Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Corporate Financial Services PPT 2017-2021.pdf
CFS Business Planning Presentations Corporate & Financial Services 2017 – 2021 Business Planning Presentations Corporate & Financial Services Corporate & Financial Services • CFS Administration • Clerks • Finance • Information Technology • Fire • Police Services 2 CFS Divisional Overview Page 57 Corporate & Financial Services • Focus areas for the Division • Key Challenges • Budgets • Questions & Comments from Council 3 CFS Presentation Page 57 Corporate & Financial Services • “How May I Help You?” Culture • Business Value as Well as Value for Citizens • Reaching Out to Citizens – Hot Summer Nights, Halloween Fireworks – Peak Tax Collection Period – Public Q & A – Online Applications 4 Customer Service Corporate & Financial Services • Succession Planning – Director of Corporate Support – Fire Chief, Deputy Chief – Manager of Business Systems – RCMP Inspector • Realignment of Duties & Responsibilities – Information Technology Department – Finance Department 5 Resilient Organization Corporate & Financial Services • Property Insurance Program of MIA • Document Management • Legal Services • Fire Underwriters Survey • Maintenance of Police Vehicles by Operations Centre • Transparency 6 Efficiency & Effectiveness Corporate & Financial Services • RCMP (Auxiliary Program, Integrated Teams Governance & Funding Formula, Contract) • Departments, Service Providers, Municipalities, Metro, LGMA, UBCM • Municipal Insurance Association • E-Comm • Fraser Valley Regional Library: • Property Tax Collectors Forum • GFOA: International Budget & Accounting Awards 7 Collaboration Corporate & Financial Services • Continue to Support Our Staff by Giving Them the Opportunity to Learn and Grow • 24/7 Nature of Our Work • Service Requirements/Expectations of Our Citizens • Important Versus Urgent • Measured Risk Taking 8 Key Challenges Corporate & Financial Services 9 CFS Administration – Budget Adopted Proposed Proposed Changes Proposed All $ values in 000's (thousands) 2016 2017 $ % 2018 2019 2020 2021 Expenditures Conferences & Meetings 25 25 -0% 25 25 25 25 Memberships 11 11 -0% 11 11 11 11 Miscellaneous 1 1 -0% 1 1 1 1 Salaries 292 337 45 15% 407 477 548 618 329 374 45 14% 444 514 585 655 Totals 329 374 45 14% 444 514 585 655 Corporate & Financial Services 10 Clerk’s Page 63 Corporate & Financial Services 11 Clerk’s – Budget Adopted Proposed Proposed Changes Proposed All $ values in 000's (thousands) 2016 2017 $ % 2018 2019 2020 2021 Revenue Lease 201 201 -0% 202 202 202 202 Rentals 55 55 -0% 55 55 55 55 256 256 -0% 257 257 257 257 Expenditures Advertising 3 3 -0% 103 3 3 3 Coffee /Etc. 15 15 -0% 15 15 15 15 Contract 17 17 -0% 18 18 18 19 Copying 37 37 -0% 37 37 37 37 Equipment Maintenance 5 5 -0% 5 5 5 5 Insurance 825 831 6 1% 837 843 849 855 Legal 176 176 -0% 176 176 176 176 Maintenance -General 26 26 -0% 26 26 26 26 Miscellaneous 3 3 -0% 3 3 3 3 Postage & Courier 49 50 1 2% 51 52 53 53 Program Costs 13 13 -0% 13 13 13 13 Recovery -Professional Fees 4 4 -0% 4 4 4 4 Risk Management Expense 2 2 -0% 2 2 2 2 Salaries 809 783 (26) (3%) 761 779 799 820 Stationery 14 14 -0% 14 14 14 14 Studies & Projects 6 6 -0% 6 6 6 6 Taxes 30 30 -0% 30 30 30 30 2,034 2,015 (19) (1%) 2,101 2,026 2,053 2,081 Corporate & Financial Services • Document Management Support $80,000 • Advisory Committee Training/Networking $ 4,500 • Archive Preservation and Storage $50,000 •This work is to be done over 3 years 12 Clerk’s – Incremental Packages Corporate & Financial Services 13 Finance Page 77 Corporate & Financial Services 14 Finance – Budget Adopted Proposed Proposed Changes Proposed All $ values in 000's (thousands) 2016 2017 $ % 2018 2019 2020 2021 Expenditures Advertising 3 3 -0% 3 3 3 3 Audit Fees 55 55 -0% 55 55 55 55 Consulting 13 13 -0% 13 13 13 13 Miscellaneous 9 9 -0% 9 9 9 9 Postage & Courier 22 22 -0% 22 22 22 22 Salaries 1,600 1,668 68 4% 1,708 1,748 1,793 1,840 Stationery 9 9 -0% 9 9 9 9 Studies & Projects 5 5 -0% 5 5 5 5 1,716 1,784 68 4% 1,824 1,864 1,909 1,956 Recoveries Recovery -Professional Fees (11) (11) -0% (11) (11) (11) (11) Salaries Recovery (281) (299) (18) 7% (308) (318) (326) (334) 1,322 1,372 50 4% 1,403 1,433 1,470 1,509 Totals 1,424 1,474 50 4% 1,505 1,535 1,572 1,611 Corporate & Financial Services • Property Tax Front Counter $30,000 – Part-time Relief 15 Finance – Incremental Package Information Technology Page 117 Corporate & Financial Services Information Technology Adopted Proposed Proposed Changes Proposed All $ values in 000's (thousands) 2016 2017 $ % 2018 2019 2020 2021 Expenditures Consulting 32 32 -0% 32 32 32 32 Equipment Maintenance 15 15 -0% 15 15 15 15 Salaries 1,663 1,688 25 2% 1,728 1,769 1,814 1,863 Software Maintenance 864 916 52 6% 968 1,019 1,070 1,121 Supplies 15 15 -0% 15 15 15 15 Training 10 10 -0% 10 10 10 10 Utilities -Telephone 131 131 -0% 131 131 131 131 Vehicle Charges 3 3 -3% 3 3 3 3 2,733 2,810 77 3% 2,902 2,994 3,090 3,190 Transfer to Reserve Funds Interest Transfers 5 5 -0% 5 5 5 5 Salaries Recovery (250) (250) -0% (250) (250) (250) (250) Transfers to Reserve Funds 220 220 -0% 220 220 220 220 (25) (25) -0% (25) (25) (25) (25) Totals 2,708 2,785 77 3% 2,877 2,969 3,065 3,165 Corporate & Financial Services 18 IT – Capital • Equipment Replacement Fund $399K • Class Software Replacement $15OK • Open Government Project $175K • Fibre Extensions $300K • Mobile Field Workers $ 60K Corporate & Financial Services • Business Solutions Support $90,000 • Service Desk Extended Hours $80,000 19 IT– Incremental Package Corporate & Financial Services 20 Fire Page 105 Corporate & Financial Services 21 Fire – Budget Adopted Proposed Proposed Changes Proposed All $ values in 000's (thousands) 2016 2017 $ % 2018 2019 2020 2021 Revenues Fees 15 15 -0% 15 15 15 15 Fines 35 35 -0% 35 35 35 35 50 50 -0% 50 50 50 50 Expenditures Contract 135 136 1 1% 139 141 145 150 Equipment 184 184 -0% 184 184 184 184 Equipment Maintenance 78 78 -0% 78 78 78 78 Insurance 54 55 1 2% 56 57 58 59 Miscellaneous 28 28 -0% 28 28 28 28 Operating Repairs 191 241 50 26% 291 291 291 291 Professional Fees -Other 48 48 -0% 48 48 48 48 Program Costs 96 96 -0% 96 96 96 96 Salaries 8,916 9,275 359 4% 9,662 10,068 10,344 10,622 Seminars/Prof Meetings/Training 25 25 -0% 25 25 25 25 Special Events 15 15 -0% 15 15 15 15 Supplies 235 237 2 1% 238 238 238 238 Vehicle Costs 205 210 5 3% 216 222 228 235 10,210 10,628 418 4% 11,076 11,491 11,778 12,069 Internal Transfers Transfers to Reserve Funds 1,827 1,924 97 5% 2,025 2,179 2,341 2,508 1,827 1,924 97 5% 2,025 2,179 2,341 2,508 Totals 11,987 12,502 515 4% 13,051 13,620 14,069 14,527 Corporate & Financial Services 22 Fire – Capital • Fire Truck Computer Replacements $271K FDCA • Public Education Vehicle Replacement $ 60K FDERR • Covered Equipment Parking $250K FDERR Corporate & Financial Services • Live Fire Training Program • Interim Training Program – Annual value of $175,000; reduced to $75,000 after Firehall No. 4 23 Fire– Incremental Packages Corporate & Financial Services 24 RCMP/Police Services Page 129 Corporate & Financial Services 25 RCMP/Police Services – Budget Adopted Proposed Proposed Changes Proposed All $ values in 000's (thousands) 2016 2017 $ % 2018 2019 2020 2021 Revenue Fines 90 90 -0% 90 90 90 90 PM -Cost Recovery 1,132 1,151 19 2% 1,174 1,198 1,224 1,251 Program Fees 36 36 -0% 36 36 36 36 Prov. Grant (Conditional) 71 71 -0% 71 71 71 71 Recovery 32 32 -0% 32 32 32 32 Sale of Services 170 170 -0% 170 170 170 170 1,531 1,550 19 1% 1,573 1,597 1,623 1,650 Expenditures Auxilary Training-Etc. 25 25 -0% 25 25 25 25 RCMP Contract 17,411 18,109 698 4% 18,680 19,495 20,201 20,957 Equipment 3 3 -3% 3 3 3 3 Insurance Expense 23 23 -0% 23 23 23 23 Lease Expense 78 78 -0% 78 78 78 78 Maintenance -General 169 170 1 1% 172 173 174 175 Meals 14 14 -0% 14 14 14 14 Other Outside Services 945 973 28 3% 1,003 1,033 1,064 1,095 Program Costs 29 29 -1% 29 29 29 30 Publications 2 2 -0% 2 2 2 2 Salaries 3,490 3,542 52 1% 3,624 3,709 3,800 3,900 Supplies 35 35 -0% 35 35 35 35 Training 3 3 -1% 3 3 3 3 Utilities -Telephone 45 45 -0% 45 45 45 45 Vehicle Charges 14 14 -3% 15 15 15 16 22,286 23,065 779 3% 23,751 24,682 25,511 26,401 Totals 20,755 21,515 760 4% 22,178 23,085 23,888 24,751 Corporate & Financial Services • Soundproofing Interview Room $10,000 • Furnishings $20,000 26 RCMP/Police Services – Capital Corporate & Financial Services • Four Additional RCMP Regular Members – Long-term annual costs unchanged – Hiring officers earlier than planned $600,000 27 RCMP/Police Services – Incremental Package Corporate & Financial Services A safe, livable and sustainable community for our present and future citizens 28 CFS Divisional Summary Corporate & Financial Services Thank You!