HomeMy WebLinkAbout2012-10-01 Workshop Minutes.pdfDistrict of Maple Ridge
COUNCIL WORKSHOP
October 1, 2012
The Minutes of the Municipal Council Workshop held on October 1, 2012 at 9:03
a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge,
British Columbia for the purpose of transacting regular Municipal business.
PRESENT
Elected Officials Appointed Staff
Mayor E. Daykin J. Rule, Chief Administrative Officer
Councillor C. Ashlie K. Swift, General Manager of Community Development,
Councillor J. Dueck Parks and Recreation Services
Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services
Councillor B. Masse F. Quinn, General Manager Public Works and Development
Councillor M. Morden Services
C. Marlo, Manager of Legislative Services
ABSENT A. Gaunt, Confidential Secretary
Councillor C. Bell Other Staff as Required
L. Holitzki, Director of Licences, Permits and Bylaws
Guest R. Stott, Environmental Planner
John Kelly, Chair, S. Traviss, Senior Human Resources Officer
Ad Hoc Fisheries Act D. Pope, Business Operations Manager
Task Force C. Nolan, Manager of Accounting
C.K. Lee, Accountant III
Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca
1. ADOPTION OF THE AGENDA
The agenda was adopted as circulated with the following amendments;
The deferral of Item 4.4 Discussion of Union of British Columbia Municipalities
(UBCM) Conference to the October 9, 2012 Council Meeting; and
The addition of Item 4.8 Proposed Cell Tower in the Industrial Area
Council Workshop Minutes
October 1, 2012
Page 2 of 5
2. MINUTES
R/2012-435
Minutes It was moved and seconded
September 10, 2012
That the minutes of the Council Workshop Meeting of
September 10, 2012 be amended on Page 3, Item 4.5 second
paragraph to add the text “and that Mr. Adams be invited to
attend as a representative of ARMS” following the text “It was
the consensus of Council that the original composition of the
task force be maintained”; and
That the minutes of the Council Workshop Meeting of
September 10, 2012 be adopted as amended.
CARRIED
3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil
4. UNFINISHED AND NEW BUSINESS
4.1 Bill C38 and Recommendations for the District of Maple Ridge
Discussion of report from the Ad Hoc Task Force – Federal Fisheries Act with
recommended comments and feedback to be provided to the federal
government on changes to the Federal Fisheries Act.
The Chief Administrative Officer introduced the topic.
Mr. John Kelly, Chair of the Ad Hoc Fisheries Act Task Force reviewed the
report. He thanked Council on behalf of the ad hoc group for having the
foresight to identify the issues and engage the community.
R/2012-436
Ad Hoc Task Force
Federal Fisheries It was moved and seconded
Act Report
That the report from the Ad Hoc Task Force – Federal Fisheries
Act be forwarded to the October 9, 2012 Council Meeting.
CARRIED
Council Workshop Minutes
October 1, 2012
Page 3 of 5
4.2 Customer Service Initiatives
Presentation by S. Traviss, Senior Human Resources Officer and D. Pope,
Business Operations Manager
The Senior Human Resources Officer gave a PowerPoint presentation
outlining the District’s exceptional customer experience initiatives. The
Business Operations Manager spoke to the focus of the initiatives and the
groups selected to participate in the initiatives. She outlined customer service
initiatives developed by WestJet and Coast Capital.
The General Manager of Public Works and Development Services spoke to the
work done in the area of customer service through Lewco Consulting. He
outlined the process used to formulate draft customer service standards and
how these are being implemented. He advised on what is being done to
continually improve customer service at the District and referred to bylaws
being worked on which will also improve customer service.
4.3 Council Matrix Update
Staff report dated October 1, 2012 recommending that the Council Matrix be
adopted.
The Chief Administrative Officer reviewed the report.
Note: Councillor Ashlie left the meeting at 11:10 a.m.
R/2012-437
Council Matrix
Update It was moved and seconded
That the Council Matrix attached as Appendix I to the staff
report dated October 1, 2012 be forwarded to the October 9,
2012 Council Meeting.
CARRIED
Note: Councillor Ashlie returned to the meeting at 11:12 a.m.
Council Workshop Minutes
October 1, 2012
Page 4 of 5
4.4 Discussion of Union of British Columbia Municipalities (UBCM) Conference
Update from Mayor and Council members attending the 2012 UBCM
Conference
Deferred to the October 9, 2012 Council Meeting
4.5 Financial Update
Staff report dated October 1, 2012 providing an update on financial activity to
the end of August, 2012
The Manager of Accounting provided a PowerPoint presentation which
highlighted the General Revenue Fund, Capital Program and the Sewer Utility
and Water Utility budgets.
Note: The meeting was recessed at 11:30 a.m. and reconvened at 3:30 p.m.
Councillor Dueck was not in attendance when the meeting reconvened.
4.6 Federation of Canadian Municipalities (“FCM”) Target 2014 Campaign
Staff report dated October 1, 2012 recommending that the FCM’s Target
2014 campaign in support of the Government of Canada long term
infrastructure strategy be endorsed and that the new plan is fully in place
before existing programs expire in 2014.
R/2012-438
FCM Target 2014
Campaign It was moved and seconded
That the staff report dated October 1, 2012 titled “Federal of
Canadian Municipalities (“FCM”) Target 2014 Campaign” be
forwarded to the October 9, 2012 Council Meeting.
CARRIED
4.7 Parks, Recreation and Culture Master Plan Update
Staff report dated October 1, 2012 providing information on the
implementation of the Maple Ridge and Pitt Meadows Parks, Recreation and
Culture Master Plan.
The Parks, Recreation and Culture Master Plan Update will be rescheduled.
Council Workshop Minutes
October 1, 2012
Page 5 of 5
4.8 Proposed Cell Tower in the Industrial Area
Councillor Morden referred to a recent application for a cell phone tower and
asked that staff meet with the applicant and request that the application be
held in abeyance until a policy on cell towers is discussed by Council.
R/2012-439
Proposed Cell
Tower It was moved and seconded
That staff be directed to send a letter to Scott Telecom
Services, the proponent of a cell tower application at 20030
Stewart Crescent, requesting that the application be held in
abeyance until a review of the District’s policy on cell towers.
CARRIED
5. CORRESPONDENCE – Nil
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil
7. MATTERS DEEMED EXPEDIENT – Nil
8. ADJOURNMENT – 3:49 p.m.
_______________________________
E. Daykin, Mayor
Certified Correct
___________________________________
C. Marlo, Corporate Officer