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Home My WebLink About2018-11-13 Council Meeting Agenda and Reports.pdf Page 1 City of Maple Ridge COUNCIL MEETING AGENDA November 13, 2018 7:00 p.m. Council Chamber Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION OF MINUTES • October 16, 2018 Council Meeting 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 Ridge Meadows Special Olympics • Diane Stevenson • Marc Fischer, Co-Local Coordinator MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Council Meeting Agenda November 13, 2018 Council Chamber Page 2 of 6 650 QUESTIONS FROM THE PUBLIC Note: Questions from the Public are limited to 15 minutes unless extended by a motion approved by the majority of Council. Each speaker is limited to 2 minutes at a time. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of October 16, October 19, October 24, October 31 and November 2, 2018 701.2 Minutes of Meetings of Committees and Commissions of Council • Agricultural Advisory Committee – September 27, 2018 • Community Heritage Commission – September 13, 2018 702 Reports 702.1 October 20, 2018 Local Government Election Results Staff report dated November 13, 2018 providing results of the October 20, 2018 Local Government Election. 702.2 October 20, 2018 Garbage and Green Waste Curbside Collection Plebiscite Results Staff report dated November 13, 2018 providing results of the October 20, 2018 Garbage and Green Waste Curbside Collection Plebiscite. 702.3 Disbursements for the month ended September 30, 2018 Staff report dated November 13, 2018 providing information on the disbursements for the month ended September 30, 2018. 702.4 Disbursements for the month ended October 31, 2018 Staff report dated November 13, 2018 providing information on the disbursements for the month ended October 31, 2018. 702.5 2018 Council Expenses Staff report dated November 13, 2018 providing an update for Council expenses recorded to date. Council Meeting Agenda November 13, 2018 Council Chamber Page 3 of 6 703 Correspondence 704 Release of Items from Closed Council Status 800 UNFINISHED BUSINESS 900 CORRESPONDENCE 1000 BYLAWS Bylaws for Final Reading 1001 2014-106-RZ, 23882 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 7125-2014 Staff report dated November 13, 2018 recommending adoption To rezone from RS-1b (One Family Urban [Medium Density] Residential) to R-2 (Urban Residential District) to permit subdivision into 11 single family lots not less than 315 m2 in area. Adoption 1002 Maple Ridge Freedom of Information and Protection of Privacy Bylaw No. 7415-2017 To designate the Freedom of Information and Protection Privacy Head for the City of Maple Ridge Adoption 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2017-390-RZ, 23084 and 23100 Lougheed Highway, RS-3 to RM-4 Staff report dated November 13, 2018 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7499-2018 to revise the boundary between Conservation and Urban Residential to fit site conditions be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7442-2018 to rezone from RS- 3 (One Family Rural Residential) to RM-4 (Multiple Family Residential District) to permit future construction of approximately 32 townhouse units in six buildings be given second reading and be forwarded to Public Hearing. Council Meeting Agenda November 13, 2018 Council Chamber Page 4 of 6 1102 2017-580-RZ, 22866 128 Avenue, RS-2 to R-1 Staff report dated November 13, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7421-2018 to rezone from RS-2 (One Family Suburban Residential) to R-1 (Residential District) to permit a future Bare Land Strata subdivision of approximately seven lots be given second reading and be forwarded to Public Hearing. 1103 2018-332-RZ, 11641 227 Street, RS-1 to RM-2 Staff report dated November 13, 2018 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7509-2018 to designate land use as a Temporary Commercial Use Permit Area to allow a Sales Centre for a future apartment use be given second reading and be forwarded to Public Hearing. 1104 2014-106-DVP, 23882 Dewdney Trunk Road Staff report dated November 13, 2018 recommending that the Corporate Officer be authorized to sign and seal 2014-106-DVP to waive the requirement to convert overhead utilities on Dewdney Trunk Road to underground wiring. 1105 2017-284-DVP, 11300 Block of 232 Street Staff report dated November 13, 2018 recommending that the Corporate Officer be authorized to sign and seal 2017-284-DVP to reduce rear lot line setbacks for various lots and to reduce the lot width requirement for one corner lot. 1106 2018-421-DVP, 10607 277 Street Staff report dated November 13, 2018 recommending that the Corporate Officer be authorized to sign and seal 2018-421-DVP to reduce the required asphalt width for the rural local road and to increase the area of the farm home plate. Corporate Services 1131 Signing Authority for City Bank Accounts Staff report dated November 13, 2018 recommending signing restrictions for the Parks and Recreation Imprest Account along with all remaining accounts (Payroll & General). Council Meeting Agenda November 13, 2018 Council Chamber Page 5 of 6 Parks, Recreation & Culture 1151 Administration (including Fire and Police) 1171 2019 Acting Mayor Appointments and Government Agencies, Committees & Commissions and Community Groups and Organization Appointments Staff report dated November 13, 2018 recommending that the Acting Mayor schedule and appointments for the balance of November 2018 to November 2019 and the appointments to Government Agencies, Advisory and/or Legislated Committees, Special Committees, Community Groups and Organizations and Standing Committees for the balance of November 2018 to December 2019 be approved. 1172 November 2018 to December 2019 Council Meeting Schedule Staff report dated November 13, 2018 recommending that the Council Meeting schedule for 2019 and the balance of 2018 be adopted. Other Committee Issues 1191 1200 STAFF REPORTS 1300 OTHER MATTERS DEEMED EXPEDIENT 1301 City of Maple Ridge Council Code of Conduct Mayor’s report dated November 13, 2018 recommending that the City of Maple Ridge Council Code of Conduct dated November 2018 be endorsed and be reviewed annually. 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING Council Meeting Agenda November 13, 2018 Council Chamber Page 6 of 6 1500 ADJOURNMENT Checked by:________________ Date: ________________ QUESTIONS FROM THE PUBLIC The purpose of the Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total Question Period is limited to 15 minutes. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Other opportunities are available to address Council including public hearings, delegations and community forum. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk’s Department at 604-463-5221 or clerks@mapleridge.ca. Mayor and Council at mayorandcouncil@mapleridge.ca. 400 Adoption and Receipt of Minutes 400 City of Maple Ridge COUNCIL MEETING MINUTES October 16, 2018 The Minutes of the City Council Meeting held on October 16, 2018 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read P. Gill, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor G. Robson T. Thompson, Interim Director of Finance Councillor T. Shymkiw C. Carter, Director of Planning Councillor C. Speirs L. Benson, Corporate Officer A. Gaunt, Confidential Secretary Other staff as required D. Pollock, Municipal Engineer R. MacNair, Senior Advisor, Bylaw and Licencing Services C. Goddard, Manager of Development and Environmental Services Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA R/2018-555 It was moved and seconded That the agenda for the October 16, 2018 Council Meeting be approved as circulated. CARRIED Council Meeting Minutes October 16, 2018 Page 2 of 14 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of Special and Regular Council Meetings R/2018-556 It was moved and seconded That the minutes of the Special Council Meetings of September 25, 2018, October 2, 2018 and October 9, 2018 and the Regular Council Meetings of September 25, 2018 and October 2, 2018 be adopted as circulated. CARRIED 402 Minutes of Public Hearing R/2018-557 It was moved and seconded That the minutes of the Public Hearing of October 9, 2018 be amended to revise Item 5) by replacing the text “Maple Ridge Official Community Plan Amending Bylaw No. 7380-2017” with the text “Maple Ridge Zone Amending Bylaw No. 7380-2017”; and that the minutes of the October 9, 2018 Public Hearing be adopted as amended. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS – Nil 650 QUESTIONS FROM THE PUBLIC – Nil 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of October 2 and October 4, 2018 701.2 Minutes of Meetings of Committees and Commissions of Council • Agricultural Advisory Committee – June 28, 2018 • Social Policy Advisory Committee – June 6, 2018 Council Meeting Minutes October 16, 2018 Page 3 of 14 702 Reports 702.1 2018 Council Expenses Staff report dated October 16, 2018 providing an update for Council expenses recorded to date. 703 Correspondence 704 Release of Items from Closed Council Status From the September 18, 2018 Closed Council Meeting • Item 04.01 Pitt Meadows Airport – Release of Legal Opinion to the City of Pitt Meadows – resolution only From the October 2, 2018 Closed Council Meeting • Item 04.01 Environmental Advisory Committee Membership – 2018 Member Appointment From the October 9, 2018 Closed Council Meeting • Item 04.02 Appointment of Financial Officer R/2018-558 It was moved and seconded That Items 701.1, 701.2, 702.1 and 704 on the “Items on Consent” agenda be received into the record. CARRIED 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil Council Meeting Minutes October 16, 2018 Page 4 of 14 1000 BYLAWS Note: Items 1001 to 1007 are from the October 9, 2018 Public Hearing Bylaws for Third Reading 1001 2017-319-RZ, 13589 232 Street 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7391-2017 To amend Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 – Land Use Plan and Figure 3A – Blaney Hamlet, from Eco Cluster to Low/Medium Density Residential and Conservation; and to amend Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley Figure 4 – Trails/Open Space, to add Conservation area Third reading R/2018-559 It was moved and seconded That Official Community Plan Amending Bylaw No. 7391-2017 be given third reading. CARRIED Note: Councillor Speirs left the meeting at 7:04 p.m. 1001.2 Maple Ridge Zone Amending Bylaw No. 7387-2017 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District); the current application is to permit a future subdivision of approximately five lots Third reading R/2018-560 It was moved and seconded That Zone Amending Bylaw No. 7387-2017 be given third reading. CARRIED Note: Councillor Speirs returned to the meeting at 7:05 p.m. 1002 2017-434-RZ, 24364 112 Avenue 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7488-2018 To amend Schedule “B” from Conservation to Low/Medium Density Residential and Low/Medium Density Residential to Conservation and to amend Schedule “C” to remove from Conservation and to add to Conservation Council Meeting Minutes October 16, 2018 Page 5 of 14 R/2018-561 It was moved and seconded That Official Community Plan Amending Bylaw No. 7488-2018 be given third reading. CARRIED 1002.2 Maple Ridge Zone Amending Bylaw No. 7399-2017 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) utilizing the Density Bonus provision; the current application is to permit a future subdivision of approximately 15 (371m2) lots Third reading R/2018-562 It was moved and seconded That Zone Amending Bylaw No. 7399-2017 be given third reading. CARRIED 1003 2016-176-RZ, 23710 133 Avenue Maple Ridge Zone Amending Bylaw No. 7259-2016 To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential); the current application is to permit a future development of 16 townhouse units Third reading R/2018-563 It was moved and seconded That Zone Amending Bylaw No. 7259-2016 be given third reading. CARRIED 1004 2017-271-RZ, 11970 Glenhurst Street Maple Ridge Zone Amending Bylaw No. 7361-2017 To rezone from RS-3 (One Family Rural Residential) to RT-1 (Two Family Urban Residential); the current application is to permit future construction of a duplex Third reading R/2018-564 It was moved and seconded That Zone Amending Bylaw No. 7361-2017 be given third reading. CARRIED Council Meeting Minutes October 16, 2018 Page 6 of 14 1005 2017-320-RZ, 12327 203 Street Maple Ridge Zone Amending Bylaw No. 7380-2017 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District); the current application is to permit a future subdivision of 2 lots Third reading R/2018-565 It was moved and seconded That Zone Amending Bylaw No. 7380-2017 be given third reading. CARRIED Bylaws for Third Reading and Adoption 1006 2018-218-RZ, Auto Wrecking Services Maple Ridge Zone Amending Bylaw No. 7455-2018 Zoning Bylaw Text Amendment to prohibit auto wrecking services from the M-2 (General Industrial) zone Third reading and adoption R/2018-566 It was moved and seconded That Zone Amending Bylaw No. 7455-2018 be given third reading and be adopted. CARRIED 1007 2018-320-RZ, Cannabis Retail Sales Maple Ridge Zone Amending Bylaw No. 7487-2018 Zoning Bylaw text amendment to permit cannabis retail in the CS-1 Highway Commercial, C-2 Community Commercial, and C-3 Town Centre Commercial Zones subject to prescribed separation requirements from schools and other cannabis retail outlets Third reading and adoption R/2018-567 It was moved and seconded That Zone Amending Bylaw No. 7487-2018 be given third reading and be adopted. CARRIED Councillor Shymkiw - OPPOSED Council Meeting Minutes October 16, 2018 Page 7 of 14 Bylaws for Adoption 1008 2012-023-RZ, 11240 238 Street Staff report dated October 16, 2018 recommending adoption 1008.1 Maple Ridge Official Community Plan Amending Bylaw No. 7482-2018 To amend Schedule “B” from Park and Conservation to Institutional and Conservation and to amend Schedule “C” to Add to Conservation Adoption R/2018-568 It was moved and seconded That Official Community Plan Amending Bylaw No. 7482-2018 be adopted. CARRIED 1008.2 Maple Ridge Zone Amending Bylaw No. 7313-2017 To rezone from RS-3 (One Family Rural Residential) to P-6 (Civic Institutional) to permit the future construction of Fire Hall No. 4 Adoption R/2018-569 It was moved and seconded That Zone Amending Bylaw No. 7313-2017 be adopted. CARRIED 1009 2018-122-RZ, 12419 Garibaldi Street Staff report dated October 16, 2018 recommending adoption Maple Ridge Zone Amending Bylaw No. 7451-2018 To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a future subdivision into 2 lots not less than 0.40 ha Adoption R/2018-570 It was moved and seconded That Zone Amending Bylaw No. 7451-2018 be adopted. CARRIED Mayor Read, Councillor Duncan, Councillor Speirs - OPPOSED Council Meeting Minutes October 16, 2018 Page 8 of 14 1010 2015-309-RZ, 21773, 21787 and 21795 Lougheed Highway Staff report dated October 16, 2018 recommending adoption 1010.1 21795 Lougheed Highway Maple Ridge Official Community Plan Amending Bylaw No. 7281-2016 To designate from Urban Residential to Commercial Adoption R/2018-571 It was moved and seconded That Official Community Plan Amending Bylaw No. 7281-2016 be adopted. CARRIED 1010.2 21795, 21787 and 21773 Lougheed Highway Maple Ridge Zone Amending Bylaw No. 7180-2015 To rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit the construction of a Pediatric and Family Care Clinic Adoption R/2018-572 It was moved and seconded That Zone Amending Bylaw No. 7180-2015 be adopted. CARRIED 1011 Maple Ridge Tax Exemption Bylaw No. 7458-2018 To exempt certain types of properties from municipal property taxation Adoption R/2018-573 It was moved and seconded That Tax Exemption Bylaw No. 7458-2018 be adopted. CARRIED 1012 Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7494-2018 To ensure that definitions within the Business Licencing and Regulation Bylaw special to the retail sale of non-medical cannabis match changes in the Zoning Bylaw Adoption Council Meeting Minutes October 16, 2018 Page 9 of 14 R/2018-574 It was moved and seconded That Business Licencing and Regulation Amending Bylaw No. 7494-2018 be adopted. CARRIED 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2018-332-RZ, 11641 227 Street, Temporary Commercial Use Permit Staff report dated October 16, 2018 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7509-2018 to designate 11641 227 Street as a Temporary Commercial Use Permit Area to allow a Sales Centre for a future apartment use be given first reading and that the applicant provide further information as described on Schedule H of the Development Procedures Bylaw No. 5879-1999. R/2018-575 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Official Community Plan Amending Bylaw No. 7509-2018 be given first reading; Council Meeting Minutes October 16, 2018 Page 10 of 14 That the applicant provide further information as described on Schedules H of the Development Procedures Bylaw No. 5879–1999. CARRIED 1102 2017-233-RZ, Subdivision and Development Servicing Amending Bylaw Staff report dated October 16, 2018 recommending that Subdivision and Development Servicing Amending Bylaw No. 7510-2018 to specify engineering works and services for a new RT-2 (Ground-Oriented Residential Infill) zone to implement the triplex, fourplex and courtyard housing forms be given first, second and third readings. R/2018-576 It was moved and seconded That Subdivision and Development Servicing Amending Bylaw No. 7510- 2018 be given first, second and third readings. CARRIED 1103 2016-191-DVP, 11939 240 Street Staff report dated October 16, 2018 recommending that the Corporate Officer be authorized to sign and seal 2016-191-DVP to vary rear lot setback requirements in the C-2 (Community Commercial) zone and to vary the Maple Ridge Sign Bylaw to permit a larger secondary sign. R/2018-577 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-191-DVP respecting property located at 11939 240 Street. CARRIED 1104 2016-191-DP, 11939 240 Street Staff report dated October 16, 2018 recommending that the Corporate Officer be authorized to sign and seal 2016-191-DP to permit construction of a multi-tenant commercial development. R/2018-578 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-191-DP respecting property located at 11939 240 Street. CARRIED Council Meeting Minutes October 16, 2018 Page 11 of 14 1105 Excess Capacity/Extended Services Agreement LC 161/18, 23791 112 Avenue Staff report dated October 16, 2018 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 161/18. R/2018-579 It was moved and seconded That with respect to the subdivision of lands involved in subdivision 2012- 004- SD located at 23791 112 Avenue, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated October 16, 2018; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 161/18 with the subdivider of the said lands. CARRIED 1106 Community Emergency Protection Fund Application Staff report dated October 16, 2018 recommending that the application for Community Emergency Preparedness Funding (CEPF) 2018 Structural Flood Mitigation Program project be supported and that overall grant management for the project be provided by the City. R/2018-580 It was moved and seconded That the application for Community Emergency Preparedness Funding (CEPF) 2018 Structural Flood Mitigation Program project be supported; and further That the City provide overall grant management for the project. CARRIED Council Meeting Minutes October 16, 2018 Page 12 of 14 1107 Award of Contract RFP-OP18-65: Fabric Shelter Construction Staff report dated October 16, 2018 recommending that Contract RFP- OP18-65 for the supply, delivery and construction of a fabric structure at the City of Maple Ridge Operations Centre be awarded to Universal Cover Corporation, that a contingency be established for the project, that Accumulated Surplus be utilized for costs exceeding the Financial Plan allocation and that the Corporate Officer be authorized to execute the contract. R/2018-581 It was moved and seconded That Contract RFP-OP18-65 for the supply, delivery and construction of a fabric structure at the City of Maple Ridge Operations Centre be awarded to Universal Cover Corporation, in the amount of $186,370 plus taxes; That a contingency of $37,274 be established for this project; That Accumulated Surplus be utilized for project costs exceeding the Financial Plan allocation of $175,000; and further That the Corporate Officer be authorized to execute the contract. CARRIED Corporate Services 1131 Community to Community (C2C) Forum Grant Program Staff report dated October 16, 2018 recommending that staff be authorized to submit the Community to Community (C2C) Forum Grant application. R/2018-582 It was moved and seconded That staff be authorized to submit the Community to Community (C2C) Forum grant application. CARRIED Council Meeting Minutes October 16, 2018 Page 13 of 14 1132 Maple Ridge Freedom of Information and Protection of Privacy Bylaw Staff report dated October 16, 2018 recommending that Maple Ridge Freedom of Information and Protection of Privacy Bylaw No. 7415-2017 to designate the Freedom and Information and Protection Privacy Head for the City of Maple Ridge be given first, second and third readings. R/2018-583 It was moved and seconded That Freedom of Information and Protection of Privacy Bylaw No. 7415- 2017 be given first, second and third reading. CARRIED Parks, Recreation & Culture – Nil Administration (including Fire and Police) 1171 Award of Contract ITT-FD18-64: Fire Hall 4 and Training Centre Construction Staff report dated October 16, 2018 recommending that Contract ITT- FD18-64: Fire Hall 4 and Training Centre Construction be awarded to Yellowridge Construction Ltd., that a contingency be established for the project; that the next Financial Plan Bylaw amendment include additional funding for construction and that the Corporate Officer be authorized to execute the contract. R/2018-584 It was moved and seconded 1. That Contract ITT-FD18-64: Fire Hall 4 and Training Centre Construction be awarded to Yellowridge Construction Ltd. for a contract price of $14,998,000.00 (excluding GST), and; 2. That a contingency of 7.5% in the amount of $1,124,850.00 (excluding GST) be established for this project, and; 3. That the next Financial Plan Bylaw amendment include an additional $2,550,000.00 for Fire Hall 4 and Training Centre construction funded $1,250,000.00 from Accumulated Surplus and $1,300,000.00 from the Fire Department Capital Acquisition Reserve, and further; 4. That the Corporate Officer be authorized to execute the contract. CARRIED Council Meeting Minutes October 16, 2018 Page 14 of 14 Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 OTHER MATTERS DEEMED EXPEDIENT – Nil 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1500 ADJOURNMENT – 7:39 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer 700 ITEMS ON CONSENT 700 701 Minutes 701 701.1 Development Agreements Committee 701.1 701.2 Minutes of Meetings of Committees and Commissions of Council 701.2 702 Reports 702 2074839 Page 1 of 2 City of Maple Ridge TO: His Worship Mayor Mike Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2074839 FROM: Chief Administrative Officer MEETING: Council SUBJECT: October 20, 2018 Local Government Election Results EXECUTIVE SUMMARY: This report provides the results of the Local Government Election held October 20, 2018. RECOMMENDATION: This report is submitted for information only. DISCUSSION: Section 158 of the Local Government Act requires that the Chief Election Officer report to the Local Government as to the results of an election. Below are the results. Total Number on Voters List 59,730 Total Number of Ballots Cast 20,123 Voter Turn Out 33.69% Votes for Mayor MORDEN, Mike 11,287 Elected DAYKIN, Ernie 4,481 SPEIRS, Craig 3,258 BLAMEY, Douglas 574 SHIELDS, Mike 336 Votes for Councillor Candidates for Councillor Total Votes Candidates for Councillor Total Votes DUECK, Judy 8,597 Elected ROBSON, Gordy 7,738 Elected MEADUS, Chelsa 7,441 Elected YOUSEF, Ahmed 6,871 Elected SVENDSEN, Ryan 6,415 Elected DUNCAN, Kiersten 5,979 Elected CARR, Susan 5,887 TAM, Peter 5,732 MITCHELL, Don 4,995 ROBBIE, Al 4,304 HAYNER, Mike 3,705 JOHAR, Bhupinder 3,702 KENNEDY, Terry 3,247 JOSE, Lou 3,067 BOSSLEY, Chris 2,957 O’BRIAN, Chris 2,758 TAYLOR, Elizabeth 2,749 DOZIE, Onyeka 2,738 KRONEBUSCH, Rysa 2,421 POZSAR, Andrew 2,313 PENNYKID, Rick 1,515 SCHAFFRICK, Glenn 859 TUZZI, Michael 824 PRIEBE, Kevin 686 HEGEDUS, Andrew 633 702.1 2074839 Page 2 of 2 Votes for School Trustee Candidates for School Trustee Total Votes MURRAY, Mike 10,510 Elected YAMAMOTO, Elaine 9,832 Elected DUMORE, Kim 7,464 Elected TRUDEAU, Colette 7,160 Elected SHAW, Pascale 6,960 Elected MCCALLUM, Gord 6,249 BAILEY, Mark 5,563 RUBENUIK, Brenda 4,397 HORNSEY, Robert 3,325 Ballots Cast Per Poll Advance – City Hall Oct 6 453 Advance – City Hall Oct 10 445 Advance – Planet Ice 375 Advance – Baptist Church 248 Advance – Alliance Church 295 Advance – City Hall Oct 13 268 Advance – Alexander Robinson 415 Advance – Yennadon 272 Advance – Hammond Comm Centre 216 Advance – Fraserview Small Hall 782 Advance – City Hall Oct 17 838 Special Voting/Mail Ballot 146 Eric Langton 2,285 Garibaldi 1,883 Hammond 1,833 Laity View 3,095 Samuel Robertson 2,295 Whonnock 741 Yennadon 2,294 Advance – City Hall Oct 18 944 “Original signed by Laura Benson”__________ ____ Prepared by: Laura Benson, CPA, CMA Chief Election Officer “Original signed by Paul Gill” ________________ Approved by: Paul Gill, CPA, CGA Chief Administrative Officer tp:lb 2075309 Page 1 of 1 City of Maple Ridge TO: His Worship Mayor Mike Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2075309 FROM: Chief Administrative Officer MEETING: Council SUBJECT: October 20, 2018 Garbage and Green Waste Curbside Collection Plebiscite Results EXECUTIVE SUMMARY: This report provides the results of the Garbage and Green Waste Curbside Collection Plebiscite held in conjunction with the Local Government Election on October 20, 2018. RECOMMENDATION: This report is submitted for information only. DISCUSSION: The following are the results of the Garbage and Green Waste Curbside Collection Plebiscite as per the declaration submitted to the Chief Electoral Officer. “Original signed by Laura Benson”_____________ Prepared by: Laura Benson, CPA, CMA Chief Election Officer “Original signed by Paul Gill”__________________ Approved by: Paul Gill, CPA, CGA Chief Administrative Officer ag:lb 702.2 Doc # 2075473 Page 1 of 2 City of Maple Ridge TO: His Worship Mayor Michael Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2075473 FROM: Chief Administrative Officer MEETING: Council SUBJECT: Disbursements for the month ended September 30, 2018 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and the Chief Financial Officer or Corporate Controller. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended September 30, 2018 be received for information only. GENERAL $ 7,976,857 PAYROLL $ 1,869,530 PURCHASE CARD $74,171 $ 9,920,558 DISCUSSION: a)Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan b)Citizen/Customer Implications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 702.3 Doc # 2075473 Page 2 of 2 c)Business Plan/Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution Cedar Crest Lands (BC) Ltd - Arthur Peake artificial turf field $ 609,941 Fraser Valley Regional Library - 3rd quarter member assessment $ 703,351 Ridgemeadows Recycling Society - Monthly contract for recycling $ 207,783 Worldwideturf Inc - Supply & install synthetic turf – SRT $ 243,149 d)Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended September 30, 2018 have been reviewed and are in order. “Original signed by Trevor Hansvall” Prepared by: Trevor Hansvall Accounting Clerk II “Original signed by Trevor Thompson” Approved by: Trevor Thompson, BBA, CPA, CGA Chief Financial Officer “Original signed by Paul Gill” Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT 0981077 BC Ltd Security refund 24,819 677560 BC Ltd Security refund 15,159 Alouette River Management Society Adopt-a-Block service agreement 6,250 Eco camps summer 2018 14,202 20,452 Amacon Construction Ltd Replace cash securities with letters of credit 2,002,555 Aplin & Martin Consultants Ltd Design storm development, various sites 559 Downtown beautification - Lougheed at 226 St 23,015 Local area service 20300 Block Hampton St 3,719 River Road traffic calming 1,512 Watermain replacement (232 St)9,256 38,061 Associated Engineering (BC) Ltd 225 St forcemain upgrade 75,941 BA Blacktop 2018 paving program 302,691 Badger Daylighting Lp Hydro-excavation - multiple locations 27,890 BC Hydro Electricity 138,308 BC SPCA Contract payment - Sep 29,190 BCRS Road Safe Inc Traffic control 24,645 C&C Sand & Gravel Ltd Security refund 19,389 CUPE Local 622 Dues - pay periods 18/17 & 18/18 32,589 Cedar Crest Lands (BC) Ltd Arthur Peake artificial turf field 609,941 620,562 SRT artificial turf field replacement 10,621 Cobing Building Solutions Maintenance: Firehall #1 1,960 Hammond Community Centre 194 Leisure Centre 10,255 Library 1,574 Municipal Hall 10,035 Operations 510 Randy Herman 8,795 RCMP 7,059 The Act 5,140 45,522 Co-Pilot Industries Ltd Gravel & dump fees 20,012 Fietta, Gianaldo Compensation for road dedication - 13287 232 St 17,810 Fitness Edge Contracted service provider - fitness classes & programs 20,946 Fraser Valley Regional Library 3rd quarter member assessment 703,351 Contributed capital replacement funding 10,000 713,351 Fred Surridge Ltd Waterworks supplies 17,295 Geoadvice Engineering Inc Sanitary pump station capacity upgrade study 15,309 Guillevin International Inc Firefighter equipment 7,405 Firefighter protective wear 8,192 Operations electrical supplies 9,211 Works Yard inventory supplies 1,630 26,437 Hallmark Facility Services Inc Janitorial services & supplies: City Hall 4,185 Fire Halls 4,736 Library 12,679 Operations 4,759 Randy Herman Building 4,959 RCMP 4,234 35,551 Johnston Davidson Consulting services - Fire Hall #4 84,079 Lafarge Canada Inc Roadworks material 31,596 Langley Chrysler 2018 Dodge Grand Caravan - replace unit #238 22,764 Langley Concrete & Tile Ltd Box culverts & super seal gaskets 46,706 Maclean Homes (Edge) Ltd Security refund 94,085 Manulife Financial Employer/employee remittance 158,245 Maple Ridge & PM Arts Council Arts Centre contract 55,254 Program revenue - Aug 23,270 78,523 Mcelhanney Consulting Services 232 St (132 Ave - Silver Valley Road prelim & design)44,176 Cemetery drainage project 6,180 50,356 MDZ Holdings Security refund 33,500 Medical Services Plan Employee medical & health premiums 21,525 Microserve EOC toughbooks 15,679 Minister of Finance Social Service Tax Monthly PST collected/self-asssessed 113,076 CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - September 2018MONTHLY DISBURSEMENTS - September 2018MONTHLY DISBURSEMENTS - September 2018MONTHLY DISBURSEMENTS - September 2018 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Municipal Pension Plan BC Employer/employee remittance 486,781 ND Homes Ltd Security refund 15,000 Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups - Sep 30,325 Open Storage Solutions Inc Veeam backup software & support - 1 year 20,830 Parkland Refining (BC) Ltd Gasoline & diesel fuel 60,076 Platinum Living Inc Security refund 27,115 RF Binnie & Associates Ltd Arthur Peake Centre design 6,592 Synthetic turf replacement - Samuel Robertson Technical School 9,959 16,551 Receiver General For Canada Employer/employee remittance PP18/18 & PP18/19 663,779 RG Arenas (Maple Ridge) Ltd Additional ice rental 15,015 Ice rental - Jun & Jul 111,956 126,971 Ridgemeadows Recycling Society Education - Wildsafe BC 1,250 Community festivals & events grant 3,900 Litter pickup contract 1,320 Miscellaneous litter pickup 203 Monthly contract for recycling 207,783 Weekly recycling 355 214,810 Sanscorp Products Ltd Roadworks material 23,392 Seal Tec Industries Ltd Blow and crack sealing 42,651 Stantec Consulting Ltd Emergency supply & distribution of drinking water study 14,889 Foreman Drive PRV station and flow meter chamber modifications 6,786 21,675 Tundra Plumbing Ltd Cemetery drainage design 36,645 Warrington PCI Management Advance for Tower common costs 68,038 Westridge Security Ltd Community security patrols - Jul & Aug 20,093 Guard service - Jul & Aug 3,914 24,007 Wilco Civil Inc Blaney Hamley Park construction 77,475 Worldwideturf Inc Supply & install synthetic turf - Samuel Robertson Technical School 243,149 Disbursements In Excess $15,000 7,233,8897,233,8897,233,8897,233,889 Disbursements Under $15,000 742,969742,969742,969742,969 Total Payee Disbursements 7,976,8577,976,8577,976,8577,976,857 Payroll PP18/18 & PP18/19 1,869,5301,869,5301,869,5301,869,530 Purchase Cards - Payment 74,17174,17174,17174,171 Total Disbursements August 2018 9,920,5589,920,5589,920,5589,920,558 Doc # 2075641 Page 1 of 2 City of Maple Ridge TO: His Worship Mayor Michael Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2075641 FROM: Chief Administrative Officer MEETING: Council SUBJECT: Disbursements for the month ended October 31, 2018 EXECUTIVE SUMMARY: The disbursements summary for the past period is attached for information. All voucher payments are approved by the Mayor or Acting Mayor and the Chief Financial Officer or Corporate Controller. Council authorizes the disbursements listing through Council resolution. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the disbursements as listed below for the month ended October 31, 2018 be received for information only. GENERAL $ 16,099,632 PAYROLL $ 1,885,044 PURCHASE CARD $74,756 $ 18,059,432 DISCUSSION: a)Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan b)Citizen/Customer Implications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 702.4 Doc # 2075641 Page 2 of 2 c)Business Plan/Financial Implications: Highlights of larger items included in Financial Plan or Council Resolution BA Blacktop - Downtown enhancement project $ 536,563 Cedar Crest Lands (BC) Ltd - Arthur Peake artificial turf field $ 246,017 Chandos Construction Ltd - Maple Ridge Leisure Centre upgrades $ 495,519 Drake Excavating (2016) Ltd - 263 St water pump station project $ 516,279 Greater Vancouver Water District - Water consumption Jun 2 - Jul 31 $ 1,215,759 Johnston Davidson - Consulting services - Fire Hall #4 $ 387,426 MRC Total Build Lp - Drainage improvements - 232 St $ 1,362,121 Pomerleau Inc - 270A St reservoir $ 249,877 RCMP - Receiver General For Canada - RCMP contract Apr 1 - Jun 30 $ 3,875,279 Ridge Meadows Recycling Society - Monthly contract for recycling $ 207,783 Summit Earthworks Inc - Hampton St utility and road construction $ 307,701 Worldwideturf Inc - Supply & install synthetic turf - Arthur Peake $ 406,350 d)Policy Implications: Corporate governance practice includes reporting the disbursements to Council monthly. CONCLUSIONS: The disbursements for the month ended October 31, 2018 have been reviewed and are in