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Home My WebLink About2016-03-07 Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES March 7, 2016 The Minutes of the City Council Workshop held on March 7, 2016 at 10:10 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Marlo, Manager of Legislative Services Other staff as required C. Carter, Director of Planning D. Pollock, Municipal Engineer Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA R/2016-113 It was moved and seconded That the meeting be closed to the public pursuant Section 90(1) and 90(2) of the Community Charter as the subject matter being considered relates to the following: 1. The acquisition and disposition of land and improvements that council considers might reasonably be expected to harm the interests of the municipality if disclosed 2. Law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment. 3. The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Council Workshop Minutes March 7, 2016 Page 2 of 6 4. Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; 5. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED Councillor Duncan, Councillor Speirs - OPPOSED Note: The meeting reconvened at 3:45 p.m. 2. MINUTES 2.1 Minutes of the February 22, 2016 Council Workshop Meeting R/2016-114 It was moved and seconded That the minutes of the Council Workshop Meeting of February 22, 2016 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS Item 4 was deferred to March 14, 2016 5. UNFINISHED AND NEW BUSINESS 5.1 Parks and Recreation Infrastructure Prioritization Staff report dated March 7, 2016 recommending that staff be directed to prepare a draft schedule and funding model for a multi-use wellness facility with an aquatic centre, synthetic fields and a stadium, a cultural facility, ice rinks and neighbourhood amenities, recognizing the aquatic facility as the highest priority. Note: Item 5.1 was deferred to the March 14, 2016 Council Workshop Meeting. Council Workshop Minutes March 7, 2016 Page 3 of 6 5.2 Proposed Changes to Metro Vancouver Transfer Station Hours Staff report dated March 7, 2016 recommending that a letter of support for the proposed Metro Vancouver Transfer Station hours be sent to Metro Vancouver and that the options for the Ridge Meadows Recycling Society with respect to revised operating hours be discussed as part of 2017-2021 Business Planning. The Municipal Engineer reviewed the report. R/2016-115 It was moved and seconded That a letter be sent to Metro Vancouver indicating the City of Maple Ridge’s support for the proposed operating hours, as noted in the report “Proposed Changes to Metro Vancouver Transfer Station Hours” dated March 7, 2016; and That the options for the Ridge Meadows Recycling Society Depot with respect to the revised Maple Ridge Transfer Station operating hours be evaluated and included in the 2017-2021 Business Planning deliberations. CARRIED 5.3 Hammond Area Plan Process – Preliminary Concept Plan Staff report dated March 7, 2016 providing summaries of the Hammond Historic Character Area Study, the Residential Density Bonus/Density Transfer Program Assessment and the Commercial Demand and Capacity Analysis for the Hammond Area Plan. Note: Item 5.3 was deferred to the March 14, 2016 Council Workshop Meeting 5.4 Silver Valley School Site - Update on School District No. 42 Decision and School Site Review Process Staff report dated March 7, 2016 recommending that the process for discussing the future land use of superfluous school sites be endorsed. The Director of Planning gave a power point presentation focusing on School District No. 42’s decision, the implications of that decision for land use and the process for the school site review. Council Workshop Minutes March 7, 2016 Page 4 of 6 R/2016-116 It was moved and seconded 1) Whereas Council has considered the requirements of Section 475 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities it considers appropriate for consultation with persons, organizations and authorities it considers will be affected and has specifically considered the matters referred to in Section 475 of the Act; 2) And whereas Council considers that the opportunities to consult, proposed to be provided by the City in respect of an amendment to an Official Community Plan, constitute appropriate consultation for the purposes of Section 475 of the Act; 3) And whereas, in respect of Section 475 (2) of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board of any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvement district boards, and f. The Provincial and Federal Governments and their agencies; 4) And that the only additional consultation to be required in respect of this matter beyond the consultation program outlined in this report titled, “Silver Valley School Sites – Update on School District 42 Decision and School Site Review Process”, dated March 7, 2016, and the early posting of the proposed Maple Ridge Official Community Plan Amending Bylaw on the District’s website, together with an invitation to the public to comment, is referral to School District 42; 5) And that the process identified in the report entitled “Silver Valley School Sites – Update on School District 42 Decision and School Site Review Process” be endorsed. CARRIED Council Workshop Minutes March 7, 2016 Page 5 of 6 5.5 Thornhill Community Association’s Invitation to Event Mayor Read provided an update on the invitation to Council by the Thornhill Community Association advising that the request is to proceed initially with cookies and coffee and a meet and greet one evening. R/2016-117 It was moved and seconded That a time be scheduled for a meet and greet with the Thornhill Community Association. CARRIED 6. CORRESPONDENCE 6.1 BC Association of Farmers’ Markets Letter dated January 22, 2016 from Jon Bell, President, BC Association of Farmers’ Markets providing information on the BC Farmers’ MarketsNutrition Coupon Program (“FMNCP”) and requesting that a letter be sent to the Minister of Heath supporting the continuation of funding for this program. R/2016-118 It was moved and seconded That a letter be sent to the Minister of Health supporting the continuation of funding for the Farmers’ Markets Nutrition Coupon Program. CARRIED 6.2 Lower Mainland Local Government Association (LMLGA) 2016 Resolutions and Nominations Memorandums dated February 18, 2016 from LMLGA providing information on Resolution and Nomination submissions for the LMLGA Conference and AGM on May 11-13, 2016. Proposed topics: • Increase in ambulance service • Increased funding for Ministry of Children • Replace statutory newspaper notification Council Workshop Minutes March 7, 2016 Page 6 of 6 R/2016-119 It was moved and seconded That a sub-committee be struck to bring resolutions forward for consideration of submission to the Lower Mainland Local Government Association; and that the task force consist of Councillors Duncan, Shymkiw and Speirs. CARRIED It was requested that Councillors submit topics to the sub-committee. 6.3 Upcoming Events March 7, 2016 6:00 p.m. Strong Kids Forum; The ACT Arts Centre Organizer: Maple Ridge Resilience Initiative March 12, 2016 6:30 p.m. Style ‘n 50’s Fundraiser, Maple Ridge Legion Organizer: Maple Ridge Legion April 10, 2016 9:00 a.m. Volunteer Breakfast, Red Robin, Maple Ridge Organizer: Volunteer Maple Ridge-Pitt Meadows April 24, 2016 5:30 p.m. ACT Presents Performance, Tour and Reception, The ACT Arts Centre Organizer: The Act May 11-14, 2016 2016 Lower Mainland Local Government Association (LMLGA) Conference, Whistler, BC June 3-7, 2016 2016 Federation of Canadian Municipalities (FCM) Conference and Trade Show, Winnipeg, Manitoba 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. ADJOURNMENT – 3:28 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer