HomeMy WebLinkAbout2016-12-05 Workshop Minutes.pdf
City of Maple Ridge
COUNCIL WORKSHOP MINUTES
December 5, 2016
The Minutes of the City Council Workshop held on December 5, 2016 at 10:00 a.m.
in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
PRESENT
Elected Officials Appointed Staff
Mayor N. Read E.C. Swabey, Chief Administrative Officer
Councillor K. Duncan K. Swift, General Manager of Community Development,
Councillor B. Masse Parks and Recreation Services
Councillor G Robson P. Gill, General Manager Corporate and Financial Services
Councillor T. Shymkiw F. Quinn, General Manager Public Works and Development
Councillor C. Speirs Services
L. Darcus, Manager of Legislative Services
Absent A. Gaunt, Confidential Secretary
Councillor C. Bell Other Staff as Required
D. Pollock, Municipal Engineer
C. Carter, Director of Planning
M. Pym, Environmental Technician
H. Exner, Fire Chief
Note: These Minutes are posted on the City Web Site at www.mapleridge.ca
1. ADOPTION OF THE AGENDA
The agenda was adopted as circulated.
2. MINUTES – Nil
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4 MAYOR’S AND COUNCILLORS’ REPORTS
Councillor Robson
Councillor Robson attended the Christmas Parade and event
Council Workshop Minutes
December 5, 2016
Page 2 of 5
Councillor Duncan
Councillor Duncan attended a meeting with Michael Anhorn from the
Canadian Mental Health Association.
Councillor Speirs
Councillor Speirs attended the Christmas Parade and event
Mayor Read
Mayor Read thanked all for the work done on business planning. She met
with representatives from the Ministry of Child and Family Development and
attended a meeting of the Strong Kids team.
5. UNFINISHED AND NEW BUSINESS
5.1 Asset Management Planning Program
Staff report dated December 5, 2016 recommending that the application to
the Asset Management Planning Program for the Integrated Asset
Management Strategy for up to $10,000 in matching funds be endorsed.
The Municipal Engineer reviewed the staff report.
R/2016-549
It was moved and seconded
That the application to the Asset Management Planning Program for up to
$10,000 in matching funds be endorsed; and
That the City of Maple Ridge provide overall grant management of funds for
the Integrated Asset Management Strategy, should the funding application be
approved.
CARRIED
5.2 Canada-British Columbia Clean Water and Wastewater Fund
Staff report dated December 5, 2016 recommending that an application to
the Clean Water and Wastewater Fund for the 225 Street Pump Station and
Force Main Update – Phase 1 be endorsed.
The Municipal Engineer reviewed the staff report.
R/2016-550
It was moved and seconded
That the application to the Clean Water and Wastewater Fund for “225 Street
Sewage Pump Station and Force Main Upgrade – Phase One” be endorsed;
and
Council Workshop Minutes
December 5, 2016
Page 3 of 5
That the 2017-2021 Financial Plan Bylaw includes sufficient funding for the
City’s share of the Phase One project costs.
CARRIED
5.3 Environmental Management Strategy Implementation – Soil Deposit
Regulation Bylaw Review Process Update and Draft Bylaw
Staff report dated December 5, 2016 providing an update on the public
consultation process on the soil deposit regulation bylaw and a summary of
the draft bylaw amendments reflective of feedback from residents and local
businesses.
The Environmental Technician gave a PowerPoint presentation providing
information on the public consultation process to date, community feedback,
the draft soil deposit bylaw and proposed changes to that bylaw and the next
steps in the process.
5.4 Letter to JIBC Requesting Reduced Costs
Letter dated December 2, 2016 from the City of Maple Ridge to the Justice
Institute of BC.
The Fire Chief reviewed the letter to be sent to the Justice Institute of BC.
R/2016-551
It was moved and seconded
That the letter to the Justice Institute of BC be approved as written and
sent to the Institute.
CARRIED
6. CORRESPONDENCE
6.1 Upcoming Events
December 7, 2016
7:00 p.m.
Naloxone Training Session – Greg Moore Youth Centre
Organizer: Strong Kids Team and Alouette Addictions
December 9, 2016
8:45 a.m.
Grand Opening of Shipley’s No Frills – 22427 Dewdney Trunk
Road
Organizer: Loblaw Companies Limited
Council Workshop Minutes
December 5, 2016
Page 4 of 5
7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
Links to member associations:
• Union of British Columbia Municipalities (“UBCM”) Newsletter The
Compass o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016-
archive.html
• Lower Mainland Local Government Association (“LMLGA”) o http://www.lmlga.ca/
• Federation of Canadian Municipalities (“FCM”)
o https://www.fcm.ca/
8. MATTERS DEEMED EXPEDIENT
9. NOTICE OF CLOSED COUNCIL MEETING
R/2016-552
It was moved and seconded
That the Council meeting immediately following this meeting be closed to the
public pursuant to Section 90(1) and 90 (2) of the Community Charter as the
subject matter being considered relates to the following:
1. Personal information about an identifiable individual who being
considered for a position on a Committee of Council.
2. The acquisition of land and improvements of which the council considers
that disclosure might reasonably be expected to harm the interests of
the municipality;
3. Any other matter that may be brought before the Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90
(1) and 90 (2) of the Community Charter or Freedom of Information and
Protection of Privacy Act.
CARRIED
Council Workshop Minutes
December 5, 2016
Page 5 of 5
10. ADJOURNMENT – 11:23 a.m.
_______________________________
N. Read, Mayor
Certified Correct
___________________________________
L. Darcus, Corporate Officer