HomeMy WebLinkAbout2016-06-20 Council Workshop Agenda and Reports.pdf
City of Maple Ridge
1. ADOPTION OF THE AGENDA
2. MINUTES
2.1 Minutes of Council Workshop Meetings
• June 6, 2016
• June 13, 2016
2.2 Minutes of Meetings of Committees and Commissions of Council
• Economic Development Commission – April 6, 2016
• Parks & Leisure Services Commission – April 14, 2016
2.3 Business Arising from Committee and Commission Minutes
3. PRESENTATIONS AT THE REQUEST OF COUNCIL
4. MAYOR AND COUNCILLORS’ REPORTS
COUNCIL WORKSHOP AGENDA
June 20, 2016
10:00 a.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
June 20, 2016
Closed Council Meeting cancelled
Committee of the Whole 1:00 p.m.
June 21, 2016
Public Hearing 7:00 p.m.
Council Workshop
June 20, 2016
Page 2 of 5
5. UNFINISHED AND NEW BUSINESS
5.1 High Impact Stakeholder Consultation Summary, Temporary Shelter
Staff report dated June 20, 2016 providing a summary of the feedback regarding
the temporary shelter received at the high impact stakeholders’ meeting held on
June 16, 2016.
Note: The report for Item 5.1 will be circulated separately
5.2 Interim Modular Shelter Land Use Criteria
Staff report dated June 20, 2016 recommending that staff work with BC Housing
to select a site for an interim modular shelter and that the process identified in the
staff report be endorsed.
5.3 2016 Business Class Property Taxation
Staff report dated June 20, 2016 providing information on 2016 Business Class
Property Taxation.
For information only
5.4 2016 Major Industry Class Property Taxation
Staff report dated June 20, 2016 providing information on 2016 Major Industry
Class Property Taxation.
For information only
5.5 2017-2021 Business & Financial Planning Guidelines
Staff report dated June 20, 2016 recommending that Business Planning Timelines
be approved, that Business and Financial Planning Guidelines be endorsed, that a
public Question and Answer session be held in July, 2016, that a public feedback
initiative be launched and that the Council Workplan Matrix be approved.
6. CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a) Acknowledge receipt of correspondence and advise that no further action will be
taken.
b) Direct staff to prepare a report and recommendation regarding the subject matter.
c) Forward the correspondence to a regular Council meeting for further discussion.
d) Other.
Once direction is given the appropriate response will be sent.
Council Workshop
June 20, 2016
Page 3 of 5
6.1 Premier Christie Clark, Union of British Columbia Municipalities (UBCM)
Convention
Letter dated June 1, 2016 from Premier Christie Clark outlining the process for
scheduling meetings with herself or Cabinet Ministers at the Union of British
Columbia
6.2 Ministry of Community, Sport and Cultural Development – UBCM Convention
Meetings
Letter dated June 8, 2016 from Minister Peter Fassbender outlining the process
for scheduling meetings with his Ministry at UBCM during September 2016.
6.3 Upcoming Events
July 5, 2016
4:00 p.m.
Open House Tour of Phase 1 of the 2 West Renovation Project,
Ridge Meadows Hospital
Organizer: Ridge Meadows Hospital Foundation
August 5, 2016
5:00 p.m.
Chamber Tailgate Party – Chances Casino Maple Ridge
Organizer: Maple Ridge Pitt Meadows Chamber of Commerce
September 9, 2016
1:00 p.m.
Golf Tournament for Epilepsy – Mission Golf and Country Club
Organizer: The Centre for Epilepsy and Seizure Education in BC
September 26 to
October 1, 2016
Union of British Columbia Municipalities Conference – Victoria
Conference Centre
Organizer: Union of British Columbia Municipalities
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
• Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass
o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
• Lower Mainland Local Government Association (“LMLGA”)
o http://www.lmlga.ca/
• Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
Council Workshop
June 20, 2016
Page 4 of 5
8. MATTERS DEEMED EXPEDIENT
9. ADJOURNMENT
Checked by: ___________
Date: _________________
Council Workshop
June 20, 2016
Page 5 of 5
Rules for Holding a Closed Meeting
A part of a council meeting may be closed to the public if the subject matter being considered relates to one
or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as
an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or
honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that
disclosure might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the
conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality,
other than a hearing to be conducted by the council or a delegate of council
(i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
(j) information that is prohibited or information that if it were presented in a document would be prohibited
from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at
their preliminary stages and that, in the view of the council, could reasonably be expected to harm the
interests of the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures and
progress reports for the purposes of preparing an annual report under section 98 [annual municipal
report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91 (other persons attending closed meetings)
should be exercised in relation to a council meeting.
(p) information relating to local government participation in provincial negotiations with First Nations, where
an agreement provides that the information is to be kept confidential.
2.1 Council Workshop Meeting Minutes
2.1
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
June 6, 2016
The Minutes of the City Council Workshop held on June 6, 2016 at 10:00 a.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Community Development,
Councillor K. Duncan Parks and Recreation Services
Councillor B. Masse P. Gill, General Manager Corporate and Financial Services
Councillor G Robson F. Quinn, General Manager Public Works and Development
Councillor T. Shymkiw Services
D. Denton, Acting Manager of Legislative Services
ABSENT A. Gaunt, Confidential Secretary
Councillor C. Speirs Other Staff as Required
L. Siracusa, Manager of Economic Development
D. Olivieri, Administrative Assistant
S. Matthewson, Social Planning Analyst
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1.ADOPTION OF THE AGENDA
The agenda was adopted as circulated.
2.MINUTES
2.1 Minutes of the May 9 and May 16, 2016 Council Workshop Meetings
R/2016-327
It was moved and seconded
That the minutes of the Council Workshop Meetings of May 9 and May 16,
2016 be adopted as circulated.
CARRIED
Council Workshop Minutes
June 6, 2016
Page 2 of 6
2.2 Minutes of Meetings of Committees and Commissions of Council
R/2016-328
It was moved and seconded
That the minutes of the Maple Ridge Agricultural Advisory Committee Meeting
of April 28, 2016 be received.
CARRIED
2.3 Business Arising from Committee Minutes – Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4 MAYOR’S AND COUNCILLORS’ REPORTS
Councillor Masse
Councillor Masse attended a meeting of the Maple Ridge Social Policy Advisory
Committee at which Fraser Health gave a presentation on the MyHealth
MyCommunity Survey. He encouraged all residential to partake in the survey.
Councillor Robson
Councillor Robson spoke on the price of housing in the Metro Vancouver area. He
expressed concern with the supply of farmland in the Lower Mainland.
Deputy Mayor Shymkiw
Deputy Mayor Shymkiw attended a meeting with Tantalus Labs and spoke at a
meeting of the BC Non-Profit Housing Corporation. He also attended the Meadows
Ridge School graduation ceremony, meetings of the Economic Advisory Committee,
the Metro Vancouver Parks Committee and the Pitt Meadows Airport Board. He
participated in a meeting with the Immigrant Services Society of BC.
Councillor Duncan
Councillor Duncan attended the Thornhill Association Meet and Greet and meetings
of the Public Art Steering Committee and the Alouette River Management Society
(ARMS), she participated in Bike to Work Week.
Will also be at conference with Councillor Masse
Mayor Read
Mayor Read attended a meeting with Mike LoVecchio, CP Rail. She also attended the
Aboriginal Achievement Awards, a meeting with the Immigrant Services Society of BC
and a meeting with Minister Rich Coleman. Mayor Read participated in the opening
Haney Neptunes Swim Meet.
5. UNFINISHED AND NEW BUSINESS
Council Workshop Minutes
June 6, 2016
Page 3 of 6
5.1 Branding Review, Illuminata Marketing and Additional On-Line Survey
Proposal
Presentation by Michelle Custodio and Rebecca Chau, Illuminata Marketing
and from Mary Bacica, Sentis Research
Staff report dated June 6, 2016 recommending that funding to conduct an
online survey of Metro Vancouver residents as part of the Branding Review
project be approved.
The Manager of Economic Development introduced the project and reviewed
the staff report.
Ms. Custodio gave a PowerPoint presentation providing the following
information:
• Introduction to Illuminata Marketing
• An overview of the approach to the project
• Project schedule
• Proposed Metro Vancouver Resident Research in the form of an online
survey
R/2016-329
It was moved and seconded
That $7,000 be approved to conduct an online survey of Metro Vancouver
residents as part of the Branding Review project.
CARRIED
Councillor Robson - OPPOSED
5.2 2016 Residential Class Property Taxation
Staff report dated June 6, 2016 providing information on municipal property
taxes levied against the Class 1 – Residential Property Class.
Dan reviewed the staff report. Highlights few points; is substantialy variability
in taxes across Maple Ridge; impacts of variability of this type of taxation is
indicated in report; 2nd – MR – which comparing average taxation for single
family dwelling came in at 4% increase which is 2nd lowest in region only to
Mission;
Council Workshop Minutes
June 6, 2016
Page 4 of 6
R/2016-330
It was moved and seconded
That the staff report dated June 6, 2016 titled “2016 Residential Class
Property Taxation” be received for information.
CARRIED
5.3 Request for Proposal for Homelessness Partnering Strategy Funding
Staff report dated June 6, 2016 recommending that the motion deferred at
the May 24, 2016 Council Meeting directing staff to submit a Request for
Qualifications to the Homelessness Partnering Strategy to host a Regional
Summit on Homelessness be rescinded and that the City of Maple Ridge apply
for Homelessness Partnership Strategy funding to provide a sub-regional
planning focus on homelessness in suburban communities across Metro
Vancouver.
The General Manager of Community Development, Parks and Recreation
Services introduce the topic.
The Social Planning Analyst reviewed the staff report. She highlighted
homelessness partnering funding and advised on funding and amounts
available through Metro Vancouver;
R/2016-331
It was moved and seconded
That the motion deferred at the May 24, 2016 Council meeting be rescinded;
and,
That the City of Maple Ridge apply for the Homelessness Partnering Strategy
funding to provide a sub-regional planning focus on the issue of
homelessness in suburban communities across Metro Vancouver.
CARRIED
Note Councillor Masse excused himself from discussion of Item 5.4 at 11:11 a.m.
as he has a business in the vicinity of the existing shelter.
5.4 BC Housing Shelter Proposal
Staff report dated June 6, 2016 recommending that staff be directed to
organize a forum to engage the Downtown Maple Ridge Business
Improvement Association and the business and property owners adjacent to
the existing shelter.
The General Manager of Community Development, Parks and Recreation
Services reviewed the staff report.
Council Workshop Minutes
June 6, 2016
Page 5 of 6
R/2016-332
It was moved and seconded
That staff be directed to organize a forum to engage the Downtown Maple
Ridge Business Improvement Association and the business and property
owners adjacent to the existing shelter.
CARRIED
Note: Councillor Masse returned to the meeting at 11:18 a.m.
6. CORRESPONDENCE
6.1 E-Comm 9-1-1
Letter dated May 20, 2016 requesting the name of the individual who will
attend the June 16, 2016 Annual General Meeting of the shareholders of E-
Comm as the City’s representative.
R/2016-333
It was moved and seconded
That Councillor Bruce Bell, City of Pitt Meadows, attend the Annual General
Meeting of the Shareholders of E-Comm as the voting representative for
the Cities of Maple Ridge and Pitt Meadows.
CARRIED
6.2 Aquilini Investment Group, Exclusion Application for “Pelton Lands”
Letter dated June 1, 2016 from Jim Chu, Senior Vice President, Aquilini
Investment Group advising of their intent to apply for an agricultural land
exclusion of the Pelton Lands to enable development of a job creation area.
The Director of Planning provided background on the Agricultural Land
Commission’s response to a previous exclusion application made by the
Aquilini Investment Group.
R/2016-334
It was moved and seconded
That the letter dated June 1, 2016 from Jim Chu, Senior Vice President,
Aquilini Investment Group be received for information and that staff be
directed to provide a report outlining both the planning implications and
resources required for the process for the proposed exclusion application by
the Aquini Investment Group.
CARRIED
Council Workshop Minutes
June 6, 2016
Page 6 of 6
6.3 Upcoming Events
June 8, 2016
5:00 p.m.
Home is Best: Supporting Seniors in Our Community – Pitt
Meadows Seniors Centre
Organizer: Ridge Meadows Division of Family Practice, Ridge
Meadows Hospital & Hospital Foundation
June 8, 2016
7:00 p.m.
Municipal Advisory Committee on Accessibility Issues 13th
Annual Awards Evening – Council Chambers
Organizer: Parks & Leisure Services
June 10, 2016
1:00 p.m.
Garibaldi Secondary School Graduation – Hard Rock Theatre,
Coquitlam
Organizer: School District No. 42 – Maple Ridge/Pitt Meadows
June 11, 2016
11:00 a.m.
Whonnock Lake Park Grand Opening – Whonnock Lake
Organizer: Parks & Leisure Services
June 13, 2016
6:00 p.m.
Maple Ridge Community Foundation Dinner – Meadow
Gardens Golf Club
Organizer: Maple Ridge Community Foundation
July 1, 2016 Canada Day Official Ceremony – Fraser Street/McIntosh Street
Organizer: Parks & Leisure Services
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
8. MATTERS DEEMED EXPEDIENT – Nil
9. ADJOURNMENT – 11:45 a.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
June 13, 2016
The Minutes of the City Council Workshop held on June 13, 2016 at 10:00 a.m. in
the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for
the purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor B. Masse F. Quinn, General Manager Public Works and Development
Councillor G. Robson Services
Councillor T. Shymkiw P. Gill, General Manager Corporate and Financial Services
Councillor C. Speirs C. Carter, Director of Planning
D. Denton, Acting Corporate Officer
ABSENT S. Schiller, Acting Confidential Secretary
Councillor K. Duncan Other Staff as Required
Councillor C. Bell D. Boag, Director of Parks and Facilities
L. Zosiak, Planner 2
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
Note: Councillor Masse attended the meeting via teleconference.
1. ADOPTION OF THE AGENDA
The agenda was adopted with the addition of an Item regarding the tragedy in
Orlando, to be dealt with immediately after the adoption of the agenda.
Mayor Read made a statement in response to the tragedy in Orlando, Florida.
Note: Councillor Masse’s teleconference call became disconnected at 10:05 a.m.
He did not return to the meeting.
R/2016-335
It was moved and seconded
That staff be directed to coordinate the flying of the Canadian Pride Flag at
City Hall at half-mast as a show of support for the victims of the Orlando
tragedy and further;
Council Workshop Minutes
June 13, 2016
Page 2 of 4
That staff be directed to fly the Canadian Pride Flag during Pride Week and
further;
That staff be directed to bring back a report on the location and cost to install
a Pride sidewalk in a prominent location in the town centre.
CARRIED
2. MINUTES
2.1 Minutes of the May 16, 2016 Council Workshop Meeting - Revised
R/2016-336
It was moved and seconded
That the revised minutes of the Council Workshop Meeting of May 16, 2016
be adopted as circulated.
CARRIED
2.2 Minutes of Meetings of Committees and Commissions of Council
R/2016-337
It was moved and seconded
That the minutes of the Social Policy Advisory Committee Meeting of May 4,
2016 be received.
CARRIED
2.3 Business Arising from Committee Minutes – Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4. MAYOR’S AND COUNCILLORS’ REPORTS
Deputy Mayor Shymkiw
Deputy Mayor Shymkiw attended meetings of the Metro Vancouver Regional Parks
Committee and the Maple Ridge Pitt Meadows Parks & Leisure Services Commission.
He also attended the Thomas Haney Secondary School graduation ceremony.
Council Workshop Minutes
June 13, 2016
Page 3 of 4
Councillor Speirs
Councillor Speirs participated in a UBC Research Forest field trip and attended the
Confluence show at the ACT and a public forum on Sustainable Agriculture in Maple
Ridge. Councillor Speirs advised that he had shared his father’s letters home from
the war with a gathering of seniors. He also attended the annual Accessibility Awards
and the Federation of Canadian Municipalities Conference.
Councillor Robson
Councillor Robson attended the Sustainable Agriculture event. He spoke to the
recent passing of four friends.
Mayor Read
Mayor Read attended a meeting with the Kiwanis regarding seniors’ housing, met
with CP Rail and participated in a field trip hosted by the Alouette River Management
Society (ARMS). She also attended the Ridge Meadows College graduation, a Girl
Guides’ Achievement Awards ceremony and a Metro Vancouver Housing Committee
meeting.
5. UNFINISHED AND NEW BUSINESS
5.1 Hammond Preliminary Concept Plan Public Consultation Outcomes and
Hammond Area Concept Plan Endorsement
The Director of Planning provided an update of the Hammond Area Plan
process and introduced a video with comments from the public regarding the
Plan.
The Planner provided a PowerPoint presentation outlining the public
consultation process.
R/2016-337
It was moved and seconded
That the Hammond Area Concept Plan, attached to the staff report entitled
“Hammond Area Concept Plan”, dated June 13, 2016, be endorsed and that
staff be directed to use the Hammond Area Concept Plan as a guide for
development and the basis for the preparation of an Area Plan Bylaw.
CARRIED
Council Workshop Minutes
June 13, 2016
Page 4 of 4
6. CORRESPONDENCE
6.1 Upcoming Events
July 16, 2016
11:00 a.m.
EID Festival – Maple Ridge Library
Organizer: Islamic Society of Ridge Meadows
July 17, 2016
9:00 a.m.
Burn Camp Kick Off – Port Coquitlam
BC Professional Fire Fighters’ Burn Fund
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
8. MATTERS DEEMED EXPEDIENT
8.1 Sponsorship Request for Team BC Midget Girls Lacrosse
Mayor Read provided a verbal report on a request for sponsorship from
players from Maple Ridge participating in Team BC Midget Girls Lacrosse.
R/2016-338
It was moved and seconded
That staff be directed to provide a report on a potential sports team
sponsorship policy.
CARRIED
9. ADJOURNMENT – 11:08 a.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
D. Denton, Acting Corporate Officer
2.2 Committee and Commission Meetings Minutes
2.2
Contact Information: Email: invest@mapleridge.ca Call: 604-467-7320 Website: www.investmapleridge.ca
Maple Ridge Economic Development Committee
MINUTES
Wednesday, April 6, 2016
5:00 PM - 7:30 PM
Maple Ridge City Hall, Bridges Boardroom, 11995 Haney Place, Maple Ridge, BC
EAC Role: Helping advance the goals of Council for a vibrant local economy.
COMMISSION MEMBERS PRESENT:
Tyler Shymkiw, Councillor Council Liaison
COMMUNITY LIAISON:
Nicole Archer Commercial Property Manager
Chrislana Gregory Maple Ridge Town Centre Property Owner
Josef Lara Big Bang Innovation Services
Oliver Perez MultitrendsITNet Servers
COMMUNITY AT LARGE:
Charles Cantos ATL Health & Wellness Enterprises
STAFF PRESENT:
Ted Swabey Chief Administrative Officer
Lino Siracusa Manager, Economic Development
Bruce Livingstone Business Retention & Expansion Officer
Vickie Fulton Administrative Assistant, Economic Development
REGRETS:
Alexander Wells Work Here
Tom Meier Johnston Meier Insurance
GUEST SPEAKERS:
David Pankrats Kirk & Co.
1.Call To Order 5:26 PM
Council Liaison, Tyler Shymkiw called the meeting to order.
2.Adoption Of The Agenda 5:27 PM
It was moved and seconded that the Agenda for April 6, 2016 be adopted.
3. Adoption Of Minutes 5:27 PM
No minutes to adopt.
Contact Information: Email: invest@mapleridge.ca Call: 604-467-7320 Website: www.investmapleridge.ca
4. New & Unfinished Business 5:28 PM
4.1. It was moved and seconded that the Selection of EDC Chairperson be moved to the next
EDC meeting.
4.2. It was moved and seconded that the Role of EDC be moved to the next EDC meeting.
4.3. It was suggested that the City obtain a new independent demographic study to
understand the current growth of Maple Ridge.
4.4. It was moved and seconded that the Discussion of Priorities be moved to the next EDC
meeting. Priorities to consider for discussion at next EDC meeting: Working Task Forces
(Tourism, Technology, Home Based Business).
5. Presentation and discussion of Economic Development Tools, Kirk & Co. 6:45 PM
David Pankratz presented “Invest Maple Ridge” Gap Analysis and Strategic Recommendations.
6. Next Meeting 7:25 PM
It was moved and seconded that the next EDC meeting be held Wednesday, May 18, 2016 at Maple
Ridge City Hall, Blaney Room.
6. Adjournment 7:26 PM
Next EAC meeting – Wednesday, May 18, 2016 5:00 – 7:00 PM
Location – Blaney Room, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, BC
“Original signed by Councillor Shymkiw”
______________________________________
Chair
Note: Item 5.1 High Impact Stakeholder Consultation Summary, Temporary
Shelter will be circulated separately.
5.1
1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 20, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Interim Modular Shelter Land Use Criteria and Process
EXECUTIVE SUMMARY:
On May 30, 2016 BC Housing presented a three pronged proposal to Council to [1] extend the
temporary shelter; [2] construct an interim modular shelter facility; and, [3] construct a purpose built
shelter and supportive housing development.
Council has provided direction to staff to gather feedback that will inform Council’s response to BC
Housing regarding their proposal to extend the current temporary shelter. Council has also directed
staff to prepare a report on the proposal regarding the interim housing solution. In addition, Council
has directed staff to work with BC Housing to develop a detailed process regarding the construction
of a permanent purpose built shelter and housing facility in the City of Maple Ridge. The latter report
will come back to Council in July.
The specific resolution pertaining to the interim modular shelter is:
That the letter dated May 26, 2016 from Naomi Brunemeyer, Director of Regional
Development, BC Housing, providing an update on the current homelessness situation in
Maple Ridge and proposing an interim housing solution to address current needs be
referred to staff to prepare a report on the proposal.
The purpose of this report is to provide Council with evaluation criteria that will be used to determine
the location of the temporary modular shelter and to provide information around the process should
the proposal from BC Housing be accepted. The criteria included in this report were drawn from the
Official Community Plan (OCP) which provides policy guidelines for land use as it applies to
institutions and BC Housing specifications and considerations for this type of interim modular
housing and shelter facility. The criteria described in this report will provide a framework to assess
identified properties for suitability. The process identified in this report will provide the framework
and next steps for Council’s consideration.
RECOMMENDATION:
That staff be directed to work with BC Housing to select a site for an interim modular shelter, using
BC Housing’s site selection criteria of size, servicing and location, and Policy 4-33 in the Official
Community Plan; AND,
That the process identified in the report dated June 20, 2016, entitled Interim Modular Shelter Land
Use Criteria and Process be endorsed.
5.2
2
DISCUSSION:
a) Background Context:
May 30, 2016 Special Council Meeting:
Council received correspondence from BC Housing dated May 26, 2016, (attached) which
formed part of the agenda for the Special Meeting of Council held on May 30, 2016.
The BC Housing letter identified a three-pronged proposal that includes [1] an extension to the
temporary shelter, [2] the construction of an interim modular shelter facility that would bridge a
period of approximately three years, and [3] the construction of a purpose built shelter and
supportive housing development. More specifically, BC Housing requested:
1. That the City partner with BC Housing to provide an interim modular shelter intended to
operate for approximately three years to provide a more appropriate shelter facility for the
people who remain in the temporary shelter. This facility is intended to bridge the time it will
take to construct a purpose built housing/shelter facility in Maple Ridge.
2. That the City extends the lease for the temporary shelter for approximately a nine month
period while the interim modular shelter is being prepared, with the option of assigning the
lease to BC Housing.
3. That the City executes a Memorandum of Understanding with respect to the delivery of a
permanent purpose built shelter and supportive housing development.
4. That the City identify and secure a site for both the interim modular shelter and the purpose
built housing solution.
In addition, BC Housing advised that they have recently provided an additional forty rent
supplements and three full-time equivalent staff to Alouette Addictions.
At the May 30, 2016 meeting, BC Housing, Raincity Housing, Alouette Addictions and Fraser
Health presented information regarding the temporary shelter, the potential for an interim
modular shelter, housing options and the current situation in the community. The information
that was provided identified the need for shelter and supports for a minimum of forty individuals,
twenty-six of whom currently reside at the temporary shelter located at 22239 Lougheed
Highway. In addition, BC Housing offered to take over the current lease for the temporary
shelter, including responsibility for the remediation of the building as requested by the landlord.
b) Proposed Criteria:
BC Housing has provided the following criteria:
1. Location – proximity to services and downtown amenities.
2. Size – must accommodate modular product.
3. Relation to neighbourhood.
4. Topography – a flat site is required to accommodate modular product.
5. Appropriate Zoning.
6. Existing site servicing.
7. Timeframe – timely site availability.
3
In addition, the OCP has a number of policies that apply to land use for institutions. One of the
issues identified in the OCP is recognition that small and large scale institutional facilities are
required in the City, and provide a range of much needed services to residents. However these
facilities are often large in scale and if not planned properly may adversely impact surrounding
residential neighbourhoods.
The specific policies state:
4-33 Large Scale Institutional Facilities such as public hospitals, congregate care facilities, and
private hospitals should: a) be within the Urban Area Boundary; b) be conveniently located near
public transit; c) have direct access to a collector, arterial, TransLink major road or Provincial
Highway as identified in the Maple Ridge Transportation plan; d) where considered necessary,
require the completion of a transportation impact study; and e) respect the neighbourhood
context and natural features.
4 - 34 Proposed expansions in the range of uses or size of existing Large Scale Institutional
Facilities must be evaluated on their impacts to the adjacent neighbourhood, to the
transportation network, to existing services and facilities, and to the surrounding community and
its natural features. The redevelopment or reuse of institutional facilities for other than
institutional use is encouraged, providing that the transportation network servicing and
infrastructure can support the use.
4 - 37 To meet the needs of a growing and changing population, appropriate facilities and
services will be planned in consultation with Provincial and Regional agencies and authorities,
including the Fraser Health Region.
Proposed Process for Interim Modular Shelter Facility:
Phase I:
1. Council endorsement of site location criteria and endorsement of process.
2. Staff to work with BC Housing to consider list of potential properties and City owned lands.
3. Site assessment based on Council endorsed selection criteria.
4. Council update and Council selection of site. This update would also include information on
the proposed Neighbourhood Meeting including notification area and format of meeting.
5. City and BC Housing host neighbourhood meeting to discuss issues. Council update on
outcomes of the Neighbourhood meeting and endorsement for composition of the
Neighbourhood Advisory Committee.
6. Formation of Neighbourhood Advisory Committee to meet with BC Housing throughout
process.
Phase I:
Site Selection
Phase II:
MOU, Operating
and Design
Phase
Phase III:
Formal Process
Phase IV:
Construction of
Facility
4
Phase II:
1. BC Housing to lead consultation with City of Maple Ridge.
2. Development of a Memorandum of Understanding between the City of Maple Ridge and BC
Housing.
3. Meeting with Neighbourhood Advisory Committee.
4. Update to Council.
Phase III:
1. BC Housing applies for Temporary Use Permit (TUP) if the selected site is not currently zoned
for this use.
2. Project to come forward for first reading; BC housing to host Development Information
Meeting; then second reading.
3. Public Hearing; third reading; final reading and issuance of permit. (Note TUP is for 3 years
with the possibility of 1- 3 year extension)
Phase IV:
1. BC Housing makes application for building permit.
2. BC Housing oversees construction of modular interim shelter.
3. On-going discussion with neighbourhood through regular meetings of the Neighbourhood
Advisory Committee.
c) Desired Outcome:
That Council endorse the proposed criteria and process.
d) Citizen/Customer Implications:
The implication of this project is that citizens who are currently in the situation of not having
access to housing and shelter will be provided with an option. The location of the temporary
modular shelter/housing facility will need to be carefully considered to mitigate neighbourhood
and community impacts. The criteria proposed in this report will support a careful review and
consideration of these implications. The formation of a Neighbourhood Advisory Committee and
on-going discussion is intended to minimize impacts and address concerns should they arise.
e) Interdepartmental Implications:
Community Services, Planning, Clerks, Engineering and Buildings and Permits will need to work
together to review the site and throughout the process to achieve the interim modular shelter.
f) Business Plan/Financial Implications:
This process was not outlined in the current business plan.
g) Policy Implications:
The process outlined in this report aligns with the City’s Official Community Plan and with the
Housing Action Plan endorsed by Council in 2014.
h) Alternatives:
The recommendation in this report initiates a process that will lead to the establishment of an
interim modular shelter in Maple Ridge. Should Council decide not to proced with an interim
modular shelter then Council should consider an alternate resolution to inform BC Housing of
Council’s decision not to proceed.
5
CONCLUSIONS:
If Council wishes to proceed with the interim modular shelter proposed by BC Housing in the letter
dated, May 26, 2016, approval of the criteria and the process is the first step to move this initiative
forward. If the project moves forward, careful site evaluation criteria is essential to mitigate
neighbourhood and community impacts for the placement of an interim modular shelter. In addition,
identifying a planned process is necessary to provide the neighbourhood and community with
adequate information around the development of the project and an understanding of how they can
participate in this process. The proposed process is also intended to provide a mechanism to keep
Council informed at each phase of the project.
“Original signed by Shawn Matthewson”
Prepared by: Shawn Matthewson, Social Planning Analyst
“Original signed by Christine Carter”
Reviewed by: Christine Carter, Director of Planning
“Original signed by Kelly Swift”
Approved by: Kelly Swift, General Manager
Community Development, Parks and Recreation Services
“Original signed by E.C. Swaby”
Concurrence: E.C. Swabey
Chief Administrative Officer
:sm
Attachment: Correspondence from BC Housing May 26, 2016
Home Office
1701 – 4555 Kingsway
Burnaby, BC V5H 4V8
Tel 604-433-1711
Fax 604-439-4722
www.bchousing.org
City of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
May 26, 2016
Dear Ted Swabey, Chief Administrative Officer
Further to our ongoing discussion to address the homeless population in Maple
Ridge, BC Housing would like to provide you with an u pdate on the current
situation within the community and propose an interim housing solution to
address the current needs while we plan for the future permanent solution in
partnership.
The temporary shelter operated by Rain City Housing currently has 28 people
residing there. Rain City Housing reports that in addition to the 28 people still
living at the temporary shelter, there are still people looking to access shelter
services at this location and are being turned away.
Over the past year BC Housing has worked closely with the City of Maple Ridge
and its community partners to provide a range of housing options for the
homeless population in Maple Ridge. This includes recent increases in staffing
and 40 new rent supplements for Alouette Addictions. Although these rent
supplements are sufficient in number to house everyone remaining at the
temporary shelter, there are still significant challenges in providing appropriate
housing for the remaining people with complex needs at the shelter.
To address the current residents at the shelter and additional need in the
community, BC Housing proposes an interim housing solution given the purpose
built shelter and supportive housing project will take some time to deliver.
BC Housing will partner with the City of Maple Ridge to provide an interim
housing solution using a modular form;
The interim housing solution will be in place for approximately 3 years or
until a purpose built shelter and supportive housing development is
completed;
It is still anticipated that the City of Maple Ridge will execute a
Memorandum Of Understanding with respect to the delivery of a
permanent purpose built shelter and supportive housing development and
will identify and secure a site in tandem with the creation of the interim
housing solution;
BC Housing to identify a suitable site for an interim housing solution in
collaboration with the City of Maple Ridge;
Suitable site characteristics would include: adequate size to accommodate
40 residents, zoning in place or ability to have a successful rezoning for
intended use, existing site servicing;
BC Housing will purchase site contingent on municipal support for the
location and program;
BC Housing will direct award the operations of the interim housing solution
to Rain City Housing;
BC Housing will procure a modular supplier and work with the City of
Maple Ridge and Rain City Housing and Support Services Society on the
design of the modular housing;
The modular housing is anticipated to house 40 residents and depending
on the design could be a mix of shelter spaces and transitional supportive
housing;
The modular housing will not be completed in advance of the expiry of the
current lease for the temporary shelter location;
BC Housing requests that the City of Maple Ridge extend the lease for a
minimum of nine months;
The City of Maple Ridge can assign the extended lease to BC Housing if
they chose;
If the existing temporary shelter lease is not extended, BC Housing
remains committed to making best efforts to offer housing options to those
remaining at the shelter
The 3 FTE’s and 40 rent supplements allocated to Alouette Addictions will
remain in the community in addition to the temporary housing option if it is
approved.
We look forward to discussing this proposal with you and your council further.
And more importantly, we look forward to partnering with the City of Maple Ridge
to provide housing to those most in need.
Yours sincerely,
Naomi Brunemeyer, Director of Regional Development
cc: Kelly Swift, General Manager: Community Development, Parks &
Recreation Services
Dominic Flanagan, Executive Director of Supportive Housing &
Programs
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 20, 2016
and Members of Council
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: 2016 Business Class Property Taxation
EXECUTIVE SUMMARY:
It is the practice of the City to annually review our tax rates to make sure they are competitive with
other lower mainland municipalities.
In 2016, the Financial Plan was amended to include a reduction in the property tax increase within
the business and light industrial classes. Due to the reduction, the tax multiple for this class has
decreased.
This report examines the municipal portion of the tax rate assessed to Business Class properties
across lower mainland municipalities.
RECOMMENDATION:
This report is provided for information only. No resolution is required.
DISCUSSION:
We looked at the municipal portion of the tax rate assessed to Business Class properties by
reviewing three indicators:
1.Municipal Tax Rates
The Maple Ridge Business Class municipal tax rate and how it compares to eighteen
municipalities in the lower mainland. While this type of analysis is straightforward to
accomplish, it does not account for the differences in assessed property values from
jurisdiction to jurisdiction.
2.Business Class Multiples
The Maple Ridge Business Class multiple and how it compares to eighteen municipalities in
the lower mainland. The multiple is calculated by taking the Business Class municipal tax
rate and dividing it by the Residential Class municipal tax rate. While this method looks at the
relative tax burden among the property classes, it does not account for the variability in
assessed property value changes.
3.Sample Properties
There are eight sample commercial properties from various locations within Maple Ridge that
we follow the yearly percentage change in assessed property values and municipal property
taxes.
5.3
Page 2 of 8
This report looks at the Maple Ridge Business Class municipal property tax rate from these three
perspectives.
1. Municipal Tax Rates
In Maple Ridge, Business Class and Light Industry Class properties have the same tax rate and are
treated as a composite class when setting the tax rates. This is done because the types of
businesses in each of the property classes are very similar. This alignment was achieved over a long
period of time with small incremental adjustments. Not all municipalities follow this practice.
As shown in Figure 1, in 2016, the Maple Ridge Business Class municipal tax rate of $11.8801 per
$1,000 of assessed property value ranks as fourth highest of the nineteen lower mainland
municipalities that were surveyed.
Generally speaking, municipal tax rates increase as we move from west to east, which is to be
expected given the decreasing assessed values as we move up the Fraser Valley. This is confirmed
with West Vancouver, which at $4.3647 per $1,000 of assessed property value has the lowest
municipal tax rate, and with Mission, which at $14.2784 per $1,000 of assessed property value has
the highest municipal tax rate. There are some anomalies, however. New Westminster and
Coquitlam have municipal tax rates that are relatively close to the municipal tax rate in Maple Ridge
even though assessed property values are likely higher in those areas. In addition, the municipal tax
rate in Chilliwack is lower than some of the communities located to its west where assessed property
values are likely higher.
Figure 1: Business Class Municipal Tax Rates – highest to lowest
Municipality
2014 2015 2016
Business
Rate
Business
Rate
Business
Rate Rank
Mission 14.55490 14.37490 14.27840 1
Coquitlam 13.81270 13.34520 12.46530 2
New Westminster 13.22830 12.92410 12.34260 3
Maple Ridge 12.73140 12.30380 11.88010 4
Abbotsford 13.02217 12.49189 11.87810 5
Pitt Meadows 12.48220 11.18660 11.15130 6
Port Coquitlam 11.74160 11.46280 11.09220 7
Delta 10.81870 10.76928 10.51092 8
Chilliwack 10.26719 10.28317 9.77783 9
Langley, Township 9.94960 9.96950 9.69840 10
Langley, City 8.88270 8.79470 8.95290 11
Port Moody 10.19280 9.95770 8.69510 12
Burnaby 9.35700 9.12440 8.46530 13
North Vancouver, City 8.57249 8.42034 8.20134 14
North Vancouver, District 8.47875 8.27863 8.14620 15
Surrey 7.01681 7.02465 7.05860 16
Richmond 7.28682 6.94287 6.66368 17
Vancouver 7.88427 7.34590 6.61254 18
West Vancouver 4.24510 4.31540 4.36470 19
Page 3 of 8
2. Business Class Tax Multiples
The tax multiple is one way that the tax rates between property classes are compared. To calculate
the Business Class multiple, the Business Class tax rate is divided by the Residential Class tax rate
and the resulting number is the Business Class tax multiple.
In 2016, the Maple Ridge Business Class municipal tax rate is 11.8801 and the Residential Class
municipal tax rate is 4.3761. The multiple is 2.71 (calculated as 11.8801 ÷ 4.3761). In other words,
the business taxpayer’s rate is 2.71 times higher than that of a residential taxpayer. Figure 2 shows
what our Business Class tax rates, Residential Class tax rates and the tax multiples have looked like
over the years.
Figure 2: Maple Ridge Business Class, Residential Class, Tax Multiple
Year Business Residential Multiple
2012 11.7510 4.0888 2.87
2013 12.2307 4.2833 2.86
2014 12.7314 4.4625 2.85
2015 12.3038 4.4713 2.75
2016 11.8801 4.3761 2.71
Our Business Class tax multiple has improved each year.
Figure 3 shows the effect of market value on Residential Class and Business Class municipal tax
rates and the Business Class multiple since 2011. The market change in each of the property
classes differs from year to year, and this affects the tax multiple.
Figure 3: Effect of Market Value on Municipal Tax Rates and Business Class Multiple
Residential 2012 2013 2014 2015 2016
Market change - -1.20% -1.24% 2.77% 5.40%
Approved Tax Increase - 3.50% 2.95% 2.97% 3.15%
Tax Rate 4.0888 4.2833 4.4625 4.47130 4.37610
Tax Rate Change - 4.76% 4.18% 0.20% -2.13%
Business 2012 2013 2014 2015 2016
Market change - -0.56% -1.10% 6.56% 5.50%
Approved Tax Increase - 3.50% 2.95% 2.97% 1.85%
Tax Rate 11.7510 12.2307 12.7314 12.3028 11.8801
Tax Rate Change - 4.08% 4.09% -3.37% -3.44%
Business Class Multiple 3.11 2.86 2.85 2.75 2.71
The largest variance in market change occurred in 2015, when there was an increase of 2.77% in
the Residential Class, and an increase of 6.56% in the Business Class. In 2015, we required an
additional 2.97% in funding to meet the approved budget. Because market values in the Business
Class increased so much, the Business Class municipal tax rate decreased, and because market
values did not increase to meet budgeted amount in the Residential Class, that tax rate was
increased.
Page 4 of 8
Figure 3 shows that in the years when the market changes are similar for both property classes, as in
2013 and 2014, there is little change in the Business Class multiple. In the years where there is
more of a difference in the market changes between the property classes, as in 2015, there is a
more noticeable change in the Business Class multiple.
Variability in market changes between the property classes in any given year means that there will be
variability in the tax rate changes between the property classes. This has a direct impact on the
Business Class multiple, which began declining in 2013. This was a result of the relative changes in
assessed property values. In 2016 however, Council made a deliberate decision to reduce the tax
increase to the Business Class and the improvement in the 2016 ratio is a direct result of this
action.
As shown in Figure 4, in 2016, the Maple Ridge Business Class tax multiple is 2.7 (2.71 rounded),
and ranks as fifth lowest of the nineteen surveyed municipalities. Our multiple is below the average
multiple of 3.2. Further, Maple Ridge, Port Moody and Abbotsford are the only surveyed
municipalities to show an improvement in the tax multiple in 2016.
Figure 4 Business Class Tax Multiples, Based on General Municipal Rates – lowest to highest:
2014 2015 2016
Municipality Multiple Multiple
Business
Rate Multiple Rank
Chilliwack 2.0 2.0 9.77783 2.0 1
Abbotsford 2.4 2.4 11.87810 2.3 2
Langley, City 2.3 2.3 8.95290 2.5 3
Port Moody 2.9 2.9 8.69510 2.7 4
Maple Ridge 2.9 2.8 11.88010 2.7 5
Surrey 2.8 2.8 7.05860 2.9 6
Pitt Meadows 3.1 2.8 11.15130 2.9 7
West Vancouver 2.4 2.6 4.36470 3.0 8
Mission 3.0 2.9 14.27840 3.0 9
Langley, Township 3.0 3.0 9.69840 3.0 10
Delta 3.0 2.9 10.51092 3.1 11
Port Coquitlam 3.0 3.0 11.09220 3.2 12
Richmond 3.2 3.2 6.66368 3.2 13
North Vancouver, City 3.4 3.3 8.20134 3.5 14
New Westminster 3.5 3.5 12.34260 3.6 15
North Vancouver, District 3.5 3.5 8.14620 3.9 16
Burnaby 4.0 4.0 8.46530 4.2 17
Vancouver 4.3 4.2 6.61254 4.2 18
Coquitlam 4.3 4.2 12.46530 4.5 19
Figure 5 shows what the average Business Class multiple has looked like in BC since 1990. In recent
years, the overall trend is that the gap between the Business Class and the Residential Class is
getting smaller, just like in Maple Ridge and the majority of the surveyed municipalities.
Page 5 of 8
Figure 5: Business Class Multiple – BC Average
In recent years, this issue has attracted a lot of attention in Vancouver. Figure 6 shows what the tax
multiples look like for Vancouver. Also shown is the median for Metro Vancouver and where Maple
Ridge fits.
Figure 6: Business Class Multiple – Metro Vancouver
The basic taxation system that we have is one that is tax on the value of property. Property values
are determined by BC Assessment. Municipalities set the tax rates. When we set tax rates, we try to
neutralize the impact of market value changes. We don’t have to do this; we can focus on tax rates.
A multiple of 2:1 could be achieved by reducing the taxes collected from the Business Class. Moving
about $3.2 million to the Residential Class would do this, and would equate to a 5.6% increase from
the current municipal tax rate for the Residential Class.
Page 6 of 8
At the end of the day, budgets are balanced; however, benefits to one property class are at the
expense of another. This is illustrated in Figure 7.
Figure 7: Scenario – Existing Method vs 5.6% Increase
Scenario 1 - Existing 2016 Tax Rate Revenue
Residential 4.3761 56,531,760
Business 11.8801 14,325,538
Ratio 2.71:1 70,857,298
Scenario 2 – 5.6% Increase 2016 Tax Rate Revenue
Residential 4.6221 59,710,151
Business 9.2443 11,147,147
Ratio 2:1 70,857,298
Having said this, we can make changes as opportunities arise, as was done this year.
3. Sample Properties
There are eight sample commercial properties from various locations within Maple Ridge that we
follow the yearly percentage change in assessed property values and the municipal property tax.
Samples include:
1. Commercial office in a stratified building
2. Retail store
3. Convenience store with gas station
4. Small commercial building with a coffee shop and two other commercial units
5. Coffee shop
6. Family restaurant
7. Bank
8. Big box retail store
There are numerous subsets of BC Assessment’s Business Class, which includes the property types
listed above. While assessed property values in one of the subsets may experience an increase in
values, other subsets may experience a decrease. Figure 8a shows the percentage change in
assessed property values for the sample properties from 2012 to 2016.
Figure 8a: Sample Commercial Properties – Change in Assessed Property Values
2012 2013 2014 2015 2016
1 Commercial Office-Strata 0.0%2.2%0.0%-1.8%7.0%
2 Retail Store 16.6%3.8%0.0%0.0%1.0%
3 Convenience Store/Service Station 0.8%4.2%0.0%21.1%14.1%
4 Small Commercial Building w/Coffee Shop & 2 Other Units 11.2%0.0%-1.6%4.4%25.9%
5 Coffee Shop 7.5%3.1%0.0%8.9%8.5%
6 Family Restaurant 8.1%-3.8%3.6%7.1%6.5%
7 Bank 72.4%0.0%-28.7%-10.0%44.2%
8 Big Box Retail Store 0.0%0.0%-3.6%4.2%4.5%
Total 13.6%0.2%-6.8%3.7%13.2%
Description
Page 7 of 8
There is a very wide variation in the yearly changes. In their news release on January 4, 2016, BC
Assessment reported that most owners of commercial and industrial properties in the Fraser Valley
would see changes in their 2016 Property Assessments ranging from 5% to 15%. For the most part,
changes in the assessed values for the sample commercial properties reflect this range; however,
the changes in assessed values for Sample #4, the Commercial Building with Coffee Shop and other
units, and Sample #7, the Bank are outside of this range. We contacted BC Assessment about the
changes in assessed values for these properties.
BC Assessment advised that for the 2012 Assessment Roll, they conducted a review of all bank
property assessed values in the Fraser Valley Assessment Area. Due to this review, some banks saw
significant increases in value. In prior years the owner of Sample #7 has reduced the value through
the appeal process. However, a combination of the sale of this property and an increase in market
value for this type of property has caused a greater than average increase in assessed value for
2016.
With respect to the small commercial building, BC Assessment advised that both market movement
and its recent sale were contributing factors to the increase in value. With few comparable
properties with similar commercial and office layouts, the property’s sale has driven its own value
more than the average commercial property in Maple Ridge.
Figure 8b, shows the percentage change in the municipal portion of the property taxes for the
sample properties. As there is variability with the changes in assessed property values, there is also
variability with the changes in municipal property taxes. Local governments do not have the
legislative authority to equalize tax increases among properties.
From 2015 to 2016, municipal property tax changes range from a decrease of 3.4% for the retail
store to an increase of 38.8% for the bank property. It is important to note that while some of the
sample properties may experience the same percentage tax rate increase, the tax bills will vary
depending on the assessed property values.
Figure 8b: Sample Commercial Properties – Change in Municipal Property Taxation
2012 2013 2014 2015 2016
1 Commercial Office-Strata -2.9%6.3%4.1%-5.1%-0.4%
2 Retail Store 13.2%8.1%4.1%-3.4%-3.4%
3 Convenience Store/Service Station -2.2%8.5%4.1%17.0%9.5%
4 Small Commercial Building w/Coffee Shop & 2 Other Units 7.9%4.1%2.4%0.8%21.0%
5 Coffee Shop 4.4%7.3%4.1%5.3%4.2%
6 Family Restaurant 4.9%0.1%7.8%3.6%2.4%
7 Bank 67.4%4.1%-25.7%-13.0%38.8%
8 Big Box Retail Store -2.9%4.1%0.4%0.7%0.8%
Total 10.3%4.3%-6.8%3.7%12.7%
Description
Page 8 of 8
CONCLUSION:
It is important for the City of Maple Ridge to review our municipal tax rates to make sure they are
reasonable in relation to other municipalities. This is not a simple task and each indicator has its
own strengths and weaknesses. This is why we look at a variety of indicators over a period of time.
The City’s Business Class municipal tax rate in 2016 is fourth highest of the nineteen surveyed
municipalities. This is not unexpected as most municipalities in the survey group have higher
assessed property values. It is noteworthy that tax rates in Coquitlam and New Westminster are
higher than ours, even though those communities likely have assessed property values that are
higher than those in Maple Ridge.
The City’s Business Class tax multiple continues to rank lower than the average. Our tax multiple has
improved every year since 2012.
With respect to assessed property values and municipal taxes, we looked at the yearly percentage
change in property assessments and the municipal portion of property taxes from 2012 to 2016 for
eight sample properties within Maple Ridge. As there is some variability with the percentage change
in assessed property values for these properties, there is also some variability around the
percentage change in municipal property taxes.
Overall, our data indicates that Maple Ridge’s Business Class municipal tax rates are competitive
when compared to other lower mainland municipalities.
“Original signed by Daniel Olivieri”
_______________________________________________
Prepared by: Daniel Olivieri
Administrative Assistant
“Original signed by Paul Gill”
_______________________________________________
Approved by: Paul Gill
General Manager: Corporate & Financial Services
“Original signed by Paul Gill on behalf of E.C. Swabey”
_______________________________________________
Concurrence: E.C Swabey
Chief Administrative Officer
:do
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 20, 2016
and Members of Council
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: 2016 Major Industry Class Property Taxation
EXECUTIVE SUMMARY:
The Finance Department provides Council with reports on property assessments and taxation. This
information allows Council to see how our taxes compare to those of other municipalities in our area.
A report on Residential Class property taxes was provided earlier in June, and it concluded that
Residential Class property taxes in Maple Ridge remain competitive within the region.
In Maple Ridge, the only Major Industry Class properties are the cedar mill properties.
The City has been reviewing the tax burden to the Major Industry Class for several years, with the aim
of bringing our rate more in line with others in our region.
In 2009 and 2010, the municipal portion of the property taxes for the Major Industry Class was
reduced by 5%. In 2011, 2012, and 2013, the Major Industry Class received the same property tax
increase as the other property classes. For 2014 and 2015, Council authorized a reduction in the tax
burden for Major Industry Class properties by $70,000.
In 2016 the Major Industry Class received the same property tax rate increase as the Residential
Class.
The purpose of this report is to see how our current Major Industry Class municipal tax rate in 2016
compares to other municipalities in our area.
RECOMMENDATION:
This report has been provided for information only. No resolution is required.
DISCUSSION:
In Maple Ridge, the only Major Industry Class properties are the cedar mill properties. In 2009 and
2010, the municipal portion of the property taxes for the Major Industry Class was reduced by 5%. In
2011, 2012, and 2013, the Major Industry Class received the same property tax increase as the
other property classes. For 2014 and 2015, Council authorized a reduction in the tax burden for
Major Industry Class properties by $70,000.
In 2016 the Major Industry Class received the same property tax rate increase as the Residential
Class.
5.4
Page 2 of 4
The impact of efforts to reduce the tax burden on the Major Industry Class is evident when
comparing the 2011 tax burden to that of 2016. Even considering the tax rate increase for 2016,
the municipal tax burden remains nearly $20,000 lower than 2011.
Figure 1: Maple Ridge Major Industry Class - Year to Year Comparison
2011 2012 2013 2014 2015 % Change 2016
Assessed Value $17,829,000 $17,628,000 $18,016,100 $17,774,100 $17,230,000 0.35% $17,291,000
Municipal Tax Rate 34.2734 36.3418 37.2342 34.9163 33.2682 2.79% 34.1952
Tax Rate Multiple 8.8 8.9 8.7 7.8 7.4 4.83% 7.8
Municipal Taxes $611,060 $640,633 $670,815 $620,606 $573,211 3.15% $591,269
As in previous years, in this report we will look at two indicators to determine how the Maple Ridge
Major Industry Class municipal tax rate compares to other lower mainland municipalities.
1. Municipal Tax Rate Comparison:
This indicator looks at the municipal tax rate in our municipality and compares it to the municipal tax
rate for the same class in other municipalities. While the data for this indicator is fairly easy to
obtain, it is problematic in that similar properties in one community may be valued very differently in
other communities.
As shown in Figure 2, in 2016, the City’s Major Industry Class 4 municipal tax rate is $34.19520 per
$1,000 of assessed value. Among the fourteen surveyed municipalities, our municipal tax rate ranks
as the fourth highest, while in 2015 it ranked as sixth, fifth in 2014, and fourth in 2013.
Although Maple Ridge has one of the highest rates in the lower mainland, it should be noted Council
direction has reduced the rate by 8.2% from 2013.
It is important to remember that not all assessed property values are comparable across the lower
mainland. The Major Industry classification by BC Assessment can be very broad, and it includes a
wide variety of major industry types, including saw mills, cement and asphalt plants, grain elevators,
oil refining plants, docks and wharves, shipyards and more.
Additional factors beyond the control of local governments also influence Major Industry rates. For
example, North Vancouver City may have a lower tax rate, but the assessed values for a waterfront
property similar to those owned by Interfor in Maple Ridge would likely be much higher in that
community. However, the Major Industry properties in the City of North Vancouver are located along
the waterfront and are operated as ports. Ports have a regulated Provincial Cap tax rate of $27.50
per $1,000 of assessed value.
Page 3 of 4
Figure 2: Major Industry Class Municipal Property Tax Rates – highest to lowest
Municipality
2013 2014 2015 2016
Major
Industry
Rate
Major
Industry
Rate
Major
Industry
Rate
Major
Industry
Rate
Rank
Port Moody 65.28500 68.54770 71.30020 72.69800 1
Burnaby 44.95180 47.10730 45.24490 44.94800 2
Pitt Meadows 37.52650 40.27550 37.06480 38.68840 3
Maple Ridge 37.23420 34.91630 33.26820 34.19520 4
Vancouver 32.98091 33.77460 33.68465 33.90142 5
Delta 35.11899 35.21332 33.92342 31.70120 6
New Westminster 28.56440 29.51880 30.13070 30.19100 7
Coquitlam 29.19840 28.85520 28.87690 28.85070 8
North Vancouver, District 36.76622 29.33316 30.97096 28.40825 9
North Vancouver, City 27.50000 27.50000 27.50000 27.50000 10
West Vancouver 13.86750 15.26860 16.04540 16.82040 11
Richmond 14.42822 13.71527 12.87490 13.50329 12
Surrey 11.41012 11.56272 11.20174 11.23883 13
Langley, Township 8.83280 8.76410 9.49430 9.30400 14
For a more equitable comparison between municipalities we should look at another indicator, such
as the municipal tax rate multiple.
2. Municipal Tax Rate Multiple Comparison:
This indicator looks at the relative tax rate on one class, as a ratio of the tax rate charged to another
property class. The “other” class used in this analysis is the Residential Class. As outlined in previous
reports to Council, the main weakness of this indicator is that it is greatly affected by varying market
value fluctuations between the property classes.
As shown in Figure 3, in 2016, the Maple Ridge Major Industry Class municipal tax rate multiple of
7.8 ranks as fourth lowest among the fourteen municipalities, maintaining its standing from 2015
and 2014. In 2016, our multiple remains below the average tax rate multiple of 11.6.
This year nine of the fourteen municipalities saw increases in their multiples and four experienced
decreases. Since 2007, our multiple in this class has dropped from 15.6, making it one of the most
significantly improved of the surveyed municipalities. This is due to changes in the assessed property
values and Council’s direction of trying to ease the tax burden on this property class.
Page 4 of 4
Figure 3: Major Industry Class Municipal Property Tax Rate Multiples – lowest to highest
CONCLUSION:
Maple Ridge’s position in terms of Major Industry Class municipal property tax rates and multiples
has improved from 2013 levels as a direct result of direction from Council. Our Major Industry Class
municipal tax rate is ranked as fourth highest when compared to the fourteen surveyed
municipalities, and our Major Industry Class municipal tax rate multiple ranks as fourth lowest, below
the average municipal tax rate multiple.
We will continue to review the tax burden against our other property classifications to ensure we
maintain an equitable balance.
“Original signed by Daniel Olivieri”
_______________________________________________
Prepared by: Daniel Olivieri
Administrative Assistant
“Original signed by Paul Gill”
______________________________________________
Approved by: Paul Gill
GM: Corporate & Financial Services
“Original signed by Paul Gill on behalf of E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
:do
Langley, Township 4 3.5 3.5 2.8 3.0 2.8 2.7 2.6 2.8 2.9
Surrey 5.9 5.3 5.2 4.6 4.9 4.9 4.8 4.7 4.5 4.6
Richmond 3.7 3.7 4.3 4.2 6.0 7.2 6.8 6.1 5.9 6.6
Maple Ridge 15.6 11.3 10.1 8.2 8.8 8.9 8.7 7.8 7.4 7.8
New Westminster 8.1 7 7.7 7.4 8.2 8.6 8.1 7.9 8.1 8.8
Delta 8.7 8.7 8.9 8.6 9.1 10.0 10.1 9.8 9.3 9.4
Pitt Meadows 10.7 9.5 9.3 8.9 9.8 9.5 9.6 10.0 9.4 10.2
Coquitlam 20.1 19.9 19.8 18.9 16.4 9.6 9.6 9.0 9.2 10.3
West Vancouver 5.5 6.2 6.2 5.6 6.4 7.3 8.2 8.6 9.5 11.4
North Vancouver, City 11.3 12.5 11.9 11.0 11.5 11.6 11.2 11.0 10.9 11.7
North Vancouver, District 19.6 19.5 19.4 17.1 17.2 17.4 15.5 12.0 13.0 13.4
Burnaby 19.1 17.5 17.9 17.2 18.4 21.2 20.1 20.1 19.7 21.2
Vancouver 12.5 13.3 14.2 14.3 14.8 15.8 17.4 18.3 19.0 21.7
Port Moody 17.2 16.3 16.7 14.7 17.9 18.7 19.2 19.5 20.6 22.6
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016Municipality
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: June 20, 2016
and Members of Council
FROM: Chief Administrative Officer MEETING: Council Workshop
SUBJECT: 2017-2021 Business & Financial Planning Guidelines
EXECUTIVE SUMMARY:
Over the coming months, staff will be preparing the 2017-2021 Business Plan and Financial Plan for
Council’s consideration in December. The purpose of this report is to:
i) Set timelines leading up to the budget deliberations in December;
ii)Have Council review and endorse the Business & Financial Planning Guidelines for the
2017-2021 period, subject to feedback received throughout the summer and at a public
information session to be held in July; and
iii)Review and approve the Council workplan schedule for the balance of 2016.
A significant amount of work on the business and financial plans is done over the summer months
and into the Fall. Consideration of these recommendations at this time will allow staff to develop
plans that are in alignment with this direction.
A report went to the Audit and Finance Committee on June 13, 2016 for review of the Business and
Financial Planning Guidelines. The Committee has recommended that they be endorsed.
RECOMMENDATIONS:
That the following information included in the staff report dated June 20, 2016 entitled “2017-2021
Business Planning and Financial Plan Guidelines” be considered as noted:
1.Business Planning Timelines as outlined in Appendix B be approved;
2.On the recommendation of the Audit and Finance Committee, that the Business and
Financial Planning Guidelines as outlined in Appendix C be endorsed;
3.A public Question and Answer session be held in July, 2016; and
4.A public feedback initiative to seek input be launched and the information be brought back
to Council for consideration on August 29, 2016.
5.Council Workplan Matrix as outlined in Appendix D be approved;
DISCUSSION:
On Monday, June 13, 2016, the Audit and Finance Committee discussed the Business and Financial
Planning Guidelines, recommending that Council endorse them in principle, then seek public input .
This report covers the Guidelines, as well as the broader Business Planning Process for 2017-2021.
5.5
2016-2020
Business &
Financial Plan
2016 Business
Plan
Implementation
Financial Plan
Update & Tax
Rates
Next Year;
Updated
Information
2017-2021
Business &
Financial Plan
Guidelines
Enhanced Public
Consultation
Remainder of
2016
This report has been structured chronologically, to cover the following topics:
Dec/15 Jan-May/16 May/16 NOW June through August 2016 Jun-Dec/16
2016-2020 Business & Financial Plan
On December 1, 2, and 3, 2015, Council was presented with the proposed
Business and Financial Plans for the years 2016-2020 at meetings that were open
to the public. The meetings were live-streamed and the video recordings are
available on our website.
At 6 pm on December 3, 2015, a live-streamed budget question and answer
session was held in our Council Chambers. The public was invited to participate,
either in-person, via telephone, through email or through social media. The
questions asked and the responses given are also available on our website.
Following the public input session, Council allowed a further three we ek period of
time seeking additional input. The 2016-2020 Financial Plan Bylaw received final
approval on January 26, 2016.
2016 Business Plan Implementation
Since that time, staff and Council have been working on the workplan items
included in the Business Plan and emerging priorities. Here are some examples:
The Tree Protection and Management Bylaw was adopted and implemented;
Public consultation has been undertaken relating to new community amenity
investments (a community centre in the Albion area, for example);
Parks, recreation and cultural infrastructure bundling;
Governance relating to the airport;
Dissolution of the Joint Parks & Leisure Services Agreement;
Temporary homeless shelter and supportive housing;
Council committees review, followed by the formation of new committees; and
A new community-wide Community Amenity Charge Bylaw was implemented.
Financial Plan Update & Tax Rates
As is our normal practice, the Financial Plan was recently fine-tuned and updated
prior to the setting of the 2016 tax rates. The amendment addressed emerging
issues approved by Council since the plan was approved. It also included a
reduction in the property tax increase for Business and Light Industrial classes.
The increase to these classes was reduced to 1.85% from 3.15%, in line with
Council’s commitment to support local businesses. (Appendix A)
Next Year; Updated Information
As we approach the midpoint of 2016, we need to turn our mind to the 2017-2021
Business and Financial Planning timelines (Appendix B). Staff spend much of the
summer months and Fall preparing the plans so that Council deliberations can
take place in December. While the existing financial plan projects our revenue
requirements including tax increases for each year, it is important for Council to
consider this direction and make appropriate adjustments. In considering such
adjustments, Council should be aware of the following:
i) Most collective agreements in our region expired at the end of 2015 and
settlement patterns are starting to emerge. Settlement costs are in line
with the projections included in our financial plan. This is important to
note as a significant portion of our costs are labour related;
ii) RCMP wage increases have fallen behind their comparators. This,
coupled with the Supreme Court of Canada decision directing the
implementation of a new labour regime for RCMP members, will put
additional cost pressure on our budget;
iii) The recent federal budget includes provisions for grant funding for local
governments. Program details and eligibility criteria are expected to be
announced in the coming months and our own capital program will be
reviewed to align with these programs. In addition, grant programs
require contributions from local governments;
iv) Significant capital investments by the City, including those for matching
grant programs, will require public support. A strategy on gauging this
support will be necessary;
v) Council has implemented a community-wide amenity program that will
assist in funding amenities and this revenue stream as well as the
associated projects will need to be incorporated into the plan.
2017-2021 Business & Financial Plan Guidelines
The proposed Business and Financial Planning Guidelines for 2017-2021 are
attached (Appendix C) and there are a number of advantages for early
consideration of these:
provide an open and transparent overview of the underlying assumptions that
are proposed for the financial plan;
provide the community with an early indication of forecasted property taxes
and fee increases;
inform the community of proposed changes to services, service levels and
capital investments;
allow for a lengthy public input period before staff begin preparing a corporate
business plan that will address services and Council priorities; and
provide clear guidance to staff in beginning to develop a business plan and
financial plan that fits within Council’s endorsed parameters.
Enhanced Public Consultation
In recent years, we have had a budget question and answer session as part of the
December deliberations. In addition to this session, we recommend that a
question and answer session be held in July to allow the public to provide early
input too. This change aligns with a recommendation from the Open Government
Task Force.
Remainder of 2016
While planning for the coming years will commence shortly, staff will continue to
move forward on the existing workplan items that were endorsed last December as
well as the additional priorities directed by Council since that time. The Council
Workplan Matrix (Appendix D) highlights some of those items for the remainder of
2016. The schedule will be amended as required in the coming months, in
accordance with normal practice. As well, in the Council working session held
earlier this year, Council prioritized transportation, housing, economic
development and recreation infrastructure as matters that will be incorporated into
future workplans.
CONCLUSION:
A significant amount of work on the business plans is done over the summer months and into the
Fall. The recommendations outlined in this report will allow staff to develop plans aligned to this
direction.
Original signed by “Laura Benson”
_______________________________________________
Prepared by: Laura Benson, CPA, CMA
Manager of Sustainability and Corporate Planning
Original signed by “Paul Gill”
_______________________________________________
Approved by: Paul Gill, BBA, CPA, CGA
General Manager, Corporate and Financial Services
Original signed by “E.C. Swabey”
_______________________________________________
Concurrence: E.C. Swabey
Chief Administrative Officer
Attachments A – Property Tax and User Fee Increases
B – Timelines for the Business Planning 2017-2021 Process
C – Business and Financial Planning Guidelines, 2017-2021
D – Council Workplan Matrix 2016-06-20
Appendix A – Property Tax and User Fee Increases
Property Tax Increases 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
2012 - 2016 Adopted Budget
(2012 Actual) 4.89% 5.17% 4.80% 4.80% 4.80%
2013 - 2017 Adopted Budget
(2013 Actual)
3.51% 4.05% 4.55% 4.55% 4.55%
2014 - 2018 Council Adopted
Guidelines
3.30% 3.65% 3.65% 3.85% 3.85%
2014 - 2018 Budget Adopted
January 2014
3.25% 3.25% 3.25% 3.25% 3.25%
2014 - 2018 Adopted Budget
(2014 Actual) 2.95% 2.97% 3.25% 3.25% 3.25%
2015 - 2019 Adopted Budget
(2015 Actual) 2.97% 3.25% 3.25% 3.25% 3.25%
2016 - 2020 Adopted Budget
(2016 Actual)
*3.15% 3.15% 3.15% 3.25% 3.25% 3.25%
* In 2016 the Commercial and Business property tax increase was reduced to an increase of 1.85%
Actual Proposed
Composite Home $400,000 Value 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Property Tax Increases:
General Purpose 3.00% 2.25% 1.90% 1.92% 2.10% 1.90% 1.90% 2.00% 2.00% 2.00%
Infrastructure Replacement 1.00% 0.50% 0.50% 0.50% 0.50% 0.70% 0.70% 0.70% 0.70% 0.70%
Fire Service Improvement 0.89% 0.33% — — — — — — — —
Parks & Recreation — 0.13% 0.25% 0.25% 0.25% 0.25% 0.25% 0.25% 0.25% 0.25%
Drainage — 0.30% 0.30% 0.30% 0.30% 0.30% 0.30% 0.30% 0.30% 0.30%
Total Property Tax Increase 4.89% 3.51% 2.95% 2.97% 3.15% 3.15% 3.15% 3.25% 3.25% 3.25%
User Fee Increases
Water 9.00% 5.50% 5.50% 5.50% 4.50% 4.50% 4.50% 4.50% 4.50% 4.50%
Sewer (levy increases plus $35 fixed
parcel charge) 4.39% 4.05% 4.07% 4.10% 3.22% 3.24% 3.25% 3.25% 3.27% 3.27%
Recycling 6.00% 3.00% 0.00% 0.00% 0.00% 2.75% 2.75% 2.75% 2.75% 2.75%
Total Property Taxes and User Fees
Increase 5.57% 3.91% 3.46% 3.49% 3.33% 3.41% 3.41% 3.48% 3.48% 3.48%
Appendix B – Timelines for the Business Planning 2017-2021 Process
Time Period Step in the Process Status
Spring 2016 Council to establish priorities Complete
June 20, 2016 Business and Financial Planning Guidelines
and Business Planning dates introduced
In Progress (this report)
Early July 2016 Live-streamed Budget Q&A Session Not Started
June-July-August Public Consultation Period #1 Begins today; ends Aug 15
Aug 29, 2016 Staff brings back results of public consultation Not Started
Sept 6, 2016 Council approves Business and Financial
Planning Guidelines, revising if required
Not Started
Sept-Oct-Nov Staff prepare Business Plan and Financial Plan Not Started
Week of Nov.28 Public presentation of Business Plan and
Financial Plan to Council
Not Started
Dec 2016-Jan 2017 Public Consultation Period #2
Council adopts the Financial Plan 2017-2021,
revising if required
Not Started
Throughout 2017 Performance measurement and reporting,
including:
Council/public feedback;
Performance scorecards;
Financial statements comparing to
financial plan;
Departmental reports and capital
project wrap-up reports;
Status report on 2017-2021
commitments in Dec 2017.
Not Started
Appendix C – Business and Financial Planning Guidelines, 2017-2021
1. Guidelines for Financial Planning:
1.1. General Purposes Property Tax Increase – 1.90% in 2017 and 2018, and 2.0% in 2019,
2020 and 2021.
1.2. Infrastructure Sustainability Property Tax Increase – 0.70% per year.
1.3. Parks, Recreation and Culture Property Tax Increase – 0.25% per year.
1.4. Storm Water Property Tax Increase – 0.30% per year.
1.5. Water Levy Increase – 4.50% per year.
1.6. Sewer Levy Increase – 3.60% per year.
1.7. Recycling Levy Increase – 2.75% per year.
1.8. Growth in Property Tax Revenue Assumption – 2.00% per year.
1.9. Provision for costs associated with growth, subject to available funding.
1.10. Allocation of growth revenue from incentive programs to fund Infrastructure Sustainability.
1.11. The Financial Plan will include a funding strategy to deliver on Council-identified priority
community infrastructure. Various funding methods will be considered: debt financing,
borrowing from internal reserves, amenity contributions, and other revenue sources.
1.12. Budgets include operating and capital components for a five-year period.
1.13. The Financial Plan must be in accordance with Council’s strategic Financial Sustainability
Plan policies approved in October 2004.
1.14. Collective Agreements – the financial plan needs to include sufficient financial capacity to
address collective agreement settlements or the emerging patterns.
1.15. Grants – Targeted grant funding sources should be reflected in the financial plan, along
with the associated project costs.
1.16. Community Amenity Charges should be forecasted in the financial plan, along with the
associated capital project costs.
1.17. Transition costs related to the Parks and Leisure Services Agreement dissolution should be
built into in the financial plan.
2. Guidelines for Business Planning:
2.1. Council-raised issues are to be considered in developing workplans, respecting the criteria
for establishing priorities and recognizing that capacity is needed for opportunities or
issues that might be discovered throughout the year.
2.2. Property tax rates will be reviewed annually to ensure we are competitive with other lower
mainland municipalities.
2.3. Utility Charges will be reviewed annually with a view towards using rate stabilization
practices to smooth out large fluctuations in rates.
2.4. Public Consultation Plan developed and operationalized. Public consultation to gauge
community support for major capital investments merits special consideration.
New*
New*
New*
New*
Appendix C – Business and Financial Planning Guidelines, 2017-2021
2.5. Evaluation of services to ensure alignment with Council direction.
2.6. Identify and measure outputs/outcomes. Performance measures will be published in the
Annual Report and on the website.
2.7. Performance reports are to be presented to Council at open Council meetings, both in
relation to Council priorities and departmental commitments.
2.8. Identify key processes to undergo formal process improvement reviews.
2.9. Identify potential new revenue sources (i.e. be creative). Increase revenue from existing
sources by about 5.00%.
2.10. Reduction packages should reflect significant changes to an area’s operation. The
requirement is less about meeting a specific target reduction, and not about trimming
costs around the edges, but rather should result in a fundamental shift in what or how
services are delivered. Given the degree of cross-functional projects and service delivery,
departments should consider collaborative reduction packages in partnership with other
departments.
2.11. Incremental packages must include a business case to support new
programs/projects/staff.
2.12. Organizational/structural change – is the current organization adequate to deliver the
service? Are there better options? Contract for services, or bring services in-house, where
and when it makes sense organizationally and financially.
2.13. Succession planning – review organization charts in relation to service delivery with a view
to long-term planning. What positions do you see as potentially becoming vacant by
retirement and what organizational options may be available as a result?
2.14. Vacant position review and management – all positions that become vacant are subject to
a detailed review prior to being refilled.
2.15. Contracting/Consulting review – all consulting work should undergo a review at not only
budget time, but also when services are being contracted to determine the best way to
acquire services. This will involve potentially contracting out where it makes sense and
contracting in where there are available staff resources.
2.16. Technology – review business applications and technology tools to identify upgrade or
obsolescence issues. Ensure workplans, budgets and Information Services
workplans/projects reflect the resources necessary to support the changes if required.
2.17. Workplans will identify short-term, medium and longer-term action items that Council may
consider, as we work towards carbon neutrality.
Appendix D – Council Workplan Matrix 2016-06-20 (highlights only/subject to change)
Item Div Meeting Source Explanation of Item
Information to be Covered
Commercial and Industrial
Property Tax Review
CFS Jun-20 Annual Report for discussion
Commercial Industrial
Implementation - prepare
OCP amending Bylaw to
designate "Industrial" area
at 128/232 Street
PWDS Jun-20 2016 Found
Milestone
Notice of Motion from May 10,
2016 Council Meeting
MRRI - Social Service
Research Project
CDPR Jul-04 Update on Social Service
Research Project
Joint Leisure Services
Agreement
CDPR Jul-04 Pitt Meadows Decision Items
Housing Action Plan
Implementation – Rental
Housing Opportunities
Report
PWDS Jul-04 Business Plan
2016
Commitment
A discussion paper identifying
a range of opportunities for
encouraging/providing rental
housing in the City to seek
direction from Council on
pririties Some examples
include supportive housing,
assisted living, boarding use.
EMS Implementation – Soil
Deposit Bylaw Review
PWDS Jul-04 Business Plan
2016
Commitment
Scoping and process Report to
discuss Soil Deposit Bylaw
review.
Development Information
Meeting policy review
PWDS Jul-04 Business Plan
2016
Commitment
Report discussing the
Development Information
Policy and identifying options
for updating it.
Agricultural Plan
Implementation – pending
Council prioritization
PWDS Jul-05
Special
2016 Found
Milestone
Special Council meeting
scheduled for July 5, 2016.
Facilitated session to identify
priorities for Agricultural
Advisory Committee.
RCMP Contract Costs CFS Jul-11 Annual Report for discussion
Utility Master Plans PWDS Jul-11 Business Plan
2016
Commitment
Council Endorsement of
Sanitary and Water Master
Plans
Suburban Residential /
Estate Sub Discussion
Paper
PWDS Jul-11 2016 Found
Milestone
Report to discuss options for
Estate Suburban and
Suburban Residential OCP
land use designations.
Appendix D – Council Workplan Matrix 2016-06-20 (highlights only/subject to change)
Item Div Meeting Source Explanation of Item
Information to be Covered
Wildfire Development
Permit Update
PWDS Jul-11 Business Plan
2016
Commitment
Report providing an update to
the Wildfire Development
Permit that was adopted in
2015.
Community Dialogue on
Homelessness
CDPR Jul-25 2016 Council
Prioritization
Draft Terms of Reference for a
sub-committee of SPAC to
develop a platform for a
speakers series and
community dialogue on
homelessness
Mayor's Open Government
Task Force (July 25)
CDPR Jul-25 2015 Council
Prioritization
Report on schedule and cost
estimates
Solid Waste Options PWDS Jul-25 PWDS Discussion on area, levels of
service, etc.
Traffic Calming PWDS Jul-25 PWDS Update: -River Road
-123 (consideration of
Traffic calming policy
2017-2021 Business &
Financial Plan Guidelines
ADMN
/CFS
Aug-29 Annual Consideration of public input
Alouette Heights CDPR Aug-29 2015 Council
Prioritization
Report on history and
operating agreement
Housing Action Plan
Implementation – infill
options report
PWDS Aug-29 Business Plan
2016
Commitment
Staff report to present a list of
options for promoting infill
within the Urban Area
Boundary.
Update on former "Pelton's
Land" ALC decisions and
OCP policies
PWDS Aug-29 2016 Found
Milestone
Information Report
Customer Experience
Program
CDPR Sep-4 Business Plan
2016
Commitment
Update on Customer Service
projects and next steps
Branding review ADMIN
- ED
Sep-12 Business Plan
2016
Commitment
Consultant to present
observations to Council (see
also Oct.3 and Oct.17)
Appendix D – Council Workplan Matrix 2016-06-20 (highlights only/subject to change)
Item Div Meeting Source Explanation of Item
Information to be Covered
Needle Distribution and
Retrieval Program
CDPR Sep-12 Business Plan
2016
Commitment
Presentation of terms of
reference developed in
collaboration with Fraser
Health Authority. Report on
services provided by Purpose
Society for Youth and families
and information on the City to
develop a needle exchange
program policy.
MRRI - Final Report CDPR Sep-12 2016 Council
Prioritization
Final report on costs,
accomplishments and
recommendations
Hammond Area Plan -
Amending Bylaws
PWDS Sep-12 Business Plan
2016
Commitment
Presentation of Hammond
Area Plan amending Bylaws for
1st and 2nd Reading
Home Occupation Bylaw
review
ADMIN
-ED
PWDS
Sep-19 EDC Task Force, Planning,
Bylaws and Licenses
Rental Homes Policy CFS Sep-19 Dec.4/15
Council-raised
items
Policy to determine med/long
term goals for both acquisition
and ongoing management
Ambulance Discussion CFS Sep-19 Other Potential invitation to Linda
Lapine, if still needed by Q3
Albion Flats Area Plan PWDS Sep-19 Business Plan
2016
Commitment
Present draft land use
scenarios for Council
consideration.
Haney Bypass
Improvements
PWDS Sep-19 2016 Council
Prioritization
Review of options,
configuration, costs, land
implications. Ministry of
Transportation presentation.
Sport Field Allocation Policy CDPR Sep-26 2016 Found
Milestone
Amended policy regarding
registration information
Branding review ADMIN
- ED
Oct-03 Business Plan
2016
Commitment
Consultant to present draft
recommendations to Council
(see also Sep.12 and Oct.17)
DCC Bylaw CFS /
PWDS
Oct-03 Report and discussion on
major amendment
Appendix D – Council Workplan Matrix 2016-06-20 (highlights only/subject to change)
Item Div Meeting Source Explanation of Item
Information to be Covered
Development Sign Policy PWDS Oct-03 2016 Found
Milestone
MOGTF - report to discuss
Development Sign Policy
City-wide Sign Bylaw
update
PWDS Oct-03 Status report
Branding review ADMIN
- ED
Oct-17 Business Plan
2016
Commitment
Final report
(see also Sep.12 and Oct.3)
Commercial & Industrial
Strategy - Employment
lands Update - report on
"Bracket" lands adjacent to
Kwantlen
PWDS Oct-17 2016 Found
Milestone
Reports assessing the
suitability of the Suburban
Residential designated lands
adjacent to the Kwantlan lands
Housing Action Plan -
financial incentives to
support housing goals
PWDS Oct-17 Business Plan
2016
Commitment
Prepare a report identifial
financial incentives to support
Housing Action Plan goals
Cultural Plan and Policy CDPR Oct-24 Business Plan
2016
Commitment
Report on RFP to update the
cultural plan and policy
Property Management CFS Oct-24 Options for alternate model
Insurance Purchasing CFS Oct-24 Dec.4/15
Council-raised
items
Council report and MIA
presentation
EMS Implementation –
Update on Environmental
Pilot Projects
PWDS Oct-24 Business Plan
2016
Commitment
To provide an update on
Environmental Pilot Projects.
Transportation PWDS Oct-24 Business Plan
2016
Commitment
Speed limits; bikes on
sidewalks
Additional Recreation
Infrastructure
CDPR Oct/Nov 2016 Council
Prioritization
Community consultation
feedback to Council
Joint Leisure Services
Agreement
CDPR Nov-07 2015 Council
Prioritization
Update on final steps to
conclude the agreement
Housing Action Plan
Implementation – Triplex 4-
plex courtyard housing
zone
PWDS Nov-07 Business Plan
2016
Commitment
Discussion Paper April 18/16.
OCP, Zoning and DP
amendments to be prepared.
Appendix D – Council Workplan Matrix 2016-06-20 (highlights only/subject to change)
Item Div Meeting Source Explanation of Item
Information to be Covered
Zoning Bylaw Review PWDS Nov-07 Business Plan
2016
Commitment
update on Zoning Bylaw review
River Road PWDS Nov-07 Business Plan
2016
Commitment
Storm Service Connections
Bylaw
Final decision on pool
renovation vs. new
construction
CDPR Nov-28 2016 Council
Prioritization
List recommended capital
projects, property tax
implications of both options,
financing options
City Owned Parking Lots CFS Nov-28 Contract for management
Asset Management
Strategy
PWDS Nov-28 Business Plan
2016
Commitment
Development of policy and
subsequent Strategy
Framework for City
infrastructure
2017-2021 Business
Planning Presentation
ADMN
/CFS
Nov.28 to
Dec.2 Week
Annual
Review of Maple Ridge
Dyking Agreement
PWDS Dec-05 Business Plan
2016
Commitment
Review of existing agreement
(1970s) and amendments for
consideration.
Fraser River Escarpment PWDS Dec-05 Business Plan
2016
Commitment
Review of existing studies and
current City policies and revise
as neccesary
Housing Action Plan
Implementation – infill
options report
PWDS Dec-05 Business Plan
2016
Commitment
Options for promoting infill
within the Urban Area
Boundary.
June 1, 2016
Dear Mayors and Regional District Chairs:
As we prepare for the 2016 UBCM Convention in Victoria this September, I wanted to let
you know that my caucus colleagues and I are once again looking forward to listening to the
discussions around the issues and initiatives that affect British Columbia’s communities and
the people who live there. Our work depends on your input and your insight, and my
colleagues and I will be there to listen and to learn.
This year’s theme, Stronger Together, is an ideal way to recognize the strengths and
similarities across the province. British Columbia is leading Canada like never before, and
the work you do in your community is an integral part of that.
If you would like to request a meeting with me or a Cabinet Minister on a specific issue
during this year’s convention, the online registration form at https://UBCMreg.gov.bc.ca will
go live on June 13th. The invitation code is MeetingRequest2016, please note it is case
sensitive.
If you have any questions, please contact my UBCM Meeting Request Coordinator,
Tim Wong at UBCM.Meetings@gov.bc.ca or by phone at 604-775-1600.
Sincerely,
Christy Clark
Premier
6.1
Ministry of Community,
Sport and Cultural Development and
Minister Responsible for TransLink
Office of the Minister Mailing Address:
PO Box 9056 Stn Prov Govt
Victoria BC V8W 9E2
Phone: 250 387-2283
Fax: 250 387-4312
Location:
Room 310
Parliament Buildings
Victoria BC
www.gov.bc.ca/cscd
June 8, 2016
Dear Mayors and Regional District Chairs:
It is my pleasure to write to you regarding scheduling appointments at the upcoming annual UBCM
Convention taking place in Victoria, September 26 to 30, 2016.
You will have recently received a letter from the Honourable Christy Clark, Premier, containing information
about the online process for requesting a meeting with Premier Clark and other Cabinet Ministers. I am
pleased to provide you with information regarding the process for requesting a meeting with me, as well as
with provincial government, agency, commission and corporation staff.
If you would like to meet with me at the Convention, please complete the online form available as of
June 13, 2016, at: CSCD Minister's Meeting and submit it to the Ministry of Community, Sport and Cultural
Development before August 12, 2016. Meeting arrangements will be confirmed by early September. I will
do my best to accommodate as many meeting requests as possible.
To get the most out of your delegation’s meeting, it would be helpful if once you make your meeting request,
you could provide a one to one and one-half page summary of the matter(s) to be discussed (a template will
be provided online). By providing this information in advance of the meeting, I will have a better
understanding of your delegation’s interests and it will allow for discussions that are more productive. In the
event I am unable to meet with you, arrangements may be made for a meeting post-Convention.
Ministry staff will email the provincial appointment book. This lists all government, agency, commission and
corporation staff available to meet with delegates at the Convention, as well as details on how to request a
meeting online.
I look forward to my second Convention as Minister responsible for local government and meeting with many
of you and hearing about your priorities in the year ahead.
Sincerely,
Peter Fassbender
Minister
pc: The Honourable Christy Clark, Premier
Mr. Al Richmond, President, Union of British Columbia Municipalities
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