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Home My WebLink About2016-07-11 Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES July 11, 2016 The Minutes of the City Council Workshop held on July 11, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell W. McCormick, Acting General Manager of Community Councillor K. Duncan Development, Parks and Recreation Services Councillor B. Masse F. Quinn, General Manager Public Works and Development Councillor G Robson Services Councillor T. Shymkiw T. Thompson, Acting General Manager Corporate and Councillor C. Speirs Financial Services C. Marlo, Manager of Legislative Services Other Staff as Required C. Carter, Director of Planning S. Matthewson, Social Planning Analyst D. Denton, Property and Risk Manager M. Pym, Environmental Technician C. Nolan, Manager of Accounting Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Councillor Robson was not in attendance at the start of the meeting. 1. ADOPTION OF THE AGENDA The agenda was adopted with the following revision: Item 4.0 Mayor’s and Councillors’ Reports will be dealt with following Item 5.4 Council Workshop Minutes July 11, 2016 Page 2 of 5 2. MINUTES 2.1 Minutes of the July 4, 2016 Council Workshop Meeting R/2016-303 It was moved and seconded That the minutes of the Council Workshop Meeting of July 4, 2016 be amended to indicate Deputy Mayor Shymkiw as opposed to the motion for Item 5.5 that the report dated July 4, 2016 titled “Sports Team Sponsorship Policy” be received for information; and That the minutes as amended be adopted. CARRIED 2.2 Minutes of Meetings of Committees and Commissions of Council - Nil 2.3 Business Arising from Committee Minutes – Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil Note: Item 4.0 was dealt with following Item 5.4 4 MAYOR’S AND COUNCILLORS’ REPORTS Councillor Masse Councillor Masse attended a meeting of the Social Policy Advisory Committee. He provided details on a presentation given by James Casperson on behalf of Alouette Home Start Society. He also attended a meeting with the Youth Wellness Centre staff. Councillor Duncan Councillor Duncan attended a meeting with Dan Ruimy, MP to provide an update on the Public Art Steering Committee’s application for the Canada 150 Grant. She participated in a community environmental meeting held at Mr. Ruimy’s office. She also attended a Northeast Sector Joint Council meeting on affordable housing. She participated in fundraising with the local Grandmothers to Grandmothers Branch (“GoGos”) at Harrison Hot Springs. Council Workshop Minutes July 11, 2016 Page 3 of 5 Councillor Robson Councillor Robson met with Dan Ruimy, MP. He provided positive feedback for the work done by City staff during tax time. He thanked the Director of Bylaws, Alouette Addictions and Fraser Health for a response to a senior’s situation. Councillor Speirs Councillor Speirs participated in a community environmental meeting at MP Dan Ruimy’s office. He referred to the establishment of a fish ladder at Alouette Lake as a priority. He also attended a Northeast Sector Joint Council meeting on affordable housing. Mayor Read Mayor Read attended a Northeast Sector Joint Council meeting on affordable housing. She requested that the meeting be moved to a Closed Council meeting. 5. UNFINISHED AND NEW BUSINESS 5.1 Social Services Research Project Staff report dated July 11, 2016 providing an update on the Social Services review and seeking input from Council. Presentation by Scott Graham, Associate Executive Director, Manager of Research, Planning and Consulting, Social Planning and Research Council of British Columbia (SPARC BC). Note: Councillor Robson joined the meeting at 10:06 a.m. Mr. Graham gave a power point presentation providing an orientation to the project deliverables focusing on the following: • Review of Project Goals Methodology • Information from evaluation capacity development workshop • Review of draft final deliverables 5.2 Update on the Interim Modular Shelter and Permanent Purpose Built Shelter Process Staff report dated July 11, 2016 recommending that Council endorse the updated process outlined in the report dated July 11, 2016. Council Workshop Minutes July 11, 2016 Page 4 of 5 The Social Planning Analyst reviewed the report. The Chief Administrative Officer described the process to purchase the site and to engage with the community on the site selection. R/2016-304 It was moved and seconded That the updated process outlined in the report dated July 11, 2016 be endorsed. CARRIED 5.3 EMS Implementation – Soil Deposit Bylaw Review Staff report dated July 11, 2016 recommending that the Soil Deposit Regulation Bylaw Review process outlined in the staff report entitled “Environmental Management Strategy Implementation – Maple Ridge Soil Deposit Regulation Bylaw (No. 5763 -1999) Review” dated July 11, 2016 be endorsed. The Environmental Technician gave a power point presentation providing an overview of the staff report. R/2016-305 It was moved and seconded That that the Soil Deposit Regulation Bylaw Review process outlined in the staff report entitled “Environmental Management Strategy Implementation – Maple Ridge Soil Deposit Regulation Bylaw (No. 5763 -1999) Review” dated July 11, 2016 be endorsed. 5.4 Remaining 2016 Community Grant Budget Staff report dated July 11, 2016 recommending that an allocation of $10,000 for a Donor Recognition project from the 2016 Community Grants Budget be approved. R/2016-306 It was moved and seconded That an allocation of $10,000 for a Donor Recognition project from the 2016 Community Grants Budget be approved. CARRIED Council Workshop Minutes July 11, 2016 Page 5 of 5 Note: Item 4.0 was dealt with following Item 5.4 6. CORRESPONDENCE 6.1 Upcoming Events July 9, 2016 6:00 pm Block Party Dinner – Anderson Creek Neighbourhood Anderson Creek Drive July 28, 2016 9:00 am Business Walk – Chamber of Commerce and Economic Development Department Maple Meadows Business area 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 8. MATTERS DEEMED EXPEDIENT – Nil R/2016-307 It was moved and seconded The meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: 1. Personal information about identifiable individuals who hold or are being considered for positions on Committees of Council or another position appointed by the municipality. 2. The acquisition of land and the disposition of land of which the council considers that disclosure might reasonably be expected to harm the interests of the municipality. CARRIED 9. ADJOURNMENT – 12:11 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer