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Home My WebLink AboutAP Disbursements 03 March 2017.pdfTO: FROM: SUBJECT: City of Maple Ridge Her Worship Mayor Nicole Read and Members of Council Chief Administrative Officer MEETING DATE: May 9, 2017 MEETING: Council Disbursements for the month ended March 31, 2017 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended March 31, 2017 be received for information only. GENERAL $ 7,241,669 PAYROLL $ 2,643,476 PURCHASE CARD $ 84,194 9.969.339 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. c) Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • Canadian Pacific Railway - Crossing upgrades, contract & repairs $ 280,828 • Eurovia BC - 203 St road & drainage improvements $ 531,962 • Fraser Valley Regional Library - 1St quarter member assessment $ 679,690 • G.V. Water District - water consumption Nov 30 to Dec 31/16 $ 494,064 • ICBC - Fleet insurance renewal $ 198,275 • RG Arenas - Ice rental, additional weekend skate & youth skate $ 151,664 • Ridge Meadows Recycling Society - monthly contract for recycling $ 203,709 d) Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended March 31, 2017 have been reviewed and are in order. Original signed by G'Ann Rygg Prepared by: G'Ann Rygg Accounting Clerk II Original signed by Trevor Thompson Approved by: Trevor Thompson, BBA, CPA, CGA Manager of Financial Planning Original signed by Paul Gill Approved by: Paul Gill, BBA, CPA, CGA GM - Corporate & Financial Services Original signed by E.C. Swabey Concurrence: E.C. Swabey Chief Administrative Officer CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - MARCH 2017 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT 0740396 BC Ltd Security refund 128,517 Active Network Ltd Class software maintenance fees 23,319 AIPI Investments Road dedication 52,155 Baxter, Daniel Security refund 18,000 BC Hydro Electricity 127,769 BC SPCA Contract payment - Feb 29,190 Boileau Electric & Pole Ltd Maintenance: City Hall 2,681 Conduit repairs 1,202 Firehalls 1,348 Repairs due to MVA 3,465 Street lights 2,218 Traffic intersection inspections & repairs 10,121 21,035 Bosa Development Corp Security refund 26,000 CUPE Local 622 Dues - pay periods 17/05 & 17/06 25,353 Canadian Pacific Railway 203 St crossing upgrade 100,264 240 St crossing upgrade 102,696 Crossing flasher contract 4,968 Damaged crossing repairs 292 Lorne Ave crossing upgrade 72,581 Private road crossing fee 27 280,828 Cel -Com Systems Ltd Fire Department pagers 23,761 Impact earpiece 95 Jumper cables for remote operation 683 24,539 Chevron Canada Ltd Gasoline & diesel fuel 78,123 Cobing Building Solutions Electrical/Mechanical Maintenance: City Hall 4,605 Firehalls 3,203 Greg Moore Youth Centre 173 Hammond Community Centre 194 Haney House 470 Library 1,407 Leisure Centre 17,726 Operations 26,247 Randy Herman Building 563 RCMP 2,789 The Act 16,189 Whonnock Community Centre 3,143 76,709 Epic Homes (2012) J.V. Security refund 75,751 Eurovia British Columbia 203 St road & drainage improvements (Lougheed Hwy to Golden Ears Way) 531,962 Finning International Inc Grader repairs 22,900 Fortis BC Energy Inc Alter existing gas services on 203 St to accommodate sewer installation 2,807 Extend existing service to remote meter location on 128 Ave 8,901 McKenney Creek bypass & reinstatement on 128 Ave 26,968 38,676 FortisBC - Natural Gas Natural gas 23,727 Fraser City Installations Ltd Rapid flashing beacons on Dewdney Trunk Road crosswalks 88,072 Fraser Valley Regional Library 1st quarter member assessment 679,690 Fred Surridge Ltd Waterworks supplies 15,686 Gotraffic Management Inc Traffic control 35,256 Gr Vanc Sewerage & Drainage Licence for Maple Ridge residential transfer station 32,000 Maple Ridge transfer station waste disposal 109 32,109 Greater Vanc Water District Barnston pump station 4,916 Maple Ridge Main West 67,835 Water consumption Nov 30/16 to Dec 31/16 494,064 566,815 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Guillevin International Inc City Hall exterior security light 385 Firefighter equipment 9,456 Firefighter protective wear 711 Operations electrical supplies 6,534 Works yard inventory supplies 1,907 18,993 Hallmark Facility Services Inc Janitorial services & supplies: City Hall 3,496 Firehalls 4,643 Library 4,370 Operations 4,151 Randy Herman Building 4,861 RCMP 4,151 25,672 Hetek Solutions Inc Wireless hydrant pressure recorders 15,459 Hub Fire Engines And Equipment Fire truck & equipment maintenance 15,421 ICBC - Fleet Insurance 2017 fleet insurance renewal 198,275 Illuminata Marketing Inc Economic Development branding review 19,425 Industra Construction Corp McNutt Road reservoir expansion 63,622 Jacks Automotive & Welding Fire Dept equipment repairs 24,765 Jaymar Enterprises Inc Security refund 38,821 Kerr Wood Leidal Associates Integrated stormwater management planning & stream monitoring 23,067 Water system assessment & review 865 23,932 Lafarge Canada Inc Roadworks material 133,269 Manulife Financial Employer/employee remittance 145,115 Maple Ridge & PM Arts Council Arts Centre contract payment 54,167 BC Film Festival sponsorship 5,250 Family Day grant 1,000 Program revenue Jan & Feb 19,113 Theatre rental 4,454 83,984 Maple Ridge Carpet One Flooring & installation: City Hall 25,740 Greg Moore Youth Centre 7,177 Library 23,790 Randy Herman Building 26,568 83,275 Maridge Properties Ltd Security refund 20,000 Medical Services Plan Employee medical & health premiums 41,025 Mikes, Antonin & Lynne Security refund 15,000 Municipal Pension Plan BC Employer/employee remittance 691,067 Oakvale Developments Ltd Security refund 57,252 Open Storage Solutions Inc Maintenance contract for servers 38,324 Oracle Corporation Canada Inc Hyperion annual software license & suppport 17,853 Ranger Construction Randy Herman Building renovations 16,338 Receiver General For Canada Employer/Employee remittance PP17/05 & PP17/06 831,391 RG Arenas (Maple Ridge) Ltd Ice rental Jan & Feb 117,021 Late night youth skate 71 Additional weekend skate Sep, Nov, Dec, Jan & Feb 34,572 151,664 Ridge Meadows Search & Rescue 2017 service agreement 16,000 Ridge Meadows Recycling Society Monthly contract for recycling 203,709 Chipping program 1,652 Weekly recycling 355 Litter pickup contract 528 Recycling station pickup 308 Roadside waste disposal 52 Toilet rebate program 242 206,846 Sanscorp Products Ltd Roadworks material 32,604 SAP Canada Inc Enterprise annual software support 20,291 Stantec Consulting Ltd 263 St water pump station upgrade 80,805 Technology Linked Computer Inc Backup tape library 16,300 VENDOR NAME Thomas G Andison Law "In Trust" Triahn Enterprises Ltd Union Of BC Municipalities Villagewalk Homes Ltd Warrington PCI Management Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards - Payment Total Disbursements March 2017 DESCRIPTION OF PAYMENT Security refund 108 Ave watermain & PRV chamber 2017 UBCM Annual Dues Commercial Licenses Dec 1/16 - Feb 28/17 Security refund Advance for Tower common costs plus expenses PP17/05, PP17/06 & PP17/07 AMOUNT 101,884 34,103 17,586 13,361 30,947 125,465 95,294 6,552,663 689.006 i ,�41,nny 2,643,476 84.194 V,yby,:5,jy