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Home My WebLink About2016-05-02 Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES May 2, 2016 The Minutes of the City Council Workshop held on May 2, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G Robson C. Carter, Acting General Manager Public Works and Councillor T. Shymkiw Development Services Councillor C. Speirs C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required W. McCormick, Director of Recreation C. Crabtree, Director of Information Technology L. Benson, Manager of Sustainability and Corporate Planning S. Matthewson, Social Planning Analyst T. Cotroneo, Recreation Manager Youth, Seniors & Neighbourhood Services Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES 2.1 Minutes of the April 18, 2016 Council Workshop Meeting R/2016-247 It was moved and seconded That the minutes of the Council Workshop Meeting of April 18, 2016 be adopted as circulated. CARRIED Council Workshop Minutes May 2, 2016 Page 2 of 6 2.2 Minutes of Meetings of Committees and Commissions of Council – Nil 2.3 Business Arising from Committee Minutes – Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS Councillor Speirs Councillor Speirs attended the Goodbye Chums event, the end of the season reception and performance at the ACT, the opening of the Beckman Apartment, the Earth Day celebration and a Council of Councils meeting. He participated in interviews for the Municipal Advisory Committee of Accessibility Issues and the Community Heritage Commission. Councillor Speirs also attended the opening of the new Meridian Meats location and the Maple Ridge Community Foundation Citizen of the Year awards. Councillor Masse Councillor Masse attended the RMCP Awards Banquet and a meeting pertaining to the Youth Wellness Centre. Councillor Duncan Councillor Duncan participated in interviews of committee members for the Active Transportation Advisory Committee. She visited with the local Scouts group while they were working on the gardens at the Ridge Meadows Hospital. Councillor Duncan attended a Celebrate Recovery event at the Maple Ridge Baptist Church, the RCMP Awards Banquet, the Maple Ridge Home Show, a Walk for Alzheimer’s event and a Ridge Meadows Family Division of Family Practice event. Councillor Bell Councillor Bell attended meetings of the Audit and Finance Committee, the Metro Vancouver Performance and Procurement Committee, and the Fraser Valley Regional Library. She provided an update on the Lower Mainland Local Government Association conference. Councillor Bell also participated in a Parcel Tax Review meeting. Deputy Mayor Shymkiw Deputy Mayor Shymkiw attended meetings of the Maple Ridge Pitt Meadows Chamber of Commerce, the Open Government Task Force and Council of Councils. He also attended the RCMP Awards Banquet, the Maple Ridge Home Show and a meeting of the Audit and Finance Committee. Council Workshop Minutes May 2, 2016 Page 3 of 6 Councillor Robson Councillor Robson attended the Home Show and participated in a Parcel Tax Review meeting. Mayor Read Mayor Read attended a meeting with staff from the Fraser Regional Correctional Centre. She provided an update on dialogue from the Mayors’ Council on regional transportation and the potential funding from the Federal Government. She also attended a meeting of the Metro Vancouver Housing Corporation and met with Mayor Derek Corrigan, City of Burnaby and Mayor Ted Schaffer, City of Langley. Mayor Read attended the RCMP Awards Banquet. She had meetings with School District No. 42 Board of Education Chair Mike Murray to discuss school buses, the Seniors’ Network and members of the Arts Council. She attended a Metro Vancouver Regional Prosperity Forum, participated in meetings pertaining to post-secondary education, met with Chief Susan Miller and Val Patenaude re: Civic Concept and attended the Home Show. 5. UNFINISHED AND NEW BUSINESS 5.1 Civic Concept Presentation by Paul Fast, HCMA Architecture + Design The General Manager of Community Development, Parks and Recreation Services introduced the item and Paul Fast and Darrell Condon of HCMA Architecture + Design. Mr. Fast gave a power point presentation providing an overview of the siting and conceptual plan for new civic facilities on a section of Memorial Peace Park fronting on 224th Street. R/2016-248 It was moved and seconded That staff be directed to prepare a report providing options for funding and design details for the four other identified civic facility bundles; and further That staff be directed to proceed with identifying the funding and the public engagement process for the conceptual plans for the civic facilities identified in the presentation at the May 2, 2016 Council Workshop. CARRIED Council Workshop Minutes May 2, 2016 Page 4 of 6 5.2 Provincial Investment in Affordable Housing Program The Social Planning Analyst provided an overview of the requirements for applying for the Provincial Investment in Affordable Housing Program. She identified a need for additional seniors housing in Maple Ridge and the opportunity this program could provide to assist with this need. R/2016-249 It was moved and seconded That staff explore potential locations for the Provincial Investment in Affordable Housing Program; and further That details of this program be publicized in the community. CARRIED 5.3 BC Housing – Permanent Purpose Built Shelter Staff report dated May 2, 2016 recommending that staff be directed to work with BC Housing to develop a detailed process regarding the construction of a permanent purpose built shelter and housing facility. R/2016-250 It was moved and seconded That staff be directed to work with BC Housing to develop a detailed process regarding the construction of a permanent purpose built shelter and housing facility in the City of Maple Ridge. CARRIED Note: The meeting recessed at 12:08 p.m. and reconvened at 2:35 p.m. 5.4 Mayor’s Open Government Task Force Recommendations Staff report dated May 2, 2016 recommending that staff be directed to develop a work schedule and cost recommendations, that the work of the Mayor’s Open Government Task Force be concluded and that appreciation be expressed for the work of the task force. Mayor Read introduced the item. The Director of Information Technology gave a power point presentation outlining the outcomes of the Task Force and the recommendation of staff to respond to the recommendations of the Task Force. Council Workshop Minutes May 2, 2016 Page 5 of 6 R/2016-251 It was moved and seconded That staff be directed to develop a work schedule and cost estimates for the staff recommendations outlined in Appendix A of the May 2, 2016 report titled, “Mayor’s Open Government Task Force Recommendations” for Council’s consideration; and That the work of the Mayor’s Open Government Task Force and the Citizen Representatives Working Group (CRWG) be concluded, and that the Mayor express appreciation for the work of the CRWG on behalf of Council. CARRIED 6. CORRESPONDENCE 6.1 City of Pitt Meadows – Sportsfield Maintenance Service Letter dated April 20, 2016 from Mayor John Becker, City of Pitt Meadows, requesting that the City of Maple Ridge undertake sportsfield maintenance for the City of Pitt Meadows. R/2016-252 It was moved and seconded That staff prepare a report on the provision of sportsfield maintenance for the City of Pitt Meadows by the City of Maple Ridge. CARRIED 6.2 Ministry of Community, Sport and Cultural Development and Minister Responsible for Translink – Provision of Transportation and Accommodation Services Letter dated April 8, 2016 from Peter Fassbender, Minister, Ministry of Community, Sport and Cultural Development and Minister Responsible for Translink requesting input on the availability and provision of transportation and accommodation services in the Province of British Columbia. R/2016-253 It was moved and seconded That staff prepare a report in response to the letter dated April 8, 2016 from Peter Fassbender, Minister, Ministry of Community, Sport and Cultural Development and Minister Responsible for Translink requesting input on the availability and provision of transportation and accommodation services in the Province of British Columbia. CARRIED Council Workshop Minutes May 2, 2016 Page 6 of 6 6.3 Upcoming Events May 6, 2016 3:00 p.m. 2016 Youth Open House & Job Fair – Maple Ridge Library Organizer: Various Partner Groups May 7, 2016 11:00 a.m. Haney Farmers Market Grand Opening Ceremonies – Memorial Peace Park Organizer: Haney Farmers Market May 14, 2016 11:00 a.m. Meridian Meats Opening – 11980 227 Street Organizer: Meridian Meats May 17, 2016 10:00 a.m. Surrey Biofuel Plant Information Session – Burnaby City Hall Organizer: Earthvoice Strategies May 26, 2016 7:30 a.m. Regional RENT Forum on Affordable Housing – Vancouver Convention Centre Organizer: BC Non-Profit Housing Association June 11, 2016 2:00 p.m. Confluence Exhibit Grand Opening Event – the ACT Organizer: Maple Ridge/Pitt Meadows Parks and Leisure Services 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. ADJOURNMENT – 3:11 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer