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Home My WebLink About2012-01-23 Workshop Meeting Agenda and Reports.pdf1. 2. 3. 3.1 4. 4.1 District of Maple Ridge COUNCIL WORKSHOP AGENDA January 23, 2012 9:00 a.m. Blaney Room, 1st Floor, Municipal Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. REMINDERS January 23, 2012 Audit & Finance Committee 8:00 a.m. Closed Council following Workshop Committee of the Whole Meeting 1:00 P.M. January 24, 2012 Council Meeting 7:00 p.m. ADOPTION OF THE AGENDA MINUTES -November 21, 2011 PRESENTATIONS AT THE REQUEST OF COUNCIL BC Hydro - Smart Meters - Fiona Taylor, Director, Smart Metering UNFINISHED AND NEW BUSINESS Draft Albion Flats Concept Plan - Agricultural Land Commission Feedback and Next Steps Discussion of Item 1201 on the January 24, 2012 Council Agenda Council Workshop January 23, 2012 Page 2 of 3 4.2 Council Matrix Staff report dated January 23, 2012 recommending that the Council Matrix attached as Appendix I be adopted. 5. CORRESPONDENCE 5.1 The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a) Acknowledge receipt of correspondence and advise that no further action will be taken. b) Direct staff to prepare a report and recommendation regarding the subject matter. c) Forward the correspondence to a regular Council meeting for further discussion. d) Other. Once direction is given the appropriate response will be sent. Recommendation: 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT & ADJOURNMENT Checked by: Date: 2 Q Council Workshop January 23, 2012 Page 3 of 3 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or employee negotiations; (d) the security of property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; (h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council (i) the receiving of advice that is subject to solicitor -client_ _ privilege, including communications necessary for that purpose; 0) information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed grovision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (1) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of prepariR an annual report under section 98 [annual municipal report] (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; (n) the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) (o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. (p) information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. TO: FROM: SUBJECT District of Maple Ridge His Worship Mayor Ernie Daykin DATE: January 23, 2011 and Members of Council FILE NO: 0530-01 Chief Administrative Officer 2012 Council Matrix EXECUTIVE SUMMARY: ATTN: Council Workshop Attached to this report as Appendix I is the Council Matrix for the period of January 1 through June 30, 2012. The Matrix captures items that Council identified as priorities, presentations to update and inform Council on local issues and policy discussions. Staff will make every effort to meet the dates outlined on the 2012 Matrix but it should be noted that the dates listed may be altered depending upon availability of information and personnel. RECOMMENDATION: That the Council Matrix attached as Appendix I to the staff report dated January 23, 2012 be adopted. DISCUSSION: The matrix was developed to track key items for Council. The matrix lists those items that are of particular interest to Council but these items are only a small fraction of the work that occurs at the District on a daily basis and a fraction of the work identified in the 2012-2016 Business Plan.. Prepared by: Ceri Marlo, C.M.C. Manager of Legislative Services Concurr nce by: J.L. Rule Ch' f Administrative Officer - 41$ App ved y. Paul Gill, B.B.A, C.G.A, F.R.M General Manager: Corporate & Financial Services /cm Page 1 of 1 4.2 Council Work Schedule Matrix 2012 (January 1 to June 30) ITEM DIVISION DATES OF COUNCIL MEETINGS STATUS AND COMMENTS 1 BC Hydro - Smart Meters Admin January 23 Presentation 2 Council Matrix C&FS January 23 Review 3 2012 Property Assessments Review C&FS January 23 To be presented at the Committee of the Whole Meeting 4 Albion Flats Plan PW&DS January 23 Discussion on Agricultural Land Commission comments 5 E-Comm C&FS February 6 Presentation 6 Albion Flats Plan PW&DS February 6 If required 7 Building Bylaw, PW&DS February 6 Proposed amendments 8 Fire Department C&FS February 20 Update 9 RCMP Contract C&FS February 20 Update 10 Commercial/Industrial Review PW&DS February 20 Process report 11 Neighbourhood Traffic Calming PW&DS February 20 Initiatives Process Report eg. River Road, Shady Lane, 132 Avenue 12 Customer Service Standards Initiatives Update PW&DS February 20 Progress report 13 Council Compensation Admin March 5 Policy review 14 Town Center Incentive Admin March 5 Program update 15 Cultural Mapping Report CDP&R March 5 Reporting on results 16 Zoning Bylaw PW&DS March 5 Draft bylaw 17 Recreation Vehicles and Tents PW&DS March 5 Follow up on resolution of Council 18 Healthy Community Initiatives CDP&R March 19 Update on work with Fraser Health Authority 19 Preliminary Year End Results C&FS March 19 Year end results 20 Business License Bylaw PW&DS March 19 Proposed amendments 21 Servicing Developing Areas PW&DS March 19 Policy discussion 22 Municipal Property Downtown PW&DS March 19 Review of development of property 23 Citizen Survey Admin April 2 Reporting of results 24 Wildlife Interface Management Strategy CDP&R April 2 Update from Conservation Officer 25 Bear Aware Program CDP&R April 2 Overview of program 26 RCMP C&FS April Update 27 Secondary Suites Temp Res Use Update PW&DS April 2 Current status 28 Sign Bylaw Review PW&DS April 2 Progress update 29 Parks, Recreation and Culture Master Plan CDP&R April 16 Proposed progress update 30 Community Development Policy CDP&R April 16 Update 31 Resident Only Parking PW&DS April 16 Policy discussion Council Work Schedule Matrix 2012 (January 1 to June 30) ITEM DIVISION DATES OF COUNCIL MEETINGS STATUS AND COMMENTS 32 Council Matrix Update C&FS April 30 Review 33 Vacant Building Review C&FS April 30 Policy discussion 34 Transportation Plan Update PW&DS April 30 All mode of transportation, eg. Vehicles, walkability, cycling etc. 35 Flood Plain Fill Policy PW&DS April 30 Progress report 36 Food Waste and Yard Trimmings Collection PW&DS April 30 Policy discussion 37 Affordable Housing Strategy CDP&R May 14 Process update 38 On-line Services Review C&FS PW&DS May 14 Update 39 Reserve Accounts C&FS May 14 Presentation 40 Business Planning Guidelines C&FS May 14 Proposed guidelines 41 Albion Flats Plan PW&DS May 14 Further discussion if required 42 Special Events CDP&R June 4 Town Centre Events update 43 Silver Valley Parks CDP&R June 4 Process update 44 Tax Rate Survey C&FS June 4 Annual survey results 45 Dog Control Bylaw PW&DS June 4 Consolidation of existing bylaws 46 BC Hydro - Ruskin Dam Project PW&DS June 4 Date to be confirmed with BC Hydro 47 TransLink Update Admin June 18 Date to be confirmed 48 Firefighter's Park CDP&R June 18 Process update 49 Council Matrix Update C&FS June 18 Review 50 Capital Works PW&DS June 18 Update 51 Port Haney Neighbourhood Change Project Report CDP&R July Neighbourhood group update on change process 52 Library Update CDP&R July Presentation 53 Neighbourhood Development Initiatives CDP&R July Update of projects 54 Silver Valley Municipal Lands Admin September Status update 55 Regional Context Statement PW&DS September Process report 56 Adjudication Process PW&DS October March 7, 2011 resolution; follow up report and Legend Abbreviation Admin Administration (includes SEI and Sustainability) CDP&R Community Development Parks & Recreation C&FS Corporate and Financial Services PW&DS Public Works & Development Services