The URL can be used to link to this page

Home My WebLink About2016-06-20 Workshop Minutes.pdf City of Maple Ridge COUNCIL WORKSHOP MINUTES June 20, 2016 The Minutes of the City Council Workshop held on June 20, 2016 at 10:05 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor G Robson Parks and Recreation Services Councillor T. Shymkiw P. Gill, General Manager Corporate and Financial Services Councillor C. Speirs F. Quinn, General Manager Public Works and Development Services ABSENT C. Marlo, Manager of Legislative Services Councillor K. Duncan Other Staff as Required Councillor B. Masse L. Benson, Manager of Sustainability and Corporate Planning D. Olivieri, Administrative Assistant S. Matthewson, Social Planning Analyst Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the addition of the following : 5.6 Participation on Federation of Canadian Municipalities Committees by Councillor Speirs 2. MINUTES 2.1 Minutes of the June 6 and June 13, 2016 Council Workshop Meeting R/2015-254 It was moved and seconded That the minutes of the Council Workshop Meeting of June 6 and June 13, 2016 be adopted as circulated. CARRIED Council Workshop Minutes June 20, 2016 Page 2 of 7 2.2 Minutes of Meetings of Committees and Commissions of Council R/2016-255 It was moved and seconded That the minutes of the Maple Ridge Economic Advisory Committee Meeting of April 6, 2016 and the minutes of the Maple Ridge Pitt Meadows Parks & Leisure Services Commission of April 14, 2016 be received. CARRIED 2.3 Business Arising from Committee Minutes – Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS Councillor Bell Councillor Bell attended a meeting with the Arts Centre and reported that a grant was received for youth presentations. She provided an update on the Lowe Mainland Local Government Association Board meeting and advised on the deadline for the submission of resolutions to the Union of British Columbia Municipalities. She also attended local graduation ceremonies and a fundraising dinner for the Maple Ridge Community Foundation. Councillor Speirs Councillor Speirs attended a fundraising dinner for the Maple Ridge Community Foundation, a meeting of the Community Network and the opening of the Metro Vancouver Barnston Maple Ridge pump station. Deputy Mayor Shymkiw Deputy Mayor Shymkiw attended a Maple Ridge Business Improvement Association Security Committee meeting and the opening of Whonnock Lake Park. Mayor Read Mayor Read reported that positive feedback was received on the proposed rainbow crosswalk. She engaged in conversations pertaining to transit funding and met with Linda Lupini of BC Ambulance Services. She attended the opening of the Metro Vancouver Barnston Maple Ridge pump station. Mayor Read also met with Bob Rennie and Dan Turner of the Urban Development Institute to discuss housing affordability. Council Workshop Minutes June 20, 2016 Page 3 of 7 5. UNFINISHED AND NEW BUSINESS 5.1 High Impact Stakeholder Consultation Summary, Temporary Shelter Staff report dated June 20, 2016 providing a summary of the feedback regarding the temporary shelter received at the high impact stakeholders’ meeting held on June 16, 2016. The General Manager of Community Development, Parks and Recreation Services reviewed the staff report. Note: Dominic Flanagan and Naomi Brunemeyer of BC Housing were in attendance Items 5.1 and 5.2. 5.1.1 R/2016-256 It was moved and seconded That the staff report dated June 20, 2016 titled “High Impact Stakeholder Consultation Summary – Temporary Shelter” be received for information; CARRIED 5.1.2 R/2016-257 It was moved and seconded That the extension of the lease of the temporary shelter located at 22339 Lougheed Highway and the assigning of the lease to BC Housing be endorsed. 5.1.2 R/2016-258 It was moved and seconded That the motion be amended to read: That the extension of the lease of the temporary shelter at 22339 Lougheed Highway for 26 beds only be endorsed, that all temporary shelter closing costs be covered by BC Housing and that the assigning of the lease to BC Housing not be endorsed. AMENDMENT DEFEATED Mayor Read, Deputy Mayor Shymkiw, Councillor Speirs - OPPOSED Council Workshop Minutes June 20, 2016 Page 4 of 7 5.1.2 R/2016-259 It was moved and seconded That the motion be amended to include the text “on the condition that BC Housing receives the permission of the City of Maple Ridge for any further extensions of the lease” following the text “BC Housing be endorsed” AMENDMENT CARRIED Councillor Bell, Councillor Robson – OPPOSED MOTION AS AMENDED CARRED Councillor Bell, Councillor Robson – OPPOSED 5.1.3 R/2016-260 It was moved and seconded That staff be directed to provide a report on how impacts and recommendations included in the report dated June 20, 2016 will be addressed. CARRIED 5.2 Interim Modular Shelter Land Use Criteria Staff report dated June 20, 2016 recommending that staff work with BC Housing to select a site for an interim modular shelter and that the process identified in the staff report be endorsed. The General Manager Community Development, Parks and Recreation reviewed the report. R/2016-261 It was moved and seconded That staff be directed to work with BC Housing to select a site for an interim modular shelter, using BC Housing’s site selection criteria of size, servicing and location, and Policy 4-33 in the Official Community Plan; and, That the process identified in the report dated June 20, 2016, entitled Interim Modular Shelter Land Use Criteria and Process be endorsed. CARRIED Councillor Bell, Councillor Robson - OPPOSED Council Workshop Minutes June 20, 2016 Page 5 of 7 5.3 2016 Business Class Property Taxation Staff report dated June 20, 2016 providing information on 2016 Business Class Property Taxation. The Administrative Assistant reviewed the staff reports for items 5.3 and 5.4. R/2016-262 It was moved and seconded That the staff report dated June 20, 2016 titled “2016 Business Class Property Taxation” be received for information. CARRIED 5.4 2016 Major Industry Class Property Taxation Staff report dated June 20, 2016 providing information on 2016 Major Industry Class Property Taxation. R/2016-263 It was moved and seconded That the staff report dated June 20, 2016 titled “2016 Major Industry Class Property Taxation” be received for information. CARRIED 5.5 2017-2021 Business & Financial Planning Guidelines Staff report dated June 20, 2016 recommending that Business Planning Timelines be approved, that Business and Financial Planning Guidelines be endorsed, that a public Question and Answer session be held in July, 2016, that a public feedback initiative be launched and that the Council Workplan Matrix be approved. The Manager of Sustainability and Corporate Planning gave a PowerPoint presentation on the 2017-2021 Business & Financial Planning Guidelines including which included a public consultation plan and business planning timelines. She outlined the proposed Council Workplan schedule. R/2016-264 It was moved and seconded That the Business Planning Timelines as outlined in Appendix B of the staff report dated June 20, 2016 be approved; and Council Workshop Minutes June 20, 2016 Page 6 of 7 That, on the recommendation of the Audit and Finance Committee, the Business and Financial Planning Guidelines as outlined in Appendix C of the staff report dated June 20, 2016 be endorsed; and That a public Question and Answer session be held in July, 2016; and That a public feedback initiative to seek input be launched and the information be brought back to Council for consideration on August 29, 2016; and further That the Council Workplan Matrix as outlined in Appendix D of the staff report dated June 20, 2016 be approved. CARRIED 5.6 Participation on Federation of Canadian Municipalities Committees by Councillor Speirs Councillor Speirs indicated he would like to continue participation on Federation of Canadian Municipalities committees. R/2016-265 It was moved and seconded That the request from Councillor Speirs to participate on committees of the Federation of Canadian Municipalities be supported. CARRIED 6. CORRESPONDENCE 6.1 Premier Christie Clark, Union of British Columbia Municipalities (UBCM) Convention Letter dated June 1, 2016 from Premier Christie Clark outlining the process for scheduling meetings with herself or Cabinet Ministers at the Union of British Columbia 2016 convention. R/2016-266 It was moved and seconded That meetings with Premier Clark, the Minister of Health and the Minister of Transportation be scheduled for members of Council attending the Union of British Columbia Municipalities 2016 convention. CARRIED Council Workshop Minutes June 20, 2016 Page 7 of 7 6.2 Ministry of Community, Sport and Cultural Development – UBCM Convention Meetings Letter dated June 8, 2016 from Minister Peter Fassbender outlining the process for scheduling meetings with his Ministry at UBCM during September 2016. R/2016-267 It was moved and seconded That a meeting with Minister Fassbender be scheduled for members of Council attending the Union of British Columbia Municipalities 2016 convention. CARRIED 6.3 Upcoming Events July 5, 2016 4:00 p.m. Open House Tour of Phase 1 of the 2 West Renovation Project, Ridge Meadows Hospital Organizer: Ridge Meadows Hospital Foundation August 5, 2016 5:00 p.m. Chamber Tailgate Party – Chances Casino Maple Ridge Organizer: Maple Ridge Pitt Meadows Chamber of Commerce September 9, 2016 1:00 p.m. Golf Tournament for Epilepsy – Mission Golf and Country Club Organizer: The Centre for Epilepsy and Seizure Education in BC September 26 to October 1, 2016 Union of British Columbia Municipalities Conference – Victoria Conference Centre Organizer: Union of British Columbia Municipalities 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. ADJOURNMENT – 12:35 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer