HomeMy WebLinkAbout2018-07-10 Council Meeting Agenda and Reports.pdf
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City of Maple Ridge
COUNCIL MEETING AGENDA
July 10, 2018
7:00 p.m.
Council Chamber
Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca
The purpose of a Council meeting is to enact powers given to Council by using bylaws
or resolutions. This is the final venue for debate of issues before voting on a bylaw or
resolution.
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
300 APPROVAL OF THE AGENDA
400 ADOPTION OF MINUTES
500 PRESENTATIONS AT THE REQUEST OF COUNCIL
600 DELEGATIONS
601 Municipal Advisory Committee on Accessibility and Inclusiveness (“MACAI”)
• Recognition of Recipients of the Accessibility and Inclusiveness
Awards
602 Hope for Freedom Society Update
• Rob Thiessen, Managing Director
MEETING DECORUM
Council would like to remind all people present tonight that serious issues are
decided at Council meetings which affect many people’s lives. Therefore, we ask that
you act with the appropriate decorum that a Council Meeting deserves. Commentary
and conversations by the public are distracting. Should anyone disrupt the Council
Meeting in any way, the meeting will be stopped and that person’s behavior will be
reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge.
Council Meeting Agenda
July 10, 2018
Council Chamber
Page 2 of 5
603 Public Art Steering Committee Annual Update
• Wayne Bissky, Chair
• Yvonne Chui, Staff Liaison
Note: Item 1151 New Public Art Location Recommendations will be dealt with
following Item 603
650 QUESTIONS FROM THE PUBLIC
Note: Questions from the Public are limited to 15 minutes unless extended by a
motion approved by the majority of Council. Each speaker is limited to 2
minutes at a time.
700 ITEMS ON CONSENT
701 Minutes
701.1 Minutes of the Development Agreements Committee Meetings of June 26,
June 27, June 28 and July 3, 2018
701.2 Minutes of Meetings of Committees and Commissions of Council
• Community Heritage Commission – May 10, 2018
702 Reports
703 Correspondence
704 Release of Items from Closed Council Status
800 UNFINISHED BUSINESS
900 CORRESPONDENCE
Council Meeting Agenda
July 10, 2018
Council Chamber
Page 3 of 5
1000 BYLAWS
Bylaws for Adoption
1001 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7468-2018
To amend the fine schedule to coincide with amendments to the Maple
Ridge Soil Deposit Regulation Bylaw and the new Maple Ridge Wildlife and
Vector Control Bylaw
Adoption
1100 REPORTS AND RECOMMENDATIONS
Public Works and Development Services
1101 Maple Ridge Business Licencing and Regulation Amending Bylaw
Staff report dated July 10, 2018 recommending that Maple Ridge Business
Licencing and Regulation Amending Bylaw No. 7471-2018 to amend Bylaw
No. 6815-2011 be given first, second and third readings.
1102 Maple Ridge Ticket Information Utilization Amending Bylaw
Staff report dated July 10, 2018 recommending that Maple Ridge Ticket
Information Utilization Amending Bylaw No. 7480-2018 to amend
schedules to coincide with recent amendments to other bylaws be given
first, second and third readings.
Financial and Corporate Services (including Fire and Police)
1131 Maple Ridge 2019-2023 Financial Plan Bylaw
Staff report dated July 10, 2018 recommending that Maple Ridge 2019-
2023 Financial Plan Bylaw No. 7454-2018 be given first, second and third
readings.
1132 Maple Ridge Development Cost Charges Imposition Bylaw
Staff report dated July 10, 2018 recommending that second and third
readings of Maple Ridge Development Cost Charges Imposition Bylaw No.
7320-2017 be rescinded and that Maple Ridge Development Cost Charges
Imposition Bylaw No. 7320-2017 be given second and third readings as
amended and be sent to the Ministry of Municipal Affairs and Housing for
review and approval by the Inspector of Municipalities.
Council Meeting Agenda
July 10, 2018
Council Chamber
Page 4 of 5
1133 2018 Audit Services
Staff report dated July 10, 2018 recommending that the contract for audit
services with BDO Canada LLP be extended to include the 2018 fiscal year.
1134 Intergovernmental Committee
Staff report dated July 10, 2018 recommending the establishment of an
Intergovernmental Committee by the incoming Council.
Parks, Recreation & Culture
1151 New Public Art Location Recommendation
Staff report dated July 10, 2018 recommending that Albion Community
Centre, Telosky Stadium, Hammond Community Centre, sidewalk
improvements on Lougheed Highway between 224 Street and 226 Street
and an area on 224th Street between Lougheed Highway and Dewdney
Trunk Road be approved for new public art installations.
1152 Award of Contract – Telosky Stadium/Thomas Haney Synthetic Fields
Construction
Staff report dated July 10, 2018 recommending that Contract ITT-PL18-31:
Telosky Stadium Synthetic Turf Fields Civil Works be awarded to Cedar
Crest Land (BC) Ltd., that a contingency be authorized and that the
Corporate Officer be authorized to execute the contract.
1153 Festival Grant Program – Second Intake
Staff report dated July 10, 2018 recommending that festival support
allocations for special events scheduled for November 1, 2018 to April 30,
2019 be approved.
Administration
1171
Other Committee Issues
1191
Council Meeting Agenda
July 10, 2018
Council Chamber
Page 5 of 5
1200 STAFF REPORTS
1300 OTHER MATTERS DEEMED EXPEDIENT
1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING
1500 ADJOURNMENT
Checked by:________________ Date: ________________
QUESTIONS FROM THE PUBLIC
The purpose of the Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of
Public Hearing bylaws which have not yet reached conclusion.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
Each person will be permitted 2 minutes to ask their question (a second
opportunity is permitted if no one else is sitting in the chairs in front of the podium).
Questions must be directed to the Chair of the meeting and not to individual
members of Council. The total Question Period is limited to 15 minutes.
Council reserves the right to defer responding to a question in order to obtain the
information required to provide a complete and accurate response.
Other opportunities are available to address Council including public hearings,
delegations and community forum. The public may also make their views known to
Council by writing or via email and by attending open houses, workshops and
information meetings. Serving on an Advisory Committee is an excellent way to
have a voice in the future of this community.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca.
Mayor and Council at mayorandcouncil@mapleridge.ca.
700 ITEMS ON CONSENT
700
701 Minutes
701
701.1 Development Agreements Committee
701.1
701.2 Minutes of Meetings of Committees and Commissions of Council
701.2
1000 Bylaws
1000
Page 1 of 2
City of Maple Ridge
Maple Ridge Ticket Information Utilization Amending Bylaw No.7468-2018
A bylaw to amend Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012
WHEREAS the Council of The City of Maple Ridge deems it expedient to amend the Maple Ridge
Ticket Information Utilization Bylaw No. 6929-2012
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
1.This bylaw may be cited as Maple Ridge Ticket Information Utilization Amending Bylaw
No. 7468-2018
2.Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by adding
to Schedule 21 in between Section 5.12.2 and 5.14.5 the following fine:
Section Fine
Fail to remove soil 5.14.5 $1000.00
3.Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by changing
the current Schedule 29 to read Schedule 30;
4.Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by adding
the following new schedule after Schedule 28 and labelling it Schedule 29:
Schedule 29
Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012
From Maple Ridge Wildlife and Vector Control Bylaw No. 7437 - 2018
Section Fine
Attract Wildlife 4.2 $200.00
Provide food to Wildlife 4.3 $200.00
Permit accumulation of seed 4.4 $100.00
Fail to harvest fruit 4.5.1 $100.00
Fail to remove fallen fruit 4.5.2 $100.00
1001
Page 2 of 2
Bee hives accessible to Wildlife 4.5.3 $100.00
Grease containers accessible to Wildlife 4.5.4 $200.00
Refrigerator accessible to Wildlife 4.5.5 $200.00
Dairy products put into compost piles 4.5.6 $200.00
Garbage containers accessible to Wildlife 4.5.7 $200.00
Unlocked resistant container 4.5.8 $200.00
Place solid waste prior to 5:00 am 4.5.10 $200.00
Fail to prevent infestation by vermin 4.6 $200.00
READ A FIRST TIME the 26th day of June, 2018.
READ A SECOND TIME the 26th day of June, 2018.
READ A THIRD TIME the 26th day of June, 2018.
ADOPTED the ____ day of ______________, 2018.
PRESIDING MEMBER CORPORATE OFFICER
1100 Reports and Recommendations
1100
Page 1 of 1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: July 10, 2018
and Members of Council
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7471-2018
EXECUTIVE SUMMARY:
The Bylaw & Licencing Department is transitioning to a new computer program (Tempest) to handle all
aspects of business licencing. This program was previously adopted to handle the parking system with
great success.
One of the necessary steps was to completely review the Business Licencing and Regulation Bylaw with
the aim of streamlining, removing redundancies and making it a clear and consistent document that is
user friendly. With this in mind, staff have produced several amendments to the bylaw (Appendix I).
RECOMMENDATION(S):
That Maple Ridge Business Licencing and Regulation Amending Bylaw No.7471-2018 be given first,
second and third readings.
DISCUSSION:
a)Background Context:
Staff continually reviews City of Maple Ridge bylaws to ensure that they are current and
consistent. The transition to a new computer program has provided staff with the opportunity to
do another review. This review has revealed several areas in the Licencing and Regulation Bylaw
that can be improved providing for greater clarity and consistency.
Several new definitions have been added and some obsolete definitions have been removed.
Some of the Sections have been reworded to align with current business practices.
After the detailed review of the Business Licencing and Regulation Bylaw, it was determined that
these amendments were necessary to ensure that the document is current and consistent.
CONCLUSIONS:
These amendments along with the new program will provide a high level of customer service.
“Original signed by R. MacNair”
_______________________________________
Prepared by: R. MacNair
Manager of Bylaw & Licencing Services
“Original signed by Frank Quinn”
_______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
General Manager: Public Works and Development Services
“Original signed by Paul Gill”
______________________________________________
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
1101
APPENDIX I
Page 1 of 2
City of Maple Ridge
Maple Ridge Business Licencing and Regulation Amending No. 7471-2018
A bylaw to amend Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011
WHEREAS the Council of The City of Maple Ridge deems it expedient to amend Maple Ridge
Business Licencing and Regulation Bylaw No. 6815-2011;
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
1. This bylaw may be cited as Maple Ridge Business Licencing and Regulation Amending
No. 7471-2018.
2. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in
Part 5 Definitions by replacing the definition of “Temporary” with the following definition
“Temporary” means sixty (60) consecutive days in a twelve (12) month period.
3. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended by
replacing subsection 6.3.2 with the following
6.3.2 Nothwithstanding section 6.3.1, the Licence fee prescribed in
Schedule A may be reduced for a Business which a Licence is issued
after the 30th day of September in any calendar year.
4. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in
Schedule A, section 32.Personal Services by changing Category a. Beauty Salon/Barber
to read Barber/Hair Salon.
5. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in
Schedule A, section 32.Personal Services by deleting Category b. Body Painting; Category
d. Esthetics/Manicure and Category d. Funeral/Crematory/Undertaker and re-lettering all
subsequent categories accordingly.
6. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in
Schedule A, section 34.Professional Services by changing Category c. Barrister/Solicitor
to read Barrister/Lawyer/Solicitor and changing the wording under the heading Licence
Fee from $110.00 per Barrister/Solicitor to read $110.00 per Barrister/Lawyer/Solicitor.
7. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in
Schedule A, section 34.Professional Services by adding a new Category e. Dental
Hygienist and adding the wording under the heading Licence Fee $110.00 per Dental
Hygienist.
8. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in
Schedule A, section 34.Professional Services by adding a new Category i.
Funeral/Crematory/Undertaker and adding the wording under the heading Licence Fee
$110.00 per Undertaker.
9. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in
Schedule A, section 34.Professional Services by adding a new Category n. Optician and
adding the wording under the heading Licence Fee $110.00 per Optician.
10. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in
Schedule A, section 34.Professional Services by adding a new Category u. Registered
Nurse and adding the wording under the heading Licence Fee $110.00 per Registered
Nurse.
11. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in
Schedule A, section 34.Professional Services by adding a new Category v. Speech &
Hearing Health and adding the wording under the heading Licence Fee $110.00 per
Speech & Hearing Health Professional.
12. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended in
Schedule A, section 43.Second Hand Dealer by adding a new Category h.
Jewellery/Watches and re-lettering all subsequent categories accordingly.
13. Maple Ridge Business Licencing and Regulation Bylaw No. 6815-2011 is amended by
updating the table of contents to reflect the current page numbers.
READ A FIRST TIME this ____ day of ______________, 2018.
READ A SECOND TIME this ____ day of ______________, 2018.
READ A THIRD TIME this ____ day of ______________, 2018.
ADOPTED this ____ day of ______________, 2018.
PRESIDING MEMBER CORPORATE OFFICER
Page 1 of 1
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: July 10, 2018
and Members of Council
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Maple Ridge Ticket Information Utilization Amending Bylaw No.7480-2018
EXECUTIVE SUMMARY:
The purpose of this report is to present the Maple Ridge Ticket Information Utilization Amending Bylaw
No.7480-2018 (Appendix I) to amend the schedules to coincide with recent bylaw amendments.
As Council is aware, there have been several bylaws that have been recently amended and consequently
we have also had to amend the MTI bylaw. These final amendments are housekeeping changes to
renumber and rename some of the Schedules in the bylaw.
RECOMMENDATION(S):
That Maple Ridge Ticket Information Utilization Amending Bylaw No.7480-2018 be given first, second
and third readings.
DISCUSSION:
Staff continually review City of Maple Ridge bylaws to ensure that they are current and consistent. When
changes are made to one bylaw it can affect complementing bylaws. The amendments to accommodate
the changes to other bylaws have already been done and now there are housekeeping changes to
rename and renumber all the Schedules.
CONCLUSIONS:
Maple Ridge Ticket Information Utilization Amending Bylaw No.7480-2018 ensures that there are
appropriate measures for dealing with infractions of all Maple Ridge Bylaws.
“Original signed by R. MacNair”
_________________________________________
Prepared by: R. MacNair
Manager Bylaw & Licensing Services
“Original signed by Frank Quinn”
______________________________________________
Approved by: Frank Quinn, MBA, P.Eng
General Manager: Public Works and Development Services
“Original signed by Paul Gill”
_______________________________________________
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
1102
APPENDIX I
Page 1 of 6
City of Maple Ridge
Maple Ridge Ticket Information Utilization Amending Bylaw No.7480-2018
A bylaw to amend Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012
WHEREAS the Council of The City of Maple Ridge deems it expedient to amend the Maple Ridge
Ticket Information Utilization Bylaw No. 6929-2012
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
1. This bylaw may be cited as Maple Ridge Ticket Information Utilization Amending Bylaw
No. 7480-2018.
2. Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by deleting
the Schedules list in its entirety and replacing it with the following:
Schedules
Schedule 1 Designated Bylaw Compliance Officer
Schedule 2 Animal Control and Licencing Bylaw
Schedule 3 Building Bylaw
Schedule 4 Business Licencing and Regulation Bylaw
Schedule 5 Cat Spay/Neuter Bylaw
Schedule 6 Drinking Water Conservation Plan Bylaw
Schedule 7 Fire Prevention Bylaw
Schedule 8 Fireworks Bylaw
Schedule 9 Grow Operation, Health, Nuisance and Safety Bylaw
Schedule 10 Highway & Traffic Bylaw
Schedule 11 Kennel Regulation Bylaw
Schedule 12 Littering Prohibition Bylaw
Schedule 13 Noise Control Bylaw
Schedule 14 Outdoor Burning Regulation Bylaw
Schedule 15 Parks and Recreation Facilities Regulation Bylaw
Schedule 16 Pesticide Use Control Bylaw
Schedule 17 Rental Premises Standards of Maintenance Bylaw
Schedule 18 Scrap Metal Dealer Regulation Bylaw
Schedule 19 Sign Bylaw
Schedule 20 Smoking Regulation Bylaw
Schedule 21 Soil Deposit Regulation Bylaw
Schedule 22 Soil Removal Bylaw
Schedule 23 Solid Waste and Recycling Regulation Bylaw
Schedule 24 Taxi Regulation Bylaw
Schedule 25 Tree Management Bylaw
Schedule 26 Untidy and Unsightly Premises Bylaw
Schedule 27 Watercourse Protection Bylaw
Schedule 28 Wildlife and Vector Control Bylaw
Schedule 29 Zoning Bylaw
APPENDIX I
Page 2 of 6
3. Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by deleting
Schedule 1 in its entirety and replacing it with the following;
Schedule 1
Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012
Designated Bylaw Compliance Officer
Designated Bylaws Designated Bylaw Compliance Officer
Animal Control and Licencing
Bylaw No. 6908-2012
Animal Control Officer
Bylaw Compliance Officer
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
Building Bylaw No. 6925-2012 Building Inspector
Bylaw Compliance Officer
Chief Building Official
Electrical Inspector
Electrical Inspector/Safety Officer
Fire Department Officer
Gas/Plumbing Inspector
Manager of Bylaw & Licencing Services
Trades Inspector
Business Licencing and Regulation
Bylaw No. 6815-2011
Bylaw Compliance Officer
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
Cat Spay/Neuter Bylaw No. 5756-1999
Animal Control Officer
Bylaw Compliance Officer
Manager of Bylaw & Licencing Services
Drinking Water Conservation Plan
Bylaw No. 7425-2018
Bylaw Compliance Officer
Fire Chief
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
Waterworks Foreman
Works Inspector
Waterworks Superintendent
Fire Prevention Bylaw No. 4111-1988 Bylaw Compliance Officer
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
APPENDIX I
Page 3 of 6
Fireworks Bylaw No. 6279-2004 Bylaw Compliance Officer
R.C.M.P.
Fire Department Officer
Manager of Bylaw & Licencing Services
Grow Operation, Health Nuisance and Safety
Bylaw No. 6274-2004
Building Inspector
Bylaw Compliance Officer
Electrical Inspector
Electrical Inspector/Safety Officer
Fire Department Officer
Gas/Plumbing Inspector
Manager of Bylaw & Licencing Services
R.C.M.P.
Trades Inspector
Highway & Traffic Bylaw No. 6704-2009 Bylaw Compliance Officer
Fire Department Officer
Manager of Bylaw & Licencing Services
Municipal Engineer
Parking Officer
R.C.M.P.
Kennel Regulation Bylaw No. 6036-2002 Animal Control Officer
Bylaw Compliance Officer
Chief Building Official
Fire Department Officer
Manager of Bylaw & Licencing Services
Littering Prohibition Bylaw No. 5115-1994 Bylaw Compliance Officer
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
Noise Control Bylaw No. 5122-1994 Bylaw Compliance Officer
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
Outdoor Burning Regulation
Bylaw No. 5535-1997
Bylaw Compliance Officer
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
Parks and Recreation Facilities Regulation
Bylaw No. 7085-2014
Bylaw Compliance Officer
Director Parks and Facilities
Fire Department Officer
Manager of Bylaw & Licencing Services
Manager Parks/Open Spaces
Parks Foreman
R.C.M.P.
APPENDIX I
Page 4 of 6
Pesticide Use Control Bylaw No. 6413-2006 Bylaw Compliance Officer
Director, Parks and Facilities
Environmental Planner
Environmental Technician
Fire Department Officer
Manager of Bylaw & Licencing Services
Manager, Parks and Open Space
Parks Operations Supervisor(s)
Trades II Gardener
Rental Premises Standards of Maintenance
Bylaw No. 6550-2008
Building Inspector
Bylaw Compliance Officer
Chief Building Official
Fire Department Officer
Manager of Bylaw & Licencing Services
Safety Officer
Trades Inspector
Scrap Metal Dealer Regulation
Bylaw No. 6772-2010
Bylaw Compliance Officer
Chief Building Official
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
Sign Bylaw No. 4653-1992 Building Inspector
Bylaw Compliance Officer
Chief Building Official
Electrical Inspector
Electrical Inspector/Safety Officer
Fire Department Officer
Gas/Plumbing Inspector
Manager of Bylaw & Licencing Services
Trades Inspector
Smoking Regulation Bylaw No. 5495-1997 Bylaw Compliance Officer
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
Soil Deposit Regulation Bylaw No. 7412-2017
Bylaw Compliance Officer
Environmental Planner
Environmental Technician
Fire Department Officer
Manager of Development & Environmental Services
Manager of Bylaw & Licencing Services
Soil Removal Bylaw No. 6398-2006 Bylaw Compliance Officer
Environmental Planner
Environmental Technician
Manager of Development & Environmental Services
Manager of Bylaw & Licencing Services
APPENDIX I
Page 5 of 6
Solid Waste and Recycling Regulation
Bylaw No. 6800-2011
Bylaw Compliance Officer
Manager of Bylaw & Licencing Services
Taxi Regulation Bylaw No. 6409-2006
Bylaw Compliance Officer
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
Tree Management Bylaw No. 7133-2015
Bylaw Compliance Officer
Environmental Planner
Environmental Technician
Fire Department Officer
Manager of Bylaw & Licencing Services
Manager of Development & Environmental Services
Manager of Parks and Open Space
Untidy and Unsightly Premises
Bylaw No. 6533-2007
Bylaw Compliance Officer
Fire Department Officer
Manager of Bylaw & Licencing Services
R.C.M.P.
Watercourse Protection Bylaw No. 6410-2006
Building Inspector
Bylaw Compliance Officer
Chief Building Official
Environmental Planner
Environmental Technician
Fire Department Officer
Manager of Bylaw & Licencing Services
Manager of Development & Environmental Services
Municipal Engineer
Wildlife and Vector Control
Bylaw No. 7437 - 2018
Bylaw Compliance Officer
Environmental Planner
Environmental Technician
Manager of Bylaw & Licencing Services
R.C.M.P.
Zoning Bylaw No. 3510-1985 Bylaw Compliance Officer
Chief Building Official
Fire Department Officer
Manager of Bylaw & Licencing Services
Parking Officer
R.C.M.P.
APPENDIX I
Page 6 of 6
4. Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by changing
Schedule 28 (From Maple Ridge Drinking Water Conservation Plan Bylaw) to read
Schedule 6 and placing it in numerical order.
5. Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by deleting
Schedule 13 (From Maple Ridge Noxious Weed & Other Growth Control Bylaw No. 2384 -
1976) in its entirety and re-numbering the remaining Schedules in numerical order.
6. Maple Ridge Ticket Information Utilization Bylaw No. 6929-2012 is amended by updating
the table of contents accordingly.
READ A FIRST TIME the ____ day of ______________, 2018
READ A SECOND TIME the ____ day of ______________, 2018
READ A THIRD TIME the ____ day of ______________, 2018
ADOPTED the ____ day of ______________, 2018
PRESIDING MEMBER CORPORATE OFFICER
City of Maple RidgeCity of Maple RidgeCity of Maple RidgeCity of Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read and
Members of Council
MEETING DATE:MEETING DATE:MEETING DATE:MEETING DATE: July 10, 2018
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: Council
SUBJECT:SUBJECT:SUBJECT:SUBJECT: 2019-2023 Financial Plan Bylaw
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
At the July 3, 2018 Audit & Finance Committee meeting direction was provided to bring forward the
2019-2023 Financial Plan Bylaw to Council reflecting the below mentioned changes.
In May, Council amended the 2018-2022 Financial Plan Bylaw. The 2018 property tax increases
included the lowest General Purpose property tax increase in years. The 2019 property tax increase
was also reduced and could have been much lower, if it were not for the new Provincial Payroll Tax
which equates to a property tax increase of about 0.7%.
Given the refinements to the operating budget that have already taken place, staff have updated the
Capital Program. The Capital Program for 2019 – 2023 has been accommodated within existing
funding.
Having the 2019-2023 Financial Plan Bylaw in place will provide the latitude to the incoming Council
to determine if business planning will be the first item they address. As Council is aware, Council can
amend the Financial Plan Bylaw at any time and it is routinely amended in April/May to reflect
updated assessed property values and real growth revenue due to new development.
RECOMMENDATION(S):RECOMMENDATION(S):RECOMMENDATION(S):RECOMMENDATION(S):
That Maple Ridge 201That Maple Ridge 201That Maple Ridge 201That Maple Ridge 2019999----2022022022023333 Financial Plan Bylaw No. Financial Plan Bylaw No. Financial Plan Bylaw No. Financial Plan Bylaw No. 7457457457454444 ---- 2012012012018888 be given firstbe given firstbe given firstbe given first, , , , second second second second and third and third and third and third
readings.readings.readings.readings.
DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION:
a)a)a)a) Background ContextBackground ContextBackground ContextBackground Context
The property tax increase assumptions in the Financial Plan are identical to the existing Financial
Plan and listed in the following table.
1131
The 2019-2023 Capital Program has been updated and is attached in Appendix I.
For information purposes the Parks and Recreation Funding Model for the additional
infrastructure and the servicing of the approved borrowing is attached in Appendix II. It has been
updated to include current interest rates, anticipated timing of projects and additional facility
related capital costs. The model continues to rely on Community Amenity Charges (CACs)
totaling approximately $9 million. If additional CACs are collected and Council directs them to
these projects, the borrowing amounts may be reduced. If the facilities are built and operated by
a third party, the payments originally intended for debt servicing costs could be used for
operating payments.
There are several requirements in the Community Charter for the Financial Plan Bylaw, including:
disclosure of the proportions of revenue proposed to come from various funding sources, the
distribution of property taxes among property classes, and the use of permissive tax exemptions.
The attached bylaw includes this information.
CONCLUSIONSCONCLUSIONSCONCLUSIONSCONCLUSIONS::::
The Financial Plan is a multi-year planning, reviewing and reporting tool that represents Council’s
priorities and commitment to providing quality services to the residents of Maple Ridge. This plan is
in line with the direction set by Council and we recommend approval. Council has the authority to
amend this bylaw at any time.
“Original Signed by Trevor Thompson”
Prepared by: Trevor Thompson, CPA, CGA
Chief Financial Officer
“Original Signed by Frank Quinn”
Approved by: Frank Quinn, General Manager, MBA, P. Eng.
Public Works & Development
“Original Signed by Kelly Swift”
Approved by: Kelly Swift, General Manager, MBA, BGS
Parks, Recreation & Cultural Services
“Original Signed by Paul Gill”
Approved by:Approved by:Approved by:Approved by: Paul GillPaul GillPaul GillPaul Gill, CPA, CGA, CPA, CGA, CPA, CGA, CPA, CGA
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
Property Tax increasesProperty Tax increasesProperty Tax increasesProperty Tax increases 2019201920192019 2020202020202020 2021202120212021 2022202220222022 2023202320232023
General Purpose 1.90% 2.00% 2.00% 2.00% 2.00%
Infrastructure Replacement 0.70% 0.70% 0.70% 0.90% 0.90%
Parks and Recreation 0.60% 0.60% 0.60% 0.60% 0.60%
Drainage 0.30% 0.30% 0.30% 0.10% 0.10%
Total Total Total Total 3.50%3.50%3.50%3.50% 3.60%3.60%3.60%3.60% 3.60%3.60%3.60%3.60% 3.60%3.60%3.60%3.60% 3.60%3.60%3.60%3.60%
AAAAPPENDIX PPENDIX PPENDIX PPENDIX IIII,,,, 2019201920192019----2023 PROPOSED CAPITAL PLAN2023 PROPOSED CAPITAL PLAN2023 PROPOSED CAPITAL PLAN2023 PROPOSED CAPITAL PLAN
(All $ in Thousands)
Section > Projects 2019 2020 2021 2022 2023
Government 1,570 472 960 370 1,010
Equip Purch - GPS and Robotic Total Station - 60 - - -
IT Office Renovations - 12 - - -
Minor Capital - City 25 100 75 100 75
Minor Capital - Downtown Improvements (Safety) 15 - 15 - 15
Minor Capital - Engineering 15 15 15 15 15
Minor Capital - Gen Government 15 15 15 15 15
Minor Capital - Town Centre 100 100 100 100 100
Operations Centre - Backup Emergency Generator 555 - - - -
Operations Centre - Emergency Response and Training Room 40 - - - -
Operations Centre - Equipment Wash Bay 105 - - - -
Operations Centre - Works Yard Security 50 50 50 - -
Operations Fuel Island Replacement - - - - 600
Recycling Collection Equipment 40 60 80 80 130
Recycling Collection Truck 250 - - - -
Recycling Collection Truck - Semi-Auto, Hydraulic Lift - - 300 - -
Recycling Truck - 2019 100 - - - -
Works Yard Paving Phase 1 200 - - - -
Works Yard Paving Phase 2 - - 250 - -
Workstation Replacement 60 60 60 60 60
Technology 1,861 1,950 1,768 1,433 1,401
Agenda Manager Software - 75 - - -
Archival Storage Array - - - - 150
Asset Management Phase 1 - 500 - - -
Asset Management Phase 2 - - 500 - -
Backup Disk Target Replacement 130 - - - -
Deploying Virtual Desktops 20 - - - -
Digital Display Board Enhancement 30 - - - -
Disaster Recovery Infrastructure - - - - 97
Email and Office Upgrades 40 - - - -
Enterprise CRM, Community Engagement Tools 45 - - - -
Enterprise System Replacement (Financial and HRIS) - 450 490 250 -
Equip Purch - IT 1,054 535 403 923 555
Expansion for Primary Storage 70 - - - -
Fibre Extensions (various) 150 150 150 150 150
Infrastructure Growth 50 50 50 50 50
Laserfische Environment Enhancement 22 - - - -
LiDAR Survey (Acquire Detailed Topographic Data) - 35 - - -
Section > Projects 2019 2020 2021 2022 2023
Main Hall Cable Plant - - - - 150
Online Recruiting Application - 50 - - -
Pilot ArcGIS Geo Event Server 20 - - - -
Pilot Augmented Reality GIS Platform 10 - - - -
Pilot Biometric Access 25 - - - -
Public Access Community Kiosks - - - - 39
Security Review and Remediation Multiphase 60 - - 60 -
Security Review and Scan - 15 15 - 15
Security Software 50 - - - -
Server Growth Increment - - - - 75
Sign RFID Video Inventory - 75 - - -
SQL Environment Rebuild 35 - - - -
Storage Increment 1 - - 120 - -
Storage Increment 2 - - - - 120
Upgrade Live Streaming Infrastructure - - 40 - -
Web Page Design, Content Management System 50 - - - -
Wireless Hardware and Software Infrastructure - 15 - - -
Protective Fire 225 - - - -
AV upgrades FH1 Training Room and EOC + 225 - - - -
Protective Police 40 8 150 - -
Front Counter Kiosk Expansion + - - 150 - -
RCMP - Chair Replacement - Hilton Haider + 40 - - - -
RCMP - Main Building Renovation (Interview Room) + - 8 - - -
Parks 26,890 3,815 2,575 1,365 305
Greenbelt Acquisition 200 200 200 200 200
Haney Nokai Park Improvement - - - 450 -
Haney Nokai Park Phase 2 - Acquisition 2 660 - - - -
Haney Nokai Park Phase 2 - Acquisition 3 660 - - - -
Intergenerational Garden - 35 - - -
Minor Capital - Gen Rec 30 30 30 30 30
Minor Capital - Improvements 75 75 75 75 75
North Central Park (232 and 122) - - - 610 -
Park Development (241 and 112) 425 - - - -
Pickleball Courts Phase 2 250 - - - -
PRF Albion Community Centre FF&E 350 75 20 - -
PRF Albion Neighbourhood Learning and Community Centre 5,000 - - - -
Section > Projects 2019 2020 2021 2022 2023
PRF Facilities FF&E 75 - - - -
PRF Ice Sheet (Planet Ice) 12,500 - - - -
PRF Infrastructure Contingency 3,000 - - - -
PRF MRLS FF&E 140 - - - -
PRF MRSS Track Facility Upgrade 2,500 - - - -
PRF Public Art 125 - - - -
Silver Valley Neigh Park Completion Phase 2B - - 1,228 - -
Smart Growth Park Acquisition 2 900 - - - -
Smart Growth Park Acquisition 3 - 900 - - -
Smart Growth Park Acquisition 4 - - 900 - -
Whonnock Lake Acquisition 1 - 2,500 - - -
Whonnock Lake Development 1 - - 122 - -
Highways 6,900 11,637 10,719 7,886 9,185
102 Ave at 241 - Acquisition - - 545 - -
116 Ave Urban Road Upgrade 203 to Warsley Design - 50 - - -
117 Ave (Laity to 207) Corridor Improvements 100 - - - -
118 Ave (230 - 231) + - 152 - - -
123 Ave Corridor - 203 to Laity Construction 500 - - - -
123 Ave Corridor - Laity to 216 Reconstruction Phase 1 - - 600 - -
132 Ave (Balsam - 236) - Fern Crescent Design 200 - - - -
132 Ave Traffic Corridor Improv (216 - 232) Approvals - 300 - - -
132 Ave Traffic Corridor Improv (216 - 232) Construction - - 1,150 - -
132 Ave Traffic Corridor Improv (216 - 232) Detailed Design 150 - - - -
210 St 200m N of 128 Road & Drainage Improvements Acquisition - - - 358 -
210 St 200m N of 128 Road & Drainage Improvements Construction - - - - 1,000
210 St 200m N of 128 Road & Drainage Improvements Design - - 150 - -
224 St at 124 Ave - Intersection Safety Improv. (Construction) - - 250 - -
224 St at 132 Ave (N Alouette Bridge) Construction - 2,823 - - -
228 St at 119 Ave Crosswalk Improvements 75 - - - -
232 St (116 - Slager) Construction + - 1,601 - - -
232 St (116 - Slager) Design + 250 - - - -
233 St (132 - Larch ) Design - 100 - - -
240 St at McClure Traffic Signal 250 - - - -
Abernethy (227 - 232) Construction + - - 1,000 - -
Access Culverts 22 22 22 22 22
Bridge Repairs Struct Upgrade 150 150 150 150 150
Bus Stop Improv, Sidewalk Letdown, Tactile Installation 90 90 90 90 90
Cycling Improvements 250 250 - 500 500
Section > Projects 2019 2020 2021 2022 2023
Dewdney Trunk at 238B St Intersection Improvements + 200 - - - -
Dewdney Trunk at Burnett Ped Signal - - 200 - -
Ditton St Rail Crossing Upgrade - 50 - - -
Dunn Ave and West Intersection Improvements - - - 150 -
Emergency Traffic Pre-Empt 50 50 50 50 50
Equip Purch - Asphalt Patcher - 165 - - -
Equip Purch - Fleet 1,017 800 1,500 1,200 1,200
Illuminated Street Signs Program 10 10 10 10 10
Intersection Traffic Counts, Data Collection 50 - - - -
Local Area Service - Road 250 250 250 250 250
Pavement Management - 250 - - -
Pedestrian Improvements 400 400 - - -
Princess St (Wharf - Lorne) - - 150 - -
Private Driveway Crossings 7 7 7 7 7
Road Rehabilitation Program 2,272 3,291 3,771 4,276 5,082
Sidewalk Replacement 90 90 90 90 90
Skillen Urban Road Upg Wicklund to 123 (Design) - 25 - - -
Street Lighting Upgrade Program 250 250 500 500 500
Streetlight Pole Replace Program 50 50 50 50 50
Survey Monument Replacement 4 4 4 4 4
SYNCHRO SimTraffic Software License 18 - - - -
Telep Ave (202 - 100 M West 203 St) - 78 - - -
Traffic Calming Policy Update 15 - - - -
Traffic Calming Program 80 80 80 80 80
Traffic Signal Replacements 100 100 100 100 100
Transportation Master Plan Update - 150 - - -
Drainage 3,237 2,859 2,682 3,753 3,773
Albion Drainage Planning 100 - - - -
Culvert Replacement Program 450 450 450 450 450
Drainage Flow Monitoring 100 - - - -
Drainage Replacement Program 300 332 350 400 450
Drainage Upgrade Program 1,364 1,705 1,510 2,630 2,200
Flood Abatement North Alouette - 100 - - -
Flow Monitoring (LTC019023) - - - - 100
ISMP Watershed Review (2019) 200 - - - -
Local Area Service - Drain 250 250 250 250 250
Lower Hammond Drainage Planning 100 - - - -
Lower Hammond Dyke Review & Upgrades 150 - - - -
Section > Projects 2019 2020 2021 2022 2023
Material Crushing 200 - - - -
Princess Drainage Pumping Station - - - - 300
Private Storm Sewer Connections 23 23 23 23 23
Stormwater Runoff and Stream - - 100 - -
Sewage 5,706 2,641 1,141 1,502 2,692
105 Ave PS Routing Study - - - - 75
208 St Sewage Station Replacement - - - - 500
225 St (Haney Bypass to 116) Phase 2 40 - - - -
225 St Forcemain and PS Upgrade - Phase 3 4,200 - - - -
225 St Forcemain and PS Upgrade - Phase 4 - 1,000 - - -
225 St PS Emergency Overflow - 100 - - -
Burnett S of Teloski - - 75 - -
DTR Sanitary Main Replacement 216 - 222 - 550 - - -
Haney Bypass W of Kanaka Way (TS12-TS13) - - - - 526
Local Area Service - Sewer 250 250 250 250 250
Meadow Brook Sewage Station Replacement - - - - 300
Private Sewer Connections 41 41 41 41 41
Sanitary Master Planning - - - - 150
Sanitary Model Update and Calibration 40 - - - -
SCADA Replacement Program 100 100 100 100 100
Selkirk Ave, 226 to 227 Street 165 - - - -
Sewage PS Capacity Upgrades 280 - - - -
Sewage PS Emergency Response Planning 40 - - - -
Sewage System Rehab and Replacement 550 600 650 700 750
Sewer SE of Leisure Centre - - 25 - -
Tamarack Lane E of Kanaka Siphon - - - 411 -
Water 6,513 5,195 6,295 3,725 2,795
138m and 84m Zone Boundary Review - - - - 50
216 St 124 - 128 LTC017131 - - 650 - -
232 St (at 132) PRV Replacement 200 - - - -
232 St 122 Ave to 124 Ave Watermain Replacement - 600 - - -
232 St at 136 PS - 140m to 175m conversion - - 2,000 - -
236 St Pump Station Upgrade 2,000 - - - -
240 St and 136 Ave W to Forest PS at Granite Way Construction 725 - - - -
240 St at Kanaka Way to 112 - - - 280 -
263 St Reservoir Expansion Construction - 1,100 - - -
263 St Reservoir Expansion Design 100 - - - -
Section > Projects 2019 2020 2021 2022 2023
270A St Reservoir Replacement - - - 1,500 -
84m Zone PRV Decommissioning - - - - 100
Albion PS Improv (on 104 Ave at 245) Construction - - 1,500 - -
Albion PS Improv (on 104 Ave at 245) Design - 150 - - -
Ansell St (124 - 125) 360 - - - -
CL2 Equipment Replacement Program 50 50 50 50 50
Drinking Water Master Planning - - - - 150
DTR - 216 St to 222 St Watermain Replacement Construction - 1,500 - - -
DTR - Edge St to 228 St – Construction 975 - - - -
Dunn Ave (Maple Meadows Way - West St) - - 250 - -
Grant Mountain Reservoir Twinning - - - - 500
Local Area Service – Water 250 250 250 250 250
Private Water Connections 408 410 410 410 410
PRV Decommissioning 120 - - - -
Seismic Upgrade Program 150 150 150 150 150
Silver Valley Check Valves 40 - - - -
Silver Valley Servicing Resiliency Study 50 - - - -
Town Centre Growth Study and Capital Investment (Water) 40 - - - -
Water Model Update and Calibration 35 - - - -
Water Pump Station Upgrades 60 60 60 60 60
Water Remote Security Program 50 50 50 50 50
Water Reservoir Upgrades 50 50 50 50 50
Water System Capacity Upgrades 400 400 400 400 400
Water System Improvement Program 50 25 25 25 25
Watermain Replacement Program 400 400 450 500 550
Grand Total 52,941 28,577 26,290 20,035 21,161
Projects marked with a ‘+’ have a portion funded by others
Appendix Appendix Appendix Appendix IIIIIIII
2018201820182018 2019201920192019 2020202020202020 2021202120212021 2022202220222022 2023202320232023 2024202420242024
ProjectProjectProjectProject
Leisure Centre Renovations $3.5M 3,500
Telosky Field - $10M 5,500 4,500
Albion Community Centre - $10M 3,000 7,000
Silver Valley Gathering Place $1M 1,000
Hammond Comm. Centre $2.5M 2,500
Ridge Canoe and Kayak Club $1M 1,000
MRSS Track Facility Upgrade $2.5M 2,500
Ice Sheet $25M 12,500 12,500
Subtotal new yearSubtotal new yearSubtotal new yearSubtotal new year 14,50014,50014,50014,500 28,50028,50028,50028,500 12,50012,50012,50012,500 ---- ---- ---- ----
Cumulative Cumulative Cumulative Cumulative 14,50014,50014,50014,500 43,00043,00043,00043,000 55,50055,50055,50055,500 55,50055,50055,50055,500 55,50055,50055,50055,500 55,50055,50055,50055,500 55,50055,50055,50055,500
Use of Reserves Use of Reserves Use of Reserves Use of Reserves (4,000)(4,000)(4,000)(4,000) (2,000)(2,000)(2,000)(2,000) ---- ---- ---- ---- ----
Community Amenity Charges and Albion Density Community Amenity Charges and Albion Density Community Amenity Charges and Albion Density Community Amenity Charges and Albion Density
Additional Capital & FundingAdditional Capital & FundingAdditional Capital & FundingAdditional Capital & Funding
Furniture and Equipment 565 75 20
Public Art 125
Albion CC - Land Servicing/Dev. Fees 750
Project Construction Contingency 2,250
Funding: Reserves - 2017 Surplus CommittedFunding: Reserves - 2017 Surplus CommittedFunding: Reserves - 2017 Surplus CommittedFunding: Reserves - 2017 Surplus Committed (2,000)(2,000)(2,000)(2,000)
Funding: - noted below (P&R Levy)Funding: - noted below (P&R Levy)Funding: - noted below (P&R Levy)Funding: - noted below (P&R Levy) (1,690)(1,690)(1,690)(1,690) (75)(75)(75)(75) (20)(20)(20)(20)
BorrowingBorrowingBorrowingBorrowing
Short Term 10,500 37,000 49,500 - - - -
Long Term - - - 49,500 49,500 49,500 49,500
Total BorrowingTotal BorrowingTotal BorrowingTotal Borrowing 10,50010,50010,50010,500 37,00037,00037,00037,000 49,50049,50049,50049,500 49,50049,50049,50049,500 49,50049,50049,50049,500 49,50049,50049,50049,500 49,50049,50049,50049,500
Debt Servicing CostsDebt Servicing CostsDebt Servicing CostsDebt Servicing Costs
Short Term 210 833 1,238 - - - -
Annual Long Term (25 yr.) debt costs - - - 3,000 3,000 3,000 3,000
Debt ServicingDebt ServicingDebt ServicingDebt Servicing 210210210210 833833833833 1,2381,2381,2381,238 3,0003,0003,0003,000 3,0003,0003,0003,000 3,0003,0003,0003,000 3,0003,0003,0003,000
Operating Operating Operating Operating
Telosky Field - 250 250 250 250 250
Albion Community Centre - 300 600 600 600 600 600
Other Neighbourhood Amenities - 30 60 60 60 60 60
MRSS Track Fac. Upgrade - 20 20 20 20 20 20
Ice Rink - 500 500 500 500 500
Total OperatingTotal OperatingTotal OperatingTotal Operating ---- 350350350350 1,4301,4301,4301,430 1,4301,4301,4301,430 1,4301,4301,4301,430 1,4301,4301,4301,430 1,4301,4301,4301,430
Total RequirementsTotal RequirementsTotal RequirementsTotal Requirements 210210210210 1,1831,1831,1831,183 2,6682,6682,6682,668 4,4304,4304,4304,430 4,4304,4304,4304,430 4,4304,4304,4304,430 4,4304,4304,4304,430
Sources of FundingSources of FundingSources of FundingSources of Funding
Existing P&R Levy 0.25%0.25%0.25%0.25% 900 1,107 1,321 1,543 1,772 2,010 2,256
Gaming Funds Allocated in 2018 150 200 200 200 200 200 200
Tax Increase 7 years, Tax Increase 7 years, Tax Increase 7 years, Tax Increase 7 years, note 0.2% in 2018 0.35%0.35%0.35%0.35% 160 450 750 1,060 1,381 1,714 2,058
P&R Funding Unencumbered Balance 500
Use of P&R Levy in Capital Funding ---- (1,690) (75) (20) ---- ---- ----
Total Sources of Annual Funding Available 1,7101,7101,7101,710 67676767 2,1962,1962,1962,196 2,7832,7832,7832,783 3,3543,3543,3543,354 3,9243,9243,9243,924 4,5144,5144,5144,514
Reserves to Fund BalanceReserves to Fund BalanceReserves to Fund BalanceReserves to Fund Balance
Annual Funding Shortfall (Surplus) (1,500)(1,500)(1,500)(1,500) 1,1161,1161,1161,116 472472472472 1,6471,6471,6471,647 1,0761,0761,0761,076 506506506506 (84)(84)(84)(84)
Cumulative Use of Reserves (1,500)(1,500)(1,500)(1,500) (384)(384)(384)(384) 87878787 1,7341,7341,7341,734 2,8102,8102,8102,810 3,3163,3163,3163,316 3,2323,2323,2323,232
Initial outlay (CACs/Albion) 6,000
Max Draw Reserves - CACs 3,316
Total Reserve Draw 9,3169,3169,3169,316
Funding Model for Approved Parks and Recreation Fac ilities - UPDATED JULY 2018Funding Model for Approved Parks and Recreation Fac ilities - UPDATED JULY 2018Funding Model for Approved Parks and Recreation Fac ilities - UPDATED JULY 2018Funding Model for Approved Parks and Recreation Fac ilities - UPDATED JULY 2018
(in $thousands)
2017201720172017 2018201820182018 2019201920192019 2020202020202020 2021202120212021 2022202220222022 2023202320232023 2024202420242024
ProjectProjectProjectProject
Leisure Centre Renovations $3.5M 3,500
Telosky Field - $10M 7,500 2,500
Albion Community Centre - $10M 5,000 5,000
Silver Valley Gathering Place $1M 1,000
Hammond Comm. Centre $2.5M 2,500
Ridge Canoe and Kayak Club $1M 1,000
MRSS Track Facility Upgrade $2.5M 2,500
Ice Sheet $25M 12,500 12,500
Subtotal new yearSubtotal new yearSubtotal new yearSubtotal new year 11,00011,00011,00011,000 24,50024,50024,50024,500 20,00020,00020,00020,000 ---- ---- ---- ---- ----
Cumulative Cumulative Cumulative Cumulative 11,00011,00011,00011,000 35,50035,50035,50035,500 55,50055,50055,50055,500 55,50055,50055,50055,500 55,50055,50055,50055,500 55,50055,50055,50055,500 55,50055,50055,50055,500 55,50055,50055,50055,500
Use of ReservesUse of ReservesUse of ReservesUse of Reserves (1,000)(1,000)(1,000)(1,000) (4,000)(4,000)(4,000)(4,000) (1,000)(1,000)(1,000)(1,000) ---- ---- ---- ---- ----
BorrowingBorrowingBorrowingBorrowing
Short Term 10,000 30,500 49,500 49,500 - - -
Long Term - - - - 49,500 49,500 49,500 49,500
Total BorrowingTotal BorrowingTotal BorrowingTotal Borrowing 10,00010,00010,00010,000 30,50030,50030,50030,500 49,50049,50049,50049,500 49,50049,50049,50049,500 49,50049,50049,50049,500 49,50049,50049,50049,500 49,50049,50049,50049,500 49,50049,50049,50049,500
Debt Servicing CostsDebt Servicing CostsDebt Servicing CostsDebt Servicing Costs
Short Term 49 610 990 990 - - - -
Annual Long Term (25 yr) debt costs - - - - 2,750 2,750 2,750 2,750
Debt ServicingDebt ServicingDebt ServicingDebt Servicing 49494949 610610610610 990990990990 990990990990 2,7502,7502,7502,750 2,7502,7502,7502,750 2,7502,7502,7502,750 2,7502,7502,7502,750
Operating Operating Operating Operating
Telosky Field - - 250 250 250 250 250 250
Albion Community Centre - - 600 600 600 600 600 600
Other Neighbourhood Amenities - - 60 60 60 60 60 60
MRSS Track Fac. Upgrade - - 20 20 20 20 20 20
Ice Rink - - 500 500 500 500 500 500
Total OperatingTotal OperatingTotal OperatingTotal Operating ---- ---- 1,4301,4301,4301,430 1,4301,4301,4301,430 1,4301,4301,4301,430 1,4301,4301,4301,430 1,4301,4301,4301,430 1,4301,4301,4301,430
Total RequirementsTotal RequirementsTotal RequirementsTotal Requirements 49494949 610610610610 2,4202,4202,4202,420 2,4202,4202,4202,420 4,1804,1804,1804,180 4,1804,1804,1804,180 4,1804,1804,1804,180 4,1804,1804,1804,180
Sources of FundingSources of FundingSources of FundingSources of Funding
Existing P&R Levy 0.25%0.25%0.25%0.25% ---- 900 1,107 1,321 1,543 1,772 2,010 2,256
Additional Taxation Requirements
Tax Increase 7 yearsTax Increase 7 yearsTax Increase 7 yearsTax Increase 7 years 0.35%0.35%0.35%0.35% - 280 570 870 1,180 1,501 1,834 2,178
Total Sources of Annual Funding 1,1801,1801,1801,180 1,6771,6771,6771,677 2,1912,1912,1912,191 2,7232,7232,7232,723 3,2743,2743,2743,274 3,8443,8443,8443,844 4,4344,4344,4344,434
Reserves to Fund BalanceReserves to Fund BalanceReserves to Fund BalanceReserves to Fund Balance
Annual Funding Shortfall (Surplus) 49494949 (570)(570)(570)(570) 743743743743 229229229229 1,4571,4571,4571,457 906906906906 336336336336 (254)(254)(254)(254)
Cumulative Use of Reserves 49494949 (521)(521)(521)(521) 223223223223 452452452452 1,9081,9081,9081,908 2,8142,8142,8142,814 3,1503,1503,1503,150 2,8962,8962,8962,896
Plus initial outlay (CACs/Albion) 6,000
Max Draw Reserves 3,150
Total Reserve Draw Over Time 9,1509,1509,1509,150
Funding Model for Council-Endorsed Parks and Recreation Facilities (as presented in July 2017)Funding Model for Council-Endorsed Parks and Recreation Facilities (as presented in July 2017)Funding Model for Council-Endorsed Parks and Recreation Facilities (as presented in July 2017)Funding Model for Council-Endorsed Parks and Recreation Facilities (as presented in July 2017)
(in $thousands)
APPENDIX IIAPPENDIX IIAPPENDIX IIAPPENDIX II
CITY CITY CITY CITY OF MAPLE RIDGEOF MAPLE RIDGEOF MAPLE RIDGEOF MAPLE RIDGE
BYLAW NO. BYLAW NO. BYLAW NO. BYLAW NO. 7474747454545454----2020202018181818
A bylaw to establish the five year financial plan for the years 2019 through 2023
____________________________________________________________________________________
WHEREASWHEREASWHEREASWHEREAS, the public will have the opportunity to provide comments or suggestions with respect to
the financial plan;
AND WHEREASAND WHEREASAND WHEREASAND WHEREAS, Council deems this to be a process of public consultation under Section 166 of the
Community Charter;
NOW THEREFORENOW THEREFORENOW THEREFORENOW THEREFORE, the Council for the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as “Maple Ridge 2019-2023 Financial Plan Bylaw No. 7454-2018”.
2. Statement 1 attached to and forming part of this bylaw is hereby declared to be the Consolidated
Financial Plan of the City of Maple Ridge for the years 2019 through 2023.
3. Statement 2 attached to and forming part of the bylaw is hereby declared to be the Revenue and
Property Tax Policy Disclosure for the City of Maple Ridge.
4. Statement 3 attached to and forming part of the bylaw is hereby declared to be the Capital
Expenditure Disclosure for the City of Maple Ridge.
READREADREADREAD a first time the day of .
READREADREADREAD a second time the day of .
READREADREADREAD a third time the day of .
PUBLIC CONSULTATIONPUBLIC CONSULTATIONPUBLIC CONSULTATIONPUBLIC CONSULTATION completed on the day of .
ADOPTEDADOPTEDADOPTEDADOPTED the day of .
________________________________
PRESIDING MEMBER
________________________________
CORPORATE OFFICER
ATTACHMENT: Statement 1, Statement 2 and Statement 3
Attachment to Maple Ridge 2019-2023 Financial Plan Bylaw 7454-2018
Statement 1Statement 1Statement 1Statement 1
Consolidated Financial Plan 2019-2023 (in $ thousands)
2019201920192019 2020202020202020 2021202120212021 2022202220222022 2023202320232023
REVENUESREVENUESREVENUESREVENUES
Developer Contributed Assets 20,000 20,000 20,000 20,000 20,000
Developer Cost Charges 6,727 7,901 5,999 2,977 1,304
Developer Specified Projects - - - - -
Parkland Acquisition 200 200 200 200 200
Contribution from Others 1,296 1,369 1,321 1,298 1,305
Development Fees Total 28,223 29,470 27,520 24,475 22,809
Property Taxes 86,924 91,529 96,341 101,369 106,668
Parcel Charges 3,208 3,309 3,413 3,521 3,633
Fees & Charges 43,712 45,329 47,036 48,836 50,732
Interest 2,148 2,313 2,328 2,343 2,358
Grants 4,412 4,350 4,610 4,350 4,351
Property Sales 1,500 2,500 - - -
Total Revenues 170,127 178,800 181,248 184,894 190,551
EXPENDITURESEXPENDITURESEXPENDITURESEXPENDITURES
Operating Expenditures
Debt & Interest Payments 2,803 2,674 3,284 3,112 2,945
Amortization 19,780 19,780 19,780 19,780 19,780
Other Expenditures 112,029 115,909 120,050 124,079 127,936
Total Expenditures 134,612 138,363 143,114 146,971 150,661
ANNUAL SURPLUSANNUAL SURPLUSANNUAL SURPLUSANNUAL SURPLUS 35,51535,51535,51535,515 40,43740,43740,43740,437 38,13438,13438,13438,134 37,92337,92337,92337,923 39,89039,89039,89039,890
Add Back: Amortization Expense (Surplus) 19,780 19,780 19,780 19,780 19,780
Less: Capital Expenditures 52,941 28,577 26,290 20,035 21,161
Less: Developer Contributed Capital 20,000 20,000 20,000 20,000 20,000
CHANGE IN FINANCIAL POSITIONCHANGE IN FINANCIAL POSITIONCHANGE IN FINANCIAL POSITIONCHANGE IN FINANCIAL POSITION (17,646)(17,646)(17,646)(17,646) 11,64011,64011,64011,640 11,62411,62411,62411,624 17,66817,66817,66817,668 18,50918,50918,50918,509
OTHER REVENUESOTHER REVENUESOTHER REVENUESOTHER REVENUES
Add: Borrowing Proceeds 19,000 - - - -
OTHER EXPENDITURESOTHER EXPENDITURESOTHER EXPENDITURESOTHER EXPENDITURES
Less: Principal Payments on Debt 3,786 3,870 4,972 5,095 5,224
TOTAL REVENUES LESS EXPENSESTOTAL REVENUES LESS EXPENSESTOTAL REVENUES LESS EXPENSESTOTAL REVENUES LESS EXPENSES (2,432)(2,432)(2,432)(2,432) 7,7707,7707,7707,770 6,6526,6526,6526,652 12,57312,57312,57312,573 13,28513,28513,28513,285
INTERNAL TRANSFERSINTERNAL TRANSFERSINTERNAL TRANSFERSINTERNAL TRANSFERS
Transfer From Reserve Funds
Capital Works Reserve 150 150 150 150 150
Equipment Replacement Reserve 2,334 1,395 1,963 2,183 1,815
Fire Department Capital Reserve - - - - -
Land Reserve - - - - -
Local Area Service Reserve - - - - -
Sanitary Sewer Reserve - - - - -
Total Transfer From Reserve Funds 2,484 1,545 2,113 2,333 1,965
Transfer (To) Reserve Funds
Capital Works Reserve -2527 -3905 -2051 -3624 -3090
Equipment Replacement Reserve -3138 -3378 -3554 -3806 -3991
Fire Department Capital Reserve -915 -1052 -1195 -1342 -1495
Land Reserve -5 -5 -5 -5 -5
Local Area Service Reserve 0 0 0 0 0
Sanitary Sewer Reserve 0 0 0 0 0
Total Transfer To Reserve Funds (6,585) (8,340) (6,805) (8,777) (8,581)
Transfer From (To) Own Reserves 4,148 (549)748 (651) (888)
Transfer From (To) Surplus 2,385 (426) (2,708) (5,478) (5,781)
Transfer From (To) Surplus & Own Reserves 6,533 (975) (1,960) (6,129) (6,669)
TOTAL INTERNAL TRANSFERSTOTAL INTERNAL TRANSFERSTOTAL INTERNAL TRANSFERSTOTAL INTERNAL TRANSFERS 2,4322,4322,4322,432 (7,770)(7,770)(7,770)(7,770) (6,652)(6,652)(6,652)(6,652) (12,573)(12,573)(12,573)(12,573) (13,285)(13,285)(13,285)(13,285)
BALANCED BUDGETBALANCED BUDGETBALANCED BUDGETBALANCED BUDGET ---- ---- ---- ---- ----
Attachment to Maple Ridge 2019-2023 Financial Plan Bylaw 7454-2018
Statement 2Statement 2Statement 2Statement 2
Revenue and Property Tax Policy Disclosure
REVENUE DISCLOSUREREVENUE DISCLOSUREREVENUE DISCLOSUREREVENUE DISCLOSURE
OBJECTIVES & POLICIESOBJECTIVES & POLICIESOBJECTIVES & POLICIESOBJECTIVES & POLICIES
Property Tax Revenue
Property tax revenue is the City’s primary revenue source, and one which is heavily reliant on the
residential class. Diversification of the tax base and generation of non-tax revenue are ongoing
objectives, outlined in Financial Sustainability Policy 5.52 section 6.
The Financial Plan includes property tax increases that are as listed below:
2012012012019999 2020202020202020 2020202021212121 2020202022222222 2022022022023333
General Purpose 1.90% 2.00% 2.00% 2.00% 2.00%
Infrastructure Replacement 0.70% 0.70% 0.70% 0.90% 0.90%
Parks & Recreation 0.60% 0.60% 0.60% 0.60% 0.60%
Drainage 0.30% 0.30% 0.30% 0.10% 0.10%
Total Property Tax Increase 3.50% 3.60% 3.60% 3.60% 3.60%
Additional information on the tax increases and the cost drivers can be found in the most recent
Financial Plan Overview Report. Specific policies discussing the tax increases are included in the
Financial Sustainability Plan and related policies which were adopted in 2004.
Property tax revenue includes property taxes as well as grants in lieu of property taxes.
Parcel Charges
Parcel charges are comprised of a recycling charge, a sewer charge and on some properties, a local
area service or improvement charge. Parcel charges are a useful tool to charge all or a subset of
properties for a fixed or variable amount to support services. Unlike property taxation the variable
amount does not need to be related to property assessment value, but can be something that more
accurately reflects the cost of the service.
Revenue Proportions 2019201920192019 2020202020202020 2021202120212021 2022202220222022 2023202320232023
$ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) % $ ('000s) %
Revenues Revenues Revenues Revenues
Property Taxes 86,924 46.0 91,529 51.2 96,341 53.2 101,369 54.8 106,668 56.0
Parcel Charges 3,208 1.7 3,309 1.9 3,413 1.9 3,521 1.9 3,633 1.9
Fees & Charges 43,712 23.1 45,329 25.4 47,036 26.0 48,836 26.4 50,732 26.6
Borrowing Proceeds 19,000 10.0 - - - - - - - -
Other Sources 36,283 19.2 38,633 21.6 34,458 19.0 31,168 16.9 29,518 15.5
Total Revenues 189,127 100 178,800 100 181,248 100 184,894 100 190,551 100
Other Sources include:
Development Fees Total 28,223 14.9 29,470 16.5 27,520 15.2 24,475 13.2 22,809 12.0
Interest 2,148 1.1 2,313 1.3 2,328 1.3 2,343 1.3 2,358 1.2
Grants (Other Govts) 4,412 2.3 4,350 2.4 4,610 2.5 4,350 2.4 4,351 2.3
Property Sales 1,500 0.8 2,500 1.4 - - - - - -
36,283 19.2 38,633 21.6 34,458 19.0 31,168 16.9 29,518 15.5
Attachment to Maple Ridge 2019-2023 Financial Plan Bylaw 7454-2018
Statement 2 Statement 2 Statement 2 Statement 2 (cont(cont(cont(cont....))))
Revenue and Property Tax Policy Disclosure
Fees & Charges
Fees should be reviewed annually and updated if needed. Recent fee amendments include
recreation fees, development application fees, business license fees and cemetery fees. A major
amendment to the Development Costs Charges (DCC) has been submitted to the province and is
awaiting approval. The last major amendment was completed in 2008. Minor DCC amendments are
done more frequently. Some fees are used to offset the costs of providing specific services. The
utility fees are reviewed annually with a view towards using rate stabilization practices to smooth out
large fluctuations in rates, as set out in the Business Planning Guidelines.
Borrowing Proceeds
Debt is used when it makes sense, and with caution as it commits future cash flows to debt
payments, restricting the ability to use these funds to provide other services. The source of the debt
payments needs to be considered as does the justification for advancing the project. More
information on previously approved borrowing can be found in the most recent Financial Plan
Overview report.
Other Sources
This will vary greatly year to year as it includes:
• Development fees which fund capital projects from the DCC Reserve
• Contribution from others in relation to capital
• Grants which are sought from various agencies and may be leveraged with City funds
PROPERTY TAX DISCLOSUREPROPERTY TAX DISCLOSUREPROPERTY TAX DISCLOSUREPROPERTY TAX DISCLOSURE
The 2019 property tax revenue and updated rates will be included in a Financial Plan Amending
Bylaw that proceeds the Property Tax Rate Bylaw, as the 2019 property assessed values are not yet
finalized. For information purposes the 2018 distribution is included.
Property Tax Revenue Distribution
Property Class Tax Rate
(`000s) (`000s) ($ per 1000)
1 Residential 63,001 78.5% 21,027,290 92.7% 2.9961 1.0
2 Utility 616 0.9% 15,393 0.1% 40.0000 13.4
4 Major Industry 628 0.8% 26,537 0.1% 23.6677 7.9
5 Light Industry 2,981 3.7% 302,845 1.4% 9.8429 3.3
6 Business, Other 12,860 16.0% 1,306,484 5.8% 9.8429 3.3
8 Rec., Non-Profit 50 0.1% 4,018 0.0% 12.5402 4.2
9 Farm 157 0.2% 4,627 0.0% 34.0106 11.4
Total 80,293 100.0% 22,687,195 100.0%
(Rate / Res. Rate)
Taxation Revenue Assessed Value Multiple
Attachment to Maple Ridge 2019-2023 Financial Plan Bylaw 7454-2018
Statement 2 Statement 2 Statement 2 Statement 2 (cont(cont(cont(cont....))))
Revenue and Property Tax Policy Disclosure
PROPERTY PROPERTY PROPERTY PROPERTY TAX DISCLOSURE TAX DISCLOSURE TAX DISCLOSURE TAX DISCLOSURE
Objectives & Policies
Property taxes are the City’s largest source of revenue and are contained by efficient business
practices. Annual business planning practices are the mechanism for resource allocation decisions.
The City’s Financial Sustainability Policy section 6 discusses the necessity of diversifying the tax
base. Development of employment-related properties is one method of diversification; therefore a
key performance measurement in Strategic Economic Initiatives tracks the increased investment
and development of non-residential properties.
A policy in the Financial Sustainability Plan that calls for stable tax increases and the adoption of the
annual increase early in the prior year in the Business Planning Guidelines provides citizens with a
more stable and predictable set of cost increases. In some cases costs are phased in over multiple
years to stay within the set tax increases.
Property Tax Rates
It is policy to adjust property tax rates annually to negate the impact of fluctuations in the market
values of properties. Tax rates are reduced to negate the market increases. Property tax increases
are then applied at the same relative increase for all classes, unless legislation restricts the rates, as
with Class 2, Utility.
The Business Class and Light Industry Class properties have the same tax rate and are treated as a
composite class when setting the tax rates, as the types of businesses in each class are similar. In
2016, the increase was reduced from 3.15% to 1.85% to reduce the relative property tax burden for
these properties.
A review was done on the Major Industry Class rates and the recommendation from the Audit and
Finance Committee and Council was a 5% property tax reduction in both 2009 and 2010 to support
additional investments in the subject property and to keep rates competitive. In 2014 and 2015,
property taxes charged to major industrial class properties were reduced by $70,000 in each year.
In reviewing tax rates to ensure competitiveness, absolute rates, tax multiples and overall tax burden
are considered. The impact that assessed values have when comparing to other geographical areas
must be considered in a comparison of tax rates.
Permissive Tax Exemptions
Council has set policies around the use of permissive tax exemptions. These are Council Policies
5.19 through 5.24. These policies discuss Churches, Community Halls, Heritage Sites, Homes for the
Care of Children and the Relief of the Aged, the Poor, the Disabled and the Infirm, Municipal
Recreational Services, Private Hospitals and Daycares, Private School and Youth Recreation Groups.
Revitalization Tax Exemption Program
The Employment Land Investment Incentive Program is designed to encourage job creation by
supporting private investment in buildings and infrastructure on identified "employment lands".
More information on this tax exemption can be found on our website.
Attachment to Maple Ridge 2019-2023 Financial Plan Bylaw 7454-2018
Statement 3Statement 3Statement 3Statement 3
Capital Expenditure Disclosure
The sole purpose of this statement is to meet legislative requirements and highlight the value of the
DCC program; no other conclusions should be drawn from the figures as the information could be
misconstrued. This disclosure is required under the Local Government Act s. 560 (2); capital costs
attributable to projects to be partially funded by Development Cost Charges (DCC) must be included
in the financial plan. The DCC program includes projects as far out as 2038 so the capital
expenditures must be extended to match. Certain types of projects are not planned past the five year
time horizon of the financial plan. Much less scrutiny is given to projects that are planned in years
2024 through 2038. Projects in these years typically exceed likely funding available.
Capital Works Program for 20Capital Works Program for 20Capital Works Program for 20Capital Works Program for 2022224444 –––– 2032032032038888
(in $ thousands)
Capital Works ProgramCapital Works ProgramCapital Works ProgramCapital Works Program 350,802350,802350,802350,802
Source of FundingSource of FundingSource of FundingSource of Funding
Development Fees
Development Cost Charges 158,922
Parkland Acquisition Reserve -
Contribution from Others 3,224
162,146
Borrowing Proceeds -
Grants 39,512
Transfer from Reserve Funds 19,175
Revenue Funds 129,969
188,656
350,802350,802350,802350,802
Page 1 of 3
City of Maple Ridge
TO: Her Worship Mayor Nicole Read
and Members of Council
MEETING DATE: July 10, 2018
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Development Cost Charges Imposition Bylaw
EXECUTIVE SUMMARY:
In December of 2017, Council provided second and third readings to the Development Cost Charges
Imposition Bylaw (DCC Bylaw) and directed staff to submit it to the Ministry for review and approval.
Detailed support documentation was provided and staff at the Ministry had several questions and
comments. It is common for items to be raised by the Ministry when they review major amendments.
Of the items raised by the Ministry, most were questions of clarity. The Ministry did, however, raise
two issues that required amendments to the DCC Bylaw. These items are discussed in detail later in
this report and were accommodated within the bylaw, with little overall impact.
Based on the foregoing, the DCC Bylaw that received three readings in December should be
rescinded, so that an amended DCC Bylaw can be considered by Council.
Staff at the Ministry has assured us that the turnaround time will be expedient, after the bylaw is
amended.
RECOMMENDATION(S):
That second and third readings of Bylaw No. 7320-2017 be rescinded; and further
That Bylaw No. 7320-2017 be given second and third reading as amended and be sent to the
Ministry of Municipal Affairs and Housing for review and approval by the Inspector of Municipalities.
DISCUSSION:
a)Background Context:
When Council first considered the DCC Imposition Bylaw on July 11, 2017 background on the
following items was provided:
What are DCCs?
Why is a bylaw update required?
The process for bylaw update
1132
Page 2 of 3
Bylaw structure
Exemptions legislated
Waivers/Reductions
Additional development categories
Proposed rate changes and comparison to other municipalities
When will the rates be in effect?
Park improvements
Future DCC Imposition Bylaw amendments
Direction was also provided at that time as to what the consultation process would include.
Staff welcomed feedback sought through the developer’s forum, a meeting with the Urban
Development Institute/GVHBC Liaison Committee and a public open house with invitation
both on our website and placed in the local newspaper.
Based on the conversations and comments received, the development community seems to
understand DCCs and the cost drivers as well as the need for off site infrastructure to service
development, although no developer is fond of fee increases.
Upon completion of the consultation process, the DCC Bylaw received three readings and
was forwarded to the Ministry for approval. The two main concerns of the Ministry were:
1. The impact of building area charges for multifamily large townhouses and
apartments.
2. The partial waiver of DCC’s that was provided for rural properties that do not
receive water, sewer and drainage services.
Regarding Item 1, the bylaw Council previously approved included a provision that the
maximum cost of multifamily units would not exceed the amount paid by a single family
house. The Ministry has asked for this provision to be removed.
Regarding Item 2, the partial waiver was intended to not charge for services that would not
be available. It was suggested that the same result can be achieved without having this
provision in the DCC Bylaw. As a result, the Ministry requires this provision to be removed.
Staff at the Ministry has made assurances that the turnaround time for recommended
approval to the Inspector of Municipalities would be expedient after the bylaw is amended.
b) Business Plan/Financial Implications:
The long term capital program and the Financial Plan Bylaw were updated to reflect the
current costs and future infrastructure needs and are in alignment with the calculations in
the DCC Imposition Bylaw.
Page 3 of 3
CONCLUSIONS:
DCCs are one of the key funding sources to fund infrastructure required due to new construction or
growth. Given the market appreciation of land values in the lower mainland and the fact that many
of our strategic infrastructure plans have recently been updated, an update to the DCC Imposition
Bylaw is required. The bylaw approval process and the structure of the bylaw reflect DCC Best
Practices as outlined in the guide published by the Province.
“Original signed by Trevor Thompson”
Prepared by: Trevor Thompson, CPA, CGA
Chief Financial Officer
“Original signed by Kelly Swift”
Approved by: Kelly Swift, MBA, BGS
General Manager Parks, Recreation & Culture
“Original signed by Frank Quinn”
Approved by: Frank Quinn,. MBA, P.Eng
General Manager Public Works & Development Services
“Original signed by Paul Gill”
Approved by: Paul Gill, CPA, CGA
Chief Administrative Officer
City of Maple Ridge
Bylaw No. 7320-2017
A Bylaw to Impose Development Cost Charges
______________________________________________________________________________________
WHEREAS, Council has considered future land use patterns and development, the phasing of works ,
services and provision of parkland described in the Official Community Plan, and how development
designed to result in a low environment impact may affect the capital costs of infrastructure related to
Development Cost Charges.
AND WHEREAS, Council does not consider the charges imposed by this bylaw:
a. As excessive in relation to the capital cost of prevailing standards of service;
b. Will deter development;
c. Will discourage the construction of reasonably priced housing or the provision of reasonably priced
serviced land in the city; or
d. will discourage development designed to result in low environmental impact.
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
1. Citation
This Bylaw may be cited for all purposes as “Maple Ridge Development Cost Charges Imposition Bylaw
No. 7320-2017”
2. Definitions:
For the purposes of this bylaw:
Apartment means a residential use where the building or buildings on a lot are each used for three
or more dwelling units. It does not include Townhouse or Street Townhouse.
Apartment – Affordable Rental below Market – affordable means housing cost that is 30 per cent
or less of household’s gross income and below market rental housing is housing with rents lower
than average in private-market rental housing. For purposes of ensuring the units remain in this
use for a minimum of 20 years a Housing Agreement or covenant on the property is required.
Apartment – High Density means apartments that are six storeys and above.
Apartment – Not-for-Profit Rental below Market means rental housing with rents not in excess of
80% of the average market rate for Maple Ridge as identified or reported in Canada Mortgage
Housing Corporation’s most recent rental market survey. For purposes of ensuring the units
remain in this use for a minimum of 20 years a Housing Agreement or covenant on the property is
required.
Apartment – Seniors Affordable Rental below Market means Apartment Affordable below Market
rental and seniors means an adult aged 55 or older. BC Housing programs, partners and housing
providers may define a senior by a different age.
Building Floor Area (BA) means the total combined floor areas of all storeys, including all
mezzanine floor areas, measured to the outer surface of the exterior walls, but does not include
any floor area used exclusively for parking. Except for Atriums or other open interconnected floor
spaces, the total building floor area will include exit stairs, stair shafts, elevator shafts and all other
vertical service spaces that may penetrate one or all of the floors.
Building Permit means permission or authorization in writing by the Chief Building Official, Permits
and Inspection Services to perform building construction in accordance with applicable statutes
and regulations.
Commercial Development means development of a parcel for commercial use as described in the
Maple Ridge Zoning Bylaw or similar development that is of a commercial nature, including but not
limited to uses such as accommodation, automotive, retail, food and beverage, entertainment,
office, personal services, recreation, retail and the cultivation , processing, testing, packaging or
shipping of marihuana.
Duplex means a two family residential use where the building lot is used for two dwelling units.
Dwelling Unit (DU) means one or more rooms used for the residential accommodation of only one
family when such room or rooms contain or provide for the installation of only one set of cooking
facilities.
Gross Site Area means the whole or portion of a parcel(s) to be improved as part of the
development authorized by a building permit and includes all vehicular and pedestrian circulation
areas, loading, parking, storage, works, decorative and landscaped areas appurtenant to the
authorized development.
Highway means any street, road, land, trail, bridge, viaduct and any other way open to the use of
the public.
Housing Agreement mean the owner enters into a lease agreement with a Public Housing Body by
which the Public Housing Body agrees to sublet and operate the units for at least 20 years.
Industrial Development means “industrial use” as defined by Maple Ridge Zoning Bylaw.
Institutional Development means any development that is created and exists by law or public
authority for the benefit of the public in general, and includes, but is not limited to, public
hospitals, public and private schools and churches.
Instream is as defined under S.568 of the Local Government Act
Lot means additional lot(s) created at subdivision
Parcel means any lot, block, strata lot or other area in which land is held or into which land is
subdivided, but does not include any portion of a highway.
Precursor Application is as defined under S.568 of the Local Government Act
Public Housing Body means the Canada Mortgage and Housing Corporation (CMHC), BC Housing
Management Commission, and any housing society or non-for-profit municipal housing corporation
that has an agreement regarding the operation of residential property with the government of
British Columbia, the BC Housing Management Commission or the CMHC.
Single Family Residential means a residential use where the building lot is used for one dwelling
unit and other uses as permitted.
Social Housing means apartments that have a government or non-profit housing partner that owns
and operates them.
Street Townhouse means one dwelling unit vertically attached to one or more dwelling units (i.e.
triplex or fourplex) with each dwelling unit located on a lot abutting a street. For the purposes of
this bylaw, it does not include a Duplex.
Subdivision means the division of land into two or more parcels, whether by plan or by metes and
bounds description or otherwise, and includes a plan consolidating two or more parcels into a
fewer number of parcels.
Townhouse means a single building comprised of three or more dwelling units separated one from
another by party walls extending from foundation to roof, with each dwelling unit having a
separate, direct entrance from grade and does not include Street Townhouse.
Unit means additional unit(s) built in support of a building permit.
3. Payment of Development Costs Charges
Every person who obtains approval of a subdivision of a parcel or a building permit must pay
Development Cost Charges in accordance with Schedule “A”.
For a combined land use development, the Development Cost Charge is calculated as the sum of the
Development Cost Charges for all uses.
The Development Cost Charges imposed must be paid:
a. In the case of the subdivision of a parcel, at the time the subdivision is approved; and
b. In the case of obtaining a building permit, at the time the building permit is issued.
4. Exemptions
Pursuant to the Local Government Act and subject to regulations by the minister under S.561(11), a
Development Cost Charge is not payable if any of the following applies in relation to a development::
a. the building permit is for a place of worship that will be exempt from taxation under the
Community Charter;
b. the value of the work authorized by the building permit does not exceed $50,000;
c. the dwelling unit is no larger than 29 square meters;
d. the development does not impose new capital cost burdens on the municipality;
e. the Development Cost Charge has previously been paid for the same development unless, as
a result of further development, new capital cost burdens will be imposed on the City.
Pursuant to S.561(6) of the Local Government Act, a Development Cost Charge is payable for work that
will, after the construction, alteration or extension, contain fewer than 4 self-contained dwelling units.
5. Severability
If any portion of this bylaw is found invalid by a court, that portion be severed and the remainder of the
bylaw will remain in effect.
6. Effective Date
This bylaw will come into force on the later of March 14, 2018 and the date it is adopted by
Council.
7. Repeal
Maple Ridge Development Cost Charge Imposition Bylaw No.6462-2007, and all the amendments
thereto, is hereby repealed except in the case of:
a. Precursor applications for subdivision of land that are instream on the effective date and
which are completed within one year of the effective date; and
b. Precursor applications for building permits that are instream on the effective date and which
are issuable within one year of the effective date, in which case, Maple Ridge Development
Cost Charge Imposition Bylaw No.6462-2007, and all the amendments thereto, shall apply.
Maple Ridge Development Cost Charge Imposition Bylaw No. 6462-2007, shall be wholly
repealed one year from the effective date.
8. Schedules
Schedule “A” attached hereto form part of this bylaw.
Read a first time this _____ day of _____________ 20
Read a second time this _____ day of _____________ 20
Read a third time this _____ day of _____________ 20
Approved by the Inspector of Municipalities this ______ day of _______________20
Adopted this _____ day of _____________ 20
________________________________ ______________________________
Presiding Member Corporate Officer
SCHEDULE “A” to BYLAW NO. 7320-2017
DEVELOPMENT COST CHARGES
Single Family Residential per additional lot
Duplex per additional dwelling unit
Servicing Type
Road
$9,483
Drainage
1,329
Water
2,268
Sanitary Sewer
1,119
Open Space
8,272
Total
$22,471
Townhouse
Servicing Type
per m2 of BA
Road
$54.71
Drainage
4.77
Water
14.54
Sanitary Sewer
7.17
Open Space
53.02
Total
$134.21
Street Townhouse
Servicing Type
per m2 of BA
Road
$43.77
Drainage
3.18
Water
14.54
Sanitary Sewer
7.17
Open Space
53.02
Total
$121.68
Apartment
Servicing Type
per m2 of BA
Road
$50.80
Drainage
2.95
Water
15.30
Sanitary Sewer
7.55
Open Space
55.80
Total
$132.40
SCHEDULE “A” to BYLAW NO. 7320-2017
DEVELOPMENT COST CHARGES
Apartment High Density
(6 Storey and above)
Servicing Type
per m2 of BA
Road
$38.10
Drainage
1.11
Water
13.50
Sanitary Sewer
6.66
Open Space
49.24
Total
$108.61
Apartment - Affordable Rental Below Market
Servicing Type
per m2 of BA
Road
$38.10
Drainage
2.95
Water
15.30
Sanitary Sewer
7.55
Open Space
55.80
Total
$119.70
Apartment - Social Housing, Non-for-Profit Rental Below Market
or Affordable Rental-Seniors
Servicing Type
per m2 of BA
Road
$9.31
Drainage
2.95
Water
9.90
Sanitary Sewer
4.89
Open Space
21.66
Total
$48.71
SCHEDULE “A” to BYLAW NO. 7320-2017
DEVELOPMENT COST CHARGES
Commercial
First Floor
Additional Floors
Servicing Type
per m2 of BA
per m2 of BA
Road
$28.45
$14.23
Water
9.45
4.73
Sanitary Sewer
2.80
1.40
Open Space
0.00
0.00
Drainage
4.65
0.00
Total
$45.35
$20.36
Institutional
Non-Municipal
Municipal
Servicing Type per m2 of BA
Road
$6.52
$0
Water 4.73
0
Sanitary Sewer
2.33
0
Open Space 0 0
Plus
per ha. of gross site area
Drainage 18,604 0
Industrial
Servicing Type
per m2 of BA
Road
$9.48
Water
5.79
Sanitary Sewer
2.86
Open Space
0.00
Drainage
4.70
$22.83
1 of 1
CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Her Worship Mayor Nicole Read MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: 10-July-2018
and Members of Council
FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: Council
SUBJECTSUBJECTSUBJECTSUBJECT: 2018 Audit Services
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
The attached report regarding audit services was received by the Audit & Finance Committee at their
July 3, 2018 meeting. The Committee endorsed a recommendation to extend the contact with BDO
Canada LLP to include the 2018 fiscal year and directed staff to conduct an RFP for audit services in
2019 to appoint auditors for the full term of the next Council.
RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:
That onThat onThat onThat on the recommendation of the Audit & Finance Committeethe recommendation of the Audit & Finance Committeethe recommendation of the Audit & Finance Committeethe recommendation of the Audit & Finance Committee, the contract for audit services with , the contract for audit services with , the contract for audit services with , the contract for audit services with
BDO Canada LLP be extended to include the 2018 fiscal year.BDO Canada LLP be extended to include the 2018 fiscal year.BDO Canada LLP be extended to include the 2018 fiscal year.BDO Canada LLP be extended to include the 2018 fiscal year.
DISCUSSION:DISCUSSION:DISCUSSION:DISCUSSION:
On October 10, 2017 Council appointed BDO Canada LLP as the City’s auditors for a period of one
year. On July 3, 2018 the Audit & Finance Committee discussed a staff recommendation that the
contract be extended to include the 2018 fiscal year, with a full RFP process being undertaken in
2019.
The recommendation endorsed by the Audit & Finance Committee will allow the new Council to
familiarize themselves with the audit process and any related issues before being asked to approve
a multi-year contract. It will also provide an opportunity for the new Council to have input into the
process of selecting an appointing an auditor for their term in office.
At this time Council approval of the Audit & Finance Committee recommendation is needed.
“Original signed by Catherine Nolan”
________________________________________________
Prepared by: Catherine Nolan, CPA, CGA
Corporate Controller
Original signed by Paul Gill”
“Original signed by Paul Gill”
________________________________
Concurrence: Paul Gill, CPA, CGAPaul Gill, CPA, CGAPaul Gill, CPA, CGAPaul Gill, CPA, CGA
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
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CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge
TO:TO:TO:TO: Councillor Bob Masse MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: 3-July-2018
and Members of the Audit & Finance
Committee FILE NO:FILE NO:FILE NO:FILE NO:
FROM:FROM:FROM:FROM: Corporate Controller MEETING:MEETING:MEETING:MEETING: Audit & Finance
SUBJECTSUBJECTSUBJECTSUBJECT: Audit Services for 2018
EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:
In 2017, a Request for Proposals (RFP) for Audit Services was issued. At the end of an extensive
evaluation process it was determined that the best overall value to the City was offered by BDO
Canada LLP. Council, on the recommendation of the Audit & Finance Committee, awarded the
contract for audit services to BDO Canada LLP on October 10, 2017 and BDO began their 2017
audit work shortly after that. The contract was awarded for a period of one year; prior contracts have
been for a period of 5 years.
In order to allow the new Council, an opportunity to familiarize themselves with the audit process and
any related issues staff is recommending that the contract with BDO be extended to include the
2018 fiscal year, and that a request for proposals be issued in 2019 with the intent to appoint an
auditor for the term of Council. This will allow the new Council, through the Audit & Finance
Committee, to provide input into the RFP process.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION::::
That the Audit & Finance Committee That the Audit & Finance Committee That the Audit & Finance Committee That the Audit & Finance Committee recommend to Counrecommend to Counrecommend to Counrecommend to Council that the contract for audit services be cil that the contract for audit services be cil that the contract for audit services be cil that the contract for audit services be
extended to include audit services for the 2018 fiscal year, andextended to include audit services for the 2018 fiscal year, andextended to include audit services for the 2018 fiscal year, andextended to include audit services for the 2018 fiscal year, and
That That That That the Audit & Finance Committee the Audit & Finance Committee the Audit & Finance Committee the Audit & Finance Committee direct staff to issue an RFP for Audit Services in 2019.direct staff to issue an RFP for Audit Services in 2019.direct staff to issue an RFP for Audit Services in 2019.direct staff to issue an RFP for Audit Services in 2019.
DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION:
In 2017, the City issued an RFP for audit services. This was the first time the City had gone to the
market for audit services since 2001. At the end of an extensive evaluation process it was
determined that BDO Canada LLP offered the best overall value to the City. This determination was
presented to the Audit & Finance Committee on October 3, 2017. At that meeting the Committee
passed a resolution recommending that Council award the contract to BDO Canada LLP. Council
awarded the contract for a period of one year on October 10, 2017. Previous contracts have been
for a period of 5 years.
Rather than proceed with a full RFP process this year, staff are recommending that the contract with
BDO be extended to include the 2018 fiscal year, and that a full RFP process be undertaken in 2019
following the election. This would allow the new Council to familiarize themselves with the audit
process and any related issues and subsequently, through the Audit & Finance Committee, provide
input into the RFP process.
The City achieved a reduction in audit costs as a result of the 2017 RFP process and these savings
will apply to 2018 as well.
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The Committee could direct staff to undertake a full RFP process this year. As work on the 2018
audit begins in early fall, this would not allow the new Council to have input into the RFP process. For
this reason, staff is not recommending this option.
CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:CONCLUSIONS:
The auditor plays an important oversight role for all of the City’s operations. While the opinion letter
they provide comments on the City’s financial statements, the work they do to issue that letter
involves the work of all City departments. In order to provide the new Council with an opportunity to
provide input in to the RFP process, staff is recommending that the current contract with BDO
Canada LLP be extended to include 2018 and that a full RFP process be undertaken in 2019. The
intended outcome of that process would be to appoint an auditor for the full term of Council and to
ensure that the audit of the 2018 financial statements was completed within legislated timelines.
“Original signed by Catherine Nolan”
Prepared by: Catherine Nolan, CPA, CGA
Corporate Controller
“Original signed by Paul Gill”
Concurrence: Paul Gill, CPA, CGAPaul Gill, CPA, CGAPaul Gill, CPA, CGAPaul Gill, CPA, CGA
Chief Administrative OfficerChief Administrative OfficerChief Administrative OfficerChief Administrative Officer
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City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: 10-July-2018
and Members of Council
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Intergovernmental Committee
EXECUTIVE SUMMARY:
The value of an Intergovernmental Committee was discussed at the July 3, 2018 Audit and Finance
Committee meeting. The Terms of Reference for such a committee could include guiding Council on
issues of municipal interest related to:
•Federal and Provincial governments
•First Nations
•Inter-municipal issues
•Provincial and Regional associations
Specific responsibilities could include recommendations and advice to Council on the following:
•Positions to be taken on policy and legislative initiatives taken by other governments
and agencies
•Strategies to manage relations and collaboration with other orders of governments
and agencies
•Best practices in other governments and agencies that should be considered in
Maple Ridge
•Strategies to advance Council’s focus areas through targeted attendance at
conferences and other learning opportunities.
The Committee could be comprised of Council members and supported by city staff.
RECOMMENDATION:
That incoming Council establish an Intergovernmental Committee as outlined in the staff report
dated July 10, 2018
DISCUSSION:
On July 3, 2018 the Audit & Finance Committee discussed the current policy direction guiding
Council expenses and attendance at various conferences and events. During that discussion, the
committee passed a resolution recommending the establishment of an Intergovernmental
Committee.
Such a committee could be comprised of Council members and supported by city staff. Terms of
Reference could include the provision of guidance to Council on issues of municipal interest related
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to inter-municipal matters, First Nations, other levels of government and Provincial and Regional
Associations.
Specific responsibilities could include the provision of recommendations and advice to Council on
matters such as: positions to be taken on policy and legislative initiatives taken by other levels of
government and other agencies; strategies to manage relations and collaboration with other levels of
governments and other agencies; best practices in other governments and agencies that should be
considered in Maple Ridge, and recommending strategies to advance Council’s focus areas through
targeted attendance at conferences and other learning opportunities.
The Audit and Finance Committee recommends that the incoming Council establish an
Intergovernmental Committee and is asking this Council to endorse that recommendation.
“Original signed by Catherine Nolan”
________________________________________________
Prepared by: Catherine Nolan, CPA, CGA
Corporate Controller
Original signed by
Paul Gill”
“Original signed by Paul Gill”
________________________________
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
REPORT: New Public Art Locations Recommendation Page 1 of 2
Date: July 10, 2018
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: July 10, 2018
and Members of Council FILE NO: 1975897
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: New Public Art Locations Recommendation
EXECUTIVE SUMMARY:
This report outlines the Public Art Steering Committee’s (PASC) recommendation of five new locations
for public art opportunities in 2018-2020. The proposed locations include integration with upcoming
Parks, Recreation & Culture infrastructure projects and Town Centre enhancements that will support
the City’s aim to develop a spirit of place and strengthen community identity and culture through public
art.
RECOMMENDATION:
That the following five locations be approved for new public art installations in 2018-2020: Albion
Community Centre; Telosky Stadium; Hammond Community Centre; Sidewalk improvements on
Lougheed Highway (between 224th Street and 226th Street); and 224th Street (between Lougheed
Highway and Dewdney Trunk Road).
DISCUSSION:
a)Background Context:
Public art site selection is guided by the goals and objectives outlined in the Public Art Policy. In
addition, PASC developed the following, more specific site selection criteria for the proposed
commissions, which include: high visibility; experientially-based for pedestrians and/or motorists;
adjacent to high pedestrian activity areas, places of public gathering, public open spaces;
interactive and engaging for audiences; and responsive to the site and benefit the larger
community.
The locations listed below meet the above criteria, and provide an excellent opportunity to build on
the success to date of the Maple Ridge Public Art Program:
Albion Community Centre;
Telosky Stadium;
Hammond Community Centre;
Sidewalk improvements on Lougheed Highway (between 224th Street and 226th Street);
224th Street (between Lougheed Highway and Dewdney Trunk Road).
These locations support the 2017 – 2027 Culture Plan by offering opportunities to engage citizens
of all ages in the arts and celebrate the natural environment and local cultural heritage, including
Indigenous Peoples heritage. The Lougheed Highway and 224th Street locations were chosen to
further animate the Town Centre and encourage people to use and interact more in public spaces.
These projects would create a greater sense of place and the opportunity to contribute something
unique to the proposed locations. It is anticipated that a combination of permanent and temporary
installations will be incorporated, with the majority being permanent public artwork with a lifecycle
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REPORT: New Public Art Locations Recommendation Page 2 of 2
Date: July 10, 2018
up to 25 years, complemented by temporary installations that support specific celebrations such as
the 2020 BC Summer Games.
b) Desired Outcome:
The desired outcome is to maintain a creative and innovative public art program that contributes to
a greater sense of community, pride and cultural identity, enhances local economic opportunities,
attracts tourists and participants, develops volunteerism and improves quality of life to attract and
retain new and existing residents and businesses.
c) Strategic Alignment:
Increasing the number, variety, location and scale of public artworks aligns with the 2010 Parks,
Recreation and Culture Master Plan, Official Community Plan and Culture Plan, and will contribute
to place-making and quality of life for citizens and newcomers through building a community with
rich arts and culture opportunities for all.
d) Business Plan/Financial Implications:
The proposed locations align with business planning goals, and funding is included in the 2017-
2021 approved Financial Plan.
e) Policy Implications:
The Public Art Policy and a five year public art strategic framework guide public art planning,
selection and installation. The framework emphasizes flexibility and responsiveness to future
opportunities that may arise from time to time. The new and renovated facilities and Town Centre
locations are examples of new opportunities the Committee has considered with respect to the
criteria in the policy and framework.
CONCLUSIONS:
The proposed locations for new public artwork represent opportunities to tell our community’s stories
and recognize places of special heritage and community significance in the Town Centre and
neighbourhood areas. Public art is an important way to contribute to the culture and character of Maple
Ridge neighbourhoods, making them more welcoming and livable.
“Original signed by Yvonne Chui”
Prepared by: Yvonne Chui, Arts and Community Connections Manager
“Original signed by Danielle Pope”
Reviewed by: Danielle Pope, Director Recreation and Community Services
“Original signed by Kelly Swift”
Approved by: Kelly Swift, MBA, BGS
General Manager Parks, Recreation & Culture
“Original signed by Paul Gill”
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
REPORT: Award of Contract – Telosky Stadium/Thomas Haney Synthetic Fields Construction Page 1 of 3
Date: July 10, 2018
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: July 10, 2018
and Members of Council DOC NO: 1922991
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Award of Contract – Telosky Stadium / Thomas Haney Synthetic Fields
Construction
EXECUTIVE SUMMARY:
The renovation of the ball diamonds at Telosky Stadium/Thomas Haney Secondary School site to
provide for lit, synthetic sports fields and a new fieldhouse building is one of a number of Council’s
current infrastructure priorities. The cost to renovate two ball diamonds into synthetic sports fields
and add lights for all four fields is contained within the City’s adopted financial plan. Once complete,
the renovated fields will increase allocation times for our sports user groups who are requesting
additional field time due to growth in participation. The development timeline for the field
construction is anticipated to take nine months, and is planned to start this summer with completion
in spring of 2019 in time for the spring/summer sports season.
An Invitation to Tender for the civil works to construct the fields was issued on April 26, 2018, and
three tenders were submitted before closing on May 29, 2018. Staff has reviewed the tenders and
recommends that the work be awarded to the submission that provides the City with the best overall
value, received from Cedar Crest Lands (BC) Ltd. in the amount of $5,674,100 excluding taxes.
RECOMMENDATION:
That Contract ITT-PL18-31: Telosky Stadium Synthetic Turf Fields Civil Works be awarded to Cedar
Crest Lands (BC) Ltd. in the amount of $5,674,100 plus taxes, as well as a contingency of $600,000
be authorized; and further
That the Corporate Officer be authorized to execute the contract.
DISCUSSION:
a)Background Context:
The field design process included consultation with sports user groups, School District No. 42
and the community at large to obtain feedback. A community open house was held at
Thomas Haney Secondary School on July 19, 2017, advertised through park posters,
neighbourhood mail outs, social media and on the City’s park development webpage. The
presentation materials were posted on the park development webpage as well, providing an
opportunity for residents to review the material at their leisure. The field concept was
generally supported by the community, and detailed design was advanced. A further
consultation session was held with sports user groups on February 26, 2018, to garner input
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REPORT: Award of Contract – Telosky Stadium/Thomas Haney Synthetic Fields Construction Page 2 of 3
Date: July 10, 2018
on the overall design including field lining, netting and base anchors. The feedback received
has been included in the design.
The overall renovation project has three components that will be priced separately: the sport
fields’ construction; the synthetic sports surface materials supply & installation; and the
fieldhouse/concession building construction. The synthetic surface material supply and
installation proposal call will be issued in July to provide the appropriate time for turf
manufacture and delivery in advance of the turf installation schedule. The fieldhouse
building design has been initiated and will be completed in alignment with the field work
completion timeline.
The sports field construction component includes the demolition of the existing structures,
concession and washroom buildings and septic system. Also included is the earthworks,
drainage and sports field preparation, improved lighting for fields #1 and #2, and renovation
to reorient ball diamond #3 with lighting for ball diamonds #3 and #4 as well. An Invitation to
Tender for this sport field construction work was issued through BC Bid on April 26, 2018,
and closed on May 29, 2018. Three tenders were submitted with the total tender prices
(excluding taxes) ranging from a low of $5,674,100 to a high of $8,148,551. Tenders were
checked for completeness and compliance with the Invitation to Tender documents, and all
three tenders were found to be compliant. The three bid results are listed below from lowest
to highest price.
Total Tender Price
Cedar Crest Lands (BC) Ltd. $5,674,100.00
Canadian Landscape and Civil Services Ltd. $7,362,450.50
Wilco Civil Ltd. $8,148,551.00
Staff evaluated the bids in accordance with the factors specified in the Invitation to Tender,
using the information submitted within each bid. After concluding this evaluation, staff
identified that the submission from Cedar Crest Lands provides the best overall value to the
City. Cedar Crest Lands is experienced in synthetic field construction with recent projects
throughout the lower mainland.
b) Desired Outcome:
The desired outcome is to upgrade the fields at Telosky Stadium to synthetic turf and
conduct other infrastructure improvements that will enhance recreation opportunities at this
facility.
c) Strategic Alignment:
This project is one of a number of Council’s current infrastructure priorities, and aligns with
recommendations in the 2010 Parks, Recreation & Culture Master Plan. Through the
provision of increased recreation opportunities, this project is also consistent with principles
in the City of Maple Ridge Official Community Plan, and in particular with Principle 13 which
states that recreation is a vital component of a healthy community.
d) Citizen/Customer Implications:
Sports user groups will benefit from the provision of increased field capacity, as synthetic
sports surfaces enable additional game play and practice time with fewer closures due to
fall/winter adverse weather conditions.
e) Interdepartmental Implications:
The Engineering Department was consulted during the detailed design process to ensure
that site servicing is to City standards and that requested off-site works are included in the
construction costs noted above.
REPORT: Award of Contract – Telosky Stadium/Thomas Haney Synthetic Fields Construction Page 3 of 3
Date: July 10, 2018
f) Business Plan/Financial Implications:
Total project funding in the amount of $10,000,000 from Community Amenity Contributions
and approved borrowing is included in the adopted financial plan for the construction of the
fields and the fieldhouse replacement. Council has set aside funds to provide gap funding if
needed, as the project is partially funded with Community Amenity Contributions that have
not been collected at this time.
A contingency of $600,000 is recommended in case the excavation exposes other issues
that have not been identified or anticipated. If the contingency is not required for this
purpose, it would not be used. The field construction cost in the amount of $5,674,100 as
well as the recommended contingency is within the allowance for this component of the total
project budget.
CONCLUSIONS:
The two planned synthetic fields at Telosky Stadium, along with new synthetic fields at Arthur Peake
Centre/Golden Ears Elementary School (under construction), and the Karina LeBlanc Field at
Merkley Park (complete), will together add allocation times for both practice and game play to
accommodate increased participation amongst sports user groups. The sports community has
advised Council that the planned synthetic field redevelopment at Telosky Stadium / Thomas Haney
Secondary is needed to deliver additional field allocation to meet the community’s needs. Staff has
reviewed the tender submissions and recommends that the project be awarded to Cedar Crest
Lands (BC) Ltd. to begin the work for completion in advance of the 2019 spring/summer sports
season.
“Original signed by Valoree Richmond”
Prepared by: Valoree Richmond, Manager of Parks Planning & Development
“Original signed by David Boag”
Reviewed by: David Boag, Director of Parks & Facilities
“Original signed by Trevor Thompson”
Reviewed by: Trevor Thompson, Chief Financial Officer
“Original signed by Kelly Swift”
Approved by: Kelly Swift, MBA, BGS
General Manager: Parks, Recreation & Culture
“Original signed by Paul Gill”
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
REPORT: Festival Grant Program – Second Intake Page 1 of 2
Date: July 10, 2018
City of Maple Ridge
TO: Her Worship Mayor Nicole Read MEETING DATE: July 10, 2018
and Members of Council FILE NO: 1975803
FROM: Chief Administrative Officer MEETING: Council
SUBJECT: Festival Grant Program – Second Intake
EXECUTIVE SUMMARY:
Applications for festival support were reviewed by an internal Festival Grant Committee on May 17,
2018, and evaluated with reference to the criteria outlined in the Festival Support Policy. In particular,
the financial documentation supplied by the applicants was examined to ensure that event organizers
had clearly demonstrated the need and justification for financial support. The Committee’s
recommendations for support allocations are outlined in the Festivals Support Grant Program Summary
Chart 2018 – Second Intake (Attachment 1).
The eligible community groups recommended to receive funding provide free or low-cost, volunteer-
driven celebrations that promote local community spirit and align with the City’s culture and tourism
strategies.
RECOMMENDATION:
That festival support allocations totaling $14,143 for special events scheduled for November 1, 2018
to April 30, 2019, as outlined in Attachment 1 to the “Festival Grant Program – Second Intake” report
dated July 10, 2018, be approved.
DISCUSSION:
a)Background Context:
The total approved 2018 festival grant funding budget is $90,763. The first intake of the Festival
Support Grant Program was completed in February for events scheduled between May 1 and
October 31, 2018, where a total of $76,620 was allocated. This report recommends the second
intake of applications for events scheduled between November 1, 2018 and April 30, 2019;
specifically, that the two eligible festival funding applicants be allocated an increase of $900 each
to recognize their growth in scope and complexity, and the other applicant to receive a minor
decrease of $200 because it has sufficient funding from other sources. Therefore, the
recommended total is $11,100 for the three applicants, with $3,043 to be reserved for new and
grassroots events that arise throughout the year. New and grassroots event applications will be
reviewed on an ongoing basis according to the Festival Support Policy.
Applications for the second intake were reviewed by the Festival Grant Committee comprised of Lino
Siracusa, Director of Economic Development & Civic Properties, Valoree Richmond, Manager of
Parks Planning & Development, Yvonne Chui, Manager of Arts & Community Connections, and
Darlene Slevin, Coordinator of Special Events & Volunteers. The committee followed established
festival support guidelines to ensure consistency in decision-making, while remaining flexible to
accommodate increased costs related to the expansion of activities, production, and safety-related
requirements. The committee also looked for alignment with civic goals and strategies in tourism,
economic development and community development.
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REPORT: Festival Grant Program – Second Intake Page 2 of 2
Date: July 10, 2018
Applicants’ requests included essential event production requirements such as insurance, safety
equipment, public health and volunteer program expenses. Many of these production expenses
continue to increase as the respective events grow in size and complexity. Staff will outline a
phased approach to strengthening festivals through alignment with the tourism and cultural plan
strategies in the 2019 business planning process.
b) Desired Outcome:
The desired outcome is to provide the community with op portunities for citizen engagement and to
build connections that increase a sense of belonging, pride and inclusion which contribute towards
a healthy, safe and vibrant community.
c) Strategic Alignment:
As per the 2010 Parks, Recreation and Culture Master Plan and the 2017-2027 Culture Plan,
increasing the quality, scope and diversity of festivals and special events promotes Maple Ridge as
a destination city and community with rich arts and culture opportunities.
d) Business Plan/Financial Implications:
The recommended level of funding falls within the approved budget guidelines in the 2018-2022
Financial Plan and allows for the funding of new events as requests come forward throughout the
year.
CONCLUSIONS:
An evaluation of all festival applications for the second intake was conducted by the Festival Grant
Committee, and the recommendation is that applications receive the level of financial support as
outlined in Attachment 1, for a total of $14,143. Special events and festivals provided by community
organizers and volunteers are successful and effective, and contribute to the development of Maple
Ridge as a fun destination for locals and visitors while strengthening community spirit and engagement.
“Original signed by Yvonne Chui”
Prepared by: Yvonne Chui, Manager of Arts & Community Connections
“Original signed by Lino Siracusa”
Reviewed by: Lino Siracusa, Director of Economic Development & Civic Properties
“Original signed by Christa Balatti for Danielle Pope”
Reviewed by: Danielle Pope, Director of Recreation & Community Services
“Original signed by Kelly Swift”
Approved by: Kelly Swift, MBA, BGS
General Manager Parks, Recreation & Culture
“Original signed by Paul Gill”
Concurrence: Paul Gill, CPA, CGA
Chief Administrative Officer
Attachments:
(1) Festivals Support Grant Program Summary Chart 2018 – Second Intake
Festivals Support Grant Program Summary Chart 2018 - Second Intake
Festival Name/Organization
2018
Recommended
Variance between
2017 App. & 2018
Recommended 2017 Approved
Grassroots and New Events Reserve 3,043$ 3,500$
Large Festivals
Maple Ridge Christmas Festival $6,400 $900 $5,500
Mid-Sized Festivals
Earth Day $3,900 $900 $3,000
Christmas Haven $800 -$200 $1,000
RECOMMENDED Grand Total 2nd Intake June 2018
(including Grassroots and New Event Applications)$14,143 $13,000
GRANT ALLOCATIONS
Total Approved by Council for 1st intake $76,620 $51,320
Total Recommended for 2nd intake $14,143 $13,000
BUDGET ($90,763 - APPROVED)$90,763 $64,320