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Home My WebLink AboutAP Disbursements 04 April 2017.pdfTO: FROM: SUBJECT: City of Maple Ridge Her Worship Mayor Nicole Read and Members of Council Chief Administrative Officer MEETING DATE: May 23, 2017 MEETING: Council Disbursements for the month ended April 30, 2017 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended April 30, 2017 be received for information only. GENERAL $ 7,241,669 PAYROLL $ 2,643,476 PURCHASE CARD $ 84,194 9.969.339 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. c) Business Plan / Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • Emergency Communications - Dispatch levy - 2nd quarter $ 262,710 • G.V. Water District - water consumption Jan. 1- 31/17 $ 550,805 • G.V. Regional District - debt payment $ 2,454,101 • Ridge Meadows Recycling Society - monthly contract for recycling $ 203,709 d) Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended April 30, 2017 have been reviewed and are in order. Original signed by G'Ann Rygg Prepared by: G'Ann Rygg Accounting Clerk II Original signed by Trevor Thompson Approved by: Trevor Thompson, BBA, CPA, CGA Manager of Financial Planning Original signed by Paul Gill Approved by: Paul Gill, BBA, CPA, CGA GM - Corporate & Financial Services Original signed by E.C. Swabey Concurrence: E.C. Swabey Chief Administrative Officer CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - APRIL 2017 VENDOR NAME DESCRIPTION OF PAYMENT Action Data Communications Telephone system upgrade BC Hydro Electricity BC Institute Of Technology Employee courses BC SPCA Contract payment - Mar CUPE Local 622 Dues - pay periods 17/07 & 17/08 Centra Construction Ltd Security refund Chevron Canada Ltd Gasoline & diesel fuel Christie Lites Lights for City Hall & Horse Clock Cobing Building Solutions Electrical/Mechanical Maintenance: Artist's residence City Hall Firehalls Greg Moore Youth Centre Heritage sites Leisure Centre Operations Randy Herman Building Whonnock Lake Community Centre Ecotainer Sales Inc Recycling containers Emergency Communications Dispatch levy - 2nd quarter Epic Homes (2012) J.V. Security refund ESRI Canada Limited Small local government enterprise licence agreement Family Education & Support Ctr Community network coordination Fitness Edge Contracted service provider - fitness classes & programs Fortis BC Energy Inc Service alterations along 128 Ave FortisBC - Natural Gas Natural gas Gotraffic Management Inc Traffic control Greater Vanc Water District Water consumption Jan 1-31/17 Greater Vancouver Regional Dis Debt payment Guild Yule & Company LLP Professional fees Guillevin International Inc Firefighter equipment Firefighter protective wear Firefighter turnout gear Operations electrical supplies Works yard inventory Hallmark Facility Services Inc Janitorial services & supplies: City Hall Firehalls Library Operations Randy Herman Building RCMP Industra Construction Corp McNutt Road reservoir expansion Intelligo Networks Inc Juniper network support & maintenance renewal Lafarge Canada Inc Roadworks material Manulife Financial Employer/employee remittance Maple Ridge & PM Arts Council Arts Centre contract payment Program revenue Mar Maridge Properties Ltd Security refund Medical Services Plan Employee medical & health premiums Municipal Pension Plan BC Employer/employee remittance 291 384 1,901 349 596 11,188 1,256 1,575 4,244 5,011 9,151 3,420 1,895 4,474 3,496 4,643 4,370 4,151 4,336 4,151 54,167 32,290 AMOUNT 34,480 145,281 19,001 29,190 25,985 25,000 58,057 24,741 21,784 74,517 262,710 79,169 67,200 30,000 19,323 134,845 19,304 19,437 550,805 2,454,101 33,616 23,951 25,147 62,956 51,779 18,879 150,754 86,457 30,000 40,950 462,771 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Noble British Columbia Plumbing/Heating maintenance supplies: Caretaker house 248 Curling Rink 9,825 Fairgrounds 938 Firehalls 15 Greg Moore Youth Centre 16 Leisure Centre 11 Municipal parks 2,584 Operations 96 RCMP 1,042 Whonnock Lake Community Centre 854 15,629 Nova Pole Int'L Inc Street light poles & supplies 20,364 Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups 149,994 Open Storage Solutions Inc Maintenance contract 38,324 Data storage upgrade 57,309 95,633 Opus International Consultants McNutt Road reservoir expansion 15,078 Oracle Corporation Canada Inc Software update licence & support 30,706 Ranger Construction Randy Herman Building renovations 23,572 Receiver General For Canada Employer/Employee remittance PP17/07 & PP17/08 819,953 RG Arenas (Maple Ridge) Ltd Ice rental Mar 60,172 Curling rink operating expenses Feb & Mar 14,607 74,779 Ricoh Canada Inc Quarterly copy usage 12,877 Scanned images 2,686 Photocopier staple refills 146 15,709 Ridge Meadows Seniors Society Quarterly operating grant 58,644 Ridge Meadows Recycling Society Monthly contract for recycling 203,709 Weekly recycling 417 Litter pickup contract 1,023 Recycling station pickup 341 Toilet rebate program 242 205,732 RJ Construction 2nd & 3rd floor tower renovations 35,910 Roman Catholic Archdiocese Security refund 20,000 Stantec Consulting Ltd 108 Avenue Watermain (Grant -Albion PRV) 2,753 225 Street Pump Station & River Road forcemain capacity study 7,209 270A Street Reservoir 57,846 67,808 T & T Demolition Ltd Debris removal & site clearing- Whonnock Lake Park 60,013 Warrington PCI Management Advance for Tower common costs 60,000 Workers Compensation Board BC Employer/Employee remittance - 1st quarter 153,239 Disbursements In Excess $15,000 7,004,952 Disbursements Under $15,000 880,345 Total Payee Disbursements 7,885,297 Payroll PP17/08 & PP17/09 1,734,110 Purchase Cards - Payment 79,202 Total Disbursements April 2017 9,698,610