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HomeMy WebLinkAbout2012-12-03 Workshop Meeting Agenda and Reports.pdf District of Maple Ridge 1. ADOPTION OF THE AGENDA 2. MINUTES –November 19, 2012 and November 26, 2012 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 4. UNFINISHED AND NEW BUSINESS 4.1 Update on Application for Recertification of the Certificate of Recognition from the BC Municipal Safety Association and WorkSafeBC Presentation by the Senior Human Resources Officer 4.2 Traffic Calming Update Presentation by the Municipal Engineer COUNCIL WORKSHOP AGENDA December 3, 2012 9:00 a.m. Blaney Room, 1st Floor, Municipal Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. REMINDERS December 3, 2012 Closed Council 10:45 a.m. Committee of the Whole Meeting 1:00 p.m. Council Workshop December 3, 2012 Page 2 of 3 4.3 Secondary Suites Update Presentation by the Manager of Community Services 5. CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a) Acknowledge receipt of correspondence and advise that no further action will be taken. b) Direct staff to prepare a report and recommendation regarding the subject matter. c) Forward the correspondence to a regular Council meeting for further discussion. d) Other. Once direction is given the appropriate response will be sent. 5.1 Recommendation: 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT Checked by: “Original signed by C. Marlo” Date: 2012-11-29_______ Council Workshop December 3, 2012 Page 3 of 3 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or employee negotiations; (d) the security of property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; (h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council (i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; (n) the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) (o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. (p) information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. District of Maple Ridge COUNCIL WOR KSHOP November 19, 2012 The Minutes of the Municipal Council Workshop held on November 19, 2012 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor M. Morden Services C. Marlo, Manager of Legislative Services ABSENT A. Gaunt, Confidential Secretary Councillor B. Masse Other Staff as Required D. Pollock, Municipal Engineer B. McLeod, Manager of Parking Planning and Development M. Millward, Facilities Operations Manager D. Boag, Director of Parks and Facilities L. Holitzki, Director of Licences, Permits and Bylaws F. Armstrong, Manager of Corporate Communications Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted (as circulated) (with the addition of the following 4.3 Motion to Present a Resolution to the Federation of Canadian Municipalities Dealing with Medical Marihuana Licences 4.4 Municipal Scrap Metal Bylaw and Provincial Legislation 2.1 Council Workshop Minutes November 19, 2012 Page 2 of 4 2. MINUTES R/2012-504 Minutes It was moved and seconded November 5, 2012 That the minutes of the Council Workshop Meeting of November 5, 2012 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL Note: The presentation by TransLink was dealt with at 10:17 a.m. following Item 4.1 3.1 TransLink Presentation • Marisa Espinosa, Senior Manager, Service Planning • Adam Hyslop, Planner, Service Planning • Mark Erdman, Assistant Manager, Government Relations Ms. Espinosa gave a PowerPoint presentation providing information on Translink’s 2013 Bus Service Optimization Consultation. She outlined the Service Optimization Program and its mandate and spoke to the guiding principles used to run the program. She highlighted some of the changes and/or improvements to services and focused on key services which will affect Maple Ridge/Pitt Meadows. She advised that the public consultation program is beginning and that changes to services will not be implemented until mid to late 2013. The General Manager of Public Works and Development Services requested that TransLink provide feedback from public consultation to Council and District staff. 4. UNFINISHED AND NEW BUSINESS 4.1 Capital Works and Development Update Presentation by the Municipal Engineer, the Manager of Park Planning and Development and the Manager of Development and Environment Services The Municipal Engineer gave a PowerPoint presentation highlighting some of the larger projects currently underway through the Engineering Department. Council Workshop Minutes November 19, 2012 Page 3 of 4 The Manager of Park Planning and Development provided an PowerPoint giving an update on park projects completed and currently underway. The Director of Parks and Facilities provided information on the trail systems previously maintained by the Haney Horsemen and now maintained by the District. The Facilities and Operations Manager gave a PowerPoint presentation highlighting facilities operations and outlining major facility projects over the last 12 months. Note: Councillor Dueck left the meeting at 9:53 a.m. and returned at 3:04 p.m. when the meeting was reconvened. The Manager of Development and Environmental Services gave a PowerPoint presentation focusing on development applications in the downtown area which have been recently built or are in process. Note: The meeting was recessed at 10:42 a.m. and reconvened at 3:04 p.m. Councillor Dueck chaired the reconvened meeting as Mayor Daykin and Councillor Hogarth were not present. 4.2 Medical Marihuana Staff report dated November 19, 2012 recommending that staff be directed to work with legal counsel to prepare Zoning and other bylaw amendments needed to establish the production of medical marihuana as a permitted use in agricultural zones. The Director of Planning reviewed the legal status of medical marihuana production. The Planner reviewed the report. R/2012-505 Medical Marihuana Forward to Council It was moved and seconded That the staff report dated November 13, 2012 titled “Medical Marihuana” be forwarded to the November 27, 2012 Council Meeting. CARRIED Council Workshop Minutes November 19, 2012 Page 4 of 4 4.3 Motion to Present a Resolution to the Federation of Canadian Municipalities Dealing with Medical Marihuana Licences Councillor Morden spoke to a resolution pertaining to medical marihuana that he wished Council to consider. Councillor Dueck requested that the resolution be dealt with at the November 27, 2012 Council Meeting as a Notice of Motion. 4.4 Municipal Scrap Metal Bylaw and Provincial Legislation Councillor Morden requested an update on differences between municipal legislation and provincial legislation pertaining to scrap metal dealers. The Director of Licences, Permits and Bylaws advised that local scrap metal dealers are required to comply with the District’s bylaw. She also advised that Provincial Regulations will only supercede municipal bylaws if they exceed the local one. 5. CORRESPONDENCE – Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 7. MATTERS DEEMED EXPEDIENT – Nil 8. ADJOURNMENT – 3:33 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer District of Maple Ridge SPECIAL COUNCIL WORKSHOP November 26, 2012 The Minutes of the Municipal Special Council Workshop held on November 26, 2012 at 8:30 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Carter, Director of Planning J. Charlebois, Manager of Community Services D. Hall, Planner D. Pollard, Municipal Engineer Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca Note: Councillor Ashlie and Councillor Dueck were not in attendance at the start of the meeting 1.0 CALL TO ORDER – 8:30 a.m. 2.0 Commercial/Industrial Review - Presentation by G.P. Rollo and Associates - G.Paul Rollo, Principal and Jean-Pierre Raulot-Lapointe, Associate Staff report dated November 26, 2012 recommending that the Commercial and Industrial Strategy prepared by G.P. Rollo and Associates be received for input and discussion. The Director of Planner introduced the commercial/industrial review process. 2.2 Special Council Workshop Minutes November 26, 2012 Page 2 of 3 The consultant group provided a PowerPoint presentation providing an update on Phase 1 of the commercial/industrial/employment strategy study. The presentation addressed Metro Vancouver forecasts in comparison to Maple Ridge projections, outlined current and future population and employment figures for Maple Ridge and an estimate of the approximate number of jobs in the community. Note: Councillor Ashlie joined the meeting at 8:55 a.m. The Planner reviewed the staff report and outlined next steps to be taken by the District. Note: Councillor Dueck joined the meeting at 9:21 a.m. The Director of Planning advised that a staff report will be prepared to outline priorities and timing to address items in the consultants’ report R/2012-506 Commercial & Industrial Strategy It was moved and seconded Receive That the Commercial & Industrial Strategy, prepared for the District of Maple Ridge by GP Rollo and Associates, be received for input and discussion. CARRIED Note: The meeting recessed at 10:27 a.m. and reconvened at 10:40 a.m. 3.0 Amenity Zoning - Presentation by City Spaces Consulting - Brett Elliot, Jerry Mulholland Staff report dated November 26, 2012 recommending that the report prepared by City Spaces Consulting entitled “Amenity Zoning Analysis and Options” be received, that the area within the Albion Area Plan boundaries be used as a pilot project for amenity zoning, that staff be directed to report back on a list of potential amenities within the Albion Area Plan and that the process identified to conclude implementation of amenity zoning in the Albion Area be approved. The Manager of Community Planning introduced the consultants. Special Council Workshop Minutes November 26, 2012 Page 3 of 3 The consultants gave a PowerPoint presentation explaining amenity zoning, outlining a shared language to better define the zoning and providing background on how amenity zoning will apply to Maple Ridge, the potential for such zoning and at which level amenity contributions become viable. They spoke to an analysis of case studies done in Maple Ridge providing a snapshot of current development and potential land lift scenarios. The Manager of Community Planning spoke to next steps for staff in the amenity zoning process and reviewed the recommendations in the staff report. R/2012-507 Amenity Zoning Forward to Council It was moved and seconded That the recommendations in the staff report dated November 26, 2012 titled “Amenity Zoning” be forwarded to the November 27, 2012 Council Meeting. CARRIED 4.0 North Albion Servicing Options The General Manager of Public Works and Development Services introduced the topic. He outlined the challenges facing the District in terms of providing services to the North Albion area. The Municipal Engineer reviewed the municipal services currently provided in the North Albion area. He outlined the requirements of developers in terms of infrastructure and spoke to the challenges of dealing with gaps in pedestrian facilities and roadways in the area. The Municipal Engineer advised on options which could be utilized to mitigate the challenge of the existing gaps in connectivity in the North Albion are. 8. ADJOURNMENT – 12:31 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer