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HomeMy WebLinkAbout2014-12-08 Workshop Meeting Agenda and Reports.pdf City of Maple Ridge 1. ADOPTION OF THE AGENDA 10:00 a.m. 2. MINUTES –November 3, 2014 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 4. UNFINISHED AND NEW BUSINESS 4.1 Introduction to Local Government Legislation 10:05 a.m. • S. Manhas and A. Bradley, Young Anderson COUNCIL WORKSHOP AGENDA December 8, 2014 10:00 a.m. Blaney Room, 1st Floor, City Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meeting is recorded by the City of Maple Ridge. REMINDERS December 8, 2014 Closed Council 12:20 p.m. Committee of the Whole Meeting 1:00 p.m. December 9, 2014 Public Hearing 6:00 p.m. Council Meeting 7:00 p.m. Note: The start time of the Council Meeting may be delayed due to the Public Hearing. Council Workshop December 8, 2014 Page 2 of 3 4.2 Introduction to Development Reports 11:40 a.m. • C. Carter, Director of Planning 5. CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a) Acknowledge receipt of correspondence and advise that no further action will be taken. b) Direct staff to prepare a report and recommendation regarding the subject matter. c) Forward the correspondence to a regular Council meeting for further discussion. d) Other. Once direction is given the appropriate response will be sent. 5.1 District of Hudson’s Hope – Referral of Proposed Site C Dam Project to BC Utilities Commission 12:15 p.m. Letter dated December 2, 2014 from Mayor Gwen Johansson, District of Hudson’s Hope, requesting support of a request to the Provincial Government by Hudson’s Hope and the Peace Rive Regional District for a one year moratorium and BC Utilities Commission consideration of less expensive alternatives to Site C. 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT Checked by: ___________ Date: _________________ Council Workshop December 8, 2014 Page 3 of 3 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or employee negotiations; (d) the security of property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; (h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council (i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; (n) the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) (o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. (p) information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. City of Maple Ridge COUNCIL WORKSHOP November 3, 2014 The Minutes of the Municipal Council Workshop held on November 3, 2014 at 9:15 a.m. in the Council Chambers of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Marlo, Manager of Legislative Services Other Staff as Required C. Carter, Director of Planning C. Goddard, Manager of Development and Environmental Services J. Charlebois, Manager of Community Planning R. Stott, Environmental Planner D. Boag, Director, Parks and Facilities W. McCormick, Director, Recreation Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca Councillor Dueck was not in attendance at the start of the meeting. 1.ADOPTION OF THE AGENDA The agenda was adopted with the addition of item 4.7, November 17, 2014 Meetings 2.MINUTES R/2014-485 Minutes It was moved and seconded October 20, 2014 That the minutes of the Council Workshop Meeting of October 20, 2014 be adopted as circulated. CARRIED 2.0 Council Workshop Minutes November 3, 2014 Page 2 of 5 3.PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil 4.UNFINISHED AND NEW BUSINESS 4.1 Planning Process for Future Park Development Staff report dated November 3, 2014 providing an overview of the master plan park planning process. The General Manager Community Development, Parks and Recreation reviewed the report. Councillor Bell would like Council invited to consultation. 4.2 Proposed Leisure Centre Lifecycle Repairs Report Staff report dated November 3, 2014 recommending that staff be directed to retain services of an Architect and Mechanical Engineer to complete design and tender documents for proposed lifecycle replacements and repairs at the Leisure Centre. The General Manager Community Development, Parks and Recreation introduced the item. The Director of Parks and Facilities and the Director of Recreation gave a Power Point presentation which provided an overview of the project. Note: Councillor Dueck joined the meeting at 9:38 a.m. Clarification of design features was provided. R/2014-486 Leisure Centre Repairs It was moved and seconded That staff be directed to retain the services of an Architect and a mechanical Engineer to complete the detailed design and tender documents for the following components of this project. A. Replace Pool filter system. B. Replace Pool Plumbing system (includes hot pool expansion). C. Expansion of the mechanical room (includes relocation of electrical panel). Council Workshop Minutes November 3, 2014 Page 3 of 5 D. Convert Chlorination system to liquid chlorine and ultra violet. E. Incorporate accessible ramps into leisure pool and expanded hot pool and associated works as required. CARRIED 4.3 Environmental Management Strategy Implementation Report Staff report dated November 3, 2014 recommending that the Environmental Management Strategy be forwarded to the “to be formed” Environmental Sustainability Advisory Committee, that staff be directed to prepare the remaining short, medium and long term action items in a Final Implementation Strategy in consultation with that Committee, and that the short term high priority action items be endorsed by Council. The Director Planning introduced the item. The Environmental Planner gave a Power Point presentation which provided background information on the Strategy and an overview of the recommendations contained within the staff report. R/2014-487 Environmental Management It was moved and seconded Strategy That the Environmental Management Strategy of April 2014 be forwarded to the ‘to be formed’ Environmental Sustainability Advisory Committee for consideration, review and recommendation to Council; and That Staff be directed to prepare the remaining short, medium and long term action items in a Final Implementation Strategy, in consultation with the Environmental Sustainability Advisory Committee and forward the recommendation to Council; and That short term high priority action items identified in Table One in the report entitled “Environmental Management Strategy Implementation Report – Short Term High Priority Implementation Recommendations”, dated November 3 2014, be endorsed by Council. CARRIED Council Workshop Minutes November 3, 2014 Page 4 of 5 4.4 Thornhill Urban Reserve– Planning for Future Development Staff report dated November 3, 2014 providing information on planning for the future development of the Thornhill Urban Reserve. The Director of Planning introduced the item. She indicated that staff will review the report and correspondence received in relation to the report and update the report for the next Council. R/2014-488 Thornhill Urban Reserve It was moved and seconded That the report titled Thornhill Urban Reserve – Planning for Future Development dated November 3, 2014, be referred to the next Council. CARRIED 4.5 Zoning Bylaw Verbal update by the Manager of Development and Environmental Services The Manager of Manager of Development and Environmental Services provided an update on the timing of the completion of the zoning bylaw review. He indicated it would likely be Fall of 2015 before the work is completed. Councillor Bell requested that RV bylaw update be posted. Note: Councillor Hogarth left the meeting at 11:25 p.m. 4.6 November 17, 2014 Meetings Mayor Daykin suggested that the November 17, 2014 Workshop Meeting not be held but that the November 17, 2014 Committee of the Whole be held in the afternoon. R/2014-489 November 17, 2014 It was moved and seconded That the November 17, 2014 Council Workshop be cancelled. CARRIED Council Workshop Minutes November 3, 2014 Page 5 of 5 5.CORRESPONDENCE – Nil 6.BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 7.MATTERS DEEMED EXPEDIENT – Nil 8.ADJOURNMENT – 11:37 a.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer Via E-mail December 2, 2014 Mayor Nicole Read and Council City of Maple Ridge Dear Mayor and Council Members Re: Referral of Proposed Site C Dam Project to BC Utilities Commission Now that the November 2014 local government elections are complete, I am pleased to forward you a copy of our letter dated November 18th, 2014 regarding the proposed Site C Dam Project. Site C would add about $8 billion dollars to the provincial debt leaving the province with much less ability to contribute to important local government infrastructure projects in areas such as transit, water, sewer, and housing. Finance Minister Mike De Jong is quoted in the attached article as saying, “It [Site C] will likely crowd out many other projects.” The District of Hudson’s Hope and the Peace River Regional District are calling on the BC government to place a one year moratorium on deciding whether to proceed with Site C. This will allow time to refer Site C to the BC Utilities Commission (BCUC) for an inquiry and public hearing into its economic effects, including potentially less costly alternatives. Adoption of a less costly alternative would free up provincial borrowing capacity to support important local government infrastructure priorities. We ask you to review our November 18th, 2014 letter and to consider resolving to support our request for a one year moratorium and BCUC consideration of less expensive alternatives to Site C. Yours truly, Mayor Gwen Johansson 5.1