HomeMy WebLinkAboutSpecial Event Safety Checklist.pdf
Special Event Safety Checklist
Maple Ridge Parks, Recreation & Culture
Community Events are popular with people of all ages, abilities and backgrounds and they will
be in a position of trust that the event organizers have done as much as possible to provide a
safe environment for young children, seniors, persons with disabilities and others.
A safety plan provides an opportunity for event organizers to consider possible risks and to pre-
plan and prevent unsafe situations. If you have any questions, please contact Festival Office
staff and we would be pleased to assist you and your committee with safety planning for a fun
and enjoyable event.
Fire hydrants and fire connections must be kept clear for easy access in the event of an
emergency.
Have an “event central” station for lost children, first aid, information,
communications and radio or phone access to 911.
Include emergency access route– if an ambulance/first aid vehicle is present, place
the vehicle where it can easily exit the festival site if need be.
Power cords and hoses pose tripping hazards for people. Avoid placing cords in
front of facility entrances and across roads and walkways. If this is unavoidable,
place safety covers over the
cords. – The special event trailer comes equipped with festival equipment, including cord
covers. See what it has to offer here.
Group Name:
Main Contact:
Phone Number:
Location:
Day of contact name & phone
number:
Anticipated
Attendance:
Event schedule including
set up and tear down
time:
Electrical Plan (if using
electrical distribution
Panels)
Please describe what activities require electrical access and
the amount of wattage needed. If you are unsure of the
wattage, we can provide you with additional information.
Please make note of any
high risk activities:
Propane use: yes no
Fireworks: yes no
Open flame: yes no
Will alcohol be served? yes no
Number of First Aid
attendants:
Will the event be gated?
If yes, what procedures will be followed?
Food Safety:
Site Plan Submitted:
yes no
Road Use:
Are you closing roadways to traffic? What is your plan for
pedestrian and vehicle safety?
Evacuation Plan:
In an emergency, how will you communicate with your event
participants?
Risk Mitigation: What steps will be taken if the following incidents take place
There is a lost child
There is a theft that occurs
There is a medical
emergency
there is a fire emergency
What is the default access
route for emergency
vehicles?
Where is the default
response centre for
emergency personnel?
Site diagram (can be attached as another document)
o Locations of specific events/tents
o Fire Hydrants/connections or No Parking Zones
o Electrical Plans
o Event Central - First Aid, communication, lost child
o Parking and loading/unloading zones
o Washrooms
o Food Service
o Any specific or unique activities relevant to your event
o Location of barricades if used
NOTICE: Personal information requested on this Special Events Application is collected under the authority of the Freedom of
Information and Privacy Act, R.S.B.C. 1996, c. 165, as amended. Unless otherwise specified, the information gathered will be used by
the City of Maple Ridge for processing the event approval. Questions about the collection, use, and disclosure of this information should
be directed to the FOI Head, Clerks Department, City of Maple Ridge, 11995 Haney Place, Maple Ridge, BC V2X 6A9, 604-467-7482.