HomeMy WebLinkAbout2016-04-11 Council Workshop Agenda and Reports.pdfCity of Maple Ridge
1.ADOPTION OF THE AGENDA
2.MINUTES
2.1 Minutes of the April 4, 2016 Council Workshop Meeting
2.2 Minutes of Meetings of Committees and Commissions of Council
•Community Heritage Commission – March 1. 2016
•Municipal Advisory Committee for Accessibility Issues – January 21, 2016
2.3 Maple Ridge/Pitt Meadows February 29, 2016 Discussion Summary
2.4 Business Arising from Committee and Commission Minutes
3.PRESENTATIONS AT THE REQUEST OF COUNCIL
4.MAYOR AND COUNCILLORS’ REPORTS
COUNCIL WORKSHOP AGENDA
April 11, 2016
10:00 a.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
April 11, 2016
Closed Council following Workshop
April 12, 2016
Council Meeting 7:00 p.m.
Council Workshop Agenda
April 11, 2016
Page 2 of 4
5.UNFINISHED AND NEW BUSINESS
5.1 Albion Industrial Area Consultation Report
Staff report dated April 11, 2016 recommending that the Albion Industrial Area be
affirmed as a key employment location and that staff be directed to engage Albion
Industrial Area stakeholders to develop solutions leading to increased economic
activity and viability for businesses in the area.
5.2 Community Amenity Contribution Program Policy Discussion
Community Amenity Contribution Program Policy adopted at the March 14, 2016
Council Workshop Meeting attached
6.CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a)Acknowledge receipt of correspondence and advise that no further action will be
taken.
b)Direct staff to prepare a report and recommendation regarding the subject matter.
c)Forward the correspondence to a regular Council meeting for further discussion.
d)Other.
Once direction is given the appropriate response will be sent.
6.1 Ridge Meadows Division of Family Practice and Maple Ridge/Pitt Meadows
Community Services – Youth Wellness Centre Funding Partnership
Letter from the Ridge Meadows Division of Family Practice and Maple Ridge/Pitt
Meadows Community Services requesting a funding partnership with the City of
Maple Ridge for a Ridge Meadows Youth Wellness Centre.
6.2 Upcoming Events
April 30, 2016
5:30 p.m.
Gala Auction – 1331 Dominion Avenue, Port Coquitlam
Organizer: Archbishop Carney Regional Secondary School
June 4, 2016
9:00 a.m.
Field Trip to North Vancouver Museum and Archives – Meet at
the ACT
Organizer: Maple Ridge Community Heritage Commission
Council Workshop Agenda
April 11, 2016
Page 3 of 4
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
• Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass
o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
• Lower Mainland Local Government Association (“LMLGA”)
o http://www.lmlga.ca/
• Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
8. MATTERS DEEMED EXPEDIENT
9. ADJOURNMENT
Checked by: ___________
Date: _________________
Council Workshop Agenda
April 11, 2016
Page 4 of 4
Rules for Holding a Closed Meeting
A part of a council meeting may be closed to the public if the subject matter being considered relates to one
or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as
an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or
honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that
disclosure might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the
conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality,
other than a hearing to be conducted by the council or a delegate of council
(i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
(j) information that is prohibited or information that if it were presented in a document would be prohibited
from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at
their preliminary stages and that, in the view of the council, could reasonably be expected to harm the
interests of the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures and
progress reports for the purposes of preparing an annual report under section 98 [annual municipal
report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91 (other persons attending closed meetings)
should be exercised in relation to a council meeting.
(p) information relating to local government participation in provincial negotiations with First Nations, where
an agreement provides that the information is to be kept confidential.
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
April 4, 2016
The Minutes of the City Council Workshop held on April 4, 2016 at 10:00 a.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Community Development,
Councillor K. Duncan Parks and Recreation Services
Councillor B. Masse P. Gill, General Manager Corporate and Financial Services
Councillor G Robson F. Quinn, General Manager Public Works and Development
Councillor T. Shymkiw Services
Councillor C. Speirs C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
ABSENT Other Staff as Required
Councillor C. Bell L. Siracusa, Manager of Economic Development
R. McNair, Manager of Bylaws and Licencing
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1.ADOPTION OF THE AGENDA
The agenda was adopted with the addition of the following
6.2 Pitt Meadows Airport
2.MINUTES
2.1 Minutes of the March 7, 2016 and the March 14, 2016 Council Workshop
Meeting
R/2016-158
It was moved and seconded
That the minutes of the Council Workshop Meetings of March 7, 2016 and
March 14, 2016 be adopted as circulated.
CARRIED
2.1
Council Workshop Minutes
April 4, 2016
Page 2 of 6
2.2 Minutes of Meetings of Committees and Commissions of Council
R/2016-159
It was moved and seconded
That the minutes of the Public Art Steering Committee Meeting of January
26, 2016 be received.
CARRIED
2.3 Business Arising from Committee Minutes – Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4 MAYOR’S AND COUNCILLORS’ REPORTS
Councillor Masse
Councillor Masse suggested considering a model of building fire trucks to suit
the roads rather than the roads being built to suit the fire trucks. He advised
that he will bring forward a notice of motion.
Councillor Duncan
Councillor Duncan provided an update on the Strong Kids Team and advised
that the ground is being prepared for the next public art piece. She attended a
meeting with MLA Dalton and Todd Stone, Minister of Transportation and
Infrastructure.
Councillor Speirs
Councillor Speirs provided an update on the Community Heritage
Commission’s review of City archives. He commented on the passing of Wilf
McIntyre and spoke to continuing work required pertaining to homelessness.
Councillor Robson
Councillor Robson stated that further discussion by Council on the shelter is
needed. He provided an update on Syrian refugees in the community.
Councillor Shymkiw
Councillor Shymkiw attended meetings of the Pitt Meadows Airport Society,
and the Maple Ridge-Pitt Meadows Chamber of Commerce. He also attended
a luncheon with the Chief Administrative Officer of the Vancouver
International Airport (YVR), the opening of MP Dan Ruimy’s office, the opening
of a new wine boutique at Save On Foods and the opening of the Lawn
Bowling Club. He reported that resolutions for the Lower Mainland Local
Government Association conference were submitted.
Council Workshop Minutes
April 4, 2016
Page 3 of 6
Mayor Read
Mayor Read attended the swearing in ceremony of the Katzie First Nation
Chief. She reported that she is dealing with the homelessness issue and the
Quality Inn and that she attended a meeting pertaining to a youth mental
health committee.
5. UNFINISHED AND NEW BUSINESS
5.1 Parks and Recreation Infrastructure – Community Engagement Program
Staff report dated April 4, 2016 recommending that a draft implementation
schedule and funding program for infrastructure projects identified as
unfunded in the Parks and Recreation Infrastructure Prioritization Report be
prepared and a community consultation program to gather citizen feedback
on proposed Parks, Recreation and Cultural Infrastructure projects and an
associated funding model be prepared.
The General Manager Community Development, Parks, and Recreation
provided an overview of the report.
R/2016-160
It was moved and seconded
1. That staff be directed to prepare a draft implementation schedule and
funding program for those infrastructure projects identified as unfunded
in the Parks and Recreation Infrastructure Prioritization Report dated
March 7, 2016 for Council’s consideration.
2. That staff be directed to prepare a community consultation program to
gather citizen feedback on proposed Parks, Recreation and Cultural
Infrastructure projects and on associated funding model for Council’s
consideration.
CARRIED
5.2 Project Scope for Branding Review
Staff report dated April 4, 2016 recommending that the scope of work and
process for a branding review be endorsed.
The Manager of Economic Development reviewed the report.
R/2016-161
It was moved and seconded
That the scope of work and process for a branding review outlined in the staff
report dated April 4, 2016 be endorsed.
CARRIED
Council Workshop Minutes
April 4, 2016
Page 4 of 6
5.3 Remedial Action for Hazardous Pool at 11255 Graham Street, Maple Ridge
Staff report dated April 4, 2016 recommending that the owner of the property
be required to drain, dismantle and remove a hazardous pool or make an
application for a permit and retain a qualified contractor to erect a fence
around the above mentioned pool.
The Manager of Bylaws and Licences reviewed the report and displayed
photographs of the pool.
R/2016-162
It was moved and seconded
NOW THEREFORE, be it resolved:
That the pool at 11255 Graham Street Maple Ridge, BC, legally described as:
PID 010-414-916, Lot 25 Section 17 Township 15 New Westminster District
Plan 21338, is declared a Hazardous Condition as defined within Section
73(1)(a) of the Community Charter.
Council therefore resolves that within thirty (30) days of receiving a copy of
this resolution, the Owner of the Property is required to perform the following
Remedial Action requirements:
1. Drain, dismantle and remove the pool; or
2. Make application for a permit for the above mentioned pool and retain a
qualified contractor to erect a fence around the pool to a minimum
height of 1.2 metres with no opening or gap having its largest dimension
more than 100 mm for vertical pickets or 25.4 for chain link fencing.
CARRIED
6. CORRESPONDENCE
6.1 Bob Goos - Advocacy for Reinstatement of BC Bus Benefit
E-mail dated March 7, 2016 from Bob Goos requesting that Maple Ridge
Council communicate with the Minister of Social Development and Social
Innovation in support of reinstatement of the BC Bus Pass Benefit
R/2016-163
It was moved and seconded
That the e-mail dated March 7, 2016 from Bob Goos be forwarded to the
Social Policy Advisory Committee and the Municipal Advisory Committee for
Accessibility Issues for comment.
CARRIED
Council Workshop Minutes
April 4, 2016
Page 5 of 6
6.2 Pitt Meadows Airport
A letter dated March 24, 2016 from John Becker, Mayor, City of Pitt Meadows
regarding the formation of a Pitt Meadows Airport Advisory Committee was
circulated to Council.
R/2016-164
It was moved and seconded
That the City of Maple Ridge respectfully declines to participate in the Pitt
Meadows Airport Advisory Committee as struck, recognizing that the City of
Pitt Meadows has the ability and purview to strike such a committee to
inform their internal decision making process.
CARRIED
6.3 Upcoming Events
April 5, 2016
3:00 p.m.
Ribbon Cutting Ceremony – Gratia Bakery and Café,
22225 Dewdney Trunk Road
Organizer: Gratia Bakery and Café
April 7, 2016
4:00 p.m.
Circle Farm Tour Launch Event, Blaney Room, City Hall
Organizer: City of Maple Ridge
April 16, 2016
9:00 a.m.
Volunteer Breakfast, Boston Pizza
Organizer: Volunteer BC
April 23, 2016
9:00 a.m.
Metro Vancouver Council of Councils, Giggle Dam, Port
Coquitlam
Organizer: Metro Vancouver Board of Directors
April 24, 2016
1:00 p.m.
Scouts Canada Project, Ridge Meadows Hospital, outside
Rehabilitation Unit
Organizer: 1st Haney Scout Group
May 2 and 3, 2016
7:00 a.m.
Mayor’s Caucus, Fort St. John, BC
Organizer: BC Mayor’s Caucus
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
• Union of British Columbia Municipalities (“UBCM”) Newsletter The
Compass
o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
Council Workshop Minutes
April 4, 2016
Page 6 of 6
• Lower Mainland Local Government Association (“LMLGA”)
o http://www.lmlga.ca/
• Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
8. MATTERS DEEMED EXPEDIENT – Nil
9. ADJOURNMENT – 11:20 a.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer
The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney
Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road, Maple Ridge, British Columbia, on
Tuesday, March 1, 2016 at 7:00 p.m.
_____________________________________________________________________________________
COMMISSION MEMBERS PRESENTCOMMISSION MEMBERS PRESENTCOMMISSION MEMBERS PRESENTCOMMISSION MEMBERS PRESENT
Len Pettit Community at Large
Eric Phillips Community at Large
Brenda Smith, Chair Maple Ridge Historical Society
Faye Isaac Maple Ridge Historical Society
Steven Ranta, Vice-Chair Community at Large
STAFF PRESENTSTAFF PRESENTSTAFF PRESENTSTAFF PRESENT
Lisa Zosiak Staff Liaison, Community Planner
Sunny Schiller Committee Clerk
Yvonne Chui Arts & Community Connections Manager
Michael Millward Facilities Operations Manager
GUESTSGUESTSGUESTSGUESTS
Erica Williams President, Maple Ridge Historical Society
Val Patenaude Executive Director, Maple Ridge Museum & Community Archives
REGRETS/ABSENTREGRETS/ABSENTREGRETS/ABSENTREGRETS/ABSENT
Councillor Speirs Council Liaison
Sandra Ayres Community at Large
1.1.1.1. CALL TO ORDERCALL TO ORDERCALL TO ORDERCALL TO ORDER
There being a quorum present, the Chair called the meeting to order at 7:01 pm.
2.2.2.2. AGENDA APPROVALAGENDA APPROVALAGENDA APPROVALAGENDA APPROVAL
R16-010 It was moved and seconded
That the agenda be adopted.That the agenda be adopted.That the agenda be adopted.That the agenda be adopted.
CARRIED
3.3.3.3. MINUTES APPROVALMINUTES APPROVALMINUTES APPROVALMINUTES APPROVAL
R16-011 It was moved and seconded
That the Minutes of the February 2, 2016 meeting be That the Minutes of the February 2, 2016 meeting be That the Minutes of the February 2, 2016 meeting be That the Minutes of the February 2, 2016 meeting be adopted.adopted.adopted.adopted.
CARRIED
Guests Val Patenaude, Michael Millward, and Yvonne Chui were introduced.
2.2
CHC Minutes
March 1, 2016
Page 2 of 4
4.4.4.4. DELEGATIONSDELEGATIONSDELEGATIONSDELEGATIONS
4.14.14.14.1 Michael Millward, Facilities Operations Manager Michael Millward, Facilities Operations Manager Michael Millward, Facilities Operations Manager Michael Millward, Facilities Operations Manager –––– Haney House Conservation PlanHaney House Conservation PlanHaney House Conservation PlanHaney House Conservation Plan
Michael Millward provided a brief update on the Spencer Farm Milk House before
outlining plans for Haney House. Mr. Millward reported that a priority list of heritage
repairs for Haney House is being drawn up. Plans for painting Haney House were
discussed.
Health and safety concerns regarding the archives were raised.
Michael Millward and Yvonne Chui left the meeting at 7:24 pm.
5.5.5.5. FINANCEFINANCEFINANCEFINANCE
5.15.15.15.1 Financial Update Financial Update Financial Update Financial Update –––– 2016 Budget2016 Budget2016 Budget2016 Budget
The Chair reviewed the current CHC budget. There is a focus on education for the
2016 budget.
R16-012 It was moved and seconded
That the CHC Budget dated February 29, 2016 be adopted.That the CHC Budget dated February 29, 2016 be adopted.That the CHC Budget dated February 29, 2016 be adopted.That the CHC Budget dated February 29, 2016 be adopted.
CARRIED
6.6.6.6. CORRESPONDENCE CORRESPONDENCE CORRESPONDENCE CORRESPONDENCE ---- NilNilNilNil
7.7.7.7. NEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESSNEW & UNFINISHED BUSINESS
7.17.17.17.1 MembershipMembershipMembershipMembership
7.1.1 Calendar of Events
The CHC Calendar of Events was reviewed by the Chair. March 29th is the next
CHC presentation to Council.
The Committee Clerk provided an update on the recruitment of members at
large for the Community Heritage Commission.
7.27.27.27.2 Meeting ScheduleMeeting ScheduleMeeting ScheduleMeeting Schedule
The next meeting will be held April 5, 2016.
8.8.8.8. SUBCOMMITTEE REPORTSSUBCOMMITTEE REPORTSSUBCOMMITTEE REPORTSSUBCOMMITTEE REPORTS
8.18.18.18.1 Communications SubcommitteeCommunications SubcommitteeCommunications SubcommitteeCommunications Subcommittee
8.1.1 Heritage Here Newsletter
The Chair reported the Heritage Here Newsletter is under construction.
8.1.2 Local Voices
The Chair provided a poster for Local Voices.
8.28.28.28.2 Recognitions SubcommitteeRecognitions SubcommitteeRecognitions SubcommitteeRecognitions Subcommittee
8.2.1 Heritage Marker Inventory Project
CHC Minutes
March 1, 2016
Page 3 of 4
A form to request modifications to the Heritage Marker Inventory Database will
be available online soon. Len Pettit and Steven Ranta volunteered to collect
and verify GPS coordinates for the markers. The Committee Clerk will provide
reports to support this work at the next meeting.
8.2.2 Heritage Awards
Faye Isaac thanked Commission members for their work to make the recent
Heritage Awards event such a success. The awards were very well attended
and lots of positive feedback was received. The food, provided by Sweet and
Simple Kitchen (thesweetandsimplekitchen.com), was very good. A change to
a larger venue might be considered for next year.
8.38.38.38.3 Education Education Education Education SubcommitteeSubcommitteeSubcommitteeSubcommittee
8.3.1 CHC Field Trip Update
The bus has been booked for the field trip to North Vancouver on April 16,
2016.
8.3.2 BC Society Act Workshops
An update will be provided at the next meeting.
8.48.48.48.4 Digitization Project SubcommitteeDigitization Project SubcommitteeDigitization Project SubcommitteeDigitization Project Subcommittee
The consultant has reported the inventory is nearing completion. A set of next steps is
being developed. The subcommittee is looking at the most efficient way to catalogue
the material from the inventory. A visit by the Archives BC Society to the Maple Ridge
Museum and Archives is being arranged by staff.
8.58.58.58.5 Heritage Inventory Project UpdateHeritage Inventory Project UpdateHeritage Inventory Project UpdateHeritage Inventory Project Update
The Request for Proposal for the inventory update is now before staff for final
approval. This project is anticipated to take one to one and half years.
8.68.68.68.6 Robertson Family Cemetery Project SubcommitteeRobertson Family Cemetery Project SubcommitteeRobertson Family Cemetery Project SubcommitteeRobertson Family Cemetery Project Subcommittee
A quote has been received to have the property surveyed, which will aid in clarifying
ownership. MLA Doug Bing’s office is assisting with the effort.
9.9.9.9. LIAISON UPDATESLIAISON UPDATESLIAISON UPDATESLIAISON UPDATES
9.19.19.19.1 BC Historical FederationBC Historical FederationBC Historical FederationBC Historical Federation
The Chair reported the BC Historical Federation conference is on the last weekend of
May in Revelstoke, BC.
9.29.29.29.2 Heritage BCHeritage BCHeritage BCHeritage BC
The Chair reported she had discussed Heritage Week with the Heritage Officer.
9.39.39.39.3 Maple Ridge Historical SocietyMaple Ridge Historical SocietyMaple Ridge Historical SocietyMaple Ridge Historical Society
Faye Isaac reported the MRHS AGM is on March 17th. A potluck dinner will be held
prior to the meeting.
9.49.49.49.4 Council Liaison Council Liaison Council Liaison Council Liaison ---- NilNilNilNil
10.10.10.10. QUESTION PERIOD QUESTION PERIOD QUESTION PERIOD QUESTION PERIOD
CHC Minutes
March 1, 2016
Page 4 of 4
11.11.11.11. ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE
Steven Ranta raised the recent Maple Ridge Pitt Meadows News article that quoted Brenda
Smith, CHC Chair in regards to a new museum and archives facility.
Len Pettit recently visited the Campbell River museum and was very impressed. Mr. Pettit
recommended members make time to visit the museum if they are in the area.
Lisa Zosiak reported the Turnock residence on St Anne Avenue has had a Revitalization
Agreement Bylaw approved.
12.12.12.12. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT
It was moved and seconded that the meeting be adjourned at 8:59 pm.
Chair
/ss
MAPLE RIDGE/PITT MEADOWSMAPLE RIDGE/PITT MEADOWSMAPLE RIDGE/PITT MEADOWSMAPLE RIDGE/PITT MEADOWS
MUNICIPAL ADVISORY COMMITTEE ON ACCESSIBILITY ISSUESMUNICIPAL ADVISORY COMMITTEE ON ACCESSIBILITY ISSUESMUNICIPAL ADVISORY COMMITTEE ON ACCESSIBILITY ISSUESMUNICIPAL ADVISORY COMMITTEE ON ACCESSIBILITY ISSUES
The Minutes of the Regular Meeting of the Maple Ridge/Pitt Meadows Municipal Advisory
Committee on Accessibility Issues, held in the Blaney Room at the Maple Ridge City Hall on
Thursday, January 21, 2016 at 5:00 p.m.
COMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENT
Councillor Craig Speirs Council Liaison, City of Maple Ridge
Maria Kovacs Community At Large, Maple Ridge
Gillian Small RMACL
Councillor Bruce Bell Council Liaison, City of Pitt Meadows
Cydney Peacock, Vice-Chair Community at Large, Maple Ridge
Mike Murray School District #42 Trustee
STAFF PRESENTSTAFF PRESENTSTAFF PRESENTSTAFF PRESENT
Petra Frederick Staff Liaison / Recreation Coordinator
Sunny Schiller Committee Clerk
REGRETS/ABSENTREGRETS/ABSENTREGRETS/ABSENTREGRETS/ABSENT
Kevin Priebe, Chair Community At Large, Maple Ridge
Greg Turnbull Community At Large, Maple Ridge
1.1.1.1. CALL TO ORDERCALL TO ORDERCALL TO ORDERCALL TO ORDER
The Staff Liaison called the meeting to order at 5:10 pm. It was decided to defer the
elections until the next meeting.
2.2.2.2. AGENDA APPROVALAGENDA APPROVALAGENDA APPROVALAGENDA APPROVAL
R16-001 It was moved and seconded
That the agenda be amended toThat the agenda be amended toThat the agenda be amended toThat the agenda be amended to remove Item 2remove Item 2remove Item 2remove Item 2 2016 Chair and Vice2016 Chair and Vice2016 Chair and Vice2016 Chair and Vice----Chair Elections, toChair Elections, toChair Elections, toChair Elections, to
add two items under add two items under add two items under add two items under CCCCorresponorresponorresponorrespondencdencdencdence (e (e (e (Barrier Free Initiative and BC EmergencyBarrier Free Initiative and BC EmergencyBarrier Free Initiative and BC EmergencyBarrier Free Initiative and BC Emergency
Program ReviewProgram ReviewProgram ReviewProgram Review) and Item 8.3 Accessibility Awards and be adopted as amended.) and Item 8.3 Accessibility Awards and be adopted as amended.) and Item 8.3 Accessibility Awards and be adopted as amended.) and Item 8.3 Accessibility Awards and be adopted as amended.
CARRIED
3333.... MINUTES APPROVALMINUTES APPROVALMINUTES APPROVALMINUTES APPROVAL
R16-002 It was moved and seconded
That the minutes of the October 15, 2015 minutes be adopted.That the minutes of the October 15, 2015 minutes be adopted.That the minutes of the October 15, 2015 minutes be adopted.That the minutes of the October 15, 2015 minutes be adopted.
CARRIED
4444.... DELEGATIONS DELEGATIONS DELEGATIONS DELEGATIONS –––– NilNilNilNil
5555.... QUESTION PERIODQUESTION PERIODQUESTION PERIODQUESTION PERIOD –––– NilNilNilNil
2.2
MACAI Minutes
January 21, 2016
Page 2 of 3
Councillor Bell entered the meeting at 5:13 pm.
6666.... UNFINISHED BUSINESSUNFINISHED BUSINESSUNFINISHED BUSINESSUNFINISHED BUSINESS
6666.1.1.1.1 Accessibility Survey Roll OutAccessibility Survey Roll OutAccessibility Survey Roll OutAccessibility Survey Roll Out
The Staff Liaison reported on the communication plan for the accessibility
survey. Online version is currently available at
http://fluidsurveys.com/surveys/dmr/accessibility-survey/. The best format for
a printable copy was discussed (14 point form chosen).
6666.2.2.2.2 2015 Committee Review Update2015 Committee Review Update2015 Committee Review Update2015 Committee Review Update
Councillor Speirs provided an update on the task force recommendations.
Changes to MACAI will come into effect in 2017. The Staff Liaison reported that
Council would like to see a transportation plan for committee members
developed as part of the committee budget. The frequency of meetings was
discussed. The budget process was clarified by Councillor Speirs. The Staff
Liaison will draft a transportation plan for committee review.
R16-003 It was moved and seconded
That a plan That a plan That a plan That a plan to reimburse MACAI members to reimburse MACAI members to reimburse MACAI members to reimburse MACAI members up to $500 annually up to $500 annually up to $500 annually up to $500 annually in transportation in transportation in transportation in transportation
costs costs costs costs be drafted by the Staff Liaison.be drafted by the Staff Liaison.be drafted by the Staff Liaison.be drafted by the Staff Liaison.
CARRIED
It was decided to maintain the existing meeting schedule for 2016, with the
Chair having the ability to cancel meetings as needed.
R16-004 It was moved and seconded
ThatThatThatThat the committee meet monthly unless otherwise notifiedthe committee meet monthly unless otherwise notifiedthe committee meet monthly unless otherwise notifiedthe committee meet monthly unless otherwise notified....
CARRIED
7777.... NEW BUSINESSNEW BUSINESSNEW BUSINESSNEW BUSINESS
7777.1.1.1.1 MACAI Membership MACAI Membership MACAI Membership MACAI Membership UUUUpdatepdatepdatepdate
Membership was reviewed by the Staff Liaison. A report to Council
recommending returning members will be written soon.
7777.2.2.2.2 2016 Business Plan and Work Plan2016 Business Plan and Work Plan2016 Business Plan and Work Plan2016 Business Plan and Work Plan
The Staff Liaison reviewed the work plan. During the current year the formation
of the following sub-committees is planned: Accessibility Awards, Accessibility
Survey, Asset Mapping Opportunities Review, Life After School Transitions. The
Staff Liaison will contact organizations in the community to setup meetings with
MACAI to explore opportunities to work together.
Mike Murray entered the meeting at 5:53 pm.
7777.3.3.3.3 Accessibility AwardsAccessibility AwardsAccessibility AwardsAccessibility Awards
The Staff Liaison provided background on the history of the MACAI Accessibility
Awards. After discussion it was decided to maintain the existing format for the
awards in early June. Maria Kovacs volunteered to serve on the Accessibility
MACAI Minutes
January 21, 2016
Page 3 of 3
Awards subcommittee. The plan is to hold a subcommittee meeting prior to the
next MACAI meeting.
Mike Murray let members know about an upcoming SD 42 capital planning
workshop in early February. A request was made to add “identify and attend
community engagement opportunities during 2016” to the work plan.
8888.... CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE
Emergency Program Act review – Maria Kovacs shared an email from the provincial
government which provides opportunity for input. More information is available at
http://engage.gov.bc.ca/emergencyprogramact/
BC Barrier Free initiative – Maria Kovacs shared an email outlining the Barrier Free
initiative. http://www.barrierfreebc.org/
The Committee Clerk forwarded the emails to committee members.
9999.... ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE
Cydney Peacock updated the committee that herself, Kevin Priebe and the Staff Liaison
have submitted a report requesting an accessible bus stop in the Thorn Hill area to the
Maple Ridge Engineering Department. Ms. Peacock has seen Translink staff working in
the area and it appears the transition is underway. A question was raised regarding
whether the bus stop will be wheel chair accessible or universally accessible. The Staff
Liaison will follow up with Engineering to obtain further information on the standard
used by the City of Maple Ridge for bus stops.
Councillor Speirs outlined planned projects for 2016.
Councillor Bell spoke to the dissolution of the joint recreation services agreement
between Pitt Meadows and Maple Ridge. Other Pitt Meadows topics of interest include
the proposed Sheridan Hill quarry and a proposed development in Bonson, and the
governance of the Pitt Meadows Airport.
Mr. Murray expressed his hope that groups such as MACAI can remain joint projects of
Maple Ridge and Pitt Meadows. Mr. Murray raised the issue of mental health issues in
the community and suggested inviting a speaker to a future MACAI meeting to talk
about accessibility and mental health.
The Staff Liaison reported the Age Friendly Initiative report has been finalized and action
plans for Maple Ridge and Pitt Meadows are now being developed. The goal is to
finalize the action plans by March 31, 2016. The report will be posted to the MACAI
webpage soon.
11110000.... ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT
It was moved and seconded
That the That the That the That the meeting be adjourned at 6:46 pm.meeting be adjourned at 6:46 pm.meeting be adjourned at 6:46 pm.meeting be adjourned at 6:46 pm.
////ss
1
1
Via E-mail: tswabey@mapleridge.ca & mroberts@pittmeadows.bc.ca
March 2, 2016
Revised April 1, 2016
To: Maple Ridge and Pitt Meadows Mayor & Council
Cc: CAO’s Mark Roberts and Ted Swabey
From: Dr. Gordon McIntosh
Subject: ‘WORKING TOGETHER’ SESSION
The purpose of the ‘Working Together’ Session held February 29, 2016 was for elected officials
(and invited staff) of Maple Ridge and Pitt Meadows to reflect on the inter-municipal relationship
and discuss two topics – Parks and Recreation Joint Service Agreement Termination and Airport
Strategy and Governance. This memo summarizes the discussion, key outputs and follow-up
action plan.
Relationship
The facilitator provided a framework for participants to identify expectations for an effective
relationship (and joint sessions) between the two municipalities:
•Communication – timely exchange of information
•Coordination – ongoing efforts to sustain the relationship
•Cooperation – clear process to introduce and explore ideas
•Concerns – defined steps to address problems and conflicts
•Conditions – acknowledged regard for respective jurisdictions
Participants subsequently offered the following expectations to arrive at mutual benefits such
as better customer service, resource utilization, advocacy voice and cost containment:
1.Open and honest dialogue with clear statement of intentions
2.Complete understanding of respective views or positions
3. Regard for differences – local needs as well as organizational priorities and capacity
4.Constructive steps and efforts to sustain a meaningful relationship
5.Defined movement toward joint efforts – action plan and timelines
6.Focus on areas of mutual interest while respecting differing views
7.Openness to move off stalemates or status quo
8.Transparency toward each other, staff and the public
These expectations for working together are assembled as a ‘Cooperation Checklist’ (see
Attachment 1). This checklist can be used each time the two municipalities meet to conduct a
relationship ‘check-in’ before dealing with joint topics. At any time, the parties can mutually
agree to add more expectations. As well, the framework and checklist can serve as a
foundation for shared service agreements or a collaboration (relationship) protocol.
2.3
2
2
Parks & Recreation Service Agreement Termination
Both parties are in the process of separating the joint delivery of parks and recreation services
thereby ending the current joint services agreement by year end. The facilitator provided a
framework to identify key considerations to ensure this process is effective.
• Staffing – careful treatment of employee implications of the service change
• Facility Access – transition period and long term public and user group use
• Policies – consistency and/or differences in fees, subsidies and procedures
• Program – development and delivery of services to respond to community needs
• The Process – communication between the parties as well as stakeholders and public
• Asset Distribution – distribution or compensation for previously shared equipment
• Regional Groups – comfort for region-wide groups amidst changes
• Cooperation – opportunities to partner even without an overarching services agreement
The following identified ‘considerations’ ensure a seamless transition process is seamless:
Staffing
• Respect local autonomy over human resource deployment - staffing or contracts
• Reposition (retrain as required) affected staff to other functions wherever possible
• Take a caring approach to deal with staff implications and concerns
• Consider human resource sharing notwithstanding the service agreement severance
• Ensure effective handling of union implications
Facility Access
• Examine the possibilities of an inter-municipal (or even regional) access pass
• Determine how to handle future capital facility needs related to regional needs
• Reconcile taxpayer, resident and nonresident operational cost responsibilities
• Address – “How can we avoid a two-tier user access?”
• Acknowledge that the communities may establish separate marketing brands
• Resolve how to address the impact of nonresident participation in a program when it is
over capacity with resident participation
• Ensure a transition (grace) period for user group facility space/time allocation
• Confirm arrangements for consistent field access
Policies
• Seek consistency in group and individual user fees and subsidies
• Respect the potential differences in group and individual user fee and subsidies
• Review all policies to consider consistency while respecting local autonomy
• Provide early notice to the other party if there is a possible policy change
• Examine merits of independent or interdependent governance (commission) models
Program
• Acknowledge different community program needs
• Avoid duplication and/or share resources to maximize efficiencies
• Coordinate ongoing program dialogue to maximize program delivery effectiveness
• Endeavor to sustain the current program menu (assuming an identified need)
• Consider the consistent use of subsidy access by both parties
3
3
The Process
• Examine other communities that have undertaken a similar process for best practices
• Conduct quarterly joint sessions for elected official updates and political direction
• Review regular update staff reports on progress, concerns and accomplishments
• Strive to conclude transition strategy by December 31 to align with budget year end
• Sustain consistent and regular joint messaging to stakeholders and public
Other
• Agree on asset distribution
• Keep regional groups in the loop as the process unfolds
• Think about how to guide region-wide groups in moving forward amidst the change
• Consider ‘sharing’ options notwithstanding the lack of an overarching agreement
These considerations provide guidance (see Appendix 2) to administration on the matters to be
addressed as the parties move toward untangling this joint service. It was acknowledged that
many of the items will require respective or joint political decisions. The participants thought
that regular administrative reports would keep both parties up to date and that quarterly
meetings would be essential to deal with specific transition topics that require political direction.
Airport Governance
Both parties are equal ‘partners’ with a shared aim to ensure that the airport is governed
effectively by the Airport Society and to maximize this service’s success and future potential.
A framework was proposed to identify expectations for strategic airport governance:
• Municipal Roles – clear responsibilities of the municipal partners
• Decision Making – clarity around the Society’s policy and operational authority
• Strategic Vision (Direction) – expectations for the future viability of the airport and area
• Accountability – Board and operational reporting to the municipal partners
• Operations – assurance that this joint service is efficient and effective
• Board Structure – defined process for Board appointments by the municipal partners
Participants identified the following ‘practices’ to be explored to enhance Society governance
and the strategic potential of the airport and surrounding lands.
Municipal Roles
• Set the shared strategic direction for the Board to execute
• Appoint members to the Board by mutual agreement
• Inform Maple Ridge of local regulation concerns or violations (Pitt Meadows)
• Ensure realization of its economic development potential
• Promote the benefits and potential of the airport
• Schedule regular meetings with Board to enrich communication
• Conduct regular reviews to ensure satisfaction with airport governance and direction
Decision Making
• Acknowledge the Board’s authority to make policies and decisions within its jurisdiction
• Encourage Board engagement of stakeholders and public in decision processes
4
4
Strategic Direction
• Determine a mutually shared strategic vision and direction for the airport’s future
• Ensure alignment of Board business plan with the strategic vision and directions
Accountability –
• Require the Board to report regularly on strategic progress
• Hold the Board accountable to align business plan with strategic vision and directions
• Ensure Board has oversight of operations management
• Meet with Board annually to review accomplishments and align expectations
Operations
• Respect that the Airport Manager is accountable to the Board (one ‘boss’ concept)
• Ensure Board has oversight of operations management
• Receive regular operational updates from the Manager via the Board
Board Structure
• Align appointments with achieving the strategic vision and directions
• Explore long term appointment options for the partners
• Determine short term options to ensure Board quorum
Follow -Up Action
Based on session outcomes and participant sentiment the following next steps were identified:
1. That the Mayors issue a ‘Working Together’ Session media release – done
2. That the municipal Council’s use the ‘Cooperation Checklist’ at the start of joint sessions
– at next joint session. This ‘check-in’ tool is intended to help the parties address arising
matters that might affect cooperation efforts. It could be further developed as a protocol
to guide communication, coordination, collaboration and conflict resolution efforts.
3. That the CAO’s propose a regular administrative reporting and joint quarterly elected
official session schedule for key projects such as airport governance and parks and
recreation transition (and perhaps for a period afterward) by April, 2016. The report is to
keep the municipal partners informed of activities and progress while the quarterly
sessions ensure political alignment on policy directions required of administration.
4. That the CAO’s assess and propose options to ensure Board quorum for the Airport
Society by April, 2016. This action is in anticipation of the upcoming urgent need to
make appointments at the 2016 Annual General Meeting.
5. That the CAO’s propose a process for Councils to create and adopt a mutually shared
vision for the Airport by June, 2016. The idea discussed was a Forum including airport
resource people and the Society Chair, lead by a facilitator, and preceded by a joint
Council-orientation session (before or at the start of the Forum) about the current
operation, legislative context and Society constitution.
I trust the forgoing accurately portrays the session outcomes in a manner that facilitates
follow-up to the ideas raised. If you have any questions or I can be of any further
assistance, please to not hesitate to contact me.
5
5
Appendix 1
COOPERATION CHECKLIST
February 29,2016
EXPECTATIONS – Observable Criteria STATUS - What is Working Well & Areas for Attention
1. Open and honest dialogue
• Clear statement of intentions
• Both parties know of desired outcomes
• Communication is direct – party to party
•
WWW
AA
2. Understanding of respective views
• Positions are known to both parties
• Ask questions to understand views
•
WWW
AA
3. Regard for differences
• Listen to needs, values, priorities
• Consider different organizational capacity
• Accommodate different needs
•
WWW
AA
4. Efforts to sustain relationship
• Identify specific steps to move forward
• Determine areas of shared interest
• Commit to regular meeting schedule
•
WWW
AA
5. Movement toward joint efforts
• Action plan with timelines
• Shared responsibilities
• Defined leadership roles
•
WWW
AA
6. Focus on areas of mutual interest
• Examine service possibilities
• Explore strategic priorities
• Pursue joint advocacy matters
•
WWW
AA
7. Openness to move off stalemates
• Keep discussion in private (not via media)
• Put forth solutions (vs. roadblocks)
• Agreement of conflict resolution steps
•
WWW
AA
8. Transparency
• Early communication of ideas
• Advance notice of concerns
• Timely notification of potential impacts
• Proactive public awareness efforts
• Keeping staff up to date
•
WWW
AA
9.
10.
6
6
Appendix 2
Parks and Recreation Service Agreement Termination
CONSIDERATIONS LIST
Source: Joint Council Session February 29,2016
TOPIC/Consideration Options
Staffing
• Respect local autonomy over human resource deployment - staffing or contracts
• Reposition (retrain as required) affected staff wherever possible
• Take a caring approach to deal with staff implications and concerns
• Consider human resource sharing notwithstanding no service agreement
• Ensure effective handling of union implications
Facility Access
• Examine the possibilities of an inter-municipal (or even regional) pass
• Determine how to handle future capital facility needs related to regional needs
• Reconcile taxpayer, resident and nonresident operational cost responsibilities
• Address – “How can we avoid a two-tier user access?”
• Acknowledge that the communities may establish separate marketing brands
• Address nonresident impact when programs are ‘over and under’ capacity
• Ensure adequate transition for user group facility space/time allocation
Policies
• Seek consistency in group and individual user fees and subsidies
• Respect the potential differences in group and individual user fee and subsidies
• Review all policies to consider consistency while respecting local autonomy
• Provide early notice to the other party if there is a possible policy change
• Examine merits of future independent or interdependent governance models
Program
• Acknowledge different community program needs
• Avoid duplication and share resources where possible to maximize efficiencies
• Coordinate ongoing program dialogue to maximize program delivery
• Endeavor to sustain the current program menu (assuming identified needs)
Process
• Examine other communities who have undertaken the process for best practices
• Conduct quarterly joint sessions for elected official updates and direction
• Review regular staff reports on progress, concerns and accomplishments
• Strive to conclude transition strategy by year end
• Sustain consistent and regular joint messaging to stakeholders and public
OTHER
• Undertake a technical analysis to establish an asset allocation formula
• Keep stakeholders in the loop as the process unfolds
• Consider how to guide regional groups in moving forward amidst the change
• Consider sharing options notwithstanding the lack of an overarching agreement
City of Maple Ridge
TO: Her Worship Mayor Nicole Read DATE: April 11, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: Council Workshop
SUBJECT: Albion Industrial Area Consultation Report
EXECUTIVE SUMMARY:
At the October 5, 2015 Council Workshop, Council endorsed the Commercial Industrial
Implementation Strategy and directed the Economic Development and Planning departments to work
together to develop a consultation process to engage with Albion Industrial Area stakeholders
including both property and business owners. The resolutions passed by Council at that meeting
were:
1.“That staff be directed to work with land owners in the Albion Industrial Area.”
2.“That staff explore options which consider infrastructure, lot consolidation and mitigation of
existing conditions in the Albion Industrial Area.”
This report summarizes the results of the Albion Industrial Area Open House held on January 27,
2016 with Albion Industrial Area stakeholders, and the process for continuing the consultation
process with these stakeholders.
A message received from participants at the Open House was their desire for clarity on the long-term
vision for land use in this area. The majority of participants would like the area to remain an
industrial area and not be re-zoned for other uses. In contrast, only two attendees expressed their
desire to be able to re-zone their land to include mixed-use, residential and commercial uses.
At the Open House, the participants also raised a number of other concerns including:
their desire for improved access to and from Lougheed Highway
concerns about diking, drainage and storm water management
illegal garbage dumping
a need to improve the general appearance of the area (derelict and vacant buildings, ditch
clearing, road maintenance, etc.)
A large number of attendees also expressed their opinion that that they are paying a high level of
taxes and not receiving equivalent municipal services in return. There was a sense that the generally
poor appearance of the area contributed to a lack of security and crime in the area. Improved
lighting, garbage clean up, brush/ditch clearing, and a plan to address vacant and derelict properties
were all cited as critical to improving the viability of the area.
5.1
The Commercial Industrial Strategy 2012-2042 prepared by G.P. Rollo and Associates notes that
Maple Ridge not only has a significant shortage on serviced, ready-to-develop industrial zoned land
at the present time, but will also require an additional 170 to 230 acres of industrial land by 2040.
Reconfirming the industrial land use designation for the Albion Industrial Area will help remove
speculation that the City may support re-zoning in this area for mixed-use or residential uses. This re-
affirmation of the long-term land use designation for the Albion Industrial Area is consistent with both
the Maple Ridge Official Community Plan and the Metro Vancouver Regional Growth Strategy, and
should bring a higher level of certainty to new industrial business looking to locate in this area.
RECOMMENDATION:
1. That the Albion Industrial Area be affirmed as a key industrial location in the City of Maple Ridge,
and
2. That staff be directed to continue to engage Albion Industrial Area stakeholders to develop
solutions leading to increased economic activity and viability for businesses in this area.
DISCUSSION:
Background on the Albion Industrial Area
Figure 1: Map of the Albion Industrial Area
The Albion Industrial Area has been identified in the Commercial Industrial Strategy as a key driver
for future economic development in Maple Ridge. This area contains 160 acres of municipally
serviced industrial land and is the largest source of accessible, ready-to-develop industrial land in
the City. The Commercial Industrial Strategy identified 37 acres of vacant land and another 47 acres
of under-utilized land in this area in 2012.
Businesses in this area include a wide variety of industrial users including forestry, construction,
manufacturing, and automotive services businesses. The Commercial Industrial Strategy estimates
that about 1,000 people work in the Albion Industrial Area, making it one of the larger employment
areas in the City.
The Albion Industrial Area features a combination of access to road, rail and river transportation
options, making it an attractive location for lumber, pulp and aggregate producers as well as for
short-sea transportation (barge) companies.
The Albion Industrial Area contains 72 properties ranging in size from less than 0.25 acres to 18.5
acres.
The majority of properties in the Albion Industrial Area are less than two acres; the 10 largest
properties average 9.1 acres and account for 57% of the total land in this area.
10 largest parcels in the Albion Industrial Area
23562 River Rd Kanaka Pole Yard 18.53 acres
23347 McKay Ave Southcoast Reman 13.35 acres
23296 River Rd Garmar Holdings (vacant) 10.37 acres
10092 236th Street Recycling Depot 10.3 acres
RSN 19924 Partap Lumber (SW parcel) 9.97 acres
23282 River Rd BW Creative Railing Systems 9.65 acres
23552 River Rd Target Products 5.99 acres
23638 River Rd Walske Warehouse 4.73 acres
23342 River Rd Partap Lumber (NE parcel) 4.41 acres
23782 River Rd Acedco Investments (vacant) 4.26 acres
Total 91.56 acres
Albion
Industrial Area
160 total acres
Developed: 76 acres*
Under-utilized: 47 acres*
Vacant: 37 acres*
58 Property Owners
72 Properties
52 Business Licenses
1,000 Employees*
(* estimates from GP Rollo Commercial Industrial Strategy 2012)
Overview of the Albion industrial Area Open House
At the October 5, 2015 Workshop, Council endorsed the Commercial Industrial Implementation
Strategy and passed the following resolutions:
1. “That staff be directed to work with land owners in the Albion Industrial Area.” and
2. “That staff explore options which consider infrastructure, lot consolidation and mitigation of
existing conditions in the Albion Industrial Area.”
In response to this direction, Economic Development, Public Works and Development Services
(represented by staff from Planning, Engineering and Operations), Sustainability and Corporate
Planning, and RCMP Crime Prevention held an open house with Albion Industrial Area property and
business owners on January 27, 2016 in the Blaney Room.
The purpose of this open house was to present the key findings of the Commercial Industrial Strategy
and other information specifically related to the Albion Industrial Area including options for improved
access to and from Lougheed Highway, flood prevention, drainage, improving the “curb appeal” of
the area, and crime prevention. (Please refer to Appendix A for the Information Boards.)
A total of 102 invitations were sent by mail to Albion Industrial Area business and property owners on
December 7, 2015 followed by a second mail-out on January 5, 2016. The invitation contained a link
to a questionnaire and asked attendees to RSVP for the Open House. Thirty-six stakeholders
confirmed their attendance; a final reminder was sent on January 25, 2016 to those on the RSVP
list. A copy of the invitation is included in Appendix B.
The event was held in the evening (5:30 to 8pm) in the Blaney Room in order to best accommodate
the schedules of the Albion Industrial Area stakeholders. The event was well attended with a high
level of interest and engagement from the attendees. There were 39 business and property owners
who provided complete contact information including address, phone numbers and email addresses
to receive more information, and many of the businesses sent more than one representative to the
Open House.
It should also be noted that there was a significant amount of inter-action between attendees in
addition to their inter-action with staff. Staff is continuing to receive feedback from Albion Industrial
Area business and property owners after the event including from owners who were not able to
attend the event.
Online Questionnaire
The invitation to the Open House also contained a link to a questionnaire to help identify the key
issues that Albion Industrial Area stakeholders wished to see addressed at the Open House. (Refer
to Appendix C for the questionnaire and results.)
What we heard
1. Stakeholders are seeking clarity on the long-term vision for the area
Many of the attendees asked about the City’s long-term vision for the area, specifically if the
area would remain an industrial area or if there were plans to change the land-use
designation to some combination of mixed use, commercial or residential. There was a
strong desire to see the area remain industrial; some business owners were concerned that
allowing residential development and infrastructure improvements could price them out of
the area and that there are no other comparable industrial options available in Maple Ridge.
A small minority of attendees would like be able to re-zone their property to accommodate
commercial, mixed use or residential uses.
2. Stakeholders would like improved access to and from Lougheed Highway, but not at any
cost.
The online questionnaire identified this issue as the area’s number one concern. This was
also confirmed at the Open House, particularly the western right-in/right out intersection to
and from Lougheed Highway and the potential for trains stopped on the level crossings to
block access in an emergency situation.
Although many of the attendees liked the over-passes and fly-overs concepts presented, they
were concerned about the costs, construction interruptions and amount of land that would
be required to build these options. Some stated that while they would like improved access,
their businesses didn’t necessarily require frequent deliveries or drive-by traffic so the
benefits for their business would be minimal.
3. Diking, drainage and storm water management are a concern
Questionnaire respondents identified these issues as the second most important group of
issues impacting their businesses. A related issue brought up by a few attendees was that
the high cost to construct new buildings in a floodplain (i.e. raising the site elevation above
the flood level) negatively impacted new development in the area , and the visual impact that
these raised properties could have on neighbouring properties.
4. The general appearance of the area is linked to the stakeholder’s sense of safety and
security
The generally poor appearance of the area contributes to a lowered sense of safety and
security for businesses and employees in the area. In particular, attendees cited vacant and
derelict buildings, poorly maintained properties and illegal garbage dumping as significant
issues that need to be addressed. A number of attendees also felt that more frequent brush
clearing/tree trimming, better street lighting and more frequent RCMP patrols would also
help improve the appearance and sense of safety and security in the area.
There was also concern expressed that the visual impact of the current mix of resource
processing and recycling businesses in the area is detrimental to attracting higher value
businesses to the area.
5. Improved transit would be beneficial; parking is adequate
Some felt that more frequent transit service would benefit their employees and some would
like to see a West Coast Express station in the area. Parking does not appear to be an issue.
6. Higher development costs in the Albion Industrial Area should be offset with area-specific
incentives
A number of attendees believe that development costs are higher in the Albion Industrial
Area due to wide-spread soil contamination, compactable soils, and the additional time and
costs of raising building sites above the floodplain elevation. They believe these costs could
be off-set by area-specific incentives such as priority processing and relaxed site-servicing
requirements for developments that do not require re-zoning.
7. Business and property owners believe they are already paying a high level of property taxes
and receiving few municipal services in return.
Many of the attendees expressed their belief that the taxes they are currently paying are
sufficient to address most of their issues, whether it’s cleaning up illegally dumped garbage
or improving lighting in the area. They believe that the City needs to show its commitment to
this area by making an investment in improving the viability of the area using existing tax
resources.
Ongoing consultation process and next steps
Many of the attendees expressed their appreciation for being invited to the event, and were happy
that the City is looking at ways to improve the viability of the Albion Industrial Area. These attendees
wanted to know what the City planned to do next, and expressed their willingness to continue the
dialog by participating in future consultation processes such as roundtable discussions.
1. Council re-affirm that Albion Industrial Area will remain an industrial area
Re-affirming the City’s intention to have this area remain as an industrial area will help
remove speculation that the City may support re-zoning in this area for mixed use or
residential uses. This re-affirmation of the long-term land use designation for the Albion
Industrial Area is consistent with both Maple Ridge’s Official Community Plan and the Metro
Vancouver Regional Growth Strategy. This re-affirmation should also bring a higher level of
certainty to new industrial business looking to locate in this area by removing the potential
for conflict with residential uses.
2. Conduct one-on-one interviews with Albion Industrial Area business and land owners
The Economic Development Department has conducted a follow-up series of individual, in-
person interviews with Albion Industrial Area business and property owners to gain a better
understanding of their specific concerns including:
Industries trends
Current business functions and requirements
Growth forecasts
Opportunities and impediments for growth
Succession plans
The one-on-one interviews also provide an opportunity to update the employment statistics
provided by G.P Rollo and Associates in 2012. Information gathered from these interviews
will help determine the issues to be addressed through roundtable discussions with Albion
Industrial Area stakeholders. These interviews are underway.
3. Roundtable meetings to address specific items
Information gathered from the individual interviews will be used to identify specific issues
that can be addressed in roundtable meetings between interested stakeholders and City
staff. These meetings will be held as required and will be issue-specific.
4. Internal staff meetings to address issues raised at the Open House
Economic Development will work with Planning, Operations, Engineering, RCMP and Permits
and Licensing to investigate options to address issues raised at the Open House, in the one-
on-one interviews and at the roundtable discussions in the short-term including:
illegal garbage dumping
increased safety and security
unsightly premises
improved directional signage and visibility.
5.Continuing analysis of larger issues
Over the longer term, the Economic Development department will continue to work with
Planning, Engineering, Operations and Finance to undertake analysis and solutions to
address larger issues such as industrial zoning, capital infrastructure and maintenance,
potential site-servicing standards and incentive programs.
CONCLUSION:
The Albion Industrial Area Open House was intended to be the first step in a renewed consultation
process with business and property owners in this important employment area for the City of Maple
Ridge. The event was very well attended by Albion Industrial Area stakeholders and they clearly
demonstrated their interest in being consulted on an ongoing basis and they expressed a desire to
see the City articulate a clear vision for the ongoing industrial development of this area. Staff will
continue to work with stakeholders to address their issues going forward. Council’s re -affirmation of
the Albion Industrial Area’s land use will assist in providing clarity of the City’s long -term intentions
for this area.
____________________________________
Prepared by: Bruce Livingstone,
Business Retention and Expansion Officer
____________________________________
Concurrence by: Lino Siracusa
Manager Economic Development
_____________________________________
Concurrence by: Frank Quinn,
General Manager of Public Works and Development Services
_____________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
/ls
"Original signed by Bruce Livingstone"
"Original signed by Lino Siracusa"
"Original signed by Frank Quinn"
"Original signed by E.C. Swabey"
Appendix A: information Panels from the Open House
Appendix B: Albion Industrial Area Open House Invitation
Appendix C: Results from the Albion Industrial Area questionnaire
1. Which best describes you
Response Chart Percentage Count
I own a business in the Albion Industrial area 33.3% 4
I own property in the Albion Industrial area 0.0% 0
I own both property and a business in the
Albion Industrial area
50.0% 6
Other (please specify) 16.7% 2
Total Responses 12
2. How important are the following to your business
Very
Important
Important Somewhat
important
Not
important
at all
N/A Total
Responses
Access from Lougheed
Hwy
10
(83.3%)
0 (0.0%) 2 (16.7%) 0 (0.0%) 0 (0.0%) 12
Storm water
management/drainage
4 (33.3%) 6 (50.0%) 2 (16.7%) 0 (0.0%) 0 (0.0%) 12
Dyking 5 (50.0%) 3 (30.0%) 1 (10.0%) 1 (10.0%) 0 (0.0%) 10
Improved "curb appeal" 2 (16.7%) 3 (25.0%) 5 (41.7%) 2 (16.7%) 0 (0.0%) 12
More parking 1 (9.1%) 3 (27.3%) 3 (27.3%) 4 (36.4%) 0 (0.0%) 11
Improved street lighting 3 (25.0%) 3 (25.0%) 6 (50.0%) 0 (0.0%) 0 (0.0%) 12
3. What would help attract new businesses to the Albion Industrial area?
# Response
1. Improved access and visibility from Lougheed Highway.
2. Highway access
3. clean up of properties not being used
4. -tax reduction
-improved access (overpass which was promised years ago)
-keeping the sides of street free of garbage that flew out of trucks (relocate dump to West end of River
Rd???)
-have vacant buildings/ land become active again with new warehousing?
5. Easier access to leave Maple Ridge for trucking (a proposed plan for infrastructure improvement,
traffic is difficult leaving Maple Ridge more so than other communities these days) more businesses
that staff later hours to help reduce and deter crime. More incentive for businesses to relocate here,
reduced taxes or other forms of financial compensation. Change some of the zoning to allow a more
diverse industrial base.
6. Better signage. And access.
7. Lower Taxes and easier ability to get permits from the municipality for new ven tures.
8. better access - better public transit
9. More diversity in development - Live/Work
10. Better traffic control system on Lougheed Hwy and Haney bypass
Clean up/garbage/dumping on side of road
11. Better access (no left turn onto Lougheed- north-west end of River Rd.)
Curb appeal
More frequent transit & stops
How familiar are you with the Employment Land Investment Incentive Program?
Very Familiar Familiar Unfamiliar Completely
Unfamiliar
Total
Responses
0 (0.0%) 1 (8.3%) 5 (41.7%) 6 (50.0%) 12
4. What is the one thing that the City should focus on keeping in this area?
# Response
1. Keeping a majority of the zoning for Industrial purposes.
2. Industrial access to waterfront
3. The nearby restaurants, Kingfisher and Summers is a very nice addition, would hate to lose them...
great options for business lunches etc.
4. Diversity in commercial businesses
5. I think they should focus on a light commercial area. Something like the Fort Langley area or the
Steveston boardwalk.
6. Kanaka park - light industrial not heavy
7. Combination of development - Industrial/Commercial and combine with residential
8. Keeping it affordable for small business owners
9. Kanaka Creek Regional Park
5. What is the one thing the City should focus on changing or improving in this area?
# Response
1. Improved presentation of businesses along River Road. Especially on properties that are closed and
derelict.
2. more visible night time police presence, theft is a major problem in the area
3. Better bus service for employees
4. The access on the East end is ok other than the railway crossing (wait time and really lousy bumpy
crossing). The inability to turn Left at West end is understandable but VERY disappointing. Need an
overpass @ 105 Ave. Especially from a safety standpoint if 911 had to respond as a train is crossing.
5. Improved Infrastructure
6. Cleaning up the streets. Increased police presence because of people dumping garbage. And other
crimes.
7. Allowing us to diversify into residential and commercial space.
8. access to the west
9. Traffic system
10. Not "top most" concern but adding a bike lane and making it safer for pedestrians along River Rd
would be great. More view/access to the water would also be nice.
Page 1 of 3 Policy
POLICY MANUAL
Title: Community Amenity Contribution Program
Policy No :
Supersedes:
Authority: Legislative Operational
Approval: Council CMT
General Manager
Effective Date:
Review Date: 1 year from effective
date.
Policy Statement:
The City of Maple Ridge is committed to providing a variety of amenities throughout the
municipality, including the provision of affordable and special needs housing, in a financially
sustainable manner.
The Community Amenity Contribution Program (CAC Program) is comprised of the following
components:
1.The CAC Program will apply city-wide.
2.Each CAC will be based on a contribution rate as follows:
a)$5100 per single family lot created;
b)$4100 per townhouse dwelling unit;
c)$3100 per apartment dwelling unit.
3.Those properties within the Town Centre Area Plan boundaries are exempt from the CAC
Program, except where Council applies the provisions of Section 8 of this Policy.
4.The CAC Program applies to the development of all residential dwellings, including those
that are included in a mixed-use development (such as commercial and residential) with
the following exceptions:
a)Affordable and special needs housing that are secured through a Housing
Agreement as established in Section 483 of the Local Government Act;
b)Rental housing units that are secured through a Housing Agreement established
under Section 483 of the Local Government Act will also be subject to a covenant
enacted under Section 219 of the Land Titles Act;
c)Single family residential subdivisions proposing fewer than 3 lots;
d)Accessory dwelling units such as a secondary suite or detached garden suite;
e)Duplex dwelling units where only one building is being constructed; and
f)Triplex dwelling units where only one building is being constructed.
5.The Density Bonus Framework established in the Albion Area Plan will continue to apply, in
addition to the city-wide CAC Program.
a)For developments that take advantage of the density bonus provisions included in
the Maple Ridge Zoning Bylaw for the Albion Area Plan, the amenity contribution
rate will be $2000 per lot or dwelling unit in addition to the $3100 density bonus
rate;
b)For developments that do not take advantage of the density bonus provisions
included in the Maple Ridge Zoning Bylaw, the CAC rate will be the rate established
in Section 2 of this policy.
5.2
Page 2 of 3 Policy
6. The Official Community Plan may also establish additional or alternative community
amenity contribution policies, guidelines and density bonus provisions for each Area Plan.
7. Development applications that are in process (in-stream) at the time of enactment of the
CAC Program Council Policy, will:
a) be subject to the provisions of this Policy unless the applicable Official Community
Plan or Zoning Bylaw amending bylaw has received Third Reading; OR
b) be subject to the provisions of this Policy if a condition for the Policy to apply was
included in the first or second reading report of the applicable Official Community
Plan or Zoning Bylaw amending bylaw.
8. All development applications that are seeking an extension under Development
Procedures Bylaw No. 5879-1999 (as amended), may be subject to the city-wide
community amenity contribution program at the discretion of Council.
9. Council will establish one or more Reserve Funds and identify those amenities that may
benefit from the community amenity contributions.
10. Community Amenity Contribution funds received will contribute to any of the following
eligible amenities:
a) Civic facility;
b) Public art;
c) Acquisition of land for the provision of:
o Affordable or special needs housing;
o Parks
o Trails
o Significant ecological features
d) Park or trail construction and/or maintenance;
e) Affordable or special needs housing units;
f) Heritage conservation; or
g) Conservation of significant ecological features.
11. The provision of a specific amenity, rather than a cash-in-lieu contribution may also be
considered by Maple Ridge Council. If Council determines that the provision of an amenity
is more desirable, the following list is to be used as a general guide for determining the
type of community amenity:
a) Public art;
b) Heritage conservation;
c) Land for the provision of:
o Affordable or special needs housing;
o Parks
o Trails
o Significant ecological features
d) Affordable or special needs housing units; or
e) Park or trail construction or improvements.
Purpose:
To provide direction on the implementation of a city-wide community amenity contribution (CAC)
program, including the process to determine the contribution amount.
Definitions:
“Community Amenity” means any public amenity that provides a benefit to the residents of
the city or a specific neighbourhood as the result of increased residential density.
Page 3 of 3 Policy
Key Areas of Responsibility
Action to Take
Responsibility
Ridge Meadows Division of Family Practice ~ 20580 Lougheed Highway Maple Ridge, BC V2X 2P8 www.divisionsbc.ca/rm
Board of Directors: Dr. U Luitingh, Chair ~ Dr. F Villasenor, Vice Chair ~ Dr. V Bhatti, Treasurer ~
Dr. A Neufeld ~ Dr. W Tinney ~ Dr. R Tong ~ Dr. R Vanukuru ~ Dr. K Gounden ~ Dr. I Tcherenkova
Ridge Meadows Division of Family Practice is an influential organization that provides leadership to achieve optimal health for our community and provide support to our primary care physicians.
.
City of Maple Ridge
11995 Haney Place Maple Ridge, BC V2X 6A9
Attn: Mayor and Council
Re: Ridge Meadows Youth Wellness Centre Cash Funding Pilot support $83,000 (priority) and Greg Moore Youth Centre In
Kind Space (secondary).
Dear Mayor and Council,
Thank you to Mayor Read and Councillor Shymkiw for taking the time to meet with our Ridge Meadows Youth Wellness
Centre Funding and Partner Committee in February and considering our funding partnership request to the City of Maple
Ridge.
The Ridge Meadows Division of Family Practice and Maple Ridge/Pitt Meadows Community Services in partnership with our
community is seeking funding to begin our “Ridge Meadows Youth Wellness Centre” pilot May 1st, 2016.
A few years ago, our local family physicians and specialists made it a priority to improve mental health and substance use
services to children, youth and families. The doctors felt they were unaware of local services available to help their patients,
they also felt there was a large lack of immediate psychiatry and clinical counselling services in Maple Ridge and Pitt
Meadows. We started with this concern by creating a Local Action Team, with a mix of over 50 people representing
community organizations, professionals, youth and parents coming together agreeing that these lack of services are a
problem and have worked tirelessly throughout the last year figuring out how to resolve this important challenge.
As a community, we know we have a large child and youth population of 22,000 and growing. We know that depression,
anxiety, self-harm, suicide and substance use rates are on the rise. We can only speculate that if don’t get support groups,
education, clinic counselling, psychiatry assessment and people to help navigate this complex system that these mental
health and substance use challenges will get worse. We also prioritize prevention, and have plans on helping at the age of 8.
We have come together as a community to begin a pilot that we are calling the Ridge Meadows Youth Wellness Centre.
The 12 month target pilot will begin with a child and youth psychiatrist 1 day a week, a clinic counsellor with an addictions
speciality, peer support, education and an advocate to help navigate the system for the youth, child or family plus clinic
operation/management costs. Total costs for this pilot is $198,000 for 12 months. We have $115,000 donated in kind,
privately funded or covered through other means. We have $83,000 to figure out how to fund, and are working towards a fee
for service model that could cover a portion as we want to meet our target of May 1st to have the pilot up and running. We
would be honoured if you considered financially supporting this important work.
We need this pilot operational, so we can start to attract funding from other funders, government and test a fee for service
model for core service financial sustainability.
We are also considering a smaller start-up pilot model of an advocate only without space, utilizing paid counselling service
from MR/PM Community Services and putting the psychiatrist in one of the family physician’s office. Not our ideal pilot, but
at least a start out the door once we find the first $35,000 of funding to begin.
As cash funding is the priority, we are also assuming in our budget we will be able to find in kind space. We have
6.1
considerations to pursue investigating the likelihood of the Greg Moore Youth Centre, as we understand our model might fit
under the current vision. This would only be a consideration if we were able to receive a 100% in kind contribution, as we are
confident with our 80 community stakeholders on our Local Action Team, space will be found.
Thanks again for considering this funding partnership contribution that will not only help children and youth today in our
community, but also into the future as we strive for financial sustainability. We can’t begin to do this type of system change
for mental health and substance use without people like you believing in it and leading the way.
Yours in partnership,
Treena Innes Dr. Ursula Luitingh
Executive Director | RMDFP Board Chair | RMDFP
Vicki Kipps
Executive Director | Maple Ridge Pitt Meadows Community Services
For operational questions, please contact Vicki Kipps at 604-467-6911 ext 222.
Summary pilot phase:
Start up pilot: $ 35,000 I No centre space, PT Advocate, GP on call, 1 day Psychiatrist, limited referrals
Target Pilot: $83,000 I Centre space, Counselling, Psychiatrist, GP on call, Advocate, Technology, limited
referrals, parent and youth education, peer to peer support, support groups
Vision: $250 - 500,000 I All youth services under one roof with special consideration of non duplicated service,
unlimited referrals, walk in, promotions, above clinical full time and multiple positions
meeting population needs plus all one stop shop youth services ie: housing, employment
Summary recap of funding partnership requests:
Fraser Health (Stan Kuperis & Andy Libbiter) Status: No commitment of funding to date. A follow up meeting set
up for April 26th.
RM Hospital Foundation Status: Does not fit funding criteria of hospital equipment as directed
by Board/Fraser Health. Welcomed a small research grant as a potential. Approached to consider becoming a funding
partner, with a vision of a Mental Health and Addictions fundraising focus, but not a fit with current strategic plans &
organization purpose. We are asking to re-consider.
MCFD (Garreth Griffiths) Status: No funding, working with current budget constraints.
Public Health Youth Clinic Proposal Status: Still waiting to hear results
BC Integrated Youth Services Initiative Status: Applied for full vision - Declined
Private Funding Status: $10,000 raised with continued solicitation
Funding & Partnership Committee: Dr. Biju Mathew, Dr. Matt Chow, Treena Innes, Cheryl Ashlie, Teesha Sharma