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Home My WebLink About2016-11-28 Council Workshop Agenda and Reports.pdfCity of Maple Ridge 1.ADOPTION OF THE AGENDA 2.MINUTES 2.1 Minutes of the November 21, 2016 Council Workshop Meeting 3.PRESENTATIONS AT THE REQUEST OF COUNCIL 4.MAYOR AND COUNCILLORS’ REPORTS COUNCIL WORKSHOP AGENDA November 28, 2016 10:00 a.m. Blaney Room, 1st Floor, City Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. The meeting is live streamed and recorded by the City of Maple Ridge. REMINDERS November 28, 2016 Closed Council 11:00 a.m. Business Planning 1 :00 p.m.. November 29, 2016 Business Planning 10:00 a.m. Council Meeting 7:00 p.m. November 30, 2016 Business Planning 10:00 a.m. Business Planning Q&A 6:00 p.m. Council Workshop November 28, 2016 Page 2 of 4 5. UNFINISHED AND NEW BUSINESS 5.1 Mayors’ Council on Regional Transportation Approval of 2017 Phase One Investment Plan Update by Mike Buda, Executive Director 5.2 Provincial Updates on Purpose Built Housing Facility and Interim Plan Invitations issued to: • Honourable Rich Coleman, Minister of Natural Gas Development and Minister Responsible for Housing • Doug Bing, MLA Maple Ridge-Pitt Meadows • Marc Dalton, MLA Maple Ridge-Mission • Shane Ramsey, Chief Executive Officer, BC Housing • Dominic Flanagan, Executive Director of Supported Housing, BC Housing 5.3 Fisheries Act Reform 2017 Presentation by Rod Stott, Environmental Planner 5.4 Parks, Recreation and Culture Infrastructure Consultation Process Presentation by Mikaela Myers, Marketing and Communications Coordinator and Tracy Camire, Administrative Assistant, Communications 6. CORRESPONDENCE 6.1 Upcoming Events December 3, 2016 3:00 p.m. Downtown Maple Ridge Christmas Market – Leisure Centre Organizer: Downtown Maple ridge Business Improvement Association Council Workshop November 28, 2016 Page 3 of 4 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Links to member associations: • Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016- archive.html • Lower Mainland Local Government Association (“LMLGA”) o http://www.lmlga.ca/ • Federation of Canadian Municipalities (“FCM”) o https://www.fcm.ca/ 8. MATTERS DEEMED EXPEDIENT 9. NOTICE OF CLOSED COUNCIL MEETING That the Council meeting immediately following this meeting be closed to the public pursuant to Section 90(1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: 1. Labour relations or employee negotiations. 2. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 10. ADJOURNMENT Checked by: ___________ Date: _________________ Council Workshop November 28, 2016 Page 4 of 4 Rules for Holding a Closed Meeting Section 90(1) A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c) labour relations or employee negotiations; (d) the security of property of the municipality; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (g) litigation or potential litigation affecting the municipality; (h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] (m) a matter that, under another enactment, is such that the public may be excluded from the meeting; (n) the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) (o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. Section 90(2) A part of a council meeting must be closed to the public if the subject matter being considered relates to one or more of the following: (a) a request under the Freedom of Information and Protection of Privacy Act , if the council is designated as head of the local public body for the purposes of that Act in relation to the matter; (b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party; (c) a matter that is being investigated under the Ombudsperson Act of which the municipality has been notified under section 14 [Ombudsperson to notify authority] of that Act; (d) a matter that, under another enactment, is such that the public must be excluded from the meeting; (e) a review of a proposed final performance audit report for the purpose of providing comments to the auditor general on the proposed report under section 23 (2) of the Auditor General for Local Government Act . City of Maple Ridge COUNCIL WORKSHOP MINUTES November 21, 2016 The Minutes of the City Council Workshop held on November 21, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor K. Duncan K. Swift, General Manager of Parks, Recreation and Councillor B. Masse Cultural Services Councillor T. Shymkiw F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services L. Darcus, Manager of Legislative Services ABSENT Other Staff as Required Councillor C. Bell L. Saracusa, Manager of Economic Development Councillor G Robson C. Carter, Director of Planning C. Goddard, Manager of Development and Environmental Services D. Hall, Planner 2 Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Councillor Shymkiw was not in attendance at the start of the meeting. He joined the meeting at 10:08 p.m. 1.ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2.MINUTES 2.1 Minutes of the November 7, 2016 Council Workshop Meeting R/2016-523 It was moved and seconded That the minutes of the Council Workshop Meeting of November 7, 2016 be adopted as circulated. CARRIED 2.1 Council Workshop Minutes November 21, 2016 Page 2 of 4 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS 5. UNFINISHED AND NEW BUSINESS 5.1 Pitt Meadows Airport Society (PMAS) Constitution and Bylaws Staff report dated November 21, 2016 recommending that changes recommended by the City of Pitt Meadows to the Pitt Meadows Society Constitution and Bylaws (Draft) for Clauses 3.7 and 4.7 be approved; that a letter to the City of Pitt Meadows outlining concerns with recommended changes to Clauses 6.8, 15.1 and 15.2 be prepared and further that a facilitated session between the two Councils be scheduled should no agreement be reached on final language for Clauses 6.8, 15.1 and 15.2. The Manager of Economic Development reviewed the staff report. R/2016-524 It was moved and seconded a) That the changes recommended by the City of Pitt Meadows to the Pitt Meadows Airport Society Constitution and Bylaws (Draft) for Clauses 3.7 and 4.7 be approved; and b) That staff be directed to prepare a letter from the Chief Administrative Officer to the City of Pitt Meadows Chief Administrative Officer outlining the concerns with the recommended changes to Clauses 6.8, 15.1 and 15.2; and further c) That staff be directed to schedule a facilitated session between the two councils in an effort to reach agreement on the constitution and bylaws of the Pitt Meadows Airport Society, If there is no agreement reached between the CAOs on final language for Clauses 6.8, 15.1 and 15.2. CARRIED 5.2 2016-436-RZ, Zoning Bylaw Text Amendment, Farm Home Plate Staff report dated November 21, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7298-2016 to establish maximum size and setbacks for residential development within the Agricultural Land Reserve be given first and second reading and be forwarded to Public Hearing. Council Workshop Minutes November 21, 2016 Page 3 of 4 It was noted that the online electronic version of Bylaw No. 7298-2016 differed from the hard copy in that Sections 3(e) and (f) in the electronic version used the text “single detached residential” rather than the correct text of “one family residential” as per the hard copy. 5.2.1 R/2016-525 It was moved and seconded That Bylaw No. 7298-2016 be given first and second readings and be forwarded to Public Hearing. CARRIED 5.2.2 R/2016-526 It was moved and seconded That the issue of farm home plate size and setbacks on lands which are in an Agricultural zone outside of the Agricultural Land Reserve be forwarded to the Agricultural Advisory Committee for review and feedback. CARRIED 6. CORRESPONDENCE 6.1 Upcoming Events November 24, 2016 6:30 p.m. 2016 Granting Ceremony – the ACT Organizer: Maple Ridge Community Foundation November 25, 2016 8:30 p.m. Operation Red Nose Kick-Off – Maple Ridge Towing Organizer: Operation Red Nose Ridge Meadows November 27, 2016 11:00 a.m. 36th Annual Exhibit and Sale – Whonnock Lake Centre Organizer: Whonnock Weavers & Spinners Guild December 16, 2016 7:00 p.m. Holiday Train – Port Haney Station Organizer: Canadian Pacific Rail December 20, 2016 7:00 p.m. Celebrating Hanukka, The Festival of Lights – 3476 Oak Street, Vancouver Organizer: The Centre for Israel and Jewish Affairs Council Workshop Minutes November 21, 2016 Page 4 of 4 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. NOTICE OF CLOSED COUNCIL MEETING R/2016-527 It was moved and seconded That the meeting be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: 1. Personal information about an identifiable individual who holds or is being considered for a position on a Committee of Council. 2. The acquisition of land or improvements of which the council considers that disclosure might reasonably be expected to harm the interests of the municipality; 3 The consideration of information received and held in confidence relating to negotiations between the municipality and the provincial government. 4. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 10. ADJOURNMENT – 10:47 a.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer