HomeMy WebLinkAbout2019-01-14 Council Agenda and Reports.pdf-----~---~---~ City of Maple Ridge COUNCIL MEETING AGENDA January 14, 2019 7:00 p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Note: This Agenda is also posted on the City's Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws . -or resolutions. This is the venue for debate of issues before voting on a bylaw or · · resolution. 100 CALL TO ORDER 200 ' • AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of December 11, 2018 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 501 Presentation of Council Code of Conduct • Mayor Michael Morden 600 DELEGATIONS 601 BC Micro License Association • Ian Dawkins, Board Member Page 1
Council Meeting Agenda January 14, 2019 Council Chamber Page 2 of 4 602 Maple Ridge, Pitt Meadows, Katzie, Seniors Network • Heather Treleaven 650 QUESTIONS FROM THE PUBLIC Note: Questions from the Public are limited to 15 minutes unless extended by a motion approved by the majority of Council. Each speaker is limited to 2 minutes at a time. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of December 11, December 18, December 20, 2018 and January 3, 2019 701.2 Minutes of Meetings of Committees and Commissions of Council • Community Heritage Commission -November 8, 2018 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 1000 BYLAWS Bylaws for Adoption 1001 2018-332-RZ, 11641227 Street Maple Ridge Official Community Plan Amending Bylaw No. 7509-2018 Staff report dated January 14, 2019 recommending adoption To add the subject property into Appendix D -Temporary Use Permits of the Official Community Plan. The current application is to allow a sales centre for a future apartment use. Adoption
Council Meeting Agenda January 14, 2019 Council Chamber Page 3 of 4 1100 REPORTS AND RECOMMENDATIONS 1151 Parks. Recreation & Culture Community Child Care Space Creation Program Grant Application Staff report dated January 14, 2019 recommending that staff submit an application to the Community Child Care Space Creation Program for up to $1,000,000.00 towards construction of daycare space in Albion Community Centre and provide overall grant management if successful. 1200 STAFF REPORTS 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1500 MAYOR AND COUNCILLORS' REPORTS 1600 ADJOURNMENT
Council Meeting Agenda January 14, 2019 Council Chamber Page 4 of 4 QUESTIONS FROM THE PUBLIC The purpose of the Questions from the Public session is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total session is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. l
400 Adoption and Receipt of Minutes 400
401 Minutes of Regular and Special Council Meetings 401
s=~~-----... ------City of Maple Ridge COUNCIL MEETING MINUTES December 11, 2018 The Minutes of the City Council Meeting held on December 11, 2018 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff P. Gill, Chief Administrative Officer K. Swift, General Manager Parks, Recreation & Culture F. Quinn, General Manager Public Works and Development Services D. Denton, Acting Director Corporate Administration T. Thompson, Chief Financial Officer C. Carter, Director of Planning S. Nichols, Acting Confidential Secretary Other staff as required D. Pollock, Municipal Engineer C. Goddard, Manager Development and Environmental Services C. Crabtree, Chief Information Officer D. Boag, Director of Parks and Facilities Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER The meeting was called to order at 7:01pm. 200 AMENDMENTS TO THE AGENDA The agenda was amended with the withdrawal of Item 1001 "Electric Vehicle Charging Infrastructure: Consultation Summary Report Maple Ridge Off-Street Parking and Loading Amending Bylaw No. 7 489-2018" and the addition of Item 501 City of Maple Ridge News Release -December 11, 2018 -City Returns to BC Supreme Court to Address Camp Safety.
Council Meeting Minutes December 11, 2018 Council Chamber Page 2 of 16 300 APPROVAL OF THE AGENDA R/2018-639 It was moved and seconded That the agenda of the Regular Council Meeting of December 11, 2018 be adopted as amended by withdrawing Item 1001 and adding Item 501. CARRIED 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of November 27, 2018 R/2018-640 It was moved and seconded That the minutes of the Regular Council Meeting of November 27, 2018 be adopted as circulated. CARRIED 402 Minutes of the Public Hearing of December 4, 2018 R/2018-641 It was moved and seconded That the minutes of the Public Hearing of December 4, 2018, be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 501 City of Maple Ridge News Release -December 11, 2018 -"City Returns to BC Supreme Court to Address Camp Safety" was circulated at the meeting. Doc#2114040 The Mayor spoke to the news release advising that the City is going back to court to seek Court authority to address significant fire and life safety issues at the St. Anne camp and to address outstanding compliance issues. He advised that this step is necessary to ensure the safety of those living in and around the camp. The Mayor advised that this is step 1 of the process that Council is committed to doing to bring about a safe community. He advised that Council and staff are working on a comprehensive safety plan for entire community, dealing with crime, safe neighbourhoods, and getting help for those who need it.
Council Meeting Minutes December 11, 2018 Council Chamber Page 3 of 16 600 DELEGATIONS 601 Presentation of the ESRI Canada Award of Excellence • C. Crabtree, Chief Information Officer The Chief Information Officer provided an update on the Open Government project noting that the information and applications on the portal allows residents to find answers to questions, find out what is going on around them, and demonstrates the City's commitment to transparency and accountability. She presented Council with the ESRI Canada Award of Excellence. 650 QUESTIONS FROM THE PUBLIC Ron Ramsey Mr. Ron Ramsey, local representative of Canadians for Safe Technology Organization, advised that he had attended the Council Workshop Meeting in the afternoon and questioned why no health or environmental affects of wireless technologies were raised. He requested that the City hold a public forum with residents and Telus to allow residents to ask questions and receive answers relative to the health affects of wireless technology. Chris Clevette Mr. Chris Clevette noted his concerns with current and future Telus antennas and the PureFibre program Telus is trying to install in cities. He advised that he does not want an antenna pole located in front of his home and asked whether residents would have a say in whether or not PureFibre is installed in the City. The Mayor advised that comprehensive work must be done by staff before Council makes any decisions relative to wireless infrastructure. Ted Ingram Mr. Ted Ingram spoke to the installation of wireless service and requested that none be installed in his neighbourhood. He asked Council if the City has a living wage policy, and suggested that one is needed if the City is going to take care of the homeless in the City. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of November 26, December 4 and December 6, 2018 Doc#2114040
Council Meeting Minutes December 11, 2018 Council Chamber Page 4 of 16 701.2 Minutes of Meetings of Committees and Commissions of Council • Agricultural Advisory Committee -October 25, 2018 • Public Art Steering Committee -September 25, 2018 702 Reports 702.1 Disbursements for the month ended November 30, 2018 703 704 Staff report dated December 11, 2018 providing information on the disbursements for the month ended November 30, 2018. Correspondence -Nil Release of Items from Closed Council Status From the Closed Council Meeting of January 9, 2017 Item 04.03 Albion Neighbourhood Learning and Community Centre Design Process R/2018-642 It was moved and seconded That items 701.1, 701.2, 702.1 and 704 on the "Items on Consent" agenda be received into the record. CARRIED 800 UNFINISHED BUS/NESS Items 801 to 802 have been forwarded from the December 4, 2018 Council Workshop Meeting 801 2020 BC Summer Games Nomination Committee Staff report dated December 11, 2018 recommending that staff proceed with forming the 2020 BC Summer Games Nomination Committee, that various agencies and organizations be invited to participate and that the Mayor, the General Manager Parks, Recreation & Culture and the Manager Health & Wellness of the City of Maple Ridge sit on the nomination committee. R/2018-643 It was moved and seconded Doc#2114040 That staff proceed with forming the 2020 BC Summer Games Nomination Committee; and
Council Meeting Minutes December 11, 2018 Council Chamber Page 5 of 16 That the City of Maple Ridge Mayor be appointed as Chair of the Nomination Committee; and, That the General Manager Parks, Recreation & Culture and Recreation Manager Health & Wellness be appointed to the Nomination Committee; and That the Katzie First Nation, Kwantlen First Nation, School District No. 42 Board, Meadow Ridge and Haney Rotary Clubs, Maple Ridge-Pitt Meadows Chamber of Commerce and the Maple Ridge Downtown Business Improvement Association be invited to participate on the 2020 BC Summer Games Nomination Committee; and further That should any community agencies decline the invitation to participate on the Nomination Committee, other groups will be considered at the discretion of the Mayor and General Manager Parks, Recreation & Culture. CARRIED 802 Maple Ridge Youth Planning Table Terms of Reference Staff report dated December 11, 2018 recommending that the terms of reference for the Maple Ridge Youth Planning Table be endorsed and that a draft implementation schedule for the Maple Ridge Youth Strategy be provided. R/2018-644 It was moved and seconded That the Youth Planning Table Terms of Reference be endorsed; and further That staff report back with a draft implementation schedule for the Maple Ridge Youth Strategy as proposed by the Youth Planning Table. CARRIED 803 Motion by Councillor Robson Councillor Robson spoke to the motion noting that ride share services such as UBER is required especially at this time of year when we need to get people home safely. R/2018-645 It was moved and seconded Doc#2114040 That a letter be sent to the Provincial Government expressing the City of Maple Ridge Council's support for the immediate permitting of ride-share services such as UBER.
Council Meeting Minutes December 11, 2018 Council Chamber Page 6 of 16 CARRIED 900 CORRESPONDENCE 901 lnnerVisions Recovery Society -Support for Proposal E-mail correspondence dated November 23, 2018 from Joanna Schofield, Director, lnnerVision Recovery Society, requesting the Mayor's support on a proposal to help clean and sober individuals gain employment skills and work experience in the cooking and food service industries. R/2018-646 It was moved and seconded 1000 Note: 1001 Note: 1002 That a letter of response in support of the proposal be prepared by Mayor Morden. CARRIED BYLAWS Item 1001 is from the December 11, 2018 Council Workshop Meeting Bylaw for First. Second and Third Readings Item withdrawn. Items 1002 to 1003 are from the December 4, 2018 Public Hearing Bylaws for Third Reading 2017-580-RZ, 22866 128 Avenue Maple Ridge Zone Amending Bylaw No. 7421-2018 To rezone the subject property from RS-2 (One Family Suburban Residential) to R-1 (Residential District). The minimum lot size for the current RS-2 (One Family Suburban Residential) zone is 0.4 ha (1 acre), and the minimum lot size for the proposed R-1 (Residential District) zone is 371 m2 (3,994 ft2). The current application is to permit a future subdivision into approximately seven single family residential lots. Third reading R/2018-647 It was moved and seconded That Bylaw No. 7421-2018 be read a third time. CARRIED Councillor Robson, Councillor Yousef, Councillor Svendsen -OPPOSED Doc#2114040
Council Meeting Minutes December 11, 2018 Council Chamber Page 7 of 16 1003 2018-332-RZ, 11641 227 Street Maple Ridge Official Community Plan Amending Bylaw No. 7509-2018 An OCP amendment is required to add the subject property into Appendix D -Temporary Use Permits of the OCP. The current application is to allow a sales centre for a future apartment use. R/2018-648 It was moved and seconded That Bylaw No. 7509-2018 be read a third time. CARRIED 1100 COMMITTEE REPORTS AND RECOMMENDA T/ONS Public Works and Development Services 1101 2016-411-RZ, 21188 Wicklund Avenue, RS-1 to R-4 Staff report dated December 4, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7505-2018 to rezone from RS-1 (One Family Urban Residential) to R-4 (Single Detached [Infill] Urban Residential) to permit subdivision into two single family homes be given first reading and that the applicant provide further information as described in Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2018-649 It was moved and seconded That Zone Amending Bylaw No. 7505-2018 be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 1102 2017-432-RZ, 20234 Lorne Avenue, RS-1 to RT-2 Doc#2114040 Staff report dated December 4, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7398-2017 to rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to allow for future development of approximately five townhouse units be rescinded and that Maple Ridge Zone Amending Bylaw 7518-2018 to rezone from RS-1 (One Family Urban Residential) to RT-2 (Ground-Oriented Residential Infill) to allow for a fourplex development be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999.
Council Meeting Minutes December 11, 2018 Council Chamber Page 8 of 16 R/2018-650 It was moved and seconded That first reading for Zone Amending Bylaw No. 7398-2017 granted on February 27, 2018 be rescinded; That Zone Amending Bylaw No. 7518-2018 be given first reading; and That the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879-1999. CARRIED 1103 2018-381-RZ, 20873 123 Avenue, A-2 to R-1 Staff report dated December 4, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7508-2018 to rezone from A-2 (Upland Agricultural) to R-1 (Residential District) to permit a two lot subdivision be given first reading and that the applicant provide further information as described on Schedules Band E of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2018-651 It was moved and seconded 1104 That Zone Amending Bylaw No. 7508-2018 be given first reading; and That the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 2018-430-RZ, 23717 and 23689 Fern Crescent, RS-2 to RM-1 Staff report dated December 4, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7520-2018 to rezone from RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit future development of approximately 33 townhouse units be given first reading and that the applicant provide further information as described on Schedules A, C, D, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. R/2018-652 It was moved and seconded Doc#2114040 In respect of Section 4 75 of the Local Government Act, requirement for consultation during the development or amendment of an Official
Council Meeting Minutes December 11, 2018 Council Chamber Page 9 of 16 1105 Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and, vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7520-2018 be given first reading; and That the applicant provide further information as described on Schedules A,C,D,E,F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. CARRIED 2018-444-RZ, 21759 River Road, RS-1 to RS-1b Staff report dated December 4, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7516-2018 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into two lots be given first reading and that the applicant provide further information as described on Schedules Band E of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2018-653 It was moved and seconded Doc#2114040 That Zone Amending Bylaw No. 7516-2018 be given first reading; and That the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED
Council Meeting Minutes December 11, 2018 Council Chamber Page 10 of 16 1106 2018-458-RZ, 11310 Kingston Street, RS-3 to M-3 Staff report dated December 4, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7522-2018 to rezone from RS-3 (One Family Rural Residential) to M-3 (Business Park) to permit the creation of a campus style business park with 7 buildings, habitat restoration and trail development be given first reading and that the applicant provide further information as described on Schedules C, D, E and F of the Development Procedures Bylaw No. 5879-1999. R/2018-654 It was moved and seconded That Zone Amending Bylaw No. 7522-2018 be given first reading; and That the applicant provide further information as described on Schedules (C, D, E, and F) of the Development Procedures Bylaw No. 5879-1999. CARRIED 1107 Latecomer Agreement LC 162/18, 24086 and 24108 104 Avenue Staff report dated December 4, 2018 recommending that the cost to provide excess or extended services excessive to the municipality be paid by the owners of 24086 and 24108 104 Avenue, that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 162/18. R/2018-655 It was moved and seconded Doc#2114040 That the cost to provide the excess or extended services at 24086 and 24108 104 Avenue is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being developed; and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in Schedule A; and further That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 162/18 with the developers of the lands at 24086 and 24108 104 Avenue. CARRIED
Council Meeting Minutes December 11, 2018 Council Chamber Page 11 of 16 1108 Latecomer Agreement LC 163/18, 13660, 13702 and 13738 232 Street Staff report dated December 4, 2018 recommending that the cost to provide excess or extended services excessive to the municipality be paid by the owners of 13660, 13702 and 13738 232 Street, that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 163/18. R/2018-656 It was moved and seconded That the cost to provide the excess or extended services at 13660, 13702 and 13738 232 Street is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided; and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in Schedule A; and further That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 163/18 with the subdivider of the lands at 13660, 13702 and 13738 232 Street. CARRIED 1109 Award of Contract ITT-EN18-78: North Lane Sanitary Sewer Replacement by Pipe Bursting Staff report dated December 4, 2018 recommending that Contract ITT-EN18-78: North Lane Sanitary Sewer Replacement by Pipe Bursting be awarded to PW Trenchless Construction Inc., that a contingency be approved to address potential variations in field conditions and that the Corporate Officer be authorized to execute the contract. R/2018-657 It was moved and seconded Doc#2114040 That Contract ITT-EN18-78: North Lane Sanitary Sewer Replacement by Pipe Bursting, be awarded to PW Trenchless Construction Inc. in the amount of $448,807.00 excluding taxes; and That a contract contingency of $50,000.00 be approved to address potential variations in field conditions; and That the Corporate Officer be authorized to execute the contract. CARRIED
Council Meeting Minutes December 11, 2018 Council Chamber Page 12 of 16 1200 1201 Corporate Services -Ni I Parks. Recreation & Culture -Nil Administration (including Fire and Police) -Nil Other Committee Issues -Nil STAFF REPORTS 2018-202-DVP, 2018-201-DP, 11718 224 Street Staff report dated December 11, 2018 recommending that the Corporate Officer be authorized to sign and seal 2018-202-DVP to reduce front yard and rear yard setback, to reduce the north and south side interior side yard setback, to increase the maximum number of storeys and building height and to increase the maximum retaining wall height and that the Corporate Officer be authorized to sign and seal 2018-201-DP to permit future construction of a five storey residential apartment building with 23 residential units. R/2018-658 It was moved and seconded 1202 That the Corporate Officer be authorized to sign and seal 2018-201-DP respecting property located at 11718 224 Street; and that Development Variance Permit 2018-202-DVP be approved. CARRIED Councillor Robson -OPPOSED 2018-490-DVP, 10607 277 Street Staff report dated December 11, 2018 recommending that the Corporate Officer be authorized to sign and seal 2018-490-DVP to increase maximum building height of a detached garden suite in the RS-3 zone. R/2018-659 It was moved and seconded Doc#2114040 That the Corporate Officer be authorized to sign and seal 2018-490-DVP respecting property located at 10607 277 Street. CARRIED Councillor Duncan -OPPOSED
Council Meeting Minutes December 11, 2018 Council Chamber Page 13 of 16 1203 Award of Contract, Civil Works for the Maple Ridge Cemetery Expansion Staff report dated December 11, 2018 recommending that Contract ITT-PL18-75: Maple Ridge Cemetery Civil Works be awarded to Custom Blacktop Co., that a contingency be authorized and that the Corporate Officer be authorized to execute the contract. R/2018-660 It was moved and seconded 1204 That Contract ITT-PL18-75: Maple Ridge Cemetery Civil Works be awarded to Custom Blacktop Co. in the amount of $150,566 plus taxes, as well as a contingency of $30,000 be authorized; and further That the Corporate Officer be authorized to execute the contract. CARRIED Award of Contract: Janitorial Services Staff report dated December 11, 2018 recommending that RFP-PL18-67 for Janitorial Services be awarded to Hallmark Facility Services Inc. for a two-year period with options to renew for three additional one-year terms, that the Facilities Operations annual budget be increased to accommodate additional organic collection and recycling service resulting from the award of contract and that the Corporate Officer be authorized to execute the contract. R/2018-661 It was moved and seconded 1205 Doc#2114040 That Contract RFP-PL18-67 for Janitorial Services, including organic green waste collection and increased recycling service, be awarded to Hallmark Facility Service Inc. for a two-year period with an annual contract price of $325,032 (excluding taxes), with options to renew for three additional one year terms, and subject to maximum increases of 2.5% for each renewal; and That the Facilities Operations annual budget be increased by $12,732 plus taxes to accommodate added organic green waste collection and increased recycling service resulting from the award of Contract RFP-PL18-67 for Janitorial Services to Hallmark Facility Service Inc; and further That the Corporate Officer be authorized to execute the contract. CARRIED Albion Community Centre Costing and Grant Opportunity
Council Meeting Minutes December 11, 2018 Council Chamber Page 14 of 16 Staff report dated December 11, 2018 recommending that site development tendering of the Albion Community Centre project proceed so that major site and earth works can be completed in conjunction with the development of the c'esqenele Elementary School project, that construction of the Albion Community Centre be delayed to qualify for a Community, Culture and Recreation grant, that an application to the Community, Culture and Recreation Program for funding towards construction of the Albion Community Centre be submitted, that necessary measures to obtain a LEED Silver designation or equivalent be included in the design of the centre and that the next Financial Plan Bylaw be amended as described in the December 11, 2018 report. R/2018-662 It was moved and seconded 1300 1400 Doc#2114040 That the site development tendering of the Albion Community Centre project proceed at an estimated cost of $5 million so that major site and earth works can be completed in conjunction with the development of the c c'asqanela Elementary School project to reduce school disruption; and That the construction phase of the Albion Community Centre be delayed to qualify for a Community, Culture and Recreation grant; and That staff submit an application to the Community, Culture and Recreation Program for up to $5 million towards construction of the Albion Community Centre; and That the necessary measures to obtain a LEED Silver designation or equivalent is included in the Albion Community Centre design at an estimated cost of $800,000; and further That the next Financial Plan Bylaw be amended as described in the December 11, 2018 Council report named 'Albion Community Centre Budget Update and Grant Opportunity'. CARRIED OTHER MATTERS DEEMED EXPEDIENT -Nil NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING -Nil
Council Meeting Minutes December 11, 2018 Council Chamber Page 15 of 16 1500 MAYOR AND COUNCILLORS~ REPORTS Councillor Duncan Councillor Duncan advised that she and Councillor Svensdsen are conducting interviews and getting prepared for committees. She noted that the blood bank is currently in need of O negative blood and encouraged blood donations. She advised that she had an opportunity to attend Christmas in the Park and thanked the volunteers and staff for all their hard work. Councillor Dueck Councilor Dueck advised the she is also preparing for committees. She advised that she recently attended the Dignity Breakfast which supports Sonia's Cradle, school lunch bag program and emergency food bank services. She thanked the Mayor and staff on behalf of the community for their ongoing work relative to the St. Anne Camp. Councillor Yousef Councillor Yousef advised that he attended the Community Network's Community Christmas Coffee at the library and that he has been volunteering for Operation Red Nose the past three weekends. He advised that he and his family participated in Christmas in the Park as part of the Operation Red Nose float. Councillor Meadus Councillor Mead us advised that she had stopped by the Seniors Centre and noted that it and the Child Development Centre are still not fully operational from the recent flood. She advised that Community Kitchens is looking for ingredients for holiday baking and cooking. She thanked the staff at Oxygen Fitness for collecting over 1000 hampers. She encouraged residents to look into the services of KidSport noting a decline in registration. She encouraged everyone to attend the upcoming skateboarding event, Shred Share Stoked, taking place on December 16, 2018, at the Greg Moore Youth Centre. Councillor Robson Councillor Robson noted his concern that the Downtown Maple Ridge Business Improvement Association has lost its funding. He reported that the Youth Wellness facility received a $250,000 donation and advised that the $500,000 City funding would not be required. He noted the great services provided to youth with mental health. Councillor Svendsen Councillor Svendsen advised that he is currently conducting interviews for various committees. He advised that he attended the Salvation Army Hope Breakfast, and advised that there is still a need for volunteers for the Kettle Program. Mayor Morden The Mayor advised that recently there have been six treatment and recovery providers offering their services. He spoke to the community safety plan, and the ongoing Council strategic planning sessions. He spoke to the work of Council over Doc#2114040
Council Meeting Minutes December 11, 2018 Council Chamber Page 16 of 16 the past four weeks. He attended Christmas in the Park as well, pushing a buggy to collect donations and noted that he would like to see all of Council participate next year. He thanked Council for their participation in the drafting of the Code of Conduct. He wished for a safe and happy holiday for everyone, and suggested a moment of thought for those less fortunate who have a harder time during Christmas. 1600 ADJOURNMENT-8:00 p.m. M. Morden, Mayor Certified Correct D. Denton, Acting Corporate Officer Doc#2114040
500 Presentations at the Request of Council 500
City of Maple Ridge Council Code of Conduct The City of Maple Ridge Council Code of Conduct details the shared expectations for responsible conduct as determined by the City of Maple Ridge Council for the 2018-2022 municipal term. Responsible conduct is grounded in .conducting oneself with honesty, integrity, and in a way that furthers the City's ability to provide good governance to the community. Outcomes of responsible conduct include transparency, accountability, effective and efficient decision-making, and a safe and welcoming environment for everyone. It is each Council member's individual responsibility to uphold both the letter and the spirit of this Code of Conduct in their dealings with other members, staff, and the public. Standards of Conduct for Working With Each Other As elected representatives of the City of Map.le Ridge, we have a responsibility to listen, to consider, and.to communicate respectfully with each other, staff, and members of the public to make decisions that shape our community. By working together with professionalism, respect, and open minds, we can be successful in our role as community leaders, regardless of differences of opinion. To this end, we commit to: • Demonstrating respect through: Fostering a safe and welcoming space for debate and decision-making; Professional and respectful verbal and body language; Seeking to understand, and asking questions rather than making assumptions; A(riving prepared for Council meetings arid specific agenda items; Approaching issues with an open mind to consider new information; Directing critique at the issue, and not the individual that raises it; Providing direct, honest and timely feedback to questions and concerns; and Being sensitive to others' emotions when they are feeling very passionate about an issue. · • Ensuring commentary at Council meetings remains focused on the issues, avoiding repetition. • Chairing meetings in a consistent manner that keeps the meeting on task, respects everyone's time, and ensures each member of Council has an equal opportunity to be heard. • Attending all Council and assigned Committee meetings regularly and punctually, and providing the Chair with as much notice as po.ssible when unable to attend a meeting due to extraordinary circumstances. • Making a collective effort to ensure a united voice for Council by: Respecting the collective decision of Council when representing Council in other public forums and in intergovernmental relations; Working together for effective governance; and Holding each other accountable for our conduct. To view the on line version of this document go to -mapleridge.ca/DocumentCenter/View/21370 Doc# 2108691 November 2018 1 501
City of Maple Ridge Council Code of Conduct Standards of Conduct for Interacting With the Public As elected officials, our role is to listen to a wide variety of community sts1keholders, deliberate as a Council, and make decisions on behalf of the City of Maple Ridge in a manner that is professional, inclusive, and maintains public confidence. Ensuring a fair, consistent, and professional process at Council meetings will support a welcoming environment In which all members of the community feel safe to share their views with Council., To this end, we committo: 0 Maintaining a safe, profe;:;sional and welcoming tone at the Council table through: Respectful verbal and body language, making few interjections; Seeking to understand, and asking questions in an inquiring tone; Directing critique at the issue, and not the individual that raises it, understanding that speakers may be representing the view of their organization, not their own; , Avoiding repetition or re-stating what was just said; • Acknowledging how speakers are feeling, and recognizing the vulnerability that speakers may feel when presenting their issues to Council; and Giving acknowledgement and thanks to members of the public fortheir contribution to the meeting. ~ Fostering public confidence by: Leading by example through respectful and professional conduct and an open mind; Explaining meeting guidelines as appropriate; Ensuring all members of the public are treated in the same manner and i'n accordance with this Code of Conduct; Ensuring that the public feels l1eard by avoiding inflamma1;ory comments; Ensuring that Council is heard by those present and watching online by speaking clearly and at a moderate volume; Diffusing elevated situations to promote a safe and respectful environment; and Keeping the meeting on task, listening to all opinions and summarizing What was heard around the table when acting as Chair. These commitments will be supported by City staff who will: • Ensure high quality presentations are brought to the Council table; 0 Invite members of the public to state their name and municipality of residence before addressing Council; and · e Set speakers UP for success by providing them with an orientation to the technology, the Council forum and time limits. Councillor Chelsa Meadus z;:"~~ Councillor Gordy Robson 2.cils-12-12. Date Signed Doc# 2108691 November 2018 2
700 ITEMS ON CONSENT 700
701.1 Development Agreements Committee 701.1
December 11, 2018 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Paul Gill, Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 2018-094-SD LEGAL: LOCATION: OWNER: Lot 1 Section 11 Township 12 New Westminster District Plan EPP60956; and Lots 1 to 13, all of: Section 11 Township 12 New Westminster District Plan EPP67241 24955 109 Avenue and 10891 Morrisette Place 0939988 B.C. Ltd. REQUIRED AGREEMENTS: Release of Covenant (CA5369175) Release of Covenant (CA6422326) THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2018-094-SD. CARRIED
Development Agreements Committee December 11, 2018 2. 2O14-1O8-SD/2O16-O37-SD LEGAL: LOCATION: OWNER: Lot 1 Section 27 Township 12 New Westminster District Plan 11128 Except Plan EPP66380 and Lot 3 Section 27 Township 12 New Westminster District Plan 10713 Except Plan EPP66380; NO PID's Lot 15 and 16, both of Section 27 Township 12 New Westminster District Plan EPP66381, NO PID's Lot 3 and 12, and Lots 17 to 24, all of Section 27 Township 12 New Westminster District Plan EPP66381 1287 4 and 12933 Mill Street Cipe Homes Inc. REQUIRED AGREEMENTS: Geotechnical Covenant Storm Sewer Stat Right of Way (Lots 15 and 16), Sanitary Sewer Stat Right of Way (Lots 3 and 12) Watermain Stat Right of Way (Lots 1 and 13) Habitat Protection and Enhancement Covenant Release of Covenant (CA5638949), Stormwater Management Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2O14-1O8-SD/2O16-O37/SD. CARRIED J ,.I Paul Gm.ciJef Administrative Officer Member Page 2 of 2
11025 10941 10921 10891 N Scale: 1 :2,000 I ~_; ;':!j j .---l----------, J ROAD ...,: en 0') .... N I I I I I L-----+------,7 ,!!!!!!!!-----------\ I SUBJECT PROPERTIES 1-ri .... .-L::..: ~ ~ ~ ~ ~ :g ~µ0) DJ.-~ j ~ ~ ~ ~ ~ ~1 ;':!j ' ;':!j ~ ~;.;;¾ __ '-------.L._-_L_ _ _L__~--_'/ ----...... ~ .. 109AVE. / ,/. ........ -...;;;, gi --,-----,-----.----,-----r-,,----., , /, ,...., ,.. -----, ~ ~ I , ...... , -._:______ N v ,.._ ~ t--'' ~ ------§ ~ ~ ~ ~ :il 0) 0) ~ 0) ~/ ;':!j ;':!j C\I ;':!j C\I , .. --~ ____ P" ____ _ ~~ ~ .,.. ___ -I' I i i /4e~'!,1 l----108BAVE. 'l! 10872 I 10885 10879 10873 10867 10860 10861 10848 10855 ~ ~ 0) 0) ;':!j ;':!j ~ 108AAVE. 1\~ ~ ~ 0) 0) ~ ;':!j ---/ 10849 10841 10835 10823 ~ ~ ~ l::i ~ 0) 0) 0) 0) 0) ;':!j ;':!j ;':!j ;':!j ;':!j 10815 10807 _j Cl. UJ I:= UJ ~ 0::: 0::: 0 :. ' Legend Stream 10891 Morrisette Place 24955 109 Avenue PLANNING DEPARTMENT .,, •• ----Ditch Centreline FILE: 2018-094-SD DATE: Mar 22, 2018 mapleridge.ca BY: LP
13037 13029 13021 13013 13009 13005 N Scale: 1 :2,500 Legend -stream ---Ditch Centreline -Edge of River - -Indefinite Creek 1111 Lake or Reservoir 1111 River -Major Rivers & Lakes ·----,~r---130AVE. • • 128AVE 12874 & 12933 MILL ST. -'-~-,;~-is-~C-~-,~-mb-:-1 D_G_E_ FILE: 2014-108-!,I) 1,olb -03:}-Si? DATE: Dec 11, 2018 BY:RA
December 18, 2018 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Paul Gill, Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 16-121582 BG LEGAL: LOCATION: OWNER: Lot 2 Section 14 Township 12 New Westminster District Plan EPP47541 25473 Bosonworth Avenue Shingara and Kashmir Khangura REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 16-121582 BG. 2. 17-130498 BG LEGAL: LOCATION: OWNER: CARRIED Lot 16 Section 1 Township 12 New Westminster District Plan NWP31179 26053 98 Avenue Amarjit Bajwa REQUIRED AGREEMENTS: Temporary Residential Use Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 17-130498 BG CARRIED
Development Agreements Committee December 18, 2018 3. 2015-297-RZ LEGAL: LOCATION: OWNER: Lot 4 District Lot 402 Group 1 New Westminster District Plan EPP71200 No Address Assigned -To become Part of Haney Bypass Widening BC Transportation Financing Authority REQUIRED AGREEMENTS: Release of Covenant (CA7174231) THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 2015-297-RZ. CARRIED Pabhief Administrative Officer Member Page 2 of 2
r----('<') lO 0) ('<') "'" "'" 0) "'" lO ('<') lO C'\I lO C'\I C'\I -----/ C C C C'\I "'" (0 "'" "'" "'" lO lO lO C'\I C'\I C'\I -!:£) ~ ~ N Scale: 1 :1,500 ~ SUBJECT PROPERTY ,,. ~ -I"-0) C lO "'" "'" lO lO lO C'\I C'\I C'\I BOSONWORTH AVE. C co "'" lO C'\I lO co .... C co (0 C -('<') lO lO lO lO lO lO C'\I C'\I C'\I lO ('<') -C :,; ~ ~ 25473 BOSONWORTH AVE FILE: Untitled DATE: Dec 6, 2018 ENGINEERING DEPARTMENT mapleridge.ca BY:C3
( ,vv ··-~-J_----I ____ _J ____ J,,m;o7WF.,wc~:=-=--=-~~•-•_-f/ \......-,h------,--"-o .. _~_--j ____ li---7 I Subject Property I N Scale: 1 :4,500 f--Cf) (0 N \\ The City of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map. 26053 98 Ave ENGINEERING DEPARTMENT FILE: Subject_Map10.4.1 DATE: Dec 14, 2018 BY:MC
LOT 4, EPP 71200 PLANNING DEPARTMENT N ___ __..w ..... _ ••.• mapleridge.ca Scale: 1 :1,000 BY: PC
December 20, 2018 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Paul Gill, Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 2016-120879 BG LEGAL: LOCATION: OWNER: Lot 246 District Lot 242 Group 1 New Westminster District Plan 52119 12040 210 Street John and Merly Vergara and May Sanchez REQUIRED AGREEMENTS: Temporary Residential Use Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 2016-120879 BG. 2. 17-130125 BG LEGAL: LOCATION: OWNER: CARRIED Lot 10 Section 28 Township 12 New Westminster District Plan EPP56758 12926 235A Street Loretta and Wycliffe Jarvis REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 17-130125 BG. CARRIED
Development Agreements Committee December 20, 2018 3. 18-122636 BG LEGAL: LOCATION: OWNER: Lot 2 Section 26 Township 12 New Westminster District Plan NWP82345 254 75 130 Avenue Cole and Pamela Bekar REQUIRED AGREEMENTS: Detached Garden Suite Covenant and Parking Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 18-122636 BG. 4. 2O18-OO3-SD LEGAL: LOCATION: OWNER: CARRIED Lot 2 District Lot 249 Group 1 New Westminster District Plan EPP86865 and Lot 178 District Lot 249 Group 1 New Westminster District Plan 42541 21083 River Road llyana Properties Development Ltd. REQUIRED AGREEMENTS: Tree Protection Covenant Geotechnical Covenant Stormwater Management Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2O18-OO3-SD. CARRIED Page 2 of 4
Development Agreements Committee December 20, 2018 5. 18-116267 BG LEGAL: LOCATION: OWNER: Lot 37 Section 25 Township 12 New Westminster District Plan BCP42202 12960 Lilley Drive RNJ Holdings Ltd. (John Mackinnon) REQUIRED AGREEMENTS: Stormwater Management Covenant Modification of Septic Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 18-116267 BG. 6. 18-106635 BG LEGAL: LOCATION: OWNER: CARRIED Lot 7 Section 33 Township 12 New Westminster District Plan EPP25323 13863 232A Street Trevor and Sarah Street REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-106635 BG. CARRIED Page 3 of 4
Development Agreements Committee December 20, 2018 7. 18-112396 BG LEGAL: LOCATION: OWNER: Lot 16 Section 27 Township 12 New Westminster District Plan BCP24O19 13147 Shoesmith Crescent Daniel and Christine Evans REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-112396 BG. CARRIED hief Administrative Officer Page 4 of 4
12088 12078 V 12068 12058 12065 t>0947 12055 ~0956 SUBJECT PROPERTY 12050 12045 -~ 12035 \ ~0948 l12040 12030 ~ 12025 \ \ CV) i-. LO """" r--.. a ~ r--.. co co a 0) 0) 0) """" a a a C\J C\J C\J C\J N Scale: 1 :1,000 12089 i--: Cf) "t'""" 12074 "t'""" N 12079 12068 12067 12057 12056 12047 \ """ 12039 """ a """" ~ ~ 'O ?; """" a C\J C\J a a C\J C\J """" """" 0) """" """" ~ """" CV) """ a a a """" """" """" ~ C\J C\J C\J 12040 210 St. ENGINEERING DEPARTMENT 1. ~. I■■ mapleridge.ca FILE: Untitled DATE:Dec17,2018 BY:C3 I I t
N Scale: 1 :2,000 <o 0) ~ DOGWOOD AVE. 12901 12875 12870 12886 12880 12872 SUBJECT PROPERTY 0) <o <o "' ('J ('J "-<o "" <o <o "' "' ('J ('J The City of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map. 12926 235A St BY: NV
r 125475-130 Av:_J \ I'--. ~ "I-<o I.(') "I-"I-I'--. I.(') I.(') "I-The City of Maple Ridge makes no guarantee ('\J ('\J I.(') ('\J regarding the accuracy or present status of ' the information shown on this map. ' N ! c Housing Agreement & !.Q i.~ Parking Covenant :~1----------------------t-LICENCES, PERMITS & BYLAWS DEPT. 'f ,~ i~ ,·-' io [ .. MAPLE RIDGE ------------------Bratish Columbia mapleridge.ca Scale: 1: 1 , 000 FILE: Untitled DATE: Dec 18, 2018 BY:TG
r-.... ..... 0 ..... (\J 11527 .,_: Cf) I-Cf) 11517 w Cl) 11497 11475 N Scale: 1: 1,500 11633 .,_: Cf) 11628 ..-11615 ..-N 11618 11601 11610 11593 11587 ~ (\J co 0 0 ..... (\J (\J co 0 ..... (\J <o '<;f-0 ..... (\J 0) r-.... LO <o 0 0 11498 ..... ..... (\J (\J 0 0 "'1-0 <o ..... 0 Legend Stream co co <o r-.... 0 0 ..... ---Indefinite Creek Major Rivers & Lakes (\J (\J LO CV) r-.... 0) 0 0 0 ..... ..... ..... ..... ..... (\J (\J (\J 116AVE. (\J co 0) 0 0 ..... ..... (\J LO 0 ..... CV) ..... co (\J 0 ..... (\J E.OGE.OP-'--E. p.\JE.-co co 0 ..... (\J 2016-150-SD DATE: May 4, 2016 .,_: Cf) $ 11618 11617 w ~ 11609 w Cf) 11610 cf LL 11605 11608 11606 11580 (\J <o ..... ..... ..... ..... ..... ..... (\J (\J r-.... r-.... LO '<;f-..... ..... ..... ..... (\J (\J -.---..... CV) ..... ..... ..... ..... ..... (\J (\J co CV) ..... ..... (\J 11522 11567 11527 11518 .,_: Cf) $ w ~ 11508 w Cf) cf LL 11494 11484 21 083 River Rd PLANNING DEPARTMENT BY:JV
13035 12995 SUBJECT PROPERTY 12965 12935 N Scale: 1:1,500 13030 12990 12960 The City of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map. 12960 LILLEY DRIVE SEPTIC & SWM COVENANTS LICENCES, PERMITS & BYLAWS DEPT. ~ .••• FILE: Subject_Map10.4.1 DATE: Dec 19, 2018 mapleridge.ca BY: JP
~ Ll) O') 0, ~ 13920 13912 13906 13900 13890 13895 13880 13877 13871 13870 13863 13860 13859 13856 13855 13851 13852 13848 "' "' ~ w ~ 0, co co cr, 0 0) I-' Cf) N <'l N 13819 N Scale: 1 :2,000 SILVER VALLEY RD co co "" ex:, 0 "-"" "" (V) (V) "" "" "" "" "" (V) (V) (V) (V) (V) "" "" "" "" "" 0 Ll) "" O') "' 13897 13894 13872 The City of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on this map. 13863 232A St ENGINEERING DEPARTMENT llil■ mapleridge.ca BY:NV
91 13186 181 13176 13166 13156 151 13146 141 13136 3131 13126 3121 13116 3111 13106 3101 N Scale: 1 :1,000 13175 13165 13157 13147 13139 13129 a.. 0 0 .....J SUBJECT PROPERTY I I-~ Cl) w 0 I Cl) 13147 SHOESMITH GRES ENGINEERING DEPARTMENT I -. -mapleridge.ca FILE: Untitled DATE: Dec 19, 2018 BY: C3
January 3, 2019 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Paul Gill, Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 18-120710 BG LEGAL: LOCATION: OWNER: Lot "O" Section 28 Township 12 New Westminster District Plan 15594 23275 130 Avenue Michael and Tasia Nickell REQUIRED AGREEMENTS: Flood Protection Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-120710 BG. 2. 5245-20-1206 LEGAL: LOCATION: OWNER: CARRIED Lots 1 to 29 all of: Section 15 Township 12 New Westminster District Plan EPP31277; Lots 30 to 54 all of: Section 15 Township 12 New Westminster District Plan EPP3727 4; Lots 55 to 82 all of: Section 15 Township 12 New Westminster District Plan EPP44181; Lot "A" Section 15 Township 12 New Westminster District Plan 22387, Except Plan EPP27594 and Part in Plan EPP44181 Lots 1 to 82 along 244 Street as per subject map City of Maple Ridge REQUIRED AGREEMENTS: Release of Covenant (Rezoning Servicing Agreement) (CA3019447) THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 5245-20-1206. CARRIED Pau~f Administrative Officer Member
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701.2 Minutes of Meetings of Committees and Commissions of Council 701.2
The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on November 8, 2018 at 7:00 pm. COMMISSION MEMBERS PRESENT Brenda Smith, Chair Eric Phillips Julie Koehn Len Pettit Russell Irvine STAFF PRESENT Amelia Bowden Amanda Allen ABSENT Lindsay Foreman, Vice Chair 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2018-054 It was moved and seconded Maple Ridge Historical Society Member at Large Maple Ridge Historical Society Member at Large Member at Large Staff Liaison, Planner 1 Committee Clerk Member at Large That the agenda for the November 8, 2018 Community Heritage Commission meeting be approved as circulated. CARRIED 3. ADOPTION OF MINUTES R/2018-055 It was moved and seconded That the minutes of the October 11, 2018 Maple Ridge Community Heritage Commission meeting be amended to further clarify discussion of item 5.1 by including in the minutes "Mr. Irvine provided an update of the 2018 financial statement. The information was discussed by the Commission members"; and that the minutes as amended be adopted. CARRIED
Community Heritage Commission Minutes November 8, 2018 Page 2 of 4 4. DELEGATIONS 5. FINANCE 5.1. Financial Update ~-~~~·---------Russell Irvine provided an overview of the financial report as attached to the October 11, 2018 agenda. The Commission received the financial report for information. 5.2. Robertson Cemetery The staff liaison advised that the Planning Department will match funds in the amount of $1,000.00 for the required work and the Surveyor has been advised to proceed 5.3. Maple Ridge Library Microfilm Reader Support Request Update The Chair reported that the Maple Ridge Public Library has ordered the microfilm reader. The Chair will compose a letter to the Public Library requesting an invoice. Upon receipt of an invoice, the staff liaison will prepare the cheque request. 6. CORRESPONDENCE The staff liaison noted that several Heritage Nominations have been received. 7. NEW AND UNFINISHED BUSINESS 7.1. 2019 Meeting Schedule There was discussion on the 2019 meeting schedule. R/2018-056 It was moved and seconded That the 2019 Community Heritage Commission meeting schedule attached to the November 8, 2018 Community Heritage Commission agenda be amended to include a meeting on December 12, 2019, and that the schedule as amended be adopted. CARRIED 7 .2. Cultural Plan Implementation Update The Chair provided a summary of the October 30, 2018 meeting, the community consultation in developing the Cultural Plan and the communications component within the Implementation Plan. The Chair noted a lack of heritage reflected in the Implementation Plan and will continue to monitor and advocate that heritage is better represented as the Plan moves forward. 1-
Community Heritage Commission Minutes November 8, 2018 Page 3 of4 8. SUBCOMMITTEE REPORTS 8.1. Communications The Chair noted the potential to work with the Parks, Recreation and Culture Department through the Cultural Plan Implementation to address a communications strategy. 8.1.1. Fall Calendar The Chair reviewed the calendar of events and the November 5, 2018 Local Voices. The Chair shared the invitation from the Ruskin Community Association to join at the Holy Spirit Anglican Church for the Church Bells Ringing across Canada to Mark the 100th Anniversary of the End of WW1 on November 11, 2018 at 4:34 pm. 8.2. Recognitions The Chair advised that St. Andrews Heritage Church has been booked on February 21, 2019 for the 2019 Heritage Awards. The subcommittee will reconvene to review the nominations. 8.2.1. Heritage Week 2019 8.3. Education 8.3.1. Local Voices The Chair advised December 3, 2018 will be the last Local Voices of 2018. The series will carry forward in the new year. 8.3.2. BC Heritage Fairs The Chair advised that a meeting will be scheduled with School District No. 42 teachers and Kris Foulds. 8.4. Digitization The staff liaison noted that the grant application through the BC History Digitization Program is moving forward. 8.5. Heritage Resources Program The staff liaison reported on minor edits to the Statements of Significance presented by Donald Luxton at the October 11, 2018 Community Heritage Commission meeting. There was discussion and enquiries on the Canadian Register of Historic Places, potential tax incentives for registering and the staff liaison outlined the manner in which Statements of Significance are registered on the BC Register of Historic Places. 8.6. Master Conservation Plan The staff liaison advised that the Parks, Recreation and Culture Department will be reviewing the draft Request for Proposal.
~-----,-~= Community Heritage Commission Minutes November 8, 2018 Page 4 of 4 9. LIAISON UPDATES 9.1. BC Historical Federation The Chair reported on the summit hosted on October 21, 2018 and the desire to convene another summit in the future. 9.2. Heritage BC The Chair presented a report on Heritage BC Community Consultations and the request from Paul Gravett, Executive Director of Heritage BC, to partner in hosting a roundtable to explore the state of the heritage sector. There was discussion on partnering with Heritage BC to host a roundtable for the Fraser Valley region between January 28, 2019 to February 8, 2019. The Chair will gather further information for discussion at the next meeting. Russell Irvine and the staff liaison attended an Incentives webinar hosted by Heritage BC on October 26, 2018. Mr. Irvine and the staff liaison provided examples on how heritage can work to incentivize. The Chair invited members to review the webinar list on the Heritage BC website to identify any future webinars of interest. 9.3. Maple Ridge Historical Society Julie Koehn provided an update on the latest meeting of the Historical Society and reported on a proactive succession planning workshop for organizations attended on November 3, 2018. The Speaking of Art and History event with guest speaker Melanie Talkington on October 18, 2018 was well attended. 10. QUESTION PERIOD -Nil 11. ROUNDTABLE Brenda Smith reported on upcoming work in Powell River with Lindsay Foreman. Eric Phillips reported on his work with Remembrance Day activities in the community and shared concerns with heritage homes, demolition and development in Hammond. Russell Irvine shared highlights from his recent travels in Europe. 12. ADJOURNMENT -8:00 pm. ~ B. Smith, Chair /aa
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I~.-~-··· mapleridge.ca City of Maple Ridge TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Final Reading MEETING DATE: FILE NO: MEETING: Official Community Plan Amending Bylaw No. 7509-2018 11641 227 Street EXECUTIVE SUMMARY: January 14, 2019 2018-332-RZ Council Official Community Plan (OCP) Amending Bylaw No. 7509-2018 has been considered by Council and at Public Hearing and was subsequently granted third reading. The applicant has requested that final reading be granted. The purpose of the OCP Amendment is to designate the subject property as a Temporary Commercial Use Permit Area to allow a Sales Centre for a future apartment use. Council granted first reading for Official Community Plan Amending Bylaw No. 7509-2018 on October 16, 2018 and second reading on November 13, 2018. This application was presented at Public Hearing on December 4, 2018 and Council granted third reading on December 11, 2018. RECOMMENDATION: That Official Community Plan Amending Bylaw No. 7509-2018 be adopted; and That the Corporate Officer be authorized to sign and seal 2018-332-CU respecting property located at 11641 227 Street. DISCUSSION: a) Background Context: Council considered this Official Community Plan amendment application at a Public Hearing held on December 4, 2018. On December 11, 2018 Council granted third reading to Official Community Plan Amending Bylaw No. 7509-2018 with the stipulation that the following conditions be addressed: i) Amendment to Official Community Plan Appendix D -Temporary Use Permits, to add the subject property to the list of properties; The Official Community Plan will be amended upon the adoption of the relevant Bylaw. ii) Provision of a refundable security equivalent to 100% of the estimated landscape cost, in accordance with the terms and conditions of the Temporary Commercial Use Permit. A refundable security, in the amount of $6,248.00 has been submitted for the landscape works. 1001,
CONCLUSION: As the applicant has met Council's conditions, it is recommended that final reading be given to Official Community Plan Amending Bylaw No. 7509-2018. Prepared by: Approved by: Approved by: Concurrence: Adam Rieu m:ai•n Christine Carter, M.PL, MCIP, RPP Direc r of P~ ' rank Quinn, MBA, P.Eng GM: Public Works & Development Services ~~ Paul Gill, BBA, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Official Community Plan Amending Bylaw No. 7509-2018 Appendix C -Site Plan - 2 -
-~~~-----------------------------------,,-------,,---11626 11620 11614 11608 11602 11578 N Scale: 1 :2,500 Legend Stream - - -Indefinite Creek -River Major Rivers & Lakes APPENDIX A 11657 !!f ---"' " " <{ /;: ~ ~ l!! gi "' "' § "' "' ii 11654 11641 227 Street PLANNING DEPARTMENT l~lltlt■ mapleridge.ca 2018-332-RZ DATE: Aug 16, 2018 BY:JV
CITY OF MAPLE RIDGE BYLAW NO. 7509-2018 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 APPENDIX B WHEREAS Section 4 77 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7509-2018." 2. Appendix D. Temporary Use Permits, Section TEMPORARY USE PERMIT AREA is amended by the addition of the following: "TEMPORARY COMMERCIAL USE PERMIT AREA LOCATION No. 7" Purpose: To permit a temporary sales centre for an apartment use. Location: Those parcels or tracts of land and premises shown on Temporary Commercial Use Permit Area Location No. 7 map, and known and described as: Lot 1 District Lot 401 Group 1 New Westminster District Plan BCP24521 Is hereby designated to permit a temporary commercial use for a sales centre for an apartment use, for a three-year period, effective upon adoption of this bylaw. 3. Appendix D. Temporary Use Permits, Section TEMPORARY USE PERMIT AREA is amended by the addition of the attached Temporary Commercial Use Permit Area Location No. 7 map in sequential numeric order after Temporary Commercial Use Permit Area Location No. 6. 4. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the 16th day of October, 2018. READ a second time the 13th day of November, 2018. PUBLIC HEARING held the 4th day of December, 2018. READ a third time the 11th day of December, 2018. ADOPTED the day of PRESIDING MEMBER CORPORATE OFFICER
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227fH 5fRf ff '~ ~ ,-----, Eq ii I ~ ~ t ~ " ,;1 I i lel COLUMBUS Ip -ij iijil i ~R ii! PROJECTS INC .... il i; iii; Ii ~ "' ~ \ '-----.. '------------'--------------APPENDIXC 68010 UNlf J 227-rH 5-rRf;~f PRt;:xN-r A110N i~ orna ~ 200 -22716 DEWDNEY TRUNK ROAD MAPLE RIDGE, BC, CANADA V2X 3K2 PHONE: 604 -380 -1256 www.columbusprojects.com info@columbusprojects.com '\ '
1100 Reports and Recommendations 1100
TO: FROM: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: January 14, 2019 FILE NO: 2120808 MEETING: Council Meeting SUBJECT: Community Child Care Space Creation Program Grant Application EXECUTIVE SUMMARY: The Province of British Columbia recently announced expanded investment in the child care sector, including $13.7 million in grant funding through the Community Child Care Space Creation (CCCSC) Program. This program provides funding to local governments to create new licensed child care spaces within their own facilities for children aged 0-5. In response to a demonstrated community need for additional child care services in the Albion neighbourhood, a multi-use child care space has been included in the detailed design for the Albion Community Centre (ACC). The CCCSC Program offers an opportunity for the City to reduce construction costs for the ACC by applying for up to $1 million in grant funding to construct this child care space. RECOMMENDATION: That staff submit an application to the Community Child Care Space Creation Program for up to $1 million towards construction of daycare space in the Albion Community Centre and provide overall grant management if successful. DISCUSSION: a) Background Context: The City of Maple Ridge (CMR) and School District No. 42 (SD42) have been working together on a joint park/school site that includes an elementary school, neighbourhood learning centre and community centre in Albion. Through the public consultation process held in 2016, the community identified a need for services and programs for children 0-12 years of age. Further research by City staff revealed a particular need for infant and toddler care, and it is intended that the multi-use child care space in the ACC will accommodate licenced infant and toddler care services to complement other child care services that will be offered by SD42 at this joint park/school site. The space can also be flexible for other uses outside of regular child care hours. An application has been prepared and will be submitted following Council's endorsement of the above recommendation which is a required component of the grant application. Doc# 2120808 Page 1of 2 1151
b) Desired Outcome: The desired outcome is to mInimIze construction costs by accessing available grant opportunities while following through with the City's commitment to SD42 and residents of the Albion area to develop a facility that complements the adjacent school to enable the provision of a full continuum of services that benefit the neighbourhood and local families. c) Strategic Alignment: This project is consistent with the SD42 Strategic Facilities Plan completed in 2015, the 2010 Parks, Recreation & Culture Master Plan, and the Master Agreement between the School District and the City for the joint use of public facilities and coordination of services. d) Citizen/Customer Implications: The City of Maple Ridge supports its citizens in maintaining healthy lifestyles through their participation in sport, recreation, arts and culture in venues that allow them to connect with their neighbours and other groups with common interests. This project is a great example of partnerships and co-location of facilities to provide needed community infrastructure and a full continuum of services for families. e) Business Plan/Financial Implications: If the City's application is successful, construction costs for the ACC will be reduced by up to $1 million from this funding source. Once the child care space is established, the City would follow a competitive bid process to select a child care operator to lease the space. The ACC child care facility is anticipated to generate $20,000 -$30,000 annually in lease revenue that will go towards offsetting facility operating costs. CONCLUSIONS: The ACC has been designed as a flexible, multi-use facility that is sustainable and accessible for all members of our community. The planned multi-use child care space meets the eligibility requirements for the CCCSC Program, and staff believe our application is strong with its focus on infant and toddler care and the co-location of a continuum of child care services to be offered on this joint park/school site. Prepared by: Reviewed by: Approved by: Concurrence: Doc# 2120808 ly Gener I ( P~BA,CPA,CGA Chief Administrative Officer Page 2 of2