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Home My WebLink About2017-03-14 Council Agenda and Reports.pdfPage 1 City of Maple Ridge COUNCIL MEETING AGENDA March 14, 2017 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of February 28, 2017 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 Ridge Meadows Minor Hockey Association • Carolyn Gosling, Vice President of Administration 602 Ridge Meadows Minor Lacrosse Association • Brian Borkowsky, 3rd Vice President (Facilities/Equipment) MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Council Meeting Agenda March 14, 2017 Council Chamber Page 2 of 7 603 Concerned Citizens over the Proposed 250 Street Commercial Chicken Farm • Wanda Merriman 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of February 27 and 28(2), 2017 and March 1, 2017 701.2 Minutes of Meetings of Committees and Commissions of Council • Active Transportation Advisory Committee – January 25, 2017 • Agricultural Advisory Committee – November 24, 2016 • Community Heritage Commission – January 3, 2017 • Community Heritage Commission – February 7, 2017 • Public Art Steering Committee – January 24, 2017 • Social Policy Advisory Committee – January 4, 2017 702 Reports 703 Correspondence 704 Release of Items from Closed Council Status From the March 7, 2017 Special Closed Council Meeting Item 02.01 Naming Opportunity - to name the all-weather field at “Merkley Park the Karina LeBlanc Field at Merkley Park” Item 02.02 Wharf Street Truck Traffic – denial of business licence for owners and trucking operation at 19966 Wharf Street 800 UNFINISHED BUSINESS 801 Potential Change to Format of Council Meeting Schedule Staff report dated March 14, 2017 providing information on potential changes to the format of the Council Meeting schedule. Council Meeting Agenda March 14, 2017 Council Chamber Page 3 of 7 802 Motion by Councillor Shymkiw Motion resolving to change the current format of the Council Meeting Schedule (see attached) Note: Item 803 was deferred at the February 28, 2017 Council Meeting 803 Ripe TX – Taxi License Application Staff report dated February 20, 2017 recommending that a letter be submitted to the Passenger Transportation Board summarizing comments in the staff report and indicating that the City of Maple Ridge does not support the application by Ripe TX for new taxi licenses to operate in the Greater Vancouver Regional District. 900 CORRESPONDENCE 1000 BYLAWS Bylaws for Adoption 1001 2013-029-RZ, 22305 and 22315 122 Avenue Maple Ridge Zone Amending Bylaw No. 6987-2013 Staff report dated March 14, 2017 recommending adoption To rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the construction of a 69 unit, 5 storey apartment building Adoption 1002 2014-091-RZ, 12420 Ansell Street Maple Ridge Zone Amending Bylaw No. 7115-2014 Staff report dated March 14, 2017 recommending adoption To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into two lots Adoption Council Meeting Agenda March 14, 2017 Council Chamber Page 4 of 7 1003 2016-129-RZ, 11225 240 Street Maple Ridge Zone Amending Bylaw No. 7303-2016 Staff report dated March 14, 2017 recommending adoption To permit a site specific text amendment to a C-1 (Neighbourhood Commercial) zone to add additional permitted uses for a proposed mixed use commercial and rental apartment project Adoption 1004 Maple Ridge Committee Appointments – Alternates Amending Bylaw No. 7311-2017 To allow flexibility in the appointment of alternates to Council advisory and steering committees Adoption COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Public Works and Development Services 1101 2013-085-SD, 23154 136 Avenue, Local Area Service Staff report dated March 6, 2017 recommending that a Local Area Service Bylaw be authorized for enhanced landscape maintenance costs for property located at 23154 136 Avenue referred to as “Robinson Eco Cluster”and that Robinson Eco Cluster Local Area Service Bylaw No. 7277- 2016 be given first, second and third readings. 1102 2012-004-DVP, 23791 112 Avenue Staff report dated March 6, 2017 recommending that the Corporate Officer be authorized to sign and seal 2012-004-DVP to vary a requirement to construct an urban road on 112 Avenue and to vary the front yard setback. The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda March 14, 2017 Council Chamber Page 5 of 7 1103 2017-018-DVP, 2013-029-DP, 22305 and 22315 122 Avenue Staff report dated March 6, 2017 recommending that the Corporate Officer be authorized to sign and seal 2017-018-DVP for variances to increase maximum building height from 4 to 5 storeys, to increase the height of the underground parking structure, to reduce the underground parking structure setback and to reduce the number of short term bicycle parking stalls and that the Corporate Officer be authorized to sign and seal 2013- 029-DP to permit a five storey apartment building with underground parking under the RM-2 (Medium Density Apartment Residential) zone. 1104 2014-091-DVP, 12420 Ansell Street Staff report dated March 6, 2017 recommending that the Corporate Officer be authorized to sign and seal 2014-091-DVP for variances to reduce the carriageway widths on Ansell Street and 124 Avenue and to reduce the road right-of-way on 124 Avenue. Financial and Corporate Services (including Fire and Police) 1131 Strategic Wildfire Prevention Initiative – UBCM Grant Funding Staff report dated March 6, 2017 recommending that staff make application for grant funding to the Union of British Columbia Municipalities (UBCM) Strategic Wildfire Prevention Initiative for FireSmart Planning and that the City provide overall grant management for the FireSmart funding. Parks, Recreation & Culture 1151 Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) Staff report dated March 6, 2017 recommending that Contract RFP-PL17- 13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) be awarded to R.F. Binnie and Associates, that a contingency be established for the project and further that the Corporate Officer be authorized to execute the contract. Administration 1171 Council Meeting Agenda March 14, 2017 Council Chamber Page 6 of 7 Other Committee Issues 1191 1200 STAFF REPORTS 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1500 QUESTIONS FROM THE PUBLIC Council Meeting Agenda March 14, 2017 Council Chamber Page 7 of 7 1600 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES February 28, 2017 The Minutes of the City Council Meeting held on February 28, 2017 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan P. Gill, General Manager Corporate and Financial Services Councillor B. Masse F. Quinn, General Manager Public Works and Development Councillor G. Robson Services Councillor T. Shymkiw C. Carter, Director of Planning Councillor C. Speirs L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary ABSENT Other staff as required Councillor C. Bell C. Goddard, Manager of Development and Environmental Councillor K. Duncan Services D. Hall, Planner 2 A. Kopystynski, Planner 2 M. Baski, Planner 1 D. Pollock, Municipal Engineer D. Cramb, Senior Recreation Manager C. Balatti, Recreation Manager Health &Wellness W. McCormick, Director of Recreation & Community Services Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA The agenda was amended with the withdrawal of Item 601 Development Signs Update and the addition of Item 1301 Setbacks in Agricultural Land Reserve 300 APPROVAL OF THE AGENDA 401 Council Meeting Minutes February 28, 2017 Page 2 of 18 R/2017-077 It was moved and seconded That the agenda be approved as amended. CARRIED 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of February 14, 2017 R/2017-078 It was moved and seconded That the minutes of the Regular Council Meeting of February 14, 2017 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of February 21, 2017 R/2017-079 It was moved and seconded That the minutes of the Public Hearing of February 21, 2017 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS – Nil 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of February 8, 15 and 20, 2017 701.2 Minutes of Meetings of Committees and Commissions of Council •Advisory Design Panel – January 10, 2017 Council Meeting Minutes February 28, 2017 Page 3 of 18 702 Reports 702.1 Disbursements for the month ended January 31, 2017 Staff report dated February 20, 2017 recommending that the disbursements for the month ended January 31, 2017 be received for information. 702.2 2016 Council Expenses Staff report dated February 20, 2017 providing an update on Council expenses to the end of November and December 2016. 703 Correspondence - Nil 704 Release of Items from Closed Council Status From the February 20, 2017 Closed Council Meeting • Item 04.01 Salary Adjustments for Paid on Call Firefighters R/2017-080 It was moved and seconded That Items 701.1, 701.2, 702.1, 702.2 and 704 on the Consent Agenda be received. CARRIED 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil Council Meeting Minutes February 28, 2017 Page 4 of 18 1000 BYLAWS Note: Items 1001 to 1004 are from the February 21, 2017 Public Hearing Bylaws for Third Reading 1001 2016-052-RZ, 22260 and 22292 122 Avenue and 12159 and 12167 223 Street 1001.1 Maple Ridge Official Community Bylaw No. 7243-2016 12159 and 12167 223 Street To designate from single-family to low-rise apartment Third reading R/2017-081 It was moved and seconded That Bylaw No. 7243-2016 be given third reading. CARRIED Councillor Shymkiw - OPPOSED 1001.2 Maple Ridge Zone Amending Bylaw No. 7244-2016 22260 and 22292 122 Avenue and 12159 and 12167 223 Street To rezone from RM-2 (Medium Density Apartment Residential) and to terminate Land Use Contracts Registration numbers #33588 and #P108265 To rezone from LUC (Land Use Contracts) Registration #H33558 & #P108265 and RS-1 (Medium Density Apartment Residential) to RM-2 (Medium Density Apartment Residential and terminate Land Use Contracts Registration numbers #33588 and #P108265 Third reading R/2017-082 It was moved and seconded That Bylaw No. 7244-2016 be given third reading. CARRIED Councillor Shymkiw - OPPOSED 1002 2011-089-RZ, 22325 St. Anne Avenue Maple Ridge Heritage Designation and Revitalization And Tax Exemption Agreement Amending Bylaw No. 7306-2016 To extend the completion date for the conservation of the existing heritage building, (Morse-Turnock Residence) Third reading Amended February 28, 2017 Council Meeting Minutes February 28, 2017 Page 5 of 18 R/2017-083 It was moved and seconded That Bylaw No. 7306-2016 be given third reading. CARRIED 1003 2016-129-RZ, 11225 240 Street Maple Ridge Zone Amending Bylaw No. 7303-2016 To permit a site specific text amendment to a C-1 (Neighbourhood Commercial) zone to add additional permitted uses for a proposed mixed use commercial and rental apartment project Third reading R/2017-084 It was moved and seconded That Bylaw No. 7303-2016 be given third reading. CARRIED 1004 2016-039-RZ, 11951 240 Street Maple Ridge Zone Amending Bylaw No. 7229-2016 To rezone from CS-1 (Service Commercial) to C-2 (Community Commercial) to permit the future construction of a Tim Hortons restaurant and drive- through Third reading The Manager of Development and Environmental Services advised on the sound mitigation for the drive-through. R/2017-085 It was moved and seconded That Bylaw No. 7229-2016 be given third reading. CARRIED Bylaws for Adoption 1005 2011-137-RZ, 12257 227 Street Staff report dated February 28, 2017 recommending adoption 1005.1 Maple Ridge Zone Amending Bylaw No. 7169-2016 To permit subdivision into three R-3 (Special Amenity Residential District) lots, not less than 256 m2 (2755 ft2) Adoption M. Baski, Planner, provided clarification on the bylaw. Council Meeting Minutes February 28, 2017 Page 6 of 18 R/2017-086 It was moved and seconded That Bylaw No. 7169-2016 be adopted. CARRIED 1006 2013-085-RZ, 23154 136 Avenue Staff report dated February 28, 2017 recommending adoption 1006.1 Maple Ridge Official Community Plan Amending Bylaw No. 7028-2013 To designate areas as Eco-Cluster and Conservation and to make changes to conservation and trail designations Adoption R/2017-087 It was moved and seconded That Bylaw No. 7028-2013 be adopted. CARRIED 1006.2 Maple Ridge Zone Amending Bylaw No. 7029-2013 To rezone from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a future subdivision of approximately 31 single lots not less than 315 m2 in area. Adoption R/2017-088 It was moved and seconded That Bylaw No. 7029-2013 be adopted. CARRIED 1007 2016-325-CU, 2016-325-CU, 22606 Dewdney Trunk Staff report dated February 28, 2017 recommending adoption 1007.1 Maple Ridge Official Community Plan Amending Bylaw No. 7283-2016 To permit a temporary taxi dispatch Adoption R/2017-089 It was moved and seconded That Bylaw No. 7283-2016 be adopted. CARRIED Council Meeting Minutes February 28, 2017 Page 7 of 18 1008 Maple Ridge Cemetery Bylaw No. 7260-2016 To update definitions, reflect changes in the Cremation, Interment and Funeral Services Act and changes to the governance model for cemeteries as well as inclusion of expanded services such as double columbaria. Adoption R/2017-090 It was moved and seconded That Bylaw No. 7260-2016 be adopted. CARRIED REPORTS AND RECOMMENDATIONS FORWARDED FROM THE FEBRUARY 20, 2017 COUNCILWORKSHOP Public Works and Development Services 1101 2016-175-RZ, 23711 132 Avenue, RS-3 and RS-2 to RS-1b Staff report dated February 20, 2017 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7305-2016 to revise conservation boundaries be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7258-2016 to rezone from RS-3 (One Family Rural Residential) and RS- 2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into three single family residential lots and one remainder lot be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services advised on the addition of an item to the terms and conditions pertaining to community amenity contributions. R/2017-091 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7305-2016 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7305-2016 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Bylaw No. 7305-2016 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7305-2016 be given first and second readings and be forwarded to Public Hearing; Council Meeting Minutes February 28, 2017 Page 8 of 18 5) That Bylaw No. 7258-2016 be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 - Land Use Plan, Figure 3C - River Hamlet, and Figure 4 - Trails and Conservation areas; iii) Park dedication as required, including construction of a pedestrian trail and removal of all debris and garbage from park land; iv) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject property for the proposed development; and v) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1102 2016-202-RZ, 20542 and 20556 Dewdney Trunk Road, RS-1 and P-4a to C-2 Staff report dated February 20, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7309-2017 to rezone from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and Educational) to C-2 (Community Commercial) to permit a two storey commercial building including a banquet facility and retail and office buildings be given first reading and that the applicant provide further information as described on Schedule A, C, D, and E of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2017-092 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; Council Meeting Minutes February 28, 2017 Page 9 of 18 iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. CARRIED 1103 2017-002-RZ, 24487 112 Avenue, RS-3 to RS-1b and RS-1d Staff report dated February 20, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7310-2017 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) and RS-1d (One Family Urban [half acre] Residential) to permit 31 single family lots be given first reading and that the applicant provide further information as described on Schedule A, B, F, G and I of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Manager of Development and Environmental Services advised on the subdivision plan. R/2017-093 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. Council Meeting Minutes February 28, 2017 Page 10 of 18 and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7310-2017 be given first reading; and That the applicant provide further information as described on Schedules A, B, F, G and I of the Development Procedures Bylaw No. 5879–1999, along with the information required for a Subdivision application. CARRIED 1104 2015-345-RZ, 12106 230 Street, RS-1 and RS-3 to R-1 Staff report dated February 20, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7205-2016 to rezone from RS-1 (One Family Urban Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a future subdivision of approximately 2 lots be given second reading and be forwarded to Public Hearing. R/2017-094 It was moved and seconded 1) That Bylaw No. 7205-2016 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Road dedication on 230 Street, as required; iii) Registration of a Restrictive Covenant for Stormwater Management; and iv) In addition to the site profile, a disclosure statement must be submitted by a professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED Council Meeting Minutes February 28, 2017 Page 11 of 18 1105 2016-009-RZ, 23729 Dewdney Trunk Road, RS-3 to RM-1 Staff report dated February 20, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7220-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) for future construction of a 41 unit multi-family development be given second reading and be forwarded to Public Hearing. D. Hall, Planner, reviewed the staff report and advised on the addition of an item to the terms and conditions pertaining to community amenity contributions. R/2017-095 It was moved and seconded 1) That Bylaw No. 7220-2016 be given second reading, and be forwarded to Public Hearing; 2) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Road dedication on Dewdney Trunk Road and for the proposed lane as required; iii) Registration of a Restrictive Covenant for the Geotechnical Report; iv) Registration of a Restrictive Covenant for protecting the Visitor Parking; v) Registration of a Restrictive Covenant for Stormwater Management; vi) If the Director of Waste Management from the Ministry of Environment determines that a site investigation is required based on the submitted Site Profile, a rezoning, development, or development variance permit cannot be approved until a release is obtained for the subject property; vii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property(ies). If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED Council Meeting Minutes February 28, 2017 Page 12 of 18 1106 2011-137-DVP, 12257 227 Street Staff report dated February 20, 2017 recommending that the Corporate Officer be authorized to sign and seal 2011-137-DVP to reduce 227 Street arterial road width, reduce 122 Avenue local road width, reduce road allowance for the lane west of 227 Street, reduce constructed lane width, reduce driveway access and reduce height requirement of a landscape screen around an unconcealed Off-Street Parking Use. M. Baski, Planner, gave a Power Point presentation providing the following information: • Application Information • Official Community Plan Context • Summary of Proposed Variance • Proposed Road Variances • Proposed Lane and Access Variances The Municipal Engineer provided information on road standards for 227 Street. R/2017-096 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2011-137-DVP respecting property located at 12257 227 Street. CARRIED 1107 2011-137-DP, 12257 227 Street, Intensive Residential Development Permit Staff report dated February 20, 2017 recommending that the Corporate Officer be authorized to sign and seal 2011-137-DP to allow three R-3 (Special Amenity Residential District) zoned lots. No correspondence on this item R/2017-097 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2011-137-DP respecting the property located at 12257 227 Street. CARRIED Council Meeting Minutes February 28, 2017 Page 13 of 18 1108 2013-085-DVP, 23154 136 Avenue Staff report dated February 20, 2017 recommending that the Corporate Officer be authorized to sign and seal 2013-085-DVP to reduce the road right-of-way for 135A Avenue and 231 Street and to reduce front and rear yard setbacks. Correspondence from Jim and Irene Waller; concern with speed in area with small roads used by R/2017-098 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2013-085-DVP respecting property located at 23154 136 Avenue. CARRIED 1109 2015-260-DVP, 24211 113 Avenue Staff report dated February 20, 2017 recommending that the Corporate Officer be authorized to sign and seal 2015-260-DVP to reduce the carriage way width at two locations to ensure neighbouring trees are not impacted by the proposed roadway. The Manager of Legislative Services advised that no correspondence was received on this item. The Municipal Engineer addressed concerns of residents in the area pertaining to the existing road network. R/2017-099 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-250-DVP respecting property located at 24211 113 Avenue. CARRIED Council Meeting Minutes February 28, 2017 Page 14 of 18 1110 2015-397-DVP, 2015-397-DP, 20803 Lougheed Highway Staff report dated February 20, 2017 recommending that the Corporate Officer be authorized to sign and seal 2015-397-DVP to vary the setback for two components for a proposed arch feature associated with the A&W Restaurant and that the Corporate Officer be authorized to sign and seal 2015-397-DP to permit construction of an A&W Restaurant with a drive through. The Manager of Legislative Services advised that correspondence was received from Suzi Shea in opposition to the application and expressing various concerns over the impact of the development on the neighbourhood. The Manager of Development and Environmental Services addressed concerns over noise. R/2016-100 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-397-DVP respecting property located at 20803 Lougheed Highway; and That the Corporate Officer be authorized to sign and seal 2015-397-DP respecting property located at 20803 Lougheed Highway. CARRIED Financial and Corporate Services (including Fire and Police) Note: Items 1131 and 1132 have been added to the “Items on Consent” agenda 1131 Disbursements for the month ended January 31, 2017 1132 2016 Council Expenses 1133 Ripe TX – Taxi License Application Staff report dated February 20, 2017 recommending that a letter be submitted to the Passenger Transportation Board summarizing comments in the staff report and indicating that the City of Maple Ridge does not support the application by Ripe TX for new taxi licenses to operate in the Greater Vancouver Regional District. Council Meeting Minutes February 28, 2017 Page 15 of 18 R/2017-101 It was moved and seconded That staff be directed to submit a letter to the Passenger Transportation Board summarizing the comments in the report and indicating that the City of Maple Ridge does not support the application by Ripe TX for new taxi licenses to operate in the Greater Vancouver Regional District. R/2017-102 It was moved and seconded That Item 1133 be deferred until proponents can appear before Council. CARRIED 1134 Bylaw No. 7311-2017 Committee Appointments - Alternates Staff report dated February 20, 2017 recommending that Maple Ridge Committee Appointments – Alternates: Amending Bylaw No. 7311-2017 to allow flexibility in the appointment of alternates to Council advisory and steering committees be given first, second and third readings. The Manager of Legislative Services provided clarification on the intent of the bylaw. R/2017-103 It was moved and seconded That Bylaw No. 7311-2017 be given first, second and third readings. CARRIED Community Development and Recreation Service 1151 Cooperative Housing Federation BC and Community Land Trust BC Partnership Staff report dated February 20, 2017 recommending that BC Housing and the Community Land Trust be notified that the City of Maple Ridge cannot meet the 2017 project approval deadline and requests reconsideration as part of the 2018 funding intake. The Senior Recreation Manager reviewed the staff report. Council Meeting Minutes February 28, 2017 Page 16 of 18 R/2017-104 It was moved and seconded That staff be directed to notify BC Housing and the Community Land Trust that the City of Maple Ridge cannot meet the 2017 project approval deadline and wishes to be reconsidered as part of the 2018 funding intake. CARRIED Councillor Robson, Councillor Shymkiw - OPPOSED 1152 Maple Ridge Leisure Centre Lifecycle Improvement Plan Staff report dated February 20, 2017 recommending that Shape Architecture be re-engaged to update the Leisure Centre mechanical room design including relocation of pool mechanical systems to allow for additional underground parking and an outdoor plaza should the Civic Centre proceed and that a Request for Proposal for detailed design of priority improvements be issued. The Recreation Manager Health &Wellness reviewed the staff report. The Chief Administrative Officer provided further clarification on the staff recommendation. The Director of Recreation & Community Services advised on plans to lessen the impact of the pool closure on local swim clubs, residents and staff. R/2017-105 It was moved and seconded That staff be directed to re-engage Shape Architecture to update the Maple Ridge Leisure Centre mechanical room design to include the relocation of the pool mechanical systems to allow for future additional underground parking and an outdoor plaza should the Civic Centre proceed in the future; and That staff be directed to issue a request for proposal for detailed design of the priority improvements described in the report dated February 20, 2017 and recommended in the Leisure Centre Facility Space Planning Audit. CARRIED Administration - Nil Other Committee Issues – Nil Council Meeting Minutes February 28, 2017 Page 17 of 18 1200 STAFF REPORTS – Nil 1300 OTHER MATTERS DEEMED EXPEDIENT – Nil 1301 Setbacks in Agricultural Land Reserve R/2017-106 It was moved and seconded That staff be directed to prepare a Zone Amending Bylaw to increase the interior side yard setback for buildings and structures for agricultural use in appropriate zones. CARRIED Councillor Masse, Councillor Shymkiw - OPPOSED 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1401 Notice of Motion by Councillor Shymkiw Whereas the Maple Ridge Council Procedure Bylaw No. 6472-2007 and amendments thereto allows for Council to create Council Workshop meetings to conduct Workshop business; And whereas there is no requirement to have such meeting under this bylaw; Therefore be it resolved that, Beginning April 1, 2017 meetings of Council Workshop schedule three Monday mornings each month cease for a five month trial period, and All business normally conducted at Council Workshop be transferred to a Committee of the Whole meeting where reports and other city business will be considered and discussed but no resolutions or motions leading to decisions will be made except to forward agenda items to Council or refer back to staff/committees; and Two Committee of the Whole meetings (including workshop type sessions) be scheduled each month on Tuesday evenings alternating with Regular Council meetings also scheduled for two Tuesday evenings each month, and that Public Hearings be scheduled prior to the third Tuesday Committee of the Whole Meeting and The applicable advertisements to the change in the Council Meeting Schedule be advertised as required. Councillor Shymkiw advised on the motion. Council Meeting Minutes February 28, 2017 Page 18 of 18 1500 QUESTIONS FROM THE PUBLIC 1600 ADJOURNMENT – 9:08 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer 700 ITEMS ON CONSENT 700 701 Minutes 701 701.1 City of Maple Ridge ACTIVE TRANSPORTATION ACTIVE TRANSPORTATION ACTIVE TRANSPORTATION ACTIVE TRANSPORTATION ADVISORY COMMITTEE ADVISORY COMMITTEE ADVISORY COMMITTEE ADVISORY COMMITTEE MEETINGMEETINGMEETINGMEETING MINUTESMINUTESMINUTESMINUTES The Minutes of the Regular Meeting of the Environmental Advisory Committee, held in the Council Chambers, at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Wednesday, January 25, 2017 at 7:00 pm COMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENT Alexander Lui Fraser Health Bijan Naghipour Member at Large Councillor Duncan Council Liaison Councillor Masse Council Liaison – Alternate Cpl. Steven Martin Ridge Meadows RCMP – Traffic Services David Rush Cycling Rep Ineke Boekhorst Downtown Maple Ridge Business Improvement Association Kino Roy Youth Rep Lisa Beare School District 42 Rep Paul Yeoman Member at Large Wayne Stevens Seniors Rep STAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENT David Pollock Staff Liaison / Municipal Engineer Sunny Schiller Committee Clerk REGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTS Franklin Salguero Member at Large 1.1.1.1. CALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONS The Council Liaison called the inaugural meeting of the Committee to order at 7:03 pm and introductions were made. 2.2.2.2. AGENDA AGENDA AGENDA AGENDA ADOPTIONADOPTIONADOPTIONADOPTION R17-001 It was moved and seconded That the agenda datedThat the agenda datedThat the agenda datedThat the agenda dated January January January January 25252525, 2017 , 2017 , 2017 , 2017 be be be be adopted adopted adopted adopted as as as as amendedamendedamendedamended.... CARRIED 3.3.3.3. BACKGROUND INFO BACKGROUND INFO BACKGROUND INFO BACKGROUND INFO –––– PURPOSE OF PURPOSE OF PURPOSE OF PURPOSE OF THE ADVISORY COMMITTEETHE ADVISORY COMMITTEETHE ADVISORY COMMITTEETHE ADVISORY COMMITTEE The Staff Liaison provided information on the mandate of the Active Transportation Advisory Committee. Procedures and potential issues for the committee to explore were explained. Note: Bijan Naghipour entered at 7:18 pm. 701.2 ATAC Minutes January 25, 2017 Page 2 of 3 4.4.4.4. ADVISORY COMMITTEE PROCEDURESADVISORY COMMITTEE PROCEDURESADVISORY COMMITTEE PROCEDURESADVISORY COMMITTEE PROCEDURES 4.14.14.14.1 Roles, Responsibilities, ProceduresRoles, Responsibilities, ProceduresRoles, Responsibilities, ProceduresRoles, Responsibilities, Procedures The Council Liaison shared information on Advisory Committee roles, responsibilities and procedures. 4.24.24.24.2 The Role of the Chair and the Election ProcessThe Role of the Chair and the Election ProcessThe Role of the Chair and the Election ProcessThe Role of the Chair and the Election Process The Council Liaison and Committee Clerk provided information on the role of the Chair, Vice-Chair and the election process. ATAC elections will be held in a couple of months. 5.5.5.5. NEW BUSINESSNEW BUSINESSNEW BUSINESSNEW BUSINESS 5.15.15.15.1 Transportation OverviewTransportation OverviewTransportation OverviewTransportation Overview The Staff Liaison provided transportation related information. Topics included the Strategic Transportation Plan, the provincial Ministry of Transportation and Infrastructure, Translink, traffic calming. 6.6.6.6. ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE Paul Yeoman asked some questions regarding transit which were answered by the Staff Liaison. Ineke Boekhorst reported the BIA is very interested in both speed limits in the town centre and bicycling on sidewalks. Wayne Stevens asked about how feedback from advisory committees is used by Council. Councillor Duncan clarified the process. Mr. Stevens asked about funding for projects within the plan. Alexander Lui shared information from a recent Translink Handidart review session. Mr. Lui shared some feedback that was provided by Fraser Health to the City in regards to the redevelopment of 232nd Street. In response to a question by Mr. Lui the Staff Liaison shared information about how the City and School District 42 work together on school transportation issues. Kino Roy asked about the accessibility of sidewalks. The Staff Liaison provided information on the process for improving existing let downs. David Rush shared that cycling is a way to avoid creating CO2 emissions. Mr. Rush shared some statistics from the Ministry of Environment regarding cycling in Maple Ridge and shared his thoughts on C02 emissions. Mr. Rush shared some of his experiences cycling in Maple Ridge. Lisa Beare reported that School District 42 and the City have met regarding school transportation. Councillor Masse shared that he sits on the Metro Environmental Advisory Committee and sees overlaps between the work of the Active Transportation Advisory Committee, the Environmental Advisory Committee and the Economic Development Commission. Councillor Masse shared information on CO2 emissions. ATAC Minutes January 25, 2017 Page 3 of 3 7777.... QUESTION PERIODQUESTION PERIODQUESTION PERIODQUESTION PERIOD 8888.... ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT It was moved and seconded that the meeting be adjourned at 8:12 pm. Chair /ss City City City City of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge AGRICULTURAL ADVISORY COMMITTEE REGULAR MEETING The Minutes of the Regular Meeting of the Agricultural Advisory Committee, held in the Blaney Room, at Maple Ridge Municipal Hall on Thursday, November 24, 2016 at 7:00 pm. ____________________________________________________________________________________ COMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENT Margaret Daskis, Chair Member at Large Candace Gordon Haney Farmers Market Society Ian Brooks Member at Large Al Kozak Agricultural Sector Chris Zabek Regional Agrologist, Ministry of Agriculture & Lands Councillor Speirs City of Maple Ridge Bill Hardy Member at Large Stephanie James, Vice-Chair Equestrian Agricultural Sector STAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENT Siobhan Murphy Staff Liaison / Planning Department Sunny Schiller Committee Clerk GUESTSGUESTSGUESTSGUESTS REGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTS Lorraine Bates Agricultural Fair Board Tony Pellet Agricultural Land Commission Jennifer Zickerman Agricultural Sector 1.1.1.1. CALL TO ORDERCALL TO ORDERCALL TO ORDERCALL TO ORDER There being a quorum present the Chair called the meeting to order at 7:01 pm. 2.2.2.2. AGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTION R16-024 It was moved and seconded That That That That the Agenda the Agenda the Agenda the Agenda dated November 24, 2016 dated November 24, 2016 dated November 24, 2016 dated November 24, 2016 be adopted.be adopted.be adopted.be adopted. CARRIED 3.3.3.3. MINUTE APPROVALMINUTE APPROVALMINUTE APPROVALMINUTE APPROVAL R16-025 It was moved and seconded That That That That the the the the Minutes of Minutes of Minutes of Minutes of October 27October 27October 27October 27, 2016 be approved., 2016 be approved., 2016 be approved., 2016 be approved. CARRIED AAC Minutes November 24, 2016 Page 2 of 4 4.4.4.4. DELEGATIONS DELEGATIONS DELEGATIONS DELEGATIONS –––– Nil 5.5.5.5. NEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESS 5.15.15.15.1 Backyard ChickensBackyard ChickensBackyard ChickensBackyard Chickens No update. 5.2 Metro Vancouver AAC Update5.2 Metro Vancouver AAC Update5.2 Metro Vancouver AAC Update5.2 Metro Vancouver AAC Update The Chair attended the Metro Vancouver Water Forum. Protection of farm land from climate change, roads, storage of water, and agricultural water use vs. personal water use were all topics discussed at the forum. The Chair will email her notes to the Committee. 5.35.35.35.3 Municipal Water PricingMunicipal Water PricingMunicipal Water PricingMunicipal Water Pricing No update. 5.45.45.45.4 Farm Home Plate Regulations Farm Home Plate Regulations Farm Home Plate Regulations Farm Home Plate Regulations –––– Direction from Council on November 21, 2016Direction from Council on November 21, 2016Direction from Council on November 21, 2016Direction from Council on November 21, 2016 The Staff Liaison reported the Farm Home Plate Regulations zoning bylaw amendment has received first and second reading. The Committee discussed the regulations. At the November 21, 2016 Workshop Council directed the AAC to review and prepare a report on farm home plate regulations for agricultural lands not in the Agricultural Land Reserve. The Committee discussed what information would be needed for a report. The Staff Liaison will research the requested information and report back to a future meeting. 6.6.6.6. SUBSUBSUBSUB----COMMITTEE REPORTSCOMMITTEE REPORTSCOMMITTEE REPORTSCOMMITTEE REPORTS 6.16.16.16.1 Golden Harvest 2016 Subcommittee UpdateGolden Harvest 2016 Subcommittee UpdateGolden Harvest 2016 Subcommittee UpdateGolden Harvest 2016 Subcommittee Update Candace Gordon provided the final report on Golden Harvest 2016. The event was negatively affected by bad weather and a lack of advertising. The event was well organized and the food was good. Craft beer was included for the first time. Plans for next year were discussed. A subcommittee will be formed in January for Golden Harvest 2017. 6.26.26.26.2 Education SubcommitteeEducation SubcommitteeEducation SubcommitteeEducation Subcommittee Al Kozak reported notified the Committee of the upcoming Sustainable Farming event this Saturday, November 26. The event will feature the stories of people who have left other careers to successfully farm. 6.36.36.36.3 True North Fraser SubcommitteeTrue North Fraser SubcommitteeTrue North Fraser SubcommitteeTrue North Fraser Subcommittee Stephanie James provided updated True North Fraser documentation for review by the Committee. Ms. James proposed the TNF Subcommittee administer the program during the first year and provide reports back to AAC. Once established the plan is to have the Economic Development office administer the TNF program. It was suggested the compostable stickers be used. Resources needed to launch the program were discussed, along with potential timelines. AAC Minutes November 24, 2016 Page 3 of 4 R16-026 It was moved and seconded That That That That the Tthe Tthe Tthe True rue rue rue NNNNorth orth orth orth FFFFraserraserraserraser AgAgAgAgriculturericulturericulturericulture Brand program Brand program Brand program Brand program –––– AAAAcceptancceptancceptancceptancececece and User Criteria and User Criteria and User Criteria and User Criteria report be accepted and the subcommittee be authorized to proceed to Phase Two of report be accepted and the subcommittee be authorized to proceed to Phase Two of report be accepted and the subcommittee be authorized to proceed to Phase Two of report be accepted and the subcommittee be authorized to proceed to Phase Two of the action plan task the action plan task the action plan task the action plan task list.list.list.list. CARRIED 6.46.46.46.4 Food Distribution SubcommitteeFood Distribution SubcommitteeFood Distribution SubcommitteeFood Distribution Subcommittee Al Kozak reported that a grant application has been submitted to Investment Agriculture Foundation for funding to investigate potential food distribution models. Mr. Kozak thanked the Staff Liaison for her work on the application and reported he had learned a lot through the process. Mr. Kozak reported on discussions had with existing business in regards to a food distribution system. Mr. Kozak recently spoke with Mr. Christian Cowley with the CEED Centre in regards to a potential food hub facility in Mission. Mr. Kozak, the Chair and a representative of the Haney Farmers Market have been invited to attend the meeting. The Staff Liaison will update the Economic Development office about the process. 7.7.7.7. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE ---- Nil 8.8.8.8. ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE Chris Zabek encouraged members to attend the Sustainable Agriculture forum on Saturday. Candace Gordon reported the Food Asset Inventory will be done this year. Ms. Gordon is considering different methods to communicate the information collected. Ms. Gordon reported the Child Poverty Report Card states that one in five children in BC lives in poverty. Ms. Gordon reported that statistic has been consistent over many years and also commented on the number of food bank users in BC. Ms. Gordon reported the upcoming holiday season is an important time for charitable organizations to collect donations. Ms. Gordon would like to have a discussion around combatting hunger in the future. Al Kozak thanked Siobhan Murphy for her work on the Investment Agriculture Foundation application. Mr. Kozak suggested inviting a guest speaker to future Golden Harvest events. Al Hardy reported on the Communities in Bloom awards in October. Mr. Hardy shared information on a Green Cities initiative being launched by the Canadian Nursery and Landscape Association. Mr. Hardy shared information on other environmental initiatives around the world. Councillor Speirs answered questions from the Committee, including an update on the proposed civic centre facility and the Albion plan. Margaret Daskis encouraged other committee members to consider representing the AAC at the Metro Vancouver AAC beginning in the new year. 9.9.9.9. QUESTION PERIOD QUESTION PERIOD QUESTION PERIOD QUESTION PERIOD - Nil AAC Minutes November 24, 2016 Page 4 of 4 11110000.... ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT –––– 9:9:9:9:06060606 pmpmpmpm Chair /ss The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, January 3, 2017 at 7:00 pm _____________________________________________________________________________________ COMMISSION MEMBERS PRESENTCOMMISSION MEMBERS PRESENTCOMMISSION MEMBERS PRESENTCOMMISSION MEMBERS PRESENT Brenda Smith, Chair Maple Ridge Historical Society Julie Koehn Maple Ridge Historical Society Len Pettit Member at Large Kevin Bennett Community Member Russell Irvine Member at Large Steven Ranta, Vice-Chair Member at Large STAFF PRESENTSTAFF PRESENTSTAFF PRESENTSTAFF PRESENT Lisa Zosiak Staff Liaison, Community Planner Sunny Schiller Committee Clerk GUESTSGUESTSGUESTSGUESTS Erica Williams President, Maple Ridge Historical Society REGRETS/ABSENTREGRETS/ABSENTREGRETS/ABSENTREGRETS/ABSENT Councillor Craig Speirs Council Liaison Eric Phillips Member at Large 1.1.1.1. CALL TO ORDERCALL TO ORDERCALL TO ORDERCALL TO ORDER There being a quorum present, the Staff Liaison called the meeting to order at 7:03 pm. 2.2.2.2. 2017 CHAIR AND VICE2017 CHAIR AND VICE2017 CHAIR AND VICE2017 CHAIR AND VICE----CHAIR ELECTIONSCHAIR ELECTIONSCHAIR ELECTIONSCHAIR ELECTIONS R17-001 It was moved and seconded That That That That Brenda Smith be Brenda Smith be Brenda Smith be Brenda Smith be appointed appointed appointed appointed 2017 Community Heritage Commission Chair.2017 Community Heritage Commission Chair.2017 Community Heritage Commission Chair.2017 Community Heritage Commission Chair. CARRIED R17-002 It was moved and seconded That That That That Steven Ranta be Steven Ranta be Steven Ranta be Steven Ranta be appointed appointed appointed appointed as 2017 Community Heritage Commission Viceas 2017 Community Heritage Commission Viceas 2017 Community Heritage Commission Viceas 2017 Community Heritage Commission Vice----Chair.Chair.Chair.Chair. CARRIED With Elections complete Brenda Smith began chairing the meeting. CHC Minutes January 3, 2017 Page 2 of 4 3333.... AGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTION R17-003 It was moved and seconded That That That That the the the the agenda dated January 3, 2017 agenda dated January 3, 2017 agenda dated January 3, 2017 agenda dated January 3, 2017 bebebebe amended to add Item amended to add Item amended to add Item amended to add Item 7.1.3 Cultural Strategic 7.1.3 Cultural Strategic 7.1.3 Cultural Strategic 7.1.3 Cultural Strategic Plan Update Plan Update Plan Update Plan Update and be adopted as amendedand be adopted as amendedand be adopted as amendedand be adopted as amended.... CARRIED 4444.... MINUTES APPROVALMINUTES APPROVALMINUTES APPROVALMINUTES APPROVAL R17-004 It was moved and seconded That the That the That the That the Minutes of the December 8, 2016 meeting Minutes of the December 8, 2016 meeting Minutes of the December 8, 2016 meeting Minutes of the December 8, 2016 meeting be be be be approvedapprovedapprovedapproved.... CARRIED 5555.... FINANCEFINANCEFINANCEFINANCE 5555.1.1.1.1 Financial UpdateFinancial UpdateFinancial UpdateFinancial Update Russell Irvine provided a verbal update on the current CHC budget balance. Mr. Irvine reminded Commission members to track their volunteer hours, as this information is useful for plans and reports. 6666.... CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE The current BC Historical Federation newsletter was shared. 7777.... NEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESS 7777.1.1.1.1 MembershipMembershipMembershipMembership 7.1.1 Calendar of Events The Chair provided a verbal update on the calendar of events. 7.1.2 CHC 2017 Meeting Schedule Review After discussion it was agreed that the Commission would hold meetings on September 7 and December 7 to avoid conflicting with Council meetings. 7.1.3 Community Cultural Strategic Plan Update The Cultural Plan update is launching in February 2017. The Committee Clerk will re-forward an invitation to contribute to the update group. 7.1.4 Tourism Task Force Russell Irvine will represent the CHC on the Tourism Task Force. 7.1.5 Canada 150 The Chair confirmed the City has obtained a grant to celebrate Canada 150. Potential plans were shared. 8.8.8.8. SUBCOMMITTEE REPORTSSUBCOMMITTEE REPORTSSUBCOMMITTEE REPORTSSUBCOMMITTEE REPORTS 8.18.18.18.1 Communications SubcommitteeCommunications SubcommitteeCommunications SubcommitteeCommunications Subcommittee 8.1.1 Local Voices The Chair reported the next session starts February 2 at the library. 8.1.2 Communications Package The Chair reported a consultant has been engaged to refresh the CHC communications package. CHC Minutes January 3, 2017 Page 3 of 4 8.28.28.28.2 Recognitions SubcommitteeRecognitions SubcommitteeRecognitions SubcommitteeRecognitions Subcommittee 8.2.1 Heritage Week Subcommittee The Chair shared details of plans for Heritage Week. Erica Williams, President, Maple Ridge Historical Society will host two walking tours, one of downtown and one of the cemetery. 8.2.2 Heritage Awards 2017 Nominations The Heritage Awards will be held February 16, 2017. 8.2.3 Review of Heritage Awards Annual Nomination Deadlines The Chair reminded the Commission of the need to review deadlines from organizations such as Heritage BC and the BC Historical Federation to ensure nomination deadlines are not missed. This topic will be revisited at an upcoming meeting. 8.38.38.38.3 Education SubcommitteeEducation SubcommitteeEducation SubcommitteeEducation Subcommittee 8.3.1 BC Societies Act Workshop The Chair reported on the transition to the new BC Societies Act and plans for a workshop. 8.3.2 Oral History Training The Chair reported on plans to provide a training workshop for those interested in doing an oral history project. This training will be available to the public and is planned for February 18. 8.3.3 Museum and Archives Field Trip The Chair reported on a planned guided tour of the City of Vancouver Archives and the Museum of Vancouver. 8.48.48.48.4 Maple Ridge Oral HistMaple Ridge Oral HistMaple Ridge Oral HistMaple Ridge Oral History Projectory Projectory Projectory Project Steve Ranta provided an update on the Oral History subcommittee, which met in December. The group is working to include a broad spectrum of the community in the project and asked the Commission to share suggestions. Mr. Ranta shared next steps. The Staff Liaison will schedule the next meeting of the subcommittee. 8.58.58.58.5 Digitization Project SubcommitteeDigitization Project SubcommitteeDigitization Project SubcommitteeDigitization Project Subcommittee The Chair reported on the current status of the digitization project. 8.68.68.68.6 Heritage Inventory Project UpdateHeritage Inventory Project UpdateHeritage Inventory Project UpdateHeritage Inventory Project Update The Staff Liaison will be meeting with consultant Donald Luxton to determine next steps and a project timeline. The Chair raised the need to discuss software requirements for the Heritage Inventory (and the Digitization project) with the City. 8.78.78.78.7 Robertson Family Cemetery ProjecRobertson Family Cemetery ProjecRobertson Family Cemetery ProjecRobertson Family Cemetery Project Subcommitteet Subcommitteet Subcommitteet Subcommittee The Chair provided a document recently found in the BC Crown Lands database that is now the earliest record on file related to the property. 8.88.88.88.8 Museum and Archives UpdateMuseum and Archives UpdateMuseum and Archives UpdateMuseum and Archives Update The Commission discussed ideas for a Maple Ridge Museum and Archives building. Russell Irvine shared information from a recent newspaper article regarding the new North Vancouver museum facility. 9.9.9.9. LIAISON UPDATESLIAISON UPDATESLIAISON UPDATESLIAISON UPDATES 9.19.19.19.1 BC Historical FederationBC Historical FederationBC Historical FederationBC Historical Federation The Chair provided information on BC Historical Federation newsletter subscriptions. Information regarding the annual BC Historical Federation conference in May 2017 in Chilliwack was shared. 9.29.29.29.2 Heritage BCHeritage BCHeritage BCHeritage BC The Chair reported provided an update on services provided by Heritage BC. CHC Minutes January 3, 2017 Page 4 of 4 9.39.39.39.3 BC Museums AssociationBC Museums AssociationBC Museums AssociationBC Museums Association The Commission discussed museum and heritage features in other local municipalities. 9.49.49.49.4 Maple Ridge Historical SocietyMaple Ridge Historical SocietyMaple Ridge Historical SocietyMaple Ridge Historical Society No update. 9.59.59.59.5 Council LiaisonCouncil LiaisonCouncil LiaisonCouncil Liaison No update. 10.10.10.10. QUESTION PERIOD QUESTION PERIOD QUESTION PERIOD QUESTION PERIOD 11.11.11.11. ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE The Chair will report to Council on March 28, 2017. Members were asked to provide relevant photos and suggestions to the Chair for the presentation. 11112222.... ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT It was moved that the meeting be adjourned at 8:32 pm. Chair /ss The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, February 7, 2017 at 7:00 pm _____________________________________________________________________________________ COMMISSION MEMBERS PRESENTCOMMISSION MEMBERS PRESENTCOMMISSION MEMBERS PRESENTCOMMISSION MEMBERS PRESENT Brenda Smith, Chair Maple Ridge Historical Society Councillor Craig Speirs Council Liaison Eric Phillips Member at Large Julie Koehn Maple Ridge Historical Society Kevin Bennett Member at Large Len Pettit Member at Large Russell Irvine Member at Large Steven Ranta, Vice-Chair Member at Large STAFF PRESENTSTAFF PRESENTSTAFF PRESENTSTAFF PRESENT Lisa Zosiak Staff Liaison, Community Planner Sunny Schiller Committee Clerk GUESTSGUESTSGUESTSGUESTS Erica Williams President, Maple Ridge Historical Society Cees van de Mond Member of the Public REGRETS/ABSENTREGRETS/ABSENTREGRETS/ABSENTREGRETS/ABSENT 1.1.1.1. CALL TO ORDERCALL TO ORDERCALL TO ORDERCALL TO ORDER There being a quorum present, the Chair called the meeting to order at 7:05 pm. 2.2.2.2. AGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTION R17-005 It was moved and seconded That That That That the the the the agenda dated agenda dated agenda dated agenda dated February 7February 7February 7February 7, 2017 , 2017 , 2017 , 2017 bebebebe adoptedadoptedadoptedadopted.... CARRIED 3333.... MINUTES APPROVALMINUTES APPROVALMINUTES APPROVALMINUTES APPROVAL R17-006 It was moved and seconded That the That the That the That the Minutes of the Minutes of the Minutes of the Minutes of the January 3January 3January 3January 3, 201, 201, 201, 2017777 meeting meeting meeting meeting be be be be approvedapprovedapprovedapproved.... CARRIED 4.4.4.4. DELEGATIONSDELEGATIONSDELEGATIONSDELEGATIONS - Nil CHC Minutes February 7, 2017 Page 2 of 4 5555.... FINANCEFINANCEFINANCEFINANCE 5555.1.1.1.1 Financial UpdateFinancial UpdateFinancial UpdateFinancial Update Russell Irvine reviewed the current Commission budget. The Chair provided information on funds through Canada 150. It was confirmed the budget has been approved by Council. 6666.... CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE 6.16.16.16.1 Sandra Ayres Sandra Ayres Sandra Ayres Sandra Ayres ---- Museum Design ReportMuseum Design ReportMuseum Design ReportMuseum Design Report A report from Sandra Ayres on a “Museum Design – Creating Cultural Capital” lecture has been distributed to the Commission. The Chair will reply thanking Ms. Ayres for the information. 6.26.26.26.2 Heritage Day at Haney Farmers MarketHeritage Day at Haney Farmers MarketHeritage Day at Haney Farmers MarketHeritage Day at Haney Farmers Market An email inviting the Commission to participate in a Heritage Day event at the Haney Farmer’s Market on June 10, 2017 has been received. Steven Ranta and Len Pettit volunteered to work on creating a Community Heritage Commission display for the event. The Chair will confirm the Commission’s participation to the Haney Farmer’s Market. 7777.... NEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESS 7777.1.1.1.1 MembershipMembershipMembershipMembership 7.1.1 Calendar of Events The Chair reviewed the calendar of events which details many heritage related activities coming up in 2017. Updated meeting schedule and membership list have been distributed to the Commission. 7.1.2 Committee Structure 2017 The Chair reviewed the current structure of the Community Heritage Commission. 7.27.27.27.2 Cultural Plan UpdateCultural Plan UpdateCultural Plan UpdateCultural Plan Update The Chair and Staff Liaison reported on the recent meeting of the Cultural Plan Task Group. The Staff Liaison will forward information regarding upcoming meetings to the Commission. Steven Ranta shared his thoughts on the cultural plan update process. 7.37.37.37.3 Tourism StrategyTourism StrategyTourism StrategyTourism Strategy Russell Irvine shared information regarding the development of the draft Tourism Strategy. Commission members were encouraged to share their thoughts regarding the project directly to Mr. Irvine. 7.47.47.47.4 Canada 150Canada 150Canada 150Canada 150 The Federation of Canadian Municipalities has confirmed the CHC Chair as the Canada 150 Community Leader for Maple Ridge for the 150th anniversary of confederation. The Chair shared information on two CHC Canada 150 work groups. The Chair, Kevin Bennett and Cees van de Mond are working with Parks, Recreation and Culture, and Maple Ridge Artists in Residence on a geocaching project. The second work group includes the Chair and Julie Koehn working with the Maple Ridge Library, Maple Ridge Family History Group and Ridge Meadows Seniors Network to refresh and relaunch the Library's Reminisce Kits. CHC Minutes February 7, 2017 Page 3 of 4 R17-007 It was moved and seconded That That That That the plan for the refreshment of the the plan for the refreshment of the the plan for the refreshment of the the plan for the refreshment of the RRRReminiscence eminiscence eminiscence eminiscence KKKKits be approved and $1500 be its be approved and $1500 be its be approved and $1500 be its be approved and $1500 be allocated from the Community Heritage Commission budget for this project.allocated from the Community Heritage Commission budget for this project.allocated from the Community Heritage Commission budget for this project.allocated from the Community Heritage Commission budget for this project. CARRIED 7.57.57.57.5 Tax AssessmentsTax AssessmentsTax AssessmentsTax Assessments Russell Irvine raised a question about the provincial policy regarding tax assessments for historic sites and shared information on a provincially and nationally recognized historic site that recently received an unexpected tax assessment. 7.67.67.67.6 Private Members Bill Tax CreditPrivate Members Bill Tax CreditPrivate Members Bill Tax CreditPrivate Members Bill Tax Credit The Chair reviewed a message received from BC Heritage asking for support for a private members Bill that would provide a tax credit for the rehabilitation of historic buildings. The Staff Liaison provided additional details on the Bill. R17-008 It was moved and seconded That That That That the the the the CHC recommend that Council consider supporting CHC recommend that Council consider supporting CHC recommend that Council consider supporting CHC recommend that Council consider supporting Bill CBill CBill CBill C----323: 323: 323: 323: An Act to Amend the An Act to Amend the An Act to Amend the An Act to Amend the Income Tax Act (Rehabilitation of Historic Property)Income Tax Act (Rehabilitation of Historic Property)Income Tax Act (Rehabilitation of Historic Property)Income Tax Act (Rehabilitation of Historic Property) which was tabled in Parliament in which was tabled in Parliament in which was tabled in Parliament in which was tabled in Parliament in December 2016. December 2016. December 2016. December 2016. CARRIED 7.77.77.77.7 BC Museum FundingBC Museum FundingBC Museum FundingBC Museum Funding The Chair provided information on a provincial fund to support museum related capital projects. 8.8.8.8. SUBCOMMITTEE REPORTSSUBCOMMITTEE REPORTSSUBCOMMITTEE REPORTSSUBCOMMITTEE REPORTS 8.18.18.18.1 Communications SubcommitteeCommunications SubcommitteeCommunications SubcommitteeCommunications Subcommittee 8.1.2 Communications Package The Commission reviewed proposed designs for the CHC logo refresh and provided feedback. 8.1.1 Local Voices The Chair reported on the February session of Local Voices. 8.28.28.28.2 Recognitions SubcommitteeRecognitions SubcommitteeRecognitions SubcommitteeRecognitions Subcommittee 8.2.1 Heritage Week Subcommittee The Commission reviewed the poster for Heritage Week. RSVPs for Heritage Week events should be sent to the Staff Liaison. 8.2.2 Heritage Awards 2017 Nominations The Heritage Awards will be held February 16, 2017. 8.2.3 Review of Heritage Awards Annual Nomination Deadlines Postponed to a future meeting. 8.38.38.38.3 Education SubcommitteeEducation SubcommitteeEducation SubcommitteeEducation Subcommittee 8.3.1 BC Societies Act Workshop The planning of the workshop is currently on hold. 8.3.2 Oral History Training A workshop on how to create an Oral History project will be held at City Hall on February 18. 8.3.3 Heritage BC Webinars The Chair and Staff Liaison shared information on upcoming Heritage BC Webinars. Russell Irvine will attend the “Heritage and Cultural Tourism” Webinar March 17th. Space has been booked at City Hall to allow participation in the webinars. CHC Minutes February 7, 2017 Page 4 of 4 R17-009 It was moved and seconded ThatThatThatThat funds funds funds funds of $75 of $75 of $75 of $75 be approved for participatibe approved for participatibe approved for participatibe approved for participatioooon n n n in in in in the Heritage BC webinars.the Heritage BC webinars.the Heritage BC webinars.the Heritage BC webinars. CARRIED 8.48.48.48.4 Maple Ridge Oral History ProjectMaple Ridge Oral History ProjectMaple Ridge Oral History ProjectMaple Ridge Oral History Project Steven Ranta provided an update on the Oral History project. A list of potential story contributors will be shared with the Commission and further suggestions should be sent directly to Mr. Ranta. 8.58.58.58.5 Digitization Project SubcommitteeDigitization Project SubcommitteeDigitization Project SubcommitteeDigitization Project Subcommittee The Chair reported on the current status of the digitization project. 8.68.68.68.6 Heritage Inventory Project Heritage Inventory Project Heritage Inventory Project Heritage Inventory Project UpdateUpdateUpdateUpdate The Chair reported a workshop was held on January 30th in regards to the project and the project is ongoing. 8.78.78.78.7 Robertson Family Cemetery Project SubcommitteeRobertson Family Cemetery Project SubcommitteeRobertson Family Cemetery Project SubcommitteeRobertson Family Cemetery Project Subcommittee An update will be provided at a future meeting. 8.88.88.88.8 Museum and Archives UpdateMuseum and Archives UpdateMuseum and Archives UpdateMuseum and Archives Update The Chair shared details about recent announcements of funding for museums in North Vancouver and Surrey and reported on a January meeting to discuss facilities for Maple Ridge. Councillor Speirs reported on the planning process. 9.9.9.9. LIAISON UPDATESLIAISON UPDATESLIAISON UPDATESLIAISON UPDATES 9.19.19.19.1 BC HBC HBC HBC Historical Federationistorical Federationistorical Federationistorical Federation The BC Historical Federation conference will be held in Chilliwack this year. 9.29.29.29.2 Heritage BCHeritage BCHeritage BCHeritage BC The Staff Liaison shared the Heritage BC Heritage Week poster. 9.39.39.39.3 BC Museums AssociationBC Museums AssociationBC Museums AssociationBC Museums Association No update. 9.49.49.49.4 Maple Ridge Historical SocietyMaple Ridge Historical SocietyMaple Ridge Historical SocietyMaple Ridge Historical Society Julie Koehn reported that damage to the Wharfinger’s office building continues to be a problem. Preparations for the Heritage Tea and Music on the Wharf are underway. 9.59.59.59.5 Council LiaisonCouncil LiaisonCouncil LiaisonCouncil Liaison No update. 10.10.10.10. QUESTION PERIOD QUESTION PERIOD QUESTION PERIOD QUESTION PERIOD ---- Nil 11.11.11.11. ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE The Staff Liaison shared information on Township of Langley Heritage Week events. 11112222.... ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT It was moved that the meeting be adjourned at 9:10 pm. Chair /ss City of Maple Ridge PUBLIC ART STEERING PUBLIC ART STEERING PUBLIC ART STEERING PUBLIC ART STEERING COMMITTEE MEETING MINUTESCOMMITTEE MEETING MINUTESCOMMITTEE MEETING MINUTESCOMMITTEE MEETING MINUTES The Minutes of the Regular Meeting of the Public Art Steering Committee, held in the Coho Room, at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, January 24, 2017 at 3:00 p.m. COMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENT Barbara Duncan Arts Council Representative / Curator, ACT Art Gallery Councillor Duncan City of Maple Ridge Leanne Koehn Community at Large Member Susan Hayes, Chair Artist Wayne Bissky Architect Wan-Yi Lin Artist STAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENT Sunny Schiller Committee Clerk Yvonne Chui Manager, Arts and Community Connections GUESTSGUESTSGUESTSGUESTS REGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTS Donald Luxton Cultural Resource Management Consultant 1.1.1.1. WELCOME WELCOME WELCOME WELCOME AND INTRODUCTIONSAND INTRODUCTIONSAND INTRODUCTIONSAND INTRODUCTIONS There being a quorum present the Chair called the meeting to order at 3:04 pm. 2.2.2.2. 2017 CHAIR AND VICE2017 CHAIR AND VICE2017 CHAIR AND VICE2017 CHAIR AND VICE----CHAIR ELECTIONSCHAIR ELECTIONSCHAIR ELECTIONSCHAIR ELECTIONS R17-001 It was moved and seconded That That That That Wayne Wayne Wayne Wayne Bissky be appointed 2017 Chair.Bissky be appointed 2017 Chair.Bissky be appointed 2017 Chair.Bissky be appointed 2017 Chair. CARRIED R17-002 It was moved and seconded That That That That Leanne Koehn be appointed 2017 ViceLeanne Koehn be appointed 2017 ViceLeanne Koehn be appointed 2017 ViceLeanne Koehn be appointed 2017 Vice----Chair.Chair.Chair.Chair. CARRIED Susan Hayes was thanked for her contributions to the Committee. Ms. Hayes chaired the meeting. PASC Minutes January 24, 2017 Page 2 of 3 3333.... AGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTION &&&& MINUTE APPROVALMINUTE APPROVALMINUTE APPROVALMINUTE APPROVAL R17-003 It was moved and seconded That the Agenda That the Agenda That the Agenda That the Agenda dated January 24, 2017 dated January 24, 2017 dated January 24, 2017 dated January 24, 2017 be be be be adopted.adopted.adopted.adopted. CARRIED R17-004 It was moved and seconded That the Minutes of That the Minutes of That the Minutes of That the Minutes of November 29November 29November 29November 29, 2016 be , 2016 be , 2016 be , 2016 be amended amended amended amended to correctly identify the Maple Ridge to correctly identify the Maple Ridge to correctly identify the Maple Ridge to correctly identify the Maple Ridge Community Foundation Community Foundation Community Foundation Community Foundation and be adopted as corrected.and be adopted as corrected.and be adopted as corrected.and be adopted as corrected. CARRIED 4.4.4.4. DELEGATIONSDELEGATIONSDELEGATIONSDELEGATIONS –––– Nil 5.5.5.5. QUESTION PERIODQUESTION PERIODQUESTION PERIODQUESTION PERIOD –––– Nil 6.6.6.6. NEWNEWNEWNEW BUSINESSBUSINESSBUSINESSBUSINESS 6.16.16.16.1 RecruitmentRecruitmentRecruitmentRecruitment and Bylaws Amendmentand Bylaws Amendmentand Bylaws Amendmentand Bylaws Amendment The Staff Liaison provided an update on the Committee membership and bylaw. 6.26.26.26.2 Andres Schneiter Proposal Andres Schneiter Proposal Andres Schneiter Proposal Andres Schneiter Proposal –––– UpdateUpdateUpdateUpdate The Committee reviewed the proposal by Andres Schneiter and discussed the potential project. R17-005 It was moved and seconded That That That That Staff be directed Staff be directed Staff be directed Staff be directed to to to to thank Mr. Schneiter for his proposalthank Mr. Schneiter for his proposalthank Mr. Schneiter for his proposalthank Mr. Schneiter for his proposal,,,, however to consider it however to consider it however to consider it however to consider it in itsin itsin itsin its current proposal format current proposal format current proposal format current proposal format does does does does not fit with the established public art and community not fit with the established public art and community not fit with the established public art and community not fit with the established public art and community engagement processes. In addition, the Committee does not have funding to provide an engagement processes. In addition, the Committee does not have funding to provide an engagement processes. In addition, the Committee does not have funding to provide an engagement processes. In addition, the Committee does not have funding to provide an advance of funds on a future project where there is no confirmed site for the work. The artist advance of funds on a future project where there is no confirmed site for the work. The artist advance of funds on a future project where there is no confirmed site for the work. The artist advance of funds on a future project where there is no confirmed site for the work. The artist is, however, encourais, however, encourais, however, encourais, however, encouraged to apply for any future public art call, with an adapted format that ged to apply for any future public art call, with an adapted format that ged to apply for any future public art call, with an adapted format that ged to apply for any future public art call, with an adapted format that meets the criteria provided.meets the criteria provided.meets the criteria provided.meets the criteria provided. CARRIED 6.36.36.36.3 Canada 150 Canada 150 Canada 150 Canada 150 –––– Fund Update and BC Canada 150 GrantFund Update and BC Canada 150 GrantFund Update and BC Canada 150 GrantFund Update and BC Canada 150 Grant The Chair and the Staff Liaison reviewed the information presented to Council regarding Canada 150. Potential gateway locations were discussed. Wan-Yi Lin and Wayne Bissky volunteered to sit on the gateway public art project subcommittee. PASC Minutes January 24, 2017 Page 3 of 3 6.46.46.46.4 Cultural Plan UpdateCultural Plan UpdateCultural Plan UpdateCultural Plan Update The Staff Liaison reported on the recent meeting of the Cultural Plan Task Group and the timeline for the public engagement and report. The first public meeting for the project is scheduled for February 9th. 7.7.7.7. ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE Leanne Koehn reported Earth Day planning is well underway. The event will be held on April 22 and the theme is “Back to Nature”. Events are planned for the weeks prior to Earth Day. More information is available at: http://rmrecycling.org/community/celebrate-earth-day- maple-ridge Barbara Duncan encouraged members to visit the current exhibition at the ACT Arts Centre: “An Open Nature” by artist Zoran Malinovski. Wan Yi shared information regarding a temporary art installation program currently underway in LaConner, Washington. Councillor Duncan reported that Councillor Bell is currently away due to illness. Efforts will be made to provide an alternate if Councillor Duncan is not available for PASC. The Staff Liaison reported on plans to apply for a provincial Canada 150 grant program. 8888.... ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT It was moved and seconded That the meeting be adjourned at That the meeting be adjourned at That the meeting be adjourned at That the meeting be adjourned at 4444::::35353535 pm.pm.pm.pm. Chair /ss City of Maple Ridge SOCIAL PSOCIAL PSOCIAL PSOCIAL POLICYOLICYOLICYOLICY ADVISORY COMMITTEE MEETINGADVISORY COMMITTEE MEETINGADVISORY COMMITTEE MEETINGADVISORY COMMITTEE MEETING MINUTESMINUTESMINUTESMINUTES The Minutes of the Regular Meeting of the Social Policy Advisory Committee, held in the Blaney Room, at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Wednesday, January 4, 2017 at 7:00 pm COMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENT Annette Morgan Seniors Network Brenna Ayliffe Fraser Health Cathy Bennett Member at Large Councillor Bob Masse Council Liaison Ineke Boekhorst Downtown BIA / Friends in Need Laura Butler Member at Large Mike Murray School District #42 Trustee (Alternate) Sgt. Brenda Gresiuk RCMP Tarel Swansky Member at Large STAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENT Shawn Matthewson Staff Liaison / Social Planning Analyst Sunny Schiller Committee Clerk GUESTSGUESTSGUESTSGUESTS REGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTS Candace Gordon Maple Ridge-Pitt Meadows-Katzie Community Network Dr. Helena Swinkels Fraser Health Hannah Macdonald Member at large – Youth Rep Kathy Doull Fraser Health - Alternate Mikayla Clayton Youth Rep Susan Carr School District #42 Trustee Vicki Kipps, Chair Community Network 1.1.1.1. CALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONS There being a quorum present, Councillor Masse called the meeting to order at 7:05 pm and introductions were made. 2.2.2.2. AGENDA AGENDA AGENDA AGENDA ADOPTIONADOPTIONADOPTIONADOPTION R17-001 It was moved and seconded That the Agenda dated That the Agenda dated That the Agenda dated That the Agenda dated January 4January 4January 4January 4, 201, 201, 201, 2017777 be be be be adoptadoptadoptadoptedededed.... CARRIED SPAC Minutes January 4, 2017 Page 2 of 3 3.3.3.3. MINUTEMINUTEMINUTEMINUTE APPROVALAPPROVALAPPROVALAPPROVAL R17-002 It was moved and seconded That the Minutes dated That the Minutes dated That the Minutes dated That the Minutes dated November 2November 2November 2November 2, 2016 be , 2016 be , 2016 be , 2016 be approved.approved.approved.approved. CARRIED 4. 4. 4. 4. PRESENTATIONS PRESENTATIONS PRESENTATIONS PRESENTATIONS - Nil 5.5.5.5. ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE Mike Murray recently attended the opening of the Youth Wellness Centre and is happy to see this resource in the community. Sgt. Gresiuk reported on the Youth Justice program revitalization currently underway. Ineke Boekhorst reported that the Downtown Business Improvement Association received 22,000 entries to their Christmas program. Ms. Boekhorst shared that the Clean Team Initiative includes the DMRBIA, Alouette Addictions and Dave Walsh, Safer Downtown Community Liaison and has small groups of people going out in the morning to clean up in front of local businesses. The program will begin in February. Cathy Bennett described some of the work that she is doing in her practicum for her Master’s degree. Annette Morgan reported the Seniors Network is waiting to hear about funding from BC Gaming. The Seniors Network is now one of three finalists for a Business Excellence award. Ms. Morgan provided information on the rent supplement program. Selena Robinson, provincial Opposition Spokesperson for Local Government and Sports, and Seniors will be attending the next Seniors Network meeting. Shawn Matthewson reported that planning has begun on the Regional Mayor’s Task Force on Homelessness that will be cohosted by Vancouver Mayor Gregor Robertson and Maple Ridge Mayor Nicole Read. Ms. Matthewson provided information on the next homeless count, which will be taking place in March. 6.6.6.6. NEW BUSINESSNEW BUSINESSNEW BUSINESSNEW BUSINESS 6.16.16.16.1 Social Policy Social Policy Social Policy Social Policy Workshop PlanningWorkshop PlanningWorkshop PlanningWorkshop Planning The Staff Liaison explained that four workshops will be held each year to engage with other levels of government and with service providers. Potential workshop topics were discussed. The Staff Liaison will write a report proposing workshop topics for Council endorsement. 6.26.26.26.2 Community Dialogues UpdateCommunity Dialogues UpdateCommunity Dialogues UpdateCommunity Dialogues Update The Committee discussed the Community Dialogue on Homelessness speaker’s series held during October and November 2016. SPAC Minutes January 4, 2017 Page 3 of 3 6.36.36.36.3 Regional Mayor’s Task Force on HomelessnessRegional Mayor’s Task Force on HomelessnessRegional Mayor’s Task Force on HomelessnessRegional Mayor’s Task Force on Homelessness Previously dealt with under Roundtable – Shawn Matthewson. 6.4 6.4 6.4 6.4 Forward 2020Forward 2020Forward 2020Forward 2020 The Staff Liaison provided information on the Forward 2020 communications strategy. Forward 2020 Newsletter subscription is available at: www.mapleridge.ca/list.aspx 7.7.7.7. UNFINISHED BUSINESSUNFINISHED BUSINESSUNFINISHED BUSINESSUNFINISHED BUSINESS 7.17.17.17.1 Youth Strategy UpdateYouth Strategy UpdateYouth Strategy UpdateYouth Strategy Update The Staff Liaison reported the full youth strategy and youth development wheel is now available online at: www.mapleridge.ca/youthstrategy Implementation of the Youth Strategy will begin soon. 7.27.27.27.2 Update from the Opioid Overdose Working GroupUpdate from the Opioid Overdose Working GroupUpdate from the Opioid Overdose Working GroupUpdate from the Opioid Overdose Working Group The Staff Liaison provided recent Maple Ridge overdose statistics. The Working Group will be meeting soon to review the action plan. (Working Group updates are included in the Forward 2020 newsletter). 8.8.8.8. COMMITTEE UPDATESCOMMITTEE UPDATESCOMMITTEE UPDATESCOMMITTEE UPDATES 8.18.18.18.1 Community NetworkCommunity NetworkCommunity NetworkCommunity Network The Staff Liaison provided an update on the Community Network (CN). The CN will be hiring a new Coordinator in early 2017. A survey is underway to inform the CN strategic plan. The Community Resource Fair will not be held this year. 9.9.9.9. CORRESPONDENCE CORRESPONDENCE CORRESPONDENCE CORRESPONDENCE - Nil 10.10.10.10. QUESTION PERIOD QUESTION PERIOD QUESTION PERIOD QUESTION PERIOD The work of Alouette Home Start Society was discussed by the Committee. 11.11.11.11. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT It was moved and seconded that the meeting be adjourned at 8:32 pm. Chair /ss 1674684 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2017 and Members of Council FILE NO: 0530-01 FROM: Chief Administrative Officer MEETING: Regular Council SUBJECT: Potential Change to Format of Council Meeting Schedule EXECUTIVE SUMMARY: A notice of motion was put forward by Councillor Shymkiw on February 28, 2017 for Council to consider moving Committee of the Whole to evenings and incorporating a type of workshop into that meeting, eliminating the current Monday daytime meetings. Staff were asked to respond to several questions which are addressed below. RECOMMENDATION(S): Provided for Council information only. DISCUSSION: Staff were asked to provide the following information: o Council sometimes will request additional staff attend a daytime meeting to provide additional information, or may be contacted through email to provide information during a meeting. Moving to evening meetings, staff attending that evening meeting would be the only immediate contacts and it is hopeful that those staff will be able to respond to most enquiries. Where additional information may be required that cannot be obtained from the staff present, the matter may be deferred until the information is provided. o It is difficult to predict how long evening meetings will be as it will depend on the number of issues to be dealt with, the complexity of the issues, the urgency of some issues and the amount of discussion and debate Council wishes to engage in, and whether a public hearing is included. Issues and topics normally dealt with at the current Council Workshop, would be incorporated into the Committee of Whole meetings and staff would make efforts to ensure topic items would be kept to a reasonable number for each meeting. o Council meeting days and times vary throughout the region. A spreadsheet is attached for Council’s information. o Given that Planning Department reports often represent a significant portion of agendas, the following information provides an estimate of overtime that could result for that Department. 801 1674684 In order to prepare an estimated cost of over-time, staff looked at 2 things: the first two Committee of the Whole meetings of 2017; and the number of Planning Department reports presented at Workshop in 2016. Committee of the Whole: The number of Planning reports on a Committee of the Whole agenda can vary from a low of 1 to a high of 15 reports. In order to come up with an average, staff looked at the first two COW agendas of the year (January 9, 2017 and January 23, 2017). When combined these two meetings contained 14 Development Planning Reports, for an average of 7 reports per agenda, written by an average of 4-5 different Development Planners/Planning Technicians. Assuming that each meeting would take a minimum of 3 hours and assuming attendance by 4 Planners, each meeting could cost $1100 in overtime. Given that there could be an average of 20 Committee of the Whole meetings per year, the resulting overtime is estimated to be $22,000 annually. Workshop: Staff also looked at the number of reports that went to Workshop that were written by Community Planning or Environment Planning Staff over the last year, and note that there were 29 Workshop Meetings, with a total of 35 Planning presentations/reports. Not included in this are the times that staff were asked to attend to provide technical advice on a variety of topics. Assuming an average of 1 planning report/presentation per Workshop meeting, it is estimated that this would incur approximately $550. Assuming there would be 20 Workshop evening meetings, it is estimated that there could be an annual overtime cost of approximately $11,000. Overall Costs: Should Committee of the Whole meetings with a workshop type component be scheduled for two Tuesday evenings per month, it is estimated that, based on previous trends, there could be a total overtime cost of approximately $33,000 per year. The Collective Agreement allows for Management to alter hours of work under certain circumstances. Given the workloads in the Planning Department and the expectation that staff are available to the public during the day, management has never exercised the option of shifting an employee’s start time. Should there be an interest in pursuing this, Human Resources would need to identify whether this option could be explored, and under what circumstances. CONCLUSIONS: The details provided above is in response to information requested by Council in relation to the notice of motion to move Committee of Whole meetings to evenings and incorporate workshop type items into those meetings. 1674684 “Original signed by Laurie Darcus” Prepared by: Laurie Darcus, Manager of Legislative Services and Emergency Program “Original signed by C. Goddard” for Prepared in consultation with: Christine Carter, Director of Planning “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer Attachment: Other Municipal Council Meeting Schedules OTHER MUNICIPAL COUNCIL MEETING SHEDULES Municipality Regular Meeting COW or Council in Committee, etc.)Public Hearing Closed Additional comments Chilliwack 2 meetings per month 3 pm start for Regular Council, break for Closed, then Public Hearing at 7 followed by Public Information Meeting No COW After Closed, 7 pm Twice per month, follows Regular Public Info Meeting follows Public Hearing; Chilliwack does not have a Variance Committee. No public input at Regular. Delta 2 per month, 7 pm Held before Regular in an informal setting. Applicants must register with Clerks. 4 pm prior to Regular 6:45 pm prior to Regular is Q&A including the public. Kamloops 2 per month, 1:30 pm No COW Twice per month, cancelled if no items 12 noon prior to Regular, only held if needed Public inquiries during Regular. Presentations are only for public hearing. No question period. Prince George 2 per month, 1st and 3rd Mondays. 6 pm. Informal, then Land Use/Formal, As needed. Primarily for updates from Committees and Commissions. As needed Council procedure bylaw caps time limit for council meetings to 10 pm. Then vote on recessing/continuing. 802 Motion by Councillor Shymkiw Whereas the Maple Ridge Council Procedure Bylaw No. 6472-2007 and amendments thereto allows for Council to create Council Workshop meetings to conduct Workshop business; And whereas there is no requirement to have such meeting under this bylaw; Therefore be it resolved that, Beginning April 1, 2017 meetings of Council Workshop schedule three Monday mornings each month cease for a five month trial period, and All business normally conducted at Council Workshop be transferred to a Committee of the Whole meeting where reports and other city business will be considered and discussed but no resolutions or motions leading to decisions will be made except to forward agenda items to Council or refer back to staff/committees; and Two Committee of the Whole meetings (including workshop type sessions) be scheduled each month on Tuesday evenings alternating with Regular Council meetings also scheduled for two Tuesday evenings each month, and that Public Hearings be scheduled prior to the third Tuesday Committee of the Whole Meeting and The applicable advertisements to the change in the Council Meeting Schedule be advertised as required. 802 Page 1 of 3 1661008 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: February 20, 2017 and Members of Council FILE NO: 01-05330-01 FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: Ripe TX – Taxi License Application EXECUTIVE SUMMARY: On January 30, 2017 a notice was received from Ripe TX (Ripe Holdings Inc.) advising the City that they are applying to the Passenger Transportation Board (PTB) for 150 new taxi licenses to operate (pick up and drop off) anywhere in the Greater Vancouver Regional District (Appendix A). Their service model is to digitally dispatch taxis and advise that there would be no top lights, flagging or taxi stands. The PTB requires that applicants notify municipalities of their application and a municipal council may submit information or comments to the PTB regarding the application. It is recommended that municipalities submit comments within 30 days of receiving the package. Staff have outlined in this report their comments, questions, concerns. RECOMMENDATION(S): That staff be directed to submit a letter to the Passenger Transportation Board summarizing the comments in this report indicating that the City does not support the application by Ripe TX for 150 new taxi licenses to operate in the Greater Vancouver Regional District. DISCUSSION: The Passenger Transportation Board regulates the issuance of taxi licenses. They provide an opportunity for municipalities to comment on new applications and will take these comments into consideration in decision making. Upon receiving the Ripe TX application, Bylaws and the RCMP were contacted for input. The following are staff comments, concerns; Ripe TX have applied for 150 licences and they are planning to operate in the west from West Vancouver to Maple Ridge in the east. There is nothing in the application that states how many vehicles will be available in Maple Ridge, and they do mention that they will park these vehicles throughout the Greater Vancouver Regional District where they anticipate demand. In the section of the application which is addressed to us, they have not filled out how many vehicles they want to operate specifically in our municipality. Ripe TX has a main office in Victoria. This is not a dispatch office but rather a customer service centre and administration office. All requests for taxi service would be made through a web site or 803 Page 2 of 3 1661008 app. As they will not be having a dispatch office, but only working through an app, it may be difficult to determine response times. Staff have concerns with who exactly will own each of the 150 vehicles and be responsible for the ongoing upkeep and maintenance, although there is mention of lease rates for drivers on page 6 of 7 of the document titled “Ripe Holdings Inc. Accessible Service Plan – Company Information”. Maple Ridge Taxi Bylaw No. 6409-2006 states that an inspector can give notice to the owner that a vehicle for hire is not in a fit or proper condition for use and such vehicle may not be used until the condition is remedied. Currently regular inspections are conducted of all vehicles for hire used in Maple Ridge to determine their condition. This could prove problematic with the vehicles being located all over the Greater Vancouver Regional District. The bylaw also states that there must be an illuminated sign bearing the word “cab” or “taxi” on each vehicle. This company’s proposal would be in violation of that section of the bylaw if no such illuminated sign existed. In addition, each driver must have a chauffeurs permit to operate in Maple Ridge so the question is, will all 150 drivers actually operate in Maple Ridge at any given time or just some of the drivers. In the application driver training is addressed. It would have been prudent for the company to provide a more thorough report on how they plan on doing business in such a large geographic area. It would be preferable for Ripe TX to provide more information about how they operate. Specifically, staff would appreciate knowing: • Are drivers on regular schedules with on-duty/off-duty times and how is this tracked? • How does Ripe TX track driver activity in the leased vehicles (on and off duty)? • Are they tracking driver routes from the time they are dispatched to when the meter is concluded? • Are they tracking driver routes when the drivers are not on a dispatched call but still mobile and on duty? • How does Ripe TX monitor fares – what is recorded, what is collected, how does this match or not match the meter, how do they determine if fares are being collected unmetered and unreported? All of these questions are at this time not addressed in the application. Alternatives: Council may opt to not provide a response in relation to the Ripe TX application for taxi licenses. CONCLUSIONS: Staff from Bylaws and the RCMP have provided comments and concerns above. Staff does not support this application without further information and assurances being provided as noted herein. Should Council have further comments or concerns, it would be advisable to have these concerns included in any response to the application. Page 3 of 3 1661008 “Original signed by Laurie Darcus” Prepared by: Laurie Darcus Manager of Legislative Services “Original signed by Paul Gill” Approved by: Paul Gill General Manager: Corporate & Financial Services “Original signed by Frank Quinn” Approved by: Frank Quinn General Manager: Public Works & Development Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer Attachments: Appendix A – RipeTX Taxi Application 1000 Bylaws 1000 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2017 and Members of Council FILE NO: 2013-029-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading Zone Amending Bylaw No. 6987-2013 22305 and 22315 122 Avenue EXECUTIVE SUMMARY: Bylaw 6987-2013 has been considered by Council and at Public Hearing and was subsequently granted third reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the construction of a 69 unit, 5 storey apartment building with underground parking. The proposed RM-2 (Medium Density Apartment Residential) zoning complies with the Official Community Plan (OCP). Council granted first reading for Zone Amending Bylaw No. 6987-2013 on June 25, 2013 and second reading on January 13, 2015. This application was presented at Public Hearing on February 17, 2015, and Council granted third reading on February 24, 2015. Council granted a first extension on February 23, 2016. RECOMMENDATION: That Zone Amending Bylaw No. 6987-2013 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on February 17, 2015. On February 24, 2015 Council granted third reading to Zone Amending Bylaw No. 6987-2013 with the stipulation that the following conditions be addressed: i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii)Deposit of a security for off-site improvements beyond the frontage of the subject properties to improve overall pedestrian circulation in the area; specifically, extension of municipal sidewalk along the frontage of properties located at 22295 and 22333 122 Avenue; iii)Road dedication as required; iv) Consolidation of the development site; v)Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vi) Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for sanitary sewer purposes; 1001 - 2 - vii) Registration of a ‘No Build’ Restrictive Covenant at the Land Title Office along the western property line of 22305 122 Avenue to ensure future development potential of lands to the west; viii) A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. The following applies to the above: 1. The applicant has entered into a Rezoning Servicing Agreement and has provided a security for the required works and services, as outlined in the Agreement. 2. The cost of extending the municipal sidewalk along the frontage of adjacent properties located at 22295 and 22333 122 Avenue has been included in the Rezoning Servicing Agreement design and security. 3. Road dedication has been provided along 123 Avenue. 4. The subject properties have been consolidated at the Land Title Office. 5. After further review, it was determined that the Geotechnical Report did not need to be registered on the property title as a restrictive covenant. 6. After further review with the Engineering Department, it has been determined this Right- of-Way is not required. 7. A no build covenant has been provided. 8. A disclosure statement has been provided by a Professional Engineer advising no underground fuel storage tanks exist. CONCLUSION: As the applicant has met Council’s conditions, it is recommended that final reading be given to Zone Amending Bylaw No. 6987-2013. “Original signed by Chuck Goddard”__________for______ Prepared by: Amelia Bowden, M. Urb Planner 1 “Original signed by Christine Carter”___________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” _____________for______ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey”_____________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zone Amending Bylaw No. 6987-2013 Appendix C – Site Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Oct 31, 2014 FILE: 2013-029-RZ BY: PC CITY OF MAPLE RIDGE PLANNING DEPARTMENT 122 AVE 223 STSUBJECT PROPERTIES 123 AVE ´ Scale: 1:1,500 22305 & 22315 122 AVENUE APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 6987-2013 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6987-2013." 2.Those parcels or tracts of land and premises known and described as: Lot A District Lot 399 New Westminster District Plan 13442 Lot B District Lot 399 New Westminster District Plan 13442 and outlined in heavy black line on Map No. 1587 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-2 (Medium Density Apartment Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 25th day of June, 2013. READ a second time the 13th day of January, 2015. PUBLIC HEARING held the 17th day of February, 2015. READ a third time the 24th day of February, 2015. ADOPTED the day of , 20. _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 222292225512320 223051212812130 12151 12191 12305 12119 12151/73 22160/9012312 2227712127 1217022333 12107 2233212127 12207 12206 22423/37121472218512297 12128 2223012319 12258 22275223151213022328 12121 12184-90 12238/12248 12123 12170 12238 12310 12320 12275 12294 12340 2229512117 12157 12150 (REC CENTRE) 12129 12139 12295 12286 12330 2230612124 12142 12154 12275 12148 (ECRA) 12230 12255 12301 12313 12167 12150 12283 12268 2221312149 12159 12175 12333 12258 12306 222602229212131 12135 12241 12325 12296 12334 222 ST.123 AVE.HILLSIDE ST.224 ST.P 15728NWS 612P 5821856 "B" 51P 49482 P 16012P 36736P 10689 P 41066 13 LMS 608 P 881311 12 P 18496 I *PP119 P 1502221 28 A BCS 2665 13 PARK 58 *PP119 P 1112 P 16012G 1 P 13752H 53 P 221112 Rem 3 NWS 2464 272 10 BCP 48429 C 1 40 20 17P 1375216 3 P 80319 9 10 P 8540LMP 50617 S 1/2 C 1 LMS 4011 NWS 2777 NWS 1688 Rem A 15 11 2 15 A 13 P 14397Rem 1 B P 15022 LMP 39518(lease) 1 16 57 P 2058819 21 14 P 1601214 NWS 3018 23 M 43 LMP 248362 BCS 3724 BCS 3276 14 *LMP 2226111 10 7 LMP 4403 2 12 P 41225 4 LMP 26249 LMS 873 273 275 12 274 (P 9669) D Rem LMP 15241 44 8 48P 44211 1 A P 13442 P 51690 BCP 30288 LMS 3721 BCP 15645 41 12 LMS 1802 9 B 15 L P 16132 Park 29 42 P 8914 RW 80320RW 78233RW 81544 LMP 50618BCP 30583BCHPA EP 72617 LMP 35734LMP 35899LMP 24830LMP 43241LMP 15242LMP 4597LMP 26401LMP 26402 P 28405 LMP 24835LMP 4404RW 45029 LMP 24838RP 60276BCP 48431 LMP 27700LMP 7151EP 70164 BCP 48430 RW 18394 LMP 26325 EP 70164 LMP 37897 224 ST.122 AVE. ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) RM-2 (Medium Density Apartment Residential) 6987-20131587 APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2017 and Members of Council FILE NO: 2014-091-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading Zone Amending Bylaw No. 7115-2014 12420 Ansell Street EXECUTIVE SUMMARY: Zone Amending Bylaw No. 7115-2014 has been considered by Council and at Public Hearing and subsequently was granted Third Reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit subdivision into two RS-2 (One Family Suburban Residential) lots not less than 1 acre (0.4 ha.). Council granted first reading for Zone Amending Bylaw No. 7115-2014 on October 28, 2014, and granted second reading on May 26, 2015. This application was presented at Public Hearing on June 16, 2015, and Council granted third reading on June 23, 2015. Council granted a first extension on July 26, 2016. RECOMMENDATION: That Zone Amending Bylaw No. 7115-2014 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on June 16, 2015. On June 23, 2015 Council granted Third Reading to Zone Amending Bylaw No. 7115-2014 with the stipulation that the following conditions be addressed: i)A corner truncation for road dedication, as required; ii)Registration of a restrictive covenant for preservation of the agricultural buffer must be registered at the Land Title Office, including a disclosure statement regarding neighboring farming practices; iii)Registration of a restrictive covenant for stormwater management; iv) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. 1002 - 2 - The following applies to the above: 1. Road dedication has been provided. 2. An Agricultural Land Reserve Buffer and a restrictive covenant for the agricultural buffer have been provided. 3. A restrictive covenant for storm water management has been provided. 4. A disclosure statement has been received stating that there are no underground fuel or storage tanks on the subject property, and no further investigation is warranted. CONCLUSION: As the applicant has met Council’s conditions, it is recommended that final reading be given to Zone Amending Bylaw No. 7115-2014. “Original signed by Therese Melser” _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Zoning Amending Bylaw No. 7115-2014 Appendix C - Subdivision Plan City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Sep 25, 2014 FILE: 2014-091-RZ BY: PC CITY OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,000 12420 ANSELL STREETANSELL ST244 ST124 AVE APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 7115-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7115-2014." 2.That parcel or tract of land and premises known and described as: Lot 78 Section 22 Township 12 New Westminster District Plan 43885 and outlined in heavy black line on Map No. 1628 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-2 (One Family Suburban Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 28th day of October, 2014. READ a second time the 26th day of May, 2015. PUBLIC HEARING held the 16th day of June, 2015. READ a third time the 23rd day of June, 2015. ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 12497 243111237524358 12342 12475 12355 12440 124202436512447 12530 2451512370 1238424383 12460 12490 2445424361244211 2 5 A V E .ANSELL ST.50 53 2 78 2 76 P 3118 P 706741 21 2 N 19 0' 12 2 P 438 85 Rem 12 P 438 85 1 P 505 2 P 438 85 11 P 7116420 P 438 85 P 72831Rem 12 2 P 243281 EPP 14 14 11 P 539 0 1 1 LM P 34711EP 54608ANSELL ST.´ SCALE 1:2 ,50 0 MAPLE RIDGE ZONE AMENDINGBylaw No. Ma p No. Fro m: To: RS-3 (One Fa mily R ural Residential) RS-2 (One Fa mily Suburban Residential) 711 5-20 141628 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 14, 2017 and Members of Council FILE NO: 2016-129-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading: Zone Amending Bylaw No. 7303-2016 11225 240 Street EXECUTIVE SUMMARY: Bylaw 7303-2016 has been considered by Council and at Public Hearing and subsequently was granted Third Reading on February 28, 2017. The application for a site specific text amendment to the C-1 (Neighbourhood Commercial) Zone adding a series of permitted uses for the above cited property is ready to be considered by Council for final approval. There are no terms and conditions associated with this application. RECOMMENDATION: That Zone Amending Bylaw No. 7303-2016 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on February 21, 2017. On February 28, 2017 Council granted Third Reading to Zone Amending Bylaw No. 7303-2016 for a site specific text amendment to the C-1 (Neighbourhood Commercial) Zone adding a series of permitted uses for the above cited property. There are no terms and conditions associated with this application. 1003 - 2 - CONCLUSION: As there are no terms and conditions, it is recommended that Final Reading be given to Zone Amending Bylaw No. 7303-2016. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski MCIP, RPP, MCAHP Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Pollock” for _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Bylaw 7303-2016. DATE: Jan 4, 2017 2016-129-RZ BY: DT PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 11225 240 ST 2016-244-RZ 2015-158-RZ Legend Stream Ditch Centreline Edge of Marsh Indefinite Creek River Centreline Lake or Reservoir Marsh APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 7303-2016 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510-1985 as amended ____________________________________________________________________________________ WHEREAS, it is deemed expedient to amend the Maple Ridge Zoning Bylaw No. 3510-1985 as amended: NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This bylaw may be cited as “Maple Ridge Zone Amending Bylaw No. 7303-2016”. 2.Maple Ridge Zoning Bylaw No. 3510-1985 is hereby amended as follows: Part 7 Commercial Zones, Section 701 Neighbourhood Commercial: C-1, sub-section 1. Permitted Principal Uses is amended by adding the following new clause g) as follows: g) The following uses are permitted specific to the site legally described as Lot A Section 16 Township 12 New Westminster District Plan EPP25279 and PID 029-069-131: i.Licensee Retail Stores ii.Financial Services iii.Professional Services limited to: Medical Clinics, Physiotherapists /Chiropractors, Dentists, Veterinarians and Hearing/Eye Clinics iv. Private Schools v.Fitness Facilities vi. Pharmacies 3.Maple Ridge Zoning Bylaw No. 3510-1985 as amended is hereby amended accordingly. READ a first time the 17th day of January, 2017. READ a second time the 17th day of January, 2017. PUBLIC HEARING held the 21st day of February, 2017. READ a third time the 28th day of February, 2017. ADOPTED, the day of , 2017. PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 111A AVE. 112 AVE.239 ST.KANAKA WAY 240 ST.112 AVE.239A ST.112 AVE.113 AVE.11146 11137 11189 2393211318 11151 2393611181 11312 11183 23922111252390723915 2403011143 2395311115 11159 11117 111552395023906 11121 11126 11156 1111923912 11111 1131623868 11303 11300 239582390211306 23878 23858 11302 11135 11332 1115923942 11130 11325 2398011110 11136 11132 11163 11169 11116 11145 11113 23871 2394511135 23863 11124 11305 11177 23879 11187 11167 2413311113 11175 11118 239622392523862 2392811117 11184 11195 2391611320 pump sta. 11120 11225 11338 11310 11326 11166 11315 11336 2393511328 11173 11127 11133 11112 11250 11129 A PARK 5 19 57 Rem 1 26 1 15 40 74 9 64 37 60 12 Rem 1 4 5 10 11 29 B24 B 35 27 3 20 30 51 58 12 8 3950 9 42 4 32 1 47 13 65 23 36 53 15 1 56 54 8 33PARK 9 43 6 2 28 25 17 48 38 21 59 8 PARK 5 7 16 PARK 49 55 28 PARK 11 2 PARK 13 3 14 2 31 3 22 29 31 7 34 6 52 18 27 41 30 14 6 P 3452EPP 25279 NWP5589BCP 22865EPP 32520(EPS 2572)EPP 32520EPP 25279 BCP 15941EPP 32519 BCP 50702 BCP 22865EPP 45993 EPP 25279 EPP 45994EPP 32520 P 17613P 22347LMP 33797EPP 32520EPP 25280BCP 20581 EPP 45971BCP 22866 LMP 41836EPP 35743 RP 75056 EPP 32538EPP 32537 EPP 32519EPP 35597EPP 32537 EPP 36439EPP 35743EPP 35743EPP 35743EPP 35624EPP 40982EPP 40843LMP 30218 EPP 45971BCP 22864EPP 37716EPP 25280EPP 45993 EPP 45971 EPP 32519EPP 40843 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Purpose:Text Amendment 7303-2016 CITY OF MAPLE RIDGE BYLAW NO. 7311-2017 A Bylaw to amend Maple Ridge Bylaw Nos. 5845-1999, 5908-2000, 6471-2007, 6659-2009, 7201-2016, 7202-2016, 7203-2016 ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Council Procedure Bylaw Nos. 5845-1999, 5908-2000, 6471-2007, 6659-2009, 7201-2016, 7202-2016, 7203-2016 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Committee Appointments – Alternates: Amending Bylaw No. 7311-2017.” 2.That the following Maple Ridge Bylaws be amended as follows: “Council may choose to appoint members in a different configuration than that listed here if an applicant meeting the specific membership description cannot be found to fill a vacancy and an application is received from an alternate applicant without the specific membership description but who would be an asset to the Committee.” in the sections noted below: Bylaw Title Bylaw # Bylaw Section to be added Municipal Advisory Committee on Accessibility Issues 5845-1999 Add to Section 6 Community Heritage Commission 5908-2000 Add to end of Section 3.3 Agricultural Advisory Committee 6471-2007 Add Section 3.3 i) Public Art Steering Committee 6659-2009 Add to end of Section 4 Active Transportation Advisory Committee 7201-2016 Add to end of Section 3 Environmental Advisory Committee 7202-2016 Add to end of Section 3 Social Policy Advisory Committee 7203-2016 Add to end of Section 3 READ a first time the 28th day of February, 2017. READ a second time the 28th day of February, 2017. READ a third time the 28th day of February, 2017. ADOPTED, the __ day of March, 2017. _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1004 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2017 and Members of Council FILE NO: 2013-085-SD FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First, Second, and Third Reading Robinson Eco Cluster Local Area Service Bylaw No. 7277-2016 23154 136 Avenue EXECUTIVE SUMMARY: The developer of the property located at 23154 136 Avenue has made a formal petition, per the Community Charter, Part 7, Division 5, 211 (1)(a), requesting the City provide a Local Area Service Bylaw specific to those properties to be created by subdivision. The service is for enhanced landscape maintenance of enhanced road bioswales, and a parkette within the development. The bylaw will require the future property owners of each the 31 single family lots to pay an annual fee as a Local Service Tax for these enhanced landscape maintenance areas within the development. Similar Local Area Service bylaws have been established in Albion and Silver Valley. A concurrent rezoning application (2013-085-RZ) is scheduled for final reading on February 28, 2017. RECOMMENDATIONS: 1.That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred to as ‘Robinson Eco Cluster’, and per the Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to be levied on the benefitting properties to be created by subdivision of the land; and further 2.That Local Area Service Bylaw No. 7277-2016 be given first, second and third readings. DISCUSSION: a)Background Context: The subject property located at 23154 136 Avenue is 3.51 hectares (8.66 acres) in area (see Appendix A). Although there is a panhandle from 136 Avenue, the property is currently accessed by a driveway through the property to the south (23083 132 Avenue) (see Appendix B). The applicant is proposing to rezone a portion of the property from RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a subdivision of approximately 27 lots. In the first phase of the development the existing house will remain on Lot 27 but is intended to be further subdivided into 5 lots when the house is removed, for a total of 31 single family lots (see Appendix C). The remainder of the property will be dedicated as Park for protection of the watercourses, riparian habitat and environmentally sensitive areas. b)Desired Outcomes: A Local Area Service Bylaw is required for the enhanced landscape maintenance of enhanced road bioswales and a parkette within the development in order for subdivision approval under application 1101 - 2 - 2013-085-SD. The developer has made a formal petition, per the Community Charter, Part 7, Division 5, 211 (1)(a) (see Appendix D), requesting the City provide a Local Area Service Bylaw, specific to those properties to be created by subdivision. The developer of the site will be responsible for the enhanced landscaped areas installation costs and maintenance costs, ensuring 100% survival, for two years after completion of planting. The costs for ongoing maintenance in subsequent years will then be provided by the 31 property owners after subdivision. The cost recovery method will be through the collection of 100% of the enhanced landscaping maintenance costs as a Local Service Tax. c) Enhanced Landscape Area Requirements: The enhanced landscape maintenance areas include enhanced road bioswales and a parkette. These areas are identified on the Bylaw Map (Schedule “A” of Appendix “E”). The planting concept for these landscape areas is for enhanced natural areas that will be planted with a variety of native trees and shrubs. The recommended procedures and frequencies for maintenance is attached as Schedule “B” of Appendix “E”, under the BC Landscape Standard. The planting plan for the enhanced landscape planting areas was prepared by Phoenix Environmental Services and is attached as Schedule ‘C” of Appendix “B”. This standard is for preservation of natural conditions, with weeds an d debris removed as necessary. The standard includes maintaining areas to preserve natural plantings in a natural condition. Phoenix Environmental Services has provided an estimate for the yearly maintenance of $3,660.00 per year after the developer’s initial two year maintenance period, attached as Schedule “B” of Appendix “E”. d) Citizen Implications: The estimated cost of the petitioned service will be $118.00 per year for each residential lot of the 31 lots in the Robinson Eco Cluster Local Area Service. It is anticipated that this charge will start in 2021, after the completion of the one year maintenance period required from the developer. Potential buyers prior to 2020 will be advised of the future charge through a notation on the Property Tax Information Sheet. Once the charge comes into effect, the cost will be included in the property tax. e) Interdepartmental Implications: Operations Department: The enhanced landscaping maintenance requirements for the enhanced landscape planting areas in this development are in excess of the funded base level of maintenance provided throughout Maple Ridge, and therefore would be unfunded by the City. Local Area Service bylaws have been established in several other areas in the City, including Albion and Silver Valley. Finance Department: The Property Tax section of the Finance Department will impose the cost of this service as a levy and place the notation on the tax roll of the benefitting property owners, anticipated to be in 2021. -3 - CONCLUSION: It is recommended that the formal petition by the developer for a Local Area Service be authorized by Council for the enhanced landscape maintenance costs to be levied on the benefitting properties to be created by subdivision of the land; and that first, second and third readings be given to Robinson Eco Cluster Local Area Service Bylaw No. 7277-2016. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden. M.Urb Planner 1 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Subdivision Plan Appendix D - Petition for Local Area Service Appendix E - Local Area Service Bylaw No. 7277-2016 DATE: Mar 2, 2016 FILE: 2013-085-RZ BY: PC PLANNING DEPARTMENT´ Scale: 1:2,500 23154 136 AVENUELegend Stream Ditch Centreline Indefinite Creek River Centreline Lake or Reservoir APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R . ^ DATE: Feb 14, 2017 FILE: 2013-085-VP BY: PC PLANNING DEPARTMENT´ Scale: 1:3,000 23154 136 AVENUE Aerial Imagery from the Spring of 2016 APPENDIX B APPENDIX C APPENDIX D CITY OF MAPLE RIDGE LOCAL AREA SERVICE BYLAW NO. 7277-2016 A Bylaw to authorize a municipal service to maintain enhanced landscape areas; to define the benefitting lands; and to establish that the cost of the municipal service shall be borne by the owners of real property within such defined area. ______________________________________________________________________________ WHEREAS, Council has been petitioned to provide a municipal service pursuant to Division 5, Section 210 of the Community Charter S.B.C. 2003, c.26 (the “Community Charter”); AND WHEREAS the Corporate Officer has certified that the petition received for the municipal services does constitute a sufficient and valid petition; AND WHEREAS it is deemed expedient to proceed with the works; AND WHEREAS the “Maple Ridge Local Area Service Policy”, as amended, provides that the cost of providing a municipal service shall be recoverable from each of the existing parcels of land and all future lots created by subdivision of the parcels, specifically: Lot 2 Section 29 Township 12 New Westminster District Plan LMP9042 that will benefit from the service. NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as “Robinson Eco Cluster Local Area Service Bylaw No. 7277-2016”. 2.The contents of Schedules “A”, “B” and “C” attached hereto are hereby declared to be made an integral part of this Bylaw. 3.The Local Area Service of the City for the benefit of which the enhanced landscape areas are to be maintained as a municipal service are defined as the hatched areas on the attached Schedule “A”. 4.The recommended procedures and frequencies for maintenance and Annual Charges are described on the attached Schedule “B”. 5.The Enhanced Landscape Area planting and design plans “Robinson Ecocluster – Maple Ridge” and “Robinson Ecocluster Planiting Details” by AquaTerra Environmental Ltd dated August 16, 2016 and “Typical Cross Sections & Curb Returns” by Aplin & Martin dated August 2015; are attached as Schedule “C” 6. This bylaw shall take effect as of the date of adoption hereof. READ a first time the day of , 20 READ a second time the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX E 136 AVE. 134 LOOP135B AVE.232 ST.BIRCH AVE.229 LOOP230A ST.136 AVE.232 ST.230A ST.2323913517 13412 1344922 9 95 13610 22956 13485 135461354523154 229721350813579 2300 7 13537 2302 8 13477 13516 22811 229902297513439 13511 13547 13442/581 3 4 7 8 2300 1 134292302013590 2325213519 13586 23 0 3622981 1340713465230002301213500 232092302713495 13385 13493 1342622976 2322113517 13493 13537 13490 13572 23 0 25 13616 1346123140 13602 (PUMP STATION) 13575 229962310623060230 1 2 1353613585 1 3 4 6 8 13486 1347513542 1350113582 13492 2301 9 23031232292298613485 1 3 4 7 2 13555 2302 0 229662298213556 2303 1 13589 1352922996 13503 2318313516 13527 1356822990 230501357822978231412324713525 13521 13381 13531 2296013565 13562 2296923103230062304123 0 0 22298 7 2301 3 13550 13528 13509 7 5 PARK 45 B 18 40 E 48 35 36 53 D 10 B 4 1 68 3 A 69 74 PARK 10 4 PARK 43 Rem 1 56 54 58 32 2 70 23 28 13 31 PARK 24 22 17 40 12 38 60 64 67 46 71 59 S PART 9 6 61 55 44 PARK 23 Rem 6 5 Rem 25 9 10 PARK 41 Rem B 2 2 9 72 21 37 11 A 52 7 25 PARK 39 3 A Rem. 2 6 9 29 8 42 8 26 51 19 A 13 PARK PARK 24 A 33 49 30 11 57 66 63 73 34 11 72 62 36 PARK 50 12 27 47 12 1 65 73 EP 15824 P 19056 P 43567 BCP 49303 BCP 27885 EPP 44846 RP 11765BCP 51504 *PP154BCP 49303BCP 51504P 20636 BCP 51504 BCP 49303BCP 48906 P 20636 LMP 9042 P 5116 P 8175 BCP 48906 P 7855 P 43567EPP 59915 EP 26705 BCP 49303 *PP155 P 11173 BCP 48907 P 8175BCP 49303EPP 44846 P 11173 P 20636 EPP 59915 BCP 51504 P 20636 EPP 59915 P 38621 EPP 49138 P 40424 BCP 4 8 9 0 8 BCP 49342BCP 48909BCP 5 1 5 06 EPP 37092 BCP 49304 BCP 51505BCP 49304 R W 4 6 8 0 8 BCP 48909 BCP 51506BCP 48909BCP 27893 B C P 4 9 3 0 5 BCP 49306 EPP 49227 BCP 51506 BCP 51506 BCP 42569BCP 48909 ´ SCALE 1:2,999 MAPLE RIDGE LOCAL AREA SERVICE BYLAWBylaw No. Enhanced Landscape Areas Original Lot Boundary 7277-2016 "Schedule A" CITY OF MAPLE RIDGE LOCAL AREA SERVICE BYLAW NO. 7277 - 2016 SCHEDULE “B” Class of Work: The establishment, maintenance and replacement of enhanced road bioswales and a parkette indicated by bold outline on Schedule “A” are to be maintained as per the attached recommended procedures and frequencies. Annual Charge: The Annual Charge is based on a per lot basis for each of the 31 lots created by the subdivision of: Lot 2 Section 29 Township 12 New Westminster District Plan LMP9042 of $118.00 starting in 2021. The charges established under this Bylaw shall be specifically charged against the parcels benefitting from the work, payable by a per lot basis levied year by year. The Annual Charge Adjustment: The annual charge will be reviewed each year by the Operations Department, and adjusted accordingly to reflect any change in maintenance requirements or costs, and to reflect any increase in the Consumer Price Index (CPI) for Vancouver, BC for the immediately preceding year commencing with 2018, as provided by Statistics Canada. 23154 136 Avenue, Maple Ridge, BCProcedureSchedule (Month)FrequencyYearly CostJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecInspection/ReportingxxxxxxxxxAs shown$600.00Garbage RemovalxxxxxxxxxAs shown$600.00Weedingx x x x x x xMonthly in growing season$1,050.00Invasive plant removalxxxxxxMonthly in growing season$600.00Prune shrubsAs required only$100.00Hazard tree assessment and abatementEvery 5 years or when reported$100.00Note: Property developer is responsible for 2 years of establishment maintenance and warranty on plant materialSub‐Total$3,050.0015% Administration Fee$457.50GST$152.50City of Maple Ridge or contractor will begin maintenance after 2 years establishment maintenanceTotal$3,660.00Local Area Service (LAS) AgreementLandscape Maintenance ProgramBylaw # 7277 ‐ 2016SCHEDULE "B" Schedule "C" City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2017 and Members of Council FILE NO: 2012-004-DVP FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Development Variance Permit 23791 112 Avenue EXECUTIVE SUMMARY: Development Variance Permit application 2012-004-DVP has been received in conjunction with a subdivision application to create a sixteen single family residential lot subdivision on the eastern portion of the property loacted at 23791 – 112 Avenue. The requested variance(s) are as follows: 1.To vary the requirement to construct an urban local road on 112 Avenue west of the existing cul-de-sac due to the topography. It is not intended to be completed; and 2.To vary the front yard setback from 5.5 metres (18 feet) from the front lot line to 3.0 metres (9.8 feet) for proposed Lot 1. Council will be considering final reading for rezoning application 2012-04-RZ on March 14, 2017. It is recommended that Development Variance Permit 2012-004-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2012-004-DVP respecting property located at 23791 112 Avenue. DISCUSSION: a)Background Context Applicant: Aplin & Martin Consultants (David Laird) Owner: Maple Industries Ltd. Legal Description: Parcel “G” (Reference Plan 1387) Except: portion on Plan LMP38552 of the South East Quarter Section 16 Township 12 New Westminister District 1102 - 2 - OCP : Existing: Urban Residential, Conservation, Proposed: Urban Residential, Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: R-1 (Residential District) Surrounding Uses: North: Use: Park, Single Family Re4sidential Zone: RS-3 (One Family Rural Residential), RS-1b (One Family Urban (Medium Density Residential) Designation Conservation South: Use: Single Family Residential, Park Zone: R-3 (Special Amenity Residential District), CD-1-93 (Amenity Residential District), RS-3 (One Family Rural Residential) Designation: Urban Residential, Conservation East: Use: Single Family Residential and future Fire Hall Site Zone: RS-1b (One Family Urban (Medium Density) Residential, and RS-3 (One Family Rural Residential) Designation: Urban Residential, Conservation West: Use: Park Zone: RS-3 (One Family Rural Residential) Designation: Conservation Existing Use of Property: Rural Single Family Residential Proposed Use of Property: Urban Single Family Residential Site Area: 5.950 ha. (14.75acres) Access: 112 Avenue and continuation of 238 Street Servicing: Urban Standard Concurrent Applications: 2012-004-SD, 2012-004-DP, 2012-004-VP b) Project Description: The subject property is located in the Cottonwood area at the northwest corner of 112 Avenue and a future continuation of 238 Street. (Appendix “C”) The majority of the property is designated Conservation and a narrow strip of land on the east side of the property, between the top-of-bank for Horseshoe Creek and the east property line, is designated Urban Residential. North of the property there is a single row of single family lots on the west side of 238 Street with steep slopes down to Horseshoe Creek in the rear. This proposed development will continue that pattern south to 112 Avenue. Single family lots are also located south of 112 Avenue. The lands north and west of the property are dedicated park land for Conservation purposes. The future Fire Hall/Park property is to be located east of this property at 23863 112 Avenue. - 3 - The subject property is 5.95 ha. (14.7acres) in area (Appendices A and B). The applicant is proposing to rezone the developable portion of the property to R-1 (Residential District) for approximately 16 lots fronting onto 238 Street. The balance of the property will be dedicated as Park for the protection of the steep slopes and watercourses. Road dedication is required to construct 238 Street along the east side of the property as a continuation of the existing street at the north end, and to connect with Kanaka Way at the south. To achieve this road alignment, additional road will be dedicated from the City-owned property at 23863 112 Avenue, which is the future location for Fire Hall #4. 112 Avenue terminates in a cul-de-sac on the south side of the property and will not be extended further to the west across the Horseshoe Creek ravine due to the steep slopes. In addition, a 4.5 metres (14.85 feet) wide service corridor will be dedicated to the rear of the lots to provide access for future maintenance of the municipal services to be located there. c) Variance Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. The Subdivision and Development Services Bylaw establishes standards for provision of services for utilities and roads for a development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below (see Appendix D): 1. Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and Utilities: To vary the requirement to construct the road west of the existing cul-de-sac, that the portion of road west of the cul-de-sac not be constructed. The proposed variance is supported as the road is not expected to ever be extended west of the existing cul-de-sac on 112 Avenue due to the environmentally sensitive land that have steep terrain and watercourse. 2. Maple Ridge Zoning Bylaw No 3510 -1985, Part 6, Section C, (11) ( c) (i). To vary the front lot line from 5.5 metres (18 feet) to 3.0 metres (9.8 feet) for 23791 112 Avenue. The applicant needs to site the house closer to 238 Street to have a sufficiently sized envelo pe for the house and back yard, where the lands slope down to the west. Therefore, the front lot line setback is to be reduced from 5.0 metres to 3.0 metres. This is justified to achieve a better configuration to the development. d) Citizen/Customer Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. CONCLUSION: The proposed variances are supported because they will allow protection of environmentally sensitive area, more efficient use of the land and the extension of the existing development pattern in the neighbourhood. - 4 - It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2012-004-DVP. “Original signed by Wendy Cooper” _______________________________________________ Prepared by: Wendy Cooper, MCIP,RPP Senior Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Proposed Layout Appendix D – Proposed Variances. City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Dec 4, 2014 2012-004-VP BY: JV CITY OF MAPLE RIDGE PLANNING DEPARTMENT 23851238412379111309 11 4 3 3 11 4 0 7 11 4 1 3 3 85 11155 2 3 8 1 32377011 2 4 1 13 37 2384811 4 1 4 2365011 2 0 5 13 47 11 222 238432 3 8 2 1 2 3 8 11 3 6 6 11 3 4 2 238483 75 11 3 0 5 11 3 5 6 23709112 6 9 11 4 3 2 2388 5 113 0 3 11 3 8 6 2384411 3 77 11 3 4 1 11 2 1 6 2365011 3 3 2 113 67 2364311 2 5 3 11 3 9 1 2 3 8 2 5 11179 2 3 8 3 6 2365723854365 11 2 1 2 2366711 4 2 2 11 2 6123638 236402386111201 11 2 3 3 23879 11 2 2 6 113 17 2383323766 11225 11 3 8 5 11 3 9 9 2 3 8 0 11171 2381811 2 7 9 2364011387 2 3 8 4 0 07 2377311 2 5 7 236422385236482113 3 3 11 4 2 3 11 2 8 7 23750 11 2 4 9 11209 1132 5 2 3 7 4 62 3 7 4 023647 11 360 411 1 2385723760 2 3 11 2 4 5 11 3 7 0 2387 1 11 3 7 911 3 7 6 11 4 0 6 2 3 8 3 7 1 23629232 3 8 3 2 7 2 3753 7 238492 3 7 63 11 3 6 5 397 23756 11 2 3 2 2 11163 23757 238422311 3 5 7 2 3 8 2 9 11187 11 3 5 0 236462 3 8 3 3 11 4 1 2 113 4 9 23828238022383611 4 2 4 2386311 3 9 9 11 3 1 5 11 3 9 6 2 3 8 4 52365111 3 4 5 421 31 23893113 4 0 11 2 1 5 1 2381011 3 9 6 2380611 3 3 5 11 2 2 9 355 23658236332 3 8 1 7 11 3 3 0 11 3 7 3 11 3 5 7 11 2 1 9 23863 2364111195 238 ST.1 11 A A V E .B AVE. AVE.CREEKSIDE ST.236A ST.EKSIDE ST.112 AVE.CREEKSIDE ST.23113B AVE. 112 AVE.113 AVE. 11 3 A AVE.236A ST.LANEKANAKA WAYCREEKSIDE LANESUBJECT PROPERTY ´ Scale: 1:2,500 23791 112 Avenue APPENDIX A City of Pitt Meadows District of Langley District of MissionFRASER R. ^ DATE: Dec 4, 2014 2012-004-VP BY: JV CITY OF MAPLE RIDGE PLANNING DEPARTMENT District of Maple Ridge´ Scale: 1:2,500 23791 112 Avenue APPENDIX B APPENDIX C APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2017 and Members of Council FILE NO: 2013-029-DP 2017-018-DVP FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Development Permit and Development Variance Permit 22305 and 22315 122 Avenue EXECUTIVE SUMMARY: A Town Centre Development Permit application and a Development Variance Permit application have been received for the subject properties, located at 22305 and 22315 122 Avenue, to construct a five storey apartment building with underground parking under the RM-2 (Medium Density Apartment Residential) zone. This application is subject to the Town Centre Development Permit Guidelines – North View Guidelines as outlined in the Town Centre Area Plan of the Official Community Plan (OCP). The applicant is seeking the following variances: to increase the maximum height from 4 to 5 storeys. to increase the height of the underground parking structure from 0.8 m (2.6 ft) to 1.2 m (3.9 ft) above the average finished grade of the site. to reduce the underground parking structure setback from 1.5 m (4.9 ft) to 0 m on the west interior side property line and from 3 m (9.8 ft) to 0.8 m (2.6 ft) at the rear property line. to reduce the number of short term bicycle parking from 21 to 16 stalls. Council granted first reading for Zone Amending Bylaw No. 6987-2013 on June 25, 2013 and second reading on January 13, 2015. This application was presented at Public Hearing on February 17, 2015, and Council granted third reading on February 24, 2015. Council granted a first extension on February 23, 2016. Council will be considering final reading for rezoning application 2013-029- RZ on March 14, 2017. RECOMMENDATIONS: 1.That the Corporate Officer be authorized to sign and seal 2017-018-DVP respecting property located at 22305 and 22315 122 Avenue; 2.And further that, the Corporate Officer be authorized to sign and seal 2013-029-DP respecting property located at 22305 and 22315 122 Avenue. DISCUSSION: a)Background Context: Applicant: Bissky Architecture and Urban Design Legal Description: Lots A and B, District Lot 399, NWD Plan NWP13442 1103 - 2 - OCP: Existing: Low-Rise Apartment Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses: North: Use: Multi-Family Residential Zone: RM-5 (Low Density Apartment Residential) Designation: Ground Oriented Multi-Family, Conservation South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Ground Oriented Multi-Family East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Low Rise Apartment, Conservation West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Low Rise Apartment Existing Use of Property: Vacant Proposed Use of Property: Multi-Family Residential Site Area: 0.326 hectares (0.8 acres) Access: 122 and 123 Avenues Servicing requirement: Urban Standard b)Project Description: The subject site consists of two properties, characterized by a flat topography and forested in the northern portion of the site. The site fronts 122 Avenue at the south end and 123 Avenue at the north end, and is designated Low-Rise Apartment in the Official Community Plan. There is currently no sidewalk along either frontage of 122 or 123 Avenues. The properties have relatively narrow frontages (20 metres each) with significantly longer lot depths (approximately 80 metres). The overall site is smaller than one acre. The applicant proposes to construct a five storey wood frame building containing 69 one and two bedroom units. 46 of the proposed units will have two bedrooms, and the remaining 23 will have one bedroom. Underground parking is provided, on two levels, one of which is a half floor and does not extend for the entire building footprint. The main building entrance is oriented on 122 Avenue, which is consistent with other apartment buildings on the south side of 122 Avenue and further west on the north side of 122 Avenue. The underground parking structure will be accessed opposite the main entrance, via 123 Avenue. A common activity room is provided on the ground floor. c)Variance Analysis: The Zoning and Off-Street Parking and Loading Bylaws establish minimum and maximum regulations for development and parking. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below. - 3 - 1.Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 604, 7: to increase the maximum height from 4 to 5 storeys. This variance reflects proposed changes to the RM-2 (Medium Density Apartment) zone in the draft Zoning Bylaw, and also aligns with the policies of the Town Centre Area Plan to support multi-family development ranging between three and five storey construction (see Appendix D). 2.Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 604, 8: To increase the height of the underground parking structure from 0.8 m (2.6 ft) to 1.2 m (3.9 ft) above the average finished grade of the site. The topography of the site is generally flat, but does slope down in the north-east corner towards Morse Creek. Due to the two levels of underground parking to accommodate the necessary number of parking spaces, the underground parking structure projects beyond the site grade and this is most prominent in the north-east corner. The applicant has requested a relaxation on the height of the underground structure that will project above grade (see Appendix C). This variance is supportable in order to minimize the amount of site grading required and to accommodate a two level parking structure with the soil conditions. In order to reduce the visual impact of the projecting wall face, landscaping will be planted in front of the wall. 3.Maple Ridge Zoning Bylaw No. 3510 -1985, Part 6, Section 604, 6.b): To reduce the underground parking structure setback from 1.5 m (4.9 ft) to 0 m on the west interior side property line and from 3 m (9.8 ft) to 0.8 m (2.6 ft) on the rear property line. Due to the height of the building and the number of proposed dwelling units, the underground parking structure will abut the western property line and will be sited closer to 122 Avenue than the Zoning Bylaw currently permits (see Appendix C). As this structure projects less than 1.2 m (3.9 ft) above grade, the reduce setbacks are not anticipated to impact the functionality of the development. 4.Off-Street Parking and Loading Bylaw No.4350 - 1990, Section 10.4 Maple Ridge Town Centre Bicycle Parking Space Requirements, Low-Rise, Medium Rise and High Rise Residential: To reduce the number of short term bicycle parking spaces from 21 to 16 spaces. The applicant has provided two 1.8 m (6 ft) long bike racks at the front entrance of the development that have a rated capacity for eight bikes each. Due to the configuration and width of the front entrance, a reduction in five bike parking spaces has been requested (see Appendix E). This variance is supportable as a 74 m2 (800 ft2) long term bicycle parking room has been provided in the underground parking level to accommodate the requirement for 18 bike lock up spaces. Additionally, instances of outdoor bike parking shortages are anticipated to be relatively low. d)Planning Analysis: Official Community Plan: Pursuant to Section 8.11 of the Official Community Plan, the applicant has submitted a Town Centre Area – Northview Precinct Development Permit application to ensure the current proposal complies with key guideline concepts as outlined below based on the Project Architect’s design rationale: - 4 - 1. Promote North and South View as distinctive, highly liveable multi-family neighbourhoods. The proposed development will increase the residential density in the Northview Precinct and add to the existing mix of low rise apartments, townhouses, and single family homes in the area. As this is one of the first developments with a fifth floor in the RM-2 (Medium Density Apartment Residential) zone, this development will complement the existing three and four storey apartments nearby. The 122 Avenue sidewalk extension along the frontages of both the subject properties and the neighbouring properties to the west and east (22295 and 22333 122 Avenue), will enhance the liveability and safety for pedestrians. 2. Create a pedestrian-friendly, ground-oriented, multi-family community The underground parking access is located at the rear of the properties, via 123 Avenue. As a result, the building entrance and 122 Avenue sidewalk are not impacted by driveway access. This creates a safer walking environment along the development frontage, which is beneficial for children and families walking to and from schools in the surrounding area. Benches and covered areas in front of the building entrance further enhance define the sidewalk areas. 3. Maintain cohesive building styles. This neighbourhood is a mix of building age, style and building massing. Each site is somewhat different to the next – creating an eclectic, varied and layered streetscape and community. The building is consistent with new developments in the Town Centre in terms of colour palette, building finishes, and massing. 4. Capitalize on important views. The proposed building is oriented north-south, and will provide views of the Golden Ears Mountains from the top floors. 5. Provide private and semi-private green space. Each unit will have a private outdoor space comprising of either a ground floor p atio or a balcony, both of which will overlook landscaped area. Semi private green space will surround the apartment building and will contain pedestrian pathways and seating. 6. Provide climate appropriate landscaping and green features The Project Landscape Architect has provided appropriate plants and trees, for both the climate and the form of development around the perimeter of the building. 7. Maintain street interconnectivity. Street interconnectivity will be maintained with this development application, and improvements along both 122 and 123 Avenue will enhance pedestrian amenities. Pedestrian access points are provided at both the north and south ends of the building. e) Advisory Design Panel: This project was forwarded to the Advisory Design Panel on October 14, 2014. Following presentations from the project Architect and Landscape Architect, the Advisory Design Panel provided a resolution, which is outlined below. The project Architect and L andscape Architect have provided responses to each resolution item.  Consider stepping down the upper edge of the underground parking building along the west side to incorporate landscaping. Making this change is not possible as there is already very limited clearance in the underground parking, even along the edge, and the geotechnical engineer has advised against pushing - 5 - the slab lower than is already shown. However, the Landscape Architect has incorporated some trailing vines which will cascade down the face of this expose wall which will result in a similar effect as was discussed at the ADP. Consider making the area along the ramp more transparent when viewed from the street. The north wall has been eliminated along the ramp and a hand rail only is showing so that this area remains open and transparent. Consider improving the urban realm close to the main entrance of the building where it connects to the sidewalk. The entry walkway has been expanded here to create a more open and welcoming approach to the entry at grade. Consider increasing one of the corner or central building elements to be taller and thus more prominent. This change has been made and is reflected on the final architectural and landscape drawings. Consider using contrast colouring on some of the higher level soffits and for the entry feature. This change has been made and is reflected in the final colour palette and building elevation drawings. Consider providing a 15 minute drop off zone at the curb side in front of the main entrance. This item has been discussed with the Engineering Department. Consider incorporating a pocket of short term visitor bicycle parking adjacent to the ramp at the main entrance. This change has been made and is reflected on the final architectural and landscape drawings. Consider reworking the landscaping area at the north-west corner of the building to provide a more direct path to that entrance. This change has been made and is reflected on the final architectural and landscape drawings. Consider introducing a trellis to the overhang at the underground parking. This change has been made and is reflected on the final architectural and landscape drawings. f)Citizen Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. g)Financial Implications: In accordance with Council’s Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $127,853.00, the security will be $127,853.00. - 6 - CONCLUSION: A Town Centre Development Permit application and a Development Variance Permit application have been received for the subject properties, located at 22305 and 22315 122 Avenue, to construct a five storey, 69 unit apartment building with underground parking under the RM-2 (Medium Density Apartment Residential) zone. As the proposed development is in compliance with the Town Centre Area Plan, it is recommended that the Corporate Officer be authorized to sign and seal Development Variance Permit 2017-018-DVP and Development Permit 2013-029-DP. “Original signed by Amelia Bowden” _______________________________________________ Prepared by: Amelia Bowden, M. Urb Planner 1 “Original signed by Christine Carter” _____________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Site Plan Appendix C – Underground Parking Setback and Height Variance Appendix D – Building Elevations Showing Height Variance Appendix E – Landscape Plan Showing Short Term Bicycle Parking Variance DATE: Jan 25, 2017 2017-018-VP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 22305/22315 122 AvenueLegend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX A APPENDIX B APPENDIX C APPENDIX D APPENDIX E City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2017 and Members of Council FILE NO: 2014-091-DVP FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Development Variance Permit 12420 Ansell Street EXECUTIVE SUMMARY: Development Variance Permit application 2014-091-DVP has been received in conjunction with a rezoning and subdivision application to rezone the subject property from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential), to allow for a future two lot subdivision. The requested variances are to: 1.Reduce the carriageway width on Ansell Street, from 7.0m to 6.7m 2.Reduce the carriageway width on 124 Avenue, from 7.0m to 6.3m 3.Reduce the road right-of-way on 124 Ave, from 15.5m to existing 10m Council will be considering final reading for rezoning application 2014-091-RZ on March 14, 2017. It is recommended that Development Variance Permit 2014-091-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2014-091-DVP respecting property located at 12420 Ansell Street. DISCUSSION: a)Background Context Applicant: Rob Jeeves Legal Description: Lot 78, Section 22, Township 12, New Westminster District Plan 43885 OCP : Estate Suburban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-2 (One Family Suburban Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential 1104 - 2 - South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural (in Agricultural Land Reserve) East: Use: Single Family Residential Zone RS-3 One Family Rural Residential Designation: Agricultural (in Agricultural Land Reserve) West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Site Area: 0.81 ha. (2 acres) Access: Ansell Street and 124 Avenue Servicing: Suburban Standard b) Project Description: The applicant is proposing to rezone the subject property located on 12420 Ansell Street from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to allow for a two lot subdivision. The applicant is proposing to maintain the existing home on the western lot (see Appendix A). c) Variance Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below (see Appendices B and C): To vary Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and Utilities, and Schedule D design and construction standards: -To reduce the carriageway width on Ansell Street, from 7.0m to 6.7m; -To reduce the carriageway width on 124 Avenue, from 7.0m to 6.3m The road is adequate to accommodate traffic flows in the area and has capacity to support the subdivision. To vary Subdivision and Development Services Bylaw No. 4800-1993, Schedule C – Required Right- of-Way Widths: -To reduce the road right-of-way on 124 Ave, from 15.5m to the existing 10m All required services can fit in the reduced right-of-way and the required right-of-way width may be satisfied in the future. These variances are supported by the Engineering Department. - 3 - In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. CONCLUSION: The proposed variances are supported as the existing road is adequate to accommodate traffic flows in the areas, and all required services can fit in the reduced right-of-way. The required right-of-way width may be satisfied in the future by obtaining the dedication upon later subdivision. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2014-091-DVP. “Original signed by Therese Melser” _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C - Proposed Subdivision variances City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Sep 25, 2014 FILE: 2014-091-RZ BY: PC CITY OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,000 12420 ANSELL STREETANSELL ST244 ST124 AVE APPENDIX A City of PittMeadows District ofLangley District of MissionFRASER R. ^ DATE: Sep 25, 2014 FILE: 2014-091-SD BY: PC CITY OF MAPLE RIDGE PLANNING DEPARTMENT SUBJECT PROPERTY District of Maple Ridge´ Scale: 1:2,000 12420 ANSELL STREETANSELL ST244 ST124 AVE APPENDIX B APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2017 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: Strategic Wildfire Prevention Initiative – UBCM Grant Funding EXECUTIVE SUMMARY: Last year UBCM introduced a stream of grant funding under the Strategic Wildfire Prevention Initiative (SWPI) program for the purposes of FireSmart planning. FireSmart planning is intended to develop or advance local planning efforts to mitigate risk from wildfire on private lands in the wildland urban interface. The FireSmart Planning program provides 100% funding to a maximum of $10,000. This report recommends that the City make an application for funding to engage the community in FireSmart planning activities. RECOMMENDATION(S): 1.That City staff make application for grant funding to the Union of British Columbia Municipalities Strategic Wildfire Prevention Initiative for FireSmart Planning; and, 2.That the City will provide overall grant management for the FireSmart funding. BACKGROUND: In 2016 city staff applied for and received funding under the UBCM – Strategic Wildfire Prevention Initiative (SWPI) to educate private land owners on their part in community wildfire protection. A total of $7,600 was received for the education and planning activities that took place. Staff are again recommending applying for funds to continue this work in 2017. Plans for this year’s funding include: 1.Continuing education presentations during the Fire Department’s Hot Summer Nights Program in areas located in the wildfire development permit area. 2.Expand the program and partner with the city’s Volunteer & Special Events Coordinators in an effort to identify local community event organizers eager and willing to include FireSmart education as part of their community event. 3.Train two fire department members with the ability to conduct FireSmart evaluations of private property and make recommendations that would improve the resilience of the structures to the threat of wildfire. All grant application submissions are vetted by the UBCM evaluation committee to ensure cost effectiveness and good value. Prior to obtaining final grant approval, applicants must provide a 1131 Council Resolution indicating support for the proposed activities and willingness to provide overall grant management. DESIRED OUTCOME(S): In applying for funding under the UBCM – SWPI program, City staff intend on securing provincial funds to provide educational and planning opportunities for private land owners in the wildland urban interface. These opportunities will assist citizens with making their property as resilient as possible to the threat of interface forest fires. POLICY IMPLICATIONS: Hiring of contractors to supplement this particular project falls within the City of Maple Ridge Purchasing policy allowing the appropriate Director or their designate to award a contract of less than $20,000 at their discretion. INTERDEPARTMENTAL IMPLICATIONS: Fire Department staff will coordinate FireSmart sanctioned activities with the cities Volunteer & Special Events Coordinators who assist community volunteers with planning their localized events. FINANCIAL IMPLICATIONS: The grant will cover 100% of all costs associated with FireSmart planning activities. There will be no cost to the City. ALTERNATIVES: Should Council choose not to adopt the resolutions, the application will not be successful. CONCLUSIONS: Education and planning are the cornerstones of fire prevention. Applying for provincial funds through the UBCM – SWPI program will enable staff to continue the work started in 2016. This funding program provides 100% cost coverage of all associated costs for the planning and delivery of FireSmart activities. “Original signed by Michael Van Dop”__________________ Prepared by: Michael Van Dop Deputy Fire Chief “Original signed by Howard Exner”____________________ Approved by: Howard Exner Fire Chief “Original signed by Paul Gill”_________________________ Approved by: Paul Gill General Manager: Corporate & Financial Services “Original signed by E.C. Swabey”_____________________ Concurrence: Ted Swabey Chief Administrative Officer 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) EXECUTIVE SUMMARY: The City plans to redevelop the all-weather fields at Merkley Park and Albion Sports Complex to synthetic turf sports surfacing in order to increase field allocation for our sports user groups who are requesting additional field time due to growth in participation. The development timeline for these two synthetic sports field projects is targeted for completion in time for the 2017 fall sports season. The Request for Proposal (RFP) for Consulting Services for Synthetic Sports Field Design at Albion Sports Complex and Merkley Park was sent out to three pre-qualified consulting firms; all three submitted a proposal in advance of the RFP closing on February 21, 2017. An evaluation team concluded R.F. Binnie and Associates Ltd.’s proposal for the combined projects with a fee of $189,632.72 plus taxes as providing the best value to the City. A cost savings of $53,656 is realized by combining the consulting services for the two projects. A contingency of approximately 15% of the total contract price, in the amount of $30,000 is suggested. Council approval is required to award the project to R.F. Binnie and Associates Ltd. as per the City’s purchasing policy. RECOMMENDATION: That Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) be awarded to R.F. Binnie and Associates Ltd. in the amount of $189,632.72 plus taxes; and, That a contingency of $30,000.00 be established for this project; and further, That the Corporate Officer be authorized to execute the contract. DISCUSSION: a)Background Context: Merkley Park and Albion Sports Complex The growth in field sports participation and expansion of sports seasons beyond their traditional schedules have increased the demand for fields. Merkley Park and Albion Sports Complex both currently include all-weather (gravel) fields used for weeknight practice. The City plans to renovate the all-weather fields at these two locations to synthetic turf sports surfacing to provide additional field allocation for both games and practices. 1151 2 The development timeline for these two synthetic sports field projects is targeted for the favourable construction window through the spring and summer months with the deliverable of being playable for the 2017 fall sports season. Consulting services including site investigation, design, and tendering needs to advance to meet this schedule. Through the design process, the proposed field sizing and layout will be determined following further consultation with our sports user groups. Request for Proposal (RFP) Process and Evaluation The RFP for Consulting Services for Synthetic Sports Field Design at Albion Sports Complex and Merkley Park was sent out to three pre-qualified consulting firms, all of whom submitted a proposal on the closing date of February 21, 2017. Proponents were requested to identify any efficiencies, beneficial elements or cost savings if proposals are submitted for both projects together. Each proponent submitted pricing for the separate projects as well as pricing should both projects be awarded together. All proposals were reviewed by an evaluation team in accordance with the evaluation criteria identified in the RFP. After detailed analysis, the evaluation team concluded that R.F. Binnie and Associates Ltd.’s proposal for the combined projects was the highest ranking, providing the best value to the City, with a fee of $189,632.72. A cost savings of $53,656.00 was included in their proposal should both projects be awarded together and this is reflected in the best value fee. Significant additional benefits of combining the design and tendering of these two projects include efficiencies in design scoping, communication, tendering process while enabling leveraging of construction costs, construction efficiencies, and materials cost savings including reduced turf pricing. A contingency of $30,000, approximately 15% of the total contract price, is proposed to address potential environmental habitat monitoring, servicing upgrades and provision for irrigation design should this be deemed beneficial. Contingency funds will only be expended if needed. b) Desired Outcome: The desired outcome is to obtain Council approval to proceed with the award of the contract so that the field construction can be completed in advance of the fall sports season. c) Strategic Alignment: It is a City priority to increase field allocation for our sports user groups requesting additional field time due to growth in participation. d) Citizen/Customer Implications: Sports user groups will benefit from the provision of increased field capacity in the short term partially funded with a federal grant. Providing synthetic sports surfaces enables additional game play with fewer closures due to fall/winter weather conditions which do not support natural turf growth. The City will work with Binnie to determine the best design, synthetic surface product and construction methods with cost, playability, and durability as primary considerations. The design process will include consultation with the sports user groups, School District 42 and the park neighbours to obtain feedback and mitigate concerns. 3 e) Interdepartmental Implications: Engineering Department staff will be consulted during the detailed design process to ensure site servicing is to City standards. f) Business Plan/Financial Implications: Redevelopment of both Merkley Park and Albion Sports Complex all-weather fields is consistent with the business plan. The adopted 2017 capital budget identifies $3,500,000 for the Albion Sports Complex all- weather field redevelopment, partially funded with a CAN 150 grant of $500,000. Funding of $2,000,000 for the Merkley Park all-weather field redevelopment was approved in the 2016 financial plan. The design services contract price exists within these budgets, which include both design and construction costs. Funding source for both projects is in the Capital Works Reserve. Development Cost Charges (DCC) are not an eligible funding source. CONCLUSIONS: The planned synthetic field redevelopment at both Merkley Park and Albion Sports Complex are needed to deliver additional field allocation to the community. R.F. Binnie and Associates Ltd. has submitted a comprehensive proposal that provides the best value to the City and the contract price exists within the project budgets contained within the financial plan. This report recommends Council approval to award the consulting services to R.F. Binnie and Associates Ltd. As well, staff is recommending an additional amount for project contingencies be established. “Original signed by Valoree Richmond” Prepared by: Valoree Richmond, Manager of Park Planning & Operations “Original signed by Trevor Thompson” Reviewed by: Trevor Thompson, Manager, Financial Planning “Original signed by Wendy McCormick for Kelly Swift” Approved by: Kelly Swift: General Manager, Parks, Recreation & Culture “Original signed by Ted Swabey” Concurrence: E.C. Swabey Chief Administrative Officer :vr