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HomeMy WebLinkAboutAnnual Reports 2002.pdfFront Cover 2002 The Corporation of the District of Maple Ridge British Columbia, Canada 2002 Comprehensive Annual Financial Report Fiscal Year Ending December 31, 2002 Mayor Kathy Morse and Members of Council Ernie Daykin Councillor Judy Dueck Councillor Candace Gordon Councillor Jon Harris Councillor Faye Isaac Councillor Craig Speirs Councillor Financial Report 2002 – The District of Maple Ridge 1 2002 Comprehensive Annual Financial Report The Corporation of the District of Maple Ridge, British Columbia, Canada Fiscal Period ended December 31, 2002 Produced by the Finance Department Corporate & Financial Services Division Telephone: 604-463-5221 Fax: 604-467-7329 www.mapleridge.org Table of Contents Financial Report 2002 – The District of Maple Ridge 2 Introductory Section Page Mayor’s Message ..................................................................................... ............................................4 Chief Administrative Officer’s Message .................................................................................................5 Strategic Direction ................................................................................................................................6 Elected and Appointed Officials .............................................................................................................8 Commissions of Council ................................................................ ........................................................9 Council Appointments ........................................................................................................................ . 10 Council Committee Structure ............................................................................................................... 11 Organization Chart of the Municipality of Maple Ridge ......................................................................... 12 Services Provided by Municipal Departments................................................................ ........................ 13 Awards and Accomplishments.............................................................................................................. 21 Summary of Services and Regional Relationships .................................................................................. 24 Director of Finance Letter........................................................... ......................................................... 26 Introduction to the Financial Statements................................................................................................ 34 Financial Section Management’s Responsibility for Financial Reporting............................................................................ 35 Consolidated Statements Auditors' Report ................................................................................................................................. 37 Significant Accounting Policies .......................... .................................................................................. 39 Consolidated Statement of Financial Position .................................................................... .................... 41 Consolidated Statement of Financial Activities ...................................................................................... 42 Consolidated Statement of Change in Cash & Temporary Investments.................................................... 43 Notes to the Consolidated Financial Statements....................................................... ............................ 45 Supporting Statements & Schedules Consolidated Statement of Changes in Operating Fund Balances ............................................................ 53 Consolidated Statement of Changes in Capital Fund Balances ................................................................ 54 Consolidated Statement of Changes in Reserve Fund Balances ............................................................... 55 Schedule of Capital Assets......................................................................................................... .......... 57 Debenture Debt .................................................................................................................................. 58 Tax Levies ......................... ................................................................................................................ 64 Other Revenue from Own Sources..................................................... ................................................... 65 Schedule of Development Revenue ....................................................................................................... 66 Schedule of Sale of Services................................................................................................................. 67 Continuity Schedule of Restricted Revenues ......................................................................................... 68 Consolidated Expenditure Summary ............................................................... ...................................... 70 Transportation Services....................................................................................................................... 72 Table of Contents Financial Report 2002 – The District of Maple Ridge 3 Financial Section -cont’d Page Supporting Statements & Schedules – cont’d General and Administrative Expenses ................................................................................................... 73 Schedule of Protective Services................................................................ ............................................ 74 Schedule of Sewer and Water Utilities .................................................................................................. 75 Summary Schedule of Recreation and Cultural Revenue and Expenditures.............................................. 76 Continuity Schedule of Reserves ............................................. ............................................................. 78 Schedule of Source and Use of Capital Funding..................................................................................... 80 C.D.M.R. Developments Ltd. Auditors’ Report to the Shareholder...................................................................................................... 83 Balance Sheet.............. ....................................................................................................................... 85 Statement of Revenues, Expenses and Retained Earnings ...................... ................................................. 86 Statement of Cash Flows...................................................................................................................... 87 Notes to the Financial Statements ........................................................................................................ 88 Statistical Section General Comparative Statistics ............................................................................................................. 89 Demographics ............................................................. ....................................................................... 91 Major Property Taxpayers ................................................................................................... ................ 92 Assessment/Taxation Comparative Statistics ......................................................................................... 93 2002 Property Assessments and Tax Rates............................................................................................ 94 Expenditures -Last Five Fiscal Years Comparison.......................................... ....................................... 95 Capital Assets Acquired -Last Five Fiscal Years Comparison ................................................................ 96 Map.......................... .................................................................................................. Inside Back Cover Mayor’s Message Financial Report 2002 – The District of Maple Ridge 4 Kathy Morse Mayor On behalf of Council, I am pleased to present the 2002 Comprehensive Annual Financial Report for the District of Maple Ridge. Our Comprehensive Annual Financial Report is an important document that presents an overview of the past year to the citizens and customers of Maple Ridge. The report blends the necessary financial information with a look at how we are growing and what we have accomplished. 2002 was an exciting year for Maple Ridge. The new Memorial Peace Park hosted a number of community events including Canada Day, Remembrance Day, and the Christmas Parade. The District is proud to have this beautiful and central location as a key gathering point for community celebrations. Once again, Maple Ridge was singled out as an attractive and distinctive community in the national “Communities in Bloom” competition, winning the maximum rating of five blooms. With Pitt Meadows, we received a national award as a “Child and Youth Friendly” community. And for the 11th year in a row, staff at Municipal Hall won the Canadian Award for Financial Reporting from the Government Finance Officers’ Association as well as the Award for Outstanding Achievement in Popular Annual Financial Reporting for the sixth time. There are many changes in store for the District. The new Fraser Crossing will have great impact on our community. As planning continues and work begins on the bridge, the requirement to complete an Official Community Plan review becomes even more important. We have made great strides in the area of environmental protection. Growth and development are now happening with the care and attention necessary to preserve the best of our community for future generations. We are also looking at ways to help support existing businesses and to invite productive new businesses to our area. We are currently engaged in the development of our Fire Department Master Plan and increasing the number of police officers as part of a shift toward more emphasis on public safety. Using a common sense approach, Council is making the social, environmental, and economic health of Maple Ridge its top priority. Without doubt, the difference between Maple Ridge and any other place on earth – the people, of all ages, who live and work here. 2002 was an exciting and challenging year and much of the energy here can be attributed to our tireless groups of volunteers. We have also faced significant challenges this past year and progress would not have been possible without everyone pulling together in support of our community. The necessary changes are happening and you are invited to be part of planning for our future. Your comments and participation are always welcome. KATHY MORSE Mayor Chief Administrative Officer’s Message Financial Report 2002 – The District of Maple Ridge 5 Jim Rule Chief Administrative Officer It is with great pleasure that I provide introductory comments to the 2002 Comprehensive Annual Financial Report. Maple Ridge is a vibrant and dynamic community that is one of the fastest growing municipalities in Canada. The District is well positioned to be part of the excitement being generated in the Greater Vancouver Regional District (GVRD). Maple Ridge provides a wonderful quality of life. Its rural character and small town feeling combine with excellent services and facilities to create a lifestyle that is the envy of many other communities. With over 65,000 citizens and growing, Maple Ridge welcomes new residents and businesses almost weekly. The challenge is to manage our rapid growth and at the same time maintain the unique character that is valued so much by our citizens. The Mayor and Council are providing a strong vision for our community’s future and it is the role of the Chief Administrative Officer to ensure the implementation of that vision. The Business Planning process is the vehicle for staff to achieve this and ours is amongst the best in Canada. I am proud to say that our staff maintains a consistent level of excellence. The future for Maple Ridge has great potential. Maple Ridge is one of eight Regional Town Centres in the GVRD and our aim is to create a vibrant commercial hub for the region. One of the major initiatives to be undertaken in 2003 is a renewed focus on Economic Development including a major Urban Design Study for our downtown in association with Smart Growth BC. We expect the outcome of this process to be extremely positive for residents and business owners alike. I would like to express my thanks to the hardworking and talented employees of the District. We are very fortunate to have such a fine group of individuals who are willing to dedicate their expertise to making Maple Ridge a better place to live and do business. Congratulations for a job well done! J. L. (JIM) RULE Chief Administrative Officer Strategic Direction Financial Report 2002 – The District of Maple Ridge 6 VALUE STATEMENTS Leadership To encourage innovation, creativity, and initiative. Service To be fair, friendly, and helpful. Reputation To stress excellence, integrity, accountability, and honesty. Human Resources To recognize that our people are our most valuable resource. Community To respect and promote our community. VISION A safe and livable community for our present and future citizens. BUSINESS PURPOSE The District of Maple Ridge is committed to the effective and efficient delivery of services for our customers and citizens. STRATEGIC FOCUS AREAS · Governance · Financial Management · Inter-Government Relations/Partnerships · Community Relations · Economic Development · Safe and Livable Community · Transportation · Smart Managed Growth · Environment Governance · Conduct our business in a manner that will uphold and enhance the public trust. · Function as an open government with the greatest possible access by citizens to information and decision making processes. Financial Management · Develop multi-year financial plans that not only address immediate needs but also address the longer-term financial sustainability of our community. · Use a formal, business planning framework as a means to structure decision-making and publicly report our performance. · Identify methods to expand the tax base and generate non-tax revenue. · Continue to use a user-pay philosophy. · Provide high quality municipal services to our citizens and customers in a cost effective and efficient manner. Inter-Government Relations/Partnerships · Develop and maintain strong, positive working relationships with our adjacent neighbours, the municipalities of Pitt Meadows and Mission; the Katzie First Nations; the provincial government; the Greater Vancouver Regional District; and, Translink. · Identify and promote the use of partnerships with public agencies; business; not-for-profit; community groups; and, volunteers to provide local government and community services in a cost-efficient and effective manner. Community Relations · Encourage citizen participation in local government and local government decisionmaking. · Develop methods to communicate on a timely basis with citizens and community groups. · Recognize and support the important contribution of volunteers in the community. · Strive for enhanced service levels, quality of life and independence by citizens and community organizations in the delivery of leisure services and other municipal services through community development. Economic Development · Use a formal economic development strategy as a means to structure a positive business and investment climate within Maple Ridge. Strategic Direction Financial Report 2002 – The District of Maple Ridge 7 · Identify, in consultation with community stakeholders, specific new investment and employment opportunities. · Build a sustainable community that includes a balance of land use types. · Develop a pro-business, customer-service oriented approach in the delivery of municipal services. · Develop and maintain high quality community documentation and promotional material to attract investment and employment. Safe and Livable Community · Establish an emergency response and recovery plan in consultation with other public sector agencies, community groups, and other relevant stakeholders. · Establish neighbourhood and community education programs to provide citizens with information and materials on emergency planning procedures. · Ensure development standards incorporate crime prevention, safety and security concepts. · Develop preventative as opposed to remediation initiatives in the delivery of fire and police services. · Ensure that quality emergency services are delivered in a timely, effective and efficient manner through the development of multi-year business plans, which include detailed multiyear financial plans. · In partnership with community groups, assist in the provision of leisure and cultural services to ensure access by all citizens. · Address the impacts of emerging social issues on the local community and citizens through social planning and collaboration with other levels of government and local service providers. Transportation · Maintain and enhance a multi-modal transportation system within Maple Ridge to provide citizens with safe, efficient alternatives for the movement of individuals and goods. · In co-operation with other regional stakeholders, identify improvements to the intermunicipal transportation system within Greater Vancouver. Smart Managed Growth · Develop a land use management process that is timely, open, inclusive, and consultative. · Using the Official Community Plan, ensure growth is well managed and establishes a balance of use types that is efficient and enhances the unique quality of life in Maple Ridge. · Develop land use regulations, bylaws, procedures, and practices to implement the Official Community Plan. · Protect and manage existing municipal infrastructure through the preparation of appropriate plans to ensure development, maintenance and renewal of parks and open spaces; roads; sidewalks; water; sewer and stormwater systems; and, public buildings. Environment · Promote individual and community responsibility for the stewardship of natural resources. · Identify and protect environmental features (such as watercourses) and areas that require special recognition and management. · In partnership with other levels of government, adjacent municipalities, and community groups, develop programs and projects to preserve and enhance the natural assets of Maple Ridge. · Promote alternative modes (pedestrian, bike and public transit) of travel to reduce reliance on the automobile. Elected & Appointed Officials Financial Report 2002 – The District of Maple Ridge 8 2002 -2005 Council Mayor Kathy Morse Councillor Ernie Daykin Councillor Jon Harris Councillor Judy Dueck Councillor Faye Isaac Councillor Candace Gordon Councillor Craig Speirs 2002 Appointed Officials Chief Administrative Officer................................................................... ................Jim Rule, M.A. B.Sc., B.ES. (Hon.), MCIP General Manager: Community Development, Parks & Recreation Services....................................Michael Murray, B.R.E. General Manager: Corporate & Financial Services ............................................................. Paul Gill, B.B.A., C.G.A., F.R.M. General Manager: Public Works & Development Services .................................................Frank Quinn, P.Eng., MBA PMP Chief Information Officer...................................................................................... .............................. John Bastaja, B.A., M.R.M. Municipal Clerk.............................................................................................................................. ...Terry Fryer, B.A. Sc., P. Eng. Municipal Engineer.......................................................................................................................Andrew Wood, M. Eng., P. Eng. Director of Community Fire Safety/Chief.................................................................................................................. Dane Spence Director of Corporate Support ......................................................................................................John Leeburn, B.Comm., MBA Director of Development Engineering ..................................................................................................................Jeffrey Scherban Director of Engineering Operations .................... ...................................................................... Russ Carmichael, AScT, F.R.M. Director of Engineering Projects.................................................................. ................................................ David Pollock, P.Eng. Director of Finance............................................................................................................. .............................. Jacob Sorba, C.G.A. Director of Fire Operations/Chief................................................................................................................... ...Peter Grootendorst Director of Licenses, Permits & Bylaws.................................................................................................Brock McDonald, B. Sc. Director of Parks & Facilities .....................................................................................................................Michael Davies, N.P.D. Director of Planning .................................................................................................................... Jane Pickering, M.C.P., M.C.I.P. R.C.M.P. ....................................... .............................................................................................................. Inspector Fraser MacRae Municipal Auditors Municipal Bankers BDO Dunwoody LLP Toronto Dominion Bank Municipal Solicitors Lidstone Young Anderson General Russell & DuMoulin Labour Murdy & McAllister Public Private Partnership & Properties Commissions of Council Financial Report 2002 – The District of Maple Ridge 9 December 31, 2002 Economic Advisory Commission Chair/Home Based Business Sector Ian McLeod Vice Chair/Community-at-Large Shawn Mohajeri Chamber of Commerce Liaison Racine Barbour Community-at-Large Janet Smith Education Community Liaison Rick Carruthers Finance Sector Akeela Davis Government Relations Sector Kim Day Human Resources Development Centre Liaison Kathryn Marven Industrial & Manufacturing Sector Brenda Jenkins Maple Ridge Pitt Meadows Tourism Society Pat Kramer Natural Resources Sector Ruth Anderson Residential Development & Construction Sector Eddy Arndt Retail & Marketing Dennis Kinsey Council Liaison Councillor Ernie Daykin Community & Business Relations Brock McDonald Sandra Ramsay Maple Ridge & Pitt Meadows Parks and Leisure Services Commission School District No. 42 Trustee Cheryl Ashlie Trustee Dave Rempel Trustee Kathie Ward Maple Ridge Council Liaison Mayor Kathy Morse Councillor Judy Dueck Councillor Candace Gordon Pitt Meadows Council Liaison Mayor Don MacLean Councillor John Appleton Councillor Debra Eisel Municipal Liaison Mike Murray Mike Davies Ingrid Kraus Sandra Belley Maple Ridge & Pitt Meadows Parks and Leisure Services Citizens’ Advisory Committee Steve Anderson Keith Nightingale Dave Roemer Noreen Dyke Bunny Perno-Horne JoAnne ten Brink Jacqueline Dowhaniuk Kathy Reinheimer Gerry Trerise Denise Gunn Municipal Liaison Mike Murray Mike Davies Ingrid Kraus Sandra Belley Council Appointments 2002 -2003 Financial Report 2002 – The District of Maple Ridge 10 Advisory and/or Legislated Committees Advisory Committee on Accessibility Issues Advisory Design Panel Bicycle Advisory Committee Community Heritage Commission Alternate Economic Advisory Commission Parks & Leisure Services Commission Social Planning Advisory Committee Community Groups & Organizations (Liaisons) Alouette Management Committee Alouette River Management Society Chamber of Commerce Maple Ridge Foundation Ridge Meadows Arts Council Ridge Meadows Recycling Society Ridge Meadows Seniors Society Tourism Maple Ridge & Pitt Meadows Government Agencies E-Comm Fraser Basin Council Fraser Valley Regional Library Greater Vancouver Aboriginal Affairs & Electoral Area Greater Vancouver Regional District Greater Vancouver Regional District Labour Relations Bureau Lower Mainland Treaty Advisory Comm. Special Committees Communities in Bloom Court of Revision (Frontage Tax) Development Agreements Committee Emergency Planning Committee Pitt Meadows Airport Society Ridge Meadows Youth & Justice Advocacy Association Staff Committees Employee Awards Committee Labour Management Standing Committees Audit & Finance Committee Budget Committee Committee of the Whole Council Committee Structure 2002 Financial Report 2002 – The District of Maple Ridge 11 Financial Planning Committee The Local Government Act for British Columbia requires municipalities to prepare a 5 Year Financial Plan which is adopted annually by bylaw before May 15. The Plan may be amended at any time by bylaw. Each year, the Financial Plan from the previous year remains in place until the Plan for the current year is adopted. As part of the Plan process, Council must undertake a process of public consultation regarding the Financial Plan before it is adopted. The Local Government Act does not specify the format of the public consultation process and it may be varied at Council’s discretion to suit the local community. Committee of the Whole Responsibility for all other matters not assigned to other sub-committees as noted hereinafter: Community Development, Parks & Recreation Services Responsibility for parks recreation and cultural activities, programs, facilities, liaison with community groups, community development work, and accessibility as well as emergency preparedness. Corporate & Financial Services Responsibility for general administrative issues, protective services, personnel and labour issues, financial management, audit services, and policy development. Public Works & Development Services Responsibility for land use and zoning issues, long-range planning, growth management, the Official Community Plan, bylaw enforcement, business licensing, economic development, engineering services, transportation matters, development charges, and associated functions. Organization Chart 2002 Financial Report 2002 – The District of Maple Ridge 12 Citizens of Maple Ridge Mayor and Six Councillors Chief Administrative Officer Jim Rule Provides leadership and direction for senior staff in the day-to-day and long-term business affairs of the District in accordance with Council goals. Community Development, Parks & Recreation Services General Manager Mike Murray Customer Service & Marketing Aquatics Arts/Culture/Heritage & Museum Community/Neighborhood Development Emergency Program Parks, Facilities & Cemeteries Recreation Centres/Arenas Special Events Special Services Volunteer Services Youth and Seniors Services Corporate & Financial Services General Manager Paul Gill Customer Service Finance Human Resources Information Technology Land & Property Issues Legal Matters Municipal Clerk Risk Management Website R.C.M.P. Insp. Fraser MacRae Provides the Community with all policing services. Fire Services Emergency Services Fire Prevention Inspections Public Education Public Works & Development Services General Manager Frank Quinn Customer Service Building Bylaw Enforcement Engineering Environmental Protection Inspections Licenses & Permits Planning & Development Public Works Recycling Police Services Communication Customer Services Guard Duties Records Services Provided by Municipal Departments Financial Report 2002 – The District of Maple Ridge 13 The District’s operational and administrative structure is comprised of four Divisions. A general overview of each is provided below. Administration Division: Chief Administrative Officer – Jim Rule The Chief Administrative Officer is responsible for the overall administration of the District’s departments, developing corporate policy, providing leadership and direction for senior staff in the day-to-day and long-term business affairs of the District in accordance with Council goals, and providing advice to Council about District organization and operating procedures. Community Development, Parks & Recreation Services: General Manager – Mike Murray The division’s role is to ensure coordination of resources in management and development of parks, delivery of leisure services, acting as a networking agent, information broker, and community resource. Identified community needs are addressed by a variety of approaches from direct provision of services to establishing community partnerships. Parks and Facilities Department Director – Mike Davies Managers – David Boag, Kevin Gilbraith Recreation Department Managers – Sue Wheeler, Don Cramb, Lex Tierney, Kelly Swift, Gary Manson The two departments are responsible for the delivery of a wide range of leisure activities in both Maple Ridge and Pitt Meadows including physical, cultural, creative, social, and intellectual pursuits to further a sense of community belonging and the growth and well-being of individual citizens. An agreement was reached in 1994 for the joint delivery of Parks and Recreation Services in both Maple Ridge and Pitt Meadows. Direction for the departments is provided through a joint Parks and Leisure Services Commission comprised of three members of both Councils including both Mayors and three members of the School Board including the Chair. The Parks, Recreation and Cultural Master Plan completed in 2001 will provide a comprehensive framework for the provision of parks and recreation services in both communities. Wherever possible the departments function in partnership with the private sector and community-based organizations to provide leisure services utilizing a community development approach which is defined in policy statements adopted by the Commission and both Councils. The service guidelines emphasize the protection of community natural resources, the provision of basic leisure skill development, social opportunities, family-oriented leisure services and preschool leisure opportunities, exposure to the arts, leisure education, and opportunities for reflection/escape. The departments also strive to facilitate the integration of the generations, the provision of public opportunities for interpretation of the environment, special public events and exposure to sporting events, opportunities for social interaction through public social functions and encourage community beautif ication. The Recreation Department operates numerous programs for public participation. Residents are involved in drop-in use of the seniors’ recreation centre, youth centre, ice arena, public library, fitness, and aquatic facilities. The two departments provide a number of public meeting and activity facilities including the Leisure Centre (including three pool tanks, racquet courts, a fitness testing and rehabilitation centre, fitness facilities, a gymnasium and the 15,000 sq. ft. Greg Moore Youth Centre), several buildings at the Maple Ridge Fairgrounds,, Hammond Pool, the Hammond Community Centre, the Pitt Meadows Recreation Hall, the Pitt Meadows Family Recreation Centre, and Harris Road Pool. They are also involved in partnerships with others to operate the curling rink, the public library, the Services Provided by Municipal Departments Financial Report 2002 – The District of Maple Ridge 14 Arts Centre & Theatre, the Whonnock Community Centre, the Museums (Maple Ridge and Pitt Meadows), and the Planet Ice Twin Arenas, the Pitt Meadows Arenas, the Maple Ridge Golf Course and several historic sites. The Parks and Facilities Department is responsible for operating the Municipal parks system, which includes actively used parkland, sports fields and significant greenbelt areas. The Department also operates two Municipal cemeteries by maintaining the grounds, and by providing interment, associated record keeping, and public assistance. The Parks and Facilities Department oversees the maintenance of all Municipal facilities including the Recreation Facilities, Municipal Hall, Fire Halls and Public Safety Buildings as well as rental and leased properties including an ongoing preventative maintenance system. The functions carried out include janitorial services as required, elevator, boiler, heating, air handling service contracts, the testing and upgrading of chemical systems, and energy management. The Parks and Facilities and Recreation Departments work with several hundred community organizations and agencies (including the School District and Douglas College) in the delivery of leisure services, oftentimes in partnership with the Municipality through use of facilities and resources. As noted above in 1994 Maple Ridge entered into a Joint Parks and Recreation Agreement with the District of Pitt Meadows. The Agreement provides for joint use and management of parks, facilities, and leisure services within a boundary that includes both Municipalities. The synergy created from this union provides significant benefits and cost savings to each Municipality. The residents of each community have full access to programs and facilities in either community. Cost savings are experienced because of economies of scale for operations and future capital investments will be made that benefit both Municipalities collectively and, therefore, eliminate duplication. Maple Ridge is contracted to manage the operation and costs are shared based on a population-based ratio. Corporate & Financial Services: General Manager – Paul Gill The Corporate & Financial Services Division is responsible for making recommendations to merge and align strategic planning, best practices, performance measures and budget priorities that guide decision-making in our organization. In addition, we are responsible for carrying out corporate initiatives as directed by Council and the Corporate Management Team. The Division consists of four departments: Information Services, Clerks, Finance, and Personnel. We also provide support to the RCMP, Police Services, and the Fire Department Municipal Clerk’s Office Municipal Clerk – Terry Fryer The Municipal Clerk’s Office provides a link between the citizens, the District and other government bodies. The office of the Municipal Clerk is the oldest among public servants and by statute the Municipal Clerk is responsible for the preparation and preservation of the minutes, bylaws and other records of the business of the corporation. Traditionally, the Clerk’s section has been responsible for the proper conduct of local government elections and referendums. The responsibilities of the Municipal Clerk’s Office have expanded to ensure that all District actions are conducted in accordance with increasingly complex federal, provincial and municipal government legislation including preparation of all statutory notifications and advertisements of District business. In addition, support of the Municipal Council and staff includes education regarding current government legislation. This Department has progressed from only being the record keeper for legal documents, minutes and by-laws to also being responsible for corporate wide records management and Freedom of Information and Protection of Privacy Act administration. It also provides support for the organization through the provision of centralized functions such as switchboard/reception and mail. Services Provided by Municipal Departments Financial Report 2002 – The District of Maple Ridge 15 The Municipal Clerk’s Office is also responsible for the administration of the acquisition, management, and sale or lease of District property, as well as the risk management, insurance and litigation requirements for the District. Information Services Department Chief Information Officer -John Bastaja The Department manages the organization’s computer systems and information resources. More than 50 different enterprise wide business systems run on the computer network, including a financial system, property and taxation, payroll system, materials management, budget system, recreation system facility bookings, trade licenses and the Geographical Information System (GIS). The District has been upgrading its business applications recently with a new recreation management system, a new property system, and improved capability in the Financials portfolio, as well as an improved web site. Many of the older applications and most of the new systems access an Oracle database. The Department also manages a 100mb Ethernet network using 20 Windows 2000 servers that support 275 personal computers at eight sites. Three sites are accessed via a wireless radio network link. District staff utilize desktop computers for word processing, spreadsheet, small database, desktop publishing, e-mail, Internet access, and drafting and map production. IS staff support the Microsoft Office suite of products on the Windows 2000 operating system. Staff are able to access production systems, access corporate data bases for property, business licensing or financial information, utilize their email and the Internet through an Ethernet Local Area Network (LAN), a Wide Area Network (WAN) using phone lines or wireless, or dial-in access depending on their location. Finance Department Director -Jacob Sorba The Finance Department provides financial services through cooperative interaction with customers, and co-workers within a framework of shared values. As a department, the responsibility and authority is derived from legislation mandated by the British Columbia Local Government Act, Provincial and Federal Statutes and Municipal bylaws. From a legal and community perspective, the department’s mission is to uphold the public trust while striving for financial excellence. From a corporate perspective, the department strategy and business plan is to support the administrative and financial needs of the Municipality thereby enhancing the quality of service to the public. This emphasis is on providing monthly financial reports, providing financial analysis and business advice to departments through a team of customer advisory representatives, partnering with financial institutions to offer alternatives in meeting the needs of customers and seeking innovative ways to attract new revenue sources. Specific functions include the preparation and monitoring of the Five Year Consolidated Financial Plan and the Annual Financial Statements; preparing and interpreting interim financial statements; levying and collecting municipal taxes and utility fees; processing of accounts payable and receivable; providing procurement services; development and maintenance of financial systems; investing and safeguarding of the Municipality’s financial assets; and the provision of internal audit functions. The Department provides general cashiering services and operates the Inventory/Stores Service Centre. In addition, the Department is responsible for reporting financial matters to the Audit and Finance Committee. Personnel Department Director -John Leeburn Provides advice and assistance to Council and employees at every level in the organization. One of the District’s Corporate Values states “people are our most valuable resource.” The Personnel Department plays a key role in ensuring that we recruit, transfer and promote the best people for the job. We also strive to set our employees up for success by providing them with the skills to meet Services Provided by Municipal Departments Financial Report 2002 – The District of Maple Ridge 16 the challenges of today and tomorrow. In this vein, the District continues to make a very strong commitment to professional development and performance planning. The Personnel Department ensures the training needs of the organization are identified and coordinates the provision of the training through a combination of in-house and external suppliers. The Department also coordinates and supports the District’s performance planning program, which allows the department to gauge morale, training and attendance issues. More than 80% of the District’s employees are governed by the terms of the Collective Agreement in place between the District and the Canadian Union of Public Employees. The negotiation and day to day administration of the agreement (including grievance and classification administration) is a key service provided by the Personnel Department. Personnel takes care of the administration for a number of critical programs, which contribute to the well being and productivity of our employees. Examples of such programs include: the attendance management program, employee assistance program, the occupational health & safety program, the employee recognition and suggestion programs, and the administration of the employee welfare benefits programs. Public Works & Development Services: General Manager – Frank Quinn The Public Works and Development Services Division is responsible for the administration and implementation of municipal policies, bylaws, and services pertaining to the management of development, building construction, infrastructure, growth, renewal, and maintenance in the District. The Division consists of four departments: Engineering; Planning; Operations; and Business Licensing, Permits and Bylaws. The Recycling Society also liaises with Council through this Division. Engineering Department Municipal Engineer – Andrew Wood The Engineering Department provides municipal engineering services to residents of Maple Ridge. Municipal Engineering is the application of engineering methods to the analysis, planning, design, construction, and record keeping of public works facilities and programs relating to infrastructure. Central to the business of the Engineering Department are four core Customer Service areas: · Drainage and Terrain Engineering · Transportation and Traffic Engineering · Wastewater (Sewer) Engineering · Waterworks Engineering The Engineering Department provides for management, planning, analysis, policy, program and project development, initiation, implementation, and evaluation. These core services are mandated through a series of bylaws such as the Water, Sewer, Soil, Subdivision, and Street and Traffic Control bylaws. The services are managed with an emphasis on improved service quality, technology utilization, risk management, and environmental performance. This is important because the infrastructure assets of the District in water distribution, highways, sewage and drainage collection systems are estimated at approximately $440 million. Operational Services Director – Russ Carmichael The Operations Department is a front line provider for the basic public works services including Transportation Facilities, Fleet Management, Storm Water Management, Water Distribution, and Sewage Disposal. Operational focus is on ensuring the health and safety of the citizens of Maple Ridge; protecting the District’s large investment in the public works and underground infrastructure; protecting the environment; maintaining current service levels; providing amenity and convenience Services Provided by Municipal Departments Financial Report 2002 – The District of Maple Ridge 17 features; and providing these services at a minimum cost to the taxpayers in a manner as responsive to their needs as possible. The Operations Department is structured as follows: · Road Works is led by the Superintendent of Roads. Activities include: asphalt patching, sidewalk maintenance, road grading, snow & ice control, bridge maintenance, street sweeping, traffic signs, etc. · Storm and Sanitary Sewer Works is led by the Superintendent of Sewers. Activities include: vegetation control, ditch cleaning, storm sewer and culvert maintenance, flushing storm & sanitary sewer lines, maintenance of sanitary sewer mains and service connections, collection of sewage & transfer to GVRD, etc. · Water Works is led by the Superintendent of Water. Activities include: maintenance of watermains and service connections, servicing fire hydrants, collecting water samples and testing, reading water meters, installation and maintenance of water meters, etc. · Electro/Mechanical Works is led by the Manager of Electro/Mechanics. Activities include: maintenance of traffic control devices, street lighting, sewer and water pump stations, water reservoirs & chlorinating stations, radio communication system, SCADA system, and a variety of electronic equipment. · Fleet Management Works is led by the Director of Engineering Operations and the Superintendent of Roads. Activities include: equipment performance measures, vehicle replacement, equipment charge out rates and equipment reserve funding, etc. Each functional area within the Department closely monitors productivity, efficiency and unit cost, to be confident that our customers receive quality service at competitive prices. Calls are received in this Department 24 hours per day 7 days per week and are investigated, responded to and recorded in the public action request system. Planning Department & Environmental Management Director -Jane Pickering The Planning Department is responsible for pursuing Council’s direction in land use policy creation and the management of a variety of development applications. The Department is also involved with data collection, monitoring and the dissemination of information and liaison with a number of internal and external agencies. A large component of the Departments service lies in the area of corporate support as assistance is given to committees of Council as well as to initiatives from other areas of the corporation. The Department has two sections as follows: Development and Environmental Services The Development and Environmental Services section is primarily involved in the file management of the majority of applications received in the Planning Department including development permits and subdivision. This group is also responsible for the provision of the Department’s environmental services, including policy creation, the issuance of permits, and enforcement. The provision of mapping services and front counter customer services fall within the responsibilities of this section. Examples of responsibilities in this section are: · Implementation of Development Application Standards Bylaw. · Coordinates the Environmental Review Committee. · Process development files including amendments to the Official Community Plan and Zoning Bylaw, Land Use Inquiry, Subdivision, Development Permit, Development Variance Permit, Land Reserve Commission and Land Reserve Commission filling applications. · Participation on Working Group on Community Impacts of Changes being made by the Provincial Government. Services Provided by Municipal Departments Financial Report 2002 – The District of Maple Ridge 18 · Research Environmental component of Emergency Response Plan. · Review contract for the Mosquito Control Program and research new contract provisions · Assess changes in Provincial Regulations. · Provide staff support to the Bicycle Advisory Committee. · Provide staff support to the Board of Variance. · Arboricultural services including landscape inspection, street tree selection and inspection, and hazardous tree assessments for municipal work sites. Community Planning The Community Planning section undertakes research, special projects, and reports on the direction the Municipality is taking as set out in the Official Community Plan. In the area of development application management, staff work with a File Manager from the Development and Environmental Services group in the preparation of development cases. The area planners also provide the policy direction for the Department; are responsible for the preparation of a major policy report each year; and provide support to the Social Planning Advisory Committee, the Community Heritage Commission, and the Advisory Design Panel. Examples of responsibilities in this section are: · Professional support and advice to Council, committees of Council, members of the public, community groups, community agencies, and independent consultants. · Technical assistance to other departments and the corporation. · Update website information. · Brochure development. · Zoning and Official Community Plan policy review and development. · Environmental bylaw and policy updates. · Community and Neighbourhood Plans. · Review of bylaws related to development. Business Licensing, Permits and Bylaws Director – Brock McDonald The Business Licensing, Permits and Bylaws Department is responsible for the delivery of the District’s economic development, by-law enforcement, animal control and business licensing and permit application and inspections programs. In consultation with the Economic Advisory Commission, we initiate, develop and facilitate opportunities to enhance Maple Ridge’s business climate through information development, promotional activities, support of small business and strategic economic planning; we ensure public compliance with municipal by-laws; we provide an effective animal control program; we enhance traffic flow in the downtown core through enforcement of parking time limitations; we maintain the business licensing system; we process building, plumbing, electrical and gas permit applications and inspect the works carried out; and we provide quality customer service. Maple Ridge Fire Department Fire Chief, Director of Operations – Peter Grootendorst Fire Chief, Director of Community Fire Safety – Dane Spence The primary mission of the Fire Department is the protection and preservation of life, property and the environment for Maple Ridge citizens. This service is provided by a group of 95 dedicated paid-on-call fire-fighters and six fulltime officers. We rely heavily on cross training and good communication to insure that the department continues to function efficiently and effectively. Each of the career officers assumes responsibility for the operation of individual Fire Halls. In addition to administrative duties, the career officers assume the role of Duty Chief, which involves responding to all Fire Department emergency calls 24 hours a day, for a period of one week on a rotational basis. In 2002 the Fire Department responded to 1,234 calls for assistance. Services Provided by Municipal Departments Financial Report 2002 – The District of Maple Ridge 19 Emergency response is: Alarm Response, Fire Suppression, Rescue, Hazardous Material Spills and response for Medical Aid. A great range of service is provided under these general categories. The fire-fighters are trained to the highest level of First Responder First Aid available in the Province. These skills are used to provide care to our fire-fighters and the public in the event that the ambulance service is delayed or the incident is of sufficient size or complexity that the ambulance paramedics require assistance. The introduction of Automatic External Defibrillators has enabled us to provide the most modern first responder treatment for heart attack victims. Our firefighters are trained to meet the requirements of B.C. Fire-Fighter Standard, Level II. Through an aggressive program of proactive inspections and public education the number and seriousness of emergency incidents can be greatly reduced. The Fire Prevention Office conducts fire safety inspections of public buildings, high occupancy dwellings, day-care, and adult care facilities to ensure a basic level of life safety is maintained. They are also involved in business license approvals and consulting on design and development recommendations. The Fire & Life Safety Educator co-ordinates the public education program, which uses the Learn Not To Burn curriculum. This program is taught to children through a school program and fire hall visits of girl guides, scouts and other organizations. Fire education is also provided to adult groups who request it. The Department is leading the Province in its delivery of a program for juvenile fire setters called The Arson Prevention Program for Children (TAPPC) which reduces the risk of fire and injury in high hazard residences and provides fire education to children at risk. Fire-Fighters in combination with a contract mechanic provide a comprehensive preventative maintenance program on all equipment and trucks. The Fire Department is actively involved in the development and testing of the Municipal Emergency Program. As residents of Maple Ridge, the officers and fire-fighters strive to create a safe community for their families and neighbours. Ridge-Meadows R.C.M.P. Inspector – Fraser MacRae The Ridge Meadows Detachment of the Royal Canadian Mounted Police provides Police Services to the Municipality. The Mission Statement of the RCMP reads: “The Royal Canadian Mounted Police, is Canada’s National police service. Proud of our traditions and confident in meeting future challenges, we commit to preserve the peace, uphold the law and provide quality service in partnership with our communities. We: will be a progressive, proactive and innovative organization, provide the highest quality of service through dynamic leadership, education and technology in partnership with the diverse communities we serve, be accountable and efficient through shared decision making, ensure a healthy work environment that encourages team building, open communication and mutual respect, promote safe communities, and demonstrate leadership in the pursuit of excellence.” To meet the philosophical and operational requirements of the Mission Statement, the Ridge Meadows Detachment is divided into sections that are responsible for various aspects of the police role. Such specialization not only allows for the job to be performed more effectively but allows for the development of expertise and professionalism. The major sections are: · General Duty: -Attends all emergencies relating to personal safety and are responsible for the investigation of offences against the various Federal Acts, particularly the Criminal Code of Canada, Provincial Statutes, and some Municipal bylaws. · Community Policing: -Team members work closely with public committees to identify and resolve neighbourhood concerns and criminal activity. · Traffic: -Responsible for the investigation of traffic accidents and the enforcement of the Motor Vehicle Act, many provisions of the Criminal Code, and various other Provincial Acts. Services Provided by Municipal Departments Financial Report 2002 – The District of Maple Ridge 20 · General Investigation: -Responsible for investigation of all serious crimes and sex, fraud and property offences that require extensive investigation which are beyond the resources of the General Duty section. · The other sections and units are: Administration Bike Unit Drugs Exhibits Forensic Identification Police Dog Records School Liaison Strike Force Telecoms Victim Services The Detachment is responsible for policing the communities of Maple Ridge and Pitt Meadows. Pitt Meadows has contracted for 17 regular member positions, Maple Ridge for 68, the Provincial Government provides for three positions, and the Federal Government provides for one position. The total detachment complement is 89 members. As well, there are 32 full-time municipal employees who provide support in clerical and administrative duties such as telecoms, exhibits, guarding, customer services, records management, Canadian Police Information Centre, and volunteer coordination as well as 40 trained and supporting on-call resources. 2002 Awards & Accomplishments Financial Report 2002 – The District of Maple Ridge 21 On a quarterly basis, a Performance Report is submitted to Council that informs the public of the attainment of specific goals and provides performance measures that were a part of the Business Plan. The fourth quarter report was presented on March 3, 2003 and in addition, provided a summary of 2002 accomplishments. The report summarizes a wide variety of endeavours and achievements that are of a costsaving nature, earn additional revenue, provide exceptional service or contribute to the social or economic fabric of Maple Ridge. 2002 was an outstanding year for construction and development as the Municipality experienced a five-year high of $127M in the prescribed construction value of building permits. The Arts Centre & Theatre Fundraising Committee members enthusiastically fulfilled their mission to raise commitments for $2.1M towards equipping the new theatre. Construction of the building has proceeded on schedule. Both Maple Ridge and Pitt Meadows Councils adopted the Parks, Recreation and Cultural Master Plan. Throughout the year a number of surveys were conducted and the Random Customer Survey completed in November will provide further background information on how the Division is addressing community needs. 80% of Maple Ridge residents and 79% of Pitt Meadows residents rated their overall level of satisfaction with their Parks & Leisure Services as Excellent or Good. The Leisure Centre experienced an exceptionally busy year having operated in its expanded facilities for a full year and recording over 277,000 admissions (a 34% increase over recorded attendance prior to the expansion). The Santa Parade with Christmas in Memorial Park completed the year’s festivals with 12,000 people enjoying a very special atmosphere. After one full year of operation participation rates continue to grow as do the number of community partners accessing the Greg Moore Youth Centre. A significant project supported by the Recreation Department was the Maple Ridge, Pitt Meadows, and Katzie “Building Community Solutions Project.” This is a community development process that involves engaging the community in a process of working together to identify and address community issues. Phase I of the project was completed in the spring of 2002 with the publication of the Community Profile: Snapshot 2002. This research document provides a snapshot of the state of our community’s health and wellness at a point in time. The document provides community information for forty-seven indicators organized in nine topic areas. The local community data is compared to other Lower Mainland communities, the GVRD, and Provincial data for developing long-term plans. In 2003 Parks and Leisure Services will offer two planning workshops for community groups to attend. Property located at 11630-224th Street was acquired for the proposed expansion of the Museum. This project is projected for completion within the next five years. To improve transportation safety and choice we installed bicycle lanes on 216th St. from Dewdney Trunk Road to 124th Ave. and on 124th Ave. from 216th St. to 224th St.. The residents have responded very positively to these initiatives. 2002 also saw major interior renovations to the main RCMP detachment and an expansion to the Annex; this has resulted in significantly improved workspace as well as the work environment. From an operational perspective, traffic initiatives produced results which show a 25% reduction in alcohol related crashes in our communities. The National objective is to reduce traffic incidents of this nature by 30% by year 2010. It is important that we keep up our positive trend. As well, Police Detachment training and mandatory training reached approximately 5,000 hours which provides our members with the skills and knowledge they require to provide excellent service to citizens of our community. 2002 Awards & Accomplishments Financial Report 2002 – The District of Maple Ridge 22 As a result of the events of September 11, 2001 the Honour Guard, composed of members of the Maple Ridge Fire Department, was founded. Its purpose is present to the community a presence of pride and honour. The 16 members of the Honour Guard attended the Canada Day Celebrations, funerals, 9/11 Ceremony, and the Remembrance Day Ceremony. The Arson Prevention Program for Children (TAPP-C) which involves the Maple Ridge Fire Department, the Pitt Meadows Fire Department, RCMP, School District 42, Ministry for Children and Families, and Mental Health Services, made a presentation for school administrators to encourage the reporting of all fires occurring on school properties. This will prompt rapid intervention for students who may be involved in playing with fire through a simplified reporting system. The interactive Hot Summer Nights Program continued this summer with 19 visits to 1,200 citizens throughout the summer. The firefighters teach fire and life safety education and allow the children the opportunity to try out the fire hoses and get wet. In partnership with local McDonald’s Restaurants, the Summer Safety-Smart Card program continued this summer. Citizens were rewarded for safe behavior such as wearing a helmet while bicycling, roller blading, wearing eye protection while weed whacking or safely using crosswalks. Renovations to the Municipal Hall were begun in earnest with a focus on improvement to customer service. The renovations include new meeting rooms, Councillors’ office, and lounge to be constructed in 2003. Overall, these renovations will improve efficiency and make it easier for the public to conduct business or meet with elected officials. When completed in 2003 customers will appreciate the “One-Stop-Shop” concept through the use of the Customer Service Centre. A Handbook on Public-Private Partnerships was published and is made available on the District Website. As governments of all stripes are currently working towards evaluating alternative service delivery systems, the handbook provides a systematic approach to dealing with P3s. Although technology allows for new avenues of customer service, more efficient processing and data handling, it also has an inherent risk. In 2002 a risk analysis of our Information Technology Security was performed. This analysis was conducted in advance of developing Security Policies and Procedures. 2002 Awards: The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Canadian Award for Financial Reporting to the Corporation of the District of Maple Ridge for our annual financial report for the fiscal year ended December 31, 2001. The Canadian Award for Financial Reporting program was established to encourage municipal governments throughout Canada to publish high quality financial reports and to provide peer recognition and technical guidance for officials preparing these reports. In order to be awarded a Canadian Award for Financial Reporting, a government unit must publish an easily readable and efficiently organized annual financial report, whose contents conform to program standards. Such reports should go beyond the minimum requirements of generally accepted accounting prin- 2002 Awards & Accomplishments Financial Report 2002 – The District of Maple Ridge 23 ciples and demonstrate an effort to clearly communicate the municipal government’s financial picture, enhance an understanding of financial reporting by municipal government’s and address user needs. A Canadian Award for Financial Reporting is valid for a period of one year only. We believe our current report continues to conform to the Canadian Award for Financial Reporting program requirements, and we are submitting it to GFOA. The award we received for our 2001 Annual Financial Report was the 11th time we have received the award. Jacob Sorba, Director of Finance, was the first recipient of the Government Finance Officers of British Columbia Outstanding Performance/Achievement Award. The award recognizes Maple Ridge having been awarded the Canadian Award for Financial Reporting for 10 consecutive years. Maple Ridge was one of only three Canadian local governments to first receive this award. We have been active supporters of the GFOA and the CAnFR program to encourage improved financial reporting standards and publishing of high quality reports. In 2002 we were the recipients of our sixth consecutive GFOA Award for Outstanding Achievement in Popular Annual Financial Reporting. In order to receive this award, a government unit must publish a Popular Annual Financial Report whose contents conform to program standards creativity, presentation, understandability, and reader appeal. Maple Ridge and Pitt Meadows were jointly awarded a national award as a “Child and Youth Friendly” community. This award recognizes communities and groups who improve the safety and well being of children. The project promotes children and youth friendly communities through motivating and supporting community-based action in an effort to make changes in attitudes, physical environment, and policy environment. The 2002 British Columbia Fire Service Training Achievement Award was presented to Assistant Chief, Howard Exner. The award is based on the impact of the training achievement beyond the individual’s department/organization, extent of the individual’s personal involvement in the work, demonstrated initiative, creativity, quality and dedication. Once again, Maple Ridge was singled out as an attractive and distinctive community in the national “Communities in Bloom” competition, winning the maximum rating of five blooms for Community Involvement. This award acknowledges citizens from the private, municipal and corporate sector (including all forms of local businesses) and their involvement in various community projects. Summary of Services & Regional Relationships Financial Report 2002 – The District of Maple Ridge 24 The Corporation of the District of Maple Ridge is the sixth oldest and eleventh largest (by land size) of the 149 municipalities in British Columbia. It is responsible for the provision of a wide variety of local government services. These include: · Building Permits · Business Licensing · Bylaw Establishment and Enforcement · Domestic Animal Control · Drainage · Emergency Preparedness · Heritage · Land Use Planning · Library Facilities · Parks, except for Golden Ears Park, which is a Provincial Government responsibility, and Kanaka Creek Regional Park, which is a Greater Vancouver Regional District responsibility. · Police and Fire Protection · Public Transit · Recreation and Cultural Facilities and Programs · Sanitary Sewer Collection System · Transportation network (roads, bridges, street cleaning, sidewalks, street lighting, etc. – except portions of the Lougheed Highway [#7] which fall under Provincial Government responsibility). · Waterworks Distribution System Typical local government services that are not an assumed responsibility of the Corporation of the District of Maple Ridge include: · Debt Marketing (Municipal Finance Authority) · Employee Pension Plan (Provincial Plan) · Flood Control (Provincial Government and Local Dyking Districts) · Garbage Collection (Private Operation) · Hospital Care Systems (Provincial Government) · Library Collection and Distribution System (Fraser Valley Regional Library) · Real Property Assessments (Provincial Government) · Sanitary Landfill (Greater Vancouver Sewerage and Drainage District) · School System (Provincial Government and Local School Board) · Sewage Treatment (Greater Vancouver Sewerage and Drainage District) · Social and Health Programs (Provincial Government) · Water Collection and Purification (Greater Vancouver Water District) The Corporation of the District of Maple Ridge is represented on the following Regional Boards, which provide a variety of services for the residents of Maple Ridge. · Fraser Valley Regional Library (FVRL) -A regionalized library collection and distribution system that provides all of the operational aspects of a library system. The members must provide the local facilities. · Greater Vancouver Regional District (GVRD) -Provides air quality management, transportation planning, regional housing, regional parks (their Kanaka Creek estuary and linear park is located within the Maple Ridge boundaries), labour relations for local government employees, and administration of the 9-1-1 emergency telephone system. · Greater Vancouver Sewerage and Drainage District (GVS & DD) -Provides sewerage transfer and treatment on a regional basis, and the disposal of solid waste. · Greater Vancouver Transportation Authority/Translink (GVTA) -Responsible for the integration of transit and road networking with regard to transportation and land use. Translink is headed by local governments, allowing the decision-making to focus on local concerns. · Greater Vancouver Water District (GVWD) -Responsible for acquiring the water, maintaining the supply, ensuring its quality, and delivering it to the member municipalities for distribution by local systems. Summary of Services & Regional Relationships Financial Report 2002 – The District of Maple Ridge 25 The Corporation of the District of Maple Ridge obtains services from the following intermunicipal organizations: · B. C. Assessment Authority · B. C. Society for the Prevention of Cruelty to Animals (BCSPCA) -Contract to provide domestic animal pound and shelter and to operate a large animal pound as required. · B. C. Transit Authority · Municipal Finance Authority · Municipal Finance Authority (MFA) -A provincial organization that provides for marketing, placement, and administration of all Municipal debt requirements (except the City of Vancouver). This Authority also operates an investment pool on behalf of municipalities. · Municipal Insurance Association (MIA) -The Municipality is a Subscribed member of the Municipal Insurance Association of British Columbia (The “Exchange”) as provided by Section 3.02 of the Insurance Act of the Province of British Columbia. The main purpose of the Exchange is to pool the risks of liability so as to lessen the impact upon any Subscriber. Under the Reciprocal Insurance Exchange Agreement the Municipality is assessed a premium and specific deductible for its claims based on population. · Provincial Government School System (Residential and Non-Residential) · Royal Canadian Mounted Police (R.C.M.P.) -Contract with the Federal Government to provide police services (police officers); the Municipality provides the clerical support services and facilities. The Corporation of the District of Maple Ridge issues the property tax notices and acts as a collection agent for all property taxes. The following organizations' property tax levies are contained on the Municipal Property Tax Notice; however, the Municipal Council does not have control or responsibility over their levy rates, expenditures or operations: The following organizations' levies are contained on the Municipal Property Tax Notice; however, the Municipal Council does not have control or responsibility over their levy, expenditures or operation, except as a voting member: · Fraser Valley Regional Library · Greater Vancouver Regional District · Greater Vancouver Regional Hospital District Message from Director of Finance Financial Report 2002 – The District of Maple Ridge 26 I am pleased to submit our 2002 Comprehensive Annual Financial Report. Included in this report are the Financial Statements of the Corporation of the District of Maple Ridge for the fiscal year ended December 31, 2002, pursuant to Section 328 of the British Columbia Local Government Act. BDO DUNWOODY LLP has audited the Consolidated Financial Statements and provided an unqualified audit opinion. The purpose of this Comprehensive Annual Financial Report is to present to the users and readers a clear insight of the financial results for our fiscal year that ended December 31, 2002. We strive to ensure that this report presents fairly the financial position of our Municipality. The report is divided into three sections for your convenience: · Introductory Section -Provides the reader with an overview of the political, economic and administrative context within which the Municipality operates. · Financial Section -Presents the consolidated financial statements, supporting statements, notes and schedules and the independent external auditor’s report. These statements and schedules contain comparative results for the prior year and the current year approved budget for the operating, capital and reserve sections. · Statistics Section -Presents a variety of statistical and financial information on a multi-year comparative basis. Financial Statements in the public sector are indicators of financial position. They compare how financial resources were deployed and which financial activities were undertaken with past financial performance and budget. Economic Climate The economic climate in 2002 can at best be described as uncertain, turbulent and at times downright exciting. While global economies remained sluggish and continued to work off excess capacity and inventories from the late 1990s and dealt with terrorism, the Canadian economy blossomed and expanded. All regions of the country did not experience the economic expansion. British Columbia was one such region as weak global economies translated into low prices for most commodities particularly in the forest industry. In addition, the unresolved softwood dispute with the United States has significantly cut into corporate profits and Provincial Government royalties. Consequently, the industry has embarked on a massive restructuring program that has resulted in mergers, buyouts and closures. The Provincial Government, wrestling with a $4B deficit, has undertaken a program to eliminate the deficit by 2004. This has meant closures of hospitals, schools, courthouses, and provincial service centres; eliminating 11,000 jobs, and freezes to health and education budgets. This has created a slump in many resource based rural areas and has widened the economic divide between the Lower Mainland and the rest of the province. The provincial population as a whole rose by 4.9% between the 1996 and 2001 census to about 3.9 million, but growth has been limited largely in the corridor of Victoria, Greater Vancouver, the Fraser Valley and the Central Okanagan. Everything outside that sweep lost population. Maple Ridge has been a recipient of that growth trend as the population has increased by 28% from 50,800 in 1982 to an estimated 68,500 in 2002. In a report released by the BC Progress Board the Province has been shown to lag in the core economic indicators areas but states the province still has all the attributes to become an economic leader by the end of the decade. Message from Director of Finance Financial Report 2002 – The District of Maple Ridge 27 Maple Ridge Construction Value (in $ million) 0 20 40 60 80 100 120 140 1998 1999 2000 2001 2002 Economic Indicators · Gross Domestic Product for the Province grew by 1.8% in 2002; this compares to -0.2% in 2001 and 3.4% in 2002 for the country as a whole. · British Columbia Consumer Price Index (CPI) increase in 2002 was 2.3%; for the Greater Vancouver area CPI increased by 2.2% as compared to an increase in 2001 of 1.65%. The 2002 Canadian CPI increase was 3.9%. · Provincial Unemployment was 8.5%; in the Greater Vancouver region 7.8% while for Canada the unemployment rate was 7.7%. · Housing starts for the province were 20,302; this represents a 29% increase over 2001. · In the Greater Vancouver and Fraser Valley area housing starts in 2002 were 14,435 representing an increase of 27% over 2001. · Maple Ridge construction value was $126.6M; this compares to $83.9M in 2001 for an increase of 51%. · Single family dwelling starts in Maple Ridge were 609 units compared to 326 units in 2001. · Multi-family dwelling units created in Maple Ridge were 155 units compared to 6 units in 2001. · Assessment values in 2002 for Maple Ridge increased by $104M or 2.2% to $4.7B; for the 2003 taxation year the assessment values increased to $5.3B representing an increase of $632M or 13.4% The local economy has enjoyed a mini-boom due to the buoyant housing and development market of the past 15 to 18 months and is reflective of overall growth and development in the Greater Vancouver area. However, global, national and provincial events were not lost on the local economy. The softwood lumber dispute, falling interest rates, a volatile currency, increases in energy costs and continuing slowdown in economic activity in the United States have had an impact on businesses in our community and the Municipality’s bottom line. Strategic Plan Business Decisions The Five Year Consolidated Financial Plan incorporated a 4% tax increase for each year beginning in 2002. As part of the Business Planning Process, Council made key decisions in terms of service levels and revenue sources: · 4% tax increases for each of the five years. · Utility & user fee structure adjustments to reflect inflation Maple Ridge Population (in thousands) 0 10 20 30 40 50 60 70 (est) 1998 (est) 1999 (est) 2000 (cen) 2001 (est) 2002 Maple Ridge Building Permits Issued 0 200 400 600 800 1000 1200 1998 1999 2000 2001 2002 Message from Director of Finance Financial Report 2002 – The District of Maple Ridge 28 · Public input sought on the Corporate Strategic Plan and service levels. · Performance measures/indicators from each service area. · Quarterly Reports to Council to measure our performance. · ISO 9000 Certification sought for the Clerks Department. · Capital expenditure requests to include operating budgets and replacement strategy. Through a deliberate review of the capital expenditure and development program, Council is aware of the challenge represented by infrastructure sustainability and the building of new facilities to meet the demand from growth. As a community of the Greater Vancouver region, Council is also very aware of regional transportation matters and the challenges faced by the Greater Vancouver Transportation Authority in raising the necessary financing for major transportation initiatives. The Municipality is a leader in using a Business Planning model to provide the framework for decision-making by identifying areas for performance review, restructuring, change, dissolution and alternate service delivery. This is the basis from which the Consolidated Five Year Financial Plan is developed. Financial Review – Overview 2002 was a challenging year that delivered mixed financial results. The Municipality continues to experience a period of strong development growth as a result of historically low interest rates and very competitive land prices. As most of this growth is in the residential property class it has a direct effect on the demand for services. In 2002 the demand for recreational and leisure programs and use of the newly expanded Leisure and Youth Centre far exceeded our forecasts. This was reflected by revenues from the Sale of Services exceeding budget and the comparative 2001 results. Collection of Development Cost Charges were $5.4M, a historical high. Although the decline in interest rates buoyed development it has had a negative impact on investment and interest earnings as a source of revenue to the Municipality. And even though we have consistently exceeded our benchmark for investment yield and exceeded the budget forecast, investment earnings have been declining in amount and yield. In 2002 part of the long-range financial plan became uncertain as a result of the decision made by the British Columbia Appeal Court. The Court declared the Lease Agreements, which were part of the Public Private Partnership ultra vires. The Municipality has continued to apply accounting methods based on the understanding of the original agreements because they best represent an estimate of our obligation as at December 31. The Municipality’s service levels were maintained despite the cuts to service resources in prior budgets and the demands from growth. Cost savings were achieved in all operating divisions except Recreation and Culture who had to contend with very unexpected increased demands for services at the new facilities; increased revenues were insufficient to offset associated costs. Property sales and capital grants from other governments did not materialize as forecast. This resulted in a number of protective services and transportation projects either been delayed or deferred as they were contingent on these revenue sources. Capital expenditures continue to run behind the budget and are expected to continue to do so in the future. In spite of some of these challenges the Municipality’s financial health continues to remain positive. Reserves have been established to smoothen out revenue streams and provide for unexpected occurrences and replacement of key assets. Financial Results The discussion and analysis of financial performance for the Municipality is an overview Message from Director of Finance Financial Report 2002 – The District of Maple Ridge 29 of the financial activities for the year ended December 31, 2002. The commentary should be read in conjunction with the Consolidated Financial Statements, Notes to the Consolidated Statements and Supporting Statements and Schedules. The 2002 financial statements are prepared on a fund basis. These consist of the Operating Fund, Capital Fund, and Reserve Fund. The results of these funds are consolidated to form the Consolidated Financial Statements and are intended to report on the financial transactions conducted externally and therefore, eliminate financial transactions between funds. This is in conformance to the recommendations of the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. On a consolidated basis, Net Financial Assets declined by $7.6M to $6.3M mainly as a result of the capital expenditure and increase of the lease liability on the Town Centre Development project. Other notable changes were the increase of $4.7M for development charges, $1.4M for accounts payable and an increase in the liability estimate for employee benefits and other liabilities of $1.3M. The liability for Long Term Debt declined by $1.8M to $5.3M, however, within that figure is $2.1M which is fully recoverable from property owners as a local improvement charge and $.9M that is a provincial subsidy for water and sewer systems. The Restricted Revenue is a required Statutory Reserve Fund and although we consider these collections as reserves of capital, they represent an obligation for a future capital expenditure, and are unavailable for general use. We therefore, report them as a liability until they are used. The increase in 2002 reflects the increased development activity. The combined fund balances for 2002 is $42.5M, an increase of $1.3M. The Operating Funds declined by $212,000, lead by the Utility Funds declining $650,000. This is in part due to utility rates being frozen in 2002 and capital expenditures for the utilities paid from their respective surplus. Cash and Investments improved by $11M; this is in large part the result of a $4.7M increase in Development Cost Charges and $8.9M in long term debt. Current Fund The Current Fund is often referred to as the Operating Fund(s) and consists of the General Revenue Fund, the Sewer Utility Revenue Fund, and the Water Utility Revenue Fund. The Current Fund provides for the expenditures to operate the Municipality and generates the revenues associated with the provision of services and maintenance of assets. The approvals for the expenditures and setting of taxation and fee level structures, utility rates are a major part of the financial planning process and business plan reviews. Current Fund Revenues Total Revenues for the Current Account of $55.1M exceeded 2001 by $3.5M or 6.8%. Revenues are primarily derived from Property Taxation, which in 2002 were $30.5M or 55% of revenues. Sale of Services, Revenue from Own Sources and Utility User Fees were $17.7M or 32%, Interest and Investment income was $1.2M or 2%; the remaining 11% was contributed from Proceeds on Disposal of Assets, Development Revenue and Gain on Debt Refinancing. 2% 4% 6% 17% 16% 55% Investment Income Government Grants Other Revenues and Gains User Charges Fees and Sales Taxation Current Fund 2002 Funding Sources Message from Director of Finance Financial Report 2002 – The District of Maple Ridge 30 In 2002 the Municipality adopted a new Water Utility Bylaw that removed the Water Utility Parcel Charge from properties connected to the water system and incorporated the parcel levy into the rate structure. The result is that actual Tax Revenue is below budget while Utility User Fees exceeds the budget. In 2002 the proceeds from the sale of assets was $1.48M; this included the sale of units in the ECRA Tower for $1.42M; these specific proceeds were transferred to the Capital Works Reserve Fund. Growth related revenues include Building Permit Fees of $1.5M, Engineering Subdivision Inspection Fees & Other of $0.4M and additional taxes related to growth of $0.6M; This exceeds 2001 actual revenues by $0.7M or 39%. The increase in Building Permit Fees and Engineering Subdivision Inspection Fees & Other is directly related to the strong development and construction activity in 2002. The increase in taxation related to growth is a combination of housing starts and improvements and represents taxation that was not previously on the assessment roll. Although the return on investments exceeded our budget target by $0.4M it was $0.3M or 19% less than in 2001. This was largely due to a slowing economy in which interest rates were falling to historical lows. Current Fund Expenditures The Current Fund Expenditures consist of six components; Protective Services at 27%; Transportation Services at 11%; Recreation and Culture at 23%; Sewer and Water utilities at 20%; General Government at 14%; Planning, Public Health & Other at 5%. The Current Fund operating expenditures total $44.1 compared to $38.5M in 2001 after the recovery of internal equipment charges of $1.2M. This represents an increase of $5.6M or 14.5%. The most significant contributors to the expenditure growth were labour costs of $1.3M, post employment benefits of $0.6M, interest costs of $0.7M related to the Town Centre Lease Agreements, and a prior year correction to the RCMP Contract of $0.7M. The cost of General Government increased by $0.8M due to increases for recruitment, insurance, taxation on leased property in the Business Tower, the election, and computer operations. Capital Funds The Capital Fund provides for the acquisition, construction or improvement of engineering structures, land, buildings, office equipment, technology vehicles and equipment. The benefits from these expenditures are expected to last for a period beyond one year. The Municipality, by policy, administers a multi-year Capital Program that identifies by project the expenditure, source of funding and timing. A number of projects are contingent on growth projections and aligned with the Corporate Strategic Plan. All Capital Expenditures must provide for long term operating costs. 65% 16% 11% 4% 4% Principal Interest RCMP Federal Gov't Contract Internal Transfers & Surplus Salary, Goods and Services Current Fund 2002 Expenditures (By Object) Five Year Capital Expenditures (in millions $) 25 24.9 38 28.6 24.6 05 10 15 20 25 30 35 40 1998 1999 2000 2001 2002 Message from Director of Finance Financial Report 2002 – The District of Maple Ridge 31 Most capital expenditures are not completed in the year they are budgeted for various reasons. It is, therefore, difficult to make a comparative budget analysis from year to year. Financing Capital Expenditures is primarily from development fees, property taxes and utility user fees. However, in 2002 major financing was provided through Grants from Senior Governments and debt based on the Lease Agreements for the Town Center facilities. Capital expenditures in 2002 were $24.6M compared to a budget of $40.9M. Major expenditures were: · Arts Centre and Theatre · RCMP & Municipal Hall Renovations · Traffic Control Preemption Devices · Road improvements on 280 St. and River Rd; traffic signal at Lougheed and 227th St. · Sewer and water system improvements on River Rd., Dewdney Trunk, and Donovan St. · Fleet and technology replacement · Fire equipment retrofit · Continued improvements and expansion at Fire Hall No.1 · Land for parks purposes at Whonnock Lake, the Hammond Riverfront and on Fletcher St. Unfunded Capital Expenditures at December 31, 2002 is $1.33M as a result of waiting for approval of Senior Government Grants for Recreation and Transportation. Reserves and Reserve Fund Balances A Reserve, or as is commonly known, a Reserve Account is an appropriation of net revenue (surplus) at the discretion of Council and allocated for a specific purpose. Common Reserves for the Municipality include Self-Insurance, Snow Removal, Special Projects, contingencies etc. It has no reference to a specific asset and does not require the segregation of assets or money. A Reserve Fund is established through Council bylaw and segregates assets for the fund. Reserve Funds may be a statutory requirement or discretionary; in either case there are restrictions to ensure the purpose of the fund is met. The balance in the Reserves Funds declined by $5.4M or 17% to $26M. The Reserve Funds and Reserve Accounts earned $669,000 in interest and had transferred from the Revenue Funds $7.4M either as part of the Five Year Financial Plan, or as a Statute or corporate policy. The Reserve Funds paid for $13.4M of capital expenditures with $6.3M coming from the Capital Works Reserve, $3.2M for Specific Projects and Sewer Utility capital costs of $1.1M. The Capital Works Reserve Fund had a net decline of $2.8M as $6.3M was used to pay for the Town Centre Development projects for which the Municipality had responsibility, improvements to the trail system and Fields for Kids, and renovations of the police station and Municipal Hall. The Fund also received $3.3M; $1.4 was the result of sales in the ECRA Tower. Reserves are a cornerstone in sound financial management because they enable a smoothening of certain expenditures that have a tendency to be cyclical in nature and provide for an equitable means of raising revenue from the taxpayers. In this way funding can be directed to such expenditures as insurance claims, snow removal, labour settlements, capital construction and other related costs without having an immediate impact on taxation. (30) (20) (10) 0 10 20 30 40 1998 1999 2000 2001 2002 Operating Fund Reserve Fund Capital Fund Reserve and All Fund Balances (in millions $) Message from Director of Finance Financial Report 2002 – The District of Maple Ridge 32 Although current reserves are at $26M the Capital Works Reserve is not adequate to meet future needs. The 2003 – 2007 Financial Plan formulates a financial strategy to improve the financial position of the reserve. Reserves and Reserve Funds will be reviewed with respect to their adequacy and their requirement over the next two business planning cycles. Outlook The Municipality remains in relatively sound financial health. Maple Ridge continues to experience high levels of growth with property assessments exceeding the $5B mark. However, in 2002 the majority of the growth occurred in the residential class and currently represents 89% of the tax roll; yet residential property owners pay only 75% of the taxes. Although reserves have declined, they have been used to fund major capital projects; this is in keeping with the “pay as you go philosophy.” This is not unusual for a growing municipality such as Maple Ridge. Our Net Financial Position had increased from approximately $11M in 1995 to $25M in 1999 and these financial resources were used to acquire capital assets. The major financial challenge will be to fund the liability that has accrued for the Town Centre Development project and have the resources to meet other needs. There are a number of options available to Council and the merits of each will require careful financial analysis. For a government, its financial health (financial condition) is measured by sustainability, vulnerability and flexibility in the context of the overall economic and financial environment. Financial activities accrue benefits to society as a whole and measurement of these benefits is much broader than in financial terms. Costs of creating the wealth are recorded. This is very unlike the private sector where the purpose of financial activities is to increase the net worth and every dollar spent has an impact on the balance sheet. In Maple Ridge we consider the financial condition to be relatively healthy for the following reasons: · Assessment growth is steady and in the 10 years from 1992 to 2002 has increased from $2.4B to $4.6B.; it increased to $5.3B for the 2003 taxation year. · The combined property taxation and utility fee level is the second lowest in the Lower Mainland. · Municipality is not dependent on senior level government grants to sustain services. · Legal Debt Availability has risen from $70M in 1992 to $138M in 2002. · Consolidated Debt, excluding the Lease Liability has fallen by 50% in the past 10 years. · Infrastructure is in very good condition and has a replacement value of over $1B. Ten Year Assessment Growth (in billion $) 0123456 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2002 General Taxation & Utilities $-$500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 $4,000 Pitt Meadows Maple Ridge Langley, Township Surrey Port Coquitlam Langley, City of Delta Coquitlam North Van., City of Richmond Burnaby Port Moody New Westminster Vancouver White Rock North Van., District of Message from Director of Finance Financial Report 2002 – The District of Maple Ridge 33 Economic Development is a very high priority in 2003. We are putting plans in motion to improve our future tax base through commercial development, reviewing the economic development strategy and constantly evaluating municipal service standards. The construction of a bridge across the Fraser River will provide direct connection to the Trans Canada Highway is moving forward and will soon be a reality. In 2003 we have continued with our corporate Business Plan. We have prepared a Five Year Consolidated Financial Plan for the years 2003 – 2007 that clearly outlines our financial direction. As part of this process the public was invited to our business and financial planning deliberations and invited to provide input and review of the Plan. Scale, operational depth and financial capacity will be critical to successfully propel the residents’ vision of Maple Ridge. Conclusion The District of Maple Ridge continues to respond in a positive way to these challenges through its Statement of Values, open style of government, use of the Audit and Finance Committee to manage the business affairs of the Municipality and “Town Hall Meetings” to hear directly, the concerns of its citizens. We are committed to providing residents and businesses with high quality services and administration in a financially responsible manner. In the November 2002 elections, Maple Ridge residents elected a new mayor, Kathy Morse and two new Councillors, Ernie Daykin and Judy Dueck. We welcome them and offer our support and wish them every success. In mid 2002 Mr. Jim Rule took office as the Chief Administrative Officer. Mr. Rule brings a wealth of experience and knowledge in the management of local government and an inclusive and respectful style of management. In 2003 his focus is to bring about an acceptable conclusion to the financing arrangement of the Town Centre Development, Economic Development and Corporate Communications. Finally, I take this opportunity to give my thanks on behalf of the Finance Department to members of Council, to the Management Team and to all civic employees for their support in achieving the 2002 results. Jacob G. Sorba, CGA. Director of Finance Introduction to Financial Statements Financial Report 2002 – The District of Maple Ridge 34 The Accompanying Consolidated Financial Statements and all other financial information included within this financial report are the responsibility of the management of the District of Maple Ridge. The District’s Financial Statements contained in this report have been prepared in accordance with the accounting principles and disclosure requirements of the Canadian Institute of Chartered Accountants guidelines contained in the Public Sector Accounting and Auditing Standards Manual. The Director of Finance is responsible for submitting annually to the Audit Committee and Council audited financial statements. These financial statements include the consolidated results of the District of Maple Ridge for the fiscal year ending December 31, 2002. The preparation of the annual financial statements is the responsibility of the Finance Department; this includes the preparation of working papers and providing support and related financial information to external auditors during the yearend audit. The Consolidated Financial Statements of the District of Maple Ridge provide important information about the overall financial condition of the District. The purpose of the consolidated financial statements is to present the effects of transactions of the District taking into consideration the accounting for all District Funds and CDMR Developments Ltd. The audited 2002 Consolidated Financial Statements for the District include: District Financial Statements: · Management’s Responsibility for Financial Reporting · Auditors' Report · Significant Accounting Policies · Consolidated Statement of Financial Position · Consolidated Statement of Financial Activities · Consolidated Statement of Change in Cash & Temporary Investments · Notes to the Consolidated Financial Statements · Consolidated Statement of Changes in Operating Fund Balances · Consolidated Statement of Changes in Capital Fund Balances · Consolidated Statement of Changes in Reserve Fund Balances · Schedule of Capital Assets · Debenture Debt · Tax Levies · Other Revenue from Own Sources · Schedule of Development Revenue · Schedule of Sale of Services · Continuity Schedule of Restricted Revenues · Consolidated Expenditure Summary · Transportation Services · General and Administrative Expenses · Schedule of Protective Services · Schedule of Sewer and Water Utilities · Summary Schedule of Recreation and Cultural Revenue and Expenditures · Continuity Schedule of Reserves · Schedule of Source and Use of Capital Funding Management’s Responsibility for Financial Reporting Financial Report 2002 – The District of Maple Ridge 35 The information in this Annual Report is the responsibility of management. The consolidated financial statements have been prepared in accordance with Canadian generally accepted accounting principles as outlined under “Significant Accounting Policies” on pages 39 and 40. These include some amounts based on management’s best estimates and careful judgement. Management maintains a system of internal accounting controls to provide reasonable assurance that assets are safeguarded and that transactions are authorized, recorded, and reported properly. Management also administers a program of proper business compliance. BDO Dunwoody LLP, the Municipality’s independent auditors, have audited the accompanying financial statements. Their report accompanies this statement. Council carries out its responsibility for the consolidated financial statements principally through its Audit Committee. The Committee meets with management nine times on a scheduled basis and at least semiannually with BDO Dunwoody LLP to review their activities and to discuss auditing, internal control, accounting policy, and financial reporting matters. BDO Dunwoody LLP has unrestricted access to the Municipality, the Audit Committee and Council. The Audit Committee reviews the consolidated financial statements with management prior to submission to Council for approval. It also reviews the recommendations of the independent auditors for improvements to controls and as well as the actions of management to implement such recommendations. Jacob G. Sorba, C.G.A. Jim Rule Director of Finance Chief Administrative Officer Financial Report 2002 – The District of Maple Ridge 36 This Page Left Blank Intentionally Financial Report 2002 – The District of Maple Ridge 37 Financial Report 2002 – The District of Maple Ridge 38 This Page Left Blank Intentionally Significant Accounting Policies For the year ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 39 (a) Basis of Presentation It is the Municipality’s policy to follow Canadian generally accepted accounting principles and to apply such principles consistently. These Consolidated Financial Statements include the operations of the General, Water, Sewer, Capital and Reserve Funds, and the Municipality’s wholly owned development company C.D.M.R. Developments Ltd. They have been prepared using recommendations issued by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. The financial resources and operations of the Municipality have been consolidated for financial statement purposes totaling $6,336,279 ($13,978,316 for 2001). They include the accounts of all of the funds of the Municipality totaling $42,494,917 ($41,178,706 for 2001), less the long-term liabilities of the Municipality totaling $36,158,638 ($27,200,390 for 2001), as noted below. Operating Funds -These funds include the sewer and water utilities and report the principal operating activities of the Municipality. As at December 31, 2002 the fund balances were as follows: 2002 2001 General Revenue Fund $ 5,608,328 $ 5,170,866 Sewer Revenue Fund 8,624,737 9,020,906 Water Revenue Fund 3,572,771 3,826,317 17,805,836 18,018,089 Capital Funds -These funds are used to acquire capital assets. The fund (deficiencies) represent the excess of capital expenditures over the long term financing which has been secured. General Capital Fund (1,331,522) (7,657,166) Sewer Capital Fund (425,548) Water Capital Fund (214,228) (1,331,522) (8,296,942) Reserve Funds -These funds have been created to hold assets for specific future requirements. As at December 31,2002 they were comprised of the funds shown in Schedule 14. Reserve Funds 26,020,603 31,457,559 Total Fund Balances 42,494,917 41,178,706 Long Term Liabilities -These liabilities are incurred to fund capital expenditures Debenture Debt-comprised of the debts shown on Schedule 2 (5,317,072) (7,157,615) Financed Capital Construction – as discussed in Note 9 (30,841,566) (20,042,775) Long Term Liabilities (36,158,638) (27,200,390) Municipal Financial Position $ 6,336,279 $13,978,316 (b) Accrual Accounting The accrual method for reporting revenues and expenditures has been used. (c) Capital Assets Capital assets purchased or constructed and work in process are reported as capital expenditures and are classified according to their functional use. Capital assets donated are reported at fair market value at the time of the donation. Accumulated capital expenditures, net of disposals, are reported on Schedule 1. Depreciation is not recorded. Significant Accounting Policies For the year ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 40 (d) Restricted Revenues and Deferred Revenues Receipts which are restricted by the legislation of senior governments or by agreement with external parties are deferred and reported as restricted revenues. When qualifying expenditures are incurred restricted revenues are brought into revenue at equal amounts. These revenues are comprised of the amounts shown on Schedule 7. Revenues received in advance of expenditures which will be incurred in a later period are deferred until they are earned by being matched against those expenditures. (e) Investment Income The Municipality invests in pooled funds of the Municipal Finance authority of British Columbia. Earnings of these funds are allocated to the members from time to time based on the market value of the pool. The Municipality recognizes its share only of the realized earnings of the pool. This revenue is recorded as investment revenue and the amount is added to the cost of the units held. (f) Subdivision Infrastructure Subdivision streets, lighting, sidewalks, drainage, and other infrastructure are required to be provided by subdivision developers. Upon completion they are turned over to the Municipality. The Municipality is not involved in the construction and does not budget for either the contribution from the developer nor the capital expenditure in its financial plan. The budget figures presented on the financial statements are equal to the value of infrastructure turned over to the Municipality during the year. (g) Local Improvements The Municipality records capital expenditures for capital assets funded by local improvement agreements as they are incurred. Revenues are recognized at the time of the expenditures to the extent that they are recoverable. (h) Use of Estimates The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenditures during the reporting period. Significant areas requiring use of management estimates relate to the determination of severance liability, collectibility of accounts receivable, expenditures and liabilities related to the town centre development and provisions for contingencies. Actual results could differ from those estimates. Adjustments, if any, will be reflected in operations in the period of settlement. (i) Property Held for Resale Development costs for properties which are expected to be offered for sale within one year are recorded as Property Held for Resale. These costs do not include any amount recorded as capital expenditure in previous years. Proceeds of sale, net of these development costs, are recorded as a Gain on Sales of Property. (j) Budget Figures The budget figures used are based on the five year financial plan adopted May 14,2002. They are presented on the basis used for actual results. (k) Financial Instruments The Municipality's financial instruments consist of cash and temporary investments, portfolio investments, accounts receivable, recoverable local improvements, accounts payable and accrued liabilities, refundable performance deposits, financed capital construction, and long-term debt. Unless otherwise indicated, it is management's opinion that the Municipality is not exposed to any significant interest, credit or currency risks arising from these financial instruments. 2002 2001 Financial Assets Cash and Temporary Investments (Note 1) 19,430,541 $ 13,252,116 $ Portfolio Investments (Note 1) 42,357,273 37,478,346 Accounts Receivable (Note 2) 10,954,316 10,249,237 Recoverable Local Improvements(Note 3) 3,000,093 4,458,135 Property held for Resale 154,569 1,617,590 Other Assets 1,124,662 1,241,531 77,021,454 68,296,955 Liabilities Accounts Payable and Accrued Liabilities (Note 5) 7,501,835 6,121,159 Deferred Revenues 3,662,253 3,069,706 Refundable Performance Deposits and Other 1,412,363 1,329,128 Severance Liability (Note 8) 2,223,625 1,563,322 Restricted Revenue (Schedule 7) 19,726,461 15,034,934 Financed Capital Construction (Note 9) 30,841,566 20,042,775 Long Term Debt (Note 6, Schedule 2) 5,317,072 7,157,615 70,685,175 54,318,639 Net Financial Assets 6,336,279 $ 13,978,316 $ ________________________ ________________________ Jacob G. Sorba, CGA Kathy Morse Director of Finance Mayor, District of Maple Ridge a) The notes to the Consolidated Financial Statements on pages 45-52 are an integral part of this statement b) Contingencies and Commitments (Note 10) Consolidated Statement of Financial Position As at December 31, 2002 Statement A The Corporation of the District of Maple Ridge Financial Report 2002 – The District of Maple Ridge 41 Actual Budget Actual 2002 2002 2001 Revenue Taxes (Schedule 3) Real property, special assessments, grants in lieu 58,319,323 $ Less: Collections for other governments (27,807,609) 30,511,714 31,454,873 29,637,279 Sale of services (Schedule 6) 5,069,486 4,507,891 4,171,415 Other revenue from own sources (Schedule 4) 3,776,322 3,239,617 3,306,956 Senior government grants – Utilities 1,136,435 589,968 640,725 Senior government grants – Capital 1,292,265 2,362,386 278,052 Development revenue (Schedule 5) 2,677,130 14,928,478 2,944,555 Provincial transfers 1,277,059 1,460,594 1,117,182 Interest and investment income Interest income 536,366 Investment income 1,828,345 Less: Deferred amount (496,735) 1,867,976 906,864 2,283,248 Utility user fees 8,800,265 8,363,172 8,042,035 Proceeds from disposal of capital assets 1,483,392 3,012,000 855,150 Net gain on sales of property held for resale 865,765 500,000 296,381 Gain on debt refinancing 628,059 -1,281,865 Contributed subdivision infrastructure 1,663,909 1,663,909 3,629,494 61,049,777 72,989,752 58,484,337 Expenditures (Schedule 8) Protective services 13,054,780 13,690,060 10,615,809 Transportation services 8,768,917 16,523,699 8,547,740 Recreation and cultural 24,697,447 27,778,478 24,866,056 Sewer and water facilities 11,343,504 15,407,254 10,034,204 General government 8,225,042 9,016,528 8,865,297 Planning, public health and other 2,160,444 2,766,715 1,852,946 Reallocation of internal equipment usage (1,222,229) (1,230,836) (1,301,348) Subdivision infrastructure 1,663,909 1,663,909 3,629,494 68,691,814 85,615,807 67,110,198 (Excess) Expenditures over Revenues (7,642,037) (12,626,055) (8,625,861) Principal Repaid (2,137,586) (2,049,660) (2,779,236) Increase in Financed Capital Construction 11,095,834 11,095,834 13,922,339 Increase(Decrease) in Fund Balances 1,316,211 (3,579,881) 2,517,242 Fund Balances-Beginning of the Year 41,178,706 41,178,706 38,661,464 Fund Balances-End of the Year 42,494,917 $ 37,598,825 $ 41,178,706 $ a) The notes to the Consolidated Financial Statements on pages 45-52 are an integral part of this statement b) Contingencies and Commitments (Note 10) Statement B Consolidated Statement of Financial Activities For the Year Ended December 31, 2002 The Corporation of the District of Maple Ridge Financial Report 2002 – The District of Maple Ridge 42 Actual Actual 2002 2001 Cash and Temporary Investments Provided by (Used For): Operations: Excess (Deficiency) of Revenue over Expenditures (7,642,037) $ (8,625,861) $ Decrease (Increase) in Non-Cash Financial Assets Portfolio Investments (4,878,927) (8,606,133) Accounts Receivable (705,079) (1,132,642) Recoverable Local Improvements 1,458,042 1,061,471 Property Held for Resale 1,463,021 1,052,176 Other Assets 116,869 311,058 (2,546,074) (7,314,070) Increase (Decrease) in Short Term Liabilities Accounts Payable and Accrued Liabilities 1,380,676 (574,313) Deferred Revenues 592,547 567,410 Restricted Revenues 4,691,527 2,717,622 Severance Liability 660,303 123,366 Refundable Performance Deposits and Other 83,235 (78,600) 7,408,288 2,755,485 Financing: Principal Repaid (2,137,586) (2,779,236) Financed Construction Costs 11,095,834 13,922,339 8,958,248 11,143,103 Increase in Cash and Temporary Investments 6,178,425 (2,041,373) Cash and Temporary Investments – Beginning of Year 13,252,116 15,293,489 Cash and Temporary Investments – End of Year 19,430,541 $ 13,252,116 $ a) The notes to the Consolidated Financial Statements on pages 45-52 are an integral part of this statement b) Contingencies and Commitments (Note 10) Consolidated Statement of Change in Cash and Temporary Investments For the Year Ended December 31, 2002 Statement C The Corporation of the District of Maple Ridge Financial Report 2002 – The District of Maple Ridge 43 Financial Report 2002 – The District of Maple Ridge 44 This Page Left Blank Intentionally Notes to the Consolidated Financial Statements For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 45 1. Cash and Investments: Cash and Temporary Investments: Cash and temporary investments as at December 31, 2002 were comprised as follows: 2002 2001 Cash $ 1,743,401 $ 2,620,748 Temporary Investments 17,687,140 10,631,368 $19,430,541 $13,252,116 Temporary Investments are bank term deposits and T-Bills with effective interest rates of 2.8% -3.5%. Additionally, the Municipality holds temporary investments of $934,305 and agreements receivable of $460,431 for trusts which are not reported elsewhere in the financial statements and are comprised as follows: Balance Interest Balance Dec. 31, 2001 Earned Receipts Disbursement s Dec. 31, 002 Latecomer Fees $ 2,907 $ -$ 49,436 $ 1,232 $ 51,111 Cemetery Perpetual Care 406,539 21,371 40,216 21,371 446,755 School District #42 287,515 -8,688 296,203 -Greater Vancouver Regional District 476,704 -927,206 507,040 896,870 $1,173,665 $ 21,371 $1,025,546 $ 825,846 $1,394,736 Portfolio Investments Portfolio investments with effective interest rates of 3.72% -5.5% consist of Provincial Government Bonds, Canadian Government Bonds, Bank Notes and pooled investment funds administered by the Municipal Financing Authority of British Columbia. The carrying value of the securities is based on the cost method whereby the cost of the securities is adjusted to reflect investment income, which is accruing, and any permanent decline in market value. The carrying value of Portfolio Investments at December 31, 2002 was $42,357,273 ($37,478,346 for 2001) and the market value was $42,622,028 ($37,655,975 for 2001). 2. Accounts Receivable: 2002 2001 Property Taxes $ 4,094,345 $ 4,612,258 Other Governments 1,157,523 1,230,560 General and Accrued Interest 1,511,305 1,833,207 Development Cost Charges 4,205,176 2,654,124 10,968,349 10,330,149 Less Allowance for Doubtful Accounts (14,033) (80,912) $10,954,316 $10,249,237 Notes to the Consolidated Financial Statements For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 46 3. Recoverable Local Improvements The Municipality provides interim financing for certain geographically localized capital projects. It recovers these amounts either from the benefiting property owners or from provincial subsidies. As at December 31, 2002 the recoverable balance was comprised as follows: 2002 2001 Recoverable from property owners Transportation and drainage projects $ 621,554 $ 749,712 Local Improvement fund projects 651,507 733,490 Sewerage projects 808,742 1,137,639 Water system projects 8,203 12,962 2,090,006 2,633,803 Recoverable for Province Sewerage projects 737,335 1,684,864 Water System projects 172,752 139,468 910,087 1,824,332 $3,000,093 $4,458,135 4. Pension Plan The Municipality and its employees contribute to the Municipal Pension Plan (the plan), a jointly trusted pension plan. The board of trustees, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and administration of the plan. The pension plan is a multi-employer contributory defined benefit pension plan with about 126,000 active contributors including approximately 28,000 contributors from local governments. Every three years an actuarial valuation is performed to assess the financial position of the plan and the adequacy of plan funding. The most recent valuation as at December 31, 2000 indicated funding surplus of $436 million. The Joint Trust Agreement specifies how surplus assets can be used. The actuary does not attribute portions of the surplus to individual employers. Each employer expenses contributions to the plan in the year in which payments are made. Employer contributions to the plan for 2002 were $729,849 ($692,736 for 2001) they are included in consolidated operating expenditures. Employee contributions for 2002 were $753,973 ($720,398 for 2001). Notes to the Consolidated Financial Statements For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 47 5. Accounts Payable and Accrued Liabilities: Accounts Payable 2002 2001 General $3,127,342 $1,571,930 Other Governments 3,361,303 3,633,834 Salaries and Wages 440,575 369,370 Contractors Holdbacks 180,220 131,609 7,109,440 5,706,743 Accrued Liabilities: Vacation Pay 356,606 355,416 Sick Pay Benefits 35,789 59,000 392,395 414,416 $7,501,835 $6,121,159 6. Long Term Debt: Debt principal is reported net of Sinking Fund balances and interest expense is reported net of Sinking Fund earnings. The Municipality carries no debt for others. The long-term debt issued and outstanding as at December 31, 2002 was $5,317,072 ($7,157,615 as at December 31, 2001). The following amounts are payable over the next five years: 2003 2004 2005 2006 2007 Water $ 484,125 $ 260,175 $ 222,198 $ 46,053 $ 49,127 Sewer 650,562 618,478 526,972 275,824 18,259 General 325,578 348,615 367,566 162,463 170,587 Dev Cost Charges 55,188 62,018 69,694 78,317 88,009 $1,515,453 $1,289,286 $1,186,430 $ 562,657 $ 325,982 The Municipality has the following approved long-term debt unissued as at December 31,2002. L/A Bylaw L/A Amount Expiry Date # 5735 $566,000 Nov. 2013 # 5796 $225,000 May 2004 7. Debt Reserve Fund: The Municipal Finance Authority of British Columbia provides capital financing for regional districts and their member municipalities. The Authority is required to establish a Debt Reserve Fund. Each regional district, through its member municipalities who share in the proceeds of a debt issue, is required to pay into the Debt Reserve Fund certain amounts set out in the debt agreements. The Authority pays into the Debt Reserve Fund these monies from which interest earned thereon less administrative expenses becomes an obligation to the regional districts. It must then use this fund, if at any time there are insufficient funds, to meet payments on its obligations. When this occurs the regional districts may be called upon to restore the fund. Notes to the Consolidated Financial Statements For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 48 Upon the maturity of a debt issue the unused portion of the Debt Reserve Fund established for that issue will be discharged to the Municipality. The proceeds from these discharges will be credited to income in the year they are received. As at December 31, 2002 the total of the Debt Reserve Fund which is not reported elsewhere in these financial statements was comprised of: 2002 2001 General Program $ 271,286 $ 272,516 Water 262,458 249,503 Sewer 363,336 658,266 $ 897,080 $1,180,285 8. Severance Liability The Municipality provides severance benefits by paying cash settlements to qualifying employees who cease their employment with the Municipality after a specified period of time. Full time employees hired before February 11, 1999 qualify for five days pay per year provided they either: (i) work a minimum of twenty years with the Municipality or, (ii) retire as defined under the Public Sector Pension Plan Act Full time employees hired after February 11, 1999 qualify for twenty days pay provided they work a minimum of ten years with the Municipality and retire as defined by the Public Sector Pension Plan Act. The severance liability requires no contributions from the employees. The Municipality accrues the severance liability for employees during their expected service period of twenty years. Management estimates that salary rate increases will approximately equal the Municipality’s cost of borrowing rates over the long term. The discount rate used to determine the accrued severance liability is the Municipality’s cost of borrowing. In 2002 management revised its assumptions and considered that a greater percentage of eligible employees would qualify for the severance benefits. No independent actuarial valuation has been performed to date. The total severance liability related expenditure is included in the consolidated operating expenditures but it is not separately funded. 2002 2001 Severance Liability, beginning of the year $1,563,322 $1,439,955 Add: Current period severance expenditure 692,469 104,604 Interest on accrued severance liability 101,354 80,380 Total severance liability related expenditure 793,823 184,984 Less: Current year severance payments (133,520) (61,617) Severance Liability-end of the Year $2,223,625 $1,563,322 Notes to the Consolidated Financial Statements For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 49 9. Financed Capital Construction The Municipality is a party to agreements for the construction and leaseback of facilities in the downtown core area comprising an office complex, a library, a leisure centre, and an arts centre. Construction under these agreements was completed in 2002. In July 2002 the Supreme Court of British Columbia ruled that these agreements were ultra vires. The Municipality is considering negotiating with the developer to replace the lease agreements which formed part of the development agreement. It is not known what form the new agreements will take or what the payments will be. The Municipality has continued to apply accounting methods based on its understanding of the original agreements as those agreements represent the best estimate of the obligation available at this time. The terms of these agreements, as the Municipality understands them, provide for annual payments, lump sum payments, and buyout options at the end of an initial 5-year period as follows. Year Amount 2003 $ 2,589,400 2004 2,589,400 2005 2006 2007 2,589,400 20,221,100 11,688,700 $39,678,000 The Municipality accrued the liability due under these agreements based on the cost of each facility. Cost was determined by discounting the cash flow associated with each facility. As at December 31,2002 the cost of the facilities completed under these agreements was approximately $38.5 Million ($27.4 Million for 2001) and the amount financed was approximately $30.8 Million, ($20.1Million for 2001). 10. Commitments and Contingencies: (a) Contingent Liabilities (i) The Municipality, as a member of the Greater Vancouver Regional District, the Greater Vancouver Sewerage and Drainage District and the Greater Vancouver Water District, is jointly and severally liable for their net capital liabilities. (ii) The loan agreements with the Municipal Finance Authority provide that if the Authority does not have sufficient funds to meet payments on its obligations it shall make payments from the Debt Reserve Fund which in turn is established by a similar Debt Reserve Fund in the Municipality and all other borrowing participants. If the Debt Reserve Fund is deficient the Authority’s obligations become a liability of the regional district and may become a liability of the participating municipalities. Notes to the Consolidated Financial Statements For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 50 (b) Reciprocal Insurance Exchange Agreement The Municipality is a Subscribed member of the Municipal Insurance Association of British Columbia (the “Exchange”) as provided by Section 3.02 of the Insurance Act of the Province of British Columbia. The main purpose of the Exchange is to pool the risks of liability so as to lessen the impact upon any Subscriber. Under the Reciprocal Insurance Exchange Agreement the Municipality is assessed a premium and specific deductible for its claims based on population. The obligation of the Municipality with respect to the Exchange and/or contracts and obligations entered into by the Exchange on behalf of its Subscribers in connection with the Exchange are in every case several, and not joint and several. The Municipality irrevocably and unconditionally undertakes and agrees to indemnify and save harmless the other Subscribers against liability losses and costs which the other Subscriber may suffer. (c) Third Party Claims Various lawsuits and claims are pending by and against the District. It is the opinion of management that final determination of these claims will not materially affect the financial position of the Municipality. Any ultimate settlements will be recorded in the year the settlements occur. (d) Contractual Obligations (i) Sewer and Water (a) Under cost sharing agreements with the Greater Vancouver Water District, the Municipality is committed to make annual payments as follows: Until the year 2007 totaling $298,014 plus related interest for the new water reservoir on Dewdney Trunk Road at 248th Street, the current annual payment is $87,149 including interest until 2007 when the payment terms are to be renegotiated. Until the year 2012 totaling $1,125,285 plus related interest for the new water main Joint 1. Current annual payment is $226,736 including interest until 2012. (b) Under a cost sharing agreement with the Greater Vancouver Sewerage and Drainage District, the Municipality is committed to make annual payments until 2012 totaling $1,752,233 plus related interest for facilities in the Maple Ridge/Pitt Meadows sub-area. The current annual payment is $220,482 plus interest. (ii) Recreation and Cultural Services (a) In 1998 the Municipality entered into an agreement to purchase ice sheet time for five years commencing in 1999, with a five-year renewal option. Payments required under this agreement are $0.5 million per year until 2003. In 2003 the Municipality must elect either to pay an additional $2.5 million or to pay $0.5 million per year (adjusted by the increase in the CPI since 1998) for an additional five year period. Notes to the Consolidated Financial Statements For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 51 (e) Contingent Gains In 1998 the Municipality provided financial assistance, including property appraised at $2.2 Million, to the Maple Ridge Elderly Citizen Recreation Association in order to enable them to construct a residential housing complex for senior citizens. In exchange for this assistance the Association agreed to pay the Municipality proceeds from the sale of housing units after all construction and mortgaging costs had been repaid. The Association also agreed to place restrictive covenants on each unit, which could additionally recover up to $500 per year on re-sales by subsequent owners. These covenants will apply until the Municipality has received from all such re-sales $1.45 Million or until the year 2030. In 2002 all construction and mortgaging costs were repaid and additional proceeds from unit sales of $1.42 million were paid to the Municipality. These payments have been recorded as Proceeds from Disposal of Capital Assets. There are a number of units remaining to be sold and the Municipality will recognize these gains when they are realized. The Municipality estimates it will receive about $1.1 Million from these sales. 11. Interest Expenditures: Interest expenditures consist of debenture debt interest, capital construction financing costs, interest on tax prepayments and interest on carrying the unfunded Severance Liability. Interest is apportioned to functional areas of expenditure based on the related debts incurred as follows. Debenture Debt Interest Capital Construction Financing Interest on Tax Prepayments Interest on Retirement Liability Total Interest and Finance Costs Transportation Services $ 106,030 $ -$ -$ -$ 106,030 Recreation & Cultural 145,243 1,158,460 --1,303,703 Sewer & Water Facilities 616,624 ---616,624 General Government 8,187 251,699 41,205 101,354 402,445 $ 876,084 $1,410,159 $ 41,205 $ 101,354 $2,428,802 12. Expenditures by Object of Expenditure Total expenditures of $68,691,814 ($67,110,198 for 2001) were comprised as follows: 2002 2001 Goods and Services $45,911,141 $44,804,134 Wages and Salaries 18,687,962 16,772,339 Interest and finance fees 2,428,802 1,904,231 Contributed Infrastructure 1,663,909 3,629,494 Total Expenditures $68,691,814 $67,110,198 Notes to the Consolidated Financial Statements For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 52 13. Comparative Figures Certain of the 2001 comparative figures have been reclassified to conform to the presentation in 2002. The significant reclassifications of the 2001 figures were: a) The Severance Liability ($1,563,322) has been removed from Accounts Payable and Accrued Liabilities and reported separately on the Statement of Financial Position. b) Prepaid property taxes ($1,656,480) have been reported as Deferred Revenues instead of being reported as a reduction in Accounts Receivable. Actual Budget Actual 2002 2002 2001 Revenue Taxes (Schedule 3) Real property, special assessments, grants in lieu 58,319,323 $ 59,178,917 $ 56,114,145 $ Less: Collections for other governments 27,807,609 27,724,044 26,476,866 Total taxes for municipal purposes 30,511,714 31,454,873 29,637,279 Sale of services (Schedule 6) 5,069,486 4,507,891 4,171,415 Other revenue from own sources (Schedule 4) 3,776,322 3,239,617 3,306,956 Senior government grants – Utilities 1,136,435 589,968 640,725 Development revenue (Schedule 5) 322,315 273,204 769,086 Provincial transfers 1,277,059 1,460,594 1,117,182 Interest and investment income 1,198,682 826,860 1,475,856 Utility user fees 8,800,265 8,363,172 8,042,035 Net gain on sales of property held for resale 865,765 500,000 296,381 Gain on debt refinancing 628,059 -1,281,865 Proceeds from disposal of capital assets 1,483,392 3,012,000 855,150 55,069,494 54,228,179 51,593,930 Expenditures (Schedule 8) Protective services 12,273,427 12,445,838 10,508,837 Transportation services 5,091,173 5,330,860 4,873,383 Recreation and cultural 10,211,241 9,396,375 8,409,022 Sewer and water facilities 9,011,106 9,199,443 8,425,350 General government 6,546,205 7,286,270 5,750,746 Planning, public health and other 2,160,444 2,325,918 1,847,242 Reallocation of internal equipment usage (1,222,229) (1,230,836) (1,301,347) 44,071,367 44,753,868 38,513,233 Excess of Revenue Over Expenditures 10,998,127 9,474,311 13,080,697 Transfers to Capital (1,717,843) (4,968,153) (2,543,160) Transfers to Reserves (Schedule 14) (7,354,951) (4,580,848) (6,630,858) Principal Repaid (2,137,586) (2,049,660) (2,779,236) Increase (Decrease) in Operating Fund Balances (212,253) (2,124,350) 1,127,443 Operating Fund Balances – Beginning of the Year 18,018,089 18,018,089 16,890,646 Operating Fund Balances-End of the Year 17,805,836 $ 15,893,739 $ 18,018,089 $ Statement of Changes in Operating Fund Balances For the Year Ended December 31, 2002 Statement 1 The Corporation of the District of Maple Ridge Financial Report 2002 – The District of Maple Ridge 53 Actual Budget Actual 2002 2002 2001 Capital Fund Balances -Beginning of Year (8,296,942) $ (8,296,942) $ (14,134,857) $ Add: Revenues Allocated to Capital Funds Subdivision infrastructure contributions 1,663,909 1,663,909 3,629,494 Senior government grants 1,292,265 2,362,386 278,052 Development revenue 1,113,076 13,044,723 1,482,245 Other capital contributions 1,241,739 1,610,551 693,224 5,310,989 18,681,569 6,083,015 Increase in Financed Capital Construction 11,095,834 11,095,835 13,922,339 Internal Transfers Transfer from Revenue Funds 1,717,843 4,968,153 2,543,160 Transfer from Reserve Funds 13,461,201 14,413,324 11,886,366 15,179,044 19,381,477 14,429,526 Less: Capital Expenditures (Schedule 15) 24,620,447 40,861,939 28,596,965 Increase (Decrease) in Capital Fund Balances 6,965,420 8,296,942 5,837,915 Capital Fund Balances -End Of Year (1,331,522) $ -$ (8,296,942) $ Statement of Changes in Capital Fund Balances For the Year Ended December 31, 2002 Statement 2 The Corporation of the District of Maple Ridge Financial Report 2002 – The District of Maple Ridge 54 Actual Budget Actual 2002 2002 2001 Reserve Fund Balances -Beginning of the Year 31,457,559 $ 31,457,559 $ 35,905,675 $ Interest allocated to Reserves (Schedule 14) 669,294 80,004 807,392 Internal Transfers (Schedule 14) Transfer from Revenue Funds 7,354,951 4,580,848 6,630,858 Transfer to Capital Funds (13,461,201) (14,413,324) (11,886,366) (6,106,250) (9,832,476) (5,255,508) Increase (Decrease) in Reserve Fund Balances (5,436,956) (9,752,472) (4,448,116) Reserve Fund Balances -End of Year 26,020,603 $ 21,705,087 $ 31,457,559 $ Statement of Changes in Reserve Fund Balances For the Year Ended December 31, 2002 Statement 3 The Corporation of the District of Maple Ridge Financial Report 2002 – The District of Maple Ridge 55 Financial Report 2002 – The District of Maple Ridge 56 This Page Left Blank Intentionally 2002 2001 General Capital Fund Public Works: Roads and Bridges 118,438,548 $ 115,076,715 $ Drainage 40,956,869 40,311,896 Sidewalks 8,433,544 8,268,269 Equipment 6,157,163 6,136,692 Supplies Inventory 84,685 79,917 Funded Work in Process 1,592,970 2,690,040 Other 1,842,703 1,842,703 177,506,482 174,406,232 General Government: Land 5,777,178 5,761,684 Funded Work in Process 2,931,174 3,543,232 Buildings and Equipment 21,223,587 17,074,564 29,931,939 26,379,480 Protective: Firehalls and Equipment 8,009,907 7,777,291 Police Buildings and Equipment 3,565,338 3,090,166 Funded Work in Process 398,902 -Search & Rescue 163,080 163,080 12,137,227 11,030,537 Parks and Recreation: Parks and Playgrounds 28,886,241 24,956,666 Funded Work in Process 4,681,593 16,735,387 Recreation Facilities and Equipment 57,073,373 29,112,097 90,641,207 70,804,150 Public and Environmental Health 2,172,256 2,168,923 Total General Capital Fund 312,389,111 284,789,322 Water Supply System Capital Fund Land 122,261 122,261 Supplies Inventory 91,037 87,261 Funded Work in Process 1,078,177 644,285 Water Lines 39,667,711 38,535,870 Total Water Supply System Capital Fund 40,959,186 39,389,677 Sanitary Sewer Capital Fund Land 12,049 12,049 Supplies Inventory 35,991 35,213 Funded Work in Process 1,299,543 45,526 Sewer Lines 50,125,192 49,581,291 Total Sanitary Sewer Capital Fund 51,472,775 49,674,079 Work in Process Unfunded Work in Process 1,331,522 8,296,942 Total 406,152,594 $ 382,150,020 $ Schedule 1 The Corporation of the District of Maple Ridge Schedule of Capital Assets As at December 31, 2002 Financial Report 2002 – The District of Maple Ridge 57 Maturity Date of Issue Bylaw Purpose Dates Recreation and Cultural * Dec 01, 1980 2836 Leisure Pool Complex 1980 – 2005 Nov 15, 1983 3152 Leisure Pool Complex 1984 – 2008 Jun 12, 1985 3477 Leisure Pool Final Draw 1985 – 2010 Subtotal Recreation and Cultural Transportation Public Works Jun 12, 1985 3471 ARDSA Project 1985 – 2010 Local Improvements Jun 30, 1987 3861/3636 Stage III Road Paving (MFA 41) 1988 – 2002 Jun 30, 1987 3861/3711 Stage II Road Paving (MFA 41) 1988 – 2002 Jun 30, 1987 3866/3544 Road Paving (MFA 41) 1988 – 2002 Jun 30, 1987 3866/3615 Road Paving (MFA 41) 1988 – 2002 Jun 30, 1987 3866/3711 Road Paving (MFA 41) 1988 – 2002 May 11, 1988 3679 Road Paving (MFA 44) 1988 – 2003 May 11, 1988 3785 Curb and Gutter Lougheed L.I.P. (MFA 44) 1988 – 2003 May 11, 1988 3902 Road Paving (MFA 44) 1988 – 2003 May 09, 1989 4052 Stage 1 Paving 1989 – 2004 May 09, 1989 4060 248th Street Paving 1989 – 2004 May 09, 1989 4061 110th Street Paving 1989 – 2004 May 09, 1989 4064 122nd Street Paving 1989 – 2004 Oct 24, 1990 4324 Chigwell St. Storm L.I.P. (MFA 49) 1990 – 2005 May 13, 1992 4667 Downtown Parking 1992 – 2007 Dec 01, 1995 5291 Downtown Parking Issue 61 1995 – 2010 Development Cost Charges Jun 15, 1983 3086 Storm Sewer System D.C.C. (MFA 33) 1983 – 2008 Subtotal Transportation General Government Jul 28, 1999 n/a Telephone Equipment Lease 1999 – 2004 * Denominated in US Funds General Capital Fund The Corporation of the District of Maple Ridge Schedule 2 Debenture Debt For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 58 Debentures Interest Outstanding and Debenture Debt Original Before 2002 Exchange Retirements December 31, Interest Debenture Debt Retirement 2002 2002 2002 Rates 1,680,055 $ 706,807 $ 125,767 $ 144,004 $ 562,803 $ 13.820 350,000 143,695 14,990 17,649 126,046 $ 11.125 – 11.500 111,700 56,332 4,487 5,109 51,223 12.500 2,141,755 906,834 145,244 166,762 740,072 131,180 66,156 5,260 5,999 60,157 12.500 23,290 2,137 (254) 2,137 -9.30 – 10.000 281,500 25,829 (3,072) 25,829 -9.30 – 10.000 26,400 2,422 (288) 2,422 -9.30 – 10.000 63,100 5,790 (689) 5,790 -9.30 – 10.000 69,160 6,346 (754) 6,346 -9.250 10,800 1,935 151 944 991 10.000 50,000 8,957 598 4,369 4,588 10.000 19,106 3,423 267 1,670 1,753 10.000 118,805 31,170 3,265 9,888 21,282 10.900 17,398 4,565 489 1,448 3,117 10.900 15,297 4,013 430 1,273 2,740 10.900 3,500 918 98 291 627 10.900 5,455 1,863 175 432 1,431 11.200 1,200,000 586,805 57,570 86,271 500,534 9.628 300,000 205,435 19,222 18,631 186,804 9.628 339,600 200,377 23,562 19,633 180,744 12.375 2,674,591 1,158,141 106,030 193,373 964,768 227,086 145,609 8,187 41,302 104,307 7.000 5,043,432 $ 2,210,584 $ 259,461 $ 401,437 $ 1,809,147 $ Schedule 2 -continued Financial Report 2002 – The District of Maple Ridge 59 Maturity Date of Issue Bylaw Purpose Dates Local Improvements May 02, 1988 3817 129th Avenue Water Line L.I.P. (MFA 44) 1988 – 2003 May 02, 1988 3800 117th Avenue Water Line L.I.P. (MFA 44) 1988 – 2003 May 09, 1989 4057 Edge Street Water Line (MFA 46) 1989 – 2004 Water Improvement Program Jul 01, 1979 2738 232nd Street Water Improvement 1979 – 2004 Jul 01, 1979 2769 D.T.R. 240th St. – 263rd St. Water Improvement 1979 – 2004 *Dec 01, 1980 2837 Water Improvement Program 1980 – 2005 Oct 27, 1982 3059 Water Improvement Program 1982 – 2002 Jun 15, 1983 3057 Water System Stage II (MFA 33) 1983 – 2003 Jun 12, 1985 3496 Water Improvement Program Phase III 1985 – 2010 Oct 24, 1990 4324 Water Improvement Project (MFA 49) 1990 – 2005 Development Cost Charges Jun 15, 1983 3084 Water System D.C.C. (MFA 33) 1983 – 2008 Other Long Term Debt Loan Payable G.V.W.D. * Denominated in US Funds For the Year Ended December 31, 2002 Debenture Debt The Corporation of the District of Maple Ridge Water Supply System Capital Fund Schedule 2 -continued Financial Report 2002 – The District of Maple Ridge 60 Debentures Interest Outstanding and Debenture Debt Original Before 2002 Exchange Retirements December 31, Interest Debenture Debt Retirement Paid in 2002 in 2002 2002 Rates 11,201 2,007 156 979 1,028 10 9,605 1,720 134 839 881 10.9 42,230 11,080 1,167 3,515 7,565 10.9 173,393 47,101 3,963 14,249 32,852 9.625 345,980 96,192 8,400 28,991 67,201 10.000 768,758 323,421 57,592 65,894 257,527 13.65 – 14.000 34,500 2,637 236 2,637 -12.350 2,000,000 460,368 40,968 216,797 243,571 12.375 640,000 322,763 25,698 29,271 293,492 12.500 891,840 304,675 27,981 70,689 233,986 11.200 113,600 67,028 7,858 6,567 60,461 11.250 -15,184 44 15,184 -5,031,107 $ 1,654,176 $ 174,197 $ 455,612 $ 1,198,564 $ Schedule 2 -continued Financial Report 2002 – The District of Maple Ridge 61 Maturity Date of Issue Bylaw Purpose Dates Master Sewer Program Jan 22, 1980 2819 Master Sewer Program 1980 – 2005 * Dec 01, 1980 2838 Sewer Area “A” 1980 – 2005 Jan 15, 1982 3019 Sewer Area “A” 1982 – 2006 Jan 15, 1982 3020 Sewer Area “A” 1982 – 2006 Oct 27, 1982 3058 Sewer Area “A” 1982 – 2002 Local Improvements Dec 12, 1985 3617 Sanitary Sewer 203rd Street (3475) 1985 – 2005 May 11, 1988 3622 Sanitary Sewer Colemore St. L.I.P. (MFA 44) 1988 – 2008 May 11, 1988 3818 Sanitary Sewer Barclay St. L.I.P. (MFA 44) 1988 – 2008 May 11, 1988 3894 Sanitary Sewer Hampton St. L.I.P. (MFA 44) 1988 – 2003 May 09, 1989 3894 Sanitary Sewer Hampton St. L.I.P. (MFA 46) 1989 – 2004 May 09, 1989 4116 Sanitary Sewer Eagle Ave. L.I.P. (MFA 46) 1989 – 2004 Oct 24, 1990 4324 Sanitary Sewer 206th St. L.I.P. (MFA 49) 1990 – 2005 Oct 24, 1990 4324 Sanitary Sewer Chatwin Ave. L.I.P. (MFA 49) 1990 – 2005 Jun 15, 1983 3078 Sanitary Sewer Line Construction (MFA 33) 1983 – 2003 Jun 15, 1983 3079 Sanitary Sewer Line Construction (MFA 33) 1983 – 2003 May 13, 1992 4667 Sanitary Sewer Wharf Street (4462) 1992 -2002 May 13, 1992 4667 Sanitary Sewer 240th Street Albion (4468) 1992 -2007 Sewage Treatment Plant Aug 01, 1977 2531 Sewage Treatment Plant 1979 – 2003 Development Cost Charges Jun 15, 1983 3085 Sewer System D.C.C. (MFA 33) 1983 – 2008 * Denominated in US Funds The Corporation of the District of Maple Ridge Sanitary Sewer Capital Fund For the Year Ended December 31, 2002 Debenture Debt Schedule 2 -continued Financial Report 2002 – The District of Maple Ridge 62 Debentures Interest Outstanding and Debenture Debt Original Before 2002 Exchange Retirements December 31, Interest Debenture Debt Retirement Paid in 2002 in 2002 2002 Rates 1,501,608 $ 404,702 $ 38,390 $ 122,592 $ 282,110 $ 9.500 2,117,325 890,768 158,602 181,484 709,284 13.820 750,000 393,047 59,362 57,957 335,090 14.750 1,531,916 647,956 65,536 105,607 542,349 10.000 4,600,000 351,539 31,377 351,539 -12.500 2,884 821 84 821 -11.150 78,774 36,575 2,193 4,491 32,084 10.000 30,433 14,130 859 1,735 12,395 10.000 90,700 16,248 1,096 7,926 8,322 10.000 24,744 6,492 596 2,059 4,433 10.900 4,943 1,298 138 413 885 10.900 16,952 5,791 444 1,343 4,448 11.200 118,832 40,596 3,732 9,419 31,177 11.200 16,000 3,683 348 1,734 1,949 12.350 254,000 58,467 5,390 27,534 30,933 12.350 199,109 24,557 605 24,557 -9.628 112,375 54,952 5,434 8,079 46,873 9.628 578,190 107,401 40,872 51,293 56,108 8.000 396,300 233,832 27,369 22,911 210,921 12.375 12,425,085 $ 3,292,855 $ 442,427 $ 983,494 $ 2,309,361 $ 1,809,147 $ 1,198,564 2,309,361 5,317,072 $ Sanitary Sewer Capital Fund SUMMARY: Water Supply System Capital Fund General Capital Fund Schedule 2 -continued Financial Report 2002 – The District of Maple Ridge 63 2002 2002 2001 Actual Budget Actual General Purposes -Gross Taxes 27,462,405 $ 27,459,216 $ 25,770,390 $ Less: Municipally-owned Property (77,208) (92,244) (76,290) General Purposes -Net Taxes 27,385,197 27,366,972 25,694,100 Special Assessments and Local Improvements 1,002,187 989,508 951,462 Sewer Levy 640,536 651,240 637,552 Water Levy 49,350 1,028,553 999,000 Grants In Lieu of Taxes 1,434,444 1,418,600 1,355,165 Total Taxes for Municipal Purposes 30,511,714 31,454,873 29,637,279 Collections for other governments: School Districts -Provincial Government 22,599,634 22,593,893 21,838,163 British Columbia Assessment Authority 711,907 711,706 703,626 Regional Library 1,556,001 1,537,006 1,537,006 Dyking Districts 198,294 142,248 148,034 Greater Vancouver Regional District Parks 598,563 596,896 595,876 Greater Vancouver Transportation Authority 2,141,835 2,140,920 1,652,815 Municipal Finance Authority 1,375 1,375 1,346 Total Collections for Other Governments 27,807,609 27,724,044 26,476,866 Real Property, Special Assessments, Grants In Lieu 58,319,323 $ 59,178,917 $ 56,114,145 $ Schedule 3 The Corporation of the District of Maple Ridge Tax Levies For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 64 2002 2002 2001 Actual Budget Actual Business Lcences 346,434 $ 345,000 $ 334,666 $ Delivery Vehicle Licences 19,109 21,996 20,948 Building Permits 1,499,438 1,078,008 1,017,751 Dog Licences 139,186 142,788 145,139 Fines 97,678 101,712 108,748 Property Rentals 376,271 376,857 375,997 Subdivision Inspection Fees and Other 403,385 282,000 290,286 Penalties and Interest on Taxes 593,004 674,860 706,501 Financing Charges -Recoverable Local Improvements 261,070 213,396 304,610 Donations and Non-Government Grants 40,747 3,000 2,310 Total Other Revenue from Own Sources 3,776,322 $ 3,239,617 $ 3,306,956 $ Schedule 4 The Corporation of the District of Maple Ridge Other Revenue from Own Sources For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 65 2002 2002 2001 Actual Budget Actual Development Revenue Received Through: Revenue Funds Development Cost Charges 322,315 $ 273,204 $ 314,162 $ Contributions in Lieu of Development Cost Charges ---Local Improvements --225,000 Sewer Expansion by 286 Agreement --229,924 322,315 273,204 769,086 Capital Funds Other Capital Contributions 1,241,739 1,610,551 693,224 Parkland Dedications 248,136 805,572 4,513 Specified Capital Fees 507 69,128 277,938 Development Cost Charges 864,433 12,170,023 1,199,794 2,354,815 14,655,274 2,175,469 Total Development Revenue 2,677,130 $ 14,928,478 $ 2,944,555 $ Schedule 5 The Corporation of the District of Maple Ridge Schedule of Development Revenue For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 66 2002 2002 2001 Actual Budget Actual General Revenue Fund: General Government 545,566 $ 340,992 $ 387,262 $ Transportation 71,440 108,060 66,222 Cemetery 237,573 201,293 217,064 Recreation (Schedule 13) 3,602,780 3,161,886 2,821,528 Gravel Sales 113,205 66,504 147,449 Policing and Firefighting Fees 226,935 227,000 222,504 Recycling Fees 73,494 80,004 76,495 Total General Revenue Fund 4,870,993 4,185,739 3,938,524 Water Revenue Fund Connection Fees 143,215 229,272 162,230 Sewer Revenue Fund Connection Fees 55,278 92,880 70,661 Total Sale of Services 5,069,486 $ 4,507,891 $ 4,171,415 $ Schedule 6 The Corporation of the District of Maple Ridge Schedule of Sale of Services For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 67 2002 2001 2002 2001 Beginning Balance 11,263,800 $ 8,613,116 $ 957,866 $ 823,751 $ Interest Earned 347,821 398,045 43,911 46,785 Collections 5,393,985 3,766,595 162,699 91,843 Expenditures -Operating (322,315) (314,162) --Expenditures -Capital (864,433) (1,199,794) (248,136) (4,513) Ending Balance 15,818,858 $ 11,263,800 $ 916,340 $ 957,866 $ Development Cost Charges Parkland Acquisition Charges Schedule 7 The Corporation of the District of Maple Ridge Continuity Schedule of Restricted Revenues For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 68 2002 2001 2002 2001 2002 2001 109,584 $ 104,136 $ 2,703,684 $ 2,776,309 $ 15,034,934 $ 12,317,312 $ 3,994 5,448 101,008 142,922 496,734 593,200 --73,500 62,391 5,630,184 3,920,829 ----(322,315) (314,162) --(507) (277,938) (1,113,076) (1,482,245) 113,578 $ 109,584 $ 2,877,685 $ 2,703,684 $ 19,726,461 $ 15,034,934 $ Downtown Parking Charges Schedule 7 -continued Developer Specified Projects Total Restricted Revenues Financial Report 2002 – The District of Maple Ridge 69 2002 2002 2002 2002 Operating Operating Operating Operating Salaries Interest Actual Budget Goods & Services (Note 11) Total Total Protective Services (Schedules 11, 15) 12,273,427 $ -$ 12,273,427 $ 12,445,838 $ Transportation Services (Schedules 9, 15) 4,985,143 106,030 5,091,173 5,330,860 Recreation & Cultural (Schedules 13, 15) 8,907,538 1,303,703 10,211,241 9,396,375 Sewer & Water Facilities (Schedules 12, 15) 8,394,482 616,624 9,011,106 9,199,443 General Government (Schedules 10, 15) 6,143,760 402,445 6,546,205 7,286,270 Planning, Public Health and Other 2,160,444 -2,160,444 2,325,918 Reallocation of Internal Equipment (1,222,229) -(1,222,229) (1,230,836) Subdivision Infrastructure ----Total Expenditures 41,642,565 $ 2,428,802 $ 44,071,367 $ 44,753,868 $ Schedule 8 The Corporation of the District of Maple Ridge Operating Consolidated Expenditure Summary For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 70 2002 2002 2002 2002 Capital Capital Expenditures Expenditures Actual Budget Actual Budget Total Total Total Total 781,353 $ 1,244,222 $ 13,054,780 $ 13,690,060 $ 3,677,744 11,192,839 8,768,917 16,523,699 14,486,206 18,382,103 24,697,447 27,778,478 2,332,398 6,207,811 11,343,504 15,407,254 1,678,837 1,730,258 8,225,042 9,016,528 -440,797 2,160,444 2,766,715 --(1,222,229) (1,230,836) 1,663,909 1,663,909 1,663,909 1,663,909 24,620,447 $ 40,861,939 $ 68,691,814 $ 85,615,807 $ Schedule 8 -continued Capital Consolidated Financial Report 2002 – The District of Maple Ridge 71 2002 2002 2001 Actual Budget Actual Common Services Supervision 75,364 $ 75,792 $ 79,492 $ Stores and Clerical 370,976 379,730 346,253 Consulting Fees 83,943 67,200 40,538 Trucks and Heavy Equipment Maintenance 420,997 459,598 541,553 Gas and Oil 214,237 194,866 189,116 Insurance 62,131 74,508 69,301 Small Tools and Equipment 30,540 37,992 34,843 Municipal Yards Maintenance 143,328 141,444 137,650 Total Common Services 1,401,516 1,431,130 1,438,746 Engineering Salary Recoveries (699,428) (591,336) (700,260) Administrative 995,670 903,002 833,832 Technical Support 552,606 650,392 579,379 Supplies 61,388 42,528 51,128 Vehicle Costs 52,241 60,684 63,192 Total Engineering 962,477 1,065,270 827,271 Roads and Streets Maintenance Streets, Lanes and Sidewalks 1,147,808 1,212,686 1,132,375 Drains, Ditches and Culverts 255,582 271,008 231,508 Storm Sewers 194,757 211,910 141,146 Snow Removal and Sanding 236,388 145,669 116,759 Total Roads and Streets Maintenance 1,834,535 1,841,273 1,621,788 Parking 17,169 23,292 20,258 Bridges 16,798 19,824 22,119 Street Lighting 305,065 332,649 324,530 Traffic Control Facilities 438,395 465,502 443,121 Subdivision Inspection 9,188 18,360 18,064 Total Transportation Services 4,985,143 $ 5,197,300 $ 4,715,897 $ Schedule 9 The Corporation of the District of Maple Ridge Transportation Services For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 72 2002 2002 2001 Actual Budget Actual Administration, Personnel and Clerks' Departments 2,032,537 $ 2,246,614 $ 1,911,706 $ Finance Department 870,820 937,230 819,464 Information Services Department 629,494 622,088 489,642 Computer Operations and Telephone 595,366 891,996 437,244 Legislative 238,362 243,564 178,621 Grants and Donations 80,754 320,420 148,615 Legal and Audit Fees 107,717 164,688 114,119 Advertising, Printing and Stationery 54,906 59,707 71,822 Municipal Hall Maintenance and Landscaping 328,296 300,228 349,602 Telephone, Postage and Office Equipment Maintenance 67,808 73,044 55,755 Travel and Convention 48,463 93,347 98,029 Insurance 438,302 334,860 320,507 Miscellaneous and Property Rentals 429,409 424,440 258,702 Election 49,250 45,000 -Public Relations and Negotiations 92,532 79,308 131,206 Economic Development 79,744 110,316 90,171 Total General and Administrative Expenses 6,143,760 $ 6,946,850 $ 5,475,205 $ Schedule 10 The Corporation of the District of Maple Ridge General and Administrative Expenses For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 73 2002 2002 2001 Actual Budget Actual Police Protection 8,826,068 $ 9,068,003 $ 7,620,634 $ Fire Protection 1,936,357 1,953,579 1,595,970 Emergency Measures 34,305 40,602 37,071 Building Inspection 1,013,444 901,874 849,706 Animal Control 204,609 234,420 192,810 By-Law Enforcement 258,644 247,360 212,646 Total Protective Services 12,273,427 $ 12,445,838 $ 10,508,837 $ Schedule 11 The Corporation of the District of Maple Ridge Schedule of Protective Services For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 74 2002 2002 2001 Actual Budget Actual Administration 1,038,900 $ 960,322 $ 897,222 $ Water Distribution 1,278,677 1,240,193 1,215,754 Water Purchases 2,191,525 2,385,234 1,997,025 Sewerage Collection 548,993 659,268 547,833 Sewerage Treatment 3,336,387 3,322,800 2,980,269 Total Sewer and Water Utilities 8,394,482 $ 8,567,817 $ 7,638,103 $ Schedule 12 The Corporation of the District of Maple Ridge For the Year Ended December 31, 2002 Schedule of Sewer and Water Utilities Financial Report 2002 – The District of Maple Ridge 75 2002 2002 2001 2002 2002 2002 2002 Actual Budget Actual Actual Budget Actual Budget Operating Operating Operating Revenue Revenue Expenditures Expenditures Deficit Deficit Deficit Leisure Centres 1,202,062 $ 993,464 $ 1,751,264 $ 1,516,244 $ (549,202) $ (522,780) $ (481,623) $ Ice Sheet Facilities 288,524 324,732 940,580 896,461 (652,056) (571,729) (767,787) Programs 1,481,873 1,216,248 2,866,767 2,361,979 (1,384,894) (1,145,731) (1,096,457) Arts and Cultural 170,465 155,038 547,841 520,785 (377,376) (365,747) (341,907) Parks, Playground, and Other 426,838 439,448 1,614,239 1,742,135 (1,187,401) (1,302,687) (1,161,845) Seniors' Recreation Centres 33,018 32,956 140,000 140,004 (106,982) (107,048) (105,449) General and Administrative Expenses --1,046,847 908,615 (1,046,847) (908,615) (948,469) Total 3,602,780 $ 3,161,886 $ 8,907,538 $ 8,086,223 $ (5,304,758) $ (4,924,337) $ (4,903,537) $ Schedule 13 The Corporation of the District of Maple Ridge Summary Schedule of Recreation and Cultural Revenue and Expenditure For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 76 Financial Report 2002 – The District of Maple Ridge 77 This Page Left Blank Intentionally Balance Interest Intra-Reserve Dec.31, 2001 Allocated Transfers Reserve Funds: Local Improvement 771,985 $ 4,261 $ -$ Equipment Replacement 3,533,790 128,499 -Capital Works 7,794,488 127,531 -Fire Department Capital Aquisitions 3,788,435 129,336 -Sanitary Sewer 2,077,589 75,686 -Land 1,250,819 25,190 -Total Reserve Funds 19,217,106 490,503 -General Revenue Fund Reserve Accounts: Specific Projects 5,059,408 -(468,554) Self Insurance 550,474 20,796 -Police Services 31,446 3,148 68,554 Core Development 2,861,989 97,878 400,000 Recycling 554,773 24,046 -Community Development 921 34 -Building Inspections 424,045 15,460 -Gravel Extraction 391,359 14,332 -Neighbourhood Improvements 46,022 1,679 -Recreation Facility Maintenance 19,443 1,418 -Snow Removal 200,000 --Youth Centre 21,500 --Cemetery Maintenance 35,230 --Early Retirements 63,630 --Total General Revenue Fund Reserve Accounts 10,260,240 178,791 -Other Reserve Accounts: Sewer Revenue Fund-Self insurance 81,618 --Sewer Revenue Fund-Specific Projects 1,165,486 --Water Revenue Fund-Specific Projects 625,443 --Water Revenue Fund-Self insurance 107,666 --Total Other Reserve Accounts 1,980,213 --Total Reserves: 31,457,559 $ 669,294 $ -$ For the Year Ended December 31, 2002 The Corporation of the District of Maple Ridge Schedule 14 Continuity Schedule of Reserves Financial Report 2002 – The District of Maple Ridge 78 Transfers Transfers Balance Revenue Funds Capital Funds Dec.31, 2002 103,292 $ (22,375) $ 857,163 $ 1,175,455 (938,145) 3,899,599 3,342,094 (6,254,952) 5,009,161 521,526 (453,967) 3,985,330 --2,153,275 -(731,285) 544,724 5,142,367 (8,400,724) 16,449,252 1,468,446 (3,225,809) 2,833,491 (167,579) -403,691 --103,148 (704,348) 2,655,519 138,054 -716,873 --955 --439,505 8,048 413,739 --47,701 (20,861) ----200,000 36,000 (16,000) 41,500 102,769 -137,999 --63,630 860,529 (3,241,809) 8,057,751 4,466 -86,084 601,585 (1,145,073) 621,998 799,642 (673,595) 751,490 (53,638) -54,028 1,352,055 (1,818,668) 1,513,600 7,354,951 $ (13,461,201) $ 26,020,603 $ Schedule 14 -continued Financial Report 2002 – The District of Maple Ridge 79 Operating Development Contributed Financed Equipment Funds Revenue Assets Grants Construction Replacement Unfunded Expenditures (by funding source) Beginning of year -$ -$ (190,917) $ 174,841 $ -$ -$ Redesignation of funding sources 258,808 (258,810) 174,917 (190,923) --258,808 (258,810) (16,000) (16,082) --Use of Capital Funding Protective Services 46,602 ----98,672 Transportation 505,599 646,440 672,125 330,692 606,972 Recreation 27,883 409,281 288,524 2,246,317 11,095,834 -Sewer and Water 808,927 316,165 28,972 ---General Government 70,024 -268,119 62,860 -232,501 Planning and Public Health ------Subdivision Infrastructure --1,663,909 ---Total uses of Capital Funding 1,459,035 1,371,886 2,921,649 2,639,869 11,095,834 938,145 Capital Funding Provided (1,717,843) (1,113,076) (2,905,649) (1,292,265) (11,095,834) (938,145) Unfunded Capital Expenditures (by funding source) _________ _________ _________ _________ _________ _________ End of year -$ -$ -$ 1,331,522 $ -$ -$ Other Schedule 15 The Corporation of the District of Maple Ridge Schedule of Source and Use of Capital Funding For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 80 Fire Capital Land Local Other 2002 2002 2001 Capital Works Reserve Improvement Reserves Actual Budget Actual 353,825 $ ######## 535,987 $ 921 $ 2,183,598 $ 8,296,942 $ 8,296,942 $ ######### -(32,542) --48,550 ---353,825 5,206,145 535,987 921 2,232,148 8,296,942 8,296,942 14,134,857 75,503 311,989 --248,587 781,353 1,244,222 106,972 24,639 1,715 -16,929 872,633 3,677,744 11,192,839 3,674,356 -197,402 190,431 -30,534 14,486,206 18,382,103 16,457,033 ---4,525 1,173,809 2,332,398 6,207,811 1,608,854 537,701 4,867 -502,765 1,678,837 1,730,258 3,114,551 ------440,797 5,705 -----1,663,909 1,663,909 3,629,494 100,142 1,048,807 195,298 21,454 2,828,328 24,620,447 40,861,939 28,596,965 (453,967) (6,254,952) (731,285) (22,375) (5,060,476) (31,585,867) (49,158,881) (34,434,880) _________ _________ _________ _________ _________ _________ _________ _________ -$ -$ -$ -$ -$ 1,331,522 $ -$ 8,296,942 $ Schedule 15 -continued Reserves Financial Report 2002 – The District of Maple Ridge 81 Financial Report 2002 – The District of Maple Ridge 82 This Page Left Blank Intentionally Financial Report 2002 – The District of Maple Ridge 83 Financial Report 2002 – The District of Maple Ridge 84 This Page Left Blank Intentionally 2002 2001 Cash and Term Deposits 186,053 $ 185,047 $ Accrued Interest Receivable -117 Total Assets 186,053 $ 185,164 $ Liabilities: Accounts Payable and Accrued Liabilities 404 $ 240 $ Stockholders' Equity: Capital Stock Authorized 10,000 common shares NPV Issued and fully paid -2 common shares 2 2 Retained Earnings 14,263 13,538 Contributed Surplus 171,384 171,384 Total Liabilities and Stockholders' Equity 186,053 $ 185,164 $ Approved By The Directors: _______________________Director _______________________Director * The accompanying notes are an integral part of the financial statements Liabilities and Stockholders' Equity C.D.M.R. Developments Ltd. Balance Sheet As at December 31, 2002 Assets Financial Report 2002 – The District of Maple Ridge 85 2002 2001 Interest Income 889 $ 5,893 $ Miscellaneous Expenses 164 240 Net Earnings 725 5,653 Retained Earnings, Beginning of the Year 13,538 7,885 Retained Earnings, End of the Year 14,263 $ 13,538 $ C.D.M.R Developments Ltd. Statement of Revenue, Expenses and Retained Earnings For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 86 2002 2001 Cash flows from operating activities: Net Earnings 725 $ 5,653 $ Changes in non-cash operating working capital: Increase in accounts receivable 117 117 Decrease in accounts payable and accrued liabilities 164 240 281 357 Increase in cash and cash equivalents 1,006 5,776 Cash and cash equivalents -Beginning of year 185,047 179,271 Cash and cash equivalents -End of year 186,053 $ 185,047 $ Cash and cash equivalents are defined as cash and term deposits. Supplementary information: Interest received 889 $ 5,893 $ C.D.M.R Developments Ltd. Statement of Cash Flows For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 87 Notes to the Financial Statements For the Year Ended December 31, 2002 Financial Report 2002 – The District of Maple Ridge 88 The Company is incorporated under the Company Act (British Columbia). The Company has the authority to acquire and develop properties on behalf of the Corporation of the District of Maple Ridge. These properties may be acquired from or sold to the Corporation of the District of Maple Ridge. 1. Significant Accounting Policy: Income Taxes The Company is exempt from income taxes, as it is wholly owned by the Corporation of the District of Maple Ridge. (Income Tax Act, Section 149(1)(d)). 2. Financial Instruments The Company’s financial instruments consist of cash and term deposits and accounts payable and accrued liabilities. Unless otherwise noted, it is management’s opinion that the Company is not exposed to significant interest, currency or credit risks arising from these financial instruments. The fair values of these financial instruments approximate their carrying values, unless otherwise noted. The Company’s bank accounts are held at one chartered bank. General Comparative Statistics Financial Report 2002 – The District of Maple Ridge 89 2002 2001 2000 1999 1998 1992 Municipal Government Form: Mayor and 6 Council Members Incorporated September 12, 1874 Population 1 * 68,527 (cen) 63,169 * 65,500 * 62,544 * 61,200 * 50,850 Registered Voters 2 34,177 (est) 30,500 (est) 30,500 30,000 (est) 29,863 (est) 26,222 Area (Ha) 1 26,710 26,710 26,710 26,710 26,710 26,709 No. of Properties (Folios) 3 23,185 23,347 22,653 22,205 21,489 18,148 * BC Stats Designated Land Use 1 in Ha (Official Community Plan)* Residential 5,159 5,828 5,819 5,256 5,203 5,731 Agricultural 3,711 3,713 3,708 3,713 3,555 3,777 Commercial 203 200 200 174 148 124 Industry 584 584 584 584 543 863 Schools/Park/Greenbelt 2,056 1,785 1,781 1,786 2,152 1,084 Institutional 249 236 236 236 215 220 Transportation/Utilities 274 274 274 273 215 154 Crown Land 14,108 14,108 14,108 14,688 14,679 14,756 * New Method of Reporting Roads in Km.* 4 Paved 435 431 443 411 409 371 Unpaved 7 7 7 8 9 24 Sewer Lines in Km.* 4 Sanitary 250 246 235 221 211 173 Storm 213 211 205 164 159 116 Water Lines in Km.* 4 336 335 331 322 314 281 Parks Area (In Ha) 5 (Number of Parks in Brackets) Municipal (45) 205 (45) 205 (45) 205 (45) 205 (44) 200 (40) 191 Regional ( 2) 414 ( 2) 414 ( 2) 414 ( 1) 405 ( 1) 405 ( 1) 405 Provincial ( 1) 55,596 ( 1) 55,596 ( 1) 55,596 ( 1) 55,554 ( 1) 55,554 ( 1) 55,554 (11,700 Ha are Within Municipal Boundary) Number of Schools 5 Elementary Schools 20 20 21 21 22 21 Special Education Schools 1 1 1 1 1 0 Secondary Schools * 4 4 4 4 4 4 Private Schools 4 4 4 4 4 4 Preschools 23 13 18 22 18 11 Day Care Centres 84 107 93 93 85 42 Continuing Education Facilities 4 4 3 3 3 1 Municipal Full-Time Employees 6 234 233 239 248 249 209 Total Part Time Hours 145,105 128,042 118,958 n/a n/a n/a * Total includes full-time equivalent employees. Police 6 Buildings 3 3 1 1 1 1 Police Officers 68 68 68 66 69 60 Auxiliary Police Officers 26 29 13 14 15 17 General Comparative Statistics Financial Report 2002 – The District of Maple Ridge 90 2002 2001 2000 1999 1998 1992 Fire Personnel: 6 2 Fire Chiefs/Directors 4 Asst. Fire Chiefs Volunteers: -Hall #1 41 44 50 53 50 41 -Hall #2 21 17 30 29 30 25 -Hall #3 23 26 30 30 30 21 Summary of Fund Balances 7 Funded Reserves9 $26,020,603 $31,457,559 $35,905,675 $34,063,241 $30,807,066 $17,548,647 Capital Fund (1,331,522) (8,296,942) (14,134,857) (7,735,355) (6,377,648) (5,505,504) Operating Surplus 17,805,836 18,018,089 16,890,646 11,000,872 10,619,380 6,339,165 Total Surplus and Reserves $42,494,917 $41,178,706 $38,661,464 $37,328,758 $35,048,798 $29,393,316 Long Term Debt 7 Parks & Recreation $28,100,629 $17,445,602 $ 6,178,753 $ 1,868,827 $ 1,364,145 $ 1,842,976 Public Works 964,768 1,158,141 1,386,202 1,907,141 2,401,510 5,047,121 General Government 3,585,316 3,649,616 1,411,878 213,038 — — Total General Fund $32,650,713 $22,253,359 $ 8,976,833 $ 3,307,006 $ 3,705,655 $ 6,890,097 Waterworks Utility $ 1,192,564 $ 1,654,176 $ 2,827,825 $ 3,325,537 $ 3,789,629 $ 5,715,546 Sanitary Sewer Utility 2,309,361 3,292,855 4,252,629 5,136,965 5,951,504 9,057,940 Total Gross Debt $36,158,638 $27,200,390 $16,057,287 $11,776,508 $13,446,788 $22,463,583 Legal Debt Limit n/a $136,647,934 $149,085,291 $142,141,745 $137,765,354 $70,251,838 Debt Per Capita $ 528 $ 431 $ 245 $ 188 $ 220 $ 442 Debt Payment As A Percentage of Non Capital Expenditures Debt Payments -Gross 9.9% 11.3% 10.1% 10.4% 11.5% 17.2% Building Permits 8 Total Issued 1,072 825 856 875 810 1,137 Value $126,612,466 $83,895,058 $87,857,857 $84,271,013 $103,068,635 $112,376,630 Business Licences Issued 8 3,218 2,973 2,662 3,028 3,070 2,093 Dog Licences Issued 3 6,970 7,318 7,218 7,248 6,831 6,107 1 Maple Ridge Planning Department 2 Maple Ridge Municipal Clerk 3 Maple Ridge Municipal Collector 4 Maple Ridge Engineering Department 5 Maple Ridge Parks & Recreation Department 6 Maple Ridge Personnel Department 7 Maple Ridge Finance Department 8 Maple Ridge Inspection Services Department 9 There were changes in accounting methods for receivables and long term debt applied to 2000. Demographics Financial Report 2002 – The District of Maple Ridge 91 0 2,000 4,000 6,000 8,000 10,000 12,000 0 -4 years 5 -14 years 15 -19 years 20 -24 years 25 -44 years 45 -54 years 55 -64 years 65 -74 years 75 -84 years 85 + years Male Female Population (2001 Census) 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 50,000 All persons with earnings Average earnings (all persons with earnings) Worked full year, full time Average earnings (worked full year, full time) Male Female Income by Gender (2001 Census) 0 500 1000 1500 2000 2500 3000 3500 4000 4500 <$10,000 $10,000 -$19,999 $20,000 -$29,999 $30,000 -$39,999 $40,000 -$49,999 $50,000 -$59,999 $60,000 -$69,999 $70,000 + 1991 1996 Household Income (1996 Census) Major Property Tax Payers Financial Report 2002 – The District of Maple Ridge 92 Registered Owner Primary Property Taxes Levied 1. B.C. Hydro & Power Authority Distribution Lines $840,457 2. International Forest Products Ltd. Lumber Mills 753,788 3. Province of British Columbia Court House/Prison *683,522 4. Sun Life Assurance Company of Canada Westgate Shopping Centre 632,217 5. Bucci Investment Corporation Inc Valley Fair Mall 584,806 6. Amarsham Holdings Ltd. Haney Place Mall 575,934 7. Telus Communications (BC) Inc Poles, Lines/Thornhill Tower 377,952 8. M R Landmark 2000 Centre Ltd Landmark Shopping Centre 358,980 9. MRTC Tower Properties Town Centre Office Tower 310,046 10. B.C. Gas Utility Ltd. Gas Lines 287,088 11. E-One Moli Energy (Canada) Limited 20000 Stewart Cres. 250,345 12. Canadian Pacific Railway Co. Railway Tracks 212,918 13. 22475 Dewdney Trunk Road Inc. Maple Ridge Square 211,866 14. Damka Lumber & Development Ltd. Meadow Ridge Shopping Centre 172,971 15. Individual Car Dealership 170,405 16. Canadian Tire Real Estate Limited Retail Store 165,153 17. Royal Canadian Legion Apartments 123,009 18. Marine Way Industries Inc. Lumber Re-manufacturing 118,453 19. 27222 Developments Ltd. Yacht Manufacturing 117,031 20. Viam Holdings Ltd. Apartments 114,454 21. 1231720 Ontario Limited Nursing Home 113,122 * This is a grant-in-lieu for Municipal and Regional District purpose taxes only. An estimate of total taxes to be comparable would be approximately $1,295,073 Assessment/Taxation Comparative Statistics Financial Report 2002 – The District of Maple Ridge 93 2002 2001 2000 1999 1998 1992 Assessment for General Taxation (1) Land $2,893,505,637 $2,834,911,228 $2,823,385,835 $2,835,594,449 $2,837,743,878 $1,228,619,945 Less: Exempt Land 316,593,785 292,129,201 287,544,803 291,479,505 292,764,589 111,954,563 Net Land Assessment $2,576,911,852 $2,542,782,027 $2,535,841,032 $2,544,114,944 $2,544,979,289 $1,116,665,382 Improvements $2,471,475,641 $2,406,777,940 $2,358,152,690 $2,306,186,498 $2,218,181,412 $1,416,009,061 Less: Exempt Imp & Utilities 309,294,304 314,353,484 295,146,705 296,425,810 283,844,280 134,145,030 Net Improvement Assessment $2,162,181,337 $2,092,424,456 $2,063,005,985 $2,009,760,688 $1,934,337,132 $1,281,864,031 Total Taxable Assessment $4,739,093,189 $4,635,206,483 $4,598,847,017 $4,553,875,632 $4,479,316,421 $2,398,529,413 Assessment for School Taxation (1) Total Taxable Assessment $4,704,437,907 $4,590,475,481 $4,549,936,383 $4,505,278,618 $4,428,136,252 $2,390,258,798 General & Debt Tax Rates (per $1,000) (2) Residential $ 5.1622 $ 4.9791 $ 4.6996 $ 4.3908 $ 4.1611 $ 5.6400 Utilities 39.9999 40.0000 40.0000 40.0000 25.3826 29.1070 Industrial 47.8372 46.0814 42.8297 40.3311 39.3777 30.5150 Business/Other 13.0083 12.6073 12.0041 11.2255 10.9800 15.7660 Seasonal/Recreational 10.2821 9.8114 9.2973 8.4878 8.0954 7.3060 Farm 14.9770 14.4850 13.8453 13.0093 12.8132 9.8860 School Tax Rate (per $1,000) (1) Residential $ 3.9475 $ 3.9122 $ 3.9076 $ 3.8407 $ 3.7465 $ 5.6895 Utilities 15.0000 15.0000 15.0000 15.0000 15.0000 16.5000 Industrial 12.5000 12.5000 12.5000 12.5000 12.5000 13.0000 Business/Other 9.9000 9.9000 9.9000 9.9000 9.9000 10.8000 Seasonal/Recreational 4.5000 4.5000 4.5000 4.5000 4.5000 5.4000 Farm 6.8000 6.8000 6.8000 6.8000 6.8000 7.0000 Residential Tax Rate (per $1,000) (2) General (incl. Reg. Library) $ 5.1038 $ 4.9087 $ 4.6256 $ 4.2807 $ 4.0659 $ 5.4410 Debt .0584 .0704 .0740 .1101 .0952 .1990 Transit Authority (GVTA) .2874 .2095 .2096 .2097 — — Local School Levy 3.9475 3.9122 3.9076 3.8407 3.7465 5.6895 Regional Hospital — — — — .2206 .4280 Regional District .1083 .1109 .1113 .1149 .1122 .0780 Municipal Finance Authority .0003 .0003 .0003 .0003 .0003 .0004 B.C. Assessment Authority .1245 .1267 .1271 .1247 .1202 .1806 $ 9.6302 $ 9.3387 $ 9.0555 $ 8.6811 $ 8.3609 $12.0875 Utilities & Penalties Current Years Levy $65,465,815 $63,057,918 $60,601,071 $57,263,723 $54,052,635 $40,410,749 Per Capita $ 955 $ 998 $ 925 $ 916 $ 883 $ 795 Collections $62,796,422 $61,689,009 $59,280,901 $56,049,302 $52,934,182 $38,966,673 Percent of Levy 95.92% 97.83% 97.82% 97.88% 97.93% 96.43% Gross Tax Collections $66,238,488 $63,248,661 $60,720,312 $57,224,362 $53,859,804 $40,424,384 Percent of Current Levy 101.18% 100.30% 100.20% 99.93% 99.64% 100.03% Taxes Outstanding $ 1,896,348 $ 2,748,666 $ 2,574,299 $ 2,348,882 $ 2,024,518 $ 2,243,960 Note:1 Effective in 1983, actual value assessments were used in determining tax levies for general Municipal purposes and effective in 1984 for School purposes, pursuant to the policy of the Province of British Columbia. 2 Variable tax rates were established in 1983 for different classes of property pursuant to the policy of the Province of British Columbia for Municipal Government services and 1984 for all other Government Levies. Property Assessments and Tax Rates By Property Class 2002 Financial Report 2002 – The District of Maple Ridge 94 Major Light Business Seasonal Residential Utilities Industrial Industrial Other Recreational Farm Analysis of 2002 Taxable Values For General Purposes ($ in 1,000's) $4,212,728 $ 9,222 $ 12,703 $ 64,176 $ 404,517 $ 1,281 $ 5,771 Percentage of Taxable Values 89.43% .20% .27% 1.36% 8.59% .03% .12% Percentage of General Taxation 75.00% 1.28% 2.07% 3.14% 18.16% . 05% .30% Analysis of 2002 Rates (Per $1,000) General $ 4.8311 $37.7705 $44.2317 $13.2950 $12.1658 $ 9.6143 $14.0065 Debt .0584 .5195 .5669 .1612 .1472 .1163 .1695 Library .2727 1.7099 3.0386 1.0258 .6953 .5515 .8010 School 3.9475 15.0000 12.5000 9.9000 9.9000 4.5000 6.8000 B.C. Assessment Authority .1245 .6259 .6727 .3486 .3486 .1394 .1693 Municipal Finance Authority .0003 .0005 .0005 .0005 .0002 .0002 .0002 Regional District & 911 Emergency .1083 .3791 .3682 .3682 .2653 .1083 .1083 Transit Authority .2874 2.3802 2.3138 2.3138 1.6657 .2874 .2874 $ 9.6302 $58.3856 $ 63.6924 $27.4131 $25.1881 $15.3174 $22.3422 * Note: Properties are categorized into 9 different classes for assessment and taxation purposes. The District of Maple Ridge has no properties within classes 3 (Forestry) and 7 (Tree Farm). Expenditures Last Five Fiscal Years Comparison Financial Report 2002 – The District of Maple Ridge 95 2002 2001 2000 1999 1998 Analysis by Function Protective Services $13,054,780 $10,615,809 $10,799,688 $11,127,218 $10,476,122 Transportation Services 8,768,917 8,547,740 9,468,587 9,294,174 7,573,933 Recreation and Cultural 24,697,447 24,866,056 27,403,512 14,001,456 12,647,228 Sewer and Water Utilities 11,343,504 10,034,204 11,252,276 10,568,946 9,573,265 General Government Services 8,225,042 8,865,297 8,726,522 9,480,051 6,328,970 Other Services 2,160,444 1,852,946 2,386,870 1,667,695 1,550,153 Internal Cost Reallocations (1,222,229) (1,301,348) (1,233,073) (1,104,567) (1,150,718) Contributed Subdivision Infrastructure 1,663,909 3,629,494 6,741,247 6,363,458 12,923,171 $68,691,814 $67,110,198 $75,545,629 $61,398,431 $59,922,124 Analysis by Object Goods and Services $45,911,141 $44,804,134 — — — Wages and Salaries 18,687,962 16,772,339 — — — Interest and Financing Fees 2,428,802 1,904,231 — — — Contributed Subdivision Infrastructure 1,663,909 3,629,494 — — — $68,691,814 $67,110,198 Reporting was changed in 2001 – 2002 The comparative object costs were not Available for 1998 – 2000. Capital Assets Acquired Last Five Fiscal Years Comparison Financial Report 2002 – The District of Maple Ridge 96 2002 2001 2000 1999 1998 Capital Acquisitions General Government $ 1,678,837 $ 3,114,551 $ 2,998,545 $ 3,649,772 $ 622,154 Transportation 3,677,744 3,674,356 4,723,382 4,588,552 2,633,928 Parks and Recreation 14,486,206 16,457,033 19,813,172 6,955,561 6,312,160 Protective Services 781,353 106,972 192,868 575,773 742,772 Public Health and Other — 5,705 603,925 79,782 1,217 Sanitary Sewer & Waterworks 2,332,398 1,608,854 2,963,518 2,697,535 1,821,451 Subdivision Infrastructure 1,663,909 3,629,494 6,741,247 6,363,458 12,923,171 Total Capital Acquisitions $24,620,447 $28,596,965 $38,036,657 $24,910,433 $25,056,853 Source of Financing Revenue Funds $ 1,717,843 $ 2,543,160 $ 1,694,958 $ 1,578,634 $ 750,921 Reserve Funds 5,148,182 6,578,254 14,476,455 6,363,940 8,255,220 Contributed Assets 2,905,648 4,322,718 8,292,481 13,714,836 13,027,177 Long Term Debt 11,095,834 13,922,339 — 227,086 — Grants 2,639,864 (133,368) 2,309,389 267,444 183,145 Development Fees & Other 1,113,076 1,363,862 6,050,351 2,759,003 2,840,390 Total Financing $24,620,447 $28,596,965 $38,036,657 $24,910,943 $25,056,853 District of Maple Ridge Map The Corporation of 11995 Haney Place Phone: (604) 467-5221 the District of Maple Ridge, B.C. Fax: (604) 467-7329 Maple Ridge V2X 6A9 Internet: www.mapleridge.org