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HomeMy WebLinkAbout2016-05-09 Workshop Minutes.pdf City of Maple Ridge COUNCIL WORKSHOP MINUTES May 9, 2016 The Minutes of the City Council Workshop held on May 9, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell W. McCormick, Acting General Manager of Community Councillor K. Duncan Development, Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs C. Marlo, Manager of Legislative Services Other Staff as Required C. Carter, Director of Planning C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner 2 G. Szostek, Environmental Planner Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES 2.1 Minutes of the May 2, 2016 Council Workshop Meeting R/2015-254 It was moved and seconded That the minutes of the Council Workshop Meeting of May 2, 2016 be adopted as circulated. CARRIED Council Workshop Minutes May 9, 2016 Page 2 of 7 2.2 Minutes of Meetings of Committees and Commissions of Council • Agricultural Advisory Committee – March 24, 2016 R/2016-255 It was moved and seconded That the minutes of the Agricultural Advisory Committee of March 24, 2016 be received. CARRIED 2.3 Business Arising from Committee Minutes – Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil Note: Item 4 was dealt with at the end of the meeting. 4 MAYOR’S AND COUNCILLORS’ REPORTS Councillor Speirs Councillor Speirs attended the Maple Ridge Home Show. He provided an update on work being carried out by the Community Heritage Commission. Deputy Mayor Shymkiw Deputy Mayor Shymkiw visited the McBarge and attended a Fair Banking forum put on by ACORN. He also attended a Metro Vancouver Parks meeting and met with business owners regarding ongoing concerns with the Weeds Dispensary. Councillor Duncan Councillor Duncan attended a RCMP sponsored Life on Line talk given by Jesse Miller, participated as a judge for the Youth Vision Film Festival and took part in an art studio tour. Councillor Masse Councillor Masse attended a meeting of the Metro Vancouver Climate Change Committee and provided an update on work done by the committee. He also attended a meeting of the Social Policy Advisory committee and provided an update on the current activities of the committee. Councillor Bell Councillor Bell attended the Farmers Market and the Youth Vision Film Festival. She provided an update on events being offered at the Lower Mainland Local Government Association conference. She also commented on changes made to lighting at the ACT. Council Workshop Minutes May 9, 2016 Page 3 of 7 Councillor Robson Councillor Robson attended the Maple Ridge Home Show. He commented on transit issues and the lack of ambulance service in Maple Ridge. He advised that he will be speaking to Grade 6 and 7 students at Harry Hooge Elementary on the issue of homelessness. Councillor Robson requested feedback on the study done on the Alouette River Drainage system. Mayor Read Mayor Read had a meeting to discuss the Arts Council and the work being done. She commented on the issue of transit as well as what is being done to provide additional ambulances for the City of Maple Ridge. Mayor Read met with the new manager of the Immigration Services Society, spoke with Kwantlen First Nation and discussed homelessness issues with Grade 7 students from Pitt Meadows Elementary. She attended a Police Commission meeting and met with Tom Armstrong from the Coop Housing Corporation of BC along with Dan Ruimy, MP to discuss land trusts. Mayor Read also attended a meeting of Fraser Health and provided information on points of discussion at that meeting. 5. UNFINISHED AND NEW BUSINESS 5.1 Reconsideration of Decision to Deny a Tree Cutting Permit • Bill Webster The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Subject map and the location of the tree on the property • Height of tree – over 50 cm at basis • Reasons for denial – the tree is healthy, over 50 cm in diameter and therefore meets the definition of significant tree in the bylaw; the tree is not a hazard and is further than 2 metres away from an existing foundations wall • Mitigation options including top dressing the lawn to raise the grade over the roots, creation of a mulched tree well and the installation of a root barrier Mr. Webster advised that he purchased the home in November and that both he and his granddaughter have tripped on one of the roots of the tree. He stipulated that he was not arguing over the health of the tree. Mr. Webster stated he was an Occupational Safety Officer for 30 years and that the tree is Council Workshop Minutes May 9, 2016 Page 4 of 7 a safety hazard. He contended that the roots are not easily manhandled and circulated information pertaining to that aspect. He also contended that spreading soil would not be viable as the roots will outgrow the soil and explained that his physical condition makes him susceptible to tripping and falling. Mr. Webster discussed the location of the tree in relation to the property line and believes that the tree is within his property line. He stated that mitigation will not satisfy the need of this tree, and as the tree is 21 years old it would be a waste of money to do so. He asked for a permit to remove the tree which will allow him to landscape in a Japanese theme with other trees. He reiterated his belief that the tree is a health hazard. He informed Council of his proposal. The Environmental Technician clarified the definition in the bylaw for a hazardous tree. R/2016-256 It was moved and seconded That the decision of the Manager of Development and Environment Service to deny a tree cutting permit at 22852 127th Avenue be upheld. CARRIED Councillor Robson - OPPOSED 5.2 Reconsideration of Decision to Deny a Tree Cutting Permit • Donada Industries, David Telep / Elle Fraser The Manager of Development and Environmental Services gave a power point presentation providing the following information: • Subject map and the location of the tree on the property • Reasons for denial - the tree is healthy, meets the definition of significant tree in the bylaw, is not a hazard and is not within 2 metres of a building foundation • Mitigation options including retaining a qualified tree service company to remove dead or weak wood and retaining a qualified tree risk assessor to perform a higher level of risk assessment Council Workshop Minutes May 9, 2016 Page 5 of 7 Mr. Telep asked what the fine would be should the tree be cut down. The Manager of Development and Environmental Services advised on fines. Mr. Telep distributed photos of the tree and pointed out the sap, pine needles on the ground and other issues, indicating that the tenant in the building has expressed concern. He asked that the tree be treated in the same manner as the trees removed by the City and circulated photos of trees cut at the Operations Yard. Mr. Telep advised that he is not complaining about the health of the tree rather that he is concerned with the impact of the roots of the tree on the foundation of the house. He believes that the foundation of the house has been cracked by the roots of the tree. The Environmental Technician advised that the tree is between 60 to 80 years old. She also provided an explanation of the level one assessment process. She also advised that she had not been advised by the applicant of foundation issues when she was on-site. Mr. Telep asked for clarification of the process if a structural report is provided. The Manager of Development and Environmental Services provided clarification. R/2016-257 It was moved and seconded That the decision of the Manager of Development and Environmental Services to deny a tree cutting permit at 22890 Lougheed Highway be upheld. CARRIED Councillor Robson - OPPOSED 5.3 Development Procedural Bylaw No. 5879-1999 – Extension Applications Review Staff report dated May 9, 2016 providing options for extension of the rezoning process. The Planner gave a power point presentation providing the following information: • Background • Development Process • Application Completion Time • Extension Practices and Fees in Other Cities Council Workshop Minutes May 9, 2016 Page 6 of 7 R/2016-258 It was moved and seconded That staff be directed to consult with UDI on extending the completion period of rezoning applications from third reading of the bylaw(s) to 18 months, with authority delegated to the Director of Planning to provide an extension of a further 6 months and that staff report back to Council on the feedback from UDI. CARRIED 6. CORRESPONDENCE 6.1 City of Pitt Meadows – E-Comm Board of Director’s Designate and Length of Term Letter dated May 4, 2016 from Chief Administrative Officer Mark Roberts, confirming acceptance of the agreement regarding the Maple Ridge/Pitt Meadows E-Comm Board and requesting that the City of Maple Ridge’s Council sanction the structure including Pitt Meadows’ 2016/18 nominee: Councillor Bell. R/2016-259 It was moved and seconded That the agreement proposed by the City of Pitt Meadows regarding future shared terms on the E-Comm Board of Directors, with firstly a Pitt Meadows Councillor filling the present vacancy and continuing in that position until the end of their term of office in 2018; and secondly and immediately subsequently, the shared director's appointment be split 3 years for Maple Ridge and 2 years for Pitt Meadows be accepted; and further That Councillor Bruce Bell be sanctioned as the nominee for the 2016/2018 term on the E-Comm Board of Directors. CARRIED 6.2 Upcoming Events May 29, 2016 1:30 pm Tea Garden 2016 – The ACT Organizer: The ACT Maple Ridge June 10, 2016 Time: 6:15 pm Maple Ridge Secondary School 2016 Graduation Chandos Pattison Auditorium, Surrey Organizer: School District #42 Council Workshop Minutes May 9, 2016 Page 7 of 7 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 8. MATTERS DEEMED EXPEDIENT The Chief Administrative Officer advised that Fire Chief Spence will be retiring on June 30 and that Assistant Fire Chief Exner will be appointed as the new Fire Chief. 9. ADJOURNMENT – 12:20 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer