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HomeMy WebLinkAboutAP Disbursements 01 January 2017.pdf City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE DATE: February 20, 2017 and Members of Council FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT SUBJECT: Disbursements for the month ended January 31, 2017 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended January 31, 2017 be received for information only. GENERAL $ 7,628,848 PA PAYROLL YROLL $ 1,686,488 PURCHASE CARD $ 85,125 $ 9,400,461 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. c) Business Plan /Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • Downtown Maple Ridge BIA – funding, security & FIP grants $ 192,788 • Emergency Communications – dispatch levy 1st quarter $ 262,710 • G.V. Sewerage & Drainage – DCC collections Jul-Dec’16 $ 374,588 • G.V. Water District – water consumption Oct 5 to Nov 1/16 $ 456,413 • Guillevin International Inc. – firefighter turnout gear $ 177,484 • Province of BC – 2016 school tax requisition $ 489,798 • Receiver General for Canada – three payroll remittances $ 1,096.544 • Ridge Meadows Recycling Society – monthly contract for recycling $ 203,708 • Vimar Equipment – street sweeper truck $ 317,209 d) Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended January 31, 2017 have been reviewed and are in order. Original signed by G’Ann Rygg ______________________________________________ Prepared by: G’Ann Rygg Accounting Clerk II Original signed by Trevor Thompson ________________________________ _______________ Approved by: Trevor Thompson, BBA, CPA, CGA Manager of Financial Planning Original signed by Paul Gill _______________________________________________ Approved by: Paul Gill, BBA, CPA, CGA GM – Corporate & Financial Services Original signed by E.C. Swabey _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT ABC Pipe Cleaning Services Sanitary & drainage CCTV program 34,830 Aptean Inc Ross software annual maintenance fees 91,100 Auto-Quip Supply of wireless mobile hoists 62,748 Bartle & Gibson Co Ltd Plumbing, heating & electrical supplies: Caretaker houses 135 Cemetery 91 City Hall 20,014 Hammond Community Centre 67 Leisure Centre 106 Library 20 Neighbourhood park maintenance 231 Pump station repairs 283 Traffic signals 73 Water remote security 245 Works yard building maintenance 670 Works yard inventory 1,793 23,728 BC Hydro Electricity 128,300 BDO Canada LLP 2016 financial statement audit 23,261 Boileau Electric & Pole Ltd Maintenance: Banners 228 Albion Sports Park 239 City Hall 3,148 Christmas decorations 12,972 Pitt Meadows Family Rec Centre -Oct 168 Pole replacements 6,873 Street lights 3,552 Traffic cameras 678 Traffic signals 1,913 29,771 CUPE Local 622 Dues -pay periods 16/26, 17/01 & 17/02 36,861 Chairlines Office chairs 19,264 Chevron Canada Ltd Gasoline & diesel fuel 75,900 CIPE Homes Inc Latecomer agreement 26,454 City Of Pitt Meadows Pitt Meadows facilities electricity -Oct 6,662 Facility bookings -Nov 5,392 2016 contributions from sport field users 62,115 Pitt Meadows Seniors Centre landscaping -Mar-Apr 462 Pitt Meadows Family Rec Centre Telus charges -Oct 132 74,763 Cobing Building Solutions Electrical/Mechanical Maintenance: City Hall 5,233 Firehalls 2,616 Hammond Community Centre 497 Library 725 Leisure Centre 4,863 Operations 40,197 Randy Herman Building 852 RCMP 2,798 The Act 3,110 60,891 D Litchfield & Co Ltd Merkley Park debris removal & site clearing 98,621 Downtown Maple Ridge Business BIA funding & security 181,800 Façade improvement project -50% 2016 grants 10,988 192,788 Emergency Communications Dispatch levy -1st quarter 262,710 Eurovia British Columbia 203 St road & drainage improvements (Lougheed Hwy to Golden Ears Way) 137,891 FDM Software Ltd Annual support & maintenance 15,613 FortisBC -Natural Gas Natural gas 26,921 Fred Surridge Ltd Waterworks supplies 35,532 Golden Ears Plaza Ltd Security refund 45,350 Gotraffic Management Inc Traffic control 19,038 CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS -JANUARY 2017 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Gr Vanc Sewerage & Drainage DCC collection Jul-Dec'16 374,588 Transfer station waste disposal 185 Waste discharge industrial treatment fee -Cottonwood 3,826 378,599 Greater Vanc Water District Water consumption Oct 5 to Nov 1/16 456,413 Guillevin International Inc Firefighter equipment 1,739 Firefighter protective wear 306 Firefighter turnout gear 177,484 Operations electrical supplies 1,418 Sewer pump station electrical upgrade 27,945 Works yard inventory 497 209,389 Hallmark Facility Services Inc Janitorial services & supplies: City Hall 3,427 Firehalls 4,551 Library 4,284 Operations 4,070 Randy Herman Building 4,766 RCMP 4,070 South Bonson Community Centre -Oct events 1,654 26,822 ISCMV -Invasive Species Counc Invasive species management & control 27,870 Kerr Wood Leidal Associates Integrated stormwater management planning & stream monitoring 29,162 Water system assessment & review -drinking water plan refinements 8,634 37,796 Kode Contracting Ltd. Road salt 21,444 Lafarge Canada Inc Roadworks material 70,941 Loewen Paving Thomas Haney tennis court parking lot 29,768 Manulife Financial Employer/employee remittance 144,214 Maple Ridge & PM Arts Council Arts Centre contract payment 54,167 Program revenue 22,374 Theatre rental 4,896 81,437 Maple Ridge Carpet One Operation Center office flooring 17,865 Maple Ridge Chrysler 1972 Ltd Ram 3500 truck with canopy 37,793 Maple Ridge Museum & Archives Quarterly fee for service payment 36,257 MC Freight Systems Security refund 16,500 McElhanney Consulting Services 232 St sidewalk (132 Ave -Silver Valley Rd) 25,386 MCF Holdings Security refund 56,250 MDZ Holdings Security refund 20,638 Medical Services Plan Employee medical & health premiums 40,350 Morrison Hershfield Limited Operation Center storage buildings 19,889 Municipal Insurance Assoc Property insurance 20,689 Municipal Pension Plan BC Employer/employee remittance 456,914 Novax Industries Corp Third party ICBC recovery 15,794 Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups -Nov & Dec 122,391 NWallace & Company Ltd. Operations storage building & shed construction 61,574 Open Storage Solutions Inc Data storage device replacement 53,853 Opus International Consultants McNutt Road reservoir expansion 10,781 Silver Valley reservoir 9,324 20,105 Organized Crime Agency Of BC DNA analysis services Jan 1/16 -March 31/17 55,671 Paul Bunyan Tree Services Tree maintenance & damaged tree removal 17,454 Province Of BC -21312 2016 school tax requisition 489,798 Receiver General For Canada Employer/Employee remittance PP16/26, PP17/01 & PP17/02 1,096,544 RG Arenas (Maple Ridge) Ltd Ice rental Nov & Dec 107,220 Curling rink operating expenses Oct, Nov & Dec 18,802 Late night youth skate 160 Additional weekend skate 8,820 135,002 Ricoh Canada Inc Quarterly copy usage 15,872 Scanned images 2,412 18,284 Ridge Meadows Seniors Society Quarterly operating grant 58,644 Ridge Meadows Recycling Society Monthly contract for recycling 203,708 Weekly recycling 292 Litter pickup contract 924 Recycling station pickup 308 Roadside waste disposal 125 205,358 Rogers Cellular devices 16,870 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Sandpiper Contracting Ltd 224 Street watermain replacement (122 Ave to 124 Ave) 44,220 Sanscorp Products Ltd Road sand 48,439 Stantec Consulting Ltd 263 St water pump station replacement 15,574 Security refund 500 16,074 Status Electrical Corporation Cameras for radio tower & 256 St water pump station 15,154 The Get Go Inc. (GGI) Traffic control 65,318 Valley Traffic Systems Inc Rapid flashing beasons for seven existing uncontrolled crosswalks 59,670 Road warning signs 1,034 60,704 Vimar Equipment Ltd Street sweeper truck 317,209 Warrington PCI Management Advance for Tower common costs less expenses 45,626 Workers Compensation Board BC Employer/Employee remittance 4th quarter 2016 78,389 Xylem Canada Company Sewer pump station electrical upgrade 20,675 Pump station maintenance 1,232 21,907 Disbursements In Excess $15,000 6,835,939 Disbursements Under $15,000 792,909 Total Payee Disbursements 7,628,848 Payroll PP17/01 & PP17/02 1,686,488 Purchase Cards -Payment 85,125 Total Disbursements January 2017 9,400,461