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Maple Ridge Parks, Recreation & Culture
SPECIAL EVENTS APPLICATION
This application is to be completed, signed at least 60 days prior to the first day of the event and forwarded to:
Maple Ridge Leisure Centre, Festival and Volunteer Office
11995 Haney Place, Maple Ridge, BC 604-467-7325
Email: festival@mapleridge.ca
I have read the Special Event Information Form*
( ) Yes
( ) No
Organizers are encouraged to not advertise the event until preliminary approval is obtained from the City of
Maple Ridge.
It is the responsibility of the applicant to provide any and all permits, licenses and certificates that are
required for this special event to the appropriate address provided above.
SPECIAL EVENT INFORMATION
Event Name:
Event Date(s): ____________________ Time(s): _______________
Event Type: □ Parade □ Festival □ Athletic Event □ Fundraiser
□ Beer Garden □ Fair or Exhibit □ Fireworks □ Music / Concert
□ Other (please specify) ______________________________
Event Location:
Event to take place in: □ Maple Ridge
□ Pitt Meadows (if Pitt Meadows is checked, please complete application form with the City
of Pitt Meadows at www.cityofpittmeadows.ca)
Facilities to be used: □ Park □ Street □ Sidewalk □ Indoor Facility
Purpose of Event: _________________________________________________________
Event Crowd Size: Participants: Spectators: Volunteers/staff __
Please fill out details on the Event Application and additional details as applicable to your event. If you have
any questions about the application form, or require assistance filling out the form, please call the
Recreation Coordinator - Events and Volunteers at 604-467-7459 or the Festival Office Programmer at 604-
467-7325. We would be pleased to provide you with information and support with your event planning.
Organizers are encouraged to not advertise their event until this preliminary approval is obtained and your
facility or park space is booked.
* Please note: It is the responsibility of the applicant to obtain any and all permits, licenses and certificates
that are required for this special event and to provide copies to the City of Maple Ridge prior to the event.
Has the event been produced previously: Yes □ No □
Any changes from previous events? Yes □ If yes please, list changes No □
APPLICANT’S INFORMATION:
Organization Name:
Mailing Address:
Applicants Name:
Phone Number: Email:
ACTIVITY PERMITS AND ADDITIONAL INFORMATION:
Food Service:
If you plan on selling or serving any food or beverages to the public at your event, please contact Fraser Health
Authority at 604-476-7000 for a Temporary Food Permit.
Beer Garden:
If you plan to have a beer garden at your event, a Special Occasion License Application Form must be
completed, reviewed and approved by the RCMP and Liquor Control. Forms are available by visiting a BC
Liquor Store nearest you.
Fireworks:
Contact Maple Ridge Fire Department at 604-476-3053
Portable Washrooms:
Event organizers must make arrangements for portable washroom facilities, if required. Event organizers
should not rely solely on any adjacent washroom facilities.
Electricity and Water Requirements:
Please list any activities requiring electrical power and water:
Special Event Trailer:
Maple Ridge Parks, Recreation & Culture may be able to provide equipment for your event depending on
availability. Additional charges for use of Parks, Recreation & Culture equipment and staff time may apply. The
Public Relations:
Have local neighbourhood groups/businesses approved of your event concept? Yes □ No □
Community Event Kit Trailer is available for a nominal fee to local non-profit groups. A link to the form can be
found at www.mapleridge.ca/1535/Planning-a-Special-Event
Parade/March/Run/Walk/Cycle/Gathering/Festival
A Highway Use Permit is required for event hosted on public space (street or sidewalk). Provide a site map
showing how you propose to manage the event and control the traffic. Contact the Engineering Department for
a Highway Use Permit application.
Additional Information:
______
Site Map:
A site map is required for event approval. Please attach a site or route map with the following indicated:
North, indicated by directional arrow
Names of surrounding streets
Number and placement of traffic control personnel and barricades
Location of event central which is first aid, communication, information and lost child
Parking for participants and spectators
Activities, including food vendors, stage entertainment, arts and crafts, children’s activities,
inflatables, carnival rides, animal displays, activities with open flame, and any other details
that will assist with the approval process.
Public Safety:
What are your plans for security/event monitors/crowd & traffic control? Please attach your Safety Plan.
active event, indicate your route map and detail your plan to keep participants and vehicles safe on roadways
or trails. Contact Festivals Staff if you have any questions about safety planning.
Insurance Information:
As a condition of being granted permission to hold a special event, applicants are required to s how proof of
liability insurance coverage, which meets the following requirements:
Minimum limit of $5,000,000 against third party bodily injury and property damage losses;
Additionally named insured: The City of Maple Ridge.
Events involving the sale or consumption of liquor also require host liquor liability insurance coverage.
A copy of your “Certificate of Insurance” is required 14 days in advance of the planned event.
If you do not have a safety plan, a template can be found on the festivals webpage. If you are planning an
Litter and Recycling Plan:
Please attach your litter and recycling plan for the event. This is to include your waste control and disposal
plan during and after your event.
Fees and Proceeds:
Admission Fee: Yes □ If yes, how much:_____________ No □
Vending Sales: Yes □ No □
Indemnification:
On behalf of the above-named event organization, I hereby agree to indemnify and save harmless the City of
Maple Ridge against claims or demands arising from the event described in this application and I agree to
obtain liability insurance that is satisfactory to the City of Maple Ridge.
Applicants Signature Print Applicant’s Name Today’s Date
NOTICE: Personal information requested on this Special Events Application is collected under the authority of the Freedom of Information
and Privacy Act, R.S.B.C. 1996, c. 165, as amended. Unless otherwise specified, the information gathered will be used by Maple Ridge Parks,
Recreation & Culture for processing the event approval. Questions about the collection, use, and disclosure of this information should be
directed to the FOI Head, Clerks Department, City of Maple Ridge, 11995 Haney Place, Maple Ridge, BC V2X 6A9, 604-467-7482.