HomeMy WebLinkAbout2016-07-25 Workshop Minutes.pdfCity of Maple Ridge
COUNCIL WORKSHOP MINUTES
July 25, 2016
The Minutes of the City Council Workshop held on July 25, 2016 at 10:00 a.m. in the
Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the
purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Community Development,
Councillor K. Duncan Parks and Recreation Services
Councillor B. Masse P. Gill, General Manager Corporate and Financial Services
Councillor G Robson F. Quinn, General Manager Public Works and Development
Councillor T. Shymkiw Services
Councillor C. Speirs C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
D. Pollock, Municipal Engineer
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1. ADOPTION OF THE AGENDA
The agenda was adopted with the following amendment:
• Remove Item 4.0 Mayor’s and Councillors’ Reports
2. MINUTES
2.1 Minutes of the July 5, 2016 Special Council Workshop Meeting and the July
11, 2016 Regular Council Workshop Meeting
R/2016-324
It was moved and seconded
That the minutes of the July 5, 2016 Special Council Workshop Meeting and
the minutes of the July 11, 2016 Regular Council Workshop Meeting be
adopted as circulated.
CARRIED
Council Workshop Minutes
July 25, 2016
Page 2 of 9
2.2 Minutes of Meetings of Committees and Commissions of Council
R/2016-325
It was moved and seconded
That the minutes of the Economic Development Committee Meeting of May
17, 2016, the Public Art Steering Committee Meeting of May 31, 2016 and
the Social Policy Advisory Committee Meeting of June 1, 2016 be received.
CARRIED
2.3 Business Arising from Committee Minutes - Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
5. UNFINISHED AND NEW BUSINESS
5.1 Public Consultation re: Solid Waste Pick-up, Recreation Facilities, Number of
Councillors
Staff report dated July 25, 2016 recommending that staff be directed to
provide a report on conducting a plebiscite to determine elector opinion on
the provision of road-side waste pick-up as a municipal service, that the
alternate approval process be used to seek assent of the electors for
borrowing bylaws for funding for parks and recreation infrastructure and that
staff be directed to prepare a report on financial implications of increasing the
number of councillors from six to eight as part of the 2017 budget
deliberations.
The Manager of Legislative Services gave a PowerPoint presentation outlining
the three issues for public consultation, the process involved and the options
available.
5.1.1
R/2016-326
It was moved and seconded
That staff be directed to provide a report on conducting a plebiscite to
determine elector opinion on the provision of road-side waste pick-up as a
municipal service once the service model is determined.
CARRIED
Councillor Robson, Councillor Speirs - OPPOSED
Council Workshop Minutes
July 25, 2016
Page 3 of 9
5.1.2
R/2016-327
It was moved and seconded
That the alternate approved process be used to seek assent of the electors
for borrowing bylaws related to funding for Parks and Recreation facilities
once the priorities are established.
CARRIED
5.1.3
R/2016-328
It was moved and seconded
That, as part of the 2017 budget deliberations, staff be directed to prepare a
report on the financial implications of increasing the number of councillors
from six to eight.
CARRIED
Councillor Robson - OPPOSED
5.2 Considerations for a Municipal Solid Waste Collection Program
Staff report dated July 25, 2016 recommending that the City of Maple Ridge
undertake a Request for Proposal to seek costs for the implementation of
municipal curbside waste collection, that an annual Solid Waste Utility charge
be established for inclusion in a public process to determine public support
for the proposed solid waste curbside collection system and that funds be
allocated from Accumulated Surplus to retain a consultant to prepare the
Request for Proposal.
The Municipal Engineer provided an overview of the staff report.
5.2.1
R/2016-329
It was moved and seconded
That Option B of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for frequency of service and that the Recycling Society be
requested to provide feedback on their ability to collect organics.
CARRIED
Councillor Robson - OPPOSED
Council Workshop Minutes
July 25, 2016
Page 4 of 9
5.2.2
R/2016-330
It was moved and seconded
That Option B of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for service area.
R/2016-331
It was moved and seconded
That Option A be included.
AMENDMENT DEFEATED
Mayor Read, Councillor Duncan, Councillor Masse, Councillor Shymkiw - OPPOSED
MAIN MOTION CARRIED
Councillor Speirs - OPPOSED
5.2.3
R/2016-332
It was moved and seconded
That Option A of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for voter eligibility.
CARRIED
Councillor Duncan, Councillor Speirs, Councillor Shymkiw - OPPOSED
5.2.4
R/2016-333
It was moved and seconded
That Option A of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for collection system.
R/2016-334
It was moved and seconded
That Option B be included.
CARRIED
Councillor Shymkiw - OPPOSED
MAIN MOTION AS AMENDED
That Option A or B of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for collection system.
CARRIED
Councillor Shymkiw – OPPOSED
Council Workshop Minutes
July 25, 2016
Page 5 of 9
5.2.5
R/2016-335
It was moved and seconded
That Option B of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for land uses included.
CARRIED
5.2.6
R/2016-336
It was moved and seconded
That Option B of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for totes – default size.
CARRIED
Councillor Speirs - OPPOSED
5.2.7
R/2016-337
It was moved and seconded
That Option A of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for totes – supply and maintenance.
R/2016-338
It was moved and seconded
That the text “including an option for bear proof containers” be added.
CARRIED
MAIN MOTION AS AMENDED
That Option A of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for totes – supply and maintenance, including an option for
bear proof containers.
CARRIED
5.2.8.1
R/2016-339
It was moved and seconded
That Option B of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for vehicles.
DEFEATED
Mayor Read, Councillor Bell, Councillor Shymkiw, Councillor Masse - OPPOSED
Council Workshop Minutes
July 25, 2016
Page 6 of 9
5.2.8.2
R/2016-340
It was moved and seconded
That Option C of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for vehicles.
CARRIED
Councillor Duncan, Councillor Speirs - OPPOSED
5.2.9.1
R/2016-341
It was moved and seconded
That Option B of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for education.
DEFEATED
Mayor Read, Councillor Duncan, Councillor Shymkiw,
Councillors Speirs - OPPOSED
5.2.9.2
R/2016-342
It was moved and seconded
That Option A of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for education.
CARRIED
Councillor Masse, Councillor Robson - OPPOSED
5.2.10
R/2016-343
It was moved and seconded
That Option A of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for pilot programs.
CARRIED
Councillor Masse - OPPOSED
5.2.11
R/2016-344
It was moved and seconded
That Option B of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for large item pick-up.
CARRIED
Council Workshop Minutes
July 25, 2016
Page 7 of 9
5.2.12
R/2016-345
It was moved and seconded
That Option A of the LOS Decision Matrix in the staff report dated July 25,
2016 be selected for hazardous waste drop-off.
CARRIED
5.2.13
R/2016-346
It was moved and seconded
That the City undertake a Request for Proposal to seek costs for the
implementation of a municipal curbside solid waste collection from suitably
experienced contractors based upon the Level of Service established by
Council; and
That an annual Solid Waste Utility charge be established for inclusion in a
public process to determine public support for the proposed solid waste
curbside collection system; and further
That $25,000 be allocated from Accumulated Surplus to retain a consultant
to prepare the Request for Proposal document and legal review.
R/2016-347
It was moved and seconded
That the motion requesting that the City undertake a Request for Proposal to
seek costs for the implementation of a municipal curbside solid waste
collection; and that an annual Solid Waste Utility charge be established to
determine public support for the proposed solid waste curbside collection
system; and that $25,000 be allocated from Accumulated Surplus to retain a
consultant to prepare the Request for Proposal document and legal review be
deferred until the plebiscite report is brought forward.
CARRIED
5.3 Traffic Calming Update
Staff report dated July 25, 2016 recommending that the draft Traffic Calming
Policy be amended to seek public approval for consideration of
neighbourhood traffic calming prior to commencing data collection and that
the development of dedicated cycle tracks along 123 Avenue corridor from
203 Street to Laity Street be supported for consideration in future Financial
Plan deliberations.
Council Workshop Minutes
July 25, 2016
Page 8 of 9
R/2016-348
It was moved and seconded
That the draft Traffic Calming Policy be amended to seek public approval for
consideration of neighbourhood traffic calming prior to commencing data
collection; and
That the development of dedicated cycle tracks along the 123 Avenue
corridor from 203 Street to Laity Street be supported for consideration in
future Financial Plan deliberations.
CARRIED
5.4 Union of British Columbia Municipalities (“UBCM”) Ministers’ Meetings
The Chief Administrative Officer provided a verbal update.
R/2016-349
It was moved and seconded
That meetings be arranged at the Union of British Columbia convention with
Premier Christy Clark, the Honourable John Rustad, the Honourable Andrew
Wilkinson, the Honourable Peter Fassbender, and the Honourable Terry Lake
to discuss the proposed Maple Ridge Civic and Cultural Facility.
CARRIED
6. CORRESPONDENCE
6.1 Alouette River Management Society (“ARMS”) – Council Liaison Position
Letter from Greta Borick-Cunningham, Executive Director, ARMS requesting
consideration of a Council liaison position on the ARMS Board of Directors
and the attendance of key Maple Ridge staff at quarterly meetings of ARMS.
R/2016-350
It was moved and seconded
That Councillor Masse be appointed the liaison to the Alouette River
Management Society (“ARMS”), and that Councillor Robson be appointed
as alternate.
CARRIED
Council Workshop Minutes
July 25, 2016
Page 9 of 9
6.2 Upcoming Events
July 27, 2016
4:00 p.m.
Centra Lawyers Grand Opening, 102-20110 Lougheed Highway
Organizer: Centra Lawyers
July 28, 2016
12:00 p.m.
Celebrate Pride Community BBQ – Memorial Peace Park
Organizer: City of Maple Ridge
July 28, 2016
1:00 p.m.
Pride Crosswalk Dedication Ceremony – 224 Street
Organizer: City of Maple Ridge
July 28, 2016
8:00 p.m.
Candlelight Vigil – Bandstand, Memorial Peace Park
Organizer: Vancouver Sisters of Perpetual Indulgence
July 30, 2016
1:00 p.m.
Hammond Public Art Unveiling for Play Ball - Hammond
Stadium Park
Organizer: Parks & Leisure Services
August 6, 2016
10:00 a.m.
Open House & BBQ – 4802 Fraser Street, Vancouver
Organizer: Multicultural Helping House Society
September 17, 2016
6:00 p.m.
Pub Night & Silent Auction Fundraiser – Equi-Sport Centre’s
Ranch Pub and Grill
Organizer: Ridge Meadows Youth Diversion Program
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
8. MATTERS DEEMED EXPEDIENT
9. ADJOURNMENT – 12:12 p.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer