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HomeMy WebLinkAboutAP Disbursements 06 June 2017.pdf City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE DATE: July 25, 2017 and Members of Council FROM: Chief Administrative Officer MEETING: Council SUBJECT SUBJECT: Disbursements for the month ended June 30, 2017 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended June 30 30, 2017 , be received for information only. GENERAL $ 11,954,352 PA PAYROLL YROLL $ 1,760,443 PURCHASE CARD $ 89,805 $ 13,804,600 DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. c) Business Plan /Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution • B & B Contracting – 128 Ave road & drainage improvements $ 436,497 • City of Pitt Meadows – 2016 cost share $ 219,084 • Fraser Valley Regional Library – 2nd quarter member assessment $ 679,690 • G.V. Water District – water consumption Mar 1 – 28/17 $ 429,834 • G.V. Water District – water consumption Mar 29 – May 2/17 $ 568,098 • PW Trenchless Construction – sanitary sewer replacement $ 635,706 • RCMP – Receiver General – RCMP contract Jan 1 – Mar 31/17 $ 3,783,318 • Ridge Meadows Recycling Society – monthly contract for recycling $ 203,709 • Timbro Contracting – Silver Valley reservoir – Rock Ridge reservoir $ 191,106 d) Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended June 30, 2017 have been reviewed and are in order. Original signed by G’Ann Rygg ______________________________________________ Prepared by: G’Ann Rygg Accounting Clerk II Original signed by Trevor Thompson _______________________________________________ Approved by: Trevor Thompson, BBA, CPA, CGA Manager of Financial Planning Original signed by Paul Gill _______________________________ ________________ Approved by: Paul Gill, BBA, CPA, CGA GM – Corporate & Financial Services Original signed by Frank Quinn, Acting CAO _______________________________________________ Concurrence: E.C. Swabey Chief Administrative Officer VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT 0946235 BC Ltd Roadside mowing 39,533 B & B Contracting Ltd 128 Avenue road & drainage improvements (216 St to 224 St) 436,497 BC Hydro Electricity 145,781 BC SPCA Contract payment -Jun 29,190 BDO Canada LLP 2016 financial statement audit 30,167 Boileau Electric & Pole Ltd Maintenance: Antenna pole repairs 179 Banners 1,275 Conduit repairs 1,086 Fairgrounds 256 Hammond Community Centre 551 Hammond Park 289 Memorial Park 535 Operations 464 Repairs due to MVA 2,059 Street lights 1,139 Telosky Park 432 Telosky Tennis Courts 1,234 Traffic signals 208 Randy Herman Building renovations 5,355 Street light pole replacement 4,781 Traffic intersection inspections & repairs 9,078 28,921 CUPE Local 622 Dues -pay periods 17/12 & 17/13 39,823 Chevron Canada Ltd Gasoline & diesel fuel 80,938 City Of Pitt Meadows Community Police cost share 2016 1,671 ESS response 76 Field revenue quarter 1 2017 1,600 Park & Recreation cost share 2016 121,212 RCMP cost share 2016 96,201 220,760 Cobing Building Solutions Electrical/Mechanical Maintenance: City Hall 5,739 Davidson Pool 110 Firehalls 6,536 Leisure Centre 10,192 Library 1,259 Maple Ridge Museum 261 Operations 2,120 Randy Herman Building 179 RCMP 8,124 Rental house 173 Thornhill Hall 592 Whonnock Lake Community Centre 1,058 36,343 Corix Water Products Waterworks supplies 16,263 Downtown Maple Ridge Business Balance of BIA funding 131,800 First Call Hydrovacing Inc Safe excavation service around utility work sites 16,506 Fitness Edge Contracted service provider -fitness classes & programs 25,380 Fleet Services Installation Convert standard truck to emergency response vehicle 18,957 Fort Fabrication & Welding Ltd Recycle trucks body addition & changes 17,446 Fraser Valley Regional Library 2nd quarter member assessment 679,690 Frazer Excavation Ltd Roadworks material hauling 15,012 Fred Surridge Ltd Waterworks supplies 35,689 Golden Ears Alarm Systems Security monitoring & repairs 1,458 Security system upgrade for Operations storage area 18,832 20,290 Golden Ears Winter Club Rental revenue & summer operation agreement -Apr & May 28,973 CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS -JUNE 2017 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Gotraffic Management Inc Traffic control 51,490 Greater Vanc Water District Water consumption Mar 1 -28/17 429,384 Water consumption Mar 29 -May 2/17 568,098 Barnston pump station 25,748 1,023,230 Guillevin International Inc Firefighter equipment 5,633 Firefighter protective wear 6,240 Operations electrical supplies 5,277 Works yard inventory 845 17,995 Hallmark Facility Services Inc Janitorial services & supplies: City Hall 5,333 Firehalls 4,643 Library 8,307 Operations 4,151 Randy Herman Building 4,861 RCMP 4,151 Whonnock Lake Community Centre 788 32,234 Honeymoon Bay Holdings Ltd Tax refund for payment made in error 25,000 Hongs Nursery Moss hanging baskets 16,162 Horizon Landscape Contractors Grass cutting -Apr 10,589 Waste bag collection -Feb, Mar & Apr 10,805 Weeding -Hampstead 975 22,369 Image Painting & Restoration Painting & restoration services: Fairgrounds 1,890 Hammond Pool 6,930 Leisure Centre 977 Memorial Gardens 1,785 Randy Herman Building 7,140 Whonnock Lake Community Centre 5,670 24,392 Industra Construction Corp McNutt Road reservoir expansion 112,795 Infinite Roadmarking Ltd Pavement marking program 68,428 Interprovincial Traffic Serv Traffic Intersection UPS batteries & reflective sheeting 19,096 Jent Construction Ltd. Security refund 23,000 Karton, Michael Security refund 15,000 Lafarge Canada Inc Roadworks material 37,443 MacLean Homes (Edge) Ltd. Security refund 81,988 Manulife Financial Employer/employee remittance 295,759 Maple Ridge & PM Arts Council Arts Centre contract payment 54,167 Program revenue May 26,486 Theatre rental 45 80,698 McElhanney Consulting Services 232nd Street Sidewalk -132 Ave to Silver Valley Road 15,927 Meadowridge School Society Security refund 68,300 Medical Services Plan Employee medical & health premiums 83,400 Morningstar Homes Ltd Security refund 18,000 Municipal Pension Plan BC Employer/employee remittance 462,677 Open Storage Solutions Inc Maintenance contract 16,797 Backup tapes 2,206 19,003 Pacific Flow Control Ltd McNutt Road reservoir expansion 19,608 Waterworks supplies 10,083 29,691 Pacific Surrey Construction Curbside chipping program 22,154 Paul Bunyan Tree Services Tree maintenance & damaged tree removal 24,764 Plan Group Inc Network cabling at Randy Herman Building 18,296 PW Trenchless Construction Inc Sanitary sewer replacement on River Road (Kanaka Creek -McKay Ave) 635,706 RCMP -Receiver General For Cda RCMP contract Jan 1 -Mar 31/17 3,783,318 Fingerprint searches 800 3,784,118 Receiver General For Canada Employer/Employee remittance PP17/11 & PP17/12 778,902 RG Arenas (Maple Ridge) Ltd Ice rental Apr & May 103,560 Curling rink operating expenses Apr & May 4,456 108,016 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Ricoh Canada Inc Laserfiche renewal 85,940 Permit scanning 5,775 91,715 Ridge Meadows Recycling Society Monthly contract for recycling 203,709 Weekly recycling 292 Litter pickup contract 990 Recycling station pickup 330 Curbside chipping program 1,660 Toilet rebate program 325 207,306 Rogers Cellular devices May & Jun 21,164 Sanscorp Products Ltd Roadworks material 18,947 Stewart McDannold Stuart Professional fees 45,477 Summit Hill Developments Ltd Security refund 18,000 Timbro Contracting Silver Valley reservoir -Rock Ridge reservoir -tank 2 191,106 Urban Lumberjack Tree Services Curbside chipping program 21,919 Warrington PCI Management Advance for Tower common costs plus expenses 114,522 Workers Compensation Board BC 2nd quarter remittance 131,966 Disbursements In Excess $15,000 10,972,113 Disbursements Under $15,000 982,239 Total Payee Disbursements 11,954,352 Payroll PP17/12 & PP17/13 1,760,443 Purchase Cards -Payment 89,805 Total Disbursements June 2017 13,804,600