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HomeMy WebLinkAbout2016-08-29 Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES August 29, 2016 The Minutes of the City Council Workshop held on August 29, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor K. Duncan K. Swift, General Manager of Community Development, Councillor B. Masse Parks and Recreation Services Councillor G Robson P. Gill, General Manager Corporate and Financial Services Councillor C. Speirs C. Carter, Acting General Manager Public Works and Development Services ABSENT C. Marlo, Manager of Legislative Services Councillor C. Bell L. Darcus, Clerk’s Department Councillor T. Shymkiw Other Staff as Required D. Boag, Director of Parks and Facilities D. Cramb, Senior Recreation Manager B. Elliott, Manager of Community Planning S. Murray, Planner 2 L. Benson, Manager of Sustainability and Corporate Planning Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted with the addition of the following 5.6 Update on Purchase of Lougheed Highway Property 5.7 Update on Pitt Meadows Airport Society Council Workshop Minutes August 29, 2016 Page 2 of 7 2. MINUTES 2.1 Minutes of the July 25, 2016 Council Workshop Meeting R/2016-388 It was moved and seconded That the minutes of the Council Workshop Meeting of July 25, 2016 be adopted as circulated. CARRIED 2.2 Minutes of Meetings of Committees and Commissions of Council R/2016-389 It was moved and seconded That the minutes of the Parks & Leisure Services Commission Meeting of June 9, 2016 be received. CARRIED 2.3 Business Arising from Committee Minutes – Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS Councillor Robson Councillor Robson attended a Parks open house on the facilities program. He met with commercial enterprises to discuss parking issues and will bring the issue forward to staff. Councillor Robson and Councillor Masse attended an introductory meeting with the Alouette River Management Society. Councillor Robson advised that he will be absent from meetings in October. Councillor Masse Councillor Masse attended a meeting of a sub-committee of the Social Policy Advisory Committee to establish the community forums for the discussion of homelessness issues. Councillor Speirs Councillor Speirs did work on Demo International, a logging equipment expo, to celebrate the logging heritage in the community. He and his family took a tour of the City of Armstrong including the museum, an archive and an art gallery. Council Workshop Minutes August 29, 2016 Page 3 of 7 Councillor Duncan Councillor Duncan attended the grand opening of the Centra Lawyers law firm, numerous Celebrate Pride events, particularly a candle light vigil hosted by the Vancouver Sisters of Perpetual Indulgence, the launch of Pianos on the Street, and the unveiling of Play Ball. She also attended a meeting of the Strong Kids Team and advised on appointments to the Active Transportation Advisory Committee. Mayor Read Mayor Read attended a TransLink Meeting for the Mayors’ Council of Regional Transportation, met with developers in the community, dealt with media around the property purchase on Lougheed Highway and spoke with Susan Carr to receive an update on the Strong Kids Team. Mayor Read attended a meeting with staff pertaining to after school care. 5. UNFINISHED AND NEW BUSINESS 5.1 Paul Fast, HCMA Architects Presentation on the Maple Ridge Civic & Cultural Facility Mr. Fast gave a power point presentation that provided an overview of the following proposed facilities: • Multi-Use Wellness Facility • Ice Arena & Albion Sports Fields Site • Silver Valley Neighbourhood Amenities • Hammond Community Hall and Park • Ridge Canoe & Kayak Club Note: Item 5.4 was dealt with prior to Item 5.2 5.2 Rental Housing Options Scoping Report – Part 1 Regulatory and Infill Measures Staff report dated August 29, 2016 recommending that staff be directed to prepare a discussion paper and amending bylaw pertaining to the detached garden suites program, the secondary suites program, duplexes in single family zones and a policy to support rental units above commercial. The Acting General Manager Public Works and Development Services provided an overview of the staff report. The Planner provided clarification on the secondary suite program. Council Workshop Minutes August 29, 2016 Page 4 of 7 R/2016-390 It was moved and seconded 1. That staff be directed to prepare a detailed report and amending bylaw package for the following: a. Review and expand the Detached Garden Suites Program; b. Review and expand the Secondary Suites Program; c. Permit duplexes in Single Family zones without rezoning on minimum lot sizes of 557m2 in the Town Centre, and 750m2 within the Urban Area Boundary; and d. Develop a policy to support rental units above commercial. CARRIED 5.3 Review of Growth in the Suburban Residential and Estate Suburban Land Use Designation Staff report dated August 29, 2016 recommending that the Suburban Residential and Estate Suburban Policy Options table provided be used as a method to determine the approach for Suburban Residential and Estate Suburban land use policies. R/2016-391 It was moved and seconded That the staff report dated August 29, 2016 titled “Review of Growth in the Suburban Residential and Estate Suburban Land Use Designation” be deferred to the September 12, 2016 Council Workshop Meeting. CARRIED Note: Item 5.4 dealt with after item 5.1 5.4 Proposed Exclusion Application of the Former Pelton’s Lands by the Aquilini Investment Group Staff report dated August 29, 2016 providing a history of decisions made by the Agricultural Land Commission on the Pelton Lands, an update on recent community feedback and three options in dealing with a proposed Agricultural Land Reserve exclusion application by Aquilini Investment Group. The Acting General Manager Public Works and Development Services provided an overview of the staff report. Council Workshop Minutes August 29, 2016 Page 5 of 7 R/2016-392 It was moved and seconded That pursuant with current practice regarding the processing of ALR Exclusion applications, that Aquilini Investment Group be advised to lead their own consultation program and provide the results of that program to the City as a component of their application submission; and further That City staff be directed to attach the consultation information received to the staff report that would be submitted for Council consideration. CARRIED 5.5 Business & Financial Planning Guidelines 2017-2021 Staff report dated August 29, 2016 recommending that Appendix 1: Guidelines be approved. R/2016-393 It was moved and seconded That the Appendix 1: Guidelines attached to the August 29, 2016 report entitled “Business and Financial Planning Guidelines 2017-2021” be approved. CARRIED 5.6 Update on Purchase of Lougheed Highway Property The General Manager Community Development, Parks and Recreation reviewed the public process to take place with respect to the potential development of the property at 21375 Lougheed Highway. She advised that a rezoning process for the property will be required which will include a Development Information Meeting hosted by BC Housing and the City of Maple Ridge, consideration of first and second readings of the Zoning Bylaw, a Public Hearing relating to the Rezoning and Proposed Use, consideration of third reading of the Zoning Bylaw and consideration of final reading of the zoning bylaw. She also advised that should the rezoning proposal not be approved, other uses for the land will be considered. 5.7 Update on Pitt Meadows Airport Society The Chief Administrative Officer provided an update on the circumstances around the Pitt Meadows Airport Society Board of Directors, advising that resignations by the existing Board have been rescinded and that Board members have agreed to stay to the end of December 2016. He commented on the press release issued by the City of Pitt Meadows and advised that a new governance model should be established by the end of the year with a Council Workshop Minutes August 29, 2016 Page 6 of 7 recommendation of four appointments each from the City of Maple Ridge and the City of Pitt Meadows to be followed by three appointments made by the new Board of Directors. 6. CORRESPONDENCE 6.1 Strata Council of Reflections on The River at 22327 River Road Email dated July 12, 2016 from Barb Lamont inviting Mayor and Council to meet with the Strata Council of the Reflections on The River condo development. Mayor Read provided a background on the invitation. R/2016-394 It was moved and seconded That the Strata Council of the Reflections on The River at 22327 River Road be invited to attend a Council meeting as a delegation. CARRIED 6.2 Upcoming Events September 9, 2016 1:00 p.m. 4th Annual Golf Tournament for Epilepsy, Mission Golf and Country Club Organizer: The Center for Epilepsy and Seizure Education in British Columbia – Invitation issued by Mayor Randy Hawes, Mission, BC September 10, 2016 9:30 a.m. Registration 11:00 a.m. Walk starts Parkinson Society SuperWalk, Spirit Square, Pitt Meadows Organizer: Parkinson Society British Columbia September 17, 2016 6:00 p.m. Pub Night & Silent Auction Fundraiser, Maple Ridge Equi-Sport Centre’s Ranch Pub and Grill Organizer: Maple Ridge/Pitt Meadows Community Services and the Ridge Meadows Youth Diversion Program September 27, 2016 7:30 a.m. Marathon Relay of Hope, Greystone Manor, Maple Ridge Organizer: Greystone Manor September 16, 2016 1:00 p.m. Flame of Hope Gold Tournament, Meadow Gardens Golf Club, Pitt Meadows Organizer: Maple Ridge & Pitt Meadows Chamber of Commerce October 5, 2016 TBD Breast Cancer Awareness Tea, Greystone Manor, Maple Ridge Organizer: Greystone Manor October 17 to 19, 2016 Creative City Summit, City of Surrey, BC Organizer: Creative City Network of Canada Council Workshop Minutes August 29, 2016 Page 7 of 7 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 8. MATTERS DEEMED EXPEDIENT – Nil 9. ADJOURNMENT – 12:34 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer