HomeMy WebLinkAbout2016-12-05 Council Workshop Agenda and Reports.pdfCity of Maple Ridge
1.ADOPTION OF THE AGENDA
2.MINUTES
3.PRESENTATIONS AT THE REQUEST OF COUNCIL
4.MAYOR AND COUNCILLORS’ REPORTS
5.UNFINISHED AND NEW BUSINESS
5.1 Asset Management Planning Program
Staff report dated December 5, 2016 recommending that the application to the
Asset Management Planning Program for the Integrated Asset Management
Strategy for up to $10,000 in matching funds be endorsed.
COUNCIL WORKSHOP AGENDA
December 5, 2016
10:00 a.m.
Blaney Room, 1st Floor, City Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification. The meeting is live streamed and recorded by
the City of Maple Ridge.
REMINDERS
December 5, 2016
Closed Council following Workshop
Committee of the Whole Meeting 1:00 p.m.
December 6, 2016
Council Meeting 7:00 p.m.
Council Workshop
December 5, 2016
Page 2 of 4
5.2 Canada-British Columbia Clean Water and Wastewater Fund
Staff report dated December 5, 2016 recommending that an application to the
Clean Water and Wastewater Fund for the 225 Street Pump Station and Force
Main Update – Phase 1 be endorsed.
5.3 Environmental Management Strategy Implementation – Soil Deposit Regulation
Bylaw Review Process Update and Draft Bylaw
Staff report dated December 5, 2016 providing an update on the public
consultation process on the soil deposit regulation bylaw and a summary of the
draft bylaw amendments reflective of feedback from residents and local
businesses.
5.4 Letter to JIBC Requesting Reduced Costs
Letter dated December 2, 2016 from the City of Maple Ridge to the Justice
Institute of BC.
Recommendation: That the letter be approved
6.CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
a)Acknowledge receipt of correspondence and advise that no further action will be
taken.
b)Direct staff to prepare a report and recommendation regarding the subject matter.
c)Forward the correspondence to a regular Council meeting for further discussion.
d)Other.
Once direction is given the appropriate response will be sent.
6.1 Upcoming Events
December 7, 2016
7:00 p.m.
Naloxone Training Session – Greg Moore Youth Centre
Organizer: Strong Kids Team and Alouette Addictions
December 9, 2016
8:45 a.m.
Grand Opening of Shipley’s No Frills – 22427 Dewdney Trunk
Road
Organizer: Loblaw Companies Limited
Council Workshop
December 5, 2016
Page 3 of 4
7.BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
•Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass
o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
•Lower Mainland Local Government Association (“LMLGA”)
o http://www.lmlga.ca/
•Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
8.MATTERS DEEMED EXPEDIENT
9.NOTICE OF CLOSED COUNCIL MEETING
That the Council meeting immediately following this meeting be closed to the
public pursuant to Section 90(1) and 90 (2) of the Community Charter as the
subject matter being considered relates to the following:
1.Personal information about an identifiable individual who being considered
for a position on a Committee of Council.
2.The acquisition of land and improvements of which the council considers that
disclosure might reasonably be expected to harm the interests of the
municipality;
3. Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90 (1)
and 90 (2) of the Community Charter or Freedom of Information and
Protection of Privacy Act.
10.ADJOURNMENT
Checked by: ___________
Date: _________________
Council Workshop
December 5, 2016
Page 4 of 4
Rules for Holding a Closed Meeting
Section 90(1) A part of a council meeting may be closed to the public if the subject matter being considered
relates to one or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as an
officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or honour,
or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or employee negotiations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure
might reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of
an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other
than a hearing to be conducted by the council or a delegate of council
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that
purpose;
(j) information that is prohibited or information that if it were presented in a document would be prohibited from
disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their
preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of
the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress
reports for the purposes of preparing an annual report under section 98 [annual municipal report]
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
(o) the consideration of whether the authority under section 91 (other persons attending closed meetings) should
be exercised in relation to a council meeting.
Section 90(2) A part of a council meeting must be closed to the public if the subject matter being considered
relates to one or more of the following:
(a) a request under the Freedom of Information and Protection of Privacy Act , if the council is designated as head
of the local public body for the purposes of that Act in relation to the matter;
(b) the consideration of information received and held in confidence relating to negotiations between the
municipality and a provincial government or the federal government or both, or between a provincial
government or the federal government or both and a third party;
(c) a matter that is being investigated under the Ombudsperson Act of which the municipality has been notified
under section 14 [Ombudsperson to notify authority] of that Act;
(d) a matter that, under another enactment, is such that the public must be excluded from the meeting;
(e) a review of a proposed final performance audit report for the purpose of providing comments to the auditor
general on the proposed report under section 23 (2) of the Auditor General for Local Government Act .
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: December 5, 2016
and Members of Council FILE NO: 11-5255-30-001
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Asset Management Planning Program Funding Application
EXECUTIVE SUMMARY:
The Union of British Columbia Municipalities (UBCM) in partnership with the Province of British
Columbia launched the Asset Management Planning Program in 2014 to assist local governments in
delivering sustainable services by extending and deepening asset management practices within their
organizations. Up to $10,000 matching funds is available as a planning grant and the City
submitted a funding application in relation to the City’s Integrated Asset Management Strategy on
November 18, 2016. The program requires that any application must be accompanied by a Council
motion endorsing the application to indicate the municipalities support for the project as well as a
willingness to provide overall grant management.
RECOMMENDATIONS:
THAT the application to the Asset Management Planning Program for up to $10,000 in matching
funds be endorsed; and
THAT the City of Maple Ridge provide overall grant management of funds for the Integrated Asset
Management Strategy, should the funding application be approved.
DISCUSSION:
a)Background Context:
The Asset Management Planning Program was created in 2014 through a $1.5 million grant
from the Provincial Ministry of Community, Sport & Cultural Development. An additional
$250,000 was contributed to UBCM in 2016 to help provide for planning grants, training
subsides and resource development.
The intent of the program is to assist local governments in delivering sustainable services by
extending and deepening asset management practices within their organizations. During
2015 and 2016, 110 grants were awarded to 88 local governments through the program.
Matching grants of up to $10,000.00 are available under the 2017 Asset Management
Planning Program to support activities that advance a local government’s asset management
planning or practices and facilitate better integration of asset management planning with
long term financial planning.
The City has initiated the development of a City-wide Integrated Asset Management Strategy
with an expected completion by the end of 2017.
Overall grant management will be the responsibility of the City and will include submission of
the final report and acceptable accounting records to UBCM after the project is complete. 5.1
b) Desired Outcome:
To develop an Integrated Asset Management Strategy at a reduced cost to the community.
c) Strategic Alignment:
Developing an Integrated Asset Management Strategy aligns with the Corporate Strategic
Plan.
d) Citizen/Customer Implications:
Completion of an Integrated Asset Management Strategy will help the City effectively manage
infrastructure to minimize lifecycle costs, reduce risks and provide satisfactory levels of
service in a socially, environmentally, and economically sustainable manner.
e) Interdepartmental Implications:
The Integrated Asset Management Strategy process will include input from various
departments including Finance, Engineering, Operations, Parks, Recreation & Culture,
Information Technology, and Sustainability and Corporate Planning.
f) Business Plan/Financial Implications:
The current Financial Plan includes $160,000 for the development of an Integrated Asset
Management Strategy.
g) Policy Implications:
Grant funding would provide additional funding to develop an Integrated Asset Management
Strategy.
h) Alternatives:
If Council chooses not to adopt the resolution, the funding application will not proceed and
the preliminary application will be rescinded.
CONCLUSIONS:
The Union of British Columbia Municipalities (UBCM) in partnership with the Province of British
Columbia launched an Asset Management Planning Program to assist local governments in providing
sustainable infrastructure services. The City of Maple Ridge has submitted an application to the
Program for funding assistance up to $10,000 in relation to the City’s proposed Integrated Asset
Management Strategy and endorsement from Council is required.
“Original signed by Ian Rennie” Original signed by Catherine Nolan” for:
Prepared by: Ian Rennie, EIT Financial Trevor Thompson, BBA, CPA, CGA
Engineering Technologist Concurrence: Manager of Financial Planning
“Original signed by David Pollock”
Reviewed by: David Pollock, PEng.
Municipal Engineer
“Original signed by Frank Quinn”
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: December 5, 2016
and Members of Council FILE NO: 11-5255-50-087
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Canada-British Columbia Clean Water and Wastewater Fund
EXECUTIVE SUMMARY:
The Federal Government in partnership with the Province of British Columbia launched the Clean
Water and Wastewater Fund (Fund) in the fall of 2016 with the goal of accelerating short-term local
government investments while supporting the rehabilitation of water, wastewater and stormwater
infrastructure as well as the planning and design of future facilities and upgrades to existing
systems. The Fund has a cap of $373.6 Million and offers funding up to a maximum of eighty-three
percent of total eligible project costs.
The 225 Street Pump Station is a critical component of the City’s sewage collection system that
collects and pumps sewage from the easterly urban areas including the Town Centre and Albion.
The City has reviewed the performance and capacity of the 225 Street Pump Station and a multi-
phased rehabilitation project has been developed to improve the performance of the pump station
itself as well as the conveyance system to the Metro Vancouver Katzie Pump Station.
Having reviewed the program criteria the City submitted an application to the Fund for Phase One of
the 225 Street Sewage Pump Station and Force Main Upgrade Project on November 23, 2016. To
be eligible for funding, the application must be supported by a Council resolution endorsing the
project and demonstrating that the City’s share of funding has or is being secured.
RECOMMENDATIONS:
THAT the application to the Clean Water and Wastewater Fund for “225 Street Sewage Pump Station
and Force Main Upgrade – Phase One” be endorsed; and
THAT the 2017-2021 Financial Plan Bylaw includes sufficient funding for the City’s share of the
Phase One project costs.
DISCUSSION:
a)Background Context:
The Federal Government and the Province of British Columbia launched the Clean Water and
Wastewater Fund (Fund) in the fall of 2016. The Fund will help accelerate short-term local
government investments while supporting the rehabilitation of water, wastewater and
stormwater infrastructure, as well as the planning and design of future facilities and
upgrades to existing systems.
The governments of Canada and British Columbia are investing up to $373.6 Million under
the Fund to support infrastructure projects in communities across the Province. The
Government of Canada will contribute $225 million and the Province of British Columbia will
contribute $149 million. 5.2
The Fund offers funding up to a maximum of eighty-three percent (83%) of total eligible
project costs. Fifty percent (50%) is contributed by the Government of Canada and thirty-
three percent (33%) by the Province of British Columbia.
The “225 Street Pump Station and Force Main Upgrade – Phase One” project is deemed a
suitable candidate because it aligns with the program criteria and is a critical piece of
infrastructure in need of rehabilitation and expansion. The remaining second, third and
fourth phases of the 225 Street Pump Station and Force Main project are ineligible given
Funding program criteria.
The 225 Street Pump Station is located at the south end of 225 Street at the Haney Bypass.
The station is an essential part of the sanitary collection system servicing growth areas
including the Town Centre and the Albion Area.
The complete project is scheduled to be completed in four phases and includes the design
and construction of over 3 km of 750 mm concrete force main to replace an aging 500mm
force main, as well as rehabilitation and improvements to the existing pump station including
new pumps, piping, storage volumes and the HVAC system. The upgrades will allow the City
to accommodate population growth by pumping greater volumes of sewage to the Metro
Vancouver system for conveyance to the Annacis Island Wastewater Treatment Plant in
Delta.
In the current 225 Street Pump Station configuration the four existing pumps are not
consistent in size or pumping capacities and the grant application includes the replacement
of all four existing pumps in the pump station. A recent conceptual design report study by
Stantec Consulting Ltd. recommended the replacement of the four pumps to a consistent
performance standard with one pump switched out each year between 2017 and 2020 (for
budget smoothing). Should the City be successful in securing grant funding all four pumps
would be replaced in 2017 and improve the electrical and mechanical systems resulting in
improved pump station reliability and a reduction in maintenance costs. Further cost savings
will be realized through the bulk purchase of the pumps and installation efficiencies. Grant
funding would also provide for the complete design of the force main and pump station
upgrades.
b) Desired Outcome:
To build, rehabilitate, and replace required community infrastructure at a reduced cost to the
community. Phase One will replace the current pumps to improve the capacity as well as the
overall operation and reliability of the pump station.
c) Strategic Alignment:
The overall phased 225 Street Pump Station and Force Main upgrades allow the City to
provide the required level of service for future populations as projected in the Official
Community Plan.
d) Citizen/Customer Implications:
If the grant application is successful, subsequent cost savings can be used to advance other
priorities.
e) Interdepartmental Implications:
The grant application process required input from the Finance, Engineering , Operations, and
Sustainability and Corporate Planning Departments.
f) Business Plan/Financial Implications:
The multi-phase 225 Street Pump Station and Force Main Upgrade project is estimated to
cost $10 Million over several years. Phase 1 has an estimated value of $2.3 million, 83% of
which would be funded by senior levels of government. The City would fund the remaining
$390,000, equivalent to 17%, and is currently included in the proposed 2017–2021
Financial Plan, with funding coming from Development Cost Charges and the Sewer Capital
Fund. The total project funding (all phases) is identified in the proposed 2017-2021
Financial Plan over a period of four years.
g) Alternatives:
If Council chooses not to adopt the resolution the application will not proceed and the
preliminary application will be rescinded.
CONCLUSIONS:
The Federal Government in partnership with the Province of British Columbia launched the Clean
Water and Wastewater Fund to help accelerate short term local government investments in water,
wastewater and stormwater infrastructure. This report recommends that an expanded Phase One of
the 225 Street Pump Station and Force main Upgrade be submitted for funding assistance.
“Original signed by Ian Rennie” “Original signed by Catherine Nolan” for:
Prepared by: Ian Rennie, EIT Financial Trevor Thompson, BBA, CPA, CGA
Engineering Technologist Concurrence: Manager of Financial Planning
“Original signed by Joe Dingwall” for:
Reviewed by: David Pollock, PEng.
Municipal Engineer
“Original signed by Frank Quinn”
Approved by: Frank Quinn, MBA, PEng.
General Manager: Public Works & Development Services
“Original signed by E.C. Swabey”
Concurrence: E.C. Swabey
Chief Administrative Officer
Page 1 of 9
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: December 5, 2016
and Members of Council FILE NO:
FROM: Chief Administrative Officer MEETING: Workshop
SUBJECT: Environmental Management Strategy Implementation - Soil Deposit Regulation Bylaw
(No. 5763 -1999) Review Process Update and Draft Bylaw
EXECUTIVE SUMMARY:
At the November 24, 2015 Council Meeting, Council directed staff to initiate a review of the Maple
Ridge Soil Deposit Regulation Bylaw No. 5763-1999 (the Bylaw). At the July 11, 2016 Council
Workshop, staff provided Council with a summary of the challenges that have been identified by
residents and staff related to soil deposit activities and provided an outline of a public consultation
program to engage residents on updating and enhancing the Soil Deposit Regulation Bylaw. Council
endorsed the proposed public consultation process.
The purpose of this report is two-fold:
1.to provide Council with an update on the public consultation process; and,
2.to provide a summary of the Draft Bylaw amendments reflective of the feedback received
from residents and local businesses.
The City’s current Bylaw identifies how the depositing of soil and fill is to occur in Maple Ridge. It
also provides protection for residents, infrastructure and agricultural lands through the requirements
for professional studies and reports, through securities, and through enforcement direction
(including fines). Over the past 5 years, residents and staff have identified areas of the Bylaw that
need to be reviewed, improved and updated.
RECOMMENDATION:
This report is submitted for information only.
PUBLIC CONSULTATION UPDATE:
The public consultation process has so far included a Public Open House and a Questionnaire. The
Public Open House event was held on September 29, 2016. The Questionnaire was available to
residents and local businesses from September 21, 2016 until October 28, 2016.
5.3
Page 2 of 9
Open House
The Open House was held on September 29, 2016 from 4:30 pm until 8:00 pm and was attended by
28 people. Residents in attendance had the opportunity to review the information boards and to
engage in discussions with staff. Staff documented comments received during the Open House and
these comments were added to the Questionnaire results.
Questionnaire
The Questionnaire was available in both hard copy and on the City’s website. The hard copies were
made available at the Public Open House and at the planning Front Counter at the Municipal Hall. A
total of 17 completed Questionnaires have been received; three hard copies and 14 were completed
online.
Staff have also received comments on the Bylaw review by email and phone calls.
Public Notice
Notices for the public consultation opportunities included the following:
1. Newspaper ads were run in three newspapers over a three week period to inform residents
of the Bylaw review process and public consultation opportunities including the Open House
and the Questionnaire.
2. The City’s website promoted the Public Open House event and Questionnaire opportunities.
3. An Information Bulletin was available at the Planning Department Front Counter as were
copies of the Questionnaire.
4. Emails were sent to Consultants, Engineers, Developers and Builders as a notice of the
review process, Open House and Questionnaire.
5. Emails were sent to neighbourhood associations.
6. Verbal notice to residents and local businesses as inquiries, questions and concerns were
received from the community.
Summary of feedback
A summary of the Public Openhouse feedback and responses and comments from the
Questionnaires are provided below and are organized similar to the format provided in the
Questionnaire and information Boards of the Public Open House.
1. Public Notification on Soil Deposit Permit Applications
Results from the Questionnaire were mixed on notification requirements. Of the 17 responses, 11
agreed and 6 disagreed that public notification was required. Many respondents agreed that
neighbours should be notified and some commented that notification should be dependent on the
size of the proposed project. One respondent comment stated that the public should have the
opportunity to have input on soil deposit permit applications.
Page 3 of 9
2. Impacts to Properties
Site Contamination
Most respondents agreed that log books should be required for soil deposit sites and that soil
analysis should be required for suspected contaminated material or where log books are incomplete.
Respondents are interested in ensuring the material is confirmed to be free of contamination prior to
deposit on project sites. One respondent was concerned over false reporting of log books and
another was concerned about the safety and oversight of topsoil suppliers.
Drainage Impacts (wells, septic, and surface water)
Respondents agreed that assessments and plans should be required for groundwater, stormwater
and floodplain impacts. Some respondents indicated that the size of the project should dictate the
level and number of assessments and plans that should be required while another commented that
City staff should be able to require assessments only where necessary. One respondent commented
that applicants’ retained professionals may or may not be credible and that the City should hire third
party professionals to undertake this work.
Invasive Species
Respondents were mixed on their view of invasive species management associated with Soil Deposit
Permits. Due to the existence of invasive species on many properties across the municipality and
that managing invasive species on properties is not a legislated requirement, some respondents
questioned whether it would be a fair requirement. One respondent questioned whether soils would
require testing for seed as seed can lie dormant in soils for years. Respondents thought managing
invasives on the soil permit area after it has been identified was a reasonable expectation in order to
limit its spread, but were unsure whether, or how long, monitoring should be required. Some
respondents questioned whether a 1 year monitoring period was long enough. One respondent
stated that if invasives were observed that remediation should occur followed by cancellation of the
permit for a 2 year period.
Aesthetics and Public Nuisance
Respondents were supportive of a permit renewals and renewal fees. Comments indicate that
renewals should be considered as the appropriate soils are not necessarily readily available, but that
any site changes need to be reviewed prior to renewal. One respondent commented that after a one
year period the permit holder should be forced to reapply for another permit. Respondents were
mixed on the need for a buffer along property lines but were supportive of identifying a maximum
grade change permissible along property boundaries. Several respondents commented that work
could occur along property boundaries where changes in elevation occur or where holes or
depressions are evident.
Agricultural Potential
Respondents support the need for soil quality assessments and the need for log books. Comments
supported protection, proper use and improvement of local farm lands but respondents were mixed
on the requirement for farm plans and for the requirement for BC Farm Tax Status for Soil Deposit
Permit applications. One respondent commented that not all farms require BC Farm Tax Status to
operate or to produce crops or goods for personal use while another commented that farm plans
may go beyond soils and therefore may be too onerous. One respondent stated that farm plans and
BC Farm Tax Status requirements should be left to the Agricultural Land Commission. Two
Page 4 of 9
comments stated that Professional Agrologists should be required to assess soils and one
respondent stated that the City should look to hire an Agrologist for soil permits.
3. Road Conditions and Safety
Respondents support the requirement for road quality assessments, log books, Erosion and
Sediment Control Plans and Traffic Management Plans and an increase in Volume Fees.
Respondents commented that the project sites should be responsible for road damages and costs.
Some commented that the additional costs and plans were excessive and onerous, while others
were interested in the road quality assessments to identify impacts. Several comments indicated
that project requirements should be based on project size. One comment indicated that costs are
onerous on applicants in the Agricultural Land Reserve as duplicate bonds are taken by the
Agricultural Land Commission.
4. Enforcement
Soil Deposit Permit Non-Compliance
Respondents support the requirements for: 1) BCLS surveys for baseline information; for 2) soil
analyses for unpermitted or unaccounted for soil material; and, 3) the use of a volume-based
security deposit. Comments state that permit requirements should not be onerous on small projects.
Some comments state that the Security Deposit should be high enough to encourage compliance
while others commented that the Security Deposit should be low enough to allow projects to proceed
and to discourage illegal fill activity.
Unpermitted Soil Deposit Activity
Respondents support: 1) a graduated permit application fee structure; 2) an additional permit fee for
unpermitted soil activity; 3) including dispatch companies as finable entities; and, 4) soil analyses by
qualified professionals for unpermitted materials and for sites with incomplete log books. The
Questionnaire results indicate that respondents were mixed (11 agree to 5 disagree) on the
proposed removal of permit exemptions and considering permit fee exemptions. Respondents
commented that fees and permit requirements should be relative to the proposed project size, but
also that fees should cover staff time. One comment stated that the City should be able to fine all
responsible parties. Another comment stated that the City should hire the Qualified Professional for
soil analyses, not the permit holder due to the potential for bias.
5. General comments
Additional comments from the Questionnaires and from the Public Open House include:
i. The bylaw should be clear and enforceable ;
ii. Enforcement required and coordination with source of materials;
iii. Concerns related to cumulative impacts on urban and rural lots (soil movement, fill farming,
soil compaction);
iv. How is soil movement being managed on Development/building sites?;
v. Concern over growing potential for contaminated materials;
vi. Need education and awareness;
vii. Need Regional coordination among municipalities;
viii. Application process is too time-consuming;
ix. Better to do the work and ask forgiveness;
x. Do not forward applications to the ALC if the projects are not proven to enhance farming;
Page 5 of 9
xi. If the City does not hire an Agrologist or have proper enforcement or will not properly manage
sites, do not approve Soil Deposit sites; and,
xii. Need for comprehensive invasive plant control.
6. Feedback conclusions
Based on the responses to the Questionnaire and the comments received fro m the Questionnaire
and at the Public Open House, it would appear that residents are supportive of greater oversight for
permit applications and monitoring for permitted projects; believe that project effort and cost should
be relative to the size of the project; and that protection of lands from contamination and the
protection of farmland are essential.
PROPOSED BYLAW AMENDEMENTS:
A Draft Bylaw has been prepared (Attachment A) by incorporating the feedback that has been
received to date from the community, staff and stakeholders. Residents and stakeholders have
commented that Soil Deposit Permits need to have better oversight and planning before permits are
issued and the Enforcement process needs to be more effective. The Draft Bylaw builds on the
current bylaw that was adopted in 1999 and provides a more structured approach to permit
applications and aims to provide greater assurances to residents and local businesses that soil
deposit projects will be completed without impacts to property, resources or infrastructure.
Draft Amendments to the 1999 Soil Deposit Bylaw include:
1. General updates to definitions, terms and applicable and referenced legislation.
2. The removal of several permit exemptions including building and developments from the
need for soil Permits. (Working with Metro Vancouver, one of the main areas where soil
movement is not tracked, or well managed, is on building and development sites)
3. Assessments, reports and monitoring are required for all sites including Qualified
Professionals for larger projects.
4. Graduated permit requirements (based on volume) including plans and specifications,
monitoring, fees and security deposits.
5. Permit fees for Soil Deposit Permits are currently provided in the Soil Deposit Fee Bylaw
(5764-1999) and are referenced in the Soil Deposit Regulation Bylaw. These permit fees
have been written into the Draft Bylaw. The Soil Deposit Fee Bylaw will need to be
repealed as part of this review and bylaw amendment process.
Page 6 of 9
Summary of Recommended Soil Deposit Bylaw Changes:
Current Bylaw
Section
Current Bylaw Application Draft Bylaw Application
Exemptions
(Section 5)
Volume of soil does not exceed 50 cubic
metres (m3)
Where fill is placed as component of
making topsoil for that property
Soil deposit associated with a building
permit
Soil deposit associated with a
preliminary subdivision approval
Septic installation
Soil Deposited on Agricultural Land
Reserve and exemption under the Soil
Conservation Act (ALC Act) has been
granted by the ALC and approved by the
District.
Volume of soil does not exceed 15 cubic
metres (m3)
Deposits for buildings, for subdivisions,
for farm use, for Septic fields and for
making topsoil, all require Soil Deposit
Permits.
Plans and
Specifications
(Section 7)
General information from applicant on
fill composition, drainage, erosion and
sediment control and contoured sketch
plan for applications.
BCLS Survey and Engineer Report
required for projects: proposing
minimum of 1m grade change; in a
floodplain; and on a slope exceeding
30% in grade.
General information now required as
formal plans separate from application
form
BCLS Survey and Qualified Professional
assessments and plans required for all
permits depositing 351m3 of soil or
more.
Soil quality assessments and farm plans
required for Agricultural lands.
Groundwater Impact Assessments
required for sites within 100m of a
vulnerable aquifer
Public
Notification
(No Section)
Public notification not required Letters required for lots within 100m
for the deposit of > 350m3.
A Sign required for the deposit of >
5,000m3.
Information meeting required for the
deposit of > 20,000m3.
Permit
Application Fees
(Fee Bylaw)
$204 for all permits $50 for permits of 16 – 350m3
$350 for permits of 351m3 to 5,000m3.
$750 for permits of more than
5,000m3.
Volume fees
(Fee Bylaw)
$0.15 and $0.30 per cubic metre $0.50 per cubic metre
Refundable
Security deposit
(Section 9)
$1,000 per hectare of land where filling
occurs
Not required on ALR lands where ALC
has taken a security.
$2 per cubic metre of soil up to
20,000m3; $1 per cubic metre for each
cubic metre above.
Permit Renewal
(No Section)
No fee required Fees required based on permit size
($50, $175, and $375 respectively)
Monitoring
(Section 7)
May be required Is required for soil quality, soil sources,
volume, erosion and sediment control,
drainage, trees and invasive vegetation.
Page 7 of 9
Enforcement and Staffing implications
The administration and enforcement of the bylaw will be the responsibility of the Planning
Department’s Environmental staff. Implementation of the bylaw will involve a review and inspection
mechanism similar to the one already used by the Planning Department for the current soil deposit
permit process. The Environmental Technician will review and critique permit applications and
conduct site visits to confirm bylaw compliance.
As presented, the Draft Soil Deposit Bylaw is expected to increase the time required to review and
process permit applications as more information and more permit applications are expected to be
submitted. The increase in permit requirements and removal of some permit exemptions are
expected to improve permit and bylaw compliance respectively in the long run and therefore
potentially reducing enforcement related processes. The Planning Business Plan includes an
incremental package for an Environmental Technician. The new position’s primary focus will be on
reviewing building permit and development applications. In turn this will free up time for current
staff to process soil deposit permit applications. Staff are aware that there will need to be a period
of education and awareness required to ensure residents are aware of a new Bylaw. Staff do
suggest, however, that soil deposit activity be monitored for one year following adoption of a new Soil
Deposit Bylaw and that staff then report back to Council on the effectiveness and impact of the
implementation of the bylaw on staff resources and the community.
Inter-Departmental Implications and Legal Review
Staff from Parks, Bylaws, Building, Engineering, Operations and other departments will continue to
be included in the consultation process. Any proposed Bylaw amendments and subsequent
revisions will require review by the City Solicitor prior to presentation of the Bylaw to Council for 1st,
2nd, and 3rd Readings.
Inter-Governmental Implications
Agricultural Land Commission
The Agricultural Land Commission will be consulted to ensure that the amended Bylaw is in
alignment with the Agricultural Land Commission Act and Regulations. In addition, Section 46 of the
Agricultural Land Commission Act notes that Local Governments cannot enact a Bylaw that is
inconsistent with the Agricultural Land Commission Act. A formal referral will be sent to the
Agricultural Land Commission as a component of the Step IV – Council Consideration of Bylaws.
Ministry of Agriculture
The Ministry of Agriculture will be consulted to ensure that the amended Bylaw supports viable farm
practices and protects agricultural lands.
Metro Vancouver
Metro Vancouver will be consulted as part of an ongoing collaborative effort to protect farm land and
in managing soils and the disposal of fill throughout the lower mainland.
Page 8 of 9
Soil Deposit Bylaw Review Process
On July 11, 2016 Council endorsed the Soil Deposit Regulation Bylaw Review Porcess. The Soil
Deposit Bylaw review process is currently at the end of Step II with this update on the consultation
process to date and the presentation of a Draft Bylaw for Council’s review and consideration. The
Bylaw Review Process is on schedule to be completed as presented to, and endorsed by, Council.
Staff have prepared amendments to the Bylaw reflecting the comments and responses from the
community and stakeholders and are seeking comments from Council prior to proceeding to Step III.
Staff will present the Draft Bylaw to the community and stakeholders during Step III for review and
feedback. In addition to the referals to government agencies, an update on the Bylaw Review
Process and the Draft Soil Deposit Bylaw will be provided to the Maple Ridge Environemental
Advisory Committee.
Table 1. Soil Deposit Regulation Bylaw Review Process
Step I – Council Endorse Review Process
Council to endorse the Soil Deposit Regulation Bylaw review and
consultation process
July 11, 2016
Completed
Step II – Open House with Questionnaire
Consultation with residents, neighbourhood groups, professional
engineers, contractors, development consultants, environmental
stewardship groups, and environmental and agricultural professionals.
Consultation update to Council and Draft Soil Deposit Bylaw submitted
to Council
September through
November 2016
Completed
Step III –Open House with Questionnaire
Proposed Draft Soil Deposit Bylaw to be provided to residents and
circulated to local professional engineers, contractors, development
consultants, environmental stewardship groups, and environmental
and agricultural professionals.
Consultation update to Council
December 2016
through February
2017
Step IV - Council Consideration of Bylaws for 1st, 2nd, and 3rd reading and
Final Adoption
Formal referrals to Agencies (Agricultural Land Commission, Ministry of
Agriculture, Metro Vancouver) and the Environmental Advisory
Committee
Amended Soil Deposit Regulation Bylaw
Amended Soil Deposit Fee Bylaw
1st Quarter 2017
CONCLUSION:
A Draft Soil Deposit Regulation Bylaw has been prepared based on the feedback received from the
community, stakeholders and staff. This report provides a summary of the consultation process
results to date and a summary of the substantial amendments that have been made to the Soil
Deposit Regulation Bylaw.
Page 9 of 9
The Bylaw Review Process is on schedule to be completed as proposed to Council. The Review
Process will now proceed to Step III which will include the presentation of the Draft Soil Deposit
Bylaw to the community and stakeholders for further review and feedback. Following public
consultation of the Draft Bylaw, staff will amend the Bylaw accordingly and present it for First,
Second, and Third Readings with the Final Adoption of the Soil Deposit Bylaw expected in the first
quarter of 2017.
“Original signed by Mike Pym”
_______________________________________________
Prepared by: Mike Pym, M.R.M, MCIP, RPP
Environmental Technician
“Original signed by Christine Carter”
_______________________________________________
Approved by: Christine Carter, M.PL, MCIP, RPP
Director of Planning
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P. Eng
GM: Public Works & Development Services
“Original signed by E.C. Swabey”
_______________________________________________
Approved by: E.C. Swabey
Chief Administrative Officer
Appendix A: Draft Soil Deposit Regulation Bylaw
City of Maple Ridge
Maple Ridge Soil Deposit Bylaw
Bylaw No. #### - 2017
Effective Date:
APPENDIX A
City of Maple Ridge
Maple Ridge Soil Deposit Bylaw No. #### - 2017
Table of Contents
Part 1 Citation ..................................................................................................... 2
Part 2 Severability ............................................................................................... 2
Part 3 Previous Bylaw Repeal ............................................................................... 2
Part 4 Definitions ................................................................................................ 2
Part 5 Regulations ............................................................................................... 4
5.1 Bylaw Application ...................................................................................... 4
5.2 Prohibitions ............................................................................................... 5
5.3 Permit Exemptions .................................................................................... 5
5.4 Permits ..................................................................................................... 7
5.5 Permit Fees ............................................................................................... 9
5.6 Security Deposits ...................................................................................... 9
5.7 Permit Issuance ...................................................................................... 10
5.8 Permit Posting ......................................................................................... 10
5.9 Refusal of a Permit .................................................................................. 10
5.10 Permit Renewal .................................................................................... 10
5.11 Insurance ............................................................................................ 11
5.12 Soil Deposit Requirements ................................................................... 11
5.13 Rectification Provisions ........................................................................ 13
5.14 Administration and Enforcement ........................................................... 13
Part 7 Offence and Penalty ................................................................................ 15
Schedule A: Permit Application Form ................................................................. 17
Schedule B: Plans and Specifications ................................................................. 19
Schedule C: Permit Fees and Refundable Security Deposits ............................. 24
Schedule D: Public Notification ........................................................................... 25
Schedule E: Soil Deposit Permit Form 31
2
City of Maple Ridge
Maple Ridge Soil Deposit Regulation Bylaw No. #### - 2017
A bylaw to regulate the deposit of soil and other material in order to protect residents, public
infrastructure, agricultural lands and the City’s natural resources.
WHEREAS the Council of the City of Maple Ridge deems it expedient to provide for the
deposit of soil and other material within the boundaries of the City;
And WHEREAS paragraph 8(3) (m) of the Community Charter, SBC 2003, c.26 provides
general authority to regulate the removal and deposit of soil and other material;
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
Part 1 Citation
1.1 This bylaw may be cited as Maple Ridge Soil Deposit Regulation Bylaw No.
#### - 2017.
Part 2 Severability
2.1 If a portion of this bylaw is held invalid by a Court of competent jurisdiction,
then the invalid portion must be severed and the remainder of this bylaw is
deemed to have been adopted without the severed section, subsequent,
paragraph, subparagraph, clause or phrase.
Part 3 Previous Bylaw Repeal
3.1 Maple Ridge Soil Deposit Regulation, Bylaw No. 5763, 1999 (adopted on
November 23, 1999) is hereby repealed;
Part 4 Definitions
4.1 In this bylaw:
“Agent” means a person that is acting on behalf of a property owner and who has written consent
from the property owner to conduct business with the City.
“Agricultural Land Reserve” means the area of land within the City of Maple Ridge designated as
agricultural land under the Agricultural Land Commission Act, SBC 2002, C.36, as amended.
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“Applicant” means a property owner or that persons authorized agent.
“Application” means a written request by an Applicant for the issuance of a Permit in the form
attached to this Bylaw as Schedule ”A” as amended from time to time.
“City” means the City of Maple Ridge.
“Contractor” means the person or company that is paid to complete construction related work,
including the excavation and removal of soil or other material from, or the deposit of soil or
other material on, a privately or publicly owned parcel of land.
“Deposit or deposition” means the act of temporarily or permanently placing soil or other material on
any lands within the City which is transported from another property or location from within
or outside of the City;
“Dispatch company or person” means the person or company that is responsible for organizing the
delivery of soil and other material to properties and that directs the trucks hauling soil and
other material to properties for the purpose of deposit;
“Highway” includes every highway within the meaning of the Transportation Act and amendments
thereto; every road, street, lane or right-of-way designed or intended for or used by the
general public for the passage of vehicles; and every private place or passage way to which
the public, for the purpose of parking or servicing of vehicles, has access or is invited; and
includes disabled zones and the roadway, shoulder, boulevard, ditch and sidewalk and
whatever lands lie between the property lines of the highway;
“Letter of Completion” means a letter prepared by a permit holder or their Qualified Professional,
where a Qualified Professional is required as per Schedule B, confirming the soil deposit
project for which a permit has been issued is completed in substantial compliance with
that permit;
“Manager “means the Manager of Development and Environmental Services for the City of Maple
Ridge and his/or her designate;
“Other material” means
a. construction, building or demolition wastes such as masonry rubble, concrete rubble,
asphalt, plaster, lumber, metal, shingles, glass, gyproc or any other material derived
from building demolition and construction;
b. hog fuel, sawdust, shavings, edgings, or other wood waste which results from the
manufacturing process of lumber or other wood products;
c. land clearing wood waste, consisting of stumps, brush and logs or any other waste
derived from land clearing activities;
d. waste material derived from commercial, industrial and manufacturing activities.
e. Soil material containing invasive species
f. Soil material containing contaminants from a Schedule 2 activity, as set out in the
provincial Contaminated Sites Regulation.
“Owner” means the registered owner or owners of a fee simple parcel of land, or the strata
corporation of a strata lot.
4
“Permit” means a written authority granted by the Manager pursuant to this Bylaw for the deposit of
soil or other material.
“Permit holder” means the person to whom the authority to carry out the activities or to supervise
the carrying out of the activities for soil deposit is granted pursuant to a valid permit. The
permit holder may, or may not be, the owner.
“Person” means an individual, association, corporation, frim, body politic, co-partnership, or similar
organization, and their heirs, executors, successors, and assigns or other legal
representatives, whether acting alone or by a servant, agent or employee.
“Person responsible” means any person, permit applicant, or permit holder, contractor, or occupant,
leaseholder, or owner of a lot who causes, transports, allows, permits, supervises or directs
soil or other material to be removed from or deposited upon a private or public lot or
highway.
“Qualified Professional” means a person who is registered by a professional association that is
regulated by statute; who is in good standing with the professional association; who is
qualified in the particular area with respect to which services are being provided; and, who
maintains professional errors and omissions liability insurance; including but not limited to
a registered Professional Engineer, registered Professional Geoscientist, registered
Professional Agrologist.
“Removal” or “remove” means to take, excavate or extract soil from any property or location from
within or outside of the City;
“Soil” means clay, silt, sand, gravel, cobbles, boulders, peat or other substance of which land is
naturally composed, but shall not include other material.
Part 5 Regulations
5.1 Bylaw Application
5.1.1 This Bylaw applies to all land within the City of Maple Ridge
5.1.2 The provisions of this Bylaw do not apply to Crown land, Provincial
Highways, or for soil deposit work conducted on municipal lands by
municipal staff on behalf of the City for the purpose of constructing,
landscaping, or maintaining municipal lands or infrastructure.
5.1.3 Soil deposit in the City may be permitted and shall only occur after a
permit has been issued by the Manager, unless a requirement for a
valid permit is specifically exempted under Section 6.3 of this Bylaw.
5.1.4 Where an application for soil deposition is proposed for land within the
Agricultural Land Reserve and the application requires approval
from the Agricultural Land Commission, pursuant to the Agricultural
5
Land Commission Act, S.B.C, 2002, c36, as amended, no permit shall
be issued until:
1. The Agricultural Land Commission has granted approval after
receiving and considering a resolution regarding the application
from the City Council; or,
2. An agreement between the City and the Agricultural Land
Commission has been entered into pursuant to Section 26 of the
Agricultural Land Commission Act, S.B.C. 2002, c.36, as
amended, and City Council has granted an approval in
accordance with the agreement.
5.1.5 The issuance of a soil deposit permit from the City in no way relieves
the owner or his/her agents of the responsibility of adhering to all local
bylaws of the City and provincial and federal legislation including, but
not limited, to the Water Sustainability Act, the Environmental
Management Act, the Wildlife Act, and the Fisheries Act.
5.1.6 Development Permits are required for any soil deposition proposed for
land designated within a Watercourse Development Permit Area and/or
within a Natural Features Development Permit Area as identified in the
City of Maple Ridge Official Community Plan No. 6425-2014.
5.2 Prohibitions
5.2.1 Subject to Section 5.3 of this Bylaw, no person will cause or permit the
placement of soil or other material on any land within the City without
a valid permit issued by the City.
5.2.2 No person will cause or permit the placement of soil or other material
on any highway, right of way, park space (or other municipally owned
land) without a valid permit issued by the City.
5.3 Permit Exemptions
Any exemption outlined in Section 5.3 does not apply to the deposit of any material
within a Natural Features Development Permit Area or Watercourse Protection
Development Permit Area as identified in the City of Maple Ridge Official Community
Plan No. 6425-2014.:
1. on slopes steeper than five metres horizontal and one metre
vertical (20 percent grade);
2. within 30 metres of the crest or toe of slopes steeper than five
metres horizontal and one metre vertical (20 percent grade);
3. within 30 metres of any watercourse, ravine, lake, wetland or
drainage ditch;
6
Provided the deposit of soil is carried out in compliance with the relevant provisions of
this Bylaw and subject to the provisions of the Agricultural Land Commission Act, a
permit may not be required:
5.3.1 where the soil is used for the construction, improvement, repair or
maintenance of public works or services undertaken by a governmental
authority other than the City of Maple Ridge.
5.3.2 where the volume of soil deposited on a parcel of land over a period of
12 consecutive months does not exceed15 cubic metres.
5.3.3 where fertilizers, manure, composts, mulches or soil conditioners for
agricultural, farming, horticulture, nursery or domestic gardening and
landscaping purposes are deposited in accordance with good
agricultural practice as defined by the BC Ministry of Agriculture and the
Agricultural Land Commission where the land is within the Agricultural
Land Reserve;
5.3.4 where wood chips, hog fuel, bark chips, shavings, trimmings, sawdust
and other wood wastes generated by sawmilling and lumber
manufacturing are deposited and incorporated in to the native soil as
per the Agricultural Waste Control Regulation, as amended from time to
time, and the Environmental Management Act:
1. readily incorporated into the soil, to a maximum depth of 10 cm
for agricultural, horticultural, nursery or domestic landscaping
purposes, provided the material is placed in accordance with
good agricultural practice or sound landscaping practice
whichever the case may be;
2. used for animal bedding, or as foundation material for equestrian
or construction purposes, provided the maximum area of land
over which the material is deposited on any parcel of land will not
exceed 25 % of the surficial area of the parcel to a maximum of
4000 square meters and the maximum depth of the material will
not exceed 30 cm;
5.3.5 where such material is wood waste, the product of a processing or
manufacturing activity situated on the same or adjoining parcel, a
product for the deposit of which a permit or approval has been issued
under the Environmental Management Act;
5.3.6 where material consists of stumps, brush and tree stockpiles from land
clearing operations, the intent of which is to burn under the terms and
conditions of Bylaw No. 5535-1997.
7
5.4 Permits
5.4.1 Any person who proposes to deposit soil on a parcel of land will first
obtain a permit under this Bylaw; where a parcel of land is within the
Agricultural Land Reserve the City may forward the soil deposit
permit application on to the Agricultural Land Commission, upon
approval by the Council, for review and resolution by t he Commission.
5.4.2 Every application for a permit to deposit soil must be made by the
owner(s) of the land or his/her agent;
5.4.3 Every application for a permit pursuant to this bylaw shall:
1. be made in writing to the Manager:
2. include a completed and signed permit application form
(Schedule A);
3. include all applicable reports, plans and specifications (Schedule
B);
4. be accompanied by the applicable permit application fees
(Schedule C);
5. be accompanied by the applicable soil deposit volume fee
(Schedule C); and,
6. be accompanied by the applicable refundable security deposit
(Schedule C).
5.4.4 Every permit application for the deposit of more than 350 cubic
metres will require public notification as outlined in Schedule D of this
Bylaw.
5.4.5 The Manager may refer any application for a permit to the
Engineering Department, Public Works, Building Department, or
consultants for comments and advice. The applicant may be required
to provide better and more detailed information to supplement the
application. Where further information is required by the Manager, the
application will be deemed incomplete until the information is provided;
5.4.6 A permit application that has remained idle, without alteration or
progression to completion, for more than 6 months will become null and
void. The permit application fee will be forfeited. Soil deposit volume
fees and refundable securities that have been paid under the
application will be refunded. Continuance of the application process
will require the submission of a new permit application and all
applicable fees and securities.
5.4.7 A permit issued under this Bylaw is valid for a period of 12 months from
the date of issuance and is non-transferable;
8
5.4.8 A permit shall not be issued if the proposed deposit of soil will:
1. endanger or otherwise adversely affect any adjacent land,
structure, road, or right-of-way; or,
2. foul, obstruct, impede or otherwise adversely affect any stream,
creek, waterway, watercourse, groundwater aquifer, waterworks,
ditch, drain, sewer or other established drainage facility unless
the owner holds a permit to do so under the Water Sustainability
Act and Fisheries Act and amendments thereto;
5.4.9 An application for the deposit of soil volume greater than 20,000
cubic metres will be referred to City Council for review and approval.
5.4.10 Every permit holder shall keep a daily record of all soil material (or
other material) that is deposited on the permit site. The record must
contain the following information:
1. the date, time and origin of each delivery of soil
2. the contact information (name and number) for each project site
or property where the soil originated from;
3. total quantity of soil deposited;
4. the company that delivered the soil and the name of the truck
driver;
5. Copies of receipts from source locations
6. Copies of receipts from the permit site
5.4.11 Soil deposit records shall be submitted to the City every three months
following the date of issuance of the Soil Deposit Permit;
5.4.12 The final soil deposit record is to be submitted within 5 business days
following the earliest of either the expiration of the soil deposit permit or
the completion of the soil deposit work.
5.4.13 Every permit holder shall, no later than twenty-four (24) hours after a
request for review of the soil deposit record, provide a complete record
of soil deposit activities on the permit site to the Manager;
5.4.14 Where the information in the submitted soil deposit record is incomplete
or is determined to be false, the permit will be suspended and the
permit holder, agent and/or land owner shall undertake one or more of
the following measures, as determined by the Manager, to renew work
under the permit:
1. a soil quality assessment, including laboratory analysis for
contamination, for entire soil deposit footprint completed by a
Qualified Professional;
2. complete the soil deposit record;
9
3. correct the false soil deposit record;
4. where contaminated material has been detected all
contaminated material will be removed to an approved
contaminated sites treatment facility or approved site as directed
by a Qualified Professional and approved by the City; and,
5. agree to submit weekly soil deposit records for all subsequent
works under the permit.
5.5 Permit Fees
5.5.1 An application for a permit shall be accompanied by the applicable
fees as outlined in Schedule C;
5.6 Security Deposits
A security for the full and proper compliance with the provisions of the Bylaw and the
performance of all terms and conditions expressed in the permit will be required.
5.6.1 The applicant shall provide a cash deposit or irrevocable letter of credit
drawn upon a chartered bank, in a form acceptable to the City and in
the amount specified in Schedule C of this Bylaw prior to the issuance
of a permit;
5.6.2 The security shall be maintained in full force and effect throughout the
permit period plus a period of One Hundred & Twenty (120) days
following expiration of the permit. If proper compliance with the
provisions of the Bylaw is not met within Ninety (90) days following the
expiration of the permit, the security will be cashed and held by the
City until compliance is met or use the cash to complete the work. If
the cash is insufficient for the City to complete the work the applicant
will pay any deficiency to the City on demand;
5.6.3 If the applicant complies with the provisions of the Bylaw and meets all
the terms and conditions of the permit the City will promptly return the
deposit to the applicant. If any letter of credit will expire prior to the
applicant complying with the provisions of the permit, the applicant
will deliver to the City, at least 30 days prior to its expiry, a replacement
letter of credit on like terms. If the applicant fails to provide a
replacement letter of credit the City will draw on the original letter of
credit prior to expiration and will hold cash until a replacement letter of
credit is provided or the work is successfully completed whichever
occurs first;
5.6.4 Refundable security deposits will only be released by the City once a
Letter of Completion has been received by the City that clearly provides
the following information:
10
1. Confirmation that all works as described in the plans submitted
as part of the permit application have been completed as per the
submitted plans under the approved permit;
2. BCLS survey showing the final grades and elevations for
permits that are issued for the deposit of more than 350m3 of
soil and/or other material;
3. The letter is to be prepared and sealed by a Qualified
Professional for permits that are issued for the deposit of more
than 350m3 of soil and/or other material;
5.7 Permit Issuance
5.7.1 Every permit issued will be deemed to incorporate the plans,
specifications, documents and information in the application as
approved and will be incorporated into the terms and conditions of the
permit. A permit will be substantially in the form of Schedule E
attached to this bylaw;
5.7.2 No application for soil deposit will be complete unless all applicable
soil deposit permit fees and refundable securities are paid pursuant to
Schedule C of this Bylaw;
5.8 Permit Posting
5.8.1 Every permit holder shall post a copy of the permit at the entrance of
the permitted property in a location visible to the adjacent road right-of-
way.
5.9 Refusal of a Permit
5.9.1 An application for a Soil Deposit Permit may be refused by the
Manager in any specific case, provided that:
1. the application shall not be unreasonably refused; and,
2. the Manager shall give written reasons for the refusal.
5.9.2 The owner who is subject to a decision of the Manager to refuse a
permit, is entitled to appeal to Council to have the decision
reconsidered. An application for reconsideration must be made in
writing to the City Clerk within 30 days from the date of refusal by the
Manager. There is no fee for an appeal application for reconsideration.
5.10 Permit Renewal
5.10.1 A request for a permit renewal must be made in writing to the Manager
within 30 days of the expiration date of an approved permit.
11
5.10.2 There will be no obligation upon the City to renew any permit.
5.10.3 If an applicant applies for a renewal of a soil deposit permit, the
Manager may issue the renewal if all applicable reports, plans and
specifications for the soil deposit area are updated as necessary to
identify any material changes to site conditions and to demonstrate
compliance with current bylaws and regulations;
5.10.4 No soil deposit permit will be renewed unless:
1. a soil deposit permit renewal fee is paid pursuant to permit
fees outlined in Schedule C of this Bylaw;
2. reports are submitted from all Qualified Professionals
responsible for the soil deposit project providing an update on
site conditions and permit compliance;
3. all soil deposit records are up to date and complete; and,
4. any and all infractions under this Bylaw and related Soil Deposit
Permit are remedied to the satisfaction of the City.
5.11 Insurance
5.11.1 Applicants for soil deposit where the volume proposed is greater than
15 cubic metres are required to carry comprehensive general liability
coverage in the amount of $5,000,000 including liability for bodily injury
or death and property damage for the duration of the work. The amount
of insurance may be reduced to $1,000,000 if the volume of soil to be
deposited is not more than 350 cubic metres. Insurance may be
waived by the Manager when the City is the responsible party
completing the soil deposit activity.
5.12 Soil Deposit Requirements
Soil deposit activities will at all times be conducted in accordance with the following
requirements.
5.12.1 The slope of any part of an exposed face of any deposited soil will not
be greater than the angle of repose necessary for stability of the soil.
Where that slope face is within 10 meters of a property boundary the
maximum slope grade will be 4:1 (4 horizontal metres to 1 vertical
metre).
5.12.2 The deposited soil will be graded in such a manner that positive
gravity drainage is assured, and a drainage system of sufficient
capacity and extent will be installed to ensure that runoff to any
adjacent lands will be no greater or lesser than run-off prior to the
commencement of the soil deposit project.
12
5.12.3 Soil must not be deposited over any dedicated public right-of-way or
registered easement without first obtaining the written approval of the
authority having jurisdiction over the right-of-way or easement, and a
copy of the written approval has been provided to the Manager.
5.12.4 Where the natural subsoil is compressible, soil shall not be deposited
in the immediate vicinity of any utilities or services which might be
damaged by settlement of the soil without first obtaining written
approval from the authority having jurisdiction over the right-of-way or
easement, and a copy of the written approval has been provided to the
General Manager, Public Works and Development Services.
5.12.5 Soil must not be deposited over wells or private sewage disposal
systems.
5.12.6 All drainage facilities and natural watercourses must be kept free of silt,
clay, sand, rubble, debris, gravel, and all other material originating
from the soil deposit project, which might cause obstruction to
drainage facilities and natural watercourses.
5.12.7 All damage to City or privately owned drainage facilities, natural
watercourses, roads, lanes, or other City or privately owned properties
or facilities, resulting from the soil deposit project must be promptly
and properly repaired to the complete satisfaction of the City.
5.12.8 Dirt, mud, debris etc. resulting from a soil deposit project which is
tracked onto public roads must be removed on a daily basis or as
directed by the Manager.
5.12.9 Should the permit holder fail to remove the dirt, mud, debris etc. from
public roads, the City may direct others to do so and the cost will be the
responsibility of the permit holder. The permit holder must remit all
payments within 14 days of receiving the invoice(s). If the permit
holder fails to remit all payments within the specified time frame, the
City may draw on all or part of the irrevocable letter of credit to cover
the cost of the work and/or suspend the permit until all bills have been
paid, or both.
5.12.10 The deposited soil and related activities must not encroach upon,
undermine, damage or endanger any adjacent property or any setbacks
prescribed in the permit.
5.12.11 Stockpiles of soil which are part of a soil deposit project must be
located and maintained in accordance with the erosion and sediment
control plan that is prepared for, and that comprises a part of, a valid
permit.
13
5.12.12 Hauling of soil material and onsite soil deposit activities involving
heavy equipment operation are prohibited on any Sunday or Statutory
Holiday and are restricted to the hours of 7 a.m. to 9 p.m. any other day
of the week as per the Maple Ridge Noise Control Bylaw (5122 -1994).
5.12.13 All work authorized by a Permit shall be conducted by the Owner or by
contractor that has a valid business license to work within the City of
Maple Ridge.
5.13 Rectification Provisions
Upon completion of soil deposition, the permit holder will forthwith:
5.13.1 Leave all surfaces of the soil deposit area with a slope not greater
than the grade shown on the plans filed pursuant to Section 5.4.3 and
as specified in the permit;
5.13.2 Cover all surfaces of the soil deposit area with an established growth
of grass or other suitable and approved ground cover for erosion control
as specified in the submitted Erosion and Sediment Control Plan;
5.13.3 Should the necessary rectification of the property not be completed
within a period of ninety (90) days following expiration of the permit, all
letters of credit held as security for the project will be cashed and all
monies will be held by the City until the completion of all required
works; and,
5.13.4 Should the permit holder not complete all the rectification work as
required under the permit to the satisfaction of the City, the City may
enter the lands and carry out all the work necessary to complete the
required rectification.
5.13.5 Where the refundable security is not enough to cover the cost borne by
the City to complete the rectification work, the City shall recover all
costs from the permit holder and/or property owner.
5.14 Administration and Enforcement
5.14.1 This Bylaw will be administered by the Manager.
5.14.2 The Manager, the Bylaw Enforcement Officer and all City employees
under their direction will have the right at all reasonable hours to enter
upon and inspect any land or premises in the City to determine if the
provisions of the Bylaw are being met.
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5.14.3 In the event of a breach of any of the provisions of this Bylaw, or a
permit issued under this Bylaw, the Manager or the Bylaw
Enforcement Officer will issue to:
1. the owner of the lands upon which the soil or other material is
being deposited or,
2. the applicant and/or permit holder or,
3. the person responsible for the soil deposit work on site or,
4. the person, land owner, or contractor responsible for having the
soil or other material removed from the source property or,
5. the person and/or trucking company responsible for depositing
the soil or other material or,
6. the dispatch company or person (dispatcher) responsible for
directing and coordinating the delivery of the soil or other
material to the site
any or all a notice of such breach. Any person receiving a notice of
breach will forthwith cease and desist the deposition of soil or other
material, or permitting the deposition of soil or other material upon
the lands until the breach is remedied.
5.14.4 In the event that the deposition of soil or other material has occurred
on a parcel of land without a valid permit, or approval from the
Manager, and a notice of breach has been received, all work on the
property must cease and, where a permit is required, a permit
application must be submitted within 14 days with payment of all
applicable fees, including an enforcement permit fee, pursuant to
Section 5.5 and Schedule C of this Bylaw.
5.14.5 All soil or other material is to be removed within 14 days of receiving a
notice of breach for unpermitted deposit of soil or other material
unless a permit application has been submitted to the City.
5.14.6 If in the event of a breach of the provisions of this Bylaw or works in
contravention of an approved permit the Manager or Bylaw
Enforcement Officer may post a stop work notice anywhere on the
parcel where the breach has occurred. Upon the posting of such notice
all construction or soil deposit related works shall cease until the
contravention has been remedied, and the Manager has authorized
them to recommence.
5.14.7 In the event that any person, having received a stop work notice, fails
to remedy the breach within the time frame specified by the City, or
otherwise proceed to breach any provisions of the Bylaw and/or permit,
the permit will become null and void and all monies collected with
respect to the permit will be forfeited. Once the breach has been
corrected, it will then be necessary for the permit holder to apply for
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and obtain a new permit and all fees set out in the Bylaw will be due
and payable as a condition of permit issuance.
5.14.8 The City shall not issue subsequent Soil Deposit Permits to any
person who has had a permit revoked, unless and until such person,
in addition to any other security required pursuant to this Bylaw, posts
an additional security up to a maximum of $100,000 as determined
necessary by the City.
5.14.9 Where any permit holder neglects and/or refuses to carry out the
works in accordance with the permit, then in accordance with the
provisions of this Bylaw and/or conditions of said permit, it will be
considered an offense against the Bylaw and every day that the land
and/or the required works remain in a condition contrary to the
provisions of this Bylaw and/or terms and conditions of the permit, a
new offence is committed and the permit holder will be liable to the
penalty hereinafter provided.
Part 6 Offence and Penalty
6.1 Every person who violates a provision of this bylaw, or who consents,
allows or permits an act or thing to be done in violation of a provision of this
bylaw, or who neglects to or refrains from doing anything required to be
done by a provision of this bylaw, is guilty of an offence and is liable to the
penalties imposed under this bylaw, and is guilty of a separate offence
each day that a violation continues to exist.
6.2 Every person who commits an offence is liable on summary conviction to a
fine or to imprisonment, or to both a fine and imprisonment, not exceeding
the maximum allowed by the Offence Act.
Schedules
Schedule A – Permit Application Form
Schedule B – Plans and Specifications
Schedule C – Permit Fees and Refundable Security Deposits
Schedule D – Public Notification
Schedule E – Soil Deposit Permit Form
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READ A FIRST TIME on [Date]
READ A SECOND TIME on [Date]
READ A THIRD TIME on [Date]
ADOPTED by the Council on [Date]
PRESIDING MEMBER CORPORATE OFFICER
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Schedule A: Permit Application Form
1. Applicant Information:
Full name(s):
Address: Postal Code:
Home Phone: Cell Phone: Email:
2. Property Owner information (if different than applicant):
Full name(s):
Address: Postal Code:
Home Phone: Email:
(A consent form signed by the property owner must accompany this application if the
applicant and owner are not the same)
3. Company or Contractor information (if the owner is not the person completing the onsite
work):
Full name (s) of the Contractor and company:
Address: Postal Code:
Office Phone: Cell Phone: Email:
4. Property proposed for Soil Deposit:
Street Address:________________________________________________________
Or Legal Description:___________________________________________________
5. Purpose of the proposed Soil Deposit:
______________________________________________________________________________
______________________________________________________________________________
6. Soil type(s) to be deposited:
7. Surface area of the proposed Soil Deposit area:
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8. Volume of Soil to be deposited (in cubic metres):
9. The following plans are required to complete this Soil Deposit Permit application as per
Section 6.4.3 and Schedule B of the Maple Ridge Soil Deposit Regulation Bylaw (#### -
2017):
___ BCLS land survey
___ Site plans
___ Stormwater Management Plan
___ Erosion and Sediment Control Plan
___ Tree Impact Assessment and Management Plan
___ Invasive Species Assessment and Management Plan
___ Geotechnical Assessment
___ Soil Quality Assessment
___ Agricultural Farm Plan
___ Road Quality Assessment
___ Floodplain Impact Assessment
___ Groundwater Assessment
___ Certification of Professional Engineer
___ Government applications and approvals (provincial, federal)
FEE: Applications for a permit shall be accompanied by the prescribed fees and refundable
security deposit as set out in Section 6.4.3 and Schedule C of the Maple Ridge Soil Deposit
Regulation Bylaw (#### - 2017)
I HEREBY DECLARE that the above information is correct, that it is my intention to place fill
on the property in accordance with the attached plans and specifications and information,
that I am aware of the provisions of the Maple Ridge Soil Deposit Regulation By-law No.
####-2017 and that I will abide by all applicable provisions of said by-law and such terms
and conditions as may form part of any Soil Deposit Permit issued pursuant to this
Application.
I further agree to indemnify and hold harmless the City of Maple Ridge, its agents,
employees or officers from and against any claims, demands, losses, costs, damages,
actions, suits or proceedings whatsoever by whomsoever brought against the City, its
agents, employees or officers by reason of the City granting the owner and contractor named
herein the Soil Deposit Permit to conduct the work in accordance with the plans submitted
and described in this application.
Name of applicant(s): ___________________________________________________
Signature of Applicant(s):__________________________________________________
Date: __________________________________
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Schedule B: Plans and Specifications
1. All Soil Deposit Permit applications require the following:
a. Address and personal contact information:
i. the legal description and civic address of the land on which fill is to be placed;
ii. the legal description and civic address of the land where the fill originates;
iii. the name and the address of the person applying for the permit;
iv. the name, address and telephone/fax numbers of the registered owner(s) of
the land on which the fill is to be placed. Where there is more than one
registered owner, the names, addresses and telephone/fax numbers of ALL
registered owners must be provided.
b. The soils assessment and soil deposit plan shall include:
i. the composition of the proposed soil;
ii. the proposed method of placing the soil;
iii. the exact location and depths where the fill is to be placed, defined by
reference to any existing buildings, structures, improvements, and parcel
boundaries all of which must be shown as a dimensioned contour sketch plan
in metric units;
iv. the proposed volume of fill including calculations, cross-sections and other
pertinent information used in calculating volume; and,
v. the dates proposed for commencement and completion of the soil deposit.
c. Vegetation assessments and management plans:
i. Tree assessment and management plan to ensure trees on the property and
on neighbouring properties will not be impacted by the soil deposit activity
and the identification of species and location of significant trees;
ii. Identification and location of significant trees, as defined by the City of Maple
Ridge Tree Management and Protection Bylaw (#7133-2015) on the property
and within 5m of the property boundaries; and,
iii. Invasive species, including noxious weeds, assessment and management
plan to ensure that additional problem species are not transferred to or from
the property, and to ensure that the extent of the species is not spread across
the property as a result of any soil deposit activity.
d. Safety considerations for the Soil Deposit Project:
i. measures proposed to prevent personal injury or property damage resulting
from filling; and,
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ii. a Traffic Management Plan that includes:
the proposed routes to be taken by vehicles transporting soil to the
land;
vehicle parking or staging locations on and off site;
the measures proposed to prevent safety concerns along
transportation routes including traffic management personnel and
signs; and,
current and proposed access on the property.
e. Protection of drainages and infrastructure:
i. A site plan that includes the location of all watercourses, waterworks, wells,
ditches, drains, sewers, septic fields, catch basins, culverts, manholes, rights-
of-way, public utilities and public works, and private structures on adjacent
land parcels within 30 meters of the boundaries of the parcel on which soil is
to be placed, and the measures to protect them;
ii. an Erosion and Sediment Control plan that includes:
the measures proposed to control erosion and sedimentation;
the measures proposed to minimize or prevent tracking of soil or
other material onto municipal streets and roads and measures for
cleaning the streets and roads abutting the parcel on which soil is to
be placed; and,
the reclamation measures proposed to stabilize, landscape, and
restore the land upon completion of filling.
iii. a Stormwater Management Plan that includes:
identifies current drainage features, wells, watercourses, septic
systems and contours of the land;
identifies the proposed drainage systems during the proposed work
and how existing drainage features, wells, septic systems will be
protected;
identifies the final contours of the property and the final drainage
features; and,
certifies that adjoining properties will not be subject to increased
flooding caused directly by stormwater runoff from the soil deposit
site.
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f. copies of all certificates, permits and approvals, as may be required by
provincial and/or federal government agencies as required under legislation
including, but not limited to, the Water Act, Environmental Management Act,
Wildlife Act, and Fisheries Act and amendments thereto or any other authority
having jurisdiction;
g. A Watercourse Protection Development Permit application and applicable
supporting information and fees shall be submitted for any work that is
proposed within 50m of a watercourse;
h. A Natural Features Development Permit application and applicable supporting
information and fees shall be submitted for any work proposed on slopes, or
within 30m of slopes, greater than 15% gradient, or for work proposed within a
floodplain; and,
i. any and all other plans, reports, assessments and approvals by other agencies
as deemed necessary by the Manager of Development and Environmental
Services.
2. Applications for soil deposit permits for soil volumes greater than 350 cubic metres
will include the following plans and specifications:
a. all plans and assessments completed pursuant to Schedule B 1. are to be
completed by Qualified Professionals;
b. BCLS survey of the property that includes:
i. location of all structures and private infrastructure on the property;
ii. location of all public infrastructure within 20m of the property;
iii. location of all watercourses, drainages, septic systems and wells on
the property and within 30m of the property boundary;
iv. contour plans to a scale not smaller than one thousand to one
(1000:1), showing at 0.5 meter intervals the elevations as they exist
and showing 0.5 meter intervals the proposed elevations of the land
after the deposit of soil;
v. current access to the property; and,
vi. location of trees within 10m of the proposed soil deposit project area,
including significant trees (as defined by the City of Maple Ridge Tree
Management and Protection Bylaw (#7133-2015)).
c. the City may require a Road Quality Assessment of the roads identified in the
Traffic Management Plan prior to the approval of a soil deposit permit.
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3. Applications for soil deposit permits where the proposed soil deposit is for
agriculturally zoned lands or is for the improvement of the agricultural potential or
farm use of a property will require the following plans and specifications:
a. An Agricultural Farm Use Plan; and,
b. A soil assessment and report completed by a Qualified Professional Agrologist
that includes:
the soil characteristics of the proposed soil deposit site;
the soil characteristics of the proposed soil source site;
the benefits that the proposed soil deposit will provide for
agricultural productivity and use; and;
any limitations, conditions or recommendations to ensure
agricultural integrity is maintained and improved.
4. Applications for soil deposit permits where proposed soil deposit depths are to
exceed 1m will require the following plans and specifications:
a. a report prepared by a Qualified Professional Geotechnical Engineer that
certifies:
i. the proposed volume of soil including calculations, cross-sections and
other engineering data and pertinent information used in calculating
volume;
ii. that there will be no more settling or subsidence of land, a building or a
structure forming any part of the premises or adjoining property than
prior to the soil deposition;
iii. that the placement of soil and resulting settlement or subsidence will
not prevent any use permitted under the City of Maple Ridge Zoning
Bylaw No. 3510-1985;
iv. that adjoining properties will not be subject to increased flooding
caused directly by stormwater runoff from the soil deposit site; and,
5. Applications for soil deposit permits for properties or lands located within a
floodplain, pursuant to Section 910 of the Municipal Act, will require the following
plans and specifications:
a. a report prepared by a qualified professional engineer in hydrology and/or
hydrogeology that certifies that adjoining properties and infrastructure will not
be subject to increased flooding and hydraulic impacts caused directly by:
i. an increase in floodwater due to the reduced absorption capacity of
the property due to fill activity;
ii. a reduction in flood capacity of the general area; and,
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iii. by the blockage or redirection of floodplain flow pattern.
6. Applications for soil deposit permits for properties or lands located within 100m of a
provincially designated vulnerable aquifer will require the following plans and
specifications:
a. a Groundwater Impact Assessment completed by a Qualified Professional.
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Schedule C: Permit Fees and Refundable Security Deposits
1. Permit Application fee:
a. $50.00 for a Soil Deposit Permit application for the deposit of up to 350 cubic
metres of soil material;
b. $350.00 for a Soil Deposit Permit application for the deposit of 351 to 5,000
cubic metres of soil material; and,
c. $750.00 for a Soil Deposit Permit application for the deposit of more than
5,000 cubic metres of soil material.
2. Volume fee in the amount of $0.50 per cubic metre;
3. Refundable Security:
a. $2.00 per cubic metre for proposed volume of material up to 20,000 cubic
metres of soil material to be deposited;
b. $1.00 per cubic metre for each proposed cubic metre over 20,000 cubic
metres to be deposited; and,
c. $500.00 as a minimum soil deposit security.
4. An application for a permit renewal shall be accompanied by the applicable Permit
Renewal Fee:
a. $50.00 for a Soil Deposit Permit for the deposit of up to 350 cubic metres of
soil material;
b. $175.00 for a Soil Deposit Permit for the deposit of 351 to 5,000 cubic metres
of soil material; and,
c. $375.00 for a Soil Deposit Permit for the deposit of more than 5,000 cubic
metres of soil material.
5. Enforcement Permit Fee:
a. $250.00 for a soil deposit permit application following a Soil Deposit Bylaw
infraction, in addition to the permit application fee.
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Schedule D: Public Notification
1. For permit applications for the deposit of up to 350 cubic metres of soil and/or other
material:
a. Public notification may be required by the Manager.
2. For permit applications for the deposit of 351 to 5,000 cubic metres of soil and/or
other material public notification will consist of:
a. A letter to all property owners of parcels within 100m of the proposed soil
deposit site.
3. For permit applications for the deposit of more than 5,000 cubic metres of soil and/or
other material public notification will consist of:
a. A letter to all property owners of parcels within 100m of the proposed soil
deposit site.
b. The posting of a sign in the form provided below.
4. For permit applications for the deposit of more than 20,000 cubic metres of soil and/or
other material public notification will consist of:
a. Soil Deposit Information Meeting in similar format to a Development
Information Meeting as per Policy 6.20.
5. For permit applications that could have a significant impact on the character of the
surrounding area public notification will consist of any of the following:
a. A letter to all property owners of parcels within 100m of the proposed soil
deposit site.
b. The posting of a sign in the form provided.
c. Soil Deposit Information Meeting in similar format to a Development
Information Meeting as per Policy 6.20.
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Public Notification: Soil Deposit Information Letters
The applicant shall be responsible for all notification of the Soil Deposit Project. The
applicant must mail or otherwise deliver a Soil Deposit Information letter to all property
owners and residents within 100 metres of the proposed soil deposit site and to the
Planning Department as soon as possible following the submission of a Soil Deposit Permit
application and prior to an application review by City Staff. The Planning Department will
provide the applicant with a list of mailing addresses for all property owners and residents.
The letter must contain the following project specific information:
a. The application number;
b. The property address(es) of the proposed soil deposit;
c. The volume of soil proposed for deposit;
d. A map showing the location of the soil deposit site (note: not the location of the
meeting);
e. A sketch of the proposed soil deposit area;
f. The purpose of the application; and,
g. An invitation to obtain information from the applicant, including contact
information and the Planning Department’s contact information.
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Public Notification: Soil Deposit Information Sign
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Public Notification: Soil Permit Information Meetings
1) An applicant shall be required to hold a Soil Deposit Information Meeting when an
application involves the following:
a) The deposit more than 20,000 cubic metres; or
b) any deposit, where in the opinion of the Director of Planning, the development
could have a significant impact on the character of the surrounding area.
2) The meeting is the responsibility of the applicant to host and all costs related to
the meeting are to be assumed by the applicant. The arrangement for and
provision of facilities for the Soil Deposit Information Meeting are the
responsibility of the applicant.
3) A fee may be charged by the City of Maple Ridge to cover the cost of staff time, as
set out in the current Development Application Fee Bylaw No. 6592-2008, should
attendance as an observer be required, at the discretion of the Director of
Planning.
4) Applicants will be required to discuss the timing and location of the Soil Deposit
Information Meeting with the Planning Department and agree upon the
appropriate scheduling of the meeting. The meeting should be scheduled at a
time that ensures adequate opportunity for the public to attend and time to
provide feedback about the project (not less than two hours in length). The
location of the meeting should be in close proximity to the project site and should
be large enough to accommodate the anticipated turnout. Appropriate venues
may include community halls, schools or churches, but do not include private
homes, or the applicant’s office. An applicant who holds a Soil Deposit
Information Meeting without having reached agreement on the time and place of
the meeting with the Planning Department may be required to re-schedule
another meeting at their cost, at an agreed upon time and location.
5) The following materials must be made available at the Soil Deposit Information
Meeting:
i. Site Plan, showing:
all areas of proposed disturbance
proposed tree removals
fill depths on 0.5m contours
stormwater drainages
existing infrastructure or natural features
ii. Supporting professional reports;
i. Submission information as outlined in Schedules F, G, and J of the
Development Procedures Bylaw No. 5879 – 1999, if the application is
subject to a Watercourse Protection or Natural Features; and
ii. Meeting records:
Sign-in sheet to record number of attendees*;
Comment sheets for attendees*; and
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Copies of any emails or correspondence that may have been
submitted.
The above listed information must be reviewed by the Planning Department prior to
presentation at the Development Information Meeting. Records from the meeting are
to be kept by the applicant and forwarded to the City within three days of the
meeting.
*Sign-in and comment sheets must include the following disclaimer:
“Please note that all comment and attendance sheets produced as a result of this
Development Information Meeting will be provided to the City of Maple Ridge and
form part of the public record that is available for viewing by the public upon
request.”
6) The applicant shall be responsible for all notification of the Soil Deposit
Information Meeting. The applicant must mail or otherwise deliver a Soil Deposit
Information Meeting letter to all property owners and residents within 100 metres
of the development site and to the Planning Department at least 10 days in
advance of the meeting date. The Planning Department will provide the applicant
with a list of mailing labels for all property owners and residents. The letter must
contain the following project specific information:
h. The application number;
i. The property address(es) of the proposed soil deposit;
j. The volume of soil proposed for deposit;
k. A map showing the location of the soil deposit site (note: not the location of
the meeting);
l. The purpose of the application;
m. The date, place, start and end times of the Soil Deposit Information Meeting;
and
n. An invitation to obtain information from the applicant, including contact
information and the Planning Department’s contact information.
7) A Soil Deposit Information Meeting advertisement must be published in at least
two consecutive issues of a local newspaper, the last publication to appear not
less than three and not more than ten days before the meeting. The notice must
be a minimum of three columns width, or 9 cm by 12 cm (3.54 in. by 4.72 in.) in
size. The advertisement must include the project specific information listed in 6)
a) through f).
8) A notification decal shall be posted on the Soil Deposit site’s sign(s) a minimum
of 10 days prior to the meeting in accordance with the Council Policy 6.21 –
Development Sign Policy.
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9) The applicant shall be responsible for the format of the meeting and the keeping
of a detailed record of the meeting. Within three days of the Soil Deposit
Information Meeting, a summary report shall be submitted to the Planning
Department containing the following:
a) completed meeting records including: sign-in sheets, comment sheets; and
copies of any emails or correspondence that may have been submitted;
b) summary notes or minutes from the meeting;
c) analysis of the comment sheets; and
d) summary on how the issues and concerns identified from the Soil Deposit
Information Meeting will be addressed in the project.
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Schedule E: Soil Deposit Permit Form
CITY OF MAPLE RIDGE
SOIL DEPOSIT PERMIT NO. __________
Pursuant to the Maple Ridge Soil Deposit Regulation Bylaw No. #### - 2017, permission is
hereby granted to:
____________________________________________________
(Name)
of ____________________________________________________
(Address; telephone #; email address)
to deposit _______ cubic metres upon
___________________________________________________________
(Address of property)
___________________________________________________________
(Legal description of property)
in accordance with the provisions of the Maple Ridge Soil Deposit Regulation Bylaw No.
#### - 2017 Application No. ____________ and the plans, specifications and other
supporting documents filed therewith as approved, and initialed as approved by the permit
holder, all which form a part of this Permit and constitute the terms and conditions of this
Permit.
PERMIT CONDITIONS: (to be stipulated by the City of Maple Ridge)
Fees: Received from ____________ on this day________(date), the sum of $_____ as Soil
Deposit Permit Application Fee, Receipt No.__________; the sum of $______ as Soil Deposit
Volumetric Fee, Receipt No.___________; and, the sum of $______ refundable Security
Deposit, Receipt No. _________.
This Soil Deposit Permit is issued _________(date) on the condition that the permit holder
fully complies with all provisions of the Maple Ridge Soil Deposit Regulation Bylaw No. #### -
2017 and all the terms and conditions herein of this Permit. This Permit shall expire twelve
months after the day of issuance, namely _________(date). Any proposed extension of the
Soil Deposit Permit shall be applied for within 30 days of the end this period.
__________________________________________
Applicant
__________________________________________
Manager of Development and Environmental Services