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HomeMy WebLinkAbout2016-04-04 Council Workshop Agenda and Reports.pdfCity of Maple Ridge 1.ADOPTION OF THE AGENDA 2.MINUTES 2.1 Minutes of Council Workshop Meetings •March 7, 2016 •March 14, 2016 2.2 Minutes of Meetings of Committees and Commissions of Council •Public Art Steering Committee Meeting – January 26, 2016 2.3 Business Arising from Committee and Commission Minutes 3.PRESENTATIONS AT THE REQUEST OF COUNCIL 4.MAYOR AND COUNCILLORS’ REPORTS COUNCIL WORKSHOP AGENDA April 4, 2016 10:00 a.m. Blaney Room, 1st Floor, City Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meeting is live streamed and recorded by the City of Maple Ridge. REMINDERS April 4, 2016 Closed Council following Workshop Committee of the Whole Meeting 1:00 p.m. April 5, 2016 Council Meeting (rescheduled from March 29) 7:00 p.m. Council Workshop April 4, 2016 Page 2 of 4 5.UNFINISHED AND NEW BUSINESS 5.1 Parks and Recreation Infrastructure Prioritization Staff report dated April 4, 2016 recommending that a draft implementation schedule and funding program for infrastructure projects identified as unfunded in the Parks and Recreation Infrastructure Prioritization Report be prepared and a community consultation program to gather citizen feedback on proposed Parks, Recreation and Cultural Infrastructure projects and an associated funding model be prepared. 5.2 Project Scope for Branding Review Staff report dated April 4, 2016 recommending that the scope of work and process for a branding review be endorsed. 5.3 Remedial Action for Hazardous Pool at 11255 Graham Street, Maple Ridge Staff report dated April 4, 2016 recommending that the owner of the property be required to drain, dismantle and remove a hazardous pool or make an application for a permit and retain a qualified contractor to erect a fence around the above mentioned pool. 6.CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: a)Acknowledge receipt of correspondence and advise that no further action will be taken. b)Direct staff to prepare a report and recommendation regarding the subject matter. c)Forward the correspondence to a regular Council meeting for further discussion. d)Other. Once direction is given the appropriate response will be sent. 6.1 Bob Goos - Advocacy for Reinstatement of BC Bus Benefit E-mail dated March 7, 2016 from Bob Goos requesting that Maple Ridge Council communicate with the Minister of Social Development and Social Innovation in support of reinstatement of the BC Bus Pass Benefit Recommendation: Send letter of support to the Minister of Social Development and Social Innovation Council Workshop April 4, 2016 Page 3 of 4 6.2 Upcoming Events April 5, 2016 3:00 p.m. Ribbon Cutting Ceremony – Gratia Bakery and Café, 22225 Dewdney Trunk Road Organizer: Gratia Bakery and Café April 7, 2016 4:00 p.m. Circle Farm Tour Launch Event, Blaney Room, City Hall Organizer: City of Maple Ridge April 16, 2016 9:00 a.m. Volunteer Breakfast, Boston Pizza Organizer: Volunteer BC April 23, 2016 9:00 a.m. Metro Vancouver Council of Councils, Giggle Dam, Port Coquitlam Organizer: Metro Vancouver Board of Directors April 24, 2016 1:00 p.m. Scouts Canada Project, Ridge Meadows Hospital, outside Rehabilitation Unit Organizer: 1st Haney Scout Group May 2 and 3, 2016 7:00 a.m. Mayor’s Caucus, Fort St. John, BC Organizer: BC Mayor’s Caucus 7.BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Links to member associations: •Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016- archive.html •Lower Mainland Local Government Association (“LMLGA”) o http://www.lmlga.ca/ •Federation of Canadian Municipalities (“FCM”) o https://www.fcm.ca/ 8.MATTERS DEEMED EXPEDIENT 9.ADJOURNMENT Checked by: ___________ Date: _________________ Council Workshop April 4, 2016 Page 4 of 4 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or employee negotiations; (d) the security of property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; (h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council (i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; (n) the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) (o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. (p) information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. 2.1 Council Workshop Meeting Minutes City of Maple Ridge COUNCIL WORKSHOP MINUTES March 7, 2016 The Minutes of the City Council Workshop held on March 7, 2016 at 10:10 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Marlo, Manager of Legislative Services Other staff as required C. Carter, Director of Planning D. Pollock, Municipal Engineer Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1.ADOPTION OF THE AGENDA R/2016-113 It was moved and seconded That the meeting be closed to the public pursuant Section 90(1) and 90(2) of the Community Charter as the subject matter being considered relates to the following: 1.The acquisition and disposition of land and improvements that council considers might reasonably be expected to harm the interests of the municipality if disclosed 2.Law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment. 3.The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 2.1 Council Workshop Minutes March 7, 2016 Page 2 of 6 4. Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; 5. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED Councillor Duncan, Councillor Speirs - OPPOSED Note: The meeting reconvened at 3:45 p.m. 2. MINUTES 2.1 Minutes of the February 22, 2016 Council Workshop Meeting R/2016-114 It was moved and seconded That the minutes of the Council Workshop Meeting of February 22, 2016 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS Item 4 was deferred to March 14, 2016 5. UNFINISHED AND NEW BUSINESS 5.1 Parks and Recreation Infrastructure Prioritization Staff report dated March 7, 2016 recommending that staff be directed to prepare a draft schedule and funding model for a multi-use wellness facility with an aquatic centre, synthetic fields and a stadium, a cultural facility, ice rinks and neighbourhood amenities, recognizing the aquatic facility as the highest priority. Note: Item 5.1 was deferred to the March 14, 2016 Council Workshop Meeting. Council Workshop Minutes March 7, 2016 Page 3 of 6 5.2 Proposed Changes to Metro Vancouver Transfer Station Hours Staff report dated March 7, 2016 recommending that a letter of support for the proposed Metro Vancouver Transfer Station hours be sent to Metro Vancouver and that the options for the Ridge Meadows Recycling Society with respect to revised operating hours be discussed as part of 2017-2021 Business Planning. The Municipal Engineer reviewed the report. R/2016-115 It was moved and seconded That a letter be sent to Metro Vancouver indicating the City of Maple Ridge’s support for the proposed operating hours, as noted in the report “Proposed Changes to Metro Vancouver Transfer Station Hours” dated March 7, 2016; and That the options for the Ridge Meadows Recycling Society Depot with respect to the revised Maple Ridge Transfer Station operating hours be evaluated and included in the 2017-2021 Business Planning deliberations. CARRIED 5.3 Hammond Area Plan Process – Preliminary Concept Plan Staff report dated March 7, 2016 providing summaries of the Hammond Historic Character Area Study, the Residential Density Bonus/Density Transfer Program Assessment and the Commercial Demand and Capacity Analysis for the Hammond Area Plan. Note: Item 5.3 was deferred to the March 14, 2016 Council Workshop Meeting 5.4 Silver Valley School Site - Update on School District No. 42 Decision and School Site Review Process Staff report dated March 7, 2016 recommending that the process for discussing the future land use of superfluous school sites be endorsed. The Director of Planning gave a power point presentation focusing on School District No. 42’s decision, the implications of that decision for land use and the process for the school site review. Council Workshop Minutes March 7, 2016 Page 4 of 6 R/2016-116 It was moved and seconded 1) Whereas Council has considered the requirements of Section 475 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities it considers appropriate for consultation with persons, organizations and authorities it considers will be affected and has specifically considered the matters referred to in Section 475 of the Act; 2) And whereas Council considers that the opportunities to consult, proposed to be provided by the City in respect of an amendment to an Official Community Plan, constitute appropriate consultation for the purposes of Section 475 of the Act; 3) And whereas, in respect of Section 475 (2) of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board of any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvement district boards, and f. The Provincial and Federal Governments and their agencies; 4) And that the only additional consultation to be required in respect of this matter beyond the consultation program outlined in this report titled, “Silver Valley School Sites – Update on School District 42 Decision and School Site Review Process”, dated March 7, 2016, and the early posting of the proposed Maple Ridge Official Community Plan Amending Bylaw on the District’s website, together with an invitation to the public to comment, is referral to School District 42; 5) And that the process identified in the report entitled “Silver Valley School Sites – Update on School District 42 Decision and School Site Review Process” be endorsed. CARRIED Council Workshop Minutes March 7, 2016 Page 5 of 6 5.5 Thornhill Community Association’s Invitation to Event Mayor Read provided an update on the invitation to Council by the Thornhill Community Association advising that the request is to proceed initially with cookies and coffee and a meet and greet one evening. R/2016-117 It was moved and seconded That a time be scheduled for a meet and greet with the Thornhill Community Association. CARRIED 6. CORRESPONDENCE 6.1 BC Association of Farmers’ Markets Letter dated January 22, 2016 from Jon Bell, President, BC Association of Farmers’ Markets providing information on the BC Farmers’ MarketsNutrition Coupon Program (“FMNCP”) and requesting that a letter be sent to the Minister of Heath supporting the continuation of funding for this program. R/2016-118 It was moved and seconded That a letter be sent to the Minister of Health supporting the continuation of funding for the Farmers’ Markets Nutrition Coupon Program. CARRIED 6.2 Lower Mainland Local Government Association (LMLGA) 2016 Resolutions and Nominations Memorandums dated February 18, 2016 from LMLGA providing information on Resolution and Nomination submissions for the LMLGA Conference and AGM on May 11-13, 2016. Proposed topics: • Increase in ambulance service • Increased funding for Ministry of Children • Replace statutory newspaper notification Council Workshop Minutes March 7, 2016 Page 6 of 6 R/2016-119 It was moved and seconded That a sub-committee be struck to bring resolutions forward for consideration of submission to the Lower Mainland Local Government Association; and that the task force consist of Councillors Duncan, Shymkiw and Speirs. CARRIED It was requested that Councillors submit topics to the sub-committee. 6.3 Upcoming Events March 7, 2016 6:00 p.m. Strong Kids Forum; The ACT Arts Centre Organizer: Maple Ridge Resilience Initiative March 12, 2016 6:30 p.m. Style ‘n 50’s Fundraiser, Maple Ridge Legion Organizer: Maple Ridge Legion April 10, 2016 9:00 a.m. Volunteer Breakfast, Red Robin, Maple Ridge Organizer: Volunteer Maple Ridge-Pitt Meadows April 24, 2016 5:30 p.m. ACT Presents Performance, Tour and Reception, The ACT Arts Centre Organizer: The Act May 11-14, 2016 2016 Lower Mainland Local Government Association (LMLGA) Conference, Whistler, BC June 3-7, 2016 2016 Federation of Canadian Municipalities (FCM) Conference and Trade Show, Winnipeg, Manitoba 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. ADJOURNMENT – 3:28 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer City of Maple Ridge COUNCIL WORKSHOP MINUTES March 14, 2016 The Minutes of the City Council Workshop held on March 14, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell D. Boag, Acting General Manager of Community Councillor K. Duncan Development, Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services J. Charlebois, Manager Community Planning L. Zosiak, Planner Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1.ADOPTION OF THE AGENDA The agenda was adopted with the following amendments: •Item 4.0 Mayor’s and Councillors’ Reports to be dealt with following Item 6.0 Correspondence •A presentation from the Chief Administration Officer on Supportive Housing to be added as Item 5.1 and the remaining agenda items renumbered. 2.MINUTES 2.1 Minutes of the March 7, 2016 Council Workshop Meeting 2.1 Council Workshop Minutes March 14, 2016 Page 2 of 9 R/2016-144 It was moved and seconded That the minutes of the Council Workshop Meeting of March 7, 2016 be adopted as circulated. CARRIED 2.2 Minutes of Meetings of Committees and Commissions of Council R/2016-145 It was moved and seconded That the minutes of the Maple Ridge Community Heritage Commission Meeting of February 2, 2016 be received. CARRIED 2.3 Business Arising from Committee Minutes – Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil Note: Item 4 was dealt with following Item 6 4 MAYOR’S AND COUNCILLORS’ REPORTS Councillor Bell Councillor Bell requested clarification of a message stating that staff was aware of the proposal of the Quality Inn in August. Mayor Read indicated that staff was not presented with this information by BC Housing at that time. Councillor Bell will be attending her first Fall Prevention for Seniors meeting and the Lower Mainland Local Government Association’s President’s Tour of Whistler and Squamish. Councillor Robson Councillor Robson sought clarification on Mayor and Councillor correspondence procedures. Mayor Read advised that letters coming in as correspondence are scanned and provided to Mayor and Council. Councillor Masse Councillor Masse provided an update on the Metro Vancouver Climate Action Committee. Councillor Speirs Councillors Speirs attended a Federation of Canadian Municipalities meeting, Council Workshop Minutes March 14, 2016 Page 3 of 9 Councillor Duncan Councillor Duncan had a meeting on the Active Transportation Advisory Committee. She advised that committees are currently recruiting members. She attended a Child and Youth Health and Substance Use Collaborative conference. Mayor Read Mayor Read attended meetings with Fraser Health, School District No. 42 regarding transit, James Zelinskiy from the Baptist Church and members of the Maple Ridge Community Heritage Commission. Deputy Mayor Shymkiw Deputy Mayor Shymkiw attended the South Asian Cultural Centre Gala and the Strong Kids Forum. He worked with the Manager of Economic Development to recommend appointments to the Economic Development Committee. Deputy Mayor Shymkiw also attended meetings of the Festival Support Committee, the Maple Ridge Downtown Business Improvement Association security committee and met with various advisory committees on behalf of Mayor Read. 5. UNFINISHED AND NEW BUSINESS 5.1 Supportive Housing Update The Chief Administrative Officer reviewed the resolutions passed by Council to work with BC Housing on a Memorandum of Understanding for supportive housing in Maple Ridge, and the process the Province will be undertaking to purchase the Quality Inn and renovate that facility for supportive housing. Comments made by MLA Bing on social media concerning the process and the location were presented. R/2016-146 It was moved and seconded That the Hon. Rich Coleman, Minister of Natural Gas Development and Minister Responsible for Housing and Deputy Premier, be requested to work with MLA Doug Bing and MLA Marc Dalton to affirm that the Quality Inn location proposed by BC Housing to the City of Maple Ridge remains the best option for the supportive housing solution and, if it is determined not to be the best location, that an alternate location be identified. Council Workshop Minutes March 14, 2016 Page 4 of 9 R/2016-147 It was moved and seconded That the text “alternate location” be replaced with the text “alternative”. AMENDMENT CARRIED Councillor Bell – OPPOSED MOTION AS AMENDED CARRIED Councillor Bell - OPPOSED 5.2 Hammond Area Plan Process – Preliminary Concept Plan Staff report dated March 7, 2016 providing summaries of the Hammond Historic Character Area Study, the Residential Density Bonus/Density Transfer Program Assessment and the Commercial Demand and Capacity Analysis for the Hammond Area Plan. The Planner gave a power point presentation providing an overview of the report. R/2016-148 It was moved and seconded That the staff report entitled “Hammond Area Plan Process – Preliminary Concept Plan”, dated March 7, 2016, be received for information. CARRIED 5.3 Maple Ridge Community Amenity Contribution Program –Proposed Community Amenity Contribution Program Council Policy – Maple Ridge Official Community Plan Amending Bylaw No. 7188-2015 Staff report dated March 14, 2016 recommending that the proposed Community Amenity Contribution Program Council Policy be approved and that Maple Ridge Official Community Plan Amending Bylaw No. 7188-2015 be forwarded to a Council meeting for consideration. The Manager of Community Planning distributed an updated Appendix A to the staff report and gave a power point presentation that provided an overview of the staff report. 5.3.1 R/2016-149 It was moved and seconded 1. That the proposed Community Amenity Contribution Program Policy, circulated as a new Appendix A to the report titled “Maple Ridge Community Amenity Contribution Program” and dated March 14, 2016 be approved; and that Official Community Plan Amending Bylaw No. Council Workshop Minutes March 14, 2016 Page 5 of 9 7188-2015, Attached as Appendix B, be forwarded to a Regular Council meeting for consideration of the following recommendations; A. Whereas Council has considered the requirements of Section 475 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities in considers appropriate for consultation with persons, organizations and authorities it considers will be affected and has specifically considered the matters referred to in Section 475 of the Act; B. And whereas Council considers that the opportunities to consult, proposed to be provided by the City in respect of an amendment to an Official Community Plan, constitute appropriate consultation for the purposes of Section 475 of the Act; C. And whereas, in respect of Section 475(2) of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board or any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvement district boards, and f. The Provincial and Federal Governments and their agencies; D. And that no additional consultation be required in respect of this matter beyond the posting of two questionnaires on the City of Maple Ridge website seeking comments on the proposed Official Community Plan Amending Bylaw No. 7188-2015 and proposed Community Amenity Contribution Program Council Policy; E. That Official Community Plan Amending Bylaw No. 7188-2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; F. That it be confirmed that Official Community Plan Amending Bylaw No. 7188-2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; and G. That Official Community Plan Amending Bylaw No. 7188-2015 be given First and Second Readings and forwarded to Public Hearing. Note: Mayor Read left the meeting at 11:17 a.m. and Deputy Mayor Shymkiw assumed the Chair. Mayor Read returned to the meeting at 11:42 p.m. Council Workshop Minutes March 14, 2016 Page 6 of 9 The following amendments to the Policy were proposed and voted on. 5.3.2 R/2016-150 It was moved and seconded That Item 2 of the Community Amenity Contribution Program Policy for a CAC contribution rate of $3100 for each new dwelling unit or single family lot be revised to a contribution rate of $7500 per single family lot, $5100 per townhouse and $3100 per apartment. R/2016-151 It was moved and seconded That the motion be amended to direct staff to charge a Community Amenity Charge contribution rate of $3100 for any applications in stream as of March 14, 2016 and that applications submitted following March 14, 2016 be charged a Community Amenity Charge contribution rate of $7500 per single family lot, $5100 per townhouse and $3100 per apartment. DEFEATED MOTION AS AMENDED DEFEATED Mayor Read, Councillor Bell, Councillor Speirs, Councillor Shymkiw – OPPOSED MOTION DEFEATED Mayor Read, Councillor Bell, Councillor Speirs, Councillor Shymkiw – OPPOSED 5.3.3 R/2016-152 It was moved and seconded That the Community Amenity Contribution Program Policy be amended to reflect a Community Amenity Charge contribution rate of $5100 per new single family lot, $4100 per townhouse and $3100 per apartment be applied. CARRIED Deputy Mayor Shymkiw - OPPOSED Council Workshop Minutes March 14, 2016 Page 7 of 9 5.3.4 R/2016-153 It was moved and seconded That the exemption for the Town Centre be removed from the Community Amenity Contribution Program Policy. DEFEATED Mayor Read, Councillor Duncan, Councillor Robson, Councillor Shymkiw, Councillor Speirs - OPPOSED MAIN MOTION AS AMENDED 1. That the proposed Community Amenity Contribution Program Policy, circulated as a new Appendix A to the report titled “Maple Ridge Community Amenity Contribution Program” and dated March 14, 2016 be amended to reflect a Community Amenity Charge contribution rate of $5100 per new single family lot, $4100 per townhouse and $3100 per apartment and be approved as amended; and that Official Community Plan Amending Bylaw No. 7188-2015, Attached as Appendix B, be forwarded to a Regular Council meeting for consideration of the following recommendations; A. Whereas Council has considered the requirements of Section 475 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities in considers appropriate for consultation with persons, organizations and authorities it considers will be affected and has specifically considered the matters referred to in Section 475 of the Act; B. And whereas Council considers that the opportunities to consult, proposed to be provided by the City in respect of an amendment to an Official Community Plan, constitute appropriate consultation for the purposes of Section 475 of the Act; C. And whereas, in respect of Section 475(2) of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board or any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvement district boards, and Council Workshop Minutes March 14, 2016 Page 8 of 9 f. The Provincial and Federal Governments and their agencies; D. And that no additional consultation be required in respect of this matter beyond the posting of two questionnaires on the City of Maple Ridge website seeking comments on the proposed Official Community Plan Amending Bylaw No. 7188-2015 and proposed Community Amenity Contribution Program Council Policy; E. That Official Community Plan Amending Bylaw No. 7188-2015 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; F. That it be confirmed that Official Community Plan Amending Bylaw No. 7188-2015 is consistent with the Capital Expenditure Plan and Waste Management Plan; and G. That Official Community Plan Amending Bylaw No. 7188-2015 be given First and Second Readings and forwarded to Public Hearing. CARRIED 5.3.5 R/2016-154 It was moved and seconded That staff be directed to provide a report on the harmonization of the Albion Density Bonus Program with the Community Amenity Charge Program. CARRIED 5.4 LMLGA Resolutions Sub-Committee Update Suggestions for resolutions to be forwarded to the Lower Mainland Local Government Association (“LMLGA”) included: • the provision of health care services to those with addiction issues • the lack of demolition of vacant buildings due to financial situations • the verification of compliance with medicinal marihuana access regulations • banning the use of plastic bags • application of gender neutral language applied to other local governments • making threat assessment protocols mandatory • integration of education and mental health resources for youth • interest rates on loans • bed bug issue Mayor and Council agreed to submit the essence of their proposed resolutions to the sub-committee for finalization. Council Workshop Minutes March 14, 2016 Page 9 of 9 R/2016-155 It was moved and seconded That authority to submit resolutions to LMLGA be delegated to the LMLGA resolutions sub-committee. CARRIED 6. CORRESPONDENCE 6.1 Upcoming Events March 16, 2016 7:00 p.m. Emergency Town Hall on Housing Affordability in Metro Vancouver, St. James Community Square, Vancouver Organizer: David Eby, MLA Vancouver-Point Grey April 7, 2016 5:30 p.m. TELUS Open House, Maple Ridge Alliance Church, 20399 Dewdney Trunk Road Organizer: TELUS April 14, 2016 5:30 p.m. TELUS Open House, St. Paul’s Lutheran Church, 12145 Laity Street Organizer: TELUS April 22, 2016 11:30 a.m. Green Team Open House and Earth Day Event, Maple Ridge City Hall Organizer: City of Maple Ridge May 14, 2016 6:00 p.m. Maple Ridge Community Foundation’s Annual Fundraiser, Pitt Meadows Golf Club Organizer: Maple Ridge Community Foundation 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. ADJOURNMENT – 12:39 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer 2.2 Committee and Commission Meetings Minutes City of Maple Ridge PUBLIC ART STEERING PUBLIC ART STEERING PUBLIC ART STEERING PUBLIC ART STEERING COMMITTEE MEETING MINUTESCOMMITTEE MEETING MINUTESCOMMITTEE MEETING MINUTESCOMMITTEE MEETING MINUTES The Minutes of the Regular Meeting of the Public Art Steering Committee, held in the Coho Room, at Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, January 26, 2016 at 3:00 p.m. COMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENT Wayne Bissky, Vice Chair Architect Susan Hayes, Chair Artist Barbara Duncan Curator, ACT Art Gallery Councillor Duncan City of Maple Ridge Leanne Koehn Community at Large Member STAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENT Sunny Schiller Committee Clerk Yvonne Chui Manager, Arts and Community Connections REGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTS 1.1.1.1. CALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONSCALL TO ORDER AND INTRODUCTIONS There being a quorum present, the Chair called the meeting to order at 3:05 pm and advised the committee that Councillor Bell is now the alternate council liaison. The Staff Liaison took over chairing the meeting for the elections. 2.2.2.2. 2016 CHAIR AND VICE2016 CHAIR AND VICE2016 CHAIR AND VICE2016 CHAIR AND VICE----CHAIR ELECTIONSCHAIR ELECTIONSCHAIR ELECTIONSCHAIR ELECTIONS R16-001 It was moved and seconded That That That That Susan Hayes Susan Hayes Susan Hayes Susan Hayes be elected Public Art Steering Committee Chairbe elected Public Art Steering Committee Chairbe elected Public Art Steering Committee Chairbe elected Public Art Steering Committee Chair. . . . CARRIED R16-002 It was moved and seconded That That That That Wayne Bissky Wayne Bissky Wayne Bissky Wayne Bissky be elected Public Art Steering Committee Vicebe elected Public Art Steering Committee Vicebe elected Public Art Steering Committee Vicebe elected Public Art Steering Committee Vice----ChairChairChairChair. . . . CARRIED Susan Hayes resumed chairing the meeting. 2.2 PASC Minutes January 26, 2016 Page 2 of 4 3333.... AGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTION R16-003 It was moved and seconded That the Agenda be adopted. That the Agenda be adopted. That the Agenda be adopted. That the Agenda be adopted. CARRIED 4444.... MINUTE ADOPTIONMINUTE ADOPTIONMINUTE ADOPTIONMINUTE ADOPTION R14-004 It was moved and seconded That the Minutes of That the Minutes of That the Minutes of That the Minutes of November 24November 24November 24November 24, 2015 be adopted., 2015 be adopted., 2015 be adopted., 2015 be adopted. CARRIED 5.5.5.5. QUESTION QUESTION QUESTION QUESTION PERIODPERIODPERIODPERIOD ---- NilNilNilNil 6.6.6.6. NEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESS 6.16.16.16.1 Committee RecruitmentCommittee RecruitmentCommittee RecruitmentCommittee Recruitment The Committee Clerk shared the plan for committee recruitment. Leanne Koehn entered at 3:11 pm. 6.26.26.26.2 Community Public Art GrantCommunity Public Art GrantCommunity Public Art GrantCommunity Public Art Grant Additional information has been received from both the BIA and CEED Centre to support their applications for Community Public Art Grants. After reviewing the information R14-005 It was moved and seconded That theThat theThat theThat the Business Improvement Association Business Improvement Association Business Improvement Association Business Improvement Association Community Public Art GCommunity Public Art GCommunity Public Art GCommunity Public Art Grant be rant be rant be rant be approved. approved. approved. approved. CARRIED Leanne Koehn left the meeting at 3:15 due to a conflict of interest. R14-006 It was moved and seconded That theThat theThat theThat the CEED Centre Community Public Art GCEED Centre Community Public Art GCEED Centre Community Public Art GCEED Centre Community Public Art Grant be approved. rant be approved. rant be approved. rant be approved. CARRIED Leanne Koehn rejoined the meeting. The Staff Liaison provided an update on funds for the Community Public Art Grants. PASC Minutes January 26, 2016 Page 3 of 4 6.36.36.36.3 Website Banner ProposalWebsite Banner ProposalWebsite Banner ProposalWebsite Banner Proposal Wayne Bissky outlined his idea for featuring local art work on the city website. Due to the changes currently underway in the Parks and Leisure Services department it was decided to table this idea until the end of the year. Ideas for promoting local art were discussed. 6.46.46.46.4 Draft RDraft RDraft RDraft RFP FP FP FP CCCCall for all for all for all for DDDDeveloper eveloper eveloper eveloper PPPPublic ublic ublic ublic AAAArt rt rt rt PPPProgramrogramrogramrogram The Chair outlined the draft proposal to hire a facilitator in support of the creation of a developer public art program. This work is part of the PASC five year plan and part of the 2016 work plan. Councillor Duncan expressed her support for this project. The process and potential outcomes were discussed. 6.56.56.56.5 PASC Presentation to CPASC Presentation to CPASC Presentation to CPASC Presentation to Councilouncilouncilouncil The Staff Liaison will be making a presentation to Council on February 15 at 1:00 pm. The Chair and Vice Chair will be in attendance and all members were invited to attend. 6.66.66.66.6 Cultural PlanCultural PlanCultural PlanCultural Plan A one time budget request has been made to update the cultural plan, which was last updated twenty years ago. (Final reading of the budget is expected January 26, 2016). This is a high level plan which looks at all aspects of culture. A consultant will be hired to facilitate the review which is expected to take approximately one year. 6.76.76.76.7 Sidewalk Poetry Phase 2 UpdateSidewalk Poetry Phase 2 UpdateSidewalk Poetry Phase 2 UpdateSidewalk Poetry Phase 2 Update The Staff Liaison reported the installation has been delayed due to weather but will proceed as soon as possible. The next stage of this project will be discussed at a Spring 2016 meeting 6.86.86.86.8 Hammond Stadium Project UpdateHammond Stadium Project UpdateHammond Stadium Project UpdateHammond Stadium Project Update The Staff Liaison recently led six artists on a tour of Hammond Stadium and some applications for the proposal have already been received. 6.96.96.96.9 Whonnock Lake Whonnock Lake Whonnock Lake Whonnock Lake Project UpdateProject UpdateProject UpdateProject Update The Staff Liaison recently met with the artists to discuss the project. Installation is scheduled for April. 7.7.7.7. ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE The Staff Liaison provided videos of innovative public art around the world, including a solar powered bike path in the Netherlands by Daan Roosegarde. The next PASC meeting will be on Tuesday, February 23, 2016. PASC Minutes January 26, 2016 Page 4 of 4 8.8.8.8. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT It was moved and seconded That the meeting be adjourned at 4:36 pm. Chair /ss City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 4, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Workshop SUBJECT: Parks and Recreation Infrastructure - Community Engagement Program EXECUTIVE SUMMARY: At Council Workshop on March 7, 2016, Council deferred a staff report on Parks and Recreation Infrastructure Prioritization to a following meeting. That report is attached to this cover report for Council’s information and consideration. The recommendation from the March 7, 2016 report has been repeated as the first recommendation in this report for ease of reference. If Council supports the preparation of a draft schedule and funding model for the Parks, Recreation and Cultural projects identified in the March 7th report, that information will be brought back to Council for endorsement. In addition, staff will prepare a recommended approach for a community engagement and consultation process to present this opportunity to the community and to gather their feedback. RECOMMENDATION: 1.That staff be directed to prepare a draft implementation schedule and funding program for those infrastructure projects identified as unfunded in the Parks and Recreation Infrastructure Prioritization Report dated March 7, 2016 for Council’s consideration. 2.That staff be directed to prepare a community consultation program to gather citizen feedback on proposed Parks, Recreation and Cultural Infrastructure projects and on associated funding model for Council’s consideration. DISCUSSION: a)Background Context: In December, 2015 Council began discussions to identify priority needs for Parks and Recreation Community Infrastructure based on recommendations included in the Parks, Recreation and Cultural Plan which was developed after significant community input in 2010. March 7, 2016, a report to Council on this subject framed five infrastructure projects as the prioritization focus. These include a multi-use wellness facility with an aquatic centre, a synthetic field with a stadium and an event setting, a cultural facility, ice rinks, and neighbourhood amenities. Each of the proposed projects are described in more detail in an addendum to the attached report titled “Facility Bundles for Parks and Recreation Community Infrastructure Prioritization”. 5.1 b) Desired Outcome: The desired outcome is to ensure that a plan is in place to meet the future sport, recreation and cultural needs of the community. c) Strategic Alignment: The projects identified in this report align with recommendations in the Parks, Recreation and Cultural Plan adopted by Council in 2010. d) Citizen/Customer Implications: While citizens will greatly benefit from the use of new amenities, staff are cognizant that citizens are also the primary funders. With this in mind, great effort will be made to secure grant and partnership opportunities that come available for projects of this nature, as well as the establishment of cost-effective operating models. e) Interdepartmental Implications: A number of departments provide support to new infrastructure developments including Planning, Engineering, Building, Clerks, Communications and Finance. f) Business Plan/Financial Implications: During the 2016 Business Planning process, Council was presented with a sample strategy that could be used to invest up to $110M in parks, recreation and cultural amenities over the next four years. A refined funding strategy will need to be developed to accommodate the specific package of infrastructure projects that Council identifies as priorities. The recommendation in this report is to bring that work back to Council for endorsement and then to the public for comment. Following these steps, Council will make a decision on which projects to proceed with. Each project identified to proceed will be incorporated into Capital and operating budgets. CONCLUSIONS: Following Council’s endorsement of an implementation schedule and funding model, a community engagement and consultation process will be undertaken to inform the community about this opportunity and to gather their feedback. That information will be brought back to Council to determine which projects to put forward for public approval for borrowing. “original signed by Kelly Swift” Prepared by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services “original signed by Paul Gill” Concurrence: Paul Gill, CPA, CGA General Manager, Corporate and Financial Services “original signed by Ted Swabey” Concurrence: E.C. Swabey Chief Administrative Officer Attachments Parks and Recreation Infrastructure Prioritization Report dated March 7, 2016 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: March 7, 2016 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: Workshop SUBJECT: Parks and Recreation Infrastructure Prioritization EXECUTIVE SUMMARY: At a Special Workshop on December 15, 2015, Council embarked on a process to prioritize community infrastructure projects along with a funding plan for major projects identified as recommendations in the 2010 Parks, Recreation and Cultural Plan. This report provides a summary of the application of Council’s criteria and weighting to each potential project, as well as a description of which projects are already included in the current work plan, a listing of projects that require a more modest investment that can largely be incorporated into future work plans as annual Capital funding comes available. The five projects that remain are the main focus for Council in this prioritization process. This list includes: the Multi-use Wellness Facility with an Aquatic Centre; Synthetic Fields and a Stadium; a Cultural Facility; Ice Rinks; and, Neighbourhood Amenities. RECOMMENDATION: That staff prepare a draft schedule and funding model for a multi-use wellness facility with an aquatic centre, synthetic fields and a stadium, a cultural facility, ice rinks, and neighbourhood amenities that recognizes the aquatic facility as the highest priority. DISCUSSION: a)Background Context: On December 15, 2015 Council held a Special Workshop to identify needs for Parks and Recreation Community Infrastructure and criteria to guide prioritization of those needs. That discussion was based on recommendations included in the Parks, Recreation and Cultural Plan which was developed after significant community input in 2010. On January 11, 2016 Council continued this process by confirming the list of facilities and amenities, reviewing “facility bundles” that demonstrated synergies between amenities, and by confirming the criteria that were developed. Following some discussion, Council requested that the criteria be applied to the facility list and that this information be brought back to Council. Results of the Application of Criteria to Facility Bundles A grid showing the full result of the application of Council’s criteria to the Facility Bundles is attached for Council’s review. There is a level of variance (plus or minus) that must be assumed when interpreting these results, recognizing that the application of these criteria Attachment required a level of subjectivity. Below is a summary of these results in the order that resulted from the application of Council’s criteria and weighting. Ranking Project/Bundle Weighted Total 1 Maple Ridge Leisure Centre 28.0 1 Trail Expansion: Blue Mountain or Thornhill 28.0 3 Water Play Park in the Downtown 26.0 4 Synthetic Field and Stadium 24.8 5 Dog Parks 25.0 6 Multi-Use Wellness Complex 24.8 7 Farm and Agricultural Facilities 22.7 8 Jackson Farm 22.0 9 Neighbourhood Amenities 21.0 10 Active and Youth Facilities 20.5 11 Cultural Facility 20.0 12 Ice Rinks 18.0 The above is provided for Council’s information and consideration for your discussion on the level of priority to be assigned to each amenity. Current Funding Context The attachment titled Facility Bundles for Parks and Recreation Community Infrastructure Prioritization Discussion is attached to provide more detail on each of the proposed amenities. The facilities in this list have been placed into three categories shown below.  The first category includes items that are in the current work program,  the second category includes items that could be accommodated within current funding plans, and  the third category includes Facility Bundles that are unfunded that will require borrowing in order to proceed. 1. Current Work Plan Items: The following facilities are currently planned to proceed, noting that some additional funding will be required as described below: The Maple Ridge Leisure Centre Retrofit Funding of $5M is planned within the Infrastructure Replacement Fund. Additional funding will be required to recognize the cost of this work in the future. Youth Action Park Fifty percent of planned funding of $750K for this project is in the 2018 Capital Plan and the remainder is planned to come from Gaming Revenue. Additional funding of $50 to $100K will be required to achieve the project scope. Water Play Park Currently $300K for a water play park is in the 2019 Capital Plan. An additional $300K is required to achieve a small water play amenity and washrooms. The downtown location that was anticipated for this project is Memorial Peace Park on the concrete pad behind the Leisure Centre. Net operating costs would be approximately $50K per year. 2. Future Work Plan Items: With direction from Council, the following items could be built into future work programs largely within the current funding plans. Operating costs are not significant and will be addressed through growth to the extent possible. Emerging activities such as Parkour These projects can be invited through expressions of interest targeting firms with expertise in these areas, similar to a WildPlay model. While there is not enough information at this time to forecast costs, they would be expected to be minimal if accommodated on municipal lands/facilities. Community Gardens Community Gardens could be added on existing City owned lands. Capital costs would be modest and could be accommodated within the annual Capital Program. Operating costs would be close to neutral if the model employed is similar to existing community gardens. 4-H Facilities These would best be considered in combination with any changes or improvements to the Agricultural Fairgrounds. Again, both capital and operating costs would be modest. Discussions with the Agricultural Association suggest that this is not an immediate need. The North Fraser Therapeutic Riding Centre This program is currently housed. There may be a future need that could be considered in tandem with any changes to the Agricultural Fairgrounds, with the Fair Board’s approval. Capital costs are unknown. Operating costs beyond facility preventive maintenance would be neutral. Three to five new dog off leash parks These can be added to existing parks for a Capital Cost of approximately $50-100K or less depending on size and if parking is required. Net operating costs would be minimal. Trail Expansions such as a Blue Mountain or Albion “Grind” This amenity, including parking and washrooms will need further exploration, including the consideration of specific sites in order to determine cost implications. At this time, we would estimate $1-2M for Capital costs and operating costs of $50K per year. Jackson Farm Prior to proceeding with any development of Jackson Farm, staff recommend that a comprehensive community consultation process be undertaken at some point to determine the community’s interest in the type and extent of use of the Jackson Farm lands. The cost to conduct the consultation process is estimated at $50K, which would deliver a community concept and a determination of Capital and Operating cost implications. 3. Unfunded Major Infrastructure Projects: The following facilities are the main focus of the prioritization discussion, as these much larger infrastructure projects identified in the Parks, Recreation and Culture Master Plan remain unfunded at this time. In order to proceed with these projects, staff will require direction from Council on which items to move forward with. Facility/Bundle Size Capital Cost Estimate Operating Cost Estimate Multi-Use Wellness Facility with an Aquatic Centre 117,500 sq. ft. $60-70M $2M per year Synthetic Field, Stadium and Event Setting 30,000 sq. ft. for stadium and washrooms $20M Modest/unknown Cultural Facility 20,000 sq. ft. $10-11M $1-1.5M per year Ice Rinks 39,000 sq. ft. $15-25M $500-750K per year Neighbourhood Amenities Not defined. $6-12M $100-200K per year Total $111-138M $3.6-4.45M per year Note that the above costs are in order of magnitude and will need to be more fully defined. In addition, they do not include land acquisition or site development costs. Aquatic Facility In December 2015, Council directed staff to “bring back a report that recommends a site, a concept plan, a public engagement process, and a plan that outlines the funding and approval process for a new aquatic facility”. Concurrent with this resolution was a decision to not proceed with the renovation of the Maple Ridge Leisure Centre (MRLC). If a new aquatic facility is approved, Council expressed interest in opening that facility prior to proceeding with a retrofit to the MRLC to limit the impact on the members of the public that rely on this service. While the MRLC remains safe to use, it is important that necessary repairs are addressed in a timely manner. With this in mind, staff are particularly awaiting a decision on whether or not Council wishes to proceed with a new aquatic facility, and if so, what configuration of amenities that would include. For instance, it could include the full Multi-Use Wellness Facility including an Aquatic Centre as described in the attachment document titled “Facility Bundles for Parks and Recreation Community Infrastructure Prioritization Discussion”, or an alternate configuration. Next Steps: Once the prioritization process for Parks, Recreation and Culture infrastructure projects is complete, staff will return to Council with a draft implementation schedule that sets out proposed timing for each of the infrastructure priorities that Council has selected, along with a refined funding model and borrowing strategy for Council’s consideration. A recommendation to this effect is included in this report. At that time, Council will be asked to make a decision on a public approval process for the authorization to borrow the funding required to proceed with the priority projects. Following that, assuming that Council endorses a list of priority projects and a funding program, staff will develop a community engagement and consultation process for the overall Parks, Recreation and Culture infrastructure program for Council’s consideration. The final step in developing a parks, recreation and culture infrastructure program will include implementation of an approved community engagement program and public approval process. b) Desired Outcome: The desired outcome is to ensure that a plan is in place to meet the future sport, recreation and cultural needs of the community. c) Strategic Alignment: The projects identified in this report align with recommendations in the Parks, Recreation and Cultural Plan adopted by Council in 2010. d) Citizen/Customer Implications: While citizens will greatly benefit from the use of new amenities, staff are cognizant that citizens are also the primary funders. With this in mind, great effort will be made to secure grant and partnership opportunities that come available for projects of this nature, as well as the establishment of cost-effective operating models. e) Interdepartmental Implications: A number of departments provide support to new infrastructure developments including Planning, Engineering, Building, Clerks, Communications and Finance. f) Business Plan/Financial Implications: Council was presented with a sample strategy that could be used to invest up to $110M in parks, recreation and cultural amenities over the next four years. The final funding strategy will need to be refined to fit the priority projects and implementation schedule that Council establishes. When priority projects have been finalized, they will be incorporated into Capital and operating budgets. g) Alternatives: Council may wish to “unbundle” the Multi-use Wellness Complex if the cost is too great, and consider prioritizing particular components of that amenity. Staff’s recommendation however, is that the current bundle be retained to gain the programming and operating synergies that can be achieved by co-locating these amenities. CONCLUSIONS: It is important to make a timely decision on whether or not Council wants to proceed with a new Aquatic Facility, as this will inform the preferred approach to address the need to retrofit the Maple Ridge Leisure Centre. If Council has been provided with all necessary information to make a decision on which priorities to proceed with, staff can then prepare a draft implementation schedule that sets out proposed timing for each of those priorities, along with a refined funding model and borrowing strategy for Council’s consideration. A recommendation to this effect is included in this report. Following Council’s endorsement of an implementation schedule and funding model, a community engagement and consultation process will be undertaken to inform the community about this opportunity and confirm citizen’s support to fund these projects. “Original signed by Kelly Swift” Prepared by: Kelly Swift, General Manager, Community Development, Parks & Recreation Services “Original signed by Ted Swabey” Concurrence: E.C. Swabey Chief Administrative Officer :ks Attachments Facility Bundles for Parks and Recreation Community Infrastructure Prioritization Discussion Prioritization Grid Completed by Brian Johnston, PERC Criteria for Evaluating Maple Ridge Facility Project Priority 1 City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: April 4, 2016 and Members of Council FILE NO: 01-0540-30-04 FROM: Chief Administrative Officer MEETING: Council Workshop SUBJECT: Project Scope for Branding Review EXECUTIVE SUMMARY: In 2006 Maple Ridge undertook a review of the, then District’s brand, which led to the introduction of an updated logo and branding strategy. In the ten years since the new logo was adopted, the community has seen rapid growth and change. In an effort to address the issues of the day, marketing, community initiatives and diverse service delivery models where launched. The rapid growth of the community combined with changes in the communications framework, profoundly impacts on the Maple Ridge brand identity. Additionally, social media became a critical communications tool that was in its infancy in 2006. This year Maple Ridge is initiating delivery of tourism promotion as an in-house function provided by the Economic Development office. This year, will also be a transition year, as the delivery model for Parks and Recreation services will change, as Maple Ridge exits the joint services agreement with Pitt Meadows. These changes provide an opportunity to move forward with a strong Maple Ridge marketing program across all business units. The City of Maple Ridge promotes our community to a variety of constituencies. While our citizens remain the central focus of our customer service and communications programs, we need to speak to audiences that include, community groups, potential tourists, entrepreneurs, business investors, and other stakeholders locally, regionally and internationally. Since the current logo and brand identity is now ten years old, it is a reasonable point in time to undertake a review of the City’s brand to understand how the brand is perceived and to identify its strengths and weaknesses. This project will help articulate and clarify the story we have to tell as a community. RECOMMENDATION: That the scope of work and process for a branding review outlined in the staff report dated April 4, 2016 be endorsed. 5.2 2 DISCUSSION: Introduction – Purpose of a Strong Brand Maple Ridge is one of the fastest growing communities in Metro Vancouver. In 2014 the City became BC’s newest City reflecting the transition of the community from its rural history to the more urban/suburban nature of our neighbours to the west. The City, across business units, reaches out to the community to create awareness about various programs, services and activities. The specific perception anyone has relative to the City is coloured by their history and engagement with the City. This is true of all stakeholders we serve. As the City has grown, it has taken on various approaches to communication with the community and public and has developed distinct themes and messages representing specific interests of business units. When viewed individually, each of these initiatives has met with success and community ‘uptake,’ however there is not a unified or consistent message that unites all of these efforts. Why does Maple Ridge, or for that matter, any organization need a strong brand? A strong brand is recognized as an organization’s commitment to deliver a consistent quality product and/or service. It builds trust in constituents / customers and ultimately creates equity. The objective of this project is to clearly understand how the Maple Ridge brand and our communications are perceived, so that we can articulate the story(s) we need to tell to the community and stakeholders consistently embracing the values that Maple Ridge stands for. Scope of Work The work being proposed is to conduct a brand review, using the services of a Branding / Communications consultant solicited through an RFP process. A brand review can be described as: “A brand audit (or review) provides an analysis of an organization’s brand and its brand management and marketing effectiveness. It assesses a brand’s strengths, weaknesses, opportunities, and threats. It identifies brand growth opportunities including those achieved by brand positioning and brand extension. The review should result in recommendations to improve brand equity, brand positioning, and brand management and marketing effectiveness.” (source: “ Branding Strategy Insider”) The scope of work to be undertaken is to broadly review how the Maple Ridge brand is perceived. The goal of this project is to determine where there is common ground and determine what factors may lead to differences in perception among citizens. The review will advise us of our strengths, weaknesses and gaps. As there are many different constituent groups, each having their own perceptions, key groups need to be consulted, using a combination of focus groups, surveys, on-line and social media. Some specific groups would include, Council, staff, community not-for-profits, community associations, business groups, developers, etc. The analysis the consultant will undertake will include a review of branding and communications initiatives, via all media that the City is engaged in, to assess how Maple Ridge is perceived. The following will describe key elements of the work that the consultants will be asked to review and will be included in the RFP. Initial project scoping meeting with the Maple Ridge Project team. Review Maple Ridge current brand execution, sub-brands (e.g. True North Fraser, Invest Maple Ridge), tourism profile, separation of joint-service agreement, etc., Develop a project brief, in consultation with staff, to identify key stakeholder groups and methods of engagement (e.g. focus groups, surveys, use of website and social media, etc.) 3 Undertake stakeholder engagement through various channels, listed above. Distill findings and present them to selected committees and Council. Incorporate input received and prepare a final recommendations. Final presentation to Council, of findings, recommendations and budget requirements for implementation. The involvement of Council is essential. It is suggested that Council members be actively involved in this project. All Council will be engaged several times during specific project stages as fully described below. This will ensure that the project remains grounded, and all aspects of the community are equally considered. With the final brand review complete, staff can then prepare for Council’s consideration an implementation plan addressing each of the recommendations with specific action plans. Some of these actions may be easy and quick to implement and might be deemed worthy of immediate action. Others may be more complex and costly to implement and as such would require additional consideration beyond the brand review, so these can be considered during overall business planning for 2017. Additionally, as specific actions may pertain to specific departments, the business plan for 2017 will serve to unify branding, communications and marketing for all departments. Process The following processes and timelines are proposed, with Council participation indicated. Actions Timing Participation Develop and issue RFP April 11 Staff Proponents to prepare and submit proposals May 2 Proponents Consultant selected May 6 Staff Project methodology review May 12 Consultant / Staff Council update report May 16 Council Workshop Community engagement / consultations May 16- June 17 Council focus group Preliminary report / present findings July 4 Council Workshop Draft report and recommendations July 18 Consultant Presentation of final brand review report July 25 Council Workshop with recommendations, budgets requirements Preparation of Implementation Plans August Staff Brand items included in Business Plans September Staff / Council Administrative items for immediate implementation addressed in 2016. More complex items requiring further Council direction addressed in 2017 Business Plans. Business Plan/Financial Implications Funds are available in the Economic Development budget. 4 CONCLUSIONS: The branding review is required as Maple Ridge is maturing as a community. The City needs to understand how all constituent groups perceive it. This review will permit the City to gather vital information through a consultant who will be engaged for this project. Council will actively participate in all phases of the work to ensure that the project remains grounded and aligned with the overall vision of Council. The consultant will prepare a report with recommendations on actions to pursue in an effort to create consistent messaging and clarity for marketing and communications across all departments. This work will help to inform 2017 business planning relating to branding, communications and marketing. Prepared by: Lino Siracusa Manager of Economic Development ______________________________________________________ Concurrence: Kelly Swift General Manager: Community Development, Parks & Recreation Services Concurrence: E.C. (Ted) Swabey Chief Administrative Officer LS:TW "Original signed by Lino Siracusa" "Original signed by Kelly Swift" "Original signed by E.C. Swabey" Page 1 of 3 City of Maple Ridge TO: Her Worship Mayor Nicole Read DATE: April 4, 2016 and Members of Council FROM: Chief Administrative Officer Meeting: Workshop SUBJECT: Remedial Action for Hazardous Pool at 11255 Graham Street Maple Ridge EXECUTIVE SUMMARY: The property located at 11255 Graham Street (the “Property”) is owned by Rebecca Montgomery (the “Owner”). The Bylaw Department has been responding to resident complaints at this property since 2014. One of the complaints concerned noise from a pool pump on the property. An inspection revealed that there was a pool on the front lawn of the property which was filled with water and there was no fencing around it and it was evident that it was a serious safety and health concern. A further review determined that no permits had been applied for or issued for the pool. The requirements for swimming pool installations are established in the Maple Ridge Building Bylaw No. 6925-2012, Section 28 (see Appendix I). Staff have attended this site on numerous occasions and have spoken directly with the Owner about the pool and the requirement to obtain a permit as well as to fence the pool. Letters have been sent by the City and the City’s solicitor, requesting that the Owner take steps to bring the pool into compliance. Staff even hand delivered a copy of a permit application directly to the Owner. All of staff’s efforts to achieve compliance have met with negative results as the Owner refuses to rectify the situation. As Council is aware, Section 73 of the Community Charter provides authority to Council to pass a remedial action requirement requiring an owner or occupier of real property to take measures to deal with a hazardous condition. If a person with notice of this resolution wishes to request reconsideration of these requirements by Council, written notice must be provided to the Manager of Legislative Services within 14 business days of that person receiving notice of this resolution. In the event the owner or occupier has not performed all of the remedial action requirements within the time provided for compliance after the resolution is delivered to them, the City may, by its own forces or those of a contractor engaged by the City, enter the Property and perform the remedial action requirements. In the event the City takes the above referenced action, the City may recover the expense from the owner or occupier, together with costs and interest, in the same manner as municipal taxes in accordance with sections 17, 258, and 259 of the Community Charter. 5.3 Page 2 of 3 Based upon the above referenced information on this matter staff recommends Council pass the following resolutions. RECOMMENDATIONS: NOW THEREFORE, be it resolved: That the pool at 11255 Graham Street Maple Ridge, BC, legally described as: PID 010-414- 916, Lot 25 Section 17 Township 15 New Westminster District Plan 21338, is declared a Hazardous Condition as defined within Section 73(1)(a) of the Community Charter. Council therefore resolves that within thirty (30) days of receiving a copy of this resolution, the Owner of the Property is required to perform the following Remedial Action requirements: 1. Drain, dismantle and remove the pool; or 2. Make application for a permit for the above mentioned pool and retain a qualified contractor to erect a fence around the pool to a minimum height of 1.2 metres with no opening or gap having its largest dimension more than 100 mm for vertical pickets or 25.4 for chain link fencing. DISCUSSION: a) Background Context: In 2014, Staff received a complaint regarding a pool with no fence on the Property. A Bylaw Officer attended and observed a large above ground pool filled with water with no surrounding fence. A letter was sent to the Owner to obtain a permit for the pool. The Owner was also verbally informed of the infraction and provided with the form to apply for a permit. A Building Official also attended and twice requested the Owner apply for a permit with no response. As the Owner failed to take any action to remediate the situation, a letter was sent from the City’s solicitor informing the Owner that the pool did not comply with the Building Bylaw and outlined the hazards as well as explaining what the City could do by way of enforcement. As this situation has been going on for some time with no resolve, the City’s solicitor recommends that the best option to ensure that the Owner deals with the situation is to prepare a Remedial Action Requirement report to have it declared a “hazard” as set out in paragraph 73(2)(a) of the Community Charter and follow the proscribed methods of remediation. b) Citizen/Customer Implications: As this pool is filled with water and has no fence, it represents a serious hazard to the neighbourhood. Page 3 of 3 c)Alternatives: For Council to not pass the Remedial Action order and provide staff with alternative direction in dealing with this situation. CONCLUSIONS: The unfenced pool creates a significant hazard for the other property owners in this neighbourhood. City staff has given the Owner ample opportunity to resolve the situation but it appears that they do not intend to take any action in response to the problem. City staff recommends that Remedial Action requirements as described in the Recommendation in this report be adopted. Photographs of the pool taken during the course of the Bylaw investigation are attached to this report as Appendix Il. The recommendations contained in this report have been reviewed by our City solicitors. “Original signed by R. MacNair” _______________________________________________ Prepared by: R. MacNair Manager of Bylaws and Licencing “Original signed by Frank Quinn” __________________________________________ Approved by: Frank Quinn, MBA, P.Eng General Manager: Public Works and Development Services “Original signed by E.C Swabey” __________________________________________ Concurrence: E.C. Swabey Chief Administrative Office Appendix l – Excerpt from Maple Ridge Building Bylaw No. 6925-2012 Appendix Il – Photographs Building Bylaw No. 6925 - 2012 Page 1 of 45 APPENDIX I 28. Pools 28.1 No person shall construct a Pool on any Premises without first obtaining a Building Permit to do so. 28.2 Every application for Construction of a Pool shall be accompanied by a plan showing: 28.2.1 the location of the proposed Pool in relation to all existing Buildings on the Premises and the parcel boundaries; 28.2.2 the type of Construction; 28.2.3 the water supply and proposed method of drainage; 28.2.4 septic approval from the Health Authority if not serviced by Municipal Sanitary Sewer; and 28.2.5 the proposed method and location of fencing and gates. 28.3 Every Pool, whether filled with water or empty, shall be completely enclosed with a fence or other Structure which is not less than 1.2 metres in height, which has no opening or gap with its largest dimension being more than 100 mm for vertical pickets or 25.4 mm for chain link fencing. Further, this enclosing structure must comply with the Building Code requirements for climbability of guards to restrict access to the Pool. The fence or other Structure shall be continuous except for points of access which shall, except for access from doors of the residence, be equipped with self-closing gates which are designed so that they will return to a latched or locked position when not in use, and which are secured by a latch or lock located not less than 150 mm from the top of the gate and not less than l metre above grade, on the Pool side of the fence or other Structure. Also, the area within 300 mm of the latch mechanism must be solid with the only gap – maximum 12.5 mm - occurring between the gate and the adjacent post to which the gate latches. 28.4 Every fence or other Structure enclosing a Pool, whether filled with water or empty, shall be maintained by the owner or occupier of the Premises upon which the pool is located, in good order and repair so that it is adequate to perform its intended function. All sagging gates, loose parts, worn latches or locks and all broken or binding members shall be promptly and adequately replaced or repaired. 28.5 Every gate in a fence or other Structure which provides access to a Pool shall be kept in a latched or locked closed position and shall only be open for the purpose of entry to or exit from the Pool area during such period. 28.6 Every Pool and hot tub shall be drained into a sanitary sewer system or, where a sanitary sewer system of adequate capacity is not available, into a dedicated septic dry well or rock pit approved by the Health Authority. APPENDIX II From: Bob Goos Sent: March-07-16 4:01 PM To: Mayor Council and CAO Users List Subject: Advocacy for Reinstatement of BC Bus Pass Benefit Mayor Read and Members of Council; You are all no doubt aware of the recent action of the British Columbia Government to cancel the Bus Pass Benefit or Special Transportation Subsidy for recipients of disability payments. This action was taken immediately following the announcement of a $77 per month increase in benefits. The result is that for those persons receiving disability payments who rely on public transit, the effective increase is between $11 and $25 per month. Income-assistance payments for persons with disabilities have been frozen for nine years so this action has been a slap in the face for many people with disabilities. There is a growing voice calling on the provincial government to reinstate these transportation subsidies and some local governments have added their voice to that call. I have attached to this e-mail a copy of a letter that was presented to the Council in Victoria, BC. I am hoping that Maple Ridge Council will consider asking Mayor Read to communicate to the Minister of Social Development and Social Innovation, with a copy to the Premier and our local MLA"s, the support of this community to reinstate this benefit for the benefit of many of our residents who are disabled. Thank you for a consideration of this request. Sincerely Bob Goos 6.1