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Home My WebLink About2016-10-24 Workshop Minutes.pdf City of Maple Ridge COUNCIL WORKSHOP MINUTES October 24, 2016 The Minutes of the City Council Workshop held on October 24, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Councillor B. Masse F. Quinn, Acting Chief Administrative Officer Councillor K. Duncan K. Swift, General Manager of Community Development, Councillor G Robson Parks and Recreation Services Councillor T. Shymkiw P. Gill, General Manager Corporate and Financial Services Councillor C. Speirs L. Darcus, Manager of Legislative Services Other staff as required ABSENT D. Denton, Property & Risk Manager Mayor N. Read C. Carter, Director of Planning Councillor C. Bell A. Bowden, Planner 1 S. Murphy, Planner 2 B. Elliott, Manager of Community Planning M. MacMilan, Youth Programmer, Recreation and Community Services Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES – Nil 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil Council Workshop Minutes October 24, 2016 Page 2 of 7 4 MAYOR’S AND COUNCILLORS’ REPORTS Councillor Speirs Councillor Speirs attended a retirement event for the RCMP Detachment Operations Officer, the Local Voices event at the Maple Ridge Library, Golden Harvest, the 15th Anniversary of the Greg Moore Youth Centre and the Ridge Meadows Hospital Foundation Annual Gala. He attended meetings of the Metro Vancouver Utility Committee and the Council of Councils and participated in discussions with representatives from the Alouette River Management Society on the topic of the Alouette fish passage. He visited local live music venues. Councillor Robson Councillor Robson attended the 15th Anniversary of the Greg Moore Youth Centre, a public presentation hosted by TransLink and a presentation provided by the Social Policy Advisory Committee. He requested an update on Alouette Home Start which was provided by the General Manager of Community Development, Parks and Recreation Services. Councillor Masse Councillor Masse attended meetings of the Metro Vancouver Climate Action Committee and the Council of Councils. He also attended the Dialogue on Homelessness Forum. Councillor Duncan Councillor Duncan attended the Forward 2020 Launch, a School District No. 42 Board meeting and a Council of Councils meeting. 5. UNFINISHED AND NEW BUSINESS 5.1 City Lines of Insurance Presentation by the Municipal Insurance Association • Tom Barnes, Chief Executive Officer The Property and Risk Manager introduced the Chief Executive Officer of the Municipal Insurance Association. Mr. Barnes reviewed the values of the Municipal Insurance Association and provided an overview of the services provided by the Municipal Insurance Association to municipalities. He addressed liability insurance for community associations working under the control of a municipality. Staff report dated October 24, 2016 providing information on the lines of insurance purchased by the City of Maple Ridge. Council Workshop Minutes October 24, 2016 Page 3 of 7 No motion required For information only 5.2 Auxiliary Constable Program Staff report dated October 24, 2016 recommending that Option 3 (Tiered Program) for the RCMP Auxiliary Constable Program be supported. The General Manager of Corporate and Financial Services reviewed the staff report. R/2016-469 It was moved and seconded That Council support Option 3 (Tiered Program) for the RCMP Auxiliary Constable Program. CARRIED 5.3 Council Policy 6.21 – Development Sign Policy Review Staff report dated October 24, 2016 recommending draft Council Policy 6.21 – Development Sign Policy be received and be forwarded to the Development Liaison Committee for review by the Urban Development Institute (UDI) and the Greater Vancouver Homebuilders’ Association (GVHBA). The Director of Planning introduced the topic and reviewed the staff report. A. Bowden, Planner provided a PowerPoint presentation providing the following information: • Development Sign Purpose • Background • Current information required for development signs • Requirements and sign templates of other communities • Proposed changes to the current sign policy and template R/2016-470 It was moved and seconded That the attached draft Council Policy 6.21 – Development Sign Policy, dated October 24, 2016 be received as information and be forwarded to the Development Liaison Committee for review by the Urban Development Institute (UDI) and the Greater Vancouver Homebuilders’ Association (GVHBA). CARRIED Council Workshop Minutes October 24, 2016 Page 4 of 7 5.4 Housing Action Plan Implementation – Incentives for Rental Housing Options Staff report dated October 24, 2016 recommending reports to be prepared on incentives for rental housing as part of the Planning Department’s 2017 work program. The Director of Planning introduced the topic S. Murphy, Planner gave a PowerPoint presentation providing the following information: • Background and context • Other ongoing housing work • Regional incentives • Provincial and Federal Initiatives • Outline of possible incentive projects for Maple Ridge Council discussed the concerns of the federal, provincial and municipal government jurisdictions and the role of government for addressing rental housing. R/2016-471 It was moved and seconded 1. That staff be directed to prepare reports on the following incentives for rental housing as part of the Planning Department’s 2017 work program: a. Fast Tracking Applications b. Reduce/Waive Development Cost Charges c. Reduce/Waive Rezoning, Development Permit and Building Permit Fees d. Payment of Fees for Legal Documents e. Detached Garden Suites Pilot Project CARRIED Councillor Robson, Councillor Shymkiw - OPPOSED 5.5 Youth Strategy Draft Report Staff report dated October 24, 2016 recommending that the Youth Strategy be endorsed and that staff be directed to provide a report which includes a multi-year implementation plan. Council Workshop Minutes October 24, 2016 Page 5 of 7 The General Manager of Community Development, Parks and Recreation Services introduced the topic. The Youth Programmer, Recreation and Community Services, gave a PowerPoint presentation providing the following information: • An update on feedback from Council, School District No. 42 and Planning staff • City Roles • Potential Partners • Enhanced Implementation Plan Note: Councillor Robson left the meeting at 12:07 p.m. R/2016-472 It was moved and seconded That the Youth Strategy be endorsed and that staff be directed to bring back a report that includes a multi-year implementation plan for Council’s consideration. CARRIED 6. CORRESPONDENCE 6.1 Metro Vancouver, Consideration of the Five-Year Review of Metro Vancouver 2040: Shaping our Future, the Regional Growth Strategy Letter dated August 11, 2016 from Greg Moore, Chair, Metro Vancouver Board, seeking comments from affected local governments on the need for, and scope of, a review of Metro 2040. E-mail dated September 20, 2016 from Donna Davis, Parks, Planning and Environmental Department, Metro Vancouver extending the deadline for submissions on the need for, and scope of, a review of Metro 2040 to October 26, 2016. The Director of Planning provided background information and an overview. R/2016-473 It was moved and seconded That staff advise Metro Vancouver that Maple Ridge Council recommends no full review of Metro 2040 – Regional Growth Strategy at this time, indicating, however, that concerns related to climate change issues were raised. CARRIED Council Workshop Minutes October 24, 2016 Page 6 of 7 6.2 Upcoming Events October 27, 2016 11:30 a.m. 2016 Business Excellence Awards Nominees Luncheon – Pitt Meadows Golf Club Organizer: Chamber of Commerce November 5, 2016 2:00 p.m. Diwali Festival of Lights – Maple Ridge Library Organizer: Fraser Valley Regional Library November 11, 2016 10:45 a.m. Remembrance Day Service – Memorial Peace Park Organizer: The Royal Canadian Legion November 25, 2016 1:00 p.m. Opening of Blue Mountain Early Years Centre – Blue Mountain Elementary School Organizer: Ridge Meadows Early Childhood Development Committee and School District No.42 December 8, 2016 6:00 p.m. 23rd Annual Labour Appreciation Night – Hilton Vancouver Metrotown Organizer: United Way of the Lower Mainland 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Links to member associations: • Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016- archive.html • Lower Mainland Local Government Association (“LMLGA”) o http://www.lmlga.ca/ • Federation of Canadian Municipalities (“FCM”) o https://www.fcm.ca/ 8. NOTICE OF CLOSED COUNCIL MEETING R/2016-474 It was moved and seconded That the Council meeting immediately following this meeting be closed to the public pursuant to Section 90(1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: Council Workshop Minutes October 24, 2016 Page 7 of 7 1. The acquisition of land or improvements of which council considers that disclosure might reasonably be expected to harm the interests of the municipality; and 2. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 9. ADJOURNMENT – 12:25 p.m. _______________________________ B. Masse, Acting Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer