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Home My WebLink About2016-11-21 Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES November 21, 2016 The Minutes of the City Council Workshop held on November 21, 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor K. Duncan K. Swift, General Manager of Parks, Recreation and Councillor B. Masse Cultural Services Councillor T. Shymkiw F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services L. Darcus, Manager of Legislative Services ABSENT Other Staff as Required Councillor C. Bell L. Saracusa, Manager of Economic Development Councillor G Robson C. Carter, Director of Planning C. Goddard, Manager of Development and Environmental Services D. Hall, Planner 2 Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Councillor Shymkiw was not in attendance at the start of the meeting. He joined the meeting at 10:08 p.m. 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES 2.1 Minutes of the November 7, 2016 Council Workshop Meeting R/2016-523 It was moved and seconded That the minutes of the Council Workshop Meeting of November 7, 2016 be adopted as circulated. CARRIED Council Workshop Minutes November 21, 2016 Page 2 of 4 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS 5. UNFINISHED AND NEW BUSINESS 5.1 Pitt Meadows Airport Society (PMAS) Constitution and Bylaws Staff report dated November 21, 2016 recommending that changes recommended by the City of Pitt Meadows to the Pitt Meadows Society Constitution and Bylaws (Draft) for Clauses 3.7 and 4.7 be approved; that a letter to the City of Pitt Meadows outlining concerns with recommended changes to Clauses 6.8, 15.1 and 15.2 be prepared and further that a facilitated session between the two Councils be scheduled should no agreement be reached on final language for Clauses 6.8, 15.1 and 15.2. The Manager of Economic Development reviewed the staff report. R/2016-524 It was moved and seconded a) That the changes recommended by the City of Pitt Meadows to the Pitt Meadows Airport Society Constitution and Bylaws (Draft) for Clauses 3.7 and 4.7 be approved; and b) That staff be directed to prepare a letter from the Chief Administrative Officer to the City of Pitt Meadows Chief Administrative Officer outlining the concerns with the recommended changes to Clauses 6.8, 15.1 and 15.2; and further c) That staff be directed to schedule a facilitated session between the two councils in an effort to reach agreement on the constitution and bylaws of the Pitt Meadows Airport Society, If there is no agreement reached between the CAOs on final language for Clauses 6.8, 15.1 and 15.2. CARRIED 5.2 2016-436-RZ, Zoning Bylaw Text Amendment, Farm Home Plate Staff report dated November 21, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7298-2016 to establish maximum size and setbacks for residential development within the Agricultural Land Reserve be given first and second reading and be forwarded to Public Hearing. Council Workshop Minutes November 21, 2016 Page 3 of 4 It was noted that the online electronic version of Bylaw No. 7298-2016 differed from the hard copy in that Sections 3(e) and (f) in the electronic version used the text “single detached residential” rather than the correct text of “one family residential” as per the hard copy. 5.2.1 R/2016-525 It was moved and seconded That Bylaw No. 7298-2016 be given first and second readings and be forwarded to Public Hearing. CARRIED 5.2.2 R/2016-526 It was moved and seconded That the issue of farm home plate size and setbacks on lands which are in an Agricultural zone outside of the Agricultural Land Reserve be forwarded to the Agricultural Advisory Committee for review and feedback. CARRIED 6. CORRESPONDENCE 6.1 Upcoming Events November 24, 2016 6:30 p.m. 2016 Granting Ceremony – the ACT Organizer: Maple Ridge Community Foundation November 25, 2016 8:30 p.m. Operation Red Nose Kick-Off – Maple Ridge Towing Organizer: Operation Red Nose Ridge Meadows November 27, 2016 11:00 a.m. 36th Annual Exhibit and Sale – Whonnock Lake Centre Organizer: Whonnock Weavers & Spinners Guild December 16, 2016 7:00 p.m. Holiday Train – Port Haney Station Organizer: Canadian Pacific Rail December 20, 2016 7:00 p.m. Celebrating Hanukka, The Festival of Lights – 3476 Oak Street, Vancouver Organizer: The Centre for Israel and Jewish Affairs Council Workshop Minutes November 21, 2016 Page 4 of 4 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 8. MATTERS DEEMED EXPEDIENT 9. NOTICE OF CLOSED COUNCIL MEETING R/2016-527 It was moved and seconded That the meeting be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: 1. Personal information about an identifiable individual who holds or is being considered for a position on a Committee of Council. 2. The acquisition of land or improvements of which the council considers that disclosure might reasonably be expected to harm the interests of the municipality; 3 The consideration of information received and held in confidence relating to negotiations between the municipality and the provincial government. 4. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED 10. ADJOURNMENT – 10:47 a.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer