 4 Closure and cancellatio n decisions can be determined by; -On site Municipal Staff and the Manager Parks & Open Space -Designated game officials (before or during the game and on a game to game basis only) -Authorized Club representatives Each organization’s rainouts are handled within their allotted time or through negotiations with the Manager,Parks & Open Space. Field sizes and layouts are predetermined through consultation between organizations and the Manager Parks and Open Space. PROVISION OF SERVICES AND EQUIPMENT Where additional services are requested,such as moving in extra bleachers, snow-fencing, special maintenance requests over and above the normal park standard, a charge for total labour (wage and burden) and equipment will be applied to the permit applicant. Parks and Leisure Services, upon review of the permit application,reserve the right to require the applicant to pay the cost of municipal staff at any facility. Note: Item 1171 has been placed in the "Items on Consent" section as Item 702.2 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 25, 2016 and Members of Council FROM: Chief Administrative Officer FILE NO: SUBJECT: Parks, Recreation and Cultural Facilities – MEETING: Council Concept Plans and Public Engagement EXECUTIVE SUMMARY: The concept development and design phase for the proposed Parks, Recreation and Culture facilities project is now complete. At the October 17, 2016 Committee of the Whole meeting, Mr. Paul Fast of HCMA Architecture and Design presented the completed concept plans and high level capital costing estimates for the proposed facilities (Attachment 1). At the same meeting, Ms. Jennifer Wilson of Jennifer Wilson Consultants Ltd., presented an outline of the plans (Attachment 2) to implement a comprehensive community consultation process using the concept plans as developed by HCMA. RECOMMENDATION: That staff be directed to conduct the community consultation process as presented at the October 17, 2016 Council meeting; DISCUSSION: a)Background Context: On May 2, 2016, Council directed staff to prepare concept designs and high level costing estimates for Parks, Recreation & Culture facilities to be brought to the public for consultation. A request for proposals (RFP) for concept design services closed on June 28th and HCMA Architecture and design was awarded the contract to engage stakeholders in a process to develop concepts and high level costing for each project. The concept design process is now complete and was presented at the October 17th Committee of the Whole meeting and included: 1.Maple Ridge Civic and Cultural Facility, including a youth wellness facility and renovations to the Maple Ridge Leisure Centre (downtown civic precinct). 2.Multi – Use Wellness Facility with an aquatic facility and curling rink (location not determined). 3.Two Ice pads (attached to the Planet Ice Complex). 4.Fields and a Stadium plus renovations to MRSS Track (Albion Sports Complex). 1201 2 5. Neighbourhood Amenities a. Albion Neighbourhood Learning Centre. b. Silver Valley A menity. c. Hammond Community Centre – renovation d. Whonnock – Ridge Canoe and Kayak – renovation. On July 25, 2016, Council also directed staff to issue a request for proposals (RFP) to conduct a comprehensive community consultation process on the proposed parks, recreation and cultural facilities. This contract was recently awarded to Jennifer Wilson Consultants who also presented at the October 17 Council meeting. The Community Consultation process will ensure City Council has the information it needs to move some or all of these projects forward knowing it has the support of the majority of the community. It will also confirm that the concepts developed with stakeholder input meet the needs and expectations of the community. The scope of the public engagement program will be inclusive and far-reaching. It will include a number of workshops, a rigorous survey, static displays, chatrooms, and stakeholder surveys as well as on‐line options to make it as easy as possible for citizens to provide feedback. A key goal of the public engagement program is to ensure that citizens have ample opportunity to provide their input given the significance of the potential infrastructure projects. After these steps have completed, the concept plans and a summation of all feedback received will be brought to Council for information and for Council to reconfirm the priorities that will be brought to the public for borrowing approval. b) Desired Outcome: To have a plan in place that will meet the future sport, recreation and culture needs of the community, that was achieved through an open and transparent process. c) Strategic Alignment: The projects identified in this report align with recommendations in the Parks, Recreation & Culture Master Plan adopted by Council in 2010. The consultation process ensures the community is provided an open and transparent process to be engaged and informed. d) Citizen/Customer Implications: Parks, Recreation & Culture infrastructure supports citizens in maintaining healthy lifestyles through their participation in sport, recreation, arts, and culture in venues that allow them to connect with their neighbours and communities of common interest. e) Interdepartmental Implications: Various departments provide support to Community Development, Parks and Recreation in these processes including Planning, Engineering, Building, Clerks, Communications and Finance. f) Business Plan/Financial Implications: The cost to conduct the comprehensive community consultation program is $37,832.50 which is within the planned budget for this phase of the project. The Funding source is in the Parks and Recreation Master Plan Fund. 3 CONCLUSION: Significant emphasis has been placed on discussing Parks, Recreation & Cultural amenities over the past number of months. Council endorsement of the resolution in this report will initiate the next step in this process in gathering meaningful feedback and determining community priorities from the public. “Original signed by Don Cramb” Prepared by: Don Cramb Sr. Recreation Manager “Original signed by Wendy McCormick” Approved by: Wendy McCormick, Director of Recreation and Community Services, “Original signed by Kelly Swift” Approved by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer Attachments: 1. Concept Design and Capital Costing presentation. 2. Community Consultation presentation. Albion Sports Complex with Above Grade Structured Parking Public Consultation Services for Parks, Recreation and Culture Facilities Jennifer Wilson, B.A. (Psychology), M.A. (Planning) Jennifer Wilson Consultants Ltd. & Ana Wiggins, M.A. Points of View Research & Consulting Ltd. Jennifer Wilson Consultants Ltd. 2 •City Council has the information it needs to: Move projects forward knowing it has the support of the majority of the community. Confirm the concepts meet the needs and expectations of the community and major stakeholders. Inform funding strategies and phasing in a principle-based manner that resonates with the community. •The Community is provided an open and transparent process with a variety of options to be informed and involved Community and stakeholders feel heard and have an opportunity to be part of the process Jennifer Wilson Consultants Ltd. . A report that has - rigorous and defensible data to inform decisions on priorities, phasing, funding and the final functional program (text and graphics) - detailed information to capture additional thoughts, ideas, and opinions Council Presentations Communicati on & Engagement Strategy Newspaper article from the Mayor Rigorous Web-based survey w phone/ print options Youtube video Pop-up Events using static displays and surveys On-line Community Feedback w paper options Chatrooms Stakeholder Member Survey Open House & Community Cafe Jennifer Wilson Consultants Ltd. . October •Present Public Consultation Process to City Council •Start Implementation of Communication & Engagement Strategy •Publish Mayor's letter of invitation •Prepare Project Summary Sheets •Design, Test and Implement the Statistically Valid Survey •Create Youtube video •Provide Concept Plans and Costing on Website, Youtube Video, and Static Displays November •Set up Static Displays •Design and Post Community Feedback On-line Survey with Paper options at key locations •Design and Distribute Major Stakeholder Member Survey to Stakeholder organizations •Communicate updated project information •Complete the Implementation of Statistically Valid Survey •Complete the Implementation of On-line Community Feedback survey and paper surveys December •Provide City Council with an update •Consolidate data from Statistically Valid Survey and On-line Community Survey •Close Major Stakeholder Member Survey January •Host Focus Groups •Host Chats •Conduct Pop-up intercept surveys •Consolidate data from Major Stakeholder Member Survey •Communicate updated project information February •Consolidate data into draft report and presentation materials •Present Draft Report to City Council •Host Community Open House and Community Cafe to present concepts and public engagement findings •Provide summary of feedback from Open House (paper surveys) and Community Cafe (voting results) Jennifer Wilson Consultants Ltd. . 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 25, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: Youth Wellness Centre Lease EXECUTIVE SUMMARY: The Division of Family Practice’s Child Youth Mental Health Substance Use Collaborative (the Collaborative) has been working toward the establishment of a Child Youth Wellness Centre in Maple Ridge. The clinic is described as a multi-disciplinary network of professionals who, with the aid of a navigator will coordinate timely access to mental health and substance use services and programs for youth. The Collaborative has proposed a number of models with different funding and space needs. The initial phase of the project will build on what is possible to achieve with limited funding. On April 11, the Division of Family Practice and Maple Ridge Pitt Meadows Community Services as part of the Collaborative made a request to Council for support for the Child Youth Wellness Centre. Staff was directed to prepare a report and make recommendations and on May 16, the following resolution was endorsed: That staff be directed to work with the Child Youth Mental Health Substance Use Collaborative to achieve a Child Youth Wellness Centre by providing assistance in finding a location for the clinic; in advocating for sustainable funding from other levels of government through the creation of briefing packages and that the City provide seed funding of $10,000 from existing gaming fund allocations to achieve the first phase of the project. The Ridge Meadows Child Youth Wellness Centre (RMCYWC) has achieved enough funding and support to enter into the first phase of the pilot project. The Greg Moore Youth Centre will provide space for the launching of the RMYWC. The Collaborative has requested that the lease for the pilot phase of this project be for a term of two years and be provided at no cost. This substantial commitment from the City will demonstrate support for children, youth and their families in the community while providing a foundation toward the realization of the fully operational Child Youth Wellness Centre. RECOMMENDATION: That the attached lease dated November 1, 2016 for the purpose of operating a Youth Wellness Centre within the Greg Moore Youth Centre be approved for a period of two years commencing November 1, 2016 and that the financial plan be updated accordingly; and That the Corporate Officer be authorized to execute the Maple Ridge-Pitt Meadows Community Services Ridge Meadows Child Youth Wellness Centre lease dated November 1, 2016; and, That staff be directed to continue working with the Child Youth Mental Health Substance Use Collaborative toward the realization of the Youth Wellness Centre. 1202 2 DISCUSSION: a) Background Context: In the beginning of this year, surveys were conducted with youth, emerging adults, parents and other adults through the Strong Kids Team and the Maple Ridge Youth Strategy Project. Information gathered from these surveys indicates that substance use and mental health concerns among youth ranked highest among both the adult and youth respondents. When youth were asked in the survey whether or not they would attend a Youth Wellness Centre for mental health or substance use concerns, 40% said that they would. Consequently, draft recommendations in the Youth Strategy Project list the creation of a Youth Wellness Centre as a priority. As noted in the May 16, 2016 Report to Council, the Ridge Meadows Child and Youth Mental Health Substance Use Collaborative (RMCYMHSUC), supported by the Division of Family Practice and Ridge Meadows Community Services, has been working towards the development of such a centre. On May 16, 2016 Council approved the allocation of $10,000.00 in seed money to the RMCYMHSUC to complete the funding needs necessary to begin the pilot phase of the Ridge Meadow Youth Wellness Centre. Also approved was staff support to develop a briefing package to be used to advocate for funding and assistance in locating a space for a pilot of this project. The Youth Wellness Centre pilot is currently operating out of GMYC for a total of 20 hours/week with the Youth Advocate’s hours accounting for 12 of those. The Ridge Meadows Youth Wellness Centre is currently in the pilot phase of the project. The Youth Advocate, whose role is to support children, youth and their families to navigate through the many layers of systems they may need to access mental health and substance use support, has been hired and is currently working 12 hours each week in his role. He is working directly with the Child and Youth Psychiatrist within the collaborative to triage clients, who are referred to them, ensure they are seen by one or both people and prepare follow up and supporting documents for both the clients and in some cases their family practitioner. Two General Practitioners (GPs) are also prepared to begin joining the Iron Horse Youth Clinic drop in on Tuesday and Thursday evenings in the Greg Moore Youth Centre. b) Desired Outcome: That the Child Youth Wellness Centre evolve to a full model that will serve the needs of children, youth and their families in Maple Ridge. c) Strategic Alignment: This project aligns with Council’s goal towards building resiliency in children, youth and their families as seen in the work being done through the Strong Kids Team. Current draft recommendations from the Maple Ridge Youth Strategy also align with the development of a Youth Wellness Centre. d) Citizen/Customer Implications: Children, youth and their families would have increased and timely access to services in the areas of mental health and substance use. e) Business Plan/Financial Implications: If the use of the Greg Moore Youth Centre is approved as an in kind donation at no cost for the two year pilot period there will be a loss of lease revenue that will be recognized in the 3 2017-2021 budget. The loss in lease revenue is approximately $3,600/year. Council also previously approved $10,000 in seed funding for the pilot portion of this project and funding is through Gaming Revenue. CONCLUSIONS: There is a demonstrated need for enhanced mental health and addiction services for children and youth in the community. The achievement of the Youth Wellness Centre pilot project has been a significant community achievement. The support provided by the City of Maple Ridge will assist in evolving the pilot Youth Wellness Centre into a sustainable model. “Original Signed by Shawn Matthewson” Prepared by: Meghan MacMillan, Youth Programmer “Original Signed by Tony Cotroneo” Reviewed by: Tony Cotroneo, Recreation Manager, Youth, Seniors, Social Planning and Neighbourhood Services “Original Signed by Trevor Thompson” Reviewed by: Trevor Thompson, Manager Financial Planning “Original Signed by Kelly Swift” Approved by: Kelly Swift, General Manager, Community Developments, Parks & Recreation Services “Original Signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer :mm Attachment - Youth Wellness Centre Lease 1 | P a g e MAPLE RIDGE – PITT MEADOWS COMMUNITY SERVICES RIDGE MEADOWS CHILD YOUTH WELLNESS CENTRE THIS INDENTURE is made as of ______Date?__________but is actually executed on November 1, 2016. IN PURSUANCE OF THE "LAND TRANSFER FORM ACT, PART 2" BETWEEN: City of Maple Ridge in accordance with Section 176 of the Local Government Act, R.S.B.C., 1996, chapter 323 and amendments thereto, having its offices at 11925 Haney Place, Maple Ridge, B.C. V2X 6G2 (Hereinafter called the "Landlord") OF THE FIRST PART, AND: MAPLE RIDGE – PITT MEADOWS COMMUNITY SERVICES (Inc. No. S-9635), a registered society incorporated pursuant to the laws of British Columbia having a registered and records office at 11907 228 St, Maple Ridge, BC V2X 8G8. (Hereinafter called the "Tenant") OF THE SECOND PART WITNESSETH that in consideration of the rents, covenants, conditions, and agreements hereinafter respectively reserved and contained on the part of the Landlord and the Tenant to be respectively paid, kept, observed and performed the Landlord and the Tenant covenant and agree each with the other as follows: 1. The Landlord does hereby demise and lease unto the Tenant that portion of (hereinafter called the "Premises") of the GREG MOORE YOUTH RECREATION CENTRE, (hereinafter called the "Building") which is situated in the MAPLE RIDGE TOWN CENTRE, British Columbia on lands legally describes as: Parcel Identifier: Lot: Remainder 118 City’s Lots: 398 and 401 Group 1 NWD New Westminster City Plan: 60562 (Hereinafter called the "said lands" which portion contains 165 square feet more or less – Unit # 8 & 11 and are shown outlined in red on the plan attached hereto as Schedule "A". 2 | P a g e TO HAVE AND TO HOLD from the Commencement Date of Term (as hereinafter defined) for the term (hereinafter called the "Term") of Two years thence ensuing unless sooner terminated pursuant to the provisions hereof. 2. YIELDING AND PAYING THEREFOR during each year of the Term rent of $0.00. 3. For the purposes of this Lease: (a) "Additional Rent" means of sums, other than rent payable pursuant to Article 2, payable by the Tenant as determined in accordance with the provisions of this Lease; (b) "Commencement Date of Term" means November 1, 2016 4. The Tenant covenants and agrees with the Landlord: (a) to pay all taxes, rates, licenses or assessments against any improvements, fixtures, machinery, equipment or like chattels erected or placed upon or affixed to the Premises by or on behalf of the Tenant or assessed against the business carried on by the Tenant therein, whether the statement or notice of such taxes, rates, licenses or assessments is rendered to the Landlord or the Tenant: (b) to pay all rates, tolls and charges incurred in respect of the Premises for telephone and many other similar utilities required by the Tenant. (c) that the Tenant shall, at the Tenant's expense, during the Term and any renewal thereof well and sufficiently repair and replace (excluding all structural repairs heating, air- conditioning and all other mechanical systems and replacements), maintain, amend and keep the Premises, and every part thereof and improvements thereon (including the fixtures, any washroom and the electrical and plumbing) in good and substantial repair, when, where and so often as need shall be, damage by fire and other risks against which the Landlord is insured excepted provided however that, notwithstanding the foregoing: I. the Tenant shall repair and make good any damage caused by the Tenant or any of its employees, agents invitees or licenses; and II. the Tenant shall use the Landlord's contractors for any repairs or replacements to the plumbing, electrical and sewerage systems and other mechanical systems in the Premises. (d) to keep well painted the painted portions of the interior of the Premises. (e) to give the Landlord or its agents prompt notice of any defect in the water or other pipes or fixtures, heating apparatus, electric or other wires and mechanical systems, and of visual structural defects in the Premises. (f) That the Tenant will continuously throughout the Term: I. Use and occupy the Premises only for the purposes of confidential health services to youth. 3 | P a g e II. Operate its business of providing health services to youth in full compliance with all federal, provincial and municipal statutes, regulations, codes and bylaws. III. Ensure that all of the Tenant's employees or agents will be appropriately attired when conducting business of providing health services to youth; (g) that the Tenant shall abide by and comply with all laws, by-laws, rules regulations and requirements of every federal, provincial, municipal or other authority or any body of fire insurance underwriters which in any manner now or in the future relates to or affects the Premises and the use of and/or the business carried on and conducted therein; (h) that the Tenant shall at its expense, provide janitorial services (with the exception of when the landlord uses the facility) to the Premises sufficient to keep the Premises tidy and in a clean and sanitary condition and free from odors, rodents, bugs and vermin and shall provide receptacles (in a location to be provided by the Landlord) for refuse and rubbish of all kinds (including proper refrigerated areas for perishable rubbish and garbage) and shall attend to the removal of the same from the Premises at regular intervals and shall not keep or leave any rubbish of any kind in or near the Premises; (i) that the Tenant will provide all leasehold improvements as are necessary to operate the business of providing health related services to youth at no cost to the Landlord. The Landlord must approve the design and quality of the leasehold improvements prior to construction or installation of the same, and provided that the Tenant will not make or construct any alterations, additions or improvements in the Premises nor install any plumbing, piping, wiring or heating apparatus or other mechanical systems therein without the written permission of the Landlord first had and obtained (and which permission the Tenant acknowledges the Landlord may arbitrarily withhold) and at the end or sooner determination of the Term the Tenant will restore the Premises or any part thereof, to their condition as at the commencement of the Term reasonable wear and tear only excepted, if called upon to do so by the Landlord, but otherwise all repairs, alterations, installations and additions made or constructed by the Tenant upon or in the Premises, except moveable business fixtures brought thereon by the Tenant, shall be the property of the Landlord and shall be considered in all respects as part of the Premises; (j) that the Tenant will not erect or display any signs or nameplates on the outside of the Building or the Premises or on the said lands without the Landlord's approval thereof in writing first had and obtained and will remove the same upon the expiration of the Term making good any damage caused by such removal and the Tenant shall be responsible for the cost of installing and maintaining all approved signage outside the Building. (k) To observe, obey and conform to and cause its employees, invitees and licenses to observe, obey and conform to the rules and regulations attached hereto as Schedule "B" and Schedule “E” and to all further reasonable rules and regulations from time to time made by the Landlord with regard to the good reputation, safety, care, cleanliness, appearance, management, use or occupation of the Building, the premises or the said lands and to have an attendant or supervisor present on the Premises at all times the Premises are in use; 4 | P a g e (l) That the Tenant has caused the Premises to be inspected and admits that the same are at the date first above mentioned in a good and substantial state of repair and that the same are now clean and in a satisfactory and sanitary condition; (m) That the Tenant, at the expiration or earlier termination of the Term, will peaceably surrender and give up possession of the Premises without notice from the Landlord; (n) That the Landlord shall have the right any time during the Term to repair or add to or alter the Building and for that purpose, if necessary, to enter into and upon or attach scaffolds or other temporary fixtures to the Premises, putting the Tenant to no unnecessary inconvenience; Provided that this indemnity shall survive the expiry or sooner determination of the Term, as to matters that arose prior to such expiration or sooner determination. That the Tenant shall not cause or suffer or permit any oil or grease or any harmful, objectionable, dangerous, poisonous, inflammable or explosive matter or substance to be discharged into the drains or sewers in the Building or on the said lands or lands adjacent thereto, and will take all reasonable measures for ensuring that any effluent discharged will not be corrosive, poisonous or otherwise harmful, or cause obstruction, deposit or pollution within the Premises or the said lands; (o) that the Tenant shall not permit any vehicles belonging to the Tenant or its employees or persons delivering supplies and goods to the Premises to cause obstruction on any roads or driveways in the neighborhood of the Premises; (p) that the Tenant shall indemnify and save harmless the Landlord from any and all liabilities, damages, costs, claims, suits or actions directly or indirectly arising out of this Lease and, without limiting the generality of the foregoing, arising out of: (i) any breach, violation, or non-performance of any covenant, condition or agreement in this Lease set forth and contained on the part of the Tenant to be fulfilled, kept observed and performed; (ii) any damage or injury to property of the Landlord while said property shall be in or about the Premises, the Building or the said lands; and (iii) any damage or injury to any property or to any person including death resulting any time therefrom, occurring in or about the Premises; Provided that this indemnity shall survive the expiry or sooner determination of the Term, as to matters which arose prior to such expiration or sooner determination; 5. The Landlord covenants and agrees with the Tenant: (a) for quiet enjoyment; (b) that the Tenant and its employees and customers may use the public washrooms located near the said lease space; the employees may use the Community Conference Room as provided but must ensure the said room is kept in a clean and sanitary state. 5 | P a g e (c) to maintain the structure of the Building and the surrounding common areas, including repairs to the roof, outside walls, foundations and paved areas save for damage caused thereto by the wrongful or negligent acts of the Tenant or its employees or agents. (a) The Landlord may from time to time resort to any or all of the rights and remedies available to it in the event of any default hereunder by the Tenant, either by any provision hereof or by statute or the general law, all of which rights and remedies are intended to be cumulative and not alternative, and the express provisions hereunder as to certain rights and remedies are not to be interpreted as excluding any other or additional rights and remedies available to the Landlord by statute or the general law. 8. It is hereby agreed that if the Tenant shall hold over other than by way of renewal after the expiration of the Term or any renewal thereof and the Landlord shall accept rent, the new tenancy thereby created shall be a tenancy from month to month and not a tenancy from year to year. 9. If the Tenant from time to time fails to observe or perform any of the covenants on its part herein contained or to make any payments required to be made by it or carry out any repairs according to notice given by the Landlord, the Landlord may perform such covenants or make such payments in whole or in part together with interest charged thereon or may enter and make or cause to be made such repairs, as the case may be, but the giving of any such notice or the making of any such payment or performing of such covenants or the undertaking of any such repairs by the Landlord shall not be deemed an acknowledgement or admission of any liability or responsibility on the part of the Landlord. Any payment so made and the costs of performing any of such covenants or of any repairs so made or caused to be made and any damage, loss or expense suffered or incurred by the Landlord (including all legal fees on a solicitor and client basis) by reason of any failure of the Tenant to observe and comply with any of the covenants of the Tenant herein contained shall immediately become payable by the Tenant to the Landlord as Additional Rent. 10. The Landlord and the Tenant covenant and agree: (a) That the Tenant shall provide at its expense and maintain in force during the Term or any extension thereof: I. Public liability insurance in the sum of at least FIVE MILLION Dollars ($5,000,000) in respect of injury or death to one or more persons or property damage occurring either in, upon or near the Premises, the Building or the said lands naming the City of Maple Ridge as named insured; (b) that the Tenant shall ensure that all insurance referred to in this Article 10 shall: I. name the Landlord as an insured with the exception of the insurance policy referred to in clause 10 (a)(I) hereof which policy shall contain a cross-liability clause in form and content satisfactory to the Landlord; and 6 | P a g e (c) if, during the Term or any renewal or extension thereof, the Premises or the Building shall be destroyed or damaged by fire or the elements, the following shall apply: 11. Provided the same is not due to the negligence of the Landlord, its servants, agents and employees. (a) The Landlord, its agents, servants and employees shall not be liable nor responsible in any way for any injury, loss, damage or expense of any nature whatsoever and due to any cause or reason that may be suffered or sustained by the Tenant or any employee, agent, licensee or invitee of the Tenant or any other person who may be upon the Premises or the Building or the said lands, or for any loss of or damage to any property belonging to the Tenant or to its employees, agents, licensees or invitees or any other person while such employees, agents, licensees, invitees, or persons or property are on the Premises, the Building or the said lands; (b) Under no circumstances shall the Landlord be liable for indirect or consequential damage or damages for personal discomfort or illness due to any cause or reason including, but without limiting the generality of the foregoing, the heating or air conditioning (if any) of the Premises or the Building or the operation of the plumbing or other equipment in the Building or in the Premises; and (c) It is hereby agreed that the Landlord shall not be responsible for any loss, damage or expense to the Premises or anything therein contained arising from any matter or thing whatsoever including, without limiting the generality of the foregoing, any loss, damage or expense incurred by any overflow or leakage of water from any part of the Premises, the Building, the said lands or any adjoining buildings or premises, or occasioned by the use of water or by the breaking or bursting of any pipes or plumbing fixtures, or any other manner, or by seepage from adjoining lands or premises or by an accident or misadventure to or arising from any electrical wiring and/or appliances. 12. If the Tenant hereunder shall be more than one person or entity, the covenants, provisos, conditions and agreements herein contained on the part of the Tenant herein shall be both joint and several covenants. 13. This Lease shall be construed and governed by the laws of the Province of British Columbia. All of the provisions of this Lease are to be construed as covenants and agreements as though the words importing such covenants and agreements were used in each separate paragraph hereof. Should any provisions of this Lease be illegal or not enforceable they shall be considered separate and severable from this Lease and its remaining provisions shall remain in force and be binding upon the parties hereto as though the illegal or unenforceable provision had never been included. 14. Time shall be of the essence of this Lease. 7 | P a g e 15. Any notice to be given by the Landlord to the Tenant hereunder shall be well and sufficiently given if delivered or sent by prepaid registered mail to the Tenant addressed to the Tenant as follows: MAPLE RIDGE – PITT MEADOWS COMMUNITY SERVICES RIDGE MEADOWS YOUTH WELLNESS CENTRE Or to any other address in British Columbia of which the Tenant shall advise the Landlord in writing and any notice to be given by the Tenant to the Landlord shall be well and sufficiently given if delivered or sent by prepaid registered mail to the Landlord addressed to the Landlord as follows: GREG MOORE YOUTH RECREATION CENTRE 11925 HANEY PLACE, MAPLE RIDGE, B.C. V2X-6G2 ATTENTION: Manager Community Services – Tony Cotroneo 16. The Tenant acknowledges that: (a) there are no covenants, representations, warranties, agreements or conditions expressed or implied, collateral or otherwise forming part of or in any way affecting or relating to this Lease save as expressly set out herein and that this Lease constitutes the entire agreement between the Landlord and the Tenant and may not be modified except by subsequent agreement in writing executed by the Landlord and the Tenant; and 17. This Lease shall ensure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, administrators, personal representatives, successors and permitted assigns. 18. References to the Landlord or the Tenant shall be read with such changes in gender as may be appropriate, and, where appropriate, the singular shall mean the plural and vice-versa. 19. The Landlord and the Tenant acknowledge and agree that at the expiration of the renewal term there shall be the right of first renewal for two additional terms. 20. If under the provisions of Article 19 hereof the Landlord and the Tenant have failed to agree as to such rent payable for the Premises with respect to the renewal term by the date specified in, such rent shall be determined by a single arbitrator pursuant to the provision of The Commercial Arbitration Act, S.B.C. 1986 and any statutory modification or re-enactment thereof, or any successive legislation thereto. 21. It is understood and agreed that nothing contained in this Lease or in any acts of the parties hereto shall be deemed to create any relationship between the parties hereto other than the relationship of Landlord and Tenant. 23. The Landlord agrees that it will not lease any space in the Greg Moore Youth Recreation Facility to any other tenant who will provide comparable services to those offered by the Tenant. 8 | P a g e IN WITNESS WHEREOF the parties hereto have caused this Lease to be executed the day and year second above written. The Corporate Seal of The CITY OF MAPLE RIDGE was hereunto affixed in the presence of: (Authorized Signatory) ) ) ) ) ) ) ) C/S The COMMON SEAL OF MAPLE RIDGE – PITT MEADOWS COMMUNITY SERVICES was hereunto affixed in the presence of: Authorized Signatory: Authorized Signatory: ) ) ) ) ) ) ) C/S 9 | P a g e SCHEDULE “A” PREMISES (SKETCH PLAN/PREMISES ) MAIN FLOOR (Room Y110) Unit 8 – 100 sqft (Room Y113) Unit 11 – 65 sqft 10 | P a g e SCHEDULE “A” PREMISES (SKETCH PLAN/PREMISES ) LOWER FLOOR 11 | P a g e SCHEDULE "B" Rules and Regulations Referred to in Annexed Lease 1) The Tenant shall not perform any acts or carry on any practice which may injure the Premises or be a nuisance to other tenants in the Building or to the owners or occupiers of properties adjacent to the said lands. 2) The Tenant shall not burn any trash or garbage in or about the Building, the Premises or anywhere within the confines of the said lands. 3) All loading and unloading of merchandise, supplies, materials, garbage, refuse and other chattels shall be made only through or by means of such doorways as the Landlord shall designate in writing from time to time. 4) The Tenant shall not bring into the Premises or the Building any equipment, motor or any other thing which might damage the Building or the Premises. 5) No large animals shall be allowed or kept in or about the Premises. 6) The Tenant shall not be permitted to use or keep in the Building any gasoline, coal oil, burning fluid or other inflammable material. 7) No one shall use the Premises for sleeping quarters. 8) Any hand trunks, carryalls, or similar appliances used in the Building shall be equipped with rubber tires and such other safeguards as the Landlord may require. 9) The Landlord agrees that the Tenant may have the use of auxiliary rooms at no extra cost; as outlined in Schedule “D” I. when available; II. when use is limited to Citizens aged 18 and under III. when activity in auxiliary room is open to all youth of Maple Ridge IV. when activity in auxiliary room is a not for profit event. V. when extra cost is not incurred by the Landlord; 10) The space will not be available for community use outside of the hours of 6AM-10PM unless special arrangements are made by Maple Ridge Pitt Meadows Community Services with City of Maple Ridge staff. 12 | P a g e SCHEDULE "B" CONTINUED Rules and Regulations Referred to in Annexed Lease Greg Moore Youth Centre Lease Partner Guidelines: The Vision for the Greg Moore Youth Recreation Centre is for a community facility that brings all service providers together to connect with and provide quality services for Youth. Youth will be involved in a significant way in the operation and programming of the Centre. A Place that provides a safe and secure location offering positive alternatives including recreation, social, health, education, and physical opportunities, counselling, training, leadership development and job skill training. To achieve these aims: Support the philosophy of Youth Services Program area Commit to sign a joint Oath of Confidentiality. Be committed to Confidentiality - in this setting, refers to respecting the privacy of each child/youth/family and the use of the information gained in the professional relationship in a responsible manner. Drop-in hours-Youth Centre drop-in ages are primarily 12-18 between 6pm and 10pm. Programs and Partners activities should adhere to these age groups. Access to space outside the core operation hours may be negotiated on an individual agency bases. All Program and Partner staff and volunteers are required to submit proof of criminal records checks as per City of Maple Ridge policy and procedures, at a minimum, renewed annually or with each break in employment. Service must be: inclusive, accessible, and committed to connecting Youth with the community resources. Also where appropriate provide education, guidance, support and/or Life skill training for youth. Be committed to giving young people the chance to form relationships with caring adults, build skills, exercise leadership, and help their communities by profiling the positive contributions of Youth. Be committed to working in partnership with all other agencies and Youth groups contributing to the Youth Centre operation (support other agencies, work in partnership when possible, respect the mandate of other agencies and groups and be willing to work together by having open communication and information sharing when done in best interest of the youth. The tenant/partner is responsible for consistently supporting and applying the City of Maple Ridge’s youth program Code of Conduct attached hereto as Schedule "E" in order to establish a positive climate/culture in which structure, support and encouragement assist individuals in developing a sense of self-discipline and community responsibility. Be committed to a monthly inter-agency meeting for all lease partners working out of the Greg Moore Youth Centre and City of Maple Ridge staff. 13 | P a g e SCHEDULE "B" CONTINUED Rules and Regulations Referred to in Annexed Lease The tenant/partner is required to inform their staff, clients, participant, volunteers and other service providers under the direction of the tenant about the City’s Code of Conduct attached hereto as Schedule "E" and its expectations. If it is identified by City staff that any client and/or participant of the tenant/partner is not following City’s Code of Conduct attached hereto as Schedule "E" the tenant agrees to make a commitment to jointly meet with City staff, client and/or participant to help resolve the issue. In cases where individuals are suspended or banned from Maple Ridge Parks and Leisure Services and/or have an order not to be on municipal parks, facilities and open space for a determined amount of time the expectations would be for the tenant/partner to support the processes if their clients are affected by this decision. 14 | P a g e SCHEDULE "C" PAYMENT DETAILS Term Per Square Footage Per Annum Monthly Fee Monthly (including GST) 2YRS $0.00 $0.00 $0.00 $0.00 15 | P a g e SCHEDULE “D” COMMON AREAS AVAILABLE FOR BOOKING AND USE Multi-purpose Room Community Conference Room Active Area Kitchen Lounge Area Subject to alteration by the Landlord and subject to all the Landlord’s procedures for booking and use. 16 | P a g e SCHEDULE “E” Code of Conduct 1. Purpose: The City of Maple Ridge has a responsibility to establish expectations of youth conduct in Community based youth centres owned and operated by the City of Maple Ridge. As part of its governance role the City Staff believe that the responsibility for youth behavior and conduct in youth is shared among youths, staff and parents in order to create a safe, caring and orderly environment. To support these aims, The City of Maple Ridge has established a Code of Conduct for Youths that shall be followed in all Youth Centres. 2. Responsibilities: City staff are responsible for consistently supporting and applying the Code of Conduct and establishing a positive climate in which structure, support and encouragement assist youths in developing a sense of self-discipline and responsibility. City staff are required to inform participant, volunteers, community partners and the community about the Code of Conduct and its expectations. Youths are responsible for respecting the rights and dignity of others free from discrimination as set out in the BC Human Rights Code and becoming actively and productively involved in their own learning and social growth. Parents/Guardians and all other adults working with youths are responsible for knowing and supporting the City ’s Code of Conduct, and encouraging youths to understand and follow these Codes of Conduct. 3. Conduct Expectations: 3.1 The City of Maple Ridge believes that acceptable behaviors and conduct are fostered in a positive climate in which: all youths feel safe, valued and trusted, and have the opportunity to develop, assume and maintain responsibility and self-motivation; all youths feel supported without fear of retaliation in reporting unsafe conditions, actions or potential incidents; there is a joint effort to learn and a feeling of mutual respect among staff, youths and parents; appropriate behavior is taught, encouraged, modeled, practiced, and acknowledged, thereby increasing youth self-respect and positive social behaviors; disciplinary action, wherever possible, is preventative and restorative, rather than solely punitive; expectations for youth behavior increase as they become older and more mature; disciplinary action is considerate of youths with special needs if these youths are unable to fully comply with the code of conduct due to a diagnosed disability of an intellectual, physical, sensory, emotional or behavioral nature. 3.2 The City of Maple Ridge believes that acceptable youth conduct, based on respect for oneself, respect for others, and respect for property is essential to the development of responsible citizens. To this end youths are expected to: 17 | P a g e respect the rights of all persons within the City including peers, staff, parents and volunteers; SCHEDULE “E” CONTINUED Code of Conduct refrain from lying, cheating, stealing; work cooperatively with others respect the legitimate authority of the City staff; respect all City property, including buildings and equipment; respect the diversity of our City community; behave in a safe and responsible manner at all times; refrain from any behavior that would threaten, harass, bully*, intimidate, assault or discriminate against, in any way, any person within the City community on or off City property; (*Bullying includes but is not limited to physical or verbal intimidation, verbal harassment and cyber bullying). refrain from being in possession of or under the influence of drugs and/or alcohol in all City facilities or on City grounds or at City sponsored functions and activities; refrain from being in possession of weapons of any kind in City or at City activities; refrain from inappropriate computer usage and/or multi-media devices in accordance with City policies(cell phones, cameras, etc). The City of Maple Ridge believes that any breach of the Code of Conduct behaviors or expectations would be considered unacceptable. Youths are encouraged to inform a responsible adult when becoming aware of any infraction of the Code of Conduct. 4. Notification: The area manager will ensure that each Youth Supervisor, in consultation with staff, parents and, when appropriate, youths, establishes a code of conduct for his/her Youth Centre that is consistent with the Code of Conduct and which reflects the provincial standards. The City’s Code of Conduct and a summary of the City’s policies on Suspension, Banning, Re- admittance, Possession of Weapons and Explosives, Drugs and Alcohol shall be communicated to all staff annually. Under the Freedom of Information and Privacy Protection Act and/or other relevant legislation, it may be necessary to advise other parties of serious breaches of the Code of Conduct. 5. Consequences: Youths will be disciplined in a timely and fair manner and such discipline shall be in accordance with City Policy Suspension, Banning, and Re-admittance. Youths, while attending City, sponsored functions and activities, shall be subject to the Code of Conduct. Youths may be subject to discipline under the Code of Conduct for any conduct which has the effect of negatively impacting the environment, whether that conduct occurs on or off City property, at a City sponsored function or activity, or elsewhere. Serious breaches of conduct that threaten the safety and welfare of others will be referred directly to the Area Manager.