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Home My WebLink About2012-03-19 Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOPCOUNCIL WORKSHOPCOUNCIL WORKSHOPCOUNCIL WORKSHOP March 19, 2012 The Minutes of the Municipal Council Workshop held on March 19, 2012 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor C. Ashlie Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden J. Leeburn, Executive Director C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Nolan, Manager of Accounting L. Holitzki, Director of Licences, Permits and Bylaws D. Pollock, Municipal Engineer C. Carter, Director of Planning C. Goddard, Manager of Development and Environment Services F. Armstrong, Manager of Corporate Communication Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca Note: Councillor Dueck was not in attendance at the start of the meeting 1. ADOPTION OF THE AGENDAADOPTION OF THE AGENDAADOPTION OF THE AGENDAADOPTION OF THE AGENDA The agenda was adopted as circulated. Council Workshop Minutes March 19, 2012 Page 2 of 6 2. MINUTES MINUTES MINUTES MINUTES R/2012-109 Minutes It was moved and seconded March 5, 2012 That the minutes of the Council Workshop Meeting ofThat the minutes of the Council Workshop Meeting ofThat the minutes of the Council Workshop Meeting ofThat the minutes of the Council Workshop Meeting of March 5, March 5, March 5, March 5, 2012012012012222 be adopted as circulated. be adopted as circulated. be adopted as circulated. be adopted as circulated. CARRIED Note: Councillor Dueck arrived at 9:02 a.m. 3. PRESENTATIONS AT THE REQUEST OF COUNCILPRESENTATIONS AT THE REQUEST OF COUNCILPRESENTATIONS AT THE REQUEST OF COUNCILPRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4. UNFINISHED AND NEW BUSINESSUNFINISHED AND NEW BUSINESSUNFINISHED AND NEW BUSINESSUNFINISHED AND NEW BUSINESS 4.1 Preliminary Preliminary Preliminary Preliminary 2011 2011 2011 2011 YearYearYearYear----eeeend nd nd nd Update (General Revenue Fund)Update (General Revenue Fund)Update (General Revenue Fund)Update (General Revenue Fund) Staff report dated March 19, 2012 providing a preliminary update of the 2011 results in the General Revenue Fund. The Manager of Accounting reviewed the report and gave a PowerPoint presentation providing an update on the General Revenue Fund and providing an explanation of financial plans versus financial statements and the legislative framework around standards set for government financial statements. She outlined the 2011 General Revenue results, year-end provisions for various upcoming projects and spoke to the next steps in the process. The General Manager of Corporate and Financial Services provided clarification on ‘accrual accounting’, spoke to transfers in general revenue and advised on the provisions for upcoming projects. R/2012-110 Preliminary 2011 Year-end Update It was moved and seconded That That That That the report dated March 19, 2011 titled “Preliminary 2011 the report dated March 19, 2011 titled “Preliminary 2011 the report dated March 19, 2011 titled “Preliminary 2011 the report dated March 19, 2011 titled “Preliminary 2011 YearYearYearYear----end Update (General Revenue Fund) end Update (General Revenue Fund) end Update (General Revenue Fund) end Update (General Revenue Fund) be received for be received for be received for be received for information.information.information.information. CARRIED Council Workshop Minutes March 19, 2012 Page 3 of 6 4.2 Draft Business Licencing and Regulation Bylaw No. 6515Draft Business Licencing and Regulation Bylaw No. 6515Draft Business Licencing and Regulation Bylaw No. 6515Draft Business Licencing and Regulation Bylaw No. 6515----2011201120112011 Staff report dated March 19, 2012 recommending that the draft Business Licencing and Regulation Bylaw No. 6515-2011 be finalized following Council’s input and forwarded to first reading. The Director of Licences, Permits and Bylaws reviewed the report and the draft bylaw attached. Comments and suggestions on the draft bylaw were put forward by Council. R/2012-111 BL No. 6515-2011 Input for draft It was moved and seconded That That That That following Council’s input at the March 19, 2012 following Council’s input at the March 19, 2012 following Council’s input at the March 19, 2012 following Council’s input at the March 19, 2012 Workshop, the draft Business LicencingWorkshop, the draft Business LicencingWorkshop, the draft Business LicencingWorkshop, the draft Business Licencing and Regulation Bylaw and Regulation Bylaw and Regulation Bylaw and Regulation Bylaw No. 6515No. 6515No. 6515No. 6515----2011 be finalized and forwarded to Council for first 2011 be finalized and forwarded to Council for first 2011 be finalized and forwarded to Council for first 2011 be finalized and forwarded to Council for first reading;reading;reading;reading; That Public Notice of the proposed Business Licencing and That Public Notice of the proposed Business Licencing and That Public Notice of the proposed Business Licencing and That Public Notice of the proposed Business Licencing and Regulation Bylaw No. 6515Regulation Bylaw No. 6515Regulation Bylaw No. 6515Regulation Bylaw No. 6515----2011 be given in accordance with 2011 be given in accordance with 2011 be given in accordance with 2011 be given in accordance with Sections 59(2) and (3) of the Community ChartSections 59(2) and (3) of the Community ChartSections 59(2) and (3) of the Community ChartSections 59(2) and (3) of the Community Charter prior to the er prior to the er prior to the er prior to the adoption of the Bylaw.adoption of the Bylaw.adoption of the Bylaw.adoption of the Bylaw. CARRIED 4.3 Density Review Process for North Albion AreaDensity Review Process for North Albion AreaDensity Review Process for North Albion AreaDensity Review Process for North Albion Area Staff report dated March 19, 2012 recommending that Option #3 Albion Matrix Amendment Process be endorsed and that the process for the processing of in stream rezoning applications in the study area be endorsed. General Manager Public Works and Development Services introduced the item and advised on the issues being addressed through the report. The Manager of Development and Environmental Services reviewed the report and provided a PowerPoint presentation outlining the history of the area and the process and implications of increasing density. Council Workshop Minutes March 19, 2012 Page 4 of 6 R/2012-112 Density Review Process – North It was moved and seconded Albion Area ThatThatThatThat the staffthe staffthe staffthe staff report dated March 19, 2012 titled “Density report dated March 19, 2012 titled “Density report dated March 19, 2012 titled “Density report dated March 19, 2012 titled “Density Review Process for North Albion Area” Review Process for North Albion Area” Review Process for North Albion Area” Review Process for North Albion Area” be forwarded to the be forwarded to the be forwarded to the be forwarded to the March 27, 2012 Council meeting.March 27, 2012 Council meeting.March 27, 2012 Council meeting.March 27, 2012 Council meeting. CARRIED Note: The meeting adjourned at 11:07 a.m. and reconvened at 11:15 a.m. 4.4 Development of District Owned PropeDevelopment of District Owned PropeDevelopment of District Owned PropeDevelopment of District Owned Property in Town Centrerty in Town Centrerty in Town Centrerty in Town Centre Staff report dated March 19, 2012 recommending that the process outlined in Figure 3 be endorsed. The General Manager of Public Works and Development Services reviewed the report. R/2012-113 District Owned Property It was moved and seconded Development That That That That the process outlined in Figure 3 of the staff report dated the process outlined in Figure 3 of the staff report dated the process outlined in Figure 3 of the staff report dated the process outlined in Figure 3 of the staff report dated March 19, 2012 titled “Development of District Owned March 19, 2012 titled “Development of District Owned March 19, 2012 titled “Development of District Owned March 19, 2012 titled “Development of District Owned Property in the Town Centre”, be endorsed.Property in the Town Centre”, be endorsed.Property in the Town Centre”, be endorsed.Property in the Town Centre”, be endorsed. CARRIED 4.5 Council Remuneration PolicyCouncil Remuneration PolicyCouncil Remuneration PolicyCouncil Remuneration Policy Staff report dated March 5, 2012 recommending that the Council Remuneration Policy be adopted. (forwarded from the March 5, 2012 Council Workshop Meeting) R/2012-114 4.5.1 Council Remuneration It was moved and seconded Policy That a resolution recommending that Council That a resolution recommending that Council That a resolution recommending that Council That a resolution recommending that Council Remuneration Remuneration Remuneration Remuneration for the 2011for the 2011for the 2011for the 2011----2014 term remain as that paid in 2011 be 2014 term remain as that paid in 2011 be 2014 term remain as that paid in 2011 be 2014 term remain as that paid in 2011 be forwarded to the March 27, 2012 Council Meetingforwarded to the March 27, 2012 Council Meetingforwarded to the March 27, 2012 Council Meetingforwarded to the March 27, 2012 Council Meeting CARRIED Council Workshop Minutes March 19, 2012 Page 5 of 6 R/2012-115 4.5.2 Council Remuneration It was moved and seconded Policy That That That That a letter be sent to Premier Christy Clarka letter be sent to Premier Christy Clarka letter be sent to Premier Christy Clarka letter be sent to Premier Christy Clark requesting that requesting that requesting that requesting that the Terms of Reference for the Municipal Auditor General the Terms of Reference for the Municipal Auditor General the Terms of Reference for the Municipal Auditor General the Terms of Reference for the Municipal Auditor General include consideration of remuneration for Municipal Councils.include consideration of remuneration for Municipal Councils.include consideration of remuneration for Municipal Councils.include consideration of remuneration for Municipal Councils. CARRIED 5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE 5.1 Metro Vancouver Metro Vancouver Metro Vancouver Metro Vancouver –––– Notification of Proposed Amendment to the Metro Notification of Proposed Amendment to the Metro Notification of Proposed Amendment to the Metro Notification of Proposed Amendment to the Metro Vancouver Vancouver Vancouver Vancouver Regional Growth StrategyRegional Growth StrategyRegional Growth StrategyRegional Growth Strategy Letter dated February 23, 2012 from Paulette Vetleson, Manager/Corporate Secretary, Metro Vancouver notifying all affected local governments of a proposed amendment from the City of Coquitlam to the Metro Vancouver 2040 Regional Growth Strategy Bylaw. The Director of Planning advised on the intent of the letter. R/2012-116 Metro Vancouver Amendment to the It was moved and seconded Growth Strategy That the letter dated February 23, 2012 from Paulette That the letter dated February 23, 2012 from Paulette That the letter dated February 23, 2012 from Paulette That the letter dated February 23, 2012 from Paulette VetlesonVetlesonVetlesonVetleson, Manager/Corporate Secretary, Metro Vancouver be , Manager/Corporate Secretary, Metro Vancouver be , Manager/Corporate Secretary, Metro Vancouver be , Manager/Corporate Secretary, Metro Vancouver be received for information.received for information.received for information.received for information. CARRIED 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCILBRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCILBRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCILBRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 7. MATTERS DEEMED EXPEDIENTMATTERS DEEMED EXPEDIENTMATTERS DEEMED EXPEDIENTMATTERS DEEMED EXPEDIENT – Nil Council Workshop Minutes March 19, 2012 Page 6 of 6 8. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 12:30 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer