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Home My WebLink About2012-11-05 Workshop Minutes.pdfDistrict of Maple Ridge COUNCIL WORKSHOP November 5, 2012 The Minutes of the Municipal Council Workshop held on November 5, 2012 at 9:00 a.m. in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required L. Holitzki, Director of Licences, Permits and Bylaws D. Pollock, Municipal Engineer F. Armstrong, Manager of Corporate Communications C. Carter, Director of Planning J. Bastaja, Director of Corporate Support J. Charlebois, Manager of Community Planning D. Hall, Planner Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES R/2012-482 Minutes It was moved and seconded October 15, 2012 That the minutes of the Council Workshop Meeting of October 15, 2012 be adopted as circulated. CARRIED Council Workshop Minutes November 5, 2012 Page 2 of 4 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 3.1 BC Hydro - Ruskin Dam Project and Fish Ladders − Judy Dobrowolski, Stakeholder Engagement Advisor − Alf Leake, Environmental Specialist − Steve Higginbottom, Community Relations Coordinator Ms. Dobrowolski outlined the Ruskin dam project to improve seismic performance and increased output at the dam. She spoke to the benefits of the project and advised on the re-engineering of soils around the dam and the renovations to infrastructure to prepare for a potential seismic event. Mr. Leake gave a PowerPoint presentation outlining the history of the operation of the dam on the Alouette River, advising on the fish species found in the area, addressed concerns over existing fish runs and highlighted a fish passage framework proposed for the Alouette Dam. 4. UNFINISHED AND NEW BUSINESS 4.1 2013 Area Planning Options Staff dated November 5, 2012 recommending that the Albion Flats be reaffirmed as a priority for preparation of an area plan, that the Hammond neighbourhood be identified as the next location for an area plan and that a staff report be prepared outlining the area planning process for Hammond. The General Manager of Public Works and Development Services provided a history to the development of the current Official Community Plan and indicated that the District has been pursuing the development of area plans as a result of interest during the Official Community Plan public forums. The Manager of Community Planning reviewed the report and gave a PowerPoint presentation providing an overview of the area planning process in terms of the Official Community Plan. R/2012-483 2013 Area Planning Options It was moved and seconded That the staff report dated November 5, 2012 titled “2013 Area Planning Options” be forwarded to the November 13, 2012 Council Meeting. CARRIED Council Workshop Minutes November 5, 2012 Page 3 of 4 Note: The meeting was recessed at 10:55 a.m. and reconvened at 3:15 p.m. Note: Mayor Daykin and Councillor Dueck were not in attendance when the meeting was reconvened. Councillor Masse chaired the meeting. 4.2 Maple Ridge Ticket Information Utilization Amending Bylaw Staff report dated November 5, 2012 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 6929-2012 to amend and update the current bylaw be referred to a regular Council meeting for first, second and third readings. The Director of Licences, Permits and Bylaws reviewed the report. Note: Mayor Daykin joined the meeting at 3:21 p.m. and resumed as Chair R/2012-484 BL No. 6929-2012 Refer to Regular It was moved and seconded Council Meeting That Maple Ridge Ticket Information Utilization Amending Bylaw No.6929-2012 be referred to a regular Council meeting. CARRIED 4.3 Proposed Communications Tower Consultation Policy Staff report dated November 5, 2012 recommending that Council direction be provided on the preferred consultation process the District should employ respecting communication towers and whether a second District telecommunications tower is desirable. The Director of Corporate Support reviewed the report. He emphasized that Industry Canada’s concurrence will be required on the District’s proposal. Note: Councillor Masse left the meeting at 3:55 p.m. R/2012-485 Forward to Council It was moved and seconded That the staff report dated November 5, 2012 titled “Proposed Communications Tower Consultation Policy” be forwarded to the November 13, 2012 Council Meeting. CARRIED Council Workshop Minutes November 5, 2012 Page 4 of 4 4.4 Downtown Update Verbal report by the General Manager of Community Development, Parks and Recreation Services The General Manager of Community Development, Parks and Recreation Services provided background on a Council request for staff to work with SPAC to engage public discussion pertaining to issues in the downtown area. Note: Councillor Hogarth left the meeting at 4:28 p.m. 5. CORRESPONDENCE – Nil 5.1 Correspondence re Meningococcal Vaccine Letter dated October 18, 2012 from Jay Gilbert, City Clerk, City of Coquitlam requesting support for a resolution requesting that the Provincial Government reconsider the provision of the necessary MCV4 - Meningococcal Conjugate Vaccine. R/2012-486 Forward to Council It was moved and seconded That the letter dated October 18, 2012 from Jay Gilbert, City Clerk, City of Coquitlam pertaining to the Meningococcal Conjugate Vaccine be forwarded to the November 13, 2012 Council Meeting. CARRIED 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 7. MATTERS DEEMED EXPEDIENT – Nil 8. ADJOURNMENT – 4:32 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer