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Home My WebLink About2016-01-11 Workshop Minutes.pdf City of Maple Ridge COUNCIL WORKSHOP MINUTES January 11, 2016 The Minutes of the City Council Workshop held on January 11, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Marlo, Manager of Legislative Services Other Staff as Required W. McCormick, Director of Recreation D. Boag, Director of Parks and Facilities C. Carter, Director of Planning S. Murphy, Planning Technician Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the addition of the following 5.4 Potential Letter to Support for Additional Ambulance Service 5.5 Recording of Finance and Audit Meeting 2. MINUTES 2.1 Minutes of Council Workshop Meetings • November 30, 2015 Special Council Workshop • December 4, 2015 Special Council Workshop • December 7, 2015 Council Workshop • December 10, 2015 Special Council Workshop • December 15, 2015 Special Council Workshop • December 17, 2015 Special Council Workshop Council Workshop Minutes January 11, 2016 Page 2 of 6 R/2015-001 It was moved and seconded That the minutes of the November 30, 2015 Special Council Workshop, December 4, 2015 Special Council Workshop, December 7, 2015 Council Workshop, December 10, 2015 Special Council Workshop, December 15, 2015 Special Council Workshop and December 17, 2015 Special Council Workshop be adopted as circulated. CARRIED 2.2 Minutes of Meetings of Committees and Commissions of Council – Nil 2.3 Business Arising from Committee Minutes – Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS Councillor Bell Councillor Bell attended a meeting with the Maple Ridge Library staff and advised on social issues and challenges the library staff faces pertaining to homelessness. She also attended the Seniors’ Christmas lunch, the opening of Centra, Bright Lights in Stanley Park and the Christmas Haven event. She advised on concerns expressed by seniors with pedestrian safety and requested an update by the RCMP and/or Canada Post on mailbox break-in’s. Councillor Duncan Councillor Duncan provided an update on activities of the Ridge Meadows Recycling Society. She is participating in a fundraising event with the Maple Ridge Branch of “Go-Go’s” (Grandmothers Helping Grandmothers) and encouraged all to donate. Councillor Speirs Councillor Speirs spoke of his Christmas season highlights. Councillor Masse Councillor Masse relayed compliments received from a person in the movie industry for the City’s Film Production Liaison. He provided an update on correspondence received pertaining to post-secondary education and advised on Provincial plans for Riverview. Councillor Robson Councillor Robson commented on the need for facilities in the community for youth with addictions. Council Workshop Minutes January 11, 2016 Page 3 of 6 Councillor Shymkiw Councillor Shymkiw sought support from Council to lobby for more ambulatory care. He attended Bright Lights in Stanley Park. He spoke of his concern with the tone of some social media interactions with local government. Mayor Read Mayor Read advised that MLA Doug Bing is working to increase ambulatory care for Maple Ridge. She attended the CP Holiday Train, the Seniors’ Christmas Lunch and a Search and Rescue Dinner to honour Rick Laing for 30 years of service. Mayor Read advised that she gave a thank you to all the resources involved with the Cliff Avenue camp and also advised on the naming of a street to acknowledge Bob Shantz. 5. UNFINISHED AND NEW BUSINESS 5.1 Parks Infrastructure Prioritization Process Continuation of the December 17, 2015 Council discussion facilitated by Brian Johnston, Professional Environmental Recreation Consultants (“PERC”) A staff report titled “Facility Bundles for Parks and Recreation Community Infrastructure Prioritization Discussion” was circulated prior to the meeting. The General Manager Community Development Parks and Recreation introduced the item and identified that a report related to the pool will be coming a future meeting of Council. The General Manager Corporate and Financial Services reviewed the plan for financing the Parks infrastructure enhancements. An excerpt from the Financial Plan was circulated. Mr. Johnson led a discussion on the process for prioritizing the list of facilities identified by Council at its December 17, 2015 meeting. Note: Mayor Read left the meeting at 11:30 a.m., Deputy Mayor Shymkiw assumed the Chair in her absence. Mayor Read returned at 11:39 a.m. Council identified their agreement with the facility bundles list and the criteria for evaluating the list as attached to the report. The weighting criteria for the bundles were discussed. Mr. Johnston suggested that further information be developed to assist Council with determining the weighting criteria at a subsequent meeting. Council Workshop Minutes January 11, 2016 Page 4 of 6 5.2 Agricultural Plan Questionnaire Results Staff report dated January 11, 2016 providing the results of an Agricultural Plan Questionnaire completed by Council. R/2016-002 It was moved and seconded That staff be directed to bring back a facilitated session on the Agricultural Plan. CARRIED 5.3 2016 Committee and Commission Appointments The list of appointments to various committees and commissions for 2016 was circulated at the meeting. 5.3.1 R/2016-003 It was moved and seconded That a staff person designated by the Chief Administrative Officer be appointed to the Maple Ridge Business Improvement Association and the Maple Ridge and Pitt Meadows Chamber of Commerce and that Councillor Shymkiw be appointed to serve as the alternate. CARRIED 5.3.2 R/2016-004 It was moved and seconded That staff provide a report on the status of the Pitt Meadows Airport Society. CARRIED 5.3.3 R/2016-005 It was moved and seconded That the appointment of a Deputy Mayor be reviewed by Council by June 2016. CARRIED Council Workshop Minutes January 11, 2016 Page 5 of 6 5.3.4 R/2016-006 It was moved and seconded That the Committee & Commission Appointments list for 2016 be approved as amended. CARRIED 5.4 Potential Letter of Support for Additional Ambulance Service R/2016-007 It was moved and seconded That the Mayor send a letter on behalf of Council to the MLA’s indicating the City’s support for additional ambulance service in Maple Ridge. CARRIED 5.5 Recording of Audit and Finance Committee Meetings R/2016-008 It was moved and seconded That the Audit and Finance Committee meetings be live streamed and recorded and made available to the public on the City’s website. CARRIED 6. CORRESPONDENCE 6.1 Upcoming Events February 1, 2016 5:30 p.m. BCEDA Minister’s Dinner – Coast Coal Harbour Hotel Organizer: BC Economic Development Association March 5, 2016 5:30 p.m. Gala Night – Maple Ridge Seniors Activity Centre Organizer: Ridge Meadows South Asian Cultural Society 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 8. MATTERS DEEMED EXPEDIENT – Nil Council Workshop Minutes January 11, 2016 Page 6 of 6 9. ADJOURNMENT – 12:36 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer