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Home My WebLink About2017-04-25 Council Agenda and Reports.pdfPage 1 City of Maple Ridge COUNCIL MEETING AGENDA April 25, 2017 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of April 11, 2017 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 Backyard Chickens •The Otter 4-H Ilama Club (Poultry Division) MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Council Meeting Agenda April 25, 2017 Council Chamber Page 2 of 7 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of April 3, 4, 5 and 11, 2017 701.2 Minutes of Meetings of Committees and Commissions of Council • Advisory Design Panel – March 14, 2017 701.3 Minutes of the Committee of the Whole of March 20, 2017 and April 3, 2017 702 Reports 702.1 2017 Council Expenses Staff report dated April 24, 2017 providing an update on Council expenses to the end of March 2017. 703 Correspondence 704 Release of Items from Closed Council Status 800 UNFINISHED BUSINESS Note: Item 801 was deferred at the March 14, 2017 Council Meeting 801 Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) Staff report dated March 6, 2017 recommending that Contract RFP-PL17- 13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) be awarded to R.F. Binnie and Associates, that a contingency be established for the project and further that the Corporate Officer be authorized to execute the contract. Council Meeting Agenda April 25, 2017 Council Chamber Page 3 of 7 Note: Item 802 was deferred at the April 11, 2017 Council Meeting 802 2017-036-DVP, 116 Avenue, Legal: Lot “B” except Parcel “One” (explanatory plan 32717) Section 14, Township 12, New Westminster District Plan 6831 Staff report dated April 3, 2017 recommending that the Corporate Officer be authorized to sign and seal 2017-036-DVP to waive requirements to widen asphalt width on 116 Avenue and to waive requirements to upgrade an existing turnaround. 900 CORRESPONDENCE 1000 BYLAWS Bylaws for Final Reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Public Works and Development Services 1101 2012-023-RZ, 23863 112 Avenue, RS-3 to P-6 Staff report dated April 24, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7313-2017 to rezone from RS-3 (One Family Rural Residential) to P-6 (Civic Institutional) to permit development of Fire Hall #4 with associated fire/rescue training centre and Community Park be given first reading and that the applicant provide further information as described on Schedules A, C, F and G of the Development Procedures Bylaw No. 5879-1999. The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for City Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda April 25, 2017 Council Chamber Page 4 of 7 1102 2017-066-RZ, 21241 Wicklund Avenue, RS-1 to RT-1 Staff report dated April 24, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7314-2017 to rezone from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit the development of a duplex be given first reading, that Maple Ridge Zone Amending Bylaw No. 7328-2017, a text amendment to the RT-1 zone be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879- 1999. 1103 2017-078-RZ, 22368 North Avenue, RM-3 to C-3 Staff report dated April 24, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7316-2017 to rezone from RM-3 (High Density Apartment Residential) to C-3 (Town Centre Commercial) to permit a four storey mixed use building be given first reading and that the applicant provide further information as described on Schedules A, C, D and E of the Development Procedures Bylaw No. 5879-1999. 1104 Silver Valley Brewing Company Limited – Brewery Lounge Endorsement Staff report dated April 24, 2017 recommending that the application by Silver Valley Brewing Company Limited at #104 – 11952 224 Street for a brewery lounge endorsement be supported and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. 1105 Award of Contract RFP-EN17-23, Engineering Services for Albion Reservoir Expansion Staff report dated April 24, 2017 recommending that Contract RFP-EN17- 23, Engineering Services for Albion Reservoir Expansion be award to Opus International Consultants (Canada) Ltd., that a contingency for unanticipated works be approved and that the Corporate Officer be authorized to execute the contract. 1106 Municipal Equipment Purchase – Thirteen (13) Hybrid AWD Sport Utility Vehicles Staff report dated April 24, 2017 recommending that the contract for the purchase of thirteen (13) Hybrid SUV’s be awarded to Sunrise Toyota, that the trade-in offer be accepted and that the Corporate Officer be authorized to execute the contract. Council Meeting Agenda April 25, 2017 Council Chamber Page 5 of 7 1107 Request for Authorization to Provide Municipal Services to Lot A, LMP 4786, a Development Property in the City of Pitt Meadows Staff report dated April 24, 2017 recommend that the Corporate Officer be authorized to prepare and sign a Servicing Agreement with the City of Pitt Meadows for provision of City of Maple Ridge municipal water and sanitary services to Lot A, LMP 4786, a development property in the City of Pitt Meadows. Financial and Corporate Services (including Fire and Police) 1131 Repeal of Duplicate Policy No. 5.04 Staff report dated April 24, 2017 recommending that Policy No. 5.04, Grants in Aid, be repealed. 1132 2017 Tax Rates Bylaws – Maple Ridge Road 13 and Albion Dyking Districts Staff report dated April 24, 2017 recommending that City of Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7324-2017 and that City of Maple Ridge Albion Dyking District Tax Rates Bylaw No. 7323-2017 be given first, second and third readings. 1133 2016 Consolidated Financial Statements Staff report dated April 24, 2017 recommending that the 2016 Consolidated Financial Statements be accepted. 1134 Maple Ridge 2017-2021 Financial Plan Amending Bylaw Staff report dated April 24 2017 recommending that Maple Ridge 2017- 2021 Financial Plan Amending Bylaw No. 7317-2017 be given first, second and third readings. 1135 Maple Ridge 2017 Property Tax Rates Bylaw Staff report dated April 24, 2017 recommending that Maple Ridge 2017 Property Tax Rates Bylaw No. 7318-2017 be given first, second and third readings. Council Meeting Agenda April 25, 2017 Council Chamber Page 6 of 7 1136 Maple Ridge Recycling Charges Amending Bylaw No. 7319-2017 Staff report dated April 24, 2017 recommending that Maple Ridge Recycling Charges Amending Bylaw No. 7319-2017 be given first, second and third readings. Parks, Recreation & Culture 1151 Leisure Centre Pool Systems Redesign Contract Staff report dated April 24, 2017 recommending that the Corporate Officer be authorized to execute the Leisure Centre Pool Systems Redesign Contract with Shape Architecture Inc. and that a contingency be established for the project. 1152 RMSS Operating Agreement Staff report dated April 24, 2017 recommending that the Corporate Officer be authorized to execute the Ridge Meadows Seniors Society Operating Agreement and the Maple Ridge Senior Activity Centre Facility Lease between the City of Maple Ridge and the Ridge Meadows Seniors Society (“RMSS”) Administration Note: Item 1171 has been added to the “Items on Consent” agenda 1171 2017 Council Expenses Other Committee Issues 1191 1200 STAFF REPORTS 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING Council Meeting Agenda April 25, 2017 Council Chamber Page 7 of 7 1500 QUESTIONS FROM THE PUBLIC 1600 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. City of Maple Ridge COUNCIL MEETING MINUTES April 11, 2017 The Minutes of the City Council Meeting held on April 11, 2017 at 7:01 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Councillor B. Masse E.C. Swabey, Chief Administrative Officer Councillor G. Robson K. Swift, General Manager of Parks, Recreation & Culture Councillor T. Shymkiw P. Gill, General Manager Corporate and Financial Services Councillor C. Speirs D. Pollock, Acting General Manager Public Works and Development Services ABSENT C. Carter, Director of Planning Mayor N. Read L. Darcus, Manager of Legislative Services Councillor C. Bell A. Gaunt, Confidential Secretary Councillor K. Duncan Other staff as required C. Goddard, Manager of Development and Environmental Services Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA R/2017-114 It was moved and seconded That the April 11, 2017 Council Meeting agenda be approved as circulated. CARRIED 401 Council Meeting Minutes April 11, 2017 Page 2 of 10 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of March 28, 2017 R/2017-115 It was moved and seconded That the minutes of the Regular Council Meeting of March 28, 2017 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 National Volunteer Week • Heather Treleaven, Coordinator, Volunteer Centre, Maple Ridge/Pitt Meadows Community Services Ms. Treleaven gave a PowerPoint presentation providing information on National Volunteer Week and the work done by the Volunteer Centre. She highlighted the Volunteer Celebration Breakfast event to be held in appreciation of local volunteers on April 30. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meeting of March 27 and 29, 2017 701.2 Minutes of Meetings of Committees and Commissions of Council • Active Transportation Advisory Committee – February 22, 2017 • Community Heritage Commission – March 7, 2017 702 Reports – Nil 703 Correspondence – Nil Council Meeting Minutes April 11, 2017 Page 3 of 10 704 Release of Items from Closed Council Status From the March 20, 2017 Closed Council Meeting 04.01 Agricultural Advisory Committee Membership – 2017-2018 Member Appointment of Braden Hansen 04.02 License to Occupy for Temporary Sales Office at 22633 Selkirk Avenue – Falcon Village Development Ltd. R/2017-116 It was moved and seconded That Items 701.1, 701.2 and 704 on the “Items on Consent” agenda be received into the record. CARRIED 800 UNFINISHED BUSINESS 801 Change to Format of Council Meeting Schedule Staff report dated April 11, 2017 recommending changes to the Council Meeting Schedule for a trial period. 801.1 R/2017-117 It was moved and seconded That the Committee of the Whole Meetings be eliminated for the duration of the trial period chosen. CARRIED 801.2 R/2017-118 It was moved and seconded That the new format for Council Meetings for the duration of the trial period be as follows: • 1st Tuesday of the month: Council Meeting Workshop begins at 6 pm • 2nd Tuesday of the month: If required, Special and Closed Council Meetings begin at 6 pm followed by Regular Council at 7 pm • 3rd Tuesday of the month: Council Meeting Workshop begins at 6 pm followed by Public Hearing at 7 pm • 4th Tuesday of the month: If required, Special and Closed Council Meetings begin at 6 pm followed by Regular Council at 7 pm CARRIED Council Meeting Minutes April 11, 2017 Page 4 of 10 801.3 R/2017-119 It was moved and seconded That the trial period for the change in Council meetings format run from May 1 until December 5, 2017 CARRIED 801.4 R/2017-120 It was moved and seconded That an additional 15 minute question period be added to the beginning of each Council Meeting. R/2017-121 It was moved and seconded That the decision to add an additional 15 minute question period to the beginning of each Council meeting be deferred until July 31, 2017. CARRIED 802 Partnering Agreement – Employment Land Investment Incentive Program Repealing of resolution passed at the March 28, 2017 Council Meeting authorizing the Corporate Officer to execute Partnering Agreements with 874668 BC Ltd. under building permits 16-112807, 16-112814 and 16- 116919 due to incorrect business number. 802.1 R/2017-122 It was moved and seconded That following motion passed at the March 28, 2017 Council Meeting be repealed: That the Corporate Officer be authorized to execute Partnering Agreements with: 1. 874668 BC Ltd. under building permit number 16-112807 in the amount of $8,979.67; and 2. 874668 BC Ltd. under building permit number 16-112814 in the amount of $5,784.22; and 3. 874668 BC Ltd. under building permit number 16-116919 in the amount of $7,639.02. CARRIED Council Meeting Minutes April 11, 2017 Page 5 of 10 802.2 R/2017-123 It was moved and seconded That the Corporate Officer be authorized to execute Partnering Agreements with: 1. 574668 BC Ltd. under building permit number 16-112807 in the amount of $8,979.67; and 2. 574668 BC Ltd. under building permit number 16-112814 in the amount of $5,784.22; and 3. 574668 BC Ltd. under building permit number 16-116919 in the amount of $7,639.02. CARRIED Councillor Robson - OPPOSED 803 2016-009-RZ, 23729 Dewdney Trunk Road, Traffic Impacts Staff report dated April 11, 2017 providing information on traffic impacts of a proposed development at 23729 Dewdney Trunk Road and recommending that a letter be send to 120B Avenue residents to determine the level of support for traffic calming. R/2017-124 It was moved and seconded That a letter be sent to 120B Avenue residents to determine the level of support for traffic calming. CARRIED Note: Item 804 was referred from the March 28, 2017 Council Meeting 804 2016-009-RZ, 23729 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 7220-2016 To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit future construction of a 41 unit multi-family development Third reading R/2017-125 It was moved and seconded That Bylaw No. 7220-2016 be given third reading. CARRIED 900 CORRESPONDENCE – Nil Council Meeting Minutes April 11, 2017 Page 6 of 10 1000 BYLAWS Bylaws for Adoption 1001 2011-002-RZ, 25608 Bosonworth Avenue Maple Ridge Zone Amending Bylaw No. 6795-2011 Staff report dated April 11, 2017 recommending adoption To rezone from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential) to permit a future subdivision of 3 lots not less than 0.4 hectares Adoption R/2017-126 It was moved and seconded That Bylaw No. 6795-2011 be adopted. CARRIED Councillor Speirs - OPPOSED 1002 2012-004-RZ, 23791 112 Avenue Staff report dated April 11, 2017 recommending adoption 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7159-2015 To designate from Conservation to Urban Residential and to remove conservation Adoption R/2017-127 It was moved and seconded That Bylaw No. 7159-2015 be adopted. CARRIED 1002.2 Maple Ridge Zone Amending Bylaw No. 7111-2014 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a future subdivision of approximately 16 single family lots no less than 371 m2 and dedication of park Adoption R/2017-128 It was moved and seconded That Bylaw No. 7111-2014 be adopted. CARRIED Council Meeting Minutes April 11, 2017 Page 7 of 10 COMMITTEE REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2017-046-AL, 12250 and 12301 237 Street and 23802 123 Avenue, Application to Exclude Land from the Agricultural Land Reserve Staff report dated April 3, 2017 providing options for consideration of Application 2017-046-AL to exclude approximately 11.5 hectares (28.4 acres) from the Agricultural Land Reserve. R/2017-129 It was moved and seconded That Application 2017-046-AL not be authorized to go forward to the Agricultural Land Commission. CARRIED 1102 2016-411-RZ, 21188 Wicklund Avenue, RS-1 to R-1 Staff report dated April 3, 2017 recommending that Application 2016-411- RZ be further deferred and that staff be directed to explore implications of potentially allowing subdivision of lots with areas and widths less than 80% as per Official Community Plan Policy 3-19 in the “Regulatory and Infill Measures Report”. R/2017-130 It was moved and seconded That application 2016-411-RZ be further deferred and staff be directed to explore implications of potentially allowing subdivision of lots with areas and widths less than 80%, as prescribed in OCP Policy 3-19 in the “Regulatory and Infill Measures Report” requested by Resolution R/2016- 360 on August 29, 2016. CARRIED Note: Item 1103 was removed from the table. 1103 2017-036-DVP, 116 Avenue, Legal: Lot “B” except Parcel “One” (explanatory plan 32717) Section 14, Township 12, New Westminster District Plan 6831 Staff report dated April 3, 2017 recommending that the Corporate Officer be authorized to sign and seal 2017-036-DVP to waive requirements to widen asphalt width on 116 Avenue and to waive requirements to upgrade an existing turnaround. Council Meeting Minutes April 11, 2017 Page 8 of 10 1104 2015-122-DP, 23154 136 Avenue, Wildfire Development Permit Staff report dated April 3, 2017 recommending that the Corporate Officer be authorized to sign and seal 2015-122-DP to allow a 31 single family lot subdivision located in Silver Valley within the Wildfire Development Permit Area. R/2017-131 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-122-DP respecting property located at 23154 136 Avenue. CARRIED 1105 2015-123-DP, 23050 136 Avenue, Wildfire Development Permit Staff report dated April 3, 2017 recommending that the Corporate Officer be authorized to sign and seal 2015-123-DP to allow an 18 single family lot subdivision located in Silver Valley within the Wildfire Development Permit Area. R/2017-132 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2015-123-DP respecting property located at 23050 136 Avenue. CARRIED Financial and Corporate Services (including Fire and Police) – Nil Parks, Recreation & Culture 1151 Katie’s Place Lease Staff report dated April 3, 2017 recommending that the Katie’s Place Domestic Animal Response and Education Society Lease be renewed for a period of three years and that the Corporate Officer be authorized to execute the lease. Council Meeting Minutes April 11, 2017 Page 9 of 10 R/2017-133 It was moved and seconded That the Katie’s Place Domestic Animal Response and Education Society lease be renewed for a period of three years and that the Corporate Officer be authorized to execute the lease. CARRIED 1152 Thornhill Community Association Hall Lease Renewal Staff report dated April 3, 2017 recommending that the Thornhill Community Associate Lease be renewed for a period of three years and that the Corporate Officer be authorized to execute the lease. R/2017-134 It was moved and seconded That the Thornhill Community Association lease for the Thornhill Community Hall be renewed for a period of three years and that the Corporate Officer be authorized to execute the lease. CARRIED Administration – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 OTHER MATTERS DEEMED EXPEDIENT - Nil 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1500 QUESTIONS FROM THE PUBLIC – Nil Council Meeting Minutes April 11, 2017 Page 10 of 10 1600 ADJOURNMENT – 7:38 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer 700 ITEMS ON CONSENT 700 701 Minutes 701 701.1 Development Agreements Committee 701.1 701.2 Minutes of Meetings of Committees and Commissions of Council 701.2 701.3 Minutes of Committee of the Whole 701.3 City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES March 20, 2017 1:02 p.m. Council Chamber 0BPRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor K. Duncan K. Swift, General Manager of Parks, Recreation & Culture Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G. Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Carter, Director of Planning L. Darcus, Manager of Legislative Services ABSENT 1BOther Staff as Required Mayor Read 2BC. Goddard, Manager of Development and Environmental Councillor Bell 3BServices 4BD. Hall, Planner 2 5BM. Baski, Planner 1 6BD.Pollock, Municipal Engineer 7BJ. Storey, Director of Engineering Operations Note: Mayor Read and Councillor Robson were not in attendance at the start of the meeting. 1.CALL TO ORDER 2.ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of March 6, 2017 It was moved and seconded That the minutes of March 6, 2017 of the Committee of the Whole Meeting be adopted. CARRIED Committee of the Whole Minutes March 20, 2017 Page 2 of 5 3. DELEGATIONS/STAFF PRESENTATIONS 3.1 Proposed Civic Facilities • Linda Meyer, A.A.B.A.P.B.D Ms. Meyer read from a prepared statement. She outlined concerns pertaining to accessibility for the future facilities. She expressed the need for larger change rooms and referred to a newspaper article on the closing of the Maple Ridge pool and the hosting of the 2020 BC Summer Games. Ms. Meyer asked questions on planned repairs and renovations particularly to the change rooms for the families and disabled. She questioned how local residents with lower income will be assisted in being able to attend a recreation centre with similar facilities. Note: Councillor Robson joined the meeting at 1:11 p.m. Ms. Meyer referred to the proposed aquatic facility and outlined suggestions as to where the centre could be located and expressed the requirement to ensure that all facilities comply with the BC Human Rights Code. Note: Mayor Read joined the meeting at 1:15 p.m. 3.2 Ridge Meadows Association for Community Living – Support for the Inclusion BC Clothes Line Project - Community Benefits of Textile Recycling • Margaret Ickert, RMACL Business Development Office • Ailsa Beischer, Manager Clothes Drop Program at Inclusion BC Foundation Ms. Ickert and Ms. Beischer gave a PowerPoint presentation providing the background and history on Inclusion BC and outlining the partnership between the Ridge Meadows Association for Community Living. They highlighted the Clothes Drop program and the services provided and gave information on the chute design for that program, emphasizing that proceeds from the Clothes Drop program will be distributed locally. Ms. Ickert spoke to a possible partnership between Inclusion BC and the City of Maple Ridge to assist in providing locations for donation bins. Committee of the Whole Minutes March 20, 2017 Page 3 of 5 4. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016-209-RZ, 20421 123 Avenue, RS-1 to RS-1b Staff report dated March 20, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7264-2016 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a 2 lot subdivision be given second reading and be forwarded to Public Hearing. Moved and seconded That the staff report be forwarded to the Council Meeting of March 28, 2017. CARRIED 1102 2012-013-DVP, 24152 112 Avenue Staff report dated March 20, 2017 recommending that the Corporate Officer be authorized to sign and seal 2012-013-DVP to reduce the required width of the constructed road on 242 Street from an urban collector width to an urban local width across the frontage of the park. M. Baski, Planner reviewed the report. Moved and seconded That the staff report be forwarded to the Council Meeting of March 28, 2017. CARRIED 1103 2017-050-DVP, 12260 250 Street Staff report dated March 20, 2017 recommending that the Corporate Officer be authorized to sign and seal 2017-050-DVP to vary the requirement to construct 250 Street to the north edge of the property line and to vary the requirement for full urban upgrades. Moved and seconded That the staff report be forwarded to the Council Meeting of March 28, 2017. CARRIED Committee of the Whole Minutes March 20, 2017 Page 4 of 5 1104 Award of Contract, Municipal Equipment Purchase, Two Tandem Axle Dump Trucks with Underbody Plow and Sander Staff report dated March 20, 2017 recommending that the contract for the purchase of two tandem axle dump trucks be awarded to Harbour International Trucks Ltd. and that the Corporate Officer be authorized to execute the contract. The Director of Engineering Operations reviewed the staff report. He clarified that the trucks are replacement vehicles. Moved and seconded That the staff report be forwarded to the Council Meeting of March 28, 2017. CARRIED 5. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended February 28, 2017 Staff report dated March 20, 2017 recommending that the disbursements for the month ended February 28, 2017 be received for information. Moved and seconded That the staff report be forwarded to the Council Meeting of March 28, 2017. CARRIED 1132 2017 Council Expenses Staff report dated March 20, 2017 providing an update on Council expenses to the end of January and February 2017. Moved and seconded That the staff report be forwarded to the Council Meeting of March 28, 2017. CARRIED 6. PARKS, RECREATION & CULTURE – Nil Committee of the Whole Minutes March 20, 2017 Page 5 of 5 7. ADMINISTRATION 1171 Partnering Agreement – Employment Land Investment Incentive Program Staff report dated March 20, 2017 recommending that the Corporate Officer be authorized to execute Partnering Agreements with 874668 BC Ltd. under building permits 16-112807, 16-112814 and 16-116919. Moved and seconded That the staff report be forwarded to the Council Meeting of March 28, 2017. CARRIED 8. OTHER ISSUES – Nil 9. ADJOURNMENT – 1:45 p.m. 10. COMMUNITY FORUM – Nil ___________________________________ K. Duncan, Acting Mayor Presiding Member of the Committee City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES April 3, 2017 1:00 p.m. Council Chamber 0BPRESENT Elected Officials Appointed Staff Councillor K. Duncan E.C. Swabey, Chief Administrative Officer Councillor B. Masse K. Swift, General Manager of Parks, Recreation & Culture Councillor G. Robson P. Gill, General Manager Corporate and Financial Services Councillor T. Shymkiw F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services C. Carter, Director of Planning ABSENT L. Darcus, Manager of Legislative Services Mayor N. Read 1BOther Staff as Required Councillor C. Bell 2BC. Goddard, Manager of Development and Environmental 3BServices 4BD. Hall, Planner 2 D. Pollock, Municipal Engineer 1.DELEGATIONS/STAFF PRESENTATIONS – Nil 2.PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2017-046-AL, 12250 and 12301 237 Street and 23802 123 Avenue, Application to Exclude Land from the Agricultural Land Reserve Staff report dated April 3, 2017 providing options for consideration of Application 2017-046-AL to exclude approximately 11.5 hectares (28.4 acres) from the Agricultural Land Reserve Committee of the Whole Minutes April 3, 2017 Page 2 of 4 D. Hall, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Applicant’s Concept Plan • Proposed Site Plan Note: Councillor Robson joined the meeting at 1:06 p.m. The Planner introduced Sherry Gordon and Alycia Hayes as the authorized representatives of the property owners. Ms. Gordon provided information on the request to exclude land from the Agricultural Land Reserve, outlined the process followed prior to applying for exclusion and highlighted the concept of a seniors’ retirement village as a potential use for the property. Moved and seconded That the staff report be forwarded to the Council Meeting of April 11, 2017. CARRIED 1102 2016-411-RZ, 21188 Wicklund Avenue, RS-1 to R-1 Staff report dated April 3, 2017 recommending that Application 2016-411-RZ be further deferred and that staff be directed to explore implications of potentially allowing subdivision of lots with areas and widths less than 80% as per Official Community Plan Policy 3-19 in the “Regulatory and Infill Measures Report”. Moved and seconded That the staff report be forwarded to the Council Meeting of April 11, 2017. CARRIED Committee of the Whole Minutes April 3, 2017 Page 3 of 4 1103 2017-036-DVP, 116 Avenue, Legal: Lot “B” except Parcel “One” (explanatory plan 32717) Section 14, Township 12, New Westminster District Plan 6831 Staff report dated April 3, 2017 recommending that the Corporate Officer be authorized to sign and seal 2017-036-DVP to waive requirements to widen asphalt width on 116 Avenue and to waive requirements to upgrade an existing turnaround. Note: Councillor Robson excused himself from discussion of Item 1103 at 1:22 p.m. as he lives in the vicinity of the application. Moved and seconded That the staff report be forwarded to the Council Meeting of April 11, 2017. CARRIED Note: Councillor Robson returned to the meeting at 1:24 p.m. 1104 2015-122-DP, 23154 136 Avenue, Wildfire Development Permit Staff report dated April 3, 2017 recommending that the Corporate Officer be authorized to sign and seal 2015-122-DP to allow a 31 single family lot subdivision located in Silver Valley within the Wildfire Development Permit Area. Moved and seconded That the staff report be forwarded to the Council Meeting of April 11, 2017. CARRIED 1105 2015-123-DP, 23050 136 Avenue, Wildfire Development Permit Staff report dated April 3, 2017 recommending that the Corporate Officer be authorized to sign and seal 2015-123-DP to allow a 18 single family lot subdivision located in Silver Valley within the Wildfire Development Permit Area. Moved and seconded That the staff report be forwarded to the Council Meeting of April 11, 2017. CARRIED 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) – Nil Committee of the Whole Minutes April 3, 2017 Page 4 of 4 4. PARKS, RECREATION & CULTURE 1151 Katie’s Place Lease Staff report dated April 3, 2017 recommending that the Katie’s Place Domestic Animal Response and Education Society Lease be renewed for a period of three years and that the Corporate Officer be authorized to execute the lease. Moved and seconded That the staff report be forwarded to the Council Meeting of April 11, 2017. CARRIED 1152 Thornhill Community Association Hall Lease Renewal Staff report dated April 3, 2017 recommending that the Thornhill Community Associate Lease be renewed for a period of three years and that the Corporate Officer be authorized to execute the lease. Moved and seconded That the staff report be forwarded to the Council Meeting of April 11, 2017. CARRIED 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 1:30 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ T. Shymkiw, Acting Mayor Presiding Member of the Committee 702 Reports 702 1 of 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C.O.W. SUBJECT: 2017 Council Expenses EXECUTIVE SUMMARY In keeping with Council’s commitment to transparency in local government, the attached Schedule lists Council expenses to the end of March 2017. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATION: Receive for information Discussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training, Conferences and Association Building”. The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached Schedule are those recorded prior to the preparation of this report and are subject to change. “original signed by Paula Melvin” ________________________________________ Prepared by: Paula Melvin Executive Assistant, Corporate Administration “original signed by Paul Gill” _________________________________________ Approved by: Paul Gill, CPA, CGA GM, Corporate and Financial Services “original signed by Ted Swabey” ______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer 702.1 Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Bell, Corisa January Portable electronic device charges (e.g. Ipad)4.28 February Portable electronic device charges (e.g. Ipad)4.28 March April May June July August September October November December - - - 8.56 8.56 Duncan, Kiersten January Cell phone charges 42.80 Portable electronic device charges (e.g. Ipad)4.28 February Cell phone charges 42.80 South Asian Cultural Society Gala 110.00 Portable electronic device charges (e.g. Ipad)4.28 March Cell phone charges 43.10 April May June July August September October November December - 110.00 - 137.26 247.26 Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Masse, Bob January February March Ridge Meadows Chamber Business Excellence Awards 125.00 April May June July August September October November December - 125.00 - - 125.00 Read, Nicole January Cell phone charges 42.80 Portable electronic device charges (e.g. Ipad)17.12 February Cell phone charges 42.80 South Asian Cultural Society Gala 110.00 Portable electronic device charges (e.g. Ipad)17.12 March Cell phone charges 44.97 Ridge Meadows Chamber Business Excellence Awards 125.00 April May June July August September October November December - 235.00 - 164.81 399.81 Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Robson, Gordy January Portable electronic device charges (e.g. Ipad)4.28 February South Asian Cultural Society Gala 110.00 Portable electronic device charges (e.g. Ipad)4.28 March Ridge Meadows Chamber Business Excellence Awards 125.00 April May June July August September October November December - 235.00 - 8.56 243.56 Shymkiw, Tyler January Portable electronic device charges (e.g. Ipad)4.28 February South Asian Cultural Society Gala 110.00 Portable electronic device charges (e.g. Ipad)17.12 March Attendance at meetings - parking 10.00 April May June July August September October November December - 110.00 10.00 21.40 141.40 Month of Event Reason for expense Conferences & Seminars Community Events Mileage / Parking Cell Phones / iPads Totals Speirs, Craig January Cell phone charges 42.96 Portable electronic device charges (e.g. Ipad)8.56 February Cell phone charges 48.29 South Asian Cultural Society Gala 110.00 Portable electronic device charges (e.g. Ipad)8.56 March Cell phone charges 42.80 Ridge Meadows Chamber Business Excellence Awards 125.00 April May June July August September October November December - 235.00 - 151.17 386.17 TOTALS - 1,050.00 10.00 491.76 1,551.76 800 Unfinished Business 800 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 6, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: Award of Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) EXECUTIVE SUMMARY: The City plans to redevelop the all-weather fields at Merkley Park and Albion Sports Complex to synthetic turf sports surfacing in order to increase field allocation for our sports user groups who are requesting additional field time due to growth in participation. The development timeline for these two synthetic sports field projects is targeted for completion in time for the 2017 fall sports season. The Request for Proposal (RFP) for Consulting Services for Synthetic Sports Field Design at Albion Sports Complex and Merkley Park was sent out to three pre-qualified consulting firms; all three submitted a proposal in advance of the RFP closing on February 21, 2017. An evaluation team concluded R.F. Binnie and Associates Ltd.’s proposal for the combined projects with a fee of $189,632.72 plus taxes as providing the best value to the City. A cost savings of $53,656 is realized by combining the consulting services for the two projects. A contingency of approximately 15% of the total contract price, in the amount of $30,000 is suggested. Council approval is required to award the project to R.F. Binnie and Associates Ltd. as per the City’s purchasing policy. RECOMMENDATION: That Contract RFP-PL17-13: Consulting Services for Synthetic Sports Field Design (Albion Sports Complex and Merkley Park) be awarded to R.F. Binnie and Associates Ltd. in the amount of $189,632.72 plus taxes; and, That a contingency of $30,000.00 be established for this project; and further, That the Corporate Officer be authorized to execute the contract. DISCUSSION: a)Background Context: Merkley Park and Albion Sports Complex The growth in field sports participation and expansion of sports seasons beyond their traditional schedules have increased the demand for fields. Merkley Park and Albion Sports Complex both currently include all-weather (gravel) fields used for weeknight practice. The City plans to renovate the all-weather fields at these two locations to synthetic turf sports surfacing to provide additional field allocation for both games and practices. 801 2 The development timeline for these two synthetic sports field projects is targeted for the favourable construction window through the spring and summer months with the deliverable of being playable for the 2017 fall sports season. Consulting services including site investigation, design, and tendering needs to advance to meet this schedule. Through the design process, the proposed field sizing and layout will be determined following further consultation with our sports user groups. Request for Proposal (RFP) Process and Evaluation The RFP for Consulting Services for Synthetic Sports Field Design at Albion Sports Complex and Merkley Park was sent out to three pre-qualified consulting firms, all of whom submitted a proposal on the closing date of February 21, 2017. Proponents were requested to identify any efficiencies, beneficial elements or cost savings if proposals are submitted for both projects together. Each proponent submitted pricing for the separate projects as well as pricing should both projects be awarded together. All proposals were reviewed by an evaluation team in accordance with the evaluation criteria identified in the RFP. After detailed analysis, the evaluation team concluded that R.F. Binnie and Associates Ltd.’s proposal for the combined projects was the highest ranking, providing the best value to the City, with a fee of $189,632.72. A cost savings of $53,656.00 was included in their proposal should both projects be awarded together and this is reflected in the best value fee. Significant additional benefits of combining the design and tendering of these two projects include efficiencies in design scoping, communication, tendering process while enabling leveraging of construction costs, construction efficiencies, and materials cost savings including reduced turf pricing. A contingency of $30,000, approximately 15% of the total contract price, is proposed to address potential environmental habitat monitoring, servicing upgrades and provision for irrigation design should this be deemed beneficial. Contingency funds will only be expended if needed. b) Desired Outcome: The desired outcome is to obtain Council approval to proceed with the award of the contract so that the field construction can be completed in advance of the fall sports season. c) Strategic Alignment: It is a City priority to increase field allocation for our sports user groups requesting additional field time due to growth in participation. d) Citizen/Customer Implications: Sports user groups will benefit from the provision of increased field capacity in the short term partially funded with a federal grant. Providing synthetic sports surfaces enables additional game play with fewer closures due to fall/winter weather conditions which do not support natural turf growth. The City will work with Binnie to determine the best design, synthetic surface product and construction methods with cost, playability, and durability as primary considerations. The design process will include consultation with the sports user groups, School District 42 and the park neighbours to obtain feedback and mitigate concerns. 3 e) Interdepartmental Implications: Engineering Department staff will be consulted during the detailed design process to ensure site servicing is to City standards. f) Business Plan/Financial Implications: Redevelopment of both Merkley Park and Albion Sports Complex all-weather fields is consistent with the business plan. The adopted 2017 capital budget identifies $3,500,000 for the Albion Sports Complex all- weather field redevelopment, partially funded with a CAN 150 grant of $500,000. Funding of $2,000,000 for the Merkley Park all-weather field redevelopment was approved in the 2016 financial plan. The design services contract price exists within these budgets, which include both design and construction costs. Funding source for both projects is in the Capital Works Reserve. Development Cost Charges (DCC) are not an eligible funding source. CONCLUSIONS: The planned synthetic field redevelopment at both Merkley Park and Albion Sports Complex are needed to deliver additional field allocation to the community. R.F. Binnie and Associates Ltd. has submitted a comprehensive proposal that provides the best value to the City and the contract price exists within the project budgets contained within the financial plan. This report recommends Council approval to award the consulting services to R.F. Binnie and Associates Ltd. As well, staff is recommending an additional amount for project contingencies be established. “Original signed by Valoree Richmond” Prepared by: Valoree Richmond, Manager of Park Planning & Operations “Original signed by Trevor Thompson” Reviewed by: Trevor Thompson, Manager, Financial Planning “Original signed by Wendy McCormick for Kelly Swift” Approved by: Kelly Swift: General Manager, Parks, Recreation & Culture “Original signed by Ted Swabey” Concurrence: E.C. Swabey Chief Administrative Officer :vr City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 3, 2017 and Members of Council FILE NO: 2017-036-DVP FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Development Variance Permit 116 Avenue Legal: Lot “B” except Parcel “One” (explanatory plan 32717) Section 14, Township 12, New Westminster District Plan 6831 EXECUTIVE SUMMARY: Development Variance Permit application 2017-036-DVP has been received to be able to construct a future residence on the vacant subject property located at 116 Avenue. The requested variances are to: 1.Waive the requirement to widen the asphalt width on 116 Avenue, from the required 7m to the existing asphalt width of 5m 2.Waive the requirement to upgrade the existing turnaround, from the required hammerhead turn-around into the existing turnaround at the west end of 116 Avenue It is recommended that Development Variance Permit 2017-036-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2017-036-DVP respecting property located at 116 Avenue, identified as Lot “B” except Parcel “One” (explanatory plan 32717) Section 14, Township 12, New Westminster District Plan 6831 DISCUSSION: a)Background Context Applicant: Christopher Torrens Legal Description: Lot B, Section 14, Township 12, New Westminster District Plan 6831 OCP : Agricultural Zoning: RS-3 (One Family Rural Residential) Surrounding Uses: North: Use: Residential/Farm Zone: RS-3 (One Family Rural Residential) Designation Agricultural South: Use: Park Zone: RS-3 (One Family Rural Residential) Designation: Park 802 - 2 - East: Use: Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural West: Use: Residential/Farm Zone: RS-3 (One Family Rural Residential) Designation: Agricultural Existing Use of Property: Vacant Proposed Use of Property: Residential Site Area: 1.23 ha. (3.04 acres) Access: 116 Ave Servicing: Rural Standard with City Water b) Project Description: Development Variance Permit application 2017-036-DVP has been received to seek approval to waive the requirement to upgrade services, for the future Building Permit application to construct a residence on the vacant lot identified as Folio 63060-0000-8, legal description legal Lot “B” except parcel “One” (explanatory plan 32717) Section 14, township 12, New Westminder District Plan 68 (See Appendix A). The requested variance is to specifically waive the requirement of widening the asphalt on 116 Ave, and to waive the requirement of constructing a hammerhead turn-around at the west end of 116 Ave. c) Variance Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below (see Appendices B and C): To vary Subdivision and Development Services Bylaw No. 4800-1993, Schedule A –Services and Utilities, and Schedule D Design and Construction Standards; a. Waive the requirement of widening the asphalt on 116 Ave: from the required 7m to the existing asphalt width of 5m, and b. Waive the requirement to upgrade the existing turnaround: from the required hammerhead turn-around into the existing turnaround at the west end of 116 Ave. The above mentioned Bylaw requires 7m rural road asphalt, and furthermore dead end roads require a turn-around to a certain design as specified in the Design Manual. The Fire Department has determined that the existing road and turn-around are satisfactory for emergency vehicle access. The Engineering Department can support a variance to waive the requirement to widen the asphalt and upgrade the existing turn-around on 116 Ave. - 3 - d) Citizen/Customer Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owne rs or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. CONCLUSION: Since the Fire Department has determined that the existing road and turn-around are satisfactory for emergency vehicle access, the Engineering Department can support a variance to waive the requirement to widen the asphalt and upgrade the existing turn-around on 116 Ave. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2017-036-DVP. “Original signed by Therese Melser” _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map DATE: Feb 15, 2017 2017-036-VP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 Lot B, NWP6831Legend Stream Indefinite Creek River Centreline Marsh River Major Rivers & Lakes APPENDIX A DATE: Feb 15, 2017 2017-036-VP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 Lot B, NWP6831 Aerial Imagery from the Spring of 2016 Legend Stream Indefinite Creek River Centreline Marsh River Major Rivers & Lakes APPENDIX B 1100 Reports and Recommendations 1100 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FILE NO: 2012-023-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7313-2017 23863 112 Avenue EXECUTIVE SUMMARY: A rezoning application has been received to rezone the subject property, located at 23863-112 Avenue from RS-3 (One Family Rural Residential) zone to P-6 (Civic Institutional) zone to permit the future development of Fire Hall #4 with associated fire/rescue training centre and Community Park. Staff is also recommending the addition of Park within the Civic definition in the zoning bylaw be amended to clarify that Park is a permitted Civic use. The Official Community Plan designates the subject property as Park and Conservation (Appendix "C"); therefore an Official Community Plan amendment is required to designate portions of the property to Institutional to facilitate the P-6 (Civil Institutional) zone. To proceed further with this application additional information is required as outlined below. Council policy does not require Community Amenity Contributions for these proposed uses. RECOMMENDATIONS: In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v.Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment. That Zone Amending Bylaw No. 7313-2017 be given first reading; and That the applicant provide further information as described on Schedules A,C,F and G of the Development Procedures Bylaw No. 5879–1999. 1101 - 2 - DISCUSSION: a) Background Context: Applicant: Maple Ridge Fire Department (Michael Van Dop) Owner: City of Maple Ridge Legal Description: Parcel “P” (Reference Plan 1224) of the South East Quarter Section 16 Township 12 New Westminster District OCP: Existing: Park and Conservation Proposed: Institutional and Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: P-6 (Civic Institutional) Adding under the Civic definition Park Surrounding Uses: North: Use: Single Family Residential Zone: RS-1b (One Family Urban (medium density) Residential Designation: Urban Residential South: Use: Single Family Residential Zone: CD-1-93 (Amenity Residential District) Designation: Urban Residential East: Use: Townhouse Development Zone: RM-1 (Townhouse Residential District) Designation: RS-1b (One Family Urban (medium density) Residential West: Use: Proposed Single Family Residential Subdivision (Applications - 2012-004-RZ/DP/SD) Zone: RS-3 (One Family Rural Residential) Designation: Urban Residential Existing Use of Property: Existing house and vacant land. Proposed Use of Property: Fire hall with accompanying training centre and a park to be located to the northern portion of the site. Site Area: 4.060 ha. (10.03 acres) Access: Off of 238 Street and 112 Avenue Servicing requirement: Urban Standard b) Site Characteristics: The application consists of one lot located at 23863 – 112 Avenue which is approximately 4.060 ha. (10.03 acres) in size. The property is bordered on the south by 112 Ave nue and Kanaka Way, on the west 238 Street. To the north of the property are single family residential homes and to the east are Townhouses. The subject property was a former greenhouse operation, the greenhouses have been removed. There is an existing residential house located at the south west corner of the property. The property has a water course that runs north to south through the site. On either side of the water course there is vegetation and a mixture of trees. - 3 - c) Project Description: The proposal consists of three elements, a fire hall/training centre, neighbourhood park site and conservation area. The fire hall/training centre will be located on approximately 1.32. ha. (3.26 acres) of the site. Appendix "E" shows the approximate location of the neighbourhood park site; fire hall/training centre and the conservation areas. The areas will be defined further when additional information is received regarding environmental protection requirements and survey ground truthing. This location was selected for the fire hall/training centre as a result of studies which determined this property will provide an acceptable response time for rapid fire and rescue to the Cottonwood/Albion area, which is currently underserved. The service area for Fire Hall #4 is approximately 232 Street to 256 Street and River Road to Alouette River. The associated training centre will be a "clean training" facility, consisting of: • Structures designed to accommodate ladder and stair training; • Area water spray training; • An area to practice the use of the jaws of life on vehicles; and • The use of propane fueled fires via props that will not emit smoke. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact the proposed development, OCP designations and Bylaw particulars, may require applications. d) Planning Analysis: Official Community Plan: The development site is currently designated Park and Conservation. For the proposed development an OCP amendment will be required to re-designate a portion of the site to Institutional to allow the proposed P-6 zoning with a text amendment to add Park and School as a permitted use. OCP Amendment Justification: The Official Community Plan supports Social Sustainability which includes community health. Community health are supported within the OCP Section 4.1.5 0 Safety and Security Objective supports the provision of police and fire service throughout the community. Policy 4-26 states Maple Ridge will continue tor provide fire protection services to maintain a safe and secure community, in accordance with the Fire Department Master Plan. A key recommendation of the Maple Ridge Fire Department Master Plan is the construction of Fire Hall #4 in the Albion/Cottonwood area as soon as possible to match response standards for Urban areas. - 4 - Zoning Bylaw: The current application proposes to rezone the property located at 23863 112 Avenue from RS-3 (One Family Rural Residential) to P-6 (Civic Institutional) zone to permit the development of a park and Firehall #4 with an associated fire/rescue training centre. With this application staff is proposing to amend the Civic definition in the Bylaw by clarifying that Park is a permitted use. The minimum lot size for the current RS-3 zone is 0.80ha. and there is no minimum lot size for the proposed P-6 zone. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit application is required for all developments and building permits within 50 metres of the top of bank of all watercourses and wetlands. The purpose of the Watercourse Protection Development Permit is to ensure the preservation, protection, restoration and enhancement of watercourse and riparian areas. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for:  All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan;  All lands with an average natural slope of greater than 15 %;  All floodplain areas and forest lands identified on Natural Features Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Advisory Design Panel: A Development Permit is not required; therefore, it does not have to be reviewed by the Advisory Design Panel prior to Second Reading. However, the Fire Department will be submitting the design to the Advisory Design Panel for advisory design comments in an effort to improve the design. Development Information Meeting: A Development Information Meeting is required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. - 5 - e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks Department; f) School District; and g) Utility companies. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Early and Ongoing Consultation: In respect of Section 475 of the Local Government Act for consultation during an Official Community Plan amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879–1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule C); 3. A Development Variance Permit (Schedule E); 4. A Watercourse Protection Development Permit Application (Schedule F); and 5. A Natural Features Development Permit Application (Schedule G); The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. - 6 - CONCLUSION: The proposed Fire Hall #4 with associated training centre and park are in compliance with the policies of the OCP. Justification has been provided to support an OCP amendment to Institutional. It is recommended that Council grant First Reading subject to additional information being provided and assessed prior to Second Reading. The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. _______________________________________________ Prepared by: Wendy Cooper, MCIP,RPP Senior Planning Technician _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – OCP Designation Map Appendix D – Zone Amending Bylaw No. 7313-2017 Appendix E – Proposed Site Plan DATE: Mar 17, 2017 FILE: 2012-023-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY 112 AVE ´ Scale: 1:2,500 23863 112 AVENUELegend Stream Ditch Centreline Indefinite Creek River Centreline Lake or Reservoir APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Mar 17, 2017 FILE: 2012-023-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY 112 AVE ´ Scale: 1:2,500 23863 112 AVENUE Aerial Imagery from the Spring of 2016 APPENDIX B DATE: Mar 17, 2017 FILE: 2012-023-RZ BY: PC PLANNING DEPARTMENTCONSRVCONSRV PARK CONSRVCONSRV SUBJECT PROPERTY 112 AVE ´ Scale: 1:2,500 23863 112 AVENUELegend Park Urban Residential Commercial Conservation APPENDIX C CITY OF MAPLE RIDGE BYLAW NO. 7313-2017 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7313-2017." 2.That PART 2, INTERPERTATION, CIVIC is hereby amended by The addition of the word "PARK" following the words "golf courses and firehalls". 3. That parcel or tract of land and premises known and described as: Parcel “P” (Reference Plan 1224) of the South East Quarter Section 16 Township 12 New Westminster District and outlined in heavy black line on Map No. 1705 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to P-6 (Civic Institutional). 4. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX D 111A AVE.238 ST.LANE KANAKA WAY 111A AVE. KANA K A W A Y 113 A V E.237731114623844 23 7 8 3 2 3 7 3 0 23932111512389923 8 2 6 239362379111349 111812380223766 23922239072 3 7 9 1 2391511143 239531115923841 23906239502371023884 23863238482381811365 23 8 3 3 11156 239122389311325 11340 23868 11330 23885 23760 238822380123892 2395811350 11370 23 8 0 9 238572390223878 23770237 6 3 23858 11357 11135 11341 23 8 2 5 11309 2394223 7 4 0 11317 23757 237 20 23 8 2 0 23 8 2 123806 11136 23 8 1 3 11169 23871 237 4 6 2394511333 2 3 7 2 6 11303 23863 2371623879 23 8 0 5 23756 23 8 3 2 11187 23 8 1 2 23 8 2 9 23753 11175 23750 11360 23 8 3 7 23849239622392523862 23872239282370611195 2391623 8 1 6 11166238102393523 8 4 0 23 8 1 7 23 8 3 6 23 8 4 5 2 3 7 3 6 1 PARK 26 3 15 15 9 29 6 17 27 12 2 20 26 4 21 25 8 11 1 6 29 8 25 24 B 11 5 27 21 203 10 Pcl. 'P' 28 Rem G 32 1 2 13 19 13 19 20 23 23 4 20 22 5 53 17 54 8 33PARK 9 28 25 23 22 21 24 PARK 5 7 22 4 16 17 18 27 18 2 16 16 55 12 29 PARK 30 37 7 3 38 21 2 19 31 22 7 28 26 1 23 52 18 9 30 14 15 14 6 24 LMP 2 6 4 8 3 LMP 3379 7 (EPS 2572) EPP 25279 BCP 3 3 2 2 2 RP 1387 EPP 45993 EPP 25279 RP 6260 EPP 45994LMP 33797EPP 32520LMP 33797LMP 3379 7 LMP 38552LMP 24722 (EPS 1815)LMP 33797LMP 2 6 4 8 3 LMP 2 6 4 8 3 RP 1224 BCP 33223EPP 25280LMP 41836EP P 3 5 7 4 3 LMP 33577 RP 75056 EPP 32538EPP 32537EPP 35743EPP 35743EPP 35743EPP 26772EPP 40982EPP 25280 LMP 30218 LMP 26487LMP 30482EPP 25280EPP 45993 EPP 45971LMP 30482EPP 40843 ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No.From: To: RS-3 (One Family Rural Residential) P-6 (Civic Institutional) 7313-20171705 City of Pitt Meadows District ofLangley District of MissionFRASER R. ^ DATE: Apr 19, 2017 FILE: 7313-2017(RZ-2312)_Appendix.mxd BY: DT PLANNING DEPARTMENT238 ST.LANE 111AAV E. KANA K A W A Y 113 A V E.23773238442 3 7 3 0 111512389923 8 2 62379111349 111812380223766 2390711143 1115923841 2390623884 23863238182384823 8 3 3 239122389311325 11340 23868 11330 23885 23760 23892 11350 11370 238572 3 8 0 9 2390223878 23770237 6 3 23858 11357 11341 23 8 2 5 11309 23 7 4 0 11317 23757 23 8 2 0 23 8 2 123806 23 8 1 3 11169 23871 237 4 6 11333 2 3 7 2 6 11303 23863 23879 23756 2 3 8 0 5 23 8 3 2 11187 23 8 2 9 23753 11175 23750 11360 23 8 3 7 2384923862 11195 2381023 8 4 0 23 8 1 7 23 8 3 6 23 8 4 5 2 3 7 3 6´ Scale: 1:2,000 2012-023-RZ Approximate Locationof Fire Hall #4 and Training Facility Approximate Size~ 3.26 ac / 1.32 ha Approximate Location of a (2 ac / 0.81 ha) site for Park TrailSubject to EnvironmentalReview ConservationArea~ 4.47 ac / 1.81 ha Application2012-004-RZ APPENDIX E City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FILE NO: 2017-066-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7314-2017 – 21241 Wicklund Avenue Zone Amending Bylaw No. 7328-2017 – Text Amendment to the RT-1 (Two Family Urban Residential) Zone EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 21241 Wicklund Avenue, from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit development of a duplex. To proceed further with this application, additional information is required as outlined below. As per Council Policy, duplex dwelling units where only one building is being constructed are exempt from the Community Amenity Contribution (CAC) Program. The City has been undergoing a Zoning Bylaw review and through the process have identified regulation changes to modernize the bylaw. Over the past year, Council noted an interest in advancing certain changes to the bylaw, rather than waiting for the completion of the new Zoning Bylaw. This proposed development application represents one such Zoning Bylaw change, as it would provide for duplex form of development on lots 750 m² (8,073 ft²) in area and respond to changing development styles, affordability and market demand. In the absence of the Zoning Bylaw amendment, the subject property could not develop with a duplex housing form, as it could not satisfy the current minimum lot area or width requirements. Zone Amending Bylaw No. 7328-2017 will reduce the minimum parcel size of 891m² (9591 ft²), minimum width of 22m (72 ft.) and depth of 30m (98 ft.) in the RT-1 (Two Family Urban Residential) zone. The proposed zoning dimensions for the RT-1 (Two Family Urban Residential) zone are: 750m² (8,073 ft²) area, 20m (66 ft.) width and 27m (89 ft.) depth, with Town Centre minimum area of 557m², which are either a corner lot or provided with lane access. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 7314-2017 be given first reading; 2. That Zone Amending Bylaw No. 7328-2017 be given first reading; and 3.That the applicant provide further information as described on Schedules B of the Development Procedures Bylaw No. 5879–1999. 1102 - 2 - DISCUSSION: a) Background Context: Applicant: Mayur Mehta Legal Description: Lot 3 District Lot 242 Group 1 New Westminster District Plan 14112 OCP: Existing: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RT-1 (Two Family Urban Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential South: Use: Church Zone: P-4 (Place of Worship) Designation: Institutional East: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential Existing Use of Property: Single Family Residential Proposed Use of Property: Duplex Site Area: 860 m² (9,257 ft²) Access: Wicklund / Lane Servicing requirement: Urban Standard b) Site Characteristics: The subject property, located at 21241 Wicklund Avenue, is 860 m² (9,257 ft²) in size and is bound by single family lots to the west, north and east, and St. Paul’s Lutheran Church to the south. There is an existing house on the subject property that will require removal as part of the rezoning approval. The subject property also has access to a rear lane (See Appendices A & B). c) Project Description: The current application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential), to permit the development of a duplex. The application also includes an amendment that will reduce the minimum parcel size and dimensions from 891 m² (9,591 ft.) to 750 m² (8,073 ft.), minimum width from 22 m (72 ft.) to 20 m (66 ft.) and minimum depth from 30 m (98 ft.) to 27 m (89 ft.) for the RT-1 (Two Family Urban Residential) zone (see Appendix C). - 3 - At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The OCP designates the property Urban Residential, and development of the property is subject to the Neighbourhood Residential infill policies of the OCP. These policies require that development be compatible with the surrounding neighbourhood, with particular attention given to site design setbacks and lot configuration with the existing pattern of development in the area. The proposed rezoning to RT-1 (Two Family Urban Residential) is in conformance with the Urban Residential designation and Neighbourhood Residential infill policies. It is noted that one of the underlying principles in the OCP is to encourage growth within the Urban Area Boundary (UAB) and to accommodate growth through infill by promoting a mix of housing types and tenures (Policy 3-1). The Residential Infill and Compatibility Criteria all support a change in the unit type, and specifically cite that duplex development is both compatible and desirable in the City (Policy 3-19). Housing Action Plan: The Housing Action Plan was endorsed in 2014, and includes a number of goals and principles aimed at providing safe, affordable and appropriate housing for the community. Specific goals in support of encouraging duplex housing include: “To improve housing choice for all current and future households”. Strategy #1 Housing Action Plan relates to housing mix and innovation and reads “support the development of a mix of housing forms”. Based on the above, it is clear that reducing minimum parcel size to the RT-1 (Two Family Urban Residential) zone is in alignment with the goals, principles, and strategies in the Housing Action Plan, as it will encourage duplex housing in the City. Zoning Bylaw: The current application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit a duplex. The minimum lot size for the current RS-1 (One Family Urban Residential) zone is 668m2 (7,191 ft²), and the minimum lot size for the RT-1 (Two Family Urban Residential) zone is 891m2 (9,591 ft²). As part of the Zoning Bylaw review process, the minimum parcel dimensions and parcel area for the RT-1 (Two Family Urban Residential) zone are proposed to be reduced to maximize opportunities for duplex infill in the City. Given that the subject property does not meet the current width and area for the existing RT-1 (Two Family Urban Residential) zone, but does meet the proposed draft regulations, this application can be supported. A text amendment for the RT-1 (Two Family Urban Residential) zone is included with the subject application, which has been brought forward in advance of the complete draft Zoning Bylaw to facilitate this application. Recognizing that the duplex form of development is desired in the community, staff have prepared a stand alone text amendment to amend the RT-1 (Two Family Urban Residential) zone. Should the text amendment fail, the rezoning application would be closed. A text amendment to the RT-1 (Two Family Urban Residential) zone to allow a minimum lot size of 750m² (8,073 ft²), with a minimum width of 20 m (66 ft.) and minimum depth of 27 m (89 ft.) has been prepared in support of this application. It is also noted that the text amendment will include a - 4 - minimum lot size of 557m² (5,996 ft²) for duplex in the Town Centre, provided the property is a corner lot or has access to a rear lane. There was interest by some Council members to reduce the proposed minimum lot area of the RT-1 (Two Family Urban Residential) zone to less than 750m². Staff have looked at this, through modelling, and determined it would have an impact to the green space of these properties, and ultimately the character of the established residential neighbourhoods. The recommendation is that the minimum lot area be reduced to 750m² and that staff monitor this matter following adoption of the Bylaw. Should there be a noted interest in further reducing duplex lot size in the community, combined with neighbourhood acceptance of this form, staff would bring a report to Council recommending further changes to the Bylaw. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: A Development Permit is not required for this rezoning application, as a duplex is exempt from the Development Permit Area Guidelines. However, a Section 219 Restrictive Covenant will be required to regulate the form and character of the duplex. The RT-1 (Two Family Urban Residential) zone does not permit secondary suites, and this restriction will be considered in the design of the building. Advisory Design Panel: A Form and Character Development Permit is not required because this is a duplex project; therefore, this application does not need to be reviewed by the Advisory Design Panel. Development Information Meeting: A Development Information Meeting is not required for this application because it is in compliance with the OCP and is less than 5 dwelling units. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Licenses, Permits and Bylaws Department; e) School District; f) Ministry of Transportation and Infrastructure; and g) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. - 5 - f) Development Applications: In order for this application to proceed, the following information must be provided, as required by Development Procedures Bylaw No. 5879–1999, as amended: 1. A complete Rezoning Application (Schedule B ) The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. ALTERNATIVE: Staff recommendation is in support of the reduction in lot area, width and depth for the Zoning Bylaw Amendment to the RT-1 (Two Family Urban Residential) zone; however, if Council is not comfortable with the Zoning Bylaw Text Amendment, then each application could require a site specific amendment only. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. It is further recommended that Council grant first reading for the text amendment to Zoning Bylaw No. 7328-2017 to reduce lot area and dimensions for duplex development in the RT-1 (Two Family Urban Residential) zone. Following Public Hearing, it is recommended that the text amendment to Zoning Bylaw No. 7328-2017 advance for third and final reading. Following Public Hearing, Zone Amending Bylaw No. 7314-2017 would be considered for third reading, and adoption of this Bylaw would not occur until all of Council’s conditions are satisfied. Should the text amendment not be approved, this rezoning application would be closed. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No.7314-2017 Appendix D – Zone Amending Bylaw No. 7328-2017 DATE: Mar 3, 2017 2017-066-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 21241 Wicklund AveLegend Stream River Major Rivers & Lakes APPENDIX A DATE: Mar 3, 2017 2017-066-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 21241 Wicklund Ave Aerial Imagery from the Spring of 2016 Legend Stream Marsh River Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7314-2017 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7314-2017." 2. That parcel or tract of land and premises known and described as: Lot 3 District Lot 242 Group 1 New Westminster District Plan 14112 and outlined in heavy black line on Map No. 1706 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RT-1 (Two Family Urban Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 212 ST.WICKLUND AVE. 122 AVE.212 ST.CAMPBELL AVE. 121 AVE. 122 AVE.NORFOLK PL.LAITY ST.2118012247 21220213212117021310213051224012245 212992132821334211912130912115 213022132321160121162117012230 12156 12243 12239 12218 21158211532129521210213221211221146 2132012101-532115112255 213012120712250 213142132812098 12111 1208921195 213112124012234 213112129721178211982132712086 212972131912200 211752118821292212922116612231 212471210521161 2129012242 12128212001223721154 2133021189211522114712225 12217 12116 12222 2130012186 12213 2132812219 121062121121175 12145 2128221196/98121382118812227122392119921190/921223512209 2124121321213212114412212 212012123012196 2123121312120812116721221 2129812161 2131812101 12171 12251 2116121149Rem N 180' E119120 21 182 4 342 109 11 8 186 Rem 3377 352 153 4 6 381 145 146 224 3 Rem 2 152 10 2 350 20 378 351 221 355 375 10 Rem 4 222 3Rem 1 Rem 1 1 149 348 155 360 220 4 125 2 W 100'126 358 7 223 3 374 341 5 6 Rem 419 347 225 26 67 372 354 11 154 150 Rem 2 8 124 3 229 121 22 1 357 9 339 9 349 of 35 2 18 376 4 230 340 353 148 1 181 68 158 122 5 147 233 66 1 380 175 231 1 21102 A 156 346 359 144 373 343 2 379 232 157 6 5 1 PARK114P 60659P 9327LMP 41338P 60659P 37889P 62355 P 46290P 47383 P 17823 P 32505 LMP 5768 P 70721 P 47383P 48094P 48995 P 58583 P 48094 P 77954 P 14686P 19872 P 56896P 67224P 48094 P 7499 P 67224 P 47383P 60659P 14112P 15470 P 56896 P 36519 P 17823 P 67224 EPP 63666LMP 11733 P 48094 (EP 47384)NWS 1462P 56896 P 7499P 47383 P 46672P 74504 NWS 336 P 3460 P 14686LMP 39238P 62150EPP 58502LMP 38783 LMP 39636LMP 5769LMP 38963RW 18394LMP 39238RW 18394 EP 60661RW 67225 ´ SCALE 1:2,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No.From: To: RS-1 (One Family Urban Residential) RT-1 (Two Family Urban Residential) 7314-20171706 CITY OF MAPLE RIDGE BYLAW NO. 7328-2017 A Bylaw to amend the text of Maple Ridge Zoning Bylaw No. 3510-1985 as amended ____________________________________________________________________________________ WHEREAS, it is deemed expedient to amend the Maple Ridge Zoning Bylaw No. 3510-1985 as amended: NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This bylaw may be cited as “Maple Ridge Zone Amending Bylaw No. 7328-2017”. 2.Maple Ridge Zoning Bylaw No. 3510-1985 is hereby amended as follows: That PART 6, RESIDENTIAL ZONES, SECTION 601, ONE FAMILY AND TWO FAMILY RESIDENTIAL ZONES, Sub-Section (C) REGULATIONS FOR THE SIZE, SHAPE AND SITING OF BUILDING AND STRUCTURES, item 4) Buildings and Structures for Two Family Residential Use in the RT-1 Zone is amended by deleting clause (d) and replacing it with the following clauses: “(d) shall not be permitted on a lot less than 750 m². (e) notwithstanding item (d) above, lots located within the Town Centre, as identified on Schedule H, which are either a corner lot or provided with lane access, shall not be permitted on a lot less than 557 m²”. 3.To Amend Schedule “D” MINIMUM LOT AREA AND DIMENSIONS by deleting the line: “RT-1 22m 30m 891m2” Replacing it as follows: “RT-1 20 m 27m 750 m² See item 7 below” 4.To Amend Schedule “D” MINIMUM LOT AREA AND DIMENSIONS by inserting a new item 7, after item 6 as follows: “7. For lots located within the Town Centre, as identified on Schedule H, which are either a corner lot or provided with lane access, shall not be less than 557 m²”. 5.Maple Ridge Zoning Bylaw No. 3510-1985 as amended is hereby amended accordingly. READ a first time the day of , 2017. READ a second time the day of , 2017. READ a third time the day of , 2017. ADOPTED the day of , 2017. PRESIDING MEMBER CORPORATE OFFICER APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FILE NO: 2017-078-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First Reading Zone Amending Bylaw No. 7316-2017 22368 North Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property located at 22368 North Avenue from RM-3 (High Density Apartment Residential) to C-3 (Town Centre Commercial) to permit a four storey mixed use building. The Ridge Meadows Community Living Foundation, which provides programs and services for more than 600 children and adults with developmental disabilities in Maple Ridge and Pitt Meadows, wishes to relocate their offices into this new building. It will contain 906 m2 (9,750 ft2) gross floor area of commercial office space over three storeys and six rental apartment units, 365 m2 (3,930 ft2) of gross floor area, on the fourth floor. The proposed development is exempt from the Community Amenity Contribution Policy because it is located within the Town Centre Area. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: 1.In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i.The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii.The Board of any Regional District that is adjacent to the area covered by the plan; iii.The Council of any municipality that is adjacent to the area covered by the plan; iv.First Nations; v.Boards of Education, Greater Boards and Improvements District Boards; and vi.The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; 2.That Zone Amending Bylaw No. 7316-2017 be given first reading; and, 3.That the applicant provide further information as described on Schedules A, C, D, E of the Development Procedures Bylaw No. 5879–1999. 1103 - 2 - DISCUSSION: a) Background Context: Applicant: Tekton Project Management Owner: Ridge Meadows Community Living Foundation Legal Description: Lot 50 Except: Part Dedicated Road on Plan BCP 14057, Block 5, D.L.: 398, Group 1, NWP155 OCP: Existing: APTL (Low-Rise Apartment) Proposed: Town Centre Commercial Zoning: Existing: RM-3 (High Density Apartment Residential) Proposed: C-3 (Town Centre Commercial) Surrounding Uses: North: Use: Parking Lot (Office Use and Monthly Parking) Zone: C-3 (Town Centre Commercial) Designation: Town Centre Commercial South: Use: Residential Zone: RS-1 (One Family Urban Residential) and RM-3 (High Density Apartment Residential) Designation: Port Haney Multi-Family, Commercial and Mixed Use East: Use: Offices (Haney Professional Building) Zone: C-3 (Town Centre Commercial) Designation: Low-Rise Apartment West: Use: Vacant (ad-hoc parking lot) Zone: RM-3 (High Density Apartment Residential) Designation: Low-Rise Apartment Existing Use of Property: Parking lot Proposed Use of Property: Office and residential uses Site Area: 718 m2 (0.2 acres) Access: Pedestrian access from North Avenue and 117 Avenue, Parking access from 117 Avenue Servicing requirement: Urban Standard b) Site Characteristics: The subject property, located at 22368 North Avenue, is a rectangular shaped lot with street frontages on North Avenue and 117 Avenue. The lot slopes gently from the northeast to the southwest corner. The lot is almost entirely paved for use as a parking lot, but currently rests vacant. There are no trees on the lot, although a row of mature trees sits at the edge of the adjacent property to the east (see Appendices A and B). The north side of the subject property fronts onto North Avenue and private parking lots for short term and monthly parking, a hardware shop (Haney Home Hardware) and a cleaning business. A medical services building (Haney Professional Building) is located on the east side of the subject - 3 - property. The south side of the property fronts on 117 Avenue and a mix of single family and low-rise multifamily residential buildings. The three properties to the west of the subject lot are vacant. c) Project Description: The development proposal is for a four (4) storey mixed use building with 906 m2 (9,750 ft2) gross floor area (GFA) of commercial office space over three storeys and six rental apartment units, 365 m2 (3,930 ft2) GFA, on the fourth floor. Seventeen (17) parking spaces are provided for the commercial and office uses while three (3) parking spaces are provided for the residential uses. All spaces are located at grade behind the building (see Appendix C). The Ridge Meadows Community Living Foundation, also known as the Ridge Meadows Association for Community Living (the Foundation), intends to use the new building as its head office and hub for its programs and services. The Foundation is a non-profit agency, founded in 1958, that provides programs and services to more than 600 children and adults (i.e. its clients) with developmental disabilities in Maple Ridge and Pitt Meadows. These programs and services include developmental, educational, recreational, vocational training and residential housing programs. The Foundation also offers a variety of cooperative and self employment business opportunities for its clients, including a residential and yard waste management company, a light packing and general contracting company, a meeting rental facility and an art studio. The building will replace the Foundation’s current head office, located at 11641 224 Street, which the Foundation has outgrown. The rental apartment units would be targeted at persons supported by the Foundation. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The property is located within the South of Lougheed (SOLO) Precinct of the Town Centre Area Plan. The SOLO precinct supports, among other uses, mixed-use commercial and higher density residential development within its boundaries. The subject property is also located adjacent to the Central Business District and within walking distance to a wide range of shopping and services, as well as to bus routes and the West Coast Express. The development site is located within the Town Centre Area Plan and is currently designated Low Rise Apartment. For the proposed development, an OCP amendment will be required to re-designate the site to Town Centre Commercial to allow the proposed C-3 (Town Centre Commercial) zoning. - 4 - The following policies apply to this proposal: Town Centre Area Plan Policies 3.2 General Land Use Requirements 3-1 An increase in residential and commercial density is encouraged in the Town Centre, particularly within the Central Business District… Land-use should include a mix of housing types catering to various demographics, including affordable and special needs housing, within walking distance to a broad mixture of uses, including shops, services, cultural facilities, and recreation. This project includes a mix of commercial office and residential uses, and includes affordable, special needs housing. It is located within walking distance to a range of shops, services, and transit in and around the Central Business District. 3-2 Office use will be encouraged, particularly over ground level units in a mixed-use development, within and around the Central Business District. This project has two levels of office space for the use of the Foundation and other associated service organizations. 3-7 To ensure a wide range of housing needs are accommodated within the Town Centre Area, Maple Ridge will work with other areas of government and housing agencies to encourage and support development that provides: a. for those with special housing needs due to income, age, or disability, as an appropriate share of the Town Centre’s housing stock; b. special needs housing incorporated within the Town Centre community and located close to public transit, shopping and services, and parks and recreation. This project will serve as the head office for the administrative and programmatic functions of the Foundation, which serve special needs children and adults with developmental disabilities in Maple Ridge and Pitt Meadows. The apartment units would be rented out by the Foundation to their clients with special needs. 3.3 Land Use Designation 3-31 Within a Mixed-Use development, retail, service, and entertainment uses shall be encouraged at ground level with office and/or residential uses encouraged above-grade. Two commercial units able to accommodate a range of retail or service uses are planned on the ground floor, while office and residential uses are located on the floors above. The OCP re-designation is supportable as it will facilitate office use in the town centre and provide programs, services and housing for special needs individuals in the community. Zoning Bylaw: The current application proposes to rezone the subject property from RM-3 (High Density Apartment Residential) to C-3 (Town Centre Commercial) to permit a four storey mixed use building (see Appendix D). The current project requests the following variances from the requirements of the proposed zone: - 5 -  Relaxation of the front yard setback requirement of 7.5 m above the second storey to approximately 0 m;  Relaxation of the side yard setback requirement above the third storey of 4.5 m to approximately 0 m;  Reduction in parking requirements (see below);  Allowance of a greater number of small car parking spaces (see below). The precise nature of these variance requests is being worked out between staff and the applicant, and will be contingent on the design of proposed development. The variances requested will be detailed more fully in the second reading report. Furthermore, the applicant will justify these variance requests through a Development Variance Permit (DVP) application. Off-Street Parking Bylaw: The subject property is located adjacent to, but just outside of, the Central Business District (Off- Street Parking Bylaw 4350 – 1990, Schedule D), where reduced parking requirements apply. Therefore, the usual requirements of the Off-Street Parking Bylaw, Schedule A, apply to the current application. It requires eight (8) spaces for apartment use and 23 spaces for office use for a total of 31 parking spaces. A maximum of two (2) “small car” parking spaces are allowed. The project includes three (3) spaces for apartment use and seventeen (17) spaces for office use for a total of 20 parking spaces. The project includes ten (10) “small car” parking stalls. Therefore, the project has eleven (11) fewer parking spaces than required, and eight (8) more “small car” parking stalls than allowed. The applicant will request variances to parking requirements, specifically with respect to the number and sizes (i.e. small car) of parking spaces . The number of parking spaces provided does conform with the reduced parking requirements of the Central Business District, whose boundary lies just to the north of the subject property. The applicant will be asked to provide justification demonstrating why reduced parking requirements could be applied to this project, especially with respect to the parking needs of Ridge Meadows Community Living Foundation staff and supported residential tenants. As previously mentioned, the applicant will request that Council vary the number of parking spaces required for this project. However, if Council prefers, the Off-Street Parking Bylaw has a provision (Part 3, 3.4 (a)) that allows payment of cash-in-lieu of parking spaces, which would equal approximately $115,000 for this project. Staff would be supportive of the DVP option because the Foundation is a non-profit organization providing special needs programming, services and housing in the community. The project will also provide at least six (6) short term and four (4) long term bicycle parking spaces in accordance with the Off-Street Parking Bylaw. Development Permits: Pursuant to Section 8.11 of the OCP, a Town Centre Development Permit application for the SOLO precinct is required for all multifamily residential, flexible mixed use and commercial development located in the Town Centre. - 6 - Advisory Design Panel: The Town Centre Development Permit application must be reviewed by the Advisory Design Panel prior to second reading. Development Information Meeting: A Development Information Meeting is required for this application. Prior to second reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Licences, Permits and Bylaws Department; e) Parks Department; f) School District; g) Ministry of Transportation and Infrastructure; The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between first and second reading. f) Early and Ongoing Consultation: In respect of Section 475 of the Local Government Act for consultation during an OCP amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City’s website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as re quired by Development Procedures Bylaw No. 5879–1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule B or Schedule C); 3. A Town Centre Development Permit Application (Schedule D); 4. A Development Variance Permit (Schedule E); The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. - 7 - CONCLUSION: The current application requires a land use re-designation in the Town Centre Area Plan. Justification has been provided to support an OCP amendment to designate the subject property as Town Centre Commercial and permit the development of a four storey mixed use building. Therefore, it is recommended that Council grant first reading to Zone Amending Bylaw No. 7316- 2017 subject to additional information being provided and assessed prior to second reading. First and second reading of the required OCP Amendment will accompany the second reading report for the Zone Amending Bylaw No. 7316-2017. “Original signed by Chee Chan” _______________________________________________ Prepared by: Chee Chan Planner 1 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Proposed Site Plan Appendix D – Zone Amending Bylaw No. 7316-2017 DATE: Apr 13, 2017 2017-078-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 22368 North AvenueLegend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX A DATE: Apr 13, 2017 2017-078-RZ BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:1,500 22368 North Avenue Aerial Imagery from the Spring of 2016 Legend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX B APPENDIX C CITY OF MAPLE RIDGE BYLAW NO. 7316-2017 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7316-2017." 2.That parcel or tract of land and premises known and described as: Lot 50 Except: Part Dedicated Road on Plan BCP 14057 Block 5 District Lot 398 Group 1 New Westminster District Plan 155. and outlined in heavy black line on Map No. 1708 a copy of which is attached hereto and forms part of this Bylaw, is/are hereby rezoned to C-3 (Town Centre Commercial). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX D 117 AVE. ST. ANNE AVE.223 ST.NORTH AVENUE NORTH LANE 224 ST.FRASER ST.NORTH AVE.223752236622415223471166422347/512235222337224221 1 7 8 4 11 7 8 1 2237411654 223342231811811 22363/6511774/78 2241111779 22362/64 2231822334/361169522308 2235111690222742233722326 11695 Westminster Savings 223722239022425/2722355/571177122315/3522410/6522432 11770 11682 11672 11718 11742 1176822284 1169622328 2244422356/58 224462242811697 2235722353 2236722346/48 11830 11685222902228911759/61 11664 223452234011 7 8 3 22369/7311777 11715 11710 11671223742232511683 1176522366 /69 2231111698 11763 11671 11746 223442236222303/05/07224562233822320 224612238011701-39 224642232811739 11740 22357 22352Credit Union 11767 11686 11743 2227722356N 45 17 A Rem B Rem A Rem 2Rem33 Pcl Rem E. 3' of 33 Rem 24 C 48 10 26 94 2 D Rem 44 1 Rem57 31 38 2 8 18 P c l . A 28 3 A Rem 35 16 68 E 41 Rem 44 Rem 6 22 Rem46Rem T19Rem4 52 1 29 4 49 50 33'Rem49 20 12 N 1/2 42 Rem 'A'B C '1' 148 13 19 21 17Rem 4799 5 A 98 3 Rem S B 32 Rem 50 22 4 S 1/2 A Rem E 64 W 18 A 2 B 47 C 63 Rem 14 25 34 91 49 74 Rem 5 76 C 3 62 Rem 1 LOT 1 Rem 105 8 48 53 20 27 21 7 46 A 69 BCS 3442 P 2899 P 12239P 5194 L M P 3 0 4 8 7 RP 5647 E P 1 0 4 5 9 P 35742 LP 77916 *LMP 29154 *LMP 23185(P 2899) RP 53523 P 155 P 155 RP 17417 EP11040 P 4143 *PP081 *PP092 P 7 4 8 7 E P 9 7 4 2 P 6524P 2899LMS 4016LMP 37735(EPS 1148) P 50600 *PP076*PP077P 5871 BCS 4089 RP 7636 P 8658P 4202 P 2899 RP 68557LMP 52635 P 28007 NWS 1811P 2899 P 155 LMP 1864LMS 2749P 34597LMP 39214RP 52214FP 2899P 16366P 155 P 5 4 1 4P 2899P 155 EPP 52747 P 8274 P11527 P30522E P 8 3 8 3 P 6689 P 44960 P 5871 P 8181P 155 *LMP38099LMS 683 P 51411 P 2899 P 155 P 79776 NWS 8 BCP44158 BCP36032 BCP 14057 (lease) BCP44160 L M P 10261 EPP 52898 LMP 9307BCP 50864RP 83100 EP 71539 BCP 17933 LMP45732(lease) BCP49262 BCP49260 EPP 52746 1.5RP 67305 BCP 14056 LMP 14886 ´ SCALE 1:2,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No.From: To: RM-3 (High Density Apartment Residential) C-3 (Town Centre Commercial) 7316-20171708 Page 1 of 3 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FROM: Chief Administrative Officer MEETING: COW SUBJECT: Silver Valley Brewing Company Limited - Brewery Lounge Endorsement. EXECUTIVE SUMMARY: The Liquor Control and Licensing Branch (LCLB) have received an application from Silver Valley Brewing Company Limited located at #104 – 11952 224 Street for a manufacturer brewery lounge endorsement (Appendix I). On May 24, 2016, Council adopted a Zoning Bylaw text amendment to permit the use on the property. The applicant has applied for a manufacturing licence with retail sales and tour endorsements. The lounge endorsement, if approved, will be indoors and in part overlap the retail sales/tasting areas. Hours of operation would be 9:00 am to Midnight, Monday to Sunday and minors would be permitted when accompanied by a parent or guardian. One of the considerations utilized by the LCLB in reviewing an application for an amendment to a liquor primary license is a resolution from the local government. A number of regulatory criteria must be addressed in the Council resolution as well as comments pertaining to the views expressed by area residents. Council may choose to support the application, not support the application or indicate they do not wish to comment. RECOMMENDATION(S): 1.That the application by Silver Valley Brewing Company Limited at #104 – 11952 224 Street Maple Ridge for a brewery lounge endorsement, as an amendment to their manufacturing license, be supported based on the information contained in the Council report dated April 24, 2017. 2.That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. DISCUSSION: a)Background Context: On July 25, 2016, the owner of Silver Valley Brewing Company Limited through the Liquor Control and Licensing Branch (LCLB) submitted an application for a brewery lounge endorsement to their manufacturing brewery licence. The applicant has applied for a manufacturing licence with retail sales and tour endorsements. The lounge endorsement, if approved, will be indoors and in part overlap the 1104 Page 2 of 3 retail sales/tasting areas. Hours of operation would be 9:00 am to Midnight, Monday to Sunday and minors would be permitted when accompanied by a parent or guardian. As per the approved floor plan, the total person capacity/occupant load of the lounge would be 30 persons. The brewery licence endorsement area, if approved, will allow the licensed brewery to sell and serve any kind of liquor for consumption on site in the approved lounge area, provided the cost of liquor products other than those manufactured onsite does not exceed 20% of the total cost of products for sale in the lounge area. Food and non-alcoholic beverages must be available at reasonable prices to customers. The LCLB guidelines request a specific Council resolution commenting on the application in terms of community impacts which may occur as a result of the proposed change to the licensed Brewery license at this particular location. Part of the process requires Council to gather views of the residents who may be affected by the establishment of the liquor primary license in their neighbourhood. In following the public input requirement, 364 notices were sent to owners and occupants of property within approximately 200 metres of the subject site with the vast majority of the recipients being residents and the rest of the property owners showing as registered companies. In total staff received 8 responses to the public notice, all in favour of this application. 2 responses were from surrounding businesses, 3 responses from residents within the 200 meter mail out area, 2 responses from Maple Ridge residents outside the mail out area and 1 response from a Vancouver resident. The City also posted a public notice in the local newspaper running in two separate editions the week of September 18, 2016. The Maple Ridge RCMP Detachment was asked for their input on this matter and they have confirmed they do not have any concerns with this application. The three closest liquor primary licensed premises to the subject property are:  Witchcraft Pub – 22648 Dewdney Trunk Road  Haney Motor Hotel – 22222 Lougheed Highway  The Wolf Bar – 22336 Lougheed Highway b) Desired Outcome(s): That Council support the application from Silver Valley Brewing Company Limited for a brewery lounge endorsement as requested. c) Intergovernmental Issues: Both local government and the provincial government have an interest in ensuring that liquor regulations are followed and that licensed establishments listen to the needs of the community. Page 3 of 3 d) Citizen/Customer Implications: The review of this application has taken into consideration the potential for concerns from surrounding properties in terms of parking, traffic and noise generation as well as the proximity of schools and similar establishments. e) Interdepartmental Implications: The Licences Permits and Bylaws Department has coordinated in the review process and solicited input from the public, other municipal departments as well as the RCMP. f) Alternatives: To approve the application and provide conditions to the approval in the form or recommendations to forward to the LCLB. CONCLUSIONS: That Council pass the necessary resolution supporting the application from Silver Valley Brewing Company Limited as submitted based upon the staff findings set out in this report. “Original signed by R. MacNair” ___________________________________________ Prepared by: R. MacNair Manager of Bylaw & Licensing Services “Original signed by Frank Quinn” __________________________________________ Approved by: Frank Quinn, MBA, P.Eng General Manager: Public Works and Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer RM/jd Attachments: Appendix I – Application Summary APPENDIX I City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FILE NO: 11-5255-70-119 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Award of Contract RFP-EN17-23: Engineering Services for Albion Reservoir Expansion EXECUTIVE SUMMARY: In 2016 the City retained Whiteside Engineering Ltd. to review a component of the City’s Water Master Plan, namely to evaluate the storage capacity in the southeastern part of the City’s water system. It was confirmed that expanded storage capacity was needed in the Albion and Grant Mountain water pressure zones and the existing Albion Reservoir site was identified as the preferred location. This report addresses the design and construction engineering services for the Albion Reservoir expansion. A Request for Proposal (RFP) for Engineering Services was issued for the preliminary and detailed design of a third concrete water reservoir cell at the existing Albion Reservoir site as well as upgrades to the on-site chlorine generating system at the Albion Pump Station. The scope of services includes civil, mechanical, structural, geotechnical, environmental, archaeological and construction support services. The third reservoir cell will provide the fire, emergency and pump balancing water storage volumes required to serve and meet the demands of the ultimate build-out population as projected in the City’s Official Community Plan. The Invitation to Tender for the Albion Reservoir expansion will be issued in August 2017 which will allow for construction of the third reservoir cell to commence in the fall of 2017. This schedule is in accordance with the City’s 2017-2021 Capital Program and the reservoir project is in the City’s approved Financial Plan. Following a detailed analysis and evaluation of the proposals received, this report recommends that a Client/Consultant Agreement be executed with Opus International Consultants (Canada) Ltd. (Opus) for the amount of $168,790.00 excluding taxes. This report also recommends that a $33,750 contingency be established for unanticipated additional works. The project is largely funded through Development Cost Charges. RECOMMENDATION: THAT Contract RFP-EN17-23, Engineering Services for Albion Reservoir Expansion, be awarded to Opus International Consultants (Canada) Ltd. in the amount of $168,790.00 excluding taxes; and THAT a contingency of $33,750 for unanticipated additional works be approved; and further THAT the Corporate Officer be authorized to execute the Contract. 1105 DISCUSSION: a) Background Context: In March 2017 a Technical Memorandum was finalized by Whiteside Engineering Ltd. which reviewed a component of the City’s Water Master Plan, namely the requirement for additional storage capacity in the City’s southeastern water pressures zones and recommendations were provided on the volume and placement of the additional water storage. The need to expand storage capacity in the Albion and G rant Mountain zones was confirmed and the existing Albion Reservoir site identified as the preferred location. A Request for Proposal (RFP) for Engineering Services was issued for the preliminary and detailed design of a third concrete water reservoir cell at the existing Albion Reservoir site as well as upgrades to the on-site chlorine generating system at the Albion Pump Station. The scope of services includes civil, mechanical, structural, geotechnical, environmental, archaeological and construction support services. An Invitation to Tender for the Albion Reservoir Expansion will be issued in August 2017 which will allow for construction of the third reservoir cell to commence in the fall of 2017. This schedule is in accordance with the City’s 2017-2021 Capital Program and the reservoir construction is in the City’s approved Financial Plan. The third reservoir cell will provide the fire, emergency and pump balancing water storage volumes required to serve and meet the demands of the ultimate build -out population as projected in the City’s Official Community Plan. This includes the addition of a new school in the water service area. The third reservoir cell will also ensure adequate pressure to the service area including fire fighting capacity. RFP Process and Evaluation The RFP was issued to the five pre-qualified Engineering Consulting Firms on March 13, 2017 with a closing date of April 3, 2017; a non-mandatory site visit/tour was held on March 21, 2017. All proposals were evaluated in accordance with evaluation criteria provided to the proponents. After detailed analysis, the evaluation team concluded that Opus International Consultants (Canada) Ltd. submitted the highest rated and most technically sound proposal. When all factors are accounted for, Opus International Consultants (Canada) Ltd.’s proposal provides the best value to the City. The average of the proposals submitted was $196,550.00 with the highest being $252,080.00. b) Desired Outcome: The desired outcome of this report is to obtain Council approval to proceed with the award of the contract to Opus International Consultants (Canada) Ltd. for the engineering services and establish monies for project contingencies. c) Strategic Alignment: The Corporate Strategic Plan provides direction to manage municipal infrastructure under various initiatives such as the Water Master Plan Update, the Development Cost Charge (DCC) Bylaw and Smart Managed Growth. Increasing storage capacity and providing pump station upgrades to the Albion Reservoir and Pump Station sites is in line with the Corporate Strategic Plan. The need for increased storage capacity and upgrades at the Albion Reservoir and Pump Station sites were identified in the Water Master Plan. This was confirmed in the Technical Memorandum completed by Whiteside Engineering Ltd. in 2017. d) Citizen/Customer Implications: The design process will include a public consultation process to obtain feedback from all stakeholders and to mitigate concerns. e) Interdepartmental Implications: Operations and Parks staff will be consulted during the detailed design process to provide input for the design. f) Business Plan/Financial Implications: The Albion Reservoir Expansion project is in the 2017 Capital Plan. There is an approved budget of $1,700,000.00 to complete the project which includes the design and construction a new concrete reservoir cell and pump station upgrades. The project is funded from a combination of Development Cost Charges and the Water Utility. Several years ago this project was included in the Capital Program and the Financial Plan Bylaw. Development Cost Charges was identified as the most suitable funding source for this project. This project will be included in the DCC Imposition Bylaw amendment, currently underway. The design costs are in line with a project of this magnitude. Funding Source Amount Development Cost Charges $ 1,683,002.00 Water Utility $ 16,998.00 Total Funding $ 1,700,000.00 CONCLUSIONS: Opus International Consultants (Canada) Ltd. has submitted the highest rated proposal for the Engineering Design Services for Albion Reservoir Expansion and provides the best value to the City. This report recommends approval to award the design services assignment to Opus International Consultants (Canada) Ltd. In addition it is recommended a contingency be established for unanticipated additional works. “Original signed by Jeff Boehmer” “Original signed by Trevor Thompson” Prepared by: Jeff Boehmer, PEng. Financial Trevor Thompson, BBA, CPA, CGA Manager of Design & Construction Concurrence: Manager of Financial Planning “Original signed by David Pollock” Reviewed by: David Pollock, PEng. Municipal Engineer “Original signed by Frank Quinn” Approved by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read DATE: April 24, 2017 and Members of Council FILE NO: ITQ-OP17-18 FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Municipal Equipment Purchase, Thirteen (13) Hybrid AWD Sport Utility Vehicles EXECUTIVE SUMMARY: The approved Financial Plan includes funding for the purchas e of thirteen hybrid SUV’s to replace aging Ford Escape and Prius vehicles. A public invitation to quote to supply the vehicles resulted in three (3) submissions being received. Following a detailed evaluation of the quotes, it is recommended that the contract to supply the vehicles be awarded to Sunrise Service Abbotsford Ltd. dba Sunrise Toyota. RECOMMENDATION: That the contract for the purchase of thirteen (13) Hybrid SUV’s be awarded to Sunrise Toyota in the amount of $411,710.00 (Excluding tax) , and accept the trade in offer in the amount of $62,500 and furthermore, that the Corporate Officer be authorized to execute the contract. DISCUSSION: a)Background Context: An Invitation to Quote (ITQ-OP17-18) for the supply of thirteen (13) Hybrid AWD SUV’s was publicly advertised on March 2, 2017 and closed March 21, 2017. Three (3) quotations were received and evaluated. The results of the evaluations recommend award of thirteen (13) 2017 Toyota RAV4 Hybrids to Sunrise Toyota. Sunrise Toyota has offered a trade in value of $62,500 for a total cost of $349,210.00 b)Financial Implications: The cost of the SUV’s is within the approved budget under project LTC#8218. Total price for all thirteen (13) vehicles will be $411,710.00 plus applicable taxes., less the vehicle trade in value. 1106 CONCLUSION: Following a public invitation to quote, and analysis of the received submissions, it is recommended that the contract to supply thirteen (13) Hybrid AWD SUV’s be awarded to Sunrise service Abbottsford Ltd. dba Sunrise Toyota and furthermore, that the Corporate Officer be authorized to execute the contract. _______________________________________________ Prepared by: Walter Oleschak Superintendent of Roads and Fleet _______________________________________________ Concurrence by: Daniela Mikes Manager of Procurement _______________________________________________ Approved by: Trevor Thompson Manager Financial Planning _______________________________________________ Approved by: James Storey Director of Engineering Operations _______________________________________________ Approved by: Frank Quinn General Manager, Public Works and Development Services _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FILE NO: 11-5245-20 FROM: Chief Administrative Officer MEETING: CoW SUBJECT: Request for Authorization to Provide Municipal Services to Lot A, LMP 4786, a Development Property in the City of Pitt Meadows EXECUTIVE SUMMARY: The City of Maple Ridge (City) received correspondence from the City of Pitt Meadows (Pitt Meadows) dated December 17, 2014 requesting that the City consent to providing water and sanitary sewer services for a proposed auto dealership located on Lot A, LMP 4786 in Pitt Meadows. The subject property is situated north of Lougheed Highway between the western City boundary and Golden Ears Way. There are no Pitt Meadows utilities located within reasonable proximity to the site so therefore in order for the development to proceed water and sanitary sewer services need to be provided by the City. Council supported in-principle, the provision of municipal water and sanitary services to the development property in the City of Pitt Meadows (Rezoning File No. 3360-20-2014-02) subject to the Developer satisfying all requirements as identified in the January 19, 2015 Council report. In March of 2017 the Developer provided the final technical documentation and technical reports necessary to meet the City requirements. A copy of the January 19, 2015 Council report and minutes, City Advisory Design Panel Motion and Pitt Meadows Public Hearing and Council reports are attached for reference. If Council does not support servicing the site then the Pitt Meadows rezoning application will expire in early May 2017. The purpose of this report is to confirm that the conditions previously identified by Council have been addressed and to seek Council authorization for the Corporate Officer to prepare and sign a servicing agreement with the City of Pitt Meadows for the provision of City of Maple Ridge municipal water and sanitary services to Lot A, LMP 4786, a development property in the City of Pitt Meadows. RECOMMENDATION: THAT the Corporate Officer be authorized to prepare and sign a Servicing Agreement with the City of Pitt Meadows for the provision of City of Maple Ridge municipal water and sanitary services to Lot A, LMP 4786, a development property in the City of Pitt Meadows (Rezoning File No. 3360-20-2014- 02) in accordance with requirements identified in the January 19, 2015 “Request to Provide Municipal Services to Lot A, LMP 4786, a Development Property in the City of Pitt Meadows”. DISCUSSION: a)Background Context: The City received correspondence from Pitt Meadows dated December 17, 2014 stating that first reading had been granted to amend the Pitt Meadows Official Community Plan to rezone the lands north of Lougheed Highway between the Golden Ears Bridge and the City of Maple Ridge municipal boundary to permit the development of an auto dealership and requesting that the City consent to providing water and sanitary sewer services to the development site. 1107 There are a number of existing cross-municipal serving agreements in place between the City and properties in Pitt Meadows; for instance, the City provides the West Coast Mazda and Toyota dealerships in Pitt Meadows with water and sanitary sewer. These agreements eliminated the need for the duplication of services and reduced both the developers initial cost of infrastructure installation and the Cities ongoing maintenance costs. Within the agreements, the terms of use are clearly established including how the City will be compensated for services provided to the receiving municipality. If the current request from Pitt Meadows is supported, a similar Servicing Agreement will be created in accordance with current municipal statutes. Through previous discussions and correspondence with City Council, Pitt Meadows staff and the developers, City staff identified a list of requirements that needed to be addressed including the technical feasibility for the provision of services, onsite operational concerns and the public process pertaining to the impact to adjacent residential properties in Maple Ridge as detailed in the attached January 19, 2015 Council report. At the January 19, 2015 Council workshop the following motion was carried: Resolution # R/2015-028 “That a letter be sent to the City of Pitt Meadows stating support in-principle for the provision of City of Maple Ridge municipal water and sanitary services to Lot A, LMP 4786, a development property in the City of Pitt Meadows (Rezoning File No. 3360-20-2014-02) subject to the Developer satisfying all requirements identified in the January 19, 2015 “Request to Provide Municipal Services to Lot A, LMP 4786, a development Property in the City of Pitt Meadows” report to the City of Maple Ridge’s satisfaction.” The Developer has provided the necessary technical reports, documentation and development processes to support the servicing, operation and property impacts to this project. Attached are the Maple Ridge Advisory Design Panel Minutes, Pitt Meadows First and Second Rezoning Council Reports, Pitt Meadows Public Hearing minutes and correspondence. Upon review of the technical reports staff confirmed that the concerns identified have been satisfactorily addressed. The rezoning application for the Auto dealership was made in December 2014 and the final supporting technical ocumentation requested for this application was submitted to the City in March 2017. It is noted that in the event that the servicing from Maple Ridge is not supported then the Pitt Meadows rezoning application will expire early May 2107. b) Desired Outcome: That Council would authorize the Corporate Officer to prepare and sign a Servicing Agreement with Pitt Meadows for the provision of City services to the development site. c) Citizen/Customer Implications: The properties in Maple Ridge along 201 Street will be impacted by development of the Pitt Meadows site regardless of the nature of land use that occurs but the City seeks to mitigate those impacts. It is understood that the Developer has previously held a Public Information Meeting for residents adjoining the development site. The attached Public Information minutes identified the main concerns as traffic, noise, lighting, security, environment, and the potential impact on land values. The technical reports and documentation provided by the developer have satisfactorily addressed the general concerns identified at the Public Information Meeting regarding servicing and aesthetics of the development project. d) Interdepartmental Implications: A number of City departments will be involved should the request for service connections be supported: The Finance Department will be required to collect utility charges through Pitt Meadows as per the conditions laid out in a Servicing Agreement; the Operations Department will be required to maintain the service connections with potentially limited accessibility along the Cities municipal boundary depending upon where the services are located; the Licences, Permits and Bylaws Department have historically been required to enforce concerns that originated from interface properties in Pitt Meadows such as noise complaints, litter, parking on boulevards and signage, and the Engineering and Planning Departments will be required to review the development application reports as well as preparing Council reports and updates for a development application located outside of the City. e) Alternatives: Council issues a letter to Pitt Meadows stating that the provision of water and sanitary sewer for the proposed development is not supported and that the property should be serviced from Pitt Meadows. CONCLUSIONS: The City received correspondence from Pitt Meadows December 2014 requesting that the City provide water and sanitary sewer services for a proposed auto dealership in Pitt Meadows. January 2015 City Council supported in-principal the provision of City water and sanitary sewer services subject to satisfying the concerns identified. The final supporting documentation was received from the developer March 2017. Ultimately if the servicing is not supported by the City the Pitt Meadows rezoning application will expire May 2017. Given that the City has previously entered into agreements for the provision of services with Pitt Meadows, that the request to extend water and sanitary sewer to the subject property is technically feasible and that the reports submitted have resolved the issues previously identified, entering into a Servicing Agreement with Pitt Meadows is recommended. “Original signed by Stephen Judd” Prepared by: Stephen Judd, PEng. Manager of Infrastructure Development “Original signed by David Pollock” Reviewed by: David Pollock, PEng. Municipal Engineer “Original signed by Frank Quinn” Approved by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer Att: Appendix A: Pitt Meadows Rezoning First Reading, December 3, 2014 Appendix B: Maple Ridge Council Workshop Report, January 15, 2015 Appendix C: Maple Ridge Council Workshop Minutes & Agenda, January 19, 2015 Appendix D: Pitt Meadows Second Reading, March 31, 2015 Appendix E: Pitt Meadows Public Hearing, May 5, 2015 Appendix F: Maple Ridge ADP, March 14, 2017 1685327 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FILE NO: 01-0530-01 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Repeal of Duplicate Policy No. 5.04 EXECUTIVE SUMMARY: In February of 2013, Council adopted Community Grants Policy No. 5.56 and has used the policy to guide the annual distribution of the Community Grants budget. Policy No. 5.04 Grants in Aid from 1993 addresses the same subject and provides direction which contradicts current direction. As a housekeeping measure staff is recommending that Policy No. 5.04 be repealed. RECOMMENDATION(S): That policy 5.04, Grants in Aid, be repealed. DISCUSSION: Council adopted Community Grants Policy No. 5.56 and it has been used to guide the annual distribution of Council’s Community Grants budget since adoption in 2013. In 2015, Council reviewed and confirmed that policy direction. A routine review of Council’s policies has identified a policy with previous direction regarding the distribution of grants – Policy No, 5.04, Grants in Aid, which was adopted in 1993 and a Council resolution is needed to repeal it to ensure that Council direction in this area is clear and consistent. Both policies are attached to the report for information. CONCLUSIONS: A routine review of Council policies has identified a duplicate policy reflecting the previous direction on the subject of Community Grants. It is recommended that Policy 5.04, Grants in Aid be repealed. “Original signed by Laurie Darcus” Prepared by: Laurie Darcus, MA, MMC Manager of Legislative Services “Original signed by Paul Gill” Approved by: Paul Gill, CPA, CGA GM, Corporate & Financial Services “Original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer Attachments: Community Grants Policy 5.56 (2013) Grants in Aid Policy 5.04 (1993) 1131 Page 1 of 2 Policy 5.56 POLICY MANUAL Title: Community Grants Policy No : 5.56 Supersedes: New Authority: Legislative Operational Approval: Council CMT General Manager Effective Date: February 27, 2013 Review Date: February 2014 Policy Statement: Council’s vision for a safe and livable community is supported by a network of organizations that contribute to the wellness and vitality of the community. Funding will be allocated to the Community Grants program as part of the District’s business planning process and grants awarded to organizations that provide valuable community services in support of Council’s objectives. Purpose: It is recognized that community organizations contribute significant value to the community. The purpose of this policy is to establish open and transparent guidelines for the evaluation and distribution of Community Grants, respecting the limited financial resources available for this purpose. Definitions: Community Grant Review Committee: refers to a committee of four staff members including representatives from Administration, Finance and Community Development, Parks and Recreation. The work of the committee is to evaluate grant requests against Council’s guidelines and provide Council with recommendations for allocating the annual community grant budget. Eligible Requests: The following requests, submitted on a completed application with financial statements from the most recently completed fiscal year, would be eligible for funding from the Community Grant Program:  requests to fund one-time items or events, or  requests for bridge funding while an organization works to secure long-term stable funding, or  requests that will allow a community group to leverage additional funding from other agencies, or  organizations denied a permissive tax exemption will be eligible to apply for a community grant or  requests for services that are not duplicated in the private sector Evaluation Criteria: The following criteria will be used to evaluate grant requests:  The organization is a registered not-for-profit or charitable community organization based in Maple Ridge that has been in operation for more than one year Page 2 of 2 Policy 5.56  The purpose of the grant request is consistent with the District’s Vision Statement  The proposed service, project or event supports one or more of the following Council Key Strategies for a safe and livable community - Strive for quality of life and independence by citizens. - Develop and implement preventative as well as reactionary plans to address the impacts of emerging issues on the local community and citizens - Encourage active and healthy living among citizens - Encourage a strong sense of community by providing citizens with opportunities to connect  The citizens of Maple Ridge are the primary beneficiaries of the services provided by the organization  The proposed service, project or event will be sustainable past the support of the grant funding  The organization has a proven track record of working collaboratively with other community partners Key Areas of Responsibility Action to Take 1. Review grant applications received 2. Prepare report to Council 3. Authorize distribution of Community Grants 4. Distribute grants 5. Report back Responsibility Review committee Review committee Council Finance Recipient 1688118 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FILE NO: 01-0400-60 FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT: 2017 Tax Rate Bylaws – Maple Ridge Road 13 and Albion Dyking Districts EXECUTIVE SUMMARY: The City of Maple Ridge serves as Interim Trustee for Maple Ridge Road 13 Dyking District and Albion Dyking District. Levies are collected from property owners within those diking districts to maintain the dikes and equipment. Bylaws have been prepared for the collection of these levies. A 2.9% increase in amount collected is in line with the general property tax and is proposed for the rates levied in 2017. The mill rates have been adjusted accordingly. RECOMMENDATIONS: That City of Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7324-2017 be given first, second and third readings; and That City of Maple Ridge Albion Dyking District Tax Rates Bylaw No.7323 -2017 be given first, second and third readings. DISCUSSION: No funds are allocated in the Capital Works budget for these dikes. All works must be funded through the diking districts. Provincial grants are available but these generally require that the recipient pay 33% of all costs. In addition to funding upgrades of the dikes, it is important to build up sufficient reserves to provide for pump replacement in the event of a non-insured failure and life cycle replacement. Neither diking district has sufficient funds at this time to do so. This has necessitated moderate increases in rates to build up their reserves over multiple years. “Original signed by Laurie Darcus”__________ “Original signed by Paul Gill” Prepared by: Laurie Darcus, MA, MMC Approved by: Paul Gill, BBA, CGA Manager of Legislative Services General Manager: Corporate & Financial Services “Original signed by Walter Oleschak” “Orginal signed by E.C. Swabey”___________ Prepared by: James Storey Concurrence: E.C. Swabey Director of Engineering Operations Chief Administrative Officer Attachments Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7324-2017 Albion Dyking District Tax Rates Bylaw No. 7323-2017 1132 CITY OF MAPLE RIDGE BYLAW NO. 7324-2017 A Bylaw for imposing taxes upon lands in Maple Ridge Road 13 Dyking District The Municipal Council of the City of Maple Ridge, acting on behalf of the Trustees for Maple Ridge Road 13 Dyking District, enacts as follows: 1. This Bylaw may be cited for all purposes as “Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7324-2017”. 2. The following rates are hereby imposed and levied for those lands within the boundaries of Maple Ridge Road 13 Dyking District: For purposes of dyke maintenance and improvements and equipment repair and maintenance: (a) a rate of $0.3639 per $1000 of assessment of land and improvements in all categories; and (b) a rate of $12.00 per acre of land with a minimum charge of $5.00. 3. If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time on the day of , 2017. READ a second time on the day of , 2017. READ a third time on the day of , 2017. RECONSIDERED AND ADOPTED on the day of , 2017. _______________________________ PRESIDING MEMBER _______________________________ CORPORATE OFFICER CITY OF MAPLE RIDGE BYLAW NO. 7323-2017 A Bylaw for imposing taxes upon lands in the Albion Dyking District The Municipal Council of the City of Maple Ridge, acting as Receiver for the Albion Dyking District, enacts as follows: 1. This Bylaw may be cited for all purposes as “Albion Dyking District Tax Rates Bylaw No. 7323-2017”. 2. The following rates are hereby imposed and levied for those lands within the boundaries of Albion Dyking District: For purposes of dyke maintenance and improvements and equipment repair and maintenance: (a) a rate of $2.5929 per $1000 of assessment of land and improvements in all categories 3. If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time on the day of , 2017. READ a second time on the day of ,2017. READ a third time on the day of , 2017 RECONSIDERED AND ADOPTED on the day of , 2017. . _______________________________ PRESIDING MEMBER _______________________________ CORPORATE OFFICER 1 of 7 CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: April 24, 2017 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: COW SUBJECTSUBJECTSUBJECTSUBJECT: 2016 Consolidated Financial Statements EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: The 2016 Financial Statements have been prepared using the accounting standards and reporting model mandated by the Public Sector Accounting Board (PSAB). BDO Canada LLP has conducted an audit of the financial statements and they will form an integral part of the 2016 Annual Report. In order to satisfy current audit rules, Council must formally accept the financial statements before BDO can issue their audit opinion. Financial reporting in local government serves to communicate the fiscal health and well-being of a community and there are two main documents that form part of the City’s financial reporting: •The Financial PlanFinancial PlanFinancial PlanFinancial Plan, a forward looking document that sets out planned expenditures and how they will be paid for over the next five years, and •The Financial StatementsFinancial StatementsFinancial StatementsFinancial Statements, a retrospective document that reports on the City’s financial condition at a point in time and financial performance during the year just ended. There are a number of key terms included in the financial statements that are important to understand before drawing any conclusions about the City’s financial results for 2016: •Net Financial Position: Net Financial Position: Net Financial Position: Net Financial Position: provides a snapshot of where the City stands financially in terms of the resources it held and the debt it owed at December 31. It is the difference between our financial assets and our liabilities and provides an indication of financial flexibility. If Net Financial Positon is negative it is referred to as Net Debt and indicates that revenues that will be collected in the future are needed to pay for liabilities that already exist. If it is positive, it is referred to as Net Financial Assets and indicates a greater degree of flexibility. •Accumulated Surplus:Accumulated Surplus:Accumulated Surplus:Accumulated Surplus: is the total of all the City’s assets, both financial and non-financial, less our liabilities. It represents the net economic resources available for service provision. The largest element of this number is the value of our tangible capital assets, the physical assets used in day- to-day service provision, meaning the accumulated surplus balance does not represent a source of cash available to finance our day-to-day operations. •Annual Surplus:Annual Surplus:Annual Surplus:Annual Surplus: is the difference between annual revenues and expenses, as reported on the Statement of Operations. It is important to keep in mind that items included in revenue do not necessarily represent cash received during the year. For example, the value of contributed tangible capital assets is reported as a revenue, but does not represent cash the City received. On the expense side, only the annual cost of using those assets is recognized through amortization. The amounts expended for capital investment or renewal is not included, nor is the value of infrastructure contributed to the City through development. This accounting requirement results in a large reported annual surplus, but does not represent a cash surplus. 1133 2 of 7 This report focuses on our Financial Statements for the 2016 fiscal year. Overall results for the year were positive. Our Net Financial Position increased by $14.3 million to $86.35 million and our Accumulated Surplus increased by $64 million to $1.064 billion. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION:::: That the 201That the 201That the 201That the 2016666 Financial Statements be accepted.Financial Statements be accepted.Financial Statements be accepted.Financial Statements be accepted. DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION: Financial reporting in local government serves to communicate the fiscal health and well-being of a community and there are two main documents that accomplish this: the Financial PlanFinancial PlanFinancial PlanFinancial Plan and the Financial Financial Financial Financial StatementsStatementsStatementsStatements, each with very different objectives. The Financial Financial Financial Financial PlanPlanPlanPlan is a forward looking document that sets out the City’s planned expenditures and transfers to reserves for the next five years and identifies how those expenditures and transfers will be funded. The Community Charter requires that municipalities prepare a “balanced budget”. This means that the total of any proposed expenditures or transfers to reserves must not exceed the total of proposed revenues or transfers from reserves. In simple terms, the Financial Plan answers the question: “what are we going to do and how are we going to pay for it?” In contrast, the Financial Statements,Financial Statements,Financial Statements,Financial Statements, are a retrospective document that look at the year just ended, comparing our actual financial performance in the year to the activities identified in the Financial Plan. The Community Charter requires municipalities to prepare the financial statements in accordance with generally accepted accounting principles for local governments. In Canada, those principles are set by the Public Sector Accounting Board (PSAB). The objective of a municipality’s Financial Statements is to report on its financial condition at a point in time and its financial performance for the year. The differing objectives of the Financial Plan and the Financial Statements, combined with the different rules guiding their preparation, can easily result in confusion when trying to compare the two documents. For example, the Financial Plan treats transfers to and from reserves as transactions, while the Financial Statements, at the consolidated level, ignore transfers as they take place within the corporate entity. It is important to keep the different rules and objectives in mind as we now look at financial results for 2016. The 2016 Consolidated Financial Statements present the City’s results of operations during the year and the financial positon as at December 31, 2016. Financial performance is compared to the Financial Plan adopted in May of 2016 as this was the plan used to set property taxation rates, and to prior year results. The transactions included in the Financial Statements are those that took place between the City and outside parties, internal transactions, such as transfers between reserves, which are important for financial planning purposes, have been eliminated. The City’s auditors, BDO Canada LLP, have conducted an audit of the Statements and, pending Council’s acceptance of the statements, will finalize their audit report. The audit report will be “unqualified”. This is the highest form of assurance an auditor can provide and indicates the statements are free of material misstatements and that readers can rely on them for decision making purposes. There are a number of key terms in the Financial Statements that are important to be familiar with before drawing any conclusions about the 2016 results: • Net Financial Position: Net Financial Position: Net Financial Position: Net Financial Position: provides a snapshot of where the City stands financially in terms of the resources it held and the debt it owed at December 31. It is the difference between our financial assets and our liabilities and provides an indication of financial flexibility. If Net Financial Positon 3 of 7 is negative it is referred to as Net Debt and indicates that revenues that will be collected in the future are needed to pay for liabilities that already exist. If it is positive, it is referred to as Net Financial Assets and indicates a greater degree of flexibility. • Accumulated Surplus:Accumulated Surplus:Accumulated Surplus:Accumulated Surplus: is the total of all the City’s assets, both financial and non-financial, less our liabilities. It represents the net economic resources available for service provision. The largest element of this number is the value of our tangible capital assets, the physical assets used in day- to-day service provision, meaning the accumulated surplus balance does not represent a source of cash available to finance our day-to-day operations. • Annual Surplus:Annual Surplus:Annual Surplus:Annual Surplus: is the difference between annual revenues and expenses, as reported on the Statement of Operations. It is important to keep in mind that items included in revenue do not necessarily represent cash received during the year. For example, the value of contributed tangible capital assets is reported as a revenue, but does not represent cash the City received. On the expense side, only the annual cost of using those assets is recognized through amortization. The amounts expended for capital investment or renewal is not included, nor is the value of infrastructure contributed to the City through development. This accounting requirement results in a large reported annual surplus, but does not represent a cash surplus. The City’s Financial Statements are comprised of the following: • Statement of Financial Position • Statement of Operations • Statement of Change in Net Financial Assets • Statement of Cash Flow • Significant Accounting Policies • Notes to the Financial Statements • Segment Report • Supporting Schedules 1-6 The Notes to the Financial Statements provide additional information for the items found on the Statement of Financial Position and the Statement of Operations and are referenced on each of these statements. A discussion of the Financial Statements follows: Statement of Financial PositionStatement of Financial PositionStatement of Financial PositionStatement of Financial Position The Statement of Financial Position is the public sector version of a balance sheet. One of the key indicators on this statement is the Net Financial Positon. As noted above, it is calculated by subtracting our liabilities from our financial assets and is one piece of information available to assess the City’s financial flexibility. At the end of 2016 the City had Net Financial Assets of $86.35 million, an increase of $14.3 million over 2015. The increase is the result of timing differences actual and planned expenditures, in addition, as part of our long-term financial planning processes, we may deliberately collect revenues over time to build the financial capacity needed for future expenditures. This practice will increase our financial assets, and our financial positon, until the expenditures occur. The other key indicator that appears on this is statement is Accumulated Surplus. As noted above, this is the total of all our assets, both financial and non-financial, less our liabilities. This number represents the net economic resources available for service provision. The bulk of this number comes from the value of our tangible capital assets, meaning it does not represent cash that can be spent to support our operations. At the end of 2016, the City’s accumulated surplus was $1.064 billion compared to $999.8 million in 2015. 4 of 7 Key items to note on the Statement of Financial Position: • Combined cash and cash equivalents, and portfolio investments increased by $8.5 million. This is the result of increased cash balances available to invest due to timing differences between planned and actual expenditures. • Debt decreased by $2.86 million due to the scheduled repayment of debt, most of which relates to our Town Centre facilities. Statement of OperationsStatement of OperationsStatement of OperationsStatement of Operations The Statement of Operations is the public sector version of an income statement, reporting revenues and expenses for the year. The difference between revenues and expenses is referred to as the annual surplus if positive, or the annual deficit if negative. It is important to note that accounting rules require us to include in revenues items such as the value of infrastructure contributed to the city through development, but on the expense side we include only the cost of using those assets through amortization, not the value of the assets received. This results in a reported annual surplus that does not represent a cash surplus. In 2016, the City recorded contributed infrastructure with a value of $39 million. This amount was recorded as revenue. On the expense side, the amortization recorded for these assets was $340K. The City’s Annual Surplus was $64.08million. Over half of this amount comes from the transactions associated with contributed assets received during the year and, as noted previously, there is no cash received by the City related to these assets. As noted earlier in the report, when the Financial Plan is prepared, we ensure that all planned sources of funding are equal to all planned uses of funding. This is referred to as a “balanced budget”. Not all of the elements that result in a balanced budget are included in the Statement of Operations. Some Financial Plan transactions, such as transfers to and from reserves, are eliminated from the summary financial statements as they are internal transactions; other items are not included as they do not meet the definition of an expense. For example, our planned investment in tangible capital assets will result in an expenditure of resources, but not an expense. The annual cost of using our tangible capital assets, recorded as amortization, is an expense and is included on this statement. A reconciliation between the Financial Plan and the Financial Statements is shown in Note 17 to the Financial Statements. The following discusses the Statement of Operations: ConsConsConsConsolidated Revenues: Actual $180.4olidated Revenues: Actual $180.4olidated Revenues: Actual $180.4olidated Revenues: Actual $180.4 million; Budget $18million; Budget $18million; Budget $18million; Budget $185.15.15.15.1 millionmillionmillionmillion Not all monies the City receives are recorded as revenues at the time of receipt. Monies such as Development Cost Charges or Parkland Acquisition fees that are collected for specific capital works are recorded as a liability when received. When we budget for the capital expenditures that are funded from these sources we also budget to record the revenue, which results in a draw down of the liability. If capital expenditures do not occur, no revenue is recognized and the funds remain on hand, recorded as a liability. In 2016, consolidated revenues were below budget by $4.68 million. This is comprised of variances in a number of categories, particularly those related to capital. The following highlights some of the key variances: • User fees and other revenues in excess of budget estimates by $2 million • Development revenues below budget estimates by $21.7 million, due in large part to factors such as DCC liabilities not being drawn down to fund the related work. • A variance of $5.3 million to budgets estimates for proceeds of disposal due to timing of the sale of lands in the town center. • Developer contributed assets in excess of budget estimates by $22.6 million 5 of 7 As noted above, revenues below budget estimates for development revenues do not represent a cash shortfall as the related expenditures did not occur. Similarly, the revenue amount recorded for contributed assets, does not represent a cash windfall as this number represents the value of assets received, not a payment received by the City. Consolidated Expenses Consolidated Expenses Consolidated Expenses Consolidated Expenses –––– Actual $Actual $Actual $Actual $116.3116.3116.3116.3 million; Budget $13million; Budget $13million; Budget $13million; Budget $131.21.21.21.2 millionmillionmillionmillion Expenses are comprised of general operating expenses for goods and services, labour, interest on debt and amortization of our tangible capital assets. The actual cash expended to invest in the replacement or acquisition of assets is not reflected on this statement. In 2016, consolidated expenses were below budget by $14.9 million. Key items contributing to this result include: • Depreciation of assets $1.6 million less than budget estimates • Approximately $4.4 million in capital related projects • $1.7 million from the RCMP contract • Approximately $3.4 million in projects scheduled for 2016 that will proceed in 2017. Statement of Change in Net Financial AssetsStatement of Change in Net Financial AssetsStatement of Change in Net Financial AssetsStatement of Change in Net Financial Assets The change in Net Financial Position in a year is explained by the difference between revenues and expenditures. If we recognize more revenue that we expend, then the net financial position will increase; if less then it will decrease. In 2016, the City’s financial position increased by $14.3 million to $86.35 million. It is important to keep in mind that as part of the City’s long-term financial planning processes, we may collect revenues over time to build capacity for future expenditures. This practice increases the City’s financial assets, and the net financial position, until the related expenditures occur. Statement of Cash FlowStatement of Cash FlowStatement of Cash FlowStatement of Cash Flow The Statement of Cash Flow explains the change in the balance of cash and cash equivalents for the year, showing the impact of various types of transactions on the balance. For example the statement shows that $35 million was generated from operating activities and that $32.5 million was used for capital activities. Segment ReportSegment ReportSegment ReportSegment Report The Segment Report enhances the information found on the Consolidated Statement of Operations. The information is laid out in the same manner, but provides a greater level of detail. City services have been segmented by grouping activities by function, as directed by PSAB. For example, protection of the public is achieved by activities such as bylaw enforcement and inspection services in addition to police and fire fighting services, so all of these activities are reported as part of the Protective Services segment. Revenues that are directed related to the costs of a function have been reported in each segment, including revenues related to capital investment. Expenses are broken down to the categories of goods and services, labour, debt servicing, and amortization. The Segment Report allows us to see how much each segment contributes to the annual surplus before considering allocations of taxes and other municipal resources. As described earlier, annual surplus is the difference between annual revenues and expenses. 6 of 7 The following table shows the departments included in each segment: Reporting SegmentsReporting SegmentsReporting SegmentsReporting Segments General Gov’tGeneral Gov’tGeneral Gov’tGeneral Gov’t Protective SvcProtective SvcProtective SvcProtective Svc RecreationRecreationRecreationRecreation Planning; Public Planning; Public Planning; Public Planning; Public Health & OtherHealth & OtherHealth & OtherHealth & Other TransportationTransportationTransportationTransportation WaterWaterWaterWater SewerSewerSewerSewer Human Resources Police Parks Planning Engineering Water Sewer Clerks Fire Leisure Svc Recycling Operations Administration Bylaws Youth Svc Cemetery Drainage Finance Inspection Svc Arts Social Planning Roads Purchasing Emergency Svc Library Information Svc Legislative Svc Economic Dev Communications The above discussion focuses on the Consolidated Financial Statements, and, as noted, consists of transactions only with outside parties; internal transactions, such as transfers are not included. It is useful to look at some areas of our organization in isolation, particularly the General Revenue Fund and the Sewer and Water Utilities. While the Financial Statements do not show each of these elements in isolation, aggregated information is shown on Schedules 1 and 3 to the Consolidated Financial Statements. General RevenueGeneral RevenueGeneral RevenueGeneral Revenue It is important to look at the General Revenue Fund in isolation, as to a large extent, the transactions that take place in this fund drive property taxation. The Audit and Finance Committee received a report on March 20, 2017, noting that preliminary results were favourable in comparison to budget and that the General Revenue surplus was reduced by $575,000 to $9.3 million. Sewer and Water UtilitiesSewer and Water UtilitiesSewer and Water UtilitiesSewer and Water Utilities The Sewer and Water Utilities are self-funded business units that manage the collection and distribution of water and liquid waste as well as the related infrastructure. A large portion of the costs in the utilities are driven by the Regional District and Council has used a rate stabilization policy for a number of years. Under this policy, accumulated surplus amounts are deliberately built in a systematic manner over a period of time in order to provide for our commitment towards larger regional projects as well as variations in our own annual infrastructure investment. This practice allows Council to smooth the impact of variations in annual spending levels on our rate payers. The accumulated surplus balances in both utilities increased in 2016, in part due to work projects that will proceed in 2017, and in part to address future spending requirements. The accumulated surplus balance in the sewer utility is expected to be drawn down in 2018 and 2019 and then begin to accumulate again through 2021; in the water utility, the accumulated surplus balance is expected to continue to build through 2021. The following shows the accumulated surplus amounts in each of the utilities: 2012012012016666 2012012012015555 Sewer Utility $ 8,144,538 $ 6,413,897 Water Utility $ 11,296,039 $ 8,354,639 7 of 7 ReservesReservesReservesReserves The City’s reserves are an important financial planning tool and provide a mechanism to build capacity over time to undertake strategic projects. They are reviewed on a regular basis to assess their adequacy, with adjustments made when capacity permits. The term “reserve” is often applied to both our reserve funds and our reserve accounts and there are important distinctions between the two resources. Reserve funds are statutory, meaning they are established by bylaw for specific purposes. Once monies are transferred to a reserve fund, they can only be used for the purpose outlined in the establishing bylaw. Reserve accounts are appropriations of surplus, established to meet specific business needs. They can be established or dissolved as directed by Council, as long as identified business needs are met and risks managed appropriately. At the beginning of 2016, the City had $77 million in total reserves, as shown in Schedule 6 to the Financial Statements. At the end of 2016 the City has $84.6 million in reserves, an increase of $7.6 million. This variance is the combined result of planned capital investment that will occur in the future and end of year provisions for various operating projects and initiatives. A separate will provide detailed information on our reserves. CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The City’s reserves are sound and the long-term financial plans reflect the ability of the City to meet its future obligations. Overall results for 2016 are positive. We ended the year with an Annual Surplus amount of $64 million, and an Accumulated Surplus balance of $1.064 billion. “Original signed by Catherine Nolan” Prepared by: Catherine Nolan, CPA, CGA Manager of Accounting “Original signed by Paul Gill” Approved by: Paul Gill, CPA, CGA GM, Corporate and Financial Services “Original signed by Ted Swabey” Concurrence: E.C. E.C. E.C. E.C. SwabeySwabeySwabeySwabey Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer City of Maple Ridge Financial StatementsFinancial StatementsFinancial StatementsFinancial Statements andandandand Auditor’s ReportAuditor’s ReportAuditor’s ReportAuditor’s Report For the Year Ended December 31, 2016 Management’s Responsibility for Financial Reporting The information in this Annual Report is the responsibility of management. The consolidated financial statements have been prepared in accordance with Canadian Public Sector accounting guidelines as outlined under “Significant Accounting Policies”. These include some amounts based on management’s best estimates and careful judgment. Management maintains a system of internal accounting controls to provide reasonable assurance that assets are safeguarded and that transactions are authorized, recorded, and reported properly. Management also administers a program of proper business compliance. BDO Canada LLP, the Municipality’s independent auditors have audited the accompanying financial statements. Their report accompanies this statement. Council carries out its responsibility for the consolidated financial statements jointly with its Audit and Finance Committee. The Committee meets with management on a scheduled basis and at least semi-annually with BDO Canada LLP to review their activities and to discuss auditing, internal control, accounting policy, and financial reporting matters. BDO Canada LLP has unrestricted access to the Municipality, the Audit and Finance Committee, and Council. Council approves the consolidated financial statements, the Audit and Finance Committee reviews the recommendations of the independent auditors for improvements to controls and as well as the actions of management to implement such recommendations. Paul Gill, CGA E.C. Swabey General Manager: Corporate & Financial Services Chief Administrative Officer Tel: 604 688 5421 Fax: 604 688 5132 vancouver@bdo.ca www.bdo.ca BDO Canada LLP 600 Cathedral Place 925 West Georgia Street Vancouver BC V6C 3L2 Canada BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by g uarantee, and forms part of the international BDO network of independent member firms. INDEPENDENT AUDITOR’S REPORT To the Mayor and Council of the City of Maple Ridge We have audited the accompanying consolidated financial statements of the City of Maple Ridge, which comprise the Consolidated Statement of Financial Position as at December 31, 2016, and the Consolidated Statements of Operations, Change in Net Financial Assets and Cash Flow for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosure s in the consolidated financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those ri sk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the consolidated financial statements present fairly in all material respects, the financial position of the City of Maple Ridge as at December 31, 2016 and its results of operations, changes in net financial assets and cash flows for the year then ended, in accordance with Canadian public sector accounting standards. Chartered Professional Accountants Vancouver, British Columbia April 25, 2017 Consolidated Financial Statements Consolidated Statement of Financial PositionConsolidated Statement of Financial PositionConsolidated Statement of Financial PositionConsolidated Statement of Financial Position as at December 31, 2016 2016 2016 2016 2016 2015 Financial AssetsFinancial AssetsFinancial AssetsFinancial Assets Cash and cash equivalents (Note 1)$$$$19,542,09419,542,09419,542,09419,542,094 $10,146,294 Portfolio investments (Note 2)158,579,174158,579,174158,579,174158,579,174 159,495,941 Accounts receivable (Note 3)16,981,66116,981,66116,981,66116,981,661 18,923,067 Recoverable local improvements (Note 4)1,211,9361,211,9361,211,9361,211,936 1,573,096 Other assets (Note 5)779,296779,296779,296779,296 758,106 Inventory available for resale 4,304,6884,304,6884,304,6884,304,688 4,251,189 201,398,849201,398,849201,398,849201,398,849 195,147,693 LiabilitiesLiabilitiesLiabilitiesLiabilities Accounts payable and accrued liabilities (Note 6)18,649,40318,649,40318,649,40318,649,403 17,918,881 Deferred revenue (Note 8)11,238,97211,238,97211,238,97211,238,972 10,667,777 Restricted revenue (Note 9)33,401,91433,401,91433,401,91433,401,914 41,686,047 Refundable performance deposits and other 15,853,20415,853,20415,853,20415,853,204 13,850,225 Employee future benefits (Note 10)4,704,7004,704,7004,704,7004,704,700 4,908,000 Debt (Note 11, Schedule 4)31,204,53231,204,53231,204,53231,204,532 34,063,639 115,052,725115,052,725115,052,725115,052,725 123,094,569 Net Financial AssetsNet Financial AssetsNet Financial AssetsNet Financial Assets 86,346,12486,346,12486,346,12486,346,124 72,053,124 Non Financial AssetsNon Financial AssetsNon Financial AssetsNon Financial Assets Tangible capital assets (Note 12, Schedule 5)960,396,101960,396,101960,396,101960,396,101 910,891,167 Undeveloped land bank properties (Note 13)15,526,52915,526,52915,526,52915,526,529 15,580,027 Supplies inventory 355,162355,162355,162355,162 350,805 Prepaid expenses 1,277,8351,277,8351,277,8351,277,835 948,925 977,555,627977,555,627977,555,627977,555,627 927,770,924 Accumulated Surplus Accumulated Surplus Accumulated Surplus Accumulated Surplus (Note 14)$$$$1,063,901,7511,063,901,7511,063,901,7511,063,901,751 $999,824,048 Paul Gill, CPA, CGA Nicole Read General Manager, Corporate & Financial Services Mayor, City of Maple Ridge The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an integral part of this statement. Consolidated Financial Statements Consolidated Statement of OperationsConsolidated Statement of OperationsConsolidated Statement of OperationsConsolidated Statement of Operations For the year ended December 31, 2016 Actual Actual Actual Actual Budget Actual 2016 2016 2016 2016 2016 (Note 17) 2015 Revenue Revenue Revenue Revenue (Segment Report, Note 20) Taxes for municipal purposes (Note 15)$$$$77,452,20377,452,20377,452,20377,452,203 $77,377,354 $74,042,945 User fees and other revenue 43,211,34643,211,34643,211,34643,211,346 41,197,154 41,699,739 Government transfers (Note 16)2,775,7352,775,7352,775,7352,775,735 5,991,875 3,637,552 Development revenue 17,893,28117,893,28117,893,28117,893,281 39,560,375 12,855,808 Interest and investment income Investment Income 350,914 Interest Income 2,539,619 Less: Restricted amount (412,145) Interest and investment income 2,478,3882,478,3882,478,3882,478,388 1,882,980 2,417,402 Gaming revenues 1,338,6781,338,6781,338,6781,338,678 1,050,000 1,161,956 Gain (loss) on disposal of assets (3,833,337)(3,833,337)(3,833,337)(3,833,337)1,500,000 (1,668,305) Contributed tangible capital assets (Note 12)39,062,79139,062,79139,062,79139,062,791 16,499,996 36,744,306 180,379,085180,379,085180,379,085180,379,085 185,059,734 170,891,403 Expenses Expenses Expenses Expenses (Segment Report, Note 20) Protective services 35,844,56635,844,56635,844,56635,844,566 38,805,939 34,452,583 Transportation services 15,835,72215,835,72215,835,72215,835,722 20,121,816 17,651,339 Recreation and cultural 21,584,47821,584,47821,584,47821,584,478 23,316,336 21,562,840 Water utility 12,628,88212,628,88212,628,88212,628,882 14,263,929 15,615,936 Sewer utility 10,068,30710,068,30710,068,30710,068,307 10,387,576 9,837,523 General government 14,821,09914,821,09914,821,09914,821,099 18,198,317 14,357,496 Planning, public health and other 5,518,3285,518,3285,518,3285,518,328 6,117,476 5,914,820 116,301,382116,301,382116,301,382116,301,382 131,211,389 119,392,537 Annual SurplusAnnual SurplusAnnual SurplusAnnual Surplus 64,077,70364,077,70364,077,70364,077,703 53,848,345 51,498,866 Accumulated Surplus beginning of yearAccumulated Surplus beginning of yearAccumulated Surplus beginning of yearAccumulated Surplus beginning of year 999,824,048999,824,048999,824,048999,824,048 999,824,048 948,325,182 Accumulated Surplus end of year Accumulated Surplus end of year Accumulated Surplus end of year Accumulated Surplus end of year (Note 14)$$$$1,063,901,7511,063,901,7511,063,901,7511,063,901,751 $1,053,672,393 $999,824,048 The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an integral part of this statement. Consolidated Financial Statements ________________________________________________________ Consolidated Statement of Change in Net Financial AssetsConsolidated Statement of Change in Net Financial AssetsConsolidated Statement of Change in Net Financial AssetsConsolidated Statement of Change in Net Financial Assets For the year ended December 31, 2016 Actual Actual Actual Actual Budget Actual 2016 2016 2016 2016 2016 (Note 17) 2015 Annual SurplusAnnual SurplusAnnual SurplusAnnual Surplus $$$$64,077,70364,077,70364,077,70364,077,703 $53,848,345 $51,498,866 Add (Less):Add (Less):Add (Less):Add (Less): Change in Tangible Capital AssetsChange in Tangible Capital AssetsChange in Tangible Capital AssetsChange in Tangible Capital Assets Acquisition of tangible capital assets (71,729,097)(71,729,097)(71,729,097)(71,729,097)(108,747,589)(57,610,515) Amortization 18,209,18018,209,18018,209,18018,209,180 19,780,000 19,935,997 Proceeds from disposal of tangible capital assets 181,645181,645181,645181,645 1,500,000 1,279,143 (Gain) loss on disposal of tangible capital assets 3,833,3373,833,3373,833,3373,833,337 (1,500,000)1,318,228 (49,504,935)(49,504,935)(49,504,935)(49,504,935)(88,967,589)(35,077,147) Change in Other Non Financial AssetsChange in Other Non Financial AssetsChange in Other Non Financial AssetsChange in Other Non Financial Assets Decrease (increase) in supplies inventory (4,357)(4,357)(4,357)(4,357)4 (13,908) Reclassification of undeveloped land bank 53,49953,49953,49953,499 4 4 Reclassification of tangible capital assets 4444 4 4,226,923 Decrease (increase) in prepaid expenses (328,910)(328,910)(328,910)(328,910)4 (380,475) (279,768)(279,768)(279,768)(279,768)4 3,832,540 Increase (decrease) in Net Financial AssetsIncrease (decrease) in Net Financial AssetsIncrease (decrease) in Net Financial AssetsIncrease (decrease) in Net Financial Assets 14,293,00014,293,00014,293,00014,293,000 $(35,119,244)20,254,259 Net Financial Assets beginning of the yearNet Financial Assets beginning of the yearNet Financial Assets beginning of the yearNet Financial Assets beginning of the year 72,053,12472,053,12472,053,12472,053,124 72,053,124 51,798,865 Net Financial Assets end of the yearNet Financial Assets end of the yearNet Financial Assets end of the yearNet Financial Assets end of the year $$$$86,346,12486,346,12486,346,12486,346,124 $36,933,880 $72,053,124 The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an integral part of this statement Consolidated Financial Statements ________________________________________________________ Consolidated Statement of Cash FlowConsolidated Statement of Cash FlowConsolidated Statement of Cash FlowConsolidated Statement of Cash Flow For the year ended December 31, 2016 ActualActualActualActual Actual 2016201620162016 2015 Operating transactionsOperating transactionsOperating transactionsOperating transactions Annual surplusAnnual surplusAnnual surplusAnnual surplus $64,077,703$64,077,703$64,077,703$64,077,703 $51,498,866 Items not utilizing cashItems not utilizing cashItems not utilizing cashItems not utilizing cash Amortization 18,209,18018,209,18018,209,18018,209,180 19,935,997 Loss on disposal of tangible capital assets 3,833,3373,833,3373,833,3373,833,337 1,668,305 Contributed tangible capital assets (39,062,791)(39,062,791)(39,062,791)(39,062,791)(36,744,306) Restricted revenues recognized (17,026,027)(17,026,027)(17,026,027)(17,026,027)(12,455,022) (34,046,301)(34,046,301)(34,046,301)(34,046,301)(27,595,026) Change in non0cash operating itemsChange in non0cash operating itemsChange in non0cash operating itemsChange in non0cash operating items Increase in prepaid expenses (328,909)(328,909)(328,909)(328,909)(380,475) Decrease (increase) in supplies inventory (4,357)(4,357)(4,357)(4,357)(13,908) Decrease (increase) in accounts receivable 1,941,4061,941,4061,941,4061,941,406 (12,680) Decrease (increase) in recoverable local improvements 361,160361,160361,160361,160 199,290 Decrease (increase) in other assets (21,190)(21,190)(21,190)(21,190)(18,926) Increase (decrease) in accounts payable and accrued liabilities 730,522730,522730,522730,522 703,805 Increase (decrease) in deferred revenue 571,194571,194571,194571,194 1,151,736 Increase (decrease) in refundable performance deposits 2,002,9792,002,9792,002,9792,002,979 1,843,301 Increase (decrease) in employee future benefits (203,299)(203,299)(203,299)(203,299)(178,600) 5,049,5065,049,5065,049,5065,049,506 3,293,543 Cash provided by operating transactions 35,080,90835,080,90835,080,90835,080,908 27,197,383 Capital transactionsCapital transactionsCapital transactionsCapital transactions Proceeds on disposal of assets 181,645181,645181,645181,645 1,279,143 Acquisition of tangible capital assets (32,666,306)(32,666,306)(32,666,306)(32,666,306)(20,866,209) Cash applied to capital transactions (32,484,661)(32,484,661)(32,484,661)(32,484,661)(19,587,066) Investing transactionsInvesting transactionsInvesting transactionsInvesting transactions Decrease (increase) in portfolio investments 916,766916,766916,766916,766 (18,743,908) 916,766916,766916,766916,766 (18,743,908) Financing transactionsFinancing transactionsFinancing transactionsFinancing transactions Debt repayment (2,859,107)(2,859,107)(2,859,107)(2,859,107)(2,764,386) Collection of restricted revenues 8,741,8948,741,8948,741,8948,741,894 9,945,636 Cash applied to financing transactions 5,882,7875,882,7875,882,7875,882,787 7,181,250 Increase (decrease) in cash and cash equivalentsIncrease (decrease) in cash and cash equivalentsIncrease (decrease) in cash and cash equivalentsIncrease (decrease) in cash and cash equivalents 9,395,8009,395,8009,395,8009,395,800 (3,952,341) Cash and cash equivalents 0 beginning of year 10,146,29410,146,29410,146,29410,146,294 14,098,635 Cash and cash equivalents 0 end of yearCash and cash equivalents 0 end of yearCash and cash equivalents 0 end of yearCash and cash equivalents 0 end of year $19,542,094$19,542,094$19,542,094$19,542,094 $10,146,294 Supplementary information:Supplementary information:Supplementary information:Supplementary information: Non0cash transactions: Transfer from tangible capital assets to undeveloped land bank $0 $1,194,867 Transfer from tangible capital assets to inventory available for sale $0 $4,226,923 The accompanying summary of signficant accounting policies and notes to the Consolidated Financial Statements are an integral part of this statement Consolidated Financial Statements ___________________________________________________ Summary of Significant Accounting Policies Summary of Significant Accounting Policies Summary of Significant Accounting Policies Summary of Significant Accounting Policies For the year ended December 31, 2016For the year ended December 31, 2016For the year ended December 31, 2016For the year ended December 31, 2016 The City of Maple Ridge (the "City") is a municipality in the province of British Columbia and operates under the provisions of the Community Charter. The City provides municipal services such as fire, public works, planning, parks, recreation and other general government services. (a)(a)(a)(a) Reporting Entity and Basis of ConsolidationReporting Entity and Basis of ConsolidationReporting Entity and Basis of ConsolidationReporting Entity and Basis of Consolidation These financial statements have been prepared in accordance with Canadian Public Sector accounting standards using guidelines developed by the Public Sector Accounting Board ("PSAB") of the Chartered Professional Accountants of Canada. They consolidate the activities of all of the funds of the City and the City's wholly owned subsidiaries C.D.M.R. Developments Ltd. and Maple Ridge Municipal Holdings Ltd. Transactions between the City's funds and wholly owned subsidiaries have been eliminated and only transactions with outside entities are reported. (b)(b)(b)(b) Basis of AccountingBasis of AccountingBasis of AccountingBasis of Accounting The basis of accounting followed in these financial statements is the accrual method and includes revenues in the period in which the transactions or events occurred that gave rise to the revenues and expenses in the period the goods and services were acquired and a liability was incurred. (c)(c)(c)(c) Non4financial AssetsNon4financial AssetsNon4financial AssetsNon4financial Assets Non4financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of business. (d)(d)(d)(d) Tangible Capital AssetsTangible Capital AssetsTangible Capital AssetsTangible Capital Assets Tangible capital assets are a special class of non4financial assets and are recorded at cost less accumulated amortization. Cost includes all costs directly attributable to acquisition or construction of the tangible capital asset including transportation and installation costs, design and engineering fees, legal fees and site preparation costs. Amortization is recorded on a straight line basis over the estimated life of the tangible capital asset commencing once the asset is put into use. Assets under construction are not amortized. Contributed tangible capital assets are recorded at fair value at the time of the contribution and are also recorded as revenue. Estimated useful lives of tangible capital assets are as follows: Buildings (including building components)7 to 50 years Transportation network 10 to 75 years Storm sewer system 10 to 75 years Fleet and equipment 8 to 20 years Technology 3 to 25 years Water system 10 to 85 years Sanitary sewer system 30 to 75 years Furniture and fixtures 3 to 20 years Structures 15 to 75 years Consolidated Financial Statements ___________________________________________________ Tangible capital assets do not include works of art or historical treasures. Costs related to the acquisition of such items are expensed in the year in which they are acquired. (e)(e)(e)(e) Liability for Contaminated SitesLiability for Contaminated SitesLiability for Contaminated SitesLiability for Contaminated Sites Liabilities for contamination are recognized when an environmental standard exists, contamination exceeds the standard, the City has responsibility for remediation, future economic benefits will be given up and a reasonable estimate can be made. Management has assessed its potential liabilities for contamination, including sites that are no longer in productive use and sites for which the City accepts responsibility. There were no such sites that had contamination in excess of an environmental standard requiring remediation at this time, therefore no liability was recognized at December 31, 2016 or December 31, 2015. (f)(f)(f)(f) Revenue RecognitionRevenue RecognitionRevenue RecognitionRevenue Recognition TaxationTaxationTaxationTaxation Taxes are recorded at estimated amounts when they meet the definition of an asset, have been authorized and the taxable event occurs. Annual levies for non4optional municipal services and general administrative services are recorded as taxes for municipal services in the year they are levied. Taxes receivable are recognized net of an allowance for anticipated uncollectable amounts. Levies imposed by other taxing authorities are not included as taxes for municipal purposes. Through the British Columbia Assessments' appeal process, taxes may be adjusted by way of supplementary roll adjustments. The effects of these adjustments on taxes are recognized at the time they are awarded. User fees and other revenueUser fees and other revenueUser fees and other revenueUser fees and other revenue Charges for sewer and water usage are recorded as user fees and other revenue. Government transfersGovernment transfersGovernment transfersGovernment transfers Government transfers are recognized as revenue in the financial statements when the transfer is authorized and any eligibility criteria are met, except to the extent that transfer stipulations give rise to an obligation that meets the definition of a liability. Government transfers are recorded as deferred revenue when transfer stipulations give rise to a liability and are recognized in the statement of operations as the stipulated liabilities are settled. Development revenuesDevelopment revenuesDevelopment revenuesDevelopment revenues Receipts that are restricted by the legislation of senior governments or by agreement with external parties are a liability of the municipality and are reported as Restricted Revenues at the time they are received. When qualifying expenditures are incurred Restricted Revenues are brought into revenue as development revenue. Restricted Revenues are comprised of the amounts shown in Note 9. Investment incomeInvestment incomeInvestment incomeInvestment income Investment income is recorded on the accrual basis and recognized when earned. Investment income is allocated to various reserves and operating funds on a proportionate basis. To the extent that financial instruments have no stated rate of return, investment income is Consolidated Financial Statements ___________________________________________________ recognized as it is received. Contributed tangible capital assetsContributed tangible capital assetsContributed tangible capital assetsContributed tangible capital assets Subdivision developers are required to provide subdivision infrastructure such as streets, lighting, sidewalks, and drainage etc. Upon completion these assets are turned over to the City. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and are also recorded as revenue. (g)(g)(g)(g) Use of estimates/measurement uncertaintyUse of estimates/measurement uncertaintyUse of estimates/measurement uncertaintyUse of estimates/measurement uncertainty The preparation of financial statements in accordance with Canadian Public Sector Accounting Standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Significant areas requiring use of management estimates relate to the useful lives of tangible capital assets, determination of employee future benefits, the outcome of litigation and claims, and the percentage of completion of buildings and subdivision inspections. Actual results could differ from those estimates. (h)(h)(h)(h) Budget figuresBudget figuresBudget figuresBudget figures The budget figures reported in the Consolidated Financial Statements represent the 2016 component of the Financial Plan Bylaw adopted by Council on May 10, 2016. (i)(i)(i)(i) Financial instrumentsFinancial instrumentsFinancial instrumentsFinancial instruments The City's financial instruments consist of cash and cash equivalents, portfolio investments, accounts receivable, recoverable local improvements, other assets, accounts payable and accrued liabilities, refundable performance deposits and debt. Unless otherwise indicated, it is management's opinion that the City is not exposed to any significant interest, credit or currency risks arising from these financial instruments. (j)(j)(j)(j) Cash and cash equivalentsCash and cash equivalentsCash and cash equivalentsCash and cash equivalents Cash and cash equivalents are comprised of the amounts held in the City's bank accounts and investments with an original maturity date of three months or less. (k)(k)(k)(k) Portfolio InvestmentsPortfolio InvestmentsPortfolio InvestmentsPortfolio Investments Investments with an original maturity date of more than three month are reported as portfolio investments. Investments and pooled investments are reported using the cost method. Provisions for declines in the market value of investments are recorded when they are considered to be other than temporary. Declines in the market values of investments are considered to be other than temporary when the carrying value exceeds market value for more than three years. (l)(l)(l)(l) Cost share agreementCost share agreementCost share agreementCost share agreement The City participated in a cost share agreement with the City of Pitt Meadows to provide all of the recreation and cultural services and maintain all of the parks in both municipalities until October 31, 2016. The City recognized expenses at their gross value and recorded the City of Pitt Meadows' contribution as revenue. Consolidated Financial Statements ___________________________________________________ (m)(m)(m)(m) Basis of segmentation (Segment Report, Note 20)Basis of segmentation (Segment Report, Note 20)Basis of segmentation (Segment Report, Note 20)Basis of segmentation (Segment Report, Note 20) Municipal services have been segmented by grouping services that have similar service objectives (by function). Revenues that are directly related to the costs of the function have been attributed to each segment. Interest expense is allocated to functions based on the purpose of specific borrowings. (n)(n)(n)(n) Employee future benefitsEmployee future benefitsEmployee future benefitsEmployee future benefits The City and its employees make contributions to the Municipal Pension Plan, and the employees accrue benefits under this plan based on service. The City's contributions are expensed as incurred. (Note 19) Sick leave benefits and retirement severance benefits are also available to the City's employees. The costs of these benefits are actuarially determined based on service and best estimates of retirement ages and expected future salary and wage increases. The liabilities under these benefit plans are accrued based on projected benefits prorated as the employees render services necessary to earn the future benefits. (Note 10) Consolidated Financial Statements Notes to the Consolidated Financial StatementsNotes to the Consolidated Financial StatementsNotes to the Consolidated Financial StatementsNotes to the Consolidated Financial Statements For the year ended December 31, 2016For the year ended December 31, 2016For the year ended December 31, 2016For the year ended December 31, 2016 1.1.1.1. Cash and cash equivalentsCash and cash equivalentsCash and cash equivalentsCash and cash equivalents Cash and cash equivalents as at December 31, 2016 were comprised as follows: Dec 31, 2016Dec 31, 2016Dec 31, 2016Dec 31, 2016 Dec 31, 2015 Cash $$$$11,443,94611,443,94611,443,94611,443,946 $5,146,294 Cash equivalents 8,098,1488,098,1488,098,1488,098,148 5,000,000 $$$$19,542,09419,542,09419,542,09419,542,094 $10,146,294 Cash equivalents are comprised of BC Credit Union term deposits with effective interest rates of 1.5% , 1.6%1.5% , 1.6%1.5% , 1.6%1.5% , 1.6% (1.6% for 2015). Additionally, the City holds cash and cash equivalents of $2,633,511$2,633,511$2,633,511$2,633,511 ($2,825,191 for 2015) and agreements receivable of $160,559$160,559$160,559$160,559 ($131,626 for 2015) for trusts which are not reported elsewhere in the financial statements. They are held for the following trusts: Balance Dec 31, 2015 Interest Earned Receipts Disbursements Balance Dec 31, 2016 Latecomer Fees $200,003 $,$93,801 $253,260 $$$$40,54440,54440,54440,544 Cemetery Perpetual Care 1,033,713 54,116 56,798 54,116 1,090,5111,090,5111,090,5111,090,511 Greater Vancouver Sewer & Drainage District 808,954 ,811,061 1,084,868 535,147535,147535,147535,147 Albion Dyking District 940,292 515 215,125 1,278 1,154,6541,154,6541,154,6541,154,654 $2,982,962 $54,631 $1,176,785 $1,393,522 $$$$2,820,8562,820,8562,820,8562,820,856 2.2.2.2. Portfolio InvestmentsPortfolio InvestmentsPortfolio InvestmentsPortfolio Investments Portfolio investments include Canadian bank notes and BC Credit Union term deposits with effective interest rates of 1.6% , 2.92%. A portion of the bank notes held have interest payments linked to the performance of a set of equities or a financial index without stated or certain interest rates. For these investments, income is recognized as it is received; in 2016 returns were positive and ranged to 1.48%. The City does not hold any asset backed commercial paper or hedge funds. The carrying value of securities is based on the cost method whereby the cost of the security is adjusted to reflect investment income that is accruing and any permanent decline in market value. During the term of individual investments there will be fluctuations in market values. Such fluctuations are considered normal, and if held to maturity, market value will be equal to face value. The carrying value of Portfolio Investments at December 31, 2016 was $158,579,174$158,579,174$158,579,174$158,579,174 ($159,495,941 for 2015). The market value at December 31, 2016 was $158,703,643$158,703,643$158,703,643$158,703,643 ($158,991,241 for 2015). 3.3.3.3. Accounts ReceivableAccounts ReceivableAccounts ReceivableAccounts Receivable 2016201620162016 2015 Property Taxes $$$$5,025,0225,025,0225,025,0225,025,022 $5,896,045 Other Governments 4,197,9924,197,9924,197,9924,197,992 4,347,016 General and Accrued Interest 3,920,8493,920,8493,920,8493,920,849 3,729,438 Development Cost Charges 3,877,5163,877,5163,877,5163,877,516 5,006,365 17,021,37917,021,37917,021,37917,021,379 18,978,864 Less: Allowance for Doubtful Accounts (39,718)(39,718)(39,718)(39,718)(55,797) $$$$16,981,66116,981,66116,981,66116,981,661 $18,923,067 Consolidated Financial Statements 4. 4. 4. 4. Recoverable Local ImprovementsRecoverable Local ImprovementsRecoverable Local ImprovementsRecoverable Local Improvements The City provides interim financing for certain geographically localized capital projects. It recovers these amounts from benefiting property owners. Interest rates are established at the outset of the process and are a function of borrowing rates at the time. Repayment is typically made over fifteen years. 5.5.5.5. Other AssetsOther AssetsOther AssetsOther Assets Debt Reserve Fund: The Municipal Finance Authority of British Columbia provides capital financing for regional districts and their member municipalities. The Authority is required to establish a Debt Reserve Fund. Each regional district, through its member municipalities who share in the proceeds of a debt issue, is required to pay into the Debt Reserve Fund certain amounts set out in the debt agreements. The Authority pays into the Debt Reserve Fund these monies from which interest earned thereon less administrative expenses becomes an obligation to the regional districts. It must then use this fund, if at any time there are insufficient funds, to meet payments on its obligations. If this occurs, the regional districts may be called upon to restore the fund. Upon the maturity of a debt issue the unused portion of the Debt Reserve Fund established for that issue will be discharged to the City. The City has estimated that there is only a remote possibility that these funds will not be paid to it and therefore these funds have been included in Other Assets of $779,296$779,296$779,296$779,296 ($758,106 for 2015). 6.6.6.6. Accounts Payable and Accrued LiabilitiesAccounts Payable and Accrued LiabilitiesAccounts Payable and Accrued LiabilitiesAccounts Payable and Accrued Liabilities 2016201620162016 2015 Accounts Payable:Accounts Payable:Accounts Payable:Accounts Payable: General $$$$8,334,4038,334,4038,334,4038,334,403 $7,171,026 Other Governments 7,341,1187,341,1187,341,1187,341,118 8,064,961 Salaries and Wages 1,659,8151,659,8151,659,8151,659,815 1,334,623 17,335,33617,335,33617,335,33617,335,336 16,570,610 Accrued Liabilities:Accrued Liabilities:Accrued Liabilities:Accrued Liabilities: Vacation Pay 368,785368,785368,785368,785 477,583 Other Vested Benefits 945,282945,282945,282945,282 870,688 1,314,0671,314,0671,314,0671,314,067 1,348,271 $$$$ 18,649,40318,649,40318,649,40318,649,403 $ 17,918,881 7.7.7.7. Contingencies, Commitments and Unrecognized Liabilities:Contingencies, Commitments and Unrecognized Liabilities:Contingencies, Commitments and Unrecognized Liabilities:Contingencies, Commitments and Unrecognized Liabilities: (a)(a)(a)(a) Third Party ClaimsThird Party ClaimsThird Party ClaimsThird Party Claims Where losses related to litigation are possible and can be reasonably estimated management accrues its best estimate of loss. For 2016 this estimate is $522,834$522,834$522,834$522,834 ($412,657 for 2015). These amounts are included in accounts payable and accrued liabilities. There are various other claims by and against the City, the outcome of which cannot be reasonably be estimated. Any ultimate settlements will be recorded in the year the settlements occur. (b)(b)(b)(b) Contractual ObligationsContractual ObligationsContractual ObligationsContractual Obligations (i) Water The City has entered into a cost share agreement with the Greater Vancouver Water District for the construction of infrastructure. Under this agreement the City expects to incur costs of approximately $785,000$785,000$785,000$785,000 by the time of project completion. The expense is recorded as the related costs are incurred. (ii) Recreation and Cultural Services In 1998 the City entered into an agreement to purchase ice sheet time for five years commencing in 1999, with three five,year renewal options. In 2013, the agreement was renewed for an additional five, year period. The minimum annual payment due for the provision of ice time is $686,225. These payments are recorded as expenses when the ice time is provided. Consolidated Financial Statements (c)(c)(c)(c)Unrecognized LiabilityUnrecognized LiabilityUnrecognized LiabilityUnrecognized Liability The City holds shares in a non,profit organization that provides protective services to its members. Should the organization dissolve or management choose to withdraw from the organization the City would be liable for a proportionate share of any debt the organization held at that time. The liability is expected to be discharged over time through payments by the City and others for the provision of these services by the organization. Due to the ongoing operations of the organization the liability could only be quantified if the City chose to withdraw. Consequently no liability has been recognized in these financial statements. 8.8.8.8. Deferred RevenuesDeferred RevenuesDeferred RevenuesDeferred Revenues Deferred revenues held by the City were comprised as follows: PrepaidPrepaidPrepaidPrepaid TaxesTaxesTaxesTaxes ConnectionConnectionConnectionConnection RevenuesRevenuesRevenuesRevenues 2016201620162016 2015 2016201620162016 2015 Beginning balance $$$$6,118,3726,118,3726,118,3726,118,372 $5,825,403 $$$$629,820629,820629,820629,820 $467,503 Deferred during the year 12,673,84212,673,84212,673,84212,673,842 12,231,715 1,042,4861,042,4861,042,4861,042,486 757,465 Revenue recognized (12,355,008)(12,355,008)(12,355,008)(12,355,008)(11,938,746)(947,431)(947,431)(947,431)(947,431)(595,148) Ending balance $$$$6,437,2066,437,2066,437,2066,437,206 $6,118,372 $$$$724,875724,875724,875724,875 $629,820 OtherOtherOtherOther TotalTotalTotalTotal Deferred RevenuesDeferred RevenuesDeferred RevenuesDeferred Revenues 2016201620162016 2015 2016201620162016 2015 Beginning balance $$$$3,919,5853,919,5853,919,5853,919,585 $3,223,136 $$$$10,667,77710,667,77710,667,77710,667,777 $9,516,042 Deferred during the year 2,262,6342,262,6342,262,6342,262,634 2,383,950 15,978,96215,978,96215,978,96215,978,962 15,373,130 Revenue recognized (2,105,328)(2,105,328)(2,105,328)(2,105,328)(1,687,501)(15,407,767)(15,407,767)(15,407,767)(15,407,767)(14,221,395) Ending balance $$$$4,076,8914,076,8914,076,8914,076,891 $3,919,585 $$$$11,238,97211,238,97211,238,97211,238,972 $10,667,777 9.9.9.9. Restricted RevenuesRestricted RevenuesRestricted RevenuesRestricted Revenues Restricted revenues held by the City were comprised as follows: DevelopmentDevelopmentDevelopmentDevelopment Cost ChargesCost ChargesCost ChargesCost Charges ParklandParklandParklandParkland Acquisition ChargesAcquisition ChargesAcquisition ChargesAcquisition Charges 2016201620162016 2015 2016201620162016 2015 Beginning Balance $$$$33,971,86733,971,86733,971,86733,971,867 $37,155,173 $$$$1,203,4001,203,4001,203,4001,203,400 $1,028,090 Collections and interest 7,923,2527,923,2527,923,2527,923,252 9,117,048 209,463209,463209,463209,463 175,310 Disbursements , operating (406,180)(406,180)(406,180)(406,180)(2,989,265),,,,, Disbursements , capital (15,469,910)(15,469,910)(15,469,910)(15,469,910)(9,311,090)(1,000,834)(1,000,834)(1,000,834)(1,000,834), Ending Balance $$$$ 26,019,02926,019,02926,019,02926,019,029 $ 33,971,866 $$$$ 412,029412,029412,029412,029 $ 1,203,400 OtherOtherOtherOther Restricted RevenuesRestricted RevenuesRestricted RevenuesRestricted Revenues TotalTotalTotalTotal Restricted RevenuesRestricted RevenuesRestricted RevenuesRestricted Revenues 2016201620162016 2015 2016201620162016 2015 Beginning Balance $$$$6,510,7806,510,7806,510,7806,510,780 $6,012,171 $$$$41,686,04741,686,04741,686,04741,686,047 $44,195,434 Collections and interest 609,179609,179609,179609,179 653,277 8,741,8948,741,8948,741,8948,741,894 9,945,635 Disbursements , operating (42,268)(42,268)(42,268)(42,268)(40,297)(448,448)(448,448)(448,448)(448,448)(3,029,562) Disbursements , capital (106,835)(106,835)(106,835)(106,835)(114,370)(16,577,579)(16,577,579)(16,577,579)(16,577,579)(9,425,460) Ending Balance $$$$ 6,970,8566,970,8566,970,8566,970,856 $ 6,510,781 $$$$ 33,401,91433,401,91433,401,91433,401,914 $ 41,686,047 Consolidated Financial Statements 10.10.10.10. Employee Future BenefitsEmployee Future BenefitsEmployee Future BenefitsEmployee Future Benefits The City provides employee future benefits in the form of severance benefits and vested and non,vested sick leave to qualifying employees. These benefits are not separately funded. Severance benefits are cash settlements paid to employees who cease their employment with the City after a specified period of time. Employees hired before February 11, 1999 qualify for five days pay per year of employment, provided they either work a minimum of 20 years with the City or retire as defined by the Public Sector Pension Plan Act. Full time employees hired after February 11, 1999 qualify for 20 days pay provided they work a minimum of 10 years with the City and retire as defined by the Public Sector Pension Plan Act. The City permits regular employees to accumulate up to 18 days per year of service for future illnesses up to a maximum of 250 days. For certain qualifying employees a portion of this benefit vests; for the balance, this benefit does not vest and cannot be converted to any other type of benefit. An actuarial valuation of these benefits was performed to determine the City's liability and accrued benefit obligation as at December 31, 2015 and updated for December 31, 2016. The valuation resulted in an unamortized actuarial loss of $398,200$398,200$398,200$398,200 ($463,400 for 2015) at December 31, 2016. Actuarial gains or losses are amortized over the expected average remaining service life of employees. The benefit liability at December 31, 2016 was $4,704,700$4,704,700$4,704,700$4,704,700 , ($4,908,000 for 2015) comprised as follows: 2016201620162016 2015 Benefit Liability , Beginning of the year $$$$4,908,0004,908,0004,908,0004,908,000 $5,086,600 Add:Current service costs 374,500374,500374,500374,500 337,900 Interest on accrued benefit obligation 150,200150,200150,200150,200 140,800 Plan amendment costs ,,,,471,700 Less:Amortization of actuarial loss (gain) 35,60035,60035,60035,600 (335,500) Benefits paid during the year (763,600)(763,600)(763,600)(763,600)(793,500) Benefit Liability , End of the year 4,704,7004,704,7004,704,7004,704,700 4,908,000 Add (Less):Unamortized actuarial loss 398,200398,200398,200398,200 463,400 Accrued benefit obligation , End of the year 5,102,9005,102,9005,102,9005,102,900 5,371,400 Actuarial assumptions used to determine the City's accrued benefit obligation are as follows: 2016 2016 2016 2016 2015 Discount rate (long,term borrowing rate)2.90 %2.90 %2.90 %2.90 %2.80 % Expected future inflation rate 2.00 %2.00 %2.00 %2.00 %2.00 % Merit and inflationary wage and salary increases averaging 3.04 %3.04 %3.04 %3.04 %3.04 % Estimated average remaining service life of employees (years)13.013.013.013.0 13.0 Consolidated Financial Statements 11.11.11.11.Debt (Schedule 4)Debt (Schedule 4)Debt (Schedule 4)Debt (Schedule 4) The City obtains debt instruments through the Municipal Finance Authority (MFA), pursuant to security issuing bylaws under authority of the Community Charter, to finance certain capital expenditures. Debt is reported net of Sinking Fund balances and interest expense is reported net of Sinking Fund earnings. The City carries no debt for others. The following debenture debt amounts plus related interest and sinking fund contributions are payable over the next five years: Debt Payments 2017 $2,582,492 2018 2,129,744 2019 2,172,036 2020 2,215,521 2021 2,260,235 Thereafter 14,559,328 Debt principal repayments $25,919,356 The City has the following authorized but un,issued long term debt as at December 31, 2016 : L/A Bylaw L/A Amount #6558 $6,000,000 #6560 275,000 #6679 1,100,000 $7,375,000 12. Tangible Capital Assets12. Tangible Capital Assets12. Tangible Capital Assets12. Tangible Capital Assets Net book valueNet book valueNet book valueNet book value 2016 2016 2016 2016 2015 Land $$$$215,898,649215,898,649215,898,649215,898,649 $201,911,387 Buildings 45,632,62745,632,62745,632,62745,632,627 45,860,878 Transportation network 223,230,279223,230,279223,230,279223,230,279 213,240,440 Storm sewer system 201,919,428201,919,428201,919,428201,919,428 185,891,409 Fleet and equipment 13,625,49113,625,49113,625,49113,625,491 14,043,631 Technology 4,751,4904,751,4904,751,4904,751,490 4,801,939 Water system 113,622,225113,622,225113,622,225113,622,225 107,827,624 Sanitary sewer system 126,551,687126,551,687126,551,687126,551,687 122,486,319 Other 15,164,22715,164,22715,164,22715,164,227 14,827,541 $$$$960,396,101960,396,101960,396,101960,396,101 $910,891,167 For additional information, see the Schedule of Tangible Capital Assets (Schedule 5) During the year there were no write,downs of assets (2015 , $Nil) and no interest was capitalized (2015 , $Nil). In addition, roads and related infrastructure, underground networks and land contributed to the City totaled $39,062,791$39,062,791$39,062,791$39,062,791 ($36,744,306 for 2015) and were capitalized at their fair value at the time of receipt. Works of art, artifacts, cultural and historic assets are not recorded as assets in the financial statements. The City controls various works of art and historical treasures including artifacts, paintings, sculptures and mosaics located at City sites and public display areas. Consolidated Financial Statements 13. Undeveloped Land Bank13. Undeveloped Land Bank13. Undeveloped Land Bank13. Undeveloped Land Bank The City owns property in various areas identified for future growth in the Official Community Plan. These properties are not currently used in the provision of service to the citizens of Maple Ridge. The properties represent a strategic, non,renewable resource available for the advancement of Council's strategic plan. 14. Accumulated Surplus14. Accumulated Surplus14. Accumulated Surplus14. Accumulated Surplus Accumulated Surplus is comprised of operating surpluses and equity in tangible capital assets held in the general, sewer and water funds as well as reserves. Accumulated surplus for 2016 is $1,063,091,751 $1,063,091,751 $1,063,091,751 $1,063,091,751 ($999,824,048 for 2015) and is distributed as follows: 2016201620162016 2015 Operating surplus (Schedule 1)General $$$$9,285,6889,285,6889,285,6889,285,688 $9,859,165 Sewer 8,144,5388,144,5388,144,5388,144,538 6,413,897 Water 11,296,03911,296,03911,296,03911,296,039 8,354,639 28,726,26528,726,26528,726,26528,726,265 24,627,701 Equity in the capital funds (Schedule 2)General 709,048,629709,048,629709,048,629709,048,629 665,279,594 Sewer 127,032,307127,032,307127,032,307127,032,307 124,012,680 Water 114,453,816114,453,816114,453,816114,453,816 108,872,543 950,534,752950,534,752950,534,752950,534,752 898,164,817 Reserves (Schedule 3)Funds 38,755,84438,755,84438,755,84438,755,844 36,211,526 Accounts 45,884,89045,884,89045,884,89045,884,890 40,820,004 84,640,73484,640,73484,640,73484,640,734 77,031,530 Accumulated Surplus $$$$1,063,901,7511,063,901,7511,063,901,7511,063,901,751 $999,824,048 15. 15. 15. 15. Property Tax LeviesProperty Tax LeviesProperty Tax LeviesProperty Tax Levies In addition to its own tax levies, the City is required to levy taxes on behalf of various other taxing authorities. These include the provincial government for local school taxes, incorporated dyking districts located within the City and, organizations providing regional services in which the City has become a member. Taxes levied for other agencies are not included in City revenues. Total tax levies were comprised as follows: 2016201620162016 2016 Budget 2015 Municipal Tax LeviesMunicipal Tax LeviesMunicipal Tax LeviesMunicipal Tax Levies $$$$77,452,20377,452,20377,452,20377,452,203 $77,377,354 $74,042,945 Levies for other authoritiesLevies for other authoritiesLevies for other authoritiesLevies for other authorities School taxes 32,805,06132,805,06132,805,06132,805,061 32,855,944 32,226,532 Greater Vancouver Transit Authority 5,397,8785,397,8785,397,8785,397,878 5,398,623 5,562,484 British Columbia Assessment 925,179925,179925,179925,179 925,272 935,092 Greater Vancouver Regional District 892,390892,390892,390892,390 892,747 885,216 Dyking Districts 558,943558,943558,943558,943 523,716 873,426 Municipal Finance Authority 3,2723,2723,2723,272 3,270 3,041 Total Collections for OthersTotal Collections for OthersTotal Collections for OthersTotal Collections for Others 40,582,72340,582,72340,582,72340,582,723 40,599,572 40,485,791 Total Tax LeviesTotal Tax LeviesTotal Tax LeviesTotal Tax Levies $$$$ 118,034,926118,034,926118,034,926118,034,926 $ 117,976,926 $ 114,528,736 Consolidated Financial Statements 16.16.16.16.Government TransfersGovernment TransfersGovernment TransfersGovernment Transfers Government transfers received during the year were comprised of the following: 2016201620162016 2015 CapitalCapitalCapitalCapital OperatingOperatingOperatingOperating Capital Operating Federal Gov't $$$$5,1415,1415,1415,141 $$$$289,215289,215289,215289,215 $,$354,582 Provincial Gov't 233,219233,219233,219233,219 1,167,3961,167,3961,167,3961,167,396 29,263 1,442,185 TransLink 371,777371,777371,777371,777 497,800497,800497,800497,800 779,171 854,532 Other 160,802160,802160,802160,802 50,38550,38550,38550,385 109,500 68,319 Total $$$$770,939770,939770,939770,939 $$$$2,004,7962,004,7962,004,7962,004,796 $917,934 $2,719,618 17. Budget17. Budget17. Budget17. Budget Budget amounts represent the Financial Plan Bylaw adopted by Council on May 10, 2016. The Financial Plan anticipated use of surpluses accumulated in previous years to balance against current year expenditures in excess of current year revenues. The following shows how these amounts were combined: Financial Plan Financial Plan Financial Plan Financial Plan Bylaw Bylaw Bylaw Bylaw Financial Statement Financial Statement Financial Statement Financial Statement Budget Budget Budget Budget RevenueRevenueRevenueRevenue Taxation $77,377,354 $77,377,354 User fees and other revenue 41,197,154 41,197,154 Other 49,985,230 49,985,230 Contributed subdivision infrastructure 16,499,996 16,499,996 Total RevenueTotal RevenueTotal RevenueTotal Revenue 185,059,734 185,059,734 ExpensesExpensesExpensesExpenses Protective services 38,805,939 38,805,939 Transportation services 20,121,816 20,121,816 Recreation and cultural 23,316,336 23,316,336 Water utility 14,263,929 14,263,929 Sewer utility 10,387,576 10,387,576 General Government 18,198,317 18,198,317 Planning, public health and other 6,117,476 6,117,476 Total expensesTotal expensesTotal expensesTotal expenses 131,211,389 131,211,389 Annual SurplusAnnual SurplusAnnual SurplusAnnual Surplus $$$$53,848,34553,848,34553,848,34553,848,345 $$$$53,848,34553,848,34553,848,34553,848,345 Less: Capital expenditures 108,747,589 Debt repayment 3,476,403 Add: Interfund transfers 31,549,549 Amortization 19,780,000 Borrowing proceeds 7,046,098 $, Consolidated Financial Statements 18. Expenditures and Expenses by Object18. Expenditures and Expenses by Object18. Expenditures and Expenses by Object18. Expenditures and Expenses by Object Operations Capital Acquisitions 2016 Total 2016 Budget 2015 Total Goods and services $54,224,116 $31,743,301 $85,967,417 $157,852,867 $75,901,704 Wages and salaries 42,018,791 923,005 42,941,796 43,855,739 42,445,784 Interest 1,849,295 ,1,849,295 1,970,376 1,975,261 Total Expenditures 98,092,202 32,666,306 130,758,508 203,678,982 120,322,749 Amortization expenses 18,209,180 ,18,209,180 19,780,000 19,935,997 Contributed tangible capital assets ,39,062,791 39,062,791 16,499,996 36,744,306 Total Expenditures and Expenses $116,301,382 $71,729,097 $188,030,479 $239,958,978 $177,003,052 19.19.19.19. Pension PlanPension PlanPension PlanPension Plan The employer and its employees contribute to the Municipal Pension Plan (a jointly trusteed pension plan). The board of trustees, representing plan members and employers, is responsible for administering the plan, including investment of assets and administration of benefits. The plan is a multi,employer defined benefit pension plan. Basic pension benefits are based on a formula. As at December 31. 2015, the plan has about 189,000 active members and approximately 85,000 retired members. Active members include approximately 37,000 contributors from local governments. Every three years, an actuarial valuation is performed to assess the financial position of the plan and adequacy of plan funding. The actuary determines an appropriate combined employer and member contribution rate to fund the plan. The actuary's calculated contribution rate is based on the entry,age normal cost method, which produces the long,term rate of member and employer contributions sufficient to provide benefits for average future entrants to the plan. The rate is then adjusted to the extent there is amortization of any funding deficit. The most recent valuation for the Municipal Pension Plan as of December 31, 2015, indicated a $2,224 million funding surplus for basic pension benefits on a going concern basis. The City paid $3,440,174$3,440,174$3,440,174$3,440,174 (2015 $3,302,393 ) for employer contributions while employees contributed $2,778,065$2,778,065$2,778,065$2,778,065 (2015 $2,680,523) to the plan in fiscal 2016. The next valuation will be as at December 31, 2018, with results available in 2019. Employers participating in the plan record their pension expense at the amount of employer contributions made during the fiscal year (defined contribution plan accounting). This is because the plan records accrued liabilities and accrued assets for the plan in aggregate, resulting in no consistent and reliable basis for allocating the obligation, assets and cost to individual employers participating in the plan. Consolidated Financial Statements 20. Segmented Information20. Segmented Information20. Segmented Information20. Segmented Information The City is a diversified municipal government entity in the province of British Columbia that provides a wide range of services to its citizens. Municipal services have been segmented by grouping activities that have similar service objectives (by function) and separately disclosed in the segment report. Where certain activities cannot be attributed to a specific segment they have been reported as unallocated. The segments and the services they provide are as follows: Protective ServicesProtective ServicesProtective ServicesProtective Services Protective Services is comprised of the Ridge Meadows RCMP detachment, the Maple Ridge Fire Department, bylaw enforcement, inspection services and emergency services. Services provided by the segment are focused on protecting the citizens of Maple Ridge. Transportation ServicesTransportation ServicesTransportation ServicesTransportation Services Transportation Services is comprised of Engineering, Operations, Drainage and Roads. Services provided by the segment include the construction and maintenance of transportation related infrastructure. Recreation and CulturalRecreation and CulturalRecreation and CulturalRecreation and Cultural Recreation and cultural services provides library services, access to recreation facilities and maintains and operates City parks. Water UtilityWater UtilityWater UtilityWater Utility The Water Utility, in conjunction with Metro Vancouver, provides safe, clean, reliable water to the residents and businesses of the City of Maple Ridge. Sewer UtilitySewer UtilitySewer UtilitySewer Utility The Sewer Utility collects waste water and transports it to treatment plants operated by Metro Vancouver in addition to maintaining the sanitary sewer infrastructure. General GovernmentGeneral GovernmentGeneral GovernmentGeneral Government General Government provides administrative, legislative and support services for the City. Functions include financial planning and reporting, information technology, economic development and communications. Planning, Public Health and OtherPlanning, Public Health and OtherPlanning, Public Health and OtherPlanning, Public Health and Other This segment is comprised of Planning, Recycling, Cemetery and Social Planning. Activities include land use guidelines, development of the City's official community plan, management of the recycling contract and improving the social well,being of the community. UnallocatedUnallocatedUnallocatedUnallocated Unallocated includes revenues and expenses that cannot be directly attributed to the activities of an identified functional segment. Consolidated Financial Statements Segment ReportSegment ReportSegment ReportSegment Report Consolidated Report of Segmented Revenue and ExpensesConsolidated Report of Segmented Revenue and ExpensesConsolidated Report of Segmented Revenue and ExpensesConsolidated Report of Segmented Revenue and Expenses For the year ended December 31, 2016 Protective Protective Protective Protective ServicesServicesServicesServices TransportationTransportationTransportationTransportation ServicesServicesServicesServices Recreation Recreation Recreation Recreation and Culturaland Culturaland Culturaland Cultural Water UtilityWater UtilityWater UtilityWater Utility Sewer UtilitySewer UtilitySewer UtilitySewer Utility RevenueRevenueRevenueRevenue Tax revenue $)$)$)$139,992 $891,135 Other revenues 6,175,248 757,903 5,476,262 15,545,102 9,470,352 Government transfers 100,530 1,523,174 187,121 )) Development revenue 1,569 9,086,684 5,610,106 2,838,919 121,088 Interest and investment income )))))))) Gaming Revenues Refinancing and other gains )))))))) Loss on disposal of capital assets (4,068)(636,810)(11,588)(187,958)(2,959,406) Contributed infrastructure )21,379,869 5,405,623 3,292,211 8,985,088 Total RevenueTotal RevenueTotal RevenueTotal Revenue 6,273,279 32,110,820 16,667,524 21,628,266 16,508,257 ExpensesExpensesExpensesExpenses Operating: Goods and services 18,747,607 2,802,426 9,324,296 9,223,928 7,050,689 Labour 15,753,713 5,572,234 8,370,799 1,229,348 575,625 Debt Servicing 13,886 (12,228)935,302 )) Sub total 34,515,206 8,362,432 18,630,397 10,453,276 7,626,314 Amortization 1,329,360 7,473,290 2,954,081 2,175,606 2,441,993 Total ExpensesTotal ExpensesTotal ExpensesTotal Expenses 35,844,566 15,835,722 21,584,478 12,628,882 10,068,307 Excess (deficiency) of revenue overExcess (deficiency) of revenue overExcess (deficiency) of revenue overExcess (deficiency) of revenue over expensesexpensesexpensesexpenses $(29,571,287)$16,275,098 $(4,916,954)$8,999,384 $6,439,950 Consolidated Financial Statements GeneralGeneralGeneralGeneral GovernmentGovernmentGovernmentGovernment CommercialCommercialCommercialCommercial TowerTowerTowerTower PlanningPlanningPlanningPlanning Public HealthPublic HealthPublic HealthPublic Health & Other& Other& Other& Other UnallocatedUnallocatedUnallocatedUnallocated Total Total Total Total 2016 Actual2016 Actual2016 Actual2016 Actual Total BudgetTotal BudgetTotal BudgetTotal Budget Total 2015 Actual $)$)$1,940,726 $74,480,350 $$$$77,452,20377,452,20377,452,20377,452,203 $77,377,354 $74,042,945 1,719,398 1,445,025 2,622,056 ))))43,211,34643,211,34643,211,34643,211,346 41,197,154 41,699,739 964,910 ))))))2,775,7352,775,7352,775,7352,775,735 5,991,875 3,637,552 213,865 )21,050 ))))17,893,28117,893,28117,893,28117,893,281 39,560,375 12,855,808 )))2,478,388 2,478,3882,478,3882,478,3882,478,388 1,882,980 2,417,402 1,338,678 1,338,6781,338,6781,338,6781,338,678 1,050,000 1,161,956 ))))))))1,500,000 ) (33,507)))))))(3,833,337)(3,833,337)(3,833,337)(3,833,337))(1,668,305) )))))))39,062,79139,062,79139,062,79139,062,791 16,499,996 36,744,306 2,864,666 1,445,025 4,583,832 78,297,416 180,379,085180,379,085180,379,085180,379,085 185,059,734 170,891,403 3,771,630 541,404 2,762,136 )54,224,11654,224,11654,224,11654,224,116 65,605,274 55,862,092 8,065,402 )2,451,670 )42,018,79142,018,79142,018,79142,018,791 43,855,739 41,619,187 279,897 575,297 57,141 )1,849,2951,849,2951,849,2951,849,295 1,970,376 1,975,261 12,116,929 1,116,701 5,270,947 )98,092,20298,092,20298,092,20298,092,202 111,431,389 99,456,540 1,587,469 )247,381 )18,209,18018,209,18018,209,18018,209,180 19,780,000 19,935,997 13,704,398 1,116,701 5,518,328 )116,301,382116,301,382116,301,382116,301,382 131,211,389 119,392,537 $(10,839,732)$328,324 $(934,496)$78,297,416 $$$$64,077,70364,077,70364,077,70364,077,703 $53,848,345 $51,498,866 Consolidated Financial Statements Schedule 1Schedule 1Schedule 1Schedule 1 Schedule of Change in Operating Accumulated SurplusSchedule of Change in Operating Accumulated SurplusSchedule of Change in Operating Accumulated SurplusSchedule of Change in Operating Accumulated Surplus For the year ended December 31, 2016 Actual Actual Actual Actual 2016 2016 2016 2016 Budget 2016 Actual 2015 RevenueRevenueRevenueRevenue Taxes for municipal purposes $$$$77,452,20377,452,20377,452,20377,452,203 $77,377,354 $74,042,945 User fees and other revenues 43,211,34643,211,34643,211,34643,211,346 41,197,154 41,699,739 Government transfers 2,004,7962,004,7962,004,7962,004,796 2,421,056 2,719,618 Development Revenue 1,003,4101,003,4101,003,4101,003,410 1,198,498 3,328,337 Interest and investment income 1,717,6841,717,6841,717,6841,717,684 1,307,984 1,684,002 Gaming revenues 1,338,6781,338,6781,338,6781,338,678 1,050,000 1,161,956 Refinancing and other gains 181,645181,645181,645181,645 1,500,000 1,279,143 126,909,762126,909,762126,909,762126,909,762 126,052,046 125,915,740 ExpensesExpensesExpensesExpenses Protective services 34,515,20634,515,20634,515,20634,515,206 37,455,939 32,916,751 Transportation services 8,362,4328,362,4328,362,4328,362,432 10,161,816 7,827,639 Recreation and cultural 18,630,39718,630,39718,630,39718,630,397 21,106,336 19,288,737 Water utilities 10,453,27610,453,27610,453,27610,453,276 12,243,929 13,753,846 Sewer utilities 7,626,3147,626,3147,626,3147,626,314 7,997,576 7,226,611 General government 13,233,63013,233,63013,233,63013,233,630 16,608,317 12,771,543 Public and environmental health 5,270,9475,270,9475,270,9475,270,947 5,857,476 5,671,413 98,092,20298,092,20298,092,20298,092,202 111,431,389 99,456,540 Annual SurplusAnnual SurplusAnnual SurplusAnnual Surplus 28,817,56028,817,56028,817,56028,817,560 14,620,657 26,459,200 Internal transfersInternal transfersInternal transfersInternal transfers Transfers to capital funds (7,851,339)(7,851,339)(7,851,339)(7,851,339)(9,470,487)(5,584,821) Transfers to reserves (16,867,657)(16,867,657)(16,867,657)(16,867,657)(2,027,693)(15,168,801) Increase in operating accumulated surplus 4,098,5644,098,5644,098,5644,098,564 3,122,477 5,705,578 Operating accumulated surplusbeginning of yearOperating accumulated surplusbeginning of yearOperating accumulated surplusbeginning of yearOperating accumulated surplusbeginning of year 24,627,70124,627,70124,627,70124,627,701 24,627,701 18,922,123 Operating accumulated surplusend of year Operating accumulated surplusend of year Operating accumulated surplusend of year Operating accumulated surplusend of year (Note 14)$$$$28,726,26528,726,26528,726,26528,726,265 $27,750,178 $24,627,701 Consolidated Financial Statements Schedule 2Schedule 2Schedule 2Schedule 2 Schedule of Change in Capital Funds Schedule of Change in Capital Funds Schedule of Change in Capital Funds Schedule of Change in Capital Funds For the year ended December 31, 2016For the year ended December 31, 2016For the year ended December 31, 2016For the year ended December 31, 2016 ActualActualActualActual Budget Actual 2016 2016 2016 2016 2016 2015 RevenueRevenueRevenueRevenue Subdivision infrastructure contributions $$$$39,062,79139,062,79139,062,79139,062,791 $16,499,996 $36,744,306 Government transfers 770,939770,939770,939770,939 3,570,819 917,934 Development fees 16,470,74416,470,74416,470,74416,470,744 36,627,061 9,311,090 Other capital contributions 419,127419,127419,127419,127 1,734,816 216,381 Disposal of tangible capital assets (4,014,982)(4,014,982)(4,014,982)(4,014,982)-(2,947,448) Total Revenue 52,708,61952,708,61952,708,61952,708,619 58,432,692 44,242,263 ExpensesExpensesExpensesExpenses Amortization 18,209,18018,209,18018,209,18018,209,180 19,780,000 19,935,997 Total Expenses 18,209,18018,209,18018,209,18018,209,180 19,780,000 19,935,997 Annual SurplusAnnual SurplusAnnual SurplusAnnual Surplus 34,499,43934,499,43934,499,43934,499,439 38,652,692 24,306,266 Internal Transfers Internal Transfers Internal Transfers Internal Transfers Transfers and principal payments from revenue funds 7,851,3397,851,3397,851,3397,851,339 9,470,487 5,584,821 Transfers from reserves 10,019,15710,019,15710,019,15710,019,157 37,274,741 7,614,277 Increase in capital fundsIncrease in capital fundsIncrease in capital fundsIncrease in capital funds 52,369,93552,369,93552,369,93552,369,935 85,397,920 37,505,364 Capital funds 2 beginning of the yearCapital funds 2 beginning of the yearCapital funds 2 beginning of the yearCapital funds 2 beginning of the year 898,164,817898,164,817898,164,817898,164,817 898,164,817 860,659,453 Capital funds 2 end of the year Capital funds 2 end of the year Capital funds 2 end of the year Capital funds 2 end of the year (Note 14)$$$$950,534,751950,534,751950,534,751950,534,751 $983,562,737 $898,164,817 Consolidated Financial Statements Schedule 3Schedule 3Schedule 3Schedule 3 Schedule of Change in ReservesSchedule of Change in ReservesSchedule of Change in ReservesSchedule of Change in Reserves For the year ended December 31, 2016 ActualActualActualActual 2016 2016 2016 2016 Budget 2016 Actual 2015 Revenue and TransfersRevenue and TransfersRevenue and TransfersRevenue and Transfers Revenue Interest and investment income $$$$760,704760,704760,704760,704 $574,996 $733,399 Add (less) Internal transfers Transfers from revenue funds 16,867,65716,867,65716,867,65716,867,657 2,027,693 15,168,801 Transfers to capital funds (10,019,157)(10,019,157)(10,019,157)(10,019,157)(37,274,741)(7,614,277) Increase (decrease) in Reserved Accumulated SurplusIncrease (decrease) in Reserved Accumulated SurplusIncrease (decrease) in Reserved Accumulated SurplusIncrease (decrease) in Reserved Accumulated Surplus 7,609,2047,609,2047,609,2047,609,204 (34,672,052)8,287,923 Reserved Accumulated Surplus Beginning of the YearReserved Accumulated Surplus Beginning of the YearReserved Accumulated Surplus Beginning of the YearReserved Accumulated Surplus Beginning of the Year 77,031,53077,031,53077,031,53077,031,530 77,031,530 68,743,607 Reserved Accumulated Surplus End of YearReserved Accumulated Surplus End of YearReserved Accumulated Surplus End of YearReserved Accumulated Surplus End of Year (Note 14)$$$$84,640,73484,640,73484,640,73484,640,734 $42,359,478 $77,031,530 This Page Left Blank Intentionally Consolidated Financial Statements Schedule 4Schedule 4Schedule 4Schedule 4 Continuity Schedule of Debenture DebtContinuity Schedule of Debenture DebtContinuity Schedule of Debenture DebtContinuity Schedule of Debenture Debt For the Year Ended December 31, 2016 Date ofDate ofDate ofDate of Issue/MaturityIssue/MaturityIssue/MaturityIssue/Maturity Bylaw/MFABylaw/MFABylaw/MFABylaw/MFA Function/PurposeFunction/PurposeFunction/PurposeFunction/Purpose Interest Interest Interest Interest RateRateRateRate Long Term DebtsLong Term DebtsLong Term DebtsLong Term Debts Apr 2005/2027 6246/93 Recreation/Downtown Civic Properties %%%%5.75.75.75.7 Apr 2005/2027 6246/93 General Government/Downtown Office Complex %%%%5.75.75.75.7 Dec 2006/2026 6246/99 General Government/Downtown Office Complex %%%%5.05.05.05.0 Oct 2012/2017 6562/121 General Government/River Road Drainage %%%%2.12.12.12.1 Oct 2012/2027 6560/121 Protective Services/Animal Shelter %%%%2.92.92.92.9 Oct 2012/2037 6559/121 Public Health/Cemetery Expansion %%%%2.92.92.92.9 Oct 2012/2037 6679/121 Public Health/Cemetery Expansion %%%%2.92.92.92.9 Subtotal LESS:LESS:LESS:LESS: Sinking FundsSinking FundsSinking FundsSinking Funds Dec 2006/2026 6246/99 General Government/Downtown Office Complex %%%%5.05.05.05.0 Oct 2012/2017 6562/121 General Government/River Road Drainage %%%%2.12.12.12.1 Oct 2012/2027 6560/121 Protective Services/Animal Shelter %%%%2.92.92.92.9 Oct 2012/2037 6559/121 Public Health/Cemetery Expansion %%%%2.92.92.92.9 Oct 2012/2037 6679/121 Public Health/Cemetery Expansion %%%%2.92.92.92.9 Subtotal Net AmountNet AmountNet AmountNet Amount Consolidated Financial Statements Dec 31, 2015Dec 31, 2015Dec 31, 2015Dec 31, 2015 BalanceBalanceBalanceBalance OutstandingOutstandingOutstandingOutstanding New Debt IssuedNew Debt IssuedNew Debt IssuedNew Debt Issued During the yearDuring the yearDuring the yearDuring the year Principal/Principal/Principal/Principal/ Sinking FundSinking FundSinking FundSinking Fund PaymentsPaymentsPaymentsPayments Sinking FundSinking FundSinking FundSinking Fund EarningsEarningsEarningsEarnings 2016201620162016 BalanceBalanceBalanceBalance OutstandingOutstandingOutstandingOutstanding Interest Paid/Interest Paid/Interest Paid/Interest Paid/ EarnedEarnedEarnedEarned For The YearFor The YearFor The YearFor The Year $17,481,309 $;$1,244,182 $;$16,237,127 $935,302 2,424,274 ;172,529 ;2,251,745 129,697 16,300,000 ;;;16,300,000 813,370 2,675,000 ;;;2,675,000 54,838 625,000 ;;;625,000 18,125 1,520,000 ;;;1,520,000 44,080 700,000 ;;;700,000 20,300 41,725,583 ;1,416,711 ;40,308,872 2,015,712 5,839,056 ;547,383 238,073 6,624,512 238,073 1,556,515 ;493,877 67,066 2,117,458 67,066 98,372 ;31,213 4,239 133,824 4,239 115,028 ;36,498 4,956 156,482 4,956 52,973 ;16,809 2,282 72,064 2,282 7,661,944 ;1,125,780 316,616 9,104,340 316,616 $ 34,063,639 $ ;$ 2,542,491 $ 316,616 $ 31,204,532 $ 1,699,096 Consolidated Financial Statements Schedule 5Schedule 5Schedule 5Schedule 5 Schedule of Tangible Capital AssetsSchedule of Tangible Capital AssetsSchedule of Tangible Capital AssetsSchedule of Tangible Capital Assets For the year ended December 31, 2016 LandLandLandLand 2222 BuildingBuildingBuildingBuilding TransportationTransportationTransportationTransportation NetworkNetworkNetworkNetwork Storm SystemStorm SystemStorm SystemStorm System Historical Cost Historical Cost Historical Cost Historical Cost 1111 Opening cost $201,911,387 $89,743,990 $323,036,059 $244,265,123 Additions 13,987,262 2,481,920 16,459,885 17,122,643 Disposals .(129,893)(525,233)(497,526) 215,898,649 92,096,017 338,970,711 260,890,240 Accumulated Accumulated Accumulated Accumulated AmortizationAmortizationAmortizationAmortization Opening balance .43,883,112 109,795,619 58,373,714 Amortization expense .2,696,585 6,183,554 770,505 Effect of disposals .(116,307)(238,741)(173,407) .46,463,390 115,740,432 58,970,812 Net Book Value as atNet Book Value as atNet Book Value as atNet Book Value as at December 31, 2016December 31, 2016December 31, 2016December 31, 2016 $215,898,649 $45,632,627 $223,230,279 $201,919,428 Net Book Value as atNet Book Value as atNet Book Value as atNet Book Value as at December 31, 2015December 31, 2015December 31, 2015December 31, 2015 $201,911,387 $45,860,878 $213,240,440 $185,891,409 1 Historical cost includes work in progress at December 31, 2016 of $13,675,368$13,675,368$13,675,368$13,675,368 ($. for 2015) comprised of: Land $24,177 ($202,240 for 2015); Buildings $2,716,945 ($532,501 for 2015); Transportation network $10,162,075 ($8,375,477 for 2015); Storm system $46,711 ($48,431for 2015); Fleet and equipment $3,448 ($8,563 for 2015); Technology $3,000 ($9,531 for 2015); Water system $440,517 ($195,180 for 2015); Sanitary system $73,575 ($. for 2015); and Other $204,919 ($. for 2015). Work in progress is not amortized. 2 Additions to land are net of $. ($4,226,923 for 2015) of land reclassified to inventory available for sale. 3 "Other" at net book value includes Furniture and Fixtures at $495,795 ($630,730 for 2015) and structures at $14,668,431 ($14,196,810 for 2015) Consolidated Financial Statements Fleet andFleet andFleet andFleet and EquipmentEquipmentEquipmentEquipment TechnologyTechnologyTechnologyTechnology Water SystemWater SystemWater SystemWater System Sanitary SystemSanitary SystemSanitary SystemSanitary System OtherOtherOtherOther 3333 TotalTotalTotalTotal $27,175,107 $10,404,167 $139,209,369 $164,705,575 $28,760,734 $1,229,211,509 1,022,177 794,892 8,261,778 9,501,728 2,096,812 71,729,097 (554,664)(339,301)(493,244)(3,396,283)(245,136)(6,181,280) 27,642,620 10,859,758 146,977,903 170,811,020 30,612,410 1,294,759,326 13,131,476 5,602,228 31,381,745 42,219,256 13,933,193 318,320,343 1,315,184 796,641 2,246,237 2,468,325 1,732,149 18,209,180 (429,531)(290,601)(272,304)(428,248)(217,159)(2,166,298) 14,017,129 6,108,268 33,355,678 44,259,333 15,448,183 334,363,225 $13,625,491 $4,751,490 $113,622,225 $126,551,687 $15,164,227 $960,396,101 $14,043,631 $4,801,939 $107,827,624 $122,486,319 $14,827,541 $910,891,167 Consolidated Financial Statements ________________________________________________________ Schedule 6Schedule 6Schedule 6Schedule 6 Continuity Schedule of ReservesContinuity Schedule of ReservesContinuity Schedule of ReservesContinuity Schedule of Reserves For the year ended December 31, 2016 BalanceBalanceBalanceBalance Dec, 31, 2015 Dec, 31, 2015 Dec, 31, 2015 Dec, 31, 2015 InterestInterestInterestInterest Allocated Allocated Allocated Allocated Reserve FundsReserve FundsReserve FundsReserve Funds Local Improvements $2,550,517 $14,753 Equipment Replacement 13,093,289 190,700 Capital Works 11,623,295 153,897 Fire Department Capital Acquisition 7,054,422 104,276 Sanitary Sewer 1,614,769 21,470 Land 275,235 3,661 Total Reserve FundsTotal Reserve FundsTotal Reserve FundsTotal Reserve Funds 36,211,527 488,757 Reserve AccountsReserve AccountsReserve AccountsReserve Accounts Specific Projects 3 Capital 6,143,821 3 Specific Projects 3 Operating 8,397,216 3 Self Insurance 830,351 11,227 Police Services 6,735,888 87,554 Core Development 1,720,419 21,791 Recycling 1,513,787 20,645 Community Development 1,349 1 Building Inspections 2,494,848 31,411 Gravel Extraction 727,831 10,141 Community Works (Gas Tax)3 3 Facility Maintenance 1,840,198 31,061 Snow Removal 686,015 3 Cemetery Maintenance 30,781 3 Infrastructure Sustainability (Town Centre Buildings)329,415 3 Infrastructure Sustainability (Road Network)1,710,679 26,485 Infrastructure Sustainability (Drainage)3 13,729 Drainage Improvements 1,522,548 15,232 Critical Infrastructure 200,923 2,670 Infrastructure Grants Contribution 3,557 3 Gaming Revenues 779,954 3 Self Insurance (sewer utility)134,873 3 Self Insurance (water utility)113,228 3 Specific Projects (sewer utility)2,155,690 3 Specific Projects (water utility)2,746,632 3 Total Reserve AccountsTotal Reserve AccountsTotal Reserve AccountsTotal Reserve Accounts 40,820,003 271,947 Total ReservesTotal ReservesTotal ReservesTotal Reserves $$$$77,031,53077,031,53077,031,53077,031,530 $$$$760,704760,704760,704760,704 Consolidated Financial Statements ________________________________________________________ TransfersTransfersTransfersTransfers Revenue Funds Revenue Funds Revenue Funds Revenue Funds TransfersTransfersTransfersTransfers Capital FundsCapital FundsCapital FundsCapital Funds Balance Balance Balance Balance Dec 31, 2016Dec 31, 2016Dec 31, 2016Dec 31, 2016 $3 $3 $2,565,270 2,684,023 (824,815)15,143,197 487,090 (1,536,304)10,727,978 1,458,390 (212,824)8,404,264 3 3 1,636,239 3 3 278,896 4,629,503 (2,573,943)38,755,844 4,606,290 (2,422,351)8,327,760 (562,856)3 7,834,360 7,393 3 848,971 552,078 (76,430)7,299,090 107,897 (69,772)1,780,335 614,553 3 2,148,985 (1,350)3 3 593,285 3 3,119,544 24,316 3 762,288 280,465 (280,465)3 660,379 (89,740)2,441,898 (212,954)3 473,061 86,825 3 117,606 43,870 (79)373,206 2,232,547 (2,296,544)1,673,167 1,878,509 (580,363)1,311,875 (22,612)(708,060)807,108 3 (82)203,511 3 3 3,557 517,570 39,267 1,336,791 6,504 3 141,377 6,504 3 119,732 577,951 (414,261)2,319,380 240,990 (546,334)2,441,288 12,238,154 (7,445,214)45,884,890 $$$$16,867,65716,867,65716,867,65716,867,657 $$$$(10,019,157)(10,019,157)(10,019,157)(10,019,157)$$$$84,640,73484,640,73484,640,73484,640,734 City of Maple RidgeCity of Maple RidgeCity of Maple RidgeCity of Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read and Members of Council MEETING DATE:MEETING DATE:MEETING DATE:MEETING DATE: April 24, 2017 FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: Committee of the Whole SUBJECT:SUBJECT:SUBJECT:SUBJECT: 2017-2021 Financial Plan Amending Bylaw EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: Prior to setting the 2017 property tax rates, it is desirable to update our financial plan to reflect information received since the plan’s adoption in January. The 2017 property assessment roll has been received from BC Assessment, which means that the 2017 property taxes can now be set. The Property Tax Rates Bylaw must be adopted each year prior to May 15. The Financial Plan Amending Bylaw and 2017 Property Taxes Bylaw will require three readings on the Council Meeting on April 25 and final consideration on May 9. The majority of the updates to the Financial Plan are the inclusion of previously approved projects and associated funding that were not completed by year end. It also reflects $3.2 million in grants received from the New Building Canada and Clean Water and Wastewater Funds. Changes to the budget made through Council Resolutions are itemized later in this report. RECOMMENDATION(S):RECOMMENDATION(S):RECOMMENDATION(S):RECOMMENDATION(S): That Maple Ridge 201That Maple Ridge 201That Maple Ridge 201That Maple Ridge 2017777----2022022022021111 Financial Plan Financial Plan Financial Plan Financial Plan Amending Amending Amending Amending Bylaw No. Bylaw No. Bylaw No. Bylaw No. 7777317317317317 ---- 2012012012017777 be given firstbe given firstbe given firstbe given first, , , , second second second second and third and third and third and third readings.readings.readings.readings. 1134 DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: a)a)a)a) Background ContextBackground ContextBackground ContextBackground Context The 2017-2021 Business Plans and an overview of the financial plan were presented to Council at public meetings in December of 2016. Business Plans from all areas including the Capital Program and the 2017-2021 Financial Overview Report were provided and a Financial Plan Bylaw was adopted in January. The business plans, reports, presentations and Financial Plan Bylaw are available on our website. b)b)b)b) Business Plan / Financial ImplicBusiness Plan / Financial ImplicBusiness Plan / Financial ImplicBusiness Plan / Financial Implicationsationsationsations The financial plan is amended as follows: 1. The real growth in 2017 property tax revenue was 2.53%. Half a percent of this revenue is from incentive program exemptions expiring, which Council has committed to fund infrastructure replacement. The remaining 2.03% is slightly higher than the 2.0% estimated in the previous financial plan. 2. As in past years and as reported to Council in the year end update, total funding of $99,548,000 has been provided for capital and operating projects that were budgeted in the prior year but were not completed. 3. $2.3 million in grant funding received from the New Building Canada Fund for the Downtown Core Road and Utility Rehabilitation (Lougheed 224 – 226). 4. $924,000 in grant funding received from the Clean Water and Wastewater Fund for 225th St pump station upgrades 5. Council approved an additional $270,000 from the Sewer Fund for the replacement of sewer infrastructure servicing the Albion Industrial Area and southern Albion residential area. 6. As noted in the Preliminary 2016 Year-End Update presentation made to the Audit & Finance Committee, $43,000 from Gaming funds has been allocated to the Community- to- Community Program. 7. Other cost updates for existing items resulted in some cost savings. These include employee benefits and removal of the inflation contingency for 2017. 8. The transfer to General Revenue Accumulated Surplus for 2017 is $208,000. It is $73,000 and $12,000 for the following two years. c)c)c)c) Desired OutcomeDesired OutcomeDesired OutcomeDesired Outcome A financial plan that accurately reflects the planned expenditures and methods of funding and is consistent with Council’s direction. d)d)d)d) Citizen/Customer ImplicationsCitizen/Customer ImplicationsCitizen/Customer ImplicationsCitizen/Customer Implications The business plans have far-reaching citizen and customer implications. The Financial Plan reflects the financial impact of the business plans. Public consultation is an important component of preparing the financial plan. Public input during business planning this December was invited through advertisements in the local paper and through online methods. Input was accepted through many different mediums including: in person, email, voicemail, Facebook, Twitter and regular mail. Regular feedback and interactions with the public and people who we serve is also taken into account in developing the business plans. For this amendment to the Financial Plan, as there is very little new information and few decisions being made, public consultation will consist of an advertisement placed in the local paper. CONCLUSIONSCONCLUSIONSCONCLUSIONSCONCLUSIONS:::: The Financial Plan is a multi-year planning, reviewing and reporting tool that represents Council’s commitment to providing quality services to the people of Maple Ridge. The plan provides a forecast of the financial resources that are available to fund operations, programs and infrastructure for the five year period. "Original signed by C.K. Lee" Prepared by:Prepared by:Prepared by:Prepared by: C.K. Lee, C.K. Lee, C.K. Lee, C.K. Lee, Financial AnalystFinancial AnalystFinancial AnalystFinancial Analyst "Original signed by Trevor Thompson" Approved by:Approved by:Approved by:Approved by: Trevor Thompson, Trevor Thompson, Trevor Thompson, Trevor Thompson, Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning "Original signed by Paul Gill" Approved by:Approved by:Approved by:Approved by: Paul Gill, Paul Gill, Paul Gill, Paul Gill, General ManagerGeneral ManagerGeneral ManagerGeneral Manager Corporate and Financial ServicesCorporate and Financial ServicesCorporate and Financial ServicesCorporate and Financial Services “Original signed by Frank Quinn” Approved by:Approved by:Approved by:Approved by: Frank Quinn, Frank Quinn, Frank Quinn, Frank Quinn, General Manager,General Manager,General Manager,General Manager, Public Works & DevelopmentPublic Works & DevelopmentPublic Works & DevelopmentPublic Works & Development “Original signed by Kelly Swift” Approved by:Approved by:Approved by:Approved by: Kelly Swift, Kelly Swift, Kelly Swift, Kelly Swift, General Manager,General Manager,General Manager,General Manager, Parks, Recreation & Parks, Recreation & Parks, Recreation & Parks, Recreation & CulturCulturCulturCultural Servicesal Servicesal Servicesal Services "Original signed by E.C. Swabey" Approved by:Approved by:Approved by:Approved by: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer CITY CITY CITY CITY OF MAPLE RIDGEOF MAPLE RIDGEOF MAPLE RIDGEOF MAPLE RIDGE BYLAW NO. BYLAW NO. BYLAW NO. BYLAW NO. 7777317317317317----2012012012017777 A bylaw to amend Maple Ridge 2017-2021 Financial Plan Bylaw No. 7300-2016 ____________________________________________________________________________________ WHEREASWHEREASWHEREASWHEREAS, through a public process in an open meeting the business and financial plans were presented; AND WHEREASAND WHEREASAND WHEREASAND WHEREAS, the public will have the opportunity to provide comments or suggestions with respect to the financial plan; AND WHEREASAND WHEREASAND WHEREASAND WHEREAS, Council deems this to be a process of public consultation under Section 166 of the Community Charter; NOW THEREFORENOW THEREFORENOW THEREFORENOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as “Maple Ridge 2017-2021 Financial Plan Amending Bylaw No. 7317- 2017”. 2. Statement 1, Statement 2 and Statement 3 attached to and forming part of Maple Ridge 2017- 2021 Financial Plan Bylaw 7300-2016 are deleted in their entirety and replaced by Statement 1, Statement 2 and Statement 3 attached and forming part of Maple Ridge 2017-2021 Financial Plan Amending Bylaw No. 7317-2017. READREADREADREAD a first time the day of , 2017. READREADREADREAD a second time the day of , 2017. READREADREADREAD a third time the day of , 2017. PUBLIC CONSULTATIONPUBLIC CONSULTATIONPUBLIC CONSULTATIONPUBLIC CONSULTATION completed on the day of , 2017. ADOPTEDADOPTEDADOPTEDADOPTED the day of , 2017. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER ATTACHMENT: Statement 1, Statement 2 and Statement 3 Attachment to Maple Ridge 2017-2021 Financial Plan Amending Bylaw 7317-2017 Statement 1Statement 1Statement 1Statement 1 Consolidated Financial Plan 2017-2021 (in $ thousands) 2017201720172017 2018201820182018 2019201920192019 2020202020202020 2021202120212021 REVENUESREVENUESREVENUESREVENUES Revenues Development Fees Developer Contributed Assets 20,000 20,000 20,000 20,000 20,000 Developer Cost Charges 44,791 1,189 5,703 8,906 7,447 Developer Specified Projects ---- - Parkland Acquisition 412 200 200 200 200 Contributions from Others 2,379 1,338 1,307 1,329 1,321 Development Fees Total 67,582 22,727 27,210 30,435 28,968 Property Taxes 78,613 82,646 86,855 91,287 95,955 Parcel Charges 3,012 3,085 3,181 3,282 3,385 Fees & Charges 40,290 41,851 43,471 45,056 46,727 Interest 1,898 1,913 1,928 1,943 1,958 Grants (Other Govts) 8,518 5,669 3,709 4,168 4,379 Property Sales 1,500 1,500 1,500 1,500 1,000 Total Revenues 201,413 159,391 167,854 177,671 182,372 EXPENDITURESEXPENDITURESEXPENDITURESEXPENDITURES Operating Expenditures Interest Payments on Debt 2,006 1,940 1,815 1,687 1,554 Amortization Expense 19,780 19,780 19,780 19,780 19,780 Other Expenditures 111,180 106,341 109,958 113,625 117,380 Total Expenditures 132,966 128,061 131,553 135,092 138,714 ANNUAL SURPLUSANNUAL SURPLUSANNUAL SURPLUSANNUAL SURPLUS 68,44768,44768,44768,447 31,33031,33031,33031,330 36,30136,30136,30136,301 42,57942,57942,57942,579 43,65843,65843,65843,658 Add Back: Amortization Expense (Surplus) 19,780 19,780 19,780 19,780 19,780 Less: Capital Expenditures 125,897 29,701 24,659 26,320 23,530 Less: Developer Contributed Capital 20,000 20,000 20,000 20,000 20,000 CHANGE IN FINANCIAL POSITIONCHANGE IN FINANCIAL POSITIONCHANGE IN FINANCIAL POSITIONCHANGE IN FINANCIAL POSITION (57,670)(57,670)(57,670)(57,670)1,4091,4091,4091,409 11,42211,42211,42211,422 16,03916,03916,03916,039 19,90819,90819,90819,908 OTHER REVENUESOTHER REVENUESOTHER REVENUESOTHER REVENUES Add: Borrowing Proceeds 13,046 7,000 -- - OTHER EXPENDITURESOTHER EXPENDITURESOTHER EXPENDITURESOTHER EXPENDITURES Less: Principal Payments on Debt 3,705 3,723 3,804 3,886 3,973 TOTAL REVENUES LESS TOTAL REVENUES LESS TOTAL REVENUES LESS TOTAL REVENUES LESS EXPENDITURESEXPENDITURESEXPENDITURESEXPENDITURES (48,329)(48,329)(48,329)(48,329)4,6864,6864,6864,686 7,6187,6187,6187,618 12,15312,15312,15312,153 15,93515,93515,93515,935 INTERNAL TRANSFERSINTERNAL TRANSFERSINTERNAL TRANSFERSINTERNAL TRANSFERS Transfer from Reserve Funds Capital Works Reserve 13,739 150 150 150 150 Equipment Replacement Reserve 7,505 3,921 2,307 1,671 1,603 Fire Department Capital Reserve 2,821 --- - Land Reserve ---- - Local Improvement Reserve ---- - Sanitary Sewer Reserve ---- - Transfer from Reserve Fund Total 24,065 4,071 2,457 1,821 1,753 Less :Transfer to Reserve Funds Capital Works Reserve 1,919 3,369 3,808 2,797 3,632 Equipment Replacement Reserve 2,761 2,894 3,029 3,193 3,359 Fire Dept. Capital Acquisition 784 863 993 1,129 1,269 Land Reserve 5 5 5 5 5 Local Improvement Reserve ---- - Sanitary Sewer Reserve 30 30 30 30 30 Total Transfer to Reserve Funds 5,499 7,161 7,865 7,154 8,295 Transfer from (to) Own Reserves 30,699 (343)(865)(1,393) (1,200) Transfer from (to) Surplus (936)(1,253)(1,345)(5,427) (8,193) Transfer from (to) Surplus & own Reserves 29,763 (1,596)(2,210)(6,820) (9,393) TOTAL INTERNAL TRANSFERSTOTAL INTERNAL TRANSFERSTOTAL INTERNAL TRANSFERSTOTAL INTERNAL TRANSFERS 48,32948,32948,32948,329 (4,686)(4,686)(4,686)(4,686)(7,618)(7,618)(7,618)(7,618)(12,153)(12,153)(12,153)(12,153) (15,935)(15,935)(15,935)(15,935) BALANCED BUDGETBALANCED BUDGETBALANCED BUDGETBALANCED BUDGET ---------------- ---- Attachment to Maple Ridge 2017-2021 Financial Plan Amending Bylaw 7317-2017 Statement 2Statement 2Statement 2Statement 2 Revenue and Property Tax Policy Disclosure REVENUE DISCLOSUREREVENUE DISCLOSUREREVENUE DISCLOSUREREVENUE DISCLOSURE Revenue Proportions 2017201720172017 2018201820182018 2019201920192019 2020202020202020 2021202120212021 $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) % Revenues Revenues Revenues Revenues Property Taxes 78,613 36.7 82,646 49.7 86,855 51.7 91,287 51.4 95,955 52.6 Parcel Charges 3,012 1.4 3,085 1.9 3,181 1.9 3,282 1.8 3,385 1.9 Fees & Charges 40,290 18.8 41,851 25.2 43,471 25.9 45,056 25.4 46,727 25.6 Borrowing Proceeds 13,046 6.1 7,000 4.2 - - - - - - Other Sources 79,498 37.1 31,809 19.1 34,347 20.5 38,046 21.4 36,305 19.9 Total Revenues 214,459 100 166,391 100 167,854 100 177,671 100 182,372 100 Other Sources include: Development Fees Total 67,582 31.5 22,727 13.7 27,210 16.2 30,435 17.1 28,968 15.9 Interest 1,898 0.9 1,913 1.1 1,928 1.1 1,943 1.1 1,958 1.1 Grants (Other Govts) 8,518 4.0 5,669 3.4 3,709 2.2 4,168 2.3 4,379 2.4 Property Sales 1,500 0.7 1,500 0.9 1,500 0.9 1,500 0.8 1,000 0.5 79,498 37.1 31,809 19.1 34,347 20.5 38,046 21.4 36,305 19.9 OBJECTIVES & POLICIESOBJECTIVES & POLICIESOBJECTIVES & POLICIESOBJECTIVES & POLICIES Property Tax Revenue Property tax revenue is the City’s primary revenue source, and one which is heavily reliant on the residential class. Diversification of the tax base and generation of non-tax revenue are ongoing objectives, outlined in Financial Sustainability Policy 5.52 section 6. The Financial Plan includes property tax increases that are as listed below: 2017201720172017 2018201820182018 2019201920192019 2020202020202020 2021202120212021 General Purpose 1.90% 1.90% 2.00% 2.00% 2.00% Infrastructure Replacement 0.70% 0.70% 0.70% 0.70% 0.70% Parks & Recreation 0.25% 0.25% 0.25% 0.25% 0.25% Drainage 0.30% 0.30% 0.30% 0.30% 0.30% Total Property Tax Increase 3.15% 3.15% 3.25% 3.25% 3.25% Additional information on the tax increases and the cost drivers can be found in the 2017-2021 Financial Plan Overview Report. Specific policies discussing the tax increases are included in the Financial Sustainability Plan and related policies which were adopted in 2004. Property tax revenue includes property taxes as well as grants in lieu of property taxes. Parcel Charges Parcel charges are comprised of a recycling charge, a sewer charge and on some properties, a local area service or improvement charge. Parcel charges are a useful tool to charge all or a subset of properties for a fixed or variable amount to support services. Unlike property taxation the variable amount does not need to be related to property assessment value, but can be something that more accurately reflects the cost of the service. Attachment to Maple Ridge 2017-2021 Financial Plan Amending Bylaw 7317-2017 Statement 2 Statement 2 Statement 2 Statement 2 (cont(cont(cont(cont....)))) Revenue and Property Tax Policy Disclosure Fees & Charges Fees should be reviewed annually and updated if needed. Recent fee amendments include recreation fees, development application fees, business license fees and cemetery fees. A major amendment to the Development Costs Charges (DCC), recommended no more frequently than every five years, was completed in 2008. Minor DCC amendments are done more frequently. Some fees are used to offset the costs of providing specific services. The utility fees are reviewed annually with a view towards using rate stabilization practices to smooth out large fluctuations in rates, as set out in the Business Planning Guidelines. Borrowing Proceeds Debt is used when it makes sense, and with caution as it commits future cash flows to debt payments, restricting the ability to use these funds to provide other services. The source of the debt payments needs to be considered as does the justification for advancing the project. More information on previously approved borrowing can be found in the most recent Financial Plan Overview report. Other Sources This will vary greatly year to year as it includes: • Development fees which fund capital projects from the DCC Reserve • Contribution from others in relation to capital • Grants which are sought from various agencies and may be leveraged with City funds PROPERTY TAX DISCLOSUREPROPERTY TAX DISCLOSUREPROPERTY TAX DISCLOSUREPROPERTY TAX DISCLOSURE Property Tax Revenue Distribution Property Class Taxation Revenue Assessed Value Tax Rate Multiple ('000s) ('000s) ($/1000) (Rate/Res.Rate) 1 Residential 59,827 78.4% 17,905,528 92.6% 3.3412 1.0 2 Utility 570 0.8% 14,247 0.1% 40.0000 12.0 4 Major Industry 610 0.8% 23,311 0.1% 26.1634 7.8 5 Light Industry 2,852 3.7% 260,886 1.4% 10.9322 3.3 6 Business/Other 12,256 16.1% 1,121,144 5.8% 10.9322 3.3 8 Rec./ Non-Profit 47 0.1% 3,484 0.0% 13.5955 4.1 9 Farm 158 0.2% 4,643 0.0% 34.0412 10.2 Total 76,320 100% 19,333,243 100% Attachment to Maple Ridge 2017-2021 Financial Plan Amending Bylaw 7317-2017 Statement 2 Statement 2 Statement 2 Statement 2 (cont(cont(cont(cont....)))) Revenue and Property Tax Policy Disclosure PROPPROPPROPPROPERTY ERTY ERTY ERTY TAX DISCLOSURE TAX DISCLOSURE TAX DISCLOSURE TAX DISCLOSURE Objectives & Policies Property taxes are the City’s largest source of revenue and are contained by efficient business practices. Annual business planning practices are the mechanism for resource allocation decisions. The City’s Financial Sustainability Policy section 6 discusses the necessity of diversifying the tax base. Development of employment-related properties is one method of diversification; therefore a key performance measurement in Strategic Economic Initiatives tracks the increased investment and development of non-residential properties. A policy in the Financial Sustainability Plan that calls for stable tax increases and the adoption of the annual increase early in the prior year in the Business Planning Guidelines provides citizens with a more stable and predictable set of cost increases. In some cases costs are phased in over multiple years to stay within the set tax increases. Property Tax Rates It is policy to adjust property tax rates annually to negate the impact of fluctuations in the market values of properties. Tax rates are reduced to negate the market increases. Property tax increases are then applied at the same relative increase for all classes, unless legislation restricts the rates, as with Class 2, Utility. The Business Class and Light Industry Class properties have the same tax rate and are treated as a composite class when setting the tax rates, as the types of businesses in each class are similar. A review was done on the Major Industry Class rates and the recommendation from the Audit and Finance Committee and Council was a 5% property tax reduction in both 2009 and 2010 to support additional investments in the subject property and to keep rates competitive. In 2014 and 2015, property taxes charged to major industrial class properties were reduced by $70,000 in each year. In reviewing tax rates to ensure competitiveness, absolute rates, tax multiples and overall tax burden are considered. The impact that assessed values have when comparing to other geographical areas must be considered in a comparison of tax rates. Permissive Tax Exemptions Council has set policies around the use of permissive tax exemptions. These are Council Policies 5.19 through 5.24. These policies discuss Churches, Community Halls, Heritage Sites, Homes for the Care of Children and the Relief of the Aged, the Poor, the Disabled and the Infirm, Municipal Recreational Services, Private Hospitals and Daycares, Private School and Youth Recreation Groups. Employment Land Investment Incentive Program The Employment Land Investment Incentive Program is designed to encourage job creation by supporting private investment in buildings and infrastructure on identified "employment lands". More information on this tax exemption can be found on our website. Attachment to Maple Ridge 2017-2021 Financial Plan Amending Bylaw 7317-2017 Statement 3Statement 3Statement 3Statement 3 Capital Expenditure Disclosure The sole purpose of this statement is to meet legislative requirements and highlight the value of the DCC program; no other conclusions should be drawn from the figures as the information could be misconstrued. This disclosure is required under the Local Government Act s. 560 (2); capital costs attributable to projects to be partially funded by Development Cost Charges (DCC) must be included in the financial plan. The DCC program includes projects as far out as 2035 so the capital expenditures must be extended to match. Certain types of projects are not planned past the five year time horizon of the financial plan. Much less scrutiny is given to projects that are planned in years 2022 through 2035. Projects in these years typically exceed likely funding available. Capital Works Program for 20Capital Works Program for 20Capital Works Program for 20Capital Works Program for 2022222222 –––– 2032032032035555 (in $ thousands) Capital Works ProgramCapital Works ProgramCapital Works ProgramCapital Works Program 340,303340,303340,303340,303 Source of FundingSource of FundingSource of FundingSource of Funding Development Fees Development Cost Charges 152,807 Parkland Acquisition Reserve - Contribution from Others 3,304 156,111 Borrowing Proceeds - Grants 40,130 Transfer from Reserve Funds 18,675 Revenue Funds 125,386 184,192 340,303340,303340,303340,303 City of Maple RidgeCity of Maple RidgeCity of Maple RidgeCity of Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read and Members of Council MEETING DATE:MEETING DATE:MEETING DATE:MEETING DATE: April 24, 2017 FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: Committee of the Whole SUBJECT:SUBJECT:SUBJECT:SUBJECT: Maple Ridge 2017 Property Tax Rates Bylaw EXECUTIVE EXECUTIVE EXECUTIVE EXECUTIVE SUMMARYSUMMARYSUMMARYSUMMARY:::: The Property Tax Rates Bylaw is required to be adopted prior to May 15 each year. The 2017 tax rates are based on the increases approved by Council in the 2017-2021 Financial Plan Bylaw. The 2017 property tax increase is 3.15%, of which 1.90% is for general purposes. Municipal property tax rates are calculated by adjusting each property class for market related assessment changes and then applying the planned property tax increase. The Utility Class, Class 2 has a legislated maximum tax rate of $40 per thousand of assessed value (or 2.5 times the business class rate, whichever is greater). This tax rate has been at the cap of $40 since 2001. The Class 5, Light Industry and Class 6, Business/Other are treated as a composite class for the purpose of setting the municipal tax rates. The property tax burden placed on these properties continues to be something that is monitored and reported to Council at least annually. Due to large market appreciation, the municipal residential rate has been reduced from 4.3761 to 3.3412. The actual increase or decrease in the property tax bill for any individual property will vary depending on change in assessed value. For residential properties, the property class appreciated by 35.1%. Properties with increased assessments of this magnitude will see a municipal tax increase of 3.15%. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That Bylaw No. That Bylaw No. That Bylaw No. That Bylaw No. 7777318318318318----2012012012017777 be be be be given given given given first, second and third first, second and third first, second and third first, second and third readireadireadireadingsngsngsngs.... 1135 Page 2 DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION: The 2017 taxation revenue increase is 3.15% and consists of: • 1.90% for general purposes, • 0.70% for the infrastructure replacement, • 0.25% for parks and recreation improvements, and • 0.30% for drainage improvements. The Property Assessment Roll which is used in calculating the tax rates has been received from BC Assessment. Council policy is to reduce the property tax rates to reflect average market value increases in each property class. This policy has been applied to calculate the municipal tax rates included in the attached bylaw. The Residential Class assessments increased in market value by 35.1%. Once the tax rates are adjusted for market change, the rates are increased based on the tax increase approved in the Financial Plan. Previous year’s supplementary adjustments in assessed values are reviewed ensuring those changes are also considered using the same methodology. The property tax bill includes other taxing authorities (Trans Link, BC Assessment and Municipal Finance Authority, Metro Vancouver and the Province for school taxes). The current bylaw only includes the GVRD property tax rates as it is the only one that the municipality actually sets, even though the amount and multiples are set, providing no discretion on rate setting. The others set the rates through their own bylaws and we are required to levy that rate. Council has no direct control in the amount of these levies or the methodology used in the calculations. For illustrative purposes, the property tax levies highlighting the 2017 property tax increase for a residence valued at $592,666 can be found in the appendix. The Business and Light Industry Classes are treated as a composite resulting in municipal tax rates that are identical. These properties increased in market value by 12.13%. Staff will continue to review property taxes and the distribution between property classes to ensure that tax rates remain competitive. In 2014 and 2015 a reduction of $70,000 each year was approved to reduce the Major Industrial Class property tax rate. The rationale behind this adjustment was to make the Major Industrial Class property tax rate more in line with other jurisdictions. The cedar mill is the only property in this Class. There have been several initiatives from the province that impact property taxation or property assessments including: • A temporary property tax deferment program was put in place for 2009 and 2010 which allows people who attest that they are experiencing serious financial difficulties due to current economic conditions, to defer their property taxes. Although this program is closed to new applicants, anyone who was approved during those two years is able to continue to defer. • The criteria for the existing property tax deferment program was expanded to include homeowners that have children living at home, previously it was just for homeowners that were 55 or older. • A Provincial Industrial Property Tax Credit was introduced in 2009 to reduce the school tax levy for major industrial and light industrial properties. The original 50% reduction Page 3 was increased to a 60% reduction in 2011. For Light Industry Class properties the credit was reduced to 30% in 2013 and eliminated in 2014. • The Farm Land Tax Credit, a 50% reduction in the school tax levy, was introduced for 2011 for Farm Class properties. In 2011, this saved the Farm Class Property Class about $9,000. The municipality has no say in these changes and is required to implement them. CONCLUCONCLUCONCLUCONCLUSIONS:SIONS:SIONS:SIONS: The property tax rates are reflective of the decisions made during the public process of business planning and decisions that are incorporated in the Financial Plan. The property tax burden placed on each class of property as well as other aspects of property taxation and assessments continue to be monitored and regularly reported to Council. “Original signed by C.K. Lee” Prepared byPrepared byPrepared byPrepared by:::: C.K. Lee, CPA, CGAC.K. Lee, CPA, CGAC.K. Lee, CPA, CGAC.K. Lee, CPA, CGA Financial AnalystFinancial AnalystFinancial AnalystFinancial Analyst “Original signed by Trevor Thompson” ApprovedApprovedApprovedApproved bybybyby:::: Trevor Thompson, BBA,Trevor Thompson, BBA,Trevor Thompson, BBA,Trevor Thompson, BBA, CPA, CGACPA, CGACPA, CGACPA, CGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning “Original signed by Paul Gill” ApprovedApprovedApprovedApproved bybybyby:::: Paul Gill, BBA, CPA, CGAPaul Gill, BBA, CPA, CGAPaul Gill, BBA, CPA, CGAPaul Gill, BBA, CPA, CGA General Manager Corporate and Financial ServicesGeneral Manager Corporate and Financial ServicesGeneral Manager Corporate and Financial ServicesGeneral Manager Corporate and Financial Services “Original signed E.C. Swabey” ApprovedApprovedApprovedApproved bybybyby:::: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey Chief Administrative Chief Administrative Chief Administrative Chief Administrative OfficerOfficerOfficerOfficer Page 4 Appendix A Appendix A Appendix A Appendix A –––– Illustrative Illustrative Illustrative Illustrative ResidenResidenResidenResidential Property Tax Comparisontial Property Tax Comparisontial Property Tax Comparisontial Property Tax Comparison Property Taxes on Residence assessed at $592,666 2016201620162016 2017201720172017 Change $ Change $ Change $ Change $ %%%% Assessed Value $438,655 $592,666 $154,011 35.11% Municipal Property Taxes:Municipal Property Taxes:Municipal Property Taxes:Municipal Property Taxes: General & Infrastructure $1,883.67 $1,934.64 $50.97 Drainage Improvement 20.53 25.78 5.25 Parks & Recreation Improvements 15.40 19.80 4.40 Subtotal Property TaxesSubtotal Property TaxesSubtotal Property TaxesSubtotal Property Taxes $1,919.60$1,919.60$1,919.60$1,919.60 $1,980.22$1,980.22$1,980.22$1,980.22 $60.62$60.62$60.62$60.62 3.13.13.13.15555%%%% User Fees:User Fees:User Fees:User Fees: Water $553.30 $578.20 $24.90 4.50% Sewer 346.05 357.25 11.20 3.24% Recycling 70.20 71.37 1.17 1.67% Municipal SubtotalMunicipal SubtotalMunicipal SubtotalMunicipal Subtotal $2,889.15$2,889.15$2,889.15$2,889.15 $2,987.04$2,987.04$2,987.04$2,987.04 $97.89$97.89$97.89$97.89 3.39%3.39%3.39%3.39% Other Agency Levies:Other Agency Levies:Other Agency Levies:Other Agency Levies: BCAA, MFA $23.91 $25.72 $1.81 7.57% GVRD 24.08 26.43 2.35 9.76% TransLink 124.31 129.97 5.66 4.55% School Tax * 830.64 835.85 5.21 0.63% Less: Home Owner Grant (570.00) (570.00) - 0.00% Net School Taxes $260.64 $265.85 $5.21 2.00% Total Property TaxesTotal Property TaxesTotal Property TaxesTotal Property Taxes $3,322.09$3,322.09$3,322.09$3,322.09 $3,435.01$3,435.01$3,435.01$3,435.01 $112.92$112.92$112.92$112.92 3.40%3.40%3.40%3.40% *As they are not known yet, an assumed annual increase of 2% was used for school taxes. CITY CITY CITY CITY OF MAPLE RIDGEOF MAPLE RIDGEOF MAPLE RIDGEOF MAPLE RIDGE BYLAW NO. BYLAW NO. BYLAW NO. BYLAW NO. 7777318318318318----2012012012017777 A bylaw to establish property tax rates for Municipal and Regional District purposes for the year 2017 __________________________________________________________________________ WHEREAS WHEREAS WHEREAS WHEREAS pursuant to provisions in the Community Charter Council must, by bylaw, establish property tax rates; NOW THEREFORENOW THEREFORENOW THEREFORENOW THEREFORE, the Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited for all purposes as “Maple Ridge 2017 Property Tax Rates Bylaw No. 7318-2017”. 2. The following rates are hereby imposed and levied for the year 2017: (a) For all lawful general purposes of the municipality on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row “A” of Schedule “A” attached hereto and forming a part hereof. (c) For the purposes of improving drainage services the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row “B” of Schedule “A” attached hereto and forming a part hereof. (d) For the purposes of improving parks and recreation services the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row “C” of Schedule “A” attached hereto and forming a part hereof. (e) For purposes of the Greater Vancouver Regional District on the assessed value of land and improvements taxable for regional hospital district purposes, rates appearing in Row “A” of Schedule “B” attached hereto and forming a part hereof. 3. The minimum taxation upon a parcel of real property shall be One Dollar ($1.00). READREADREADREAD a first time the day of , 2017 READREADREADREAD a second time the day of , 2017. READREADREADREAD a third time the day of , 2017. ADOPTEDADOPTEDADOPTEDADOPTED the day of ,2017. PRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBER CORPORATE OFFICER CORPORATE OFFICER CORPORATE OFFICER CORPORATE OFFICER ATTACHMENTS: SCHEDULES “A” AND “B” City of Maple Ridge Schedule 'A' to Bylaw No. 7318-2017 Tax Rates (dollars of tax per $1,000 taxable value) 1 2 4 5 6 8 9 Major Light Business/ Rec/ Residential Utility Industry Industry Other Non-profit Farm A General Municipal 3.2643 39.0792 25.5611 10.6805 10.6805 13.2826 33.2576 B Drainage 0.0435 0.5205 0.3405 0.1423 0.1423 0.1769 0.4430 Improvements Levy C Park & Recreation 0.0334 0.4003 0.2618 0.1094 0.1094 0.1360 0.3406 Improvements Levy Total 3.3412 40.0000 26.1634 10.9322 10.9322 13.5955 34.0412 City of Maple Ridge Schedule 'B' to Bylaw No. 7318-2017 Tax Rates (dollars of tax per $1,000 taxable value) 1 2 4 5 6 8 9 Major Light Business/ Rec/ Residential Utility Industry Industry Other Non-profit Farm A Greater Vancouver 0.0414 0.1449 0.1408 0.1408 0.1014 0.0414 0.0414 Regional District CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: April 24, 2017 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: Committee of the Whole SUBJECTSUBJECTSUBJECTSUBJECT: 2017-2021 Recycling Bylaw Amendment EXECUTIVE EXECUTIVE EXECUTIVE EXECUTIVE SUMMARY:SUMMARY:SUMMARY:SUMMARY: The 2017-2021 Financial Plan adopted by Council included recycling rate increases of 1.67% in 2017 and 2018, which is less than the 2.75% in the previous financial plan. The increases in 2019 through 2021 remain at 2.75% annually. A bylaw amendment is required to update the five year rate schedules. Rates are revisited each year as part of the business planning process. If costs are significantly different than anticipated, future rate changes may be required. RECOMMENDATION(S):RECOMMENDATION(S):RECOMMENDATION(S):RECOMMENDATION(S): ThaThaThaThatttt MaMaMaMaple Ridge Recycling Charges Amending Bylaw No. ple Ridge Recycling Charges Amending Bylaw No. ple Ridge Recycling Charges Amending Bylaw No. ple Ridge Recycling Charges Amending Bylaw No. 7777333311119999 ---- 2222010101017777 be given first, second and be given first, second and be given first, second and be given first, second and third readings.third readings.third readings.third readings. DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION: a)a)a)a) Desired Outcomes:Desired Outcomes:Desired Outcomes:Desired Outcomes: To approve recycling rates included in the recently adopted Financial Plan. b)b)b)b) Citizen/Customer Implications:Citizen/Customer Implications:Citizen/Customer Implications:Citizen/Customer Implications: This is the first recycling rate increase since 2013 due to revenues received from Multi- Materials BC. Future rate increases can be revised as necessary in subsequent business planning cycles. c)c)c)c) Business Plan/Financial Implications:Business Plan/Financial Implications:Business Plan/Financial Implications:Business Plan/Financial Implications: The bylaw amendments for rates are required to implement decisions made during the 2017-2021 Business Planning process and are reflected in the Adopted Financial Plan. 1136 CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS: The amendments to the bylaws are required to reflect the recycling rate increases approved by Council. “Original signed by C.K. Lee” Prepared by:Prepared by:Prepared by:Prepared by: C.K. Lee, CPA, CGAC.K. Lee, CPA, CGAC.K. Lee, CPA, CGAC.K. Lee, CPA, CGA Financial AnalystFinancial AnalystFinancial AnalystFinancial Analyst “Original signed by Trevor Thompson” Approved by:Approved by:Approved by:Approved by: Trevor Thompson, BBA, CPA, CGATrevor Thompson, BBA, CPA, CGATrevor Thompson, BBA, CPA, CGATrevor Thompson, BBA, CPA, CGA Manager of Financial PlanningManager of Financial PlanningManager of Financial PlanningManager of Financial Planning “Original signed by Paul Gill” Approved by:Approved by:Approved by:Approved by: Paul Gill, BBA, CPA, CGAPaul Gill, BBA, CPA, CGAPaul Gill, BBA, CPA, CGAPaul Gill, BBA, CPA, CGA General Manager Corporate and Financial ServicesGeneral Manager Corporate and Financial ServicesGeneral Manager Corporate and Financial ServicesGeneral Manager Corporate and Financial Services “Original signed E.C. Swabey” Approved by:Approved by:Approved by:Approved by: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer CITY CITY CITY CITY OF MAPLE RIDGEOF MAPLE RIDGEOF MAPLE RIDGEOF MAPLE RIDGE BYLAW NO. BYLAW NO. BYLAW NO. BYLAW NO. 7777319319319319----2012012012017777 A Bylaw to further amend Maple Ridge A Bylaw to further amend Maple Ridge A Bylaw to further amend Maple Ridge A Bylaw to further amend Maple Ridge Recycling ChargesRecycling ChargesRecycling ChargesRecycling Charges Bylaw No. Bylaw No. Bylaw No. Bylaw No. 4655465546554655----1992199219921992 ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ WHEREASWHEREASWHEREASWHEREAS the Council has by bylaw imposed charges against the owners of real property to fund recycling programs and wishes to amend those charges for all uses; AND WHEREASAND WHEREASAND WHEREASAND WHEREAS it is deemed expedient to further amend Maple Ridge Recycling Charges Bylaw No. 4655-1992; NOW THEREFORENOW THEREFORENOW THEREFORENOW THEREFORE,,,, The Council of the City of Maple Ridge ENACTS AS FOLLOWSENACTS AS FOLLOWSENACTS AS FOLLOWSENACTS AS FOLLOWS: 1. This Bylaw shall be cited for all purposes as “Maple Ridge Recycling Charges Amending Bylaw No. 7319-2017”. 2. That Schedule “B” of Maple Ridge Recycling Charges Bylaw No. 4655-1992, as amended, be deleted in its entirety and Schedule “B” attached hereto be substituted thereto. READREADREADREAD a first time the day of , 2017. READREADREADREAD a second time the day of , 2017. READREADREADREAD a third time the day of , 2017. ADOPTEDADOPTEDADOPTEDADOPTED the day of , 2017. ________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________ PRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBERPRESIDING MEMBER CORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICERCORPORATE OFFICER Attachment: Schedule “B” 7319731973197319----2017201720172017 City City City City of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge Maple Ridge Maple Ridge Maple Ridge Maple Ridge Recycling ChargesRecycling ChargesRecycling ChargesRecycling Charges Bylaw No. Bylaw No. Bylaw No. Bylaw No. 4655465546554655----1992199219921992 SCHEDULE “SCHEDULE “SCHEDULE “SCHEDULE “BBBB”””” Recycling Charges (Annual Rates)Recycling Charges (Annual Rates)Recycling Charges (Annual Rates)Recycling Charges (Annual Rates) Recycling ChargeRecycling ChargeRecycling ChargeRecycling Charge 2017201720172017 2018201820182018 2019201920192019 2020202020202020 2021202120212021 A.A.A.A. Single Family Residential (1) Per Taxable Property $35.18 $35.77 $36.75 $37.76 $38.80 B.B.B.B. Multi-Family Residential (1) Where individual curbside collection is provided or no collection is available: Per Taxable Property $35.18 $35.77 $36.75 $37.76 $38.80 (2) Where centralized collection is provided the Recycling Charge is included in the Curbside Collection Charge: Per Taxable Property Not Applicable C.C.C.C. Industrial, Commercial, Institutional (1) Per Taxable Property $35.18 $35.77 $36.75 $37.76 $38.80 Curbside Collection ChargeCurbside Collection ChargeCurbside Collection ChargeCurbside Collection Charge A.A.A.A. Single Family Residential (1) Per Dwelling Unit $36.19 $36.80 $37.81 $38.85 $39.92 BBBB.... Multi-Family Residential (1) Where individual curbside collection is provided: Per Dwelling Unit $36.19 $36.80 $37.81 $38.85 $39.92 (2) Where centralized collection is provided: Per Dwelling Unit $35.94 $36.54 $37.55 $38.58 $39.64 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: Leisure Centre Pool Systems Redesign Contract EXECUTIVE SUMMARY: At the Committee of the Whole on February 20, 2017, Council directed staff to re-engage Shape Architecture to update the Maple Ridge Leisure Centre mechanical room design to include the relocation of the pool mechanical systems to allow for additional underground parking and an outdoor plaza at some point in the future. The Architectural redesign fee proposal described in RFP-PL17-33 is $74,550.00. The Architect has also agreed to commit to their original 2015 contracted fee proposal for the construction tender process and construction administration fee of $111,295.00. Therefore staff are recommending the total contract award of $185,845.00 plus a contingency of $37,169.00 which is 20% of the contract. RECOMMENDATION: That the Corporate Officer be authorized to sign and execute the Leisure Centre Pool Systems Redesign Contract (RFP-PL17-33) with Shape Architecture Inc. for a total contract price of $185,845.00, (excluding GST); and that a contingency of 20% ($37,169.00) be established for this project (excluding taxes). DISCUSSION: a)Background Context: An RFP process was issued on December 9, 2014 for Architectural Design Services for the Maple Ridge Leisure Centre pool improvements. On February 16, 2015, Council awarded the architectural design services contract for the Maple Ridge Leisure Centre pool improvement project to Shape Architecture Inc. for a contract price of $399,891.00 plus an $80,000.00 (20%) contingency for a total budget of $479,772 for the detailed design phase of this project. Designs were completed and received by the City. In December 2015, Council deferred the award of the construction contract (ITT-PL15-67) for the renovation of the Maple Ridge Leisure Centre Pool mechanical and filtration systems which was estimated at $4,811,062.00, until staff further investigate the possibility of building a new aquatic centre. In November 2016, Council received a report including conceptual designs of a proposed Civic Cultural Facility within Maple Ridge Memorial Peace Park. At that time, Council directed staff to advance detailed design of the Civic Cultural Facility to 25% of final design. This design included underground parking and plaza components between the Leisure Centre and the proposed Civic 1151 Cultural Facility. In order to accomplish the additional underground parking the previously designed mechanical room must be relocated. On February 20, 2017, Council directed staff to re-engage Shape Architecture to update the Maple Ridge Leisure Centre mechanical room design to include the relocation of the pool mechanical systems to allow for future additional underground parking and an outdoor plaza should this project proceed at a future date. Shape Architecture Inc. has estimated the detailed re-design construction drawings will take approximately 3 months and will include updated construction cost estimates. Next steps:  April 2017 – Shape Architecture Inc. contract award  July 2017 – Council update report, direction to proceed with Request for Proposal  September 2017 – Council update report, approval to award construction tender  November 2017 – Estimated construction start date b) Desired Outcome: To achieve a design of the Maple Ridge Leisure Centre pool mechanical and filtration systems that will not compromise future development potential on the South West corner of Memorial Peace Park. c) Strategic Alignment: This project aligns with the City’s strategic objective to manage existing municipal infrastructure through the preparation of appropriate plans to ensure development, maintenance and renewal of community assets, including the Maple Ridge Leisure Centre. d) Citizen/Customer Implications: Upgrades to the Maple Ridge Leisure Centre will improve the accessibility of the pools and enhance customer experience through greater reliability of the pool systems and increased programs and services within the aquatics area. The construction work required to complete the renovations will necessitate a closure of the pools impacting pool users for a significant period of time. Staff are preparing alternate programming plans to help offset this impact. e) Interdepartmental Implications: Closing of the aquatic area for the renovation will result in a reduction of work for some MRLC employees. Similar to the process followed during the Joint Leisure Services separation, staff is looking at the internal job opportunities that may arise prior and during the renovation and will work closely with CUPE to accommodate displaced staff when filling temporary vacancies. f) Business Plan/Financial Implications: The previous retrofit budget in 2015 was $5.5 million; however, it is likely to be significantly higher as this estimate is now two years old. Included in the contracted scope of work is a requirement for Shape Architecture to provide a Class A construction cost estimate for completion of the entire aquatic area, which will be brought to Council for approval. The previously approved budget of $5.5 million consists of $3,792,000 from the Capital Works Reserve (loan) and $1,708,000 through facility and infrastructure reserves. There has been approximately $290,000 spent to date on detailed design, leaving a balance of approximately $5,210,000.00 of the originally approved budget. An additional $800,000 is available through lifecycle reserves in 2017. The balance of any increased funding requirements can be internally financed similar to the original funding model of the project. The internal financing is through the Capital Works Reserve with repayment from lifecycle reserves. An increase in the budget would extend the existing payback period which is currently just under 5 years. CONCLUSIONS: Staff recommends that the contract for the Maple Ridge Leisure Centre re-design be awarded to Shape Architecture Inc. An additional funding allotment of $37,169.00 is also recommended as a contingency fund. “original signed by Michael Millward” Prepared by: Michael Millward, Facilities Operations Manager, PE. Parks, Recreation & Culture “original signed by Trevor Thompson” Reviewed by: Trevor Thompson, Manager, Financial Planning “original signed by David Boag” Approved by: David Boag, Director, Parks and Facilities Parks, Recreation & Culture “original signed by Kelly Swift” Approved by: Kelly Swift, General Manager, Parks, Recreation & Culture “original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 24, 2017 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: COW SUBJECT: RMSS Operating Agreement EXECUTIVE SUMMARY: Ridge Meadows Seniors Society (RMSS) and the City Of Maple Ridge (CMR) have had a long standing relationship that has resulted in the provision of meaningful services to the citizens of Maple Ridge who are fifty-five years and older. RMSS continues to do an excellent job of managing the Seniors Activity Centre as well as providing leisure programs and services in Maple Ridge. RMSS and CMR have agreed in principal to renew their Operating (Schedule A) and Lease Agreements (Schedule B) as of April 1, 2017 through March 31, 2019. The major changes in the agreement are as follows: Transition of Operating Agreement from Maple Ridge Pitt Meadows Parks and Leisure Commission to CMR. Increase the operating grant by $45,000 per year for enhanced programming services, which aligns with the 2017-21 operating budget. A reduction in the operating grant by $6,300/month to remove the responsibility that RMSS had in previous agreements to manage strata costs, which will now be managed by CMR. Amendment to agreement term to April 1, 2017 to coincide with RMSS year end. RECOMMENDATION: 1.That the Corporate Officer be authorized to execute the Ridge Meadows Seniors Society Operating Agreement between the City of Maple Ridge and the Ridge Meadows Seniors Society and; 2.That the Corporate Officer be authorized to execute the Maple Ridge Senior Activity Centre Facility Lease Agreement between the City of Maple Ridge and the Ridge Meadows Seniors Society. DISCUSSION: a)Background Context: The past agreements entered into with RMSS on the 1st day of January of 2015 include; an operating agreement with the Maple Ridge Pitt Meadows Parks and Leisure Commission and a Lease Agreement with the City of Maple Ridge. These agreements have been replaced with the “assumption agreement” that transitions both agreements to the City of Maple Ridge. These agreements saw RMSS responsible for all “Operating Costs” which includes all fees paid to the management company related to the strata, such as gas, water and sewer, snow removal, landscaping, electricity, fire protection and general maintenance. As operating costs fluctuate in any given year the responsibility for these fees has placed an ongoing burden on RMSS and has hindered their ability to focus on seniors programming. 1152 City staff from Parks, Recreation & Culture and Finance held a number of meetings with representatives from RMSS to develop an agreement that sees the City of Maple Ridge retaining $6,300 per month from the operating grant to offset the strata fees that RMSS has been responsible for in prior years. In the new agreement the City is responsible for all strata costs which will alleviate the uncertainty for forward planning for RMSS and will eliminate a complex administrative process associated with reconciliation, reporting and invoicing for these costs. Over the years the operating costs associated with this facility have continued to rise, offset somewhat by incremental increases. Additionally, aging infrastructure will require higher levels of service and repair. Staff anticipate that a budget increase will be required in the 2018 operating budget to offset the lifecycle and strata costs and will bring this to Council in the next business planning cycle. During the 2017 business planning process Council approved a $45K incremental package that will assist in staffing to enhance programming for seniors in Maple Ridge, this additional funding has also been reflected in the new agreement. b) Desired Outcome: To continue to support RMSS in the independent delivery of leisure services for seniors. c) Strategic Alignment: Support of these recommendations aligns with the Safe and Livable Communities Strategic Direction and The Age Friendly Community Strategic Plan. d) Citizen/Customer Implications: Proposed changes will ensure that RMSS can continue to provide programs and services without concern of inflationary budget pressures. In the next ten years it is anticipated the senior’s population in Ridge Meadows will grow by 62% (compared to 53% in the overall Fraser Health Region) adding an additional 8,494 seniors to the area. By 2027 it is projected that one in five residents of Ridge Meadows will be over 65 and the older age groups (75+ and 85+) will make up around 8% and 2% of the community’s total population, respectively. e) Interdepartmental Implications: A restructuring and simplifying of the Strata Fee management process will ease the burden placed on RMSS to manage this aspect and on finance staff to support what was a complex administrative process. f) Business Plan/Financial Implications: Council has approved the $45K incremental for enhanced programming for seniors in the 2017- 21 budget. Staff will bring forward a report prior to the 2018 business planning process regarding lifecycle and strata costs. CONCLUSIONS: The amended operating agreement will allow this partnership to flourish and focus on quality social and recreational programming for our seniors’ demographic. Staff recommend that Council approve renewal of the amended operating agreement and lease to ensure continued service to senior citizens in the community. “original signed by Tony Controneo” Prepared by: Tony Cotroneo, Manager of Community Services “original signed by Wendy McCormick” Approved by: Wendy McCormick, Director of Recreation and Community Services “original signed by Kelly Swift” Approved by: Kelly Swift, General Manager Parks, Recreation and Culture “original signed by E.C. Swabey” Concurrence: E.C. Swabey Chief Administrative Officer Att: RMSS Operating Agreement (schedule A) RMSS Lease Agreement (schedule B) CMR Strata responsibilities (schedule C) Note: Item 1171 Council Expenses has been placed in the "Items on Consent" section as Item 702.1