HomeMy WebLinkAbout2016-04-04 Council Workshop Agenda and Reports.pdfCity of Maple Ridge
1.ADOPTION OF THE AGENDA
2.MINUTES
2.1 Minutes of Council Workshop Meetings
•March 7, 2016
•March 14, 2016
2.2 Minutes of Meetings of Committees and Commissions of Council
•Public Art Steering Committee Meeting – January 26, 2016
2.3 Business Arising from Committee and Commission Minutes
3.PRESENTATIONS AT THE REQUEST OF COUNCIL
4.MAYOR AND COUNCILLORS’ REPORTS
COUNCIL WORKSHOP AGENDA
April 4, 2016
10:00 a.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
April 4, 2016
Closed Council following Workshop
Committee of the Whole Meeting 1:00 p.m.
April 5, 2016
Council Meeting (rescheduled from March 29) 7:00 p.m.
Council Workshop
April 4, 2016
Page 2 of 4
5.UNFINISHED AND NEW BUSINESS
5.1 Parks and Recreation Infrastructure Prioritization
Staff report dated April 4, 2016 recommending that a draft implementation
schedule and funding program for infrastructure projects identified as unfunded in
the Parks and Recreation Infrastructure Prioritization Report be prepared and a
community consultation program to gather citizen feedback on proposed Parks,
Recreation and Cultural Infrastructure projects and an associated funding model
be prepared.
5.2 Project Scope for Branding Review
Staff report dated April 4, 2016 recommending that the scope of work and
process for a branding review be endorsed.
5.3 Remedial Action for Hazardous Pool at 11255 Graham Street, Maple Ridge
Staff report dated April 4, 2016 recommending that the owner of the property be
required to drain, dismantle and remove a hazardous pool or make an application
for a permit and retain a qualified contractor to erect a fence around the above
mentioned pool.
6.CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a)Acknowledge receipt of correspondence and advise that no further action will be
taken.
b)Direct staff to prepare a report and recommendation regarding the subject matter.
c)Forward the correspondence to a regular Council meeting for further discussion.
d)Other.
Once direction is given the appropriate response will be sent.
6.1 Bob Goos - Advocacy for Reinstatement of BC Bus Benefit
E-mail dated March 7, 2016 from Bob Goos requesting that Maple Ridge Council
communicate with the Minister of Social Development and Social Innovation in
support of reinstatement of the BC Bus Pass Benefit
Recommendation: Send letter of support to the Minister of Social Development
and Social Innovation
Council Workshop
April 4, 2016
Page 3 of 4
6.2 Upcoming Events
April 5, 2016
3:00 p.m.
Ribbon Cutting Ceremony – Gratia Bakery and Café,
22225 Dewdney Trunk Road
Organizer: Gratia Bakery and Café
April 7, 2016
4:00 p.m.
Circle Farm Tour Launch Event, Blaney Room, City Hall
Organizer: City of Maple Ridge
April 16, 2016
9:00 a.m.
Volunteer Breakfast, Boston Pizza
Organizer: Volunteer BC
April 23, 2016
9:00 a.m.
Metro Vancouver Council of Councils, Giggle Dam, Port
Coquitlam
Organizer: Metro Vancouver Board of Directors
April 24, 2016
1:00 p.m.
Scouts Canada Project, Ridge Meadows Hospital, outside
Rehabilitation Unit
Organizer: 1st Haney Scout Group
May 2 and 3, 2016
7:00 a.m.
Mayor’s Caucus, Fort St. John, BC
Organizer: BC Mayor’s Caucus
7.BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
•Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass
o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
•Lower Mainland Local Government Association (“LMLGA”)
o http://www.lmlga.ca/
•Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
8.MATTERS DEEMED EXPEDIENT
9.ADJOURNMENT
Checked by: ___________
Date: _________________
Council Workshop
April 4, 2016
Page 4 of 4
Rules for Holding a Closed Meeting
A part of a council meeting may be closed to the public if the subject matter being considered relates to one
or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as
an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or
honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that
disclosure might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the
conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality,
other than a hearing to be conducted by the council or a delegate of council
(i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
(j) information that is prohibited or information that if it were presented in a document would be prohibited
from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at
their preliminary stages and that, in the view of the council, could reasonably be expected to harm the
interests of the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures and
progress reports for the purposes of preparing an annual report under section 98 [annual municipal
report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91 (other persons attending closed meetings)
should be exercised in relation to a council meeting.
(p) information relating to local government participation in provincial negotiations with First Nations, where
an agreement provides that the information is to be kept confidential.
2.1 Council Workshop Meeting Minutes
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
March 7, 2016
The Minutes of the City Council Workshop held on March 7, 2016 at 10:10 a.m. in
the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for
the purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Community Development,
Councillor K. Duncan Parks and Recreation Services
Councillor B. Masse P. Gill, General Manager Corporate and Financial Services
Councillor G Robson F. Quinn, General Manager Public Works and Development
Councillor T. Shymkiw Services
Councillor C. Speirs C. Marlo, Manager of Legislative Services
Other staff as required
C. Carter, Director of Planning
D. Pollock, Municipal Engineer
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1.ADOPTION OF THE AGENDA
R/2016-113
It was moved and seconded
That the meeting be closed to the public pursuant Section 90(1) and 90(2) of
the Community Charter as the subject matter being considered relates to the
following:
1.The acquisition and disposition of land and improvements that council
considers might reasonably be expected to harm the interests of the
municipality if disclosed
2.Law enforcement, if the council considers that disclosure might
reasonably be expected to harm the conduct of an investigation under or
enforcement of an enactment.
3.The receiving of advice that is subject to solicitor-client privilege, including
communications necessary for that purpose.
2.1
Council Workshop Minutes
March 7, 2016
Page 2 of 6
4. Negotiations and related discussions respecting the proposed provision of
a municipal service that are at their preliminary stages and that, in the
view of the council, could reasonably be expected to harm the interests of
the municipality if they were held in public;
5. Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90
(1) and 90 (2) of the Community Charter or Freedom of Information and
Protection of Privacy Act.
CARRIED
Councillor Duncan, Councillor Speirs - OPPOSED
Note: The meeting reconvened at 3:45 p.m.
2. MINUTES
2.1 Minutes of the February 22, 2016 Council Workshop Meeting
R/2016-114
It was moved and seconded
That the minutes of the Council Workshop Meeting of February 22, 2016
be adopted as circulated.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4 MAYOR’S AND COUNCILLORS’ REPORTS
Item 4 was deferred to March 14, 2016
5. UNFINISHED AND NEW BUSINESS
5.1 Parks and Recreation Infrastructure Prioritization
Staff report dated March 7, 2016 recommending that staff be directed to
prepare a draft schedule and funding model for a multi-use wellness facility
with an aquatic centre, synthetic fields and a stadium, a cultural facility, ice
rinks and neighbourhood amenities, recognizing the aquatic facility as the
highest priority.
Note: Item 5.1 was deferred to the March 14, 2016 Council Workshop Meeting.
Council Workshop Minutes
March 7, 2016
Page 3 of 6
5.2 Proposed Changes to Metro Vancouver Transfer Station Hours
Staff report dated March 7, 2016 recommending that a letter of support for
the proposed Metro Vancouver Transfer Station hours be sent to Metro
Vancouver and that the options for the Ridge Meadows Recycling Society with
respect to revised operating hours be discussed as part of 2017-2021
Business Planning.
The Municipal Engineer reviewed the report.
R/2016-115
It was moved and seconded
That a letter be sent to Metro Vancouver indicating the City of Maple Ridge’s
support for the proposed operating hours, as noted in the report “Proposed
Changes to Metro Vancouver Transfer Station Hours” dated March 7, 2016;
and
That the options for the Ridge Meadows Recycling Society Depot with respect
to the revised Maple Ridge Transfer Station operating hours be evaluated
and included in the 2017-2021 Business Planning deliberations.
CARRIED
5.3 Hammond Area Plan Process – Preliminary Concept Plan
Staff report dated March 7, 2016 providing summaries of the Hammond
Historic Character Area Study, the Residential Density Bonus/Density Transfer
Program Assessment and the Commercial Demand and Capacity Analysis for
the Hammond Area Plan.
Note: Item 5.3 was deferred to the March 14, 2016 Council Workshop Meeting
5.4 Silver Valley School Site - Update on School District No. 42 Decision and
School Site Review Process
Staff report dated March 7, 2016 recommending that the process for
discussing the future land use of superfluous school sites be endorsed.
The Director of Planning gave a power point presentation focusing on School
District No. 42’s decision, the implications of that decision for land use and
the process for the school site review.
Council Workshop Minutes
March 7, 2016
Page 4 of 6
R/2016-116
It was moved and seconded
1) Whereas Council has considered the requirements of Section 475 of the
Local Government Act that it provide, in respect of an amendment to an
Official Community Plan, one or more opportunities it considers
appropriate for consultation with persons, organizations and authorities
it considers will be affected and has specifically considered the matters
referred to in Section 475 of the Act;
2) And whereas Council considers that the opportunities to consult,
proposed to be provided by the City in respect of an amendment to an
Official Community Plan, constitute appropriate consultation for the
purposes of Section 475 of the Act;
3) And whereas, in respect of Section 475 (2) of the Local Government Act,
requirement for consultation during the development or amendment of
an Official Community Plan, Council must consider whether consultation
is required with specifically:
a. The Board of the Regional District in which the area covered by the
plan is located, in the case of a Municipal Official Community Plan;
b. The Board of any Regional District that is adjacent to the area
covered by the plan;
c. The Council of any municipality that is adjacent to the area covered
by the plan;
d. First Nations;
e. School District Boards, greater boards and improvement district
boards, and
f. The Provincial and Federal Governments and their agencies;
4) And that the only additional consultation to be required in respect of this
matter beyond the consultation program outlined in this report titled,
“Silver Valley School Sites – Update on School District 42 Decision and
School Site Review Process”, dated March 7, 2016, and the early
posting of the proposed Maple Ridge Official Community Plan Amending
Bylaw on the District’s website, together with an invitation to the public
to comment, is referral to School District 42;
5) And that the process identified in the report entitled “Silver Valley School
Sites – Update on School District 42 Decision and School Site Review
Process” be endorsed.
CARRIED
Council Workshop Minutes
March 7, 2016
Page 5 of 6
5.5 Thornhill Community Association’s Invitation to Event
Mayor Read provided an update on the invitation to Council by the Thornhill
Community Association advising that the request is to proceed initially with
cookies and coffee and a meet and greet one evening.
R/2016-117
It was moved and seconded
That a time be scheduled for a meet and greet with the Thornhill Community
Association.
CARRIED
6. CORRESPONDENCE
6.1 BC Association of Farmers’ Markets
Letter dated January 22, 2016 from Jon Bell, President, BC Association of
Farmers’ Markets providing information on the BC Farmers’ MarketsNutrition
Coupon Program (“FMNCP”) and requesting that a letter be sent to the
Minister of Heath supporting the continuation of funding for this program.
R/2016-118
It was moved and seconded
That a letter be sent to the Minister of Health supporting the continuation of
funding for the Farmers’ Markets Nutrition Coupon Program.
CARRIED
6.2 Lower Mainland Local Government Association (LMLGA) 2016 Resolutions
and Nominations
Memorandums dated February 18, 2016 from LMLGA providing information
on Resolution and Nomination submissions for the LMLGA Conference and
AGM on May 11-13, 2016.
Proposed topics:
• Increase in ambulance service
• Increased funding for Ministry of Children
• Replace statutory newspaper notification
Council Workshop Minutes
March 7, 2016
Page 6 of 6
R/2016-119
It was moved and seconded
That a sub-committee be struck to bring resolutions forward for consideration
of submission to the Lower Mainland Local Government Association; and that
the task force consist of Councillors Duncan, Shymkiw and Speirs.
CARRIED
It was requested that Councillors submit topics to the sub-committee.
6.3 Upcoming Events
March 7, 2016
6:00 p.m.
Strong Kids Forum; The ACT Arts Centre
Organizer: Maple Ridge Resilience Initiative
March 12, 2016
6:30 p.m.
Style ‘n 50’s Fundraiser, Maple Ridge Legion
Organizer: Maple Ridge Legion
April 10, 2016
9:00 a.m.
Volunteer Breakfast, Red Robin, Maple Ridge
Organizer: Volunteer Maple Ridge-Pitt Meadows
April 24, 2016
5:30 p.m.
ACT Presents Performance, Tour and Reception, The ACT Arts
Centre
Organizer: The Act
May 11-14, 2016 2016 Lower Mainland Local Government Association (LMLGA)
Conference, Whistler, BC
June 3-7, 2016 2016 Federation of Canadian Municipalities (FCM) Conference
and Trade Show, Winnipeg, Manitoba
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
8. MATTERS DEEMED EXPEDIENT
9. ADJOURNMENT – 3:28 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
March 14, 2016
The Minutes of the City Council Workshop held on March 14, 2016 at 10:00 a.m. in
the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for
the purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor C. Bell D. Boag, Acting General Manager of Community
Councillor K. Duncan Development, Parks and Recreation Services
Councillor B. Masse P. Gill, General Manager Corporate and Financial Services
Councillor G Robson F. Quinn, General Manager Public Works and Development
Councillor T. Shymkiw Services
Councillor C. Speirs C. Marlo, Manager of Legislative Services
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
J. Charlebois, Manager Community Planning
L. Zosiak, Planner
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1.ADOPTION OF THE AGENDA
The agenda was adopted with the following amendments:
•Item 4.0 Mayor’s and Councillors’ Reports to be dealt with following Item
6.0 Correspondence
•A presentation from the Chief Administration Officer on Supportive
Housing to be added as Item 5.1 and the remaining agenda items
renumbered.
2.MINUTES
2.1 Minutes of the March 7, 2016 Council Workshop Meeting
2.1
Council Workshop Minutes
March 14, 2016
Page 2 of 9
R/2016-144
It was moved and seconded
That the minutes of the Council Workshop Meeting of March 7, 2016 be
adopted as circulated.
CARRIED
2.2 Minutes of Meetings of Committees and Commissions of Council
R/2016-145
It was moved and seconded
That the minutes of the Maple Ridge Community Heritage Commission
Meeting of February 2, 2016 be received.
CARRIED
2.3 Business Arising from Committee Minutes – Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil
Note: Item 4 was dealt with following Item 6
4 MAYOR’S AND COUNCILLORS’ REPORTS
Councillor Bell
Councillor Bell requested clarification of a message stating that staff was
aware of the proposal of the Quality Inn in August. Mayor Read indicated that
staff was not presented with this information by BC Housing at that time.
Councillor Bell will be attending her first Fall Prevention for Seniors meeting
and the Lower Mainland Local Government Association’s President’s Tour of
Whistler and Squamish.
Councillor Robson
Councillor Robson sought clarification on Mayor and Councillor
correspondence procedures. Mayor Read advised that letters coming in as
correspondence are scanned and provided to Mayor and Council.
Councillor Masse
Councillor Masse provided an update on the Metro Vancouver Climate Action
Committee.
Councillor Speirs
Councillors Speirs attended a Federation of Canadian Municipalities meeting,
Council Workshop Minutes
March 14, 2016
Page 3 of 9
Councillor Duncan
Councillor Duncan had a meeting on the Active Transportation Advisory
Committee. She advised that committees are currently recruiting members.
She attended a Child and Youth Health and Substance Use Collaborative
conference.
Mayor Read
Mayor Read attended meetings with Fraser Health, School District No. 42
regarding transit, James Zelinskiy from the Baptist Church and members of
the Maple Ridge Community Heritage Commission.
Deputy Mayor Shymkiw
Deputy Mayor Shymkiw attended the South Asian Cultural Centre Gala and
the Strong Kids Forum. He worked with the Manager of Economic
Development to recommend appointments to the Economic Development
Committee. Deputy Mayor Shymkiw also attended meetings of the Festival
Support Committee, the Maple Ridge Downtown Business Improvement
Association security committee and met with various advisory committees on
behalf of Mayor Read.
5. UNFINISHED AND NEW BUSINESS
5.1 Supportive Housing Update
The Chief Administrative Officer reviewed the resolutions passed by Council to
work with BC Housing on a Memorandum of Understanding for supportive
housing in Maple Ridge, and the process the Province will be undertaking to
purchase the Quality Inn and renovate that facility for supportive housing.
Comments made by MLA Bing on social media concerning the process and
the location were presented.
R/2016-146
It was moved and seconded
That the Hon. Rich Coleman, Minister of Natural Gas Development and
Minister Responsible for Housing and Deputy Premier, be requested to work
with MLA Doug Bing and MLA Marc Dalton to affirm that the Quality Inn
location proposed by BC Housing to the City of Maple Ridge remains the best
option for the supportive housing solution and, if it is determined not to be the
best location, that an alternate location be identified.
Council Workshop Minutes
March 14, 2016
Page 4 of 9
R/2016-147
It was moved and seconded
That the text “alternate location” be replaced with the text “alternative”.
AMENDMENT CARRIED
Councillor Bell – OPPOSED
MOTION AS AMENDED CARRIED
Councillor Bell - OPPOSED
5.2 Hammond Area Plan Process – Preliminary Concept Plan
Staff report dated March 7, 2016 providing summaries of the Hammond
Historic Character Area Study, the Residential Density Bonus/Density Transfer
Program Assessment and the Commercial Demand and Capacity Analysis for
the Hammond Area Plan.
The Planner gave a power point presentation providing an overview of the
report.
R/2016-148
It was moved and seconded
That the staff report entitled “Hammond Area Plan Process – Preliminary
Concept Plan”, dated March 7, 2016, be received for information.
CARRIED
5.3 Maple Ridge Community Amenity Contribution Program –Proposed
Community Amenity Contribution Program Council Policy – Maple Ridge
Official Community Plan Amending Bylaw No. 7188-2015
Staff report dated March 14, 2016 recommending that the proposed
Community Amenity Contribution Program Council Policy be approved and that
Maple Ridge Official Community Plan Amending Bylaw No. 7188-2015 be
forwarded to a Council meeting for consideration.
The Manager of Community Planning distributed an updated Appendix A to
the staff report and gave a power point presentation that provided an
overview of the staff report.
5.3.1
R/2016-149
It was moved and seconded
1. That the proposed Community Amenity Contribution Program Policy,
circulated as a new Appendix A to the report titled “Maple Ridge
Community Amenity Contribution Program” and dated March 14, 2016
be approved; and that Official Community Plan Amending Bylaw No.
Council Workshop Minutes
March 14, 2016
Page 5 of 9
7188-2015, Attached as Appendix B, be forwarded to a Regular Council
meeting for consideration of the following recommendations;
A. Whereas Council has considered the requirements of Section 475
of the Local Government Act that it provide, in respect of an
amendment to an Official Community Plan, one or more
opportunities in considers appropriate for consultation with
persons, organizations and authorities it considers will be affected
and has specifically considered the matters referred to in Section
475 of the Act;
B. And whereas Council considers that the opportunities to consult,
proposed to be provided by the City in respect of an amendment to
an Official Community Plan, constitute appropriate consultation for
the purposes of Section 475 of the Act;
C. And whereas, in respect of Section 475(2) of the Local Government
Act, requirement for consultation during the development or
amendment of an Official Community Plan, Council must consider
whether consultation is required with specifically:
a. The board of the Regional District in which the area covered
by the plan is located, in the case of a Municipal Official
Community Plan;
b. The Board or any Regional District that is adjacent to the area
covered by the plan;
c. The Council of any municipality that is adjacent to the area
covered by the plan;
d. First Nations;
e. School District Boards, greater boards and improvement
district boards, and
f. The Provincial and Federal Governments and their agencies;
D. And that no additional consultation be required in respect of this
matter beyond the posting of two questionnaires on the City of
Maple Ridge website seeking comments on the proposed Official
Community Plan Amending Bylaw No. 7188-2015 and proposed
Community Amenity Contribution Program Council Policy;
E. That Official Community Plan Amending Bylaw No. 7188-2015 be
considered in conjunction with the Capital Expenditure Plan and
Waste Management Plan;
F. That it be confirmed that Official Community Plan Amending Bylaw
No. 7188-2015 is consistent with the Capital Expenditure Plan and
Waste Management Plan; and
G. That Official Community Plan Amending Bylaw No. 7188-2015 be
given First and Second Readings and forwarded to Public Hearing.
Note: Mayor Read left the meeting at 11:17 a.m. and Deputy Mayor Shymkiw
assumed the Chair. Mayor Read returned to the meeting at 11:42 p.m.
Council Workshop Minutes
March 14, 2016
Page 6 of 9
The following amendments to the Policy were proposed and voted on.
5.3.2
R/2016-150
It was moved and seconded
That Item 2 of the Community Amenity Contribution Program Policy for a CAC
contribution rate of $3100 for each new dwelling unit or single family lot be
revised to a contribution rate of $7500 per single family lot, $5100 per
townhouse and $3100 per apartment.
R/2016-151
It was moved and seconded
That the motion be amended to direct staff to charge a Community Amenity
Charge contribution rate of $3100 for any applications in stream as of March
14, 2016 and that applications submitted following March 14, 2016 be
charged a Community Amenity Charge contribution rate of $7500 per single
family lot, $5100 per townhouse and $3100 per apartment.
DEFEATED
MOTION AS AMENDED DEFEATED
Mayor Read, Councillor Bell, Councillor Speirs, Councillor Shymkiw –
OPPOSED
MOTION DEFEATED
Mayor Read, Councillor Bell, Councillor Speirs, Councillor Shymkiw –
OPPOSED
5.3.3
R/2016-152
It was moved and seconded
That the Community Amenity Contribution Program Policy be amended to
reflect a Community Amenity Charge contribution rate of $5100 per new
single family lot, $4100 per townhouse and $3100 per apartment be applied.
CARRIED
Deputy Mayor Shymkiw - OPPOSED
Council Workshop Minutes
March 14, 2016
Page 7 of 9
5.3.4
R/2016-153
It was moved and seconded
That the exemption for the Town Centre be removed from the Community
Amenity Contribution Program Policy.
DEFEATED
Mayor Read, Councillor Duncan, Councillor Robson,
Councillor Shymkiw, Councillor Speirs - OPPOSED
MAIN MOTION AS AMENDED
1. That the proposed Community Amenity Contribution Program Policy,
circulated as a new Appendix A to the report titled “Maple Ridge
Community Amenity Contribution Program” and dated March 14, 2016
be amended to reflect a Community Amenity Charge contribution rate of
$5100 per new single family lot, $4100 per townhouse and $3100 per
apartment and be approved as amended; and that Official Community
Plan Amending Bylaw No. 7188-2015, Attached as Appendix B, be
forwarded to a Regular Council meeting for consideration of the following
recommendations;
A. Whereas Council has considered the requirements of Section 475
of the Local Government Act that it provide, in respect of an
amendment to an Official Community Plan, one or more
opportunities in considers appropriate for consultation with
persons, organizations and authorities it considers will be affected
and has specifically considered the matters referred to in Section
475 of the Act;
B. And whereas Council considers that the opportunities to consult,
proposed to be provided by the City in respect of an amendment to
an Official Community Plan, constitute appropriate consultation for
the purposes of Section 475 of the Act;
C. And whereas, in respect of Section 475(2) of the Local Government
Act, requirement for consultation during the development or
amendment of an Official Community Plan, Council must consider
whether consultation is required with specifically:
a. The board of the Regional District in which the area covered
by the plan is located, in the case of a Municipal Official
Community Plan;
b. The Board or any Regional District that is adjacent to the area
covered by the plan;
c. The Council of any municipality that is adjacent to the area
covered by the plan;
d. First Nations;
e. School District Boards, greater boards and improvement
district boards, and
Council Workshop Minutes
March 14, 2016
Page 8 of 9
f. The Provincial and Federal Governments and their agencies;
D. And that no additional consultation be required in respect of this
matter beyond the posting of two questionnaires on the City of
Maple Ridge website seeking comments on the proposed Official
Community Plan Amending Bylaw No. 7188-2015 and proposed
Community Amenity Contribution Program Council Policy;
E. That Official Community Plan Amending Bylaw No. 7188-2015 be
considered in conjunction with the Capital Expenditure Plan and
Waste Management Plan;
F. That it be confirmed that Official Community Plan Amending Bylaw
No. 7188-2015 is consistent with the Capital Expenditure Plan and
Waste Management Plan; and
G. That Official Community Plan Amending Bylaw No. 7188-2015 be
given First and Second Readings and forwarded to Public Hearing.
CARRIED
5.3.5
R/2016-154
It was moved and seconded
That staff be directed to provide a report on the harmonization of the Albion
Density Bonus Program with the Community Amenity Charge Program.
CARRIED
5.4 LMLGA Resolutions Sub-Committee Update
Suggestions for resolutions to be forwarded to the Lower Mainland Local
Government Association (“LMLGA”) included:
• the provision of health care services to those with addiction issues
• the lack of demolition of vacant buildings due to financial situations
• the verification of compliance with medicinal marihuana access
regulations
• banning the use of plastic bags
• application of gender neutral language applied to other local governments
• making threat assessment protocols mandatory
• integration of education and mental health resources for youth
• interest rates on loans
• bed bug issue
Mayor and Council agreed to submit the essence of their proposed resolutions
to the sub-committee for finalization.
Council Workshop Minutes
March 14, 2016
Page 9 of 9
R/2016-155
It was moved and seconded
That authority to submit resolutions to LMLGA be delegated to the
LMLGA resolutions sub-committee.
CARRIED
6. CORRESPONDENCE
6.1 Upcoming Events
March 16, 2016
7:00 p.m.
Emergency Town Hall on Housing Affordability in Metro
Vancouver, St. James Community Square, Vancouver
Organizer: David Eby, MLA Vancouver-Point Grey
April 7, 2016
5:30 p.m.
TELUS Open House, Maple Ridge Alliance Church, 20399
Dewdney Trunk Road
Organizer: TELUS
April 14, 2016
5:30 p.m.
TELUS Open House, St. Paul’s Lutheran Church, 12145 Laity
Street
Organizer: TELUS
April 22, 2016
11:30 a.m.
Green Team Open House and Earth Day Event, Maple Ridge
City Hall
Organizer: City of Maple Ridge
May 14, 2016
6:00 p.m.
Maple Ridge Community Foundation’s Annual Fundraiser, Pitt
Meadows Golf Club
Organizer: Maple Ridge Community Foundation
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
8. MATTERS DEEMED EXPEDIENT
9. ADJOURNMENT – 12:39 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer
2.2 Committee and Commission Meetings Minutes
City of Maple Ridge
PUBLIC ART STEERING PUBLIC ART STEERING PUBLIC ART STEERING PUBLIC ART STEERING COMMITTEE MEETING MINUTESCOMMITTEE MEETING MINUTESCOMMITTEE MEETING MINUTESCOMMITTEE MEETING MINUTES
The Minutes of the Regular Meeting of the Public Art Steering Committee, held in the Coho
Room, at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday,
January 26, 2016 at 3:00 p.m.
COMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENT
Wayne Bissky, Vice Chair Architect
Susan Hayes, Chair Artist
Barbara Duncan Curator, ACT Art Gallery
Councillor Duncan City of Maple Ridge
Leanne Koehn Community at Large Member
STAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENT
Sunny Schiller Committee Clerk
Yvonne Chui Manager, Arts and Community Connections
REGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTS
1.1.1.1. CALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONS
There being a quorum present, the Chair called the meeting to order at 3:05 pm and advised
the committee that Councillor Bell is now the alternate council liaison. The Staff Liaison took
over chairing the meeting for the elections.
2.2.2.2. 2016 CHAIR AND VICE2016 CHAIR AND VICE2016 CHAIR AND VICE2016 CHAIR AND VICE----CHAIR ELECTIONSCHAIR ELECTIONSCHAIR ELECTIONSCHAIR ELECTIONS
R16-001
It was moved and seconded
That That That That Susan Hayes Susan Hayes Susan Hayes Susan Hayes be elected Public Art Steering Committee Chairbe elected Public Art Steering Committee Chairbe elected Public Art Steering Committee Chairbe elected Public Art Steering Committee Chair. . . .
CARRIED
R16-002
It was moved and seconded
That That That That Wayne Bissky Wayne Bissky Wayne Bissky Wayne Bissky be elected Public Art Steering Committee Vicebe elected Public Art Steering Committee Vicebe elected Public Art Steering Committee Vicebe elected Public Art Steering Committee Vice----ChairChairChairChair. . . .
CARRIED
Susan Hayes resumed chairing the meeting.
2.2
PASC Minutes
January 26, 2016
Page 2 of 4
3333.... AGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTION
R16-003
It was moved and seconded
That the Agenda be adopted. That the Agenda be adopted. That the Agenda be adopted. That the Agenda be adopted.
CARRIED
4444.... MINUTE ADOPTIONMINUTE ADOPTIONMINUTE ADOPTIONMINUTE ADOPTION
R14-004
It was moved and seconded
That the Minutes of That the Minutes of That the Minutes of That the Minutes of November 24November 24November 24November 24, 2015 be adopted., 2015 be adopted., 2015 be adopted., 2015 be adopted.
CARRIED
5.5.5.5. QUESTION QUESTION QUESTION QUESTION PERIODPERIODPERIODPERIOD ---- NilNilNilNil
6.6.6.6. NEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESS
6.16.16.16.1 Committee RecruitmentCommittee RecruitmentCommittee RecruitmentCommittee Recruitment
The Committee Clerk shared the plan for committee recruitment.
Leanne Koehn entered at 3:11 pm.
6.26.26.26.2 Community Public Art GrantCommunity Public Art GrantCommunity Public Art GrantCommunity Public Art Grant
Additional information has been received from both the BIA and CEED Centre to
support their applications for Community Public Art Grants. After reviewing the
information
R14-005
It was moved and seconded
That theThat theThat theThat the Business Improvement Association Business Improvement Association Business Improvement Association Business Improvement Association Community Public Art GCommunity Public Art GCommunity Public Art GCommunity Public Art Grant be rant be rant be rant be
approved. approved. approved. approved.
CARRIED
Leanne Koehn left the meeting at 3:15 due to a conflict of interest.
R14-006
It was moved and seconded
That theThat theThat theThat the CEED Centre Community Public Art GCEED Centre Community Public Art GCEED Centre Community Public Art GCEED Centre Community Public Art Grant be approved. rant be approved. rant be approved. rant be approved.
CARRIED
Leanne Koehn rejoined the meeting.
The Staff Liaison provided an update on funds for the Community Public Art Grants.
PASC Minutes
January 26, 2016
Page 3 of 4
6.36.36.36.3 Website Banner ProposalWebsite Banner ProposalWebsite Banner ProposalWebsite Banner Proposal
Wayne Bissky outlined his idea for featuring local art work on the city website. Due to
the changes currently underway in the Parks and Leisure Services department it was
decided to table this idea until the end of the year. Ideas for promoting local art were
discussed.
6.46.46.46.4 Draft RDraft RDraft RDraft RFP FP FP FP CCCCall for all for all for all for DDDDeveloper eveloper eveloper eveloper PPPPublic ublic ublic ublic AAAArt rt rt rt PPPProgramrogramrogramrogram
The Chair outlined the draft proposal to hire a facilitator in support of the creation of
a developer public art program. This work is part of the PASC five year plan and part
of the 2016 work plan. Councillor Duncan expressed her support for this project.
The process and potential outcomes were discussed.
6.56.56.56.5 PASC Presentation to CPASC Presentation to CPASC Presentation to CPASC Presentation to Councilouncilouncilouncil
The Staff Liaison will be making a presentation to Council on February 15 at 1:00
pm. The Chair and Vice Chair will be in attendance and all members were invited to
attend.
6.66.66.66.6 Cultural PlanCultural PlanCultural PlanCultural Plan
A one time budget request has been made to update the cultural plan, which was
last updated twenty years ago. (Final reading of the budget is expected January 26,
2016). This is a high level plan which looks at all aspects of culture. A consultant
will be hired to facilitate the review which is expected to take approximately one year.
6.76.76.76.7 Sidewalk Poetry Phase 2 UpdateSidewalk Poetry Phase 2 UpdateSidewalk Poetry Phase 2 UpdateSidewalk Poetry Phase 2 Update
The Staff Liaison reported the installation has been delayed due to weather but will
proceed as soon as possible. The next stage of this project will be discussed at a
Spring 2016 meeting
6.86.86.86.8 Hammond Stadium Project UpdateHammond Stadium Project UpdateHammond Stadium Project UpdateHammond Stadium Project Update
The Staff Liaison recently led six artists on a tour of Hammond Stadium and some
applications for the proposal have already been received.
6.96.96.96.9 Whonnock Lake Whonnock Lake Whonnock Lake Whonnock Lake Project UpdateProject UpdateProject UpdateProject Update
The Staff Liaison recently met with the artists to discuss the project. Installation is
scheduled for April.
7.7.7.7. ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE
The Staff Liaison provided videos of innovative public art around the world, including a solar
powered bike path in the Netherlands by Daan Roosegarde.
The next PASC meeting will be on Tuesday, February 23, 2016.
PASC Minutes
January 26, 2016
Page 4 of 4
8.8.8.8. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT
It was moved and seconded
That the meeting be adjourned at 4:36 pm.
Chair
/ss
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: April 4, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Parks and Recreation Infrastructure - Community Engagement Program
EXECUTIVE SUMMARY:
At Council Workshop on March 7, 2016, Council deferred a staff report on Parks and Recreation
Infrastructure Prioritization to a following meeting. That report is attached to this cover report for
Council’s information and consideration. The recommendation from the March 7, 2016 report has
been repeated as the first recommendation in this report for ease of reference.
If Council supports the preparation of a draft schedule and funding model for the Parks, Recreation
and Cultural projects identified in the March 7th report, that information will be brought back to
Council for endorsement. In addition, staff will prepare a recommended approach for a community
engagement and consultation process to present this opportunity to the community and to gather
their feedback.
RECOMMENDATION:
1.That staff be directed to prepare a draft implementation schedule and funding program for
those infrastructure projects identified as unfunded in the Parks and Recreation
Infrastructure Prioritization Report dated March 7, 2016 for Council’s consideration.
2.That staff be directed to prepare a community consultation program to gather citizen
feedback on proposed Parks, Recreation and Cultural Infrastructure projects and on
associated funding model for Council’s consideration.
DISCUSSION:
a)Background Context:
In December, 2015 Council began discussions to identify priority needs for Parks and
Recreation Community Infrastructure based on recommendations included in the Parks,
Recreation and Cultural Plan which was developed after significant community input in
2010.
March 7, 2016, a report to Council on this subject framed five infrastructure projects as the
prioritization focus. These include a multi-use wellness facility with an aquatic centre, a
synthetic field with a stadium and an event setting, a cultural facility, ice rinks, and
neighbourhood amenities. Each of the proposed projects are described in more detail in an
addendum to the attached report titled “Facility Bundles for Parks and Recreation
Community Infrastructure Prioritization”.
5.1
b) Desired Outcome:
The desired outcome is to ensure that a plan is in place to meet the future sport, recreation
and cultural needs of the community.
c) Strategic Alignment:
The projects identified in this report align with recommendations in the Parks, Recreation
and Cultural Plan adopted by Council in 2010.
d) Citizen/Customer Implications:
While citizens will greatly benefit from the use of new amenities, staff are cognizant that
citizens are also the primary funders. With this in mind, great effort will be made to secure
grant and partnership opportunities that come available for projects of this nature, as well as
the establishment of cost-effective operating models.
e) Interdepartmental Implications:
A number of departments provide support to new infrastructure developments including
Planning, Engineering, Building, Clerks, Communications and Finance.
f) Business Plan/Financial Implications:
During the 2016 Business Planning process, Council was presented with a sample strategy
that could be used to invest up to $110M in parks, recreation and cultural amenities over
the next four years. A refined funding strategy will need to be developed to accommodate
the specific package of infrastructure projects that Council identifies as priorities. The
recommendation in this report is to bring that work back to Council for endorsement and
then to the public for comment. Following these steps, Council will make a decision on which
projects to proceed with. Each project identified to proceed will be incorporated into Capital
and operating budgets.
CONCLUSIONS:
Following Council’s endorsement of an implementation schedule and funding model, a community
engagement and consultation process will be undertaken to inform the community about this
opportunity and to gather their feedback. That information will be brought back to Council to
determine which projects to put forward for public approval for borrowing.
“original signed by Kelly Swift”
Prepared by: Kelly Swift, General Manager,
Community Development, Parks & Recreation Services
“original signed by Paul Gill”
Concurrence: Paul Gill, CPA, CGA
General Manager, Corporate and Financial Services
“original signed by Ted Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
Attachments
Parks and Recreation Infrastructure Prioritization Report dated March 7, 2016
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Parks and Recreation Infrastructure Prioritization
EXECUTIVE SUMMARY:
At a Special Workshop on December 15, 2015, Council embarked on a process to prioritize
community infrastructure projects along with a funding plan for major projects identified as
recommendations in the 2010 Parks, Recreation and Cultural Plan.
This report provides a summary of the application of Council’s criteria and weighting to each
potential project, as well as a description of which projects are already included in the current work
plan, a listing of projects that require a more modest investment that can largely be incorporated
into future work plans as annual Capital funding comes available. The five projects that remain are
the main focus for Council in this prioritization process. This list includes: the Multi-use Wellness
Facility with an Aquatic Centre; Synthetic Fields and a Stadium; a Cultural Facility; Ice Rinks; and,
Neighbourhood Amenities.
RECOMMENDATION:
That staff prepare a draft schedule and funding model for a multi-use wellness facility with an
aquatic centre, synthetic fields and a stadium, a cultural facility, ice rinks, and neighbourhood
amenities that recognizes the aquatic facility as the highest priority.
DISCUSSION:
a)Background Context:
On December 15, 2015 Council held a Special Workshop to identify needs for Parks and
Recreation Community Infrastructure and criteria to guide prioritization of those needs. That
discussion was based on recommendations included in the Parks, Recreation and Cultural
Plan which was developed after significant community input in 2010.
On January 11, 2016 Council continued this process by confirming the list of facilities and
amenities, reviewing “facility bundles” that demonstrated synergies between amenities, and
by confirming the criteria that were developed. Following some discussion, Council
requested that the criteria be applied to the facility list and that this information be brought
back to Council.
Results of the Application of Criteria to Facility Bundles
A grid showing the full result of the application of Council’s criteria to the Facility Bundles is
attached for Council’s review. There is a level of variance (plus or minus) that must be
assumed when interpreting these results, recognizing that the application of these criteria
Attachment
required a level of subjectivity. Below is a summary of these results in the order that resulted
from the application of Council’s criteria and weighting.
Ranking Project/Bundle Weighted Total
1 Maple Ridge Leisure Centre 28.0
1 Trail Expansion: Blue Mountain or Thornhill 28.0
3 Water Play Park in the Downtown 26.0
4 Synthetic Field and Stadium 24.8
5 Dog Parks 25.0
6 Multi-Use Wellness Complex 24.8
7 Farm and Agricultural Facilities 22.7
8 Jackson Farm 22.0
9 Neighbourhood Amenities 21.0
10 Active and Youth Facilities 20.5
11 Cultural Facility 20.0
12 Ice Rinks 18.0
The above is provided for Council’s information and consideration for your discussion on the
level of priority to be assigned to each amenity.
Current Funding Context
The attachment titled Facility Bundles for Parks and Recreation Community Infrastructure
Prioritization Discussion is attached to provide more detail on each of the proposed
amenities. The facilities in this list have been placed into three categories shown below.
The first category includes items that are in the current work program,
the second category includes items that could be accommodated within current funding
plans, and
the third category includes Facility Bundles that are unfunded that will require borrowing
in order to proceed.
1. Current Work Plan Items:
The following facilities are currently planned to proceed, noting that some additional
funding will be required as described below:
The Maple Ridge
Leisure Centre
Retrofit
Funding of $5M is planned within the Infrastructure Replacement
Fund. Additional funding will be required to recognize the cost of
this work in the future.
Youth Action
Park
Fifty percent of planned funding of $750K for this project is in the
2018 Capital Plan and the remainder is planned to come from
Gaming Revenue. Additional funding of $50 to $100K will be
required to achieve the project scope.
Water Play Park Currently $300K for a water play park is in the 2019 Capital Plan.
An additional $300K is required to achieve a small water play
amenity and washrooms. The downtown location that was
anticipated for this project is Memorial Peace Park on the concrete
pad behind the Leisure Centre. Net operating costs would be
approximately $50K per year.
2. Future Work Plan Items:
With direction from Council, the following items could be built into future work programs
largely within the current funding plans. Operating costs are not significant and will be
addressed through growth to the extent possible.
Emerging
activities such
as Parkour
These projects can be invited through expressions of interest
targeting firms with expertise in these areas, similar to a WildPlay
model. While there is not enough information at this time to
forecast costs, they would be expected to be minimal if
accommodated on municipal lands/facilities.
Community
Gardens
Community Gardens could be added on existing City owned lands.
Capital costs would be modest and could be accommodated within
the annual Capital Program. Operating costs would be close to
neutral if the model employed is similar to existing community
gardens.
4-H Facilities These would best be considered in combination with any changes or
improvements to the Agricultural Fairgrounds. Again, both capital
and operating costs would be modest. Discussions with the
Agricultural Association suggest that this is not an immediate need.
The North Fraser
Therapeutic
Riding Centre
This program is currently housed. There may be a future need that
could be considered in tandem with any changes to the Agricultural
Fairgrounds, with the Fair Board’s approval. Capital costs are
unknown. Operating costs beyond facility preventive maintenance
would be neutral.
Three to five new
dog off leash
parks
These can be added to existing parks for a Capital Cost of
approximately $50-100K or less depending on size and if parking is
required. Net operating costs would be minimal.
Trail Expansions
such as a Blue
Mountain or
Albion “Grind”
This amenity, including parking and washrooms will need further
exploration, including the consideration of specific sites in order to
determine cost implications. At this time, we would estimate $1-2M
for Capital costs and operating costs of $50K per year.
Jackson Farm Prior to proceeding with any development of Jackson Farm, staff
recommend that a comprehensive community consultation process
be undertaken at some point to determine the community’s interest
in the type and extent of use of the Jackson Farm lands. The cost to
conduct the consultation process is estimated at $50K, which would
deliver a community concept and a determination of Capital and
Operating cost implications.
3. Unfunded Major Infrastructure Projects:
The following facilities are the main focus of the prioritization discussion, as these much
larger infrastructure projects identified in the Parks, Recreation and Culture Master Plan
remain unfunded at this time. In order to proceed with these projects, staff will require
direction from Council on which items to move forward with.
Facility/Bundle Size Capital Cost
Estimate
Operating Cost
Estimate
Multi-Use Wellness Facility
with an Aquatic Centre
117,500 sq. ft. $60-70M $2M per year
Synthetic Field, Stadium and
Event Setting
30,000 sq. ft.
for stadium and
washrooms
$20M Modest/unknown
Cultural Facility 20,000 sq. ft. $10-11M $1-1.5M per year
Ice Rinks 39,000 sq. ft. $15-25M $500-750K per
year
Neighbourhood Amenities Not defined. $6-12M $100-200K per
year
Total $111-138M $3.6-4.45M per
year
Note that the above costs are in order of magnitude and will need to be more fully defined.
In addition, they do not include land acquisition or site development costs.
Aquatic Facility
In December 2015, Council directed staff to “bring back a report that recommends a site, a
concept plan, a public engagement process, and a plan that outlines the funding and
approval process for a new aquatic facility”.
Concurrent with this resolution was a decision to not proceed with the renovation of the
Maple Ridge Leisure Centre (MRLC). If a new aquatic facility is approved, Council expressed
interest in opening that facility prior to proceeding with a retrofit to the MRLC to limit the
impact on the members of the public that rely on this service.
While the MRLC remains safe to use, it is important that necessary repairs are addressed in
a timely manner. With this in mind, staff are particularly awaiting a decision on whether or
not Council wishes to proceed with a new aquatic facility, and if so, what configuration of
amenities that would include. For instance, it could include the full Multi-Use Wellness
Facility including an Aquatic Centre as described in the attachment document titled “Facility
Bundles for Parks and Recreation Community Infrastructure Prioritization Discussion”, or an
alternate configuration.
Next Steps:
Once the prioritization process for Parks, Recreation and Culture infrastructure projects is
complete, staff will return to Council with a draft implementation schedule that sets out
proposed timing for each of the infrastructure priorities that Council has selected, along with
a refined funding model and borrowing strategy for Council’s consideration. A
recommendation to this effect is included in this report.
At that time, Council will be asked to make a decision on a public approval process for the
authorization to borrow the funding required to proceed with the priority projects.
Following that, assuming that Council endorses a list of priority projects and a funding
program, staff will develop a community engagement and consultation process for the overall
Parks, Recreation and Culture infrastructure program for Council’s consideration. The final
step in developing a parks, recreation and culture infrastructure program will include
implementation of an approved community engagement program and public approval
process.
b) Desired Outcome:
The desired outcome is to ensure that a plan is in place to meet the future sport, recreation
and cultural needs of the community.
c) Strategic Alignment:
The projects identified in this report align with recommendations in the Parks, Recreation
and Cultural Plan adopted by Council in 2010.
d) Citizen/Customer Implications:
While citizens will greatly benefit from the use of new amenities, staff are cognizant that
citizens are also the primary funders. With this in mind, great effort will be made to secure
grant and partnership opportunities that come available for projects of this nature, as well as
the establishment of cost-effective operating models.
e) Interdepartmental Implications:
A number of departments provide support to new infrastructure developments including
Planning, Engineering, Building, Clerks, Communications and Finance.
f) Business Plan/Financial Implications:
Council was presented with a sample strategy that could be used to invest up to $110M in
parks, recreation and cultural amenities over the next four years. The final funding strategy
will need to be refined to fit the priority projects and implementation schedule that Council
establishes. When priority projects have been finalized, they will be incorporated into Capital
and operating budgets.
g) Alternatives:
Council may wish to “unbundle” the Multi-use Wellness Complex if the cost is too great, and
consider prioritizing particular components of that amenity. Staff’s recommendation
however, is that the current bundle be retained to gain the programming and operating
synergies that can be achieved by co-locating these amenities.
CONCLUSIONS:
It is important to make a timely decision on whether or not Council wants to proceed with a new
Aquatic Facility, as this will inform the preferred approach to address the need to retrofit the Maple
Ridge Leisure Centre.
If Council has been provided with all necessary information to make a decision on which priorities to
proceed with, staff can then prepare a draft implementation schedule that sets out proposed timing
for each of those priorities, along with a refined funding model and borrowing strategy for Council’s
consideration. A recommendation to this effect is included in this report.
Following Council’s endorsement of an implementation schedule and funding model, a community
engagement and consultation process will be undertaken to inform the community about this
opportunity and confirm citizen’s support to fund these projects.
“Original signed by Kelly Swift”
Prepared by: Kelly Swift, General Manager,
Community Development, Parks & Recreation Services
“Original signed by Ted Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:ks
Attachments
Facility Bundles for Parks and Recreation Community Infrastructure Prioritization Discussion
Prioritization Grid Completed by Brian Johnston, PERC
Criteria for Evaluating Maple Ridge Facility Project Priority
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: April 4, 2016
and Members of Council FILE NO: 01-0540-30-04
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: Project Scope for Branding Review
EXECUTIVE SUMMARY:
In 2006 Maple Ridge undertook a review of the, then District’s brand, which led to the introduction
of an updated logo and branding strategy.
In the ten years since the new logo was adopted, the community has seen rapid growth and change.
In an effort to address the issues of the day, marketing, community initiatives and diverse service
delivery models where launched. The rapid growth of the community combined with changes in the
communications framework, profoundly impacts on the Maple Ridge brand identity. Additionally,
social media became a critical communications tool that was in its infancy in 2006.
This year Maple Ridge is initiating delivery of tourism promotion as an in-house function provided by
the Economic Development office. This year, will also be a transition year, as the delivery model for
Parks and Recreation services will change, as Maple Ridge exits the joint services agreement with
Pitt Meadows. These changes provide an opportunity to move forward with a strong Maple Ridge
marketing program across all business units.
The City of Maple Ridge promotes our community to a variety of constituencies. While our citizens
remain the central focus of our customer service and communications programs, we need to speak
to audiences that include, community groups, potential tourists, entrepreneurs, business investors,
and other stakeholders locally, regionally and internationally.
Since the current logo and brand identity is now ten years old, it is a reasonable point in time to
undertake a review of the City’s brand to understand how the brand is perceived and to identify its
strengths and weaknesses. This project will help articulate and clarify the story we have to tell as a
community.
RECOMMENDATION:
That the scope of work and process for a branding review outlined in the staff report dated April 4,
2016 be endorsed.
5.2
2
DISCUSSION:
Introduction – Purpose of a Strong Brand
Maple Ridge is one of the fastest growing communities in Metro Vancouver. In 2014 the City became
BC’s newest City reflecting the transition of the community from its rural history to the more
urban/suburban nature of our neighbours to the west. The City, across business units, reaches out
to the community to create awareness about various programs, services and activities. The specific
perception anyone has relative to the City is coloured by their history and engagement with the City.
This is true of all stakeholders we serve.
As the City has grown, it has taken on various approaches to communication with the community and
public and has developed distinct themes and messages representing specific interests of business
units. When viewed individually, each of these initiatives has met with success and community
‘uptake,’ however there is not a unified or consistent message that unites all of these efforts.
Why does Maple Ridge, or for that matter, any organization need a strong brand? A strong brand is
recognized as an organization’s commitment to deliver a consistent quality product and/or service.
It builds trust in constituents / customers and ultimately creates equity.
The objective of this project is to clearly understand how the Maple Ridge brand and our
communications are perceived, so that we can articulate the story(s) we need to tell to the
community and stakeholders consistently embracing the values that Maple Ridge stands for.
Scope of Work
The work being proposed is to conduct a brand review, using the services of a Branding /
Communications consultant solicited through an RFP process. A brand review can be described as:
“A brand audit (or review) provides an analysis of an organization’s brand and its brand management
and marketing effectiveness. It assesses a brand’s strengths, weaknesses, opportunities, and threats. It
identifies brand growth opportunities including those achieved by brand positioning and brand
extension. The review should result in recommendations to improve brand equity, brand positioning,
and brand management and marketing effectiveness.” (source: “ Branding Strategy Insider”)
The scope of work to be undertaken is to broadly review how the Maple Ridge brand is perceived.
The goal of this project is to determine where there is common ground and determine what factors
may lead to differences in perception among citizens. The review will advise us of our strengths,
weaknesses and gaps. As there are many different constituent groups, each having their own
perceptions, key groups need to be consulted, using a combination of focus groups, surveys, on-line
and social media. Some specific groups would include, Council, staff, community not-for-profits,
community associations, business groups, developers, etc.
The analysis the consultant will undertake will include a review of branding and communications
initiatives, via all media that the City is engaged in, to assess how Maple Ridge is perceived. The
following will describe key elements of the work that the consultants will be asked to review and will
be included in the RFP.
Initial project scoping meeting with the Maple Ridge Project team.
Review Maple Ridge current brand execution, sub-brands (e.g. True North Fraser, Invest Maple
Ridge), tourism profile, separation of joint-service agreement, etc.,
Develop a project brief, in consultation with staff, to identify key stakeholder groups and
methods of engagement (e.g. focus groups, surveys, use of website and social media, etc.)
3
Undertake stakeholder engagement through various channels, listed above.
Distill findings and present them to selected committees and Council.
Incorporate input received and prepare a final recommendations.
Final presentation to Council, of findings, recommendations and budget requirements for
implementation.
The involvement of Council is essential. It is suggested that Council members be actively involved in
this project. All Council will be engaged several times during specific project stages as fully described
below. This will ensure that the project remains grounded, and all aspects of the community are
equally considered.
With the final brand review complete, staff can then prepare for Council’s consideration an
implementation plan addressing each of the recommendations with specific action plans. Some of
these actions may be easy and quick to implement and might be deemed worthy of immediate
action. Others may be more complex and costly to implement and as such would require additional
consideration beyond the brand review, so these can be considered during overall business planning
for 2017. Additionally, as specific actions may pertain to specific departments, the business plan for
2017 will serve to unify branding, communications and marketing for all departments.
Process
The following processes and timelines are proposed, with Council participation indicated.
Actions Timing Participation
Develop and issue RFP April 11 Staff
Proponents to prepare and submit proposals May 2 Proponents
Consultant selected May 6 Staff
Project methodology review May 12 Consultant / Staff
Council update report May 16 Council Workshop
Community engagement / consultations May 16- June 17 Council focus group
Preliminary report / present findings July 4 Council Workshop
Draft report and recommendations July 18 Consultant
Presentation of final brand review report July 25 Council Workshop
with recommendations, budgets requirements
Preparation of Implementation Plans August Staff
Brand items included in Business Plans September Staff / Council
Administrative items for immediate implementation addressed in 2016.
More complex items requiring further Council direction addressed in 2017 Business Plans.
Business Plan/Financial Implications
Funds are available in the Economic Development budget.
4
CONCLUSIONS:
The branding review is required as Maple Ridge is maturing as a community. The City needs to
understand how all constituent groups perceive it. This review will permit the City to gather vital
information through a consultant who will be engaged for this project. Council will actively
participate in all phases of the work to ensure that the project remains grounded and aligned with
the overall vision of Council. The consultant will prepare a report with recommendations on actions
to pursue in an effort to create consistent messaging and clarity for marketing and communications
across all departments. This work will help to inform 2017 business planning relating to branding,
communications and marketing.
Prepared by: Lino Siracusa
Manager of Economic Development
______________________________________________________
Concurrence: Kelly Swift
General Manager: Community Development, Parks & Recreation Services
Concurrence: E.C. (Ted) Swabey
Chief Administrative Officer
LS:TW
"Original signed by Lino Siracusa"
"Original signed by Kelly Swift"
"Original signed by E.C. Swabey"
Page 1 of 3
City of Maple Ridge
TO: Her Worship Mayor Nicole Read DATE: April 4, 2016
and Members of Council
FROM: Chief Administrative Officer Meeting: Workshop
SUBJECT: Remedial Action for Hazardous Pool at 11255 Graham Street Maple Ridge
EXECUTIVE SUMMARY:
The property located at 11255 Graham Street (the “Property”) is owned by Rebecca Montgomery
(the “Owner”). The Bylaw Department has been responding to resident complaints at this property
since 2014. One of the complaints concerned noise from a pool pump on the property. An
inspection revealed that there was a pool on the front lawn of the property which was filled with
water and there was no fencing around it and it was evident that it was a serious safety and health
concern. A further review determined that no permits had been applied for or issued for the pool. The
requirements for swimming pool installations are established in the Maple Ridge Building Bylaw No.
6925-2012, Section 28 (see Appendix I).
Staff have attended this site on numerous occasions and have spoken directly with the Owner about
the pool and the requirement to obtain a permit as well as to fence the pool. Letters have been sent
by the City and the City’s solicitor, requesting that the Owner take steps to bring the pool into
compliance. Staff even hand delivered a copy of a permit application directly to the Owner. All of
staff’s efforts to achieve compliance have met with negative results as the Owner refuses to rectify
the situation.
As Council is aware, Section 73 of the Community Charter provides authority to Council to pass a
remedial action requirement requiring an owner or occupier of real property to take measures to deal
with a hazardous condition.
If a person with notice of this resolution wishes to request reconsideration of these requirements by
Council, written notice must be provided to the Manager of Legislative Services within 14 business
days of that person receiving notice of this resolution.
In the event the owner or occupier has not performed all of the remedial action requirements within
the time provided for compliance after the resolution is delivered to them, the City may, by its own
forces or those of a contractor engaged by the City, enter the Property and perform the remedial
action requirements.
In the event the City takes the above referenced action, the City may recover the expense from the
owner or occupier, together with costs and interest, in the same manner as municipal taxes in
accordance with sections 17, 258, and 259 of the Community Charter.
5.3
Page 2 of 3
Based upon the above referenced information on this matter staff recommends Council pass the
following resolutions.
RECOMMENDATIONS:
NOW THEREFORE, be it resolved:
That the pool at 11255 Graham Street Maple Ridge, BC, legally described as: PID 010-414-
916, Lot 25 Section 17 Township 15 New Westminster District Plan 21338, is declared a
Hazardous Condition as defined within Section 73(1)(a) of the Community Charter.
Council therefore resolves that within thirty (30) days of receiving a copy of this resolution, the Owner
of the Property is required to perform the following Remedial Action requirements:
1. Drain, dismantle and remove the pool; or
2. Make application for a permit for the above mentioned pool and retain a qualified contractor
to erect a fence around the pool to a minimum height of 1.2 metres with no opening or gap
having its largest dimension more than 100 mm for vertical pickets or 25.4 for chain link
fencing.
DISCUSSION:
a) Background Context:
In 2014, Staff received a complaint regarding a pool with no fence on the Property. A Bylaw
Officer attended and observed a large above ground pool filled with water with no
surrounding fence. A letter was sent to the Owner to obtain a permit for the pool. The Owner
was also verbally informed of the infraction and provided with the form to apply for a permit.
A Building Official also attended and twice requested the Owner apply for a permit with no
response.
As the Owner failed to take any action to remediate the situation, a letter was sent from the
City’s solicitor informing the Owner that the pool did not comply with the Building Bylaw and
outlined the hazards as well as explaining what the City could do by way of enforcement.
As this situation has been going on for some time with no resolve, the City’s solicitor
recommends that the best option to ensure that the Owner deals with the situation is to
prepare a Remedial Action Requirement report to have it declared a “hazard” as set out in
paragraph 73(2)(a) of the Community Charter and follow the proscribed methods of
remediation.
b) Citizen/Customer Implications:
As this pool is filled with water and has no fence, it represents a serious hazard to the
neighbourhood.
Page 3 of 3
c)Alternatives:
For Council to not pass the Remedial Action order and provide staff with alternative direction
in dealing with this situation.
CONCLUSIONS:
The unfenced pool creates a significant hazard for the other property owners in this neighbourhood.
City staff has given the Owner ample opportunity to resolve the situation but it appears that they do
not intend to take any action in response to the problem. City staff recommends that Remedial
Action requirements as described in the Recommendation in this report be adopted.
Photographs of the pool taken during the course of the Bylaw investigation are attached to this
report as Appendix Il.
The recommendations contained in this report have been reviewed by our City solicitors.
“Original signed by R. MacNair”
_______________________________________________
Prepared by: R. MacNair
Manager of Bylaws and Licencing
“Original signed by Frank Quinn”
__________________________________________
Approved by: Frank Quinn, MBA, P.Eng
General Manager: Public Works and Development Services
“Original signed by E.C Swabey”
__________________________________________
Concurrence: E.C. Swabey
Chief Administrative Office
Appendix l – Excerpt from Maple Ridge Building Bylaw No. 6925-2012
Appendix Il – Photographs
Building Bylaw No. 6925 - 2012 Page 1 of 45
APPENDIX I
28. Pools
28.1 No person shall construct a Pool on any Premises without first obtaining a Building
Permit to do so.
28.2 Every application for Construction of a Pool shall be accompanied by a plan showing:
28.2.1 the location of the proposed Pool in relation to all existing Buildings on the
Premises and the parcel boundaries;
28.2.2 the type of Construction;
28.2.3 the water supply and proposed method of drainage;
28.2.4 septic approval from the Health Authority if not serviced by Municipal
Sanitary Sewer; and
28.2.5 the proposed method and location of fencing and gates.
28.3 Every Pool, whether filled with water or empty, shall be completely enclosed with a
fence or other Structure which is not less than 1.2 metres in height, which has no
opening or gap with its largest dimension being more than 100 mm for vertical pickets
or 25.4 mm for chain link fencing. Further, this enclosing structure must comply with
the Building Code requirements for climbability of guards to restrict access to the Pool.
The fence or other Structure shall be continuous except for points of access which shall,
except for access from doors of the residence, be equipped with self-closing gates
which are designed so that they will return to a latched or locked position when not in
use, and which are secured by a latch or lock located not less than 150 mm from the
top of the gate and not less than l metre above grade, on the Pool side of the fence or
other Structure. Also, the area within 300 mm of the latch mechanism must be solid
with the only gap – maximum 12.5 mm - occurring between the gate and the adjacent
post to which the gate latches.
28.4 Every fence or other Structure enclosing a Pool, whether filled with water or empty, shall
be maintained by the owner or occupier of the Premises upon which the pool is located,
in good order and repair so that it is adequate to perform its intended function. All
sagging gates, loose parts, worn latches or locks and all broken or binding members
shall be promptly and adequately replaced or repaired.
28.5 Every gate in a fence or other Structure which provides access to a Pool shall be kept in
a latched or locked closed position and shall only be open for the purpose of entry to or
exit from the Pool area during such period.
28.6 Every Pool and hot tub shall be drained into a sanitary sewer system or, where a
sanitary sewer system of adequate capacity is not available, into a dedicated septic dry
well or rock pit approved by the Health Authority.
APPENDIX II
From: Bob Goos
Sent: March-07-16 4:01 PM
To: Mayor Council and CAO Users List
Subject: Advocacy for Reinstatement of BC Bus Pass Benefit
Mayor Read and Members of Council;
You are all no doubt aware of the recent action of the British Columbia Government to cancel
the Bus Pass Benefit or Special Transportation Subsidy for recipients of disability payments.
This action was taken immediately following the announcement of a $77 per month increase in
benefits. The result is that for those persons receiving disability payments who rely on public
transit, the effective increase is between $11 and $25 per month. Income-assistance payments for
persons with disabilities have been frozen for nine years so this action has been a slap in the face
for many people with disabilities.
There is a growing voice calling on the provincial government to reinstate these transportation
subsidies and some local governments have added their voice to that call.
I have attached to this e-mail a copy of a letter that was presented to the Council in Victoria, BC.
I am hoping that Maple Ridge Council will consider asking Mayor Read to communicate to the
Minister of Social Development and Social Innovation, with a copy to the Premier and our local
MLA"s, the support of this community to reinstate this benefit for the benefit of many of our
residents who are disabled.
Thank you for a consideration of this request.
Sincerely
Bob Goos
6.1