HomeMy WebLinkAbout2012-04-30 Workshop Minutes.pdfDistrict of Maple Ridge
COUNCIL WORKSHOPCOUNCIL WORKSHOPCOUNCIL WORKSHOPCOUNCIL WORKSHOP
April 30, 2012
The Minutes of the Municipal Council Workshop held on April 30, 2012 at 9:00 a.m.
in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British
Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials Appointed Staff
Mayor E. Daykin J. Rule, Chief Administrative Officer
Councillor C. Bell K. Swift, General Manager of Community Development,
Councillor C. Ashlie Parks and Recreation Services
Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services
Councillor B. Masse F. Quinn, General Manager Public Works and Development
Councillor M. Morden Services
J. Leeburn, Executive Director
Absent C. Marlo, Manager of Legislative Services
Councillor Dueck A. Gaunt, Confidential Secretary
Other Staff as Required
Guest L. Holtitzki, Director of Licences, Permits and Bylaws
K. Day, Executive Director, D. Pollock, Municipal Engineer
MR Recycling Society S. Cote-Rolvink, Manager of Inspection Services
Inspector D. Fleugel, Operations Officer, Ridge Meadows
RCMP
T. Thompson, Manager of Financial Planning
F. Armstrong, Manager of Corporate Communications
Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca
1. ADOPTION OF THE AGENDAADOPTION OF THE AGENDAADOPTION OF THE AGENDAADOPTION OF THE AGENDA
The agenda was adopted as circulated.
Council Workshop Minutes
April 30, 2012
Page 2 of 9
2. MINUTES MINUTES MINUTES MINUTES
R/2012-186
Minutes It was moved and seconded
April 16, 2012
That the minutes of the Council Workshop Meeting ofThat the minutes of the Council Workshop Meeting ofThat the minutes of the Council Workshop Meeting ofThat the minutes of the Council Workshop Meeting of April 16April 16April 16April 16, , , ,
2012012012012222 be adopted as circulated. be adopted as circulated. be adopted as circulated. be adopted as circulated.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCILPRESENTATIONS AT THE REQUEST OF COUNCILPRESENTATIONS AT THE REQUEST OF COUNCILPRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4. UNFINISHED AND NEW BUSINESSUNFINISHED AND NEW BUSINESSUNFINISHED AND NEW BUSINESSUNFINISHED AND NEW BUSINESS
4.1 Resident Only ParkingResident Only ParkingResident Only ParkingResident Only Parking ZonesZonesZonesZones
Staff report dated April 30, 2012 recommending that staff be directed to
develop a policy to address resident parking issues in residential
neighbourhoods adjacent to areas of high demand.
The General Manager Public Works and Development Services introduced the
topic. He advised on the genesis of the report, the municipality’s philosophy
pertaining to on-street parking over the years and the development of a new
policy.
The Municipal Engineer reviewed the report.
The Director of Licences, Permits and Bylaws advised on methods by which
complaints of people parking in residential only parking zones would be dealt
with by the Bylaws Department.
R/2012-187
Resident Only
Parking Zones It was moved and seconded
Develop Policy
That That That That staff be directed staff be directed staff be directed staff be directed to develop a policy to address resident to develop a policy to address resident to develop a policy to address resident to develop a policy to address resident
parking issues in residential neighbourhoods adjacent to areas parking issues in residential neighbourhoods adjacent to areas parking issues in residential neighbourhoods adjacent to areas parking issues in residential neighbourhoods adjacent to areas
of high demand such as hospitals, transportation or of high demand such as hospitals, transportation or of high demand such as hospitals, transportation or of high demand such as hospitals, transportation or
commercial hubs.commercial hubs.commercial hubs.commercial hubs.
CARRIED
Council Workshop Minutes
April 30, 2012
Page 3 of 9
4.2 Remedial Action for the Demolition of Derelict/Unsafe Structure at 2Remedial Action for the Demolition of Derelict/Unsafe Structure at 2Remedial Action for the Demolition of Derelict/Unsafe Structure at 2Remedial Action for the Demolition of Derelict/Unsafe Structure at 22173 2173 2173 2173
Cliff AvenueCliff AvenueCliff AvenueCliff Avenue
Staff report dated April 30, 2012 recommending that remedial action
requirements be imposed on the Owner of the property at 22173 Cliff Avenue.
The Director of Licences, Permits and Bylaws gave a PowerPoint presentation
which provided pictures of the derelict structure and she reviewed the staff
report.
R/2012-188
Remedial Action
Demolition It was moved and seconded
NOW THEREFORE, be it resolved:NOW THEREFORE, be it resolved:NOW THEREFORE, be it resolved:NOW THEREFORE, be it resolved:
• THAT Council hereby consider that the property located at THAT Council hereby consider that the property located at THAT Council hereby consider that the property located at THAT Council hereby consider that the property located at
22173 Cliff Ave, and legally described as PID 002 196 565, 22173 Cliff Ave, and legally described as PID 002 196 565, 22173 Cliff Ave, and legally described as PID 002 196 565, 22173 Cliff Ave, and legally described as PID 002 196 565,
District 397, LD 36, Lot 42 Plan 9214 (the “Property”) District 397, LD 36, Lot 42 Plan 9214 (the “Property”) District 397, LD 36, Lot 42 Plan 9214 (the “Property”) District 397, LD 36, Lot 42 Plan 9214 (the “Property”)
is in a hazardous condition and creates an unsafe condition is in a hazardous condition and creates an unsafe condition is in a hazardous condition and creates an unsafe condition is in a hazardous condition and creates an unsafe condition
within the meaning of within the meaning of within the meaning of within the meaning of Sections 73 (2)(a) and 73 (2)(b) of the Sections 73 (2)(a) and 73 (2)(b) of the Sections 73 (2)(a) and 73 (2)(b) of the Sections 73 (2)(a) and 73 (2)(b) of the
Community CharterCommunity CharterCommunity CharterCommunity Charter, as a result of the Structure being , as a result of the Structure being , as a result of the Structure being , as a result of the Structure being
insecure for an extended period of time over the past year insecure for an extended period of time over the past year insecure for an extended period of time over the past year insecure for an extended period of time over the past year
and the Structure’s continual structural deterioration that and the Structure’s continual structural deterioration that and the Structure’s continual structural deterioration that and the Structure’s continual structural deterioration that
the Structure contravenes the Maple Ridge the Structure contravenes the Maple Ridge the Structure contravenes the Maple Ridge the Structure contravenes the Maple Ridge Building Bylaw Building Bylaw Building Bylaw Building Bylaw
No. 6180No. 6180No. 6180No. 6180----2003 and the BC Building Code.2003 and the BC Building Code.2003 and the BC Building Code.2003 and the BC Building Code.
• THAT Council hereby declares that the Property is a THAT Council hereby declares that the Property is a THAT Council hereby declares that the Property is a THAT Council hereby declares that the Property is a
nuisance, within the meaning of Section 74(2) of the nuisance, within the meaning of Section 74(2) of the nuisance, within the meaning of Section 74(2) of the nuisance, within the meaning of Section 74(2) of the
Community CharterCommunity CharterCommunity CharterCommunity Charter, as Council considers the Structure to , as Council considers the Structure to , as Council considers the Structure to , as Council considers the Structure to
be so dilapidated and unclean as to bebe so dilapidated and unclean as to bebe so dilapidated and unclean as to bebe so dilapidated and unclean as to be offensive and pose a offensive and pose a offensive and pose a offensive and pose a
risk to the community, and Council considers that there is a risk to the community, and Council considers that there is a risk to the community, and Council considers that there is a risk to the community, and Council considers that there is a
danger to people adjacent to or visiting the Property, danger to people adjacent to or visiting the Property, danger to people adjacent to or visiting the Property, danger to people adjacent to or visiting the Property,
especially children due to the likelihood of harm or personal especially children due to the likelihood of harm or personal especially children due to the likelihood of harm or personal especially children due to the likelihood of harm or personal
injury. injury. injury. injury.
Council therefore resolves that within thirtyCouncil therefore resolves that within thirtyCouncil therefore resolves that within thirtyCouncil therefore resolves that within thirty (30) days of (30) days of (30) days of (30) days of
receiving a copy of this resolution,receiving a copy of this resolution,receiving a copy of this resolution,receiving a copy of this resolution, the Othe Othe Othe Owner of the Property is wner of the Property is wner of the Property is wner of the Property is
required torequired torequired torequired to perform the following Remedial Action perform the following Remedial Action perform the following Remedial Action perform the following Remedial Action
requirementsrequirementsrequirementsrequirements::::
1.1.1.1. Demolish the Demolish the Demolish the Demolish the SSSStructure, remove the foundation and all tructure, remove the foundation and all tructure, remove the foundation and all tructure, remove the foundation and all
demolition materials from the site.demolition materials from the site.demolition materials from the site.demolition materials from the site.
2.2.2.2. Any excavation resulting from the demolition must be filled Any excavation resulting from the demolition must be filled Any excavation resulting from the demolition must be filled Any excavation resulting from the demolition must be filled
in to prevent water from ponding on the site.in to prevent water from ponding on the site.in to prevent water from ponding on the site.in to prevent water from ponding on the site.
Council Workshop Minutes
April 30, 2012
Page 4 of 9
3.3.3.3. The owner must follow all Work Safe BC Hazardous The owner must follow all Work Safe BC Hazardous The owner must follow all Work Safe BC Hazardous The owner must follow all Work Safe BC Hazardous
Materials requirements for the safe removal of any and all Materials requirements for the safe removal of any and all Materials requirements for the safe removal of any and all Materials requirements for the safe removal of any and all
hazardous materials in the structure.hazardous materials in the structure.hazardous materials in the structure.hazardous materials in the structure.
In In In In the event the Owner has not performed all of the Remedial the event the Owner has not performed all of the Remedial the event the Owner has not performed all of the Remedial the event the Owner has not performed all of the Remedial
ActioActioActioAction rn rn rn requirements within 30 days after notice of this equirements within 30 days after notice of this equirements within 30 days after notice of this equirements within 30 days after notice of this
resolution is delivered to the Owner, the District may, by its own resolution is delivered to the Owner, the District may, by its own resolution is delivered to the Owner, the District may, by its own resolution is delivered to the Owner, the District may, by its own
forces or those of a contractor engaged by the District, enter forces or those of a contractor engaged by the District, enter forces or those of a contractor engaged by the District, enter forces or those of a contractor engaged by the District, enter
the Propertythe Propertythe Propertythe Property and perform the Remedial Action and perform the Remedial Action and perform the Remedial Action and perform the Remedial Action rrrrequirements.equirements.equirements.equirements.
In the event the District takes the above referenced action, the In the event the District takes the above referenced action, the In the event the District takes the above referenced action, the In the event the District takes the above referenced action, the
District may recDistrict may recDistrict may recDistrict may recover the expense from the Ownerover the expense from the Ownerover the expense from the Ownerover the expense from the Owner, together with , together with , together with , together with
costs and interest, in the same manner as municipal taxes in costs and interest, in the same manner as municipal taxes in costs and interest, in the same manner as municipal taxes in costs and interest, in the same manner as municipal taxes in
accordance with secaccordance with secaccordance with secaccordance with sections 17, 258, and 259 of the tions 17, 258, and 259 of the tions 17, 258, and 259 of the tions 17, 258, and 259 of the Community Community Community Community
CharterCharterCharterCharter....
If a person with notice of this resolution wishes to request If a person with notice of this resolution wishes to request If a person with notice of this resolution wishes to request If a person with notice of this resolution wishes to request
reconsideration of these requirements by Council, written notice reconsideration of these requirements by Council, written notice reconsideration of these requirements by Council, written notice reconsideration of these requirements by Council, written notice
of this request must be provided to the Manager of Legislative of this request must be provided to the Manager of Legislative of this request must be provided to the Manager of Legislative of this request must be provided to the Manager of Legislative
Services within 1Services within 1Services within 1Services within 14 business days of that person receiving 4 business days of that person receiving 4 business days of that person receiving 4 business days of that person receiving
notice of this resolution.notice of this resolution.notice of this resolution.notice of this resolution.
CARRIED
4.3 NewNewNewNew Building Bylaw No. Building Bylaw No. Building Bylaw No. Building Bylaw No. 6925692569256925----2012201220122012
Staff report dated April 30, 2012 recommending that Maple Ridge Building
Bylaw No. 6925-2012 be referred to a future Committee of the Whole
meeting.
The Director of Licences, Permits and Bylaws reviewed the report. She
advised that the fee structure will remain the same and that changes to fees
will be brought before Council at a later date.
The Manager of Inspection Services spoke to the changes to the existing
building bylaw and advised on new guidelines.
R/2012-189
BL No. 6765-2012
Refer to COW It was moved and seconded
That That That That Bylaw No. 6925Bylaw No. 6925Bylaw No. 6925Bylaw No. 6925----2012 be2012 be2012 be2012 be referred to a future Committee referred to a future Committee referred to a future Committee referred to a future Committee
of the Whole.of the Whole.of the Whole.of the Whole.
CARRIED
Council Workshop Minutes
April 30, 2012
Page 5 of 9
Note: The meeting recessed at 10:37 a.m. and reconvened at 10:45 a.m.
4.4 Diversion of Organic Waste as Mandated by Metro Vancouver’s ISWRMPDiversion of Organic Waste as Mandated by Metro Vancouver’s ISWRMPDiversion of Organic Waste as Mandated by Metro Vancouver’s ISWRMPDiversion of Organic Waste as Mandated by Metro Vancouver’s ISWRMP
Staff report dated April 30, 2012 summarizing existing solid waste and
recycling operations within the District.
The General Manager Public Works and Development Services introduced the
report. He advised that the report was expanded to include information on
garbage collection. He reviewed the appendix attached to the report.
The Municipal Engineer reviewed the report.
The Executive Director of the Ridge Meadows Recycling Society addressed the
Extended Producer Responsibility portion of the report.
R/2012-190 4.4.1
Organic Waste
Diversion It was moved and seconded
That That That That the report datthe report datthe report datthe report dated Apriled Apriled Apriled April 30, 2012 titled “Diversion of 30, 2012 titled “Diversion of 30, 2012 titled “Diversion of 30, 2012 titled “Diversion of
Organic Waste as Mandated by Metro Vancouver’s ISWRMP” Organic Waste as Mandated by Metro Vancouver’s ISWRMP” Organic Waste as Mandated by Metro Vancouver’s ISWRMP” Organic Waste as Mandated by Metro Vancouver’s ISWRMP”
be received for informationbe received for informationbe received for informationbe received for information....
CARRIED
R/2012-191 4.4.2
Organic Waste
Plus It was moved and seconded
Retain Consultant
That That That That staff retain the services of a consultant to review options staff retain the services of a consultant to review options staff retain the services of a consultant to review options staff retain the services of a consultant to review options
with respect to the collection of organics and other related with respect to the collection of organics and other related with respect to the collection of organics and other related with respect to the collection of organics and other related
items in the waste stream; anditems in the waste stream; anditems in the waste stream; anditems in the waste stream; and
That the fees for the services of a consultant That the fees for the services of a consultant That the fees for the services of a consultant That the fees for the services of a consultant be financed from be financed from be financed from be financed from
surplus.surplus.surplus.surplus.
CARRIED
Council Workshop Minutes
April 30, 2012
Page 6 of 9
Note: The meeting recessed at 12:27 p.m. and reconvened at 1:35 p.m.
Note: Item 4.5 was dealt with prior to Item 4.4
4.5 MADD MADD MADD MADD –––– Campaign 9Campaign 9Campaign 9Campaign 9----1111----1 Program1 Program1 Program1 Program
Staff report dated April 30, 2012 recommending that the implementation of
“Campaign 9-1-1” in Maple Ridge be supported.
Inspector Fleugel reviewed the report. He advised that municipal commitment
will be restricted to installation of signage.
R/2012-192
MADD
Campaign 9-1-1 It was moved and seconded
Program
That That That That the implementation of “Campaign 9the implementation of “Campaign 9the implementation of “Campaign 9the implementation of “Campaign 9----1111----1” 1” 1” 1” in Maple Ridge in Maple Ridge in Maple Ridge in Maple Ridge
be supported.be supported.be supported.be supported.
CARRIED
4.6 2012201220122012----2016 Financial Plan Amending Bylaw2016 Financial Plan Amending Bylaw2016 Financial Plan Amending Bylaw2016 Financial Plan Amending Bylaw
Staff report dated April 30, 2012 recommending that Maple Ridge 2012-
2016 Financial Plan Amending Bylaw No. 6922-2012 be given first, second
and third readings.
The Manager of Financial Planning reviewed the reports for Items 4.6 and 4.7.
R/2012-193
BL No. 6922-2012
Three readings It was moved and seconded
That That That That Bylaw No. 6922Bylaw No. 6922Bylaw No. 6922Bylaw No. 6922----2012 be given first, second and third 2012 be given first, second and third 2012 be given first, second and third 2012 be given first, second and third
readings.readings.readings.readings.
CARRIED
Councillor Bell – OPPOSED
Council Workshop Minutes
April 30, 2012
Page 7 of 9
4.7 Property Tax Rates BylawProperty Tax Rates BylawProperty Tax Rates BylawProperty Tax Rates Bylaw
Staff report dated April 30, 2012 recommending that Maple Ridge Property
Tax Rates Bylaw No. 6923-2012 be given first, second and third readings.
R/2012-194
BL No. 6923-2012
Three readings It was moved and seconded
That That That That Bylaw No. 6923Bylaw No. 6923Bylaw No. 6923Bylaw No. 6923----2012 be given first, second and third 2012 be given first, second and third 2012 be given first, second and third 2012 be given first, second and third
readings.readings.readings.readings.
CARRIED
Councillor Bell - OPPOSED
4.8 Council Matrix UpdateCouncil Matrix UpdateCouncil Matrix UpdateCouncil Matrix Update
Staff report dated April 30, 2012 recommending that the Council Matrix
attached as Appendix I be adopted.
The Manager of Legislative Services reviewed the report and the attached
matrix.
R/2012-195
Council Matrix
Update It was moved and seconded
That That That That the Council Matrix attached as Appendix I to the staff the Council Matrix attached as Appendix I to the staff the Council Matrix attached as Appendix I to the staff the Council Matrix attached as Appendix I to the staff
report dated April 30, 2012 be received; and report dated April 30, 2012 be received; and report dated April 30, 2012 be received; and report dated April 30, 2012 be received; and
That the Council Matrix be updated to include items 4.1 That the Council Matrix be updated to include items 4.1 That the Council Matrix be updated to include items 4.1 That the Council Matrix be updated to include items 4.1
Resident Only Parking Zones and 4.4 Diversion of Organic Resident Only Parking Zones and 4.4 Diversion of Organic Resident Only Parking Zones and 4.4 Diversion of Organic Resident Only Parking Zones and 4.4 Diversion of Organic
Waste from the April 30, 2012 Council Workshop Meeting, Waste from the April 30, 2012 Council Workshop Meeting, Waste from the April 30, 2012 Council Workshop Meeting, Waste from the April 30, 2012 Council Workshop Meeting,
and that term priorities be flagged; and furtherand that term priorities be flagged; and furtherand that term priorities be flagged; and furtherand that term priorities be flagged; and further
That the updated Council Matrix beThat the updated Council Matrix beThat the updated Council Matrix beThat the updated Council Matrix be brought forward at a future brought forward at a future brought forward at a future brought forward at a future
Council Workshop meeting for adoption.Council Workshop meeting for adoption.Council Workshop meeting for adoption.Council Workshop meeting for adoption.
CARRIED
Council Workshop Minutes
April 30, 2012
Page 8 of 9
5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE
5.1 EEEE----Comm Board of Directors Designate Comm Board of Directors Designate Comm Board of Directors Designate Comm Board of Directors Designate –––– 2012012012012222/201/201/201/2013333 YearYearYearYear
Letter dated April 2, 2012 from Emergency Communications for Southwest BC
(“E-Comm 911) requesting written confirmation of the designation of one
individual for election to the Board of Directors of E-Comm.
R/2012-196
E-Comm Board
Of Directors It was moved and seconded
2012/2013 Year
That Mayor Ernie Daykin be designated for That Mayor Ernie Daykin be designated for That Mayor Ernie Daykin be designated for That Mayor Ernie Daykin be designated for election to the election to the election to the election to the
Board of Directors of EBoard of Directors of EBoard of Directors of EBoard of Directors of E----CommCommCommComm for the 2012for the 2012for the 2012for the 2012----2013 year2013 year2013 year2013 year
CARRIED
5.2 Metro Vancouver Metro Vancouver Metro Vancouver Metro Vancouver –––– Notification of a Proposed Amendment to the Metro Notification of a Proposed Amendment to the Metro Notification of a Proposed Amendment to the Metro Notification of a Proposed Amendment to the Metro
Vancouver Regional Growth StrategyVancouver Regional Growth StrategyVancouver Regional Growth StrategyVancouver Regional Growth Strategy
Letter dated April 4, 2012 from Paulette Vetleson, Manager/Corporate
Secretary, Metro Vancouver providing notification of a request from the Village
of Anmore requesting a Type 2 amendment to the Regional Growth Strategy in
order to re-designate a school site from Rural to General Urban.
R/2012-197
Metro Vancouver
Amendment to the It was moved and seconded
Regional Growth
Strategy
That That That That the letter dated April 4, 212 from Paulette Vetleson, the letter dated April 4, 212 from Paulette Vetleson, the letter dated April 4, 212 from Paulette Vetleson, the letter dated April 4, 212 from Paulette Vetleson,
Manager/Corporate Secretary,Manager/Corporate Secretary,Manager/Corporate Secretary,Manager/Corporate Secretary, Metro Vancouver be received Metro Vancouver be received Metro Vancouver be received Metro Vancouver be received
for information.for information.for information.for information.
CARRIED
6. BRIEFING ON OTHER BRIEFING ON OTHER BRIEFING ON OTHER BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCILITEMS OF INTEREST/QUESTIONS FROM COUNCILITEMS OF INTEREST/QUESTIONS FROM COUNCILITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
7. MATTERS DEEMED EXPEDIENTMATTERS DEEMED EXPEDIENTMATTERS DEEMED EXPEDIENTMATTERS DEEMED EXPEDIENT – Nil
Council Workshop Minutes
April 30, 2012
Page 9 of 9
8. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 2:08 p.m.
_______________________________
E. Daykin, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer