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HomeMy WebLinkAbout2017-09-12 Council Agenda and Reports.pdf Page 1 City of Maple Ridge COUNCIL MEETING AGENDA September 12, 2017 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Special Council Meeting of July 25, 2017, the Regular Council Meeting of July 25, 2017 and the Special Council Workshop Meeting of August 1, 2017 402 Minutes of the Public Hearing of July 18, 2017 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 The ACT Arts Centre Season Preview • Karen Pighin, Communications and Development Manager • Philip Hartwick, Acting Executive Director MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Council Meeting Agenda September 12, 2017 Council Chamber Page 2 of 7 602 Robert Lonon • Concerns pertaining to Application 2017-113-RZ, 12912 232 Street 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings – July 12, July 25, July 28, August 1, August 23 and August 29, 2017 701.2 Minutes of Meetings of Committees and Commissions of Council • Advisory Design Panel - June 13, 2017 • Public Art Steering Committee - May 30, 2017 702 Reports 702.1 Disbursements for the month ended July 31, 2017 Staff report dated September 12, 2017 recommending that the disbursements for the month ended July 31, 2017 be received for information. 703 Correspondence 704 Release of Items from Closed Council Status From the July 25, 2017 Closed Council Meeting Item 04.02 - Purchase of 22160 121 Avenue for Future Park Item 04.04 - Public Art Steering Committee Membership – 2017/2018 Term Appointment of Don Miskiman 800 UNFINISHED BUSINESS 900 CORRESPONDENCE Council Meeting Agenda September 12, 2017 Council Chamber Page 3 of 7 1000 BYLAWS Bylaws for Adoption 1001 2015-279-RZ, 22833 122 Avenue Maple Ridge Zone Amending Bylaw No. 7182-2015 Staff report dated September 12, 2017 recommending adoption To rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit subdivision into 3 lots not less than 278 m2 Adoption 1002 2016-448-CP, Area 1: 256 Street Lands, Area 2: Lougheed Lands 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7299-2016 (Area 1: 256th Street Lands) To re-designate the properties identified as Area 1: 256th Street Lands from Suburban Residential, Rural Resource, and Institutional to Conservation, Industrial, Park, Estate Suburban Residential, Suburban Residential, Industrial Reserve and Rural Resource and to introduce a new Industrial Reserve land use designation for the Official Community Plan Adoption 1002.2 Maple Ridge Official Community Plan Amending Bylaw No. 7335-2017 (Area 2: Lougheed Lands) To re-designate the properties identified as Area 2: Lougheed Lands from Suburban Residential to Industrial (Business Park category), Commercial and Rural Residential, to expand the Albion Industrial Area for an Industrial (Business Park category) future, to re-designate four parcels located near 240 Street and the Lougheed Highway to Commercial and to identify that certain residential properties along River Road, south of the Lougheed Highway, are to be re-designated to Rural Residential Adoption Council Meeting Agenda September 12, 2017 Council Chamber Page 4 of 7 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2017-113-RZ, 12912 232 Street, RS-2 to C-1 Staff report dated September 12, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7334-2017 to rezone from RS-2 (One Family Suburban Residential) to C-1 (Neighbourhood Commercial) to allow for commercial use including retail space in a one storey format with a proposed child care centre be given first reading and that the applicant provide further information as described on Schedules C, D, and G of the Development Procedures Bylaw No. 5879-1999. 1102 2017-154-SD, 10501 Jackson Road, Local Area Service Bylaw Staff report dated September 12, 2017 recommending that a Local Area Service Bylaw be authorized for enhanced landscape maintenance costs to be levied on benefitting properties and that McVeety Local Area Service Bylaw No. 7367-2017 be given first, second and third readings. 1103 2012-065-DVP, 10501 Jackson Road Staff report dated September 12, 2017 recommending that the Corporate Officer be authorized to sign and seal 2012-065-DVP to vary the subdivision servicing requirement for underground wiring to allow overhead wiring to remain along the 245B Street frontage, to increase maximum retaining wall height and to reduce front yard setbacks and minimum required lot width for specified lots. 1104 2014-016-DVP, 23908 and 23920 Dewdney Trunk Road Staff report dated September 12, 2017 recommending that the Corporate Officer be authorized to sign and seal 2014-016-DVP to waive the requirement to convert overhead utilities on Dewdney Trunk Road to underground wiring. 1105 2015-279-DVP, 22833 122 Avenue Staff report dated September 12, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-279-DVP to reduce minimum lot width on lots 1, 2 and 3. Council Meeting Agenda September 12, 2017 Council Chamber Page 5 of 7 1106 2017-282-DVP, 25171 117 Avenue Staff report dated September 12, 2017 recommending that the Corporate Officer be authorized to sign and seal 2017-282-DVP to reduce the rear yard setback for the building face and desk and the roof overhang for a future home. 1107 2016-163-SD, 5% Money in Lieu of Parkland Dedication, 23908 and 23920 Dewdney Trunk Road Staff report dated September 12, 2017 recommending that the owner of land proposed for subdivision at 23908 and 23920 Dewdney Trunk Road, under application 2016-163-SD, shall pay to the City of Maple Ridge an amount that is not less than $130,000.00. 1108 Award of Contract ITT-EN17-52: 232 Street (132 Avenue to Birch Avenue – Paradise Creek Relocation) Staff report dated September 12, 2017 recommending that Contract ITT- EN17-52: 232 Street (132 Avenue to Birch Avenue – Paradise Creek Relocation) be awarded to Double M Excavating, that a construction contingency be approved to address potential variations in field conditions, that the McElhanney Consulting Services Ltd. contract for Engineering Design Services for 232 Street Preliminary and Detailed Design (132 Avenue to Silver Valley Road) be amended to increase the budget for environmental services during construction and that the Corporate Officer be authorized to execute the contracts. Financial and Corporate Services (including Fire and Police) 1131 2018 Permissive Tax Exemptions Staff report dated September 12, 2017 recommending that Maple Ridge Tax Exemption Bylaw No. 7368-2017 to exempt certain types of properties from municipal property taxation be given first, second and third readings. 1132 2017 Community Grants Staff report dated September 12, 2017 recommending that the proposed allocation of Community Grants for 2017 be approved. Council Meeting Agenda September 12, 2017 Council Chamber Page 6 of 7 1133 Loan Authorization Bylaws Staff report dated September 12, 2017 recommending that nine loan authorization bylaws pertaining to Parks and Recreational Facilities be given first, second and third readings, that the Corporate Officer be directed to submit the bylaws to the Ministry of Community Services for review and approval by the Inspector of Municipalities, that following approval of the bylaws by the Inspector of Municipalities, approval of the electors be sought through the Alternative Approval Process, that the Alternative Approval Process Elector Response Forms be approved and that the advertisement of the Alternative Approval Process be approved. 1134 Proposed Amendments to Bylaw Enforcement – Management of Records Policy 5.29 Staff report dated September 12, 2017 recommending that Bylaw Enforcement – Management of Records – Policy 5.29 be adopted as amended. 1135 Award of Contract, Architectural Design Services, Maple Ridge Fire Hall No. 4 & Training Ground Staff report dated September 12, 2017 recommending that the Architectural Consulting Services: Fire Hall & Training Facility (RFP-FD17- 48) be awarded to Johnston Davidson Architecture & Planning, that a contingency be established and that the Corporate Officer be authorized to execute the contract. Parks, Recreation & Culture 1151 Administration 1171 Other Committee Issues 1191 Council Meeting Agenda September 12, 2017 Council Chamber Page 7 of 7 1200 STAFF REPORTS 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1500 QUESTIONS FROM THE PUBLIC 1600 ADJOURNMENT Checked by:________________ Date: ________________ QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. 400 Adoption and Receipt of Minutes 400 401 Minutes of Regular and Special Council Meetings 401 City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES July 25, 2017 The Minutes of the City Council Meeting held on July 25, 2017 at 6:01 p.m. in the Blaney Room of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor Robson F. Quinn, General Manager of Public Works and Councillor Speirs Development Services Councillor Shymkiw L. Darcus, Manager of Legislative Services J. Hyland, Officer in Charge ABSENT Councillor Duncan Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca 1.0 CALL TO ORDER 2.0 APPROVAL OF THE AGENDA R/2017-326 It was moved and seconded That the agenda for the July 25, 2017 Special Council Meeting be approved. CARRIED 3.0 NOTICE OF CLOSED COUNCIL MEETING R/2017-327 It was moved and seconded That the meeting following this meeting at 6:00 p.m. be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Special Council Meeting Minutes June 25, 2017 Page 2 of 2 Section 90(1)(a) Personal information about an identifiable individual who is being considered for a position on a Committee of Council. Section 90(1)(e) The acquisition of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality. Section 90(1)(f) Law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 4.0 ADJOURNMENT – 6:02 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer City of Maple Ridge COUNCIL MEETING MINUTES July 25, 2017 The Minutes of the City Council Meeting held on July 25, 2017 at 7:13 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan P. Gill, General Manager Corporate and Financial Services Councillor B. Masse F. Quinn, General Manager Public Works and Development Councillor G. Robson Services Councillor T. Shymkiw B. Elliott, Acting Director of Planning Councillor C. Speirs L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other staff as required D. Hall, Planner 2 S. Judd, Acting Municipal Engineer C. Goddard, Manager of Development and Environmental Services M. Baski, Planner 1 C. Chan, Planner 1 Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: Councillor Bell not at in attendance at the start of the meeting 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA Addition of the following: Item 601 Downtown Maple Ridge Business Improvement Association Update, Ineke Boekhorst, Executive Director Item 901 Alouette River Management Society (“ARMS”) – Request for Support Council Meeting Minutes July 25, 2017 Page 2 of 22 Item 1154 Award of Contract for Merkley Park Synthetic Field Carpeting (Karina LeBlanc Field) Item 1155 Award of Contract for Merkley Park Synthetic Field Construction (Karina LeBlanc Field) Item 1156 Award of for Synthetic Field Design Services – Arthur Peake/Golden Ears and Telosky Stadium/Thomas Haney Secondary Sites 300 APPROVAL OF THE AGENDA R/2017-328 It was moved and seconded That the July 25, 2017 agenda be amended with the additions of Item 601 Downtown Maple Ridge Business Improvement Association Update, Ineke Boekhorst, Executive Director; Item 901 Alouette River Management Society (“ARMS”) – Request for Support; Item 1154 Award of Contract for Merkley Park Synthetic Field Carpeting (Karina LeBlanc Field); Item 1155 Award of Contract for Merkley Park Synthetic Field Construction (Karina LeBlanc Field); Item 1156Award of for Synthetic Field Design Services – Arthur Peake/Golden Ears and Telosky Stadium/Thomas Haney Secondary Sites and be approved as amended. CARRIED 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of July 11, 2017 R/2017-329 It was moved and seconded That the minutes of the Regular Council Meeting of July 11, 2017 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil Note: Councillor Bell joined the meeting at 7:15 p.m. Council Meeting Minutes July 25, 2017 Page 3 of 22 600 DELEGATIONS 601 Downtown Maple Ridge Business Improvement Association (“BIA”) • Ineke Boekhorst, Executive Director Ms. Boekhorst gave a PowerPoint presentation providing an update on the work done by the Downtown Maple Ridge Business Improvement Association. She advised on partnerships such as the façade improvement project between the BIA and the City of Maple Ridge and highlighted events hosted by the BIA such as the Canada Market, Pianos on the Street and Earth Day. Ms. Boekhorst outlined programs held and improvements made to encourage shopping in the downtown core area. She thanked member businesses and the City for participation and contributions. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of Meetings of Committees and Commissions of Council • Environmental Advisory Committee – June 14, 2017 702 Reports 702.1 Disbursements for the month ended June 30, 2017 Staff report dated July 25, 2017 recommending that the disbursements for the month ended June 30, 2017 be received for information. 702.2 2017 Council Expenses Staff report dated July 25, 2017 providing an update on Council expenses to the end of June 2017. 702.3 Maple Ridge-Pitt Meadows Arts Council – Bylaw Amendment Update Staff report dated July 25, 2017 providing information on proposed changes to the bylaws of the Maple Ridge and Pitt Meadows Arts Council Society. 703 Correspondence – Nil 704 Release of Items from Closed Council Status – Nil Council Meeting Minutes July 25, 2017 Page 4 of 22 R/2017-330 It was moved and seconded That Items 701.1, 702.1, 702.2 and 702.3 on the “Items on Consent” agenda be received into the record. CARRIED 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 901 Alouette River Management Society (“ARMS”) – Request for Support E-mail from Greta Borick-Cunningham, Executive Director, Alouette River Management Society dated July 22, 2017 requesting a letter of support from the City of Maple Ridge for an ARMS funding application for a BC Community Gaming grant. R/2017-331 It was moved and seconded That a letter of support from the City of Maple Ridge for a Alouette River Management Society (“ARMS”) funding application for a BC Community Grant be provided to the Licensing and Grants Division of the Ministry of Public Safety & Solicitor-General. CARRIED 1000 BYLAWS Note: Items 1001 to 1006 are from the July 18, 2017 Public Hearing Bylaws for Third Reading 1001 2016-219-RZ, 12258 228 Street Maple Ridge Zone Amending Bylaw No. 7261-2016 To rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit a future 3 lot subdivision Third reading R/2017-332 It was moved and seconded That Bylaw No. 7261-2016 be given third reading. CARRIED Council Meeting Minutes July 25, 2017 Page 5 of 22 1002 2016-223-RZ, 20434 Chigwell Street Maple Ridge Zone Amending Bylaw No. 7273-2016 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit a future 2 lot subdivision Third reading R/2017-333 It was moved and seconded That Bylaw No. 7273-2016 be given third reading. CARRIED 1003 2016-240-RZ, 22638 119 Avenue and 22633 Selkirk Avenue 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7342-2017 To amend Schedule “B” of the Official Community Plan from Medium and High-Rise Apartment to Town Centre Commercial Third reading R/2017-334 It was moved and seconded That Bylaw No. 7342-2017 be given third reading. CARRIED 1003.2 Maple Ridge Zone Amending Bylaw No. 7262-2016 To rezone from RS-1 (One Family Urban Residential) to C-3 (Town Centre Commercial) to permit the future construction of three mixed use commercial residential six storey buildings Third reading R/2017-335 It was moved and seconded That Bylaw No. 7262-2016 be given third reading. CARRIED 1004 2014-106-RZ, 23882 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 7125-2014 To rezone from RS-1b (One Family Urban [Medium Density] Residential) to R-2 (Urban Residential District) to permit a future subdivision of approximately 11 lots Third reading R/2017-336 It was moved and seconded That Bylaw No. 7125-2014 be given third reading. CARRIED Council Meeting Minutes July 25, 2017 Page 6 of 22 1005 2016-352-RZ, 23004 Dewdney Trunk Road 1005.1 Maple Ridge Official Community Plan Amending Bylaw No. 7288-2016 To amend Schedule “B” of the Official Community Plan from Urban Residential to Commercial Main Motion R/2017-337 It was moved and seconded That Bylaw No. 7288-2016 be given third reading. Motion to defer R/2017-338 It was moved and seconded That Bylaw No. 7288-2016 and Bylaw No. 7289-2016 be deferred. CARRIED Councillor Robson - OPPOSED Note: Item 1005.2 was deferred as part of the motion to defer Bylaw No. 7288- 2016 1005.2 Maple Ridge Zone Amending Bylaw No. 7289-2016 To rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a future medical clinic and pharmacy with two rental units above Third reading 1006 2016-448-CP, Area 1: 256 Street Lands, Area 2: Lougheed Lands 1006.1 Maple Ridge Official Community Plan Amending Bylaw No. 7299-2016 (Area 1: 256th Street Lands) To re-designate the properties identified as Area 1: 256th Street Lands from Suburban Residential, Rural Resource, and Institutional to Conservation, Industrial, Park, Estate Suburban Residential, Suburban Residential, Industrial Reserve and Rural Resource and to introduce a new Industrial Reserve land use designation for the Official Community Plan Third reading R/2017-339 It was moved and seconded That Bylaw No. 7299-2016 be given third reading. CARRIED Council Meeting Minutes July 25, 2017 Page 7 of 22 1006.2 Maple Ridge Official Community Plan Amending Bylaw No. 7335-2017 (Area 2: Lougheed Lands) To re-designate the properties identified as Area 2: Lougheed Lands from Suburban Residential to Industrial (Business Park category), Commercial and Rural Residential, to expand the Albion Industrial Area for an Industrial (Business Park category) future, to re-designate four parcels located near 240 Street and the Lougheed Highway to Commercial and to identify that certain residential properties along River Road, south of the Lougheed Highway, are to be re-designated to Rural Residential Third reading R/2017-340 It was moved and seconded That Bylaw No. 7335-2017 be given third reading. Point of Order Councillor Robson requested a separate vote on lands located to the north of the Lougheed Highway and lands located to the south of the Lougheed Highway as outlined in Bylaw No. 7335-2017. 1006.2.1 R/2017-341 It was moved and seconded That Bylaw No. 7335-2017 be given third reading with the inclusion of only the lands in Area 2 located to the north of the Lougheed Highway and to the east and west of Kwantlen First Nation. CARRIED 1006.2.2 R/2017-342 It was moved and seconded That Bylaw No. 7335-2017 be given third reading with inclusion of the lands in Area 2 located to the south of the Lougheed Highway. CARRIED Councillor Bell, Councillor Masse, Councillor Robson - OPPOSED Council Meeting Minutes July 25, 2017 Page 8 of 22 Bylaws for Adoption 1007 2011-089-RZ, 22325 St. Anne Avenue Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Amending Bylaw No. 7306-2016 Staff report dated July 25, 2017 recommending adoption To extend the completion date for the conservation of the existing heritage building, (Morse-Turnock Residence) Adoption R/2017-343 It was moved and seconded That Bylaw No. 7306-2016 be adopted. CARRIED 1008 2013-107-RZ, 24009, 24005, 24075 Fern Crescent Staff report dated July 25, 2017 recommending adoption 1008.1 Maple Ridge Official Community Plan Amending Bylaw No. 7088-2014 To adjust conservation designation boundaries To adjust Silver Valley Area Plan boundaries Adoption R/2017-344 It was moved and seconded That Bylaw No. 7088-2014 be adopted. CARRIED 1008.2 Maple Ridge Zone Amending Bylaw No. 7053-2014 To rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential), RS-1 (One Family Urban Residential) and R-2 (Urban Residential District) to permit subdivision into 14 R-2 zoned lots, 17 RS-1b zoned lots and 3 RS-1 zoned lots, for a total of 34 lots, not less than 315 m2 Adoption R/2017-345 It was moved and seconded That Bylaw No. 7053-2014 be adopted. CARRIED Council Meeting Minutes July 25, 2017 Page 9 of 22 1009 2016-034-RZ, 12358 216 Street Maple Ridge Zone Amending Bylaw No. 7247-2016 Staff report dated July 25, 2017 recommending adoption To rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family [Medium Density] Urban Residential) to permit the subdivision into two lots not less than 557 m2. R/2017-346 It was moved and seconded That Bylaw No. 7247-2016 be adopted. CARRIED 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2017-281-CP/RZ, 21428, 21460, 21472 Dewdney Trunk Road RS-1 to P-6 Staff report dated July 25, 2017 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7357-2017 to designate three subject properties from Urban Residential to Institutional to allow for the expansion of the Maple Ridge Cemetery be given first reading and that Maple Ridge Zone Amending Bylaw No. 7360-2017 to rezone 21472 Dewdney Trunk Lane from RS-1 (One Family Urban Residential) to P-6 (Civic Institutional) be given first reading and that the applicant provide further information as described on Schedule C of the Development Procedures Bylaw No. 5879-1999. MAIN MOTION R/2017-347 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and Council Meeting Minutes July 25, 2017 Page 10 of 22 vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Bylaw No. 7357-2017 be given first reading; That Bylaw No. 7360-2017 be given first reading; and, That the applicant provide further information as described on Schedule C of the Development Procedures Bylaw No. 5879–1999. MOTION TO DEFER R/2017-348 It was moved and seconded That Application 2017-281-CP/RZ be deferred until discussion of property acquisitions is held. DEFERRAL DEFEATED Mayor Read, Councillor Duncan, Councillor Shymkiw, Councillor Speirs – OPPOSED MAIN MOTION CARRIED Councillor Bell, Councillor Robson - OPPOSED 1102 2017-230-RZ, 11814 220 Street, RS-1 to P-2 Staff report dated July 25, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7354-2017 to rezone from RS-1 (One Family Urban Residential) to P-2 (Special Institutional) to allow for a Private Hospital Use, which permit a proposed licensed Community Care Facility to enable the care of 13 elderly citizens be given first reading and that the applicant provide further information as described on Schedules A, C and E of the Development Procedures Bylaw No. 5879-1999 R/2017-349 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: Council Meeting Minutes July 25, 2017 Page 11 of 22 i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment; 2. That Bylaw No. 7354-2017 be given first reading; and 3. That the applicant provide further information as described on Schedules A, C, and E of the Development Procedures Bylaw No. 5879–1999. CARRIED 1103 2017-145-RZ, 11655 Burnett Street, RS-1 and C-3 to RM-2 Staff report dated July 25, 2017 recommending that Maple Ridge Zone Amending Bylaw No. 7352-2017 to rezone from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RM-2 (Medium Density Apartment Residential) to permit a five storey, 36 unit condominium building be given first reading and that the applicant provide further information as described on Schedules A, C, D, E and F of the Development Procedures Bylaw No. 5879-1999. C. Chan, Planner, gave a Power Point presentation providing the following information: • Application information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Proposed Plan Council Meeting Minutes July 25, 2017 Page 12 of 22 R/2017-350 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; 2. That Bylaw No. 7352-2017 be given first reading; and, 3. That the applicant provide further information as described on Schedules (A, C, D, E and F) of the Development Procedures Bylaw No. 5879–1999, as well as the information outlined in this report. CARRIED Note: Councillor Shymkiw excused himself from discussion of Item 1104 at 8:32 p.m. due to conflict. 1104 2016-320-RZ, 11295 and 11307 Maple Crescent, C-3 to M-3 Staff report dated July 25, 2017 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7356-2017 to allow a site specific text amendment to include the M-3 (Business Park) zone as a site specific permitted zone under the Infill General Employment, Hammond Area Plan Land Use Designation be given first reading and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7274-2016 to rezone from C-3 (Town Centre Commercial) to M-3 (Business Park) to permit construction of a mini-warehouse be given second reading and be forwarded to Public Hearing. Council Meeting Minutes July 25, 2017 Page 13 of 22 R/2017-351 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7356-2017 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That, in accordance with Section 475 of the Local Government Act, opportunity for early and ongoing consultation has been provided by way of posting Bylaw No. 7356-2017 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3) That Bylaw No. 7356-2017 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4) That it be confirmed that Bylaw No. 7356-2017 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5) That Bylaw No. 7356-2017 be given first and second readings and be forwarded to Public Hearing; 6) That Bylaw No. 7274-2016 be given second reading, and be forwarded to Public Hearing; 7) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Registration of a Restrictive Covenant for Tree Protection and Stormwater Management iii) Road dedication as required; iv) Consolidation of the subject properties; v) Demolition of any existing structures and removal of any vehicles and shipping containers from the site; vi) If the Director of Waste Management from the Ministry of Environment determines that a site investigation is required based on the submitted Site Profile, a rezoning, development, or development variance permit cannot be approved until a release is obtained for the subject properties; vii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED Note: Councillor Shymkiw returned to the meeting at 8:32 p.m. Council Meeting Minutes July 25, 2017 Page 14 of 22 1105 2016-052-RZ, 22260 & 22292 122 Avenue, 12159 &12167 223 Street, Housing Agreement Bylaw Staff report dated July 25, 2017 recommending that 22260 & 22292 122 Avenue, 12159 & 12167 223 Street Housing Agreement Bylaw No. 7359- 2017 to allow the City to enter into a Housing Agreement to secure new dwelling units as rental housing in perpetuity be given first, second and third reading. R/2017-352 It was moved and seconded That Bylaw No. 7359-2017 be given first, second and third readings. CARRIED Councillor Shymkiw - OPPOSED 1106 2013-107-DVP, 24009, 24005 and 24075 Fern Crescent Staff report dated July 25, 2017 recommending that the Corporate Officer be authorized to sign and seal 2013-107-DVP to reduce the road right-of- way width for a Through Local Street – Silver Valley . The Manager of Legislative Services advised that a letter in opposition was received from Duane Plato stating that headlights from vehicles using the road will shine into his bedroom. R/2017-353 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2013-107-DVP respecting properties located at 24009, 24005 and 24075 Fern Crescent. CARRIED 1107 2016-232-DP, 24009, 24005 and 24075 Fern Crescent, Wildfire Development Permit Staff report dated July 25, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-232-DP to allow a 34 family lot subdivision in the Horse Hamlet of Silver Valley Area Plan within the Wildfire Development Permit Area Council Meeting Minutes July 25, 2017 Page 15 of 22 R/2017-354 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-232-DP respecting property located at 24009, 24005 and 24075 Fern Crescent. CARRIED 1108 2016-034-DVP, 12358 216 Street Staff report dated July 25, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-034-DVP to reduce the front width of proposed lot 2 in conjunction with a rezoning and subdivision application to subdivide into two lots. R/2017-355 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-034-DVP respecting property located at 12358 216 Street. CARRIED 1109 2017-062-DVP, 24197 Fern Crescent Staff report dated July 25, 2017 recommending that the Corporate Officer be authorized to sign and seal 2016-062-DVP to reduce the front setback requirement for a single family dwelling to allow the dwelling to remain after subdivision of property. R/2017-356 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2017-062-DVP respecting property located at 24197 Fern Crescent. CARRIED 1110 Ruskin Private Fire Suppression System Staff report dated July 25, 2017 recommending that the Corporate Officer be authorized to prepare and sign an agreement between the City of Maple Ridge and the owner identified as Stave River Fire suppression Systems Ltd. for inspection, operation, maintenance, liability, insurance and encroachment of the existing private hydrant system servicing the Ruskin Industrial Area. Council Meeting Minutes July 25, 2017 Page 16 of 22 Note: Councillor Shymkiw left the meeting at 8:37 p.m. R/2017-357 It was moved and seconded That the Corporate Officer be authorized to prepare and sign an agreement between the City and the owner identified as Stave River Fire Suppression Systems Ltd. for the inspection, operation, maintenance, liability, insurance and encroachment of the existing private hydrant system servicing the Ruskin Industrial Area. CARRIED 1111 Award of Contract RFP-EN17-28: Engineering Design Services for Abernethy Way (224 Street to 232 Street) Staff report dated July 25, 2017 recommending that Contract RFP-EN17- 28: Engineering Design Services for Abernethy Way (224 Street to 232 Street) be awarded to Aplin & Martin Consultants Ltd., that a contingency be approved for unforeseen items, that the Financial Plan be amended to fund the project from Development Cost Charges and the Drainage Reserve and that the Corporate Officer be authorized to execute the Client/ Consultant agreement. R/2017-358 It was moved and seconded That Contract RFP-EN17-28: Engineering Design Services for Abernethy Way (224 Street to 232 Street) be awarded to Aplin & Martin Consultants Ltd. in the amount of $344,702.00 plus taxes; and That a contingency of $55,298.00 be approved for unforeseen items; and That the Financial Plan be amended to fund this project from Development Cost Charges and the Drainage Reserve as identified in this report; and further That the Corporate Officer be authorized to execute the Client/Consultant Agreement. CARRIED Council Meeting Minutes July 25, 2017 Page 17 of 22 1112 Award of Contract ITT-EN17-38: 263 Street Pump Station Replacement Staff report dated July 25, 2017 recommending that Contract ITT-EN17-38: 263 Street Pump Station Replacement be awarded to Drake Excavating (2016) Ltd., that a project contingency be approved to address potential variations in field conditions, that the Corporate Officer be authorized to execute the contract, that the Financial Plan be amended to fund the project from Development Cost Charges and the Capital Water Fund and that the existing budget for the Stantec Consulting Ltd. contract for Engineering Design Services for 263 Street Water Pump Station Replacement be increased. R/2017-359 It was moved and seconded That Contract ITT-EN17-38: 263 Street Pump Station Replacement be awarded to Drake Excavating (2016) Ltd. in the amount of $3,217,820.50 excluding taxes; and That a project contingency of $400,000.00 be approved to address potential variations in field conditions; and That the Corporate Officer be authorized to execute the contract; and That the Financial Plan be amended to fund this project from Development Cost Charges and Water Capital Fund as identified in this report, and further That the existing Stantec Consulting Ltd. contract for Engineering Design Services for 263 Street Water Pump Station Replacement be increased by $120,660.00. CARRIED Financial and Corporate Services (including Fire and Police) 1131 SHAW Wi-Fi Proposal Staff report dated July 25, 2017 recommending that negotiations with Shaw Communications to prepare a Preliminary Wi-Fi Service Agreement be resumed. Council Meeting Minutes July 25, 2017 Page 18 of 22 R/2017-360 It was moved and seconded That staff be directed to resume negotiations with Shaw Communications to prepare a Preliminary Wi-Fi service Agreement that includes free public access to the internet, utilizing City properties, and that the Agreement includes public consultation. CARRIED 1132 2018-2022 Business & Financial Planning Guidelines Staff report dated July 25, 2017 recommending that the 2018-2022 Business & Financial Planning Guidelines be approved. R/2017-361 It was moved and seconded That the 2018-2022 Business & Financial Planning Guidelines attached as Appendix 1 in the staff report dated July 25, 2017 be approved. CARRIED Parks, Recreation & Culture 1151 Artist in Residence – Contract Extensions Staff report dated July 25, 2017 recommending that the Artist in Residence contracts for Kat Wahamaa and Robi Smith be extended to November 30, 2018. R/2017-362 It was moved and seconded That the Artist in Residence contract for Kat Wahamaa be extended to March 31, 2019; and, That the Artist in Residence contract for Robi Smith be extended to March 31, 2019. CARRIED Council Meeting Minutes July 25, 2017 Page 19 of 22 1152 Maple Ridge Leisure Centre Pool Systems and Pool Change Room and Lobby Cost Updates Staff report dated July 25, 2017 recommending that staff be directed to move forward with a Request for Proposals for the construction of the Maple Ridge Leisure Centre pool system renovations as well as the pool change room and lobby renovations. Note: Councillor Shymkiw returned to the meeting at 8:57 p.m. R/2017-363 It was moved and seconded That staff be directed to move forward with a Request for Proposals for the construction of the Maple Ridge Leisure Centre pool system renovations as well as the pool change room and lobby renovations. CARRIED 1153 Albion Community Centre – Design Contract Award Staff report dated July 25, 2017 recommending that the Architectural Design Services contract for the Albion Community Centre be awarded to Craven Huston Powers Architects, that a contingency be established and that Corporate Officer be authorized to execute the contract. R/2017-364 It was moved and seconded That the Architectural Design Services contract for the Albion Community Centre be awarded to Craven Huston Powers Architects (CHPA) at a contract price of $689,055 (excluding taxes), and; That a contingency of 20% in the amount of $137,811 (excluding taxes) be established for the design project, and further; That the Corporate Officer be authorized to execute the contract. CARRIED 1154 Award of Contract for Merkley Park Synthetic Field Carpeting (Karina LeBlanc Field) Staff report dated July 25, 2017 recommending that Contract RFP-PL17- 53: Synthetic Turf Field Supply and Installation at Merkley Field be awarded to AstroTurf West Distributors Ltd., that a contingency be established and that the Corporate Officer be authorized to execute the contract. Council Meeting Minutes July 25, 2017 Page 20 of 22 R/2017-365 It was moved and seconded That Contract RFP-PL17-53: Synthetic Turf Field Supply and Installation at Merkley Field be awarded to AstroTurf West Distributors Ltd. in the amount of $470,000 plus taxes; and, That a contingency of $23,500 be established for this project; and further, That the Corporate Officer be authorized to execute the contract. CARRIED 1155 Award of Contract for Merkley Park Synthetic Field Construction (Karina LeBlanc Field) Staff report dated July 25, 2017 recommending that Contract ITT-PL17-45: Merkley Artificial Turf Field – Civil Works be awarded to Cedar Crest Lands (BC) Ltd., that a contingency using parks infrastructure reserve funds be authorized and that the Corporate Officer be authorized to execute the contract. R/2017-366 It was moved and seconded That Contract ITT-PL17-45: Merkley Artificial Turf Field – Civil Works be awarded to Cedar Crest Lands (BC) Ltd. in the amount of $1,995,807 plus taxes; and That a contingency of $230,000 be authorized using parks infrastructure reserve funds, and further That the Corporate Officer be authorized to execute the contract. CARRIED 1156 Award of Contract RFP-PL17-58: Synthetic Field Design Services – Arthur Peake/Golden Ears and Telosky Stadium/Thomas Haney Secondary Sites Staff report dated July 25, 2017 recommending that Contract RFP-PL17- 58: Consulting Services for Synthetic Sports Field Design at Arthur Peake Centre/Golden Ears Elementary School and Telosky Stadium/Thomas Haney Secondary School sites be awarded to R.F. Binnie and Associates Ltd., that a contingency be established and that the Corporate Officer be authorized to execute the contract. Council Meeting Minutes July 25, 2017 Page 21 of 22 R/2017-367 It was moved and seconded That Contract RFP-PL17-58: Consulting Services for Synthetic Sports Field Design at Arthur Peake Centre/Golden Ears Elementary School and Telosky Stadium/Thomas Haney Secondary School sites be awarded to R.F. Binnie and Associates Ltd. in the amount of $276,082.68 plus taxes; and, That a contingency of $40,000.00 be established for this project; and further, That the Corporate Officer be authorized to execute the contract. CARRIED Administration – Nil Other Committee Issues – Nil 1200 STAFF REPORTS 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1500 QUESTIONS FROM THE PUBLIC Eric Olund Mr. Olund referred to the SHAW Wi-Fi proposal and questioned why there is a problem with wi-fi signals overlapping as has been suggested in an early Council conversation. Mayor Read outlined some community concerns relating to wi-fi. Mr. Olund stated that it would be beneficial to have additional wi-fi service in the downtown area. Mayor Read clarified that the item was approved by Council. Council Meeting Minutes July 25, 2017 Page 22 of 22 Jim Reilly Mr. Reilly addressed his question to staff. He asked if the time line on the construction of Abernethy Way of five years was for completion to 232 Street or to 256 Street. The Mayor clarified that the time line referred to the completion of construction to 232 Street. Mr. Reilly’s second question pertained to the public consultation process on Area 1 which raised real time concerns on issues around traffic and other commercial activity in the 256 Street neighbourhoods. He asked about plans to address these concerns. The General Manager of Public Works and Development advised on upcoming plans to assess traffic in the area. He cautioned Council that questions more specific to the bylaw that just past third reading for the 256 Area may lead into Public Hearing issues. Mayor Read advised that it would be best for Mr. Reilly to interact directly with staff. Willard Dunn Mr. Dunn expressed concern over the lack of parking in all areas of Maple Ridge. He requested that the City review parking requirements to be provided by developers for all future applications. 1600 ADJOURNMENT – 9:12 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES August 1, 2017 The Minutes of the City Council Meeting held on August 1, 2017 at 6:04 p.m. in the Blaney Room of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan P. Gill, General Manager Corporate and Financial Services Councillor B. Masse F. Quinn, General Manager of Public Works and Councillor Robson Development Services Councillor Speirs L. Darcus, Manager of Legislative Services Councillor Shymkiw D. Boag, Director of Parks and Facilities Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca Note: Councillor Bell, Councillor Duncan and Councillor Shymkiw participated via telephone 1.0 CALL TO ORDER 2.0 APPROVAL OF THE AGENDA R/2017-368 It was moved and seconded That the agenda for the August 1, 2017 Special Council Meeting be approved. CARRIED 3.0 NOTICE OF CLOSED COUNCIL MEETING R/2017-369 It was moved and seconded That the meeting following this meeting at 6:00 p.m. be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Special Council Meeting Minutes August 1, 2017 Page 2 of 2 Section 90(1)(e) The acquisition of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 4.0 ADJOURNMENT – 6:05 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer 402 Minutes of the Public Hearing 402 City of Maple Ridge PUBLIC HEARING July 18, 2017 The Minutes of the Public Hearing held in the Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, British Columbia on July 18, 2017 at 7:00 p.m. ____________________________________________________________________________ PRESENT Elected Officials Appointed Staff Councillor C. Bell F. Quinn, Acting Chief Administrative Officer Councillor K. Duncan P. Gill, General Manager of Corporate and Financial Councillor B. Masse Services Councillor G. Robson L. Darcus, Manager of Legislative Services Councillor T. Shymkiw C. Carter, Director of Planning Councillor C. Speirs M. Baski, Acting Manager of Development and Environmental Services ABSENT B. Elliott, Manager of Community Planning Mayor N. Read Other staff as required D. Hall, Planner 2 A. Grochowich, Planner 1 ______________________________________________________________________________ Acting Mayor Speirs called the meeting to order and explained the procedure and rules of order of the Public Hearing. The Manager of Legislative Services advised that the bylaws will be considered further at the next Council Meeting on July 25, 2017. The Acting Mayor then called upon the Acting Manager of Development and Environmental Services to present the following items on the agenda: 1) 2016-219-RZ, 12258 228 Street Lot 4, Section 20, Township 12, New Westminster District, Plan 13667 Maple Ridge Zone Amending Bylaw No. 7261-2016 To rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit a future 3 lot subdivision The Acting Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics Public Hearing Minutes July 18, 2017 Page 2 of 11 • Development Proposal • Proposed Subdivision Plan • Terms and Conditions The Manager of Legislative Services advised that correspondence was received from Noreen and Norman Wiebe expressing concern with the impact of increased density on the area. The Acting Mayor called for speakers three times. There being no comment, the Acting Mayor declared this item dealt with. 2) 2016-223-RZ, 20434 Chigwell Street Lot “A”, District Lot 279, Group 1, New Westminster District, Plan 114 Maple Ridge Zone Amending Bylaw No. 7273-2016 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit a future 2 lot subdivision D. Hall, Planner gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Site Plan • Terms and Conditions The Manager of Legislative Services advised that no correspondence was received on this item. The Acting Mayor called for speakers three times. There being no comment, the Acting Mayor declared this item dealt with. 3) 2016-240-RZ, 22638 119 Avenue and 22633 Selkirk Avenue Lots 2 and 4, both of District Lot 401, Group 1, New Westminster District, Plan EPP65496 Maple Ridge Official Community Plan Amending Bylaw No. 7342-2017 To amend Schedule “B” of the Official Community Plan from Medium and High-Rise Apartment to Town Centre Commercial Public Hearing Minutes July 18, 2017 Page 3 of 11 Maple Ridge Zone Amending Bylaw No. 7262-2016 To rezone from RS-1 (One Family Urban Residential) to C-3 (Town Centre Commercial) to permit the future construction of three mixed use commercial residential six storey buildings The Acting Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Building Elevation Plans • Subdivision Plan EPP65496 • Phasing Plan • Proposed Site Plan • Landscaping • Terms and Conditions The Manager of Legislative Services advised that correspondence was received from Jackie Chow expressing concern with the issue of cycling connectivity on Selkirk Avenue. The Acting Mayor called for speakers three times. There being no comment, the Acting Mayor declared this item dealt with. 4) 2014-106-RZ, 23882 Dewdney Trunk Road Lot A Except: Part Subdivided by Plan LMP1144, Section 16, Township 12, New Westminster District, Plan LMP806 Maple Ridge Zone Amending Bylaw No. 7125-2014 To rezone from RS-1b (One Family Urban [Medium Density] Residential) to R-2 (Urban Residential District) to permit a future subdivision of approximately 11 lots. The Acting Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics Public Hearing Minutes July 18, 2017 Page 4 of 11 • Development Proposal • Proposed Site Plan • Terms and Conditions The Manager of Legislative Services advised that correspondence was received from Rick and Gaylene Pennykid expressing concerns with flooding on their properties resulting from the proposed development, from Marie Elferink expressing concerns with the height of the buildings and the impact of the proposed development on the natural habitat of the area and from Kyle Johnson expressing concern with the impact on access for first responders. The Acting Mayor called for speakers three times. There being no comment, the Acting Mayor declared this item dealt with. 5) 2016-352-RZ, 23004 Dewdney Trunk Road Parcel A (Reference Plan 7941) Lot 1 Except: Part Dedicated Road Plan NWP87590; Section 17, Township 12, New Westminster District, Plan 3179 Maple Ridge Official Community Plan Amending Bylaw No. 7288-2016 To amend Schedule “B” of the Official Community Plan from Urban Residential to Commercial. Maple Ridge Zone Amending Bylaw No. 7289-2016 To rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a future medical clinic and pharmacy with two rental units above The Acting Manager of Development and Environmental Services gave a power point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Subdivision Plan • Terms and Conditions The Manager of Legislative Services advised that correspondence was received from Marilynn Ingham expressing concern with loss of parking area, open ditches and lack of sidewalks. Public Hearing Minutes July 18, 2017 Page 5 of 11 The Acting Mayor called for speakers at first call. Pamela Levitt, President, Pioneer Village Co-op Ms. Levitt spoke on the behalf of the Co-op. She stated that main concerns of the residents of the Co-op related to the impact on parking in the area and the undeveloped road. She advised that lack of parking is currently an issue in the area and that local residents cannot park on the road itself due to open ditches. She expressed concern that vehicles from the proposed development may park on Co-op property as a result of lack of parking. She also expressed concern with the lack of sidewalks and the impact on safety for pedestrians. Ms. Levitt stated that the Co-op is willing to work with the applicant on hedging or fencing. Adrian Keenan Mr. Keenan stated he is in favour of commercial development in Maple Ridge and that the application on its own has much merit, however he did not feel the proposal is adequate for the area. He expressed concern with the lack of amenities, the rural road standard of 230 Street with open ditches on both sides of the road and sidewalks, the impact of traffic to and from schools in the area on 230 Street and the alignment of a controlled intersection with 230 Street North. Mr. Keenan felt that a capital expenditure program should be implemented by the City for improvements to 230th Street prior to this proposed development to accommodate increased vehicle traffic and the impact on parking. Robert Jeglum Mr. Jeglum stated that he and his landlord attended the development information meeting and that he is also speaking on behalf of his landlord who was unable to attend. He expressed concern with the current lack of parking on 230 Street and the impact of the proposed commercial/residential development of adding more vehicular traffic thus further impacting the existing situation. He advised on existing conditions whereby people are already parking on both sides of the street despite the open ditches. Mr. Jeglum also expressed concern with safety issues for persons walking on the street, particularly children walking to Golden Ears Elementary. He stressed that 230 Street should be upgraded and sidewalks built prior to more development. As the balconies shown for the proposed development look into the backyard of the home he lives in, Mr. Jeglum requested appropriate screening. The General Manager of Public Works and Development will verify where 230 Street is within the Capital Program. Del McLeod Mr. McLeod expressed concern with the impact of parking for the proposed development. He advised that the parking lot is up against his property and asked whether there will be a sound barrier or some type of fencing added to mitigate noise. The Acting Manager of Development and Environmental Services advised there will be fencing and landscaping as part of the proposed development. Public Hearing Minutes July 18, 2017 Page 6 of 11 The Acting Mayor called for speakers at second and third call. There being no further comment, the Acting Mayor declared this item dealt with. 6) 2016-448-CP Area 1: 256 Street Lands Area 2: Lougheed Lands Maple Ridge Official Community Plan Amending Bylaw No. 7299-2016 (Area 1: 256th Street Lands) Area 1: 256th Street Lands, generally described as a portion of the properties located at 13655 256th Street, 25100 Alouette Road, and 13055 251A Street; the entirety of 13301 251A Street, the city right-of-way north of 130th Avenue bounded by 249th and 256th Street; and the properties to the east of 256th Street, north of 128th Avenue and west of 264th Street. The Bylaw proposes to re-designate the properties identified as Area 1: 256th Street Lands from Suburban Residential, Rural Resource, and Institutional to Conservation, Industrial, Park, Estate Suburban Residential, Suburban Residential, Industrial Reserve and Rural Resource. The Bylaw introduces a new Industrial Reserve land use designation for the Official Community Plan (OCP). Through the amending Bylaw, the Industrial Reserve designation identifies certain lands for a long-range employment future. It includes policies and conditions that must be fulfilled before industrial development would be permitted on these lands. The Bylaw also establishes requirements that must be satisfied at the time of future industrial redevelopment. Please see the Commercial & Industrial Strategy webpage on the City website for more information: www.mapleridge.ca/1711 Maple Ridge Official Community Plan Amending Bylaw No. 7335-2017 (Area 2: Lougheed Lands) Area 2: Lougheed Lands, generally described as the properties along Lougheed Highway on either side of the Kwantlen First Nation IR #5. The western portion of the Lougheed Lands includes those properties in the area bounded by the Fraser River to the south, 240th Street to the west, the southern border of the Albion Growth Area (equivalent to 100th Avenue) to the north, and the Kwantlen First Nation IR #5 to the east. The eastern portion of the Lougheed Lands includes the portion of those properties identified as 25655 and 25549 Lougheed Highway north of Lougheed Highway. The Bylaw proposes to re-designate the properties identified as Area 2: Lougheed Lands from Suburban Residential to Industrial (Business Park category), Commercial and Rural Residential. Public Hearing Minutes July 18, 2017 Page 7 of 11 The Bylaw expands the Albion Industrial Area to include the Lougheed Lands, generally located east of 240th Street along the Lougheed corridor, for an Industrial (Business Park category) future. In addition, four parcels located near 240th Street and the Lougheed Highway are proposed to be re-designated to Commercial to support the expansion of the existing Albion Historic Commercial node. The Bylaw also identifies that certain residential properties along River Road, south of the Lougheed Highway, are to be re-designated to Rural Residential. A. Grochowich, Planner gave a power point presentation providing the following information: • Background on development of a Commercial Industrial Strategy for Area 1: 256 Street Lands and Area 2: Lougheed Lands • Map outlining potential Employment Lands • Area 1: 256 Street Lands Proposed Land Use Designations – outlines housekeeping items and changes to various properties and zoning • Proposed Land Use Designations – New Official Community Plan Land Use designation for Industrial Reserve • Industrial Reserve Policies • Metro Vancouver Implications • Area 2: Lougheed Land Proposed Land Use Designations • Defines properties to be recommended for Rural Residential • Metro Vancouver Implications for Area 2 • Highlights of wider economic implications to be generated by proposed employment lands The Manager of Legislative Services advised that correspondence was received expressing concerns and speaking against Area 1 from Art and Barb Neufeld, France Beauregard- Hynes, Janice Travis, Garett, Jim Reilly and Douglas Buker. Correspondence expressing concerns and speaking against Area 2 was received from Marge Benson, Doru Sinea and Betty von Hardenburg. Correspondence was received from Jim Chu from the Aquilini Group commenting on employment lands at Golden Ears Way and 203 Street owned by Aquilini Group expressing they wish to see that land designated as future employment lands. The Acting Mayor called for speakers at first call. Bill Tupper Mr. Tupper identified himself as an owner of industrial lands. He does not support the bylaw currently as he feels moving ahead with the proposed designation prior to an alternative transportation route is not be warranted. He expressed concern with the negative impact of lumber trucks on the area as well as the impact of increased vehicle traffic, citing that traffic regulations are currently not being followed by drivers using the roads in the area. Mr. Tupper requested that safe access in and out of the area be addressed prior to approval of the proposed designation. Public Hearing Minutes July 18, 2017 Page 8 of 11 John Kingsbury Mr. Kingsbury advised that he has done much research on the existing neighbourhood prior to moving to his home on 128 Avenue. He also advised that he was involved in a study on gravel resources in BC carried out for the provincial government and stressed the importance of aggregate as a resource. He expressed concern with the development of the existing Kanaka Industrial Park, citing that the overflow water system does not work and Kanaka Creek is being adversely affected by runoff. He explained that water running off the road from the City owned gravel pit and runoff from the industrial park filters down through properties in his neighbourhood and as a result flooding occurs in winter. He expressed that he has little faith in what may happen with a next expansion of the industrial park based on the current track record. Mr. Kingsbury also expressed concern with transportation in the area. He advised that 128 Avenue is in poor condition due to heavily loaded trucks using the road and moving at excessive speeds on a daily basis. He requested that the road be upgraded to a properly paved standard to deal with the increase in traffic and to cut down on the dust and dirt residents are currently exposed to. Mr. Kingsbury requested that the bylaw be reconsidered and that the area be protected as a natural resource. He suggested that industrial land not be built over aggregate as it is a valuable natural resource. Mr. Kingsbury felt that the current industrial area and the proposed area are too far out to suit jobs currently needed as much present day employment comes from technology. He suggested that employment land for technology be looked at instead. He also suggested that bylaws be split between Area 1 and Area 2 and that more time be taken with Area 1. He added that a transportation plan for the area has yet to be brought forward. Hilda Dutt Ms. Dutt spoke to the Area 2 (Lougheed Highway) bylaw. She expressed concern over her property becoming hemmed in by industrial areas should the area to the east of her residence also be designated industrial. She referred to property in the area which was previously a garbage dump and had caught fire and caused environmental damage. She felt this property is still compromised and is full of toxic ash and is not be a viable option for industrial use. Ms. Dutt is opposed to the use of an existing access road for an industrial area and felt another access route should be developed further east. She also expressed concern with the impact of sewage from the proposed industrial area on septic and water systems. She reiterated her opposition to have another industrial area immediately to the east of her property. Ms. Dutt provided her notes to the Manager of Legislative Services. Public Hearing Minutes July 18, 2017 Page 9 of 11 Gerrit Storteboom Mr. Storteboom’s property is next to the industrial area. He indicated there is a ravine next to his property and that 3 lots consisting of 11 acres are all part of the ravine. He expressed concern with the impact of possible fire, continuous slides in the area and other incidences such as falling trees which occur on a regular basis. He suggested that the ravine be left as a buffer should the area be designated as industrial. He felt that the ash on the property proposed to be designated industrial should be removed first. Wendy Galati Ms. Galati moved to the area to live in a rural environment. Though she agrees with the need for industrial and commercial lands, she does not understand the sense of carving out this particular area for industrial as it lies within a residential bubble. She outlined the current problems residents in the area deal with including a higher water table due to construction, slides, severe accidents on the corner and the fact that there is a huge hole in the proposed industrial area which will need to be filled in. Ms.Galati expressed concern with the impact of additional traffic in the region without having a better plan to keep the area safe. She questioned why the designation is being proposed if it will not be cost effective. She felt that moving the protected area to encompass the ravine will be more cost effective. Ken Hynes Mr. Hynes spoke in opposition to the proposed Area 1 (256 Street Lands) bylaw as he and his neighbours are directly affected by the proposal to change the designation of the area. He expressed concern that residents are being moved out and green space and the environment will be negatively impacted by an increase in industrial zoning. He stated that the area currently attracts families due to the school and persons who wish to live in a rural landscape and feared the displacement of these types of residents. Mr. Hynes also advised on the negative impact of traffic in the area. He requested that problems in the area be addressed prior to the change in designation and asked that the residents in the area who will be directly impacted be listened to. Stephane Dresler Mr. Dresler referred to Area 2 and asked for clarification on how far north of Lougheed Highway the proposed zone will go. He expressed concern with possible impact on a wooded area and creek. He asked about the plans for the creek south of Hill Avenue. Staff provided clarification on the northern boundary of the area and on plans for the creek. Jim Reilly Mr. Reilly spoke to issues being experienced by the Whispering Falls neighbourhood as a result of the Kanaka Business Park at 256 Street, citing a main concern being the increased traffic, particularly commercial traffic, through the residential area using 264 Street. He expressed concern with current traffic flow issues and the impact on Webster’s Corners of increased truck traffic due to the proposed industrial designation. Mr. Reilly also expressed Public Hearing Minutes July 18, 2017 Page 10 of 11 concern with the lack of maintenance of the Kanaka Business Park. He suggested blocking an access point at 264 Street. Eric Skinner Mr. Skinner is not in favour of the Area 1 (256 Street Lands) bylaw. He stated that much has been promised the residents in the 256 Street area over the years which has not been done and that the area has continued to be impacted by heavy traffic. He pointed out that the Abernethy connector has not been moved forward to help deal with traffic and policing is minimal. Mr. Skinner noted that many families with children live along 256 Street and 128 Avenue as well as a number of people who own horses. He questioned whether the timing was right to do this. The Acting Mayor called for speakers at second call. Jim Reilly Mr. Reilly felt that an immediate remedial issue is 128 Avenue as the road is no longer safe for pedestrians or equestrian traffic. He suggested a barrier along the road. Mr. Reilly reiterated his question from first call as to who is responsible for the maintenance of the Kanaka Business Park. Adrian Keenan Mr. Keenan advised that he participated in consultations for public feedback on the proposed bylaws and that the question of how to create more employment in Maple Ridge by encouraging industry was raised. He also advised that Areas 1 and 2 were identified during the consultation process. Mr. Keenan stated that local residents expressing concern with the proposed Area 1 (256 Lands) bylaw have identified issues with infrastructure and traffic and felt these concerns should be taken into account. He also advised that Kanaka Business Park is only 1/3 full and felt that traffic issues in the area need to be dealt with. Bill Tupper Mr. Tupper advised that he agreed with several of the speakers on the proposed Area 1 (256 Lands) bylaw. He supports the City of Maple Ridge’s gravel pit however he expressed concern with the impact of increased truck traffic on Dewdney Trunk Road and 256 Street and felt that traffic corridors must be improved rather than closing off 264 Street. Mr. Tupper also stated that the Kanaka Business Park does maintain landscaping. He suggested that although the City does need a commercial base, Council should listen to the residents first, address concerns and then designate the area. He reiterated that he does not support the proposed bylaw. The Acting Mayor called for speakers at third call. There being no further comment, the Acting Mayor declared this item dealt with. Public Hearing Minutes July 18, 2017 Page 11 of 11 Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Mayor adjourned the Public Hearing at 8:34 p.m. ____________________________ C. Speirs, Acting Mayor Certified Correct ______________________________ L. Darcus, Corporate Officer 700 ITEMS ON CONSENT 700 701 Minutes 701 701.1 Development Agreements Committee 701.1 701.2 Minutes of Meetings of Committees and Commissions of Council 701.2 702 Reports 702 City of Maple Ridge TO:Her Worship Mayor Nicole Read MEETING DATE:September 12,2017 and Members of Council FROM:Chief Administrative Officer MEETING:Council SUBJECT:Disbursements for the month ended July 31, 2017 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information.All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager.Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended July 31, 2017 be received for information only. GENERAL $27,967,350 PAYROLL $1,848,962 PURCHASE CARD $76,330 $29,892,642 DISCUSSION: a)Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b)Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 702.1 c)Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution Clark Wilson “In Trust”–property acquisition 13600 Blk 232 St $1,101,444 Emergency Communications –dispatch levy –3rd quarter $262,710 First Truck Centre Inc –recycling truck $270,863 G.V. Water District –water consumption May 3-30/17 $529,220 Industra Construction Corp –McNutt Road reservoir expansion $244,929 PW Trenchless Construction Inc –Sanitary sewer on River Road $401,499 Ridge Meadows Recycling Society –monthly contract for recycling $203,709 Sunrise Toyota –6-Rav4 & 3-Prius vehicles $253,445 The municipality acts as the collection agency for other levels of governmen t or agencies. The following collections were remitted in July. 1.Albion Dyking District –2017 collections $262,117 2.City of Pitt Meadows –2017 dyking/drainage costs $183,700 3.G.V. Sewerage & Drainage –DCC collections Jan-Jun’17 $567,623 4.G.V. Regional District –2017 requisition $ 13,367 5.Province of BC -School tax remittance $19,129,595 6.Road 13 Dyking District of Maple Ridge –2017 collections $145,705 7.Tretheway Edge Dyking District –2017 collections $ 23,490 d)Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended July 31, 2017 have been reviewed and are in order. Original signed by G’Ann Rygg ______________________________________________ Prepared by:G’Ann Rygg Accounting Clerk II Original signed by Trevor Thompson _______________________________________________ Approved by:Trevor Thompson,BBA,CPA,CGA Manager of Financial Planning Original signed by Paul Gill _______________________________________________ Approved by:Paul Gill, BBA,CPA,CGA GM –Corporate & Financial Services Original signed by E.C. Swabey _______________________________________________ Concurrence:E.C. Swabey Chief Administrative Officer VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT 0946235 BC Ltd Roadside mowing 37,879 Albion Dyking District 2017 collections 262,117 BC Hydro Electricity 132,408 Beta Enterprises Ltd Security refund 89,820 Boileau Electric & Pole Ltd Maintenance: Council Chambers 538 Curling Club 538 Fairgrounds 1,136 Firehall 1,474 Nokai Park lights 5,040 RCMP 103 Street lights 5,884 Traffic signals 464 15,177 Brett Young Grass seed 16,576 CUPE Local 622 Dues - pay periods 17/14 & 17/15 27,630 Chevron Canada Ltd Gasoline & diesel fuel 68,429 Cipe Homes Inc Latecomer agreement 17,972 City Of Pitt Meadows 2017 dyking/drainage costs due as per budget 183,700 Clark Wilson "In Trust"Property acquisition - 13600 Blk 232 Street 1,101,444 Cobing Building Solutions Electrical/Mechanical Maintenance: Artist in Residence 461 Caretaker House 335 City Hall 5,171 Davidson Pool 216 Firehalls 418 Hammond Community Centre 937 Leisure Centre 4,941 Library 623 Memorial Park 207 Operations 464 Randy Herman Building 4,259 RCMP 2,507 Rental house 1,489 The Act 1,583 Thornhill Hall 317 Whonnock Lake Community Centre 2,126 26,054 Emergency Communications Dispatch levy - 3rd quarter 262,710 Epic Homes (2012) J.V.Security refund 148,812 First Call Hydrovacing Inc Safe excavation service around utility work sites 17,247 First Truck Centre Vanc Inc Recycling truck 270,863 Fitness Edge Contracted service provider - fitness classes & programs 17,995 Golden Ears Winter Club Rental revenue & summer operation agreement - Jun 15,039 Gotraffic Management Inc Traffic control 79,316 Gr Vanc Sewerage & Drainage DCC collection Jan-Jun'17 567,623 Waste discharge industrial treatment fee - Cottonwood 13,630 581,253 Greater Vanc Water District Water consumption May 3-30/17 529,220 Greater Vancouver Regional Dis 2017 requisition 13,367 Mosquito control program 3,563 16,930 Guillevin International Inc Firefighter equipment 852 Firefighter protective wear 11,275 Firefighter turnout gear 70,447 Operations electrical supplies 1,331 Parks supplies 98 Works yard inventory 333 84,336 Horizon Landscape Contractors Grass cutting - May 19,474 Industra Construction Corp McNutt Road reservoir expansion 244,929 CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - JULY 2017 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Lafarge Canada Inc Roadworks material 61,411 Maple Ridge & PM Arts Council Arts Centre contract payment 54,167 Program revenue - Jun 17,430 Theatre rental 950 72,547 Maple Ridge Museum & Archives Fee for service 117,514 Maridge Properties Ltd Security refund 81,581 Mar-Tech Underground Services Inspection of pipelines & storm sewers 16,240 Mertin Nissan Ltd Three 3/4 ton NV2500 vans 130,626 MR/PM Agricultural Association Annual fee for service 17,000 Municipal Pension Plan BC Employer/employee remittance 466,015 No 265 Seabright Holdings Ltd Latecomer agreement 49,671 Open Storage Solutions Inc Cvault premium support renewal 22,597 Opus International Consultants McNutt Road reservoir expansion 18,435 North slope interceptor analysis 5,103 23,538 Province Of BC - 21312 School tax remittance 19,129,595 PW Trenchless Construction Inc Sanitary sewer replacement on River Road (Kanaka Creek - McKay Ave)401,499 R F Binnie & Associates Ltd Merkley Park synthetic sports field design 28,571 207 St south of Lougheed Hwy (DTR to 118 Ave) engineering design 5,879 34,450 Receiver General For Canada Employer/Employee remittance PP17/13, PP17/14 & PP17/15 1,116,210 RG Arenas (Maple Ridge) Ltd Ice rental - Jun 55,060 Curling rink operating expenses - Jun 2,228 57,288 Ricoh Canada Inc Quarterly copy usage 16,044 Permit scanning 3,739 19,783 Ridge Meadows Seniors Society Quarterly operating grant 43,142 Ridge Meadows Recycling Society Monthly contract for recycling 203,709 Weekly recycling 292 Toilet rebate program 235 Earth Day'17 festival grant 3,000 207,236 Road 13 Dyking District 2017 collections 145,705 Royal Pacific Realty Corp "In Trust"Property acquisition deposit - 22100 Blk 121 Ave 33,800 Sanscorp Products Ltd Roadworks material 16,336 Sunrise Toyota Six Rav4 hybrid vehicles 196,669 Three Prius C vehicles 56,776 253,445 Surrey Fire Service Dispatch operating charges - Fire Dept.83,857 Dispatch operating charges - Public works 13,620 97,477 Tretheway Edge Dyking District 2017 collections 23,490 Warrington PCI Management Advance for Tower common costs plus expenses 70,000 Westridge Security Ltd Canada Day added security 729 Community security patrols - May & Jun 13,616 Downtown Core patrols - May & Jun 5,973 20,318 Winvan Paving Ltd Paving contract - 203 St & Lougheed Hwy 19,215 Wordsworth & Associates Security consulting services 25,200 Disbursements In Excess $15,000 27,040,261 Disbursements Under $15,000 927,089 Total Payee Disbursements 27,967,350 Payroll PP17/14 & PP17/15 1,848,962 Purchase Cards - Payment 76,330 Total Disbursements July 2017 29,892,642 1000 Bylaws 1000 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: 2015-279-RZ FROM: Chief Administrative Officer MEETING: COUNCIL SUBJECT: Final Reading: Zone Amending Bylaw No. 7182-2015 22833 122 Avenue EXECUTIVE SUMMARY: Zone Amending Bylaw 7182-2015 has been considered by Council and at Public Hearing and subsequently was granted Third Reading. The applicant has requested that Final Reading be granted. The purpose of the rezoning is to permit the subdivision into 3 lots not less than 278m2. Council granted first reading for Zone Amending Bylaw No. 7182-2015 on November 24, 2015. Council granted second reading on June 14, 2016. This application was presented at Public Hearing on July 19, 2016, and Council granted third reading on July 26, 2016. RECOMMENDATION: That Zone Amending Bylaw No. 7182-2015 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on July 19, 2016. On July 26, 2016 Council granted Third Reading to Zone Amending Bylaw No. 7182-2015 with the stipulation that the following conditions be addressed: 1)In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. The following applies to the above: 1.A ground penetrating radar survey was carried out by Canadian Subsurface Investigations Inc, on December 8, 2015. Based on the GPR readings there was no evidence indicating the presence of an underground storage tank on the property. The report was initially not signed by a Professional Engineer. The property was transferred to a new owner who took over the subject application and is now requesting final reading. The above mentioned report had been signed by a Professional Engineer on July 27, 2017. 1001 - 2 - CONCLUSION: As the applicant has met Council’s conditions, it is recommended that Final Reading be given to Zone Amending Bylaw No. 7182-2015. “Original signed by Adrian Kopystynski” for _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Frank Quinn” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Bylaw No. 7182-2015 Appendix C – Subdivision Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Mar 4, 2016 2015-279-DP BY: PC PLANNING DEPARTMENT228 ST.GREENWELL ST.228 ST.122 AVE. 12287 12253 228062288112274 2288012224 22882290212238 2880228182287412243 12276 12265 2283612192 12240 12211 12275 12261 12255 12194 2203 2288312258 12278 12278 2287322824228752201 12208 2287212229 12258 228332281212296 12293 12273 SUBJECT PROPERTIES ´ Scale: 1:1,000 22833-122 Ave 2011 Image APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 7182-2015 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7182-2015." 2.That parcel or tract of land and premises known and described as: Lot 353 Section 20 Township 12 New Westminster District Plan 57241 and outlined in heavy black line on Map No. 1648 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-3 (Special Amenity Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 24th day of November, 2015. READ a second time the 14th day of June, 2016. PUBLIC HEARING held the 19th day of July, 2016. READ a third time the 26th day of July, 2016. ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 12288 12194 12278 12301 228712288522914229222293112314 12169 12208 12258 12276 12255 2283322872228822292422921229232293312183 228182288022912229132293212201 12303 12240 12274 2280612287 12224 12238 228802293612211 12261 12293 12185 12258 12278 22883228912289722901229352294112191 2282412275 22836228742287322881229102292012304 12203 12253 12306 2281212195 22902229112291112229 12243 12273 12313 12182 12296 12265 12192 12298 2287522934228 ST.228 ST.ROGERS AVE. 122 AVE.GREENWELL ST.STOREY AVE. 122 AVE. P 45792 A Rem. N 3 P 44214352 291 113 102 65 66 215 128 115 217 118 96 336 P 58171 BCP 23946 79 11 75' of 1 Rem. 1 353 213 216 129 116 105 95 218 P 41773 RP 16335P 25555P 45078 114 103 104 P 41773 P 44292 106 5978 2 1P 82923 309 12 307 332 P 13667 P 51413 289 P 41774 57 P 41773 94 130 60 P 40082 P 813961 2 3 333 126 56 93 58 68 107 61 P 21837P 26692BCP 21032 4 292 214 92 P 42872 131 119 71 9 A 222 P 4836 1 P 44873 4 P 57241308 127 67 117 P 41774 219 108 97 P 143968 10 290 P 13667288 6 91 69 70 P 41774 EP 42655 RW 45948 EP 42655 EP 42655 GREENWELL ST.´ SCALE 1:1,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1 (One Family Urban Residential) R-3 (Special Amenity Residential District) 7182-20151648 APPENDIX C CITY OF MAPLE RIDGE BYLAW NO. 7299-2016 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "A", "B" and "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7299-2016." 2.Schedule “A”, Table of Contents is hereby amended as follows: a)To add the following after 6.4.2 Business Parks: “6.4.3 Industrial Reserve” 3.Schedule “A”, Chapter 2, Growth Management sub-section 2.2 Land Use Designations is hereby amended as follows: a)To add the following after 14. Urban Reserve and re-paginate the remaining pages of Chapter 2 in correct numerical order: 15. Industrial Reserve The Industrial Reserve designation identifies land identified by the City for a long term industrial future. 4.Schedule “A”, Chapter 6, Employment sub-section 6.4 Industrial Opportunities is hereby amended as follows: a)To add the following after sub-section 6.4.2 Business Parks; renumber all subsequent policies and re-paginating the remaining pages of Chapter 6 in correct numerical order: 6.4.3 Industrial Reserve Issues The Commercial and Industrial Strategy identifies that, in an effort to foster ongoing growth amongst the City’s approximately 7,700 industry-based jobs, an additional 1002.1 - 2 - 69-93 hectares (170-230 acres) of industrial land by 2040 would need to be redesignated.  Identifying additional suitable employment lands is a priority for the City of Maple Ridge. The City prefers land that is relatively flat, serviceable by municipal services, and is strategically located near or accessible by a major transportation corridor.  Gravel resources at the north end of 256th Street will need to be extracted before other employment uses may occur within the 256th Street Industrial Area. Objective  To preserve capacity for future employment uses, including local investment and job creation opportunities. Policies 6-54 Maple Ridge will expand the 256th Street Industrial Area, generally located north of 128th and east / west of 256th Street, by retaining certain lands as Industrial Reserve in order to supply industrial lands for long term industrial uses while preserving such lands from competing uses. 6-55 The ongoing intensification of the lands designated Rural Resource, Industrial and Institutional in the 256th Street Industrial Area is encouraged prior to the redevelopment of lands identified as Industrial Reserve. 6-56 As well, prior to industrial development occurring on the Industrial Reserve designated land within the 256th Street Industrial Area, the following must have been fulfilled: a) A right-of-way and alignment option, potentially extending the 128th Avenue / Abernethy Way corridor or other alternative routes to the 256th Street Industrial Area, has been established to accommodate industrial traffic through the City, minimizing community and environmental impacts; and b) A servicing analysis has been completed to identify any possible servicing impacts and, if required, approval of an extension to the Fraser Sewer Area by the Greater Vancouver Sewerage and Drainage District (GVS&DD) Board is achieved; and c) Completion of a gravel supply assessment to identify gravel resources within the 256th Street Industrial Area; and d) Council has determined that under policy 6-55 sufficient utilization of the land designated Rural Resource, Industrial and Institutional in the 256th Street Industrial Area has been achieved to warrant consideration of further industrial development. - 3 - 6-57 Until Policy 6-56 has been satisfied, the minimum parcel size for subdivision of land designated Industrial Reserve is 4 hectares, noting that such advance subdivision is strongly discouraged unless the Issues and Objectives of Section 6.4.3 are advanced. 6-58 At the time when the Industrial Reserve designated lands will be considered for development, the following must have been satisfied prior to permitting industrial development: a) Completion of an OCP Amendment identifying the lands as ‘Industrial’ or ‘Rural Resource’ rather than ‘Industrial Reserve’; and b) Approval by the Metro Vancouver Board of an amended Regional Growth Strategy and Regional Context Statement identifying the lands regionally as ‘Industrial’ rather than ‘Rural’ is provided; and c) Removal of identified gravel reserves, unless the subject property is identified in Figure 3 of the Official Community Plan, which identifies potential sources of gravel in the City, in which case gravel removal may take place prior to the need for the OCP Amendment outlined in 6-58(a). 6-59 While not a requirement of Policy 6-58, at the time when the Industrial Reserve designated land will be considered for development, the creation of a new zone that would permit general mixed employment uses may be warranted, in order to accommodate a mix of light industrial, institutional and heavy industrial zones. 6-60 Notwithstanding policies 6-56 and 6-58, Institutional proposals that align with existing zoning on ‘Industrial Reserve’ or ‘Rural Resource’ land, showing demonstrable benefits to the community, may be encouraged. 6-61 Prior to any development or industrial activities, the following must be fulfilled by the Owner or Applicant: a) Completion of environmental assessments to identify environmentally sensitive areas, ecosystems and the impact of development; b) Completion of an agriculture impact assessment to minimize the impact of development on adjacent farm lands; c) Completion of an aquifer groundwater management study; and d) Completion of a noise attenuation study and plan to mitigate the impacts of development on nearby residential neighbourhoods. - 4 - 4. Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Part Southwest ¼ Group 1 Lot 1 Section 25 Township Plan 12 New Westminster District Plan NWP41107 Group 1 Lot 1 Section 25 Township Plan 12 New Westminster District Plan LMP26779 Group 1 Lot 2 Section 25 Township Plan 12 New Westminster District Plan LMP26779 Part Southwest ¼ Lot 3 Section 25 Township Plan 12 New Westminster District Plan NWP70124 Part Southwest ¼ Group 1 Lot 2 Section 25 Township Plan 12 New Westminster District Plan NWP70124 Part Southwest ¼ Group 1 Lot 4 Section 25 Township Plan 12 New Westminster District Plan NWP41107 Part Southwest ¼ Group 1 Lot 1 Section 25 Township Plan 12 New Westminster District Plan NWP70124 Parcel 1 Part Southwest ¼ Reference Plan 17316 of Parcel A Reference Plan 3015 Section 25 Township Plan 12 NWD Parcel A Part Southwest ¼ Reference Plan 3015 Excluding Parcel 1 Reference Plan 17316 Section 25 Township Plan 12 NWD Legal Subdivision 7 Group 1 Section 25 Township Plan 12 NWD (PID 013-301-748) Group 1 Lot A Section 26 Township Plan 12 New Westminster District Plan NWP83431 Lot 22 Section 26 Township plan 12 New Westminster District Plan LMP25391 Lot A Section 26 Township Plan 12 New Westminster District Plan BCP45610 PID 000-947-261 Lots 1-5,8-11, and 13-51 Section 25 Township 12 New Westminster District Plan BCP42202 and four adjacent park parcels Lots 1-3 Section 25 Township Plan 12 New Westminster District Plan BCP44861 and outlined in heavy black line on Map No. 926, a copy of which is attached hereto and forms part of this Bylaw, is hereby designated as shown. 5. Schedule "C" is hereby amended for that parcel or tract of land and premises known and described as: Part Southwest ¼ Group 1 Lot 1 Section 25 Township Plan 12 New Westminster District Plan NWP41107 Group 1 Lot 1 Section 25 Township Plan 12 New Westminster District Plan LMP26779 Group 1 Lot 2 Section 25 Township Plan 12 New Westminster District Plan LMP26779 Part Southwest ¼ Lot 3 Section 25 Township Plan 12 New Westminster District Plan NWP70124 Part Southwest ¼ Group 1 Lot 2 Section 25 Township Plan 12 New Westminster District Plan NWP70124 Part Southwest ¼ Group 1 Lot 4 Section 25 Township Plan 12 New Westminster District Plan NWP41107 Part Southwest ¼ Group 1 Lot 1 Section 25 Township Plan 12 New Westminster District Plan NWP70124 - 5 - Parcel 1 Part Southwest ¼ Reference Plan 17316 of Parcel A Reference Plan 3015 Section 25 Township Plan 12 NWD Parcel A Part Southwest ¼ Reference Plan 3015 Excluding Parcel 1 Reference Plan 17316 Section 25 Township Plan 12 NWD Legal Subdivision 7 Group 1 Section 25 Township Plan 12 NWD (PID 013-301-748) Group 1 Lot A Section 26 Township Plan 12 New Westminster District Plan NWP83431 Lot 22 Section 26 Township plan 12 New Westminster District Plan LMP25391 Lot A Section 26 Township Plan 12 New Westminster District Plan BCP45610 PID 000-947-261 Lots 1-5,8-11, and 13-51 Section 25 Township 12 New Westminster District Plan BCP42202 and four adjacent park parcels Lots 1-3 Section 25 Township Plan 12 New Westminster District Plan BCP44861 and outlined in heavy black line on Map No. 927, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding Park and Conservation. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the 6th day of December, 2016. READ a second time the 27th day of June, 2017. PUBLIC HEARING held the 18th day of July, 2017. READ a third time the 25th day of July, 2017. ADOPTED the day of , 20 . ______________________________ ______________________________ PRESIDING MEMBER CORPORATE OFFICER 128 AVE.261 ST.125 AVE.256 ST.249 ST.249 ST.251 ST.12 7 A V E .248 ST.25 1 S T.251A ST.13 0 A AV E. 128 AVE.253A ST.LILLEY DR. R OA D 26 1 A ST.251 ST.12 8 AVE .248 ST.130 AVE.248 ST.261 ST.256 ST.264 ST.256 ST.128 AVE.262 ST.MA RS HALL AVE .256 ST.261 ST.126 AVE.126 AVE.LILLEY DR.248 ST.ROAD 262A S T. 130A AVE.256 ST.KATONIEN ST.127 AVE.26 4 S T. 248A ST.256 ST.264 ST.263 A S T.256 ST.248 ST.250 ST.256 ST.130 CONNECTOR136 AVE. 130A AVE. 12 8 AVE . 136 AVE.264 ST.ROAD 249 ST.KATONIEN ST.ALOUETTE RD.130 AVE. 128 AVE.LILLEY DR.130 AVE.256 ST.264 ST.136 AVE.252 ST.ROAD 256 ST.1 3 0 A V E 1 2 8 A V E249 STALOUETTE RD1 3 0 A A V E 1 2 5 A V E M A R S H A L L A V E130 CONNECTOR262A ST251A ST2 6 3 A S T 1 2 8 A V E253A ST254 ST264ST1 2 8 A V E 264 ST2 6 1 S T 130A AVE 262 ST250 ST248A ST 126 AVE256 ST2 4 9 ST 249 ST251 ST1 2 7 A V E 130 AVE 26 1 A S T LILLEY DRKATONIEN STA lo uetteRiver´ S C A L E 1 :1 8 ,0 0 0 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: From:To: To Amend Schedule BInstitutional, Rural Resource, and Suburban Residential 7299-2016926 ParkConservationIndustrialIndustrial ReserveRural Resource Estate Suburban ResidentialSuburban Residential A lo uetteRiver128 AVE.261 ST.125 AVE.256 ST.249 ST.249 ST.251 ST.12 7 A V E .248 ST.25 1 S T.251A ST.13 0 A AV E. 128 AVE.253A ST.LILLEY DR. R OA D 26 1 A ST.251 ST.12 8 AVE .248 ST.130 AVE.248 ST.261 ST.256 ST.264 ST.256 ST.128 AVE.262 ST.MA RS HALL AVE .256 ST.261 ST.126 AVE.126 AVE.LILLEY DR.248 ST.ROAD 262 A S T. 130A AVE.256 ST.KATONIEN ST.127 AVE.26 4 S T. 248A ST.256 ST.264 ST.263 A S T.256 ST.248 ST.250 ST.256 ST.254 ST.130 CONNECTOR136 AVE. 130A AVE. 12 8 AVE . 136 AVE.264 ST.ROAD 249 ST.KATONIEN ST.ALOUETTE RD.130 AVE. 128 AVE.LILLEY DR.130 AVE.256 ST.264 ST.136 AVE.252 ST.ROAD 256 ST.1 3 0 A V E 1 2 8 A V E249 STALOUETTE RD1 3 0 A A V E 1 2 5 A V E M A R S H A L L A V E130 CONNECTOR262A ST251A ST2 6 3 A S T 1 2 8 A V E253A ST254 ST264ST1 2 8 A V E 264 ST2 6 1 S T 130A AVE 262 ST250 ST248A ST 126 AVE256 ST2 4 9 ST 249 ST251 ST1 2 7 A V E 130 AVE 26 1 A S T LILLEY DRKATONIEN ST´ S C A L E 1 :1 8 ,0 0 0 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: To Amend Schedule C as shown To Add to Park To Add To Conservation 7299-2016927 CITY OF MAPLE RIDGE BYLAW NO. 7335-2017 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7335-2017." 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Lot 1 District Lot 407 New Westminster District Plan NWP 23833 Group 1 Except Plan 71204, LMP28055 & BCP5328 Lot 1 District Lot 407 New Westminster District Plan NWP6053 Group 1 Except Plan 48367 & LMP38502 Lot 8 District Lot 407 New Westminster District Plan NWP48367 Group 1 Except Plan LMP27793 Lot A District Lot 407 New Westminster District Plan NWP22477 Group 1 Lot 1 District Lot 407 New Westminster District Plan NWP6254 Group 1 Lot 2 District Lot 407 New Westminster District Plan NWP6254 Group 1 Lot 3 District Lot 407 New Westminster District Plan NWP6254 Group 1 Except Plan 71204 & LMP6676 District Lot 407 New Westminster District Plan 11208F Parcel B Group 1 Lot 1 District Lot 409 New Westminster District Plan NWP12820 Group 1 Except Plan LMP4241 Lot 2 District Lot 409 New Westminster District Plan NWP12920 Group 1 Except Plan LMP4770 Lot 3 District Lot 409 New Westminster District Plan NWP12820 Group 1 Except Plan LMP4241 Lot3 Except Plan LMP4241 (EP12245) District Lot 409 New Westminster District Plan NWP11584 Parcel A Group 1 Portion District Lot 409 New Westminster District Group 1 Portion W 60.5 AC Except Plan 908, 4697, 5016, 11584 & 29062 Lot 1 District Lot 409 New Westminster District Plan NWP12328 Group 1 Except Plan 85847 Lot 2 District Lot 409 New Westminster District Plan NWP12328 Group 1 Except Plan HWY GAZ PL8131 Lot 3 District Lot 409 New Westminster District Plan NWP12328 Group 1 Except Plan HWY GAZETTED 341284 & LMP29047 Lot 4 District Lot 409 New Westminster District Plan NWP12328 Group 1 EXC PART 642 SQUARE METERS ON SRW PLAN LMP39422 & EXC PART 685.6 SQUARE METERS ON SRW PLAN EPP7181 (HWY GAZ 348109) 1002.2 Lot 5 District Lot 409 New Westminster District Plan NWP12328 Group 1 Except Plan LMP4108 Lot 7 District Lot 409 New Westminster District Plan NWP12328 Group 1 Except Plan RP14005,HWY GAZ 348109 & LMP28238 Lot 409 New Westminster District Plan NWP8151 Parcel B Group 1 Except Plan LMP39099 District Lot 409 New Westminster District Parcel D Group 1 Except Plan LMP39099 REF PL 6401; & EXC SRW PL 4697 District Lot B District Lot 409 New Westminster District Plan NWP2624 Group 1 District Lot 409 New Westminster District Plan LMP39102 Parcel 1 Group 1 Lot 1 District Lot 409 New West District Plan NWP15438 Group 1 Except Plan LMP32930 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 District Lot 409 New Westminster District Parcel C Group 1 REF PL 3150 District Lot 409 New Westminster District Parcel A Group 1 Except Plan EPP36690, REF PL 9605; OF PCL 1 REF PL 8128 OF PCL B REF PL 3150 Lot 8 District Lot 326 New Westminster District Plan NWP26573 Group 1 Except Plan 64901, & PTN LYING S OF LOUGHEED HWY P4697 Lot 9 District Lot 326 New Westminster District Plan NWP64901 Group 1 Lot 1 District Lot 409 New West District Plan NWP15438 Group 1 Except Plan LMP32930 Lot 1 District Lot 409 New West District Plan NWP15438 Group 1 Except Plan LMP32930 Lot 1 District Lot 409 New West District Plan NWP15438 Group 1 Except Plan LMP32930 Lot 1 District Lot 409 New West District Plan NWP15438 Group 1 Except Plan LMP32930 Lot 1 District Lot 409 New West District Plan NWP15438 Group 1 Except Plan LMP32930 Lot 1 District Lot 409 New West District Plan NWP15438 Group 1 Except Plan LMP32930 Lot 1 District Lot 409 New West District Plan NWP15438 Group 1 Except Plan LMP32930 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 2 District Lot 409 New Westminster District Plan NWP15438 Group 1 Except Plan LMP5615 Lot 1 District Lot 407 New Westminster District Plan BCP5328 Group 1 District Lot 409 New Westminster District Group 1 Portion W 60.5 AC, Except Plan 908, 4697, 5016, 11584, & 29062 Lot 7 District Lot 407 New Westminster District Plan NWP33984 Group 1 Except Plan LMP28323 Lot 1 District Lot 407 New Westminster District Plan NWP72047 Group 1 Except Plan LMP36929 Lot 2 District Lot 407 New Westminster District plan NWP72047 Group 1 Except Plan LMP36928 Lot 1 District Lot 409 New Westminster District plan NWP11584 Group 1 Except Plan NWP17205, & EXC PL 38288; LMP28354 Lot 15 District Lot 409 New Westminster District Plan NWP37674 Group 1 Except Plan LMP37558 Lot 16 District Lot 409 New Westminster District Plan NWP37674 Group 1 Except Plan LMP28324 Lot 18 District Lot 409 New Westminster District Plan NWP66644 Group 1 Except Plan LMP28335 Lot 19 District Lot 409 New Westminster District NWP66644 Group 1 Except Plan LMP38171 Lot 20 District Lot 409 New Westminster District Plan NWP66644 Group 1 Except Plan LMP28349 Group 1 MAIN TRACK MAPLE RIDGE 98.93 TO 106.26 MILE New Westminster District Group 1 REF PL 1503 District Lot 277 New Westminster District Group 1 FIBREOPTICS 98.93 TO 106.26 MILE New Westminster District Group 1 FIBREOPTICS 98.93 TO 106.26 MILE New Westminster District Group 1 FIBREOPTICS 98.93 TO 106.26 MILE New Westminster District Group 1 LIGHT GUIDE WEST OF LANGLEY IR NO 5 TO WEST MAPLE RIDGE BOUNDARY New Westminster District Group 1 FIBREOPTICS 98.93 TO 106.26 MILE New Westminster District Group 1 FIBREOPTICS 98.93 TO 106.26 MILE New Westminster District FIBREOPTICS 98.93 TO 106.26 MILE New Westminster District and outlined in heavy black line on Map No. 946 and 947, a copy of which is attached hereto and forms part of this Bylaw, is hereby designated as shown. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the 27th day of June, 2017. READ a second time the 27th day of June, 2017. PUBLIC HEARING held the 18th day of July, 2017. READ a third time the 25th day of July, 2017. ADOPTED the day of , 20 . ______________________________ ______________________________ PRESIDING MEMBER CORPORATE OFFICER 243422407010123 242941012524277 246681014124287243522434124381 2430224193241952431610090243012421324122 243501 0 1 0 22437524126 10106 243552439524143102562 4 0 80 242922413524380242511 0 1 3 6 245902417610113 243902412724725 243532434510263 1 0 0 5 4 100962401110097 243672443010211 2439910095240862415010138 10222 241102402124246243139989 10138 10152 24318241622425924368241422438310231 2473624314241302408910181 1011824120 10056 10089 10188 24118242542432524 2 5 8 100842414210093 242782392024 2 6 2 2437310080242602421924236 243362402710089 2432610054 10109 10118 101032418524179 2430810074 10070 9903 2410024108241822436010128 1 0 0 67 24195241311015124091 2417710081 10116 24325243872412110097 243502437124379242792405410110 242792425810000 24266243721 0 1 7 0 2390724039242952465510028 243562418723970241362410124745247502 4 0 7 024017 24363247412 4 1 22 1011624280 10096 2428010133 24221100972436424182 10087 2430310 0 87 10138 2428610032 2 4 1 34 24151241152472010109 1008824210 10165 10259 10247 10090 2430510115 24723243042437710243 240202441624134241921004124390 2427810133 10073 1016624216 246281013824115 243722428110139 2415024340243262438010070 10086 10132 243432404010152 24266240789878 24306241179917 1 0 0 5 0 2438123950241022429910151 242282401010076 2391210042 10059 24084242902436924 2 5 0 24330242832415310106 10153 10137 243461 0 1 2 624285 10159 2 4 0 90 10113 101072420024265 1009924161 246882455110115 10142 10130 2432010098 1007724110 101512413324376 10131 24302243092419010108 10083 243021008824030/422435610143 10145 10142 246302418810121 2424510043 10163 10173 9996 10125 24378245392429810172 9992 1008224106 100782436510255 2474024351246472438410112 10141 10161 10016 10098 9890 10066 242702438210190 24627241122412110075 2438424103242272429010068 2475010 0 77 2431010067 10086 10091 1014624046 1009124294 2419224186240831025010080 239852415810150 10059 10273 247262437324366242741007924126 1017724123 24696243781 0 1 1 824255 10095 24192240412426310008 24382243002433210108 243832435710102 1014524365 10130 24398242672463624 2 5 4242312410424111 2470824284243291007424038 2412524327243392467624735 2417024094241132428310175 24354243602416724658247462437610068 1012524297242742439424055 1010024105 246522429810097 10090 10066 10024 10 1 7224324 2472824352241772407310095 2434524047243402403010249 2455310083 10048246512415210078243612438610267 1007924208 2468010221 24255246601 0 1 6 6243072431924312 10087 2437410251 241392430024115241392425924 2 4 6 243282436810151 24317247512413110071 243912 4 1 28 24282242652470610128 10105 10046 10160 240232417624650245782423810131 2404010064 2414624106241132429110062 23905/63100931009224226 243472434410131 2435510160 24133243532433024094239322473110109 100712431524320244101015824109 10072 10110 10075 10111 1010624155 24640247302432610120 1014624169 1007624643243482430424249102722439624282241421015224371 2474210031 10102 2423510076 101412406524033 243102436024436242402428510129 10016 24288100652411924256244022426110088 1 0 0 6824020 10140 24275101522411724116241382431524203242112428124357 1005324633 243161016224266 10148 10096 1009824271 24554/7210031 246471 0 2 6 2 246202435910165 10132 10139 240302433524270243742427810101 10107 2437010159 241582433124321243572439910022 10126 2434110057 10113 10268 24207243792434810245 10085 10120 241652428610006 2436910094 10122 24388241112436410026 242941012124201 10071 24242241622438724250101552405424323 24366243942427424118241091 0 1 1 2 241152436210150 2403724316244852423310103 2 4 11 0 240112434024420241981003924196243861010324119 241222436124253101302411424228 247122405710117 1015424426 2414510135 243332473510127 243952410710056 1 0 0 78 10117 243102412324391242882464610241 242532444024720 24140243181006224284 246709999 2402124370241832415424337246222427224219243881 0 0 57 241642436110140 2427310102 10156 243402429924021242412426210 0 9 9 241271008924064 10145 10065 10084 100452434610250243052438524129 24608241002428010093 24306241892422510142 10072 24070100989850 10096 10085 101322406224257 24330243222435824243243361013524119 2437710213 243671 0 1 4 8 1 0 1 7 8 10036 100992416610260 2 4 0 6 0 10136 2431410116 10148 2428224392242292435124121243661013624031 10116 24548243752413810174 1004924330243492426924273101712411810102 242821008124291 246262425110146 24287246372402010110.241802401010151 2 4 11 6 2431110155 10074 244061012624157 10017 242002427524063100822435724075242982404910120 PARK 41 13 69 34 19 18 16 PARK 17 19 622 35 8 63 5 108 PARK 24 20 9 445 Rem 8 18 15 B 6 4 34Rem 6 44 25 12 47 120 39 *422 3 18 63411951 Rem 3 3 24 45 13 11 52 8 9 5 54 PARK 37 6 5 10 Rem 4 15 14 112 50 42 4 30 41 Rem A 6 19 18 22 17 PARK (Rem) 40 57 7 A 3 35 59 3 45 6 30 29 16 7 16 66Rem 20 38 8 10 18 19 48356 41 9 144 10 54656 49 1 44 12 7 30 27 21 8 20 23 11 19 PARK 4 22 148 35 14 19 3 West 60.5 Acres 12 25 18 PARK 31 7 135 PARK 25 13 Rem 1 19 13 1 15 1 16 47 4 PARK 70 23 1 6 49 7 7 354 15 21 41 68 3 24 94 5 31 PARK 42 24 483 17 44 39467 PARK 11 11 42 23 14 5 Rem 1 50 5529 3 PARK 10 33 7 15 9 93 29 PARK 44 9 55 9 31 111 117 29 5 Rem 2 30 3 5 Rem 5 11 105 7 7 122 63 39 7231 18 Rem 3 4740 28 2 22 46 28 20 36 33 2 1 107 55 26 20 11 128 1 17 23 A 11 24 10 B A 27 59 9 30 6044 16 10 13 67 35 45 29 35 10 1 47 17 37 6 59 49 4 15 332 5 12 70 4 14 16 19 140 64 69 99 14 7323 142 17 22 12 3 8 21 19 PARK 39 147 9 15 2 6 24 92 16 28 13 Rem 1 6 10 11 66 146 INDIAN RESERVE No. 5 (LANGLEY) 31 14 1 85 2 53 10 15 28 4 12 1 2033 45137 4 32 8 10 5 17 11 38 10 8 141 PARK 127 39 27 Rem 16 2 6 26 Rem 1 21 31 25 REM A 26 7 17 46 16 12 PARK 12 14 46 23 54 6323 7 5 20 36 1 Rem 8 46 718 29 42 21 3 1 25 21 40 25 Rem 20 23 PARK 24 PARK 701 14 38 PARK 25 9 C 20 10 17 47 10 8 48 48 40PARK 22 18 89 8 19 88 37 24 5 8 8 13 3 3 2 103 34 14 61 8 30 3 Rem 1 5612 34 26 22 CANADIAN PACIFIC RAILWAY 15 17 CANADIAN PACIFIC RAILWAY 2 36 2 A 2 30 96 58 26 40 22 6 3 102 73 21 27 28 14 32 15 10 4 8 152 18 PARK 24 18 51 32 20 5815 16 3 15 7 14 5 5923 27 13 131 7 17 1 14 33 13 11 16 43 Parcel 'One' 9 27 2 8 113 2 9 S 5.25 CHAINS OF J 7 5 21 34 Rem N 1/2 of NE 1/4 PARK 7 60 6 27 20 8 6 23 6120 28 11 17 PARK25 36 110 15 27 Rem 2 1 49PARK 10 40 12 68 2 43 24 2 23 3 2 100 Rem 7 4324 71 Rem 3 21 9 39 1 19 50 9 27 1 37 Rem 1 LOT 22 14 8 22 PARK 4 75 4 38 13 23 26 PARK 24 44 14 149 60 61 8 145 139 25 17 Rem 5 9 36 Rem A 115 45 6815 14 2 51 35 10 6 26 130 43 33 17 4734 2 53 Rem. Pcl D 6 2 32 B 5 67 5115 6 21 52 3636 A 12 13 109 10 3410 F 42 3 1 124 106 B Rem 20/244 2 43 20 138 18 18 4 43 9 19 30 4 101 1 1 9 1 30 22 6 118 16 Rem Pcl. "A" 13 PARK 9 37 129 3 1 54 3213 52497 31 14 114 24 29 46 12 91 64 Rem 19 8 Section 3 Township 12 22 Rem Pcl. L 717 1 Rem. 1 31 20 28 22 37 13 4 Rem. 2 12 5 4 143 16 12 C 37 11 21 17 11 C 25 11 13 14 19 2 125 3523 11 5 11 11 38 1 N 75' of 4 134 45 58345 126 30 17 28 95 121 29 8 53 6426 6 1 1 4 20 Rem Pcl. "B" PARK 90 12 A 7 15 2 11 5725 4 14 2 20 21 6 18 49 6 27 104 9 6 41 18 6965 7 17 16 Rem 15 28 39 18 87 68 62 21 16 2 136 6732 42 3 1 116 5 65 23 28 12 1 15 3 27 24 4 11 2 16 19 4 33 38 26 3 29 19 3710 M 72 58 2 2 31 415 22 Rem 1 14 3 40 16 12 13 Re m S. 1 / 2 OF N.E. 1 / 4 SEC. 336 A 66 52 15 5 6 7 2 5043613 12 32 PARK A 25 9 56 18 123 5 2 1 43 1521 132 7 19 13 8 6 19 3848 31 20 14 7 151 13 45 150 86 7 Rem 18 16 Rem Rem 7 56 22 22 A 26 55 26 21 8 62 Rem 1 9 41 10 74 PARK 20 2 7 Rem 1 1 2 33 NWP3150 BCP 47688 P 6254 LMP 36343 L M P 5 3 68 4 BCP 6181 BCP 51293 BCP 17387BCP 23558EPP 44961 BCP 17490 P 25341 LMP 48057 BCP 33001LMP 35918BCP 30529P 19526 P 12328 BCP 30529 P 21429P 908 SK 11208F (EPS 3658) BCP 3139 LMP 36295 LMP 48725BCP 17490 BCP 33649 *LMP 8673LMP 5 3 6 84 P 12328 LMP 36295 LMP 36295 (P 19526) LMP 51757 EPP 50527 NO PERMITS TO BE ISSUED (P 19526) P 66644 BCP 46878 EPP 23645 P 39666 *PP004 BCP 7533 P 48367 LMP 36343 P 12820LMP 48510BCP 18974 B C P 3 4 635 P 66644 P 16340 LMP 53684 P 44507 LMP 34684 BCP 6181 BCP 3139 BCP 3139 EPP 44083LMP 36295 LMP 35728BCP 8931*PP006 P 23833 NWP 6502 LMP 48057 BCP 18974 L MP 4 8 7 2 5P 18337LMP 48725 EPP 68470P 6053LMP 48725P 72047 P 11108 NWP14005P 18337BCP 23558BCP 47718BCP 33001 EPP 53786 LMP 36346 EPP 57751BCP 3283BCP 6181 P 8691 BCP 14595 P 57737 EPP 41143 EPP 41143 P 19249 BCP 1010 BCP 33001BCP 8931 EPP 23645 RP 5139 BCP 13188 P 21429EP 12245 BCP 3139 P 66644LMP 36346BCP 28011 LMP 36346EPP 40876 RP 5973 EPP 39122 LMP 36346LMP 48725BCP 23558 LMP 36295 LMP 35728 LMP 51757 P 27724 EPP 22994 LMP 48725LMP 36295 EPP 22995EPP 44961 SK 32851F P 11584 LMP 53684 P 19526 BCP 28011P 12328 P 33984 L MP 5 3 6 8 4 BCP 17387 LMP 48057 LMP 48057 BCP 51258 BCP 28011EPP 44961 NWP8151LMP 48725EPP 53452 EPP 53452EPP 50526 P 38144 LMP 51757 BCP 32285 BCP 28011P 12328 P 19526 BCP 46878 P 7324 EPP 60756 BCP 46878 LMP 36343 P 16340EPP 23645P 15438 *LMP 5856 *LMP 27081 RP 9287F EPP 5 77 5 1 WITHOUT A GEOTECHNICAL P 12328 *LMP 26389BCP 28011EPP 7699 BCP 28011BCP 51293 LMP 36295 LMP 36346 EPP 44454 NWP6401 P 72047 P 12328 BCP 20970 EPP 28644 REPORT P 6254 LMP 35918 LMP 36343 BCP 3139 P 908 LMP 36343 P 22477P 24306 BCP 3283 P 37674 BCP 5328 E P P 2 2 9 9 5 EPP 53786 p 2624 BCP 20970 BCP 3139 LMP 48510(EPS 1787) LMP 36295 LMP 36346LMP 34684 EPP 68470BCP 18974 NWP 9605 LMP 39102 BCP 17490 RP 64270 BCP 46878 102 AVE HILL AVE LANELANEJACKSON RD102 AVE LANE241 ST101B AVE LANE 240 STLANE 102 AVE 240 STLANE LANE100 AVE LANE LANELANE 244 STLANE LANE LANE LANE LOUGHEED HWY 102A AVE 101 AVE241A STLANE102A AVE 101A AVE RIVER RD 100B AVE 243A ST240A ST244A ST102A AVE102B AVERIVER RD241 ST244 ST100 AVE 243A ST242B STHAWKINS AVE 101A AVE APNAUT ST242 ST243 ST101 AVE 100A AVE246B ST247 ST247B STCanadian Pacific Railway 100 B AVE. HILL AVE.242 B ST.101 AVE.243 A ST.243 ST.´ SCALE 1:9,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: From:To: To Amend Schedule BSuburban Residential 7335-2017946 Urban Area Boundary Urban Area Boundary Rural ResidentialIndustrial FRASER RIVER Commercial 2587425861257982554195169344967825386 944225816258879825 25819256559842 25793/8132601725728938225739254679730 25450258622549425840950 0 9644 257239707 9837 9521257649894 97702530525376 9501 2598025495257222578825928259482538925777257699859 9 404955025352257459671 93522554925937942625959/739870 9883 G Q 17 Rem O 1 Rem 8 PARCEL 'A' Rem W. Rem 37 C 1 T Rem A Rem J 9 19 14 Rem A F Rem 8 W 230' 35 Pcl.2 INDIAN RESERVE No. 5 (LANGLEY) 20 D Rem 38 36 of 3 Rem 9 Rem K Rem of W. 537.5' B 21 RRem 15 P S 1/2 6 Rem 14 2 of 6 S 1/2 6 4 S E 1/2 7 S 1/2 9 Rem. Rem 5 13 39 12 A H E. 1/2 7 16 Rem N 1/2 3 Pcl. A Rem GS 1/2 10 Rem N Rem 13 32 Pcl. 'A' 45 133 4 P 2019P 29032 P 21930 P 43282 P 26573 P 1184 P 41521 P 1208 RP 8872P 908 P 26573 P 21365P 2019 P 51386 P 1208 P 6220 P 21930 P 2019 RP 8871 P 21930 P 1208 P 36965 P 12336BCP 36535 P 12336 EP 11511 RP 2553 P 1208 P 64901 *LMP 35231 P 12336 RP 2686 P 5 2 1 7 1 P 27538 P 1184 *PP167 P 2019 RP 7736 P 1208 RP 1538 P 70637 P 18689 P 1208 P 1208 P 38306 P 12336 P 19774 P 18689 Sk.24 P 44507 RP 3529 P 1609 P 1184 LOUGHEED HWY 98 AVE98 AVE SPILSBURY ST256 ST98 AVE SPILSBURY ST96 AVE R O L L E Y R D256 ST´ SCALE 1:9,000 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose: From: To: To Amend Schedule BSuburban Residential 7335-2017947 Urban Area Boundary Urban Area Boundary Industrial FRASER RIVER 1100 Reports and Recommendations 1100 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: 2017-113-RZ FROM: Chief Administrative Officer MEETING: Council SUBJECT: First Reading Zone Amending Bylaw No. 7334-2017 12912 232 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-2 (One Family Suburban Residential) to C-1 (Neighbourhood Commercial). The subject property exists as a separate title but has been previously considered part of an assembled lot with the property at 12892 232 Street. The applicant intends to develop the property for commercial uses, including 950 square metres (10,200 square feet) of retail space in a one storey format, consistent with C-1 Neighbourhood Commercial Zoning. A child care centre is also proposed as part of the commercial complex, with an area of 140 square metres (1,500 square feet). This proposal will introduce child care centres as an outright permitted use in the C-1 Neighbourhood Commercial Zone, as these uses meet a community need. As this proposal is for commercial uses, it is exempt from the requirements of the Community Amenity Contribution Program. To proceed further with this application additional information is required as outlined below. RECOMMENDATIONS: 1.That Zone Amending Bylaw No. 7334-2017 be given first reading; and 2.That the applicant provide further information as described on Schedules C, D, & G of the Development Procedures Bylaw No. 5879–1999. DISCUSSION: a)Background Context: Applicant: G. E. N. Enterprises Ltd Jinyong Yum Owner: G E N Enterprises Ltd. Legal Description: Lot: 6, Section: 28, Township: 12, Plan: NWP20593 OCP: Existing: Commercial, Proposed: Commercial 1101 - 2 - Zoning: Existing: RS-2 (One Family Suburban Residential) Proposed: C-1 (Neighbourhood Commercial) Surrounding Uses: North: Use: Black Sheep Pub Zone: CS-1 Highway Commercial Designation: Estate Suburban South: Use: Manufactured Home Park (Garibaldi) Zone: CS-3 (Recreation Commercial) Designation: Estate Suburban East: Use: Manufactured Home Park (Garibaldi) Zone: CS-3 (Recreation Commercial) Designation: Estate Suburban West: Use: Estate Suburban Residential Zone: RS-2 Suburban Residential Designation: Estate Suburban Residential Existing Use of Property: Manufactured home park (according to BC Assessment Authority Use Code) Proposed Use of Property: Neighbourhood Commercial and child care Site Area: 0.303 HA. HA (0.75 acres) Access: Servicing requirement: Urban Standard b) Site Characteristics: Until recently, the subject property was considered consolidated with the adjacent Manufactured Home Park on its east and its south and the BC Assessment Authority Use Code indicates that it is also being used as Manufactured Home Park. The legal status of the subject property as a separate title has recently been confirmed. For this reason, the property can be rezoned in compliance with the Official Community Plan, without triggering the need for subdivision or servicing upgrades to the adjacent CS-3 Commercial Recreation zoned property. The subject property has its own separate title from the larger manufactured home park site. However, there is one owner occupied dwelling unit on the site, which will trigger consideration for tenant compensation as a condition of rezoning. Council previously adopted Policy 6.27 to establish measures for rezoning applications that propose the redevelopment of properties used as mobile home parks. This application will be the first time these policy measures have been used. The subject property is 100 % within floodplain, and exists outside of the Urban Area Boundary of the Official Community Plan, but is designated Urban in Metro Vancouver’s Regional Growth Strategy. c) Project Description: This application is to develop this commercially designated property in accordance with its Commercial land use designation. In addition, a text amendment will be required to permit child care uses outright in the C-1 Neighbourhood Commercial Zone. The proposal is for a one storey structure, with 7 commercial units, and a daycare use with a play area at the rear of the structure. - 3 - At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and a further report will be required prior to Second Reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is located outside of the Urban Area Boundary and is currently designated Commercial. Figure 2 of Appendix E of the Official Community Plan defines the site as a Historic Commercial Node. Section 6.3.9 of the Official Community Plan discusses the Historic Commercial designation, which is aimed at recognizing the significance of earlier commercial centres and with providing policy measures to retain their continued relevance. Towards this objective, Policy 6-42 of the Official Community Plan states the following: Maple Ridge will support limited commercial development in Historic Commercial centres to provide for the commercial needs of the adjacent population. The Historic Centres generally reflect the historic commercial footprint of the area. Limited infill or expansion of a Historic Commercial centre may be supported if the development is sensitive to the historic character of the centre, and is compatible in use and form with the surrounding area. The applicant’s intent to develop daycare space on the subject property is also supported by the policies of the Official Community Plan. In recognition of the need for child care facilities throughout the City, Policy 4-22 states: Maple Ridge supports and encourages the development of accessible quality child care facilities throughout the community… Appendix C of the Official Community Plan, the Zoning Matrix, indicates a wide range of commercial zones as appropriate for the Historic Commercial Node designation, including the proposed C-1 Neighbourhood Commercial Zone. On this basis, this proposal is in compliance with the land use designation of the subject property as described in the Official Community Plan. Zoning Bylaw: The current application proposes to rezone the property located at 12912 232 Street from RS-2 (One Family Suburban Residential) to C-1 (Neighbourhood Commercial) to permit a child care and commercial development. This application will introduce child care centres as an outright permitted use. The minimum lot size for the current RS-2 (One Family Suburban Residential) zone is 0.4 hectares (1 acre), and the minimum lot size for the proposed C-1 (Neighbourhood Commercial) zone is 668 m2. Any variations from the requirements of the proposed zone will require a Development Variance Permit application. - 4 - Maple Ridge Housing Action Plan The Maple Ridge Housing Action Plan was endorsed by Council on September 30, 2014. Within the document, Strategy #4: Create New Rental Housing Opportunities has relevance to this application, as a single storey commercial development is proposed, but second storey rental housing units would be supportable. Specific recommended actions in the Housing Action Plan include: Facilitate the development of new rental units above commercial developments or as other forms of secured market rental housing. The widening of the District’s residential-over- commercial zoning regulations to more zones, especially for zones that apply to areas of density transition, along with the use of density bonusing, reduction in permit fees, or parking relaxations can be used to encourage this type of investment. The units can be restricted for the purposes of market rental use by way of a housing agreement and covenant on title. The issue of including rental apartment units was discussed but not supported by the applicant. In their consideration of this application, Council has the option to require the inclusion of rental units as a condition of rezoning. Policy 6.27: On April 21, 2008 Council adopted a policy to protect manufactured home parks tenants facing eviction due to redevelopment. Titled, “The Modular Home Park Redevelopment Tenant Assistance Policy”, this policy is intended to supplement Provincial regulations (the Manufactured Home Park Tenancy Act) in providing assistance to tenants at risk of displacement due to the potential redevelopment of mobile home parks within Maple Ridge. Compensatory measures outlined in the policy pertain to tenancy agreements where the mobile home pad is rented but the dwelling itself is owned by the tenant. These measures are to be triggered by a rezoning application for the subject property. The measures set forward in the policy include a combination of communications requirements for tenant notification, professional help in the relocation process, and financial compensation to offset losses incurred by tenants. There is one tenant owned manufactured home on the subject site, and therefore Policy 6.27 (attached as Appendix E) will be triggered. Dialogue between the property owner and the tenant has commenced. A range of compensatory measures are being considered, which must be clarified further as this application progresses. Development Permits: Pursuant to Section 8.5 of the OCP, a Commercial Development Permit application is required to address the current proposal’s compatibility with adjacent development, and to enhance the unique character of the community. Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for:  All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan;  All lands with an average natural slope of greater than 15 %; - 5 -  All floodplain areas and forest lands identified on Natural Features Schedule “C” to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. Advisory Design Panel: A Commercial Development Permit is required and must be reviewed by the Advisory Design Panel prior to Second Reading. Development Information Meeting: A Development Information Meeting is required for this application. Prior to Second Reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmental Implications: In order to advance the current application, after First Reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing requirements has not been undertaken. We anticipate that this evaluation will take place between First and Second Reading. f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879–1999 as amended: 1. A complete Rezoning Application (Schedule B or Schedule C); 2. A Commercial Development Permit Application (Schedule D); 3. A Natural Features Development Permit Application (Schedule G); The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. It is noted that due to the manufactured home on the property, the provisions of Policy 6.27 (for tenant compensation) will be triggered, with resolution for this matter to be achieved prior to final adoption. - 6 - The proposed layout has not been reviewed in relation to the relevant bylaws and regulations governing subdivision applications. Any subdivision layout provided is strictly preliminary and must be approved by the City of Maple Ridge’s Approving Officer. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall M.A. (Planning), MCIP, RPP Planner 2 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P. Eng GM: Public Works & Development Services “Original signed by Frank Quinn” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7334-2017 Appendix D – Proposed Site Plan Appendix E – Policy 6.27 DATE: Mar 28, 2017 FILE: 2017-113-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 12912 232 STREETLegend Stream Ditch Centreline Edge of River Indefinite Creek Lake or Reservoir River Major Rivers & Lakes APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Mar 28, 2017 FILE: 2017-113-RZ BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 12912 232 STREET Aerial Imagery from the Spring of 2016 APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7334-2017 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7334-2017." 2.That parcel or tract of land and premises known and described as: Lot 6 Section 28 Township 12 New Westminster District Plan 20593 and outlined in heavy black line on Map No. 1711 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to C-1 (Neighbourhood Commercial). 3.That Part 7, Commercial Zones, Section 701 Neighbourhood Commercial: C-1 is amended by deleting Subsection 1 (g) in its entirety and replacing it with the following: g) assembly use limited to child care centre; 4. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 130 AVE. 128 AVE.231 ST.128 AVE. 129 AVE. 12814 23245232402327912885 12892 12912 232272326723262232572334123280232412315412815 232472322823151233032321423347232982328812968 2324212865 2327112899 232362329023237231612332712831 23227233262317712834 23100 23353231212310 0 23199/232642308712854 2328712888 23311233021 W 1/2 4 6 22 Rem 1 35 A SL 4 3 G 4 33 1 F 5 SL 17 JI 3 D Rem ASL 16 5 21 1 CP 6 E E 1/2 4 2 D SL 3 7 SL 2 Rem. 9 C 10 25 2 K 3 21 L C 8 SL 1 2 P 15594 NWS 2746 P 20593 P 6488P 20593 P 75541 P 6337 P 58062 P 19347 P 26004 P 75541 *PP131P 68940 P 14790 P 77424 P 25708 P 33395 P 77424 P 19347 LMP 46534 P 6337 P 75590 EP 16298P 10938 P 15594 BCP 38954 BCP 39158 LMP 29188 EPP 41017LMP 26783EPP 41016 BCP 14770 DOGWOOD AVE. 128 AVE.232 ST.´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: 1711 RS-2 (One Family Suburban Residential) C-1 (Neighbourhood Commercial) 7334-2017 APPENDIX D POLICY STATEMENTPOLICY STATEMENTPOLICY STATEMENTPOLICY STATEMENT District of Maple RidgeDistrict of Maple RidgeDistrict of Maple RidgeDistrict of Maple Ridge Title: Title: Title: Title: MoMoMoModulardulardulardular Home Park Redevelopment Tenant Home Park Redevelopment Tenant Home Park Redevelopment Tenant Home Park Redevelopment Tenant Assistance Policy Assistance Policy Assistance Policy Assistance Policy Policy No :Policy No :Policy No :Policy No : 6.27 6.27 6.27 6.27 Supersedes: Supersedes: Supersedes: Supersedes: NewNewNewNew Authority:Authority:Authority:Authority: ____Council___Council___Council___Council___________________________________________________________________________________________ Approval:Approval:Approval:Approval: ____April 21, 2008April 21, 2008April 21, 2008April 21, 2008____________________________________________________________________________ Effective Date:Effective Date:Effective Date:Effective Date: April 22, 2008April 22, 2008April 22, 2008April 22, 2008 Policy Statement:Policy Statement:Policy Statement:Policy Statement: Rezoning applications that propose the redevelopment of properties used as mobile home parks should include the following measures: 1.1.1.1. A RezoningA RezoningA RezoningA Rezoning Application must include: Application must include: Application must include: Application must include: a. Proof of tenant notification of plans to redevelop the property. b. A Relocation Assistance Plan that includes; i. A professional appraisal of the site’s housing stock and its feasibility for relocation to a new site, ii. a qualitative survey of residential housing preferences, an assessment of the ability of tenants to secure accommodation in the proposed new development, and, iii. where residential development is proposed, affordable housing options on the subject site with opportunities for tenants to continue their tenancy there. c. A commitment to hire a qualified professional to assist tenants with this change by; i. identifying satisfactory housing options, ii. advocating on behalf of tenants in accessing available subsidies and programs, iii. liaising with appropriate agencies, and iv. providing updates to the municipality on the progress of the Relocation Assistance Plan. 2.2.2.2. The First Reading Report must include:The First Reading Report must include:The First Reading Report must include:The First Reading Report must include: a. minutes of the development information meeting whereby tenants will be given ample opportunity to voice concerns about the development proposal b. A commitment to provide compensation measures which will include but are not limited to: i. The applicant assuming responsibility for the disposal of structures considered to be at the end of their useful life, or where the tenant chooses a different housing tenure; ii. Compensation payments based on the greater of professionally appraised values, assessed values, or $10,000. iii. The right of first refusal for tenants wishing to purchase a unit in the proposed new development, with the compensatory amount being APPENDIX E applied as a down payment to the fair market value on a new unit. iv. Two years eviction notice, effective from the date of Final Approval for the Rezoning Application. 3.3.3.3. Prior to Receiving Final Approval:Prior to Receiving Final Approval:Prior to Receiving Final Approval:Prior to Receiving Final Approval: a.a.a.a. Regular updates on the progress of the Tenant Relocation Assistance Plan are to be provided as the application progresses. Staff will evaluate the tenant assistance plan for compliance and its merits in meeting tenant needs, and will include this measure as part of the criteria for a favourable recommendation for Council’s consideration. b. Prior to receiving Final Reading, the applicant must: i. demonstrate compliance with the conditions of the tenant relocation plan (have either completed these requirements or submitted securities in the amount of the required compensation measures to ensure honouring these commitments). ii. register on title a restrictive covenant giving tenants two years eviction notice effective from the date of Final Approval. iii. Demonstrate acceptance from tenants with regard to relocation packages. Purpose:Purpose:Purpose:Purpose: The Modular Home Park Redevelopment Tenant Assistance Policy is intended to supplement Provincial regulations (the Manufactured Home Park Tenancy Act) in providing assistance to tenants at risk of displacement due to the potential redevelopment of mobile home parks within the District of Maple Ridge. Compensatory measures outlined in this policy pertain to tenancy agreements where the mobile home pad is rented but the dwelling itself is owned by the tenant. This policy will be triggered by a rezoning application for the subject property. Definitions:Definitions:Definitions:Definitions: Mobile Homes, Mobile Home Parks, and Mobile Home Plots are defined in the Maple Ridge Zoning Bylaw. -1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: 2017-154-SD FROM: Chief Administrative Officer MEETING: Council SUBJECT: First, Second, and Third Reading McVeety Street Local Area Service Bylaw No. 7367-2017 10501 Jackson Road EXECUTIVE SUMMARY: The developer of the subject property, located at 10501 Jackson Road, has made a formal petition, per the Community Charter, Part 7, Division 5, 211 (1)(a), requesting that the City provide a Local Area Service (LAS) Bylaw specific to those properties benefitting from the bioswales. The service is for enhanced landscape maintenance of bioswales along the newly proposed McVeety Street. The LAS Bylaw will require the future property owners of the 60 single family lots to pay an annual fee as a Local Service Tax for these bioswale maintenance areas within the dedicated road right-of- way along McVeety Street. The rezoning application 2012-065-RZ was granted final reading on February 23, 2016, and the subdivision application 2017-154-SD is currently being processed. LAS bylaws have previously been applied in other areas of Maple Ridge, predominantly in growth areas such as Silver Valley and Albion to fund enhanced landscaping maintenance areas. Staff will be preparing an information report to Council in the near future outlining the current practices and performance of LAS bylaws. RECOMMENDATIONS: 1.That a Local Area Service Bylaw, as formally petitioned by the developer of the lands referred to as ‘McVeety’, and per the Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to be levied on the benefitting properties; and further, 2.That McVeety Local Area Service Bylaw No. 7367-2017 be given first, second and third readings. DISCUSSION: a)Background Context: The subject property was rezoned on February 23, 2016, and the subdivision is currently being processed, for the creation of 60 single family lots, to be created over two phases (see Appendices A and B). The first phase consists of 47 single family lots, created on the northern half of the subject property (see Appendix C). The lots will be accessed from 106 Avenue, 245 B Street, and the newly constructed 105A Avenue and McVeety Street. 1102 - 2 - The subject property is currently vacant and primarily consists of open grassed field with scattered alder and cottonwood saplings, with a narrow stand of mature forest over steep slopes along Jackson Road, on the east side of the property. Three settling ponds exist on the property, which discharge to an excavated ditch extending along the west edge of the property. The settling ponds and ditches are remnants of the sediment control facilities for the former Allard gravel pit that operated for many years on the east side of Jackson Road, which has recently been redeveloped as a new residential subdivision. The ditch along the west side of the property has developed aquatic habitat values, as vegetation along the ditch has increased and grown, collecting groundwater from adjacent filled slopes within the property. As a constructed drainage feature, providing flow and nutrients indirectly to Maggy Creek, it is proposed that the ditch and pond be replaced with bioswales along the newly proposed McVeety Street, and a biofiltration pond within the dedicated park area, to provide flow and nutrients indirectly to Maggy Creek. The biofiltration pond will be replanted with riparian trees and shrubs to contribute to the habitat balance for the development. The bioswales will be located within the road right-of-way of McVeety Street, and will require a higher level of maintenance than what is typically required, therefore an LAS bylaw is being proposed. b) Desired Outcomes: An LAS bylaw is required for the bioswales within the dedicated road right-of-way. The developer has made a formal petition, per the Community Charter, Part 7, Division 5, 211 (1)(a), requesting the City provide an LAS bylaw, specific to those properties benefitting from the bioswales (see Appendix D). Jackson Heights Developments Ltd., the developer of the subject properties, will be responsible for the bioswale installation costs and maintenance costs, ensuring 100% survival, for the first two years after completion of planting. The costs for ongoing maintenance in subsequent years will then be provided by the 60 property owners. The cost recovery method will be through the collection of 100% of the enhanced bioswale maintenance costs as a Local Area Service Tax. c) McVeety Bioswale Area Requirements: The bioswale maintenance areas include the bioswales within the road right-of-way of the newly proposed McVeety Street. These areas are identified on the LAS Bylaw Map (see Appendix E - Schedule A). The planting concept for these landscape areas is for enhanced natural areas that will be planted with a variety of shrubs and wetted plants. The recommended procedures and frequencies for maintenance have been provided (see Appendix E - Schedule B). This standard is for preservation of natural conditions, with weeds and debris removed periodically. The standard includes maintaining areas to preserve natural plantings in a natural condition. Jackson Heights Developments Ltd. has provided a cost estimate for the yearly maintenance of $6,316.80 per year, after the initial two-year maintenance period. The planting plan for the bioswales was prepared by Phoenix Environmental Services Ltd. and is attached to the LAS Bylaw (see Appendix E - Schedule C). Engineering plans prepared by H.Y. Engineering Ltd. for the stormwater management for the development are also attached to the LAS Bylaw (see Appendix E - Schedule D). - 3 - d) Citizen Implications: The estimated cost of the petitioned service will be $105.28 per year for each residential lot of the 60 lots in the McVeety Local Area Service. It is anticipated that this charge will start in 2020, after the completion of the two-year maintenance period required from the developer. Potential buyers prior to 2020 will be advised of the future charge through a notation on the Property Tax Information Sheet. Once the charge comes into effect, the cost will be included in the annual property tax statement. e)Interdepartmental Implications: Parks and Operations Departments: The enhanced landscaping maintenance requirements for the bioswale areas within the dedicated road right-of-way are in excess of the funded base level of maintenance provided throughout Maple Ridge, and therefore would be unfunded by the City. LAS bylaws have been established in several other areas in the City, including Albion and Silver Valley, to fund enhanced landscaping maintenance areas. Such maintenance would likely be undertaken by a private contractor under the direction of the City. Finance Department: The Property Tax section of the Finance Department will impose the cost of this service as a levy and place the notation on the tax roll of the benefitting property owners, anticipated to begin in 2020. CONCLUSION: It is recommended that the formal petition by the developer for a Local Area Service be authorized by Council for the bioswale maintenance costs to be levied on the benefitting properties; and that first, second, and third readings be given to the McVeety Local Area Service Bylaw No. 7367-2017. “Original signed by Michelle Baski”________________ Prepared by: Michelle Baski, M.A., AScT Planner 1 “Original signed by Christine Carter”_________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by David Boag”____________________ Approved by: David Boag Director of Parks & Facilities “Original signed by Frank Quinn”___________________ Approved by: Frank Quinn, MBA, P. Eng. GM: Public Works & Development Services “Original signed by Kelly Swift” for__________ Concurrence: Ted Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Photo Appendix C – Proposed Subdivision Plan Appendix D – Petition for Local Area Service Appendix E – Local Area Service Bylaw No. 7367-2017 DATE: Apr 21, 2017 2017-154-sd BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 10501 JACKSON ROADLegend Stream Indefinite Creek Lake or Reservoir Marsh River Major Rivers & Lakes APPENDIX A DATE: Apr 21, 2017 2017-154-sd BY: JV PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 10501 JACKSON ROAD Aerial Imagery from the Spring of 2016 Legend Stream Indefinite Creek Lake or Reservoir Marsh River Major Rivers & Lakes APPENDIX B APPENDIX C APPENDIX D CITY OF MAPLE RIDGE BYLAW NO. 7367-2017 A Bylaw to authorize a municipal service to maintain enhanced landscape areas; to define the benefitting lands; and to establish that the cost of the municipal service shall be borne by the owners of real property within such defined area. WHEREAS, Council has been petitioned to provide a municipal service pursuant to Division 5, Section 210 of the Community Charter S.B.C. 2003, c.26 (the “Community Charter”); AND WHEREAS the Corporate Officer has certified that the petition received for the municipal services does constitute a sufficient and valid petition; AND WHEREAS it is deemed expedient to proceed with the works; AND WHEREAS the “Maple Ridge Local Area Service Policy”, as amended, provides that the cost of providing a municipal service shall be recoverable from each of the existing parcels of land and all future lots created by subdivision of the parcels, specifically: Lot A, Section 10, Township 12, New Westminster District Plan EPP59096 that will benefit from the service. NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited as “McVeety Local Area Service Bylaw No. 7367-2017”. 2.The contents of Schedules “A”, “B” “C” and “D” attached hereto are hereby declared to be made an integral part of this Bylaw. 3.The Local Area Service of the City for the benefit of which the enhanced landscape areas are to be maintained as a municipal service are defined as the hatched areas on the attached Schedule “A”. 4.The recommended procedures and frequencies for maintenance and Annual Charges are described on the attached Schedule “B”. 5.The Enhanced Landscape area planting plans “LAS Areas – Restoration Planting Plan – Bioswales Only”, prepared by Phoenix Environmental Services Ltd.; are attached as Schedule “C”. 6.The Enhanced Landscaping area engineering drawings: Roadworks – McVeety Street; Roadworks – Typical Sections; Storm and Sanitary – McVeety Street; Storm and Sanitary – Future 104A Avenue; Stormwater Management Plan; Storm Water Control Plan (North); and Storm Water Control Plan (South), by H.Y. Enginering Ltd. are attached as Schedule “D”. 7.This bylaw shall take effect as of the date of adoption hereof. READ a first time the ___ day of _______, 2017. READ a second time the ___ day of _______, 2017. READ a third time the ___ day of _______, 2017. ADOPTED the ___ day of _______, 2017. ____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX E 245B ST.JACK S O N R D. 104 AVE.104 AVE.245 ST.106 A V E .245B ST. McCLURE DR.JACKSON RD.105 A A V E .ROBERTSON ST.ROBER T S O N S T .McEACHERN ST.10476 1 0 6 3 9 10378 10435 24705246322470710526 1051 6 1048 1 10 5 7 224643 10469 10462 10473 10420 10436 10448 10559 10520 10531 1041924675 105 7 7 1041524667 1050 1 10441105 8 0 10510 1 0 6 2 5 2472310445 1050 6 10387 104522456024587 1 0 6 3 3 10439 104562459010566 246821054 6 1051 0 245892467710449 10430 10476 10562 10505 105 5 624651 10458 10475 10480 24716247081051924580 104531058810516 1049 3 10429 1 0 6 4 7 1057810482 10380 105 6 5 10460 1051 2 10495 10588 10465 10530 10463 10471 10468 10583 10441 10 5 8 1 10 6 1 9 1048 9 10530 10455 10458 10616 2472510513 10508 10551 10486 10469 10536 10561 10390 2470010563 10590 10406 2470110528 10450 1 0 6 4 9 2457510490 10596 10477 10445 10496 10485 10438 10459 246872478610488 10558 10530 10505 2473710518 2473110565 10523 10553 24 6 1 5 2471324659106 0 524635 10476 10512 10492 2460210425 10481 2457010529 10456 1050 6 1048 1 1065110374 1051524606 1050 024596 10543 10435 1048 6 10432 10418 10585 10486 2469510469 10592 10606 106 5 3 1058524627 10448 10579 10410 10393 10470 10570 10580 10441 10512 24776247811048 0 10445 105 7 6 10543 1049 9 10582 10517 10462 10431 10466 1048 5 10540 10524 10570 10 6 4 7 10455 247191049 7 10531 10459 10465 10386 1055 2 2466910477 10517 1049 6 10438 1050 0 1050 5 2477510470 10536 10 6 1 3 10540 10523 10408 105262465010520 10567 10444 2478710511 10587 10392 10381 10501 10476 10447 10396 1048 7 104511059110558 10386 2468310457 10 5 6 0 10570 10496 10468 10 5 7 3 1049 0 1054124595 10509 2473210536 10 5 7 1 2471510502 10502 10472 1049 3 10586 1043310426 10466 2472610440 10446 10375 10416 10428 1050 2 2 4 6 0 9 10492 10548 2469210556 10411 10442 10450 2476710 5 6 8 10555 10527 10546 10 5 6 7 2467619 89 106 98 101 100 85 8 45 40 21 7 38 21 101 73 144 30 6 18 32 44 59 16 6 10 9 40 79 9 80 PARK 98 87 49 102 6 3 26 4 35 16 119 12 65 30 8 96 11 107 4 6 46 82 17 1 A 32 28 117 63 90 103 39 77 25 37 38 11 78 PARK 10 Rem 84 92 118 77 81 24 4 51 20 143133 11 17 47 23 62 94 110 50 95 9 99 29 112 134 91 64 2 98 120 42 PARK 104 2 84 97 35 54 19 8 16 2 PARK 92 10 30 14 82 20 12 37 88 19 90 88 34 85 135 48 4 15 9 2 13 7 96 5 87 53 28 10 N 1/2 of SE 1/4 146 60 39 125 107 106 36 15 4 68 115 5 3 91 5 3 34 31 66 5 10 78 1 7 128 108 86 123 116 93 105 18 49 9 52 33 124 14 31 31 29 36 122 22 50 111 3 1 67 99 56 4 80 87 76 1 57 145 11 103 74 26 5 21 6 2 69 75 8 126 20 51 93 7 7 109 PARK 43 83 147 81 Rem. 83 94 102 76 1 24 79 108 121 114 9 7 3 48 10 Ptn of 105 18 70 29 148 142 8 27 97 6 109 55 3 127 4 100 2 9 17 86 113 PARK 25 22 13 5 41 15 71 95 61 3 8 104 58 EPP 32314EPP 32314P 75957 EPP 59096 EPP 16544BCP 36341BCP 2 6 0 9 6 BCP 14851 *PP023EPP 32314P 18280 BCP 26096EPP 53595BCP 36044BCP 36341EPP 53595BCP 23574 SK 6504F BCP 13498 EPP 32314EPP 53595BCP 36341EPP 32314P 72100 EPP 32314P 72100 P 72100BCP 29521EPP 16544BCP 36044BCP 29521EPP 34124 EPP 32314 BCP 1 7 9 7 6 EPP 59096 EPP 32314 BCP 1 7 9 7 6 EPP 35540EPP 32315RW 75958 BCP 26098 BCP 39484 BCP 17977 EPP 22456EPP 16545 EPP 5 7 9 9 0 BCP 1 7 9 7 7 EPP 3 2 3 1 5 BC P 2 6 0 9 7 NWP39911 BCP 36045EPP 20700EPP 3 2 3 1 8 RW 75958 EPP 32316EPP 32319BCP 29522 EPP 32316EPP 32316 BCP 39484 BC P 1 7 9 7 9 EPP 32315BCP 29522 RW 72102BCP 17980 RW 7 2 1 0 1 RW 76098R W 7 5 9 5 8 EPP 20700EPP 14530EPP 32319BCP17979 ´ SCALE 1:3,000 MAPLE RIDGE LOCAL AREA SERVICE BYLAWBylaw No. Enhanced Landscape Areas Original Lot Boundary 7367-2017 "Schedule A" Schedule "A" to Appendix E CITY OF MAPLE RIDGE LOCAL AREA SERVICE BYLAW NO. 7367 - 2017 SCHEDULE “B” Class of Work: The establishment, maintenance and replacement of enhanced bioswales indicated by bold outline on Schedule “A” are to be maintained as per the attached recommended procedures and frequencies. Annual Charge: The Annual Charge is based on a per lot basis for each of the 60 lots created by subdivision of Lot A, Section 10, Township 12, New Westminster District Plan EPP59096, of $105.28 starting in 2020. The charges established under this Bylaw shall be specifically charged against the parcels benefitting from the work, payable by a per lot basis levied year by year. The Annual Charge Adjustment: The annual charge will be reviewed each year by the Parks and Operations Departments, and adjusted accordingly to reflect any change in maintenance requirements or costs, and to reflect any increase in the Consumer Price Index (CPI) for Vancouver, BC for the immediately preceding year, as provided by Statistics Canada. Schedule "B" to Appendix E PLANTING LIST: Bic:,swale Amount Bo-:aniCcll Name Common \lame �acing Si:?9 Pfanting 40 Syn-.ptoricarpos ab.Js Snowberry IT 2galoo Sh!Ub$ & We:t9d 40 Va«inium ,,valifolbJm Ovel�eai Bluebe"" IT 2galoo P.ent, 40 Rosa ,�m'10Ca'l)a Baldn� Rcse IT 1 galoo 4-30 "'' 40 Marw:ria rer,<1sa Oregon Grape (d,;ar) IT 1 galoo ii eo Ga Jth�rta, shamoo Salal IT 1 galoo 100 ea,ex >bn,pta Slough Sedge· O 5m 1 galoo 100 ... 'urcu� effiJSu; C.Onmon P.ush· •)5m 1 galoo Total Plants� 44'.I ... \Y;J,tad Ruts ·c bo ,ia&9il ti(}(1g cObl.:lu frl.:;e (c/)+o�t to N;1:e,,r/..�wie) BIOSWALE DESIGN SPECIFICATION {N.T.S.): •t limi Clf.olt CIIJSl(I) ix��ii QI CO':M.!IIT RECONSTRUCTED NATURAL SWALE LEGEND: ---PROPOSED DRAINAGE BIOSWALE DRAINAGE --------SITE BOUNDARY m� scrnN SCll£ NTS LAS/ BIOSWALE PLANTING AREA (,430 m') WETLAND .. NOT PART OF LAS. see SEPARATE RESTOR.A TION PLANTING PLANS BIOSWALE CATCH BASIN LAS AREAS •RESTORATION PLANTING PLAN• BIOS WALES ONLY i HY Engineering 60-Lot Subdivision 10501 & 11)1;01 Jockson Rd.Moplo Ridao, BC Schedule "C" to Appendix E PHOENIXPHOENIXPHOENIX ENVIRONMENTAL SERVICES LTD.505 -1755 W. Broadway, Vancouver, BC V6J 4S5 604-689-3888 ENVIRONMENTAL SERVICES LTD.505 1755 W. Broadway, Vancouver, BC V6J 4S5 604 689 3888 AUG. 2016 BIOSWALE ONLY - Planting List & Cost EstimateBIOSWALE ONLY - Planting List & Cost Estimate HY E i i J k Rd & 105A A M l Rid BCHY Engineering - Jackson Rd & 105A Ave - Maple Ridge, BC Bioswale Amount Botanical Name Common Name Spacing Size Unit Cost TotalBioswaleAmountBotanical Name Common Name Spacing Size Unit Cost Total Planting 40 Symphoricarpos albus Snowberry 1m 2 gallon $20 00 $800 00Planting40Symphoricarpos albus Snowberry 1m 2 gallon $20.00 $800.00 Shrubs & Wetted 40 Vaccinium ovalifolium Oval leaf Blueberry 1m 2 gallon $20 00 $800 00Shrubs & Wetted 40 Vaccinium ovalifolium Oval-leaf Blueberry 1m 2 gallon $20.00 $800.00 Pl t 40 R B ldhi R 1 1ll $12 00 $480 00 Plants 40 Rosa gymnocarpa Baldhip Rose 1m 1 gallon $12.00 $480.00 430 ²0 OG(f)1 1 $12 00 $8000430 m²40 Mahonia nervosa Oregon Grape (dwarf)1m 1 gallon $12.00 $480.00 80 Gaultheria shallon Salal 1m 1 gallon $12.00 $960.00 100 Carex obnupta Slough Sedge* 0.5m 1 gallon $10.00 $1,000.00pggg, 100 Juncus effusus Common Rush*0.5m 1 gallon $10.00 $1,000.00100Juncus effusus Common Rush 0.5m 1 gallon $10.00 $1,000.00 Total Plants =440 *Wetted Plants to be placed along cobble edge (closest to water/swale)Total Plants = 440 Wetted Plants to be placed along cobble edge (closest to water/swale) TOTAL $5 520 00TOTAL$5,520.00 Landscape Maintenance Unit Cost Totalp See LAS Agreement Maintenance Form see other see otherSee LAS Agreement Maintenance Form see other see other En ironmental Monitoring (2 Years)Unit Cost TotalEnvironmental Monitoring (2 Years):Unit Cost Total Iitil(1t )$750 00 $750 00Initial (1st year)$750.00 $750.00 Year 2 $500.00 $500.00 TOTAL $1,250.00TOTAL$1,250.00 TOTAL $6 770 00TOTAL$6,770.00 Schedule "D" to Appendix E STORM WATER CALCULATION SHEET - TOWNHOUSE SITE - NORTH EASTCITY PROJECT NO.: INTENSITY CURVE: 10Maple Ridge (10yr/100yr)Date:10-Jul-17H.Y. ENGINEERING FILE154134DESIGN RETURN PERIOD: 10 year/100 year Design: REDLOCATION:10501 & 10601 Jackson Roadn=0.013, PVC Checked: ERCLIENT: Jackson Heights Developments Ltd.n=0.013, Conc.Location of From To Area Total Time of Rainfall Q10 Sewer Design RemarksDrainage Area MH MH "A" "R" "AR" "AR" Concentration Intensity Q100ha min "I" Slope Diam Length Vel Mann. Qcap Major FlowInlet Sect. Total mm/hr cms % m m m/s n cms RoutesExDmh35.6 0.799Upstream Flows* From Upstream Dmh 12 13.47 0.608.08 8.0828.00.0 28.0 54.1 1.21519.20 0.6 6.19.60.0132.794In PipeDmh Dmh35.6 0.799From Upstream 12 11 0.00 0.650.00 8.0828.00.0 28.0 54.1 1.21516.10 0.6 8.58.80.0132.559In PipeDmh Dmh35.5 0.8069 11 10 0.13 0.650.08 8.1728.00.1 28.1 54.0 1.22617.40 0.6 33.09.10.0132.660In PipeDmh Dmh35.5 0.8098 10 9 0.06 0.650.04 8.2128.10.1 28.2 53.9 1.23017.00 0.6 43.09.00.0132.629In PipeDmh Dmh35.3 0.8387 9 8 0.52 0.650.34 8.5428.20.3 28.5 53.6 1.2742.70 0.675 73.83.90.0131.434In PipeHW Dmh45.2 0.01315 4 20 0.26 0.400.10 0.1017.00.1 17.1 68.8 0.02026.90 0.25 27.06.20.0130.306In PipeDmh Dmh45.2 0.01315 20 8 0.00 0.400.00 0.1017.00.1 17.1 68.7 0.0205.00 0.25 13.02.70.0130.132In PipeDmh Dmh35.2 0.8586 8 7 0.18 0.650.12 8.7628.50.1 28.6 53.5 1.3042.90 0.675 28.54.00.0131.486In PipeDmh Dmh46.9 0.063 1215 14 0.57 0.650.37 0.4815.00.8 15.8 71.3 0.0951.50 0.3 82.01.70.0130.116In PipeDmh Dmh46.1 0.1111114 13 0.59 0.650.38 0.8615.80.6 16.4 70.0 0.1681.23 0.375 63.01.70.0130.181In PipeDmh Dmh45.4 0.1281013 7 0.23 0.650.15 1.0116.40.5 17.0 69.0 0.1950.60 0.45 42.61.40.0130.217In PipeDmh Dmh35.2 0.96457 6 0.13 0.650.08 9.8628.60.1 28.7 53.4 1.4654.20 0.675 27.54.80.0131.788In PipeDmh Dmh35.1 0.96946 5 0.11 0.650.07 9.9328.70.1 28.8 53.4 1.47411.00 0.675 44.77.80.0132.894In PipeDmh Dmh34.7 0.338Flow Control Diversion Manhole, Divert 0.338cum/sec. 1 in 10yr Post165 21 0.35 0.650.23 10.1628.80.7 29.5 52.7 0.3380.61 0.525 66.31.50.0130.339Dev. Flows to the Biofiltration pondDmh HW34.6 0.33821 1 0.00 0.650.00 10.1629.50.1 29.6 52.7 0.3382.70 0.525 16.33.30.0130.713SurchargedDmh Dmh34.6 0.65135 4 0.18 0.650.12 10.2829.50.1 29.6 52.6 1.1667.00 0.675 37.56.20.0132.308In PipeDmh Dmh34.6 0.66224 3 0.19 0.650.12 10.4029.60.1 29.7 52.6 1.1824.90 0.675 24.85.20.0131.931In PipeDmh Dmh34.5 0.66913 2 0.16 0.650.10 10.5129.70.2 29.9 52.4 1.1921.34 0.75 36.52.90.0131.337In PipeDmh Dmh34.4 0.6672 1 0.00 0.650.00 10.5129.90.1 30.0 52.3 1.1901.40 0.75 15.03.00.0131.367In PipeDmh EX.34.3 0.761171 Dmh 1.56 0.651.01 11.5230.00.2 30.2 52.2 1.3331.40 0.75 33.03.00.0131.367In PipeDmh Dmh48.1 0.01513A15A 15 0.17 0.650.11 0.1115.00.1 15.1 73.1 0.0223.00 0.15 5.01.50.0130.026In PipeDmh Dmh47.8 0.013 1316 17 0.15 0.650.10 0.1015.00.2 15.2 72.7 0.0202.80 0.25 27.02.00.0130.099In PipeDmh Dmh47.7 0.01317 18 0.00 0.650.00 0.1015.20.1 15.3 72.6 0.0205.70 0.25 10.02.90.0130.141In PipeDmh Dmh46.9 0.0301419 18 0.20 0.650.13 0.2315.30.5 15.8 71.4 0.0452.80 0.25 64.92.00.0130.099In PipeDmhEx46.7 0.0671618 25 0.29 0.650.19 0.5115.80.2 16.0 71.0 0.10110.47 0.3 46.44.40.0130.307In PipeDmhEx46.3 0.1051725 Dmh 26 0.12 0.650.08 0.8216.00.3 16.3 70.4 0.1601.90 0.3 31.01.90.0130.131SurchargedExEx46.1 0.14518Dmh 26 Dmh 27 0.48 0.650.31 1.1316.30.1 16.4 70.1 0.2212.47 0.3 15.02.10.0130.149SurchargedExEx46.0 0.19319Dmh 27 Hw 28 0.58 0.650.38 1.5116.40.1 16.5 70.0 0.2933.89 0.6 18.04.30.0131.258SurchargedUpstream EX Dmh42.9 0.621 catchment Dmh 22 8.00 0.655.20 5.2018.90.0 19.0 65.3 0.94411.63 0.45 6.66.10.0130.954In PipeDmh Dmh42.9 0.03022 23 0.07 0.400.03 0.0319.00.1 19.1 65.2 0.03018.76 0.2 18.54.50.0130.141Dmh Dmh42.2 0.03023 24 0.00 0.650.00 0.0319.10.7 19.7 64.1 0.0302.30 0.2 62.51.60.0130.049In PipeDmh HW41.8 0.03024 5 0.00 0.650.00 0.0319.70.3 20.0 63.6 0.0300.33 0.25 13.00.70.0130.034In Pipe * Upstream Flows from D.K. Bowins & Associates storm water control plan & calculations, dated January 2008.Catchment area added between the Retaining walls and East / South property line of the site.Flow Control Diversion Manhole, Divert 0.025cum/sec Flows to the Wetlands City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: 2012-065-DVP FROM: Chief Administrative Officer MEETING: Council SUBJECT: Development Variance Permit 10501 Jackson Road EXECUTIVE SUMMARY: A Development Variance Permit application has been received for the subject property, located at 10501 Jackson Road, in coordination with a subdivision application for 47 single family lots. The requested variances are as follows: 1.To vary the subdivision servicing requirement for underground wiring to allow the overhead wiring to remain along the 245B Street frontage. 2.To increase the maximum retaining wall height from 1.2m (3.9 ft.) to 2.6m (8.5 ft.). 3.To reduce the front yard setback from 6.0m (19.7 ft.) to 5.5m (18.0 ft.) for proposed Lots 6, 16, 17, 18, 25, and 35; and from 6.0m (19.7 ft.) to 3.0m (9.8 ft.) for proposed Lot 47. 4.To reduce the minimum required lot width for RS-1b (One Family Urban (Medium Density) Residential) sized lots from 15m to not less than 12m for proposed Lots 6, 16, 17, 18, and 35. It is recommended that Development Variance Permit 2012-065-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2012-065-DVP respecting property located at 10501 Jackson Road. DISCUSSION: a)Background Context Applicant: L. Joyce, H.Y. Engineering Ltd. Legal Description: Lot A, Section 10, Township 12, NWD Plan EPP59096 OCP : Existing: Low/Medium Density Residential Proposed: Low/Medium Density Residential Zoning: Existing: RS-1b (One Family Urban (Medium Density) Residential) Proposed: RS-1b (One Family Urban (Medium Density) Residential) 1103 - 2 - Surrounding Uses: North: Use: Vacant Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Low/Medium Density Residential South: Use: Park Zone: P-1 (Park and School) Designation: Park East: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) and RS-3 (One Family Rural Residential) Designation: Medium Density Residential West: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) and RS-2 (One Family Suburban Residential) Designation: Low/Medium Density Residential and Conservation Existing Use of Property: Vacant, Inactive Gravel Extraction Site Proposed Use of Property: Single Family Residential Site Area: 4.25 ha (10.5 acres) Access: 245B Street, 106 Avenue Servicing: Urban Standard Concurrent and Previous Applications: 2012-065-RZ/2012-065-DP b) Project Description: The subject property, located at 10501 Jackson Road, is a consolidated lot on the west side of Jackson Road, between 104 Avenue and 106 Avenue, with a total area of 4.25 hectares (10.5 acres) (see Appendices A and B). As a former gravel extraction operation, the site was extensively excavated over many years and there is little natural landscape remaining. A tributary to Maggy Creek originates in the northwest corner and flows west from the site. There is a steep bank along the Jackson Road frontage as a result of gravel extraction that is sparsely vegetated with deciduous trees. The site has been covered with fine silt material from the gravel crushing operation and has been re-graded several times. The subject property was rezoned from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban (Medium Density) Residential) on February 23, 2016, for a subdivision of approximately 60 lots which will occur over two phases. The applicant intends to choose the Density Bonus option within the RS-1b (One Family Urban (Medium Density) Residential) zone, which is specific to the Albion Area Plan, enabling single family lot sizes with a minimum area of 371m² (3,993 ft²). Zoning requirements consistent with the R-1 (Residential District) zone will apply and supersede the zoning requirements for the RS-1b (One Family Urban (Medium Density) Residential) zone, for lots that are less than 557m² (5,995 ft²). For lots that are 557m² (5,995 ft²) or larger in area, the RS-1b (One Family Urban (Medium Density) Residential) zoning requirements apply. In order for the lots to have a consistent appearance along the streetscape, variances are being requested for the RS-1b (One Family Urban (Medium Density) Residential) sized lots to be consistent with the R-1 (Residential District) sized lots. - 3 - Phase 1 of the proposed development proposes 47 single family lots, of which 38 lots are R-1 (Residential District) sized lots, amounting to an Amenity Contribution of approximately $117,800.00. The final number of lots and amenity contribution will be determined at the time of approval of the subdivision. c) Variance Analysis: The Zoning Bylaw and Subdivision and Development Services Bylaw establish general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below (see Appendices C and D): 1. Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and Utilities: To allow the overhead wires on 245B Street to remain in place. Council Policy 9.05 supports this variance as there is less than 250m (820 ft.) of contiguous redevelopment potential fronting both sides of the highway right-of-way designated on the Official Community Plan. The developer must pay an in-trust amount of $12,000.00, taken as part of the Subdivision Servicing Securities, to underground these lines in the future. 2. Zoning Bylaw No. 3510-1985, Part 4, Section 403 (8): To increase the maximum retaining wall height from 1.2m (3.9 ft.) to 2.6m (8.5 ft.). The developer originally submitted a plan for a 7-tiered retaining wall that would comply with the 1.2m (3.9 ft.) maximum height permitted; however it was determined that it would be safer to have a 3-tiered wall with a height variance. Due to the extreme slopes of the property adjacent to Jackson Road, this variance is supported. 3. Zoning Bylaw No. 3510-1985, Part 6, Section 601, C., (9) (c) (i): To reduce the front yard setback from 6.0m (19.7 ft.) to 5.5m (18.0 ft.) for proposed Lots 6, 16, 17, 18, 25, and 35; and to 3.0m (9.8 ft.) for proposed Lot 47. The surrounding lots are subject to the R-1 (Residential District) zoning requirements, and will therefore have a front setback of 5.5m (18.0 ft.). This variance will allow the larger lots to have a consistent setback with their neighbouring lots. Proposed Lot 47 fronts onto 245B Street, however the home will be constructed so that the front of the house will be on 105 A Avenue. In order to have a consistent setback with the other lots along 105 A Avenue, the exterior side setback will be considered the front setback, and will be 5.5m (18 ft.), and the front setback, along 245B Street, will be considered the exterior side, and will need a variance to be reduced from 6.0m (19.7 ft.) to 3.0m (9.8 ft.). 4. Zoning Bylaw No. 3510-1985, Schedule D, Minimum Lot Area and Dimensions: To reduce the minimum required lot width for RS-1b (One Family Urban (Medium Density) Residential) sized lots from 15m (49.2 ft.) to not less than 12m (39.4 ft.) for proposed Lots 6, 16, 17, 18, and 35. The surrounding lots are subject to the R-1 (Residential District) zoning requirements, and will therefore have a minimum width of 12m (39.4 ft.). This variance will allow the larger lots to have a consistent lot width with their neighbouring lots. - 4 - d) Citizen/Customer Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. CONCLUSION: The proposed variances are supported, as they will allow for a safer retaining wall to be built and will allow the development to have a consistent streetscape, even though some of the larger lots are subject to the RS-1b (One Family (Medium Density) Residential) zone requirements, while the remaining lots are subject to the R-1 (Residential District) zone requirements. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2012-065-DVP. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT, MA Planner 1 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Subdivision Plan Showing Proposed Variances Appendix D – Retaining Wall Elevation Showing Proposed Height Variance DATE: Aug 31, 2016 FILE: 2012-065-VP BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:3,000 10501 JACKSON ROADLegend Stream Ditch Centreline Indefinite Creek Lake or Reservoir APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Aug 31, 2016 FILE: 2012-065-VP BY: PC PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:3,000 10501 JACKSON ROAD Aerial Imagery from the Spring of 2015 APPENDIX B APPENDIX C APPENDIX D City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: 2014-016-DVP FROM: Chief Administrative Officer MEETING: Council SUBJECT: Development Variance Permit 23908 and 23920 Dewdney Trunk Road EXECUTIVE SUMMARY: Development Variance Permit 2014-016-DVP has been received in conjunction with a Rezoning and Subdivision application to rezone the subject properties, located at 23908 and 23920 Dewdney Trunk Road, from RS-1b (One Family Urban (Medium Density) Residential) and RS-3 (One Family Rural Residential) to R-2 (Urban Residential District), to permit the subdivision of approximately twelve single family residential lots. The requested variance is to: Waive the requirement to convert overhead utilities on Dewdney Trunk Road to underground wiring. Council granted final reading for rezoning application 2014-016-RZ on September 8, 2015. It is recommended that Development Variance Permit 2014-016-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2014-016-DVP respecting property located at 23908 and 23920 Dewdney Trunk Road. DISCUSSION: a)Background Context Applicant:Red Hawk Construction Ltd. Legal Description:West Half Lot 2 Except: Firstly: Parcel A (Reference Plan 13881) and Secondly: Parcel A (Reference Plan 84990), Thirdly: Part subdivided by Plan LMP1641, Section 16 Township 12 New Westminster District Plan1676 Parcel A (Reference Plan 13881) West Half Lot 2 Except: Parcel B (Reference Plan 84991), Section 16 Township 12 New Westminster District Plan1676 1104 - 2 - OCP: Existing: Urban Residential Zoning: Existing: RS-1b (One Family Urban (Medium Density) Residential); RS-3 (One Family Rural Residential) Proposed: R-2 (Urban Residential District) Surrounding Uses: North: Use: City Works Yard Zone: P-6 (Civic Institutional) Designation: Institutional South: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential East: Use: Single Family Residential Zone R-1 (Residential District); R-3 (Special Amenity Residential District) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential); Proposed R-2 (Urban Residential District) zoning under application 2014-106-RZ at second reading Designation: Urban Residential Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Site Area: 0.53 ha (1.31 acres) Access: New local road and lane access from 239 Street Servicing: Urban Standard Companion Applications: 2016-163-SD; 2014-016-RZ b) Project Description: The subject properties are located on the south side of Dewdney Trunk Road, and are approximately 0.53 ha (1.31 acres) in size. The subject properties are currently vacant with single family residential properties to the south and east, with Dewdney Trunk Road to the north (see Appendix A). The property to the west is currently vacant, and under application 2014-106-RZ for proposed R-2 (Urban Residential District) zoning for eleven single family residential lots. c) Variance Analysis: The Subdivision and Development Services Bylaw establishes regulations for development. A Development Variance Permit allows Council some flexibility in the approval process. - 3 - The requested variance and rationale for support are described below: 1. Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and Utilities:  To waive the requirement to convert overhead utilities on Dewdney Trunk Road to underground wiring, in accordance with Council Policy 9.05 – Conversion of Existing Overhead Utility Wiring to Underground Wiring. Council Policy 9.05 supports this variance as there is less than 250m (820 ft.) of contiguous redevelopment potential fronting both sides of the highway right-of-way designated on the Official Community Plan. There is no intention to underground the service at this location along Dewdney Trunk Road; therefore, no securities in lieu of undergrounding the utility lines, are required. d) Citizen / Customer Implications In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. CONCLUSION: The proposed variance to waive the requirement to convert overhead utilities to underground wiring on Dewdney Trunk Road is supported, as it is in compliance with Council Policy 9.05. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2014-016-DVP. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Subdivision Plan DATE: Apr 1, 2016 2014-016-VP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTIES DEWDNEY TRUNK RD ´ Scale: 1:1,500 23908/23920 Dewdney Trunk RdLegend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: Apr 1, 2016 2014-016-VP BY: JV PLANNING DEPARTMENT SUBJECT PROPERTIES DEWDNEY TRUNK RD ´ Scale: 1:1,500 23908/23920 Dewdney Trunk Rd Aerial Imagery from the Spring of 2011 Legend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: 2015-279-DVP FROM: Chief Administrative Officer MEETING: Council SUBJECT: Development Variance Permit 22833 122 Ave EXECUTIVE SUMMARY: Development Variance Permit application 2015-279-DVP has been received in conjunction with a rezoning and development application to subdivide into three lots. The requested variance is to: 1.Reduce the minimum lot width, from 10.5m to 10.0m on lots 1, 2, and lot 3. Council will be considering final reading for rezoning application 2015-279-RZ on September 12, 2017. It is recommended that Development Variance Permit 2015-279-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2015-279-DVP respecting property located at 22833 122 Avenue. DISCUSSION: a)Background Context: Applicant: 1103980 BC LTD Legal Description: Lot 353, Section 20, Township 12, New Westminster District Plan 57241 OCP : Existing: SF (Single-Family Residential) Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: R-3 (Special Amenity Residential District) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Single Family Residential South: Use: Single Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Single Family Residential 1105 - 2 - East: Use: Single Family Residential Zone RS-1 (One Family Urban Residential) Designation: RES (Urban Residential) West: Use: Single Family Residential Zone: R-3 (Special Amenity Residential District) Designation: Single Family Residential Existing Use of Property: Single Family Residential Site Area: 850 m2 (9,149 sq.ft.) Access: 122 Avenue, Greenwell Street Servicing: Urban Standard Companion Applications: 2015-279-SD, 2015-279-DP, 2015-279-DVP Project Description: The subject property is approximately 850 m2 (9,149 sq. ft.) in size, is generally flat, and is bound by single family residential properties. The property is within the Town Centre Area Plan. The Town Centre Area boundary is on Greenwell Street, on the east side of the lot. There are no streams or slopes on the property. The existing house and detached garage on the property have been demolished. The current application proposes to rezone the property from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District). The applicant is seeking to create three (3) single family residential lots. Access is proposed to be from 122 Avenue for lots 1 and 2, and from Greenwell Street for lot 3, to ensure sufficient intersection visual clearance for vehicles. The neighbouring property to the west (12240 228 St.) is recently rezoned under application number 2011-130-RZ to rezone to R-3 (Special Amenity Residential District) and subdivided into 4 lots and a lane, running north-south. For more reference on current applications with the lane design in the subject 228 blocks, see Appendix A. b) Variance Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below (see Appendices B and C): 1. Maple Ridge Zoning Bylaw No 3510 -1985, Schedule D Minimum Lot Area and Dimensions: To reduce the minimum lot width from 10.5m to 10.0m on lots 1, 2, and lot 3. This variance is supported because the subdivision plan (Appendix C) is in compliance with the neighbourhood concept plan to subdivide this block of properties into R-3 lots with lane access from the back, where this property has direct access off of 122 Ave. The adjacent properties will be 7.9m wide because of the lane access. The 7.5m visual clearance requirement on lot 3 has been established and the driveway location has been projected to the north side of lot 3. There are no known concerns to take into consideration for the variance request. In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. - 3 - CONCLUSION: It is recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2015-279-DVP. “Original signed by Adrian Kopystynski” for _______________________________________________ Prepared by: Therese Melser Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Frank Quinn” for _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Proposed Subdivision Plan City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Mar 4, 2016 2015-279-DP BY: PC PLANNING DEPARTMENT228 ST.GREENWELL ST.228 ST.122 AVE. 12287 12253 228062288112274 2288012224 22882290212238 2880228182287412243 12276 12265 2283612192 12240 12211 12275 12261 12255 12194 2203 2288312258 12278 12278 2287322824228752201 12208 2287212229 12258 228332281212296 12293 12273 SUBJECT PROPERTIES ´ Scale: 1:1,000 22833-122 Ave 2011 Image APPENDIX A City of PittMeadows District of Langley District of MissionFRASER R. ^ DATE: Mar 4, 2016 2015-279-DP BY: PC PLANNING DEPARTMENT228 ST.GREENWELL ST.228 ST.122 AVE. 12287 12253 228062288112274 2288012224 22882290212238 2880228182287412243 12276 12265 2283612192 12240 12211 12275 12261 12255 12194 2203 2288312258 12278 12278 2287322824228752201 12208 2287212229 12258 228332281212296 12293 12273 SUBJECT PROPERTIES ´ Scale: 1:1,000 22833-122 Ave 2011 Image Aerial Imagery from the Spring of 2011 APPENDIX B APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: 2017-282-DVP FROM: Chief Administrative Officer MEETING: Council SUBJECT: Development Variance Permit 25171 117 Avenue EXECUTIVE SUMMARY: A Development Variance Permit application has been received for the subject property, located at 25171 117 Avenue. The requested variance is to reduce the rear yard setback from 7.5m (24.6 ft.) to 3.0m (9.8 ft.) for the building face and deck, and to 2.4m (7.9 ft.) for the roof overhang, for a future home. It is recommended that Development Variance Permit 2017-282-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2017-282-DVP respecting property located at 25171 117 Avenue. DISCUSSION: a)Background Context Applicant: A. Sprague Legal Description: Lot 12, Section 14, Township 12, New Westminster District Plan 26510 OCP : Existing: Agricultural Proposed: Agricultural Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-3 (One Family Rural Residential) Surrounding Uses: North: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation Agricultural South: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural East: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural 1106 - 2 - West: Use: Single Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Agricultural Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Lot Size: 1,500 m² (0.37 acres) Access: 117 Avenue Servicing: Rural Standard b) Project Description: The subject property, located at 25171 117 Avenue, is a panhandle shaped lot, located on the north side of 117 Avenue, on the north-west corner of the intersection of 117 Avenue and 252 Street. The property slopes slightly to the south-west, and is surrounded by rural residential lots (see Appendices A and B). The requested variance is to reduce the rear yard setback from 7.5m (24.6 ft.) down to 3.0m (9.8 ft.) for the building face and deck, and 2.4m (7.9 ft.) for the roof overhang, for a future home. c) Variance Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variance and rationale for support are described below (see Appendix C). 1. Zoning Bylaw No 3510 -1985, Part 6, C. REGULATIONS FOR THE SIZE, SHAPE AND SITING OF BUILDINGS AND STRUCTURES, (3) (c): To reduce the rear yard setback from 7.5m (24.6 ft.) to 3.0m (9.8 ft.) to the building face and deck, and to 2.4m (7.9 ft.) for the roof overhang. This property is a panhandle shaped lot with a 27m (88 ft.) access off of 117 Avenue. The lot configuration is such that the lot is wider than it is deep, therefore, the applicant is requesting a reduced rear yard setback to provide an improved floor plan that is more suitable for the wider lot. As the proposed home will not back onto any existing dwellings, the concern for impact to the neighbours is minimal. There were no concerns expressed by the Licenses, Permits and Bylaws Department, the Fire Department, nor the Engineering Department. d) Citizen/Customer Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. - 3 - CONCLUSION: The proposed variance is supported as the reduced rear yard setback is considered minor in nature and because the proposed home will not back onto existing dwellings, therefore, the concern for impact to neighbours is minimal. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2017-282-DVP. “Original signed by Michelle Baski” _______________________________________________ Prepared by: Michelle Baski, AScT, MA Planner 1 “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng. GM: Public Works & Development Services “Original signed by E.C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Site Plan Showing Proposed Variance DATE: Jun 30, 2017 FILE: 2017-282-VP 25171 117 AVENUE PLANNING DEPARTMENT´ Scale: 1:1,500 BY: LP SUBJECT PROPERTY Legend Stream Ditch Centreline Indefinite Creek Lake or Reservoir APPENDIX A DATE: Aug 30, 2017 FILE: 2017-282-VP 25171 117 AVENUE City of PittMeadows District of Langley District of MissionFRASER R. ^ PLANNING DEPARTMENT SUBJECT PROPERTY Aerial Imagery from the Spring of 2016´ Scale: 1:1,500 BY: PC APPENDIX B APPENDIX C -1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: 2016-163-SD FROM: Chief Administrative Officer MEETING: Council SUBJECT: 5% Money in Lieu of Parkland Dedication 23908 and 23920 Dewdney Trunk Road EXECUTIVE SUMMARY: The subject properties, located at 23908 and 23920 Dewdney Trunk Road (see Appendices A and B), are proposed to be subdivided into 12 single family residential lots (see Appendix C). This subdivision is subject to the provisions of the Local Government Act regarding Parkland Dedication or payment in lieu of dedication. It is recommended that Council require payment in lieu of parkland dedication for the properties located at 23908 and 23920 Dewdney Trunk Road. RECOMMENDATION: That pursuant to Council’s policy regarding 5% Parkland Dedication or payment of Money In Lieu, be it resolved that the owner of land proposed for subdivision at 23908 and 23920 Dewdney Trunk Road, under application 2016-163-SD, shall pay to the City of Maple Ridge an amount that is not less than $130,000.00. DISCUSSION: Section 941 of the Local Government Act requires the provision of parkland, without compensation, as a condition of subdivision, subject to some exceptions. The land, not to exceed 5% of the area proposed for subdivision, may be acquired in a location acceptable to the City, or a payment equal to 5% of the market value of the area proposed for subdivision is required. Section 8.9, Watercourse Protection Development Permit Area, of the Official Community Plan states that where watercourse protection areas are identified on the lands, the area is to be dedicated into public ownership as Park, where possible, for the preservation, protection, restoration and enhancement of watercourses and riparian areas. These areas also provide large vegetated areas in urban neighbourhoods that provide corridors for wildlife and passive park areas for residents. Where there is either no watercourse protection areas, or no suitable lands are identified for park dedication, then 5% of the market value of the land is paid to the City. These funds are placed into a special Parkland Acquisition Reserve Fund, for the purpose of acquiring parkland, and is typically used where the ability to achieve parkland through development is limited, such as the Blaney Bog. In this particular instance there is no watercourse protection area or suitable lands present and it is therefore recommended that money in lieu of parkland dedication be provided. 1107 - 2 - In keeping with past practice, the City has requested that an appraisal be provided for the 5% market value of the development site. This appraisal is based on zoned but not serviced land. A report from a qualified real estate appraiser has determined that the market value of the land is $2,600,000.00, which indicates that the 5% value of this property is $130,000.00. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP Director of Planning “Original signed by Frank Quinn” __________________________________________ Approved by: Frank Quinn, P. Eng., PMP GM: Public Works & Development Services “Original signed by Frank Quinn” for _________________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Property Map Appendix B – Ortho Map Appendix C – Subdivision Plan DATE: May 16, 2016 2016-163-SD BY: JV PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 23908/23920 Dewdney Trunk RdLegend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX A DATE: May 16, 2016 2016-163-SD BY: JV PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 23908/23920 Dewdney Trunk Rd Aerial Imagery from the Spring of 2015 Legend Stream Indefinite Creek River Centreline Major Rivers & Lakes APPENDIX B APPENDIX C City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: 11-5255-40-187 FROM: Chief Administrative Officer MEETING: Council SUBJECT: Award of Contract ITT-EN17-52: 232 Street (132 Avenue to Birch Avenue) – Paradise Creek Relocation EXECUTIVE SUMMARY: The Strategic Transportation Plan identifies 232 Street between 132 Avenue and Silver Valley Road as an arterial roadway and is also part of the long-term bicycle network. As development continues in Silver Valley over the next 20 years, traffic demands on 232 Street will continue to increase. The design process is underway to widen this section of road to a two-lane multi-modal arterial configuration with safe pedestrian and cycling facilities with accommodation for equestrian users, as well as street lighting. The project is in the City’s approved Financial Plan with the intention to construct a portion of the works in 2017 with the major roadway construction works proceeding in 2018. Relocating Paradise Creek in 2017 will expidite the significant 2018 road construction work. Although Paradise Creek is non-fish bearing, it is a food and nutrient system that contributes to the North Alouette River and approval is required from the Ministry of Forests, Lands and Natural Recourse Operations to proceed with the relocation. By completing a significant portion of the environmental work in 2017, the 2018 construction work will not be bound by a limited environmental work window and therefore 2018 construction may commence earlier in the year, reducing the likelihood of weather delays and achieving project cost savings. The 2017 project works generally consist of channel excavation, constructing a 3m asphalt multi-use path, concrete curb and gutter, street light bases (for future lighting), catch basins, and storm drainage all on the east side of 232 Street between 132 Avenue and Birch Avenue. An Invitation to Tender was issued on August 2, 2017 and closed on August 30, 2017. Three tenders were received and the lowest compliant bid was submitted by Double M Excavating Ltd. in the amount of $566,777.97, excluding taxes. The costs are within the approved budget, and construction contingency of $60,000.00 is recommended for unforeseen items. There is additional work to be undertaken including third party utility relocations and environmental monitoring reviews. Council approval to award the contract is required for the work to proceed. RECOMMENDATION: THAT Contract ITT-EN17-52, 232 Street (132 Avenue to Birch Avenue) – Paradise Creek Relocation, be awarded to Double M Excavating Ltd. in the amount of $566,777.97 excluding taxes; and THAT a construction contingency of $60,000.00 be approved to address potential variations in field conditions; and THAT the McElhanney Consulting Services Ltd. contract for Engineering Design Services for 232 Street Preliminary and Detailed Design (132 Avenue to Silver Valley Road), be amended to increase the budget by $33,000.00 for environmental services during construction; and further THAT the Corporate Officer be authorized to execute the contracts. 1108 DISCUSSION: a) Background Context: The City’s Strategic Transportation Plan identifies 232 Street between 132 Avenue and Silver Valley Road as an arterial roadway and is also part of the long-term bicycle network. As development continues in Silver Valley over the next 20 year, traffic demands on 232 Street will continue to increase. The City plans to upgrade and widen this section of road to a two-lane multi-modal arterial configuration that has safe pedestrian and cycling facilities with accommodation for equestrians, and includes street lighting. The project is in the City’s approved Financial Plan with the intention to construct a portion of the works in 2017 with the major roadway construction works proceeding in 2018. Relocating Paradise Creek in 2017 will facilitate the significant 2018 road construction work. Although Paradise Creek is non fish bearing, it is a food and nutrient system that contributes to the North Alouette River and approval is required from the Ministry of Forests, Lands and Natural Recourse Operations to proceed with the relocation. By completing a significant portion of the environmental work in 2017, the 2018 construction work will not be bound by a limited environmental work window and therefore 2018 construction may commence earlier in the year, reducing the likelihood of weather delays and achieving project cost savings. The 2017 project works generally consist of channel excavation, constructing a 3m asphalt multi-use path, concrete curb and gutter, street light bases (for future lighting), catch basins, and storm drainage all on the east side of 232 Street between 132 Avenue and Birch Avenue. Tender Evaluation An Invitation to Tender was issued on August 2, 2017 for the 232 Street (132 Avenue to Birch Avenue) – Paradise Creek Relocation and closed on August 30, 2017. Three compliant tenders were received as noted below: Staff has reviewed the tenders and the lowest compliant bid is $566,777.97 from Double M Excavating Ltd. They have completed a number of projects with a similar scope as 232 Street (132 Avenue to Birch Avenue) – Paradise Creek Relocation and are suitably qualified to complete the works. Staff undertook reference checks to confirm Double M Excavating Ltd. is capable of completing the project successfully and feedback was positive. Tender Price (excluding taxes) Double M Excavating Ltd. $566,777.97 Capilano Highway Services Company $591,260.00 Drake Excavating (2016) Ltd. $723,856.00 Consultant Construction Services The works on Paradise Creek required an Approval from the Ministry of Forests, Lands and Natural Resource Operations (FLNRO). The FLNRO Approval Conditions require fu- time environmental monitoring services, reporting and documenting contractor compliance. The City will have a site representative responsible for the day-to-day quality assurance of the contractor’s work and coordination of all site issues. However, environmental reviews and monitoring by the design consultant is required to support City staff as well as satisfy FLNRO requirements. The project consultant, McElhanney Consulting Services Ltd. (McElhanney), has provided an environmental services proposal of $33,000.00 for the necessary environmental services during construction. b) Desired Outcome: The desired outcome of this report is to obtain Council approval to award the contract. The relocation of Paradise Creek in 2017 between 132 Avenue and Birch Avenue will facilitate construction of the future road improvements to 232 Street between 132 Avenue and Silver Valley Road in 2018. This project, when combined with the future road improvements, will also provide a strong multi-modal transportation system by promoting alternative modes (pedestrian, bike) of travel to reduce reliance on the automobile. c) Strategic Alignment: The improvements on 232 Street will contribute to the development of a multi-modal transportation system and provide enhanced pedestrian and cycling facilities as recommended in the Strategic Transportation Plan. d) Citizen/Customer Implications: An Open House was held on November 30, 2016. Property owners adjacent to Paradise Creek have been contacted directly to inform them of the imminent work. The estimated construction duration is approximately two months (60 working days) with construction commencing approximately two weeks after the project is awarded. The general public will be informed of the construction progress through the City’s website and social media sources. e) Interdepartmental Implications: The Engineering, Operations, Planning (Environmental Services) and Parks Departments have provided input during the design stage and City resources have been used where possible in the interests of cost effectiveness and efficiencies. A City staff inspector will provide inspection services during construction. f) Business Plan/Financial Implications: The projected expenditures (excluding taxes) are as follows: Costs to date (McElhanney) Consultants Fee (McElhanney) Construction Contract Cost (Double M) Utility Relocates (Telus, Fortis, Ops water) Contract Contingency Total Projected Project Cost $ $ $ $ $ $ 195,248.19 33,000.00 566,777.97 40,000.00 60,000.00 895,026.16 The project funding sources from 232 Street (132 Ave to Silver Valley Rd), LTC 002065, are as follows: Development Cost Charges (DCC) General Capital Funding (GCF) Drainage Reserve Grant Funding (Gas) Infrastructure Sustainability - Roads Total Funding Sources $ $ $ $ $ $ 1,648,154.00 312,127.00 209,346.00 80,748.00 119,626.00 2,370,001.00 The overall project is largely funded by Development Cost Charges (approx. 70%). Completing this component of the work in 2017 will see the remainder of the project completed in 2018. CONCLUSIONS: The tender price of $566,777.97 excluding taxes by Double M Excavating Ltd. for 232 Street (132 Avenue to Birch Avenue) – Paradise Creek Relocation is the lowest compliant tendered price. It is recommended that Council approve the award of the contract to Double M Excavating Ltd. and a contract contingency of $60,000.00 be approved. It is also recommended that environmental services by McElhanney Consulting Services Ltd. for $33,000.00 “Original signed by Jeff Boehmer” “Original signed by Trevor Thompson” Prepared by: Jeff Boehmer, PEng. Financial Trevor Thompson, BBA, CPA, CGA Manager of Design & Construction Concurrence: Manager of Financial Planning “Original signed by Frank Quinn” for Reviewed by: David Pollock, PEng. Municipal Engineer “Original signed by Frank Quinn” Approved by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services “Original signed by Paul Gill” Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer Township of Langley District of MissionCity of Pitt Meadows FRASER R. ´ Paradise Creek Relocation Department: Engineering Date: Sep 6, 2017Scale: 1:2,000 The City of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map. 0 70 140 210 28035 ft 0 20 40 60 8010 m Page 1 of 4 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: 12-September-2017 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: 2018 Permissive Tax Exemptions EXECUTIVE SUMMARY: The Community Charter provides Council with statutory powers to exempt certain types of properties from municipal property taxation. Council’s policy direction in this area is based on the fundamental principle that the Municipality will not grant property tax exemptions to organizations providing services on a private or for profit basis, or where the service is the responsibility of senior governments. If exemptions were granted in these instances then tax payers would be funding programs that were not intended to be funded by property taxes. Over the past several years Council has maintained limited growth in Permissive Tax Exemptions recognizing that any increase in exemptions results in a shift of the tax revenue to be collected from the remaining taxable properties. Each year additional requests for financial assistance are received, either in the form of property tax exemptions or community grants and Council must consider all of those requests in balance with the overall Financial Plan. Two previous recipients of permissive exemptions are no longer included in the bylaw; one did not apply for the 2018 exemption and the other is no longer eligible following BC Assessment changes to their property classification. All other applicants being recommended for a permissive tax exemption in 2018 also received the exemption in 2017. In accordance with the Community Charter and Council policies 5.16 to 5.23, the properties listed in Bylaw No. 7368-2017 are recommended for property tax exemption for the 2018 taxation year. RECOMMENDATION: That “Maple Ridge Tax Exemption Bylaw No. 7368-2017” be given first, second and third readings. DISCUSSION: a)Background Context: The Community Charter provides for a general exemption from taxation over which Council does not have any legislative powers or authority. This includes properties such as schools, public hospitals, buildings set apart for public worship and provincial and municipally owned public buildings and land. B.C. Assessment determines which properties qualify for statutory exemption according to the Community Charter. The statutory exemption received by Churches only provides for the church building and the land on which it stands, leaving any remaining land and improvements as taxable. Council policy 5.20 confirms that churches will also receive a permissive tax exemption for an 1131 Page 2 of 4 additional church hall and the entire parcel of land, to a maximum of 2.0335 hectares (5 acres). Buildings other than the church and church hall are subject to taxation. The statutory exemption offered to churches is not available for those churches that lease, rather than own, property. In these circumstances, Council policy 5.20 confirms that a permissive tax exemption will be provided. The Community Charter also provides Council with statutory powers to exempt other certain properties from municipal taxation. For example, these can be land and improvements that are used by not for profit organizations that are deemed to contribute to the well being of the community or private institutions licensed under other legislation such as the Hospital Act, Community Care Facility Act or parts of the School Act. Permissive exemptions can also be granted by Council for heritage properties and portions of a property used for municipal purposes (e.g. parts of Planet Ice, the curling rink and the Ridge Meadows Seniors Society). Council’s policy direction is intended to prevent the downloading/off loading of services that are the responsibility of senior governments and to ensure local residents are not subsidizing residents from other municipalities. They also establish that where a permissive t ax exemption is granted all residents of Maple Ridge have access to the service provided and make certain that the property tax exemption does not provide for an unfair competitive advantage. The services provided by the organization are to be an extension of Municipal services and programs and fall under the responsibility of local government. A Tax Exemption Bylaw adopted by Council specifically applies to the Municipal tax levies on the Property Tax Notice. However at this time, the School Act and the Hospital District Act also provide for exemptions from other taxing authorities for properties included in the bylaw. The Community Charter requires the contents of the proposed taxation exemption bylaw be publicly posted and included in a newspaper prior to its adoption. The notice will include a description of each property and the estimated tax exemption for 2018 plus the following two years. Churches that receive a statutory exemption are not included in the notice. The City’s Annual Report also includes information on all permissive exemptions granted. b) Desired Outcome: Council must adopt the Tax Exemption Bylaw before October 31, 2017 to exempt properties from municipal property taxation for 2018. c) Strategic Alignment: The sources of municipal revenue are limited and therefore, the City supports institutions, organizations and the community at large to enhance the quality of life to its residents. The granting of property tax exemptions to those applicants meeting the criteria of the policies are strategically aligned with: (i) Financial Management – cost effective and efficient delivery of services (ii) Community Relations – recognize and support the important contribution of volunteers and not for profit groups that provide services in Maple Ridge (iii) Safe & Livable Community – in partnership with community groups, assist in the provision of leisure and cultural services to ensure access by all citizens Page 3 of 4 d) Citizen/Customer Implications: Permissive exemptions are designed to support those services that complement City programs. Inadequate funding from senior governments sometimes results in agencies turning to local government for assistance. The sources of municipal funding are limited and providing exemptions to those groups that fall under the responsibility of senior governments is not feasible. All applicants recommended for a 2018 permissive tax exemption were also approved for an exemption for the 2017 taxation year. There are, however, two changes from 2017: 1. One permissive tax recipient from 2017 has not applied for the 2018 exemption. Maple Ridge Vineyard Church is no longer the leaseholder of property at 22336 Dewdney Trunk Road and now shares space with a daycare operating at the same location. 2. BC Assessment reviewed the land use classification for Timberline Ranch. As a result, a portion of the property classified as church, no longer has this designat ion and is no longer eligible for a related permissive tax exemption. BC Assessment notified the property owner of the changes. e) Business Plan/Financial Implications: Based on 2017 assessed values, and using the estimated tax increase for 2018 from the business planning guidelines, the estimated amount attributable to all of the 2018 proposed tax exemptions for the municipal portion of taxes is $830,000. The tax revenue estimate for 2018 in the financial plan is $82,646,000, putting the proposed exemptions at approximately 1% of that total. f) Policy Implications: The applicants recommended for exemption are in accordance with the adopted policies. Council does have the discretion to make exceptions to existing policies on a case by case basis but doing so may create expectations for other community groups in the future. g) Alternatives: Granting tax exemptions leads to a tax shift to other taxpayers, most notably in the Residential Class. An option for Council is to provide a financial grant to assist those organizations providing community services that Council wishes to support. Grants are an annual budget decision and are limited to one year. Council has used this option from time to time. Providing grants does not relieve senior levels of government from their responsibility to the community. Therefore, the potential for downloading costs to the City is somewhat reduced. CONCLUSIONS: In reviewing the requests for permissive exemptions, Council should consider that any increase in exemptions results in a shift of the tax revenue to be collected from the remaining taxable properties. Requests for financial assistance, whether in the form of a permissive tax exemptio n or community grant, must be considered in balance with the overall Financial Plan. Each permissive tax exemption application should be evaluated under the following criteria: Page 4 of 4 1. The use is consistent with City policies, plans, bylaws, codes and regulations. This will ensure the goals, policies, and general operating principles of the City as a whole are reflected in the organizations that receive support. 2. Exemptions are not given to services that are otherwise provided on a private, for profit basis. This would provide an unfair competitive advantage. 3. The services provided by the organization should be an extension of City services and programs and must fall under the responsibility of local government. Senior government program costs must not be transferred to property taxpayers, as this would represent double taxation and an inequitable tax burden. 4. Primarily Maple Ridge residents should use the services and the organization’s regulations must allow all Maple Ridge residents to participate. 5. The taxation burden resulting from the exemption must be a justifiable expense to the taxpayers of the City. The sources of Municipal revenue are limited and request for exemption must be considered in concert with other needs of the Municipality. Additional details on the applications are available from the Finance Department. “Original signed by Catherine Nolan” _______________________________________________ Prepared by: Catherine Nolan, CPA, CGA Manager of Accounting “Original signed by Paul Gill” _______________________________________________ Approved by: Paul Gill, CPA, CGA GM, Corporate & Financial Services “Original signed by E. C. Swabey” _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer WHEREAS, pursuant to provisions of the Community Charter, S.B.C., 2003, Chapter 26, a Municipal Council may exempt certain land and improvements from taxation, where, in the opinion of the Municipal Council, the use of the land and improvements qualifies for exemption; AND WHEREAS, the Municipal Council deems it expedient to exempt certain land and improvements; NOW THEREFORE, the Municipal Council of the City of Maple Ridge in open meeting assembled, enacts as follows: 1 . This Bylaw shall be cited for all purposes as “Maple Ridge Tax Exemption Bylaw No. 7368-2017”. 2 . 2017 Exempt Assessed Value Estimated 2018 Exemption Estimated 2019 Exemption Estimated 2020 Exemption a)Owned By: Scout Properties (BC/Yukon) Ltd Folio: 05299-0100-0 1,529,000 21,515 22,290 23,092 Address: 27660 Dewdney Trunk Road b)Owned By: Girl Guides of Canada Folio: 05322-0300-1 898,500 12,643 13,098 13,570 Address: 26521 Ferguson Avenue c)Portion of Land and Improvements owned by the City of Maple Ridge Leased to: Ridge Meadows Seniors Society Folio: 52700-0001-0 3,897,000 44,094 45,681 47,326 Address: 12148 224 Street d)Owned By: Fraternal Order of Eagles, Maple Ridge Aerie #2831 Folio: 73878-0300-6 751,100 10,569 10,949 11,344 Address: 23461 132 Avenue e)Owned By: Ruskin Community Hall Folio: 94856-0000-8 474,500 6,451 6,917 7,166 Address: 28395 96 Avenue 3 . 2017 Exempt Assessed Value Estimated 2018 Exemption Estimated 2019 Exemption Estimated 2020 Exemption a)Owned By: City of Maple Ridge Leased to: Region View Recreation Services (Public Golf Course) Folio: 21238-1001-1 2,266,900 30,344 31,436 32,568 Address: 20818 Golf Lane CITY OF MAPLE RIDGE BYLAW NO. 7368-2017 A Bylaw to exempt from taxation, certain properties within the City of Maple Ridge That in accordance with Section 224(2)(i) of the Community Charter, the following lands and improvements owned or held by an athletic or service club or association and used principally as a public park or recreation ground or for public athletic or recreational purposes be exempt from taxation; and in accordance with Section 225(2)(e) of the Community Charter, the following land and improvements that are eligible golf course property, being land maintained as a golf course be exempt from taxation: That in accordance with Section 224(2)(i) of the Community Charter, the following lands and improvements owned or held by an athletic or service club or association and used principally as a public park or recreation ground or for public athletic or recreational purposes be exempt from taxation: 1 of 5 4 . 2017 Exempt Assessed Value Estimated 2018 Exemption Estimated 2019 Exemption Estimated 2020 Exemption a)Owned by: City of Maple Ridge Occupied by: Maple Ridge Search & Rescue Society Folio: 84120-0005-0 698,000 7,898 8,182 8,477 Address: 23598 105 Avenue 5 . 2017 Exempt Assessed Value Estimated 2018 Exemption Estimated 2019 Exemption Estimated 2020 Exemption a)Owned By: City of Maple Ridge Leased to: Maple Ridge Pitt Meadows Arts Council Folio: 31711-1000-0 13,334,000 150,872 156,303 161,930 Address: 11944 Haney Place b) Owned By: Greater Vancouver Sewerage & Solid Waste Leased to: Ridge Meadows Recycling Society Folio: 84112-0001-0 1,557,000 17,617 18,251 18,908 Address: 10092 236 Street c)Owned By: City of Maple Ridge Leased to: Katie's Place Folio: 84292-0100-0 240,600 2,722 2,820 2,922 Address: 10255 Jackson Road d)Owned By: City of Maple Ridge Leased to: BC Society for the Prevention of Cruelty to Animals Folio: 84292-0257-0 3,014,000 34,103 35,331 36,602 Address: 10235 Jackson Road 6 . 2017 Exempt Assessed Value Estimated 2018 Exemption Estimated 2019 Exemption Estimated 2020 Exemption a)Owned By: Wildwood Fellowship Church Folio: 05071-0100-5 390,000 5,302 5,685 5,890 Address: 10810 272 Street b)Owned By: Ridge Meadows Open Door Church Folio: 10622-0100-0 223,000 3,032 3,251 3,368 Address: 11391 Dartford Street c)Owned By: BC Conference of Mennonite Brethren Churches Inc. Folio: 20762-0305-0 4,830,000 65,666 70,411 72,946 Address: 20450 Dewdney Trunk Road d)Owned By: Christian and Missionary Alliance-Canadian Pacific District Folio: 20804-0401-1 614,400 8,353 8,957 9,279 Address: 20399 Dewdney Trunk Road e)Owned By: St. Paul's Evangelical Lutheran Church of Haney BC Folio: 20861-0100-4 562,600 7,649 8,202 8,497 Address: 12145 Laity Street f)Owned By: St. John the Divine Anglican Church Folio: 20920-0100-1 568,900 7,734 8,293 8,592 Address: 21299 River Road That in accordance with Section 224(2)(a) of the Community Charter, the following land and improvements that are owned or held by a charitable, philanthropic, or other not for profit corporation, and the council considers are used for the same purpose be exempt from taxation: That in accordance with Section 224(2)(d) of the Community Charter, the interest in land and improvements owned by a public or local authority that are being used by a corporation or organization that would be eligible for exemption if the land and improvements were owned by that corporation or organization, shall be exempt from taxation: That in accordance with Section 224(2)(f) of the Community Charter, in relation to property that is exempt under section 220(1)(h) [buildings for public worship], the following land and improvements, that have been deemed as necessary to the building set apart for public worship, be exempt from taxation: 2 of 5 2017 Exempt Assessed Value Estimated 2018 Exemption Estimated 2019 Exemption Estimated 2020 Exemption g)Owned By: Generations Christian Fellowship and Colleen Findlay Foundation Folio: 21034-0000-8 1,380,000 18,762 20,118 20,842 Address: 11601 Laity Street h)Owned By: Roman Catholic Archbishop of Vancouver Church Folio: 21140-0400-1 876,000 11,910 12,770 13,230 Address: 20285 Dewdney Trunk Road i)Owned By: Christian Reformed Church of Maple Ridge BC Folio: 21142-3300-3 569,000 7,736 8,295 8,593 Address: 20245 Dewdney Trunk Road j)Owned By: Burnett Fellowship Baptist Church Folio: 21190-0001-0 467,700 6,359 6,818 7,064 Address: 20639 123 Avenue k)Owned By: Church of Jesus Christ of Latter-Day Saints in Canada Folio: 21255-0201-X 604,300 8,216 8,809 9,127 Address: 11750 207 Street l)Owned By: Maple Ridge East Congregation of Jehovah's Witnesses Folio: 21335-2200-2 606,600 8,247 8,843 9,161 Address: 11770 West Street m)Owned By: Church of the Nazarene Folio: 41990-0000-8 681,060 9,259 9,928 10,286 Address: 21467 Dewdney Trunk Road n)Owned By: High Way Church Folio: 42162-0000-X 752,100 10,225 10,964 11,359 Address: 21746 Lougheed Highway o)Owned By: Congregation of the Haney Presbyterian Church Folio: 42176-0000-8 844,100 11,476 12,305 12,748 Address: 11858 216 Street p)Owned By: Trustees of the Congregation of the Golden Ears United Church Folio: 42249-0100-6 2,334,200 31,735 34,028 35,253 Address: 22165 Dewdney Trunk Road q)Owned By: Maple Ridge Baptist Church Folio: 42331-0100-1 7,285,300 99,047 106,204 110,028 Address: 22155 Lougheed Highway r)Owned By: Governing Council of the Salvation Army in Canada Folio: 42345-0200-0 461,600 6,276 6,729 6,971 Address: 22188 Lougheed Highway s) Owned By: Roman Catholic Archbishop of Vancouver Folio: 52788-0000-8 231,100 3,142 3,369 3,490 Address: 22561 121 Avenue t)Owned By: Trustees of Webster's Corners United Church Folio: 63029-0100-5 410,000 5,574 5,977 6,192 Address: 25102 Dewdney Trunk Road u)Owned By: Parish of St. George (Maple Ridge) Folio: 63157-2001-1 508,100 6,908 7,407 7,674 Address: 23500 Dewdney Trunk Road v)Owned By: Christian Life Assembly Folio: 63163-2300-2 1,010,000 13,731 14,724 15,254 Address: 11756 232 Street 3 of 5 2017 Exempt Assessed Value Estimated 2018 Exemption Estimated 2019 Exemption Estimated 2020 Exemption w)Owned By: Lord Bishop of New Westminster Folio: 94720-0001-0 619,200 8,418 9,027 9,352 Address: 27123 River Road x)Owned By: Foursquare Gospel Church of Canada Folio: 94803-0100-3 412,000 5,601 6,006 6,222 Address: 28304 96 Avenue y)Owned By: Apostles of Infinite Love, Canada Folio: 94906-0000-3 348,000 4,731 5,073 5,256 Address: 27289 96 Avenue 7 . 2017 Exempt Assessed Value Estimated 2018 Exemption Estimated 2019 Exemption Estimated 2020 Exemption a)Owned By: 664589 BC Ltd Leased By: NorthRidge Church Folio: 63220-0000-0 927,600 12,611 13,053 13,522 Address: 22899 Dewdney Trunk Road 8. 2017 Exempt Assessed Value Estimated 2018 Exemption Estimated 2019 Exemption Estimated 2020 Exemption a)Owned By: City of Maple Ridge Leased to: Maple Ridge Historical Society (St. Andrew's United Church) Folio: 31428-0000-1 252,000 2,851 2,954 3,060 Address: 22279 116 Avenue b)Owned By: Prince David Temple Society (Masonic Lodge) Folio: 31429-0100-0 485,700 6,603 6,834 7,080 Address: 22272 116 Avenue c)Owned By: City of Maple Ridge Leased to: Fraser Information Society (Old Japanese School House) Folio: 31492-0000-3 456,700 5,167 5,354 5,546 Address: 11739 223 Street d)Owned By: City of Maple Ridge Leased to: Maple Ridge Historical Society (Haney House) Folio: 31790-0000-4 648,000 2,241 2,322 2,405 Address: 11612 224 Street e)Owned By: City of Maple Ridge Leased to: Maple Ridge Historical Society (Haney Brick Yard Office and Haney Brick Yard House) Folio: 31962-0502-3 721,000 8,158 8,452 8,756 Address: 22520 116 Avenue That in accordance with Section 224(2)(g) of the Community Charter, land or improvements used or occupied by a religious organization, as tenant or licensee, for the purpose of public worship or for the purposes of a hall that the council considers necessary to land or improvements so used or occupied, be exempt from taxation: That in accordance with Section 225(2)(b) of the Community Charter the following heritage lands and improvements shall be exempt from taxation: 4 of 5 9. 2017 Exempt Assessed Value Estimated 2018 Exemption Estimated 2019 Exemption Estimated 2020 Exemption a)Land and Improvements owned by the City of Maple Ridge, herein called Cam Neely Arena, shall be exempted from 90% of taxation Folio: 84120-0002-0 4,450,000 48,648 50,351 52,164 Address: 23448 105 Avenue b)Land and Improvements owned by the City of Maple Ridge, herein called the Golden Ears Winter Club, shall be exempted from 95% of taxation Folio: 84120-0004-0 2,840,000 31,047 32,134 33,291 Address: 23588 105 Avenue 10.The exemptions from taxation are for the year 2018. 11.The exemptions granted by this bylaw are without prejudice to any claim for entitlement to exemption based on any other provisions of the Community Charter or any other legislation. READ a FIRST TIME the ________ day of _______, 2017. READ a SECOND TIME the __________ day of ___________, 2017. READ a THIRD TIME the ________ day of _____________, 2017. RECONSIDERED AND ADOPTED the _________ day of ___________, 2017. PRESIDING MEMBER CORPORATE OFFICER That in accordance with Section 224(2)(c) of the Community Charter, “land or improvements that the council considers would otherwise qualify for exemption under section 220 [general statutory exemptions] were it not for a secondary use", the council may, by the adoption of a bylaw, determine the proportions of the land and improvements that are to be exempt and taxable; and Section 224(2)(i) of the Community Charter, land or improvements owned or held by an athletic or service club or association and used principally as a public park or recreation ground or for public athletic or recreational purposes, shall be exempt from taxation as by the proportions set in accordance with Section 224(2)(c) of the Community Charter: Included within each of the exemptions 9(a) and 9(b) is a proportionate share (based on the square footage areas of Cam Neely Arena, The Golden Ears Winter Club, and the remainder of the building) of all entrances, lobbies, change rooms, stairs, elevators, hallways, foyers and other common use areas of the lands and improvements 5 of 5 1 of 3 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: 12-Sept-2017 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: 2017 Community Grants EXECUTIVE SUMMARY: The Community Grants Policy was adopted in 2013, providing a framework in support of Council’s Community Grants Program, with a focus on supporting organizations providing services in Maple Ridge. Council reviewed and confirmed the policy direction in August of 2015. The funding envelope for 2017 is $44,600 and staff is recommending the grant allocations totalling $23,460 as shown on the attached Schedule “A”. This allocation leaves $21,140 available to address other requests. We have also received a request for assistance from the Maple Ridge, Pitt Meadows, Katzie Seniors Network. As discussions with the Network are in an early stage, we suggest the request be dealt with at a later date. We will also be suggesting the Network have a discussion with Pitt Meadows regarding their funding request, as their services benefit both communities. RECOMMENDATION(S): That the proposed allocation of Community Grants as shown on Schedule “A” of the staff report dated September 12, 2017 titled 2017 Community Grants be approved. DISCUSSION: a)Background Context: The Community Grants Program helps support organizations providing services to our community. Many of these organizations are struggling to find sustainable funding. The funding provided by the City provides some assistance. It should be noted that some of these same organizations also apply for, and receive, funding from other municipal programs. In 2013, Council adopted a Community Grants policy, formalizing the eligibility and evaluation criteria used when consideration the allocation of the community grants budget. Council reviewed and confirmed the policy direction in August of 2015. In previous years, the Community Grants program has received funding requests exceeding the available funding envelope, often receiving requests from the same community groups over a number of years. In an effort to ensure that benefiting community groups did not become reliant on funding from the City’s Community Grant Program, they were encouraged to seek sustainable funding from other sources. As a result, in 2017 we have seen a decline in the volume of applications received. 1132 2 of 3 For 2017, the funding envelope available for distribution is $44,600 and a recommended allocation is attached. Commentary on each recommended allocation follows: The Family Education and Support Centre (FESC) is a multi-service agency that has grown and changed over the years in response to the community’s need for services. The objective is to provide social services to families in need of finding their o wn answers to challenges with regard to their parenting, mental health, food security, settlement as newcomers and individual personal growth. They are a founding member of the Community Network and serve as host for the Network coordination funds. In this capacity, the FESC received annual funding from the City to assist in funding a community network coordinator; in 2017 this amount was $30,000. This funding is outside of the community grants envelope. In addition to this, FESC is asking for $5,000 to support their Community Kitchen program. The program helps local citizens living below the poverty line learn how to prepare affordable and nutritious meals while also providing a place of social contact and information about community resources. FESC applies for funding form other sources, but requires additional support to continue without interruption. The Community Kitchen has received support from the City since 2010 and received $5,000 in 2016. For 2017, a contribution of $5,000 is recommended. The Friends in Need Food Bank helps to provide food to approximately 2,500 people in Maple Ridge. The organization has enjoyed support form the City for many years, not only through the Community Grants Program, but also through the direct efforts of staf f fundraising and annual food drives. They have also received funding annually for the past four years from the festivals budget, to support their food drive held in conjunction with the CP Holiday Train. The Friends in Need Food Ba nk has requested a grant of $20,000 for 2017 to support a new Perishable Food Recovery Program. Staff is recommending an allocation of $15,000, contingent on the implementation of the program. In 2004, Council adopted a bylaw banning the sale or use of fireworks in Maple Ridge. Following the adoption of the bylaw, the Maple Ridge Lions Club, in conjunction with the Fire Department, began hosting an annual Halloween Fireworks Display. The Lions Club involvement has changed over time and the event is now managed by the City as the Celebrate the Night festival held in Memorial Peace Park. Since 2006 Council has contributed $3,000 annually to the event and staff is recommending that an allocation of $3,000 from the Community Grants budget continue to be directed to this popular community event. Additional funding from the Festivals budget is also dedicated to the event. In 2016, Council supported the Child Youth Wellness Centre through the provision of a $10,000 grant funded from gaming revenues. In addition, space in the Greg Moore Youth Centre was leased to the Centre at no cost for 2 years. As a result of the lease, BC Assessment changed the status of the space they occupy and property taxes of $460 were assessed for 2017. Staff is recommending that a onetime allocation of $460 be provided from the Community Grants budget to offset the 2017 property tax bill. b) Desired Outcome(s): Organizations, such as those identified on Schedule “A”, are increasingly struggling to secure long- term sustainable funding as the same time as the demand for the services they provide is growing. Through the Community Grants Program, Council is able to help such organizations continue with the provision of services to the citizens of Maple Ridge. 3 of 3 c) Business Plan/Financial Implications: The distribution of Community Grants proposed on the attached Schedule “A” allocates $23.460 of the available budget to various community groups. $21,140 remains to address other requests. d) Alternatives: Council could choose not to distribute any grants, but as that decision may jeopardize the ability of various organizations to continue providing necessary services that is not recommended. CONCLUSIONS: The provision of grants to local organizations benefits the citizens of Maple Ridge. The distribution proposed on Schedule “A” attempts to allocate the limited resources to provide benefit to the community. We have also received a request for assistance from the Maple Ridge, Pitt Meadows, Katzie Seniors Network. As discussions with the Network are in an early stage, we suggest the request be dealt with at a later date. We will also be suggesting the Network have a discussion with Pitt Meadows regarding their funding request, as their services benefit both communities. Original signed by Catherine Nolan Prepared by: Catherine Nolan, CPA, CGA Manager of Accounting Original signed by Paul Gill Approved by: Paul Gill, CPA, CGA GM: Corporate & Financial Services Original signed by Kelly Swift Approved by: Kelly Swift GM: Parks, Recreation & Culture Original signed by Paul Gill for Concurrence: E.C. Swabey Chief Administrative Officer Schedule "A" Requested Amount for 2017 Recommendation for 2017 Total Budget Available as per the 2017 Financial Plan 44,600$ Family Education and Support Centre (Community Kitchens)5,000 5,000 To assist the organization with their Community Kitchens program Halloween Fireworks Display 3,000 3,000 Annual Halloween Fireworks Display Friends in Need Food Bank 20,000 15,000 To assist with the implementation of a Perishable Food Recovery Program Community Wellness Centre 460 460 To offset property taxes assessed against space leased to the Centre at no cost. Totals 28,460$ 23,460$ Unallocated Community Grants - 21,140$ Grants - Requests for 2017 How the Grant will be used 1 1780533 City of Maple Ridge TO: Her Worship Mayor Nicole Read and Members of Council MEETING DATE: September 12, 2017 FROM: Chief Administrative Officer FILE NO. 05-1825-02 SUBJECT: Loan Authorization Bylaws MEETING: COUNCIL EXECUTIVE SUMMARY: Parks and Recreational facilities have been under consideration by Council after extensive public consultation. Staff has been directed to move forward with the following projects: •Maple Ridge Leisure Centre Renovation •Telosky Stadium Synthetic Fields •Albion Community Centre •Silver Valley Neighbourhood Gathering Places •Hammond Community Centre Renovation •Whonnock Lake Canoe and Kayak Facility Improvements •Maple Ridge Secondary School Track Facility Upgrades •Ice Sheet Addition In addition, Council has directed staff to gather more detailed information to move forward on an outdoor pool. The funding required for the above noted projects is $55.5 million (details below) of which $6 million can be supported from existing revenue streams. Council has directed that the remaining sum of $49.5 million be borrowed, with the approval of the electors. With Council directing staff to proceed with obtaining further details on an outdoor pool at an estimated cost of $6 million, the borrowing requirements increase back up to $55.5 million. This borrowing will require electoral approval, which can be achieved through the Alternative Approval Process (AAP) (full borrowing process is described below). At the July 11, 2017 Council meeting, staff was directed to prepare a separate bylaw for each project to allow the public to oppose one, some, or all of the projects. The purpose of this report is to provide the information for Council to give consideration to three readings of the associated loan authorization bylaws (7370-2017 to 7378-2017, Attachments A-I). Should Council approve the bylaw readings, staff also recommend approval of the Alternative Approval Process Elector Response Forms (Attachments J-R) and approval of the AAP advertisement (Attachment S) to enable the process for the AAP to move forward once approval has been obtained from the Inspector of Municipalities. 1133 2 1780533 RECOMMENDATION(S): 1.That Maple Ridge Leisure Centre Renovation Loan Authorization Bylaw No. 7370-2017 be given first, second and third readings; 2.That Telosky Stadium Synthetic Fields Loan Authorization Bylaw No. 7371-2017 be given first, second and third readings; 3.That Albion Community Centre Loan Authorization Bylaw No. 7372-2017 be given first, second and third readings; 4.That Silver Valley Neighbourhood Gathering Places Loan Authorization Bylaw No. 7373-2017 be given first, second and third readings; 5.That Hammond Community Centre Renovation Loan Authorization Bylaw No. 7374-2017 be given first, second and third readings; 6.That Whonnock Lake Canoe and Kayak Facility Improvements Loan Authorization Bylaw No. 7375-2017 be given first, second and third readings; 7.That Maple Ridge Secondary School Track Facility Upgrades Loan Authorization Bylaw No. 7376-2017 be given first, second and third readings; 8.That Ice Sheet Addition Loan Authorization Bylaw No. 7377-2017 be given first, second and third readings; 9.That Outdoor Pool Construction Loan Authorization Bylaw No. 7378-2017 be given first, second and third readings; 10.That the Corporate Officer be directed to submit Bylaw Nos. 7370-2017, 7371-2017, 7372- 2017, 7373-2017, 7374-2017, 7375-2017, 7376-2017, 7377-2017 and 7378-2017 to the Ministry of Community Services for review and approval by the Inspector of Municipalities; 11.That following approval of the bylaws by the Inspector of Municipalities, approval of the electors be sought through the Alternative Approval Process in relation to Bylaw Nos. 7370- 2017, 7371-2017, 7372-2017, 7373-2017, 7374-2017, 7375-2017, 7376-2017, 7377- 2017 and 7378-2017. 12.That the Alternative Approval Process Elector Response Forms be approved (Attachments J-R of the report dated September 12, 2017); AND 13.That the advertisement for the Alternative Approval Process be approved (Attachment S of the report dated September 12, 2017). 3 1780533 DISCUSSION: Council has directed staff to proceed with the following projects, with a portion of the funding coming from debt: 1. Maple Ridge Leisure Centre Renovation An additional $3.5 million 2. Telosky Stadium Synthetic Fields $10 million 3. Albion Community Centre $10 million 4. Silver Valley Neighbourhood Gathering Places $1 million 5. Hammond Community Centre Renovation $2.5 million 6. Whonnock Lake Canoe and Kayak Facility Improvements $1 million 7. Maple Ridge Secondary School Track Facility Upgrades $2.5 million 8. Ice Sheet Addition $25 million 9. Outdoor Pool $6 million Public consultation will be undertaken to gather input to the design criteria for each facility, this step is complete for the Maple Ridge Leisure Centre Renovations. Further descriptions of each project are noted below: 1.Maple Ridge Leisure Centre Renovation $3.5 million The Maple Ridge Leisure Centre has served the community for 37 years, and key infrastructure replacements and repairs are needed to ensure continued service. The project will fully upgrade the pool tanks and supporting systems including mechanical, electrical and chlorination and renovate the change rooms, lobby and reception areas. The total project is estimated to cost $9 million with $5.5 million already allocated towards it from existing sources. 2.Telosky Stadium Synthetic Fields $10 million This project proposes to redevelop the Telosky Stadium/Thomas Haney Secondary School field complex to a synthetic sports surface and add lighting and reorient other fields at this site. This will help address the acute shortage of field time for minor sports organizations in Maple Ridge. 3.Albion Community Centre $10 million This project proposes a new community gathering centre to replace the original Albion Hall that was demolished several years ago. The new community centre will be co-located on the same site as a new elementary school and neighbourhood learning centre that is proposed for the area. The vision for the Centre is for a facility that fosters a connection to the forested site, existing trails and wetland. Programming at this site will benefit both the students and the community. 4.Silver Valley Neighbourhood Gathering Places $1 million The two proposed outdoor pavilions will be more fully defined through consultation with the neighbourhoods. The intent is to support Silver Valley by connecting the neighbourhoods. These facilities will encourage activities such as barbeques, community gardening and outdoor gatherings. 4 1780533 5.Hammond Community Centre Renovation $2.5 million This project will provide a significant upgrade to the Hammond Community Centre. Renovations to the hall, daycare, lobby and building envelope are included. Landscaping and new support buildings for the sports fields and outdoor pool are also included. The existing sport court will be resurfaced and food truck infrastructure will be added to serve the outdoor pool and fields. 6.Whonnock Lake Canoe and Kayak Facility Improvements $1 million This project will improve the canoe and kayak facility at Whonnock Lake, primarily in terms of training space, boat storage and access to the lake. 7.Maple Ridge Secondary School Track Facility Upgrades $2.5 million Planned upgrades will improve track and field facilities, including lighting, additional seating capacity and storage. These upgrades will also help prepare this venue for the 2020 BC Summer Games. 8.Ice Sheet Addition $25 million This project adds an additional sheet of ice to address the shortage of ice and dry floor time for minor sports organizations in the community. 9.Outdoor Pool Construction $6 million At the August 1, 2017 Council meeting, staff were directed to proceed with an outdoor pool, adjacent to the Thomas Haney Secondary School. Staff recommend that this project be funded using the framework approved for the other projects. Funding Model The funding model approved by Council uses $6 million in existing revenue streams to reduce the debt required. This stream includes Community Amenity Charges and Albion Density Bonus Amenity Charges. For the purpose of the borrowing bylaws, these funds have been allocated as follows: Albion Community Centre $1.5M Ice Sheet Addition $1.5M Telosky Field $3.0M $6.0M As outlined in the funding model discussed at the July 18, 2017 Audit & Finance Committee meeting, the long term debt is amortized over 25 years. An additional property tax increase of 0.35% each year for 7 years will be required to fund the debt and cover the operating costs. Subsequently on August 1st, Council provided direction to also proceed with an outdoor pool for $6 million. The operating and debt servicing costs from that project will result in an additional 0.10% tax increase, making the total tax increase 0.45% each year for 7 years. Spending on these projects, for costs to be funded by debt, can occur only after the borrowing is approved and the Financial Plan Bylaw has been amended. 5 1780533 The following are the basic steps for the City to complete the borrowing for these matters: • Complete three readings of each of the Loan Authorization Bylaws. • Submit Bylaws and Liability Servicing Limit Certificate (signed by the Chief Financial Officer) to the applicable Ministry for review and approval. • Seek elector approval through the Alternative Approval Process. Two public notices in subsequent weeks are required, after which time the forms will be available to the public at City Hall or on the City’s web site. Electorate will have 30 days after the second publication to submit original forms to the Corporate Officer. • Adopt the Loan Authorization Bylaws for those Bylaws that did not receive opposition of 10% or greater of the electorate. The Provincial provisional number of registered voters as of May 9, 2017 is 60,618 making the 10% threshold of electors 6,062. • Subsequent to the thirty day quashing period as required by S. 760 of the Local Government Act, application for the Certificate of Approval by the Ministry, which upon receipt the City may borrow funds. The Alternative Approval Process requires Council to approve the question(s) and format of the form that the public will be asked to consider (attached for each project in Attachments J-R) and Council is asked to approve the advertisement for the Alternative Approval Process (Attachment S). The questions will follow the example below for each specific project: I am OPPOSED to the City of Maple Ridge proceeding with the borrowing of $3.5 million as set out in the City of Maple Ridge Leisure Centre Renovations Loan Authorization Bylaw No. 7370-2017, unless it is approved by Assent of the Electors. CONCLUSIONS: As directed by Council, a separate bylaw is being brought forward for each of projects which will allow the public to have a say on each of the projects, rather than considering them as a bundle. We will seek Ministry approval and approval from the electorate using the Alternative Approval Process, for those bylaws that receive three (3) readings. “original signed by Laurie Darcus” Prepared by: Laurie Darcus, Manager of Legislative Services “original signed by Trevor Thompson” Prepared by: Trevor Thompson, Manager of Financial Planning “original signed by Paul Gill” Approved by: Paul Gill, General Manager, Corporate & Financial Services 6 1780533 “original signed by Kelly Swift” Approved by: Kelly Swift, General Manager, Parks, Recreation & Cultural Services “original signed by Frank Quinn” Approved by: Frank Quinn, General Manager, Public Works & Development “original signed by Ted Swabey” Approved by: E.C. Swabey Chief Administrative Officer Attachments: A – I Bylaws 7370 to 7378, 2017, for each project J – R Alternative Approval Process Elector Response Forms for each project S Proposed Advertisement for the Alternative Approval Process Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT A CITY OF MAPLE RIDGE BYLAW NO. 7370-2017 A bylaw to authorize the borrowing of a portion of the estimated cost to renovate the Maple Ridge Leisure Centre _____________________________________________________________________________________ WHEREAS, it is deemed desirable and expedient to renovate and improve the Maple Ridge Leisure Centre. AND WHEREAS the sum of $3,500,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the renovation and improvement of the Maple Ridge Leisure Centre generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $3,500,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the renovation of the said Leisure Centre. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as “Maple Ridge Leisure Centre Renovation Loan Authorization Bylaw No. 7370-2017. READ a first time the day of , 2017. READ a second time the day of , 2017. READ a third time the day of , 2017. RECEIVED the approval of the Inspector of Municipalities this day of , 2017. RECEIVED the approval of the electors of the City of Maple Ridge on the day of , 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of , 2017. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT B CITY OF MAPLE RIDGE BYLAW NO. 7371-2017 A bylaw to authorize the borrowing of the estimated cost of constructing synthetic fields at Telosky Stadium _____________________________________________________________________________________ WHEREAS, it is deemed desirable and expedient to construct synthetic fields at Telosky Stadium. AND WHEREAS the sum of $7,000,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of synthetic fields at Telosky Stadium generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $7,000,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of said synthetic fields at Telosky Stadium. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. This bylaw may be sited as “Telosky Stadium Synthetic Fields Loan Authorization Bylaw No. 7371-2017. READ a first time the day of , 2017. READ a second time the day of , 2017. READ a third time the day of , 2017. RECEIVED the approval of the Inspector of Municipalities this day of , 2017. RECEIVED the approval of the electors of the City of Maple Ridge on the day of , 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of , 2017. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT C CITY OF MAPLE RIDGE BYLAW NO. 7372-2017 A bylaw to authorize the borrowing of the estimated cost of constructing the Albion Community Centre _____________________________________________________________________________________ WHEREAS, it is deemed desirable and expedient to construct the Albion Community Centre. AND WHEREAS the sum of $8,500,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of the Albion Community Centre generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $8,500,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of said Albion Community Centre. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as “Albion Community Centre Loan Authorization Bylaw No. 7372-2017. READ a first time the day of , 2017. READ a second time the day of , 2017. READ a third time the day of , 2017. RECEIVED the approval of the Inspector of Municipalities this day of , 2017. RECEIVED the approval of the electors of the City of Maple Ridge on the day of , 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of , 2017. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT D CITY OF MAPLE RIDGE BYLAW NO. 7373-2017 A bylaw to authorize the borrowing of the estimated cost of constructing Silver Valley Neighbourhood Gathering Places _____________________________________________________________________________________ WHEREAS, it is deemed desirable and expedient to construct Silver Valley Neighbourhood Gathering Places. AND WHEREAS the sum of $1,000,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of Silver Valley Neighbourhood Gathering Places generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $1,000,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of said Silver Valley Neighbourhood Gathering Places. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as “Silver Valley Neighbourhood Gathering Places Loan Authorization Bylaw No. 7373-2017. READ a first time the day of , 2017. READ a second time the day of , 2017. READ a third time the day of , 2017. RECEIVED the approval of the Inspector of Municipalities this day of , 2017. RECEIVED the approval of the electors of the City of Maple Ridge on the day of , 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of , 2017. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT E CITY OF MAPLE RIDGE BYLAW NO. 7374-2017 A bylaw to authorize the borrowing of the estimated cost to renovate the Hammond Community Centre _____________________________________________________________________________________ WHEREAS, it is deemed desirable and expedient to renovate and improve the Hammond Community Centre. AND WHEREAS the sum of $2,500,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the renovation and improvement of the Hammond Community Centre generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $2,500,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the renovation of said Hammond Community Centre. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as “Hammond Community Centre Renovation Loan Authorization Bylaw No. 7374-2017. READ a first time the day of , 2017. READ a second time the day of , 2017. READ a third time the day of , 2017. RECEIVED the approval of the Inspector of Municipalities this day of , 2017. RECEIVED the approval of the electors of the City of Maple Ridge on the day of , 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of , 2017. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT F CITY OF MAPLE RIDGE BYLAW NO. 7375-2017 A bylaw to authorize the borrowing of the estimated cost of improving the Whonnock Lake Canoe and Kayak Facility _____________________________________________________________________________________ WHEREAS, it is deemed desirable and expedient to improving the Whonnock Lake Canoe and Kayak Facility. AND WHEREAS the sum of $1,000,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the improvement of the Whonnock Lake Canoe and Kayak Facility generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $1,000,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the improvement of said Whonnock Lake Canoe and Kayak Facility. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as “Whonnock Lake Canoe and Kayak Facility Improvement Loan Authorization Bylaw No. 7375-2017. READ a first time the day of , 2017. READ a second time the day of , 2017. READ a third time the day of , 2017. RECEIVED the approval of the Inspector of Municipalities this day of , 2017. RECEIVED the approval of the electors of the City of Maple Ridge on the day of , 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of , 2017. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT G CITY OF MAPLE RIDGE BYLAW NO. 7376-2017 A bylaw to authorize the borrowing of the estimated cost of constructing the Maple Ridge Secondary School Track Facility Upgrades _____________________________________________________________________________________ WHEREAS, it is deemed desirable and expedient to upgrade the Maple Ridge Secondary School Track Facility. AND WHEREAS the sum of $2,500,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1.The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of the Maple Ridge Secondary School Track Facility Upgrades generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a)To borrow upon the credit of the Municipality a sum not exceeding $2,500,000. b)To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of said Maple Ridge Senior Secondary Track Facility. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3.This bylaw may be sited as “Maple Ridge Secondary School Track Facility Loan Authorization Bylaw No. 7376-2017. READ a first time the day of , 2017. READ a second time the day of , 2017. READ a third time the day of , 2017. RECEIVED the approval of the Inspector of Municipalities this day of , 2017. RECEIVED the approval of the electors of the City of Maple Ridge on the day of , 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of , 2017. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT H CITY OF MAPLE RIDGE BYLAW NO. 7377-2017 A bylaw to authorize the borrowing of the estimated cost of adding an ice sheet _____________________________________________________________________________________ WHEREAS, it is deemed desirable and expedient to add an ice sheet and associated improvements. AND WHEREAS the sum of $23,500,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge in open meeting assembled, enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the addition of an ice sheet and associated improvements generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $23,500,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the addition of said Ice Sheet and associated improvements. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as “Ice Sheet Addition Loan Authorization Bylaw No. 7377-2017. READ a first time the day of , 2017. READ a second time the day of , 2017. READ a third time the day of , 2017. RECEIVED the approval of the Inspector of Municipalities this day of , 2017. RECEIVED the approval of the electors of the City of Maple Ridge on the day of , 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of , 2017. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT I CITY OF MAPLE RIDGE BYLAW NO. 7378-2017 A bylaw to authorize the borrowing of a portion of the estimated cost to construct an Outdoor Pool _____________________________________________________________________________________ WHEREAS, it is deemed desirable and expedient to construct an Outdoor Pool. AND WHEREAS the sum of $6,000,000 is the amount of debt intended to be borrowed by this bylaw; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of an Outdoor Pool generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding $6,000,000. b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of the said Outdoor Pool. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is twenty-five years. 3. This bylaw may be sited as “Outdoor Pool Construction Loan Authorization Bylaw No. 7378-2017. READ a first time the day of , 2017. READ a second time the day of , 2017. READ a third time the day of , 2017. RECEIVED the approval of the Inspector of Municipalities this day of , 2017. RECEIVED the approval of the electors of the City of Maple Ridge on the day of , 2017. RECONSIDERED AND FINALLY PASSED AND ADOPTED this day of , 2017. ________________________________ PRESIDING MEMBER ________________________________ CORPORATE OFFICER Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT J ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Maple Ridge Leisure Centre Renovation Loan Authorization Bylaw No. 7370-2017 for $3.5 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector’s Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above (“I, the undersigned, hereby certify that:…”). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 ELECTOR’S FULL NAME (Print – NO Initials) RESIDENTIAL ADDRESS (and address of real property in Maple Ridge owned by elector if not resident) SIGNATURE OF ELECTOR EXAMPLE : Jane Smith 12345 Main Street Jane Smith NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777660 Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT K ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Telosky Stadium Synthetic Fields Loan Authorization Bylaw No. 7371-2017 for $7 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector’s Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above (“I, the undersigned, hereby certify that:…”). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 ELECTOR’S FULL NAME (Print – NO Initials) RESIDENTIAL ADDRESS (and address of real property in Maple Ridge owned by elector if not resident) SIGNATURE OF ELECTOR EXAMPLE : Jane Smith 12345 Main Street Jane Smith NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777671 Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT L ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Albion Community Centre Loan Authorization Bylaw No. 7372-2017 for $8.5 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector’s Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above (“I, the undersigned, hereby certify that:…”). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 ELECTOR’S FULL NAME (Print – NO Initials) RESIDENTIAL ADDRESS (and address of real property in Maple Ridge owned by elector if not resident) SIGNATURE OF ELECTOR EXAMPLE : Jane Smith 12345 Main Street Jane Smith NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777676 Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT M ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Silver Valley Neighbourhood Gathering Places Loan Authorization Bylaw No. 7373-2017 for $1 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector’s Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above (“I, the undersigned, hereby certify that:…”). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 ELECTOR’S FULL NAME (Print – NO Initials) RESIDENTIAL ADDRESS (and address of real property in Maple Ridge owned by elector if not resident) SIGNATURE OF ELECTOR EXAMPLE : Jane Smith 12345 Main Street Jane Smith NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777681 Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT N ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Hammond Community Centre Renovation Loan Authorization Bylaw No. 7374-2017 for $2.5 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector’s Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above (“I, the undersigned, hereby certify that:…”). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 ELECTOR’S FULL NAME (Print – NO Initials) RESIDENTIAL ADDRESS (and address of real property in Maple Ridge owned by elector if not resident) SIGNATURE OF ELECTOR EXAMPLE : Jane Smith 12345 Main Street Jane Smith NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777686 Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT O ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Whonnock Lake Canoe and Kayak Facility Improvement Loan Authorization Bylaw No. 7375-2017 for $1 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector’s Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above (“I, the undersigned, hereby certify that:…”). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 ELECTOR’S FULL NAME (Print – NO Initials) RESIDENTIAL ADDRESS (and address of real property in Maple Ridge owned by elector if not resident) SIGNATURE OF ELECTOR EXAMPLE : Jane Smith 12345 Main Street Jane Smith NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777691 Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT P ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: •Maple Ridge Secondary School Track Facility Upgrades Loan Authorization Bylaw No. 7376-2017 for $2.5 Million I, the undersigned, hereby certify that: •I am eighteen (18) years of age or older; and •I am a Canadian citizen; and •I have resided in British Columbia for at least six (6) months; and •I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and •I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and •I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector’s Response to be valid: 1.The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above (“I, the undersigned, hereby certify that:…”). 2.The form must include full name, residential address and signature. 3.If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 ELECTOR’S FULL NAME (Print – NO Initials) RESIDENTIAL ADDRESS (and address of real property in Maple Ridge owned by elector if not resident) SIGNATURE OF ELECTOR EXAMPLE : Jane Smith 12345 Main Street Jane Smith NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777693 Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT Q ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Ice Sheet Addition Loan Authorization Bylaw No. 7377-2017 for $23.5 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector’s Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above (“I, the undersigned, hereby certify that:…”). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 ELECTOR’S FULL NAME (Print – NO Initials) RESIDENTIAL ADDRESS (and address of real property in Maple Ridge owned by elector if not resident) SIGNATURE OF ELECTOR EXAMPLE : Jane Smith 12345 Main Street Jane Smith NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777695 Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT R ALTERNATIVE APPROVAL PROCESS ELECTOR RESPONSE FORM I am OPPOSED to the City of Maple Ridge proceeding with the borrowing as set out below, unless it is approved by Assent of the Electors: • Outdoor Pool Construction Loan Authorization Bylaw No. 7378-2017 for $6 Million I, the undersigned, hereby certify that: • I am eighteen (18) years of age or older; and • I am a Canadian citizen; and • I have resided in British Columbia for at least six (6) months; and • I have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty (30) days; and • I am not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • I am entitled to sign this alternative approval process Elector Response Form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The Community Charter of the Province of British Columbia requires that in order for an Elector’s Response to be valid: 1. The person signing the Elector Response Form is an eligible elector of the City of Maple Ridge as identified above (“I, the undersigned, hereby certify that:…”). 2. The form must include full name, residential address and signature. 3. If signing as a Property Elector (non-resident), full residential address of property in Maple Ridge must be entered, as well as your residential address. All alternative approval process elector response forms containing original signatures must be received before 4:00 p.m. , 2017 by the Corporate Officer Corporation of the City of Maple Ridge 11995 Haney Place, Maple Ridge, BC V2X 6A9 ELECTOR’S FULL NAME (Print – NO Initials) RESIDENTIAL ADDRESS (and address of real property in Maple Ridge owned by elector if not resident) SIGNATURE OF ELECTOR EXAMPLE : Jane Smith 12345 Main Street Jane Smith NOTE: A person must not sign any alternative approval process elector response form more than once and may not withdraw his or her name from the alternative approval process elector response form after the deadline for submission of the petitions has passed. The number of electors of the City of Maple Ridge is estimated to be 60,618. If 10% (6,062) of the estimated number of electors of the City of Maple Ridge sign an alternative approval process elector response form opposing the noted transactions without assent of the electors, Municipal Council will not be able to proceed without then receiving the assent of the electors by voting. 1777697 Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT S 1 1778335 NOTICE OF ALTERNATIVE APPROVAL PROCESS City of Maple Ridge City of Maple Ridge Loan Authorization Bylaws Notice is hereby given that, pursuant to the following Community Charter and the Local Government Act, the City of Maple Ridge proposes to adopt the following Loan Authorization Bylaws to fund the projects listed: 1. Maple Ridge Leisure Centre Renovation An additional $3.5 million 2. Telosky Stadium Synthetic Fields $10 million 3. Albion Community Centre $10 million 4. Silver Valley Neighbourhood Gathering Places $1 million 5. Hammond Community Centre Renovation $2.5 million 6. Whonnock Lake Canoe and Kayak Facility Improvement $1 million 7. Maple Ridge Secondary School Track Facility Upgrades $2.5 million 8. Ice Sheet Addition $25 million 9. Outdoor Pool $6 million The purpose of the bylaws is to authorize the City of Maple Ridge to borrow upon the credit of the municipality the sums listed above and a total not exceeding $55 million, in order to undertake and carry out or cause to be carried out the project listed above by these Bylaws. The City of Maple Ridge Council may proceed with the adoption of the bylaws unless, by the deadline set out below, at least 10% (6,062) of the electors of the City of Maple Ridge indicate their opposition to any or all of the Bylaws and that the Council must obtain the assent of the electors before proceeding. Each Bylaw will be considered separately and electors may oppose any, some or all of the Bylaws. Elector response forms must be given in the form established by Council and available at the Maple Ridge City Hall and on our web site at www.mapleridge.ca. Copies of the Elector Response Forms as well as the proposed Bylaws are available Monday to Friday 8:00 am to 4:00 pm, at City Hall or from the Maple Ridge web site. Originals of completed Elector Response Forms must be received by the Corporate Officer at Municipal Hall at the address listed above no later than 4:00 pm on , 2017. Council Report – Loan Authorization Bylaws September 12, 2017 ATTACHMENT S 2 1778335 The only persons entitled to sign the Elector Response Forms are the electors of Maple Ridge who meet the following criteria: • Eighteen years of age or older; and • A Canadian citizen; and • Have resided in British Columbia for at least six months; and • Have resided in, OR have been the registered owner of real property (and have been designated as the elector in regard to that property) in, the City of Maple Ridge for at least thirty days; and • Are not disqualified by the Local Government Act or any other enactment or otherwise disqualified by law from voting in local elections; and • Are entitled to sign this Alternative Approval Process Elector Response form and have not previously signed an Alternative Approval Process Elector Response Form for the proposed Bylaw. The number of Elector Responses required to prevent the Council from proceeding without Assent of the Electors is 10% of eligible voters or 6,062 voters, based on the most recent provisional Provincial Voters’ list. For more information: Contact: Laurie Darcus, Corporate Officer (604) 467-7482 Email: ldarcus@mapleridge.ca Doc #1689135 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: Clerks\01\0340\50 FROM: Chief Administrative Officer MEETING: Regular Council SUBJECT: Proposed Amendments to Bylaw Enforcement – Management of Records Policy 5.29 EXECUTIVE SUMMARY: A number of the Freedom of Information requests the City receives each year are relative to bylaw complaint files. Under the Freedom of Information and Protection of Privacy Act (the Act), the City must protect personal information in its custody or under its control by making reasonable security arrangements against such risks as unauthorized access, collection, use, disclosure or disposal. The current Policy 5.29, originally adopted in 1995, defines how staff will protect personal information collected for bylaw complaints, however a recent order received by the Office of the Information and Privacy Commissioner has recommended we strengthen the language in our policy, and start applying Section 15(1)(d) to redacted information. The recommended changes are the reason for this policy amendment and have been incorporated in the attached policy as shown (Attachment 1). The Office of the Information and Privacy Commissioner (“OIPC”) recommends that personal information or information that could reasonably identify the complainant of a bylaw enforcement matter be redacted under Section 15(1)(d) of the Act. RECOMMENDATION(S): THAT Bylaw Enforcement – Management of Records – Policy 5.29 be adopted as amended. DISCUSSION: a)Background Context: Section 15(1)(d) of the Act states: 15(1) The head of a public body may refuse to disclose information to an applicant if the disclosure could reasonably be expected to (d)reveal the identity of a confidential source of law enforcement information Prior to the OIPC review, staff were redacting personal and identifiable information under Section 22(2)(f) of the Act. This section states that the head of a public body must refuse to disclose personal information to an applicant if the disclosure would be an unreasonable invasion of a third party’s personal privacy. Subsection (f) identifies that “personal information supplied in confidence” constitutes an unreasonable invasion of a third party’s personal privacy. b)Desired Outcome(s): To ensure that the personal or identifying information of a complainant in a bylaw enforcement matter is kept confidential while allowing an applicant access to the remainder of the record. 1134 Doc #1689135 c) Citizen/Customer Implications: The head of a public body must make every reasonable effort to assist applicants and to respond without delay to each applicant openly, accurately and completely. d) Interdepartmental Implications: Clerks has and will continue to work directly with Licenses, Permits and Bylaws to educate staff on changes and ensure ongoing compliance with the policy and the Act. e) Policy Implications: The amended policy will be updated on the Policies page of the City’s website, added to the Quick Links section on the Freedom of Information and Protection of Privacy page, and a copy will continue to be provided with all bylaw enforcement Freedom of Information and Protection of Privacy response records. CONCLUSIONS: It is common for someone who receives a bylaw complaint against them to want to know who made the complaint. The problem is that those making a complaint expect their name and other personal information to remain confidential to avoid retaliation. The process encourages people to report issues that the City should be aware of. By adopting the amendment to the policy as recommended the City is in a stronger position and is compliant with the request of the Office of the Information and Privacy Commissioner. “Original signed by Stephanie Riley” Prepared by: Stephanie Riley Records Management and FOI Coordinator “Original signed by Laurie Darcus__________________________ Approved by: Laurie Darcus Manager of Legislative Services “Original signed by Paul Gill” Approved by: Paul Gill General Manager – Corporate and Financial Services “Original signed by Ted Swabey” Concurrence: Ted Swabey Chief Administrative Officer Page 1 of 2 Policy 5.29 1684727 DISTRICT OF MAPLE RIDGE TITLE: BYLAW ENFORCEMENT - MANAGEMENT OF RECORDS POLICY NO. 5.29 APPROVAL DATE: June 27, 1995 AMENDMENT DATE: September 12, 2017 POLICY STATEMENT: The creation, use, disclosure, and disposition of bylaw enforcement records shall be governed by the following principles. (1) Creation: A record shall be kept of enforcement action when there is an identifiable complainant, including the municipality itself, regarding a perceived or real infraction of a regulatory bylaw. The record may contain the following information collected explicitly for law enforcement purposes: • Date, time, property location and nature of the complaint. • Name, address, and telephone number of the complainant. • Owner(s) of property. • Occupant(s) of property. • Bylaw Enforcement Officer(s) involved. • Log of enforcement actions. • Resolution date and time (2) Use: The information in the record shall only be used for purposes of: (a) responding to complaints regarding alleged bylaw infractions; (b) investigating the validity of a complaint; (c) enforcing, if required, the respective bylaw(s); and, (d) compiling information to report or evaluate appropriate enforcement actions. (3) Disclosure: Access requests to bylaw enforcement records must be made in writing to the Office of Primary Responsibility (OPR). The following summary information is routinely available: • Date of the complaint. • Nature of the complaint. • Property location of complaint. • Bylaw Enforcement Officer(s) involved. • Outcome. Page 2 of 2 Policy 5.29 1684727 A full copy of a complaint file may be obtained through a Freedom of Information and Protection of Privacy request through the Clerks department. Personal information that is reasonably capable of identifying a particular individual either alone or when combined with information available from other sources, where the information reasonably permits identification of the individual to those seeking to collect, use or disclose it, will not be released. Pursuant to Section 15(1)(d) of the Freedom of Information and Protection of Privacy Act the City will not reveal the identity [complainant name, personal information of the complainant or information that reasonably permits the identification of the complainant] of a confidential source of law enforcement information. Personal information recorded about an identifiable individual, including the complainant and alleged violator shall be kept confidential unless written consent for disclosure is received from that person. (4) Disposition: Bylaw enforcement records shall be maintained for a period of seven years by the OPR after a case is closed. Records which document precedents or protect the legal rights and obligations of the municipality shall be retained permanently in the archives and the remainder destroyed in accordance with procedures outlined in the City of Maple Ridge Records Management Manual. PURPOSE: To set a policy for managing bylaw enforcement records in compliance with both the access and privacy provisions of the Freedom of Information and Protection of Privacy Act DEFINITIONS: Bylaw Enforcement Record: A record containing information created or collected by the municipality for purposes of conducting a law enforcement investigation or proceeding Confidence/Confidential: Information supplied to the municipality with the understanding that the information will not be disclosed without the written consent of the source. Disclose/Disclosure: To reveal, show, expose, provide copies of, sell, give or state personal or general information from records under the custody or control of the municipality. Disposition: The length of time records are to be retained and the method of disposal (i.e., the physical destruction of records). Enforcement Action: The investigative activities undertaken in response to a perceived or real infraction of a regulatory bylaw. Office of Primary Responsibility (OPR): The office or section which is the main custodian of the master record, record copy, or information for the department responsible for bylaw enforcement. Personal Information: Recorded information about an identifiable individual as defined in Schedule 1 of the Freedom of Information and Protection of Privacy Act. Use: The purposes for which information is obtained or compiled by the Municipality. 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: September 12, 2017 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Council SUBJECT: Maple Ridge Fire Hall 4 & Training Ground - Contract Award for Architectural Design Services EXECUTIVE SUMMARY: Five submissions were received for the Architectural Consulting Services: Fire Hall & Training Facility RFP-FD17-48 for the design of Fire Hall 4 and associated training ground on August 14, 2017. Staff reviewed the proposals in accordance with established evaluation criteria and is recommending the best value submission for this contract. RECOMMENDATIONS: 1.That the Architectural Consulting Services:Fire Hall & Training Facility (RFP-FD17-48) be awarded to Johnston Davidson Architecture + Planning Inc. for a contract price of $725,660 (excluding GST), and; 2.That a contingency of 20% in the amount of $145,132 (excluding GST) be established for this project; and; 3.That the Corporate Officer be authorized to execute the contract. DISCUSSION: a)Background Context: On November 7, 2016 Council directed staff to retain a registered professional architect for the purposes of designing Fire Hall #4 and associated training ground. Staff initially invited consultants to submit their names to a prequalification process and then awarded short listed companies to participate in the Request for Proposal process. Submissions consisted of five proposals ranging from ~$600,000 to ~$900,000. Each submission was evaluated for best value utilizing published evaluation criteria which considers price, experience with similar projects, and schedule. The benefits of this new facility will improve the service delivery of the Fire Department by providing both a facility for Paid-On-Call members in the Albion community to respond to and a facility for firefighters to learn and maintain their skill sets. Additionally, this facility will incorporate an Information Technology server room capable of supporting the City’s IT requirements and host possible co-location services. 1135 2 b)Desired Outcome: To develop the necessary infrastructure that will support the mission of delivering high calibre Fire Department services combined with realizing economies of scope as it relates to including IT infrastructure improvements into the project. c)Strategic Alignment: As part of being a resilient city, community safety requires the necessary infrastructure to delivery that mandate effectively. Growing neighborhoods create increased demands on fire department resources. The proposed civic facility will support the existing composite model fire department as it is intended to be staffed initially soley with paid-on-call fire fighters living in Albion area thereby potentially reducing response times. The training ground will support continued skill development and maintainence representing a critical function of the Fire Department. Investment in a civic facility of this nature will provide long term support for the Fire Department and it will be designed taking into consideration future growth of both the City and its Fire Department. d)Citizen/Customer Implications: Exceptional customer service in relation to emergency response is a stated priority of Council. This facility is proposed in the Albion neighborhood which is known to be expanding at a rapid rate. By placing a fire hall in proximity of this growth, citizens may well realize reduced response times with the inclusion of additional paid-on-call firefighters in the area. Additionally the Fire Department hopes to realize a paid-on-call firefighter recruitement benefit by placing a fire hall in a developing neighborhood consisting of young families who are generally more inclined to work for the City in that capacity. e)Business Plan/Financial Implications: The remaining budget for this project is approximately $6.3 million of which $6 million is funded through previously approved borrowing. The debt payments are funded through the Fire Department Capital Reserve. Estimated operating costs for the building are included in the adopted five year financial plan and will be revisited for accuracy once the facility is in use. The Fire Hall #4 and associated training grounds budget has not been updated since it was originally approved quite a few years ago. Due to simple inflation, the construction cost is likely to exceed the existing budget. The recommendation, which will be included in the report to award the construction contract, will be that the Fire Department Capital Acquisition Reserve be used to fund the additional cost. The debt payments have been factored into the Fire Department’s capital plans and associated reserve funding so no additional property tax increases are required to fund this project. CONCLUSIONS: Staff recommends that the contract for the Architectural Consulting Services: Fire Hall & Training Facility be awarded to Johnston Davidson Architecture + Planning Inc for $725,660. An additional funding allotment of $145,132, representing 20%, is also recommended as a contingency fund. Approval of this contract will move this project ahead as directed by Council last fall. 3 “Original signed by Michael Van Dop” Prepared by: Michael Van Dop, MBA, Deputy Fire Chief “Original signed by Howard Exner” Approved by: Howard Exner, Fire Chief “Original signed by Paul Gill” Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer