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Home My WebLink About2016-04-18 Workshop Minutes.pdf City of Maple Ridge COUNCIL WORKSHOP MINUTES April 18, 2016 The Minutes of the City Council Workshop held on April 18, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell P. Gill, General Manager Corporate and Financial Services Councillor K. Duncan F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor G Robson C. Marlo, Manager of Legislative Services Councillor T. Shymkiw Other Staff as Required Councillor C. Speirs L. Siracusa, Manager of Economic Development C. Nolan, Manager of Accounting C. Carter, Director of Planning J. Charlebois, Manager of Community Planning S. Murphy, Planner 2 L. Benson, Manager of Sustainability and Corporate Planning D. Olivieri, Administration/Research Assistant C. Goddard, Manager of Development and Environmental Services Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES 2.1 Minutes of the April 11, 2016 Council Workshop Meeting R/2016-203 It was moved and seconded That the minutes of the Council Workshop Meeting of April 11, 2016 be amended to indicate that Councillor Masse was opposed to the motion in Item 5.2 to amend the Community Amenity Policy Program Policy No. 6.31 and that the minutes as amended be adopted. CARRIED Council Workshop Minutes April 18, 2016 Page 2 of 6 2.2 Minutes of Meetings of Committees and Commissions of Council R/2016-204 It was moved and seconded That the minutes of the Agricultural Advisory Committee Meeting of January 28, 2016 and the minutes of the Social Policy Advisory Committee Meeting of March 2, 2016 be received. CARRIED 2.3 Business Arising from Committee Minutes – Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS Deputy Mayor Shymkiw Deputy Mayor Shymkiw attended meetings of Metro Vancouver Parks Committee and the Maple Ridge/Pitt Meadows Parks & Leisure Services Commission. He participated in the Friends in Need Food Bank Drive. Councillor Bell Councillor Bell was in Victoria for Advocacy Days meetings with Provincial Ministers. Councillor Speirs Councillor Speirs attended a meeting of the Metro Vancouver Utilities Committee, the Volunteer Breakfast event, the Rotary Wine Festival and a meeting of the Malcolm Knapp (UBC) Research Forest Board. Mayor Read Mayor Read attended the Volunteer Breakfast event and a meeting pertaining to the Community Network’s 40th anniversary. She spoke on the Metro Vancouver report on industrial land. Council Workshop Minutes April 18, 2016 Page 3 of 6 5. UNFINISHED AND NEW BUSINESS 5.1 Maple Ridge Business Improvement Area Presentation by Ineke Boekhorst, Executive Director, Downtown Maple Ridge Business Improvement Association (“BIA”) Staff report dated April 18, 2016 recommending that the Downtown Maple Ridge Business Improvement Area program be re-established for a further five year term commencing January 1, 2017. Ms. Boekhorst gave a power point presentation providing an overview of the activities of the BIA. The Manager of Economic Development reviewed the staff report. R/2016-205 It was moved and seconded That a Business Improvement Area program be undertaken, subject to petition against, for a five year term commencing January 1, 2017 to December 31, 2021. CARRIED 5.2 Branding Review – Request for Proposals (RFP) Staff report dated April 18, 2016 providing information on the draft Request for Proposals to be issued for the Branding Review study. The Manager of Economic Development reviewed the report. R/2016-206 It was moved and seconded That the report titled “Branding Review – Request for Proposals (RFP)” be received for information. CARRIED 5.3 2016 Community Grants Staff report dated April 18, 2016 recommending that staff review the community grants request for 2016 and provide a recommendation for the available funding. The Manager of Accounting reviewed the process for awarding community grants. Council Workshop Minutes April 18, 2016 Page 4 of 6 Note: Councillor Robson left the meeting at 11:01 a.m. as he is involved in one of the organizations applying for a grant. R/2016-207 It was moved and seconded That staff review the community grant requests for 2016 and provide a recommendation to Council for the available funding. CARRIED Note: Councillor Robson returned at 11:11 a.m. 5.4 Commercial & Industrial Strategy – Potential Employment Lands Update Staff report dated April 18, 2016 providing an update on the status of potential future employment sites identified as part of the preparation of the Commercial and Industrial Strategy endorsed in 2015. The Manager of Community Planning gave a power point presentation providing an overview of the report. 5.5 Proposed Triplex, Fourplex and Courtyard Housing Forms Preliminary Overview Staff report dated April 18, 2016 providing information on the implications for creating a triplex and fourplex zone. S. Murphy, Planner gave a power point presentation providing an overview of the report. R/2016-208 It was moved and seconded That the report titled Proposed Triplex, Fourplex and Courtyard Housing Forms Overview and dated April 18, 2016 be received for information. CARRIED Council Workshop Minutes April 18, 2016 Page 5 of 6 Note: Item 5.6 was dealt with following Item 5.7 5.6 Senior Government Grants Program Information Staff report dated April 18, 2016 providing information on recent Federal Government announcements related to the availability of grant funding. The Manager of Corporate Planning and Sustainability described the grant opportunities being offered by the Federal Government. The Administrative/ Research Assistant provided details of the three phases of the program. Note: Item 5.7 was dealt with prior to Item 5.6 5.7 Hospital Parking Staff report dated April 18, 2016 providing information on responses to questions posed by City staff to the Director of Parking, Access and Commuter Services for Fraser Health. The General Manager of Corporate and Financial Services reviewed the report. R/2016-209 It was moved and seconded That staff be directed to prepare a report on options for ease of user-pay parking or elimination of paid parking at Ridge Meadows Hospital. CARRIED The meeting recessed at 12: 35 p.m. and reconvened at 2:54 p.m. 6. CORRESPONDENCE 6.1 Whonnock Community Association Letter dated March 17, 2016 from Sandra Rossington, President, Whonnock Community Association expressing concern with traffic around Whonnock Elementary School during the week. R/2016-210 It was moved and seconded That staff be directed to prepare a report and recommendation on traffic concerns around Whonnock Elementary School during the week. CARRIED Council Workshop Minutes April 18, 2016 Page 6 of 6 6.2 Upcoming Events May 1, 2016 1:00 p.m. Alzheimer Walk – Hyde Creek, Port Coquitlam Organizer: Alzheimer Society of BC May 18, 2016 7:00 p.m. Meet and Greet with Thornhill Community – Thornhill Community Hall Organizer: Thornhill Community Association 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Links to member associations: • Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016- archive.html • Lower Mainland Local Government Association (“LMLGA”) o http://www.lmlga.ca/ • Federation of Canadian Municipalities (“FCM”) o https://www.fcm.ca/ 8. MATTERS DEEMED EXPEDIENT - Nil 9. ADJOURNMENT – 3:10 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer