HomeMy WebLinkAboutAP Disbursements 02 February 2017.pdf
City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE DATE: March 20, 2017 and Members of Council FROM: Chief Administrative Officer MEETING: Committee of the Whole SUBJECT
SUBJECT: Disbursements for the month ended February 28, 2017 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved
by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the
Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended February 28 28, 2017 , be received for information only. GENERAL $ 9,290,585 PA PAYROLL
YROLL $ 1,698,172 ,6PURCHASE CARD $ 91,628 $11,080,385 1,080,385 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds
and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements.
c) Business Plan /Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • BC Hydro – electricity $ 151,046 • G.V. Water District – water
consumption Nov 2 to Nov 29/16 $ 431,946 • Guild Yule & Company In Trust – settlement of claim $ 230,000 • NWallace & Company – storage building & shed construction $ 225,076 • RCMP
Receiver General – contract Oct 1 – Dec 31/16 $ 4,452,128 • Ridge Meadows Recycling Society – monthly contract for recycling $ 203,709 • Timbro Contracting – Silver Valley reservoir–Rock
Ridge reservoir $ 279,819 d) Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month
ended February 28, 2017 have been reviewed and are in order. Original signed by G’Ann Rygg ______________________________________________ Prepared by: G’Ann Rygg Accounting Clerk II
Original signed by Trevor Thompson _______________________________________________ Approved by: Trevor Thompson, BBA, CPA, CGA Manager of Financial Planning Original signed by Paul
Gill _______________________________________________ Approved by: Paul Gill, BBA, CPA, CGA GM – Corporate & Financial Services Original signed by E.C. Swabey ________________________________________
_______ Concurrence: E.C. Swabey Chief Administrative Officer
VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Associated Fire Safety Firefighter training equipment 23,082 Firefighters' protective wear 141 23,223 B & B Contracting Ltd 128 Avenue road
& drainage improvements (216 St to 224 St) 57,136 BC Hydro Electricity 151,046 BC SPCA Contract payment -Jan 29,190 Boileau Electric & Pole Ltd Maintenance: Albion Sports Park 20,114
Albion pump station 2,112 Christmas decorations 4,734 IT training room 634 Laity Street crosswalk lighting 3,994 Street lights 1,428 33,016 CUPE Local 622 Dues -pay periods 17/03 &
17/04 25,015 CBI Health Centre Golden Ears Contracted service provider -fitness classes & programs 18,094 Chevron Canada Ltd Gasoline & diesel fuel 87,188 Citrix Systems Inc. Citrix
XenDesktop subscription 32,047 City Of Pitt Meadows Share of 2016 Pitt Meadows Community Police office expenses 30,040 Cobing Building Solutions Electrical/Mechanical Maintenance: City
Hall 3,025 Library 2,473 Maple Ridge Museum 173 Operations 2,664 Randy Herman Building 12,163 The Act 5,587 Whonnock Lake Community Centre 246 26,331 FortisBC -Natural Gas Natural gas
26,113 Gotraffic Management Inc Traffic control 19,495 Greater Vanc Water District Water consumption Nov 2/16 to Nov 29/16 431,946 Guild Yule & Company In Trust Settlement of claim
230,000 Guillevin International Inc Firefighter equipment 746 Firefighter protective wear 20,061 Fire Department storage cabinet 1,118 Operations electrical supplies 909 Street light
fixtures 101,547 Works yard inventory supplies 1,395 125,776 Hallmark Facility Services Inc Janitorial services & supplies: City Hall 3,427 Firehalls 4,552 Library 9,849 Operations
4,306 Randy Herman Building 4,766 RCMP 4,070 Whonnock Lake Community Centre 1,654 32,624 Image Painting & Restoration Painting & restoration services: 225 Street pump station 5,775
City Hall 2,043 Leisure Centre 9,555 Randy Herman Building 2,730 20,103 Industra Construction Corp McNutt Road reservoir expansion 99,326 Interprovincial Traffic Serv Traffic signal
LED replacement lamps 32,931 Kerr Wood Leidal Associates Integrated stormwater management planning & stream monitoring 32,456 Mainroad Maintenance Products Road salt 70,682 Manulife
Financial Employer/employee remittance 145,125 Maple Ridge & PM Arts Council Arts Centre contract payment 54,167 Theatre rental supplies 46 54,213 Maple Ridge Carpet One Flooring &
installation: Caretaker house -221 Street 1,178 CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS -FEBRUARY 2017
VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT City Hall 8,310 Library 7,177 Randy Herman Building 2,064 RCMP 7,177 25,906 Medical Services Plan Employee medical & health premiums 40,135
Medisys Health Group Inc Fire Department medical exams & vaccines 19,457 Mica Properties Ltd Security refund 25,000 Morningstar Homes Ltd Security refund 57,000 Municipal Pension Plan
BC Employer/employee remittance 452,084 North Of 49 Enterprises Ltd Contracted service provider -skating lesson programs 17,839 Nova Pole Int'L Inc Street light pole replacement 15,849
NWallace & Company Ltd. Operations storage building & shed construction 225,076 RCMP -Receiver General For Cda RCMP contract Oct 1 -Dec 31/16 4,452,128 Receiver General For Canada Employer/Employee
remittance PP17/03 & PP17/04 853,290 Ridge Meadows Recycling Society Monthly contract for recycling 203,709 Weekly recycling 417 Litter pickup contract 627 Recycling station pickup
330 Roadside waste disposal 53 Toilet rebate program 148 Two used recycling trucks 11,200 216,484 Sanscorp Products Ltd Roadworks material 18,427 School District #42 Field lighting
costs 2016 21,706 Simon Fraser University Community capital framework 15,000 Stantec Consulting Ltd 225 St pump station & River Road forcemain capacity study 18,473 Talentmap Employee
survey program license fee 15,834 Timbro Contracting Silver Valley reservoir -Rock Ridge reservoir -tank 2 279,819 Triahn Enterprises Ltd 108 Ave watermain & PRV chamber 16,519 Warrington
PCI Management Advance for Tower common costs plus expenses 69,929 Disbursements In Excess $15,000 8,689,073 Disbursements Under $15,000 601,512 Total Payee Disbursements 9,290,585
Payroll PP17/03 & PP17/04 1,698,172 Purchase Cards -Payment 91,628 Total Disbursements February 2017 11,080,385