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City of Maple Ridge
COUNCIL MEETING AGENDA
June 13, 2017
7:00 p.m.
Council Chamber
Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca
The purpose of a Council meeting is to enact powers given to Council by using bylaws
or resolutions. This is the final venue for debate of issues before voting on a bylaw or
resolution.
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
300
400
401
500
600
601
APPROVAL OF THE AGENDA
ADOPTION AND RECEIPT OF MINUTES
Minutes of the Special Council Meeting of May 23, 2017 and the
Regular Council Meeting of May 23, 2017
PRESENTATIONS AT THE REQUEST OF COUNCIL
DELEGATIONS
Chances Maple Ridge Update
•Chuck Keeling, Vice President, Stakeholder Relations and
Responsible Gaming, Great Canadian Gaming Corporation
•Kaila Klassen, Director of Operations, Chances Maple Ridge
MEETING DECORUM
Council would like to remind all people present tonight that serious issues are
decided at Council meetings which affect many people’s lives. Therefore, we ask that
you act with the appropriate decorum that a Council Meeting deserves. Commentary
and conversations by the public are distracting. Should anyone disrupt the Council
Meeting in any way, the meeting will be stopped and that person’s behavior will be
reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge.
Council Meeting Agenda
June 13, 2017
Council Chamber
Page 2 of 8
602 Business Finder Application
• D. Cooke, Manager of Business Solutions
700 ITEMS ON CONSENT
701 Minutes
701.1 Development Agreements Committee of May 16 and 25, 2017
701.2 Minutes of Meetings of Committees and Commissions of Council
• Agricultural Advisory Committee – April 27, 2017
• Public Art Steering Committee – February 28, 2017
702 Reports
702.1 Disbursements for the month ended May 31, 2017
Staff report dated June 13, 2017 recommending that the disbursements
for the month ended May 31, 2017 be received for information.
703 Correspondence
704 Release of Items from Closed Council Status
800 UNFINISHED BUSINESS
900 CORRESPONDENCE
1000 BYLAWS
Bylaws for Final Reading
1001 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7327-2017
To amend the fine amount for one section of the Maple Ridge Tree
Protection and Management Bylaw
Adoption
Council Meeting Agenda
June 13, 2017
Council Chamber
Page 3 of 8
1002 Maple Ridge Council Remuneration Bylaw No. 7330-2017
To establish Council remuneration
Adoption
1100 REPORTS AND RECOMMENDATIONS
Public Works and Development Services
1101 2016-100-AL, 25762 Dewdney Trunk Road, Non-Farm Use in the
Agricultural Land Reserve
Staff report dated June 13, 2017 recommending that Application 2016-
100-AL for non-farm use in the Agricultural Land Reserve to allow for a cell
phone tower be authorized to proceed to the Agricultural Land Commission.
1102 2017-233-RZ, Creation of Triplex, Fourplex, Courtyard Residential Zone
Staff report dated June 13, 2017, recommending that Maple Ridge Official
Community Plan amending Bylaw No. 7349-2017, to amend the Official
Community Plan to introduce and clarify language relating to Triplex,
Fourplex and Courtyard Residential housing, be given first reading; that
Maple Ridge Zone Amending Bylaw No. 7312-2017 to create the “RT-2
Ground Oriented Residential Infill Zone”, be given first reading; and that
Maple Ridge Parking and Loading Amending Bylaw No. 7350-2017 to
establish the parking requirements for Triplex, Fourplex and Courtyard
Residential developments be given first reading.
1103 2017-031-RZ, 21333 River Road, RS-1 to RT-2
Staff report dated June 13, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7348-2017 to rezone from RS-1 (One Family Urban
Residential) to RT-2 (Ground-Oriented Residential Infill) to permit
development of courtyard residential housing consisting of 4 dwelling units
around a common courtyard be given first reading and that the applicant
provide further information as described on Schedules C, D and E of the
Development Procedures Bylaw No. 5879-1999.
Council Meeting Agenda
June 13, 2017
Council Chamber
Page 4 of 8
1104 2017-088-RZ, 11598 224 Street, C-3 to CMR
Staff report dated June 13, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7341-2017 to rezone from C-3 (Town Centre
Commercial) to CMR (Commercial/Residential) to permit a four storey
residential building be given first reading and that the applicant provide
further information as described in Schedules C, D and E of the
Development Procedures Bylaw No. 5879-1999.
1105 2016-240-RZ, 22639 119 Avenue and 22633 Selkirk Avenue, RS-1 to C-3
Staff report dated June 13, 2017 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7342-2017 to provide for text
amendments and designation boundary changes be give first and second
reading and be forwarded to Public Hearing, that Maple Ridge Zone
Amending Bylaw No. 7262-2016 to rezone from RS-1 (One Family Urban
Residential) to C-3 (Town Centre Commercial) to permit a three mixed use
commercial residential six storey buildings be given second reading and be
forwarded to Public Hearing and that 22638 119 Avenue and 22633
Selkirk Avenue Housing Agreement Bylaw No. 7346-2017 to allow the City
of Maple Ridge to enter into a Housing Agreement be given first and second
reading.
1106 2016-352-RZ, 23004 Dewdney Trunk Road, RS-1 to C-2
Staff report dated June 13, 2017 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7288-2016 to designate land use
from Urban Residential to Commercial be given first and second reading
and be forwarded to Public Hearing, that Maple Ridge Zone Amending
Bylaw No. 7289-2016 to rezone from RS-1 (One Family Urban Residential)
to C-2 (Community Commercial) to permit a future medical clinic and
pharmacy with two rental units above be given second reading and be
forwarded to Public Hearing and that 23004 Dewdney Trunk Road Housing
Agreement Bylaw No. 7345-2017 to secure two rental units be given first,
second and third readings.
1107 2016-219-RZ, 12258 228 Street, RS-1 to R-3
Staff report dated June 13, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7261-2016 to rezone from RS-1 (One Family Urban
Residential) to R-3 (Special Amenity Residential District) to permit a future
subdivision of approximately 3 residential lots, with access off a rear lane
be given second reading and be forwarded to Public Hearing.
Council Meeting Agenda
June 13, 2017
Council Chamber
Page 5 of 8
1108 2017-054-DVP, 21682 Ridgeway Crescent
Staff report dated June 13, 2017 recommending that the Corporate Officer
be authorized to sign and seal 2017-054-DVP to reduce front setback
requirements for a single family house.
1109 2017-135-DVP, 8 – 23100 129 Avenue
Staff report dated June 13, 2017 recommending that the Corporate Officer
be authorized to sign and seal 2017-135-DVP to vary a sideyard setback to
allow for a kitchen extension.
1110 Fraser Sewerage Area Amendment, 12224 240 Street
Staff report dated June 13, 2017 recommending that the request to amend
the Fraser Sewerage Area to include proposed building footprints on
Meadowridge School at 12224 240 Street be supported and forwarded to
the Greater Vancouver Sewerage and Drainage District for inclusion.
1111 Fraser Sewerage Area Amendment, 12248 244 Street
Staff report dated June 13, 2017 recommending that the request to amend
the Fraser Sewerage Area to include proposed building footprints on 12248
244 Street be supported and forwarded to the Greater Vancouver
Sewerage and Drainage District for inclusion.
1112 Award of Contract RFP-EN17-27: Engineering Design Services for South
Slope Forcemain Upsizing and Pump Station Modifications
Staff report dated June 13, 2017 recommending that Contract RFP-EN17-
27: Engineering Design Services for South Slope Forcemain Upsizing and
Pump Station Modifications be awarded to Associated Engineering (B.C.)
Ltd.; that a contingency for unanticipated additional work items be
approved, that the Financial Plan be amended to advance funds from 2018
to increase the project budget and that the Corporate Officer be authorized
to execute the Client/Consultant Agreement.
Council Meeting Agenda
June 13, 2017
Council Chamber
Page 6 of 8
Financial and Corporate Services (including Fire and Police)
1131 Funding Strategy for Leisure Centre Renovations, Synthetic Sports Fields
and the Albion Community Centre
Staff report dated June 13, 2017 recommending that the Financial Plan be
amended to include the Albion Community Centre and Synthetic Fields at
Telosky with funding as outlined, that the Financial Planning Guidelines for
2018-2022 be amended to include an additional property tax increase of
0.4% for five years (compounded), and further that the assent of the elector
be sought using the alternative approval process for borrowing up to $10
million to assist with funding.
Parks, Recreation & Culture
1151 Albion Community Centre – Design Contract Award
Staff report dated June 13, 2017 recommending that the Architectural
Design Services Contract for the Albion Community Centre be awarded to
Craven Huston Powers Architects, that a contingency be established and
that the Corporate Officer be authorized to execute the contract.
1152 Maple Ridge Historical Society Operating Agreement and Lease
Staff report dated June 13, 2017 recommending that the Maple Ridge
Historical Society Operating Agreement, the Maple Ridge Historical Society
Lease Agreement for the Brick Yard House and Office, the Maple Ridge
Historical Society Lease Agreement for St. Andrew’s Church, the Maple
Ridge Historical Society Lease Agreement for The Old Post Office all dated
January 1, 2017 for a two year term be approved and that the Corporate
Officer be authorized to execute the agreements.
1153 Maple Ridge-Pitt Meadows Agricultural Association Operating Agreement
- Renewal
Staff report dated June 13, 2017 recommending that the Maple Ridge-Pitt
Meadows Agricultural Association’s Operating Agreement dated January 1,
2017 be approved for a three year term and that the Corporate Officer be
authorize to execute the agreement.
Council Meeting Agenda
June 13, 2017
Council Chamber
Page 7 of 8
1154 Festival Grant Program Recommendations – Intake Two
Staff report dated June 13, 2017 recommending that the festival support
allocation outlined in the Festivals Support Grant Program Summary
Support Chart 2017 – Intake Two be approved.
1155 Parks, Recreation & Culture – Policies
Staff report dated June 13, 2017 recommending that Policy 4.19 – Sport
Field Closure/Damage Deposits, Policy 4.20 Sponsorship, Policy 4.21 –
Parks, Recreation & Culture Fees & Charges, Policy 4.22 – Festival
Support, Policy 4.23 – Recreation Access and Policy 4.24 – Sport Physical
Activity be adopted.
Administration
1171
Other Committee Issues
1191
1200 STAFF REPORTS
1300 OTHER MATTERS DEEMED EXPEDIENT
1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING
1500 QUESTIONS FROM THE PUBLIC
Council Meeting Agenda
June 13, 2017
Council Chamber
Page 8 of 8
1600 ADJOURNMENT
Checked by:________________
Date: ________________
QUESTION PERIOD
The purpose of the Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of
Public Hearing bylaws which have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to ask their question (a second
opportunity is permitted if no one else is sitting in the chairs in front of the podium).
Questions must be directed to the Chair of the meeting and not to individual
members of Council. The total Question Period is limited to 15 minutes.
Council reserves the right to defer responding to a question in order to obtain the
information required to provide a complete and accurate response.
Other opportunities are available to address Council including public hearings,
delegations and community forum. The public may also make their views known to
Council by writing or via email and by attending open houses, workshops and
information meetings. Serving on an Advisory Committee is an excellent way to
have a voice in the future of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca.
Mayor and Council at mayorandcouncil@mapleridge.ca.
400 Adoption and Receipt of Minutes
400
City of Maple Ridge
SPECIAL COUNCIL MEETING MINUTES
May 23, 2017
The Minutes of the City Council Meeting held on May 23, 2017 at 6:00 p.m. in the
Blaney Room of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for
the purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Councillor K. Duncan E.C. Swabey, Chief Administrative Officer
Councillor B. Masse K. Swift, General Manager of Parks, Recreation & Culture
Councillor G. Robson P. Gill, General Manager Corporate and Financial Services
Councillor T. Shymkiw F. Quinn, General Manager Public Works and Development
Councillor C. Speirs Services
D. Denton, Acting Corporate Officer
ABSENT
Mayor N. Read
Councillor C. Bell
Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca
Note: Councillor Shymkiw chaired the meeting as Acting Mayor.
1.0 CALL TO ORDER
2.0 APPROVAL OF THE AGENDA
R/2017-189
It was moved and seconded
That the agenda for the May 23, 2017 Special Council Meeting be
approved.
CARRIED
401
Special Council Meeting Minutes
May 23, 2017
Page 2 of 2
3.0 NOTICE OF CLOSED COUNCIL MEETING
R/2017-190
It was moved and seconded
That the meeting be closed to the public pursuant to Sections 90 (1) and
90 (2) of the Community Charter as the subject matter being considered
relates to the following:
Section 90(1)(a) Personal information about an identifiable individual
who holds or is being considered for a position on a
Committee of Council.
Section 90(1)(g) Litigation or potential litigation affecting the
municipality.
Section 90(1)(i) The receipt of advice that is subject to solicitor-client
privilege, including communications necessary for
that purpose.
Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90 (1)
and 90 (2) of the Community Charter or Freedom of Information and
Protection of Privacy Act.
CARRIED
4.0 ADJOURNMENT – 6:02 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
D. Denton, Acting Corporate Officer
City of Maple Ridge
COUNCIL MEETING MINUTES
May 23, 2017
The Minutes of the City Council Meeting held on May 23, 2017 at 7:03 p.m. in the
Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
0BPRESENT
Elected Officials Appointed Staff
Councillor K. Duncan E.C. Swabey, Chief Administrative Officer
Councillor B. Masse K. Swift, General Manager of Parks, Recreation & Culture
Councillor G. Robson P. Gill, General Manager Corporate and Financial Services
Councillor T. Shymkiw F. Quinn, General Manager Public Works and Development
Councillor C. Speirs Services
C. Carter, Director of Planning
ABSENT D. Denton, Acting Corporate Officer
Mayor N. Read A. Gaunt, Confidential Secretary
Councillor C. Bell Other staff as required
C. Goddard, Manager of Development and Environmental
Services
D. Pollock, Municipal Engineer
R. MacNair,
C. Chan, Planner 1
Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
Note: Councillor Shymkiw chaired the meeting as Acting Mayor.
A Moment of Silence was held in remembrance of victims of a recent
bombing attack in Manchester, England.
100 CALL TO ORDER
101 Introduction of the new Officer in Charge, Ridge Meadows RCMP
Detachment
The Acting Mayor welcomed Jennifer Hyland as the new Officer in Charge of
the Ridge Meadows RCMP Detachment. He outlined Superintendent
Hyland’s background, her history in the community and her career
achievements. He again welcomed her to the City of Maple Ridge in her
new role as the Officer in Charge. 401
Council Meeting Minutes
May 23, 2017
Page 2 of 17
200 AMENDMENTS TO THE AGENDA
Item 1500 Question Period will be dealt with prior to Item 400
300 APPROVAL OF THE AGENDA
The agenda was approved as amended.
Note: Question Period was held prior to Item 400.
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Special Council Meeting of May 9, 2017 and the Regular
Council Meeting of May 9, 2017
R/2017-191
It was moved and seconded
That the minutes of the Special Council Meeting of May 9, 2017 be
adopted as circulated; and
That the minutes of the Council Meeting of May 9, 2017 be amended to
indicate that Item 801 Motion by Councillor Speirs be deferred to the May
23, 2017 Council Meeting and that the May 9, 2017 Regular Council
Meeting minutes be adopted as amended.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
600 DELEGATIONS
601 Maple Ridge/Pitt Meadows Community Services Request for Financial
Contributions by the City of Maple Ridge to Affordable Housing
• Graham Plant, Development Manager, CPA Development
Consultants
• Glenn Campbell, Board Chair, Maple Ridge/Pitt Meadows
Community Services
Council Meeting Minutes
May 23, 2017
Page 3 of 17
Mr. Campbell introduced the proposal by the Maple Ridge/Pitt Meadows
Community Services to build an affordable housing building on property
owned by the organization. He outlined services proposed by Community
Services.
Mr. Plant gave a PowerPoint presentation providing details on the proposed
affordable housing project on 11907 228 Street. He highlighted the
commercial and affordable housing aspects of the projects and provided
details on the types of affordable housing units to be built. Mr. Plant
provided information on the capital structure for the project and requested
a financial contribution from the City of Maple Ridge.
(See Item 901 for further discussion)
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meeting of May 9,
2017
701.2 Minutes of Meetings of Committees and Commissions of Council
• Advisory Design Panel – April 11, 2017
• Agricultural Advisory Committee – March 23,2017
• Social Policy Advisory Committee – March 1, 2017
702 Reports
702.1 Drinking Water Quality Report 2016
Staff report dated May 23, 2017 providing information on the regulatory
framework and water quality monitoring data for 2016.
702.2 Disbursements for the month ended April 30, 2017
Staff report dated May 23, 2017 recommending that the disbursements for
the month ended April 30, 2017 be received for information.
702.3 2017 Council Expenses
Staff report dated May 23, 2017 providing an update on Council expenses
to the end of April 2017.
703 Correspondence – Nil
Council Meeting Minutes
May 23, 2017
Page 4 of 17
704 Release of Items from Closed Council Status
From the May 9, 2017 Closed Council Meeting
04.03 Maple Ridge Community Heritage Commission – Member at Large
Appointment – Lindsay Foreman
04.04 Post Election Outreach – congratulatory letters to successful
candidates
R/2017-192
It was moved and seconded
That Items 701.1, 701.2, 701.3, 702.1, 702.2, 702.3 and 704 on the
“Items on Consent” agenda be received into the record.
CARRIED
800 UNFINISHED BUSINESS
Note: Items 801 and 802 were deferred at the May 9, 2017 Council Meeting
801 Motion by Councillor Speirs
Councillor Speirs advised on his motion requesting a discussion on
Riverview Lands
R/2017-193
It was moved and seconded
That a discussion on Riverview be added to the June 20, 2017 Council
Workshop agenda.
CARRIED
802 Maple Ridge Amateur Radio Club (MRARC) – Community Gaming Grant
Letter dated April 28, 2017 from John Mills, Chair, MRARC Lottery Grant
Committee requesting support for the radio club in its application to the
Ministry of Community, Sport and Cultural Development, Community
Gaming Grants Branch for a grant to update its radio communications and
training equipment.
Council Meeting Minutes
May 23, 2017
Page 5 of 17
R/2017-194
It was moved and seconded
That the application by the Maple Ridge Amateur Radio Club (“MRARC”) to
the Ministry of Community, Sport and Cultural Development, Community
Gaming Grants Branch for a grant to update radio communications and
training equipment be supported.
CARRIED
900 CORRESPONDENCE
901 Maple Ridge/Pitt Meadows Community Services – City of Maple Ridge
Contribution to Affordable Housing
Letter dated April 24, 2017 from Glenn Campbell, Chair, Board of Directors,
Maple Ridge/Pitt Meadows Community Services providing information on
the proposed project to create affordable housing at 11907 228 Street and
formally requesting a financial contribution from the City of Maple Ridge.
R/2017-195
It was moved and seconded
That staff be directed to investigate options for supporting the request from
the Maple Ridge/Pitt Meadows Community Services for financial
contributions toward their affordable housing initiative at 11907 228
Street.
CARRIED
Note: It was the consensus of Council that the request for a financial contribution
by the Maple Ridge/Pitt Meadows Community Services be added to the
May 29, 2017 Audit & Finance Committee Meeting for discussion. The
wording on the main motion was not amended.
902 Metro Vancouver 2040: Shaping our Future Amendment to Section G
Performance Measures
Letter from Chris Plagnol, Corporate Officer, Metro Vancouver notifying
affected local governments and other agencies of opportunities to update
the performance monitoring program including an amendment to Section G
of Metro 2040 and requesting written comments on the proposed
amendment.
Council Meeting Minutes
May 23, 2017
Page 6 of 17
R/2017-196
It was moved and seconded
That the letter from Chris Plagnol, Corporate Officer, Metro Vancouver
notifying affected local governments and other agencies of opportunities to
update the performance monitoring program including an amendment to
Section G of Metro 2040 be received into the record.
CARRIED
Councillor Robson - OPPOSED
1000 BYLAWS
Bylaws for Adoption
Note: Councillor Masse left for the discussion of Item 1001 at 8:11 p.m. as he
lives in the vicinity of the application.
1001 2013-103-RZ, 12366 Laity Street
Maple Ridge Zone Amending Bylaw No. 7042-2013
Staff report dated May 23, 2017 recommending adoption
To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential
District) to permit subdivision of 4 lots in the first phase and 2 lots in a
second phase
Adoption
R/2017-197
It was moved and seconded
That Bylaw No. 7042-2013 be adopted.
CARRIED
Note: Councillor Masse returned to the meeting at 8:13 p.m.
COMMITTEE REPORTS AND RECOMMENDATIONS
Public Works and Development Services
1101 2017-035-RZ, 11781 and 11775 Burnett Street, RS-1 to RM-2
Staff report dated May 23, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7325-2017 to rezone from RS-1 (One Family Urban
Residential) to RM-2 (Medium Density Apartment Residential) to permit a
five storey, 64 rental unit apartment building be given first reading and that
the applicant provide further information as described on Schedules C, D
and E of the Development Procedures Bylaw No. 5879-1999.
Council Meeting Minutes
May 23, 2017
Page 7 of 17
The Planner gave a PowerPoint presentation providing the following
information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Site Characteristics
• Development Proposal
• Proposed Site Plan
R/2017-198
It was moved and seconded
That Bylaw No. 7325-2017 be given first reading; and
That the applicant provide further information as described on Schedules
C, D and E of the Development Procedures Bylaw No. 5879–1999, along
with the additional information described in this report.
CARRIED
1102 2017-061-RZ, Various Properties in the 22200 and 22300 Blocks of
Dewdney Trunk Road, the 12000 Block of Garden Street, the 12000 Block
of 223 Street and 12011 224 Street, RS-1 and C-3 to CD-1-17
Staff report dated May 23, 2017 recommending that Maple Ridge Zone
Amending Bylaw No. 7336-2017 to rezone from RS-1 (One Family Urban
Residential) and C-3 (Town Centre Commercial) to CD-1-17 (Comprehensive
Development) for redevelopment over several phases, allowing for a
comprehensively planned mixed-use commercial/office and residential
development in the Town Centre Area be given first reading, that Discharge
Land Use Contract Bylaw No. 7337-2017 be given first reading and that
the applicant provide further information as described on Schedules C, D
and E of the Development Procedures Bylaw No. 5879-1999, along with
information for a Subdivision application.
The Manager of Development and Environmental Services gave a
PowerPoint presentation providing the following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Site Characteristics
• Development Proposal
Council Meeting Minutes
May 23, 2017
Page 8 of 17
• Proposed Site Plan
• Site Rendering
Peter Hildebrande, Architect, Iredale Architecture – Applicant Representative
Mr. Hildebrande gave a PowerPoint presentation outlining the site and its current
boundaries. He advised on project objectives, the density of the project and its
proposed layout. He also outlined the phasing of the proposed project and provided
aerial renderings of project.
R/2017-199
It was moved and seconded
That Bylaw No. 7336-2017 be given first reading, and
That Discharge Land Use Contract Bylaw No. 7337-2017 be given first
reading; and further
That the applicant provide further information as described on Schedules
C, D and E of the Development Procedures Bylaw No. 5879-1999, along
with information for a Subdivision application.
CARRIED
Note: Councillor Duncan left for the discussion of Item 1103 at 8:46 p.m. as she
received an invitation to the Development Information Meeting and
therefore is in a position of conflict.
1103 2015-297-RZ, Various Properties in the 23000 Block of Lougheed Highway
and the 11300 Block of 232 Street, RS-3 to R-2, RM-1 and C-1
Staff report dated May 23, 2017 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7331-2017 to allow a site specific
text amendment to the C-1 Zone and adjust zone boundaries to
accommodate road and parkland modifications be given first and second
reading and be forwarded to Public Hearing, that Housing Agreement Bylaw
No. 7332-2017 to secure adaptive dwelling units be given first reading and
that Maple Ridge Zone Amending Bylaw No. 7183-2015 to rezone from RS-
3 (One Family Rural Residential) to R-2 (Urban Residential District), RM-1
(Townhouse Residential) and C-1 (Neighbourhood Commercial) to permit
future subdivision of approximately 89 R-2 lots, 262 townhouse units, a
one acre active park, conservation areas and a mixed-use commercial
residential building be given second reading and be forwarded to Public
Hearing.
Council Meeting Minutes
May 23, 2017
Page 9 of 17
The Manager of Development and Environmental Services gave a
PowerPoint presentation providing the following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Site Characteristics
• Development Proposal
• Proposed Site Plan
• Proposed Materials
• Overall Site Plan
• Landscape Plan
• Planting Plan
Maginnis Cocivera, Vice President Development – Polygon Homes
Mr. Cocivera gave a PowerPoint presentation providing information on the proposed
Morningstar development. He outlined the concept introduced at first reading, the
process involved to refine the original proposal and the changes proposed in the plan
for second reading and Public Hearing. He spoke to the benefits to Maple Ridge
generated by the proposed application.
R/2017-200
It was moved and seconded
1) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and on-going consultation has been provided by
way of posting Bylaw No. 7331-2017 on the municipal website and
requiring that the applicant host a Development Information Meeting
(DIM), and Council considers it unnecessary to provide any further
consultation opportunities, except by way of holding a Public Hearing
on the bylaw;
2) That Bylaw No. 7331-2017 be considered in conjunction with the
Capital Expenditure Plan and Waste Management Plan;
3) That it be confirmed that Bylaw No. 7331-2017 is consistent with the
Capital Expenditure Plan and Waste Management Plan;
4) That Bylaw No. 7331-2017 be given first and second readings and
be forwarded to Public Hearing;
5) That Bylaw No. 7183-2015 be amended as identified in the staff
report dated (May 23, 2017), be given second reading as amended,
and be forwarded to Public Hearing;
6) That 23070 Lougheed Highway Housing Agreement Bylaw No. 7332-
2017 be given first reading;
7) Collecting a security for the provision of rental housing in accordance
with the agreement to be entered into under Bylaw No. 7332-2017;
Council Meeting Minutes
May 23, 2017
Page 10 of 17
8) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive
Covenant and receipt of the deposit of a security, as outlined in
the Agreement;
ii) Approval from the Ministry of Transportation and Infrastructure;
iii) Amendment to Official Community Plan Schedules "B" and “C”
iv) Road dedication on Lougheed Highway, Haney Bypass and 232
Street as required;
v) Park dedication as required, including construction of
walkways, multi-purpose trails, plaza and public art space and
emergency access roads; and removal of all debris and garbage
from park land;
vi) Acquisition of the 1 acre central park to the City;
vii) Voluntary park improvement contribution of $150,000.00 for
the central park;
viii) Two (2) fast charging electrical vehicle outlets;
ix) Consolidation of the subject properties along the proposed zone
boundaries;
x) Registration of a Restrictive Covenant for the Geotechnical
Report, which addresses the suitability of the subject properties
for the proposed development;
xi) Registration of a Restrictive Covenant for the protection of the
Environmentally Sensitive areas (wetlands) on the subject
properties;
xii) Registration of a “No Build” Restrictive Covenant, substantially
in the form of the draft attached as Appendix F, for the multi-
residential and commercial / rental apartment portions of the
subject site. It will restrict development until future subdivision
or development permits are issued by Council that comply with
Supplementary Design Guidelines (Schedule “A” attached to
the “No-Build” Covenant in Appendix F). This covenant is to
require the single residential and townhouse units be prewired
for electric vehicle slow charging and one publically accessible
fast charge electric vehicle charging station associated with the
mixed-use Commercial / Rental Apartment site;
xiii) Registration of a Statutory Right-of-Way plan and agreement,
including saving harmless the City, over the townhouse and
commercial / apartment sites where public pathways, walkways
or other interconnections throughout the site and into the
Kanaka Regional Park are proposed;
xiv) Registration of a Reciprocal Cross Access Easement Agreement
between the two townhouse lots south of the Lougheed
Highway, as may be necessary;
xv) Registration of a Restrictive Covenant for protecting the Visitor
Parking;
xvi) Registration of a Restrictive Covenant for Stormwater
Management;
Council Meeting Minutes
May 23, 2017
Page 11 of 17
xvii) Registration of a Housing Agreement in accordance with
Section 483 of the Local Government Act and a Restrictive
Covenant stating that a minimum of 24 dwelling units will be
restricted to rental units;
xviii) Registration of a Restrictive Covenant stating that a minimum
of one third of the dwelling units subject to the Housing
Agreement will be designed and build to comply with
SaferHome Standards, (see Schedule A attached to the bylaw
in Appendix E), and in accordance with Section 3.8.5 Adaptive
Dwelling Units of the British Columbia Building Code;
xix) Security for the apartment units to be provided in accordance
with the Housing Agreement;
xx) Removal of existing building/s;
xxi) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there
is any evidence of underground fuel storage tanks on the
subject properties. If so, a Stage 1 Site Investigation Report is
required to ensure that the subject property is not a
contaminated site;
xxii) That a voluntary contribution, in the amount of
$1,523,000.00 to be provided in keeping with the Council
Policy with regard to Community Amenity Contributions; and
xxiii) A further voluntary Community Amenity contribution, in the
amount of $1,000,000.00.
CARRIED
1104 2016-464-RZ, 20199 and 20185 McIvor Avenue, RS-1 to RS-1b
Staff report dated May 23, 2017 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7333-2017 to include property in the
Urban Area Boundary and to change land use designation from Agricultural
to Urban Residential be given first and second reading and be forwarded to
Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7308-2017
to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family
Urban [Medium Density] Residential) to permit approximately 9 RS-1b
zoned lots be given second reading and be forwarded to Public Hearing.
R/2017-201
It was moved and seconded
1) That, in accordance with Section 475 of the Local Government Act,
opportunity for early and on-going consultation has been provided by
way of posting Bylaw No. 7333-2017 on the municipal website and
requiring that the applicant host a Development Information Meeting
(DIM), and Council considers it unnecessary to provide any further
consultation opportunities, except by way of holding a Public Hearing
on the bylaw;
Council Meeting Minutes
May 23, 2017
Page 12 of 17
2) That Bylaw No. 7333-2017 be considered in conjunction with the
Capital Expenditure Plan and Waste Management Plan;
3) That it be confirmed that Bylaw No. 7333-2017 is consistent with the
Capital Expenditure Plan and Waste Management Plan;
4) That Bylaw No. 7333-2017 be given first and second readings and be
forwarded to Public Hearing;
5) That Bylaw No. 7308-2017 be given second reading, and be forwarded
to Public Hearing;
6) That Council require, as a condition of subdivision approval, the
developer to pay to the City an amount that equals 5% of the market
value of the land, as determined by an independent appraisal, in lieu
of parkland dedication in accordance with Section 510 of the Local
Government Act; and,
7) That the following terms and conditions be met prior to final reading:
i) Amendment to Official Community Plan Schedule "B";
ii) Consolidation of the subject properties;
iii) Registration of a Restrictive Covenant for the Geotechnical Report
and Floodplain Report, which addresses the suitability of the
subject properties for the proposed development;
iv) Registration of a Restrictive Covenant for Stormwater
Management;
v) Removal of existing buildings;
vi) In addition to the site profile, a disclosure statement must be
submitted by a Professional Engineer advising whether there is any
evidence of underground fuel storage tanks on the subject
properties. If so, a Stage 1 Site Investigation Report is required to
ensure that the subject property is not a contaminated site; and
vii) That a voluntary contribution, in the amount of $45,900.00 be
provided in keeping with the Council Policy with regard to
Community Amenity Contributions.
CARRIED
1105 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7327-2017
Staff report dated May 23, 2017 recommending that Maple Ridge Ticket
Information Utilization Amending Bylaw No. 7327-2017 to amend the fine
amount for one section of the Maple Ridge Tree Protection and
Management Bylaw be given first, second and third reading.
R/2017-202
It was moved and seconded
That Bylaw No. 7327-2017 be given first, second and third reading.
CARRIED
Council Meeting Minutes
May 23, 2017
Page 13 of 17
1106 Community Heritage Commission Recommendation regarding Federal Bill
C-323
Staff report dated May 23, 2017 recommending that a letter indicating
support of Federal Bill C-323 be prepared for signature by the Mayor and
forwarded to the Federal Members of Parliament.
R/2017-203
It was moved and seconded
That a letter indicating Council support of Federal Bill C-323 be prepared
for the Mayor’s signature and that the letter be forwarded to the Federal
Members of Parliament, with copies to others as identified in Appendix A of
the staff report dated May 23, 2017.
CARRIED
Councillor Robson - OPPOSED
Financial and Corporate Services (including Fire and Police)
1131 Council Remuneration
Staff report dated May 23, 2017 recommending that Maple Ridge Council
Remuneration Bylaw No. 7330-2017 to establish Council remuneration be
given first, second and third reading.
R/2017-204
It was moved and seconded
That Bylaw No. 7330-2017 be given first, second and third reading.
CARRIED
1132 Train Whistle Cessation
Staff report dated May 23, 2017 recommending that preparatory whistle
cessation steps as required by Transport Canada for eight public railway
crossings located in Maple Ridge be undertaken and that a resolution be
prepared for consideration as per requirements by Transport Canada’s
Procedure for Train Whistling at Public Grade Crossings.
R/2017-205
It was moved and seconded
That staff be directed to undertake the preparatory whistle cessation steps
as required by Transport Canada for the eight (8) public railway crossings
located in Maple Ridge except for the crossing at the Bell Pole Spur on
River Road in Albion (Milepost 100.34); and
Council Meeting Minutes
May 23, 2017
Page 14 of 17
That staff prepare a resolution for consideration by Council as per the
requirement detailed in Step 6 of Transport Canada’s Procedure for Train
Whistling at Public Grade Crossings as identified in this staff report dated
May 23, 2017.
CARRIED
Community Development and Recreation Service
1151 Strong Kids Task Group
Staff report dated May 23, 2017 recommending that the Strong Kids Team
be endorsed as a Task Group based on the attached draft Terms of
Reference, that the structure be reviewed after a period of three years and
that the Financial Plan be amended by $12,000 per year for the three year
term to fund the work of the task force.
R/2017-206
It was moved and seconded
That a decision to endorse the Strong Kids Team as a Task Group based on
a draft Terms of Reference be deferred to coincide with a fuller discussion
on the Youth Strategy to be held later in the year.
CARRIED
Councillor Duncan, Councillor Speirs - OPPOSED
Administration – Nil
Other Committee Issues – Nil
1200 STAFF REPORTS - Nil
1300 OTHER MATTERS DEEMED EXPEDIENT – Nil
1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil
Council Meeting Minutes
May 23, 2017
Page 15 of 17
Note: Question Period was dealt with prior to Item 400.
1500 QUESTION PERIOD
Note: The Acting Mayor advised that due to upcoming court proceedings, Council
and staff will be unable to answer specific questions related to the camp in
St. Anne Park.
Michael Morden
Mr. Morden referred to the Maple Ridge Parks and Recreation Facilities
Regulation Bylaw regulating camping in parks and asked why criminal
charges were not pressed when materials were removed from the back of a
City owned truck at a time City staff were clearing the St. Anne camp in
accordance with the Parks bylaw. He also asked why the Bylaws
Department did not enforce and continue to enforce the removal of the
camp from St. Anne Park when a bylaw is in place to allow this action.
The Chief Administrative Officer advised that a response cannot be given as
much of the question asked is contained in the City’s arguments before the
Court for ending the camp.
Mr. Morden requested a status report on the application to the courts and
whether there is a time line on the application. The Chief Administrative
Officer provided a time line.
Grover Telford
Mr. Telford commented on Supreme Court decisions based on persons
having a place to go. He questioned the need for an injunction and legal
involvement rather than the use of existing bylaws. He expressed concern
over precedence being set should the injunction fail. Mr. Telford
commented on the frustration felt by citizens. He reiterated his question as
to why the City is proceeding with an injunction if the camp is illegal.
The Acting Mayor advised that the Bylaws Department has taken as much
action as possible and that an injunction is required for RCMP support.
Julian (last name inaudible)
Julian expressed concern with the lack of police presence in the 223 Street
and the North Avenue area and with the increase in drug use and break-
ins. He stated that adequate police presence was promised when the
camp on St. Anne was first set up however he felt that this is has not been
provided. He asked why a police vehicle could not be stationed in the area
on a more regular basis.
The Acting Mayor advised on the increase in the number of police officers
and security services for Maple Ridge and encouraged continued feedback
from the community to assist with the allocation of RCMP resources.
Council Meeting Minutes
May 23, 2017
Page 16 of 17
Jody Johnson
Ms. Johnson asked why helmet laws are not being enforced and why police
do not come out to complaint calls. She provided an example of a bicycle
being stolen and upon calling the police being told no one would come out
unless there was impending violence. She stated she will no longer call the
RCMP, she will call friends. She expressed concern for her safety.
The Acting Mayor encouraged Ms. Johnson to communicate any concerns
with unresponsiveness from the RCMP to Council.
Ms. Johnson expressed concern over persons who are breaking laws not
being arrested. She did not feel the crime map is accurate. She expressed
her frustration with the lack of police enforcement.
Terry Kennedy
Mr. Kennedy asked whether the City has entertained the idea of
Community Policing. He advised that this system is used in Quebec and
has proven to be extremely effective. Mr. Kennedy felt the RCMP’s focus is
a legal or court issue and suggested that the RCMP work to gain more
respect and perhaps quit saying that a matter is a civil matter.
The Acting Mayor advised that the prospect of moving to a municipal police
force is not currently on Council’s agenda.
Mark Lancaster
Mr. Lancaster advised that he is the owner of an automotive shop in close
vicinity to the camp. He thanked Council and the Acting Mayor for help in
moving the matter of the camp removal forward. He asked whether 24
hour policing can be provided until the camp is removed.
The General Manager of Corporate and Financial Services advised on
discussions taking place with various agencies including the RCMP, Bylaws
and security pertaining to the pending closure of the shelter. He advised
that the feedback from this meeting will be added to the discussion.
Pam Banks
Ms. Banks thanked the Manager of Bylaws & Licences for the work she has
been doing from a Bylaws Department perspective and expressed that she
was hopeful that Council stood behind their staff in light of comments being
made on social media. Ms. Banks referred to individuals coming off the
WestCoast Express who she believes are coming from the Downtown
Vancouver area due to the fact that word has gotten out that there is a
camp in Maple Ridge.
Ms. Banks asked whether anything will be set up to deter individuals who
do not live in the community from infiltrating Maple Ridge and heading to
the camp.
Council Meeting Minutes
May 23, 2017
Page 17 of 17
Kathy Pring
Ms. Pring read excerpts from comments put forward by doctors, namely Dr.
Perry Kendall and Dr. Del Dorsheid, on the opioid crisis. She commented
on the number of pharmacies being opened in Maple Ridge and expressed
concern that these businesses are opening to hand out prescribed
methadone. She asked whether a quota can be placed on the pharmacies
being opened in Maple Ridge. Ms. Pring indicated that she has a business
in the Maple Ridge City Centre tower and spoke to the number of
disturbances coming into her shop and the concern she felt for her staff as
a result.
Note: Item 400 was dealt with following Question Period
1600 ADJOURNMENT – 9:38 p.m.
_______________________________
T. Shymkiw, Acting Mayor
Certified Correct
___________________________________
D. Denton, Acting Corporate Officer
700 ITEMS ON CONSENT
700
701 Minutes
701
701.1 Development Agreements Committee
701.1
701.2 Minutes of Meetings of Committees and Commissions of Council
701.2
702 Reports
702
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETING MEETING MEETING MEETING DATEDATEDATEDATE:::: June 13, 2017
and Members of Council
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING: MEETING: MEETING: MEETING: Council
SUBJECTSUBJECTSUBJECTSUBJECT: Disbursements for the month ended May 31, 2017
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
The disbursements summary for the past period is attached for information. All voucher payments are
approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the
disbursements listing through Council resolution. Expenditure details are available by request through
the Finance Department.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That the That the That the That the disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended disbursements as listed below for the month ended May 31May 31May 31May 31, 2017, 2017, 2017, 2017 bebebebe received for received for received for received for
information only.information only.information only.information only.
GENERALGENERALGENERALGENERAL $$$$ 5,333,2355,333,2355,333,2355,333,235
PAPAPAPAYROLLYROLLYROLLYROLL $$$$ 1,734,0401,734,0401,734,0401,734,040
PURCHASE CARDPURCHASE CARDPURCHASE CARDPURCHASE CARD $$$$ 91,65891,65891,65891,658
$$$$ 7,158,9337,158,9337,158,9337,158,933
DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION:
a)a)a)a) Background Context:Background Context:Background Context:Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
b)b)b)b) Community Communications:Community Communications:Community Communications:Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
702.1
c)c)c)c) Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:Business Plan / Financial Implications:
Highlights of larger items included in Financial Plan or Council Resolution
• Eurovia BC – 203 St road & drainage improvements $ 308,450
• First Truck Centre Vanc – recycling truck $ 270,863
• G.V. Water District – water consumption Feb 1-28/17 $ 467,534
• Industra Construction – McNutt Road reservoir expansion $ 269,825
• PW Trenchless Construction – sanitary sewer replacement $ 216,979
• Ridge Meadows Recycling Society – monthly contract for recycling $ 203,709
• Warrington PCI Mgmt. – Advance for Tower costs plus expenses $ 196,832
d)d)d)d) Policy Implications:Policy Implications:Policy Implications:Policy Implications:
Corporate governance practice includes reporting the disbursements to Council monthly.
CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:
The disbursements for the month ended May 31, 2017 have been reviewed and are in order.
Original signed by G’Ann Rygg
______________________________________________
Prepared by: G’Ann RyggG’Ann RyggG’Ann RyggG’Ann Rygg
Accounting Clerk IIAccounting Clerk IIAccounting Clerk IIAccounting Clerk II
Original signed by Trevor Thompson
_______________________________________________
Approved by: Trevor Trevor Trevor Trevor Thompson, Thompson, Thompson, Thompson, BBA, BBA, BBA, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
Manager of Financial Manager of Financial Manager of Financial Manager of Financial PlanningPlanningPlanningPlanning
Original signed by Paul Gill
_______________________________________________
Approved by: Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, Paul Gill, BBA, CPA, CPA, CPA, CPA, CGACGACGACGA
GM GM GM GM –––– Corporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial ServicesCorporate & Financial Services
Original signed by E.C. Swabey
_______________________________________________
Concurrence: E.C. SwabeyE.C. SwabeyE.C. SwabeyE.C. Swabey
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
574668 BC Ltd.Employment Land Investment Incentive Program 21,956
Alouette River Management Soc 2017 service grant 20,000
Adopt-a-Block service agreement 6,250 26,250
Anmore Holdings Inc Security refund 29,520
B & B Contracting Ltd 128 Avenue road & drainage improvements (216 St to 224 St)127,699
BC Hydro Electricity 133,009
BC SPCA Contract payment - Apr & May 58,381
Brett Young Grass seed 16,576
CUPE Local 622 Dues - pay periods 17/09 & 17/10 25,623
Chevron Canada Ltd Gasoline & diesel fuel 59,452
Cobing Building Solutions Electrical/Mechanical Maintenance:
Cemetery 343
City Hall 1,122
Firehalls 1,859
Golden Ears Winter Club 1,731
Greg Moore Youth Centre 232
Hammond Community Centre 1,359
Leisure Centre 6,854
Operations 6,973
Randy Herman Building 5,950
RCMP 1,806
Telosky Park 355
Thornhill Hall 91
Whonnock Community Centre 670 29,345
CSDC Systems Inc Amanda annual software maintenance 68,758
Epic Homes (2012) J.V.Security refund 65,987
Eurovia British Columbia 203 St road & drainage improvements (Lougheed Hwy to Golden Ears Way)308,450
Falcon Homes At Wynnridge Security refund 22,500
First Truck Centre Vanc Inc Recycling truck 270,863
Fitness Edge Contracted service provider - fitness classes & programs 21,054
FortisBC - Natural Gas Natural gas 15,085
Fraser City Installations Ltd Rapid flashing beacons on Dewdney Trunk Road crosswalks 94,419
Fred Surridge Ltd Waterworks supplies 10,729
Water meter reading equipment 21,342 32,071
Golden Ears Alarm Systems Access control system - City Hall 1,255
Access control system - Randy Herman Building 14,081
Monitoring fees & security maintenance 280 15,616
Gotraffic Management Inc Traffic control 36,254
Greater Vanc Water District Water consumption Feb 1-28/17 467,534
Green Landscape Experts Ltd Street tree replacement program 33,350
Hallmark Facility Services Inc Janitorial services & supplies:
Caretaker house 1,129
City Hall 3,968
Firehalls 5,037
Library 6,260
Operations 4,545
Randy Herman Building 5,517
RCMP 4,151 30,607
IDRS Tax notice mailing 23,940
Industra Construction Corp McNutt Road reservoir expansion 269,825
Kanaka Education & Environmental 2016 service grant 20,000
Kerr Wood Leidal Associates Integrated stormwater management planning & stream monitoring 23,710
Lafarge Canada Inc Roadworks material 22,051
CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - MAY 2017MONTHLY DISBURSEMENTS - MAY 2017MONTHLY DISBURSEMENTS - MAY 2017MONTHLY DISBURSEMENTS - MAY 2017
VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT
Manulife Financial Employer/employee remittance 145,769
Maple Ridge & PM Arts Council Arts Centre contract payment 54,167
Program revenue Apr 6,852 61,019
Maple Ridge Carpet One Flooring & installation:
City Hall 4,186
Randy Herman Building 224
RCMP 7,177
Whonnock Lake caretaker suite 4,220 15,807
Maple Ridge Museum & Archives Quarterly fee for service payment 36,257
Medical Services Plan Employee medical & health premiums 39,825
Municipal Pension Plan BC Employer/employee remittance 454,401
Paul Bunyan Tree Services Tree maintenance & damaged tree removal 17,319
Pika Pump & Compressor Service Water pump upgrades 27,182
PW Trenchless Construction Inc Sanitary sewer replacement on River Road (Kanaka Creek - McKay Ave)216,979
Receiver General For Canada Employer/Employee remittance PP17/09 & PP17/10 821,838
Radio license renewal 2,252 824,090
Ridge Meadows Recycling Society Monthly contract for recycling 203,709
Weekly recycling 355
Litter pickup contract 924
Recycling station pickup 308
Roadside waste disposal 37
Toilet rebate program 232 205,565
Stantec Consulting Ltd 263 St water pump station upgrade 18,739
Warrington PCI Management Advance for Tower common costs plus expenses 196,832
Disbursements In Excess $15,000 4,629,6694,629,6694,629,6694,629,669
Disbursements Under $15,000 703,566703,566703,566703,566
Total Payee Disbursements 5,333,2355,333,2355,333,2355,333,235
Payroll PP17/10 & PP17/11 1,734,0401,734,0401,734,0401,734,040
Purchase Cards - Payment 91,65891,65891,65891,658
Total Disbursements May 2017 7,158,9337,158,9337,158,9337,158,933
1000 Bylaws
1000
CITY OF MAPLE RIDGE
Maple Ridge Ticket Information Utilization Amending Bylaw No.7327-2017
A bylaw to amend Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012
WHEREAS the Council of the City of Maple Ridge deems it expedient to amend the Maple Ridge
Ticket Information Utilization Bylaw No. 6929-2012
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
1.This bylaw may be cited as Maple Ridge Ticket Information Utilization Amending Bylaw
No. 7327-2017
2.Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by changing
the fine amount in Schedule 25 Section 4.5 to $1000.00
READ A FIRST TIME this 23rd day of May, 2017.
READ A SECOND TIME this 23rd day of May, 2017.
READ A THIRD TIME this 23rd day of May, 2017.
ADOPTED this ____ day of ______________, 2017.
PRESIDING MEMBER CORPORATE OFFICER
1001
CITY OF MAPLE RIDGE
BYLAW NO. 7330-2017
A bylaw for establishing Council Remuneration
The Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited for all purposes as “Maple Ridge Council Remuneration
Bylaw No. 7330-2017”.
2.The Mayor’s annual remuneration is established at a base salary of $92,310 plus a
car allowance of $7,125. The base salary must be adjusted annually thereafter in
accordance with section 5 of this Bylaw.
3.Councillors’ annual remuneration is established at a base salary of $37,285 plus a
car allowance of $2,423. The base salary must be adjusted annually thereafter in
accordance with section 5 of this Bylaw
4.The Acting Mayor’s remuneration is established annually at the Councillor rate plus
20% of the Mayor’s base salary rate and must be adjusted annually in accordance
with section 5 of this Bylaw. Acting Mayor’s remuneration will be available to the
Councillor who is assigned to that role for the duration of the assignment.
5.Commencing June 1, 2017, base salary will be adjusted annually, on June 1st of each
year, by a percentage equivalent to the percentage increase in the Vancouver
Consumer Price Index increase for the previous calendar year. In years where there
is no change, or a decrease, in the Consumer Price Index, base salary will remain the
same as the previous year.
6.Members of Council, and their dependents, will be eligible for medical, dental,
extended health, group life and AD&D benefits with the premiums paid by the City
7.Bylaw No. 6018-2002 is hereby repealed in its entirety
8.If any section, subsection, clause or other part of this Bylaw is for any reason held to
be invalid by the decision of a court of competent jurisdiction, such decision will not
affect the validity of the remaining portions of this Bylaw.
READ a first time on the 23rd day of May, 2017.
READ a second time on the 23rd day of May, 2017.
READ a third time on the 23rd day of May, 2017.
ADOPTED on the day of 2017.
_______________________________
PRESIDING MEMBER
_______________________________
CORPORATE OFFICER 1002
1100 Reports and Recommendations
1100
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 2016-100-AL
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Non-Farm Use Application in the Agricultural Land Reserve (Cell Tower)
25762 Dewdney Trunk Road
EXECUTIVE SUMMARY:
An application has been received for non-farm use within the Agricultural Land Reserve for a cell
phone tower located at 25762 Dewdney Trunk Road. This application is made in accordance with
Section 20(3) of the Agricultural Land Commission Act. The applicant has provided community
notification in accordance with federal guidelines and Telecommunications Antenna Structure Siting
Protocols developed by the City of Maple Ridge.
RECOMMENDATION:
That Application 2016-100-AL be authorized to proceed to the Agricultural Land Commission and
further;
If the application is approved by the Agricultural Land Commission, that staff be directed to
acknowledge satisfactory completion of the Public Notification process by Cypress Land Services on
behalf of TELUS, noting that there were numerous objections to the proposed cellular
communications tower for this location.
DISCUSSION:
a)Background Context:
Applicant: Cypress Land Services Inc.
Owner: Stephen & Susan Proudman
Legal Description: Lot: 11, Section: 13, Township: 12, Plan: NWP39026
OCP :
Existing: AGR (Agricultural)
Proposed: No Change
Zoning:
Existing: RS-3 (One Family Rural Residential)
Proposed: No Change
Surrounding Uses
North: Use: Rural Residential
Zone: RS-3 One Family Rural Residential
Designation Agricultural
South: Use: Farm and Rural Residential
Zone: RS-3 One Family Rural Residential
Designation Agricultural
1101
- 2 -
East: Use: Rural Residential
Zone: RS-3 One Family Rural Residential
Designation Agricultural
West: Use: Farm and Rural Residential
Zone: RS-3 One Family Rural Residential
Designation Agricultural
Existing Use of Property: Rural Residential
Proposed Use of Property: No change
Site Area: 1.2 Ha (3 acres)
Access: Dewdney Trunk Road
Servicing: Storm and municipal water, on site septic.
a) Project Description:
The applicant proposes to install a wireless communications facility on the subject property that is
within the Agricultural Land Reserve (ALR) and is zoned RS-3 (One Family Rural Residential). The
subject property is bordered by the Agricultural Land Reserve on all sides. A tributary of Mogley
Creek traverses through the middle of the property.
The wireless communications facility is proposed to consist of a 16 m square compound area on a
concrete pad. Access to the compound will be through an existing gravel driveway and over an
existing concrete culvert. The compound will be enclosed with a chainlink fence. This application is
considered a High Impact submission, based on the Maple Ridge Telecommunications Antenna
Structure Siting Protocols, as it is proposed in or near what may be considered an environmentally
sensitive area (within 50 m of the top of bank for Mogley Creek).
In accordance with federal guidelines for regulating this use, and the Maple Ridge
Telecommunications Antenna Structures Siting Protocols, the applicant has followed appropriate
procedures for notifying the community and has provided correspondence for this purpose.
b) Planning Analysis:
Official Community Plan
The lands are designated Agricultural in the Official Community Plan (OCP) and Policy 6-9 states that
Maple Ridge supports the policies and regulations of the Agricultural Land Commission (ALC) and will
strive to protect the productivity of its agricultural land. The proposed tower location utilizes an
existing driveway, imposing a relatively small footprint on the landscape, so the agricultural potential
of the site is not expected to be significantly impacted.
Cell phone towers are considered to be a Public Service use in the Maple Ridge Zoning Bylaw. For
this reason, Policy 4-32 in the Official Community Plan is of particular relevance.
Policy 4–32 of the OCP states that:
Public Service Uses, which provide essential services such as water, sewer, electrical,
telephone, or other similar services will be permitted throughout the community subject to
pertinent government regulations.
On this basis, this proposal is supportable in the Official Community Plan.
- 3 -
Zoning Bylaw
Public Service use is defined in the Zoning Bylaw as “a use providing for the essential servicing of
the Municipality with water, sewer, electrical, telephone and similar services…”
Section 401 (2)(a) of the Zoning Bylaw (Permitted Uses of Land, Buildings and Structures) states:
(a)A Public Service use shall be permitted in all zones.
Section 403 (4)(d) of the Zoning Bylaw (Regulations for the Size, Shape and Siting of Buildings and
Structures) states:
(d) Freestanding lighting poles, warning devices, antennas, masts, utility poles, wires, flag
poles, signs and sign structures, except as otherwise limited in other Bylaws, may be
sited on any portion of a lot.
Section 403 (6) of the Zoning Bylaw (Height Exceptions) states:
The heights of buildings and structures permitted elsewhere in this Bylaw may be
exceeded for … towers…radio and television antennas; ….
Both the Official Community Plan and the Zoning Bylaw recognize Public Service uses as a response
to a community need. Cellular antennas fit the definition of Public Service use. For this reason, they
are permitted throughout the community in all zones, and are exempted from Zoning Bylaw
restrictions for height and setbacks. However, it should be noted that structures associated with the
antennas, such as an equipment compound for wireless facilities, are considered accessory
buildings, and therefore are subject to restrictions regarding height, siting, and setbacks. For the RS-
3 (One Family Rural Residential) zone, the zone of the area of the property where the compound and
tower are proposed to be located, the setbacks that would apply would be 7.5 m from the front and
rear lot lines, and 1.5 m from the interior lot line.
Using the City’s Telecommunications Antenna Structure Siting Protocol (V2) requirements as its
guide, TELUS, (through Cypress Land) completed the requisite public notification process and has
asked the City to provide it with an acknowledgement of completion of the prescribed notification
process that it can take to Industry Canada for consideration for final approval.
As part of the consultation process, two open houses were held to present this proposal to the
community. The first of these, held on March 3, 2016 had low turnout and was subsequently
rescheduled to May 26, 2016 to ensure a fulsome participation by the general public.
This consultation initiative satisfies the requirements of Industry Canada. The installation of cellular
antennae is under Federal jurisdiction and municipal approval is not required.
c)Development Considerations:
Civil engineering plans, including drainage and erosion and sediment control plans will need to be
provided at the Building Permit stage to demonstrate how the proposed structures will be built so as
not to negatively impact the surrounding area. As the proposed compound is within 50 metres of a
watercourse, an environmental assessment by a qualified professional consultant will be required.
In addition, the Maple Ridge Tree Protection and Management Bylaw was adopted by Council in
February 2016. Under the requirements of this new bylaw, an arborist report will be required at the
- 4 -
Building Permit stage to ensure that the development impacts are minimized. Additional
requirements may be assessed upon site investigation by the qualified professional.
d)Intergovernmental Issues:
Federal Guidelines
Wireless communications facilities are under the jurisdiction of federal legislation, through Industry
Canada. Industry Canada has provided guidelines for notifying the community where these uses are
being proposed. Local government input regarding the placement of a telecommunication antenna
structure is also sought. Local governments are to review these applications and a letter of
concurrence or non-concurrence is then sent to Industry Canada. Due to their limited jurisdiction for
this use, local governments may not withhold a Building Permit if the applicant has met standards
for notification and has made a demonstrated attempt to satisfy community concerns that are
considered relevant by the federal government. The City does not assess any submission for a
telecommunication antenna structure with respect to health and radiofrequency exposure issues, or
any other non-placement or non-design related issues.
Agricultural Land Commission
The Agricultural Land Commission asserts that a non-farm use application is required prior to the
application receiving Commission approval. As local and provincial governments have limited
jurisdiction over this use, a denial by Council or by the Commission could likely be over-ruled by the
federal government during a dispute resolution process.
The Agricultural Land Reserve Use, Subdivision and Procedure Regulation, which is administered by
the ALC, notes that this use could be permitted outright if its development footprint was kept
compact, as stated in Part 2(3) Permitted Uses For Land In An Agricultural Land Reserve:
The following land uses are permitted in an agricultural land reserve… :
(1)(m) telecommunications equipment, buildings and installations as long as the area
occupied by the equipment, buildings and installations does not exceed 100 m2 for
each parcel;
This regulation indicates that a telecommunications facility could be permitted outright if its total
footprint remained within 100 m2 in area. However, the cumulative total footprint (including access,
equipment compound, guy wires) for this use usually exceeds this prescribed minimum, and
therefore, the need for the non-farm use is triggered. For this proposal, the equipment compound
occupies an estimated 256 m2, and therefore the need for the non-farm use application is triggered.
e)Citizen/Customer Implications:
Neighbourhood notification has been conducted in accordance with Industry Canada Guidelines and
with the protocols developed by the City of Maple Ridge. Two open houses were held to present this
proposal to the community. The first of these, held on March 3, 2016 had low turnout and was
rescheduled to May 26, 2016. This consultation initiative satisfies the requirements of Industry
Canada. The installation of cellular antenna is under Federal jurisdiction and municipal approval is
not required.
- 5 -
f)Interdepartmental Implications:
This application will involve the Building and the Planning Departments in their review of
environmental assessments, geotechnical recommendations, a tree cutting permit, and a
Watercourse Protection Development Permit.
g)Alternatives:
Council has the option of not authorizing this application to proceed to the ALC, in which case the
applicant would have the option of ensuring the development proposal size remained within the 100
m2 maximum footprint as prescribed in the Agricultural Land Reserve Use, Subdivision and
Procedure Regulation or appealing to the federal government to intervene in a dispute resolution
process.
CONCLUSION:
This application for a non-farm use complies with the direction as given by the ALC for the installation
of wireless telephone facilities. Community notification has been provided, and a summary of the
comments were provided to the City of Maple Ridge. Council is recommended to authorize
forwarding this application to the ALC for their consideration.
“Original signed by Diana Hall”
_______________________________________________
Prepared by: Diana Hall, M.A., MCIP, RPP
Planner 2
“Original signed by Christine Carter”
_____________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by David Pollock” for
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Photo
Appendix C – Site Plan
Appendix D - Compound Layout
Appendix E – Excerpt from Proponent – Community Consultation Meeting Summary
DATE: Apr 7, 2016
2016-100-AL
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
DEWDNEY TRUNK ROAD
256 ST´
Scale: 1:3,500
25762 Dewdney Trunk RoadLegend
Stream
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX A
DATE: Apr 7, 2016
2016-100-AL
BY: PC
PLANNING DEPARTMENT
SUBJECT PROPERTY
DEWDNEY TRUNK ROAD
256 ST´
Scale: 1:3,500
25762 Dewdney Trunk Road
Aerial Imagery from the Spring of 2011
Legend
Stream
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX B
APPENDIX C
APPENDIX D
COMMUNITY CONSULTATION MEETING SUMMARY
TELUS Site: BC1572
Proposed Location: 25762 Dewdney Trunk Road, Maple Ridge, BC
Description: 45m monopole tower
Meeting Date: Thursday, May 26, 2016
Meeting Location: Webster’s Corner Elementary
25554 Dewdney Trunk Road, Maple Ridge, BC V4R 1X9
Meeting Time: 5:30pm – 7:00pm
TELUS Representatives:
Debra Pankratz, Real Estate & Government Affairs
Mohammad Zabetian, RF Engineer
Cheryl Bilyk, Real Estate & Government Affairs
Harmen Kahlon, Real Estate & Government Affairs
Leeanne Parris, Real Estate & Government Affairs
Angelo Almario, Wireless Implementation
Marc Parras, Manager, Technology Strategy
Mohammad Chamma, Mgr.-Planning & Engineering
Cypress Representatives:
Tawny Verigin, Municipal Affairs Specialist Consultant
James Shaw, Real Estate & Municipal Affairs Consultant
Andrew Orchard, Real Estate & Municipal Affairs Consultant
Jim Law, Site Acquisition & Municipal Affairs Consultant
Brent Laoun, Site Acquisition Consultant
Meeting Details
The City of Maple Ridge has adopted “Telecommunication Antenna Structures Siting Protocols”
to establish procedural standards allowing the City to effectively participate in and influence the
placement of telecommunication antenna structures proposed within the City. Following these
protocols, Cypress Land Services consulted with the City of Maple Ridge and held a Community
Consultation Meeting for the above noted proposed monopole wireless communication facility
on Thursday, March 3rd. Due to a traffic incident during the meeting, it was rescheduled to
Thursday, May 26, 2016 from 5:30 to 7:00pm. The meeting was held at the Webster’s Corner
Elementary located at 25554 Dewdney Trunk Road, Maple Ridge, BC. The above noted
Representatives from TELUS and Cypress Land Services were on site to answer questions and
receive feedback. Darrell Denton (Property & Risk Manager) was on hand to represent the City
of Maple Ridge.
APPENDIX E
Notification and Invitation
Notification packages including an invitation to the community consultation meeting were sent
to all households within 300 m of the proposed site on February 10, 2016 via regular mail (please
see Schedule 1: Affidavit of Notification). In total, 76 notifications were sent. A notice was also
placed in the Maple Ridge News on May 13th, 2016 inviting the public to the meeting (please see
Schedule 2: Tear sheets). Due to an unexpected traffic accident and road closure, many
members of the public expressed that they were not able to access the meeting. As a result, the
community consultation meeting was rescheduled to ensure all member of the public has an
opportunity to attend. On May 4, 2016, a total of 76 notification packages were re-issued to
property owners, occupants, and other recipients within 300m of the proposed monopole
location via regular mail. (please see Schedule 3: Affidavit of Re-Notification). On Friday, May
13, 2016 a notice was placed in the Maple Ridge News inviting the public to the meeting and to
comment on the proposal (please see Schedule 4: Tear sheet for Second Meeting Invitation).
Attendance and Community Feedback
18 residents signed in at the Community Consultation Meeting (please see Schedule 5: Meeting
Sign in). Most of the residents who attended the meeting expressed their opposition regarding
the installation. Concerns ranged from location of the structure relative to residential homes and
the elementary school (typically with regard to health & safety), concern with structure
appearance and perceived impact on property values. During the entire consultation period, 29
residents provided comments in total; one in support, two neutral and 26 in opposition (please
see Schedule 6: Comments & Responses Tracker).
Meeting Set Up
Upon arrival to the meeting guests were greeted at a welcome table where they were politely
asked to sign in. The venue was set up with story boards around the perimeter of the room
explaining various aspects of the proposal (please see Schedule 7: Storyboards). TELUS
representatives were available to provide information and answer questions as they arose. In
addition, wireless literature was provided as take home materials should attendees need
additional information. The literature provided included: Wireless Communication and Health,
Connecting Canadians, CPC, CWTA Subscriber Facts, SC6 Fact Sheet & Myth busters, it’s your
Health, Statement of the Chief Medical Officer, Cell Towers in Your Community.
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 2017-233-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT:
First Reading
Official Community Plan Amending Bylaw No. 7349-2017;
First Reading
Zone Amending Bylaw No. 7312-2017;
First Reading
Off Street Parking and Loading Amending Bylaw 7350-2017;
EXECUTIVE SUMMARY:
Consistent with the action items stemming from the Housing Action Plan Implementation Framework
that were prioritized by Council, various OCP policy amendments and a new zone have been created
to permit the development of ground-oriented infill housing, which includes triplex, fourplex and
courtyard residential housing. On April 18, 2016, Council received a report for information entitled
“Proposed Triplex, Fourplex and Courtyard Housing Forms Overview”. The next steps identified in
the above mentioned report were the development of OCP amendments and a draft zone for triplex,
fourplex and courtyard residential developments, which became part of the Planning Department’s
2017 Business Plan (see Appendix A and B respectively). The draft policies and zone also provides
the framework for the review and regulation of a current ground-oriented infill development
application which will be presented through a separate, concurrent report (Rezoning Application
2017-031-RZ, Zone Amending Bylaw No. 7348-2017scheduled for June 13, 2017).
RECOMMENDATIONS:
1.In respect of Section 475 of the Local Government Act, requirement for consultation during
the development or amendment of an Official Community Plan, Council must consider
whether consultation is required with specifically:
i.The Board of the Regional District in which the area covered by the plan is located, in
the case of a Municipal Official Community Plan;
ii.The Board of any Regional District that is adjacent to the area covered by the plan;
iii.The Council of any municipality that is adjacent to the area covered by the plan;
iv. First Nations;
v.Boards of Education, Greater Boards and Improvements District Boards; and
vi. The Provincial and Federal Governments and their agencies; and
In that regard it is recommended that no additional consultation be required in respect of
this matter beyond the early posting of the proposed Official Community Plan amendments
on the City’s website, together with an invitation to the public to comment, and;
2.That OCP Amending Bylaw No. 7349-2017 be given first reading; and
3.That Zone Amending Bylaw No.7312-2017 be given first reading; and
4.That Off Street Parking and Loading Amending Bylaw 7350-2017 be given first reading.
1102
- 2 -
BACKGROUND:
The Housing Action Plan (HAP), endorsed in 2014, and its Implementation Framework endorsed by
Council in September, 2015, includes a number of goals and principles aimed at providing safe,
affordable and appropriate housing for the community. Specific goals in support of encouraging
ground-oriented residential infill housing include: “To improve housing choice for all current and
future households”. Strategy #1 of the HAP articulates the importance of a diverse housing mix and
innovation and encourages “support the development of a mix of housing forms”. In April 2016,
Council received a report outlining possible policy and zoning next steps to help implement triplex,
fourplex and courtyard residential forms of development and directed that staff prepare OCP and
Zoning Bylaw amendments to create the zone.
DISCUSSION:
The proposed policy and zoning amendments provide for the infill of ground-oriented residential
buildings within established residential neighbourhoods and along major corridors, in a form that will
be incremental and sensitive to the existing and emerging context. Dwelling units may be in one
building with shared party walls to create triplexes or fourplexes that will resemble a single family
home, in order to fit seamlessly into neighbourhoods. Dwelling units may also be arranged
individually or attached around a shared open space, to create a courtyard residential development
in a village-style residential pattern. These new housing forms provide flexibility for ground-oriented
residential infill, offering the City and its residents’ a greater variety of housing options.
An application has been received to rezone a property to courtyard residential, reflecting the
numerous inquiries seeking changes to existing zoning to realize the development potential for
ground-oriented residential infill. Therefore, amendments to the Official Community Plan (OCP) and
the Zoning Bylaw are required.
a) Planning Analysis:
Official Community Plan:
Chapter 3 of the OCP presents the City of Maple Ridge’s residential land use policies. Policy 3 -18
introduces the Urban Residential land use designation which is composed of two residential
categories: Neighbourhood Residential and Major Corridor. Neighbourhood Residential is
characterized as established single family neighbourhoods, where careful incremental change can
be considered. Major Corridor is characterized as fronting onto Major Road Corridors, and can
support slightly higher densities than established single family neighbourhoods to take advantage of
transportation linkages and amenities. These policies require that development be compatible with
the surrounding neighbourhood, with particular attention given to site design, setbacks, and lot
configuration with the existing pattern of development in the area.
-3 -
Proposed OCP Amendments
Amendments to the residential policy framework respond to the evolution of residential development
in Maple Ridge. It is proposed that under the Neighborhood Residential category that single family
homes will remain predominant, but sensitive infill such as duplexes and triplexes will be
encouraged. Under the Major Corridor Residential category, courtyard residential development will
be added to the list of housing forms encouraged along Major Road Corridors. It is noted that one of
the underlying principles in the OCP is to encourage growth within the Urban Area Boundary (UAB)
and to accommodate growth through infill by promoting a mix of housing types and tenures (Policy 3-
1).
The proposed amendments to the City of Maple Ridge Official Community Plan (OCP) identified in
bold text will include:
In section 3-18, 2) Major Corridor category the following will be added to clause b)
“fourplexes, courtyard residential developments, townhouses, and apartments” that
identifies the additional form of ground-oriented housing that will be encouraged as infill.
In section 3-20, the following will be added to clause a) building forms such as single
detached dwellings, duplexes, triplexes, fourplexes, courtyard residential developments,
townhouses, apartments, and small lot intensive residential developments subject to Policy
3-21;
The definition for Courtyard Residential will be added to Appendix A, Glossary.
The definitions for Apartment, Triplex, Fourplex, and Townhouse will be amended to reflect
the definitions provided in the Zone Amending Bylaw No. 7312-2017 for the RT-2 (Ground-
Oriented Residential Infill) zone.
The RT-2 (Ground-Oriented Residential Infill) zone will be added to the Neighbourhood
Residential and Major Corridor Residential categories in Appendix C, Zoning Matrix.
Policies and the separate Zoning Matrices in the Silver Valley, Albion, Hammond, and Town
Centre Area Plans will be revised to align with the permitted designations provisions of the
RT-2 (Ground-Oriented Residential Infill) zone.
The proposed OCP Amending Bylaw No. 7349-2017 is attached as Appendix A.
Zoning Bylaw:
The new RT-2 (Ground-Oriented Residential Infill) zone includes three new housing typologies: triplex,
fourplex, and courtyard residential development, and permits a slightly higher density (0.75 Floor
Space Ratio (FSR)) than single family residential (0.6 FSR) zones. The slight increase in density
reflects the intent of this new zone to allow sensitive infill of additional dwelling units in existing
single family neighbourhoods and along Major Corridors.
The preparation of this zone has considered neighbourhing municipal examples, the current Maple
Ridge context, and consulted with local developers, real estate agents and potential applicants in
developing the proposed zoning requirements, in addition to internal review. The following tables
provide a brief summary of each of the three typologies included in the RT-2 Ground-Oriented
Residential Infill Zone for both the Town Centre, and within the Urban Area Boundary. Detailed
information is included in the Zoning Bylaw Amendment No. 7312-2017, which is attached as
Appendix B.
-4 -
Table 1: Summary of Triplex Zone provisions – Town Centre and within the Urban Area Boundary
Housing
Typology
Minimum
Lot Size
Lot
Coverage
Floor Area
Ratio Setbacks Lot
Width Lot Depth
Triplex
in the
Town
Centre
700 m2 45% 0.75 5.5 m front 7.5 m rear
4.5 m ext. 1.5 m
interior. The sum of the
two side setbacks shall
not be less than 3.5 m.
20 m 27 m
Triplex
in the
Urban
Area
Boundary
800 m2 45% 0.75 7.5 m front 7.5 m rear
4.5 m ext. 1.5 m
interior. The sum of the
two side setbacks shall
not be less than 3.5 m.
20 m 27 m
Table 2: Summary of Fourplex Zone provisions – Town Centre and within the Urban Area Boundary
Housing
Typology
Minimum
Lot Size
Lot
Coverage
Floor Area
Ratio Setbacks Lot
Width Lot Depth
Fourplex
in the
Town
Centre
800 m2 45% 0.75 5.5 m front 7.5 m rear
4.5 m ext. 1.5 m int.
The sum of the two
side setbacks shall not
be less than 3.5 m.
22 m 30 m
Fourplex
in the
Urban
Area
Boundary
850 m2 45% 0.75 7.5 m front 7.5 m rear
4.5 m ext. 1.5 m int.
The sum of the two
side setbacks shall not
be less than 3.5 m.
22 m 30 m
Table 3: Summary of Courtyard Zone provisions – Town Centre and within the Urban Area Boundary
Housing
Typology
Minimum
Lot Size
Lot
Coverage
Floor Area
Ratio Setbacks Lot
Width Lot Depth
Courtyard
in the
Town
Centre
900 m2 45% 0.75 5.5 m front and 7.5m
rear 4.5 m ext. 1.5m
int. The sum of the two
side setbacks shall not
be less than 3.5 m.
25 m 35 m
Courtyard
in the
Urban
Area
Boundary
950 m2 45% 0.75 7.5 m front 7.5 m rear
4.5 m ext. 1.5 m int.
The sum of the two
side setbacks shall not
be less than 3.5 m.
25 m 35 m
-5 -
Parking:
Amendments to the Off Street Parking and Loading Bylaw are also required to ensure such infill
forms of development are consistent with the standards for similar housing forms. The Bylaw
amendments require that triplexes, fourplexes, and courtyard residential developments have two off-
street parking spots per dwelling unit. See Appendix C for the proposed Off Street and Loading
Amending Bylaw.
Development Permits:
The Proposed Triplex, Fourplex and Courtyard Housing Forms Overview report from April 18, 2016
proposed that applications for triplex, fourplex and courtyard residential developments make use of
the existing Multi-Family Development Permit guidelines for those applications received in the first
year. Applications will also be forwarded to the Advisory Design Panel (ADP) for review. During this
time, design guidelines specific to these new forms will be developed with the assistance of the ADP.
The process, including the forwarding of such applications to the ADP, will be reviewed and reported
to Council at the end of the first year and may result in the establishment of Development Permit
guidelines specifically tailored for these ground-oriented residential infill forms.
CONCLUSION:
The introduction of a new ground-oriented multi-family zone aligns with the goals, principles and
strategies in the HAP, as it will encourage diverse housing forms within the City. The creation of the
council-directed Ground-Oriented Residential Infill (RT-2) zone is a short-term action identified by
Council in their establishment of the HAP Implementation Framework. It satisfies part of Strategy
#1 under the Housing Action Plan, to Support the Development of a Mix of Housing Forms and will
encourage the development of triplex, fourplex and courtyard residential housing forms. The
development of these new housing forms provides more and different choices in a changing housing
landscape to meet the diverse housing needs of our community. The draft OCP and Zone Amending
Bylaws also set the framework for a concurrent rezoning application to develop ground-oriented
housing, which will be presented in a separate report (Rezoning Application 2017-031-RZ, Amending
Bylaw No. 7348-2017).
“Original signed by Siobhan Murphy”
_______________________________________________
Prepared by: Siobhan Murphy, MA, MCIP, RPP
Planner II
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Christine Carter” for
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – OCP Amending Bylaw No. 7349-2017
Appendix B – Zone Amending Bylaw No. 7312-2017
Appendix C – Off Street Parking and Loading Amending Bylaw No. 7350-2017
CITY OF MAPLE RIDGE
BYLAW NO. 7349-2017
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
___________________________________________________________________________________
WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official
Community Plan;
AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No OCP 7349-2017.
2.That Chapter 3 Neighbourhoods & Housing, Section 3.1.3 Residential Designations be
amended by repealing policy 3-18(2)(b) and replacing it with the following:
3-18(2)(b) includes ground oriented housing forms such as single detached dwellings,
garden suites, duplexes, triplexes, fourplexes, courtyard residential
developments, townhouses, apartments, or small lot intensive residential,
subject to compliance with Major Corridor Residential Infill policies.
3.That Chapter 3 Neighbourhoods & Housing, Section 3.1.4 Residential Infill and Compatibility
Criteria be amended by repealing policy 3-20(a) and replacing them with the following:
3-20(a) building forms such as single detached dwellings, duplexes, triplexes,
fourplexes, courtyard residential developments, townhouses, apartments,
and small lot intensive residential developments subject to Policy 3-21;
4.That Chapter 10.3 Silver Valley Area Plan, Sections 5.4 Eco-Clusters and 7.0 Design
Guidelines be amended by repealing policies 5.4.4(c) and 7.4(h) and replacing them with the
following:
5.4.4(c) As a means of providing a diversity of housing types, consider integrating
duplex, triplex, and fourplex developments that have the appearance of a
single larger residence into the Eco-Clusters.
7.4(h) To blend into a streetscape/cluster of typical larger single family residences,
consider designing duplex, triplex and fourplex developments to have the
appearance of one larger residence.
5.That Chapter 10.4 Town Centre Area Plan, Section 3.3 Land Use Designations be amended
by adding to the paragraph located under the Single-Family Residential designation the
following words identified in bold text:
The Single-Family Residential designation in the Town Centre provides options for increasing
density and choice of housing form, while retaining the single family character in these
established neighbourhood blocks. Single-family dwellings, duplex, and triplex are the forms
of development permitted in the in the Single Family Designation.
APPENDIX A
6.That Chapter 10.4 Town Centre Area Plan, Section 3.3 Land Use Designations be amended
by adding to the paragraph located under the Ground-Oriented Multi-Family designation the
following words identified in bold text:
The Ground-Oriented Multi-Family use is intended to provide housing options that range from
a low density attached form to a medium-high density attached form of ground-oriented
housing that will generally be a maximum of three (3) storeys in height with ground level
access to each unit. The development forms include fourplex, courtyard residential,
townhouse, rowhouse, and stacked townhouse.
7.That Chapter 10.4 Town Centre Area Plan be amended by repealing policies 3-17(e) and
3.18 and replacing them with the following:
3-17(e) Duplex and triplex developments will be permitted on a corner lot or a lot with
lane access to concealed parking. The minimum lot size for duplex
development is 557m2 and the minimum lot size for triplex development is
700 m2. The character of duplex and triplex developments should be similar
to a single-family development in its size, scale, and massing.
3-18 Ground-Oriented Multi-Family development should be a maximum of three (3)
storeys in height, with ground level entry to each unit, except for the stacked
townhouse form (see Policy 3-21). Fourplex developments should also ensure
that dwelling units are contained in an individual building resembling a single-
family dwelling in its size, scale, and massing. A courtyard residential
development may have its dwelling units arranged individually or attached in
small groupings of buildings, each resembling a single-family dwelling and
located around a common courtyard open space.
8.That Chapter 10.4 Town Centre Area Plan, Appendix A Zoning Matrix, Section 2 be amended
by inserting the following after “RT-1 Two Family Urban Residential” under the column
heading “Zone” that corresponds to the “Single-Family Residential” designation under the
column heading “OCP Designation / Category”:
RT-2 Ground-Oriented Residential Infill (limited to triplex residential uses only)
9.That Chapter 10.4 Town Centre Area Plan, Appendix A Zoning Matrix, Section 2 be amended
by inserting the following before “RM-1 Townhouse Residential” under the column heading
“Zone” that corresponds to the “Ground-Oriented Multi-Family” designation under the column
heading “OCP Designation / Category”:
RT-2 Ground-Oriented Residential Infill (limited to fourplex and courtyard residential uses only)
10.That Chapter 10.5 Hammond Area Plan, Appendix A Zoning Matrix, Section 2 be amended by
inserting the following after “RT-1 Two Family Urban Residential” under the column heading
“Zone” that corresponds to the “Single-Family & Compact Residential” designation under the
column heading “OCP Designation / Category”:
RT-2 Ground-Oriented Residential Infill (limited to triplex residential uses only)
11.That Chapter 10.5 Hammond Area Plan, Appendix A Zoning Matrix, Section 2 be amended by
inserting the following before “RM-1 Townhouse Residential” under the column heading
“Zone” that corresponds to the “Low Density Multi-Family” designation under the column
heading “OCP Designation / Category”:
RT-2 Ground-Oriented Residential Infill (limited to fourplex and courtyard residential uses only)
12.That Appendix A Glossary be amended by inserting the following between “Council” and
“Density”:
Courtyard Residential
A residential use where a group of four to eight dwelling units may be separately detached or
combined within two or more buildings and arranged around a shared open space.
13.That Appendix A Glossary be amended by deleting “Apartment”, “Fourplex”, “Townhouse”
and “Triplex” and replacing them with the following, in alphabetical order:
Apartment
A residential use where the building or buildings on a lot are each used for three or more
dwelling units. Apartment building(s) may contain Townhouse dwelling units, but shall not
include Triplex, Fourplex, or Courtyard Residential dwelling units.
Fourplex
A residential use where the building on a lot is used for four dwelling units.
Townhouse
A single building comprised of three or more dwelling units separated one from another by
party walls extending from foundation to roof, with each dwelling unit having a separate,
direct entrance from grade. Triplex, Fourplex, or Courtyard Residential dwelling units are
excluded.
Triplex
A residential use where the building on a lot is used for three dwelling units.
14.That Appendix C Zoning Matrix be amended by inserting the following between “RT-1 Two
Family Urban Residential” and “SRS Special Urban Residential” under the column heading
“Zone” that corresponds to the “Urban Residential Designation/Neighbourhood Residential –
Infill” under the column heading “OCP Designation / Category”:
RT-2 Ground-Oriented Residential Infill (limited to triplex residential uses only)
15.That Appendix C Zoning Matrix be amended by inserting the following between “RT-1 Two
Family Urban Residential” and “RM-1 Townhouse Residential” under the column heading
“Zone” that corresponds to the “Major Corridor Residential Category” under the column
heading “OCP Designation / Category”:
RT-2 Ground-Oriented Residential Infill
16.Maple Ridge Official Community Plan Bylaw No.7060-2014 is hereby amended accordingly.
READ a first time the day of , 20 .
READ a second time the day of , 20 .
PUBLIC HEARING held the day of , 20 .
READ a third time the day of , 20 .
ADOPTED the day of , 20 .
_____________________________________ _____________________________
PRESIDING MEMBER CORPORATE OFFICER
CITY OF MAPLE RIDGE
BYLAW NO. 7312-2017
A Bylaw to amend the text forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed desirable to create a new ground-oriented infill zone called “RT-2
Ground-Oriented Residential Infill”; and
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7312-2017."
2.PART 2 INTERPRETATION the definition of “APARTMENT” is amended by deleting the
“.” at the end of the definition and adding the words identified in bold text:
APARTMENT use means a residential use where the building or buildings on a lot are
each used for three or more dwelling units. Apartment building(s) may contain
Townhouse dwelling units, but shall not include Triplex, Fourplex, or Courtyard
Residential dwelling units.
3. That Part 2 INTERPRETATION is amended by inserting the following between
“Correctional and Rehabilitation” and “Datum Determination Points”:
Courtyard Residential: means a residential use where a group of four to eight
dwelling units may be separately detached or combined within two or more buildings
and arranged around a shared open space.
4. That Part 2 INTERPRETATION is amended by inserting the following between “Front
Lot Line” and “Gross Floor Area”:
Fourplex: means a residential use where the building on a lot is used for four
dwelling units.
5. That Part 2 INTERPRETATION is amended by inserting the following between
“Townhouse(s)” and “Two-Family Residential”:
Triplex: means a residential use where the building on a lot is used for three dwelling
units.
6.PART 2 INTERPRETATION the definition of “Townhouse(s) is amended by adding the
words identified in bold text:
TOWNHOUSE(S) – means a single building comprised of three or more dwelling units
separated one from another by party walls extending from foundation to roof, with
each dwelling unit having a separate, direct entrance from grade. Triplex, Fourplex,
or Courtyard Residential dwelling units are excluded.
APPENDIX B
7. That PART 3 BASIC PROVISIONS, SECTION 302 ZONES (1) is amended by inserting
the following between “RT-1 Two Family Urban Residential” and “RM-1 Townhouse
Residential”:
RT-2 Ground-Oriented Residential Infill
8. That PART 6 RESIDENTIAL ZONES is amended by inserting the following after Section
601E “RST-SV Street Townhouse – Silver Valley”:
601F RT-2 Ground-Oriented Residential Infill
A. PURPOSE
This zone provides for the infill of ground-oriented residential buildings established in a
form similar to surrounding single-detached residential uses. In all forms, Ground-
Oriented Residential Infill should emphasize pedestrian connections and open space,
while accommodating vehicle access from a street or lane where possible.
B. PRINCIPAL USES
1.The following principal use and no other shall be permitted in this zone:
(a) Triplex residential use;
(b) Fourplex residential use;
(c) Courtyard residential use.
C. ACCESSORY USES
1.The following uses shall be permitted as accessory uses to one of the permitted
principal uses in this zone:
(a) Boarding use;
(b) Home occupation use.
D. LOT AREA & DIMENSIONS
1.Minimum net lot area and dimensions for a triplex residential use:
(a) In net lot area 800 square metres;
(b) In lot width 20.0 metres;
(c) In depth 27.0 metres.
2.Minimum net lot area and dimensions for a fourplex residential use:
(a) In net lot area 850 square metres;
(b) In lot width 22.0 metres;
(c) In depth 30.0 metres
3.Minimum net lot area and dimensions for a courtyard residential use
a) In net lot area 950 square metres;
b) In lot width 25.0 metres;
c) In depth 35.0 metres.
4. Minimum net lot area on a lot located within the Town Centre, as identified on
Schedule H of the Zoning Bylaw, for the following permitted uses are:
a) triplex residential use in net lot area 700 square metres;
b) fourplex residential use in net lot area 800 square metres;
c) courtyard residential use in net lot area 900 square metres.
E.DENSITY
1.All buildings and structures shall not exceed a floor space ratio of 0.75 times the net
lot area, excluding a maximum of 50m2 of habitable basement area.
F.LOT COVERAGE
1.Buildings and structures shall not exceed lot coverage of 45%.
G.SITING
1.Minimum setbacks for principal buildings and structures shall not be less than:
(a) from a front lot line 7.5 metres;
(b) from a rear lot line 7.5 metres;
(c) from an interior side lot line 1.5 metres;
(d) from an exterior side lot line 4.5 metres;
(e) Notwithstanding the above, the sum of the two side interior side setbacks
shall not be less than 3.5 metres.
2.Minimum setbacks for principal buildings and structures located on lots located
within the Town Centre, as identified in Schedule H of the Zoning Bylaw, shall not be
less than:
(a) from a front lot line 5.5 metres;
(b) from a rear lot line 7.5 metres;
(c) from an interior side lot line 1.5 metres;
(d)from an exterior side lot line 4.5 metres;
(e)Notwithstanding the above, the sum of the two interior side setbacks shall
not be less than 3.5 metres.
3.Minimum Setbacks for Accessory Buildings and Structures shall not be less than:
(a)from a rear and interior side lot line 1.5 metres;
(b)from a front and exterior side lot line 3 metres, except that no
building or structure for an accessory off-street parking use shall be
sited within the required front yard setback;
(c) from a building used for residential use 1.5 metres.
H.SIZE OF BUILDINGS AND STRUCTURES
1.No principal building or structure shall exceed a height of 11 metres.
2.No accessory building or structure shall exceed a height of 4.5 metres.
OTHER REGULATIONS
1.Areas for an Accessory Off-Street Parking Use shall, when not concealed, be bound by
a landscape screen of not less than one metre in height.
2.Hard surface areas must be 50% permeable.
3.Usable open space for all residential uses shall be provided for each unit in the
development based on the following ratio:
a) 45.0 square metres for each unit with 3 or more bedrooms;
b) 30.0 square metres for each unit with less than 3 bedrooms.
4. In a Courtyard Residential use, the courtyard space shall be common to all dwelling
units, and:
a) be not less than 7.0 metres in width;
b)be landscaped, which may include:
i) variation in type and scale with areas of large perennials, shrubs and
trees, not just grassed areas;
ii) existing trees and landscape features should be kept wherever
possible; and
iii) should be designed to create filtering and screening of views;
c)may be used to accommodate driveway access to the dwelling units, but
shall not be used to accommodate an Accessory Off-Street Parking uses.
d)not be included in the requirements for useable open space if the
courtyard space also provides driveway access.
9. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended is hereby amended
accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
CITY OF MAPLE RIDGE
BYLAW NO. 7350-2017
A Bylaw to amend the Maple Ridge Parking and Loading Bylaw No. 4350 - 1990
___________________________________________________________________________________
WHEREAS it is deemed expedient to further amend the Maple Ridge Parking and Loading Bylaw, as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Parking and Loading Amending
Bylaw No 7350-2017.
2.That Appendix A Off-Street Parking Requirements, Section 1(b) be amended by adding the
following words identified in bold text:
1(b) A building for one family residential use, two family residential use, triplex
residential use, fourplex residential use, c ourtyard residential use
3.That Appendix A Off-Street Parking Requirements, Section 10.1(a)(1) be amended by
replacing the “.” at the end of Section 10.1(a)(1)(b) with a “;” and adding the following
words, in sequential order:
c)a property with a single triplex development;
d)a property with a single fourplex development;
e)a property with a courtyard residential development.
4.Maple Ridge Parking and Loading Amending Bylaw No. 4350-1990 is hereby amended
accordingly.
READ a first time the day of , 20 .
READ a second time the day of , 20 .
PUBLIC HEARING held the day of , 20 .
READ a third time the day of , 20 .
ADOPTED the day of , 20 .
_____________________________________ _____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 2017-031-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: First Reading
Zone Amending Bylaw No. 7348-2017
21333 River Road
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property, located at 21333 River Road, from
RS-1 (One Family Urban Residential) to RT-2 (Ground-Oriented Residential Infill) a newly created zone
(Bylaw No. 7312-2017), to permit the development of courtyard residential housing. This project
proposes a total of 4 dwelling units, clustered around a common courtyard. Pursuant to Council
resolution, this application is subject to the Community Amenity Contribution (CAC) Program, Policy
6.31, at a rate of $4,100.00 per unit. However, since the policy is silent on this housing form and
infill projects are desirable, staff is recommending that this courtyard form of housing be exempt
from the policy. To proceed further with this application, a new RT-2 zone has been prepared and is
the subject of a separate report, which is being considered for first reading at the June 13, 2017
Council meeting and is intended to run concurrently with the subject application.
RECOMMENDATIONS:
That Zone Amending Bylaw No.7348-2017 be given first reading; and
That the applicant provides further information as described on Schedules C, D and E of the
Development Procedures Bylaw No. 5879–1999.
DISCUSSION:
a)Background Context:
Applicant: Kevin Urbas
Legal Description: Lot 49 District Lot 248 Group 1 New Westminster District Plan
27106
OCP:
Existing: Urban Residential
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: RT-2 (Ground-Oriented Residential Infill)
Surrounding Uses:
North: Use: Hospital (Ridge Meadows)
Zone: P-6 (Civic Institutional), RS-1 (One Family Urban Residential)
Designation: Institutional, Conservation, Urban Residential
1103
- 2 -
South: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
East: Use: Apartment
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
West: Use: Hospital (Ridge Meadows), Single Family Residential
Zone: P-6 (Civic Institutional), RS-1 (One Family Urban Residential)
Designation: Institutional, Conservation, Urban Residential
Existing Use of Property: Single Family Residential
Proposed Use of Property: Multi-Family Residential (Courtyard)
Site Area: 0.12 ha (0.31 acres)
Access: River Road
Servicing requirement: Urban Standard
b) Site Characteristics:
The subject property, located at 21333 River Road, is 1,250 m² (0.3 acres) in size, and is bound by
single family lots to the west and south, Ridge Meadows Hospital to the north, and a 3-storey non-
conforming apartment to the east. The subject property is relatively flat, with a few trees located to
the south along River Road (see Appendices A & B).
c) Project Description:
The current application proposes to rezone the subject property from RS-1 (One Family Urban
Residential) to RT-2 (Ground-Oriented Residential Infill), a newly created zone, to permit the
development of courtyard housing.
This new zone provides for the infill of ground-oriented residential buildings within established
residential neighbourhoods in a form that will be incremental and sensitive to the existing and
emerging context. Dwelling units may be in one building with shared party walls to create triplexes or
fourplexes that will resemble a single family home in order to fit seamlessly into neighbourhoods.
Dwelling units may also be arranged individually or attached around a shared open space, as is the
case for the subject property. The new RT-2 (Ground-Oriented Residential Infill) zone, Bylaw No.
7312-2017, is being considered for first reading at the June 13, 2017 Council meeting and will run
concurrently with the subject application. Should the RT-2 zone not be approved, the development
application would not complete and the file would be closed.
The site is located on River Road, which is a Major Corridor as identified on Figure 4 of the Official
Community Plan (OCP). This site lends itself well to surrounding ground-oriented residential infill,
given the varying forms of development surrounding the subject property. The resulting lack of
character cohesion in the adjacent area required that the dwelling units be separated into two
groups to face each other in a courtyard style.
At this time the current application has been assessed to determine its compliance with the OCP and
provide a land use assessment only. Detailed review and comments will need to be made once full
application packages have been received. A more detailed analysis and a further report will be
required prior to second reading. Such assessment may impact proposed lot boundaries and yields,
-3 -
OCP designations and Bylaw particulars, and may require application for further development
permits.
d)Planning Analysis:
Official Community Plan:
The OCP designates the subject property Urban Residential – Major Corridor, and development of
the property is subject to the Major Corridor infill policies of the OCP. The Major Corridor Residential
category identifies the types of ground-oriented housing forms which are encouraged along major
road corridors and Bylaw 7312-2017 is proposing an amendment to clarify that uses such as
fourplexes, and courtyard residential development, are also permitted. These policies require that
development be compatible with the surrounding neighbourhood, with particular attention given to
site design, setbacks, and lot configuration with the existing pattern of development in the area. It is
noted that one of the underlying principles in the OCP is to encourage growth within the Urban Area
Boundary (UAB) and to accommodate growth through infill by promoting a mix of housing types and
tenures (Policy 3-1). The proposed rezoning of the subject property to RT-2 (Ground-Oriented
Residential Infill) aligns with the draft Major Corridor Residential infill policies.
Zoning Bylaw:
The current application proposes to rezone the subject property from RS-1 (One Family Urban
Residential) to RT-2 (Ground-Oriented Residential Infill) to permit the development of courtyard
housing. The minimum lot size for the current RS-1 (One Family Urban Residential) zone is 668 m²
and the minimum lot size for Courtyard Housing in the RT-2 (Ground-Oriented Residential Infill) zone
is 950 m2. Any variations from the requirements of the proposed zone will require a Development
Variance Permit application. As mentioned earlier in the report, Bylaw7312—2017creates the new
RT-2 zone and the Bylaw will run concurrently with the application.
Courtyard Residential development is supported on this property because it will be similar in scale to
integrate with the surrounding, established single family neighbourhood. The maximum height
requirements for courtyard residential developments are the same as today’s new single family
homes (11 metres), recognizing that existing older homes in the area were built to a lower height,
creating a gradual transition. Each dwelling unit is also provided with ample greenspace, and there
is one, shared driveway for the new development. The density permitted for courtyard residential is
also not that much greater than the surrounding area at 0.75 FSR, whereas single family homes are
0.6 FSR.
Pursuant to Council resolution, this application is subject to the Community Amenity Contribution
(CAC) Program, Policy 6.31, at a rate of $4,100.00 per unit. However, since the policy is silent on
this housing form and infill projects are desirable, staff is recommending that courtyard residential
developments be exempt from the policy. It is noted that Planning staff are preparing an update
report on the Albion Density Bonusing and the Community Amenity Contribution (CAC) program, and
are recommending that the policy be amended to exempt fourplex and courtyard residential housing.
- 4 -
Parking:
An amendment to the Off-Street Parking and Loading Bylaw is being proposed along with the
proposed amendment to the OCP and Zoning Bylaw to create the new RT-2 (Ground-Oriented
Residential Infill) zone. The amendment clarifies the parking requirements for triplex, fourplex, and
courtyard residential developments. Two off-street parking spaces will be required for each dwelling
unit within the Urban Area Boundary (UAB) and within the Town Centre. No off-street visitor parking is
required.
Development Permits:
Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to
ensure the current proposal enhances existing neighbourhoods with compatible housing styles that
meet diverse needs, and minimize potential conflicts with neighbouring land uses. The Proposed
Triplex, Fourplex and Courtyard Housing Forms Overview report from April 18, 2016 stated that
applications for triplex, fourplex and courtyard housing will use the Multi-Family Development Permit
guidelines for those applications received in the first year. Applications will also be forwarded to the
Advisory Design Panel (ADP) for review. During this time, design guidelines specific to these new
forms will be developed with the assistance of the ADP. The process will be reviewed and reported
to Council after the first year and may result in the establishment of Development Permit guidelines
specifically developed for these ground-oriented residential infill forms.
Advisory Design Panel:
A Multi-Family Development Permit is required and must be reviewed by the ADP prior to second
reading.
Development Information Meeting:
A Development Information Meeting is not required for this application because there is no OCP
amendment and the proposal is less than 5 dwelling units.
e) Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a) Engineering Department;
b) Operations Department;
c) Fire Department;
d) Licences, Permits & Bylaws Department;
e) Parks Department;
f) School District;
g) Ministry of Transportation and Infrastructure; and
h) Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
-5 -
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between first and second reading.
f)Development Applications:
In order for this application to proceed the following information must be provided, as required by
Development Procedures Bylaw No. 5879–1999 as amended:
1.A complete Rezoning Application (Schedule C);
2.A Multi-Family Residential Development Permit Application (Schedule D); and
3.A Development Variance Permit (Schedule E).
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
CONCLUSION:
The development proposal is in compliance with the proposed OCP Amending Bylaw No. 7349-2017.
This courtyard residential development provides an opportunity to allow densification on the site that
is similar in scale to the surrounding neighbourhood, and provides a transition from the existing low-
rise apartment to the east to the single family properties to the west and south. It is recommended
that Council grant first reading subject to additional information being provided and assessed prior
to second reading.
“Original signed by Siobhan Murphy” for
_______________________________________________
Prepared by: Adam Rieu
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Christine Carter” for
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7348-2017
Appendix D – Site Plan
DATE: Feb 9, 2017
2017-031-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
RIVER RO
A
D
´
Scale: 1:1,500
21333 River RoadLegend
Stream
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX A
DATE: Feb 9, 2017
2017-031-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
RIVER RO
A
D
´
Scale: 1:1,500
21333 River Road
Aerial Imagery from the Spring of 2011
Legend
Stream
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7348-2017
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7348-2017."
2.That parcel or tract of land and premises known and described as:
Lot 49 District Lot 248 Group 1 New Westminster District Plan 27106
and outlined in heavy black line on Map No. 1704 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RT-2 (Ground-Oriented Multi-
Family).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
APPROVED by the Ministry of Transportation and Infrastructure this day of
, 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
PINE ST.LAITY ST.MORRIS ST.FIR
ST
.
RIVER RO
A
D
WOOD ST.ANDERSON PL
.
11556
11683
11527
11618
11543
11606
11628
212562
1
3
2
8
11520
11641 2143611594
11664
11551
11663
11626
11640
11667
2137811587
115572121111641
11670
1159921270 2137411515 2126011678
11555
11567
11520 21428214591157011528 2139921369214322
1
2
9
8
11584
11558
11550 2133311542
11562212311157721239 1158411688
11543
11681
11673
11657
11530
11692
11682
11656
11537 1159211672
11674
11604
11721
21404212991165311651
115781154011666
214372142411569
11640
213961158321232 11662
21382213032136221352212492142111530 2141211685
11631
11671
21442214072138111679
2125411616
11563
11661 2141611684
11559 2133611593
1150111580
11654
11676
11566
11601
11762
115302146611502 2125811520115272122111657
2131511547
11691/93
2
1
2
9
0
11632
11544
11624
1164021222
2145011531
11560
115192
1
3
0
8
267 A
2
8
292
265
118
10
124
2
Rem 34
384
274
Rem 381
272
95
18
270
53
2
48
149
283
210
2
Rem 2
259
101
A
271
1
19/
102
307
268
260
255
2
273
1
2
1
D
Rem A
331
7
1
3
2
Rem A
258
3
103
7
9
104
2
103
269
2
8
385
B
119
11
100
9
49
71
291
F
266
6
5
B
C
B
282
52
9
3
11
269
4
122
94
284
50
270
261
3
271
1
12
2
3
1
1
121
123
211
256
8
257
123
5
1
264
263
120
211
2
A
1
150
6
92
3
105
PARK
262
2
A
281
268
4
E
Rem 1
1
35
267
122
Rem 7
4
10
93
280
P 32547
*PP169
P 26538P 35355P 14425P 57878
P 63026P 26538P 80407P 12268P 1597
1 40207P 9387
P 45737
P 2807
2
LMS 1692
P 10272
P 40734 P 36923P 12186P 58126
EP 13448
P 58286 P 29132P 692
P 14425P 27403P 77422P 78165
P 7510 P 35088LMP 16445P 58126P 31651P 21596P 10206P 34338
P 11611 P 36923RP 30767C LMP 42977P 30633
P 1581
9P 692*LMP 27079P 21596BCPP 40734
BCP 16066P 692P 82848P 24973
P 4469
P 9773P 10213P 14493RP11291P 65523 P 27106RW 56468
BCP 16067BCP 21377
RW 58127 BCP 16997LMP 2910
1 RP 59454P22664
LM
P
2
4
8
9
9
EP 36946
RW 62665RW 58128LMP 3211
8
´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No.From:
To:
RS-1 (One Family Urban Residential)
RT-2 (Ground-Oriented Multi-Family)
7348-20171704
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 2017-088-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: First Reading
Zone Amending Bylaw No. 7341-2017
11598 224 Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property located at 11598 224 Street from
C-3 (Town Centre Commercial) to CRM (Commercial/Residential zone) to permit a four storey
residential building with a total floor area of approximately 5,576 m 2 (60,022 ft2). It contains fifteen
(15) apartment units divided into nine (9) 2-bedroom and den units, and six (6) 3-bedroom units. 36
off-street parking spaces are provided in two parking levels, which exceed the 23 required spaces
according to the City’s Off-Street Parking Bylaw.
The subject property is located directly to the south of Haney House, a museum and designated
heritage site. The proposed project will have visual, shadow and viewscape impacts on the heritage
site. Furthermore, its zero side lot setback is a concern for the retention of mature shrubs and trees,
such as the holly tree and large rhododendron bushes, located on the heritage property close to the
shared property line. This vegetation has been identified as character defining elements of the
heritage site. To prevent and mitigate any potential impacts to the heritage site, the applicant will be
asked to provide a Heritage Impact Assessment (pursuant to Local Government Act RS2015,
Section 602), propose a building design and massing which are compatible with the heritage
character of Haney House as well as mitigate any visual, shadow, and construction impacts. An
arborist report identifying vegetation at risk, and a plan for their protection will also be required.
The project is exempt from the Community Amenity Contribution Policy because it is located within
the Town Centre Area. To proceed further with this application additional information is required as
outlined below.
RECOMMENDATIONS:
1.That Zone Amending Bylaw No. 7341-2017 be given first reading; and,
2.That the applicant provide further information as described on Schedules C, D, E of the
Development Procedures Bylaw No. 5879–1999, as well as the information outlined in this
report.
1104
-2 -
DISCUSSION:
a)Background Context:
Applicant: Huang's Holding Limited
Owner: Huang’s Holding Limited
Legal Description: Parcel “Z” (Reference Plan 6755) Lot 4, Block 2, D.L. 398,
Group 1, NWP155
OCP:
Existing: Port Haney Multi-Family, Commercial and Mixed-Use (PHMFC)
Proposed: No change
Zoning:
Existing: C-3 (Town Centre Commercial)
Proposed: CRM (Commercial/Residential)
Surrounding Uses:
North: Use: Haney House Heritage Site
Zone: C-3 (Town Centre Commercial)
Designation: Park
South: Use: Apartment and vacant lot
Zone: CRM and RM-3 (High Density Apartment Residential)
Designation: PHMFC
East: Use: Townhouses
Zone: RM-3
Designation: Ground-Oriented Multi-Family
West: Use: Vacant
Zone: M-1 (service Industrial) and CRM
Designation: Park and PHMFC
Existing Use of Property: Vacant
Proposed Use of Property: Low Rise Apartment Building
Site Area: 1,220 m2 (0.30 acres)
Access: 224 Street
Servicing requirement: Urban Standard
b)Site Characteristics:
The subject property located at 11598 224 Street is a rectangular shaped lot which slopes
moderately upward away from the street, and drops off with a steep slope at the rear property line
(see Appendix A). The lot is currently vacant, partially paved, and is being used informally for parking.
This was the site of the former Don Cherry’s Restaurant, which was destroyed by a fire in 2011.
The site is located directly south of Haney House, a museum and heritage site (see Appendix B)
which is protected through a heritage designation bylaw. A Heritage Conservation Plan, completed in
May 2016 by Donald Luxton and Associates, provides discussion and details about its heritage value
(see Appendix F). A grove of mature trees and shrubs on the heritage site spans the length of the
common property line and currently provides a visual buffer between the heritage site and the
subject property. In particular, a holly tree and rhododendron bushes have been identified in the
Heritage Conservation Plan as some of the character defining elements of the heritage site.
-3 -
Directly to the south of the subject property is a four (4) storey apartment building, as well as a
vacant lot. The vacant lot is zoned RM-3 (High Density Apartment Residential) and has some limited
development potential due to steep slopes. No application has been received for the vacant lot. 224
Street ends at the front of the existing apartment building, but does not intersect with Haney Bypass
just to the south. A pedestrian staircase and tunnel start in front of the subject property, and travel
under Haney Bypass, providing pedestrian access to the waterfront and the Port Haney West Coast
Express Station.
There are townhouses behind (east of) the subject property. However, the steep grade behind the
subject property means that those townhouse roofs are at approximately the same height as the
subject property’s rear elevation.
c)Project Description:
The development proposal is for a four (4) storey, 15 unit apartment building (nine 2-bedroom and
den units, and six 3-bedroom units) (see Appendix D). The residential floor area is approximately
3,545 m2 (38,158 ft2). The project does not include any purpose built rental units at this time.
36 off-street parking spaces are provided in two parking levels, which exceed the 23 spaces required
by the City’s Off-Street Parking Bylaw 4350-1990. The project will also provide seven (7) long term
and five (5) short term bicycle parking spaces in conformance with the bicycle parking requirements
of the Off-Street Parking Bylaw.
While the building has four storeys over two parking levels, it will actually appear to have five storeys
fronting 224 Street. However, the ground floor is technically considered a basement according to the
City’s Zoning Bylaw due to the moderate slope and difference in grade across the subject property. It
provides access to the building’s two parking levels and lobby leading to the upper four residential
floors (see Appendix E).
At this time the current application has been assessed to determine its compliance with the Official
Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will
need to be made once full application packages have been received. A more detailed analysis and a
further report will be required prior to second reading. Such assessment may impact proposed lot
boundaries and yields, OCP designations and Bylaw particulars, and may require application for
further development permits.
d) Planning Analysis:
Official Community Plan:
The development site is located within the Port Haney and Waterfront Precinct of the Town Centre
Area Plan. The Port Haney area historically served as Maple Ridge’s commercial hub. The precinct is
an important transportation link between the Central Business District, the Fraser River waterfront,
West Coast Express Station and east Maple Ridge via the Haney Bypass. Port Haney’s historic roots,
heritage character, waterfront access, green space, and river and mountain views are a treasured
part of the precinct that should be enhanced through any new development.
The subject property is designated as Port Haney Multi-Family, Commercial and Mixed-Use (PHMFC).
An OCP amendment is not required to support the proposed project.
-4 -
The following policies apply to this proposal:
Town Centre Area Plan
3-1 An increase in residential and commercial density is encouraged in the Town Centre […]
Land-use should include a mix of housing types catering to various demographics, including
affordable and special needs housing, within walking distance to a broad mixture of uses,
including shops, services, cultural facilities, and recreation.
This project increases the residential density by introducing up to fifteen (15) two and three bedroom
units. The apartment units are large, as the two bedroom units will also have a den while the three
bedroom units will include a separate room/flexible work space to accommodate home occupation
uses (e.g. live-work). It is located within walking distance to a range of shops, services, and transit in
and around the Central Business District.
3-11 Viewscape studies may be required for proposed buildings greater than three (3)
storeys in height, where views may be impacted […] to the Fraser River to the south.
Important viewscapes have been identified along 224 Street, within Port Haney […] In
locations where it is deemed that key viewscapes will be impacted, an increase in density, or
the proposed form, may not be supported.
This project’s four storey height, in addition to the subject property’s moderate slope, will affect
viewscapes south to the Fraser River, especially along 224 Street and from the Haney House
heritage site. The applicant will be asked to provide a viewscape study and potentially reduce the
height or massing of the building.
3-12 High density development that is four or more storeys in height may be required to
include a shadow study in consideration of adjacent sites to address potential impacts on
available daylight.
This project will potentially have shadow impacts on the Haney House heritage site to the north. The
applicant will be asked to provide a shadow study.
3-38 Low-rise Multi-Family apartment… in Port Haney should be a minimum of three (3)
storeys and a maximum of four (4) storeys in height, with at least 90 % of required parking
provided underground.
The project has a maximum of four (4) storeys of height and all required parking is provided in two
concealed parking levels, in conformity with this policy.
Heritage Considerations:
The elements of the Haney House Museum that contribute to the site’s heritage value are clearly
articulated in the May 2016 Heritage Conservation Plan, prepared by Donald Luxton and Associates
(see the Plan’s Statement of Significance, attached as Appendix F). However, the character of
designated heritage sites are not protected from new development permitted on adjacent properties.
As mentioned previously, the proposed project will have visual and shadow impacts on the heritage
site, while also changing the southern viewscapes to the Fraser River. Furthermore, it is anticipated
that several character defining trees and shrubs may be at risk due to the proposed zero lot line
setback, soil excavation and underground parking construction. Of particular concern are the holly
- 5 -
tree and rhododendron bushes. The proposed project has a zero side lot setback because it is
narrow (only 20 m) and allowed by the proposed CRM zone. However, it raises some concern for the
health and retention of the character defining trees and shrubs.
To prevent and/or mitigate any potential impacts on the heritage character of heritage site, the
applicant will be asked to:
complete a Heritage Impact Assessment, pursuant to Local Government Act RS2015,
Section 602.
propose a building design, massing, and façade materials which are compatible with
the heritage character of Haney House, as well as mitigate any visual and shadow
impacts;
provide an arborist report identifying vegetation at risk, and develop a plan to retain
vegetation with heritage character. The City’s Parks, Recreation and Culture
Department, which manages the heritage site, will also be involved in the development
of the plan.
These measures will be detailed in the second reading report.
Housing Action Plan:
Maple Ridge’s vision and commitment to towards housing is encompassed in this statement
contained in the Maple Ridge Housing Action Plan (MRHAP):
"Access to safe, affordable, and appropriate housing that meets the diverse and changing
needs of the community is a priority.”
The current application will improve the diversity and choice of market rate, owner-occupied
residential units by offering large two and three bedroom units. However, it does not address the
need for rental, affordable, special needs or age-in place housing, which have been fulfilled other
recent applications around the Town Centre Area.
Zoning Bylaw:
The current application proposes to rezone the subject property located at 11598 224 Street from C-
3 (Town Centre Commercial) to CRM (Commercial/Residential) to permit a four storey apartment
building over two parking levels. The current application would require a height variance of
approximately 1.4 m above the 16 m height allowed in the CRM zone. However, any changes to the
building design and massing to protect the heritage character of Haney House and its ground may
change required variances. Any variations from the requirements of the proposed zone will be
detailed in the second reading report and require a Development Variance Permit application.
Development Permits:
Pursuant to Section 8.11 of the OCP, a Town Centre Development Permit application for the Port
Haney and Waterfront Precinct is required for this development.
-6 -
Advisory Design Panel:
A Town Centre Development Permit is required and must be reviewed by the Advisory Design Panel
prior to second reading.
Development Information Meeting:
A Development Information Meeting is required for this application. Prior to second reading the
applicant is required to host a Development Information Meeting in accordance with Council Policy
6.20.
e)Interdepartmental Implications:
In order to advance the current application, after first reading, comments and input, will be sought
from the various internal departments and external agencies listed below:
a)Engineering Department;
b) Operations Department;
c)Fire Department;
d)Building Department;
e)Parks Department;
f)School District;
g)Ministry of Transportation and Infrastructure; and,
h)Canada Post.
The above list is intended to be indicative only and it may become necessary, as the application
progresses, to liaise with agencies and/or departments not listed above.
This application has not been forwarded to the Engineering Department for comments at this time;
therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this
evaluation will take place between first and second reading.
f)Development Applications:
In order for this application to proceed the following information must be provided, as required by the
Development Procedures Bylaw No. 5879–1999 as amended:
1.A complete Rezoning Application (Schedule B or Schedule C);
2.A Town Centre Development Permit Application (Schedule D);
3.A Development Variance Permit (Schedule E);
The above list is intended to be indicative only, other applications may be necessary as the
assessment of the proposal progresses.
-7 -
CONCLUSION:
The development proposal is in compliance with the OCP, therefore, it is recommended that Council
grant first reading subject to additional information being provided and assessed prior to second
reading, especially with respect to the potential impacts and possible mitigations to protect the
heritage character of Haney House and its grounds.
“Original signed by Chee Chan”
_______________________________________________
Prepared by: Chee Chan
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by David Pollock” for
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7341-2017
Appendix D – Proposed Site Plan
Appendix E – Preliminary Building Rendering
Appendix F – Excerpt from the Heritage Conservation Plan for Haney House Heritage Site
DATE: Mar 16, 2017
FILE: 2017-088-RZ
BY: PC
PLANNING DEPARTMENT
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Scale: 1:2,500
11598 224 STREET224 STLegend
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Edge of River
Indefinite Creek
APPENDIX A
City of PittMeadows
District of
Langley District of MissionFRASER
R
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^
DATE: Mar 16, 2017
FILE: 2017-088-RZ
BY: PC
PLANNING DEPARTMENT
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ST. ANNE AVE.225 ST.BRICKWOOD
CALLAGHAN AVE.
116 AVE.
CALLAGHAN AVE.FRASER ST.FRASER ST.RIVER R
D.
CLOSE
11649
116642235222337
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11612
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224962226911
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11587 2235711650
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11
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(Stati
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Scale: 1:2,500
11598 224 STREET
Aerial Imagery from the Spring of 2016224 STAPPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7341-2017
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7341-2017."
2.That parcel or tract of land and premises known and described as:
Parcel “Z” (Reference Plan 6755) Lot 4 Block 2 District Lot 398 Group 1 New
Westminster District Plan 155
and outlined in heavy black line on Map No. 1714 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to CRM (Commercial/Residential).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
APPROVED by the Ministry of Transportation and Infrastructure this day of
, 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
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CALLAGHAN AVE.FRASER ST.FRASER ST.RIVE
R
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CLOSE
11649116642235222337
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11656
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(Station)2227915
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SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
C-3 (Town Centre Commercial)
CRM (Commercial/Residential)
7341-20171714
LANDSCAPINGEL: 20.94mEL: 20.60mTEERTS HT422EL: 19.30mEL: 19.18mEL: 19.08mEL: 20.22m116TH AVENUEFIRE TOWER TRUCKEL: 22.43mEL: 22.43mEL: 21.65mEL: 20.96mEL: 24.40mEL: 24.37mEL: 27.28mEL: 22.62mEL: 23.60mEL: 22.80mEL: 21.53mDNDNELECELECELECExisting Electric Pole& Street LightFHFire HydrantHERITAGE WALK TO MAPLERIDGE MUSEUMSIDEWALKSTAIRSTUNNELEXISTING PEDESTRIAN ACCESS TOTHE WATERFRONT & WEST COASTEXPRESS TRAIN STATIONEXISTING CURB27006000FHFire Hydrant201502003015960432101100SITEBACK1100SITEBACK532406000REAR SET BACK706054904 STOREY RESIDENTIAL DEVELOPMENTHANEY HOUSEROOF(Not accessible)LINE OF CANOPYON LEVEL 3LINE OF CANOPYON LEVEL 3LINE OF CANOPYON LEVEL 4LINE OF CANOPYON LEVEL 4T.O.P. EL. 38.95T.O.P. EL. 38.95T.O.P. EL. 40.00ELEVATORLINE OF WALLON LEVEL 3LINE OFCANOPY ONLEVEL 4LINE OF WALLON LEVEL 3LINE OF CANOPYON LEVEL 3LINE OFCANOPYON LEVEL 32/3 STOREYRESIDENTIALDEVELOPMENT2/3 STOREYRESIDENTIALDEVELOPMENTBUILDINGMAIN ENTRANCEDECK ON LEVEL 1ENTRANCE TOU/G PARKING 2ENTRANCE TOPARKING 1PROPERTY LINE 60.35 MPROPERTY LINE 20.07 MPROPERTY LINE 60.35 MPROPERTY LINE 20.12 MFUTUREDEVELOPMENTEL. 38.50SITE PLANS.S.AS NOTEDA0.3studioonearchitecture.ca240 - 388 West 8th Ave. Vancouver, B.C. V5Y 3X2Tel: 604 - 731 - 3966Fax: 604 - 734 - 1121Tomas Wolf Architect AIBCdate:description:revisionsno.:Copyright Reserved. This drawing is the property of Studioone Architecture Inc.andmay not be produced without the consent of Studioone Architecture Inc.project title:drawing title:project no.:drawn by:checked by:date:scale:drawing no.:architecture inc.MAPLE RIDGE-PROPOSEDRESIDENTIAL DEVELOPMENT11598-224TH STREETMAPLE RIDGE, BC16020JWMAR. 13 20171 MAR 13, 2017 Issued for Rezoning NSITE PLANSCALE 1 : 500APPENDIX D
APPENDIX E
&
HANEY HOUSE | CONSERVATION PLAN28
3. STATEMENT OF SIGNIFICANCE
Retrieved from Maple Ridge Community
Heritage Register
Updated November 2008
[Revised November 2015]
DESCRIPTION OF HISTORIC PLACE
Haney House is a two-storey, vernacular wood frame
farmhouse with a compound-gabled roof. It is located
on its original site on 0.39 hectares. Situated on a
prominent rise on the north bank of the Fraser River,
the house overlooks the historic Port Haney townsite
and the Canadian Pacific Railway. It retains many
original features and interior furnishings, and since
1981 has been operated as a municipal museum.
HERITAGE VALUE OF HISTORIC PLACE
Haney House is an excellent example of an early
pioneering settler’s house in the District of Maple
Ridge, and is valued for its association with Thomas
Haney, who was largely responsible for the founding
and growth of Port Haney. It also demonstrates the
value of the railway to burgeoning towns along
the Fraser River in the late 1800s, and the desire of
entrepreneurial pioneers to settle near the railway.
Thomas Haney purchased 58.7 hectares of land, and
local contractors Daniel Callaghan Jr. and Samuel
Edge helped build this house for Thomas and his
wife, Annie Haney in 1883. Haney House is a
modest farmhouse that has become a symbol of the
pioneering spirit and accompanying traditions that
founded Maple Ridge; its effigy is located atop the
Maple Ridge Coat of Arms (1999).
As the settlement developed, Haney subdivided
much of his original acreage and thereby facilitated
the growth of Port Haney and the surrounding areas.
In 1887, the CPR began regular stops in Port Haney,
prompting Haney to subdivide the southwest corner
of District Lot 398 to create the townsite of Port Haney,
which today is part of downtown Maple Ridge. The
subdivision allowed for increased population and
amenities near Haney House, and Port Haney became
a major hub of commerce and transport along the
Fraser River.
The early settlement of Port Haney was centred on
the Fraser River, which provided the earliest access
before the development of roads through the area.
Over time, significant commercial and residential
activity occurred and Port Haney became a regional
historic transportation hub. Decline set in after the
Great Depression and a devastating fire in 1932
that destroyed much of the business centre, causing
commercial activity to relocate to the north along
the newly opened Lougheed Highway, a make-work
project that connected the Fraser Valley communities
by road. Port Haney remains as a heritage precinct
and a reminder of the early history of the District
of Maple Ridge and the development of its original
small town centres.
APPENDIX F
DONALD LUXTON AND ASSOCIATES INC. | MAY 2016 29
STATEMENT OF SIGNIFICANCE
Haney House is important as an indicator of the
modest beginnings of the area and because it was
the location of many community functions in the
budding days of Port Haney. The house is also
significant because it provides insight to the domestic
life of a family in the late 1800s and demonstrates its
consequent evolution until the 1970s. For over one
hundred years, three generations of Haneys lived in
Haney House and preserved it in its original form,
including the daughter of the Haneys, Elizabeth
(Haney) Hawley, and her daughter, Mary Hawley
Isaac.
The house, contents, and what remained of the
original property were donated in 1979 by the Haney
family to the District of Maple Ridge to be operated
as a museum. The house, contents, and property,
including landscape elements such as the historic
plantings and the garden design, remain intact.
A further value associated with the donation of Haney
House in 1979, its rehabilitation and subsequent
opening as a museum was that this was the founding
epicentre of the local heritage preservation movement
in Maple Ridge. Haney House was the first site in the
District of Maple Ridge to receive municipal heritage
designation.
CHARACTER-DEFINING ELEMENTS
The house remains on its original site on a prominent
rise facing south towards the Fraser River, and remnants
of mature and historic plantings, contemporaneous to
the Haney’s occupation, still exist on site.
Key elements that define the heritage character of
Haney House include its:
•location on a prominent rise above Port Haney;
•residential form, scale and massing, with an
irregular floor plan, a compound-gabled roofline
and projecting south-facing verandahs and an
upper-floor balcony;
•original cedar drop siding;
•replicated double-hung 1-over-1 and 2-over-2
wooden-sash windows;
•verandahs and second floor balcony with
reconstructed lathe-turned columns, decorative
balustrades and porch brackets;
•replica dairy ‘shed’ attached to the original house;
•circa 1908-1911 machine-planed wooden
flooring and post 1911 cottonwood wainscoting
in the dining room and parlour;
•circa 1883 hand-planed wood flooring on second
storey; and
•a wide variety of mature plantings including Cedar
Trees (Thuja plicata); an apple (Malus domestica)
orchard, climbing roses (Rosa sp.) on the
veranda, holly (Ilex aquifolium), rhododendrons
(Rhododendron sp.), a mature magnolia
(Magnolia soulangeana) tree west of the house,
Broad Leafed Maples (Acer macrophyllum) along
the property bordering 224 Avenue, and the ‘moss
rose’ (Rosa centifolia) planted in the garden at the
front of the house.
-1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 2016-240-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: First and Second Reading
Official Community Plan Amending Bylaw No. 7342-2017 and
Second Reading
Zone Amending Bylaw No. 7262-2016
First and Second Reading
22638 - 119 Avenue and 22633 Selkirk Avenue Housing Agreement Bylaw No.
7346-2017
EXECUTIVE SUMMARY:
An application was received to rezone the four subject properties located at 22638 – 119th Avenue
and 22633 Selkirk Avenue from RS-1 (One Family Urban Residential) to C-3 (Town Centre
Commercial), to permit the future construction of three mixed use commercial residential six storey
buildings consisting of approximately 2,677 sq. m (28,700 ft2) of ground floor commercial and 138
residential units with a minimum of 21 rental residential units; 10% of the residential units shall be
adaptive dwelling units secured through a Housing Agreement. This application received first
reading of Bylaw No. 7262-2016 on July 25, 2016. The proposed development will have a public art
component; public space; daycare facility and market and non-market residential rental units.
This application is one element in a larger four phased development arranged in four (4) separate
buildings. Council granted first reading to Zone Amending Bylaw No. 7262-2016 to rezone the
properties that constitute phases and considered the early consultation requirements for the Official
Community Plan (OCP) amendment on July 26, 2016.
Official Community Plan Amending Bylaw No.7342-2017 (Appendix "C") provides for OCP text
amendments and designation boundary changes.
During the time frame between Zoning Amending Bylaw No. 7262-2049 receiving First Reading the
proponent has, as a condition of the Purchase and Sales Agreement (PSA) (Appendix "K"),
consolidated the subject properties and re-subdivided into 4 lots (Appendix "G"). Lots 2 and 4 are
the properties that are subject to this rezoning. Therefore, an amendment to the First Reading Bylaw
is required to reflect the new legal descriptions. The location and area of land being rezoned is not
changing from the first reading of Bylaw No. 7212-2016.
Rental and Adaptive Housing units are being proposed and secured in accordance with Section 483
of the Local Government Act and secured through 22638–119th Avenue and 22633 Selkirk Avenue
Housing Agreement Bylaw No. 7346-2017 (Appendix "E"). The units being provided by the applicant
for rental in Phase One consist of 4 market rate units and one affordable non-market rate fully
accessible unit as described in the BC Building Code. Phase Four consists of 7 affordable non-
market rental units. Of these 7 units, 1 unit will be fully accessible as described in the BC Building
Code. In addition, ten percent of the residential buildings that are built on the subject properties will
be built in accordance with the SaferHome standard for Multi-Storey Residential Towers (as
published by the Saferhome Standards Society).
1105
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RECOMMENDATIONS:
1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and
on-going consultation has been provided by way of posting Official Community Plan Amending
Bylaw No. 7342-2017 on the municipal website and requiring that the applicant host a
Development Information Meeting (DIM), and Council considers it unnecessary to provide any
further consultation opportunities, except by way of holding a Public Hearing on the bylaw;
2) That it be confirmed that Official Community Plan Amending Bylaw No. 7342-2017 is consistent
with the Capital Expenditure Plan and Waste Management Plan;
3) That Official Community Plan Amending Bylaw No. 7342-2017 be given first and second
readings and be forwarded to Public Hearing;
4) That Bylaw No. 7262-2016, cited as the “Maple Ridge Zone Amending Bylaw No. 7262-2016” be
amended by removing and replacing the legal descirptions of all properties in section 2 to reflect
their post-consolidation legal descriptions as follows:
Lot 2 District Lot 401 Group 1 New Westminster District Plan EPP65496
Lot 4 District Lot 401 Group 1 New Westminster District Plan EPP65496;
5) That Bylaw No. 7262-2016, cited as the “Maple Ridge Zone Amending Bylaw No. 7261-2016” be
amended by removing and replacing Map “A” in section 3 to reflect the post-consolidated legal
plan EPP65496.
6) That Zone Amending Bylaw No. 7262-2016 be given first and second reading and be forwarded
to Public Hearing;
7) That 22638 – 119th Avenue and 22633 Selkirk Avenue Housing Agreement Bylaw No. 7346-
2017 be given first and second readings.
8) That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
ii) Approval from the Ministry of Transportation and Infrastructure;
iii) Amendment to Official Community Plan Schedule “A”, Chapter 10.4 Town Centre Area Plan,
Schedule 1 – Town Centre Area Land-Use Designation Map;
iv) Registration of a geotechnical report as a Restrictive Covenant which addresses the
suitability of the site for the proposed development;
v) Registration of a Restrictive Covenant which addresses storm/rain water management;
vi) Road dedication and truncation as required;
vii) Registration a Restrictive Covenant for Public Art;
viii) Registration of a Statutory Right-of-Way plan and agreement for public access and
emergency access;
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ix) Registration of a Reciprocal Cross Access Easement Agreement for vehicles and
pedestrians;
x) Registration of a Reciprocal Parking Easement Agreement as maybe necessary;
xi) Registration of a Restrictive Covenant for protecting the Visitor Parking;
xii) Registration of a Covenant tying each required parking stall to a specific unit which
prohibits a future Strata Corporation from reducing the number of parking stalls allocated
to each unit and that each tandem parking stall is tied to one unit;
xiii) Registration of a Restrictive Covenant that the owner developer or Strata Corporation must
provide in the budget the cost to maintain the Statutory Right of Way Area for public access
and emergency access;
xiv) If the Director of Waste Management from the Ministry of Environment determines that a
site investigation is required based on the submitted Site Profile, a rezoning, development,
or development variance permit cannot be approved until a release is obtained for the
subject properties;
xv) In addition to the site profile, a disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage tanks on the
subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site;
xvi) A Traffic Impact Assessment prepared at the sole cost of the proponent to the satisfaction
of the City. The findings in the assessment may require the proponent to upgrade
infrastructure at their sole cost; and
xvii) Registration of a Housing Agreement in accordance with Section 483 of the Local
Government Act and a Restrictive Covenant stating that a minimum of 7 dwelling units will
be restricted to rental units for consisting of market and non market housing; a minimum of
ten percent of the dwelling units will be designed and build to comply with SaferHome
Standards, and in accordance with Section 3.8.5 Adaptive Dwelling Units of the British
Columbia Building Code as amended; one unit must be fully accessible per the BC Building
Code; and the rental units will be in perpetuity.
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DISCUSSION:
1) Background Context:
Applicant: Falcon Village Joint Venture
Owner: City of Maple Ridge
Legal Description: Lots 2 and 4 District Lot 401 Group 1 New Westminster District Plan
EPP65496
OCP:
Existing: Medium and High-Rise Apartment
Proposed: Town Centre Commercial
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: C-3 (Town Centre Commercial)
Surrounding Uses:
North: Use: One and Two Family Residential
Zone: RS-1 (One Family Residential), RM-1 (Townhouse Residential)
Designation: Medium and High-Rise Residential
South: Use: Commercial, Off-Street Parking
Zone: C-3 (Town Centre Commercial)
Designation: Town Centre Commercial
East: Use: Vacant, under application 2016-115-DP
Zone C-3 (Town Centre Commercial)
Designation: Town Centre Commercial
West: Use: Mixed-Use Residential and Commercial
Zone: C-3 (Town Centre Commercial)
Designation: Town Centre Commercial
Existing Use of Property: Vacant
Proposed Use of Property: Mixed Use Multi-Family and Commercial
Site Area: 0.8 Ha (2 acres)
Access: 227th Street
Servicing: Urban or Rural Standard Urban Standard
Companion Applications: Development Permit No. 2016-240-DP
and 2016-240-VP
2) Background:
On December 15, 2010, the City of Maple Ridge acquired 14 properties located between 226th and
227th Streets to the east and west and 119th Avenue and Selkirk Avenue to the north and south,
comprising of 1.23 ha. (3.04 acres). The Town Centre Plan designates the nine (9) properties zoned
RS-1 as Medium and High-Rise Apartment and the five (5) properties zoned C-3 as Town Centre
Commercial.
- 5 -
To the west of the subject properties along 226th Street there are two existing buildings zoned C-3
(Town Centre Commercial). These two buildings were developed earlier by Falcon Homes. These
buildings consist of commercial on the ground floor with four storeys of residential above. The land
use of the properties that are subject to this application will be a continuation of this existing
development.
The City issued a Request for Proposal (RFP) in October 2014 for the potential sale and development
of the subject properties. The RFP required a conceptual design for the project with the following
Development Concept principles and guidelines for a mix used commercial and residential
development to be included in the response to the proposal. Falcon Homes is the successful
proponents and has fullfilled those requirements that are detailed below:
Enhancement of the Civic Core as the "heart" of the Town Centre with increased
residential density coupled with open space for public gatherings and cultural
activities;
Creation of a pedestrian –orientated, ‘corridor’ between Haney Place and Valleyfair
Malls featuring boutique-style commercial, professional and retail shopping options
and opportunities;
Provisions of climate appropriate landscaping and green features and maintenance of
street interconnectivity;
The reference of traditional architectural styles and capitalization of important view
corridors;
Demonstration that LEEDTM standard (or equivalent) mixed-use developments can be
successfully and profitably executed in the Maple Ridge Town Centre; and
Consideration of the inclusion of a mix of affordable rental and/or special needs
housing options.
In April of 2015, Council directed staff to proceed with discussions with the Falcon Homes. On July
20, 2015, Council approved the Business Terms and Conditions that staff had negotiated with
Falcon Homes. On August 31, 2015, City Council approved the Purchase and Sale Agreement and in
accordance with Section 91 and 94 of the Community Charter Act which requires Public Notification
when a Local Government intends to dispose of land. Therefore, notice was placed in the Maple
Ridge News on September 4 and 9, 2015, to fulfill the Community Charter Act requirement for
notification. At the Council meeting of September 14, 2015 Council directed staff to complete the
Purchase and Sale Agreement for the subject properties with Falcon Homes. The Purchase and Sale
Agreement includes amenities that will be required at specific stages in the development of the
project.
Council on February 14, 2017 authorized the issuance of Development Permit 2016-115-DP to
permit the construction of a six storey mixed-use building with ground floor commercial with 44
residential units referred to as Phase One which was already zoned C-3 (Town Centre Commercial).
Council also authorized the issuance Development Variance Permit 2016-115-DVP on February 14,
2017 to the vary specific elements of the C-3 zone for the 3 northern properties which form part of
the group of 5 properties that are already zoned C-3 (Town Centre Commercial) Phase One
(Appendix "H").
The City has issued a License To Occupy to Falcon Homes for Phase One pending the completion of
the Sales and Purchase Agreement for the 14 properties.
- 6 -
The City has closed the lane and consolidated the lane with the 14 properties and then subdivided
this consolidated plan to create 4 new lots. Lots 2 and 4 are the properties that are subject to this
rezoning application (Appendix "F").
3) Project Description:
The subject properties under application are part of a four phased development project which
includes a total of five mixed-use buildings varying in height from five to six storeys, with a total
residential yield of 215 units and approximately 4,693 m2 (50,512 ft2) of commercial floor space.
The phase one building is currently under construction and the land is zoned C-3 (Town Centre
Commercial) the land for phased two and four are zoned RS-1 (One Family Urban Residential) which
does not allow apartment or commercial as permitted uses; therefore the proponent has applied to
rezone them to C-3 (Town Centre Commercial) which permits both of those uses. The chart below
details the rezoning proposal that is subject of this application.
Summary of Development Phase Two and Four
Phase Phase Two Phase Four
Amenity Spaces
and Public Art as
part of rezoning
Yes
Yes
Child Care Centre
(Phase Four)
No
Phase Four -The proponent will construct a daycare
space within one of the commercial retail units of at
least 1,615 sq. ft. of indoor space (not including
bathrooms and hallways) and 996 sq. ft. of exclusive
use of outdoor space for use as a 25 –child daycare.
This has been secured with a Restrictive Covenant as a
condition of the Sale of the property to proponent.
Rental Housing/
Affordable and
Market
Yes Yes
Total number and
type of Affordable
and Market
Housing
Phase Two - 4 Rental Units broken
down as follows:
3- one bedroom units,
rented at market rate, and
1-three bedroom unit,
rented at affordable non-
market rate, and fully
accessible as described in
the BC Building Code.
*In the Housing Agreement for the
non-market units, rent will be set
at a maximum of 30% of average
household incomes ( as published
by BC Housing or Stats Canada)
* Secured via a Restrictive
Covenant that was part of Sale of
the property by the City.
Phase Four – 7 affordable non-market units broken as
follow:
3 – two bedroom units, rented at affordable
non-market rate, and
4 – one bedroom units, rented at affordable
non – market rate, with 2 of theses being fully
accessible as described in the BC Building
Code.
*In the Housing Agreement for the non-market units,
rent will be set at a maximum of 30% of average
household incomes ( as published by BC Housing or
Stats Canada)
*Secured via a Restrictive Covenant that was part of
Sale of the property by the City (Appendix "M").
Residential Units 59 Units 79 Units
Commercial Units
with total
combined floor
area
13 CRU (14,518 sq.ft.) 13 CRU (18,496 sq.ft.)
Height of
Buildings
6 storeys above ground and 2
storeys of parking below ground.
5 storeys above ground and 2 storeys of parking below
ground.
- 7 -
Phase three is also zoned C-3 (Town Centre Commercial) and requires a Town Centre Development
Permit, Civic Core Precinct, that has not been applied for at this point.
The form and character of the development will continue the building material form massing; style
and colour scheme from the existing buildings on 226 Street, with some variation in material and
colour to maintain visual interest.
The comprehensive development plan includes an underground parkade spanning the balance of
the city block that will serve all future buildings. Two ramps to the underground parking structure will
be accessed from the internal lane, similar to the existing design for buildings located on 226 Street.
Building and parkade construction will occur in four phases, beginning in the north-east corner and
ending with the buildings along Selkirk Avenue. Appendix "G" illustrates the sequencing of each
phase.
Both the Town Centre Area Plan guiding principles and design guidelines speak to new
developments that create a pedestrian-friendly design and enhanced public spaces that ensure an
attractive, distinctive and vibrant centre. The developer has incorporated a central public plaza
integrated with some surface parking within the centre of the block (Phase two and four) that
provides landscaped green spaces, public art, seating areas, water features and routes for non-
motorized transportation (emergency vehicles access is permitted - Appendix “L”). Additionally, the
pedestrian realm also extends around the perimeter of the site along 119 and Selkirk Avenues, and
227 Street. Canopies and arcades will provide weather protection, and new pedestrian amenities
including bike lock-ups, benches, street lighting and landscaping will be installed.
4) Planning Analysis:
i) Official Community Plan:
The overall development site is located in the Civic Core Precinct of the Town Centre Area Plan; and
is designated Town Centre Commercial and Medium and High-Rise Residential. The properties
subject to this rezoning application are currently designated Medium and High-Rise Residential.
The Town Centre Area Plan explains that the Medium and High-Rise Residential land use designation
is intended for an apartment form that is a minimum of six storeys with residential parking provided
underground. Ground level units are encouraged to have private exterior entrances in addition to
entrances via the internal hallway.
The Medium and High-Rise Residential land use designation aligns with the RM-3 (High Density
Apartment) and RM-6 (High Density Apartment Residential) zones, which are multi-family zones. The
applicant’s proposal to include ground floor commercial is not permitted in either the RM-3 (High
Density Apartment) or RM-6 (High Density Residential) zones. The applicant is seeking an OCP
amendment from Medium and High-Rise Residential to Town Centre Commercial to enable the use
of the C-3 (Town Centre Commercial) zone. The C-3 (Town Centre Commercial) zone allows both
residential and commercial uses.
There are eight sustainability guiding principles listed in the Town Centre Area Plan. The re-
development of the subject properties in conjunction with land to the east endeavours to realize
each of these principles, which are:
Each neighbourhood is complete
Options to use of cars exist
Work in harmony with natural systems
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Buildings and Infrastructure are greener and smarter
Housing serves many needs
Jobs are close to home
The centre is attractive, distinctive and vibrant
Everyone has a voice.
The location of the development site in close proximity to the transit exchange and the proposed mix
of uses make transportation alternatives viable. Additionally, the applicant’s proposal to provide
residential units on the housing continuum and to use LEED certified building standards are also
aligned with area plan goals. The following Town Centre Area Plan policies guide development of the
subject properties:
Policy 3-1 states that "an increase in residential and commercial density is encouraged in the Town
Centre, particularly within the Central Business District (see Figure 2 for boundaries of CBD). Land
use should include a mix of housing types catering to various demographics, including affordable
and special needs housing, within walking distance to a broad mixture of uses, including shops,
services, cultural facilities, and recreation."
Policy 3-14 states "creating public outdoor meeting spaces will be encouraged in appropriate
locations within the Central Business District and may take the form of urban squares, plazas,
courtyards, or passageways between buildings. These areas will be landscaped with trees and plants
that will attract birds and insects and also provide seating areas for people to rest, reflect, or meet
and visit with others. Incorporating public art into these spaces will be encouraged."
Policy 3-16 states that the "principles of CPTED (Crime Prevention through Environmental Design)
should be applied, particularly to the internal spaces and finishing of all parking garage structures."
OCP Amendment Justification:
The change in land use from Medium and High-Rise Residential to Town Centre Commercial allows
for a mixed-use development with a broad range of uses. The Town Centre Commercial land use
designation is a predominant designation in the Civic Core Precinct, whereas the Medium and High-
Rise Residential is limited to 13 properties, nine of which are proposed to be amended through this
rezoning application. Lands to the east, west, and south of the subject properties are currently
designated Town Centre Commercial and will have a complementary interface with the subject
development. Lands on the north side of 119 Avenue are designated Medium and High-Rise
Residential; however, as both land uses are similar in height and use, the OCP amendment is not
anticipated to be a significant departure from the current land use. The OCP amendment is
anticipated to create a more integrated and connected retail district that creates a continuation of
shops and services between the existing Haney Place and Valley Fair malls.
3.2 Affordable, Rental and Special Needs Housing
The Official Community Plan Chapter 3, Neighborhoods and Housing identify several issues one of
these issues is housing affordability. Housing affordability is of particular concern for both
homeowners and renters living in the community with almost one-quarter of homeowners considered
to be in Core Housing Need. Core Need is a term used by senior government to determine eligibility
for social housing subsidies. A household is considered to be in core need when appropriate
housing costs more than 30% of its gross income in shelter costs (either rent or mortgage
payments). Housing affordability is also an issue for renters, where 34% are spending in excess of
30% of their gross income on housing. The percentage of residents spending greater than 30% of
- 9 -
gross income on housing is an issue of concern because it’s an indicator that these residents have
less disposable income available for other basic needs, such as food, transportation, clothing,
recreation and leisure. In Canada, housing is considered affordable if shelter costs account for less
than 30 per cent of before-tax household income as defined by the Canada Mortgage and Housing
Corporation (CMHC). However, the City of Maple Ridge Housing Action Plan further defines
affordable housing as follows: Affordable housing is housing that is adequate in standard and does
not cost so much that individuals and families have trouble paying for other necessities such as
food, health, and transportation on an ongoing basis.
In order to address housing affordability, rental and special needs housing the OCP encourages
these provision through the policies detailed below.
Policy 3-30 “Maple Ridge will consider density bonus as a means of encouraging the
provision of affordable, rental and special needs housing, and amenities.”
Policy 3-31 “Maple Ridge supports the provisions of rental accommodation and encourages
the construction of rental units that vary in size and number of bedrooms. Maple Ridge may
also limit the demolition or strata conversion of existing rental units, unless District-wide
vacancy rates are within a healthy range as defined by the Canada Mortgage and Housing
Corporation.”
Policy 3-32 “Maple Ridge supports the provisions of affordable, rental and special needs
housing throughout the District. Where appropriate, the provision of affordable, rental, and
special needs housing will be a component of area plans.”
Policy 3-33 “Maple Ridge will encourage housing that incorporates “age-in-place” concepts
and seniors housing designed to accommodate special needs.”
Maple Ridge Housing Action Plan
Maple Ridge’s vision and commitment towards housing is encompassed in this statement
contained in the Maple Ridge Housing Action Plan (MRHAP):
"Access to safe, affordable, and appropriate housing that meets the diverse and changing
needs of the community is a priority.”
The proponent has supported these policies with the provision of rental housing market and non-
market secured through 22638 – 119th Avenue and 22633 Selkirk Avenue Housing Agreement.
(Appendix “E”)
ii) Zoning Bylaw:
The subject property is proposed to be rezoned to C-3 (Town Centre Commercial). Except for the
variances being sought, a preliminary review of the proposed buildings and associated parking
indicates that the proposal complies with applicable provisions of the Zoning Bylaw and parking
regulations. A concurrent development permit application proposes to vary the provisions of the
Zoning Bylaw as follows:
• Section 703 (7) (b) is proposed to be varied from a minimum above the third storey of a
building, the distance from side lot lines shall be not less than 4.5 m to zero. This will
create the appearance of a uniform building design for the entire city block.
- 10 -
• Section 703 (7) (a) is proposed to be varied from where the building is used for apartment
use above the second storey, the distance from the front and rear lot lines above the
second storey shall be not less than 7.5m to 0.5 m. The proposed variance will create a
strong building orientation to the street and reduce the tier distance between floors.
• Tandem parking configuration for level 2 parkade.
In addition, to the proposed variances to the Zoning Bylaw a variance to the Off Street Parking and
Loading Bylaw is proposed as follows:
Section 4.1 (iv) is proposed to be varied by permitting C-3 (Town Centre Commercial) zone
may have obstructed access where the primary parking space is a carport or garage and the
obstruction is an intervening parking stall.
iii) Off-Street Parking and Loading Bylaw:
The applicant has provided two levels of underground parking that will be accessible from the Phase
one underground parking structure. 34 commercial parking spaces are provided at grade, with the
balance of parking spaces provided on two levels of underground parking. The subject application
qualifies for the reduced parking standards of the Central Business District some limited street
parking will also be available on the streets surrounding the sire. The parking ratios are as follows:
Residential:
1 bedroom unit = 1.0 space per unit
2 bedroom unit = 1.0 space per unit plus 0.1 per additional bedroom
3 bedroom unit = 1.0 space per unit plus 0.2 per additional bedroom
Plus 0.1 visitor parking spaces per unit due to on-street parking availability
Commercial:
Small retail less than 300m2 = 1 space per 100m2
Based on the above ratios, Phase 2 requires 70 residential parking spaces plus 3 visitor parking
spaces and Phase 4 requires 84 and 4, respectively. Additionally, Phase 2 requires 12 commercial
parking spaces and Phase 4 requires 16. The developer has allocated a surplus of residential and
commercial parking based on the anticipated demands. It is noted that the residential parking
spaces on the lower parkade are in a tandem configuration that will require a restrictive covenant to
ensure that the parking space for both spaces in the 57 tandem configured spaces are allocated to
the same residential unit. The applicant has provided the following vehicle and bike parking spaces:
Phase 2:
• 162 residential spaces (which includes the 33 tandem parking stalls)
• 12 residential visitor parking spaces
• 33 commercial spaces (16 underground and 17 on the surface)
• 15 long term residential bike parking spaces
• 18 short term residential bike parking spaces
• 2 long term commercial bike parking spaces
• 5 short term commercial bike parking spaces
Phase 4:
• 192 residential parking spaces (which includes the 24 tandem parking stalls)
• 11 residential visitor parking spaces
• 48 commercial spaces (32 underground and 16 on the surface)
• 20 long term residential bike parking spaces
• 24 short term residential bike parking spaces
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• 3 long term commercial bike parking spaces
• 7 short term commercial bike parking spaces
Long term bike parking is provided in the underground parking structure, while short term
bike parking for the residential and commercial units will be provided outside. Long term
commercial bike parking spaces for employees is also provided.
iv) Housing Agreement:
In conjunction with the rezoning and OCP amendment the applicant will be entering into a housing
agreement which is a requirement under the Section 219 Covenant that is registered against the
subject properties. This 219 covenant was a condition that the City required of the applicant when
entering into a Sales and Purchase agreement to sell the subject properties to the applicant
(Appendix “M”).
22638 – 119th Avenue and 22633 Selkirk Avenue Housing Agreement Bylaw No. 7346-2017 is
attached in its draft form (Appendix "E"). This agreement is undergoing legal review by the City and
the applicant’s legal advisers and is expected to be in its final form to be available for the public to
fulfill the requirements of the Local Government Act with respect to information relied upon for the
Public Hearing. A housing agreement is not subject to a Public Hearing, but needs to be adopted via
a bylaw. The draft agreement contains the following provisions:
A minimum of 7 units will be a mixture of market and non- market rentals as outlined earlier
in this report;
These units must be rental units in perpetuity;
One of these units must be fully accessible as defined in the BC Building code; and
10 percent of residential buildings will be built in accordance with SAFERhome standard for
Multi-Storey Residential Towers, published by the Saferhome Standard Society.
v) Development Permits:
Pursuant to Section 8.11 of the OCP, a Town Centre Development Permit application is required for
all multi-family residential, flexible mixed use and commercial development located in the Town
Centre. This proposal is subject to the following Key Guideline concepts of the Civic Core Precinct:
1. Promote the Civic Core as the “heart” of the Town Centre
2. Create a pedestrian-oriented, boutique style shopping district
3. Reference traditional architectural styles
4. Capitalize on important views
5. Enhance existing and cultural activities and public open space
6. Provide climate appropriate landscaping and green features
7. Maintain street interconnectivity
Key Guidelines:
The following is a brief description and assessment of the proposal’s compliance with the applicable
Key Development Permit Guidelines:
1. Promote the Civic Core as the “heart” of the Town Centre
The location of the subject development will strengthen connectivity between the two existing malls
in the Town Centre and will create an attractive realm for pedestrians to move around the Town
Centre between these two major destinations.
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2. Create a pedestrian-oriented, boutique style shopping district
The developer has incorporated a central public plaza integrated with some surface parking within
the centre of the block that provides landscaped green spaces, public art, seating areas, water
features and routes for non-motorized transportation. Additionally, the pedestrian realm also
extends around the perimeter of the site along 119 and Selkirk Avenue. Canopies will provide
weather protection, and new pedestrian amenities including bike lock-ups, benches, street lighting
and landscaping will be installed.
3. Reference traditional architectural styles
Bricks will be a prominent construction material used, which reflect traditional materials in the area.
4. Capitalize on important views
Phase two north facing building is oriented towards the mountains to maximize views.
5. Enhance existing and cultural activities and public open space
A new open space is proposed with the subject application, which facilitates a range of uses by
residents, commercial customers, and the public.
6. Provide climate appropriate landscaping and green features
A variety of landscaping and green features are provided in the middle of the development site, as
well as on the roof decks.
7. Maintain street interconnectivity
The lane running east-west through the city block will be maintained and reinforced as a pedestrian
connection. Vehicular traffic will be limited in the middle portion of the lane, further enhancing the
space for public use.
vi) Advisory Design Panel:
The Advisory Design Panel (ADP) reviewed the form and character of the proposed development and
the landscaping plans at a meeting held on February 14, 2017 (see Appendix "I" and "J")
Following presentations by the project Architect and Landscape Architect, the ADP passed
the following resolution:
That the following concerns be addressed and digital versions of revised drawings
and memos be submitted to Planning staff; and further that Planning staff forward
this on to the Advisory Design Panel for information.
1. Use different colours of pavers.
2. Consider using the same material to connect from 119th to Selkirk.
3. Provide a landscape design in the detention ponds to accommodate programs for all
seasons.
4. Consider having amphitheater style seating into the detention ponds.
5. Consider an active water feature for summer use.
6. Eliminate bollards and introduce pedestrian scale decorative light columns.
7. Coordinate with the City for the public art installation.
8. Consider minimum 2 inches of pour in place rubber for and use a variety of colours
for daycare play area.
9. Improve accessibility to and circulation within patios where possible.
10. Provide different laundry room layout.
11. Accentuate each residential entrance with its distinct canopy or port cochere.
12. Provide gateway or way finding at entrance to the courtyard.
- 13 -
13. Consider varying silhouette at the roofline.
14. Provide variation of hardie and brick colour to achieve a rhythm at the elevations.
15. Provide indoor amenity area / multi-purpose space where possible, such as in the
vicinity of the residential lobbies.
16. Consider further details in regards to the operative details of windows and the
partition between patios.
17. Provide a side light to all elevator lobbies.
18. Explore additional requirements for adaptive units to comply with SaferHOME
Standards and Section 3.8.5 of BC Building Code (adaptable dwelling units).
The ADP concerns have been addressed and are reflected in the current plans. A detailed
description of how these items were incorporated into the final design will be included in a
future development permit report to Council.
vii) Development Information Meeting:
A Development Information Meeting was held at on February 16, 2017. Fourteen people attended
the meeting. A summary of the main comments and discussions with the attendees was provided by
the applicant and include the following main points:
Residents from the building to the west were concerned about the height of the
proposed buildings;
The use of the proposed courtyard; and
Is there sufficient parking?
The following are provided in response to the issues raised by the public:
The proposed buildings are consistent with the existing buildings to the west.
The proposed court yard will be available for use by the public. A statutory right of
way is being registered over portions of the property to allow for the public to use and
access the court yard. (Appendix "L")
The applicant has proposed sufficient parking to fulfill the parking requirements.
5) Environmental Implications:
The applicant has been working with the Environmental Section of the Planning Department to
replace the street trees that have been removed as part of Phase One.
6) Traffic Impact:
As the subject properties are located within 800 metres of the Lougheed Highway, a referral has
been sent to the Ministry of Transportation and Infrastructure. The City has requested a traffic
impacts assessment (TIA). This TIA will be undertaken by the applicant’s Traffic Engineer at their
sole cost and reviewed for acceptance by the City before third reading.
7) Interdepartmental Implications:
i) Engineering Department:
Comments from Engineering have identified some off site requirements associated with this project.
These include upgrades to the roads; curb and sidewalk; extensions to the storm sewers; review and
modeling of the downstream capacity of the sanity sewer; upgrades to the watermain; installation of
- 14 -
street lights, and the usual requirements for a servicing agreement, geotechnical and other legal
instruments.
The applicant has been provided with a copy of the Engineering comments. Registration of a
Rezoning Servicing Agreement as a Restrictive Covenant and the security are required for this
application.
ii) Building Department:
Comments from Building area related to BC Building Code requirements and will be dealt with at the
Building Permit stage.
iii) Fire Department:
The Fire Department has provided comments that details requirements for the construction of the
building. The applicant will need to address these details through the Building Permit.
8) School District No. 42 Comments:
Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is
required at the time of preparing or amending the OCP. A referral was sent to School District No. 42
on January 13, 2017 and the response received from the School District stated that the properties
are located within the Eric Langton Elementary and Thomas Haney Secondary School catchment
areas. Eric Langton Elementary school is operating at 102.2% utilization. Thomas Haney Secondary
School is operating at 91.5% utilization.
9) Intergovernmental Issues:
i) Local Government Act:
An amendment to the OCP requires the local government to consult with any affected parties and to
adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local
Government Act. The amendment required for this application, is to redesignate the land use(s)
from Medium and High-Rise Residential to Town Centre Residential, is considered to be minor in
nature. It has been determined that no additional consultation beyond existing procedures is
required, including referrals to the Board of the Regional District, the Council of an adjacent
municipality, First Nations, the School District or agencies of the Federal and Provincial
Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
- 15 -
CONCLUSION:
It is recommended that First and Second Reading be granted to both Maple Ridge Official
Community Plan Amending Bylaw No. 7342-2017, to designate the subject properties from Medium
and High-Rise Residential Designation to Town Centre Commercial Designation, as well as, to
22638 – 119th Avenue and 22633 Selkirk Avenue Housing Agreement Housing Agreement Bylaw
No. 7346-2017. That Zone Amending Bylaw No. 7262-2016 be amended by removing and replacing
the legal descriptions of all properties in section 2 to reflect their post-consolidation legal
descriptions as follows:
Lot 2 District Lot 401 Group 1 New Westminster District Plan EPP65496
Lot 4 District Lot 401 Group 1 New Westminster District Plan EPP65496
and then be given second reading. That that Maple Ridge Official Community Plan Amending Bylaw
No. 7341-2017 and Zoning Amending Bylaw No, 7262-2016 be forwarded to Public Hearing.
“Original signed by Wendy Cooper”
_______________________________________________
Prepared by: Wendy Cooper, MCIP, RPP
Senior Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Christine Carter” for
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – OCP Amending Bylaw No. 7342-2017
Appendix D – Zone Amending Bylaw No. 7262-2016
Appendix E – 22638–119th Avenue and 22633 Selkirk Avenue Housing Agreement
Bylaw No. 7346-2017
Appendix F – Subdivision Plan EPP65496
Appendix G – Phasing Plan
Appendix H – Site Plan
Appendix I – Building Elevation Plans
Appendix J – Landscape Plan
Appendix K – Purchase and Sales Agreement
Appendix L – Statutory Right of Way of the Sales & Purchase Agreement
Appendix M – 219 Covenant of the Sales
DATE: Jun 7, 2017
FILE: 2016-240-RZ
22638 119 Ave. and
22633 Selkirk Ave.
PLANNING DEPARTMENT
SELKIRK AVE.
McINTOSH AVE.226 ST.227 ST.LANE
LANE
SELKIRK AVE.
ROYAL CRES.
LOUGHEED HWY.226 ST.LANE
119 AVE.
DEWDNEY TRUNK ROAD
227 ST.DEWDNEY TRUNK ROAD
LANE
118 A AVE.
119 AVE.
SELKIRK AVE.
ROYAL CRES.
62/64/66 227122258022624/261187622606
226112256511858 227302258822645227402271011937
11971
22632225872251911920/36
22535/372252211944
11890
11970
11882 2271522597225612261822602226102259011900
226212257411844
11910
227092267411990
2257522701/22625226412262411980
11996 11963
227112257722745/4722528/30Haney Place Mall
225701177822550
22535225302257722750/78227052259611931
2258122661118372255811960
2269222544/462263122538/42Courthouse
RCMP
22701226492272222644/482255605/07/09 2261211862
11947 2271511698 22718/2012026
11834 2261122529Arts Centre
2272011940/48
22637-45225412254822564/6822527225342254022554/58225501
4
EPP 65496
2
3
226332263811865
11893
SUBJECT PROPERTIES
´
Scale: 1:2,500 BY: DT
Legend
Stream
Ditch Centreline
Indefinite Creek
APPENDIX A
DATE: Jun 7, 2017
FILE: 2016-240-RZ
22638 119 Ave. and
22633 Selkirk Ave.
City of PittMeadows
District of
Langley District of MissionFRASER R.
^
PLANNING DEPARTMENT
SELKIRK AVE.
McINTOSH AVE.226 ST.227 ST.LANE
LANE
SELKIRK AVE.
ROYAL CRES.
LOUGHEED HWY.226 ST.LANE
119 AVE.
DEWDNEY TRUNK ROAD
227 ST.DEWDNEY TRUNK ROAD
LANE
118 A AVE.
119 AVE.
SELKIRK AVE.
ROYAL CRES.
62/64/66 227122258022624/261187622606
226112256511858 227302258822645227402271011937
11971
22632225872251911920/36
22535/372252211944
11890
11970
11882 2271522597225612261822602226102259011900
226212257411844
11910
227092267411990
2257522701/22625226412262411980
11996 11963
227112257722745/4722528/30Haney Place Mall
225701177822550
22535225302257722750/78227052259611931
2258122661118372255811960
2269222544/462263122538/42Courthouse
RCMP
22701226492272222644/482255605/07/09 2261211862
11947 2271511698 22718/2012026
11834 2261122529Arts Centre
2272011940/48
22637-45225412254822564/6822527225342254022554/58225501
4
EPP 65496
2
3
226332263811865
11893
Aerial Imagery from the Spring of 2016
SUBJECT PROPERTIES
´
Scale: 1:2,500 BY: DT
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7342-2017
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
_______________________________________________________________________________
WHEREAS Section 477 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed expedient to amend Schedule "B" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7342-2017."
2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and
described as:
Lot 2 District Lot 401 Group 1 New Westminster District Plan EPP65496
Lot 4 District Lot 401 Group 1 New Westminster District Plan EPP65496
and outlined in heavy black line on Map No. 948, a copy of which is attached hereto and
forms part of this Bylaw, is hereby designated/amended as shown.
3.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20 .
____________________________________________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
SELKIRK AVE.
McINTOSH AVE.226 ST.227 ST.LANE
LANE
LANE
SELKIRK AVE.
LOUGHEED HWY.226 ST.LANE
119 AVE.
LANE
118 A AVE.
119 AVE.
SELKIRK AVE.
62/64/66 2271211857
2258022624/261187622606
226112256511858 22730227402271011937
11971
2263211920/36
22535/37225222263911944
11890
11970
11882 227152261822602226102259011900
226212257411844
11910
227092267411990
225752261522701/226252263322641226242263411980
11996 11963
2271122528/30Haney Place Mall
2257011778 226482255011869
2253522530225772262522750/78227052259611931
225812266111837 226402255811960
2269222544/46226472263122538/42Courthouse
11760
RCMP
11909
22701118892264922644/4822722225162261211862
11947
11698 22718/2011834
22529Arts Centre
2272011940/48
2262622637-452254122564/68225272254022554/5822550Rem.
71
79
Rem. 54
2
81.5
14 16
16
14
15
E
3
61
Rem.
5
3
15
32
2Rem.64
17 657
2
2010
118
Rem 127
13
1
13
A
1
1
11
Rem. A
1
19
Feet
7
B
Rem. 1
2
12
Rem 120
6
Rem.
1
3
CP
15
22
4 1
6
15
6 Rem 120Rem.
2
3
4
A
A
1
21
4
1
E
E
A
13
Rem.
A
14
C
West
B
A
C
18
W
Rem 2
1
1
1
2
78
3
1
12
4
2 A43
Rem.
W
4
16
50
3
1
117
A
5
P 7863
P 12445P 65452P 65997
P 21553P 68843
LMS
RP 61086
P 9541
P 34914
*PP088
EP 11970RW 79939
P 4769
P 60562
*LMP 21534 *PP087P 60562
Plan 81350
P 4769
P 7997
P 9819
P 8695
LMP 15424
P 13017
EP 63907
P 9372
EPP 12098
P 21553P 9541
*PP093
(P 9541)
P 9541
LP 73289
P 12215P 12640
LMP 46901
1346
P 51167NWS 2403
*PP088P 8615 P 76002
LMP 13758
*PP086P 12215*PP087P8695EPP 43749 LMP 19737NWS 2977LMP 19737P 80888P 22418EPS 2538P 67142
P 9190
P 12503 P 12567NWS 2403P 8615
Plan 4834 LMP12129P 60451
*PP085NWS 1556
P 77953
P 18056*PP084
P 8615BCP 44924
P 4769 P 9236P 8844P 58055P 4834
P 76459
LMP 53687 (LEASE/EASE.)
P 8615 P 12445P 21162P 14185P 54086EPP 14312BCP 49797
RW 59110
RW 18394EP 64018
LMP 52324
EPP 60823
EP 65137
RW 18394
RP 68844
LMP 31454 (EASEMENT)RW 18394EP 63801
LMP 45326
BCP 52040BCP 13823
RW 68845
LMP 35147
LMP 12816
P 70955
LP 42539RP 59996BCP44925EPP 50001LMP 51165 (EASEMENT)
LMP 31454&LMP 51165 (EASE.)P 57372RW 18394LMP
2
0
4
5
6
LMP 31454 (EASEMENT)
RW 61238
1
4
EPP 65496
2
3
226332263811865
11893
´
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From:
To:
Medium and High-Rise Apartment
Town Centre Commercial
7342-2017948
CITY OF MAPLE RIDGE
BYLAW NO. 7262-2016
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7262-2016."
2.Those parcel (s) or tract (s) of land and premises known and described as:
Lot 2 District Lot 401 Group 1 New Westminster District Plan EPP65496
Lot 4 District Lot 401 Group 1 New Westminster District Plan EPP65496
and outlined in heavy black line on Map No. 1685 a copy of which is attached hereto
and forms part of this Bylaw, are hereby rezoned to C-3 (Town Centre Commercial).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 26th day of July, 2016.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
APPROVED by the Ministry of Transportation and Infrastructure this day of
, 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX D
SELKIRK AVE.
McINTOSH AVE.226 ST.227 ST.LANE
LANE
LANE
SELKIRK AVE.
LOUGHEED HWY.226 ST.LANE
119 AVE.
LANE
118 A AVE.
119 AVE.
SELKIRK AVE.
62/64/66 2271211857
2258022624/261187622606
226112256511858 22730227402271011937
11971
2263211920/36
22535/37225222263911944
11890
11970
11882 227152261822602226102259011900
226212257411844
11910
227092267411990
225752261522701/226252263322641226242263411980
11996 11963
2271122528/30Haney Place Mall
2257011778 226482255011869
2253522530225772262522750/78227052259611931
225812266111837 226402255811960
2269222544/46226472263122538/42Courthouse
11760
RCMP
11909
22701118892264922644/4822722225162261211862
11947
11698 22718/2011834
22529Arts Centre
2272011940/48
2262622637-452254122564/68225272254022554/5822550Rem.
71
79
Rem. 54
2
81.5
14 16
16
14
15
E
3
61
Rem.
5
3
15
32
2Rem.64
17 657
2
2010
118
Rem 127
13
1
13
A
1
1
11
Rem. A
1
19
Feet
7
B
Rem. 1
2
12
Rem 120
6
Rem.
1
3
CP
15
22
4 1
6
15
6 Rem 120Rem.
2
3
4
A
A
1
21
4
1
E
E
A
13
Rem.
A
14
C
West
B
A
C
18
W
Rem 2
1
1
1
2
78
3
1
12
4
2 A43
Rem.
W
4
16
50
3
1
117
A
5
P 7863
P 12445P 65452P 65997
P 21553P 68843
LMS
RP 61086
P 9541
P 34914
*PP088
EP 11970RW 79939
P 4769
P 60562
*LMP 21534 *PP087P 60562
Plan 81350
P 4769
P 7997
P 9819
P 8695
LMP 15424
P 13017
EP 63907
P 9372
EPP 12098
P 21553P 9541
*PP093
(P 9541)
P 9541
LP 73289
P 12215P 12640
LMP 46901
1346
P 51167NWS 2403
*PP088P 8615 P 76002
LMP 13758
*PP086P 12215*PP087P8695EPP 43749 LMP 19737NWS 2977LMP 19737P 80888P 22418EPS 2538P 67142
P 9190
P 12503 P 12567NWS 2403P 8615
Plan 4834 LMP12129P 60451
*PP085NWS 1556
P 77953
P 18056*PP084
P 8615BCP 44924
P 4769 P 9236P 8844P 58055P 4834
P 76459
LMP 53687 (LEASE/EASE.)
P 8615 P 12445P 21162P 14185P 54086EPP 14312BCP 49797
RW 59110
RW 18394EP 64018
LMP 52324
EPP 60823
EP 65137
RW 18394
RP 68844
LMP 31454 (EASEMENT)RW 18394EP 63801
LMP 45326
BCP 52040BCP 13823
RW 68845
LMP 35147
LMP 12816
P 70955
LP 42539RP 59996BCP44925EPP 50001LMP 51165 (EASEMENT)
LMP 31454&LMP 51165 (EASE.)P 57372RW 18394LMP
2
0
4
5
6
LMP 31454 (EASEMENT)
RW 61238
EPP 65496
1
2
34
1
226332263811865
11893
´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-1 (One Family Urban Residential)
C-3 (Town Centre Commercial)
7262-20161685
CITY OF MAPLE RIDGE
BYLAW NO. 7346-2017
A Bylaw to authorize the City of Maple Ridge to enter into a Housing Agreement for 22638 –
119nd Avenue and 22633 Selkirk Avenue.
____________________________________________________________________________________
WHEREAS, pursuant to Section 483 of the Local Government Act, R.S.B.C. 1996, c. 323, as
amended, Council may, by bylaw, enter into a housing agreement under that Section
AND WHEREAS, the Municipal Council of the City of Maple Ridge, and Falcon Village Developments
Ltd. (BC1106937) wishes to enter into a Housing Agreement for the subject properties at 22638-
119th Avenue and 22633 Selkirk Avenue.;
NOW THEREFORE, the Municipal Council of the Corporation of the City of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
1.This bylaw may be cited as “22638-119th Avenue and 22633 Selkirk Avenue Housing
Agreement Housing Agreement Bylaw No. 7346-2017”.
2.By this Bylaw Council authorizes the City to enter into a Housing Agreement with Flacon
Village Developments Ltd (BC1106937), in respect to the following lands:
Lot 2 District Lot 401 Group 1 New Westminster District Plan EPP65496
Lot 4 District Lot 401 Group 1 New Westminster District Plan EPP65496
3.The Mayor and Corporate Officer are authorized to execute the Housing Agreement and all
incidental instruments on behalf of the City of Maple Ridge.
4.Schedule A, attached to this Bylaw, is incorporated into and forms par of this Bylaw.
5.This bylaw shall take effect as of the date of adoption hereof.
READ a first time the day of , 2017.
READ a second time the day of , 2017.
READ a third time the day of , 2017.
ADOPTED the day of , 2017.
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX E
Schedule B. Part of
Bylaw No.7346-2017
- 1 -
BETWEEN:
TERMS OF INSTRUMENT - PART 2
SECTION 219 COVENANT AND HOUSING AGREEMENT
(2016-0240-RZ)
FALCON VILLAGE DEVELOPMENT LTD., a company duly incorporated in the
Province of British Columbia under No. BC1106837 and having its registered office at
c/o Fleming Olson Taneda & MacDougall, 4038-2008 B Street, Langley, BC, V3A 1N9
(hereinafter called the "Owner")
OF THE FIRST PART
AND:
CITY OF MAPLE RIDGE, a Municipal Corporation under the Local Government Act,
Chapter 1of the Revised Statutes of British Columbia, 2015, having its municipal offices
at 11995 Haney Place, in the City of Maple Ridge, in the Province of British Columbia
V2X 6A9
(hereinafter called the "City")
OF THE SECOND PART
WHEREAS:
A. The Owner is the registered owner of certain lands situated in the Municipality of Maple Ridge in
the Province of British Columbia, and more particularly known and described as:
No PID
Lots 2 and 4
District Lot 401
Group 1
New Westminster District
Plan EPP65496
[NTD: Legal description to be updated upon receipt of road dedication plan.]
(hereinafter called the "Lands").
B. The City is willing to rezone the Lands so that 138 dwelling units of which eleven (11) must be
rental dwelling units (the "Rental Units") may be constructed on the Lands together with
3,067.10 sq. m of commercial floor area
C. The OWNER and the City wish to enter into this Agreement to restrict the tenure of the Rental
Units to be constructed on the Lands, on the terms and conditions of this Agreement, to have
effect as both a covenant pursuant to Section 219 of the Land Title Act (British Columbia) and
a Housing Agreement pursuant to Section 483 of the Local Government Act (British Columbia).
D. The City has adopted a bylaw pursuant Section 483 of the Local Government Act (British
Columbia) to authorize this Agreement as a housing agreement.
Schedule B. Part of
Bylaw No.7346-2017
- 2 -
NOW THEREFORE in consideration of the premises and the covenants herein contained, the payment of
the sum of One Dollar ($1.00) paid by the City to the OWNER and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and
agree, pursuant to Section 483 of the Local Government Act (British Columbia) and the OWNER hereby
grants to the City this section 219 of the Land Title Act (British Columbia) as follows:
Definitions
1. In this Agreement:
(a) "Affordable Residential Rental Rate" means the rent for each of the eleven
"Rental Units" set out on Schedule "A" annexed hereto as escalating annually pursuant
to the household income formula established and set out in Schedule "C"
(b) "Dwelling Units" includes the Rental Units and all other residential dwelling units
constructed or to be located on the Lands and includes single family detached dwellings,
duplexes, townhouses, and residential apartment dwelling units having one, two, or
three bedrooms.
(c) Household as applied to the Rental Units means:
i. A person;
ii. Two or more persons related by blood, marriage, or adoption, or associated
through foster care, all living together in one dwelling unit as a single household
using common cooking facilities;
iii. An unrelated group of not more than three persons, all living together in one
dwelling unit as a single household using common cooking facilities; or
iv. A combination of (ii) and (iii) , provided that the combined total does not include
more than three persons unrelated by blood, marriage or adoption or associated
through foster care; all living together in one dwelling unit as a single household
using common cooking facilities;
(d) "Lands" means: the land described in Item 2 of the General Instrument Part 1,
including any buildings now or hereafter located on the aforementioned land, and
any part or a portion of such land or building into which said land or building is or
may at any time be subdivided;
(e) "LTO" means: the New Westminster Land Title Office or any successor
thereof;
(f) "Tenancy Agreement" means: a residential tenancy agreement for the
occupation of the Rental Units, subject to, the Residential Tenancy Act; and
(g) "Tenant" means: a Household occupying one of the eleven " Rental Units" at
the Affordable Residential Rental rate.
Schedule B. Part of
Bylaw No.7346-2017
- 3 -
INTERPRETATION
a) Statutory Foundation – This Housing Agreement is made pursuant to Section 483 of the Local
Government Act, and the Restrictive Covenants herein are granted by the Owner to the City
pursuant to Section 219 of the Land Title Act; and in this Agreement and Covenant:
i. Reference to the singular includes a reference to the plural, and vice versa, unless the
context requires otherwise;
ii. Reference to “The Agreement” includes the Housing Agreement and the Restrictive
Covenant;
iii. Reference to a particular numbered section or article, or to a particular lettered
Schedule, is a reference to the correspondingly numbered or lettered article, section or
Schedule of this Agreement.;
iv. If a word or expression is defined in this Agreement, other parts of speech and
grammatical forms of the same word or expression have corresponding meaning;
v. The word "enactment" has the meaning given in the Interpretation Act
in the reference date of this Agreement;
vi. Reference to any enactment includes any regulations, orders or directives made under
the authority of that enactment;
vii. Reference to any enactment is a reference to that enactment as consolidated, revised,
amended, reenacted or replaced, unless otherwise expressly provided;
viii. The provisions of s.25 of the Interpretation Act with respect to the calculation of time
apply;
ix. Time is of the essence;
x. Reference to a "party" is a reference to a party to this Agreement and to their respective
successors, assigns, trustees, administrators and receivers;
xi. Reference to a "day", "month", "quarter" or "year" is reference to a calendar day,
calendar month, calendar quarter or calendar year, as the case may be, unless otherwise
expressly provided;
Schedule B. Part of
Bylaw No.7346-2017
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PURPOSE AND REMEDIES
a) The Owner and the City agree that
i. this Agreement is intended to serve the public interest by providing for the construction,
rental and occupancy of the Rental Units to be owned and managed by the Owner and
rented to moderate income households;
ii. performance of this Agreement by the Owner is a condition of the Owner becoming entitled to
certain development entitlements on Lot 2 and 4 District Lot 401 Group 1 New
Westminster Plan EPP65496 which development entitlements the Owner acknowledges are
a benefit to the Owner; and
iii. damages are not an adequate remedy for the City in respect of any breach of this Agreement by
the Owner.
HOUSING AGREEMENT AND S.219 COVENANT LAND USE RESTRICTIONS
a) The Land must be used only accordance with this Agreement
b) The " Rental Units" shall only be used to provide rental accommodation and shall remain as
rental accommodation in perpetuity; shall be rented only on a month to month tenancy and no
Rental Unit may be occupied except by a household who occupies pursuant to a rental agreement
that meets the requirements of this Housing Agreement
c) A minimum of 10% of the Dwelling Units built on the Lands shall be in accordance with the
SAFER home standard for Multi-Storey Residential Towers, published by the Saferhome
Standards Society ("Saferhome Standard"), including, but not limited to, the following adaptable
criteria:
i. Thresholds (including doorways and showers);
ii. Backing/reinforcement for future grab bars in washrooms and at stairs;
iii. Doors – as wide as possible; easily operated hardware (lever sets); and
iv. Passageways and pinch points.
d) The Lands shall not be Subdivided, except by means of a strata plan under the Strata Property
Act (British Columbia) that includes all of the Dwelling Units within a single strata plan.
USE AND OCCUPANCY of the RENTAL UNITS
a) The Owner may in the event that a Tenant uses or occupies, or allows the use or occupation of a
"Rental Unit" in breach of this Agreement terminate that Tenant’s lease, such termination to be in
accordance with the terms of the Tenancy Agreement and the Residential Tenancy Act (British
Columbia).
b) The Owner must specify in every Tenancy Agreement the existence of this Agreement and the
occupancy restrictions applicable to the Rental Unit, and attach a copy of this Agreement to
every Tenancy Agreement.
Schedule B. Part of
Bylaw No.7346-2017
- 5 -
c) The Owner will deliver a copy of any or each current Tenancy Agreement to the City ,Director
of Planning upon demand.
d) Within 30 days of written demand by the City, the Owner must deliver to the CITY a statutory
declaration sworn under oath by an Officer of the Owner that the Owner has not permitted
occupation of a Rental Unit contrary to this Housing Agreement.
e) If the household income of a household occupying a "Rental Unit " exceeds the Maximum
Allowable Income provided for on Schedule "A" for that year, the Owner must thereafter at the
earliest date on which the then current rental agreement may be lawfully amended increase the
annual rent to 30% of the then Household Annual Income of the household occupying the Rental
Unit.
f) In the event that HILS as referenced in Schedule "A" ceases to be published for the Vancouver
Area, the Owner and the City must in each successive year determine a formula to provide for
reasonable increases or decreases of Maximum Allowable Household Income.
REGISTRATION AND NOTICE
a) The CITY may file a notice of this Housing Agreement in the Land Title Office as notice against
title to the Land and may similarity register the Section 219 Covenant as a charge against the
Lands, both of which have priority over all other charges of whatsoever nature except for those
charges approved by the City.
b) This Agreement does not affect nor limit the discretion, right, duties or powers of the City under
any enactment or at common law, including in relation to the use of subdivision of land, or
impose on the City any legal duty or obligation including any duty of care or contractual or the
duty to enforce this Agreement.
c) This Agreement does not impose on the City any legal duty or obligation, including any duty of
care or contractual or other legal duty to enforce this Housing Agreement.
d) This Agreement does not relieve the Owner from complying with any enactment, including in
relation to the use or subdivision of land.
e) The City may file a notice of this Housing Agreement in the Land Title Office as a notice against
title to the Land and may similarity register the Section 219 Covenants herein.
Strata Bylaws
1. The initial bylaws of any strata corporation formed upon the subdivision of the Lands under the
Strata Property Act shall not prevent, restrict or abridge any of the Rental Units on the Lands
from being used as rental accommodation.
2. This Agreement shall be binding upon all strata corporations, Any strata corporation bylaw
which prevents, restricts or abridges the right to use or occupy any of the Rental Units as rental
accommodations shall have no force or effect.
3. No strata bylaws preventing, restricting or limiting any of the Rental Units on the Lands from
being used as rental accommodation shall be valid or applicable in respect of the Rental Units on
the lands all of which Rental Units may only be occupied by tenants.
Schedule B. Part of
Bylaw No.7346-2017
- 6 -
Specific Performance
4. The Covenantor agrees that because of the public interest in ensuring that all of the matters
described in this Agreement are complied with, the public interest strongly favours the award of
a prohibitory or mandatory injunction, or an order for specific performance or other specific
relief, by the Supreme Court of British Columbia at the instance of the City, in the event of an
actual or threatened breach of this Agreement.
Notice of Housing Agreement
5. For clarity, the Owner acknowledges and agrees that:
(a) this Agreement constitutes both a covenant under section 219 of the Land Title Act
(British Columbia) and a Housing Agreement entered into under section 483 of the Local
Government Act (British Columbia);
(b) the City is required to file a notice of Housing Agreement in the Land Title Office against
title to the Lands; and
(c) once such a notice is filed, this Agreement binds all persons who acquire an interest in the
Lands as a Housing Agreement under section 483 of the Local Government Act.
No Effect on Laws or Powers
6. This Agreement does not:
(a) affect or limit the discretion, rights, duties, or powers of the City or the Approving
Officer for the City under the common law or any statute, bylaw, or other enactment, nor
does this Agreement date or give rise to, nor do the parties intend this Agreement to
create any implied obligations concerning such discretionary rights, duties or powers;
(b) affect or limit the common law or any statute, bylaw or other enactment applying to the
Lands; or
(c) relieve the owner from complying with any common law or any statute, regulation, bylaw
or other enactment.
Indemnity
7. The Owner hereby releases the City, and indemnifies and saves the City harmless, from and
against any and all actions, causes of actions, suits, claims (including claims for injurious
affection), cost (including legal fees and disbursements), expenses, debts, demands, losses
(including economic loss) and liabilities of whatsoever kind arising out of or in any way due or
relating to the granting or existence of this Agreement, the restrictions or obligations
contained in this Agreement or the performance or non-performance by the Owner of this
Agreement that the City is or may become liable for, incur or suffer.
Priority
8. The Owner will do everything necessary, at the Owner’s expense, to ensure that this Agreement is
registered against title to the Lands in priority to all liens, charges and encumbrances registered or
pending registration against title to the Lands, save and except those specifically approved in
writing by the City and those in favour of the City.
Schedule B. Part of
Bylaw No.7346-2017
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Waiver
9. An alleged waiver of any breach of this Agreement is effective only if it is an express waiver in
writing of the breach. A waiver of a breach of this Agreement does not operate as a wavier of any
other breach of this Agreement.
Interpretation
10. In this Agreement:
(a) reference to the singular includes a reference to the plural, and vice versa, unless the
context requires otherwise;
(b) reference to a particular numbered section or article, or to a particular lettered Schedule,
is a reference to the correspondingly numbered or lettered article, section or Schedule of
this Agreement;
(c) article and section headings have been inserted for ease of reference only and are not to
be used in interpreting this Agreement;
(d) the word “enactment” has the meaning given to it in the Interpretation Act (British
Columbia) on the reference date of this Agreement;
(e) reference to any enactment is a reference to that enactment as consolidated, revised,
amended, re-enacted or replace, unless otherwise expressly provided;
(f) reference to “party” or the “parties” is a reference to a party, or the parties, to this
Agreement and their respective successors, assigns, trustees, administrators and receivers;
(g) time is of the essence; and
(h) reference to a “day”, “month” or “year” is a reference to a calendar day, calendar month,
or calendar year unless otherwise expressly provided.
Schedule B. Part of
Bylaw No.7346-2017
- 8 -
Further Acts
11. The Owner will do everything reasonably necessary to give effect to the intent of this Agreement,
including execution of further instruments.
Severance
12. If any part of this Agreement is held to be invalid, illegal or unenforceable by a court having the
jurisdiction to do so, that part is to be considered to have been severed from the rest of this
Agreement and the rest of this Agreement remains in force unaffected by that holding or by the
severance of that part.
No Other Agreements
13. This Agreement is the entire agreement between the parties regarding its subject and it terminates
and supersedes all other agreements and arrangements regarding its subject.
Enurement
14. This Agreement binds the parties to it and their respective successors, heirs, executors and
administrators.
Deed and Contract
15. By executing and delivering this Agreement each of the parties intends to create both a contract
and a deed executed and delivered under seal.
As evidence of their agreement to be bound by this Agreement, the Owner and the City have executed the
Land Title Act (British Columbia) Form C as the case may be, attached to and forming part of this
Agreement.
Schedule B. Part of
Bylaw No.7346-2017
- 9 -
CONSENT AND PRIORITY INSTRUMENT
XXXXXXXXXX (in this instrument, the “Lender”) in consideration of the payment of ONE DOLLAR
($1.00) and other good and valuable consideration (the receipt and sufficiency of which are hereby ac-
knowledged) hereby consents to the registration of the Covenants herein granted under Section 219 of the
Land Title Act (British Columbia) and contained in the attached Terms of Instrument – Part 2 (in this
instrument, the “Covenant”), running with the said lands and against the said lands and the Lender
hereby postpones all of its rights under any Mortgage and Assignment of Rents registered respectively
under No. XXXXXXXXXX (in this instrument, the “Lender Documents”) to those rights of the City
of Maple Ridge under the Covenant in the same manner and to the same extent and effect as if the
Covenant had been dated, granted and registered prior to the Lender Documents. The Lender also agrees
to be bound by and grant priority to the Housing Agreement herein
To witness this consent and priority instrument, the Lender has caused its duly authorized signatories to
sign the attached General Instrument - Part 1.
Schedule “C”
HOUSEHOLD INCOME : includes the total annual income of all adults forming a household occupying
a Rental Unit. Such Household Income must not exceed the HILS Limits for the number of bedrooms in
the Rental Unit.
RENT: annual rent of a Rental Unit must not exceed 30% of a Household Income as determined by HILS.
HILS means “HOUSING INCOME LIMITS” by Metropolitan Area for residential dwelling size deter-
mined by number of bedrooms, as published annually by BC Housing Corporation . HILS for 2017 is an-
nexed to this Schedule C and headed” HILS 2017”
In the event that BC Housing does not in any year or ceases to publish HILS, the City actin treasonably
may determine the Housing Income Limits applicable to the Rental Units
APPENDIX F
DATE: Jun 5, 2017
Schedule D
BY: DT
PLANNING DEPARTMENT
SELKIRK AVE.
McINTOSH AVE.226 ST.227 ST.LANE
LANE
LANE
SELKIRK AVE.
LOUGHEED HWY.226 ST.119 AVE.
LANE
118 A AVE.
119 AVE.
SELKIRK AVE.
´
Scale: 1:2,000
Bylaw No. 7262-2016
"Appendix G"
Phase1Phase2
Phase3Phase4
APPENDIX G
APPENDIX I-1
APPENDIX I-2
APPENDIX J
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AMENDMENT OF PURCHASE AND SALE AGREEMENT
THIS AMENDMENT AGREEMENT made as of May 21, 2017.
BETWEEN:
CITY OF MAPLE RIDGE, 11995 Haney Place, Maple Ridge, BC, V2X
6A9
(the “City”)
AND:
FALCON VILLAGE DEVELOPMENT LTD., a company incorporated in
British Columbia under No. BC1106837, having a registered office
at c/o Fleming Olson Taneda & MacDougall, 4038- 200B Street,
Langley, BC, V3A 1N9
(the “Developer”)
WHEREAS:
A. Pursuant to an Agreement of Purchase and Sale dated for reference August 27, 2015
between the City and Falcon Homes Ltd, as assigned by a assignment and assumption agreement
between the City, Falcon Homes Ltd., and the Developer dated for reference February 22, 2017
(collectively the “Purchase Agreement”), the City agreed to sell and the Developer agreed to
purchase 14 parcels of land located on 227th St. between 119th Ave. and Selkirk Avenue in the
Municipality of Maple Ridge as more particularly described in the Purchase Agreement.
B. The City and the Developer have agreed to amend the Purchase Agreement as set out
herein.
NOW THEREFORE the Developer and the City, in consideration of the payment of $1.00 by the
Developer to the City, the promises exchanged in this Agreement , and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged by the parties,
covenant and agree with each other as follows:
1.DEFINITIONS
Capitalized terms not otherwise defined herein will have the meaning assigned to them
in the Purchase Agreement.
APPENDIX K
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2. RATIFYING AND REVIVING PURCHASE AGREEMENT
The parties hereby confirm that the Purchase Agreement is revived, ratified and for all
purposes is a firm contract binding on each of the parties.
3. AMENDMENTS TO PURCHASE AGREEMENT
The Purchase Agreement is hereby amended as follows:
(1) The definition of “Lands” in section 1.1(n) is deleted and replaced with the following:
(n) “Lands” means all of the following properties in the City of Maple Ridge, and all
improvements thereto, legally described as follows:
PID: 009-280-618
Lot “A” District Lot 401 Group 1 NWD Plan 22418 except part in Plan EPP65495
PID: 009-280-642
Lot “B” District Lot 401 Group 1 NWD Plan 22418 except part in Plan EPP65495
PID: 009-280-685
Lot “C” District Lot 401 Group 1 NWD Plan 22418 except part in Plan EPP65495
NO PID
That closed portion of lane shown as Remainder Lot B on Survey Plan EPP65495
attached hereto as Schedule “D” (hereinafter called “Closed Road Lot B”)
(the above four lots together hereinafter called “Phase 1 Lands”)
PID: 003-047-024
Lot 13 Parcel “D” District Lot 401 Group 1 NWD Plan 7997 except part in Plan
EPP65495
PID: 011-298-235
Lot 14 Parcel “D” District Lot 401 Group 1 NWD Plan 7997 except part in Plan
EPP65495
PID: 005-171-563
Lot 15 District Lot 401 Group 1 NWD Plan 7997 except part in Plan EPP65495
PID: 005-113-121
Lot 16 District Lot 401 Group 1 NWD Plan 7997 except part in Plan EPP65495
NO PID
That closed portion of lane shown as Remainder Lot A on Survey Plan EPP65495
attached hereto as Schedule “D” (hereinafter called “Closed Road Lot A”)
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(the above five lots together hereinafter called “Phase 2 Lands”)
PID: 011-418-796
Lot 5 District Lot 401 Group 1 NWD Plan 9236 except part in Plan EPP65495
PID: 011-418-800
Lot 6 District Lot 401 Group 1 NWD Plan 9236 except part in Plan EPP65495
(the above two lots together hereinafter called “Phase 3 Lands”)
PID: 011-381-604
Lot 15 District Lot 401 Group 1 NWD Plan 9190 except part in Plan EPP65495
PID: 002-605-708
Lot 16 District Lot 401 Group 1 NWD Plan 9190 except part in Plan EPP65495
PID: 011-381-612
Lot 17 District Lot 401 Group 1 NWD Plan 9190
PID: 011-381-663
Lot 18 District Lot 401 Group 1 NWD Plan 9190
PID: 011-381-671
Lot 19 District Lot 401 Group 1 NWD Plan 9190
(the above five lots together hereinafter called “Phase 4 Lands”)
(2) Section 1.1(q) is amended by removing the word “five” in the first line and replacing
it with “four”;
(3) By inserting the following new subsections in 1.1, and renumbering the following sub
sections accordingly:
(u) “Road Closure Bylaw” means a bylaw of the City of Maple Ridge closing to traffic
those parts of the public laneway dedicated by Plans 9190 and 9236 shown as ‘Lot A’
and ‘Lot B’ as shown on the Road Closure Plan and removing their dedication as
highway pursuant to section 40 of the Community Charter (British Columbia);
(v) “Road Closure Plan” means that Reference Plan EPP65494 accompanying the Road
Closure Bylaw, a copy of which is attached hereto as Schedule “D”;
(w) “Road Dedication Plan” means that Reference Plan EPP65495, a copy of which is
attached hereto as Schedule "E”;
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(x) “S. 219 Covenant” means a covenant under s. 219 of the Land Title Act to be
granted by the Developer to the City on the Completion Date for each Phase, having
the terms set out in Schedule “F”;
(y) “SRW for Access” means a statutory right of way under s. 218 of the Land Title Act,
to be granted by the City to itself on the Completion Date over all of the Lands for
pedestrian and first responder access, having the terms set out in Schedule “H”.
(4) Section 2.1 is amended by removing the word “five” in the third line and replacing it
with “four”;
(5) By inserting a new section 2.2A as follows:
2.2.A S. 219 Covenant – Concurrently with the Completion of the transfer for the
Developer of fee simple title to the lands in each Phase, the Developer and the City
will enter into, and the Developer will cause to be registered, the S. 219 Covenant with
respect to the lands in that Phase.
(6) Sections 2.3, 2.4, 2.5, 2.6, 2.7 and 2.8 are deleted and replaced with the following:
2.3 Completion Date for Phase 1 Lands – The Completion Date for the transfer
of the Phase 1 Lands to the Developer will be June 9, 2017 or earlier.
2.4 Completion Date for Phase 2 Lands - The Completion Date for the transfer
of the Phase 2 Lands will be the day that is 21 Days following the issuance of a
building permit issued by the City’s Building Services Department for the Phase 2
Lands to the Developer but may not be later than June 22, 2018.
2.5 Completion Date for Phase 3 Lands - The Completion Date for the transfer
of the Phase 3 Lands will be the day that is 21 Days following the issuance of a
building permit issued by the City’s Building Services Department for the Phase 3
Lands to the Developer, but may not be later than May 4, 2019.
2.6 Completion Date for Phase 4 Lands - The Completion Date for the transfer
of the Phase 4 Lands will be the day that is 21 Days following the issuance of a
building permit issued by the City’s Building Services Department for the Phase 4
Lands to the Developer, but may not be later than April 30, 2020.
2.7 Road Closure, Road Dedication, SRW for Access, and Consolidation Plan –
The Developer will be responsible, at its own cost and expense, for
(a) deposit and registration of the Road Closure Bylaw, Road Closure Plan,
and other LTO documents necessary to raise title to the laneway area in
the name of the City;
(b) arranging the execution and deposit of the Road Dedication Plan;
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(c) arranging the execution and registration of the SRW for Access over all
the Lands; and
(d) arranging the execution and deposit of Reference Plan EPP65496 (the
“Consolidation Plan”, attached hereto as Schedule “G”),
all for registration/deposit immediately prior to registering the Transfer for the
Phase 1 Lands. The City will work in good faith with the Developer to obtain
required signatures and approvals for the documents and plans described in this
section. Because the effect of deposit of the Road Dedication Plan and the
Consolidation Plan will be to change the legal description of the Phases 1, 2, 3 and
4 Lands, the parties agree that the Developer will take title to the Lands in each of
the Phases as described by Plan EPP65496.
2.8 Purchase Price – The Developer and the City agree that Purchase Price for the
Lands shall be as follows:
Phase 1 Lands $1,582,750.00
Phase 2 Lands $1,582,750.00
Phase 3 Lands: $1,500,000.00
Phase 4 Lands $2,500,000.00
all excluding GST, PROVIDED HOWEVER that if the Completion Date for Phase 4
will take place after August 1, 2019, the Purchase Price for the Phase 4 Lands will
be determined by the appraisal mechanism determined pursuant to section 2.9.
If the Phase 4 Lands are appraised using the mechanism below, the Developer
understands that the City will need to give public notice of disposition showing
the revised purchase price.
(7) Section 2.9 is amended by removing the phrase “either or both of the last two Phases
to complete, as the case may be” and replacing it with “the Phase 4 Lands”;
(8) Section 2.10 is amended by deleting subparagraphs 2.10(a)(i)(4) and (5) and replacing
them with the following:
(4) $400,000 for the Phase 4 Lands;
(9) Section 2.11 is amended by inserting the following sentence at the end of the section:
“The City will work in good faith with the Developer to obtain required signatures and
approvals for the building permits described in this section.”
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(10) By inserting the following as a new section 3.1A:
The obligation of the City and Developer to complete the transaction contemplated
by this Agreement is subject to the fulfilment on or before June 2, 2017 of the
Approving Officer having approved:
(a) The Road Dedication Plan substantially in the form attached as Schedule “E”.
The City and Developer agree that the condition precedent created by this section is
for the benefit of both of them and cannot be waived.
(11) By deleting subparagraphs 4.4(a)(i), (ii), and (iii) and replacing them with the
following:
(i) in the case of the Completion for Phase 1:
1. the application to deposit the Road Closure Plan signed by all parties
except the City, along with a copy of the Road Closure Plan;
2. the application to deposit the Road Dedication Plan, signed by all
parties except the City, along with a copy of the Road Dedication Plan;
3. the SRW for Access;
4. the application to deposit the Consolidation Plan signed by all persons
required to sign it except for the City, along with a copy of the
Consolidation Plan, and
(ii) in the case of Completion for each and every Phase:
1. The Transfer;
2. The City’s statement of adjustments;
3. The Developer’s GST Certificate;
4. the Option to Purchase, and
5. the S. 219 Covenant,
(12) By deleting section 4.4(b) in its entirety and replacing it with:
(b) Before the Completion Date, the City will cause the City’s Solicitors to deliver to
the Developer’s Solicitors:
(i) in the case of the Completion for Phase 1:
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(1) one certified copy of the Road Closure Bylaw;
(2) the signed application to deposit the Road Closure Plan;
(3) The City’s certificate applying to cancel the Province’s right of
resumption in Closed Road Lot A and Closed Road Lot B;
(4) The signed application to deposit the Road Dedication Plan;
(5) the SRW for Access, signed on behalf of the City; and
(6) the signed application to deposit the Consolidation Plan;
(ii) in the case of Completion for each and every Phase:
1. the Transfer, signed on behalf of the City;
2. the City’s statement of adjustments, signed on behalf of the City;
3. the Option to Purchase, signed on behalf of the City; and
4. the S. 219 Covenant, signed on behalf of the City
to the Developer’s Solicitors, on undertakings satisfactory to the City’s Solicitors,
acting reasonably. The Developer shall cause the Developer’s Solicitors to prepare
all associated filing forms for the documents mentioned in this section.
(13) By deleting Section 4.5 in its entirety and replacing it with the following:
4.5 Completion – On or before the Completion Date for a Phase,
(a) forthwith after receipt by the Developer’s Solicitors of such payment from the
Developer of the Purchase Price for that Phase as described in section 2.8, adjusted
under section 4.3, and the documents listed in section 4.4(b) from the City’s Solicitors
for that Phase, the Developer will cause the Developer’s Solicitors to apply to the LTO
to deposit and register the documents listed in section 4.4(b) (except the City’s
statement of adjustments) in the LTO as an all or nothing concurrent application; and
(b) upon the Developer’s Solicitor being satisfied after deposit of the documents
described in the 4.5(a) for registration in the LTO that, in the normal course of LTO
routine, the Developer will be the registered owner in fee simple of the Lands in that
Phase, subject only to the Permitted Encumbrances, the Developer will cause the
Developer’s Solicitors to deliver a certified solicitor’s trust cheque for the adjusted
Purchase Price for that Phase payable to the City directly to the City.
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The parties agree that all requirements of this section are concurrent requirements
and that nothing will be Completed on the Completion Date of a phase until
everything required to be done by this section for that Phase is done.
(14) By deleting section 5.2 (g) in its entirety; and
(15) Section 6.6 is amended by replacing the notice information for the Developer with
the following:
Falcon Village Development Ltd.
#101-11862 226th Street
Maple Ridge, BC V2X 9C8
fax number: 604-477-5575
Email Address: fred@falconhomes.com
Attention: Fred Formosa
(16) Section 6.14 is amending by adding the following references:
Schedule D – Road Closure Plan
Schedule E – Road Dedication Plan
Schedule F – S. 219 Covenant
Schedule G – Consolidation Plan
Schedule H – SRW for Access
(17) By changing all references in the Agreement to the “Re-Purchase Option” to be
“Option to Purchase”
4. SCHEDULES TO PURCHASE AGREEMENT
The Purchase Agreement is hereby further amended by
(1) Replacing Schedule “A” with the page attached to this Agreement as Schedule “A”;
(2) Replacing Schedule “B” with the pages attached to this Agreement as Schedule
“B”;
(3) in Schedule “C”, changing the legal name of the City on page 23, from “the
Corporation of the City of Maple Ridge” to “City of Maple Ridge”;
(4) Attaching as a new Schedule “D” the page attached to this Agreement as Schedule
“D”;
(5) Attaching as a new Schedule “E” the page attached to this Agreement as Schedule
“E”;
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(6) Attaching as a new Schedule “F” the covenant terms attached to this Agreement
as Schedule “F”;
(7) Attaching as a new Schedule “G” the page attached to this Agreement as Schedule
“G”; and
(8) Attaching as a new Schedule “H’ the SRW terms attached to this Agreement as
Schedule “H”.
5. CONFLICT
The parties affirm and agree that the Purchase Agreement remains unchanged, except as
amended herein. This Agreement will be read together with the Purchase Agreement as
if the provisions of this Agreement and the Purchase Agreement were contained in one
agreement. If there is any conflict or inconsistency between the provisions of this
Agreement and the provisions of the Purchase Agreement, the provisions of this
Agreement will prevail.
6. EFFECT
All amendments in this Agreement take effect as of the date and year first written above.
7. ENUREMENT
This Agreement will enure to the benefit of and be binding upon the parties and their
respective successors and assigns.
8. TIME TO REMAIN OF THE ESSENCE
Time shall remain of the essence in respect of the Purchase Agreement and this
Agreement.
9. GOVERNING LAW
This Agreement will in all respects be governed exclusively by and construed in
accordance with the laws of British Columbia and the laws of Canada applicable therein
and will be treated in all respects as a British Columbia contract.
10. COUNTERPARTS
This Agreement may be signed in one or more counterparts, all of which together will
constitute one and the same instrument, and any party may sign by utilizing facsimile
transmission facilities.
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As evidence of their agreement to be bound by the terms, the parties have caused this Agreement
to be signed and delivered under seal by their authorized signatories as of the dates set out below:
CITY OF MAPLE RIDGE, by its authorized
signatories:
Mayor:
Corporate Officer:
Date
FALCON VILLAGE DEVELOPMENT
LTD., by its authorized signatories:
Name:
Date
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Schedule “A”
PIDs: 009-280-618, 009-280-642, 009-280-685, Closed Road Lot B (Phase 1 Lands)
With respect to Closed Road Lot B: the reservations and exceptions contained in Section 50 of
the Land Act and section 35 of the Community Charter, in favour of the Crown in Right of British
Columbia.
Option to Purchase (as defined in s. 1.1(t))
S. 219 Covenant (as defined in s. 1.1(x)
SRW for Access (as defined in s. 1.1(y)
PIDs: 003-047-024, 011-298-235, 005-171-563, 005-113-121, Closed Road Lot A (Phase 2 Lands)
With respect to Closed Road Lot A: the reservations and exceptions contained in Section 50 of
the Land Act and section 35 of the Community Charter, in favour of the Crown in Right of British
Columbia.
Option to Purchase (as defined in s. 1.1(t))
S. 219 Covenant (as defined in s. 1.1(x)
SRW for Access (as defined in s. 1.1(y)
PIDs: 011-418-796, 011-418-800 (Phase 3 Lands)
Option to Purchase (as defined in s. 1.1(t))
S. 219 Covenant (as defined in s. 1.1(x)
SRW for Access (as defined in s. 1.1(y)
PIDs: 011-381-604, 002-605-708, 011-381-612, 011-381-663, 011-381-671 (Phase 4 Lands)
With respect to PID 011-381-1529 and 011-381-604: Undersurface Rights AB81529
With respect to PID 002-605-708: Undersurface Rights Y170450
Option to Purchase (as defined in s. 1.1(t))
S. 219 Covenant (as defined in s. 1.1(x)
SRW for Access (as defined in s. 1.1(y)
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Schedule “B”
Overall Development Proposal:
The comprehensive re-development of the Town Centre Lands includes a total of five mixed-
use buildings varying in height from five to six storeys, with a total residential yield of 215 units
and approximately 4,693 m2 (50,512 ft2) of commercial floor space. The comprehensive
development plan includes an underground parkade spanning the balance of the city block that
will serve all future buildings. Two ramps to the underground parking structure will be
accessed from the internal lane, Building and parkade construction will occur in four phases,
beginning in the north-east corner and ending with the buildings along Selkirk Avenue.
Amenity Spaces and Public Art:
The centre of the block is proposed to be developed as a public plaza space that includes
landscaped green spaces, public art, seating areas, water features and routes for non-
motorized transportation. Patio space will have the potential to serve as an extension of the
commercial space for outdoor seating. Public art will be incorporated into the central plaza
space. Vehicular traffic will be restricted through the middle portion of the plaza to create a
pedestrian and cycling friendly space.
Space for a commercial 25 child daycare will also be provided within the development. By
reference to sections 14 and 16 of the B.C. Child Care Licensing Regulation, this will require 150
m2. of indoor space (not including bathrooms, hallways etc.) and 150 m2. of outdoor space. If,
due to change of legislation or other reason outside the control of the developer, the child care
space as built does not meet the requirements for care of 25 children, the space must be used
for child care purposes, and for the maximum number of children permitted according to the
applicable legislation.
Green Building Components:
All of the proposed buildings will be constructed to a LEED Certified standard equivalency,
although the formal certification process will not be pursued. The developer will be required to
submit a Commissioner’s Report to the City one year after occupancy in the absence of the
formal certification process. The following green building components are proposed to meet
the LEED certification standard:
x Low-impact development standards, including absorbent soils, naturalized landscaping
and xeriscaping, and permeable surfaces
x Rain water recovery systems
x Organic waste facilities
x Infrastructure for future alternative energy sources
x Roof gardens and permeable paving to reduce impervious surfaces
x Reduced indoor and outdoor water use through fixture selection and irrigation
requirements
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x Optimize energy efficiency through fixture and appliance selection, extensive use of
daylight, and maximized envelope performance.
x Materials are environmentally, economically, and socially have preferable life-cycle
impacts
x Reduce construction water and divert materials wherever possible
x Enhance indoor air quality, thermal comfort and overall well-being by: conducting air
quality assessment, utilizing low-emitting materials, maximizing natural ventilation,
offering individual control of air temperature, maximizing daylight and providing
unobstructed views for the majority of living control of air temperatures, maximizing
daylight and providing unobstructed views for the majority of living commercial spaces.
x Electrical vehicle charging stations and Provision for Electrical Vehicles
o Public: one Level 3 fast-charging receptacle located within the public surface
parking area to be provided and wired to city power.
o CRU tenants: install conduit to allow for one Level 2 charging receptacle per CRU
unit.
o Residents: install conduit to 10% of the parking stalls to allow for future Level 1
charging receptacles.
Rental Housing:
Both rental and accessible housing units will be provided in the proposed buildings. The
number of rental units to 10% of the residential units in the project (21 total), with 50% of
those being market rental and 50% being affordable non-market rental. The rental housing
units will be subject to a perpetual Housing Agreement, which will permit the rental housing
units to be sold but only to be occupied by a renter as defined in the Housing Agreement. The
breakdown is as follows:
a. 5 rental units in Phase 1, being:
i. 2 – two bedroom units, rented at market rate
ii. 2 – three bedroom units, rented at market rate
iii. 1 -two bedroom units, rented at affordable non-market rate, and fully
accessible as described in the BC Building Code
b. 4 rental units in Phase 2, being:
i. 3 – one bedroom units, rented at market rate
ii. 1 – 3 bedroom unit, rented at affordable non-market rate, and fully
accessible as described in the BC Building Code
c. 5 rental units in Phase 3
i. 2 – two bedroom units, rented at market rate
ii. 2 – three bedroom units, rented at market rate
iii. 1 – two bedroom units, rented at affordable non-market rate, and fully
accessible as described in the BC Building Code
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d. 7 affordable non-market units in Phase 4
i. 3 – two bedroom units, rented at affordable non-market rate
ii. 4 – one bedroom units, rented at affordable non-market rate, with 2 of
these being fully accessible as described in the BC Building Code
For clarity, in the Housing Agreement for the 10 affordable non-market units, rent will be set at
a maximum of 30% of average household income (as published by BC Housing or Stats Canada).
Adaptable Housing:
In addition to secured rental housing units, adaptable housing units will also be provided. The
developer proposes to provide age-in-place measures following the SAFERhome standard for
Multi-Storey Residential Towers, published by the Saferhome Standards Society. These
measures include:
x Thresholds (including doorways and showers)
x Backing/reinforcement for future grab bars in washrooms and at stairs
x Doors – as wide as possible; easily operated hardware (lever sets)
x Passageways and pinch points
x Shower control valves
10% of units will be constructed to this standard.
Schedule “D”
Schedule “E”
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TERMS OF INSTRUMENT - PART 2
Section 219 Covenant
THIS COVENANT dated for reference the ____ day of ______________, 201__,
BETWEEN:
FALCON VILLAGE DEVELOPMENT LTD., a company incorporated in British
Columbia under No. BC1106837, having a registered office at c/o Fleming
Olson Taneda & MacDougall, 4038- 200B Street, Langley, BC, V3A 1N9
(the “Developer”)
AND:
CITY OF MAPLE RIDGE, a municipality incorporated under the Community
Charter, and having its office at 11995 Haney Place, Maple Ridge, BC, V2X 6A9
(“City”)
WHEREAS:
A. The Developer is the registered owner in fee simple of those lands and premises in
Maple Ridge, British Columbia which are legally described in Item 2 of the Form C attached
hereto ( “Lot ___”);
B. Section 219 of the Land Title Act of British Columbia permits the registration of a
covenant of a negative or positive nature in favour of a municipality, in respect of the use of
land, the building on land, the subdivision of land and the preservation of land or a specific
amenity on the land;
C. The City, after a request for proposal process, sold Lot ___to the Developer on the
condition that Lot ___ is developed in conformance with the Developer’s development
proposal, including the provision of amenities for the development;
D. [AMEND AS REQUIRED] An agreement on these same terms is also registered or is expected
to be registered against another portion of this development being PID: ____, Lot ______, [list
other three lots] and it is intended that this Agreement and the agreement registered on those
other properties shall be read as one agreement and the defined term “Lands” includes those
other properties together with Lot _____.
E. The Developer wishes to grant and City wishes to accept these covenants over Lot
___restricting the use and subdivision of Lot ___in the manner herein provided;
Schedule “F”
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NOW THEREFORE in consideration of the premises and the covenants herein contained, the
payment of the sum of One ($1.00) Dollar paid by City to the Developer, and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
parties covenant and agree, pursuant to Section 219 of the Land Title Act of British Columbia as
follows:
Grant of Section 219 Covenant
1. The Developer hereby covenants, promises and agrees, pursuant to the Section 219 of
the Land Title Act, as amended, that the Developer shall not subdivide, not build, use or
not use Lot ___, as the case may be, and may not apply for a building permit or
occupancy permit as the case may be, except as provided for in Attachment “1”
attached hereto.
Costs
2. The Developer shall comply with all the requirements of this Agreement at its own cost
and expense.
Construction Standards
3. All works and services required to be undertaken by the Developer pursuant to this
Agreement shall be completed to City’s applicable bylaw standards for those works and
services and to the satisfaction of City.
Plans
4. Where a covenant, right of way or other document required by this Agreement requires
a survey or other plan, the Developer shall be solely responsible, at its own cost, for
preparation of the document, including the survey and the plan.
Registration
5. The Developer agrees to do everything necessary, at the Developer’s expense, to ensure
that this Agreement is registered against title to Lot ___with priority over all financial
charges, financial liens and financial encumbrances that are registered, or the
registration of which is pending at the time of application for registration of this
Agreement, except those in favour of City.
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Priority
6. Where any part of this Agreement requires the Developer to grant City a further
covenant, statutory right of way or other interest in land as a condition of a subdivision
or use of Lot ___, the Developer shall apply to register that document, at its own cost, in
priority to all registered and pending financial charges.
Severance
7. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the
invalid portion shall be severed and the decision that it is invalid shall not affect the
validity of the remainder of the Agreement.
Runs with Lands
8. The covenants set forth herein shall charge Lot ___pursuant to Section 219 of the Land
Title Act and shall be covenants the burden of which shall run with Lot ___and bind Lot
___ands and every part or parts thereof, and shall attach to and run with Lot ___and
each and every part to which Lot ___may be divided or subdivided, whether by
subdivision plan, strata plan or otherwise howsoever. The covenants set forth herein
shall not terminate if and when a purchaser becomes the owner in fee simple of Lot ___,
but shall charge the whole of the interest of such purchaser and shall continue to run
with Lot ___and bind Lot ___and all future owners of Lot ___and any portion thereof.
Other Development Requirements
9. The Developer acknowledges and agrees that this Agreement does not include all the
requirements for development of Lot ___or any portion of Lot ___, and that prior to
construction or other development work, the Developer must obtain all necessary
development permits, development variance permits, building permits, and other
required approvals from City. The Developer acknowledges and agrees that acceptance
of this Agreement by City is not confirmation that permits and other approvals will be
granted or given by City.
Specific Relief
10. Because of the public interest in ensuring that all of the matters described in this
agreement, and the provisions of all applicable laws, are complied with, the public
interest strongly favours the award of a prohibitory or mandatory injunction, or an
order for specific performance or other specific relief, by the Supreme Court of British
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Columbia at the instance of the Municipality, in the event of an actual or threatened
breach of this agreement.
Indemnity
11. The Developer hereby releases, indemnifies and saves harmless City, its elected officials,
officers, employees, agents and others for whom City is responsible at law from and
against any and all manner of actions, causes of actions, claims, costs, expenses
(including actual legal fees), losses, damages, debts, demands and harm, by
whomsoever brought, of whatsoever kind and howsoever arising out of or in any way
due to or relating to the granting or existence of this Agreement or the carrying out of
the transactions contemplated by it.
Interpretation
12. Wherever the singular or masculine or neuter is used in this Agreement, the same shall
be construed as meaning the plural, the feminine or body corporate where the context
or the parties thereto so require.
Bylaw to the Contrary
13. This Agreement shall restrict the subdivision and use of Lot ___in the manner provided
herein notwithstanding any right or permission to the contrary contained in any bylaw
of City.
Other Requirements
14. The Developer acknowledges that satisfaction of the conditions established by this
Agreement does not relieve the Developer from complying with all enactments and
lawful requirements in relation to the subdivision and use of Lot ___.
Further Assurances
15. The parties hereto shall execute and do all such further deeds, acts, things, and
assurances as may be reasonably required to carry out the intent of this Agreement.
Waiver
16. Waiver by City of any default by the Developer shall not be deemed to be a waiver of
any subsequent default.
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Powers Preserved
17. Nothing contained or implied herein shall prejudice or affect the rights and powers of
City in the exercise of its functions pursuant to the Local Government Act or the
Community Charter or its rights and powers under all of its public and private statutes,
bylaws, orders and regulations to the extent the same are applicable to Lot ___, all of
which may be fully and effectively exercised in relation to Lot ___as if this Agreement
had not been executed and delivered by the Developer.
Enurement
18. This Agreement shall enure to the benefit of and be binding on the parties hereto and
their respective successors and permitted assigns.
Municipal Discretion
19. Wherever in this Agreement the approval of City is required, some act or thing is to be
done to the satisfaction of City, or City is entitled to form an opinion or is given a sole
discretion:
(a) The relevant provision is not deemed fulfilled or waived unless the approval, opinion
or expression of satisfaction is in writing signed by a representative of City;
(b) The approval, opinion or satisfaction is in the discretion of City in its sole and
unfettered discretion; and
(c) City is under no public law duty of fairness or natural justice and may do any of
those things in the same manner as if it were a private party and not a public body.
References
20. Every reference to each party is deemed to include the heirs, executors, administrators,
personal representatives, successors, assigns, servants, employees, agents, contractors,
officers, licensees and invitees of such party, wherever the context so requires or allows.
City’s Representative
21. Any opinion, decision, act or expression of satisfaction or acceptance provided for in this
Agreement may be taken or made by City’s Director of Planning or his/her delegate
(“Planner”).
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As evidence of their agreement to be bound by the terms of this instrument, the parties hereto
have executed the Land Title Office Form C which is attached hereto and forms part of this
Agreement.
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ATTACHMENT “1”
Siting and Development
1. All buildings and structures to be constructed or erected on the Lands shall be
constructed or erected in compliance with the Design Guidelines, attached hereto as
Attachment “2”. The City’s Planner is hereby authorized to approve minor amendments
to the Design Guidelines provided that such amendments are consistent with the overall
character and intent of the original Design Guidelines. All references to Phases in this
Attachment “1” refer to the buildings to be built in phases as shown on the Design
Guidelines.
2. The Lands shall not be occupied for residential purposes unless the Developer has
constructed, installed and completed all trees, shrubs, flowers, structural soils or
approved alternative, irrigation systems, screening, decorative pavers, decorative
concrete, decorative brick, decorative lighting, water features, seating areas and other
aesthetic features to be constructed and installed on the Lands, as shown on the Design
Guidelines to the satisfaction of the Planner, on or before the date that is ninety (90)
days following the substantial completion of all dwellings to be constructed on the
Lands .
3. All vehicular traffic through the Lands will be prohibited except through the east-west
corridor marked “Lane” on page DP1.2 of the Design Guidelines.
4. The Developer will make provision for routes for pedestrian, wheelchair and bicycle
transportation through the development, including granting easements for passage over
the Lands or common property as the case may be, to the satisfaction of the Planner.
Public Art
5. The Lands shall not be occupied for residential purposes unless the Developer has
provided one or more pieces of public art, such as statuary, to be situated on the Lands,
at a minimum collective value of twenty thousand dollars ($20,000.00), to the
satisfaction of the Planner. The Developer will inform the Planner of the exact number,
situation and descriptions of the public art pieces, and the Developer will ensure the
approved public art pieces are installed before the Developer makes application to the
City for an occupancy permit for that part of the Lands legally described as Lot 4 DL 401
Gp 1 NWD Plan EPP65496.
6. The public art pieces described in section 5 above shall be maintained in perpetuity by
the Developer or its successors in title.
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Child Care Centre
7. The Developer shall, as part of the development of that part of the Lands legally
described as Lot 4 DL 401 Gp 1 NWD Plan EPP65496, construct a daycare space within
that development being one commercial retail unit, of at least 150 m2of indoor space
(not including bathrooms and hallways) and 150 m2 of exclusive-use outdoor space, for
use as a 25-child daycare (the “Daycare Space”).
8. No building or structure on that part of the Lands legally described as Lot 4 DL 401 Gp 1
NWD Plan EPP65496 shall be occupied until and unless the Developer has, to the
satisfaction of the Planner and the Planner has confirmed same in writing:
a. obtained an occupancy permit from the City of Maple Ridge for the Daycare
Space, and
b. entered into a written lease agreement with a daycare operator for use and
operation of the Daycare Space.
9. Notwithstanding the City’s zoning bylaw or any other bylaws or changes to any
Provincial legislation regulating day care spaces, the Developer will use the Daycare
Space only for the operation of a daycare.
Green Building – LEED Certified Equivalency
10. Prior to applying for an occupancy permit in respect of any commercial buildings on the
Lands, the Developer will ensure that the commercial and multi-family residential
buildings on the Lands are constructed in a manner that is equivalent to or exceeds the
‘LEED Certified’ building standard set by the Canada Green Building Council in effect as
at the date of the Phased Development Agreement, exclusive of any performance
requirements of that standard (“LEED Certified”). The Developer will obtain written
confirmation from a registered architect or other professional acceptable to the City
that the buildings will meet or exceed the LEED Certified standard of construction in
effect as of the date of this Agreement, exclusive of any performance requirements of
that standard, and provide written confirmation to the City. For clarity, the parties
anticipate that the Developer will employ the following methods:
a. Low-impact development standards, including absorbent soils, naturalized
landscaping and xeriscaping, and permeable surfaces;
b. Rain water recovery systems;
c. Organic waste facilities;
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d. Infrastructure for future alternative energy sources;
e. Roof gardens and permeable paving to reduce impervious surfaces ;
f. Reduced indoor and outdoor water use through fixture selection and irrigation
requirements;
g. Optimize energy efficiency through fixture and appliance selection, extensive use
of daylight, and maximized envelope performance;
h. Materials are environmentally, economically, and socially have preferable life-
cycle impacts;
i. Reduce construction water and divert materials wherever possible;
j. Enhance indoor air quality, thermal comfort and overall well-being by:
conducting air quality assessment, utilizing low-emitting materials, maximizing
natural ventilation, offering individual control of air temperature, maximizing
daylight and providing unobstructed views for the majority of living control of air
temperatures, maximizing daylight and providing unobstructed views for the
majority of living commercial spaces; and
k. Electrical vehicle charging stations and provision for Electrical Vehicles:
i. Public parking: one Level 3 fast-charging receptacle located within the
public surface parking area to be provided and wired to city power;
ii. CRU tenant parking: install conduit to allow for one Level 2 charging
receptacle per CRU unit; and
iii. Residents’ parking: install conduit to 10% of the parking stalls to allow for
future Level 1 charging receptacles.
Rental Housing – Affordable Rental and Market Rental
11. The Developer shall not construct any building or structure on the Lands or apply for a
building permit in respect of the Lands, and the City shall not be obliged to issue a
building permit in respect of the Lands, unless and until the Developer has entered into
a housing agreement with the Municipality pursuant to section 483 of the Local
Government Act in respect of the following number of units, in perpetuity:
a. 5 rental units in Phase 1, being:
i. 2 – two bedroom units, rented at market rate,
ii. 2 – three bedroom units, rented at market rate, and
iii. 1 -two bedroom units, rented at affordable non-market rate, and fully
accessible as described in the BC Building Code.
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b. 4 rental units in Phase 2, being:
i. 3 – one bedroom units, rented at market rate, and
ii. 1 – 3 bedroom unit, rented at affordable non-market rate, and fully
accessible as described in the BC Building Code.
c. 5 rental units in Phase 3
i. 2 – two bedroom units, rented at market rate,
ii. 2 – three bedroom units, rented at market rate, and
iii. 1 – two bedroom units, rented at affordable non-market rate, and fully
accessible as described in the BC Building Code.
d. 7 affordable non-market units in Phase 4
i. 3 – two bedroom units, rented at affordable non-market rate, and
ii. 4 – one bedroom units, rented at affordable non-market rate, with 2 of
these being fully accessible as described in the BC Building Code.
For clarity, in the Housing Agreement for the 10 affordable non-market units, rent will be set at
a maximum of 30% of average household income (as published by BC Housing or Stats Canada).
The Housing Agreement will define affordable non-market rents, the criteria for qualified
renters, any qualifications on ownership of the rental units, and the forms of tenure for the
units.
Adaptable Units
12. Prior to applying for an occupancy permit in respect of any residential building on the
Lands, ensure a minimum of 10% of the residential buildings are built on the Lands in
accordance with the SAFERhome standard for Multi-Storey Residential Towers,
published by the Saferhome Standards Society (“Saferhome Standard”), including, but
not limited to, the following adaptable criteria:
a. Thresholds (including doorways and showers);
b. Backing/reinforcement for future grab bars in washrooms and at stairs;
c. Doors – as wide as possible; easily operated hardware (lever sets); and
d. Passageways and pinch points
The Developer will obtain written confirmation from a registered architect or other
professional acceptable to the City that the buildings will meet or exceed the Saferhome
Standard of construction in effect as of the date of this Agreement, and provide written
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confirmation to the City. For clarity, the units constructed to the Saferhome Standard
will not also be counted as units that comply with the accessibility requirements of the
BC Building Code as described in section 11 above.
Restriction on Subdivision
13. The Developer shall not subdivide any portion of the Lands by way of strata plan under
the Strata Property Act unless the Planner states in writing that the Planner is satisfied
that the Developer has met or is on track to meet all requirements of this Agreement.
Schedule “G”
TERMS OF INSTRUMENT –PART 2
STATUTORY RIGHT OF WAY AND S. 219 COVENANT
FOR PUBLIC ACCESS
BETWEEN:
FALCON VILLAGE DEVELOPMENT LTD., a company incorporated
in British Columbia under No. BC1106837, having a registered office at
c/o Fleming Olson Taneda & MacDougall, 4038- 200B Street, Langley,
BC, V3A 1N9
(hereinafter referred to as the “Grantor”)
OF THE FIRST PART
AND:
CITY OF MAPLE RIDGE
11995 Haney Place
Maple Ridge, BC V2X 6A9
(hereinafter referred to as the “Grantee”)
OF THE SECOND PART
WHEREAS:
A. The Grantor is the registered owner of ALL AND SINGULAR thaose certain parcel or tract of
lands and premises situate, lying and being in the Municipality of Maple Ridge, in the Province of
British Columbia which are legally described in Item 2 of the Form C attached hereto (hereinafter
collectively referred to as the “Lands”).
B. The Grantee requires and the Grantor has agreed to grant to the Grantee a Statutory Right of Way
over the Lands for the provision of public access, including pedestrian and vehicular access
(hereinafter referred to as the “Public Access”).
C. The Grantor has agreed to construct and maintain the at-grade: public pathway system, plaza,
landscaping, public art, associated pathway improvements, and drive aisles, (collectively, the
“Access Works”). For clarity, the Access Works do not include the below-grade parkade to be
constructed on the Lands;
D. To facilitate pedestrian access of the public to and through the Lands and to facilitate the repair,
maintenance, protection, cleaning, and otherwise servicing of the Access Works by the Grantee (if
the Grantor does not adequately perform same), the Grantor has agreed to grant for that purpose the
statutory right-of-way hereinafter mentioned and a covenant under section 219 of the Land Title Act
requiring the Grantor to maintain and repair the Access Works.
E. Section 218 of the Land Title Act provides that a person may create by grant or otherwise, in favor
of a municipality, an easement without a dominant tenement, to be known as a Statutory Right-of-
Way, for any purpose necessary for the municipality’s undertaking; and
F. This Statutory Right of Way is essential to the operation and the maintenance of the Grantee’s
undertaking.
Schedule “H”
NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the sum of $10.00, of
lawful money of Canada, now paid by the Grantee to the Grantor, and other good and valuable
consideration, and of the mutual covenants and agreements herein contained (the receipt and sufficiency
whereof is hereby acknowledged):
1. Statutory Right of Way - The Grantor, for himself, his heirs, executors, administrators,
successors and assigns, does hereby give and grant unto the Grantee, and its successors and
assigns in perpetuity a Statutory Right of Way and the full, free, uninterrupted right to enter in,
over and on the Lands (hereinafter referred to as the “Right of Way Area”) for the purpose of:
(a) providing uninterrupted access by the Grantee, its employees, agents, contractors, invitees,
and every member of the public, at their will and pleasure, with or without vehicles, the
right to enter upon, go across, pass over, return and repass over the Right of Way Area,
subject to subsection 6(a) herein, and
(b) providing uninterrupted access by the Grantee to the Right of Way Area, with or without
workers, vehicle and equipment, for the purpose of exercising its rights under sections 2(f)
or (g),
TO HAVE AND TO HOLD unto the Grantee, its successors and assigns forever (collectively, the
“Statutory Right of Way”).
2. Section 219 Covenant - THE GRANTOR HEREBY COVENANTS AND AGREES with the
Grantee that:
(a) that the Grantor shall construct, replace, reconstruct, repair, maintain, clean, protect and
otherwise service all or any part of the Access Works so that they are at all times in a good
and safe condition, and for those part of the Access Works that are landscaping works, to
a “Medium” standard as provided in section 13 of the British Columbia Landscape
Standard published by the British Columbia Society of Landscape Architects and the
British Columbia Nursery Trades Association, current edition;
(b) that, subject to subsection 6(b) herein, the Grantor will not erect, place or maintain any
building, structure, concrete driveway, concrete patio, concrete wall, rock wall or retaining
wall on any portion of the surface of the Right of Way Area without the express written
consent of the Grantee, such consent not to be unreasonably withheld;
(c) that the Grantor may, at its sole risk and expense, erect, place or maintain buildings or
structures beneath the surface of the Right of Way Area provided the same do not interfere
with or impede the intended use of the Right of Way Area for the purposes aforesaid;
(d) that, subject to subsections 6(a) and (b) herein, the Grantor will not do or knowingly permit
to be done any act or thing which will interfere with the purpose of the Statutory Right of
Way or interfere with or injure the Access Works and, in particular, will not carry out
blasting on or near the Right of Way Area without the written consent of the Grantee, such
consent not to be unreasonably withheld;
(e) subject to subsections 6(a) and (b) herein, to allow the public and the Grantee, its
employees, agents and contractors to enter upon the Right of Way Area as aforesaid and
not to interfere with in any way nor prevent any such person coming on the Right of Way
Area for the purposes permitted by this Agreement;
(f) that, if the Grantor fails or neglects to adequately construct, repair, maintain, clean, protect,
and otherwise service the Access Works within a period of sixty (60) days following the
Grantee’s written notification to the Grantor to do so, (or such longer period as may be
reasonably required to complete such maintenance, repair, cleaning, protection or other
servicing), the Grantee may, but shall in no way be obligated to, carry out the construction,
maintenance, repair, cleaning, protection or other servicing at the cost of the Grantor and
the Grantor shall repay to the Grantee all reasonable costs incurred by the Grantee in
connection with such maintenance, repair, cleaning, protection or other servicing forthwith
upon receipt of the Grantee’s bill for same. It is understood that the Grantee may do such
work either by itself or by contractors employed by the Grantee and may use such
equipment and machinery as it deems necessary and that, in the event that the Grantee’s
bill for the cost of the maintenance, repair, cleaning, protection or other servicing remains
unpaid for a period of ninety (90) days from the date it is delivered to the Grantor, the
Grantee shall be authorized to recover the cost of such maintenance, repair, cleaning,
protection or other servicing, with interest at the rate of six (6) percent per annum,
compounded semi-annually from the date of issuance of the bill, from the Lands in the
same manner as municipal taxes;
(g) that the Grantee, at its own expense, may, but shall not be obligated to construct, extend,
alter, enlarge, replace and reconstruct the Access Works within the Right of Way Area in
order to improve the operation or safety thereof PROVIDED THAT the Grantee has first
obtained the written consent of the Grantor, such consent not to be unreasonably withheld;
(h) that the Grantor hereby releases the Grantee and its elected officials, officers, employees,
agents, successors and assigns from and forever abandons any expenses, claims, actions,
causes of action, judgments, suits and demands which the Grantor and its successors or
assigns, has or hereafter may have against the Grantee or its elected officials, officers,
employees, agents, successors or assigns, for:
(i) any damage to any buildings, structures or works erected, placed or maintained by
the Grantor on, beneath or above the surface of the Right of Way Area unless such
damage was directly and physically caused by the Grantee or its employees, agents
or contractors;
(ii) any loss, damage or expense suffered by the Grantor arising from the exercise, by
any person, group, corporation, society or other entity, of any of the rights granted
herein or arising from the Grantor’s failure to maintain the Right of Way Area
properly or at all; and
(iii) any act or omission of the Grantee, its elected officials, officers, employees, agents
or contractors in the exercise or purported exercise of any of the rights granted by,
or compliance or attempted compliance with any obligations imposed by, this
Agreement or arising from the restrictions imposed by this Agreement on the use
or development of the Lands or the construction of any buildings or structures
thereon or its registration in the appropriate Land Title Office;
(i) that the Grantor hereby saves harmless and effectually indemnifies the Grantee and its
elected officials, officers, employees, agents, successors and assigns against all expenses,
claims, actions, causes of action, judgments, suits and demands whatsoever and by
whomsoever brought, relating to or arising from the negligence of the Grantor or its
contractors, agents or employees, including but not limited to any act or omission of the
Grantor or its contractors, agents or employees relating to the construction, repair,
maintenance, cleaning, protecting and servicing of the Access Works or the Right of Way
Area; and
(j) that the Grantor will, at the expense of the Grantor, do or cause to be done all acts
reasonably necessary to grant priority to this Agreement over all charges and encumbrances
which may have been registered against the title to the Lands in the New Westminster Land
Title Office save and except those specifically approved in writing by the Grantee.
3. THE GRANTOR HEREBY COVENANTS AND AGREES WITH THE GRANTEE:
(a) That the Grantor will from time to time and at all times upon every reasonable request and
at the expense of the Grantee, make, do and execute or cause to be made, done or executed,
all such further and other lawful acts, deeds, things, devices, conveyances, and assurances
whatsoever for the better assuring unto the Grantee of the rights, liberties and right of way
hereby granted.
(b) That the Grantor will permit the Grantee to peaceably hold and enjoy the rights hereby
granted.
(c) That the Grantee, performing and observing the terms, covenants and conditions on its part
to be performed and observed hereunder, shall and may peaceably hold and enjoy the
rights, liberties and Statutory Right of Way hereby granted without hindrance, molestation
or interruption on the part of the Grantor or of any persons claiming by, through, under or
in trust for, the Grantor.
(d) Subject to subsections 6(a) and (b), that the Grantor will not do or permit to be done any
act or thing which in the opinion of the Grantee might interfere with, injure, impair or
obstruct access to the Right of Way Area without first obtaining written consent of the
Grantee.
(e) This Agreement shall enure to the benefit of the Grantee and be binding upon the Grantor,
his heirs, executors, administrators, successors and assigns and shall run with the Lands.
4. THE GRANTEE HEREBY COVENANTS AND AGREES WITH THE GRANTOR that the
Grantee will use the Right of Way Area so as to cause no unnecessary damage or disturbance
to the Lands.
5. THE GRANTOR AND THE GRANTEE HEREBY MUTUALLY COVENANT AND
AGREE with each other that:
(a) the final location of all Access Works shall be in such locations as the Grantor and the
Grantee may agree upon;
(b) upon substantial completion of the Access Works and landscaping on the Lands, the
Grantor may, at the Grantor’s expense, prepare an explanatory or reference plan or plans
(the “Final Plan”) for the whole of the Lands, showing the precise location of the Access
Works within the Plan; and
(c) if the dimensions and location of the Right of Way Area on the Final Plan are approved by
the Grantee’s Director of Planning, the parties and their respective successors and assigns
shall, at the Grantor’s expense, file the Final Plan in the Land Title Office and prepare,
execute and register in the Land Title Office a partial release of this Agreement so that the
Right of Way Area shall be limited to those areas shown on the Final Plan. In all other
respects this Agreement shall remain unaltered, unless all of the parties to this Agreement
expressly agree to alter this Agreement in writing.
6. IT IS MUTUALLY UNDERSTOOD, agreed and declared by and between the parties hereto:
(a) Despite subsections 2(d) and (e) herein, the public rights of access under the Statutory
Right of Way may not be exercised until the Access Works are constructed, and the Grantor
may temporarily interrupt the use and enjoyment of the Right of Way Area to the extent
necessary to:
(i) permit the construction, inspection, testing, maintenance, improvement, alteration,
replacement or repair of buildings or improvements on the Lands, other than the
Right of Way Area; and
(ii) permit the construction, inspection, testing, maintenance, improvement, alteration,
replacement or repair of the Access Works on the Right of Way Area;
(b) Despite any other provision of this Agreement, the Grantor may, at any time prior to the
filing of the Final Plan in the Land Title Office, upon receipt of a building permit therefor
from the Grantee, and in compliance with all municipal bylaws and the terms of any other
covenants or agreements entered into between the parties hereto, construct buildings and
other structures and improvements on the Right of Way Area;
(c) That notwithstanding anything herein contained the Grantee reserves all rights and powers
of expropriation otherwise enjoyed by the Grantee.
(d) That the covenants herein set forth shall charge the Lands pursuant to Section 218 of the
Land Title Act and shall run with the Lands. It is further expressly agreed that the benefit
of all covenants made by the Grantor herein shall accrue solely to the Grantee and this
Agreement may be modified by agreement of the Grantee with the Grantor, or discharged
by the Grantor, pursuant to the provisions of Section 218 of the Land Title Act.
(e) That no part of the fee of the soil of the Lands shall pass to or be vested in the Grantee
under or by this Agreement AND THAT the Grantor may fully use and enjoy the Right of
Way Area subject only to the rights and restrictions herein provided.
(f) That this Agreement shall enure to the benefit and be binding upon the parties hereto
notwithstanding any rule of law or equity to the contrary.
(g) That wherever the singular or masculine is used in this Agreement it shall be construed as
meaning the plural or feminine or body corporate or politic as the context so requires or
the parties hereto so require, and where the Grantor consists of more than one person or
corporation, the term “Grantor” shall mean all such persons or corporations jointly and
severally.
7. Assumption by Strata Corporation – If, as and when the Grantor subdivides the Land by a
strata plan under the Strata Property Act (British Columbia) the Grantor will forthwith, and in
any event before the first conveyance of any strata lot, cause the strata corporation then created
(the “Strata Corporation”) to assume the Grantor’s obligations hereunder to the same extent as
if the Strata Corporation had been an original party to this Agreement by executing and
delivering to the Grantee a tripartite assumption agreement to the satisfaction of the Grantee.
If the Grantor fails to comply with this section 7, the Grantor will remain liable for the
performance of the obligations hereunder notwithstanding the strata subdivision of the Land
and notwithstanding the transfer of any portion of the Land, including any strata lot, to a third
party transferee. This section 7 does not limit or restrict the intent and meaning of section 6(d)
herein
IN WITNNESS WHEREOF as evidence of their agreement to be bound by the terms of this Agreement,
the parties hereto have executed the Form C and Form D to which this Agreement is attached and which
forms part of this Agreement.
END OF DOCUMENT
TERMS OF INSTRUMENT – PART 2
STATUTORY RIGHT OF WAY AND S. 219 COVENANT
FOR PUBLIC ACCESS
BETWEEN:
FALCON VILLAGE DEVELOPMENT LTD., a company incorporated
in British Columbia under No. BC1106837, having a registered office at
c/o Fleming Olson Taneda & MacDougall, 4038- 200B Street, Langley,
BC, V3A 1N9
(hereinafter referred to as the “Grantor”)
OF THE FIRST PART
AND:
CITY OF MAPLE RIDGE
11995 Haney Place
Maple Ridge, BC V2X 6A9
(hereinafter referred to as the “Grantee”)
OF THE SECOND PART
WHEREAS:
A. The Grantor is the registered owner of ALL AND SINGULAR thaose certain parcel or tract of
lands and premises situate, lying and being in the Municipality of Maple Ridge, in the Province of
British Columbia which are legally described in Item 2 of the Form C attached hereto (hereinafter
collectively referred to as the “Lands”).
B.The Grantee requires and the Grantor has agreed to grant to the Grantee a Statutory Right of Way
over the Lands for the provision of public access, including pedestrian and vehicular access
(hereinafter referred to as the “Public Access”).
C.The Grantor has agreed to construct and maintain the at-grade: public pathway system, plaza,
landscaping, public art, associated pathway improvements, and drive aisles, (collectively, the
“Access Works”). For clarity, the Access Works do not include the below-grade parkade to be
constructed on the Lands;
D.To facilitate pedestrian access of the public to and through the Lands and to facilitate the repair,
maintenance, protection, cleaning, and otherwise servicing of the Access Works by the Grantee (if
the Grantor does not adequately perform same), the Grantor has agreed to grant for that purpose
the statutory right-of-way hereinafter mentioned and a covenant under section 219 of the Land
Title Act requiring the Grantor to maintain and repair the Access Works.
E.Section 218 of the Land Title Act provides that a person may create by grant or otherwise, in favor
of a municipality, an easement without a dominant tenement, to be known as a Statutory Right-of-
Way, for any purpose necessary for the municipality’s undertaking; and
F.This Statutory Right of Way is essential to the operation and the maintenance of the Grantee’s
undertaking.
APPENDIX L
NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the sum of $10.00, of
lawful money of Canada, now paid by the Grantee to the Grantor, and other good and valuable
consideration, and of the mutual covenants and agreements herein contained (the receipt and sufficiency
whereof is hereby acknowledged):
1. Statutory Right of Way - The Grantor, for himself, his heirs, executors, administrators,
successors and assigns, does hereby give and grant unto the Grantee, and its successors and
assigns in perpetuity a Statutory Right of Way and the full, free, uninterrupted right to enter
in, over and on the Lands (hereinafter referred to as the “Right of Way Area”) for the purpose
of:
(a) providing uninterrupted access by the Grantee, its employees, agents, contractors,
invitees, and every member of the public, at their will and pleasure, with or without
vehicles, the right to enter upon, go across, pass over, return and repass over the Right of
Way Area, subject to subsection 6(a) herein, and
(b) providing uninterrupted access by the Grantee to the Right of Way Area, with or without
workers, vehicle and equipment, for the purpose of exercising its rights under sections
2(f) or (g),
TO HAVE AND TO HOLD unto the Grantee, its successors and assigns forever (collectively, the
“Statutory Right of Way”).
2. Section 219 Covenant - THE GRANTOR HEREBY COVENANTS AND AGREES with
the Grantee that:
(a) that the Grantor shall construct, replace, reconstruct, repair, maintain, clean, protect and
otherwise service all or any part of the Access Works so that they are at all times in a
good and safe condition, and for those part of the Access Works that are landscaping
works, to a “Medium” standard as provided in section 13 of the British Columbia
Landscape Standard published by the British Columbia Society of Landscape Architects
and the British Columbia Nursery Trades Association, current edition;
(b) that, subject to subsection 6(b) herein, the Grantor will not erect, place or maintain any
building, structure, concrete driveway, concrete patio, concrete wall, rock wall or
retaining wall on any portion of the surface of the Right of Way Area without the express
written consent of the Grantee, such consent not to be unreasonably withheld;
(c) that the Grantor may, at its sole risk and expense, erect, place or maintain buildings or
structures beneath the surface of the Right of Way Area provided the same do not
interfere with or impede the intended use of the Right of Way Area for the purposes
aforesaid;
(d) that, subject to subsections 6(a) and (b) herein, the Grantor will not do or knowingly
permit to be done any act or thing which will interfere with the purpose of the Statutory
Right of Way or interfere with or injure the Access Works and, in particular, will not
carry out blasting on or near the Right of Way Area without the written consent of the
Grantee, such consent not to be unreasonably withheld;
(e) subject to subsections 6(a) and (b) herein, to allow the public and the Grantee, its
employees, agents and contractors to enter upon the Right of Way Area as aforesaid and
not to interfere with in any way nor prevent any such person coming on the Right of Way
Area for the purposes permitted by this Agreement;
(f) that, if the Grantor fails or neglects to adequately construct, repair, maintain, clean,
protect, and otherwise service the Access Works within a period of sixty (60) days
following the Grantee’s written notification to the Grantor to do so, (or such longer
period as may be reasonably required to complete such maintenance, repair, cleaning,
protection or other servicing), the Grantee may, but shall in no way be obligated to, carry
out the construction, maintenance, repair, cleaning, protection or other servicing at the
cost of the Grantor and the Grantor shall repay to the Grantee all reasonable costs
incurred by the Grantee in connection with such maintenance, repair, cleaning, protection
or other servicing forthwith upon receipt of the Grantee’s bill for same. It is understood
that the Grantee may do such work either by itself or by contractors employed by the
Grantee and may use such equipment and machinery as it deems necessary and that, in
the event that the Grantee’s bill for the cost of the maintenance, repair, cleaning,
protection or other servicing remains unpaid for a period of ninety (90) days from the
date it is delivered to the Grantor, the Grantee shall be authorized to recover the cost of
such maintenance, repair, cleaning, protection or other servicing, with interest at the rate
of six (6) percent per annum, compounded semi-annually from the date of issuance of the
bill, from the Lands in the same manner as municipal taxes;
(g) that the Grantee, at its own expense, may, but shall not be obligated to construct, extend,
alter, enlarge, replace and reconstruct the Access Works within the Right of Way Area in
order to improve the operation or safety thereof PROVIDED THAT the Grantee has first
obtained the written consent of the Grantor, such consent not to be unreasonably
withheld;
(h) that the Grantor hereby releases the Grantee and its elected officials, officers, employees,
agents, successors and assigns from and forever abandons any expenses, claims, actions,
causes of action, judgments, suits and demands which the Grantor and its successors or
assigns, has or hereafter may have against the Grantee or its elected officials, officers,
employees, agents, successors or assigns, for:
(i) any damage to any buildings, structures or works erected, placed or maintained
by the Grantor on, beneath or above the surface of the Right of Way Area unless
such damage was directly and physically caused by the Grantee or its employees,
agents or contractors;
(ii) any loss, damage or expense suffered by the Grantor arising from the exercise, by
any person, group, corporation, society or other entity, of any of the rights
granted herein or arising from the Grantor’s failure to maintain the Right of Way
Area properly or at all; and
(iii) any act or omission of the Grantee, its elected officials, officers, employees,
agents or contractors in the exercise or purported exercise of any of the rights
granted by, or compliance or attempted compliance with any obligations imposed
by, this Agreement or arising from the restrictions imposed by this Agreement on
the use or development of the Lands or the construction of any buildings or
structures thereon or its registration in the appropriate Land Title Office;
(i) that the Grantor hereby saves harmless and effectually indemnifies the Grantee and its
elected officials, officers, employees, agents, successors and assigns against all expenses,
claims, actions, causes of action, judgments, suits and demands whatsoever and by
whomsoever brought, relating to or arising from the negligence of the Grantor or its
contractors, agents or employees, including but not limited to any act or omission of the
Grantor or its contractors, agents or employees relating to the construction, repair,
maintenance, cleaning, protecting and servicing of the Access Works or the Right of Way
Area; and
(j) that the Grantor will, at the expense of the Grantor, do or cause to be done all acts
reasonably necessary to grant priority to this Agreement over all charges and
encumbrances which may have been registered against the title to the Lands in the New
Westminster Land Title Office save and except those specifically approved in writing by
the Grantee.
3. THE GRANTOR HEREBY COVENANTS AND AGREES WITH THE GRANTEE:
(a) That the Grantor will from time to time and at all times upon every reasonable request
and at the expense of the Grantee, make, do and execute or cause to be made, done or
executed, all such further and other lawful acts, deeds, things, devices, conveyances, and
assurances whatsoever for the better assuring unto the Grantee of the rights, liberties and
right of way hereby granted.
(b) That the Grantor will permit the Grantee to peaceably hold and enjoy the rights hereby
granted.
(c) That the Grantee, performing and observing the terms, covenants and conditions on its
part to be performed and observed hereunder, shall and may peaceably hold and enjoy the
rights, liberties and Statutory Right of Way hereby granted without hindrance,
molestation or interruption on the part of the Grantor or of any persons claiming by,
through, under or in trust for, the Grantor.
(d) Subject to subsections 6(a) and (b), that the Grantor will not do or permit to be done any
act or thing which in the opinion of the Grantee might interfere with, injure, impair or
obstruct access to the Right of Way Area without first obtaining written consent of the
Grantee.
(e) This Agreement shall enure to the benefit of the Grantee and be binding upon the
Grantor, his heirs, executors, administrators, successors and assigns and shall run with the
Lands.
4. THE GRANTEE HEREBY COVENANTS AND AGREES WITH THE GRANTOR that the
Grantee will use the Right of Way Area so as to cause no unnecessary damage or disturbance
to the Lands.
5. THE GRANTOR AND THE GRANTEE HEREBY MUTUALLY COVENANT AND
AGREE with each other that:
(a) the final location of all Access Works shall be in such locations as the Grantor and the
Grantee may agree upon;
(b) upon substantial completion of the Access Works and landscaping on the Lands, the
Grantor may, at the Grantor’s expense, prepare an explanatory or reference plan or plans
(the “Final Plan”) for the whole of the Lands, showing the precise location of the Access
Works within the Plan; and
(c) if the dimensions and location of the Right of Way Area on the Final Plan are approved
by the Grantee’s Director of Planning, the parties and their respective successors and
assigns shall, at the Grantor’s expense, file the Final Plan in the Land Title Office and
prepare, execute and register in the Land Title Office a partial release of this Agreement
so that the Right of Way Area shall be limited to those areas shown on the Final Plan. In
all other respects this Agreement shall remain unaltered, unless all of the parties to this
Agreement expressly agree to alter this Agreement in writing.
6. IT IS MUTUALLY UNDERSTOOD, agreed and declared by and between the parties hereto:
(a) Despite subsections 2(d) and (e) herein, the public rights of access under the Statutory
Right of Way may not be exercised until the Access Works are constructed, and the
Grantor may temporarily interrupt the use and enjoyment of the Right of Way Area to the
extent necessary to:
(i) permit the construction, inspection, testing, maintenance, improvement,
alteration, replacement or repair of buildings or improvements on the Lands,
other than the Right of Way Area; and
(ii) permit the construction, inspection, testing, maintenance, improvement,
alteration, replacement or repair of the Access Works on the Right of Way Area;
(b) Despite any other provision of this Agreement, the Grantor may, at any time prior to the
filing of the Final Plan in the Land Title Office, upon receipt of a building permit therefor
from the Grantee, and in compliance with all municipal bylaws and the terms of any other
covenants or agreements entered into between the parties hereto, construct buildings and
other structures and improvements on the Right of Way Area;
(c) That notwithstanding anything herein contained the Grantee reserves all rights and
powers of expropriation otherwise enjoyed by the Grantee.
(d) That the covenants herein set forth shall charge the Lands pursuant to Section 218 of the
Land Title Act and shall run with the Lands. It is further expressly agreed that the benefit
of all covenants made by the Grantor herein shall accrue solely to the Grantee and this
Agreement may be modified by agreement of the Grantee with the Grantor, or discharged
by the Grantor, pursuant to the provisions of Section 218 of the Land Title Act.
(e) That no part of the fee of the soil of the Lands shall pass to or be vested in the Grantee
under or by this Agreement AND THAT the Grantor may fully use and enjoy the Right
of Way Area subject only to the rights and restrictions herein provided.
(f) That this Agreement shall enure to the benefit and be binding upon the parties hereto
notwithstanding any rule of law or equity to the contrary.
(g) That wherever the singular or masculine is used in this Agreement it shall be construed as
meaning the plural or feminine or body corporate or politic as the context so requires or
the parties hereto so require, and where the Grantor consists of more than one person or
corporation, the term “Grantor” shall mean all such persons or corporations jointly and
severally.
7. Assumption by Strata Corporation – If, as and when the Grantor subdivides the Land by a
strata plan under the Strata Property Act (British Columbia) the Grantor will forthwith, and in
any event before the first conveyance of any strata lot, cause the strata corporation then
created (the “Strata Corporation”) to assume the Grantor’s obligations hereunder to the same
extent as if the Strata Corporation had been an original party to this Agreement by executing
and delivering to the Grantee a tripartite assumption agreement to the satisfaction of the
Grantee. If the Grantor fails to comply with this section 7, the Grantor will remain liable for
the performance of the obligations hereunder notwithstanding the strata subdivision of the
Land and notwithstanding the transfer of any portion of the Land, including any strata lot, to
a third party transferee. This section 7 does not limit or restrict the intent and meaning of
section 6(d) herein
IN WITNNESS WHEREOF as evidence of their agreement to be bound by the terms of this Agreement,
the parties hereto have executed the Form C and Form D to which this Agreement is attached and which
forms part of this Agreement.
END OF DOCUMENT
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TERMS OF INSTRUMENT - PART 2
Section 219 Covenant
THIS COVENANT dated for reference the ____ day of ______________, 201__,
BETWEEN:
FALCON VILLAGE DEVELOPMENT LTD., a company incorporated in British
Columbia under No. BC1106837, having a registered office at c/o Fleming
Olson Taneda & MacDougall, 4038- 200B Street, Langley, BC, V3A 1N9
(the “Developer”)
AND:
CITY OF MAPLE RIDGE, a municipality incorporated under the Community
Charter, and having its office at 11995 Haney Place, Maple Ridge, BC, V2X 6A9
(“City”)
WHEREAS:
A. The Developer is the registered owner in fee simple of those lands and premises in
Maple Ridge, British Columbia which are legally described in Item 2 of the Form C attached
hereto ( “Lot ___”);
B. Section 219 of the Land Title Act of British Columbia permits the registration of a
covenant of a negative or positive nature in favour of a municipality, in respect of the use of
land, the building on land, the subdivision of land and the preservation of land or a specific
amenity on the land;
C. The City, after a request for proposal process, sold Lot ___to the Developer on the
condition that Lot ___ is developed in conformance with the Developer’s development
proposal, including the provision of amenities for the development;
D. [AMEND AS REQUIRED] An agreement on these same terms is also registered or is expected
to be registered against another portion of this development being PID: ____, Lot ______, [list
other three lots] and it is intended that this Agreement and the agreement registered on those
other properties shall be read as one agreement and the defined term “Lands” includes those
other properties together with Lot _____.
E. The Developer wishes to grant and City wishes to accept these covenants over Lot
___restricting the use and subdivision of Lot ___in the manner herein provided;
APPENDIX M
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NOW THEREFORE in consideration of the premises and the covenants herein contained, the
payment of the sum of One ($1.00) Dollar paid by City to the Developer, and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
parties covenant and agree, pursuant to Section 219 of the Land Title Act of British Columbia as
follows:
Grant of Section 219 Covenant
1.The Developer hereby covenants, promises and agrees, pursuant to the Section 219 of
the Land Title Act, as amended, that the Developer shall not subdivide, not build, use or
not use Lot ___, as the case may be, and may not apply for a building permit or
occupancy permit as the case may be, except as provided for in Attachment “1”
attached hereto.
Costs
2.The Developer shall comply with all the requirements of this Agreement at its own cost
and expense.
Construction Standards
3.All works and services required to be undertaken by the Developer pursuant to this
Agreement shall be completed to City’s applicable bylaw standards for those works and
services and to the satisfaction of City.
Plans
4.Where a covenant, right of way or other document required by this Agreement requires
a survey or other plan, the Developer shall be solely responsible, at its own cost, for
preparation of the document, including the survey and the plan.
Registration
5.The Developer agrees to do everything necessary, at the Developer’s expense, to ensure
that this Agreement is registered against title to Lot ___with priority over all financial
charges, financial liens and financial encumbrances that are registered, or the
registration of which is pending at the time of application for registration of this
Agreement, except those in favour of City.
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Priority
6.Where any part of this Agreement requires the Developer to grant City a further
covenant, statutory right of way or other interest in land as a condition of a subdivision
or use of Lot ___, the Developer shall apply to register that document, at its own cost, in
priority to all registered and pending financial charges.
Severance
7.If any portion of this Agreement is held invalid by a court of competent jurisdiction, the
invalid portion shall be severed and the decision that it is invalid shall not affect the
validity of the remainder of the Agreement.
Runs with Lands
8.The covenants set forth herein shall charge Lot ___pursuant to Section 219 of the Land
Title Act and shall be covenants the burden of which shall run with Lot ___and bind Lot
___ands and every part or parts thereof, and shall attach to and run with Lot ___and
each and every part to which Lot ___may be divided or subdivided, whether by
subdivision plan, strata plan or otherwise howsoever. The covenants set forth herein
shall not terminate if and when a purchaser becomes the owner in fee simple of Lot ___,
but shall charge the whole of the interest of such purchaser and shall continue to run
with Lot ___and bind Lot ___and all future owners of Lot ___and any portion thereof.
Other Development Requirements
9.The Developer acknowledges and agrees that this Agreement does not include all the
requirements for development of Lot ___or any portion of Lot ___, and that prior to
construction or other development work, the Developer must obtain all necessary
development permits, development variance permits, building permits, and other
required approvals from City. The Developer acknowledges and agrees that acceptance
of this Agreement by City is not confirmation that permits and other approvals will be
granted or given by City.
Specific Relief
10.Because of the public interest in ensuring that all of the matters described in this
agreement, and the provisions of all applicable laws, are complied with, the public
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interest strongly favours the award of a prohibitory or mandatory injunction, or an
order for specific performance or other specific relief, by the Supreme Court of British
Columbia at the instance of the Municipality, in the event of an actual or threatened
breach of this agreement.
Indemnity
11.The Developer hereby releases, indemnifies and saves harmless City, its elected officials,
officers, employees, agents and others for whom City is responsible at law from and
against any and all manner of actions, causes of actions, claims, costs, expenses
(including actual legal fees), losses, damages, debts, demands and harm, by
whomsoever brought, of whatsoever kind and howsoever arising out of or in any way
due to or relating to the granting or existence of this Agreement or the carrying out of
the transactions contemplated by it.
Interpretation
12.Wherever the singular or masculine or neuter is used in this Agreement, the same shall
be construed as meaning the plural, the feminine or body corporate where the context
or the parties thereto so require.
Bylaw to the Contrary
13. This Agreement shall restrict the subdivision and use of Lot ___in the manner provided
herein notwithstanding any right or permission to the contrary contained in any bylaw
of City.
Other Requirements
14.The Developer acknowledges that satisfaction of the conditions established by this
Agreement does not relieve the Developer from complying with all enactments and
lawful requirements in relation to the subdivision and use of Lot ___.
Further Assurances
15.The parties hereto shall execute and do all such further deeds, acts, things, and
assurances as may be reasonably required to carry out the intent of this Agreement.
Waiver
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16.Waiver by City of any default by the Developer shall not be deemed to be a waiver of
any subsequent default.
Powers Preserved
17.Nothing contained or implied herein shall prejudice or affect the rights and powers of
City in the exercise of its functions pursuant to the Local Government Act or the
Community Charter or its rights and powers under all of its public and private statutes,
bylaws, orders and regulations to the extent the same are applicable to Lot ___, all of
which may be fully and effectively exercised in relation to Lot ___as if this Agreement
had not been executed and delivered by the Developer.
Enurement
18.This Agreement shall enure to the benefit of and be binding on the parties hereto and
their respective successors and permitted assigns.
Municipal Discretion
19.Wherever in this Agreement the approval of City is required, some act or thing is to be
done to the satisfaction of City, or City is entitled to form an opinion or is given a sole
discretion:
(a) The relevant provision is not deemed fulfilled or waived unless the approval, opinion
or expression of satisfaction is in writing signed by a representative of City;
(b) The approval, opinion or satisfaction is in the discretion of City in its sole and
unfettered discretion; and
(c) City is under no public law duty of fairness or natural justice and may do any of
those things in the same manner as if it were a private party and not a public body.
References
20.Every reference to each party is deemed to include the heirs, executors, administrators,
personal representatives, successors, assigns, servants, employees, agents, contractors,
officers, licensees and invitees of such party, wherever the context so requires or allows.
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City’s Representative
21.Any opinion, decision, act or expression of satisfaction or acceptance provided for in this
Agreement may be taken or made by City’s Director of Planning or his/her delegate
(“Planner”).
As evidence of their agreement to be bound by the terms of this instrument, the parties hereto
have executed the Land Title Office Form C which is attached hereto and forms part of this
Agreement.
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ATTACHMENT “1”
Siting and Development
1.All buildings and structures to be constructed or erected on the Lands shall be
constructed or erected in compliance with the Design Guidelines, attached hereto as
Attachment “2”. The City’s Planner is hereby authorized to approve minor amendments
to the Design Guidelines provided that such amendments are consistent with the overall
character and intent of the original Design Guidelines. All references to Phases in this
Attachment “1” refer to the buildings to be built in phases as shown on the Design
Guidelines.
2.The Lands shall not be occupied for residential purposes unless the Developer has
constructed, installed and completed all trees, shrubs, flowers, structural soils or
approved alternative, irrigation systems, screening, decorative pavers, decorative
concrete, decorative brick, decorative lighting, water features, seating areas and other
aesthetic features to be constructed and installed on the Lands, as shown on the Design
Guidelines to the satisfaction of the Planner, on or before the date that is ninety (90)
days following the substantial completion of all dwellings to be constructed on the
Lands .
3.All vehicular traffic through the Lands will be prohibited except through the east-west
corridor marked “Lane” on page DP1.2 of the Design Guidelines.
4.The Developer will make provision for routes for pedestrian, wheelchair and bicycle
transportation through the development, including granting easements for passage over
the Lands or common property as the case may be, to the satisfaction of the Planner.
Public Art
5.The Lands shall not be occupied for residential purposes unless the Developer has
provided one or more pieces of public art, such as statuary, to be situated on the Lands,
at a minimum collective value of twenty thousand dollars ($20,000.00), to the
satisfaction of the Planner. The Developer will inform the Planner of the exact number,
situation and descriptions of the public art pieces, and the Developer will ensure the
approved public art pieces are installed before the Developer makes application to the
City for an occupancy permit for that part of the Lands legally described as Lot 4 DL 401
Gp 1 NWD Plan EPP65496.
6.The public art pieces described in section 5 above shall be maintained in perpetuity by
the Developer or its successors in title.
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Child Care Centre
7.The Developer shall, as part of the development of that part of the Lands legally
described as Lot 4 DL 401 Gp 1 NWD Plan EPP65496, construct a daycare space within
that development being one commercial retail unit, of at least 150 m2of indoor space
(not including bathrooms and hallways) and 150 m2 of exclusive-use outdoor space, for
use as a 25-child daycare (the “Daycare Space”).
8.No building or structure on that part of the Lands legally described as Lot 4 DL 401 Gp 1
NWD Plan EPP65496 shall be occupied until and unless the Developer has, to the
satisfaction of the Planner and the Planner has confirmed same in writing:
a.obtained an occupancy permit from the City of Maple Ridge for the Daycare
Space, and
b.entered into a written lease agreement with a daycare operator for use and
operation of the Daycare Space.
9.Notwithstanding the City’s zoning bylaw or any other bylaws or changes to any
Provincial legislation regulating day care spaces, the Developer will use the Daycare
Space only for the operation of a daycare.
Green Building – LEED Certified Equivalency
10.Prior to applying for an occupancy permit in respect of any commercial buildings on the
Lands, the Developer will ensure that the commercial and multi-family residential
buildings on the Lands are constructed in a manner that is equivalent to or exceeds the
‘LEED Certified’ building standard set by the Canada Green Building Council in effect as
at the date of the Phased Development Agreement, exclusive of any performance
requirements of that standard (“LEED Certified”). The Developer will obtain written
confirmation from a registered architect or other professional acceptable to the City
that the buildings will meet or exceed the LEED Certified standard of construction in
effect as of the date of this Agreement, exclusive of any performance requirements of
that standard, and provide written confirmation to the City. For clarity, the parties
anticipate that the Developer will employ the following methods:
a.Low-impact development standards, including absorbent soils, naturalized
landscaping and xeriscaping, and permeable surfaces;
b.Rain water recovery systems;
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c.Organic waste facilities;
d.Infrastructure for future alternative energy sources;
e.Roof gardens and permeable paving to reduce impervious surfaces;
f.Reduced indoor and outdoor water use through fixture selection and irrigation
requirements;
g.Optimize energy efficiency through fixture and appliance selection, extensive use
of daylight, and maximized envelope performance;
h.Materials are environmentally, economically, and socially have preferable life-
cycle impacts;
i.Reduce construction water and divert materials wherever possible;
j.Enhance indoor air quality, thermal comfort and overall well-being by:
conducting air quality assessment, utilizing low-emitting materials, maximizing
natural ventilation, offering individual control of air temperature, maximizing
daylight and providing unobstructed views for the majority of living control of air
temperatures, maximizing daylight and providing unobstructed views for the
majority of living commercial spaces; and
k.Electrical vehicle charging stations and provision for Electrical Vehicles:
i. Public parking: one Level 3 fast-charging receptacle located within the
public surface parking area to be provided and wired to city power;
ii. CRU tenant parking: install conduit to allow for one Level 2 charging
receptacle per CRU unit; and
iii. Residents’ parking: install conduit to 10% of the parking stalls to allow for
future Level 1 charging receptacles.
Rental Housing – Affordable Rental and Market Rental
11.The Developer shall not construct any building or structure on the Lands or apply for a
building permit in respect of the Lands, and the City shall not be obliged to issue a
building permit in respect of the Lands, unless and until the Developer has entered into
a housing agreement with the Municipality pursuant to section 483 of the Local
Government Act in respect of the following number of units, in perpetuity:
a.5 rental units in Phase 1, being:
i.2 – two bedroom units, rented at market rate,
ii.2 – three bedroom units, rented at market rate, and
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iii.1 -two bedroom units, rented at affordable non-market rate, and fully
accessible as described in the BC Building Code.
b.4 rental units in Phase 2, being:
i.3 – one bedroom units, rented at market rate, and
ii.1 – 3 bedroom unit, rented at affordable non-market rate, and fully
accessible as described in the BC Building Code.
c.5 rental units in Phase 3
i.2 – two bedroom units, rented at market rate,
ii.2 – three bedroom units, rented at market rate, and
iii.1 – two bedroom units, rented at affordable non-market rate, and fully
accessible as described in the BC Building Code.
d.7 affordable non-market units in Phase 4
i.3 – two bedroom units, rented at affordable non-market rate, and
ii. 4 – one bedroom units, rented at affordable non-market rate, with 2 of
these being fully accessible as described in the BC Building Code.
For clarity, in the Housing Agreement for the 10 affordable non-market units, rent will be set at
a maximum of 30% of average household income (as published by BC Housing or Stats Canada).
The Housing Agreement will define affordable non-market rents, the criteria for qualified
renters, any qualifications on ownership of the rental units, and the forms of tenure for the
units.
Adaptable Units
12.Prior to applying for an occupancy permit in respect of any residential building on the
Lands, ensure a minimum of 10% of the residential buildings are built on the Lands in
accordance with the SAFERhome standard for Multi-Storey Residential Towers,
published by the Saferhome Standards Society (“Saferhome Standard”), including, but
not limited to, the following adaptable criteria:
a.Thresholds (including doorways and showers);
b.Backing/reinforcement for future grab bars in washrooms and at stairs;
c.Doors – as wide as possible; easily operated hardware (lever sets); and
d.Passageways and pinch points
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The Developer will obtain written confirmation from a registered architect or other
professional acceptable to the City that the buildings will meet or exceed the Saferhome
Standard of construction in effect as of the date of this Agreement, and provide written
confirmation to the City. For clarity, the units constructed to the Saferhome Standard
will not also be counted as units that comply with the accessibility requirements of the
BC Building Code as described in section 11 above.
Restriction on Subdivision
13.The Developer shall not subdivide any portion of the Lands by way of strata plan under
the Strata Property Act unless the Planner states in writing that the Planner is satisfied
that the Developer has met or is on track to meet all requirements of this Agreement.
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ATTACHMENT “2’
[Site Plan, Design Guidelines, Landscaping Plan]
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City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 2016-352-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: First and Second Reading
Official Community Plan Amending Bylaw No. 7288-2016 and
Second Reading
Zone Amending Bylaw No. 7289-2016
First, Second, and Third Reading
Housing Agreement Bylaw No. 7345-2017
23004 Dewdney Trunk Road
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property, located at 23004 Dewdney Trunk
Road, from RS-1 (One Family Urban Residential) to C-2 (Community Commercial), to permit a future
medical clinic and pharmacy, with two rental units above.
Council granted first reading to Zone Amending Bylaw No. 7289-2016 and considered the early
consultation requirements for the Official Community Plan (OCP) amendment on October 25, 2016.
This application requires an amendment to the Official Community Plan (OCP) to redesignate the
land use from Urban Residential to Commercial.
Pursuant to Council policy, this application is exempt from the Community Amenity Contribution
Program as the development is for commercial purposes, and is providing two rental units which will
be secured through a Housing Agreement with the City.
RECOMMENDATIONS:
1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and
on-going consultation has been provided by way of posting Official Community Plan Amending
Bylaw No. 7288-2016 on the municipal website and requiring that the applicant host a
Development Information Meeting (DIM), and Council considers it unnecessary to provide any
further consultation opportunities, except by way of holding a Public Hearing on the bylaw;
2)That Official Community Plan Amending Bylaw No. 7288-2016 be considered in conjunction with
the Capital Expenditure Plan and Waste Management Plan;
3)That it be confirmed that Official Community Plan Amending Bylaw No. 7288-2016 is consistent
with the Capital Expenditure Plan and Waste Management Plan;
4)That Official Community Plan Amending Bylaw No. 7288-2016 be given first and second
readings and be forwarded to Public Hearing;
1106
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5)That Zone Amending Bylaw No. 7289-2016 be given second reading, and be forwarded to Public
Hearing;
6)That 23004 Dewdney Trunk Road Housing Agreement Bylaw No. 7345–2017 be given first,
second and third readings; and
7)That the following terms and conditions be met prior to final reading:
i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
ii)Amendment to Official Community Plan Schedule "B";
iii)Registration of a Restrictive Covenant for protecting the Visitor Parking;
iv) Registration of a Restrictive Covenant for protecting the Stormwater Management Plan;
v)Registration of a Housing Agreement in accordance with Section 483 of the Local
Government Act and a Restrictive Covenant stating that the two residential units above the
commercial ground floor will be restricted to residential rental units; and
vi) In addition to the site profile, a disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage tanks on the
subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site.
DISCUSSION:
1)Background Context:
Applicant: B. Chadwick
Legal Description: Parcel A (Reference Plan 7941) Lot 1, Except: Part Dedicated
Road Plan NWP87590, Section 17, Township 12, NWD Plan
3179
OCP:
Existing: Urban Residential
Proposed: Commercial
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: C-2 (Community Commercial)
Surrounding Uses:
North: Use: Commercial (Optometrist, Spa, Office)
Zone: CD-2-95 (Comprehensive Development)
Designation: Commercial
South: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
East: Use: Seniors’ Housing
Zone: RE (Elderly Citizens Residential)
Designation: Urban Residential
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West: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
Existing Use of Property: Vacant
Proposed Use of Property: Medical Office, Pharmacy, Two Rental Dwelling Units
Site Area: 892 m² (0.2 acres)
Access: 230 Street
Servicing requirement: Urban Standard
Companion Applications: 2016-352-DP/DVP
2)Project Description:
The subject property, located at 23004 Dewdney Trunk Road, is relatively flat and is bounded by
Dewdney Trunk Road to the north, 230 Street to the west, single family residential to the south, and
a seniors’ housing development to the east (see Appendices A and B).
The applicant has requested to rezone the subject property from RS-1 (One Family Urban
Residential) to C-2 (Community Commercial), for the development of a medical office, pharmacy and
two rental dwelling units above. Pursuant to Council policy, this application is exempt from the
Community Amenity Contribution Program as the development is for commercial purposes, and is
providing two rental units which will be secured through a Housing Agreement with the City.
3)Planning Analysis:
The subject property is currently designated Urban Residential – Major Corridor. The proposed
rezoning to C-2 (Community Commercial) is not a compatible zone for the Urban Residential – Major
Corridor designation; therefore, an OCP amendment application is required to re-designate the
subject property from Urban Residential to Commercial – General Commercial category (see
Appendix C). Although commercial expansion along Dewdney Trunk Road is not taken lightly, this
OCP amendment could be supported for a number of reasons. The General Commercial category is
consistent with other General Commercial lands that are identified in the OCP, along Dewdney Trunk
Road, east of the Town Centre. In keeping with Policy 6-20 of the OCP, the subject property, which is
located on the corner of a major corridor, is located such that it has “suitable linkages to other
commercial centres and nodes, and residential neighbourhoods. Linkages include an adequate
transportation system, which considers transit, trails, bikeways, pedestrian corridors and roadways.”
Principle 19 of the OCP also states that:
“There is value in identifying new lands for commercial and industrial uses to secure
locations for future employment that will help to create a balanced community. Citizens
prefer locations where commercial and industrial activities ‘fit’ within the community
context.”
As there are existing commercial developments to the north-east and north-west, the additional
commercial development on the subject property would fit with the existing context.
The applicant intends to provide two dwelling units above the professional service use as rental
housing units in perpetuity, and the owner will enter into a Rental Housing Agreement with the City of
Maple Ridge (see Appendix D). This OCP amendment is supported by the Housing Action Plan,
Strategy #4 – Create New Rental Housing Opportunities, which includes the following action:
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“Facilitate the development of new rental units above commercial developments or as other
forms of secured market rental housing. The widening of the District’s (City’s) residential-
over-commercial zoning regulations to more zones, especially for zones that apply to areas
of density transition, along with the use of density bonusing, reduction in permit fees, or
parking relaxations can be used to encourage this type of investment. The units can be
restricted for the purposes of market rental use by way of a housing agreement and
covenant on title.”
OCP policy 3-32 also supports the rental units, as follows:
“Maple Ridge supports the provision of affordable, rental and special needs housing
throughout the District (City). Where appropriate, the provision of affordable, rental, and
special needs housing will be a component of area plans.”
Additionally, on August 29, 2016, Council directed staff to develop a policy to support rental units
above commercial development, and this forms part of the Planning Department’s 2017 Work
Program.
Commercial and Industrial Strategy:
The Commercial and Industrial Strategy Report 2012-2042, endorsed by Council in 2014,
categorized the subject property geographically with the Town Centre for the purpose of commercial
space demand forecasting. This “Town Centre Fringe” area was not expected to be a significant
contributor to commercial land supply in the Town Centre. As this development proposes a “mixed
use”, combining office space development with rental accommodation, the forecasting provided by
GP Rollo and Associates for office space developments are pertinent:
“The location of office space within mixed-use formats is the most likely means by which
additional speculative office space will be added to the Town Centre, given that current and
projected office lease rates are likely insufficient to allow for an economically feasible stand-
alone office project (at least in the near-term).”
Additionally, it is noted that “the sectors with the most growth potential in Maple Ridge include:
Business Services, Manufacturing, Retail, Education, as well as Health and Welfare/Public
Administration” and one strategy would be to:
“Continue to support the Economic Development office and their work to attract
entrepreneurs, businesses and employees.”
The Health and Welfare sector is forecasted to employ 5,100 people by 2041. As the population
grows, employment in the Health and Welfare sector will grow. An aging population will also increase
jobs in Health and Welfare.
Zoning Bylaw:
The current application proposes to rezone the subject property from RS-1 (One Family Urban
Residential) to C-2 (Community Commercial) (see Appendix E) to permit the development of a
medical office, pharmacy and two rental dwelling units above (see Appendix F). Any variations from
the requirements of the proposed zone will require a Development Variance Permit application.
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Currently, the C-2 (Community Commercial) zone permits accessory apartment use; however, an
apartment is defined in the Zoning Bylaw as “a residential use where the building or buildings on a
lot are each used for three or more dwelling units. Apartment building(s) may contain Townhouse
dwelling units.” By this definition, the two proposed dwelling units could not be considered as
“apartment”, as it is less than three units.
In order to accommodate one or two dwelling units above a commercial development, a text
amendment is proposed for the C-2 (Community Commercial) zone to allow for one or two dwelling
units as permitted accessory uses (see Appendix E).
i)Off-Street Parking And Loading Bylaw:
The Off-Street Parking and Loading Bylaw requires 1 parking space per 30m² gross floor area for a
retail and/or professional service use; 1 concealed parking space per dwelling unit for the apartment
use; and 0.2 concealed parking spaces per dwelling unit to be designated for visitor parking spaces.
The gross floor area of the retail and professional service uses is 291m², requiring 10 parking
spaces. The two apartment units require 2 concealed parking spaces for residents and one
concealed space for visitors. For this development, 11 parking spaces are provided for the retail and
professional service uses, two concealed parking spaces are provided for the residents, and one un-
concealed parking space is provided for visitors. A variance is required for the un-concealed visitor
parking space, which will be the subject of a future Council report.
It should be noted that the main concern expressed at the Development Information Meeting, held
on May 24, 2017, was that patients coming to the clinic would be parking along 230 Street and be a
nuisance to the residents in the area. The developer explained that the clinic is not intended to be a
walk-in clinic, therefore the parking would be regulated by appointment schedules. On-street parking
is intended to be for the general public.
ii)Proposed Variances:
A Development Variance Permit application has been received for this project and involves the
following relaxations (see Appendix E):
Zoning Bylaw No. 3510 -1985, Section 403 (4) (e) (i) Where a use on lands
designated Commercial abuts a use on lands designated Residential, a landscape
screen of a minimum of 2.0m in height and a maximum of 3.6m in height shall be
provided along common property lines between the abutting uses.
The C-2 (Community Commercial) zone does not have an interior lot line setback requirement;
therefore this development is proposed to have a 0m setback along the eastern property line. The
existing RE (Elderly Citizens Residential) zoned development to the east currently has a cedar hedge
along the property line which will serve as a landscape buffer between the proposed development
and the property to the east. A 2.0m cedar fence is proposed along the south-eastern and southern
property lines, along with landscaping to serve as a landscape screen.
Off-Street Parking and Loading Bylaw No. 4350 -1990, requires 0.2 concealed
spaces per dwelling unit designated for visitors.
The visitor’s parking space for the two residential units is not concealed; however, the parking space
will be identified as a parking space for residential use and a restrictive covenant will be registered
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on Title to ensure that the parking space remains a visitor parking space for the residential dwelling
units.
The requested variances will be the subject of a future report to Council.
iii) Development Permits:
Pursuant to Section 8.5 of the OCP, a Commercial Development Permit application is required to
address the current proposal’s ability to foster attractive commercial areas that are compatible with
adjacent development and enhance the unique character of the community. Accordingly, prior to
final zoning approval, the Development Permit must be reviewed and approved. An application for
the Development Permit has been received. Adherence of this project to the guidelines will be the
subject of a future report to Council and a security will be taken as a condition of the issuance of the
Development Permit to ensure that the Development Permit Area guidelines are met.
iv) Advisory Design Panel:
The Advisory Design Panel (ADP) reviewed the form and character of the proposed development and
the landscaping plans at a meeting held on March 14, 2017 (see Appendices G and H).
Following presentations by the project Architect and Landscape Architect, the ADP made the
following resolution that the following concerns be addressed and digital versions of revised
drawings and memo be submitted to Planning staff; and further that Planning staff forward this on to
the Advisory Design Panel for information:
1. Provide a locked garbage enclosure, coordinate appropriately with the architecture of
the building. Cannot be a shared space with visitor parking.
2. Enhance the walkway from the parkade to the residential entrance.
3. Direct water to the bioswale from parking lot, walk ways and from the roof.
4. Provide site furniture or landscape structure for seating.
5. Use landscape elements to define pedestrian entrance to the site.
6. Provide large trees to complement the magnolia trees.
7. Provide bike rack.
8. Clarify the locations of the underground tank for grey water from the clinic and
retention tank for the site.
9. Provide architectural feature and public art to enhance the truncated corner of the
building.
10. Provide a way finding element for pedestrians in the surface treatment and
landscaping edges on the site.
11. Provide canopies at the main entrances to the clinic and the pharmacy.
12. Recess the pharmacy doors on Dewdney Trunk Road.
13. Provide access door from garage to the stairs.
14. Express the residential entrances more clearly.
15. Provide skylight above the residential stairwell.
16. Locate skylight at the 90 degree corner at residential level; a minimum 2 feet from
the wall.
17. Provide canopies for the residential entrances.
18. Gas meter location to be identified and properly screened.
19. Provide canopy over outdoor patio or terrace. Enhance and provide details of screen
and canopy at residential terrace.
20. Provide lighting design for the site and the exterior of the building.
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The ADP concerns have been addressed and are reflected in the current plans. A detailed
description of how these items were incorporated into the final design will be included in a future
development permit report to Council.
v)Development Information Meeting:
A Development Information Meeting was held at the Maple Ridge Leisure Centre Preschool Room, on
May 24, 2017. Three people attended the meeting. A summary of the main comments and
discussions with the attendees was provided by the applicant and include the following main points:
Concerns with additional people parking along 230 Street;
Enquired about the landscaping screening along the eastern and southern property
lines; and
Concerned about HVAC units taking up a potential parking space.
The following are provided in response to the issues raised by the public:
As discussed above in the Off-Street Parking and Loading Bylaw section, the clinic is
not intended to be a walk-in clinic, so parking will be somewhat regulated by
appointment schedules. Parking along streets is for the general public.
A 2.0m cedar fence in addition to landscaping will be provided along the southern
and south-eastern property lines.
The developer had proposed to have the HVAC units along 230 Street, next to the
sidewalk. This is not a desirable location from a pedestrian’s perspective, so the City
had requested for the units to be placed on the roof. The developer was not willing to
revise their roof plan to accommodate this; therefore they moved the HVAC units next
to the building, which will keep the units away from the pedestrian realm and allow
for an additional parking space.
4)Interdepartmental Implications:
i)Engineering Department:
The Engineering Department has identified that all the services required in support of this
development do not yet exist. It will be necessary for the owner to enter into a Rezoning Servicing
Agreement and provide the securities to do the required work in that Agreement. Required servicing
will include:
Concrete curb and gutter across the site frontage on the east side of 230 Street.
Upgrading of 230 Street to an urban collector standard.
A 1.5m wide concrete sidewalk across the site frontage on the east side of 230
Street.
The existing driveway letdown on Dewdney Trunk Road will need to be removed.
The storm sewer will need to be extended along the 230 Street frontage from the
existing main on Dewdney Trunk Road
Onsite storm sewer services to be designed to meet the three-tier criteria for
stormwater management, as outlined in the Watercourse Protection Bylaw and the
Subdivision and Development Services Bylaw.
A street light design is required for 230 Street.
A street tree design is required for 230 Street and Dewdney Trunk Road.
- 8 -
A new water service connection will need to be installed by the City before the road
improvement works are constructed on 230 Street.
Asphalt widening along the west side of 230 Street to allow for a 1.2m wide asphalt
walkway and repaint crosswalks.
ii) License, Permits and Bylaws Department:
The Licences, Permits and Bylaws Department has reviewed the development application and has
provided comments related to Building Code requirements which have been provided to the
developer. These comments will be reviewed again at the Building Permit stage.
iii) Fire Department:
The Fire Department has provided comments to the developer regarding fire safety plans,
architectural plans, fire alarm information, fire department connection, and address visibility, which
will be addressed at the Building Permit stage.
5) School District No. 42 Comments:
Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is
required at the time of preparing or amending the OCP. A referral was sent to School District No. 42
on February 28, 2017 and a response was received on March 3, 2017, as follows:
“Golden Ears Elementary has an operating capacity of 526 students. For the 2016-17 school
year, the student enrolment at Golden Ears Elementary is 484 students (93% utilization)
including 154 students from out of catchment.
Thomas Haney Secondary School has an operating capacity of 1200 students. For the 2016-
17 school year, the student enrolment at Thomas Haney Secondary School is 1098 students
(91.5% utilization), including 707 students from out of catchment.”
As this proposed mixed-use commercial development involves only two residential units, it’s not
expected to have a significant impact on the School District catchment areas.
6) Intergovernmental Issues:
i) Local Government Act:
An amendment to the OCP requires the local government to consult with any affected parties and to
adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local
Government Act. The amendment required for this application, to amend the land use designation
from Urban Residential to Commercial, is considered to be minor in nature. It has been determined
that no additional consultation beyond existing procedures is required, including referrals to the
Board of the Regional District, the Council of an adjacent municipality, First Nations, the School
District or agencies of the Federal and Provincial Governments.
The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste
Management Plan of the Greater Vancouver Regional District and determined to have no impact.
-9 -
CONCLUSION:
It is recommended that first and second reading be given to OCP Amending Bylaw No. 7288-2016,
that second reading be given to Zone Amending Bylaw No. 7289-2016, that first, second and third
reading be give to the Housing Agreement Bylaw No. 7345-2017, and that application 2016-352-RZ
be forwarded to Public Hearing.
“Original signed by Michelle Baski”
_______________________________________________
Prepared by: Michelle Baski, AScT, MA
Planner 1
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by David Pollock” for
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng.
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – OCP Amending Bylaw No. 7288-2016
Appendix D – Housing Agreement Bylaw No. 7345-2017
Appendix E – Zone Amending Bylaw No. 7289-2016
Appendix F – Site Plan
Appendix G – Building Elevations
Appendix H – Landscape Plan
DATE: Sep 9, 2016
2016-352-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:1,500
23004 Dewdney Trunk RoadLegend
Stream
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX A
DATE: Sep 9, 2016
2016-352-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:1,500
23004 Dewdney Trunk Road
Aerial Imagery from the Spring of 2015
Legend
Stream
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7288-2016
A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014
_______________________________________________________________________________
WHEREAS Section 477 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed expedient to amend Schedule "B" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending
Bylaw No. 7288-2016."
2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and
described as:
Parcel A (Reference Plan 7941) Lot 1 Except: Part dedicated Road Plan NWP87590;
Section 17 Township 12 New Westminster District Plan 3179
and outlined in heavy black line on Map No. 936, a copy of which is attached hereto and
forms part of this Bylaw, is hereby designated/amended as shown.
3.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20 .
____________________________________________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
FULLER AVE.230 ST.GEE ST.230 ST.
PURDEY AVE.GROVE
STEPHENS ST.DEWDNEY TRUNK ROAD
CHERRYWOOD DR.229 ST.230 ST.
APPLE
PEACH TREE CRT.
12106
/9212138229641212411921
11944
11910
11902
12146
11955
12041
12053 1213011980
12104
2313811891
11900
11957
11930
11932
11979
11921
11931
11910
12084
12149
1213122910121272297123085121411189822920 12147
12107
12073
230
0
3
229042292211950
1187922909 1214011903
12110
11913 2300412136231182291212064
229382309711891
11922
12151
2300711832/11976 2311311914
12036
118882291022905 11982 2312211937229392292122921 23109121292298711960
11880 231441192022952 1212822950231152303112074
11912 121392310811949
12094
12122121332311812144
12094
228902293612067 121422299412056
228992294012048
11911 23101231302297411901
12006
11951
119402292312105 2314223145229842312611931 22949229002291712022 23005230631212623105/2012145
12095
1213223011
2289511905
11951/53
1189522944 23010/302293011895230152292911975
12009
11890
11881 2308511892121371194522898230772313411939
12095
11927
23013 121342314612087
2309111911
11901
12085
1212522911229542300911911
12084
11830
11950 1213512064
12116
12057
12115
12105
121231
259
69 148
317
258
422
313
30
63
3
146
390
98
378
2
442
1
432
109
245
217
374
229
457
8
3
64
31
437377
LOT A
386 389
215
B
265
419
223231
266
393385
224
5
152
6
114
144
1
102
97
281
4 5
230
283
421
Pcl. 1
384
60
28
155
10
216 387264
1
8
Rem.
70
420
26
425
1
268
417
7
375
153
220
431
1
2
380
65
100 Rem Pcl A32
436
113
4
383
423
61
A 1
5
71
31
74 143
145
388
3 9
267
"A"
Rem
4
4
435
A
392
Pcl 1
439
418
151
218
3
438
Rem
381
430
157
112
2
284
62
433
Pcl. 2150
309
27
38
LOT 1
96
154
110
111
30
310
142
45
147
440
44
382
434
2
2
391
Rem 66
329
189
Rem.
29
282
72
6
115
379
149
32
3
101
33156
7
8
73
263
441
99
43
9 424
P 49271
P 39859P 18848EP 10384P 45030P 66938P 75587P 47120
RP 7941BCP 8273BCP 37415
P 32509
P 56520
P 40749P 57165P 43788LMS 2612
P 84291 P 75587P 44292EP 13671P 15849
P 43788P 66938
P 6
6
9
3
8
P 66938P 20969
P 43788
LMP 1505
P 70632
P 84291
(BCP 8273)P 77489LMP 7593
P18848LMP 26440
P 66938
P14643
P 66938
BCP 22903
P 13473P68237
P 26269P 45071 P87113P 24720BCP 9320
P 40749P 56868P 34984
P 57491
BCP 11295
P 46838LMS 1887P17941
P 58011 RP 87822EP 44294
EP 66939BCP 9319BCP 30861
RW 15258
LMP 41200
LMP 2409
1.5
RP 88236
LMP 7594B.C.T. R/WRW 80199 EP 68452BCP 38398
EP 35748
LMP 43981
BCP 9321
BCP 5567
RP 88237
BCP 22904
RP 87590
LMP 2449
BCP 5568
RP 21052230 ST.´
SCALE 1:2,500
MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From:
To:
Urban Residential
Commercial
7288-2016936
CITY OF MAPLE RIDGE
BYLAW NO. 7345 – 2017
A Bylaw to authorize the City of Maple Ridge to enter into a
Housing Agreement for 23004 Dewdney Trunk Road
___________________________________________________________
WHEREAS pursuant to Section 483 of the Local Government Act, as amended, Council may,
by bylaw, enter into a housing agreement under that Section;
AND WHEREAS Council and Wasti Holdings Ltd. Inc. No. BC0940933 wish to enter into a
housing agreement for the subject property at 23004 Dewdney Trunk Road;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, in open meeting
assembled, ENACTS AS FOLLOWS:
1.This Bylaw may be cited as “23004 Dewdney Trunk Road Housing Agreement Bylaw
No. 7345 – 2017”.
2.By this Bylaw Council authorizes the City to enter into a housing agreement with
Wasti Holdings Ltd. Inc. No. BC0940933, in respect to the following land:
Parcel A (Reference Plan 7941) Lot 1 Except: Part Dedicated Road Plan NWP87590;
Section 17, Township 12, New Westminster District Plan 3179
3.The Mayor and Corporate Officer are authorized to execute the housing agreement
and all incidental instruments on behalf of the City of Maple Ridge.
4.Schedule A, attached to this Bylaw, is incorporated into and forms part of this Bylaw.
5.This bylaw shall take effect as of the date of adoption hereof.
READ a first time the day of , 2017.
READ a second time the day of , 2017.
READ a third time the day of , 2017.
ADOPTED, the day of , 2017.
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX D
Schedule A
Part of Bylaw No. 7345-2017
- 1 -
SECTION 219 COVENANT AND HOUSING AGREEMENT
(2016-352-RZ)
BETWEEN:
WASTI HOLDINGS LTD. (Inc. No. BC0940933)
of 12932 Alouette Road, Maple Ridge, BC, V4R 1R8
(hereinafter called the "Covenantor")
OF THE FIRST PART
AND:
THE CITY OF MAPLE RIDGE
11995 Haney Place, Maple Ridge, British Columbia, V2X 6A9
(hereinafter called the "City")
OF THE SECOND PART
AND:
_________________________
(hereinafter called the "Lender")
OF THE THIRD PART
WHEREAS:
A. The Covenantor is the registered owner of or has an equity of redemption in certain lands
situated in the Municipality of Maple Ridge in the Province of British Columbia, and
more particularly known and described as:
PID: 007-907-699 PARCEL A (REFERENCE PLAN 7941) LOT 1 EXCEPT: PART
DEDICATED ROAD PLAN NWP87590; SECTION 17
TOWNSHIP 12 NEW WESTMINSTER DISTRICT PLAN 3179
(hereinafter called the "Lands").
B. The City is prepared to allow construction of a second storey for rental housing with a
gross floor area of 246 m².
C. The Covenantor and the City wish to enter into this Agreement to restrict the use of
housing units to be constructed on the Lands, on the terms and conditions of this
Schedule A
Part of Bylaw No. 7345-2017
-2 -
Agreement, to have effect as both a covenant under section 219 of the Land Title Act and
a housing agreement under section 483 of the Local Government Act.
D.The City has adopted a bylaw under section 483 of the Local Government Act to
authorize this Agreement as a housing agreement.
NOW THEREFORE in consideration of the premises and the covenants herein contained, the
payment of the sum of One Dollar ($1.00) paid by the City to the Covenantor, and other good
and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
parties covenant and agree, pursuant to section 483 of the Local Government Act and section 219
of the Land Title Act (British Columbia) as follows:
Definitions
1. In this Agreement:
(a) “Dwelling Units” means all residential dwelling units located or to be located on
the Lands whether those dwelling units are lots or parcels, or parts or portions
thereof, into which ownership or right of possession or occupation of the Lands
may be subdivided (hereinafter defined) and includes single family detached
dwellings, duplexes, townhouses, auxiliary residential dwelling units, rental
apartments and strata lots in a building strata plan;
(b) “Lands” means the land described in Item 2 of the General Instrument, including
any buildings now or hereafter located on the aforementioned land, and any part
or a portion of such land or building into which said land or building is or may at
any time be subdivided;
(c) “Subdivide” means to divide, apportion, consolidate or subdivide the Lands, or
the ownership or right to possession or occupation of the Lands into two or more
lots, parcels, parts, portions or shares, whether by plan, descriptive words or
otherwise, under the Land Title Act or the Strata Property Act, or otherwise, and
includes the creation, conversion, organization or development of “cooperative
interest” or “shared interest in land” as defined in the Real Development
Marketing Act.
Use, Occupancy, Subdivision and No Separate Sale Restrictions
2.All Dwelling Units shall only be used to provide rental accommodation and shall remain
as rental accommodation in perpetuity.
3.All Dwelling Units shall be rented only on a month to month basis or under a residential
tenancy agreement having a fixed term not exceeding three years, including any rights of
renewal.
4.No Dwelling Unit may be occupied except by an individual who occupies pursuant to a
rental agreement that meets the requirements of section 3.
Schedule A
Part of Bylaw No. 7345-2017
-3 -
5.The Lands shall not be Subdivided, except by means of a strata plan under the Strata
Property Act that includes all of the Dwelling Units within a single strata lot.
Specific Performance
6.The Covenantor agrees that because of the public interest in ensuring that all of the
matters described in this Agreement are complied with, the public interest strongly
favours the award of a prohibitory or mandatory injunction, or an order for specific
performance or other specific relief, by the Supreme Court of British Columbia at the
instance of the City, in the event of an actual or threatened breach of this Agreement.
Notice of Housing Agreement
7.For clarity, the Covenantor acknowledges and agrees that:
(a) this Agreement constitutes both a covenant under section 219 of the Land Title
Act and a Housing Agreement entered into under section 483 of the Local
Government Act;
(b) the City is required to file a notice of Housing Agreement in the Land Title Office
against title to the Lands; and
(c) once such a notice is filed, this Agreement binds all persons who acquire an
interest in the Lands as a Housing Agreement under section 483 of the Local
Government Act.
No Obligation to Enforce
8.The rights given to the City by this Agreement are permissive only and nothing in this
Agreement imposes any legal duty of any kind on the City to anyone, or obliges the City
to enforce this Agreement, to perform any act or to incur any expense in respect of this
Agreement.
No Effect on Laws or Powers
9.This Agreement does not:
(a) affect or limit the discretion, rights, duties, or powers of the City or the Approving
Officer for the City under the common law or any statute, bylaw, or other
enactment, nor does this Agreement date or give rise to, nor do the parties intend
this Agreement to create any implied obligations concerning such discretionary
rights, duties or powers;
(b) affect or limit the common law or any statute, bylaw or other enactment applying
to the Lands; or
(c) relieve the owner from complying with any common law or any statute,
regulation, bylaw or other enactment.
Schedule A
Part of Bylaw No. 7345-2017
-4 -
Indemnity
10.The Covenantor hereby releases the City, and indemnifies and saves the City harmless,
from and against any and all actions, causes of actions, suits, claims (including claims for
injurious affection), cost (including legal fees and disbursements), expenses, debts,
demands, losses (including economic loss) and liabilities of whatsoever kind arising out
of or in any way due or relating to the granting or existence of this Agreement, the
restrictions or obligations contained in this Agreement or the performance or non-
performance by the Covenantor of this Agreement that the City is or may become liable
for, incur or suffer.
Priority
11.The Covenantor will do everything necessary, at the Covenantor’s expense, to ensure that
this Agreement is registered against title to the Lands in priority to all liens, charges and
encumbrances registered or pending registration against title to the Lands, save and
except those specifically approved in writing by the City and those in favour of the City.
Waiver
12.An alleged waiver of any breach of this Agreement is effective only if it is an express
waiver in writing of the breach. A waiver of a breach of this Agreement does not operate
as a waiver of any other breach of this Agreement.
Interpretation
13.In this Agreement:
(a) reference to the singular includes a reference to the plural, and vice versa, unless
the context requires otherwise;
(b) reference to a particular numbered section or article, or to a particular lettered
Schedule, is a reference to the correspondingly numbered or lettered article,
section or Schedule of this Agreement;
(c) article and section headings have been inserted for ease of reference only and are
not to be used in interpreting this Agreement;
(d) the word “enactment” has the meaning given to it in the Interpretation Act
(British Columbia) on the reference date of this Agreement;
(e) reference to any enactment is a reference to that enactment as consolidated,
revised, amended, re-enacted or replace, unless otherwise expressly provided;
(f)reference to “party” or the “parties” is a reference to a party, or the parties, to this
Agreement and their respective successors, assigns, trustees, administrators and
receivers;
Schedule A
Part of Bylaw No. 7345-2017
-5 -
(g) time is of the essence; and
(h) reference to a “day”, “month” or “year” is a reference to a calendar day, calendar
month, or calendar year unless otherwise expressly provided.
Further Acts
14.The Covenantor will do everything reasonably necessary to give effect to the intent of this
Agreement, including execution of further instruments.
Severance
15.If any part of this Agreement is held to be invalid, illegal or unenforceable by a court
having the jurisdiction to do so, that part is to be considered to have been severed from
the rest of this Agreement and the rest of this Agreement remains in force unaffected by
that holding or by the severance of that part.
No Other Agreements
16.This Agreement is the entire agreement between the parties regarding its subject and it
terminates and supersedes all other agreements and arrangements regarding its subject.
Enurement
17.This Agreement binds the parties to it and their respective successors, heirs, executors
and administrators.
Deed and Contract
18.By executing and delivering this Agreement each of the parties intends to create both a
contract and a deed executed and delivered under seal.
As evidence of their agreement to be bound by this Agreement, the Covenantor and the City have
executed the Land Title Act Form C or D, as the case may be, attached to and forming part of this
Agreement.
Schedule A
Part of Bylaw No. 7345-2017
-6 -
CONSENT & PRIORITY
The Lender in consideration of the payment of ONE DOLLAR ($1.00) and other good and
valuable consideration (the receipt and sufficiency of which is hereby acknowledged) hereby
consents to the registration of the Covenant herein granted under Section 219 of the Land Title
Act, running with the said lands and against the said lands and the Lender hereby postpones all of
its rights under the Mortgage and Assignment of Rents registered respectively under No. ______
and _____ (the “Lender Documents”) to those rights of the District under the Covenant herein in
the same manner and to the same extent and effect as if the Covenant herein had been dated,
granted and registered prior to the Lender Documents.
CITY OF MAPLE RIDGE
BYLAW NO. 7289-2016
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7289-2016."
2.That PART 7 COMMERCIAL ZONES, 702 COMMUNITY COMMERCIAL: C-2 2)
PERMITTED ACCESSORY USES is amended by adding:
item e) one or two dwelling units
3.That PART 7 COMMERCIAL ZONES, 702 COMMUNITY COMMERCIAL: C-2 8) OTHER
REGULATIONS a) is amended as follows:
a)A principal or accessory apartment use or one or two dwelling unit use shall:
4. That parcel or tract of land and premises known and described as:
Parcel A (Reference Plan 7941) Lot 1 Except: Part dedicated Road Plan NWP87590;
Section 17 Township 12 New Westminster District Plan 3179
and outlined in heavy black line on Map No. 1697 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to C-2 (Community Commercial).
5. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 25th day of October, 2016.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX E
FULLER AVE.230 ST.GEE ST.230 ST.PURDEY AVE.GROVE
STEPHENS ST.DEWDNEY TRUNK ROAD
CHERRYWOOD DR.229 ST.230 ST.APPLE
PEACH TREE CRT.
12106
/9212138229641212411921
11944
11910
11902
12146
11955
12041
12053 1213011980
12104
2313811891
11900
11957
11930
11932
11979
11921
11931
11910
12084
12149
1213122910121272297123085121411189822920 12147
12107
12073
230
0
3
229042292211950
1187922909 1214011903
12110
11913 2300412136231182291212064
229382309711891
11922
12151
2300711832/11976 2311311914
12036
118882291022905 11982 2312211937229392292122921 23109121292298711960
11880 231441192022952 1212822950231152303112074
11912 121392310811949
12094
12122121332311812144
12094
228902293612067 121422299412056
228992294012048
11911 23101231302297411901
12006
11951
119402292312105 2314223145229842312611931 22949229002291712022 23005230631212623105/2012145
12095
1213223011
2289511905
11951/53
1189522944 23010/302293011895230152292911975
12009
11890
11881 2308511892121371194522898230772313411939
12095
11927
23013 121342314612087
2309111911
11901
12085
1212522911229542300911911
12084
11830
11950 1213512064
12116
12057
12115
12105
121231
259
69 148
317
258
422
313
30
63
3
146
390
98
378
2
442
1
432
109
245
217
374
229
457
8
3
64
31
437377
LOT A
386 389
215
B
265
419
223231
266
393385
224
5
152
6
114
144
1
102
97
281
4 5
230
283
421
Pcl. 1
384
60
28
155
10
216 387264
1
8
Rem.
70
420
26
425
1
268
417
7
375
153
220
431
1
2
380
65
100 Rem Pcl A32
436
113
4
383
423
61
A 1
5
71
31
74 143
145
388
3 9
267
"A"
Rem
4
4
435
A
392
Pcl 1
439
418
151
218
3
438
Rem
381
430
157
112
2
284
62
433
Pcl. 2150
309
27
38
LOT 1
96
154
110
111
30
310
142
45
147
440
44
382
434
2
2
391
Rem 66
329
189
Rem.
29
282
72
6
115
379
149
32
3
101
33156
7
8
73
263
441
99
43
9 424
P 49271
P 39859P 18848EP 10384P 45030P 66938P 75587P 47120
RP 7941BCP 8273BCP 37415
P 32509
P 56520
P 40749P 57165P 43788LMS 2612
P 84291 P 75587P 44292EP 13671P 15849
P 43788P 66938
P 6
6
9
3
8
P 66938P 20969
P 43788
LMP 1505
P 70632
P 84291
(BCP 8273)P 77489LMP 7593
P 18848LMP 26440
P 66938
P 14643
P 66938
BCP 22903
P 13473P 68237
P 26269P 45071 P87113P 24720BCP 9320
P 40749P 56868P 34984
P 57491
BCP 11295
P 46838LMS 1887P17941
P 58011 RP 87822EP 44294
EP 66939BCP 9319BCP 30861
RW 15258
LMP 41200
LMP 2409
1.5
RP 88236
LMP 7594B.C.T. R/WRW 80199 EP 68452BCP 38398
EP 35748
LMP 43981
BCP 9321
BCP 5567
RP 88237
BCP 22904
RP 87590
LMP 2449
BCP 5568
RP 21052230 ST.´
SCALE 1:2,500
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-1 (One Family Urban Residential)
C-2 (Community Commercial)
7289-20161697
D.A. HORVATH CONSULTANTS INC.COVERN/A1.0PROPOSED NEW COMMERCIAL/RESIDENTIAL BUILDING:MAPLE MEDICAL CENTER AND PHARMACY23004 DEWDNEY TRUNK RD, MAPLE RIDGE, BCAPPENDIX F
PHARMACYPHARMACYCLINICD.A. HORVATH CONSULTANTS INC.EXTERIORELEVATIONS1:503.0APPENDIX G
!&)"#&'* (#$! &%
APPENDIX H
-1 -
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 2016-219-RZ
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Second Reading
Zone Amending Bylaw No. 7261-2016
12258 228 Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property located at 12258 228 Street from
RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District), to permit a future
subdivision of approximately 3 residential lots, with access off a rear lane.
This application is in compliance with the OCP.
Pursuant to Council policy, this application is exempt from the Community Amenity Contribution due
to its location in the Town Centre.
RECOMMENDATIONS:
1)That Zone Amending Bylaw No. 7261-2016 be given second reading, and be forwarded to Public
Hearing;
2)That the following terms and conditions be met prior to final reading:
i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of
the deposit of a security, as outlined in the Agreement;
ii)In addition to the site profile, a disclosure statement must be submitted by a Professional
Engineer advising whether there is any evidence of underground fuel storage tanks on the
subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site.
DISCUSSION:
1)Background Context:
Applicant: Don Bowins
Legal Description: Lot 4, Section 20, Township 12, New Westminster District Plan 13667
OCP:
Existing: SF (Single-Family Residential)
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: R-3 (Special Amenity Residential District)
1107
- 2 -
Surrounding Uses:
North: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Single Family Residential
South: Use: Single Family Residential
Zone: R-3 (Special Amenity Residential District)
Designation: Single Family Residential
East: Use: Single Family Residential
Zone RS-1 (One Family Urban Residential)
Designation: Single Family Residential
West: Use: Single Family Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Single Family Residential
Existing Use of Property: Residential
Access: proposed lane in the back, accessing 122 Ave
Servicing: Urban Standard
Companion Applications: Intensive Residential DP and Subdivision
2) Project Description:
The applicant proposes to rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity
Residential District). The subject property is 1400m2 (0.34 acres) in size, is generally flat, and is
bound by single family residential properties within the Town Centre Area (see Appendix A). Access is
proposed to be from a lane, connecting to the lane on the adjacent property to the south, accessing
122 Ave. The application is proposing to create 3 single family residential lots and a 7.5m wide lane,
plus -as a result of the lane alignment- a remnant land area hooked to lot 3, which will eventually be
absorbed through future subdivision with lands on Greenwell Street. A “No Build’ restrictive covenant
will be placed on this land area.
3) Planning Analysis:
i. Official Community Plan:
The development site is located within the Town Centre Area Plan and is currently designated Single
Family Residential. The Single Family Residential land use designation is intended for a single family
detached housing form. Policy 3-17 provides options for increasing density while retaining the single
family character in established neighbourhoods, and specifically states that a “lot size of 213 m2 to
370 m2 is permitted, where vehicle access is from a rear lane only”. The proposed R-3 zoning for the
development is in compliance with the Town Centre Area policies.
ii. Zoning Bylaw:
The current application proposes to rezone the property located at 12258 228 Street from RS-1
(One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit future
development into 3 single family residential lots, a lane, and a remnant lot. The minimum lot size for
the proposed R-3 zone is 213m2, where the proposed lots will be oversized at 305.5m2 No
variations from the requirements of the proposed zone are anticipated at this time.
iii. Development Permits:
Pursuant to Section 8.8 of the OCP, an Intensive Residential Development Permit application is
required to ensure the current proposal provides emphasis on high standards in aesthetics and
quality of the built environment, while protecting important qualities of the natural environment.
-3 -
iv. Advisory Design Panel:
Since the application is proposing for three Single Family lots, the Advisory Design Panel (ADP) did
not need to review the form and character of the proposed development and the landscaping plans,
v.Development Information Meeting:
A Development Information Meeting was not required, since the application is proposing less than 5
dwelling units.
vi. Parkland Requirement:
As there are two additional residential lots proposed to be created, the developer will not be required
to comply with the park dedication requirements of Section 510 of the Local Government Act prior to
subdivision approval.
CONCLUSION:
As the application is in compliance with the OCP, it is recommended that second reading be given to
Zone Amending Bylaw No. 7261-2016, and that application 2016-219-RZ be forwarded to Public
Hearing.
‘original signed by Therese Melser’
_______________________________________________
Prepared by: Therese Melser
Planning Technician
‘original signed by Christine Carter’
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
‘original signed by David Pollock’ for
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
‘original signed by E.C. Swabey’
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Zone Amending Bylaw No. 7261-2016
Appendix E – Site Plan
DATE: Jun 17, 2016
2016-219-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:1,500
12258 228 StreetLegend
Stream
Indefinite Creek
Major Rivers & Lakes
APPENDIX A
DATE: Jun 17, 2016
2016-219-RZ
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:1,500
12258 228 Street
Aerial Imagery from the Spring of 2011
Legend
Stream
Indefinite Creek
River Centreline
Major Rivers & Lakes
APPENDIX B
CITY OF MAPLE RIDGE
BYLAW NO. 7261-2016
A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as
amended;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7261-2016."
2.That parcel or tract of land and premises known and described as:
Lot 4 Section 20 Township 12 New Westminster District Plan 13667
and outlined in heavy black line on Map No. 1684 a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to R-3 (Special Amenity Residential
District).
3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the 26th day of July, 2016.
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
APPENDIX C
228 ST.123 AVE.FULTON ST.GREENWELL ST.ROGERS AVE.
123 AVE.
122 AVE.
STOREY AVE.
122 AVE.228 ST.12354
228972272512287
12316
12218
12325
229142293112178 2287312287
12306 22908229112279212203
12253
22933228812291112296 2288512274
12230
12240
2293612222
12298
22880228782276512195
12180
12184
12193 2275512290
12302 2277212258 22939228702288212238
12169 2283612229 2287422881229212274412276
12194
12344
12303
12221
12265
12183
12231
12216 2274512192
12288
12240
12211 2294412275
2290212301
2292312182
12261 12255
228182288012304 2287112301 2292412203
12185
12347
12194
12208 12208
12314
2292212318
2289122806228832289712313
229201227822775
1227822735
22824228752292412201
2290112253 22787228722292712308
12191
12258
12314 2288522910228332293412331
22913228122287312224
12313
2293212179
12243
2291212361
12313
12228
12330
12243 227302287112170
12185 229352294112293
12273
53
12
78
4
212
106
71
85
113
N 1/2 10
309
Rem 3
126
95
46
60
30780
77
340
3 116
215
114
334
131
288
308
102
87
117
130
65
118
303
333
121353
57
Rem. 43
336
56
304S 1/2 10
47
93
214
9
58
75' of 1
105
280
Rem. 64 290
79
222
107
52
213
Rem. 76
79
108
1
2
80
81
211
129
216
67
1
218
10
128
97
48
127
50
94
10
333
A
54
91
84
55
9
6
59
A
1158
6
308
96
86
113
51
49
219
68
83
11
279
66
61
103
291
70
1
332
217
352
1
92
104
85
119
78
292
82
69
2
289
339
2
4
8
Rem. N
Rem. 1
114 P 41717P 14396
P 51413
P 45792
P 41773
P 40082
P 43105
P 25555P 11200
PARK
BCS 569
P 45078
P 57241P 42872
P 13667
P 58171
P 41774
P 41773
P 42772P 21837P 41773
P 41773
P 44396P 21837P 44873
P 41774P 25555P 14396P 62578
P 81396P 71970
P 82923
P 57607P 28579P 44214BCP 23946
BCP 21032
RP 16335
P 13667P 44292
P 41774P 25555PARK P 26692P 41774P 4836
RW 45948P 81349RW 46762
EP 42655
EP 42655
EP 42655
EP 42655
EP 42655
RW 46971
EPP 51714
FLETCHER ST.228 ST.´
SCALE 1:2,000
MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From:
To:
RS-1 (One Family Urban Residential)
R-3 (Special Amenity Residential District)
7261-20161684
APPENDIX D
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 2017-054-DVP
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Development Variance Permit
21682 Ridgeway Crescent
EXECUTIVE SUMMARY:
Development Variance Permit application (2017-054-DVP) has been received to reduce the front
setback requirements for a single family house that is constrained by its location as a corner lot and
its pie shape.
It is recommended that Development Variance Permit 2017-054-DVP be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2017-054-DVP respecting property located
at 21682 Ridgeway Crescent.
DISCUSSION:
a)Background Context
Applicant: Ryan M. Carpenter
Owner: Miranda L. Carpenter and Ryan M. Carpenter
Legal Description: Lot 30, D.L. 245, Group 1, NWP14796
OCP :
Existing: Urban Residential
Proposed: No change
Zoning:
Existing: RS-1 (One Family Urban Residential)
Proposed: No change
Surrounding Uses:
North: Use: Residential
Zone: RS-1 (One Family Urban Residential)
Designation Urban Residential
South: Use: Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
East: Use: Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
1108
- 2 -
West: Use: Residential
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential
Existing Use of Property: Residential
Proposed Use of Property: Residential
Site Area: 948 m2 (0.23 acres)
Access: Ridgeway Crescent
Servicing: Urban Standard
Concurrent (or Previous) Applications: None
b)Project Description:
The applicant seeks to build a new, 380 m2 (4,098 ft2), two storey single family house on the subject
property. The existing house on the property will be demolished, but its existing foundation will be
integrated into the new house. See Appendix C for the proposed site plan.
The subject property is a corner lot at the intersection of Ridgeway Crescent and 122 Avenue that is
shaped like a quarter pie. Its front lot line is a broad arc that sweeps between its two side lot lines
(see Appendix A). The lot is flat and has a few large trees (see Appendix B). The existing building
appears to be configured as a duplex with two driveway accesses, although the current zoning does
not allow for this. The construction of the proposed house will remove one of the driveways and
return the house to a single family use.
In order to build the proposed two storey single family house, variances to the front setback
requirements of the zone are requested.
c)Variance Analysis:
The Zoning Bylaw establishes general minimum and maximum regulations for single family
development. A Development Variance Permit allows Council some flexibility in the approval
process.
The requested variances are described below, and illustrated in Appendix C. A rationale for support is
also provided.
1.Maple Ridge Zoning Bylaw No 3510 -1985, Part 6, Section 601, C. 3. c) i): To reduce the
front setback from 7.5 metres from the front lot line to the building faces and corners.
Specifically:
i)to reduce the front setback on the north front corner of the house where the garages
are located to a maximum of 5.58 m, with eaves projecting out a further 30 cm;
ii)to reduce the front setback of the north west corner of the house to 5.30 m, and for
the side porch to a maximum of 3.88 m.
Due to the pie shaped form of the lot, the buildable area of the lot is reduced compared to a more
conventional rectangular shaped lot. For example, the broad sweep of the front lot line means that a
significant amount of the parcel is reserved for the 7.5 metre front setback. The encroachments of
the proposed building are not deemed to be significant, and will not interfere with visual clearance of
the intersection corner.
- 3 -
Furthermore, the existing building’s northwest corner already encroaches partially into the 7.5 m
setback. Finally, the proposed home is a low, two storey modern house with flat roofs. The design fits
with the character of the street and neighbourhood, which are generally comprised of low, bungalow
style houses. For these reasons, the requested front setback reduction is supportable.
It should be noted that the requested variances can be reduced if the proposed house is moved
backward towards its rear yard, or if some rooms are reduced or removed to allow the protruding
portions (e.g. garages) to be pulled back. However, these measures would reduce the usable space
in the backyard or in the house itself, and are not preferred by the applicant.
d)Citizen/Customer Implications:
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all residents of
parcels, any parts of which are adjacent to the property that is subject to the permit.
CONCLUSION:
The proposed variance is supported because the subject property is an odd, corner, pie-shaped lot;
the variances are deemed not to be significant, and they will not interfere with visual clearance at
the intersection corner. It will also allow for the construction of a modern house that fits with the
character of the existing neighbourhood.
It is therefore recommended that this application be favourably considered and the Corporate Officer
be authorized to sign and seal Development Variance Permit 2017-054-DVP.
“Original signed by Chee Chan”
_______________________________________________
Prepared by: Chee Chan
Planner
“Original signed by Chuck Goddard”
_________________________________________________________
Approved by: Charles R. Goddard, BA, MA
Manager of Development & Environmental Services
“Original signed by David Pollock” for
_________________________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_________________________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Subject Map
Appendix B – Ortho Map
Appendix C – Site Plan with requested variances
DATE: Feb 28, 2017
2017-054-VP
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:1,500
21682 Ridgeway Cres.Legend
Stream
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX A
DATE: Feb 28, 2017
2017-054-VP
BY: JV
PLANNING DEPARTMENT
SUBJECT PROPERTY
´
Scale: 1:1,500
21682 Ridgeway Cres.
Aerial Imagery from the Spring of 2016
Legend
Stream
Indefinite Creek
River
Major Rivers & Lakes
APPENDIX B
APPENDIX C
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 2017-135-DVP
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Development Variance Permit
8 - 23100 129 Avenue
EXECUTIVE SUMMARY:
Development Variance Permit application 2017-135-DVP has been received to vary the sideyard
setback for a Single Family dwelling in the RG-2 (Sururban Residential Strata Zone), to allow for a
kitchen extension. The requested variance is to:
1.Reduce the minimum setback to the interior side property line from 8m to 4.8m
It is recommended that Development Variance Permit 2017-135-DVP be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal 2017-135-DVP respecting property located
at 8 - 23100 129 Avenue.
DISCUSSION:
a)Background Context
Applicant: Karen Rogers
Legal Description: Lot 8, Section 29, Township 12, New Westminster
District Plan NWS2746
OCP :
Existing: ESTRES (Estate Suburban Residential)
Zoning:
Existing: RG-2 (Suburban Residential Strata Zone)
Surrounding Uses:
North: Use: Residential
Zone: RG-2 (Suburban Residential Strata Zone)
Designation Estate Suburban Residential
South: Use: Residential
Zone: RS-3 (One Family Rural Residential)
Designation: Estate Suburban Residential
East: Use: Residential
Zone: RG-2 (Suburban Residential Strata Zone)
Designation: Estate Suburban Residential
1109
- 2 -
West: Use: Residential
Zone: RG-2 (Suburban Residential Strata Zone)
Designation: Estate Suburban Residential
Existing Use of Property: Residential use on bare land strata lot
Site Area: 1720 m2
Access: strata road, access from 129 Ave
b) Project Description:
Development Variance Permit application 2017-135-DVP has been received to seek approval to vary
the interior side yard setback in order to permit a proposed kitchen extension (see Appendix A). The
requested variance is to reduce the minimum setback to the interior side property line from 8m to
4.8m. The proposed kitchen extension will be an addition to the back of the house of approximately
22.9 m2 (247sq.ft).
c) Variance Analysis:
The Zoning Bylaw establishes general minimum and maximum regulations for single family
development. A Development Variance Permit allows Council some flexibility in the approval
process.
The requested variances and rationale for support are described below (see Appendices B and C):
1. Maple Ridge Zoning Bylaw No 3510 -1985, Part 6, Section 610 (RG-2 Suburban Residential
Strata Zone), F.1.(b): To reduce the interior side lot line siting requirement from 8m to 4.8m.
The proposed variance is supported because the kitchen extension will be adjacent to the rear yard
of the neighbouring home, and is not anticipated to negatively impact the privacy of the neighbours.
The variance is furthermore consistent to site specific amendments that were approved for recent
similar Bare Land Strata developments like Bosonworth, for minimum setbacks for each strata lot
created, where the interior side lot line is required to be 1.8m. Even though they are site specific
amendments, the requirements can be considered as an update on the intended use and siting of
bare land strata lots. The subject variance request is in compliance with this intend and therefore
supportable.
In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council
consideration of a resolution to issue a Development Variance Permit was mailed to all owners or
tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to
the permit.
- 3 -
CONCLUSION:
It is therefore recommended that this application be favourably considered and the Corporate Officer
be authorized to sign and seal Development Variance Permit 2017-135-DVP.
“Original signed by Therese Melser”
_______________________________________________
Prepared by: Therese Melser
Planning Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by David Pollock” for
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
The following appendices are attached hereto:
Appendix A – Site Plan
Appendix B – Subject Map
Appendix C - Ortho Map
APPENDIX A
City of PittMeadows
District of
Langley District of MissionFRASER R.
^
DATE: Apr 7, 2017
FILE: 2017-135-VP
BY: PC
PLANNING DEPARTMENT
128 AVE.229 ST.231 ST.230 ST.229901288
5
2831
230392290612822
229392821
2307512899
12861
2304123008/122305312831
231612291112832
12845
231212310
0
12823
2868
2308712888
22948SUBJECT PROPERTY
´
Scale: 1:2,500
#8 - 23100 129 AVENUE
129 AVE
APPENDIX B
City of PittMeadows
District of
Langley District of MissionFRASER R.
^
DATE: Apr 7, 2017
FILE: 2017-135-VP
BY: PC
PLANNING DEPARTMENT
128 AVE.229 ST.231 ST.230 ST.229901288
5
2831
230392290612822
229392821
2307512899
12861
2304123008/122305312831
231612291112832
12845
231212310
0
12823
2868
2308712888
22948SUBJECT PROPERTY
´
Scale: 1:2,500
#8 - 23100 129 AVENUE
Aerial Imagery from the Spring of 2016
129 AVE
APPENDIX C
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 11-5340-01
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Fraser Sewerage Area Inclusion – 12224 240 Street
EXECUTIVE SUMMARY:
Meadowridge School (the Property), located at 12224 240 Street, is a private school that offers an
International Baccalaureate program to students in Junior Kindergarten through to Grade 12. They
are looking to expand the number of students from 560 to 800 and have previously received support
for the proposed Campus Master Plan (Plan) from the City of Maple Ridge (City) and the Agricultural
Land Commission (ALC).
The Plan proposes the construction of additional facilities including 10 new classrooms, great hall
and auxiliary buildings. To service the Plan, extension of the on-site sanitary services is required.
Under the Metro Vancouver regulations, any extension or amendment of sanitary servicing (including
on-site changes in use or capacity) to properties outside of the Metro Vancouver Urban Containment
Boundary (UCB) requires an amendment to the Metro Vancouver Fraser Sewerage Area (FSA) and
approval of the Metro Vancouver Board. Applications for FSA amendments require a Municipal
Council resolution to amend the FSA prior to consideration by Metro Vancouver’s Waste Committee
and Board.
The Property is located within the Agricultural Land Reserve (ALR), designated agricultural under the
Metro Vancouver Regional Growth Strategy (RGS) and currently zoned P-1 (Park and School). As the
Property is not within the UCB, the FSA amendment application shall be in accordance with the
Metro Vancouver Implementation Guideline #7.
The Property is currently partially included in the FSA and the existing buildings on-site are serviced
with municipal sanitary services. The additional facilities do not represent a significant change in the
sanitary capacity requirement and do not increase the pressure to provide sanitary services for
development properties outside of the UCB and as such the FSA amendment can be supported
under Section 2.3.2 of Guideline #7.
It is recommended that Council support the resolution to request a FSA amendment to service the
additional facilities proposed for the Property identified in the Plan.
RECOMMENDATION:
THAT the request to amend the Fraser Sewerage Area to include the proposed building footprints on
Meadowridge School at 12224 240 Street be supported and forwarded to the GVS&DD Board of
Directors for inclusion into the Fraser Sewerage Area.
1110
DISCUSSION:
a) Background Context:
Meadowridge School (the Property), located at 12224 240 Street, is a private school that
offers an International Baccalaureate program to students in Junior Kindergarten through to
Grade 12. They are looking to expand the number of students from 560 to 800 and have
previously received support for the proposed Plan identified in Figure 1 from the City and the
ALC.
The Plan proposes the construction of additional facilities including 10 new classrooms,
great hall and auxiliary buildings. To service the Plan it is necessary to extend only the on-site
sanitary services, but no municipal extension is required. Under the Metro Vancouver
regulations, any extension of sanitary servicing (including on-site changes in use or capacity)
to properties outside of the Metro Vancouver Urban Containment Boundary (UCB) requires an
amendment to the FSA and approval of the Metro Vancouver Board. Applications for FSA
amendments require a Municipal Council resolution to expand the FSA prior for
consideration by Metro Vancouver’s Waste Committee and Board.
The proposed Plan will be phased as the student population and programs grow, however the
applicant has requested the FSA amendments for each phase be incorporated as a single
application as shown on the attached map. The first phase includes a 10 classroom addition
to begin construction within the next year estimated to be completed in 2019. The second
phase is the addition of a Great Hall, to encompass a new cafeteria, specialty classrooms
and likely a small theatre. The third phase of the Plan is a double gymnasium, to be built off
the existing gym and to service the playing field. The timing of the second and third phases
will be dependent upon future enrollment and fundraising over the next 10 years.
As the Property is outside of the UCB, inclusion into the FSA must be requested to the
GVS&DD Board by a Council resolution. Amendments to the FSA in the rural and agricultural
designated lands will only be considered by the GVS&DD if a sanitary sewer is needed to
address a public health issue, protect the region’s natural assets, service agriculture or agri -
industry or meets the requirements outlined in Metro Vancouver’s Guideline #7.
Upon completion of the proposed Plan, a minimal amount of additional sanitary sewer
capacity will be generated and the sewer connection will be constructed to the minimum
municipal standard required to service the proposed demand.
Based upon the City’s Sanitary Master Plan, the existing municipal sanitary sewer system has
capacity for the proposed Plan. System upgrades have been identified through servicing
studies and included in the City’s Development Cost Charge (DCC) program. These upgrades
are constructed on an as needed basis through development. City staff is not aware of any
current system restriction that would require immediate upgrades as a result of proposed
subdivision, and the applicant has submitted calculations confirming capacity.
Under Guideline #7, the proposed Plan has limited further development potential and
provides no significant impact. A portion of the Property is currently included in the FSA and
the existing buildings on-site discharge into a municipal sanitary service. The additional
facilities do not represent a significant change in the on-site servicing capacity. As no
municipal extension of the sanitary sewer is required there is no additional pressure to
provide sanitary services for development properties outside of the UCB.
It is recommended that Council support the resolution to request a FSA amendment to
service the additional facilities proposed for the Property identified in the Campus Master
Plan.
b) Citizen/Customer Implications:
Inclusion of the additional facilities identified in the Campus Master Plan into the FSA will
support the plan to increase the school capacity from 560 to 800 students.
c) Interdepartmental Implications:
The inclusion of the Campus Master Plan in the FSA supports the requirements necessary to
process building permit applications.
d) Business Plan/Financial Implications:
There will be no municipal infrastructure costs required to service the Campus Master Plan.
The Metro Vancouver charges for the increased flow will be offset by the City utility charges.
e) Policy Implications:
Inclusion of the additional facilities identified in the Campus Master Plan is consistent with
the applicable Metro Vancouver FSA policies.
f) Alternatives:
Not requesting inclusion in to the FSA from the GVS&DD would prevent the City from
providing a municipal sanitary sewer. Septic systems would be required to service the future
facilities identified in Phases 1 through 3 of the Campus Master Plan.
CONCLUSIONS:
This application to amend the FSA is consistent with Section 2.3.2 of Metro Vancouver’s Guideline
#7 for no significant impact, supports the Meadowridge Campus Master Plan, represents a minimal
increase to the sanitary flows and does not result in any decrease in the service levels of the existing
sanitary sewer system.
“Original signed by Stephen Judd”
Prepared by: Stephen Judd, PEng.
Manager of Infrastructure Development
“Original signed by David Pollock”
Reviewed by: David Pollock, PEng.
Municipal Engineer
“Original signed by Christine Carter” for
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
Figure 1: Campus Master Plan
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 11-5340-01
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Fraser Sewerage Area Inclusion - 12248 244 Street
EXECUTIVE SUMMARY;
The property at 12248 244 Street is under application for a building permit to construct a new single
family dwelling and convert the existing home to a detached garden suite (DGS).
The property is partially included in the Fraser Sewerage Area (FSA) and serviced with an existing
municipal sanitary service connection. To service the proposed house the existing municipal service
connection will be shared with the existing house and the onsite sanitary service extended. Servicing
will not require extension of the municipal sanitary sewer main.
Under the Metro Vancouver regulations, any extension or amendment of sanitary servicing (including
on-site changes in use or capacity) to properties outside of the Metro Vancouver Urban Containment
Boundary (UCB) requires an amendment to the Metro Vancouver Fraser Sewerage Area (FSA) and
approval of the Metro Vancouver Board. Applications for FSA amendments require a Municipal
Council resolution to amend the FSA prior to consideration by Metro Vancouver’s Waste Committee
Board.
The Property is located within the Agricultural Land Reserve (ALR), designated agricultural under the
Metro Vancouver Regional Growth Strategy (RGS), designated agricultural in the OCP, and currently
zoned RS-3 (Rural Residential). As the Property is not within the UCB, the FSA amendment
application shall be in accordance with the Metro Vancouver Implementation Guideline #7.
The Property is currently partially included in the FSA and the existing buildings on-site are serviced
with municipal sanitary services. The additional house does not represent a significant change in the
sanitary capacity requirement and does not increase the pressure to provide sanitary services for
development properties outside of the UCB and as such the FSA amendment can be supported
under Section 2.3.2 of Guideline #7.
It is recommended that Council support the resolution to request a FSA amendment to service the
additional structure proposed for the property.
RECOMMENDATION:
THAT the request to amend the Fraser Sewerage Area to include the proposed building footprint on
12248 244 Street be supported and forwarded to the GVS&DD Board of Directors for inclusion into
the Fraser Sewerage Area.
1111
DISCUSSION:
a)Background Context:
12248 244 Street (the Property) is under application for a building permit to construct a
single family dwelling and convert the existing home to a detached garden suite (DGS). To
service the proposed house the existing municipal service connection will be shared with the
existing house and the onsite sanitary service extended. Servicing will not require extension
of the municipal sanitary sewer main.
The property is located outside of the Metro Vancouver urban containment boundary (UCB)
and is designated agricultural in the Metro Vancouver 2040 plan. The property is partially
included in the Fraser Sewerage Area (FSA) and serviced with an existing municipal sanitary
service connection.
As the Property is outside of the UCB extension or amendment of sanitary servicing (including
on-site changes in use or capacity) requires an amendment to the FSA and must be
requested to the GVS&DD Board by a Council resolution. Amendments to the FSA in the rural
and agricultural designated lands will only be considered by the GVS&DD if a sanitary sewer
is needed to address a public health issue, protect the region’s natural assets, service
agriculture or agri-industry or meets the requirements outlined in Metro Vancouver’s
Guideline #7.
The City Sanitary Master Plan identifies the existing municipal sanitary sewer system has
capacity for the proposed house and the City is not aware of any current system restriction
that would require immediate upgrades as a result of proposed house. The property is
currently partially included into the FSA and the existing house onsite is serviced with
municipal sanitary services. The proposed house does not represent a significant change in
the onsite servicing capacity and does not require an extension to the municipal sanitary
sewer. Under Section 2.3.2 of Guideline #7 the proposed plan has no significant impact.
It is recommended that Council support the resolution to request a FSA amendment to
service the proposed house.
b)Desired Outcome:
To amend the FSA boundary to include the footprint of the proposed single family dwelling
located at 12248 244 Street and utilize the existing service connection. The service
connection must be sized to accommodate a capacity no greater then necessary to service
the existing structure ands within the allocated footprint.
c)Citizen/Customer Implications:
The inclusion of the footprint for the new proposed dwelling will provide the property owner
with a service connection as opposed to a septic field.
d)Alternatives:
Not requesting inclusion in the FSA would prevent the applicant from utilizing an existing
service connection to the property and require construction of a septic field between the
existing structure and the proposed dwelling.
CONCLUSIONS:
This application to amend the FSA is consistent with Section 2.3.2 of Metro Vancouver’s Guideline
#7 for no significant impact, represents a minimal increase to the sanitary flows and does not result
in any decrease in the service levels of the existing sanitary sewer system.
“Original signed by Stephen Judd”
Submitted by: Stephen Judd, PEng.
Manager of Infrastructure Development
“Original signed by David Pollock”
Reviewed by: David Pollock, PEng.
Municipal Engineer
“Original signed by Christine Carter” for
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO: 11-5255-50-096
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Award of Contract RFP-EN17-27:
Engineering Design Services for South Slope Forcemain Upsizing and Pump
Station Modifications
EXECUTIVE SUMMARY:
The 225 Street Sewage Pump Station is located at the intersection of 225 Street and the Haney
Bypass and it conveys sewage via the existing South Slope Forcemain west along River Road to Best
Street where it discharges into a Greater Vancouver Sewerage and Drainage District trunk sewer. To
meet the long-term needs of the City, both the pump station and forcemain need to be upgraded to
reliably convey increasing sewer flows.
The existing forcemain conveys sewage from the pump station along River Road from 225 Street to
Best Street. The existing forcemain is located within the Fraser River Escarpment and the intent is to
re-route the new south slope forcemain north of the existing escarpment setback areas. In March
2017, the City received $998,905 from the Province for the 225 Street pump station and forcemain
upgrade under the Clean Water and Wastewater Fund and the Province requires that the funding be
spent by March 31, 2018. The bulk of the grant will be spent on new sewage pumps but a portion
was allocated for design that will reduce the reliance on the Sewer Utility Fund in the Financial Plan.
The City requires the services of a qualified engineering firm to prepare the preliminary and detailed
designs, prepare tender documents and provide construction services for the project. A Request for
Proposal (RFP) for Engineering Design Services was issued in April 2017 for the preliminary and
detailed design of South Slope Forcemain Upsizing as well as upgrades to the 225 Street Sewage
Pump Station. The scope of services includes civil, mechanical, electrical, structural, geotechnical,
archaeological, environmental and construction support services.
An Invitation to Tender for the first phase of construction (from the pump station to the intersection
of Carshill and Lougheed Highway) of the South Slope Forcemain replacement will be issued in
December 2017 which will allow for construction by mid-July 2018. This schedule is in accordance
with the City’s 2017-2021 Capital Program and fits well with the Ministry of Transportation and
Infrastructure (MoTI) plans to reconstruct the Haney Bypass at 222 Street and the intersection at
Callaghan Avenue. Invitations to tender for the remaining phases are planned for 2018 and 2019.
Following a detailed evaluation of the proposals submitted, it is recommended that the Engineering
Design Services for South Slope Forcemain Upsizing and Pump Station Modifications be awarded to
Associated Engineering (B.C.) Ltd. (AE) and a Client/Consultant Agreement be executed for the
amount of $534,853.00 excluding taxes. This report also recommends that a $55,000 contingency
be established for unanticipated additional work items. The overall multi-year project is largely
funded through the Sewer Utility Fund with the balance from Development Cost Charges (DCCs) and
Clean Water and Wastewater Fund grant. The 2017 Financial Plan has $400,000 for this work,
however with MoTI reconstruction of the Haney Bypass, and the requirement to spend the monies
before March 2018. The City has had to accelerate the project schedule and amend the Financial
Plan for the shortfall to bring forward funding from 2018.
1112
RECOMMENDATION:
THAT Contract RFP-EN17-27: Engineering Design Services for South Slope Forcemain Upsizing and
Pump Station Modifications, be awarded to Associated Engineering (B.C.) Ltd. in the amount of
$534,853.00 excluding taxes; and
THAT a contingency of $55,000.00 for unanticipated additional work items be approved; and
THAT the Financial Plan be amended to advance funds from 2018 (LTC 2737.3) to increase the
project budget by $189,853.00; and further
THAT the Corporate Officer be authorized to execute the Client/Consultant Agreement.
DISCUSSION:
a) Background Context:
The 225 Street Sewage Pump Station is located at the intersection of 225 Street and the
Haney Bypass and it conveys sewage via the existing South Slope Forcemain west along
River Road to Best Street where it discharges into a Greater Vancouver Sewerage and
Drainage District trunk sewer. To meet the long-term needs of the City, both the pump
station and forcemain need to be upgraded to reliably convey increasing sewer flows from
the service area east of 225 Street.
The existing forcemain is located within the Fraser River Escarpment and the intent is to re-
route the new south slope forcemain north of the existing setback areas. The City plans to
keep the existing forcemain as back up and to allow for additional capacity should it be
required in the future. In March 2017, the City received $998,905 from the Province for this
project which has to be spent by March 31, 2018.
The City requires the services of a qualified engineering firm to prepare the preliminary and
detailed designs, prepare tender documents and provide construction services for the
project. A Request for Proposal (RFP) for Engineering Design Services was issued for the
preliminary and detailed design of South Slope Forcemain Upsizing as well as upgrades to
the 225 Street Sewage Pump Station. The scope of services includes civil, mechanical,
electrical, structural, geotechnical, archaeological, environmental and construction support
services.
An Invitation to Tender for the construction of the first phase (from the pump station to the
intersection of Carshill and Lougheed Highway) of the South Slope Forcemain replacement is
being accelerated and will be issued in December 2017 which will allow for construction by
mid-July 2018. This schedule is in accordance with the City’s 2017-2021 Capital Program
and fits well with the Ministry of Transportation and Infrastructure (MoTI) plans to reconstruct
the Haney Bypass at 222 Street and upgrade the intersection at Callaghan Avenue.
Following a detailed evaluation of the proposals submitted, it is recommended that the
Engineering Design Services for South Slope Forcemain Upsizing and Pump Station
Modifications be awarded to Associated Engineering (B.C.) Ltd. (AE) and a Client/Consultant
Agreement be executed for the amount of $534,853.00 excluding taxes. This report also
recommends that a $55,000 contingency be established for unanticipated additional work
items. The overall multi-year project is largely funded through the Sewer Utility Fund with the
balance from Development Cost Charges (DCCs).
RFP Process and Evaluation
The RFP was issued to the five Engineering Consulting Firms from the City’s pre-qualified list
on April 3, 2017, and closed on May 4, 2017.
The two proposals received were evaluated by a technical evaluation panel in accordance
with evaluation criteria provided in the RFP to the proponents. After detailed analysis, the
evaluation team concluded that AE submitted the highest rated and most technically sound
proposal. When all criteria were accounted for (cost, scope, time), AE’s proposal provides the
best value to the City. The average of the proposals submitted was $569,541.00 with the
highest being $604,229.00.
b) Desired Outcome:
The desired outcome of this report is to obtain Council approval to proceed with the award of
the contract to AE for the engineering design services and establish monies for project
contingencies.
c) Strategic Alignment:
The Corporate Strategic Plan provides direction to manage municipal infrastructure under
various initiatives such as the Master Sewer Plan, the Development Cost Charge (DCC) Bylaw
and Smart Managed Growth. Increasing forcemain size and providing pump station upgrades
to the 225 Street Pump Station is in line with the Corporate Strategic Plan.
d) Citizen/Customer Implications:
The design process will include a public consultation process to obtain feedback from all
stakeholders and to mitigate concerns, especially where the new alignment traverses
through local streets. As well, consultation and approval from MoTI is required.
e) Interdepartmental Implications:
Operations staff will be consulted during the preliminary and detailed design process to
provide input for the design.
f) Business Plan/Financial Implications:
The South Slope Forcemain Upsizing and Pump Station Modifications project is in the 2017
Capital Plan labelled as 225 Street Forcemain and Pump Station Upgrade. The 2017
approved budget of $400,000.00 is to complete the design of the first phase of the
forcemain. The project is funded from a combination of Grant Funding and Development Cost
Charges and the Sewer Utility over multiple years (2017-2020).
The revised project engineering cost is $589,853.00 for 2017 (as per this report) which
includes a contingency of $55,000. The project, specifically the design and sizing of the new
pumps, has been accelerated to meet the requirements from the Province to spend the
monies before March 2018. The project costs and funding breakdown is as follows:
Project Costs
Project Management $ 27,290.00
Preliminary Design $ 281,368.00
Detailed Design $ 178,616.00
Tender Preparation $ 19,495.00
Post Construction Services $ 28,084.00
Contract Contingency $ 55,000.00
Grand Total $ 589,853.00
Existing & Proposed Funding Sources from 2018
2017 Development Cost Charges (DCC) $ 88,000.00
Grant Funding (CWWWF) $ 190,485.00
Sewer Utility Fund (SCF) $ 121,550.00
*Proposed DCC Funding (LTC 2737.3) $ 41,768.00
*Proposed SCF Funding (LTC 2737.3) $ 148,085.00
Grand Total $ 589,853.00
*This funding is being brought forward from 2018
The overall project is largely funded by the Sewer Utility Capital Fund and Grant Funding over
multiple years with the balance funded through Development Cost Charges. The project
expenditures include a project contingency that will only be utilized if required to address
unforeseen issues throughout design. The construction services budget will be reviewed at
the time of the Invitation to Tender awards.
Several years ago this project was included in the Capital Program and the Financial Plan
Bylaw. Sewer Utility and Development Cost Charges were identified as the most suitable
funding source for this project. This project is included in the DCC Program and funding will
be updated as per the DCC Imposition Bylaw amendment, currently underway.
CONCLUSIONS:
Associated Engineering (B.C.) Ltd. has submitted the highest rated proposal for the South Slope
Forcemain Upsizing and Pump Station Modifications and provides the best value to the City. This
report recommends approval to award the design services assignment to Associated Engineering
(B.C.) Ltd. In addition it is recommended a contingency be established for unanticipated additional
works.
“Original signed by Jeff Boehmer” “Original signed by Trevor Thompson”
Prepared by: Jeff Boehmer, PEng. Financial Trevor Thompson, BBA, CPA, CGA
Manager of Design & Construction Concurrence: Manager of Financial Planning
“Original signed by David Pollock”
Reviewed by: David Pollock, PEng.
Municipal Engineer
“Original signed by Christine Carter” for
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
Page 1 of 6
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Funding Strategy for Leisure Centre Renovations, Synthetic Sports Fields and the Albion
Community Centre
EXECUTIVE SUMMARY:
Council has had several discussions around three community projects, namely:
i) Leisure Centre Renovations
ii) Synthetic Sports Fields and
iii) The Albion Community Hall
This report provides a fund strategy for these projects.
Leisure Centre Renovations
The Leisure Centre Renovations design contract was recently approved by Council and due to scope changes
and the time that has lapsed since the original cost estimates were prepared, the budget of $5.5 million will
need to be increased. The original budget includes existing building infrastructure funds and funding from the
Capital Works Reserve that would be paid back in just over four years through future building infrastruc ture
funding.
Since the budget was last updated, an additional $800,000 is available in infrastructure funding. As well, the
Capital Works Reserve can provide an additional $1.2 million towards this project. The payback period from
future infrastructure collections would be extended from just over 4 years to 6.
The strategy noted above can increase the Leisure Centre Renovations budget from $5.5 million to $7.5
million.
Sports Fields and Albion Community Hall
Council recently received presentations on new synthetic sports fields for the community. Two fields are
included in the Financial Plan and another larger conversion for the Telosky Fields is being explored. The
existing budget is largely funded through the Capital Works Reserve but the Capita l Works Reserve does not
have the capacity to fund the Telosky Fields. The budget also includes a grant of $500,000 which may not be
transferable to the new locations.
The estimated cost of the project at Telosky is in the $8-10 million range and is not in the current financial
plan. Further, the synthetic turf has a life span of about 10 years so timely replacement will have to be
provided for. Funding options for this type of project are limited as synthetic sports fields are not a permitt ed
use of Development Cost Charges. This means that options such as borrowing or use of existing reserves, or a
combination of the two need to be considered.
Page 2 of 6
The Albion Community Centre project is proceeding with approval for the design work contract being brought
forward for Council’s consideration following this report. This project, with an estimated cost of $10 million, is
also not included in the Financial Plan. Once constructed, there will also be operating costs that will need to
be provided for.
Together, these two projects require approximately $20 million in capital funding. We can look to reserves
and accumulated surplus, as itemized later in the report, for about $11 million. By drawing down reserves and
accumulated surplus, our financial flexibility to deal with other emerging issues will be extremely restricted
however that is a decision for Council to make. We will need to borrow the remainder and this will require
approval of the electors. To service the debt and to cover the operating costs, a total tax increase of 2% will
be required and this could be phased in over 5 years (about 0.40% per year, accumulated). While future
amenity contributions may assist in repaying the debt without the need for a tax increase, amenity
contributions cannot be relied upon as their timing is uncertain.
If there is resolve to proceed with all three of these projects, then the financial plan should be amended and
the borrowing process, which will require the assent of the elector, should begin.
RECOMMENDATION:
That the Financial Plan be amended to include the Albion Community Centre and Synthetic Fields at Telosky,
with funding as outlined in the June 13, 2017 staff report; and
That the Financial Planning Guidelines for 2018-2022 be amended to include an additional property tax
increase of 0.4% for five years (compounded); and further
That assent of the elector be sought, using the alternative approval process, for borrowing up to $10 million to
assist with funding the Synthetic Fields at Telosky and the Albion Community Centre.
DISCUSSION
a) Background Context
Council has had several discussions around three community projects that require a funding strategy. These
include the Leisure Centre renovations, synthetic field conversions and the construction of the Albion
Community Centre.
The Leisure Centre renovation project is now underway. At the June 6, 2017 Council meeting, Council
approved the design works for the project. The scope of this project has expanded, as outlined in the
February 20, 2017 report to Council, and the original budget estimates will need to be increased.
Page 3 of 6
Council has also provided direction on additional sports fields. In the public consultation process that was just
completed, the community rated additional sports fields as one of their top priorities. Through discussions
with the School District, the following locations have been identified:
Merkley Park - Estimated cost of $2 million is included in the current financial plan.
Golden Ears Elementary - Estimated cost of $3 million can be funded by using the money that had been
set aside for synthetic sports field improvements in Albion, though there is
some uncertainty around the $500,000 grant that was approved for Albion.
Telosky Fields - The estimated cost of this project is in the $8 - $10 million range. No money is
identified in the financial plan for this.
Local Governments have limited options for funding these sorts of projects. Synthetic sports fields are not a
permitted use of Development Cost Charges. As a result, other options need to be considered, including the
use of existing reserves, amenity charges, borrowing or tax increases.
The Albion Community Centre project has been progressing with coordinated efforts with the School District.
The City has entered into a land purchase agreement with the School District and the results of an RFP for
design of the Albion Community Centre will soon be considered by Council. This facility is expected to cost
approximately $10 million to construct.
The financial strategy discussed in the next section allows Council to proceed with all three of these projects
so that they can be completed by in a timely manner.
b) Business Plan/Financial Implications
The following funding strategy can allow all three of these projects to move forward:
Leisure Centre Renovations
The original budget includes existing building infrastructure funds and funding from the Capital Works Reserve
that would be paid back in just over four years through future building infrastructure funding.
Since the budget was last updated, an additional $800,000 is available in infrastructure funding. As well, the
Capital Works Reserve can provide an additional $1.2 million towards this project. The payback period would
be extended from just over 4 years to 6.
The additional reliance on the Capital Works Reserve requires the reserve parameters, with respect to a
minimum balance of 10% of prior years’ property taxes, be breached for a short period. The minimum reserve
balance is to ensure capital funds are available in event we are impacted by an emergency.
The funding strategy noted above can increase the Leisure Centre Renovations budget to $7.5 million though
this amount will have to be refined once costs are known.
Page 4 of 6
Telosky Fields Conversion and Albion Community Centre
Together, these two projects require approximately $20 million of capital funding. We can look to reserves
and accumulated surplus for about $11 million.
In May 2017, staff provided Council with a detailed presentation on our reserves. As was pointed out in that
presentation, reserves are set up for specific purposes. Some of the reserves are statutory in nature and have
restrictions as to their use while others offer more flexibility. Drawing down reserves and accumulated
surplus, our financial flexibility to deal with other emerging issues will be extremely restricted however that is a
decision for Council to make. If Council wants to use existing funds for this project, the following sources could
be used:
General Revenue Accumulated Surplus $ 4,000,000
Community Amenity Charges 4,000,000
Albion Density Contributions 500,000
Gaming Revenues 1,000,000
Protective Services Reserve 1,500,000
$ 11, 000,000
A discussion of each of these elements follows:
General Revenue Accumulated Surplus - Our General Revenue Accumulated Surplus could be drawn
down by $4 million. The surplus would then be at the lowest level in nearly 10 years. When the old Albion
Hall was turned over to the City, the market value (less site clearing costs) of just less than $300,000 was
committed to create a community gathering place in the Albion area. This balance is held as part of
Accumulated Surplus so the $4 million contribution is inclusive of this commitment.
Community Amenity Charges - Collections to date are around $800,000 however there are a significant
number of projects in progress. $4 million in Community Amenity Charge collections could be directed
towards this project.
Gaming Revenues - $1 million in Gaming Revenues could be directed to this project
Protective Services Reserve - Recent RCMP wage announcements have been less than expected so we will
not need to rely on this reserve to the extent that was originally thought. While there are a number of
unresolved cost items related to the RCMP contract, we believe that $1.5 million could be reallocated from
this reserve.
This means that $11 million could be allocated towards these projects from existing funding envelopes. While
this may seem attractive, it is important to note that this will limit the capacity to pay for other projects.
Borrowing
There are a number of advantages to borrowing. Interest rates are at historical lows so borrowing costs will be
low. In addition, the sports fields will benefit future citizens so debt can be interpreted as a “user pay”
system. This borrowing will require approval of the electors. To service the debt of about $10 million over a
10 year term and to fund the annual operating costs, a total tax increase of 2% will be required and this could
be phased in over 5 years (about 0.40% per year, accumulated).
Future amenity contribution collections may alleviate the need for tax increases however these are not a
reliable source of debt repayment as their timing is uncertain.
Page 5 of 6
ALTERNATIVES
This report addresses three community projects however the list could be expanded or contracted. The
amount to be borrowed could also be increased or decreased and this would impact the amortization period
as well as the associated debt servicing requirements.
CONCLUSION
Council has had several discussions around the three community projects discussed in this report. The
recommendations outlined herein allow staff to proceed with these projects in a timely manner.
“Original signed by Trevor Thompson”
_________________________________________
Prepared by: Trevor Thompson BBA, CPA, CGA
Manager of Financial Planning
“Original signed by Paul Gill”
_________________________________________
Prepared by: Catherine Nolan BBA, CPA, CGA
Manager of Accounting
“Original signed by Paul Gill”
__________________________________________
Approved by: Paul Gill
General Manager: Corporate and Financial Services
“Original signed by Kelly Swift”
__________________________________________
Approved by: Kelly Swift
Parks, Recreation & Culture
“Original signed by Ted Swabey”
__________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
Page 6 of 6
2016 2015 2014 2013 2012
ACCUMULATED SURPLUS (REVENUE FUNDS)
General Revenue 9,285,688$ 9,859,165$ 7,522,666$ 6,895,061$ 6,091,162$
Sewer Revenue 8,144,538 6,413,897 4,662,448 3,183,533 3,139,776
Water Revenue 11,296,039 8,354,639 6,737,009 5,802,444 4,004,157
28,726,265 24,627,701 18,922,123 15,881,038 13,235,095
RESERVE FUNDS
Local Improvement 2,565,270 2,550,517 2,538,017 2,526,837 2,546,836
Equipment Replacement 15,143,197 13,093,289 11,986,081 11,248,713 10,201,905
Capital Works 10,727,978 11,623,295 11,405,241 11,483,128 11,534,975
Fire Department Capital Acquisition 8,404,264 7,054,422 5,585,277 5,059,939 3,837,795
Sanitary Sewer 1,636,239 1,614,769 1,591,334 1,566,114 1,549,532
Land 278,896 275,235 271,887 267,578 237,793
38,755,844 36,211,527 33,377,837 32,152,309 29,908,836
RESERVE ACCOUNTS
Specific projects - capital 8,327,760 6,143,821 4,583,648 5,021,293 3,940,405
Specific projects - operating 7,834,360 8,397,216 7,887,243 8,470,583 7,904,720
Self insurance 848,971 830,351 832,090 833,360 853,830
Police services 7,299,090 6,735,888 6,023,054 4,150,222 3,589,380
Core development 1,780,335 1,720,419 1,511,459 1,357,795 1,337,430
Recycling 2,148,985 1,513,787 1,179,983 1,310,331 1,519,591
Community development - 1,349 1,330 1,308 1,296
Building inspections 3,119,544 2,494,848 1,951,137 1,621,941 1,604,768
Gravel extraction 762,288 727,831 661,008 618,532 487,715
Community Works (Gas Tax)- - 271,332 - -
Facility maintenance 2,441,898 1,840,198 1,392,917 582,358 750,376
Snow removal 473,061 686,015 686,015 686,015 686,015
Cemetery maintenance 117,606 30,781 84,810 190,559 125,198
Infrastructure Sustainability (town centre bldgs)373,206 329,415 223,188 135,028 104,860
Infrastructure Sustainability (road network)1,673,167 1,710,679 1,527,202 848,329 1,013,438
Infrastructure Sustainability (drainage)1,311,875 - 372,431 289,310 249,861
Drainage Improvements 807,108 1,522,548 491,678 150,000
Critical infrastructure reserve 203,511 200,923 208,672 205,365 203,191
Infrastructure grants contribution 3,557 3,557 3,557 3,557 9,383
Gaming revenues 1,336,791 779,954 453,492 1,235,451 1,043,811
40,863,113 35,669,580 30,346,246 27,711,337 25,425,268
WATER AND SEWER RESERVE ACCOUNTS
Self Insurance - Sewer 141,377 134,873 128,373 121,873 115,373
Specific projects - Sewer 2,319,380 2,155,690 2,204,628 3,028,476 2,557,611
Self Insurance - Water 119,732 113,228 106,728 102,028 95,528
Specific projects - water 2,441,288 2,746,632 2,579,794 2,003,211 2,973,941
5,021,777 5,150,423 5,019,523 5,255,588 5,742,453
TOTAL RESERVES 84,640,734$ 77,031,530$ 68,743,606$ 65,119,234$ 61,076,557$
TOTAL RESERVES AND REVENUE ACCUMULATED SURPLUS113,366,999$ 101,659,231$ 87,665,729$ 81,000,272$ 74,311,652$
RESTRICTED REVENUES
Development cost charges 26,019,029$ 33,971,866$ 37,155,173$ 38,773,658$ 39,541,745$
Parkland acquisition 412,029 1,203,400 1,028,090 764,167 559,473
Albion Amenities 278,568 211,160 - - -
Community Amenities 230,169
Downtown parking facilities 327,128 310,717 291,467 286,849 166,770
Developer specified projects 6,134,991 5,988,904 5,720,704 5,325,301 5,089,215
33,401,914$ 41,686,047$ 44,195,434$ 45,149,975$ 45,357,203$
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Regular Council
SUBJECT: Albion Community Centre – Design Contract Award
EXECUTIVE SUMMARY:
Three submissions were received for Architectural Design Services (RFP-PL17-16) for the Albion
Community Centre on April 27, 2017. Staff reviewed the proposals in accordance with
established evaluation criteria, and is recommending the best value submission for this contract.
RECOMMENDATION:
That the Architectural Design Services contract for the Albion Community Centre be awarded to
Craven Huston Powers Architects (CHPA) at a contract price of $689,055 (excluding taxes);
and;
That a contingency of 20% in the amount of $137,811 (excluding taxes) be established for the
design project; and further,
That the Corporate Officer be authorized to execute the contract.
DISCUSSION:
a)Background Context:
On January 9, 2017, Council directed staff to issue a Request for Proposal (RFP) to conduct a
detailed design process for the Albion Community Centre.
The RFP was issued to three design firms who were pre-qualified as a result of an RFQ
process conducted by School District No. 42 which the City participated in. The RFP was
issued by the City of Maple Ridge on March 31, 2017 and all three pre-qualified firms
submitted proposals before the closing date of April 27, 2017.
The proposals were independently evaluated to the criteria disclosed in the RFP and scored
accordingly. The evaluation team members included Messrs. Michael Millward, Chad
Neufeld and Don Cramb. The evaluation panel completed its technical review of the
proposals received and CHPA ranked highest. RFP submissions consisted of three proposals
which ranged from $688,467 to $789,707. Each submission was evaluated for best value
utilizing published evaluation criteria which considers qualifications, price, experience and
value added.
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b) Desired Outcome:
To initiate the detailed design process for the Albion Community Centre project in tandem
with the new elementary school being developed by School District No. 42. This facility will
meet the need for community services in the Albion area by developing a neighbourhood
learning centre that includes an elementary school, community centre, sports fields,
playground, natural areas and trails.
c) Strategic Alignment
This project aligns with the Strategic Facilities Plan produced in 2015 by School District No.
42, with the Parks, Recreation and Cultural Plan Master Plan, and the Master Agreement on
the Cooperation for the Joint Use of Public Facilities and Coordination of Services. The
project is also consistent with the City’s Official Community and Albion Area plans. The
programs and services that will be offered at the Albion Community Centre will encourage
active and healthy living among citizens through the provision of a variety of recreational,
educational and social activities.
d) Citizen/Customer Implications:
Parks, Recreation and Culture infrastructure supports citizens in maintaining healthy
lifestyles through their participation in sport, recreation, arts, and culture in venues that allow
them to connect with their neighbours and communities of common interest. Facility
development partnerships and co-location opportunities like this help address local and
neighbourhood infrastructure needs.
Staff from the City and School District No. 42 collaborated on a community consultation
process on February 25, 2016 to gather feedback on the concept design of the school and
community centre. Further stakeholder consultation will be initiated as part of the design
process and will include the neighbourhood, School District No. 42, First Nations and other
stakeholders.
e) Interdepartmental Implications:
Various departments and agencies provide support to Parks, Recreation and Culture in
development of projects including Planning, Engineering, Building, Clerks, Communications,
and Finance.
f) Business Plan/Financial Implications:
It is important to note that the construction cost for the Albion Community Centre Capital
costs, totaling approximately $10 million and annual operating costs (approx. $600,000) is
not currently budgeted for.
A report on the funding strategy for several projects, including the Albion Community Centre, also
appears on this agenda. The financial implications of this project are included in financial
envelope identified in that report.
The capital cost estimates will be further refined once the detailed design process is
complete.
3
CONCLUSIONS:
Significant emphasis has been placed on planning for Parks, Recreation & Culture amenities
over the past number of months. Council’s endorsement of the resolution in this report will
initiate a key step in the process to support our application for funding, establish accurate capital
costing and ensure the City advances this project in tandem with School District No. 42.
Prepared by: Don Cramb, Senior Recreation Manager
Reviewed by: Wendy McCormick, Director Recreation and Community Services
_______________________________________________
Approved by: Trevor Thompson
Manager, Financial Planning
Approved by: Kelly Swift, General Manager,
Parks, Recreation & Culture
Concurrence: E.C. Swabey
Chief Administrative Officer
:dc
1
ID #1695980
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Maple Ridge Historical Society Operating and Lease Agreements Renewal
EXECUTIVE SUMMARY:
The Operating Agreement and Lease Agreements attached for consideration are renewals to
previous agreements between the City of Maple Ridge and the Maple Ridge Historical Society. The
term of these agreements is two years to cover 2017 and 2018. The specific leases are:
- The Brick Yard House & Office (also known as the Museum site)
-St. Andrew’s Church
- The Old Post Office
The proposed Operating Agreement reflects the funding provided for in the 2017-2021 approved
financial plan. The Society continues to provide a valuable service to the community by making
history, stories and archives accessible and collecting new stories, artefacts and photographs.
RECOMMENDATION:
That the Maple Ridge Historical Society Operating Agreement dated January 1, 2017 for a two year
term be approved; and,
That the Maple Ridge Historical Society Lease Agreement for the Brick Yard House & Office dated
January 1, 2017 for a two year term be approved; and,
That the Maple Ridge Historical Society Lease Agreement for St. Andrew’s Church dated January 1,
2017 for a two year term be approved; and,
That the Maple Ridge Historical Society Lease Agreement for The Old Post Office dated January 1,
2017 for a two year term be approved; and,
That the Corporate Officer be authorized to execute these agreements.
a)Background Context:
The Maple Ridge Historical Society is a non-profit, charitable organization that operates and
manages our historic buildings - the Brickyard House and Office (also known as the Museum site),
St. Andrew’s Church and Old Post Office. They provide just the interpretative services for Haney
House. The Society has provided the community with museum exhibition, interpretation, and
programming services along with archival collection and information for over fourteen years. Their
vision is to celebrate, honour, protect and promote the history of Maple Ridge through a mission
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ID #1695980
to use the highest conservation and recording standards in their work to collect, display, and
interpret our community’s history. They continue to work with many community partners and the
Community Heritage Commission on projects and research that define and provide us a better
sense of our past, present and future.
The Society has made big strides over the past five years in making its collections (artefacts,
photographs, newspaper items) accessible online through their website and Flickr which has over
6,00 images. Using online portals they have successfully developed digital storytelling which
needs to evolve and keep pace with the community’s interests. However, there is still a need for
heritage to have a higher profile and new programs that are more interactive for our growing
community and tourists in order to fully utilize the rich material culture and archival history that
has been carefully nurtured and collected. Local history and family history are growing areas of
interest for new residents, tourists and businesses.
A two-year term for the operating and lease agreements is recommended by staff and the Society.
It will allow us to review the appropriate fit and suitability of this operating model as we conclude
the development of a new cultural plan and as we consider future planning of proposed civic
facilities. In the meantime, the agreements have some minor proposed changes.
Highlights of these changes include the following:
1. The name of the agreement changed from Fee for Service to Operating Agreement which is
consistent with other agreements the City has entered into with community partners since
2015.
2. The insurance requirement was increased from $3M to $5M, the new industry standard, which
is a consistent with other agreements the City has entered into with community partners.
3. The operating amount was increased to $45,000 (+31%) for each year of the term. During the
recent Business Planning process, Council approved an increase of $45,000 towards the
operating grant for the Society that will help to enhance additional community outreach and
volunteer recruitment efforts, curriculum programming and capacity building.
4. The operating grant amount will be $190,027 for each year of the term.
b) Desired Outcome:
A robust and engaged cultural sector that develops a sense of community and cultural
vitality, enhances local economic benefits, attracts tourists and participants, develops
volunteerism and improves quality of life that contributes to retaining and attracting
existing and new residents and businesses.
c) Strategic Alignment:
Recommendations align with the 2010 Parks, Recreation and Culture Master Plan
directions (6.5 Cultural Facilities, Arts Culture and Heritage), the Asset Based Community
Development and Volunteer Policies.
d) Interdepartmental Implications:
Various departments work with the Society including Planning, Clerks and Communications.
3
ID #1695980
e) Business Plan/Financial Implications:
The proposed agreement renewals are in keeping with the business plan goals. Funding for the
operating agreement is included in the funding allotment in the 2017-2021 approved financial
plans at $190,027 for each year in 2017 and 2018.
CONCLUSIONS:
The Maple Ridge Historical Society has been a good, long term operating and lease partner which
provides much needed heritage services to the community. Heritage enhances citizens’ quality of
life and helps to tell the stories of this place. Renewing the interim Operating and Lease Agreements
for 2017 and 2018 is recommended and is within the funding envelope identified within the 2017-
2021 approved financial plans. The agreements will support additional outreach programs and
capacity building and ensures a sustainable service to the community.
“Original signed by Yvonne Chui”
Prepared by: Yvonne Chui, Arts and Community Connections Manager
“Original signed by Wendy McCormick”
Reviewed by: Wendy McCormick, Director Recreation
“Original signed by Kelly Swift”
Approved by: Kelly Swift, General Manager: Parks, Recreation & Culture
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:yc
Attachments:
Maple Ridge Museum Operating Agreement - January 1, 2017
Maple Ridge Historical Society – St. Andrew’s Heritage Church Lease - January 1, 2017
Maple Ridge Historical Society – Callaghan Park Old Post Office - January 1, 2017
Maple Ridge Historical Society – Brickyard House - January 1, 2017
ID #1719826 #1
MAPLE RIDGE MUSEUM OPERATING AGREEMENT
THIS AGREEMENT dated the 1st day of January, 2017
BETWEEN:
CITY OF MAPLE RIDGE 11995 Haney Place, Maple Ridge, B.C.V2X 6A9
(the “City”)
OF THE FIRST PART
AND
MAPLE RIDGE HISTORICAL SOCIETY, a Society duly incorporated under the
Societies Act of the Province of British Columbia, having its office in the
Maple Ridge Museum at 22520 -116th Avenue, Maple Ridge, B.C. V2X 0S4
(the “Society”)OF THE SECOND PART
WHEREAS the City and the Society are desirous of entering into a mutually acceptable
agreement for the coordination and provision of museum and archives activities for the benefit
of Maple Ridge residents;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual
covenants and agreements contained herein (the sufficiency whereof is hereby mutually
acknowledged) the parties hereto covenant and agree each with the other as follows:
1.For the purposes of the agreement "Maple Ridge Museum" means the Brickyard House
and Brickyard Office, both owned municipally and located at 22520 -116 Avenue,
Maple Ridge, B.C.The property is legally described as part of PID:011-538-449, Lot 2
Except: Part Subdivided by Plan 14332, Block 2 City Lot 398 Group 1 New
Westminster City Plan 155. “Haney House" means the historic residence owned
municipally and located at 11612 -224 Street, Maple Ridge, B.C.The property is
legally described as part of PID:012-350-371, Lot 2 City Lot 401 Group 1 New
Westminster City Plan 79665.
2.THE SOCIETY COVENANTS AND AGREES with the City:
(a)to operate in accordance with the City’s policy on Operating Agreements with
respect to maintaining status as a registered Society in good standing and
other requirements contained in that policy which is contained in Schedule A to
this agreement.
(b)to preserve the artifacts (historical objects) and archives (photos, papers,
information) given to the people of Maple Ridge through the Maple Ridge
Museum and Haney House, within the limits of available resources and as
outlined in Schedule B of this agreement.
(c)to continue to collect donations of artifacts and archives pertaining to the
history of Maple Ridge.
(d)to display and interpret a suitable selection of these artifacts and archives
within the Maple Ridge Museum and at Haney House.
(e)to keep the Maple Ridge Museum and Haney House open to the public for a
minimum of 6 hours a week (depending on the season)on a year-round basis
ID #1719826 #2
increasing hours open to the public to five days per week during peak tourist
season provided volunteers, students, and/or contract workers are available.
An admission fee will be collected that would be determined by the Society and
its constitution and bylaws.
(f)to provide Executive Director and curatorial functions to support the Maple
Ridge Historical Society’s board and the operations of the Maple Ridge
Museum and Community Archives and Haney House Museum.
(g)to recruit, train and supervise volunteers to operate the Museum and Haney
House.
(h)to apply for available and suitable grants (foundations, government)to hire
students and/or contract workers to assist in operating the Museum and
Haney House and to seek sponsors for programs and projects.
(i)to prepare and present tours of the Museum and Haney House for groups
which request them, provided volunteers and staff can be found and to provide
information to school groups and the general public.
(j)to provide information and advertise about open hours, displays and special
events at the Museum and Haney House and to provide such information to
the media,to the City for the Parks, Recreation and Culture Guide where space
permits,and other appropriate advertising methods including social media.
(k)To obtain and maintain during the term of this Agreement, at the Society’s
expense, with such company or companies and on such forms as are
acceptable to the City, in the name of the Society, Comprehensive General
Liability insurance coverage including, without limiting the foregoing, coverage
for premises and operations liability, contingency liability with respect to the
operations of contractors and subcontractors, completed operations liability,
contractual liability and automobile liability for owned,non-owned and hired
units. The limits of liability shall not be less than $5,000,000 for each
occurrence for bodily injury, including death, and property damage. Each policy
shall provide that it may not be cancelled, lapsed or materially altered without
at least 30 days’ notice in writing to the City by registered mail, and shall name
the City of Maple Ridge and the Board of Education of School District No. 42
(Maple Ridge Pitt Meadows) as additional insured parties and shall provide for
cross-liability and severability of interests, which means that the policy applies
separately to each insured party. In the event such insurance lapses or is
cancelled or any material alterations are made without the approval of the City,
the City may at its option without notice forthwith terminate this Agreement or
the City may, at its option and without obligation to do so, obtain and maintain
such insurance at the expense of the Society and the Society hereby appoints
the City as the Society’s lawful attorney to do all things necessary for that
purpose.
(l)to submit financial statements conducted as a review engagement to the City
annually and an additional report in August of each year which contains an
“indication of the activities”offered by the Society during the prior year. The
financial statement need not be audited, however the City shall have the right
at its sole discretion to and expense to carry out an audit.
ID #1719826 #3
(m)to provide a summary of the Society’s work for the previous year including
statistics regarding attendance, accessions, research requests and volunteer
hours for inclusion in the City’s annual Citizens report in March of every year
and Parks, Recreation & Culture Department business plans in September of
every year.
3.THE CITY COVENANTS AND AGREES with the Society:
(a)to provide rent-free premises to operate the Maple Ridge Museum in the
municipally-owned Brickyard House and Brickyard Office and surrounding
grounds at 22520 –116th Avenue, Maple Ridge, B.C. in accordance with the
lease agreement signed on January 1, 2017 which has also been entered into
for the purpose of clarifying the roles and responsibilities of the parties and to
provide rent free premises to operate "Haney House".
(b)to be responsible for major repairs needed from time to time at the Brickyard
House, the Brickyard Office and Haney House.
(c)to provide a resident caretaker for Haney House.
(d)to maintain the landscaping and parking access (i.e. snow removal) at
22520 -116th Avenue and 11612 –224th Street.
(e)to provide a grant toward the operation of Haney House and the Museum's
utilities, insurance,office operation, and the acquisition/display/cataloguing
and restoration of artifacts, payable in two equal installments on January 31
and July 31.
2017 in the amount of $190,027
2018 in the amount of $190,027
The operating amounts noted above is inclusive of storage fees to cover the
Society’s cost to rent storage for historical artifacts.
Please note that all operating agreements and storage fee amounts listed, are
contingent upon annual municipal budget deliberations and approval.
(f)to revisit specific utility expenditures and compensate the Maple Ridge
Historical Society should inflationary increases exceed those anticipated in this
agreement.
(g)to insure the Museum buildings for loss by fire.
4.IT IS MUTUALLY UNDERSTOOD, agreed and declared by and between the
parties hereto that:
(a)the terms of this agreement shall commence on January 01, 2017 and shall
be concluded on December 31, 2018,and on a month to month basis in the
event of a late renewal at or near the end of this 2 year term, either party may
terminate this Agreement upon giving 90 days notice in writing to the other
party of its intention to do so, at the address or addresses as the parties may
advise each other in writing from time to time.
ID #1719826 #4
IN WITNESS WHEREOF the parties hereto have set their hands as of the day and year first
above written.
THE CITY OF MAPLE RIDGE
in the presence of:
________________________________________________________________
Authorized Signatory Name and Title
__________________________________
Witness
Signed on behalf of
THE MAPLE RIDGE HISTORICAL SOCIETY
in the presence of:
________________________________________________________________
Authorized Signatory Name and Title
________________________________________________________________
Authorized Signatory Name and Title
__________________________________
Witness
ID #1719826 #5
Schedule “A”
CITY REQUIREMENTS FOR GROUPS WITH WHOM THE CITY ENTERS INTO
AN OPERATING AGREEMENT
1.That the group maintain its status as a registered Society in good standing with the
Provincial Registrar of Companies.
2.That the purposes of the Society listed in its Constitution encompass the programs and
services for which the agreement is being entered into.
3.That the Society dissolution clause in its Constitution identify that the assets of the
Society shall go to a local organisation with similar purposes or to the appropriate local
government authority (the City of Maple Ridge) upon dissolution of the Society.
4.That the Society’s Bylaws provide for any resident of Maple Ridge of the appropriate
age to become voting members of the organisation at a reasonable annual cost.
5.That the Society’s Bylaws provide for regular (annual) elections to the Board of
Directors from the Membership (terms should be alternated between positions on the
Board where the term of membership on the Board is longer than one year).As part of
best practises for non-profit charitable organizations, the Society is encouraged to
include a bylaw about maximum number of terms a member may serve on the Board
before stepping down for at least one term.
6.That a review engagement of year end financials be conducted when submitting the
annual financial statement to the City if the operating grant is for an amount over
$75,000 annually. If the operating grant is for a smaller amount a statement must be
presented which is subject to audit at the discretion and expense of the City.
7.That a detailed annual report of the programs and services provided to the community
by the Society be provided to the City.
8.That the books and records of the Society are available to the City or its
representatives for inspection at any time upon 24 hours notice having been provided
requesting such notice.
9.That any changes to the Constitution or Bylaws of the Society be provided to the City in
advance of such changes being brought forward to the membership for consideration
and adoption.
10.That the Society prepares and presents a two year financial plan for its operations to
the City at the commencement of the agreement.
ID #1719826 #6
Schedule B:
Maple Ridge Historical Society
Maple Ridge Museum &Haney House Collection Management Policy
September 2010
PREAMBLE
The Maple Ridge Historical Society and City of Maple Ridge are partners in the operation of the
Maple Ridge Museum and Haney House with the vision of creating a sense of identity and
pride both within and outside our community, while preserving the past and the present for the
future.
The mission of the Historical Society is to provide current, former and potential residents of our
community with the means to make our history their own through the collection, preservation,
and sharing of our historic images, documents and artifacts.
The collection is currently split between two facilities, the Maple Ridge Museum at the
Brickyard Site and the Haney House Museum. Collections at the Maple Ridge Museum belong
solely to the Maple Ridge Historical Society however collections at the Haney House Museum
that pre-date 1997 are the property of the City of Maple Ridge and are cared for by the
Historical Society. All new accessions at either site become the property of the Maple Ridge
Historical Society.
1.COLLECTIONS MADE
The primary focus of the collection will be towards materials that portray the heritage of the
City of Maple Ridge. This will include objects of all types and varieties. The Museum will also
actively collect items of Maple Ridge heritage that can be used in education programs.
Secondary focuses of the collection will be towards materials that portray the heritage of west
coast First Nations populations and the history of southern coastal British Columbia in a
broader manner. This will include materials from other areas of BC, Canada and the world.
2.SCOPE OF THE COLLECTION
Collection Objectives and Standards
Objectives of the collection are:
To preserve and portray the rich history of Maple Ridge
To recognize the heritage of west coast First Nations populations and the history of
southern coastal British Columbia
To provide education programs.
All museum collection activities will be done in accordance with the British Columbia Museums
Association and Canadian Museums Association Code of Ethics for Collections.
3.ACCESSIONS
3.1 Definition
Accessions involve materials transferred to the museum by legal transfer of ownership. This
will include all items donated, purchased and transferred from other organizations.
ID #1719826 #7
3.2 Collection Activity Areas
The museum will actively collect, manage and preserve collections of the following:
items which can be demonstrated to have been used and/or created in the
geographical area known as Maple Ridge.
items collected, purchased, or created by long-term residents of Maple Ridge which
provide insight into the persons, everyday lives, and economic activities of the area's
past.
items which have no local story but are of a type that would have been used in Maple
Ridge and where there is a lack of such items in the collection.
items from the prehistoric record of Maple Ridge, with the understanding that these
items are held in trust for the Katzie First Nation or another First Nation which can lay
compelling claim to them.
items which have no local story but are of a type that would have been used in Maple
Ridge where there is a need for such items to provide educational materials.
3.3 Authority to Acquire
The museum curator has the authority to accept any donations providing they meet the criteria
expressed in the collection management policy. The curator can recommend that an item not
be accessioned into the collection if it does not meet the criteria but must have final approval
from the director and/or the board.
The director, upon recommendation of the curator can give approval to purchase any item
deemed appropriate. The board of directors must approve any purchase with an appraised
value of $500.00 or more.
3.4 Mode of Acquisition
3.4.1 Donation
The preferred method of acquisition is donation. Only in rare circumstances should purchase
be considered. Objects can be accepted with conditions attached if there is Museum
Committee approval. All acquisitions become property of the Maple Ridge Historical Society
and can be maintained, displayed, transported, loaned, used for educational programs or
disposed of according to the policies of the Museum Committee and the specific terms of
agreement of the donation. Gift agreements signed by the donor and curatorial staff (or
Museum Committee Member) constitute legal transfer of title.
3.4.2 Bequest
The museum should obtain a copy of the section of the will pertaining to the gift and retain this
for the records like a gift agreement. Persons who indicate a desire to leave a bequest should
be advised of the legal requirements for transfer of unencumbered title.
Before a decision to accept a bequest is made, the approval of the Museum Committee is
required due to potential financial or legal obligations.
3.5 Accession Criteria
ID #1719826 #8
All objects accessed into the collection must meet the following criteria:
Objects must be in good condition with no conservation needs that can not be met by
the museum
Objects must not pose any hazard to the facility, other objects, staff or volunteers.
Objects must not be duplicates of items already in the museum collection unless they
are better in quality or are to be used in display, or educational programs.
All objects must meet the parameters set out in section 3.2 of this collection
management policy.
There must be adequate space available to properly store and care for the object.
The owner must have legal title to the artifact and be willing to transfer legal title to the
museum. This legal title must be confirmed by documentation and be transferred to
the museum.
Usefulness in display, for research or as part of an educational program
Documentation of all available provenance
Items may not have been have been collected, sold or otherwise transferred in
contravention of any provincial, national or international wildlife protection, or natural
history conservation law or treaty.
Items may not have been have been collected, sold or otherwise transferred in
contravention of the 1970 UNESCO Convention on the Means of Prohibiting and
Preventing the Illicit Import, Export and Transfer of Ownership of Cultural Property (or
any similar statutes) as ratified by Canada on June 20, 1978.
Artifacts recovered from deliberate unscientific destruction or damage of known
archaeological sites or from illegal or clandestine excavations. This does not include
accidental finds by private property owners.
"Orphaned" items -those left at the museum with no accompanying identification or
information as to donor -will be considered only for disposal (sale or discard) or the
teaching collection and not as accessions unless the nature of the item warrants its
inclusion in the collection.
3.6 Accession Procedure
After an object has been evaluated by the curator and accepted for accession the following
procedure shall be followed in order to maintain precise records of the collection.
a)Temporary Deposit Form –Used to keep track of items while they are being considered for
accession.
b)Deed of Gift/Donation Form –Used to secure legal title to all objects donated. This form
will be signed by the Director or their designate and the donor. A receipt of purchase or tax
receipt will be attached if applicable.
c)The donated object is assigned a unique accession number and is recorded in the
accession record.
Accession Numbers will be comprised of three parts and are unique to each object.
The first number will be representative to the year the item was accessioned. The
second number will represent the donor or group that the item is associated with. The
third part will include a numerical value for each item in the donation.
d)Accession form –This for will be used to keep track of all items donated and accepted into
the collection. In this record is included all relevant information on the object and its
history along with a digital photograph of the object.
e)Objects are cleaned as required and the accession number is permanently marked on the
item.
f)The object is entered into the computer database and a paper copy is printed for the
records. Back-up copies of the database and paper copy will be kept off-site.
g)The object is stored or displayed and the location is marked on appropriate forms.
ID #1719826 #9
3.7 Compliance with laws
The Director or their designate will take all reasonable steps to ensure that no items are
accessioned into the collection that were acquired in a manner that is contrary to the laws of
Canada or the country of origin.
Items received from or through the City Municipality of Maple Ridge or other organization will
be treated and handled in the same manner as any other donation made by the general
public.
All museum collecting will be conducted in a manner that complies with the BCMA,CMA and
ICOM Standards of Collection Ethics.
3.8 Cooperation with other institutions
The museum director or curator will consult with other museums where applicable to ensure
that collecting activities are not conducted in a manner that would be detrimental to their
collections.
3.9 Appraisals / Tax Receipts
Museum staff, volunteers, or board members may not make any valuations or appraisals on
any donated objects. In order for the board to issue a tax receipt the donor must have the
item/s professionally appraised or provide the original receipt of purchase. This does not
mean that the original purchase price is equivalent with the current market value it is to be
used as a guideline.
Under no circumstances will any member of the museum staff, volunteers or board of directors
offer appraisals on any object pending accession to or already in the collection.
The board of directors must approve any accessions for objects that will require a tax receipt.
A member of the board of directors will sign all tax receipts.
3.10 Authentication
The museum will not collect any artifact that in known to be a fake or a forgery unless it is
specifically marked as such for display or educational program use. Documentation that
confirms fakes/forgeries will be provided with the acquisition.
3.11 Conflict of Interest
No member of the museum staff or board of directors can be directly involved in acquiring
collections that are in competition with the collection of the museum. Where a conflict of
interest between the collection of the museum and the collection of an individual related to
the museum the museum’s interests will take precedence. Staff, volunteers and board
Members must declare their collections / collecting interests at the time they assume their
positions.
ID #1719826 #10
Access to Collections
Access to the museum collection will be limited and at the discretion of the director or curator
of the museum. Teaching collection items may be made available to the public in kits or on a
program to program basis. Researchers or other interested parties may make written
applications to access the collection or archives.
4 LOANS
4.1 Formal Agreement
A formal written agreement will be placed on all loans leaving or entering the museum.
4.2 Long-term loans
The museum will only accept and make loans for a time period not to exceed one year. Loans
can be renewed annually.
4.3 Short-term loans
The museum will make and accept loans on a short-term basis of one week to 6 months to
satisfy the needs of temporary displays, research, program use or copying.
4.4 Authority to make loans
The director or curator can authorize incoming or outgoing loans providing they meet the
criteria for loans.
Loans for commercial, promotional, rental or for profit purposes must have a pproval by the
director or the museum committee.
4.5 Personal Use
No items can be loaned to individuals or can be used for private exhibitions.
4.6 Requirements of Borrowers
Loans to other institutions will only be considered if the custodial institution can meet the
standards of security and conservation provided by the Maple Ridge Museum. Objects that
have use restrictions on them will not be loaned out without the express written permission of
the Board. All objects loaned must be given credit in the display as loans from the Maple
Ridge Historical Society. Material on loan must be insured by the borrower.
5.DE-ACCESSIONS
5.1 Definitions
De-accessioning involves the documented and approved removal of materials from the
museum collections. The museum will look with disfavour on the de-accessioning of items in
the collection however some exceptions apply and they include:
Changing perspectives, goals and priorities of the museum place materials outside the
collection mandate
ID #1719826 #11
The acquisition of superior examples of items already in the collection
The object is a duplicate or of poorer quality than another in the collection and cannot
be transferred to an educational program
Items require care and conservation that the museum cannot provide
The item is considered hazardous
5.2 Procedure
Where possible the museum will establish provenance and ownership for each object prior to
the item’s disposal to ensure that its presence in/removal from the collection is properly
understood. However many of the items in the collection arrived without proper
documentation, provenance or the donor surrendered title in writing including the date and
legal signatures.
The curator will make recommendations to the director about materials to be de -accessioned
after careful consideration of the following questions:
Is the object an example of the museum’s own history and worthy of preservation as
such?
Is the item suitable for educational or interpretive programs?
What is the best and most ethical method of disposing the object based on the known
information and condition?
Based on the condition of the object, it will be up to the discretion of the Director/Curator to
either recommend the object for immediate de-accession on his/her own, or to recommend
that it be brought to the museum Operations Committee for approval.
Objects that have been determined to have value, but do not have provenance to the
museums mandate will be assessed for possible sale, trade, or transfer based on what is in
the best interest for the museum.
Objects recommended for sale will be offered by auction at the Maple Ridge Historical Society
AGM. If not sold, objects will be disposed of at the discretion of the Director/Curator.
5.3 Compliance with Laws
The de-accession process will adhere to the applicable laws of British Columbia and Canada,
and to any international agreement and treaties.
All museum de-accessions will be conducted in a manner that complies with the CMA and
BCMA Standards of Collection Ethics.
5.4 Use of Revenue
All revenues from the sale of museum collections will be used exclusively for the purpose of:
Maintenance of the collection
Purchase of new items for the museum’s collection
Care and conservation of the existing museum collection
ID #1719826 #12
5.5 Accidental loss or destruction
In the case of accidental loss, theft or destruction the loss will be marked on the accession
record and the director will make a report to the board of directors stating the circumstances
of the incident.
5.6 Aboriginal Artifact Repatriation
The Maple Ridge Historical Society, through its operation of the Maple Ridge Museum &
Archives, recognizes the educational and cultural heritage values inherent in aboriginal
artifacts and is committed to the stewardship of those in its care.
The Maple Ridge Historical Society also acknowledges that aboriginal artifacts are part of the
intellectual and cultural heritage of the First Nations they represent. For this reason, the
Maple Ridge Historical Society considers archaeological materials to be held in trust for
specific First Nations where the origins of the materials are clear.
Requests for repatriation will be considered on a case by case basis by the Museum
Committee and their recommendations forwarded to the Maple Ridge Historical Society
executive for a final decision. The following minimum requirements must be met:
1)That the artifacts requested are clearly from the undisputed territory of the First Nation in
question and no other reasonable claims exist.
2)That the request for repatriation come from duly elected representatives of the First
Nation.
In the event of conflicting claims, all parties potentially involved will be made aware of the
repatriation request and the museum will continue its stewardship until the conflict is
resolved. Alternatives to simply returning the artifacts include continued or shared
stewardship by special agreement between the Maple Ridge Historical Society and individual
First Nations.
6.0 DOCUMENTATION
The curator is responsible for ensuring that proper documentation is created and kept for all
materials accessioned, accepted as a potential accession and all deaccessions.
For each new source a donor file will be created and it will contain all deed letters, receipts of
purchase/donation, and contact information. These files will be arranged alphabetically.
Paper records will be kept of each step of the accession process. These files are not available
to the public and will be maintained in perpetuity even after items are deaccessioned. They
will be arranged by year then by category and then by number. The information in this file will
include:
Temporary receipt information
Any purchase or tax receipts
Donation form
Accession Form
Location tracking information
Loan records
Record of deaccession or disposal
Paper copy of the database sheet and a digital photograph if possible.
ID #1719826 #13
7.0 Revisions to Policy
The collections management policy can be revised by the board of directors at any Maple
Ridge Historical Society Operations Committee meeting. The board will review the Collections
Policy no less than once every three (3) years to ensure that it is meeting the needs of
museum service provision.
Archives Policies and Procedures 2010
1.0 Mandate
The purpose of the Archives, as a part of the Maple Ridge Museum and Community
Archives, is to identify, acquire and preserve material of archival and/or informational
value to the citizens of Maple Ridge, the Katzie First Nation, and the community as a
whole, and to make such records available to the public.
2.0 Acquisition policy
2.1 Geographical area
The Archives acquires material created in, or directly concerning, the City of
Maple Ridge.
2.1.1 The Archives holds in trust material deposited by the Katzie First
Nation. This material is not the property of the MRMCA.
2.2 Material
The term "material" is here defined as any kind of recorded information,
regardless of physical form or characteristics. "Material" is an umbrella term
that includes, but is not limited to, documents, records, photographs, films,
machine readable magnetic and optic media, published and unpublished
manuscripts, maps, plans, and sound recordings. The Archives acquires
material of archival and/or informational value. Material acquired by the
Archives is classified as either "archival" or "reference (non-archival)" material.
2.2.1 Archival material
Archival material is material created, or received and accumulated, by
a person, family or organization in the course of the normal conduct of
affairs, and preserved because of their continuing value. These records
provide evidence of the activities of their creator in carrying out
his/her/its everyday affairs.
2.2.2 Reference material (non-archival)
The term "reference material" refers to material collected or created
artificially on the basis of some common characteristic (e.g., a
particular subject) for the purpose of preservation. This material does
not provide evidence of the activities of a creator in his/her/its normal
conduct of affairs, and therefore cannot be said to have archival value.
However, material of this sort may have substantial informational value
in that it could provide both a source of historical information for
researchers and a historical context for the archival records in the
holdings.
ID #1719826 #14
2.3 Modes of acquisition
Material is acquired by the Archives by the receipt of either gifts or loans, or by
purchase. Each acquisition must be documented. All acquisitions must be
accessioned in accordance with the Accessions Policy (section 3 of this
document). Final approval of all acquisitions must be given by the Director or
Curator of the Maple Ridge Museum and Community Archives.
2.3.1 Gifts
The receipt of outright gifts is the preferred mode of acquisition for the
Archives for the following reasons. First, it is the simplest legal
arrangement. Second, it enables the Archives to ensure permanent
public access to the material (in accordance with its mandate). Third,
permanent storage in the Archives will likely extend the life of the
donated material.
2.3.2 Loans
Material may be accepted on a pre-determined, short-term basis when
offered to or requested by the Archives for the purpose of exhibition or
duplication. Due to the legal issues involved, each loan must be
personally authorized by the Director or Curator of the Maple Ridge
Museum and Community Archives.
2.3.3 Purchases
Material may be acquired for the Archives by purchase. All purchases
must be negotiated and approved by the Director or Curator of the
Maple Ridge Museum and Community Archives. Purchases must be
approved by a committee of the Board of Directors designated to
oversee archives and museum operations.
2.4 Disposal of Acquired Material
In some cases, material in the Archives holdings may fall outside the guidelines
of section 2.1 and 2.2 of the Acquisition Policy and/or other current Archives
policy. In such cases, it may be desirable to remove the said material from the
Archives holdings. If the material has already been accessioned, then the
material must be formally deaccessioned. Disposal of deaccessioned material
must follow the disposal instructions that were determined during acquisition.
Where no disposal instructions have been specified by the donor, the Director
or Curator of the Maple Ridge Museum and Community Archives has the
authority to destroy, return, transfer or donate deaccessioned material. In all
cases, the decision to deaccession and dispose of material in the Archives
holdings rests with the Director or Curator.
2.5 Acquisition Procedures
2.5.1 Assess the offered material to see if it fits with your mandate and
acquisition policy.
2.5.1.1 If it does, fill out a donor form including appropriate
signatures.
2.5.1.2 If it does not, return the material to the donor.
2.5.2 Assign an accession number to the material from the Master Binder.
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2.5.3 Write the accession number on the donor form.
2.5.4 Make 2 copies of the donor form.
2.5.4.1 Give one copy to the donor.
2.5.4.2 Place one copy with the donated material.
2.5.4.3 Send the original to the Director or Designate for donor data
entry.
3.0 Accessioning Policy
3.1 Each acquisitions must be accessioned. For every donor form there should be
an Accession Record (Form 001).
3.2 Accessioning Procedures
3.2.1 Fill out an accession record (Form 001) for each donor form.
3.2.1 If there is not enough space on the Accession Record, fill a File
List (Form 009).
3.2.2 Attach the File List to the Accession Record.
3.2.2 Process the materials.
3.2.2.1 Remove paper clips, metal fasteners, elastic bands.
3.2.2.2 Gently remove surface dirt.
3.2.2.3 Flatten materials and place in acid free file folders,
envelopes, and boxes.
3.2.2.4 Place the materials in Archives storage.
3.2.2.4.1 Record the locations of the stored materials on
the accession record.
3.2.3 Send the Accession Record to the Director or Designate for data entry.
3.2.3.1 File the Accession Record in the Accession Files.
4.0 Arrangement and Description
4.1 Arrangement
4.1.1 A fonds must be accessioned before it is arranged.
4.1.2 Arrangement proceeds from the general to the specific.
4.2.1 Arrangement is based on the principles of respect des fonds and
respect for original order.
ID #1719826 #16
4.3.1 The Maple Ridge Museum and Community Archives recognizes 5 levels
of arrangement: repository, fonds, series, filing unit, and item.
4.2 Description
4.2.1 Arrangement precedes description.
4.2.2 The Maple Ridge Museum and Community Archives recognizes 7 levels
of description: inter-institutional, repository, thematic group, fonds,
series, filing unit, and item.
4.2.3 The Maple Ridge Museum and Community Archives uses Rules for
Archival Description as its descriptive standard (see Forms 002-005).
4.3 Arrangement and Description Procedures
4.3.1 Determine if you are describing a fonds, collection or single item (see
Frequently Asked Questions for more information).
4.3.1.1 If you are describing a fonds go to 4.3.2
4.3.1.2 If you are describing a collection go to 4.3.3
4.3.1.3 If you are describing a single item go to 4.3.4
4.3.2 Arrange and describe your fonds.
4.3.2.1 Identify the series in your fonds by determining the original
order of the creator (filing system, subject, alphabetical order,
etc).
4.3.2.2 If there is no original order impose one by identifying the
main activities of the creator and arranging the records
according to those activities. You can also use subject or
format (medium) of the records).
4.3.2.3 Fill out one Fonds-Level Description Worksheet (Form 002).
4.3.2.4 Fill out a Series-Level Description Worksheet (Form 003) for
each series you identify.
4.3.2.4.1 Do not repeat information at a lower level of
description that has already been articulated at
a higher level of description.
4.3.2.5 Send the worksheet(s) to the Director or Designate for data
entry.
ID #1719826 #17
4.3.3 Describe your Collection
4.3.3.1 Fill out a Fonds-Level Description Worksheet (Form 002).
4.3.3.2 Use the term ‘collection’ in your title instead of ‘fonds’.
Include a qualifier that indicates the type of collection.
4.3.3.2.1 For example, Kelly Stewart postcard collection
or Steve Chong railway history collection.
4.3.3.2 Fill out a Series-Level Description Worksheet (Form 003) for
each series you identify.
4.3.3.3.1 Do not repeat information at a lower level of
description that has already been articulated at
a higher level of description.
4.3.3.3 Send the worksheet(s) to the Director or Designate for data
entry.
4.3.4 Describe your Item
4.3.4.1 Fill out Form 004 Photograph worksheet if it is a photograph.
4.3.4.2.1 Write the accession number and photograph
number on the back of the photograph.
4.3.4.2 Fill out Form 005 Cartographic worksheet if it is a map.
4.3.4.2.2 Write the accession number on the back of the
map.
4.3.4.3 Refer ephemera to the Director or Designate (see FAQ What
is ephemera for more information).
4.3.4.3.1 Write on the Accession Record (Form 001) that
the item has been transferred.
4.3.4.4 Fill out Form 008 Item worksheet if it is a single item but not
a photograph or map (ie sound recording, moving image,
textual record, compact disc).
4.3.4.4.1 Write the accession number on the back of the
item or in an unobtrusive part of the item.
4.3.4.5 Send the worksheet(s) to the Director or Designate for data
entry.
6.0 Access
6.1 The Archives is open to researchers by appointment as arranged with the
Director or designate.
ID #1719826 #18
6.2 All researchers must register, providing their name, address, signature, and
their research topic.
6.3 The Archives will not divulge to others their name or other personal informa tion
or the subject he or she is researching without the researcher’s permission.
6.4 Researchers are granted access to all finding aids and reference material in
the Reference Room and to holdings which are not restricted by law or
regulation, or by agreement made by the Archives with the creator and/or
donor of the records.
6.5 Researchers must abide by the terms of access and the regulations governing
the use of the archival facilities and records. Access may be restricted to a
researcher if it is determined that the materials will be physically abused or
used in a libelous or otherwise illegal manner. The Archives may restrict
access to records that invade the privacy of individuals, contain libelous or
defamatory statements or allegations, are unprocessed, or are in fragile or
poor condition. For records in fragile or poor condition, the Archives will
attempt to provide research copies whenever possible.
6.6 Copies of archival records or reference material for private study only will be
made under the fair use provisions of the Copyright Act. Copies of records are
not to be further reproduced, sold, or published without the permission of the
Maple Ridge Museum and Community Archives.
6.7 Researchers are permitted to quote the text of records for private research and
study, within the fair use provisions of the Copyright Act. If the research results
in publication, researchers are expected to identify the records and
acknowledge the Maple Ridge Museum and Community Archives.
6.8 Costs related to the reproduction of material will be passed on to researchers.
A schedule of fees will be made available to users.
7.0 Definitions1
7.1 Accessioning
The formal acceptance into custody and recording of an acquisition.
7.2 Accrual
An acquisition of archival material which belongs to a fonds that is already in
the custody of the repository.
7.3 Arrangement
The process and results of identification of documents as they belong to
accumulations within a fonds.
7.4 Description
The recording in a standardized form of information about the structure,
function and content of records.
7.5 File
1 Definitions taken from Appendix D: Glossary,Rules for Archival Description,Revised Version,
August 2003.
ID #1719826 #19
An organized unit of documents, usually within a series, brought together
because they relate to the same subject, activity, or transaction.
7.6 Fonds
The whole of the documents, regardless of form or medium, automatically and
organically created and/or accumulated and used by a particular individual,
family, or corporate body in the course of that creator's activities or functions.
Note: The fonds is the highest level of description in a multilevel description. A
fonds is not equivalent to an accession. A fonds may contain two or more
accession units; similarly, an accession may contain more than one fonds.
7.7 Item
The lowest level of description and the smallest intellectual entity within a
fonds useful for descriptive purposes.
7.8 Provenance
The person(s), family (families), or corporate body (bodies) that created and/or
accumulated and used records in the conduct of personal or business life. See
also Respect des fonds.
7.9 Respect des fonds
The principle that the records of a person, family or corporate body must be
kept together in their original order, if it exists or has been maintained, and not
be mixed or combined with the records of another individual or corporate body.
See also Provenance.
7.10 Series
File units or records within a fonds arranged systematically or maintained as a
unit because they relate to a particular function or subject, result from the
same activity, have a particular form, or because of some other relationship
arising out of their creation or, arising out of their receipt and use.
ID#1738385
This Lease dated for reference January 1 , 2017, is
BETWEEN:
THE CITY OF MAPLE RIDGE,Municipality incorporated in 1874 under the laws of the
Province of British Columbia, having it offices at 11925 Haney Place, Maple Ridge,
B.C., V2X 6G2
(the Lessor)
AND:
MAPLE RIDGE HISTORICAL SOCIETY,a Society duly incorporated under the Societies Act of the
Province of British Columbia, having its office in the Maple Ridge Museum at 22520 -116th
Avenue, Maple Ridge, B.C. V2X 8Y6
(hereinafter called the "Lessee")
GIVEN THAT:
A.The Lessor is the registered owner in fee simple of those lands and buildings “Maple Ridge St.
Andrew’s Heritage Church located at 22279 -116th Avenue, Maple Ridge, B.C.and on land legally
described as:
Lot 4 of Block 1, District lot 398, Group1, Plan 59018, New Westminster District.
(hereinafter called the “Premises”defined as the existing building only);
B.The Lessee wishes to lease the Premises for use as a Heritage Hall, and the Lessor wishes to lease
the Premises to the Lessee for this purpose on the terms and conditions set out in this Lease;
THIS AGREEMENT is evidence that in consideration of the mutual promises contained in this Agreement,
the receipt and sufficiency of which are acknowledged by the parties, the parties agree as follows:
1.Lease of Premises -The Lessor hereby leases the Premises to the Lessee on the terms and
conditions and for the purposes set out in this Lease.
2.Rent -The Lessee shall pay the Lessor the prepaid rent for the Term of $5.00 (the "Rent"), the
receipt of which is hereby acknowledged by the Lessor.
3.Term -The term of this Lease (“Term”) and the rights granted by it shall be for a period of two (2)
years beginning on January 1, 2017 and terminating on December 31, 2018, subject to earlier
termination pursuant to the terms of this Lease.
4.Lessee's Covenants -The Lessee covenants and agrees with the Lessor as follows:
(a)to use the Premises as a site for a rental hall and to conduct Historical Society Business.
(b)to at all times maintain the Lessee in good standing as a non-profit society whose
membership is open to the public;
ID #1738385
2
(c)not to make or construct in, on or to the Premises any alterations or other improvements
(collectively, "Improvements") without obtaining the Lessor's prior written consent, and to
provide to the Lessor plans showing the design and nature of construction of the proposed
Improvements and their proposed location, and all such Improvements shall be constructed
in accordance with such plans and in a good and workmanlike manner, and shall thereafter
be maintained by and at the cost and expense of the Lessee, to the Lessor's satisfaction;
(d)not to commit, suffer or permit any waste, spoil, destruction, damage or injury to the
Premises or to the surrounding land;
(e)not to cause, maintain or permit any thing that may be or become a nuisance or annoyance
in, on or from the Premises to the owners or occupiers of adjoining lands or to the public,
including by the accumulation of rubbish, or unused personal property of any kind;
(f)to heat the Premises as necessary to prevent damage from frost;
(g)to promptly pay all costs and expenses of any kind whatsoever associated with and payable
in respect of the Premises , including without limitation, all taxes, duties, levies, charges
and assessments, permit and license fees, repair and maintenance costs, administration
and service fees, telephone, electrical, gas, water, sewage disposal and other utility
charges;
(h)an keep the Premises in good condition and repair and a neat, tidy, safe, clean and sanitary
condition, including without limitation all day to day maintenance and repairs to the
structure, electrical, plumbing, heating, air conditioning, machinery, equipment facilities,
interior painting,and fixtures including glass to a standard befitting public facilities used for
a similar purpose, at the Lessee’s sole expense;
The Society shall have exclusive and absolute care, custody and control of the Premises
and the equipment contained therein during the terms of this agreement.Equipment and
facility operating and preventative maintenance, minor repairs, and equipment
replacement shall be the responsibility of the Society. Structural facility repairs, roofing and
replacement of heating, plumbing, air, electrical and ventilating systems, exterior painting
and floor replacements shall be funded by the City of Maple Ridge;
(i)not to allow any refuse, debris, garbage, or other loose or objectionable material to
accumulate or be deposited in, on or from the Premises but rather to dispose of the same
regularly and continuously, in order to maintain the Premises in a condition befitting public
facilities used for similar purposes, and to take all reasonable measures to ensure that any
substance discharged, spilled, emitted, released or permitted to escape, seep or leak onto
the land or into, drains or sewers on or adjacent to the Premises is in compliance with all
applicable laws;
(j)to carry on and conduct its activities in, on and from the Premises in compliance with any
and all applicable statutes, bylaws, regulations and orders, including without limitation by
obtaining all necessary permits and licenses, and not to do or omit to do anything upon or
from the Premises in contravention thereof;
(k)to observe and cause its employees, invitees and others over whom the Lessee can
reasonably be expected to exercise control to observe the Rules and Regulations set out in
Schedule 'A', and such further and other rules and regulations of the Lessor, acting
ID #1738385
3
reasonably after consultation with the Lessee, and all such rules and regulations shall be
deemed to be incorporated into and form part of this Lease;
(l)not to assign or transfer this Lease or sublet all or any part of the Premises or to part with
possession of the whole or any part of the Premises.
(m)to promptly discharge any builders' lien which may be filed against the title to the Premises
relating to any work or construction which it undertakes on or to the Premises.
5.Taxation -The Lessee acknowledges and agrees that it is solely responsible for the payment of all
property taxes and assessments levied against the Premises during the Term.The Lessee may in
each year apply to the City of Maple Ridge for an exemption from taxation in accordance with the
Local Government Act and Community Charter provisions in force from time to time, and may apply
for financial assistance from the City of Maple Ridge.However, the Lessee acknowledges that such
grants and exemptions are within the sole discretion of the City of Maple Ridge Council and cannot
in any way be guaranteed or relied upon.
6.Net Lease -Without limiting any other provisions in this Lease, the Lessee agrees that this Lease
shall be net to the Lessor and the Lessee shall promptly pay when due its own account and without
any variation, set-off, or deduction all amounts, charges, costs, duties, expenses, fees, levies, rates,
sums and taxes and increases in any way relating to the operation and maintenance of the
Premises.
7.Maintenance -If during the Term the Lessee defaults in its obligations to maintain the Premises
and all Improvements, the Lessor may give written notice specifying the respect in which such
maintenance is deficient, and the Lessee shall, within fifteen (15) days of such notice, remedy the
default specified in the notice and where the Lessee has not commenced, or having commenced, is
not diligently completing the remedying of such default or if the maintenance is not satisfactory to
the Lessor, the Lessor may enter upon the Premises and perform such maintenance as is in the
Lessor's opinion required, at the sole cost and expense of the Lessee, plus such additional charge
as may then be applicable in accordance with the policies of the Lessor for administration and
overhead, provided that nothing in this section requires the Lessor to perform any maintenance
during the Term;
Such expenditure of the Lessor shall be payable to the Lessor by the Lessee as rent owing and due,
and may be collected by the Lessor in the same manner and with the same remedies as rent in
arrears.
8.Condition at End of Term -Upon the expiration or earlier termination of this Lease, the Lessee shall
leave the Premises in a clean, neat and sanitary condition satisfactory to the Lessor.
9.If the Lessee fails to leave the Premises in the condition required by this Lease, the Lessor may do
so on behalf of the Lessee and the Lessee shall, on demand, compensate the Lessor for all costs
incurred by the Lessor.
10.All alterations to or leasehold improvements made in or upon the Premises after the
commencement of the Term shall immediately upon termination of the Lease become the Lessor's
sole property without any compensation to the Lessee. Except to the extent otherwise expressly
agreed by the Lessor in writing, no leasehold improvements shall be removed by the Lessee from
the Premises during the Term except that the Lessee may at the end of the Term remove its trade
fixtures. The Lessee shall, in the case of every removal, either during or at the end of th e Term,
make good any damage caused to the Premises by the installation and removal.
ID #1738385
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11.Acknowledgment and Agreements of the Lessee -The Lessee acknowledges and agrees that:
(a)the Lessor has given no representations or warranties with respect to the Premises,
including without limitation with respect to the suitability of the Premises for the Lessee's
intended use for the Premises;
(b)the Lessee has the power and capacity to enter into and carry out the obligations under this
Lease and has undertaken all necessary corporate approvals to enter into and carry out
this Lease; and
(c)the Lessee leases the Premises on an as is basis and the Lessor has not made any
representations, warranties or agreements as to the condition of the Premises.
12.Quiet Possession -The Lessor covenants and agrees with the Lessee to permit the Lessee, so long
as the Lessee is not in default of the Lessee's obligations under this Lease, to peaceably possess
and enjoy the Premises for the Term, without interference or disturbance from the Lessor or those
claiming by, from or under the Lessor except as expressly provided in this Lease.
13.Indemnity -Notwithstanding any other provisions of the Lease, the Lessee shall indemnify and save
harmless the Lessor from any and all liabilities, damages, costs, claims, suits or actions arising out
of:
(a)any breach, violation or non-performance of any covenant, condition or agreement in this
Lease on the part of the Lessee to be fulfilled, kept, observed or performed;
(b)any damage to property arising out of the Lessee's use and occupation of the Premises;
and
(c)any injury to person or persons, including death, occurring in or about the Premises,
and this indemnity shall survive the Term.
14.The Lessee agrees that the Lessor shall not be liable for any bodily injury to or dea th of, or loss or
damage to any property belonging to, the Lessee or its employees, invitees, or licensees or any
other person in, on or about the Premises unless resulting from the actual fault or negligence of the
Lessor, but in no event shall the Lessor be liable:
(a)for any damage caused by steam, water, rain or snow which may leak into, or flow from any
part of the Premises or from the pipes or plumbing works thereof or for any damage caused
by or attributable to the condition or arrangement of any electric or other wiring; or
(b)for any act or omission on the part of any agent, contractor or person from time to time
employed by the Lessee to perform services, supervision or any other work in or about the
Premises.
15.Insurance by Lessee -The Lessee shall obtain and maintain for the Term:
(a)a policy of Comprehensive General Liability insurance in an amount of at least Five Million
($5,000,000.00) per occurrence, which insurance shall include the City of Maple Ridge and
School District #42 as named insured; and
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(b)a policy of insurance in respect of fire and such other perils, including sprinkler leakage as
are from time to time defined in a standard commercial all -risk insurance policy covering all
of the Lessee's trade fixtures and the furniture and equipment and all other contents of the
Premises and plate glass insurance in an amount equal to the replacement cost thereof;
which insurance shall include the City of Maple Ridge and School District #42 as named
insured.
16.All insurance required to be maintained by the Lessee shall be on terms and with insurers
satisfactory to the Lessor and shall provide that such insurers shall provide to the Lessor thirty (30)
days prior written notice of cancellation or material alteration of such terms. The Lessee shall
furnish to the Lessor certificates or other evidence acceptable to the Lessor as to the insurance
from time to time required to be effected by the Lessee and its renewal or continuation in force. If
the Lessee shall fail to take out, renew and keep in force such insurance the Lessor may do so as
the agent of the Lessee and the Lessee shall pay to the Lessor as rent any amounts paid by the
Lessor as premiums forthwith upon demand.
17.Insurance by Lessor
(a)The Lessor shall insure and keep insured to their full replacement val ue, for the Term, all
buildings, structures, fixtures and equipment of the Premises (other than the Lessee's trade
fixtures and contents) against loss or damage by fire and against loss by such other
insurable hazards as it may from time to time reasonably require.
(b)The Lessee shall not omit or permit upon the Premises anything which would cause the
Lessor's cost of insurance (whether fire or liability) to be increased (and, without waiving
the foregoing prohibition the Lessor may demand, and the Lessee shall pay to the Lessor
upon demand the amount of any such increase of cost caused by anything so done or
omitted to be done) or which shall cause any policy of insurance to be subject to
cancellation.
18.Lessor’s Representative –The Arts and Community Connections Recreation Manager will be
designated as the Lessor’s Representative for the purposes of this Lease and in their absence the
Director of Parks and Facilities will act as the designate.
19.Additions to Premises -The Lessor may from time to time during the Term add or extend the
Premises and to lease such extensions or additions to third parties. In exercising such rights, the
Lessor agrees to have prior consultation with the Lessee and to put the Lessee to no unnecessary
inconvenience and not to unreasonably interfere with the Lessee's use of the Premises.
20.Holding Over -If at the expiration of the Lease the Lessee shall hold over for any reason, the
tenancy of the Lessee thereafter shall be from month to month only and shall be subject to all
terms and conditions of this Lease, except as to duration, in the absence of written agreement
between the Lessor and the Lessee to the contrary.
21.Right of Entry -The Lessor or its authorized representative may enter the Premises at all reasonable
times for the purposes of inspection of the Premises.
22.Strict Performance -The failure of the Lessor to insist in any one or more cases upon the strict
performance of any of the covenants of this Lease or to exercise any option herein contained shall
not be construed as a waiver or a relinquishment for the future of such covenant or option and the
acceptance of rental by the Lessor with knowledge of the breach by the Lessee of any covenant or
condition of this Lease shall not be deemed a waiver of such breach and no waiver by the Lessor of
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any provision of this Lease shall be deemed a waiver of such breach and no waiver by the Lessor of
any provision of this Lease shall be deemed to have been made unless expressed in writing and
signed by the Lessor.
23.Discretionary Terminations:
Despite section 3 of the lease, the Lessor may at its sole discretion terminate this lease by
providing 6 months written notice to the Lessee of termination. At the end of the notice period, the
Lessee shall immediately cease all use and occupation of the Premises and shall vacate and
deliver up possession of the Premises and the Lessor may forthwith re-enter the Premises and
repossess and enjoy the same.
24.Termination for Breach -If and whenever the Lessee:
(a)Is in default of payment of rent for a period longer than thirty days after receipt of written
notice from the Lessor to pay the same;
(b)Is in default in performance of any of the covenants herein and has not remedied the
default within thirty days of written notice from the Lessor;
(c)Ceases to be a society in good standing under the laws of British Columbia and has not
been restored to such status within thirty days of written notice from the Lessor;
(d)Amends its constitution and bylaws to limit membership of the general public without the
approval of the Lessor;
(e)Becomes insolvent or bankrupt or the lease is seized in execution;
(f)Abandons the Premises, vacates the Premises for a period longer than thirty days;
(g)The Premises are damaged or destroyed to the extent that in the sole discretion of the
Lessor, it will take longer than three months to restore;
The Lessor may forthwith on written notice terminate this lease and re-enter the Premises without
any other notice or form of legal process and repossess and enjoy the same as of its former estate.
25.Additional Rights -In addition to all rights and remedies of the Lessor available to it in the event of
any default by the Lessee under this Lease or otherwise, the Lessor:
(a)shall have the right at all times to remedy or attempt to remedy any default of the Lessee,
and in so doing may make any payments due or alleged to be due by the Lessee to third
parties and may enter upon the Premises to do any work or other things therein and in such
event all expenses of the Lessor in remedying or attempting to remed y such default shall
be payable by the Lessee to the Lessor forthwith upon demand;
(b)shall have the same rights and remedies in the event of any nonpayment by the Lessee of
any amounts payable by the Lessee under any provision of this Lease as the case of a
nonpayment of Rent;
(c)if the Lessee fails to pay any sum promptly when due, shall be entitled, upon demand, to
interest on such amount at the rate charged and published from time to time by the main
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branch of the Lessor's bank, as its most favourable rate of interest to its most creditworthy
and substantial commercial customers commonly known as its “prime rate”, from the date
upon which the same was due until the date of actual payment; and
(d)whenever the Lessor becomes entitled to reenter the Premises under any provision of this
Lease, the Lessor in addition to all other rights it may have shall have the right as agent of
the Lessee to enter the Premises and re-let them and to receive the rent, and as the agent
of the Lessee to take possession of any furniture owned by the Lessee and to sell the same
at public or private sale without notice and to apply the proceeds and any rent derived from
re-letting the Premises upon account of the rent due and to become due under this Lease
and the Lessee shall be liable to the Lessor for the deficiency, if any.
26.Rights Non-Exclusive -All rights and remedies of the Lessor are intended to be cumulative and not
alternative, and the express provisions as to certain rights and remedies are not to be interpreted
as excluding any other or additional rights and remedies available to the Lessor by statute or the
general law.
27.Entire Agreement -The Lessee acknowledges that there are no covenants, representations,
warranties, agreements or conditions expressed or implied relating to this Lease or the Premises
save as expressly set out in this Lease, and that this Lease is the entire agreement between the
parties respecting its subject matter.
28.Governing Law -This Lease shall be governed by and construed in accordance with the laws of the
Province of British Columbia.
29.Severance -Should any provision or provisions of this Lease be illegal or not enforceable, it or they
shall be considered separate and severable from the Lease and its remaining provisions shall
remain in force and be binding upon the parties hereto as though the said provision or provisions
had never been included.
30.Time of Essence -Time is of the essence of this Lease.
31.Notice -Any notice to be given pursuant to this Lease shall be in writing and shall be sufficiently
given if served personally upon an officer of the party for whom it is intended or mailed by prepaid
registered post and in the case of the Lessor addressed to:
The City of Maple Ridge
11925 Haney Place,
Maple Ridge, British Columbia V2X 6G2
Attention:Arts and Community Connections Recreation Manager
and in the case of the Lessee, addressed to:
The Maple Ridge Historical Society
C/O The Maple Ridge Museum,
22520 -116th Avenue, Maple Ridge, B.C.
V2X 8Y6
The date of the receipt of such notice shall be deemed conclusively to be the day of service if
such notice is served personally, or if mailed, forty-eight (48) hours after such mailing.
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32.Enurement -This Lease enures to the benefit of and is binding upon the parties hereto, and their
respective successors and permitted assigns and all words in the neuter shall include the
masculine or the feminine and all words in the singular shall include the plural when the context so
requires.
33.Reference –Every reference to a party is deemed to include the heirs, executors, administrators,
successors, assigns, servants, employees, agents, contractors, officers, licensees and invitees of
such party wherever the context so requires or allows.
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IN WITNESS WHEREOF the parties hereto have caused this Lease to be executed the day and year first
above written.
CITY OF MAPLE RIDGE by its authorized signatory:
Corporate Officer
Date:
The MAPLE RIDGE HISTORICAL SOCIETY by its authorized signatories:
Erica Williams,President
Title
Val Patenaude, Director _______________
Title
Date:
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SCHEDULE "A"
The Lease made between
The City of Maple Ridge, as Lessor, and
The Maple Ridge Historical Society, as Lessee
RULES AND REGULATIONS
The Lessee shall observe the following Rules and Regulations (as amended, modified or supplemented
from time to time by the Lessor after consultation with the Lessee and acting reasonably as provided in the
Lease):
1.The Lessee shall not permit access to main header ducts, janitors and electrical closets and other
necessary means of access to mechanical, electrical and other facilities to be obstructed by the
placement of furniture or otherwise. The Lessee shall not place any additional locks or other
security devices upon any doors of the Premises without immediately notifying the Lessor and
subject to any conditions imposed by the Lessor for the maintenance of necessary access.
2.The foregoing Rules and Regulations, as from time to time amended, may be waived in whole or in
part with respect to the Premises without waiving them as to future application to the Premises,
and the imposition of such Rules and Regulations shall not create or imply any obligation of the
Lessor to enforce them or create any liability of the Lessor for their non-enforcement.
3.The City of Maple Ridge shall be granted free use of the facility.
ID#1738388
This Lease dated for reference January 1, 2017, is
BETWEEN:
THE CITY OF MAPLE RIDGE, a Municipality incorporated in 1874 under the laws of
the Province of British Columbia, having it offices at 11925 Haney Place, Maple
Ridge, B.C., V2X 6G2
(the Lessor)
AND:
MAPLE RIDGE HISTORICAL SOCIETY,a Society duly incorporated under the Societies Act of the
Province of British Columbia, having its office in the Maple Ridge Museum at 22520 -116th
Avenue, Maple Ridge, B.C. V2X 8Y6
(hereinafter called the "Society" OR the "Lessee")
GIVEN THAT:
A.The Lessor is the registered owner in fee simple of those lands commonly known as “Callaghan
Park”located at 22375 Callaghan Avenue, Maple Ridge, B.C.and on land legally described as:
That portion of Lot 14, Block 6, District Lot 398,
Group 1, Plan 155, New Westminster District, being
approximately 1,800 square feet in area (45' x 40') and
outlined in black on Map No. 283, attached hereto and
marked Schedule "A" forming part of Maple Ridge Zone
Amending By-law 2764 -1980.
(hereinafter referred to as the “Premises” or the "Land")
B.The Lessee wishes to lease the Land for the purpose of placing a building thereon,more commonly
referred to as “The Old Post Office”, and the Lessor wishes to lease the Land to the Lessee for this
purpose on the terms and conditions set out in this Lease;
THIS AGREEMENT is evidence that in consideration of the mutual promises contained in this Agreement,
the receipt and sufficiency of which are acknowledged by the parties, the parties agree as follows:
1.Lease of Land -The Lessor hereby leases the Land to the Lessee on the terms and conditions and
for the purposes set out in this Lease.
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2.Rent -The Lessee shall pay the Lessor the prepaid rent for the Term of $5.00 (the "Rent"), the
receipt of which is hereby acknowledged by the Lessor.
3.Term -The term of this Lease (“Term”) and the rights granted by it shall be for a period of two (2)
years beginning on January 1, 2017 and terminating on December 31, 2018, subject to earlier
termination pursuant to the terms of this Lease.
4.Lessee's Covenants -The Lessee covenants and agrees with the Lessor as follows:
(a)to use the Land only as a site for the “Old Post Office Preschool”;
(b)It is hereby acknowledged that the Lessee is and remains the owner of the Premises known
as the “Old Post Office” and that at the termination of the this lease,the Lessee must
remove the Premises, but only to another site within the City of Maple Ridge and which is
acceptable to the Lessor.
(c)To comply with and maintain the old Post Office Building to all standards and requirements
required by law including the bylaws of the City of Maple Ridge and without limitation,
health, fire, zoning and building regulations and maintenance requirements.
(d)to comply with all heath, safety, fire, zoning building and other requirements authorized by
law and specifically to upgrade the aforesaid “Old Post Office" building to all Municipal
standards.
(e)not to make or construct in, on or to the Land any alterations or other improvements
(collectively, "Improvements") without obtaining the Lessor's prior written consent, and to
provide to the Lessor plans showing the design and nature of construction of the proposed
Improvements and their proposed location, and all such Improvements shall be constructed
in accordance with such plans and in a good and workmanlike manner, and shall thereafter
be maintained by and at the cost and expense of the Lessee, to the Lessor's satisfaction;
(f)not to commit, suffer or permit any waste, spoil, destruction, damage or injury to the
Premises or to the surrounding land;
(g)not to cause, maintain or permit any thing that may be or become a nuisance or annoyance
in, on or from the Premises or Land to the owners or occupiers of adjoining lands or to the
public, including by the accumulation of rubbish, or unused personal property of any kind;
(h)to promptly pay all costs and expenses of any kind whatsoever associated with and payable
in respect of the Premises and Land, including without limitation, all taxes, duties, levies,
charges and assessments, permit and license fees, repair and maintenance costs,
administration and service fees, telephone, electrical, gas, water, sewage disposal and
other utility charges;
(i)to repair and maintain the Premises and Land in good condition and repair and a neat, tidy,
safe, clean and sanitary condition, including without limitation all day to day maintenance
and repairs to the structural, electrical, plumbing, heating, air conditioning, machinery,
equipment, facilities and fixtures to a standard befitting public facilities used for a similar
purpose, at the Lessee’s sole expense;
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(j)not to allow any refuse, debris, garbage, or other loose or objec tionable material to
accumulate or be deposited in, on or from the Premises but rather to dispose of the same
regularly and continuously, in order to maintain the Premises in a condition befitting public
facilities used for similar purposes, and to take all reasonable measures to ensure that any
substance discharged, spilled, emitted, released or permitted to escape, seep or leak onto
the land or into, drains or sewers on or adjacent to the Premises is in compliance with all
applicable laws;
(k)to carry on and conduct its activities in, on and from the Premises in compliance with any
and all applicable statutes, bylaws, regulations and orders, including without limitation by
obtaining all necessary permits and licenses, and not to do or omit to do anything upon or
from the Premises in contravention thereof;
(l)to observe and cause its employees, invitees and others over whom the Lessee can
reasonably be expected to exercise control to observe the Rules and Regulations set out in
Schedule 'A', and such further and other rules and regulations of the Lessor, acting
reasonably after consultation with the Lessee, and all such rules and regulations shall be
deemed to be incorporated into and form part of this Lease;
(m)not to assign this lease to others and only sub-let at the absolute discretion of the Lessor.
(n)to promptly discharge any builders' lien which may be filed against the title to the Premises
or Land relating to any work or construction which it undertakes on or to the Premises.
5.Taxation -The Lessee acknowledges and agrees that it is solely responsible for the payment of all
property taxes and assessments levied against the Premises or Land during the Term.The Lessee
may in each year apply to the City of Maple Ridge for an exemption from taxation in accordance
with the Local Government Act and Community Charter provisions in force from time to time, and
may apply for financial assistance from the City of Maple Ridge.However, the Lessee
acknowledges that such grants and exemptions are within the sole discretion of the City of Maple
Ridge Council and cannot in any way be guaranteed or relied upon.
6.Net Lease -Without limiting any other provisions in this Lease, the Less ee agrees that this Lease
shall be net to the Lessor and the Lessee shall promptly pay when due its own account and without
any variation, set-off, or deduction all amounts, charges, costs, duties, expenses, fees, levies, rates,
sums and taxes and increases in any way relating to the operation and maintenance of the
Premises and Land.
7.Maintenance -If during the Term the Lessee defaults in its obligations to maintain the Premises
and all Improvements, the Lessor may give written notice specifying the respec t in which such
maintenance is deficient, and the Lessee shall, within fifteen (15) days of such notice, remedy the
default specified in the notice and where the Lessee has not commenced, or having commenced, is
not diligently completing the remedying of such default or if the maintenance is not satisfactory to
the Lessor, the Lessor may enter upon the Premises and perform such maintenance as is in the
Lessor's opinion required, at the sole cost and expense of the Lessee, plus such additional charge
as may then be applicable in accordance with the policies of the Lessor for administration and
overhead, provided that nothing in this section requires the Lessor to perform any maintenance
during the Term.
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Such expenditure of the Lessor shall be payable to the Lessor by the Lessee as rent owing and due,
and may be collected by the Lessor in the same manner and with the same remedies as rent in
arrears.
8.Condition at End of Term -Upon the expiration or earlier termination of this Lease, the Lessee shall
leave the Land in a clean, neat and sanitary condition satisfactory to the Lessor.
9.If the Lessee fails to leave the Land in the condition required by this Lease, the Lessor may do so
on behalf of the Lessee and the Lessee shall, on demand, compensate the Lessor for all costs
incurred by the Lessor.
10.All alterations to or leasehold improvements made in or upon the Land after the commencement of
the Term shall immediately upon termination of the Lease become the Lessor's sole property (with
the exception of the Building “The Old Post Office”)without any compensation to the Lessee.
Except to the extent otherwise expressly agreed by the Lessor in writing, no leasehold
improvements shall be removed by the Lessee from the Premises during the Term except that the
Lessee may at the end of the Term remove its trade fixtures. The Lessee shall, in the case of every
removal, either during or at the end of the Term, make good any damage caused to the Premises
by the installation and removal.
11.Acknowledgment and Agreements of the Lessee -The Lessee acknowledges and agrees that:
(a)the Lessor has given no representations or warranties with resp ect to the Land, including
without limitation with respect to the suitability of the Land for the Lessee's intended use
for the land;
(b)the Lessee has the power and capacity to enter into and carry out the obligations under this
Lease and has undertaken all necessary corporate approvals to enter into and carry out
this Lease; and
(c)the Lessee leases the Land on an as is basis and the Lessor has not made any
representations, warranties or agreements as to the condition of the Land.
12.Quiet Possession -The Lessor covenants and agrees with the Lessee to permit the Lessee, so long
as the Lessee is not in default of the Lessee's obligations under this Lease, to peaceably possess
and enjoy the Land for the Term, without interference or disturbance from the Lessor or those
claiming by, from or under the Lessor except as expressly provided in this Lease.
13.Indemnity -Notwithstanding any other provisions of the Lease, the Lessee shall indemnify and save
harmless the Lessor from any and all liabilities, damages, costs, claims, suits or actions arising out
of:
(a)any breach, violation or non-performance of any covenant, condition or agreement in this
Lease on the part of the Lessee to be fulfilled, kept, observed or performed;
(b)any damage to land arising out of the Lessee's use and occupation of the Premises; and
(c)any injury to person or persons, including death, occurring in or about the Premises and
Land,
and this indemnity shall survive the Term.
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14.The Lessee agrees that the Lessor shall not be liable for any bodily injury to or death of, or loss or
damage to any property belonging to, the Lessee or its employees, invitees, or licensees or any
other person in, on or about the Premises unless resulting from the actual fault or negligence of the
Lessor, but in no event shall the Lessor be liable:
(a)for any damage caused by steam, water, rain or snow which may leak into, or flow from any
part of the Land or Premises or from the pipes or plumbing works thereof or for any
damage caused by or attributable to the condition or arrangement of any electric or other
wiring; or
(b)for any act or omission on the part of any agent, contractor or person from time to time
employed by the Lessee to perform services, supervision or any other work in or about the
Premises or Land.
15.Insurance by Lessee -The Lessee shall obtain and maintain for the Term:
(a)a policy of Comprehensive General Liability insurance in an amount of at least Five Million
($5,000,000.00) per occurrence, which insurance shall include the City of Maple Ridge and
School District #42 as named insured; and
(b)a policy of insurance in respect of fire and such other perils, including sprinkler leakage as
are from time to time defined in a standard commercial all -risk insurance policy covering all
of the Lessee's trade fixtures and the furniture and equipment and all other contents of the
Premises and plate glass insurance in an amount equal to the replacement cost thereof;
which insurance shall include the City of Maple Ridge and School District #42 as named
insured.
16.All insurance required to be maintained by the Lessee and tenant (s)shall be on terms and with
insurers satisfactory to the Lessor and shall provide that such insurers shall provide to the Lessor
thirty (30) days prior written notice of cancellation or material alteration of such terms . The Lessee
shall furnish to the Lessor certificates or other evidence acceptable to the Lessor as to the
insurance from time to time required to be effected by the Lessee and its renewal or continuation
in force. If the Lessee or tenant (s)shall fail to take out, renew and keep in force such insurance
the Lessor may do so as the agent of the Lessee and the Lessee shall repay to the Lessor any
amounts paid by the Lessor as premiums forthwith upon demand.
17.Insurance by Lessor
(a)The Lessee shall not omit or permit upon the Premises anything which would cause the
Lessor's cost of insurance (whether fire or liability) to be increased (and, without waiving
the foregoing prohibition the Lessor may demand, and the Lessee shall pay to the Lessor
upon demand the amount of any such increase of cost caused by anything so done or
omitted to be done) or which shall cause any policy of insurance to be subject to
cancellation.
18.Lessor’s Representative –The Arts and Community Connections Recreation Manager will be
designated as the Lessor’s Representative for the purposes of this Lease and in their absence the
Director of Parks and Facilities will act as the designate.
19.Holding Over -If at the expiration of the Lease the Lessee shall hold over for any reason, the
tenancy of the Lessee thereafter shall be from month to month only and shall be subject to all
ID #1738388
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terms and conditions of this Lease, except as to duration, in the absence of written agreement
between the Lessor and the Lessee to the contrary.
20.Right of Entry -The Lessor or its authorized representative may enter the Premises or Land at all
reasonable times for the purposes of inspection of the Premises or Land.
21.Strict Performance -The failure of the Lessor to insist in any one or more cases upon the strict
performance of any of the covenants of this Lease or to exercise any option herein contained shall
not be construed as a waiver or a relinquishment for the future of such covenant or option and the
acceptance of rental by the Lessor with knowledge of the breach by the Lessee of any covenant or
condition of this Lease shall not be deemed a waiver of such breach and no waiver by the Lessor of
any provision of this Lease shall be deemed a waiver of such breach and no waiver by the Lessor of
any provision of this Lease shall be deemed to have been made unless expressed in writing and
signed by the Lessor.
22.Discretionary Terminations:
Despite section 3 of the lease, the Lessor may at its sole discretion terminate this lease by
providing 6 months written notice to the Lessee of termination. At the end of the notice period, the
Lessee shall immediately cease all use and occupation of the Premises and shall vacate and
deliver up possession of the Land and the Lessor may forthwith re-enter the Land and repossess
and enjoy the same.
23.Termination for Breach -If and whenever the Lessee:
(a)Is in default of payment of rent for a period longer than thirty days after receipt of written
notice from the Lessor to pay the same;
(b)Is in default in performance of any of the covenants herein and has not remedied the
default within thirty days of written notice from the Lessor;
(c)Ceases to be a society in good standing under the laws of British Columbia and has not
been restored to such status within thirty days of written notice from the Lessor;
(d)Amends its constitution and bylaws to limit membership of the general public without the
approval of the Lessor;
(e)Becomes insolvent or bankrupt or the lease is seized in execution;
(f)Abandons the Premises, vacates the Premises for a period longer than thirty days;
(g)The Premises are damaged or destroyed to the extent that in the sole discretion of the
Lessor, it will take longer than three months to restore;
The Lessor may forthwith on written notice terminate this lease and re-enter the Premises without
any other notice or form of legal process and repossess and enjoy the same as of its former estate.
24.Additional Rights -In addition to all rights and remedies of the Lessor available to it in the event of
any default by the Lessee under this Lease or otherwise, the Lessor:
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(a)shall have the right at all times to remedy or attempt to remedy any default of the Lessee,
and in so doing may make any payments due or alleged to be due by the Lessee to third
parties and may enter upon the Land to do any work or other things therein and in such
event all expenses of the Lessor in remedying or attempting to remedy such default shall
be payable by the Lessee to the Lessor forthwith upon demand;
(b)shall have the same rights and remedies in the event of any nonpayment by the Lessee of
any amounts payable by the Lessee under any provision of this Lease as the case of a
nonpayment of Rent;
(c)if the Lessee fails to pay any sum promptly when due, shall be entitled, upon demand, to
interest on such amount at the rate charged and published from time to time by the main
branch of the Lessor's bank, as its most favourable rate of interest to its most creditworthy
and substantial commercial customers commonly known as its “prime rate”, from the date
upon which the same was due until the date of actual payment; and
(d)whenever the Lessor becomes entitled to reenter the Premises under any provision of this
Lease, the Lessor in addition to all other rights it may have shall have the right as agent of
the Lessee to enter the Premises and re-let them and to receive the rent, and as the agent
of the Lessee to take possession of any furniture owned by the Lessee and to sell the same
at public or private sale without notice and to apply the proceeds and any rent derived from
re-letting the Premises upon account of the rent due and to become due under this Lease
and the Lessee shall be liable to the Lessor for the deficiency, if any.
25.Rights Non-Exclusive -All rights and remedies of the Lessor are intended to be cumulative and not
alternative, and the express provisions as to certain rights and remedies are not to be interpreted
as excluding any other or additional rights and remedies available to the Lessor by statute or the
general law.
26.Entire Agreement -The Lessee acknowledges that there are no covenants, representations,
warranties, agreements or conditions expressed or implied relating to this Lease or the Pre mises
save as expressly set out in this Lease, and that this Lease is the entire agreement between the
parties respecting its subject matter.
27.Governing Law -This Lease shall be governed by and construed in accordance with the laws of the
Province of British Columbia.
28.Severance -Should any provision or provisions of this Lease be illegal or not enforceable, it or they
shall be considered separate and severable from the Lease and its remaining provisions shall
remain in force and be binding upon the parties hereto as though the said provision or provisions
had never been included.
29.Time of Essence -Time is of the essence of this Lease.
30.Notice -Any notice to be given pursuant to this Lease shall be in writing and shall be sufficiently
given if served personally upon an officer of the party for whom it is intended or mailed by prepaid
registered post and in the case of the Lessor addressed to:
The City of Maple Ridge
11925 Haney Place,
Maple Ridge, British Columbia V2X 6G2
Attention:Arts and Community Connections Recreation Manager
ID #1738388
8
and in the case of the Lessee, addressed to:
The Maple Ridge Historical Society
C/O The Maple Ridge Museum,
22520 -116th Avenue, Maple Ridge, B.C.V2X 8Y6
The date of the receipt of such notice shall be deemed conclusively to be the day of service if
such notice is served personally, or if mailed, forty-eight (48) hours after such mailing.
31.Enurement -This Lease enures to the benefit of and is binding upon the parties hereto, and their
respective successors and permitted assigns and all words in the neuter shall include the
masculine or the feminine and all words in the singular shall include the plural when th e context so
requires.
32.Reference –Every reference to a party is deemed to include the heirs, executors, administrators,
successors, assigns, servants, employees, agents, contractors, officers, licensees and invitees of
such party wherever the context so requires or allows.
ID #1738388
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IN WITNESS WHEREOF the parties hereto have caused this Lease to be executed the day and year first
above written.
CITY OF MAPLE RIDGE by its authorized signatory:
Corporate Officer
Date:
The MAPLE RIDGE HISTORICAL SOCIETY by its authorized signatories:
Erica Williams, President
Title
Val Patenaude, Director _______________
Title
Date:
ID #1738388
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SCHEDULE "A"
RULES AND REGULATIONS
The Lessee shall observe the following Rules and Regulations (as amended, modified or supplemented
from time to time by the Lessor after consultation with the Lessee and acting reasonably as provided in the
Lease):
1.The Lessee shall not use or permit the use of the Land or Premises in such manner as to create
any objectionable noises or fumes.
2.The Lessee shall not abuse, misuse or damage the Land or Premises or any of the improvements
or facilities therein, and in particular shall not deposit rubbish in any plumbing apparatus or use it
for other than purposes for which it is intended.
3.The foregoing Rules and Regulations, as from time to time amended, may be waived in whole or in
part with respect to the Premises and land without waiving them as to future application to the
Premises, and the imposition of such Rules and Regulations shall not create or imply any obligation
of the Lessor to enforce them or create any liability of the Lessor for their non-enforcement.
ID#1738384
This Lease dated for reference January 1st, 2017
BETWEEN:
THE CITY OF MAPLE RIDGE, a municipality incorporated in 1874 under the laws of
the Province of British Columbia, having it offices at 11925 Haney Place, Maple
Ridge, B.C., V2X 6G2
(the Lessor)
AND:
MAPLE RIDGE HISTORICAL SOCIETY,a Society duly incorporated under the Societies Act of the
Province of British Columbia, having its office in the Maple Ridge Museum at 22520 -116th
Avenue, Maple Ridge, B.C. V2X 8Y6
(hereinafter called the Lessee)
GIVEN THAT:
A.The Lessor is the registered owner in fee simple of those lands and buildings commonly known as
the “Maple Ridge Museum or the Brickyard House”and The Brickyard Office”both located at
22520 -116 Avenue, Maple Ridge, B.C.Maple Ridge, B.C.
(hereinafter called the “Premises”);
B.The Lessee wishes to lease the Premises for use as a Museum and Archives, and the Lessor
wishes to lease the Premises to the Lessee for this purpose on the terms and conditions set out in
this Lease;
THIS AGREEMENT is evidence that in consideration of the mutual promises contained in this Agreement,
the receipt and sufficiency of which are acknowledged by the parties, the parties agree as follows:
1.Lease of Premises -The Lessor hereby leases the Premises to the Lessee, on the terms and
conditions and for the purposes set out in this Lease.
2.Rent -The Lessee shall pay the Lessor the prepaid rent for the Term of $5.00 (the "Rent"), the
receipt of which is hereby acknowledged by the Lessor.
3.Term -The term of this Lease (“Term”) and the rights granted by it shall be for a period of two (2)
years beginning on January 1, 2017 and terminating on December 31, 2018, subject to earlier
termination pursuant to the terms of this Lease.
4.Lessee's Covenants -The Lessee covenants and agrees with the Lessor as follows:
(a)to use the Premises only as a site for a museum and archives;
(b)to at all times maintain the Lessee in good standing as a non-profit society whose
membership is open to the public;
ID#1738384
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(c)not to make or construct in, on or to the Premises any alterations or other improvements
(collectively, "Improvements") without obtaining the Lessor's prior written consent, and to
provide to the Lessor plans showing the design and nature of construction of the proposed
Improvements and their proposed location, and all such Improvements shall be constructed
in accordance with such plans and in a good and workmanlike manner, and shall thereafter
be maintained by and at the cost and expense of the Lessee, to the Lessor's satisfaction;
(d)not to commit, suffer or permit any waste, spoil, destruction, damage or injury to the
Premises or to the surrounding land;
(e)not to cause, maintain or permit any thing that may be or become a nuisance or annoyance
in, on or from the Premises to the owners or occupiers of adjoining lands or to the public,
including by the accumulation of rubbish, or unused personal property of any kind;
(f)to heat the Premises as necessary to prevent damage from frost;
(g)to promptly pay all costs and expenses of any kind whatsoever associated with and payable
in respect of the Premises , including without limitation, all taxes, duties, levies, charges
and assessments, permit and license fees, repair and maintenance costs,administration
and service fees, telephone, electrical, gas, water, sewage disposal and other utility
charges;
(h)and keep the Premises in good condition and repair and a neat, tidy, safe, clean and
sanitary condition, including without limitation all day to day maintenance and repairs to
the structure, electrical, plumbing, heating, air conditioning, machinery, equipment
facilities, interior painting, and fixtures including glass to a standard befitting public
facilities used for a similar purpose, at the Lessee’s sole expense;
The Society shall have exclusive and absolute care, custody and control of the Premises
and the equipment contained therein during the terms of this agreement. Equipment and
facility operating and preventative maintenance, minor repairs, and equipment
replacement shall be the responsibility of the Society. Structural facility repairs, roofing and
replacement of heating, plumbing, air, electrical and ventilating systems, exterior painting
and floor replacements shall be funded by the City of Maple Ridge;
(i)not to allow any refuse, debris, garbage, or other loose or objectionable material to
accumulate or be deposited in, on or from the Premises but rather to dispose of the same
regularly and continuously, in order to maintain the Premises in a condition befitting public
facilities used for similar purposes, and to take all reasonable measures to ensur e that any
substance discharged, spilled, emitted, released or permitted to escape, seep or leak onto
the land or into, drains or sewers on or adjacent to the Premises is in compliance with all
applicable laws;
(j)to carry on and conduct its activities in, on and from the Premises in compliance with any
and all applicable statutes, bylaws, regulations and orders, including without limitation by
obtaining all necessary permits and licenses, and not to do or omit to do anything upon or
from the Premises in contravention thereof;
(k)to observe and cause its employees, invitees and others over whom the Lessee can
reasonably be expected to exercise control to observe the Rules and Regulations set out in
Schedule 'B', and such further and other rules and regulations of the Lessor, acting
ID#1738384
3
reasonably after consultation with the Lessee, and all such rules and regulations shall be
deemed to be incorporated into and form part of this Lease;
(l)not to assign or transfer this Lease or sublet all or any part of the Premises or to part with
possession of the whole or any part of the Premises.
(m)to promptly discharge any builders' lien which may be filed against the title to the Premises
relating to any work or construction which it undertakes on or to the Premises.
(n)that the Lessor shall have free usage of the demised premises PROVIDED HOWEVER that
all booking procedures are followed as established by the Lessee. The Lessor will pay any
reasonable equipment charges for use of Societies program equipment as outlined in the
fees policy of the Lessee
5.Taxation -The Lessee acknowledges and agrees that it is solely responsible for the payment of all
property taxes and assessments levied against the Premises during the Term.The Lessee may in
each year apply to the City of Maple Ridge for an exemption from taxation in accordance with the
Local Government Act and Community Charter provisions in force from time to time, and may apply
for financial assistance from the City of Maple Ridge.However, the Lessee acknowledges that such
grants and exemptions are within the sole discretion of the City of Maple Ridge Council and cannot
in any way be guaranteed or relied upon.
6.Net Lease -Without limiting any other provisions in this Lease, the Less ee agrees that this Lease
shall be net to the Lessor and the Lessee shall promptly pay when due its own account and without
any variation, set-off, or deduction all amounts, charges, costs, duties, expenses, fees, levies, rates,
sums and taxes and increases in any way relating to the operation and maintenance of the
Premises.
7.Maintenance -If during the Term the Lessee defaults in its obligations to maintain the Premises
and all Improvements, the Lessor may give written notice specifying the respect in which such
maintenance is deficient, and the Lessee shall, within fifteen (15) days of such notice, remedy the
default specified in the notice and where the Lessee has not commenced, or having commenced, is
not diligently completing the remedying of such default or if the maintenance is not satisfactory to
the Lessor, the Lessor may enter upon the Premises and perform such maintenance as is in the
Lessor's opinion required, at the sole cost and expense of the Lessee, plus such additional charge
as may then be applicable in accordance with the policies of the Lessor for administration and
overhead, provided that nothing in this section requires the Lessor to perform any maintenance
during the Term;
Such expenditure of the Lessor shall be payable to the Lessor by the Lessee as rent owing and due,
and may be collected by the Lessor in the same manner and with the same remedies as rent in
arrears.
8.Condition at End of Term -Upon the expiration or earlier termination of this Lease, the Lessee shall
leave the Premises in a clean, neat and sanitary condition satisfactory to the Lessor.
9.If the Lessee fails to leave the Premises in the condition required by this Lease, the Lessor may do
so on behalf of the Lessee and the Lessee shall, on demand, compensate the Lessor for all costs
incurred by the Lessor.
ID#1738384
4
10.All alterations to or leasehold improvements made in or upon the Premises after the
commencement of the Term shall immediately upon termination of the Lease become the Lessor's
sole property without any compensation to the Lessee. Except to the extent otherwise expressly
agreed by the Lessor in writing,no leasehold improvements shall be removed by the Lessee from
the Premises during the Term except that the Lessee may at the end of the Term remove its trade
fixtures. The Lessee shall, in the case of every removal, either during or at the end of the Term,
make good any damage caused to the Premises by the installation and removal.
11.Acknowledgment and Agreements of the Lessee -The Lessee acknowledges and agrees that:
(a)the Lessor has given no representations or warranties with respect to the Premises,
including without limitation with respect to the suitability of the Premises for the Lessee's
intended use for the Premises;
(b)the Lessee has the power and capacity to enter into and carry out the obligations under this
Lease and has undertaken all necessary corporate approvals to enter into and carry out
this Lease; and
(c)the Lessee leases the Premises on an as is basis and the Lessor has not made any
representations, warranties or agreements as to the condition of the Premises.
12.Quiet Possession -The Lessor covenants and agrees with the Lessee to permit the Lessee, so long
as the Lessee is not in default of the Lessee's obligations under this Lease, to peaceably possess
and enjoy the Premises for the Term, without interference or disturbance from the Lessor or those
claiming by, from or under the Lessor except as expressly provided in this Lease.
13.Indemnity -Notwithstanding any other provisions of the Lease, the Lessee shall indemnify and save
harmless the Lessor from any and all liabilities, damages, costs, claims, s uits or actions arising out
of:
(a)any breach, violation or non-performance of any covenant, condition or agreement in this
Lease on the part of the Lessee to be fulfilled, kept, observed or performed;
(b)any damage to property arising out of the Lessee's use and occupation of the Premises;
and
(c)any injury to person or persons, including death, occurring in or about the Premises,
and this indemnity shall survive the Term.
14.The Lessee agrees that the Lessor shall not be liable for any bodily injury to or death of,or loss or
damage to any property belonging to, the Lessee or its employees, invitees, or licensees or any
other person in, on or about the Premises unless resulting from the actual fault or negligence of the
Lessor, but in no event shall the Lessor be lia ble:
(a)for any damage caused by steam, water, rain or snow which may leak into, or flow from any
part of the Premises or from the pipes or plumbing works thereof or for any damage caused
by or attributable to the condition or arrangement of any electric or other wiring; or
ID#1738384
5
(b)for any act or omission on the part of any agent, contractor or person from time to time
employed by the Lessee to perform services, supervision or any other work in or about the
Premises.
15.Insurance by Lessee -The Lessee shall obtain and maintain for the Term:
(a)a policy of Comprehensive General Liability insurance in an amount of at least Five Million
($5,000,000.00)per occurrence, which insurance shall include the City of Maple Ridge and
School District #42 as named insured; and
(b)a policy of insurance in respect of fire and such other perils, including sprinkler leakage as
are from time to time defined in a standard commercial all -risk insurance policy covering all
of the Lessee's trade fixtures and the furniture and equipment and all other contents of the
Premises and plate glass insurance in an amount equal to the replacement cost thereof;
which insurance shall include the City of Maple Ridge and School District #42 as named
insured.
16.All insurance required to be maintained by the Lessee shall be on terms and with insurers
satisfactory to the Lessor and shall provide that such insurers shall provide to the Lessor thirty (30)
days prior written notice of cancellation or material alteration of such terms. The Lessee shall
furnish to the Lessor certificates or other evidence acceptable to the Lessor as to the insurance
from time to time required to be effected by the Lessee and its renewal or continuation in force. If
the Lessee shall fail to take out, renew and keep in force such insurance the Lessor may do so as
the agent of the Lessee and the Lessee shall pay to the Lessor any amounts paid by the Lessor as
premiums forthwith upon demand.
17.Insurance by Lessor
(a)The Lessor shall insure and keep insured to their full replacement value, for the Term, all
buildings, structures, fixtures and equipment of the Premises (other than the Lessee's trade
fixtures and contents) against loss or damage by fire and against loss by such other
insurable hazards as it may from time to time reasonably require .
(b)The Lessee shall not omit or permit upon the Premises anything which would cause the
Lessor's cost of insurance (whether fire or liability) to be increased (and, without waiving
the foregoing prohibition the Lessor may demand, and the Lessee shall pay t o the Lessor
upon demand the amount of any such increase of cost caused by anything so done or
omitted to be done) or which shall cause any policy of insurance to be subject to
cancellation.
18.Lessor’s Representative –The Arts and Community Connections Recreation Manager will be
designated as the Lessor’s Representative for the purposes of this Lease and in their absence the
Director of Parks and Facilities will act as the designate.
19.Additions to Premises -The Lessor may from time to time during the Term add or extend the
Premises and to lease such extensions or additions to third parties. In exercising such rights, the
Lessor agrees to have prior consultation with the Lessee and to put the Lessee to no unnecessary
inconvenience and not to unreasonably interfere with the Lessee's use of the Premises.
20.Holding Over -If at the expiration of the Lease the Lessee shall hold over for any reason, the
tenancy of the Lessee thereafter shall be from month to month only and shall be subject to all
ID#1738384
6
terms and conditions of this Lease, except as to duration, in the absence of written agreement
between the Lessor and the Lessee to the contrary.
21.Right of Entry -The Lessor or its authorized representative may enter the Premises at all reasonable
times for the purposes of inspection of the Premises.
22.Strict Performance -The failure of the Lessor to insist in any one or more cases upon the strict
performance of any of the covenants of this Lease or to exercise any option herein contained shall
not be construed as a waiver or a relinquishment for the future of such covenant or option and the
acceptance of rental by the Lessor with knowledge of the breach by the Lessee of any covenant or
condition of this Lease shall not be deemed a waiver of such breach and no waiver by th e Lessor of
any provision of this Lease shall be deemed a waiver of such breach and no waiver by the Lessor of
any provision of this Lease shall be deemed to have been made unless expressed in writing and
signed by the Lessor.
23.Discretionary Terminations:
Despite Section 3 of the lease, the Lessor may at its sole discretion terminate this lease by
providing 6 months written notice to the Lessee of termination. At the end of the notice period, the
Lessee shall immediately cease all use and occupation of the P remises and shall vacate and
deliver up possession of the Premises and the Lessor may forthwith re-enter the Premises and
repossess and enjoy the same.
24.Distress -If and whenever the Lessee shall be in default of the payment of any money, whether hereby
expressly reserved or deemed as Rent or any part thereof, the Lessor may without notice or any form
of legal process whatsoever, enter upon the Premises and seize, remove and sell the Lessee's goods,
chattels and equipment therefrom and seize, remove, and sell any goods, chattels and equipment at
any place to which the Lessee or any other person may have removed them in the same manner as if
they had remained and been distrained upon the Premises, notwithstanding any rule of law or equity
to the contrary, and the Lessee hereby waives and renounces the benefit of any present or future
statute or law limiting or eliminating the Lessor's right of distress.
25.Termination for Breach -If and whenever the Lessee:
(a)Is in default of payment of rent for a period longer than thirty days after receipt of written
notice from the Lessor to pay the same;
(b)Is in default in performance of any of the covenants herein and has not remedied the
default within thirty days of written notice from the Lessor;
(c)Ceases to be a society in good standing under the laws of British Columbia and has not
been restored to such status within thirty days of written notice from the Lessor;
(d)Amends its constitution and bylaws to limit membership of the general public without the
approval of the Lessor;
(e)Becomes insolvent or bankrupt or the lease is seized in execution;
(f)Abandons the Premises, vacates the Premises for a period longer than thirty days;
ID#1738384
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(g)The Premises are damaged or destroyed to the extent that in the sole discretion of the
Lessor, it will take longer than three months to restore;
The Lessor may forthwith on written notice terminate this lease and re-enter the Premises without
any other notice or form of legal process and repossess and enjoy the same as of its former estate.
26.Rights Non-Exclusive -All rights and remedies of the Lessor are intended to be cumulative and not
alternative, and the express provisions as to certain rights and remedies are not to be interpreted
as excluding any other or additional rights and remedies available to the Le ssor by statute or the
general law.
27.Entire Agreement -The Lessee acknowledges that there are no covenants, representations,
warranties, agreements or conditions expressed or implied relating to this Lease or the Premises
save as expressly set out in this Lease, and that this Lease is the entire agreement between the
parties respecting its subject matter.
28.Governing Law -This Lease shall be governed by and construed in accordance with the laws of the
Province of British Columbia.
29.Severance -Should any provision or provisions of this Lease be illegal or not enforceable, it or they
shall be considered separate and severable from the Lease and its remaining provisions shall
remain in force and be binding upon the parties hereto as though the said provision o r provisions
had never been included.
30.Time of Essence -Time is of the essence of this Lease.
31.Notice -Any notice to be given pursuant to this Lease shall be in writing and shall be sufficiently
given if served personally upon an officer of the party for whom it is intended or mailed by prepaid
registered post and in the case of the Lessor addressed to:
The City of Maple Ridge
11925 Haney Place,
Maple Ridge, British Columbia V2X 6G2
Attention:Arts and Community Connections Recreation Manager
and in the case of the Lessee, addressed to:
The Maple Ridge Historical Society
C/O The Maple Ridge Museum,
22520 -116th Avenue, Maple Ridge, B.C.
V2X 8Y6
The date of the receipt of such notice shall be deemed conclusively to be the day of service if
such notice is served personally, or if mailed, forty-eight (48) hours after such mailing.
32.Enurement -This Lease enures to the benefit of and is binding upon the parties hereto, and their
respective successors and permitted assigns and all words in th e neuter shall include the
masculine or the feminine and all words in the singular shall include the plural when the context so
requires.
ID#1738384
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33.Reference –Every reference to a party is deemed to include the heirs, executors, administrators,
successors, assigns,servants, employees, agents, contractors, officers, licensees and invitees of
such party wherever the context so requires or allows.
IN WITNESS WHEREOF the parties hereto have caused this Lease to be executed the day and year first
above written.
CITY OF MAPLE RIDGE by its authorized signatory:
Corporate Officer
Date:
The MAPLE RIDGE HISTORICAL SOCIETY by its authorized signatories:
Erica Williams, President
Title
Val Patenaude, Director _______________
Title
Date:
ID#1738384
9
SCHEDULE "A"
The Lease made between
The City of Maple Ridge, as Lessor, and
The Maple Ridge Historical Society, as Lessee
RULES AND REGULATIONS
The Lessee shall observe the following Rules and Regulations (as amended, modified or supplemented
from time to time by the Lessor after consultation with the Lessee and acting reasonably as provided in the
Lease):
1.The Lessee shall not use or permit the use of the Premises in such manner as to create any
objectionable noises or fumes.
2.The Lessee shall not abuse, misuse or damage the Premises or any of the improvements or
facilities therein, and in particular shall not deposit rubbish in any plumbing apparatus or use it for
other than purposes for which it is intended.
3.The Lessee shall not permit access to main header ducts, janitors and electrical closets and other
necessary means of access to mechanical, electrical and other facilities to be obstructed by the
placement of furniture or otherwise. The Lessee shall not place any additional lo cks or other
security devices upon any doors of the Premises without immediately notifying the Lessor and
subject to any conditions imposed by the Lessor for the maintenance of necessary access.
4.The foregoing Rules and Regulations, as from time to time ame nded, may be waived in whole or in
part with respect to the Premises without waiving them as to future application to the Premises,
and the imposition of such Rules and Regulations shall not create or imply any obligation of the
Lessor to enforce them or create any liability of the Lessor for their non-enforcement.
5.The Lessee and Lessor will conduct an annual inspection of the buildings to determine the status
of repair and establish a yearly maintenance plan.
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ID 1738415
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Maple Ridge-Pitt Meadows Agricultural Association Operating Agreement -
Renewal
EXECUTIVE SUMMARY:
The Operating Agreement attached for consideration is a renewal to a previous agreement
between the City and the Maple Ridge Pitt Meadows Agricultural Association (the Association). The
term of this agreement is three years to cover 2017 through 2019. The Association produces one
of the best long standing agricultural fairs in Canada and delivers agricultural education to the
community year round.
RECOMMENDATION:
That the Maple Ridge-Pitt Meadows Agricultural Association’s Operating Agreement dated
January 1, 2017 be approved for a three year term; and,
That the Corporate Officer be authorized to execute the agreement.
DISCUSSION:
a)Background Context:
The Association will be celebrating its 116th annual fair in July at the Albion Fairgrounds, and
has the distinction of being the oldest association in Maple Ridge. The Association has grown
to become a very popular attraction for our community and also for the region. Countryfest
continues to be one of the best agricultural fairs regionally and nationally and has won many
awards and accolades. Last year Mr. Tom Cameron, Past President, was awarded the
National Fair Champion for outstanding contributions towards Fairs/Agricultural displays by the
Canadian Association of Fairs and Exhibitions. His dedication and hard work, in addition to the
contributions of many other volunteers and the Association’s staff, have made the Countryfest
exceptional. Recently the Association was successful in their grant application for Canada 150
celebrations to expand activities during the Fair and a RCMP Musical Ride in August.
The Association strongly believes that the “free gate” has played a significant role in the growth
of the annual event as the low cost makes it accessible to many families. In addition to the
Fair, they provide agricultural education activities, promote food security and participate on the
Agricultural Advisory Committee of Council. They are involved in many community
partnerships.
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ID 1738415
In 2015, the Maple Ridge Community Grant annual allocation to the Association was combined
with the Festivals Support Fund annual allocation under one Operating Agreement format. This
streamlined approach has worked well for both the Association and City, improving efficiencies
and providing stability for the organization through multi-year funding. Renewing the Operating
Agreement would be beneficial for both parties and the community to have access to
agricultural information and experiences. There are no changes to the operating agreement
and the term of three years has been the practice for community partners with an operating
agreement. It should be noted that there is a clause in the Agreement that allows either party
to cancel the agreement with notification, specifically six months notice (180 days).
b)Desired Outcome:
The desired outcome is to increase education and understanding of the importance of
agriculture and food security in our community and provide assistance towards the
sustainability of this long standing community-based organization.
c)Strategic Alignment:
The recommendation aligns with the 2010 Parks, Recreation and Culture Master Plan
directions (6.5 Cultural Facilities, Arts, Culture and Heritage).
d)Citizen/Customer Implications:
The proposed updated agreement contributes to encouraging positive agricultural
opportunities, education and citizen engagement in local agriculture and food security, as well
as the development of a safe, affordable, vibrant, and livable community.
e)Interdepartmental Implications:
The Association also works with Engineering, RCMP, Fire and Communications in their event
planning process through the Intradepartmental Municipal Events Committee.
f)Business Plan/Financial Implications:
The proposed agreement renewal aligns with the business plan goals. Funding of the
Agricultural Association is included in the 2017-2021 approved financial plans for
$17,000/year.
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ID 1738415
CONCLUSIONS:
The operating agreement with the Agricultural Association demonstrates civic support of a
historical legacy that showcases agriculture and farming for future generations. Staff recommends
that Council approve this renewal for 2017 through 2019.
“Original signed by Yvonne Chui”
Prepared by: Yvonne Chui, Recreation Manager, Arts & Culture
“Original signed by Wendy McCormick”
Reviewed by: Wendy McCormick, Director Recreation
“Original signed by Kelly Swift”
Approved by: Kelly Swift, General Manager,
Parks, Recreation & Culture
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:yc
Attachment:
Agricultural Association Operating Agreement
Policies P092, P100 and P127
ID #1738394 1
AGRICULTURAL ASSOCIATION OPERATING AGREEMENT
THIS AGREEMENT made as of the 1st day of June, 2017
BETWEEN:
CITY OF MAPLE RIDGE 11995 Haney Place, Maple Ridge, B.C.V2X 6A9
(the “City”)
OF THE FIRST PART
AND
MAPLE RIDGE /PITT MEADOWS AGRICULTURAL ASSOCIATION, a society duly
incorporated under the Societies Act of the Province of British Columbia and
registered under number S-0019037, having an office at the Albion Fairgrounds,
Maple Ridge, B.C., V2X 6G1
(the “Association”)
OF THE SECOND PART
WHEREAS:
A.The City and the Association desire to provide for the co-ordination and provision of
agricultural and farming programs and services for the benefit of the residents of Maple
Ridge and to provide for the operation of the annual Country Festival (the “Country Fair”)at
the Albion Fairgrounds (the “Fairgrounds”)as particularized in Part II of this Agreement (the
“Operations”);
B.The Association is a leadership organization that plays a key role to strengthen community
agriculturally based groups; to build community wide connections and networks and to
encourage an understanding of farming and agriculture in creating a healthy, vibrant
community;
C.The Association operates as a not-for-profit member based organization governed by a Board
of Directors and managed by paid staff dedicated to promoting and encouraging appreciation
for agriculture as stated and outlined in the Association’s Constitutional Purposes (attached
hereto as Schedule A).It has the capacity to align activities, programs and operations with
the Association’s Constitution;
D.The City is prepared to pay an operating grant to the Association towards the annual
production of the Country Fair and provision of agricultural programs and services for the
community;
NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the mutual covenants and
agreements herein and of other good or valuable consideration provided for herein (the rece ipt and
sufficiency whereof is hereby acknowledged by each of the parties), the parties hereto agree as
follows:
PART I –Agreement
ID #1738394 2
The term of this Operating Agreement is three years,commencing the 1st day of January 2017 and
expiring on the 31st day of December, 2019.
PART II –OPERATIONS OF ANNUAL FESTIVAL AND AGRICULTURAL EDUCATION AND FUNDING
Operating Funds
1.The City agrees to pay to the Association the following funds to manage and operate the
annual Country Fair and towards the provision of agricultural programs and services in
accordance with and subject to the terms and conditions outlined in the Agreement:
a.For the 2017 calendar year,an annual amount of $17,000,to be paid in two equal
installments on Jan. 31 and July 31;
b.For the 2018 calendar year,an annual amount of $17,000 to be paid in two equal
installments on Jan. 31 and July 31
c.For the 2019 calendar year,an annual amount of $17,000 to be paid in two equal
installments on Jan. 31 and July 31
(collectively,the “Operating Funds”)
All Operating Funds payments shall be subject to deduction of any amounts paid by the City
under this Agreement on behalf of the Association, and of any amounts owed by the
Association to the City.
Conditional Entitlement
2.The obligation of the City to pay the Operating Funds in any year is subject to the
establishment of the City’s annual budget.The City shall budget for the Operating Funds;
however, it is understood and acknowledged that if the Operating Funds budgeted by the City
are reduced, the City and the Association agree to review and proportionally reduce the level
of responsibilities to be provided by the Association under this Agreement.
City’s Covenants
3.The City agrees, on behalf of the Municipalities:
a.to assign a staff liaison (the “Staff Liaison”)to attend the meetings of the Board of
Directors of the Association and the general meetings of the Association including
strategic planning as a non-voting observer for the purpose of facilitating
communication between the City and the Association as needed;
b.the Staff Liaison shall be the manager of this Agreement on behalf of the City;
c.to provide to the Association advertising space in its Arts and Recreation Guide (the
“Guide”)for its major agriculture programs and services within the festivals listings
page in the Guide and as space may become available as determined by the City,
without cost to the Association,and to do its utmost to promote and publicise the
Association’s programs and services through the distribution of the Guide and any
other avenues that may be available and appropriate;
ID #1738394 3
d.to provide access to the Fairgrounds for the Association’s additional agricultural
programs at no cost,waiving base rent and pending availability based on the
Association’s historic use of this property.The Association will be responsible for any
additional expenses incurred by the City beyond base rent (e.g. Parks staff provides
some labour assistance with set up and tear down for the annual Country Fair which
is paid by the Association using a portion of the operating grant).
For other additional uses,the City will provide access to parks, recreation and culture
facilities other than the Fairgrounds in accordance with current booking and
scheduling policies and procedures, and will charge the Association in accordance
with the current fees and charges policy (see website www.mapleridge.ca), noting
that the Association shall be classified as a non-profit recreational group warranting
the subsidies for facility rental contained in that policy for such groups. The
Association will be responsible for any additional related expenses in operating a
program from any of these facilities.
Association’s Covenants
4.The Association agrees with the City:
a.to operate the annual Country Fair and agricultural programs in accordance with this
Agreement for the intended purposes of the Fairgrounds including farming and
agricultural programs,exhibitions,attractions, community heritage gatherings,
meetings,presentations,and events and for no other purpose save and except that
which may be approved by the City from time to time. The Association will establish
operating policies and procedures for its programs in line with its business plan;
b.to provide the agricultural and farming programs and services which will be
functioning primarily within the City’s geographic area of jurisdiction, within the limits
of available resources;
c.to deliver agricultural programs and services that take into consideration the
following City’s performance focus areas:
i.community capacity building,
ii.collaborative community planning,
iii.community engagement in agriculture,
iv.quality arts/cultural experiences related to agriculture,
v.efficient and sustainable operations,
vi.organizational capacity building;
d.when developing agricultural programs and services,to take into consideration a
community development approach to provide member agriculture groups, community
groups, school district, business and individuals the opportunities to connect, link,
learn together, share assets and common interests, network and co -create through
agriculture and farming where possible;
ID #1738394 4
e.to actively participate in collaborative planning opportunities and city-wide initiatives
related to agriculture and farming (e.g.Agricultural Advisory Committee, promotions,
volunteerism, assessments and community development)that align with City’s
policies, vision and goals for the community and partners at large and the
Association’s goals within available resources;
f.to provide equal and reasonable opportunity for access to the Associations programs
and services for all local organizations and residents;
g.to respond to requests from schools and introduce students to the community’s
farming heritage and the importance of agriculture as resources permit;
h.to plan, promote and coordinate all aspects of a diversity of agricultural and farming
activities and educational programming including the annual Country Fair for all age
groups in similar variety, quantity, and quality to those provided in communities of
similar size in the Province of British Columbia which provide similar resources for
such services as are included in this Agreement. Further the City recognizes that
funding beyond the Agreement is required to undertake all programs, operations and
services;
i.within the Association’s available resources,to conduct surveys and evaluations and
compile and analyze statistics and data on programs and services to inform and
meet business planning processes, monitoring and reporting requirements;
j.to advertise the agriculture and cultural programs in the City’s Parks, Recreation and
Culture Guide, space permitting,in accordance with all deadlines and standards
established by the City for the production of the Guide in addition to utilizing other
appropriate advertising methods;
k.to encourage participation and provision of training and professional development
opportunities for the Board of Directors, staff and volunteers of the Association within
available resources in the Association’s annual budget as part of best practises for a
non-profit organization and in accordance with the Association’s governance policy;
l.to use good board governance practices and procedures including understanding of
fiduciary duties;
m.to apply and maintain quality human resources management practices for non-profit
organizations of similar size, scale and scope including:
(i)a criminal record check as a condition of employment for staff and volunteers
working with vulnerable populations as per City policy,
(ii)appropriate levels of supervision for all direct and partnered activities and
programs;
n.to seek funding from diverse sources including grants, sponsorships and fundraising
endeavours as best practices;
o.to operate the annual Country Fair and agricultural programs in an efficient,effective
and sustainable manner that takes into consideration the long term viability of the
programs;
ID #1738394 5
p.to acknowledge the support of the Association, its programs and activities by the City
as applicable in appropriate communications and promotional materials used to
promote these activities and where space permits.The Association shall provide
such acknowledgement by using the logos and/or names of the City of Maple Ridge
in accordance with prescribed standards;
q.to obtain and maintain during the term of this Agreement, at the Association’s
expense, with such company or companies and on such forms as are acceptable to
the City, in the name of the Association,Comprehensive General Liability insurance
coverage including,without limiting the foregoing,coverage for premises and
operations liability, contingency liability with respect to the operations of contractors
and subcontractors, completed operations liability, contractual liability and
automobile liability for owned, non-owned and hired units. The limits of liability shall
not be less than $5,000,000 for each occurrence for bodily injury, including death,
and property damage. Each policy shall provide that it may not be cancelled, lapsed
or materially altered without at least 30 days’ notice in writing to the City by
registered mail, and shall name the City of Maple Ridge,the Board of Education of
School District No. 42 (Maple Ridge Pitt Meadows), RG Properties and Golden Ears
Winter Club Society as additional insured parties and shall provide for cross-liability
and severability of interests, which means that the policy applies separately to each
insured party. In the event such insurance lapses or is cancelled or a ny material
alterations are made without the approval of the City, the City may at its option
without notice forthwith terminate this Agreement or the City may, at its option and
without obligation to do so, obtain and maintain such insurance at the expense of the
Association and the Association hereby appoints the City as the Association’s lawful
attorney to do all things necessary for that purpose;
r.to deliver a copy of each insurance policy required by this Agreement to the City prior
to the commencement of this Agreement and deliver evidence of renewal of the
insurance on request by the City;
s.to maintain its status as a society in good standing with the Registrar of Companies
for the Province of British Columbia and to function in accordance with the policy
attached hereto as Schedule C;
t.to maintain an open membership which will ensure all citizens of Maple Ridge may
become members of the Association;
u.not to amend the Constitution or the bylaws of the Association without first informing
the City of the intended amendment;
v.not to suffer, permit or allow any unlawful activities or conduct or any nuisance to
exist nor suffer, permit or allow any conduct or activity that is in breach of the Human
Rights Code;
w.to occupy and use the Fairgrounds during the annual agricultural Country Fair and
programming purposes in accordance with all the terms and conditions of any
licenses issued by any governmental authority;
x.to obtain and keep current all permits and licenses required by law to be obtained to
operate the Fairgrounds and to fulfill the Association’s obligations; and
ID #1738394 6
y.to permit the Staff Liaison and the City’s representative’s to attend meetings of the
Association’s Board of Directors as required.
Business Plan &Financial Statements
8.The Association must provide to the City:
(a)a detailed business plan and a budget each year no later than March 1st,for the
operation of the annual Country Fair at the Fairgrounds, and for the delivery of the its
programs and activities for review by the Staff Liaison (attached as Schedule B);
(b)Annual Report information and as requested a presentation each May following the
Association’s AGM to the City including:
(i)annual financial statements;and
(ii)annual statistics on use, program and participation attendance numbers for scope
of programs and services offered, volunteer information and other relevant data ;
(c)reporting on the City’s performance focus areas listed in section 4(a-c),that will be
further defined through the development of a mutually agreed upon framework for
annual reporting;and
(d)two year comparative statistics including projected year, based on the Association’s
fiscal year,provided to the Staff Liaison each fall for department business planning
purposes.
9.The parties agree that equipment purchased through grants applied for by the Association
remain the property of the Association if required under the conditions of the respective
grant.
Indemnity
10.The Association will:
(a)release the City of Maple Ridge and agrees not to sue the City in respect of any
matter arising out of or relating to this Agreement, except for any wrongful refusal of
the the City of Maple Ridge to perform its obligations under this Agreement; and
(b)indemnify, defend and save harmless the City of Maple Ridge,their elected officials,
officers, employees, agents, contractors and volunteers from and against any and all
claims, suits, liability, demands,actions, proceedings, costs (including legal costs),
damages and expenses whatsoever, by whomsoever brought arising from :
(i)any breach, violation, default or non-performance by the Association of any
provision of this Agreement;
(ii)any act, omission, or negligence of the Association, its officers, directors,
members, contractors, volunteers or others of the Association
ID #1738394 7
(iii)any death, personal injury, property damage, property loss, economic loss or
other loss or harm suffered by any person, including the City, on or in relation
to the Fairgrounds or the Operations of the Association..
The indemnity contained in this Agreement survives the expiry or earlier termination of this
Agreement.
PART III –GENERAL PROVISIONS
11.The parties agree:
a.this Agreement shall come into effect on January 1, 2017, and shall expire and cease
to be binding on the parties on December 31, 2019,provided that any party may
terminate this Agreement upon giving 180 days notice in writing to all parties of its
intention to do so, at the address or addresses of the parties first above set out or at
such address or addresses as the parties may advise each other in writing from time
to time;
b.the terms of this Agreement may be reviewed and revised with the mutual consent of
all parties;
c.neither the City has made any representations, covenants, warranties, guarantees,
promises or agreements (oral or otherwise) with the Association other than those
contained in this Agreement;
d.nothing contained or implied herein shall prejudice or affect the rights and powers of
the City in the exercise of its functions under any public and private statues, bylaws,
orders and regulations, all of which may be fully and effectively exercised as if this
Agreement had not been executed and delivered by the Association;
e.wherever the singular or masculine is used herein, the same shall be construed as
meaning the plural, feminine or the body corporate or politic where the context or the
parties so require;
f.the parties hereto shall do and cause to be done all things and execute and cause to
be executed all documents which may be necessary to give proper effect to the
intention of this Agreement;
g.nothing herein contained shall be deemed or construed by the parties, nor by any
third party, as creating the relationship of principal and agent or of partnership or of
joint venture between the parties and no acts of the parties hereunder shall be
deemed to constitute the Association as anything other than an independent
contractor;
h.no subsequent alteration, amendment, change, revision or addition to this
Agreement shall be binding on the parties unless in writing and signed by the parties’
authorized signatories;
i.no provision herein requiring approval or consent of the City shall be deemed to have
been fulfilled or unless written consent or approval relating to the specific matter has
first been obtained. Nor prior consent or approval and no condoning, excusing or
overlooking by the City on previous occasions when such consent or approval was
ID #1738394 8
required shall be taken to operate as a waiver of the necessity for such consent or
approval wherever required;
j.time shall be of the essence of this Agreement; and
k.this Agreement shall enure to the benefit of and be binding upon the parties hereto
and their respective successors and assigns.
IN WITNESS WHEREOF the parties hereto have set their hands as of the day and year first above
written.
THE CITY OF MAPLE RIDGE
in the presence of:
________________________________________________________________
Authorized Signatory Witness
______________________________________________________________
Title Date
___________________________________
Authorized Signatory
_________________________________
Title
ID #1738394 9
MAPLE RIDGE /PITT MEADOWS AGRICULTURAL ASSOCIATION
in the presence of:
______________________________________________________________
Authorized Signatory Witness
______________________________________________________________
Name and Title Date
________________________________
Authorized Signatory
_________________________________
Name and Title
ID #1738394 10
Schedule “A”
Association’s Constitution
1.The name of the society is Maple Ridge/Pitt Meadows Agricultural Association.
2.The purposes of the society are:
a.Encourage the cultivation of the soil and the general development of all agricultural
resources of the District, and to foster every branch of Mechanical and Household
Arts calculated to increase the happiness of Home Life.
b.To host an annual Agricultural Fair.
c.To do everything incidental and necessary to promote and attain the foregoing
objects throughout the Municipalities of Maple Ridge and Pitt Meadows.
3.The society shall be carried on without purpose of gain for its members and any profits or
other accretions to the society shall be used for promoting its objects.
4.In the event that the Association should at any time be wound up or dissolved, the remaining
assets after payment of all debts and liabilities shall be turned over to a recognized
charitable organization in the province or elsewhere in Canada as directed by the members.
5.Clauses 3, 4, & 5 are unalterable in accordance with Section 22 of the Societies Act.
ID #1738394 11
Schedule “B”
BUSINESS PLAN 2017-2018
See attached.
ID #1738394 12
Schedule “C”
CITY REQUIREMENTS FOR GROUPS WITH WHOM THE CITY ENTERS INTO
AN OPERATING AGREEMENT
1.That the group maintain its status as a registered society in good standing with the Provincial
Registrar of Companies.
2.That the purposes of the Association listed in its Constitution encompass the programs and
services for which the agreement is being entered into.
3.That the Association dissolution clause in its Constitution identify that the assets of the
Association shall go to a local organisation with similar purposes or to the appropriate local
government authority (eg.the City of Maple Ridge) upon dissolution of the Association.
4.That the Association’s Bylaws provide for any resident of Maple Ridge of the appropriate age
to become voting members of the organisation at a reasonable annual cost.
5.That the Association’s Bylaws provide for regular (annual) elections to the Board of Directors
from the Membership (terms should be alternated between positions on the Boa rd where the
term of membership on the Board is longer than one year). The by laws should also provide
for a maximum number of terms a member may serve on the Board before stepping down for
at least one term.
6.That an audited financial statement be presented to the City on an annual basis if the
operating grant is for an amount over $75,000 annually. If the operating grant is for a
smaller amount a statement must be presented which is subject to audit at the discretion
and expense of the City.
7.That a detailed annual report of the programs and services provided to the community by the
Association be provided to the City.
8.That the books and records of the Association are available to the City or its representatives
for inspection at any time upon 24 hours notice having been provided requesting such
notice.
9.That any changes to the Constitution or Bylaws of the Association be provided to the City in
advance of such changes being brought forward to the membership for consideration and
adoption.
10.That the Association prepares and presents a two year financial plan for its operations to the
City on an annual basis.
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Festival Grant Program Recommendations – Intake Two
EXECUTIVE SUMMARY:
Applications for festival support were reviewed by an internal Festival Grant Committee on May 15 and
evaluated with reference to the benefit criteria outlined in the Festival Support Policy. The financial
documentation supplied by the applicants was also examined to ensure that event organizers had
clearly demonstrated the need and justification for financial support. The Committee’s detailed
recommendations for support allocations are outlined in the summary chart (attached).
The eligible community groups provide free or low-cost volunteer-driven celebrations which, promote
local community spirit, identity and aligns with the City’s culture, tourism and branding strategies.
RECOMMENDATION:
That the festival support allocations outlined in the Festivals Support Grant Program Summary Chart
2017 – Intake Two attached to the report dated June 13, 2017 for a total of $13,000 be approved.
DISCUSSION:
a)Background Context:
The first intake of the Festival Support Grant Program was completed in February and this report
deals with recommendations for the second intake. The Festival Support Grant Program has two
intakes annually. Applications were reviewed by a committee comprised of Lino Siracusa, Manager
of Economic Development, Valoree Richmond, Manager of Parks Planning & Operations, Yvonne
Chui, Arts and Community Connections Manager, and Kathryn Baird, Coordinator of Special Events
and Volunteers. These departmental stakeholders are in a position to assist with the alignment of
festivals with civic goals in tourism, economic development and community development.
The committee followed the established festival support guidelines to ensure consistency in
decision-making and some flexibility was acknowledged to accommodate costs related to the
expansion of activities, increased production costs including safety related requirements and
alignment with the civic strategies.
Three eligible community festival funding applications for events taking place November 1, 2017 to
April 30, 2018 were reviewed. In this second intake of applications, these three community
festivals were allocated an amount of $9,500 and $3,500 was reserved for grassroots and new
events as described in the attached Festivals Support Grant Program Summary Chart Intake 2. The
grassroots and new events submissions will be reviewed by staff on an on-going basis throughout
the year as per the Festivals Policy. The total approved 2017 festival grant funding budget is
$64,320.
1154
2
Applicants’ requests were for essential event production requirements such as insurance, safety
equipment, public health and volunteer program expenses. Many of these production expenses
continue to increase as the respective events grow in size and complexity. Staff will bring forward
some considerations for Council in the 2018 business plan process to address some of these
logistical and basic supports to grow festivals and develop a stronger alignment with the tourism
and cultural plan strategies through a phased approach.
b) Desired Outcome:
Community festivals provided to local residents and tourists by volunteer festival organizers are
successful and effective, supporting opportunities for citizens to contribute to community and for
citizens to connect and participate in their community.
c) Strategic Alignment:
As per the Parks, Recreation and Cultural Master Plan (2010) increasing the quality, scope and
diversity of festivals and special events contributes towards recognizing Maple Ridge as a
destination and community with rich arts and culture opportunities.
d) Business Plan/Financial Implications:
The recommended level of funding falls within the budget guidelines and it allows for the funding of
new events as requests come forward throughout the year.
It is recognized that encouraging citizens to develop their creative potential and sense of community
through special events and festivals contributes to building a healthy, vibrant and engaged
community. These activities contribute towards a vision for a complete community and support the
local economy. In 2016, the festival groups’ total estimated budget was over $480,000 which
demonstrates the value that the Festival Support Fund generates to attract additional funding
through sponsorships, grants and other income. Citizen engagement is integral to Council’s
strategic plan.
e) Policy Implications:
As per Festival Support Policy P100. We are currently guided by the existing Commission policies.
The process to transition Commission policies to City of Maple Ridge policies is currently underway
and will be presented to Council for consideration shortly.
CONCLUSIONS:
An evaluation of all festival applications was conducted by the Festival Grant Committee and the
recommendation is that festival applications receive the level of financial support as outlined in the
Festival Review Chart – May 2017 for a total of $13,000 in the second intake. Special events and
festivals contribute towards making Maple Ridge a fun destination for locals and visitors and
encourages stronger community spirit and community engagement.
“Original signed by Yvonne Chui”
Prepared by: Yvonne Chui, Arts and Community Connections Manager
“Original signed by Lino Siracusa”
Reviewed by: Lino Siracusa, Manager Economic Development
3
“Original signed by Wendy McCormick”
Reviewed by: Wendy McCormick, Director Recreation
“Original signed by Kelly Swift”
Approved by: Kelly Swift, General Manager: Parks, Recreation & Culture
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:yc
Attachments:
Festival Support Grant Program Summary Chart 2017 - Intake Two
Festival Policy P100
Festivals Support Grant Program Summary Chart 2017 - Intake 2 June 13, 2017
RECOMMENDED ALLOCATIONS 2nd INTAKE 2017
Recommended
$ Difference between
2016 Approved & 2017
Recommended
2016
Approved
Grassroots and New Events Reserve $3,500 -$3,300 $6,800
Festival Name/Organization
Large Festivals
Maple Ridge Christmas Festival $5,500 $500 $5,000
Mid-Sized Festivals
Earth Day $3,000 $500 $2,500
Christmas Haven $1,000 $0 $1,000
Subtotal (community applications)$9,500 $8,500
RECOMMENDED Grand Total 2nd Intake, June 2017 (including
grassroots and new events)
$13,000 $15,300
Grant Allocations
Total Approved by Council for 1st intake $51,320 $40,588
Total Recommended for 2nd intake $13,000 $15,300
BUDGET APPROVED $64,320 $55,888
P100_Festival_Support_Policy_2014-02-13_11EC6BD 1
Title:POLICY: FESTIVAL SUPPORT Policy No.P100
Supercedes:2010-09-09
Authority:Operational Effective Date:2014-02-13
Approval:PLS Commission Review Date:2014-02-13
Policy Statement:
Parks and Leisure Services will support the growth and development of festivals and events by
utilizing the community development approach to build community capacity and vibrancy .Financial
and in-kind support will be provided to qualified festival groups in accordance with guidelines
established by the Maple Ridge Pitt Meadows Parks and Leisure Services.
PURPOSE:
Festivals and events enhance citizen’s quality of life and are an essential element in creating complete
communities. The experiences and benefits derived from festivals and events have significant value by
citizens and visitors and are a vital ingredient in the municipality’s on-going development as an active and
vibrant City.
Applications for festivals support will be assessed based on benefits criteria to the community that
includes:
Encouraging community identity and spirit
Providing opportunities for economic development
Building community involvement
Demonstrating a sense of responsibility to the community
Events will encourage community development that builds the capacity of local residents and the power of
local associations and institutions which contributes to a stronger, more sustainable community for the
future.
The policy will contribute to developing increased vibrancy and community sustainability in Maple Ridge
and Pitt Meadows. Through this policy, Commission is committed to supporting:
A vibrant and diverse range of festivals and events
Opportunities to celebrate history, living heritage and diverse cultural character
Growth of volunteerism
Growth of tourism and attracting businesses and people interested in active and vibrant
communities
Safe communities
POLICY MANUAL
P100_Festival_Support_Policy_2014-02-13_11EC6BD 2
This policy provides a foundation for the development, management and resource allocation of grants and
services through Parks and Leisure Services by:
Articulating a clear definition of festivals supported by the Commission.
Establishing guidelines that ensure consistent implementation of the policy when reviewing
requests for financial and in-kind support from qualified festival groups through the Festivals Sub-
Committee and Inter-Municipal Events Committee. All requests will be considered within the context
of available resources and benefits to the community.
Commission annually appointing a Festivals Sub-Committee (3 members of Parks and Leisure
Services Commission) to work with staff and review applications and make recommendations for
Festival Support Funding allocation to be considered by Commission.
DEFINITIONS:
Definitions:
Festival:
A free or low-cost volunteer-driven celebration, entertainment or activity that is accessible, promotes
community spirit, identity and responsibility and is promoted to the general public including Maple Ridge
and Pitt Meadows residents and tourists. For the purpose of clarity and this policy, the term “festival” does
not include sporting events, tournaments,artistic competitions or exhibits, religious causes or commercial
events.
Qualified festival group:
A Maple Ridge and Pitt Meadows based festival group or a group in the region with a Maple Ridge and/or
Pitt Meadows partner, registered as a non-profit society, or similar group with the potential to become a
non-profit society, that has made application and agrees to enter into a grant agreement for activities that
take place in Maple Ridge and/or Pitt Meadows.
Available resources:
The budget established through the Parks and Leisure Services Commission to support qualified Maple
Ridge and Pitt Meadows festival groups, plus in-kind allocations including parks, facility and equipment use
or staff time provided by the Commission, the Parks and Leisure Services Festival and Volunteer Office,or
other Municipal Departments
Base level of support:
The level of support available to any and all qualified festival groups in accordance with available
resources, the fees and charges policy and operational procedures. It is the responsibility of festival
organizers to develop, plan, manage, fund and implement their festival.
Benefits Criteria Definitions:
Encourages community identity and spirit:
Involves citizens in planning creatively for the community. Enhances the image and reputation of the
community by contributing to a vibrant and creative environment that attracts citizens, visitors and
business.
Grows economic opportunities:
Draws a critical mass opportunity, attracting a large number of attendees including tourists. Provides
opportunities for business to network with or promote their services to the community in a positive
environment.
P100_Festival_Support_Policy_2014-02-13_11EC6BD 3
Builds community involvement:
Increases the range of experiences available to residents and visitors through cultural, recreational and
educational components. Provides an environment for public gathering, mingling and safe celebration and
increases residents’ sense of belonging and comfort in participating in their community that includes
access to these activities through inclusive practices and low-cost opportunities.
Demonstrates a sense of responsibility to the community:
Uses sound financial practices and has sources of revenue other than from the Commission.
Demonstrates environmental stewardship. Supports local business and community projects. Ensures
safety is a primary consideration when planning and staging festivals. Incorporates a range of quality
opportunities for volunteer engagement, training and leadership development that helps to fulfill the
group’s mission and vision.
REFERENCE:
Fees and Charges Policy
Community Development Policy
1
ID#1700626
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 13, 2017
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Parks, Recreation & Culture – Policies
EXECUTIVE SUMMARY:
Policies previously under the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
(Commission) are being reviewed as we transition to City of Maple Ridge policies to ensure they
continue to be relevant today and in the future. These policies will guide the work done by Parks,
Recreation & Culture (PRC) division in supporting active and engaged citizens.
RECOMMENDATION:
That Policy 4.19 - Sport Field Closure/Damage Deposits be adopted; and,
That Policy 4.20 –Sponsorship be adopted; and,
That Policy 4.21 - Parks, Recreation & Culture Fees & Charges be adopted; and,
That Policy 4.22 - Festival Support be adopted; and,
That Policy 4.23 - Recreation Access be adopted; and
That Policy 4.24 - Sport Physical Activity be adopted.
DISCUSSION:
a)Background Context:
In a report dated January 18, 2016 regarding the Joint Leisure Services Transition Plan, Council
was provided with an exit and implementation plan. One of the service areas addressed in the
report was the administrative function formerly provided by the Commission. It was recognized
that with the dissolution of the Joint Leisure Services Agreement, the Commission policies
became obsolete. During the 2013/14 business cycles, staff reviewed and updated all
Commission policies as a business plan deliverable and had confidence that these policies could
continue to guide Parks, Recreation & Culture staff, in the interim, while a full review of each
policy took place.
Business Operations staff reviewed the thirty-one Commission policies and have developed a
plan to transition these to City of Maple Ridge policies. Each policy is being reviewed by the
Business Operations staff along with staff from those areas most familiar with the policy under
review. Staff have considered change of authority, revisions to the policy content to reflect best
practices and Council’s intent, procedural changes and whether the policy is superceded by an
existing City policy.
This report identifies six policies, listed below, for Council approval. They include four changes of
authorities and two updated policies. Over the coming months staff will be bring forward
1155
2
ID#1700626
additional reports with the remaining recommended policy updates and/or authority changes for
Council’s approval.
Change of Authority:
The following policies were reviewed by staff teams deemed subject matter experts in relation to
each policy and recommend change of authority only:
Commission Policy P122 - Sport Field Closure/Damage Deposits to be numbered as City of
Maple Ridge Policy 4.19.
Commission Policy P107 - Sponsorship to be numbered as City of Maple Ridge Policy 4.20.
Commission Policy P108 - Fees & Charges to be numbered as City of Maple Ridge Policy 4.21.
Commission Policy P129 - Sport Physical Activity to numbered as City of Maple Ridge Policy 4.24.
Change of Authority & Content Update:
Commission Policy P100 - Festival Support was reviewed by staff and during the review it was
determined updates were required to reflect current and best practice. These changes included
the adjudication process, change of authority, and includes benefits festivals bring to the City
including economic growth, boosts in tourism and supporting City strategies. The policy removes
Commissions’ role in adjudication and provides clear criteria for staff and applicants to follow. It
maintains the integrity of resource and funding allocation and will be numbered as City of Maple
Ridge Policy 4.22.
Commission Policy P048 - Recreation Access was reviewed by staff and during the review it was
determined updates were required to reflect current and best practice. These changes included
a broader perspective of facility and program access for individuals with financial, physical,
mental, social and emotional barriers to participate that will support services such as the
Participation Program and Leisure Access. This will become City of Maple Ridge Policy 4.23.
b) Desired Outcome:
To ensure that policies guiding staff are relevant and reflect industry best practices.
c) Strategic Alignment:
Policy development ensures transparent processes and citizen access to information and
opportunities for engagement in the decision-making process.
d) Citizen/Customer Implications:
Having policies in place provides citizens and community groups with clear and transparent
processes which they can apply to their circumstance when needed.
3
ID#1700626
CONCLUSIONS:
Staff recommends that Council approve the policies identified in this report which will put clear
criteria and guidelines in place for Council, staff and the community.
“Original signed by Russ Brummer”
Prepared by: Russ Brummer, Business Operations Coordinator
“Original signed by Danielle Pope”
Reviewed by: Danielle Pope, Business Operations Manager
“Original signed by Tony Cotroneo for Wendy McCormick”
Reviewed by: Wendy McCormick, Director Recreation & Community Services
“Original signed by Kelly Swift”
Approved by: Kelly Swift, General Manager,
Parks, Recreation & Culture
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:rb
Attachments
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Polices: P122, P107, P108,
P129, P100 and P048.
Draft City of Maple Ridge Policies: 4.19, 4.20, 4.21, 4.22, 4.23 and 4.24.
Page 1 of 2 Policy
POLICY MANUAL
Title:SPORT FIELD CLOSURE / DAMAGE DEPOSITS
Policy No:4.19
Supersedes:New
Authority:Legislative Operational
Approval:Council CMT
General Manager
Effective Date:
Review Date:
Policy Statement
Sports fields will be monitored regularly by parks staff and when conditions require will be closed
and so posted “Field Closed”. When fields have not been closed by staff “Field Open”, user groups
will be responsible to check the Field Condition Report and decide on game days whether fields
are playable “User Discretion”. Any play causing damage beyond fair wear will result in fines and
suspensions as determined by the Director of Parks and Facilities, and withdrawal from the group's
Damage Deposit of funds to effect repairs to the field.
Purpose
The purpose of this policy is to ensure maximum use of the playing fields with minimum
maintenance downtime, reducing costs to taxpayers and involving field users in the decision
making and accountability for responsible field use.
Definitions
Field Open:The field has been inspected by parks staff and is considered to be in a safe and
playable condition. Should weather conditions deteriorate and the field becomes soggy or has
evidence of standing water on the surface, the game should be postponed or cancelled by the
coach, club representative or referee.
User Discretion:The field has been inspected by parks staff who consider the field to be safe and
useable on the day of the inspection, however they have some concerns that the weather
conditions may change prior to game day, and that games played during inclement weather
conditions may be unsafe for users and detrimental to the field for the balance of the season. This
will provide the coaches with an opportunity to make a judgment call on the day o f the game to
allow the games to be played if the field condition is good, and ensure that games are not played if
there is evidence of standing water on the field, frost, snow, or if there is heavy rain on the day of
the game.
Field Closed:The field has been inspected and parks staff have determined that there may be
safety issues or damage could result if games are played, or have closed the field due to extreme
Page 2 of 2 Policy
weather conditions, excessive wear, repairs, to provide a rest period for the field, or until they have
suitable weather conditions to carry out the required repairs on the field. A field that has been
closed by parks staff may only be reopened by a parks staff representative.
Field Condition Reports:It is the responsibility of the coaches and club representatives to check
the field condition alert centre to determine if the field they have been assigned is open for play,
and for any special conditions that they need to be aware of regarding the playability of the field.
Damage Deposits:Excessive use of a turf sport field or play during inclement weather may cause
surface wear, compaction and root zone damage which cannot be fully remedied until the following
growing season. This results in substandard conditions for subsequent users, and increases
maintenance costs. In extreme cases the field may not be usable for several months.
a)All regular field users will be required to pay a Damage Deposit to the City of Maple Ridge
before their season begins. This deposit will be refundable after the season, less the cost of
damages to fields and related facilities beyond normal wear.
b)Damage Deposits must be paid up in full by the club/league involved before the offending
team or teams may resume play.Failure to pay Damage Deposits may result in suspension
of the entire club /league.
e)Damage Deposits will be doubled for any teams /clubs who have used a field contrary to the
sport field closure policy.
f)Any team who violates this policy, and have had to have their Damage Deposit
drawn down repeatedly, may have their play and practice privileges suspended for a period
of time to be determined at the discretion of the Director of Parks and Facilities.
g)Should any club feel they have been treated unfairly and have lost a Damage Deposit, staff
will work with the club to resolution.
Key Areas of Responsibility
Action to Take
Amounts of deposits will be set from time to time under the Parks,
Recreation & Culture Fees and Charges policy.
Fields will be monitored regularly by parks staff: damage beyond
fair wear will be assessed by the Director of Parks and Facilities
and charged against the Damage Deposit of the team or teams
responsible.
Responsibility
Business Operations
Parks and Open Spaces
P122_Sport_Field_Closure_Damage_Deposit_37E9E05
Title:SPORT FIELD CLOSURE / DAMAGE DEPOSITS Policy No.P122
Supercedes:2005-01-01
Authority:Operational Effective Date:2014-01-09
Approval:PLS Commission Review Date:2014-01-09
Policy Statement:
Sports fields will be monitored regularly by Parks staff and when conditions require will be closed
and so posted. When fields have not been closed by staff, user groups will be responsible to decide
on game days whether fields are playable (User Discretion). Any play causing damage beyond fai r
wear will result in fines and suspensions as determined by the Director, Parks and Facilities, and
withdrawal from the group's damage deposit of funds to effect repairs to the field.
PURPOSE:
The purpose of this policy is to ensure maximum use of the playing fields with minimum
maintenance downtime, reducing costs to taxpayers and involving field users in the decision making
and accountability for responsible field use.
DEFINITIONS:
Field Open
The field has been inspected by parks staff and is considered to be in a safe and playable condition.
Should weather conditions deteriorate and the field becomes soggy or has evidence of standing
water on the surface, the game should be postponed or cancelled by the coach, club representative
or referee.
User Discretion
The field has been inspected by Parks Staff who consider the field to be safe and useable on the day
of the inspection, however they have some concerns that the weather conditions may change prior to
game day, and that games played during inclement weather conditions may be detrimental to the
field for the balance of the season. This will provide the coaches with an opportunity to make a
judgment call on the day of the game to allow the games to be played if the field condition is good,
and ensure that games are not played if there is evidence of standing water on the field, frost, snow,
or if there is heavy rain on the day of the game.
Field closed
The field has been inspected and Parks Staff have determined that there may be safety issues o r
damage could result if games are played, or have closed the field due to extreme weather
conditions, excessive wear, repairs, to provide a rest period for the field, or until they have suitable
POLICY MANUAL
Policy P122 -Sport Field Closure/Damage Deposit
P122_Sport_Field_Closure_Damage_Deposit_37E9E05 #2
weather conditions to carry out the required repairs on the field. A field that has been closed by
parks staff may only be reopened by a Parks representative.
Field condition reports
It is the responsibility of the Coaches and Club representatives to check the field condition hotline to
determine if the field they have been assigned is open for play, and for any special conditions that
they need to be aware of regarding the playability of the field.
Damage Deposits
Excessive use of a turf sport field or play during inclement weather may cause surface wear,
compaction and root zone damage which cannot be fully remedied until the following growing
season. This results in sub standard conditions for subsequent users, and increases maintenance
costs. In extreme cases the field may not be usable for several months.
a)All regular field users will be required to pay a damage deposit to the Maple Ridge / Pitt
Meadows Parks and Leisure Services Department before their season begins. This deposit will
be refundable after the season, less the cost of damages to fields and related facilities beyond
normal wear.
b)Amounts of deposits will be set from time to time under the Parks and Leisure Services Fees
and Charges policy.
c)Fields will be monitored regularly by parks staff: damage beyond fair wear will be assessed by
the Director, Parks and Facilities and charged against the damage deposit of the team or
teams responsible.
d)Damage deposits must be paid up in full by the club/league involved before the offending
team or teams may resume play.Failure to pay damage deposits may result in suspension of
the entire club /league.
e)Damage deposits will be doubled for any Team / Club who have used a field contrary to the
sport field closure policy.
f)Any team who violates this policy, and have had to have their damage deposit
drawn down repeatedly, may have their play and practice privileges suspended for a period
of time to be determined at the discretion of the Director of Parks and Facilities.
g)Should any club feel they have been treated unfairly and have lost a damage deposit, they may
appeal the decision per the appeals process.
REFERENCE
Policy P104 -Commission Appeals Process
Page 1 of 3 Policy
POLICY MANUAL
Title:SPONSORSHIP POLICY
Policy No :4.20
Supersedes:New
Authority:Legislative Operational
Approval:Council CMT
General Manager
Effective Date:
Review Date:
Policy Statement
This policy provides a framework for the acceptance of monetary contributions, products and
services and in-kind offerings. Donations in the form of Sponsorship,Cooperative Marketing
Partnership or Naming Rights to the Maple Ridge Parks, Recreation & Culture Department will be
reviewed in accordance with set guidelines, and such sponsorship will be accepted only when it
has been demonstrated that defined Criteria have been met.
This policy is not intended to constrain the City from providing support to non-profit groups that
provide a recreation opportunity that is of benefit to the community.
Purpose
1.To ensure a consistent practice is followed throughout Parks, Recreation & Culture facilities
and services.
2.To provide the criteria for:
a)the review of solicited and/or unsolicited donations,
b)the evaluation of Sponsorship,Cooperative Marketing Partnership or Naming Rights
opportunities, and
c)the approval process.
3.To ensure mutually beneficial terms and a coordinated approach for City and
sponsors/partner.
4.To off-set costs and enhance program and service levels.
EXCLUSIONS:No sponsorship relationship will exist as a result of:
1.Gifts or unsolicited donations where no business relationship exists.
2.The sale of advertising or signage space on facilities and printed material, where no reciprocal
partnership exists, for example, the sale of advertisements in the Maple Ridge Arts and
Recreation Guide.
Page 2 of 3 Policy
Definitions
Sponsorship: A mutual agreement between the City and an external company, organization,
association or individual whereby the external party (sponsor) contributes money, goods or
services to a Parks, Recreation & Culture facility, program, project or special event for recognition,
acknowledgment or other promotional considerations or benefits.
Cooperative Marketing Partnership:A mutual agreement between the City and an external
company, organization, association or individual whereby a negotiated guaranteed fee, percentage
rate, product or service-in-kind, is exchanged for the exclusive or non-exclusive right to:
a)Distribute their product and services at Parks, Recreation & Culture facilities, events and/or
programs.
b)Market and promote their relationship with the City in facilities, events and/or programs or in
their own marketing materials. Examples include but are not limited to signage,
advertisements and Naming Rights.
Naming Rights:An agreement where an external company, organization, association or individual
purchases the exclusive right to name a municipal asset or venue for a fixed period of time.
Criteria: The sponsorship relationship must:
1.Align with the vision, values, goals and priorities of City.
2.Enhance the delivery or general public awareness of Parks, Recreation & Culture services or
activities.
3.Comply with all Federal and Provincial statutes, Municipal bylaws,policies and procedures.
4.Not conflict with any current contracts or agreements.
5.Not influence or determine the supply of goods or services to the City beyond the terms of the
agreement.
6.Not be perceived as detrimental to the City’s public image and/or reputation such as (but not
limited to):
a)Promotion of the sale of tobacco,alcohol, and other addictive substances.
b)Promotion of violence.
c)Promotion or endorsement of a religious organization or doctrine, a political party, elected
representative or candidate from any level of government.
d)Support for or involvement in the production, distribution, and sale of weapons and/or
other life-threatening products.
Page 3 of 3 Policy
Key Areas of Responsibility
Action to Take
Guidelines:
1.A written sponsorship agreement between the sponsor
proponent and City shall be entered into that outlines the
expectations and responsibilities of each party.
2.The City shall be advised of all agreements.
3.City approval is required for any agreements above $25,000.
4.Sponsor recognition must include the City and Parks,
Recreation & Culture logo and the scale of such recognition
will reflect the scale of each participant’s contribution.
5.All agreements entered into must be approved by the General
Manager of Parks, Recreation & Culture or his/her designate.
6.All third party agreements made by partners,associations,
contract service providers,or other groups that use City owned
property must receive written consent by the General Manager
of Parks, Recreation & Culture or his/her designate.
7.Naming Rights for a facility must receive approval from City
Council.
8.Sponsorship proposals that are unique or experimental will be
considered in accordance with the above guidelines however
a fixed time-frame may be applied to ensure a review of the
implementation to ensure alignment with this policy.
Responsibility
Business Operations –
Marketing and
Communications
P107_Sponsorship_Policy_37EE36D 1
Title:SPONSORSHIP POLICY Policy No.P107
Supercedes:New
Authority:Operational Effective Date:2012-11-08
Approval:PLS Commission Review Date:2012-11-08
Policy Statement:
This policy provides a framework for the acceptance of monetary contributions, products and
services and in-kind offerings. Donations in the form of sponsorship, cooperative marketing
partnership or naming rights to the Maple Ridge-Pitt Meadows Parks and Leisure Services
Commission (Commission)will be reviewed in accordance with set guidelines, and such sponsorship
will be accepted only when it has been demonstrated that defined criteria have been met.
This policy is not intended to constrain Commission from providing support to non -profit groups
that provide a recreation opportunity that is of benefit to the community.
PURPOSE:
1.To ensure a consistent practice is followed throughout parks and leisure facilities and services.
2.To provide the criteria for:
a)the review of solicited and/or unsolicited donations,
b)the evaluation of sponsorship opportunities, and
c)the approval process.
3.To ensure mutually beneficial terms and a coordinated approach for Commission and sponsors.
4.To off-set costs and enhance program and service levels.
DEFINITIONS:
Sponsorship:
A mutual agreement between Commission and an external company, organization, association or
individual whereby the external party (sponsor) contributes money, goods or services to a parks and
leisure services facility, program, project or special event for recognition, acknowledgment or other
promotional considerations or benefits.
POLICY MANUAL
PLSC SPONSORSHIP POLICY P-107
P107_Sponsorship_Policy_37EE36D 2
Cooperative Marketing Partnership:
A mutual agreement between Commission and an external company, organization, association or
individual whereby a negotiated guaranteed fee, percentage rate, product or service-in-kind, is
exchanged for the exclusive or non-exclusive right to:
a)Distribute their product and services at parks and leisure facilities, events and/or programs.
b)Market and promote their relationship with the Commission at parks and leisure facilities, events
and/or programs or in their own marketing materials. Examples include but are not limited to
signage, advertisements and naming rights.
Naming Rights:
An agreement where an external company, organization, association or individual purchases the
exclusive right to name a municipal asset or venue for a fixed period of time.
CRITERIA:
1.Aligns with the vision, values, goals and priorities of Commission.
2.Enhances the delivery or general public awareness of PLS services or activities.
3.Complies with all Federal and Provincial statutes, Municipal bylaws and corporate policies and
procedures.
4.Does not conflict with any current contracts or agreements.
5.Will not influence or determine the supply of goods or services to Commission beyond the terms
of the agreement.
6.The external company, organization, association or individual’s product cannot be perceived as
detrimental to Commission’s public image and/or reputation such as (but not limited to):
a)Promotion of the sale of tobacco,alcohol, and other addictive substances.
b)Promotion of violence.
c)Promotion or endorsement of a religious organization or doctrine, a political party, elected
representative or candidate from any level of government.
d)Support for or involvement in the production, distribution, and sale of weapons and/or other
life-threatening products.
EXCLUSIONS:
No sponsorship relationship will exist as a result of:
1.Gifts or unsolicited donations where no business relationship exists.
2.The sale of advertising or signage space on facilities and printed material, where no reciprocal
partnership exists, for example, the sale of advertisements in the Maple Ridge and Pitt Meadows
Arts and Recreation Guide.
GUIDELINES:
1.A written sponsorship agreement between the sponsor proponent and Commission shall be
entered into that outlines the expectations and responsibilities of each party.
2.Commission shall be advised of all agreements.
3.Commission approval is required for any agreements above $25,000.
4.Sponsor recognition must include the Parks and Leisure Services department logo and the scale
of such recognition will reflect the scale of each participant’s contribution.
5.All agreements entered into must be approved by the General Manager of Community
Development, Parks and Recreation Services or his/her designate.
PLSC SPONSORSHIP POLICY P-107
P107_Sponsorship_Policy_37EE36D 3
6.All third party agreements made by partners,associations,contract service providers,or other
groups that use District or City owned property must receive written consent by the General
Manager of Community Development, Parks and Recreation Services or his/her designate.
7.Naming rights for a facility must receive approval from the Council in the municipality in which
the asset is located.
8.Sponsorship proposals that are unique or experimental will be considered in accordance with the
above guidelines however a fixed time-frame may be applied to ensure a review of the
implementation to ensure alignment with this policy.
Page 1 of 2 Policy
POLICY MANUAL
Title:Parks, Recreation & Culture Fees & Charges Policy
Policy No:4.21
Supersedes:New
Authority:Legislative Operational
Approval:Council CMT
General Manager
Effective Date:
Review Date:
Policy Statement
The intent of this policy is to provide a framework for the establishment of fees and charges for
Parks, Recreation & Culture services.
Purpose
1.To provide staff with direction and guidance on fee setting in Parks, Recreation & Culture
(PRC) facilities.
2.To ensure consistency in the rental and admission fees charges at all facilities that provide
the same or similar services to citizens.
3.To ensure access for all residents.
The guiding principle of this policy is that PRC will conduct a market analysis on an annual basis.
The resulting Facility Rental Market Averages (of like facilities) and a reduced formula for Local
Non-Profit organizations will be used when establishing fees & charges including Admission and
Program Fees.
The City recognizes that community recreation facilities are a social hub and may be used as
informal gathering places. To support this use, PRC will ensure some sites remain available at no
cost for unstructured social gatherings that are open to the public.
Where applicable PRC will apply the following formulas in establishing rental fees:
Youth/Senior Non-Profit Subsidization: 40% of the facility rental market average.
Adult Non-Profit: 60% of the facility rental market average.
Non-Prime Time: facility fees are reduced by 50%. Note: Prime Time hours are defined
below.
Private: facility fees for an activity or booking that is not open to the general public.
Commercial/Fundraiser: facility fees for an activity or booking where the object is to gain
profit.
Non-Resident: facility fees for an activity or booking where the majority of participants do
not reside in Maple Ridge.
Page 2 of 2 Policy
Definitions
Facility Rental Market Average: The average rate for each type of municipal operated facility.
Local Non-Profit:Community and sports associations with a majority membership comprised of
Maple Ridge and Pitt Meadows residents.
Admission Fees:Average rates charges in similar facilities operated by public agencies.
Program Fees:Rates charged for registered programs set at a level sufficient to cover instructor
and supply costs.
Prime Time:Rental times where facilities tend to be over capacity (Monday-Friday 5:00 pm –9:00
pm, Saturday/Sunday 8:00 am –9:00 pm)
Non-Prime Time:Underutilizes times where facility fees are reduced.
Key Areas of Responsibility
Action to Take
1.Conduct annual market analysis
2.Set recommended updates to Fees & Charges
3.Prepare updated Fees & Charges bylaw
4.Approve Fees & Charges bylaw
Responsibility
PRC Business Operations
Staff
PRC Business Operations
Staff
PRC Manager of Business
Operations
Council
1P108_Fees_Charges_Revised_2015-05-14_Fnl_37F2CAD
POLICY MANUAL
Title:FEES & CHARGES POLICY Policy No.P108
Supercedes:2013-02-14
Authority:Operational Effective Date:2015-05-14
Approval:PLS Commission Review Date:2015-05-14
Policy Statement:
The intent of this policy is to provide a framework for the establishment of fees and charges for
Parks and Recreation services.
PURPOSE:
1.To provide staff with direction and guidance on fee setting in PLS facilities.
2.To ensure consistency in the rental and admission fees charged at all facilities that provide the
same or similar services to citizens.
3.To ensure access for all residents.
GUIDING PRINCIPLES:
1.PLS will conduct a market analysis on an annual basis.
2.PLS will use market averages and a reduced formula for local non-profit organizations when
establishing fees and charges.
FACILITY RENTAL FEES:
The average market rental rate for each type of municipal operated facility will be used to determine
the rental rate for PLS facilities.I n order to support local non-profit organizations Adult non-profits
will pay 60%of the market average (40%level of subsidization)and Youth/Senior non-profits will pay
40%of the market average (60%level of subsidization).Private,Commercial and Non -resident rates
will be 100%of the market average,as shown below:
Category Level of subsidization
Youth/Senior Non-Profit 60%of market average
(private category)
Adult Non-Profit 40%of market average
(private category)
Private market average
Commercial market average
Non-Resident market average
#2P108_Fees_Charges_Revised_2015-05-14_Fnl_37F2CAD
FEES &CHARGES POLICY P-108
Category Definition
Youth/Senior Non-Profit Shall include any organization registered as such
under the Societies Act.
(Membership is 18 and under or 60+)
Adult Non-Profit Shall include any organization registered as such
under the Societies Act.
(Membership is 19+and older)
Private Shall include any group whose activities are not
open to the general public.
Commercial/Fundraiser Shall include any commercial agency or group of
agencies whose object is to gain profit.
Non-Resident Shall include any group in which the majority of
the membership does not reside in Maple Ridge
and/or Pitt Meadows.
COMMUNITY USE
PLS recognizes that community recreation facilities are a social hub and may be used as informal
gathering places.To support this use,PLS will ensure some sites remain available at no cost for
unstructured social gatherings that are open to the public.
ADMISSION FEES:
Admission fees will be compared to market average rates charged in similar facilities operated by
public agencies.
PROGRAM FEES:
Program fees shall be set at a level sufficient to cover instructor and supply costs.In addition,some
‘Low Cost’programs will be offered at reduced rates to ensure access to all.It is recognized that a
low cost program may not recover instructor and supply costs.
RELATED POLICIES:
PLS will ensure financial access for citizens and community groups based on the following policies:
-P-044 Program and Admission Fee Subsidization Policy
-Rental Fee Rebate Policy
Page 1 of 3 Policy
POLICY MANUAL
Title:FESTIVAL SUPPORT
Policy No:4.22
Supersedes:New
Authority:Legislative Operational
Approval:Council CMT
General Manager
Effective Date:
Review Date:
Policy Statement
The City of Maple Ridge will support the growth and development of festivals and special events
that build community, foster good community relations, support culture, develop the local economy
and tourism, and enrich the quality of life of all residents and visitors. We build community
capacity and vibrancy through community involvement.
This policy provides guidelines for the equitable resource allocation of financial and in-kind support
to qualified festivals, events and groups in alignment with relevant policies, priorities and by -laws
of the City of Maple Ridge.
Purpose
Maple Ridge has a proud tradition of supporting and hosting a range of Festivals and special
events,with established ones that have matured and evolved and new ones being added,
reflecting the growth of the city and the demand for celebrations of civic pride and community
engagement.Festivals and events enhance citizens’quality of life and are an essential element in
creating complete communities. The experiences and benefits derived from festivals and events
have significant value for citizens and visitors and are a vital ingredient in the municipality’s on -
going development as an active and vibrant City.
Applications for festivals support will be based on the following:
Encourages community identity and spirit and aligns with the City’s brand
Provides opportunities for economic development and alignment with City strategies
Builds community involvement
Demonstrates a sense of responsibility to the community
Events will encourage community involvement that builds the capacity of local residents and the
power of local associations and institutions which contributes to a vibrant and sustainable
community. Through this policy, the City is committed to supporting:
A vibrant, inclusive and diverse range of festivals and special events
Page 2 of 3 Policy
Opportunities to celebrate history, living heritage and diverse cultural character
Growth of volunteerism, tourism and business
This policy provides a foundation for the development, management and resource allocation of
grants and services that support festival and event development by:
Providing a base level of support, per definition below.
Articulating a clear definition of festivals and special events eligible for support from the
City.
Providing guidelines and criteria for financial and in-kind support requests from qualified
festival groups. All requests will be considered within the context of available resources,
alignment with municipal strategies and benefits to the community.
Creating an effective, efficient and adaptable management process by ensuring a
streamlined approval process.
Ensuring festivals and events are safe, accessible, and sustainable.
Reviewing applications and making recommendations for funding allocation.
Definitions
Festival: A free or low-cost volunteer-driven celebration, entertainment or activity (new, one-time,
annual or infrequently occurring) held in a City owned and/or operated facility that is accessible,
promotes local community spirit, identity and responsibility and is promoted to the general public
including Maple Ridge residents and tourists. It raises the City’s profile, supports its culture plan
and adds economic benefit from a tourism perspective.
For the purpose of clarity and this policy,this definition does not include sporting events,
tournaments, fundraisers, consumer shows, trade shows, private events,conferences,
symposiums, marketing initiatives, artistic competitions or exhibits, religious causes or commercial
events.
Qualified Festival Group: A Maple Ridge based festival group or a group in the region with a Maple
Ridge partner, registered as a non-profit society, or similar group with the potential to become a
non-profit society, that has made application and agrees to enter into a grant agreement for
activities that take place in Maple Ridge.
Available Resources:The budget established through the City to support qualified Maple Ridge
festivals and groups, plus in-kind allocations including parks, facility and equipment use or staff
time provided by the City.
Base Level of Support:The level of support available to any and all qualified festival groups in
accordance with resources,policies and procedures.It is the responsibility of festival organizers to
develop, plan, manage, fund and implement their festival.
Benefits Criteria Definitions
Encourages community identity and spirit and supports the City brand:Involves citizens in planning
creatively for the community. Enhances the image and reputation of the City of Maple Ridge
demonstrating clear alignment with the City.Involves citizens in planning creatively for the
community, contributing to a vibrant and creative environment that attracts citizens, visitors and
business.
Grows economic opportunities and aligns with City strategies: Draws a critical mass opportunity,
attracting a large number of attendees including tourists. Provides opportunities for business es to
Page 3 of 3 Policy
network with or promote their services to the community in a positive environment.
Builds community involvement:Increases the range of experiences available to residents and
visitors through cultural, recreational and educational components. Provides an environment for
public gathering, mingling and safe celebration and increases residents’ sense of belonging and
enjoyment in participating in their community that includes access to these activities through
inclusive practices and low-cost opportunities.
Demonstrates a sense of responsibility to the community:Uses sound financial practices and has
sources of revenue other than from the City. Demonstrates environmental stewardship. Supports
local business and community projects. Ensures safety is a primary consideration when planning
and staging Festivals and special events. Incorporates a range of quality opportunities for
volunteer engagement, training and leadership development that helps to fulfill the group’s
mission and vision.
Key Areas of Responsibility
Action to Take
Provides base level support to qualified festival groups.
Facilitates festival support in accordance to this policy.
Provides networking and skill development opportunities.
Allocates financial and in-kind resources.
Meets criteria, ensures insurance requirements and safety plans
are met.
Responsibility
Parks, Recreation & Culture
Parks, Recreation & Culture
Parks, Recreation & Culture
Parks, Recreation & Culture
Qualified Festival Groups
P100_Festival_Support_Policy_2014-02-13_37F895C 1
Title:POLICY: FESTIVAL SUPPORT Policy No.P100
Supercedes:2010-09-09
Authority:Operational Effective Date:2014-02-13
Approval:PLS Commission Review Date:2014-02-13
Policy Statement:
Parks and Leisure Services will support the growth and development of festivals and events by
utilizing the community development approach to build community capacity and vibrancy .Financial
and in-kind support will be provided to qualified festival groups in accordance with guidelines
established by the Maple Ridge Pitt Meadows Parks and Leisure Services.
PURPOSE:
Festivals and events enhance citizen’s quality of life and are an essential element in creating complete
communities. The experiences and benefits derived from festivals and events have significant value by
citizens and visitors and are a vital ingredient in the municipality’s on-going development as an active and
vibrant City.
Applications for festivals support will be assessed based on benefits criteria to the community that
includes:
Encouraging community identity and spirit
Providing opportunities for economic development
Building community involvement
Demonstrating a sense of responsibility to the community
Events will encourage community development that builds the capacity of local residents and the power of
local associations and institutions which contributes to a stronger, more sustainable community for the
future.
The policy will contribute to developing increased vibrancy and community sustainability in Maple Ridge
and Pitt Meadows. Through this policy, Commission is committed to supporting:
A vibrant and diverse range of festivals and events
Opportunities to celebrate history, living heritage and diverse cultural character
Growth of volunteerism
Growth of tourism and attracting businesses and people interested in active and vibrant
communities
Safe communities
POLICY MANUAL
P100_Festival_Support_Policy_2014-02-13_37F895C 2
This policy provides a foundation for the development, management and resource allocation of grants and
services through Parks and Leisure Services by:
Articulating a clear definition of festivals supported by the Commission.
Establishing guidelines that ensure consistent implementation of the policy when reviewing
requests for financial and in-kind support from qualified festival groups through the Festivals Sub-
Committee and Inter-Municipal Events Committee. All requests will be considered within the context
of available resources and benefits to the community.
Commission annually appointing a Festivals Sub-Committee (3 members of Parks and Leisure
Services Commission) to work with staff and review applications and make recommendations for
Festival Support Funding allocation to be considered by Commission.
DEFINITIONS:
Definitions:
Festival:
A free or low-cost volunteer-driven celebration, entertainment or activity that is accessible, promotes
community spirit, identity and responsibility and is promoted to the general public including Maple Ridge
and Pitt Meadows residents and tourists. For the purpose of clarity and this policy, the term “festival” does
not include sporting events, tournaments,artistic competitions or exhibits, religious causes or commercial
events.
Qualified festival group:
A Maple Ridge and Pitt Meadows based festival group or a group in the region with a Maple Ridge and/or
Pitt Meadows partner, registered as a non-profit society, or similar group with the potential to become a
non-profit society, that has made application and agrees to enter into a grant agreement for activities that
take place in Maple Ridge and/or Pitt Meadows.
Available resources:
The budget established through the Parks and Leisure Services Commission to support qualified Maple
Ridge and Pitt Meadows festival groups, plus in-kind allocations including parks, facility and equipment use
or staff time provided by the Commission, the Parks and Leisure Services Festival and Volunteer Office,or
other Municipal Departments
Base level of support:
The level of support available to any and all qualified festival groups in accordance with available
resources, the fees and charges policy and operational procedures. It is the responsibility of festival
organizers to develop, plan, manage, fund and implement their festival.
Benefits Criteria Definitions:
Encourages community identity and spirit:
Involves citizens in planning creatively for the community. Enhances the image and reputation of the
community by contributing to a vibrant and creative environment that attracts citizens, visitors and
business.
Grows economic opportunities:
Draws a critical mass opportunity, attracting a large number of attendees including tourists. Provides
opportunities for business to network with or promote their services to the community in a positive
environment.
P100_Festival_Support_Policy_2014-02-13_37F895C 3
Builds community involvement:
Increases the range of experiences available to residents and visitors through cultural, recreational and
educational components. Provides an environment for public gathering, mingling and safe celebration and
increases residents’ sense of belonging and comfort in participating in their community that includes
access to these activities through inclusive practices and low-cost opportunities.
Demonstrates a sense of responsibility to the community:
Uses sound financial practices and has sources of revenue other than from the Commission.
Demonstrates environmental stewardship. Supports local business and community projects. Ensures
safety is a primary consideration when planning and staging festivals. Incorporates a range of quality
opportunities for volunteer engagement, training and leadership development that helps to fulfill the
group’s mission and vision.
REFERENCE:
Fees and Charges Policy
Community Development Policy
Page 1 of 1 Policy
POLICY MANUAL
Title:Recreation Access
Policy No:4.23
Supersedes:New
Authority:Legislative Operational
Approval:Council CMT
General Manager
Effective Date:
Review Date:
Policy Statement
All citizens/ residents should have equal and inclusive access to engage in quality recreation
opportunities in their community and steps will be taken to facilitate such access.
Purpose
It is the commitment of the City of Maple Ridge, to ensure that programs and supports are
provided to groups and individuals that may have challenges when accessing leisure opportunities.
This includes persons with physical, social, mental or emotional disabilities, persons that face
cultural and/or language barriers and persons with financial limitations.
Key Areas of Responsibility
Action to Take
Ensure programs are in place that remove or mitigate
barriers to equal and inclusive access.
Ensure up to date guidelines and procedure based on best
practices.
Continue to seek, develop and build community
relationships that fund and facilitate participation in
leisure, recreation and sport funding.
Responsibility
Parks, Recreation &
Culture
Parks, Recreation &
Culture
Parks, Recreation &
Culture
P048_Recreation_Access_37FCCE1
Title:RECREATION ACCESS Policy No.P048
Supercedes:DMR Policy 4.10
Dated 1994-01-10
Authority:Operational Effective Date:2012-11-08
Approval:PLS Commission Review Date:2012-11-08
Policy Statement:
All citizens should have equal access to engage in quality leisure opportunities in their community
and steps will be taken to facilitate such access.
PURPOSE:
It is the commitment of the Commission to ensure that assistance and support is provided to groups
or individuals that may have challenges when accessing leisure opportunities.
DEFINITIONS:
This includes persons with physical, social, mental or emotional disabilities, persons that face
cultural and/or language barriers and persons with financial limitations.
The Department will work with community agencies and individuals to provide accessible
recreational activities and staff will ensure opportunities are available for all residents to develop
their full potential through chosen leisure experiences.
POLICY MANUAL
Page 1 of 2 Policy
POLICY MANUAL
Title:SPORT AND PHYSICAL ACTIVITY
Policy No:4.24
Supersedes:
Authority:Legislative Operational
Approval:Council CMT
General Manager
Effective Date:
Review Date:
Policy Statement
The City values and celebrates sport and physical activity as an integral component in a healthy and active
community, essential to quality of life.
Participation in sport is increased by strengthening sport and community partnerships, and committing to
coordinated and cooperative approaches in identifying common interests, goals and challenges in the
provision of quality sport and physical activity opportunities.
Purpose
The following principles support the City’s vision and provides a framework for Parks, Recreation & Culture to
work collaboratively with new, forming and established Community Groups in the growth of physical activity
and sport in Maple Ridge.
We believe:
1.All children and youth should have the opportunity to access affordable sport and recreation in
their community.
2.In providing inclusive, accessible and lifelong opportunities for sport participation in the health
and wellbeing of residents.
3.All residents should be provided a variety of physical literacy competency opportunities towards
being active for life.
4.In enhancing working relationships and partnerships between recreation, education, sport,
health, transportation and tourism.
5.Collaboration and sharing knowledge and expertise benefits the development of quality sport
in the community.
6.In recognizing the relationship and mutual benefit between sport, community and business
stakeholders.
Page 2 of 2 Policy
Definitions
Community Groups:A group of individuals, aligned to play, participate, lead, facilitate or govern a sport or
physical activity in Maple Ridge. The group may consist of individuals of any age and ability; be for or non -
profit; educational institution, sport clubs, sport associations or centres or governing bodies such as
Provincial Sport Organizations.
Key Areas of Responsibility
Action to Take
Provide recreation programming that is affordable, inclusive and
enhances participants’ physical literacy competency.
Seek opportunities to collaborate amongst a variety of organizations in
the delivery of sport, health and education.
Responsibility
Parks, Recreation and Culture
Parks, Recreation and Culture
1
Title:SPORT AND PHYSICAL ACTIVITY Policy No.P129
Supercedes:New
Authority:Operational Effective Date:2015-01-08
Approval:PLS Commission Review Date 2015-01-08
Policy Vision:
The Commission values and celebrates sport and physical activity as an integral component in a
healthy and active community,essential to quality of life.
Participation in sport is increased by strengthening sport and community partnerships,and
committing to coordinated and cooperative approaches in identifying common interests, goals and
challenges in the provision of quality sport and physical activity opportunities.
GUIDING PRINCIPLES
The following principles support Commission’s vision and provides a framework for Parks and
Leisure Services to work collaboratively with new, forming and established Community Groups in the
growth of physical activity and sport in Maple Ridge and Pitt Meadows.
We believe:
1.All children and youth should have the opportunity to access affordable sport and recreation in
their community.
2.In providing inclusive, accessible and life long opportunities for sport participation in the health
and well being of residents.
3.All residents should be provided a variety of physical literacy competency opportunities towards
being active for life.
4.In enhancing working relationships and partnerships between recreation, education, sport,
health, transportation and tourism.
5.Collaboration and sharing knowledge and expertise benefits the development of quality sport in
the community.
6.In recognizing the relationship and mutual benefit between sport, community and business
stakeholders.
POLICY MANUAL
2
DEFINITIONS
Groups: a group of individuals,aligned to play,participate,lead, facilitate or govern a sport or
physical activity in Maple Ridge and Pitt Meadows. The group may consist of individuals of any age
and ability; be for or non-profit;educational institution,sport clubs,sport associations or centres or
governing bodies such as Provincial Sport Organizations.
POLICIES ALIGNED WITH SPORT POLICY
Commission Asset Based Community Development Policy
Commission Seasonal Sport Field Allocation Policy
Facility Rental Fee Waiver Policy
Facility Allocation Policy
Arena Ice and Dry Floor Allocation Policy
Recreation Access Policy
REFERENCES
Canada Sport Policy
Canadian Sport for Life