HomeMy WebLinkAbout2016-06-06 Council Workshop Agenda and Reports.pdfCity of Maple Ridge
1.ADOPTION OF THE AGENDA
2.MINUTES
2.1 Minutes of the May 9 and May 16, 2016 Council Workshop Meeting
2.2 Minutes of Meetings of Committees and Commissions of Council
•Agricultural Advisory Committee – April 28, 2016
2.3 Business Arising from Committee and Commission Minutes
3.PRESENTATIONS AT THE REQUEST OF COUNCIL
3.1
4.MAYOR AND COUNCILLORS’ REPORTS
COUNCIL WORKSHOP AGENDA
June 6, 2016
10:00 a.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
June 6, 2016
Closed Council following Workshop
Committee of the Whole Meeting 1:00 p.m.
Council Workshop
June 6, 2016
Page 2 of 5
5.UNFINISHED AND NEW BUSINESS
5.1 Branding Review, Illuminata Marketing and Additional On-Line Survey Proposal
Presentation by Michelle Custodio and Rebecca Chau, Illuminata Marketing and
from Mary Bacica, Sentis Research
Staff report dated June 6, 2016 recommending that funding to conduct an online
survey of Metro Vancouver residents as part of the Branding Review project be
approved.
5.2 2016 Residential Class Property Taxation
Staff report dated June 6, 2016 providing information on municipal property taxes
levied against the Class 1 – Residential Property Class.
5.3 Request for Proposal for Homelessness Partnering Strategy Funding
Staff report dated June 6, 2016 recommending that the motion deferred at the
May 24, 2016 Council Meeting directing staff to submit a Request for
Qualifications to the Homelessness Partnering Strategy to host a Regional Summit
on Homelessness be rescinded and that the City of Maple Ridge apply for
Homelessness Partnership Strategy funding to provide a sub-regional planning
focus on homelessness in suburban communities across Metro Vancouver.
5.4 BC Housing Shelter Proposal
Staff report dated June 6, 2016 recommending that staff be directed to organize a
forum to engage the Downtown Maple Ridge Business Improvement Association
and the business and property owners adjacent to the existing shelter.
6.CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a)Acknowledge receipt of correspondence and advise that no further action will be
taken.
b)Direct staff to prepare a report and recommendation regarding the subject matter.
c)Forward the correspondence to a regular Council meeting for further discussion.
d)Other.
Once direction is given the appropriate response will be sent.
Council Workshop
June 6, 2016
Page 3 of 5
6.1 E-Comm 9-1-1
Letter dated May 20, 2016 requesting the name of the individual who will attend
the June 16, 2016 Annual General Meeting of the shareholders of E-Comm as the
City’s representative.
6.2 Aquilini Investment Group, Exclusion Application for “Pelton Lands”
Letter dated June 1, 2016 from Jim Chu, Senior Vice President, Aquilini
Investment Group advising of their intent to apply for an agricultural land exclusion
of the Pelton Lands to enable development of a job creation area.
6.3 Upcoming Events
June 8, 2016
5:00 p.m.
Home is Best: Supporting Seniors in Our Community – Pitt
Meadows Seniors Centre
Organizer: Ridge Meadows Division of Family Practice, Ridge
Meadows Hospital & Hospital Foundation
June 8, 2016
7:00 p.m.
Municipal Advisory Committee on Accessibility Issues 13th
Annual Awards Evening – Council Chambers
Organizer: Parks & Leisure Services
June 10, 2016
1:00 p.m.
Garibaldi Secondary School Graduation – Hard Rock Theatre,
Coquitlam
Organizer: School District No. 42 – Maple Ridge/Pitt Meadows
June 11, 2016
11:00 a.m.
Whonnock Lake Park Grand Opening – Whonnock Lake
Organizer: Parks & Leisure Services
June 13, 2016
6:00 p.m.
Maple Ridge Community Foundation Dinner – Meadow
Gardens Golf Club
Organizer: Maple Ridge Community Foundation
July 1, 2016 Canada Day Official Ceremony – Fraser Street/McIntosh Street
Organizer: Parks & Leisure Services
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
• Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass
o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
• Lower Mainland Local Government Association (“LMLGA”)
o http://www.lmlga.ca/
• Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
Council Workshop
June 6, 2016
Page 4 of 5
8. MATTERS DEEMED EXPEDIENT
9. ADJOURNMENT
Checked by: ___________
Date: _________________
Council Workshop
June 6, 2016
Page 5 of 5
Rules for Holding a Closed Meeting
A part of a council meeting may be closed to the public if the subject matter being considered relates to one
or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as
an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or
honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that
disclosure might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the
conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality,
other than a hearing to be conducted by the council or a delegate of council
(i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
(j) information that is prohibited or information that if it were presented in a document would be prohibited
from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at
their preliminary stages and that, in the view of the council, could reasonably be expected to harm the
interests of the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures and
progress reports for the purposes of preparing an annual report under section 98 [annual municipal
report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91 (other persons attending closed meetings)
should be exercised in relation to a council meeting.
(p) information relating to local government participation in provincial negotiations with First Nations, where
an agreement provides that the information is to be kept confidential.
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
May 9, 2016
The Minutes of the City Council Workshop held on May 9, 2016 at 10:00 a.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor C. Bell W. McCormick, Acting General Manager of Community
Councillor K. Duncan Development, Parks and Recreation Services
Councillor B. Masse P. Gill, General Manager Corporate and Financial Services
Councillor G Robson F. Quinn, General Manager Public Works and Development
Councillor T. Shymkiw Services
Councillor C. Speirs C. Marlo, Manager of Legislative Services
Other Staff as Required
C. Carter, Director of Planning
C. Goddard, Manager of Development and Environmental
Services
A. Kopystynski, Planner 2
G. Szostek, Environmental Planner
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1.ADOPTION OF THE AGENDA
The agenda was adopted as circulated.
2.MINUTES
2.1 Minutes of the May 2, 2016 Council Workshop Meeting
R/2015-254
It was moved and seconded
That the minutes of the Council Workshop Meeting of May 2, 2016 be
adopted as circulated.
CARRIED
2.1
Council Workshop Minutes
May 9, 2016
Page 2 of 7
2.2 Minutes of Meetings of Committees and Commissions of Council
• Agricultural Advisory Committee – March 24, 2016
R/2016-255
It was moved and seconded
That the minutes of the Agricultural Advisory Committee of March 24, 2016
be received.
CARRIED
2.3 Business Arising from Committee Minutes – Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
Note: Item 4 was dealt with at the end of the meeting.
4 MAYOR’S AND COUNCILLORS’ REPORTS
Councillor Speirs
Councillor Speirs attended the Maple Ridge Home Show. He provided an
update on work being carried out by the Community Heritage Commission.
Deputy Mayor Shymkiw
Deputy Mayor Shymkiw visited the McBarge and attended a Fair Banking
forum put on by ACORN. He also attended a Metro Vancouver Parks meeting
and met with business owners regarding ongoing concerns with the Weeds
Dispensary.
Councillor Duncan
Councillor Duncan attended a RCMP sponsored Life on Line talk given by
Jesse Miller, participated as a judge for the Youth Vision Film Festival and
took part in an art studio tour.
Councillor Masse
Councillor Masse attended a meeting of the Metro Vancouver Climate Change
Committee and provided an update on work done by the committee. He also
attended a meeting of the Social Policy Advisory committee and provided an
update on the current activities of the committee.
Councillor Bell
Councillor Bell attended the Farmers Market and the Youth Vision Film
Festival. She provided an update on events being offered at the Lower
Mainland Local Government Association conference. She also commented on
changes made to lighting at the ACT.
Council Workshop Minutes
May 9, 2016
Page 3 of 7
Councillor Robson
Councillor Robson attended the Maple Ridge Home Show. He commented on
transit issues and the lack of ambulance service in Maple Ridge. He advised
that he will be speaking to Grade 6 and 7 students at Harry Hooge Elementary
on the issue of homelessness. Councillor Robson requested feedback on the
study done on the Alouette River Drainage system.
Mayor Read
Mayor Read had a meeting to discuss the Arts Council and the work being
done. She commented on the issue of transit as well as what is being done to
provide additional ambulances for the City of Maple Ridge.
Mayor Read met with the new manager of the Immigration Services Society,
spoke with Kwantlen First Nation and discussed homelessness issues with
Grade 7 students from Pitt Meadows Elementary. She attended a Police
Commission meeting and met with Tom Armstrong from the Coop Housing
Corporation of BC along with Dan Ruimy, MP to discuss land trusts. Mayor
Read also attended a meeting of Fraser Health and provided information on
points of discussion at that meeting.
5. UNFINISHED AND NEW BUSINESS
5.1 Reconsideration of Decision to Deny a Tree Cutting Permit
• Bill Webster
The Manager of Development and Environmental Services gave a power point
presentation providing the following information:
• Subject map and the location of the tree on the property
• Height of tree – over 50 cm at basis
• Reasons for denial – the tree is healthy, over 50 cm in diameter and
therefore meets the definition of significant tree in the bylaw; the tree is
not a hazard and is further than 2 metres away from an existing
foundations wall
• Mitigation options including top dressing the lawn to raise the grade over
the roots, creation of a mulched tree well and the installation of a root
barrier
Mr. Webster advised that he purchased the home in November and that both
he and his granddaughter have tripped on one of the roots of the tree. He
stipulated that he was not arguing over the health of the tree. Mr. Webster
stated he was an Occupational Safety Officer for 30 years and that the tree is
Council Workshop Minutes
May 9, 2016
Page 4 of 7
a safety hazard. He contended that the roots are not easily manhandled and
circulated information pertaining to that aspect. He also contended that
spreading soil would not be viable as the roots will outgrow the soil and
explained that his physical condition makes him susceptible to tripping and
falling.
Mr. Webster discussed the location of the tree in relation to the property line
and believes that the tree is within his property line. He stated that mitigation
will not satisfy the need of this tree, and as the tree is 21 years old it would be
a waste of money to do so. He asked for a permit to remove the tree which
will allow him to landscape in a Japanese theme with other trees. He
reiterated his belief that the tree is a health hazard. He informed Council of
his proposal.
The Environmental Technician clarified the definition in the bylaw for a
hazardous tree.
R/2016-256
It was moved and seconded
That the decision of the Manager of Development and Environment Service
to deny a tree cutting permit at 22852 127th Avenue be upheld.
CARRIED
Councillor Robson - OPPOSED
5.2 Reconsideration of Decision to Deny a Tree Cutting Permit
• Donada Industries, David Telep / Elle Fraser
The Manager of Development and Environmental Services gave a power point
presentation providing the following information:
• Subject map and the location of the tree on the property
• Reasons for denial - the tree is healthy, meets the definition of significant
tree in the bylaw, is not a hazard and is not within 2 metres of a building
foundation
• Mitigation options including retaining a qualified tree service company to
remove dead or weak wood and retaining a qualified tree risk assessor to
perform a higher level of risk assessment
Council Workshop Minutes
May 9, 2016
Page 5 of 7
Mr. Telep asked what the fine would be should the tree be cut down. The
Manager of Development and Environmental Services advised on fines.
Mr. Telep distributed photos of the tree and pointed out the sap, pine needles
on the ground and other issues, indicating that the tenant in the building has
expressed concern. He asked that the tree be treated in the same manner as
the trees removed by the City and circulated photos of trees cut at the
Operations Yard. Mr. Telep advised that he is not complaining about the
health of the tree rather that he is concerned with the impact of the roots of
the tree on the foundation of the house. He believes that the foundation of
the house has been cracked by the roots of the tree.
The Environmental Technician advised that the tree is between 60 to 80 years
old. She also provided an explanation of the level one assessment process.
She also advised that she had not been advised by the applicant of
foundation issues when she was on-site.
Mr. Telep asked for clarification of the process if a structural report is
provided. The Manager of Development and Environmental Services provided
clarification.
R/2016-257
It was moved and seconded
That the decision of the Manager of Development and Environmental Services
to deny a tree cutting permit at 22890 Lougheed Highway be upheld.
CARRIED
Councillor Robson - OPPOSED
5.3 Development Procedural Bylaw No. 5879-1999 – Extension Applications
Review
Staff report dated May 9, 2016 providing options for extension of the rezoning
process.
The Planner gave a power point presentation providing the following
information:
• Background
• Development Process
• Application Completion Time
• Extension Practices and Fees in Other Cities
Council Workshop Minutes
May 9, 2016
Page 6 of 7
R/2016-258
It was moved and seconded
That staff be directed to consult with UDI on extending the completion
period of rezoning applications from third reading of the bylaw(s) to 18
months, with authority delegated to the Director of Planning to provide an
extension of a further 6 months and that staff report back to Council on the
feedback from UDI.
CARRIED
6. CORRESPONDENCE
6.1 City of Pitt Meadows – E-Comm Board of Director’s Designate and Length of Term
Letter dated May 4, 2016 from Chief Administrative Officer Mark Roberts,
confirming acceptance of the agreement regarding the Maple Ridge/Pitt
Meadows E-Comm Board and requesting that the City of Maple Ridge’s
Council sanction the structure including Pitt Meadows’ 2016/18 nominee:
Councillor Bell.
R/2016-259
It was moved and seconded
That the agreement proposed by the City of Pitt Meadows regarding future
shared terms on the E-Comm Board of Directors, with firstly a Pitt Meadows
Councillor filling the present vacancy and continuing in that position until
the end of their term of office in 2018; and secondly and immediately
subsequently, the shared director's appointment be split 3 years for Maple
Ridge and 2 years for Pitt Meadows be accepted; and further
That Councillor Bruce Bell be sanctioned as the nominee for the
2016/2018 term on the E-Comm Board of Directors.
CARRIED
6.2 Upcoming Events
May 29, 2016
1:30 pm
Tea Garden 2016 – The ACT
Organizer: The ACT Maple Ridge
June 10, 2016
Time: 6:15 pm
Maple Ridge Secondary School 2016 Graduation
Chandos Pattison Auditorium, Surrey
Organizer: School District #42
Council Workshop Minutes
May 9, 2016
Page 7 of 7
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
8. MATTERS DEEMED EXPEDIENT
The Chief Administrative Officer advised that Fire Chief Spence will be retiring
on June 30 and that Assistant Fire Chief Exner will be appointed as the new
Fire Chief.
9. ADJOURNMENT – 12:20 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
May 16, 2016
The Minutes of the City Council Workshop held on May 16, 2016 at 10:00 a.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Community Development,
Councillor K. Duncan Parks and Recreation Services
Councillor B. Masse P. Gill, General Manager Corporate and Financial Services
Councillor G Robson F. Quinn, General Manager Public Works and Development
Councillor T. Shymkiw Services
Councillor C. Speirs C. Marlo, Manager of Legislative Services
Other Staff as Required
L. Siracusa, Manager of Economic Development
R. MacNair, Manager of Bylaws and Licences
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1.ADOPTION OF THE AGENDA
The agenda was adopted with the following revisions:
•Item 4 Mayor and Councillors’ Reports to be dealt with at the end of the
meeting
•Item 5.5 to be dealt with as Item 5.2 and the agenda renumbered
accordingly.
2.MINUTES – Nil
3.PRESENTATIONS AT THE REQUEST OF COUNCIL- Nil
2.1
Council Workshop Minutes
May 16, 2016
Page 2 of 6
Note: Item 4 was dealt with following Item 6.1
4 MAYOR’S AND COUNCILLORS’ REPORTS
Councillor Bell reported on the success of Lower Mainland Local Government
Association conference.
R/2016-283
It was moved and seconded
That appreciation be expressed to Councillor Bell for the work done at the
Lower Mainland Local Government Association conference.
CARRIED
5. UNFINISHED AND NEW BUSINESS
5.1 Child Youth Wellness Centre
Staff report dated May 16, 2016 recommending that Staff be directed to work
with the Local Action Team to achieve a Child Youth Mental Wellness Centre
by providing assistance in finding a location for the clinic; in advocating for
sustainable funding from other levels of government through the creation of
briefing packages and that the City provide seed funding to achieve the first
phase of the project.
The General Manager of Community Development, Parks and Recreation
reviewed the report.
Note: Deputy Mayor Shymkiw left at 10:07 a.m. as his wife is employed by
Community Network.
R/2016-284
It was moved and seconded
That staff be directed to work with the Child Youth Mental Health Substance
Use Collaborative to achieve a Child Youth Wellness Centre by providing
assistance in finding a location for the clinic; in advocating for sustainable
funding from other levels of government through the creation of briefing
packages and that the City provide seed funding of $10,000 from existing
gaming fund allocations to achieve the first phase of the project.
CARRIED
Note: Deputy Mayor Shymkiw returned at 10:17 a.m.
Council Workshop Minutes
May 16, 2016
Page 3 of 6
5.2 City Lands – Expression of Interest
Staff report dated May 16, 2016 recommending that staff be directed to
review available municipal properties or potential properties for purchase that
could be used in partnership with BC Housing and the non-profit housing
sector for the provision of affordable housing.
The General Manager of Community Development, Parks and Recreation
reviewed the report.
R/2016-285
It was moved and seconded
That staff be directed to review available municipal properties or potential
properties that could be used in partnership with BC Housing and the non-
profit housing sector for the provision of affordable housing and supportive
housing.
CARRIED
5.3 Town Centre Animation Plan
Staff report dated May 16, 2016 recommending the Town Centre Animation
Plan to enhance overall animation and activity in the Town Centre be received
for information.
The Manager of Economic Development gave a power point presentation that
provided an overview of the Town Centre Animation Plan.
R/2016-286
It was moved and seconded
That the staff report dated May 16, 2016 titled “Town Centre Animation
Plan” be received for information.
CARRIED
5.4 Mobile Food Vendors in Maple Ridge
Staff report dated May 16, 2016 recommending amendments to the Business
Licence and Regulation Bylaw to allow food truck vending on City property,
including streets, be prepared for Council consideration.
The Manager of Bylaws and Licensing reviewed the report.
Council Workshop Minutes
May 16, 2016
Page 4 of 6
R/2016-287
It was moved and seconded
That amendments to the Business Licence and Regulation Bylaw to allow food
truck vending on City property, including streets, be prepared for Council
consideration.
CARRIED
5.5 Council Meetings
Staff report dated May 16, 2016 recommending that staff be directed to
implement the changes to the meetings of Council as proposed in the report
and that the changes be reviewed by Council in six months; that staff be
directed to amend the Council Procedure Bylaw to include a consent agenda
in the regular Council meeting agenda; that staff be directed to prepare a
bylaw to delegate land use and heritage conservation powers to Committee of
the Whole as authorized in the Local Government Act; and that staff be
directed to consult with the development community and the public, and
provide a report to Council, on a Regular Council – Land Use meeting.
5.5.1
R/2016-288
It was moved and seconded
That staff be directed to amend the Council Procedure Bylaw to include a
consent agenda in the regular Council meeting agenda.
CARRIED
5.5.2
R/2016-289
It was moved and seconded
That staff be directed to prepare a bylaw to delegate land use and heritage
conservation powers to Committee of the Whole as authorized in the Local
Government Act.
5.5.2
R/2016-290
It was moved and seconded
That the motion to prepare a bylaw to delegate land use and heritage
conservation powers to Committee of the Whole be tabled.
CARRIED
Councillor Masse, Councillor Speirs - OPPOSED
Council Workshop Minutes
May 16, 2016
Page 5 of 6
5.5.3
R/2016-291
It was moved and seconded
That a sub-committee with three members of Council be formed to review
the Council meeting process and the Regular Council Land Use Meeting
process.
CARRIED
5.5.4
R/2016-292
It was moved and seconded
That the subcommittee to review the Council meeting process consist of
Mayor Read, Councillor Robson and Councillor Shymkiw.
CARRIED
5.5.5
R/2016-293
It was moved and seconded
That the motion to prepare a bylaw to delegate land use and heritage
conservation powers to Committee of the Whole be returned to the floor
and be forwarded to the subcommittee.
CARRIED
6. CORRESPONDENCE
6.1 Upcoming Events
June 8
10:30 a.m.
Field Trip, Various Locations
Alouette River Management Society
June 10
9:00 a.m.
2016 Graduation Ceremony
Thomas Haney Secondary School
September 25
11:00 a.m.
BC Rivers Day, Allco Fish Hatchery and Rivers Heritage Centre
Alouette River Management Society and Ridge Meadows Rivers
Day Committee
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
8. MATTERS DEEMED EXPEDIENT
Council Workshop Minutes
May 16, 2016
Page 6 of 6
9. ADJOURNMENT – 12:12 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer
City City City City of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
AGRICULTURAL ADVISORY COMMITTEE
REGULAR MEETING
The Minutes of the Regular Meeting of the Agricultural Advisory Committee, held in the Blaney Room,
at Maple Ridge Municipal Hall on Thursday, April 28, 2016 at 7:00 pm.
____________________________________________________________________________________
COMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENTCOMMITTEE MEMBERS PRESENT
Margaret Daskis, Chair Community at Large
Jennifer Zickerman Agricultural Sector
Bill Hardy Member at Large
Al Kozak Agricultural Sector
Candace Gordon Haney Farmers Market Society
Ian Brooks Member at Large
Stephanie James, Vice-Chair Equestrian Agricultural Sector
Lorraine Bates Agricultural Fair Board
Councillor Speirs City of Maple Ridge
STAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENTSTAFF MEMBERS PRESENT
Siobhan Murphy Staff Liaison / Planner 2
Sunny Schiller Committee Clerk
Lisa Grant Planning
REGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTSREGRETS/ABSENTS
Kimberley Lauzon Member at Large
Tony Pellet Agricultural Land Commission
Chris Zabek Regional Agrologist, Ministry of Agriculture & Lands
1.1.1.1. CALL TO ORDERCALL TO ORDERCALL TO ORDERCALL TO ORDER
There being a quorum present the Chair called the meeting to order at 7:05 pm. Ms.
Daskis introduced Lisa Grant, who recently joined the Planning Department and will be
transitioning into the Staff Liaison role over the next few months.
2222.... AGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTIONAGENDA ADOPTION
R16-009
It was moved and seconded
That That That That the Agenda the Agenda the Agenda the Agenda be amended to add Item 4.6 Agriculture Award for Local Governments be amended to add Item 4.6 Agriculture Award for Local Governments be amended to add Item 4.6 Agriculture Award for Local Governments be amended to add Item 4.6 Agriculture Award for Local Governments
and be adopted as amended.and be adopted as amended.and be adopted as amended.and be adopted as amended.
CARRIED
2.2
AAC Minutes
April 28, 2016
Page 2 of 5
3333.... MMMMINUTE ADOPTION INUTE ADOPTION INUTE ADOPTION INUTE ADOPTION
R16-010
It was moved and seconded
That That That That the the the the Minutes of March 24, 2016 be adopted.Minutes of March 24, 2016 be adopted.Minutes of March 24, 2016 be adopted.Minutes of March 24, 2016 be adopted.
CARRIED
4444.... NEW BUSINESSNEW BUSINESSNEW BUSINESSNEW BUSINESS
4.14.14.14.1 True North Fraser websiteTrue North Fraser websiteTrue North Fraser websiteTrue North Fraser website
The Staff Liaison reported she had contacted the design firm that originally
created the True North Fraser website. Copies of the logo and other materials
have been obtained and filed.
R16-011
It was moved and seconded
That the AAC administThat the AAC administThat the AAC administThat the AAC administeeeerrrr the True North Fraser programthe True North Fraser programthe True North Fraser programthe True North Fraser program oooon n n n anananan interim basis until the interim basis until the interim basis until the interim basis until the
branding process is complete.branding process is complete.branding process is complete.branding process is complete.
DEFEATED
Margaret Daskis, Jennifer Zickerman, Bill Hardy, Al Kozak, Lorraine Bates, Ian Brooks,
Stephanie James, Candace Gordon - OPPOSED
R16-012
It was moved and seconded
That a subcommittee be struck to review the work of the TThat a subcommittee be struck to review the work of the TThat a subcommittee be struck to review the work of the TThat a subcommittee be struck to review the work of the True rue rue rue NNNNorth orth orth orth FFFFraserraserraserraser brand and brand and brand and brand and
program and move it forward.program and move it forward.program and move it forward.program and move it forward.
CARRIED
Bill Hardy, Jennifer Zickerman, Stephanie James, and Margaret Daskis
volunteered to serve on the True North Fraser subcommittee. It was suggested
the subcommittee liaise with Lino Siracusa, Economic Development Manager.
4.24.24.24.2 Draft Funding Requests Application FormDraft Funding Requests Application FormDraft Funding Requests Application FormDraft Funding Requests Application Form
A draft application was provided by the Staff Liaison and was reviewed by the
Committee.
4.3 4.3 4.3 4.3 Invitation to Pitt Meadows AAC Invitation to Pitt Meadows AAC Invitation to Pitt Meadows AAC Invitation to Pitt Meadows AAC –––– Joint MeetingJoint MeetingJoint MeetingJoint Meeting
It was decided to setup a joint PM MR AAC meeting in late June. Bill Hardy offered
to host a barbeque. The Staff Liaison will contact the PM AAC to schedule.
AAC Minutes
April 28, 2016
Page 3 of 5
4.4 Potential Fall Speakers4.4 Potential Fall Speakers4.4 Potential Fall Speakers4.4 Potential Fall Speakers
The Chair suggested inviting Mike Manion as a delegation to a fall meeting. Mr.
Manion is involved in agriculture technology. Suggestions for future speakers
were discussed.
4.5 Exploring using 4.5 Exploring using 4.5 Exploring using 4.5 Exploring using MMMMunicipal unicipal unicipal unicipal LLLLots for ots for ots for ots for CCCCommunity ommunity ommunity ommunity GGGGardensardensardensardens
The Staff Liaison provided information on the setup of community gardens on
municipal property. It was suggested that Dave Speers, Recreation Coordinator,
be invited to speak at a future meeting to provide information on the setup of the
existing the Intergenerational Garden and to communicate the support of AAC for
the establishment of more gardens.
4.64.64.64.6 Agriculture Award for Local GovernmentsAgriculture Award for Local GovernmentsAgriculture Award for Local GovernmentsAgriculture Award for Local Governments
Information was provided on a newly announced provincial award for local
governments that support growing local. The Staff Liaison will investigate the
criteria required for the award and report to a future meeting.
5555.... UNFINISHED BUSINESSUNFINISHED BUSINESSUNFINISHED BUSINESSUNFINISHED BUSINESS
5555.1.1.1.1 Report to Council Report to Council Report to Council Report to Council –––– Wonky Produce Wonky Produce Wonky Produce Wonky Produce AAAAdvocacy dvocacy dvocacy dvocacy RRRRequestequestequestequest
Stephanie James provided information on her recent discussion with a local farmer
regarding getting less than perfect, “wonky” produce accepted for sale by major
grocery stores. After discussion it was decided AAC will focus on educating the public
about using wonky produce.
5555.2 Metro Vancouver AAC Update.2 Metro Vancouver AAC Update.2 Metro Vancouver AAC Update.2 Metro Vancouver AAC Update
The Chair reported on the latest Metro Vancouver AAC. A Water Forum is planned for
November. Ms. Daskis will bring back a report from Metro Vancouver AAC in regards
to municipal water pricing to the next meeting.
5555.3 .3 .3 .3 Food Garden ContestFood Garden ContestFood Garden ContestFood Garden Contest
Plans for the 2016 Food Garden Contest were discussed, including the suggestion of
finding an outside judge. Judging is done in August. The Staff Liaison will request an
updated poster from Communications.
5555.4 Kwantlen Project Update.4 Kwantlen Project Update.4 Kwantlen Project Update.4 Kwantlen Project Update
The Staff Liaison reported Kwantlen will have update available in September.
6666.... SUBSUBSUBSUB----COMMITTEECOMMITTEECOMMITTEECOMMITTEE REPORTSREPORTSREPORTSREPORTS
6666.1.1.1.1 Golden Harvest 2016 Subcommittee UpdateGolden Harvest 2016 Subcommittee UpdateGolden Harvest 2016 Subcommittee UpdateGolden Harvest 2016 Subcommittee Update
October 16th has been set as the date for Golden Harvest 2016. The coordinator job
description is ready to be advertised. Subcommittee membership was confirmed as
Candace Gordon, Lorraine Bates and the Staff Liaison.
6666.2.2.2.2 Education SubcommitteeEducation SubcommitteeEducation SubcommitteeEducation Subcommittee
Al Kozak provided an update on the upcoming agriculture education event planned
for June 9th. Confirmed speakers for the event include Chris Zabek, Ministry of
Agriculture and Lands and Al Kozak.
AAC Minutes
April 28, 2016
Page 4 of 5
7777.... CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE
8888.... ROUNDTABLEROUNDTABLEROUNDTABLEROUNDTABLE
Committee members introduced themselves to Ms. Grant and provided roundtable updates.
The Staff Liaison reported the Albion Flats Area Plan is being updated for Council’s review.
9.9.9.9. QUESTION PERIODQUESTION PERIODQUESTION PERIODQUESTION PERIOD
11110000.... ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT
It was moved and seconded
That the meeting be adjourned at That the meeting be adjourned at That the meeting be adjourned at That the meeting be adjourned at 9999::::33331111 pm.pm.pm.pm.
Chair
/ss
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 6, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: Branding Review, Illuminata Marketing and additional on-line survey proposal
EXECUTIVE SUMMARY:
Council directed staff to conduct a Branding Review and engage a consultant to undertake the work.
The RFP was posted on BC Bid, and advertised in local media and on the City web site. A total of
nine proposals were received. The top proponent for the Branding Review for the City of Maple Ridge
is Illuminata Marketing, which will include Sentis Research Inc. on their team. The contract price is
for $30,000, and a contract has been entered into with Illuminata Marketing to complete the work
as proposed.
The Terms of Reference for the work included an assessment of the perception of the Maple Ridge
brand from respondents residing outside the City. However none of the proposals submitted
adequately addressed this issue. Staff discussed with Illuminata Marketing how they would address
this issue. The Consultants propose undertaking additional work to conduct an on-line survey with a
sample of Metro Vancouver residents. Staff recommend that this work be included in the Branding
Review which Illuminata Marketing will undertake. The additional cost for this work will be $7,000.
Illuminata Marketing together with Sentis Research will present their study methodology for the
Branding Review to Council, and will also discuss a recommended approach to gain information and
insight on perceptions of the City of Maple Ridge brand among Metro Vancouver residents.
RECOMMENDATION(S):
That $7,000 be approved to conduct an online survey of Metro Vancouver residents as part of the
Branding Review project.
DISCUSSION:
a)Background Context
A total of nine proposals were received for the Branding Review. The consultant selected to
undertake the project is Illuminata Marketing Inc. working together with Sentis Research.
Sentis Research have experience in Maple Ridge having completed the 2014 Citizens
Satisfaction Survey and the Maple Ridge Pitt Meadows Parks & Leisure Services Residents
Survey. The proposal from Illuminata Marketing was considered the leading proposal based
on their team’s strong analytical approach, past work with other communities on similar
projects, knowledge of Maple Ridge and clear understanding of our requirements.
5.1
As articulated in the staff report of April 18th,2016 on this subject, the consultant selected
has been asked to attend Council Workshop for introduction to Council and to present their
study methodology.
As a part of their presentation the Consultant will also discuss a proposal to conduct
additional on-line survey work proposed to measure perceptions of the City of Maple Ridge
brand by Metro Vancouver residents. This work will include:
Design a customized questionnaire of 6 minutes online, or approximately 25
questions including up to three open-ended questions; and will include questions
that are designed specifically for non-residents of Maple Ridge,
A total of 400 survey will be completed,
Monitoring the feedback survey completion,
Conduct data analysis,
Provide status updates as required and
Analyze and summarize key findings for incorporation into the Branding Review
report.
The consultants will include this additional work within the original project schedule which
anticipates this project will be completed by the end of August 2016.
b) Financial Implications
Thirty Thousand dollars ($30,000) was budgeted for this project as an incremental package
for 2016. The additional $7,000 recommended for the on-line survey of Metro Vancouver
residents would be available from the General Revenue – Accumulated Surplus budget.
CONCLUSIONS:
Council have requested that a consultant be engaged to complete a Branding Review for the City of
Maple Ridge. The proposal from Illuminata Marketing has been selected by the staff review
committee, and they have been contracted to complete the work. Staff recommends that Illuminata
also include in their work an on-line survey of perceptions of Maple Ridge among Metro Vancouver
residents. This would be additional to the original proposal submitted by the consultants. Illuminata
are prepared to undertake this work at an additional cost.
“Original signed by Lino Siracusa”
Prepared by: Lino Siracusa, Manager Economic Development
“Original signed by Wendy McCormick”
Approved by: Kelly Swift, General Manager, Community Development Parks & Recreation Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
/vf
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 6, 2016
and Members of Council
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: 2016 Residential Class Property Taxation
EXECUTIVE SUMMARY:
Throughout the year, the Finance Department provides a series of financial reports. These reports
provide Council with information to assist in their decision making. In January, a detailed analysis of
2016 property assessments was presented. Recently, Council received information on our 2015
year-end financial statements and a detailed report and presentation on our financial reserves.
The purpose of this report is to provide Council with information on municipal property taxes levied
against the Class 1-Residential Property Class. This is important as most of the Maple Ridge
assessment base is represented by the properties in this class. It is important to keep in mind that
this report focuses on the municipal portion of property taxes because the levies from other
jurisdictions are beyond Council’s control.
In our analysis, we looked at three perspectives:
1.Residential Class Municipal Property Tax Rates Comparison
We looked at the municipal tax rate the City charges to the Residential Property Class to see how it
has changed from last year, and to see how it compares to others in the region. Our residential
municipal tax rate decreased 2.13% in 2016, and consists of the Council approved increase in the
Financial Plan Bylaw and an adjustment to neutralize market changes in assessed property values.
In 2016, Residential Class property assessments increased in market value by about 5.4%, and the
municipal tax rate was adjusted to generate the funding required in the Financial Plan.
In the surveyed municipalities, from 2015 to 2016, there is a range of changes to the municipal tax
rates for the surveyed municipalities; changes range from a 2% decrease in Surrey to a decrease of
12.7% in West Vancouver. The wide range in changes to municipal tax rates is largely a function of
the changes in assessed property values.
2.Assessment and Taxation Changes on Sample Properties
We have been tracking the change in assessments and taxation on eight sample properties for
several years, and this information is included in this report. In any given year there can be quite a
range in the changes to assessed property values and the resulting tax increases experienced by our
sample properties. In 2016, for instance, all but one property experienced an increase in value.
5.2
Page 2 of 7
3. Municipal Property Taxes and Utilities Levied Against the Average Single Family Dwelling
Survey
We conducted a survey of the municipal property taxes and utilities assessed against the average
single family dwelling. This survey does not account for the different service levels in municipalities;
however, the data allows us to see how the municipal property taxes and utilities levied in Maple
Ridge compares to others in the region. It is interesting to note that our taxes remain among the
lowest in the region, and when the taxes are combined with annual utility rates, Maple Ridge ranks
as being sixth lowest among the municipalities surveyed.
We also looked at the municipal portion of the property taxes for the average single family dwelling in
Maple Ridge to see how it has changed from 2014 and how it compares to others in the region.
From 2014 to 2015, the municipal property taxes for the average single family dwelling in Maple
Ridge increased 3.9%. In 2016, the total municipal property taxes for the average single family
dwelling in Maple Ridge increased to $2,205 or 4% from 2015. These property tax increases are
different than the Council approved tax increase charged to the Residential Property Class of 2.97%
for 2015, and 3.15% for 2016. The rationale for the differences is explained in more detail later in
the report.
RECOMMENDATION:
This report has been provided for information only. No resolution is required.
DISCUSSION:
For 2016 assessed values, BC Assessment continued with their regular practice of assessing
properties (land and buildings) based on market value as of July 1 of the previous year. This means
that for 2016, properties are assessed at what their market value would have been on July 1, 2015.
In Maple Ridge, in 2016, Residential Class property assessments increased in market value by about
5.4%, and the municipal tax rate was adjusted to generate the funding required in the Financial Plan.
1. Residential Class Municipal Property Tax Rates Comparison:
Figure 1 shows the Residential Property Class municipal tax rates and the percentage changes from
2014.
In the surveyed municipalities, from 2015 to 2016, there is a range of changes to the municipal tax
rates for the surveyed municipalities; changes range from a 2.0% decrease in Surrey to a decrease
of 12.7% in West Vancouver. The wide range of changes in municipal tax rates is largely a function of
the changes in assessed property values. Maple Ridge’s municipal tax rate decreased 2.1% from
2015.
Page 3 of 7
Figure 1: Residential Class 1 Municipal Property Tax Rates
Municipality 2014 2015 2016
Rate Change Rate Change Rate
West Vancouver 1.77300 -4.6% 1.69110 -12.7% 1.47580
Vancouver 1.84728 -4.2% 1.77001 -11.8% 1.56168
Burnaby 2.34430 -2.2% 2.29380 -12.3% 2.01190
Richmond 2.24956 -2.8% 2.18723 -6.1% 2.05383
North Vancouver District 2.44107 -2.7% 2.37397 -11.0% 2.11337
North Vancouver City 2.49602 0.7% 2.51383 -6.8% 2.34364
Surrey 2.47085 0.8% 2.49070 -2.0% 2.44195
Coquitlam 3.20210 -1.7% 3.14820 -11.1% 2.79790
Port Moody 3.52200 -1.5% 3.46820 -7.3% 3.21360
Langley Township 3.34730 0.4% 3.36210 -3.9% 3.23260
Delta 3.57583 2.1% 3.65151 -7.3% 3.38546
New Westminster 3.75350 -0.9% 3.71910 -8.1% 3.41820
Port Coquitlam 3.88270 -2.3% 3.79500 -8.7% 3.46490
Pitt Meadows 4.01000 -1.5% 3.94790 -4.0% 3.78890
Maple Ridge 4.46250 0.2% 4.47130 -2.1% 4.37610
Mission 4.85130 1.3% 4.91290 -2.8% 4.77609
2. Assessment and Taxation Changes on Sample Properties:
Figures 2a and 2b show the percentages changed in assessed property values and taxation for eight
sample properties we have been tracking for several years in Maple Ridge.
In 2016, there is variability in the changes of assessed values for the sample properties. The sample
property in Central Maple Ridge (Sample #4) experienced a decrease in assessed property value of
5.4% while the sample property in Lower Hammond (Sample #7) experienced an increase of 11.2%.
Figure 2a: Sample Properties Percentages Changed in Assessed Property Values
% Change in Assessed Values
Location 2011 2012 2013 2014 2015 2016
1 Silver Valley 1.9% -4.3% -0.7% -3.2% 1.7% 9.9%
2 Albion/Kanaka 11.2% 0.0% -6.8% -0.6% .2% 9.7%
3 Whonnock 6.4% 2.7% 0.0% 60.0% -2.7% 7.2%
4 Central MR 8.9% 50.0% -3.1% -2.8% 11.1% -5.4%
5 Central MR- Strata 2.7% -5.8% -3.1% 0.0% -3.7% 1.5%
6 West MR 5.4% -2.1% 0.0% 7.0% 2.3% 7.8%
7 Lower Hammond -2.3% 10.0% -9.8% 8.6% 13.1% 11.2%
8 Upper Hammond 5.9% -4.7% 0.0% 2.3% 15.3% 10.7%
Total 5.3% -1.8% -2.2% 0.9% 3.9% 5.5%
Page 4 of 7
As there was variability in the changes in assessed values, there is also a wide range in the changes
in taxation experienced by the sample properties for 2016. Taxation for the sample property located
in Central Maple Ridge (Sample #4) decreased 7.5%, while the sample property in Lower Hammond
(Sample #7) increased 8.7%.
Figure 2b: Sample Properties Percentages Changed in Municipal Property Taxation
% Change in Taxation (General purpose, Fire, Drainage & Parks Levy)
Location 2011 2012 2013 2014 2015 2016
1 Silver Valley 1.5% 0.3% 4.0% 0.9% 2.6% 7.5%
2 Albion/Kanaka 10.9% 4.8% -2.3% 3.5% 1.2% 7.3%
3 Whonnock 6.0% 7.6% 4.9% 4.8% -1.8% 4.8%
4 Central MR 8.5% 5.3% 1.6% 1.3% 12.1% -7.5%
5 Central MR- Strata 2.4% -1.2% 1.6% 4.2% -2.8% -0.7%
6 West MR 5.0% 2.6% 4.8% 11.5% 3.3% 5.4%
7 Lower Hammond -2.7% 4.9% -5.5% 13.1% 14.2% 8.7%
8 Upper Hammond 5.5% -0.1% 4.8% 6.6% 16.3% 8.2%
Total 4.9% 3.0% 2.5% 5.1% 4.9% 3.2%
3. Municipal Property Taxes and Utilities Levied Against the Average Single Family Dwelling
Survey
The methodology to calculate the value of an average single family dwelling uses information that
comes from BC Assessment. Residential Single Family is one subset of BC Assessment’s Residential
Property Class. It is comprised of detached residences or houses. The average single family dwelling
value is calculated by taking the value from this subset on BC Assessment’s Revised Roll and
dividing that number by the subset’s number of occurrences. From year to year, the average single
family dwelling is not the same average single family dwelling, but it is a calculated average of this
subset of BC Assessment’s Residential Property Class.
A difficulty with using this information is that an average single family dwelling in West Vancouver
may be physically much different than an average single family dwelling in Maple Ridge, and this has
not been taken into account. Additionally, municipalities provide different services at different levels
and this has also not been taken into account. Nonetheless, this is a commonly used method and it
does serve as one indicator of relative tax burden.
The average single family dwelling value in this report differs from the average home value used in
the Financial Overview Report provided to Council in December and the Illustrative Residential
Property Tax Comparison appendix to the 2016 Property Tax Rates Bylaw Report provided to Council
in April. The average home value comparison used in those reports takes the existing average home
value and compares it to what that same home would have been assessed at in the previous year,
assuming that the value changed by the average market change for the entire Residential Property
Class.
For the purpose of this report and to ensure we are comparing values that are determined by using
the same methodology, we are using average single family dwelling values for all municipalities. This
is the same methodology used in our previous comparisons.
Page 5 of 7
The data compiled is shown on Figure 3. This table shows the municipal portion of residential
property taxes for the average single family dwelling in Maple Ridge and the surveyed municipalities.
At $2,205 Maple Ridge is among the lowest of those municipalities surveyed. When municipal taxes
are combined with property utilities for a total of $3,175, Maple Ridge is still among the lowest of the
surveyed municipalities.
Figure 3: Summary of Survey Results – 2016 ‘Average Single Family Dwelling’
Municipality
Average
Assessed
Value*
Municipal
Taxes
Rank
(lowest to
highest)
Total
Utilities
Municipal
Taxes &
Utilities
Rank
(lowest to
highest)Notes
Pitt Meadows 509,558 1,931 2 1,020 2,951 1
Surrey 733,407 2,107 4 979 3,086 2 (6)
Langley-Township 596,845 1,929 1 1,184 3,114 3
Mission 414,523 1,980 3 1,167 3,147 4 (3)
Port Coquitlam 650,270 2,253 6 915 3,168 5
Maple Ridge 503,865 2,205 5 970 3,175 6 (8)
Delta 703,975 2,400 8 1,000 3,400 7 (2)
Richmond 1,160,068 2,383 7 1,135 3,517 8 (5,6)
Burnaby 1,216,329 2,447 9 1,109 3,556 9 (1)
Coquitlam 879,312 2,460 10 1,165 3,625 10
North Vancouver-City 1,140,767 2,674 11 1,011 3,684 11 (4)
Vancouver 1,812,041 2,830 13 1,146 3,976 12 (7)
Port Moody 938,092 3,015 15 1,037 4,052 13 (1)
North Vancouver-District 1,281,302 2,708 12 1,542 4,250 14
New Westminster 829,483 2,835 14 1,521 4,356 15 (1)
West Vancouver 2,758,473 4,071 16 1,584 5,655 16 (5,6)
Average 1,008,019 2,514 1,155 3,669
Median 854,398 2,423 1,122 3,536
Highest 2,758,473 4,071 1,584 5,655
Lowest 414,523 1,929 915 2,951
Notes:
Values are rounded.
*
(1)
(2)
(3)
(4)Water and Sewer Rates reflect a 5% discount for on time/early payment.
(5)
(6)
(7)
(8)
2016 Average Single Family Dwelling
Average Assessed Value determined by using BC Assessment’s 2016 Revised Roll Totals, Property Class Residential Single
Family, divided by number of occurrences. Value has not been adjusted for new construction or supplementary changes.
Water, Sewer, Garbage/Recycling Rates receive 5% discount for on time/early payment.
Municipal tax rates are averaged.
Drainage Levy Rate/Amount excluded from analysis. According to Mission staff, only approximately 25 homes are charged
this levy - not representative of an average home in Mission.
Water, Sewer, Garbage/Recycling Rates receive 10% discount for on time/early payment.
Sewer and Water are metered and are therefore projected amounts.
Land Assessment Averaging.
Utility Rates include Water, Sewer and Recycling.
Page 6 of 7
In Figure 4, we look at the municipal property taxes for the average single family dwelling from the
surveyed municipalities and show how this information has changed from 2014. There is some
variability in the percentage changed from year to year with the surveyed municipalities. This may be
due in part to the calculation of the average single family dwelling. Because the average single family
dwelling value is a calculated average of BC Assessment’s Residential Property Class subset, from
year to year, the average single family dwelling is not the same average single family dwelling that
was used to calculate the municipal property taxes in the previous year. It is for this reason that we
must use caution when making a year to year comparison of municipal taxes payable for an average
single family dwelling.
It is important to note that the municipal property taxes for the average single family dwelling in
Maple Ridge are not indicative of the entire Residential Property Class in Maple Ridge, but just one
segment of this property class.
When calculating property tax rates, we consider the entire residential class not just the single family
dwelling subset. It is Council’s policy when setting the tax rates to adjust for market change. New
construction generates additional tax revenue. This is different than simply comparing average
assessment values for a single family dwelling which includes market change and new construction
and is just one subset of the entire Residential Property Class. This is why the calculated tax increase
is 4% on the average single family dwelling vs. an average residential class increase of 3.15%.
The differences in the percentage change from 2016 between the average single family dwelling and
the average home are attributable to the methodology used to determine average single family
dwelling and average home values.
Figure 4: Average Single Family Dwelling– Total Municipal Property Taxes
Municipality
2014 2015 2016
Municipal
Taxes Change Municipal
Taxes Change Municipal
Taxes
Langley Township 1,754 4.9% 1,840 4.9% 1,929
Pitt Meadows 1,835 0.6% 1,847 4.6% 1,931
Mission 1,842 3.9% 1,915 3.4% 1,980
Surrey 1,802 10.1% 1,985 6.2% 2,107
Maple Ridge 2,041 3.9% 2,120 4.0% 2,205
Port Coquitlam 2,048 4.1% 2,132 5.7% 2,253
Richmond 2,113 4.4% 2,205 8.0% 2,383
Delta 2,168 4.2% 2,260 6.2% 2,400
Burnaby 2,184 4.5% 2,281 7.3% 2,447
Coquitlam 2,244 3.8% 2,329 5.6% 2,460
North Vancouver City 2,252 7.4% 2,419 10.5% 2,674
North Vancouver District 2,485 3.9% 2,581 4.9% 2,708
Vancouver 2,541 5.7% 2,685 5.4% 2,830
New Westminster 2,534 3.9% 2,634 7.6% 2,835
Port Moody 2,674 4.9% 2,804 7.5% 3,015
West Vancouver 3,761 3.7% 3,901 4.3% 4,071
Page 7 of 7
:do
In 2016, the total municipal property taxes for the average single family dwelling in Maple Ridge
increased to $2,205 or 4% from 2015. For the surveyed municipalities, 2016 increases ranged from a
low of 3.4% in Mission to a high of 10.5% in North Vancouver.
CONCLUSION:
The Finance Department provides Council with a series of reports to assist in their decisions. The
purpose of this report is to provide information on the municipal taxes levied against residential
properties. There is no one ideal comparison method, and it is for this reason that we have looked at
three perspectives for our analysis. We can conclude that the municipal property taxes levied in
Maple Ridge are ranked among the lowest of the surveyed municipalities.
“original signed by Daniel Olivieri”
_______________________________________________
Prepared by: Daniel Olivieri
Administrative Assistant
“original signed by Paul Gill”
_______________________________________________
Approved by: Paul Gill
General Manager: Corporate & Financial Services
“original signed by E.C. Swabey”
_______________________________________________
Concurrence: E.C Swabey
Chief Administrative Officer
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 6, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Request for Proposal for Homelessness Partnering Strategy Funding
EXECUTIVE SUMMARY:
The Homelessness Partnering Strategy (HPS) is a community-based program aimed at preventing
and reducing homelessness by providing direct support and funding to communities across Canada.
The announcement of the second round for 2014-2019 provides an opportunity for municipalities,
non-profits, health care providers and individuals to apply for funding to address in their
communities. The work of the Maple Ridge Resilience Initiative (MRRI) has positioned the City of
Maple Ridge as a leader in the region in the area of addressing homelessness.
The Request for Proposal (RFP) would highlight the requirement for a sub-regional planning table
that examines and addresses the needs of a number of municipalities faced with growing rates of
homelessness. While homelessness is largely the responsibility of provincial and federal levels of
government, it is at the municipal level where impacts are primarily felt. Suburban municipalities
often face a different set of concerns that exist primarily because of their proximity to a large urban
center. Additionally, cities like Maple Ridge are distinctively poised to collaborate and share
resources within both the Metro Vancouver and Fraser Valley regions.
The lack of affordable housing and access to appropriate supports and services is contributing to
growing rates of homelessness across the region. The 2016 point in time count revealed that there
are 1,847 individuals living in shelters or on the street in the City of Vancouver, an increase of 101.
This increase occurred in spite of considerable efforts on behalf of the city and province to stem the
tide. The next homeless count in Maple Ridge will take place in 2017; it is likely that counts across
the region will increase without additional and targeted planning efforts aimed at addressing the root
causes of homelessness. This sub-regional planning table will provide a platform for working
together to identify strategies and meet realistic targets making homelessness rare and brief when it
does occur.
RECOMMENDATION:
That the motion deferred at the May 24, 2016 Council meeting be rescinded; And,
That the City of Maple Ridge apply for the Homelessness Partnering Strategy funding to provide a
sub-regional planning focus on the issue of homelessness in suburban communities across Metro
Vancouver.
DISCUSSION:
a)Background Context:
The HPS is a community-based program aimed at preventing and reducing homelessness by
providing direct support and funding to communities across Canada. Approximately $600 million
will be awarded over a five year period from 2014-2019. This round of funding is for the 2016-
2019 time period.
5.3
2
The HPS supports 61 designated communities and some small, rural, northern and Aboriginal
communities across Canada to develop local solutions to homelessness. The HPS funds local
priorities identified by communities through a comprehensive community planning process
involving officials from all levels of government, community stakeholders, and the private and
voluntary sectors. This approach provides communities with the flexibility to invest in proven
approaches that reduce homelessness at the local level.
Recognizing that homelessness is a shared responsibility, the HPS works to enhance
partnerships to find longer-term solutions to homelessness, strengthen community capacity and
build sustainability. It supports research and knowledge sharing to foster a better understanding
of homelessness, and it collects and promotes promising practices to help communities design
the most effective responses.
The City of Maple Ridge is part of the designated Metro Vancouver region. The focus of funding
is intended to address local and regional issues. The HPS Community Plan's priorities include:
To improve the self-sufficiency of homeless individuals and families and those at imminent
risk of homelessness through individualized services.
To preserve or increase the capacity of facilities used to address the needs of people who
are homeless or at imminent risk of homelessness.
To ensure coordination of resources and leveraging.
To improve data collection and use.
Housing First Approach.
Within the funding framework, there are additional directives that provide guidance on the
details and expectations for the funding. The specific directives that pertain to this application
are:
Directive 5: Coordination of Resources and Leveraging
Directive 12: Data Collection, Sharing, and Dissemination
Directive 15: Advocacy, Public Education, and Awareness
While working to fulfill the directives listed above, the RFP would reflect the unique position of
many municipalities that are attached to large urban centers. Acknowledging that homelessness
exists throughout the region, however, is the issue and the impacts are very different in each
community. Cities like Langley and Maple Ridge are distinctly positioned to collaborate on the
issue with Metro Vancouver communities as well as Fraser Valley communities like Mission and
Abbotsford. The proposal would include at its foundation, the creation of a sub-regional
planning table and the outputs and activities of this table would align with the directives listed
above. This table would work to discuss issues related to homelessness, identify opportunities
for partnership, and support a wide range of homelessness initiatives.
The work of the MRRI has uniquely positioned the City of Maple Ridge as a leader at the forefront
of the issue of homelessness. As a leader at the regional planning table, the city could host a
number of Regional Summits. Part of the focus of the regional planning would be to examine the
significant impact of homelessness at the municipal level highlighting the extensive resources
required in the areas of bylaw enforcement, police services, parks and operations. In addition,
the planning table could focus on the growing impact of the actual issue of homelessness and its
effect on community morale and social cohesion.
The application for the RFP is due on July 6, 2016. The successful proponents will be notified
sometime in August. Projects will commence October 1, 2016 and run through to March 31,
2019. The funding application is made to the HPS Community Entity (HBSCE) which is through
3
the Metro Vancouver Homelessness Secretariat. The Community Advisory Board (CAB) will
review all applications and make recommendations to the Community Entity. The Community
Advisory Board is made up of members of the Regional Steering Committee on Homelessness.
b) Desired Outcome:
That the RFP be submitted to the HPSCE to provide funding and support for a sub-regional
planning table and its associated activities and outputs.
c) Strategic Alignment:
This application for funding aligns with the goals and strategies identified in the Housing Action
Plan.
d) Citizen/Customer Implications:
Regional and sub-regional planning allows for greater sharing of resources and best practices,
increases the ability to address issues related to homelessness ultimately allowing for
communities to have shared and attainable outcomes in addressing homelessness. Reducing
homelessness and increasing access to the resources needed to improve the lives of all citizens’
benefits individuals and the community as a whole.
e) Interdepartmental Implications:
Community Services and Communications will be considerably impacted.
f) Business Plan/Financial Implications:
There will be no financial implications as there will be funding for the project if the application is
successful. This project is not specifically in the current business plan.
CONCLUSIONS:
Although each individual’s path to homelessness is unique, there are some root causes that
contribute to the condition of homelessness. While each community faces distinctive challenges
when addressing homelessness, there are some common themes that are not specific to individual
communities. Suburban communities on the outskirts of large urban areas have some common
concerns that are exclusive to their situation. Working together in a sub-regional capacity to share
resources, develop strategies and to set shared and attainable goals has the potential to
significantly impact homelessness across the entire region.
“Original signed by Shawn Matthewson”
Prepared by: Shawn Matthewson, Social Planning Analyst
“Original signed by Wendy McCormick for Kelly Swift”
Approved by: Kelly Swift, General Manager
Community Development, Parks and Recreation Services
“Original signed by Ted Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:sm
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 6, 2016
and Members of Council FILE NO:
FROM:
SUBJECT:
Chief Administrative Officer
BC Housing Shelter Proposal
MEETING: Workshop
EXECUTIVE SUMMARY:
The City of Maple Ridge has been working with BC Housing and their community partners to provide
a range of housing for Maple Ridge citizens for over a year now. Despite best efforts, for a variety of
reasons citizens remain in the temporary shelter on Lougheed Hwy. BC Housing has proposed that:
a temporary shelter lease on Lougheed Highway be extended; that a temporary site with city services
be identified for the construction of modular housing units and that the city work with BC Housing on
a public engagement process to identify a site for a permanent shelter in Maple Ridge.
The extension of the temporary shelter will allow BC Housing time to prepare for more permanent
housing solutions in our community. Staff is recommending that prior to supporting the extension,
input be gathered from the business and property owners.
RECOMMENDATION:
That staff be directed to organize a forum to engage the Downtown Maple Ridge Business
Improvement Association and the business and property owners adjacent to the existing shelter.
DISCUSSION:
a)Background Context
The city has been working closely with BC Housing and their partners to address the need for
housing options for the homeless population in Maple Ridge more than one year. BC Housing
has reported that over the past eight months, a significant number of citizens have been housed
through increased provincial resources and new rent supplements in Maple Ridge. To date,
there are still twenty-six people being accommodated in the interim shelter on Lougheed Hwy.
and RainCity reports that people trying to access shelter are being turned away every day as a
result of the upcoming closure date.
At a Special Council meeting on Monday, May 30, 2016, BC Housing presented Council with a
proposal to address the immediate need for supportive housing that would support those
currently accommodated at the temporary shelter on Lougheed Hwy. and those who are currently
being turned away.
The closure of the temporary shelter is scheduled for June 30, 2016 and the twenty-six people
who remain in the shelter have yet to be connected with housing for a variety of reasons
including the lack of available market housing.
5.4
2
BC Housing has proposed:
The temporary shelter lease on Lougheed Hwy. be extended by a minimum of nine months to
allow time for BC Housing to identify and secure a site in tandem.
That a site, with city services, be identified, for the construction of modular housing units that
would accommodate forty citizens, this site would be in place until a permanent supportive
housing facility is constructed, estimated to be approximately 36 months. BC Housing will
directly award the operation of the interim housing to RainCity Housing and Support Society.
That BC Housing work with the city on a public engagement process to identify a site for the
construction of a permanent shelter and supportive housing facility to address the long term
needs of the community.
Although business owners and property owners adjacent to the shelter have been generally
supportive, they have expressed concern regarding the impact on their operations and
investments.
b) Desired Outcome:
To engage with all service partners to develop a strategy towards fulfilling a broad varie ty of
housing needs in our community.
c) Strategic Alignment:
The creation of affordable rental housing is in alignment with the Housing Action Plan.
d) Citizen/Customer Implications:
Increasing access to affordable rental housing options especially for specialized populations
would benefit citizens and the community as a whole.
e) Interdepartmental Implications:
The introduction of short and long term housing opportunities is likely to reduce the impact on
resources such as Police, Fire, Ambulance and other municipal services.
f) Business Plan/Financial Implications:
Moving forward the city would no longer be responsible for the lease of the temporary shelter
including the remediation costs associated with the lease.
g) Policy Implications:
The OCP contains supportive policies under section 3.2 Affordable, Rental and Special Needs
Housing. Specifically, the following policies speak to the support of affordable rental housing:
3 - 28 Maple Ridge will encourage partnerships with government and non-government agencies
to support the creation of affordable, rental and special needs housing in the community.
3 - 32 Maple Ridge supports the provision of affordable, rental and special needs housing
throughout the City. Where appropriate, the provision of affordable, rental, and special needs
housing will be a component of area plans.
3
h) Alternatives:
Close the shelter on June 30, 2016 and complete the remediation and exit the lease. This is not
recommended by staff as this will result in a minimum of twenty-six citizen becoming homeless
and likely looking for alternate locations in our community to sleep or camp.
CONCLUSIONS:
Prior to making a decision to support an extension to the temporary shelter, it is recommended that
Council host a forum with the Downtown Maple Ridge Business Improvement Association and the
business and property owners adjacent to the temporary shelter.
“Original signed by Wendy McCormick”
Prepared by: Wendy McCormick, Director of Recreation and Community Services
“Original signed by Wendy McCormick for Kelly Swift”
Approved by: Kelly Swift, General Manager
Community Development, Parks and Recreation Services
“Original signed by Ted Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
:wmc
6.1
June 1 2016
Mayor Nicole Read and City Council
City of Maple Ridge
11995 Haney Pl,
Maple Ridge, BC
V2X 6A9
Dear Mayor Read and Council,
As you are likely aware, in September 2015, the Aquilini Investment Group (AIG) purchased a property in
Maple Ridge commonly referred to as the “Pelton Lands”. These are the 202 acres that formerly housed
the Pelton Reforestation Nursery on 203rd street.
The purpose of this letter is to advise Maple Ridge Council that we intend to apply for an Agricultural
Land Exclusion of the Pelton Lands. There is no current cultivation of the lands, they not been productive
for many years, nor will they be able to be productive barring extensive remediation due to damage
from the historical use. We see this land as having the potential to become a successful job creation area
and we are committed to creating a development plan which will substantially benefit the residents and
business of Maple Ridge.
We anticipate undertaking a thorough economic analysis to review alternative development options
such as a business park, agro-industrial, commercial etc. and the relative number and quality of jobs that
each would bring to Maple Ridge. We also believe that a key to a successful application is community
engagement. This public consultation could be facilitated by a third party managed by the City. As
project proponents, we are prepared to pay all reasonable expenses.
The Pelton lands underwent an unsuccessful application for ALR exclusion in 2010. We believe that a
well-rounded application by AIG will be able to garner the support of the Agricultural Land Commission
(ALC) and result in a positive outcome for all parties involved. AIG is unique in that we are not only
developers but also farmers. Our blueberry and cranberry farms are among the largest in the world; we
are also involved in dairy farming, vineyards, grain production, and land based aquaculture. We—better
than most developers—understand the need for maintaining a strong base of agricultural land in the
lower mainland, and are committed and invested in the future of agriculture in the region.
We have researched the reasons why the 2010 ALR exclusion application was unsuccessful and we have
developed a strategy that includes contributing local replacement acreage into the ALR and making sure
these new lands will be farmed. It was noted in the unsuccessful 2010 application that the proposed
benefits failed to compensate for the potential loss of agricultural output as a result of the land
exclusion. The contribution of replacement ALR lands, along with a comprehensive development plan,
would create a tangible net benefit for both Maple Ridge and agriculture in the region. By providing a
Standard Building, Main Level
510 West Hastings Street
Vancouver, BC, V6B 1L8
Tel: (604) 687-8813
Fax: (604) 682-6183
6.2
real and calculable net benefit to agriculture, we are confident that the ALC will view our application in a
positive light.
We would be pleased to attend a meeting of Council to present our proposal in more detail and to
integrate any suggestions and feedback City Council might have, before initiating any new studies or
public processes in preparation for the submission of our application.
Yours truly,
Jim Chu
Senior Vice President
Aquilini Investment Group
CC: CAO Mr. T. Swabey