order. “Original signed by Trevor Hansvall” Prepared by: Trevor Hansvall Accounting Clerk II “Original signed by Trevor Thompson” Approved by: Trevor Thompson, BBA, CPA, CGA Chief Financial Officer “Original signed by Paul Gill” Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Aplin & Martin Consultants Ltd Design storm development - various sites 7,699 Local area service 20300 Block Hampton St 11,619 Watermain replacement (232 St)415 19,734 BA Blacktop Downtown enhancement project 536,563 Badger Daylighting Lp Hydro-excavation - multiple locations 18,885 BC Hydro Electricity 137,773 BC SPCA Contract payment - Oct 29,190 BCRS Road Safe Inc Traffic control 55,770 Boileau Electric & Pole Ltd Maintenance: Albion Sports Park 1,833 Banners 2,583 Greg Moore Youth Centre 102 Municipal Hall 1,379 Operations 107 Street lights 4,500 Street poles 5,730 Water station 256 St 205 16,439 CUPE Local 622 Dues - pay periods 18/18 & 18/19 30,884 Cambie Roofing Maintenance: Leisure Centre 2,776 Operations 11,176 RCMP 2,604 The Act 504 17,060 Cedar Crest Lands (BC) Ltd Arthur Peake artificial turf field 246,017 SRT artificial turf field replacement 18,899 264,916 Chandos Construction Ltd Maple Ridge Leisure Centre upgrades 495,519 City Of Pitt Meadows Contributions from sports field users 54,597 Craven Huston Albion neighbourhood learning and community centre 127,952 Dams Ford Lincoln Sales Ltd 2019 Ford F250 Super Cab - unit #8 & #15 85,765 Drake Excavating (2016) Ltd 263 St water pump station project 516,279 Emergency Communications Dispatch levy - 4th quarter 271,804 Finning International Inc Purchase of vibratory roller/compactor 82,652 Fitness Edge Contracted service provider - fitness classes & programs 25,147 Fraser City Installations Ltd Installation of RRFB's and traffic signal - Lougheed Hwy and Burnett St 39,086 Fred Surridge Ltd Waterworks supplies 25,967 Greater Vancouver Water District Water consumption Jun 27 - Jul 31/18 1,215,759 Greater Vancouver Regional District MFA debt payments 1,518,451 Image Painting & Restoration Painting & restoration services: Merkley Park 3,780 Municipal Hall 2,625 Operations 3,255 Street lights 13,913 The Act 2,310 25,883 Johnston Davidson Consulting services - Fire Hall #4 387,426 Lafarge Canada Inc Roadworks material 29,796 Manulife Financial Employer/employee remittance 158,140 Maple Leaf Disposal Ltd Refuse container and litter collection 20,752 Maple Ridge & PM Arts Council Arts Centre contract 55,254 Program revenue - Aug 22,509 77,763 Mcelhanney Consulting Services 232 St (132 Ave - Silver Valley Road prelim & design)91,328 Abernethy Way extension study ( 232 St-256 St )18,513 Cemetery drainage project 3,154 112,995 Medical Services Plan Employee medical & health premiums 21,188 MRC Total Build Lp Drainage improvements - 232 St (132 Ave - Silver Valley Road)1,362,121 Municipal Insurance Association Insurance deductibles 20,946 Municipal Pension Plan BC Employer/employee remittance 490,403 ND Homes Ltd Security refund 22,500 Novax Industries Corp Traffic cabinet - Lougheed at 225 St 16,173 CITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGECITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS - October 2018MONTHLY DISBURSEMENTS - October 2018MONTHLY DISBURSEMENTS - October 2018MONTHLY DISBURSEMENTS - October 2018 VENDOR NAMEVENDOR NAMEVENDOR NAMEVENDOR NAME DESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENTDESCRIPTION OF PAYMENT AMOUNTAMOUNTAMOUNTAMOUNT Now Solutions Inc Payroll software annual license 84,001 Nustadia Recreation Inc Subsidized ice purchased by P&LS on behalf of user groups - Oct 26,244 Opus International Consultants Sanitary sewer system assessment and review 19,786 Organized Crime Agency Of BC DNA analysis services 32,033 Parkland Refining (BC) Ltd Gasoline & diesel fuel 99,865 Paul Bunyan Tree Services Tree maintenance & damaged tree removal 18,388 Pomerleau Inc 270A St reservoir 249,877 Progressive Fence Installation Supply & install cedar panel fence - 214 St 27,864 Province Of BC - 21312 School tax remittance 37,107 Raybern Erectors Ltd Operations fence project 12,038 Various fence repairs 1,292 Various handrail repairs 6,792 20,123 RCMP - Receiver General For Cda RCMP contract Apr 1 - Jun 30/18 3,875,279 Receiver General For Canada Employer/employee remittance PP18/20 & PP18/21 633,462 RG Arenas (Maple Ridge) Ltd Additional ice rental 43,687 Curling rink operating expenses - Aug 6,391 Ice rental - Aug 59,565 109,643 Ricoh Canada Inc Quarterly copy usage 19,294 Ridge Meadows Seniors Society Quarterly operating grant 52,016 Ridge Meadows Recycling Society Education - Wildsafe BC 1,250 Litter pickup contract 1,276 Miscellaneous litter pickup 155 Monthly contract for recycling 207,783 Toilet rebate program 116 Weekly recycling 249 210,829 Sanscorp Products Ltd Roadworks material 15,695 Scottish Line Painting Ltd Thermoplastic road markings 17,530 Stantec Consulting Ltd 263 St water pump station replacement 9,758 Emergency supply & distribution of drinking water study 28,040 37,798 Stewart Mcdannold Stuart Professional fees 17,515 Summit Earthworks Inc 20300 block of Hampton St utility and road construction 307,701 Superior City Services Ltd Culvert replacement program - 243 St 123,134 Tybo Constructors Ltd Albion reservoir expansion 81,596 Warrington PCI Management Advance for Tower common costs 69,315 Westridge Security Ltd Community security patrols - Aug & Sep 19,454 Guard service - Aug & Sep 4,497 23,951 Whitestar Property Services Invasive species management 20,413 Park weeding and light landscape work - May,Jun,Jul,Aug,Sep 20,797 41,210 Wilco Civil Inc Blaney Hamley Park construction 62,352 Wolseley Canada Inc Waterworks supplies 17,809 Workers Compensation Board BC Employer/Employee remittance - 3rd quarter 134,778 Worldwideturf Inc Supply & install synthetic turf - Arthur Peake/Golden Ears Elementary 406,350 Disbursements In Excess $15,000 15,204,82115,204,82115,204,82115,204,821 Disbursements Under $15,000 894,811894,811894,811894,811 Total Payee Disbursements 16,099,63216,099,63216,099,63216,099,632 Payroll PP18/20 & PP18/21 1,885,0441,885,0441,885,0441,885,044 Purchase Cards - Payment 74,75674,75674,75674,756 Total Disbursements August 2018 18,059,43218,059,43218,059,43218,059,432 1 of 1 City City City City of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: His Worship Mayor Michael Morden MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: November 13, 2018 and Members of Council FILE NO:FILE NO:FILE NO:FILE NO: FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: Council SUBJECTSUBJECTSUBJECTSUBJECT: 2018 Council Expenses EXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARYEXECUTIVE SUMMARY In keeping with Council’s commitment to transparency in local government, the attached Schedule lists Council expenses recorded to date. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION:::: Receive for informationReceive for informationReceive for informationReceive for information DiscussionDiscussionDiscussionDiscussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 “Council Training, Conferences and Association Building”. The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached Schedule are those recorded prior to the preparation of this report and are subject to change. “original signed by David Bell” ______________________________________________________________ Prepared by: David Bell Accounting Clerk 2 “original signed by Catherine Nolan” _______________________________________________________________ Approved by: Catherine Nolan, CPA, CGA Corporate Controller “original signed by Paul Gill” __________________________________________________________________ Approved by: Paul Gill, BBA, CPA, CGA Chief Administrative Officer 702.5 Month of EventMonth of EventMonth of EventMonth of Event Reason for expenseReason for expenseReason for expenseReason for expense Conferences & Conferences & Conferences & Conferences & Seminars Seminars Seminars Seminars Community Community Community Community Events Events Events Events Mileage / Mileage / Mileage / Mileage / Parking Parking Parking Parking Cell Phones / Cell Phones / Cell Phones / Cell Phones / iPads iPads iPads iPads Totals Totals Totals Totals Bell, CorisaBell, CorisaBell, CorisaBell, CorisaJanuaryPortable electronic device charges (e.g. Ipad)17.12 Local Government Leadership Academy (LGLA) Conference156.60 FebruarySouth Asian Cultural Society Gala110.00 Portable electronic device charges (e.g. Ipad)17.12 Alouette Addictions Fundraiser60.00 MarchPortable electronic device charges (e.g. Ipad)17.12 MR Chamber of Commerce Business Excellence Awards125.00 AprilPortable electronic device charges (e.g. Ipad)17.12 CivX 2018: Smart Communities, Smart Region April12199.00MayPortable electronic device charges (e.g. Ipad)8.56 JunePortable electronic device charges (e.g. Ipad)8.56 LMLGA General Meeting445.00Annual Fundraising Dinner and Citizen of the Year Awards Presentation127.49 JulyPortable electronic device charges (e.g. Ipad)8.56 LMLGA Conference in May589.99 AugustPortable electronic device charges (e.g. Ipad)8.56 SeptemberPortable electronic device charges (e.g. Ipad)8.56 Union of BC Municipalities Convention3,012.73 OctoberPortable electronic device charges (e.g. Ipad)13.91 NovemberDecember4,403.324,403.324,403.324,403.32 422.49422.49422.49422.49 ---- 125.19125.19125.19125.19 4,951.004,951.004,951.004,951.00 2018 Council Expenses Month of EventMonth of EventMonth of EventMonth of Event Reason for expenseReason for expenseReason for expenseReason for expense Conferences & Conferences & Conferences & Conferences & Seminars Seminars Seminars Seminars Community Community Community Community Events Events Events Events Mileage / Mileage / Mileage / Mileage / Parking Parking Parking Parking Cell Phones / Cell Phones / Cell Phones / Cell Phones / iPads iPads iPads iPads Totals Totals Totals Totals Duncan, KierstenDuncan, KierstenDuncan, KierstenDuncan, KierstenJanuaryCell phone charges42.95 Portable electronic device charges (e.g. Ipad)8.56 Local Government Leadership Academy (LGLA) Conference758.44FebruarySouth Asian Cultural Society Gala110.00 Cell phone charges47.97 Portable electronic device charges (e.g. Ipad)17.12 MarchCell phone charges42.95 Portable electronic device charges (e.g. Ipad)17.12 AprilCell phone charges86.52 Portable electronic device charges (e.g. Ipad)4.28 MayCell phone charges42.80 Portable electronic device charges (e.g. Ipad)4.28 LMLGA Conference Cancellation Fee50.00 JuneCell phone charges42.80 Portable electronic device charges (e.g. Ipad)4.28 JulyCell phone charges45.54 Portable electronic device charges (e.g. Ipad)4.28 The Innaugural 'Ladies Only' Backyard Soiree July 2195.00 AugustCell phone charges45.65 Portable electronic device charges (e.g. Ipad)17.12 SeptemberCell phone charges42.80 Portable electronic device charges (e.g. Ipad)4.28 Union of BC Municipalities Convention792.90 OctoberCell phone charges44.72 Portable electronic device charges (e.g. Ipad)22.47 NovemberDecember1,601.341,601.341,601.341,601.34 205.00205.00205.00205.00 ---- 588.49588.49588.49588.49 2,394.832,394.832,394.832,394.83 2018 Council Expenses Month of EventMonth of EventMonth of EventMonth of Event Reason for expenseReason for expenseReason for expenseReason for expense Conferences & Conferences & Conferences & Conferences & Seminars Seminars Seminars Seminars Community Community Community Community Events Events Events Events Mileage / Mileage / Mileage / Mileage / Parking Parking Parking Parking Cell Phones / Cell Phones / Cell Phones / Cell Phones / iPads iPads iPads iPads Totals Totals Totals Totals Masse, BobMasse, BobMasse, BobMasse, BobJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember---- ---- ---- ---- ---- Read, NicoleRead, NicoleRead, NicoleRead, NicoleJanuaryCell phone charges42.80 Portable electronic device charges (e.g. Ipad)17.12 FebruaryCell phone charges43.02 Portable electronic device charges (e.g. Ipad)8.56 MarchCell phone charges47.52 Portable electronic device charges (e.g. Ipad)17.12 AprilCell phone charges45.65 Portable electronic device charges (e.g. Ipad)17.12 MayCell phone charges42.80 Portable electronic device charges (e.g. Ipad)17.12 JuneCell phone charges45.50 Portable electronic device charges (e.g. Ipad)17.12 JulyCell phone charges43.77 Portable electronic device charges (e.g. Ipad)34.24 AugustCell phone charges42.80 Portable electronic device charges (e.g. Ipad)17.12 SeptemberCell phone charges44.45 Portable electronic device charges (e.g. Ipad)8.56 OctoberCell phone charges48.20 Portable electronic device charges (e.g. Ipad)22.47 NovemberDecember---- ---- ---- 623.06623.06623.06623.06 623.06623.06623.06623.06 2018 Council Expenses Month of EventMonth of EventMonth of EventMonth of Event Reason for expenseReason for expenseReason for expenseReason for expense Conferences & Conferences & Conferences & Conferences & Seminars Seminars Seminars Seminars Community Community Community Community Events Events Events Events Mileage / Mileage / Mileage / Mileage / Parking Parking Parking Parking Cell Phones / Cell Phones / Cell Phones / Cell Phones / iPads iPads iPads iPads Totals Totals Totals Totals Robson, GordyRobson, GordyRobson, GordyRobson, GordyJanuaryPortable electronic device charges (e.g. Ipad)4.28 FebruarySouth Asian Cultural Society Gala110.00 Portable electronic device charges (e.g. Ipad)4.28 MarchPortable electronic device charges (e.g. Ipad)4.28 AprilPortable electronic device charges (e.g. Ipad)4.28 MayPortable electronic device charges (e.g. Ipad)16.46 LMLGA Conference Cancellation Fee50.00 JunePortable electronic device charges (e.g. Ipad)8.56 LMLGA Refund GST Adjustment7.14 JulyPortable electronic device charges (e.g. Ipad)4.28 AugustPortable electronic device charges (e.g. Ipad)4.28 SeptemberPortable electronic device charges (e.g. Ipad)4.28 OctoberPortable electronic device charges (e.g. Ipad)9.63 NovemberDecember57.1457.1457.1457.14 110.00110.00110.00110.00 ---- 64.6164.6164.6164.61 231.75231.75231.75231.75 Shymkiw, TylerShymkiw, TylerShymkiw, TylerShymkiw, TylerJanuaryPortable electronic device charges (e.g. Ipad)4.28 FebruarySouth Asian Cultural Society Gala110.00 Portable electronic device charges (e.g. Ipad)4.28 MarchPortable electronic device charges (e.g. Ipad)4.28 AprilPortable electronic device charges (e.g. Ipad)4.28 MayPortable electronic device charges (e.g. Ipad)4.28 JunePortable electronic device charges (e.g. Ipad)4.28 JulyPortable electronic device charges (e.g. Ipad)4.28 AugustPortable electronic device charges (e.g. Ipad)4.28 SeptemberPortable electronic device charges (e.g. Ipad)4.28 OctoberPortable electronic device charges (e.g. Ipad)9.63 NovemberDecember---- 110.00110.00110.00110.00 ---- 48.1548.1548.1548.15 158.15158.15158.15158.15 2018 Council Expenses Month of EventMonth of EventMonth of EventMonth of Event Reason for expenseReason for expenseReason for expenseReason for expense Conferences & Conferences & Conferences & Conferences & Seminars Seminars Seminars Seminars Community Community Community Community Events Events Events Events Mileage / Mileage / Mileage / Mileage / Parking Parking Parking Parking Cell Phones / Cell Phones / Cell Phones / Cell Phones / iPads iPads iPads iPads Totals Totals Totals Totals Speirs, CraigSpeirs, CraigSpeirs, CraigSpeirs, CraigJanuaryCell phone charges44.47 Portable electronic device charges (e.g. Ipad)4.28 FebruarySouth Asian Cultural Society Gala110.00 Cell phone charges43.32 Portable electronic device charges (e.g. Ipad)4.28 MarchCell phone charges42.80 Portable electronic device charges (e.g. Ipad)4.28 MR Chamber of Commerce Business Excellence Awards125.00 AprilCell phone charges42.80 Portable electronic device charges (e.g. Ipad)4.28 MayFederation of Canadian Municipalities (FCM) Conference1,583.90 LMLGA 2018 Conference and AGM May 9-11 Cancellation Fee60.50 Cell phone charges42.80 Portable electronic device charges (e.g. Ipad)4.28 JuneCell phone charges47.67 Portable electronic device charges (e.g. Ipad)4.28 Annual Fundraising Dinner and Citizen of the Year Awards Presentation127.49 JulyCell phone charges49.17 Portable electronic device charges (e.g. Ipad)4.28 CAMA Conference in Halifax1,447.57 AugustCell phone charges42.95 Portable electronic device charges (e.g. Ipad)4.28 SeptemberCell phone charges47.22 Portable electronic device charges (e.g. Ipad)4.28 Federation of Canadian Municipalities (FCM) Conference2,146.46 OctoberCell phone charges46.56 Portable electronic device charges (e.g. Ipad)9.63 NovemberDecember5,238.435,238.435,238.435,238.43 362.49362.49362.49362.49 ---- 497.91497.91497.91497.91 6,098.836,098.836,098.836,098.83 TOTALSTOTALSTOTALSTOTALS11,300.2311,300.2311,300.2311,300.23 1,209.981,209.981,209.981,209.98 0.000.000.000.001,947.411,947.411,947.411,947.41 14,457.6214,457.6214,457.6214,457.62 2018 Council Expenses 1000 Bylaws 1000 City of Maple Ridge TO: His Worship Mayor Michael Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2014-106-RZ FROM: Chief Administrative Officer MEETING: Council SUBJECT: Final Reading Zone Amending Bylaw No. 7125-2014 23882 Dewdney Trunk Road EXECUTIVE SUMMARY: Zone Amending Bylaw No. 7125-2014 has been considered by Council and at Public Hearing and subsequently was granted third reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit subdivision into 11 single family residential lots not less than 315 m² in area. Council granted first reading for Zone Amending Bylaw No. 7125-2014 on January 27, 2015 and second reading June 27, 2017. This application was presented at Public Hearing on July 18, 2017, and Council granted third reading on July 25, 2017. RECOMMENDATION: That Zone Amending Bylaw No. 7125-2014 be adopted. DISCUSSION: a)Background Context: Council considered this rezoning application at a Public Hearing held on July 18, 2017. On July 25, 2017 Council granted third reading to Zone Amending Bylaw No. 7125-2014 with the stipulation that the following conditions be addressed: i)Registration of a Restrictive Covenant for Stormwater Management. A Restrictive Covenant for the Stormwater Management Plan has been registered on title. ii)In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. A disclosure statement, submitted on September 28, 2017, indicates that no underground fuel storage tanks exist on the subject property. iii)That a voluntary contribution, in the amount of $56,100.00 be provided in keeping with the Council Policy with regard to Community Amenity Contributions. 1001 -2 - A voluntary contribution, in the amount of $56,100.00 ($5,100 per lot x 11 lots) has been provided in keeping with the Council Policy with regard to Community Amenity Contributions. CONCLUSION: As the applicant has met Council’s conditions, it is recommended that final reading be given to Zone Amending Bylaw No.7125-2014. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services “Original signed by Paul Gill” _______________________________________________ Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Bylaw No. 7125-2014 Appendix C – Subdivision Plan DATE: Oct 5, 2018 FILE: 2014-106-RZ 23882 DEWDNEY TRUNK ROAD PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 BY: LP Legend Stream Ditch Centreline Indefinite Creek APPENDIX A CITY OF MAPLE RIDGE BYLAW NO. 7125-2014 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ___________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7125-2014." 2.That parcel or tract of land and premises known and described as: Lot A Except: Part subdivided by Plan LMP1144 Section 16 Township 12 New Westminster District Plan LMP806 and outlined in heavy black line on Map No. 1633 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-2 (Urban Residential District). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 27th day of January, 2015. READ a second time the 27th day of June, 2017. PUBLIC HEARING held the 18th day of July, 2017. READ a third time the 25th day of July, 2017. ADOPTED the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX B 237802378811931 119 0 423823 1195923838 11903 11960 238942388123898239421193623962 23996 2397012074 11914 23775119 0 8 238082381811949 238222389911972 239812398211913 11908 1192023730 2376523 7 7 023791 11918 11983 11995 1200523840 23850238802393211924 239382 3 9 9 2 239982399723770 2375012080 237951190711915 119002383111911 2382511970 2383023840238672389223908238952389123925239432398311869 11893 119012374523794238201193023813238892386423882 23880 23879 11903 1194223925 11939 11917 11939 238432392011875 11960 2392211918 2397212067 11861 11907237602376023780 119212383123800 11928 2380711971 11927 11868 11880 11950 11980 238312386011857 11966 11930 23956239572399 4 12040 11926 237402375512057 23810238152383012055 11940 2385511948 1195423952 23995239712398811877 11951 DEWDNEY TRUNK RD.239 ST.240 ST.237A ST.238 ST.238B ST.119B AVE. 120A LANE 119B AVE. 119 AVE.238A ST.119A AVE.238A ST.119B AVE.239 ST.120B AVE.238B ST.238B ST.LANE7 21 *LMP10227EP 170008 LMP 39851 27 9 EP BCP 21769 23 LMP 30403 14 15 6 2 44 LMP 18051RP 13881A BCP 456428 27 26 P 83677P 57747 35 P 72572 16 8 6 8 24 11 8 2LMP 1144 5 W 1/2 2 3 13 2 S 1/2 3 S 1/2 P 86310 P 72572 18 22 11 18 3 12 7 LMP 30402 1 LMP 1641 LMP 1641 5 LMP 18051 7 of 1 Rem N 1/2 LMP 1805141 39P 752814 9 27 21LMP 30403 Rem 1 P 8513416 BCS 3574 25 26 8 1 2 Rem 14 1 10 LMP 14766 17 PcL 126 22 4 13 B 20 18 19 7 5 LMP 7 2 LMP 18051 31 33 P 1676 4 P 88032 1 28 23 LMP 30403 19 17 LMP 42851 10 24 PARK P 85134 15903 21 5 P 765365 6 7 Rem Pcl. 'A' Rem A 6 LMS231528 30 2 4 38 29 15 P 72572P 85134P 851341 P 76536P 765369 6 3 10P 76536LMP 806 1 3 4 15 29 3 5 11 LMP 18051 6 25 34 14 37 W 1/2 19 13 10 7 25 20 2 17 4 1 1144 LMP 18051 3 Rem P 1676 6 9 12 32 5 1 40 36 of B of B ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-1b (One Family Urban (Medium Density) Residential) R-2 (Urban Residential District) 7125-20141633 APPENDIX C - 1 - Doc #1600525 CITY OF MAPLE RIDGE BYLAW NO. 7415-2017 A Bylaw for the administration of the Freedom of Information and Protection of Privacy Act WHEREAS, Section 77 the Freedom of Information and Protection of Privacy Act (the Act), Chapter 165 [RSBC 1996], as amended, requires that a municipality by bylaw: (a) must designate a person or group of persons as the head of the municipality for the purposes of the Act; and, (b) may set any fees the municipality requires to be paid for providing the services described in Section 75 of the Act. NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1.Title This Bylaw may be cited as "Maple Ridge Freedom of Information and Protection of Privacy Bylaw No. 7415-2017.” 2.Definitions and Interpretation 2.1. The definitions contained in Part I of the Act shall apply to this Bylaw except where the context requires otherwise. 2.2. In this By-law: "Act" means the Freedom of Information and Protection of Privacy Act, RSBC 1996, Chapter 165, as amended. “Applicant” means a person who makes a request for access to a record under the Act. "Commercial Applicant" means a person who makes a request for access to a record to obtain information for use in connection with a trade, business, profession or other venture for profit. "Coordinator" means the person designated in Section 3(2) of this Bylaw as the Freedom of Information and Privacy Coordinator (“FOI Coordinator”). "Council" means the Council of the City of Maple Ridge. "Head" means the person designated under Section 3(1) of this Bylaw as the Head. "City" means the City of Maple Ridge. "Request" means a request under Section 5 of the Act. "Records " includes book, documents, maps, drawings, photographs, letters, vouchers, papers and any other thing on which information is recorded or stored by graphic, electronic, mechanical or other means, but does not include a computer program or any other mechanism that produces records. 1002 - 2 - Doc #1600525 3.Designated Head and Duty Authorization 3.1. The Corporate Officer is designated as the Head for the purposes of Act and is bound to uphold the spirit and intent of the Act. 3.2. In the absence of the Corporate Officer, the FOI Coordinator shall act as the Head. 3.3. The Records Management Coordinator is designated as the FOI Coordinator. 3.4. In the absence of the FOI Coordinator, the Confidential Secretary shall act as the FOI Coordinator. 3.5. For the purposes of the Act, the Head and the Coordinator shall act in their respective capacities for all Boards, Commissions and Committees of the City. 4.Powers of the Head and FOI Coordinator 4.1. The Head may delegate any of the Head’s duties under the Act to the FOI Coordinator. 5.Fees 5.1. Pursuant to Section 75 [Fees] of the Act, an applicant making a request shall pay to the City the fees set out in Section 7 [Fees] of the Freedom of Information and Protection of Privacy Regulation 323/93, as amended, for the following services: (a) locating, retrieving and producing the record; (b) preparing the record for disclosure; (c) shipping and handling the record; and, (d) providing a copy of a record. 6.If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time the 16th day of October, 2018. READ a second time the 16th day of October, 2018. READ a third time 16th day of October, 2018. ADOPTED the _____ day of _________, 2018. _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER 1100 Reports and Recommendations 1100 -1 - City of Maple Ridge TO: His Worship Mayor Michael Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2017-390-RZ FROM: Chief Administrative Officer MEETING: Council SUBJECT: First and Second Reading Official Community Plan Amending Bylaw No. 7499-2018; Second Reading Zone Amending Bylaw No. 7442-2018; 23084 Lougheed Highway and 23100 Lougheed Highway EXECUTIVE SUMMARY: An application has been received to rezone the subject properties located at 23084 and 23100 Lougheed Highway (Appendix A and B) from RS-3 (One Family Rural Residential) to RM-4 (Multiple Family Residential District), to permit future construction of approximately 32 townhouse units in six (6) buildings. Council granted first reading to Zone Amending Bylaw No. 7442-2018 (see Appendix D) and considered the early consultation requirements for the Official Community Plan (OCP) amendment on March 18, 2018. First reading has the purpose of determining if the use and density of a project is acceptable to Council. For this application, Council did grant first reading and expressed some reservation that the density may be too great (tantamount to a Floor Space Ratio (FSR) bonus of about 0.15), about parking sufficiency due in part to the tandem arrangement (one space behind the other rather than side-by-side) and the lack of any on-street parking and affordable or adaptive housing (e.g. housing designed for people to age in place). On October 2, 2018, a second reading report (see Attachment), incorporating changes to address the first reading concerns was considered by Council. The changes included: Increasing the number of visitor’s parking spaces from 7 to 9; improving storage space in garages to avoid household storage from taking up parking spaces in garages; and facilities for bicycle maintenance; and Incorporating some features to accommodate aging in place like charging stations for mobility devises in garages, wall substructure ready for installation for grab bars and the likes in washrooms and some kitchen cabinet features. Council tabled the second reading report (see Attachment) on October 2, 2018, due to continued concerns related to density, parking, proposed aging-in-place measures, park access (Morley Creek conservation lands to the west) and fire access. This report presents the applicant’s further response to these matters and an assessment from staff. 1101 -2 - Since the October 2, 2018 meeting, the applicant has confirmed that: a voluntary contribution will be made under the Community Amenity Contribution (CAC) Program, as required by Council, at a rate of $4,100 per townhouse dwelling unit, for an estimated amount of $131,000; and a further voluntary contribution will be provided amounting to $159,000, in line with the City’s Density Bonus Program Allocation to Affordable Housing to gain the desired additional density of about 0.15 FSR (e.g. proceeding with the RM-4 zone rather than with the RM-1 zone). RECOMMENDATIONS: 1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7499-2018 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2)That Official Community Plan Amending Bylaw No. 7499-2018 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)That it be confirmed that Official Community Plan Amending Bylaw No. 7499-2018 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Official Community Plan Amending Bylaw No. 7499-2018 be given first and second readings and be forwarded to Public Hearing; 5)That Zone Amending Bylaw No. 7442-2018 be given second reading, and be forwarded to Public Hearing; 6)That the following terms and conditions be met prior to final reading: i)Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii)Approval from the Ministry of Transportation and Infrastructure; iii)Amendment to Official Community Plan Schedule “C”; iv) Park dedication as required, including removal of all debris and garbage from park land; v)Consolidation of the subject properties; vi) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject properties for the proposed development; vii) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas (wetlands) on the subject properties; viii) Registration of a Restrictive Covenant for protecting the Visitor Parking; -3 - ix)Registration of a Restrictive Covenant for Stormwater Management, including maintenance instruction for strata residents; x)Retaining the services of a Qualified Environmental Professional (QEP) to determine, if feasible, the most appropriate location and appropriate design for a trail interconnect with the Polygon trail system across and to the west of Morley Creek, to be constructed and paid for by the applicant; xi)Registration of a statutory right of way through the development site for public access to the trail crossing Morley Creek; xii)Removal of existing building/s; xiii)In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. xiv) That a voluntary contribution, in the amount of $131,000 ($4,100/unit) be provided in keeping with the Council Policy with regard to Community Amenity Contributions. xv) That a voluntary contribution, in the amount of $159,000 be provided in keeping with the Council Policy with regard to Density Bonus Program Allocation to Affordable Housing Community Amenity Contributions. DISCUSSION: 1)Background Context: Applicant: Concost Management Inc Legal Description: Parcel “One” (Explanitory Plan 10002) of Parcel “K” District Lot 403 Group 1 NWD Except: Part on Statutory Right of Way Plan 71204; and Lot 1 Except: Part on Statutory Right of Way Plan 71204 District Lot 403 Group 1 NWD Plan 7720 OCP: Existing: Conservation and Urban Residential Proposed: Conservation and Medium Density Multi-Family Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RM-4 (Multiple Family Residential) Surrounding Uses: South: Use: Residential Zone: RM-1 (Townhouse Residential) RS-3 (One Family Rural Residential) Designation: Urban Residential and Conservation -4 - North & East: Use: Residential and vacant Zone: RM-1 (Townhouse Residential) and RS-3 (One Family Rural Residential) subject to 2015-297-RZ for a single family residential subdivision Designation: Urban Residential and Conservation West: Use: Vacant Zone: RS-3 (One Family Rural Residential) subject to 2015-297-RZ for a Townhouse and a commercial/Rental Apartment building across Morley Creek Designation: Urban Residential and Conservation proposed Urban Residential, Commercial and Conservation Existing Use of Property: Vacant Proposed Use of Property: Townhouse Site Area: 1.125 HA. (2.8 acres) Access: Lougheed Highway (restricted right in and right out) Servicing requirement: Urban Standard 2)Project Description: Site conditions: The site (Appendix A) consists of two lots forming a triangle-shaped development site with a total of 0.125 HA (2.8 acres) before road and park dedication. The portion of the site closest to Lougheed Highway is developable, but much of the western portion has significant slopes in the vicinity of Morley Creek. The site is generally flat and sloping gently southwards, except for steep slopes along the west and a ponding area along a short portion of the Lougheed Highway in the north. The site contains trees, many of which are in the environmentally sensitive area proposed to be preserved. A tree management plan will be required for the removal of trees in the developable are of the site. Proposal: The proposal is for approximately 32 townhouses in six (6) buildings. Vehicle access will be right turn in and right turn out on Lougheed Highway. A total of 10 of the 32 units will have two (2) side-by-side garage parking spaces and 22 will have two (2) tandem parking spaces (October 2, 2018 report Appendix E, F & G). The resulting ratio of 40% (“side-by-side”) to 60% (tandem) provides slightly more “side by-side” garages than the general rule of 30% to 70%. A total of 9 visitor parking spaces, two (2) more than required are being provided. There is one disabled parking space. The units facing Lougheed Highway will be designed to front on the highway and front yards with pedestrian access to the sidewalk along Lougheed Highway (Appendix H). A narrow band of bio- swales and bio-filtration ponds, integrated with site landscaping, will run north-south behind the western townhouses. There is also a central mail kiosk, garden area and child play area to be provided. Councils Concerns: In considering the staff report with plans from the applicant reflecting the above changes addressing first reading concerns, Council tabled this staff report (see Attachment) at its October 2, 2018 meeting due to continued concerns related to density, parking, proposed aging-in-place measures, park access (Morley Creek conservation lands to the west) and access. -5 - Applicant’s Response to Council Concerns on October 2, 2018: The following matters were raised by Council: 1.Density: Background: A small portion of the site is developable. Most of the site must be dedicated as a conservation area due to environmental and geotechnical constraints. The concentration of the development on the developable portion results in a higher density than can be accommodated by the typical RM-1 Zone (FSR = 0.60 maximum) thus requiring the applicant to seek the RM-4 zone (FSR = 0.75 maximum) to achieve the desired density. Applicant response: Recognizing the Council strategy that such increases in density are granted through the bonus density process (Density Bonus Program Allocation to Affordable Housing), the applicant has opted to make the in lieu payment option for the additional density being desired rather than developing affordable units on this site. The proposed voluntary contributions would be: Satisfying the City-wide Community Amenity Contribution (CAC) contribution requirement by a voluntary contribution made under the Council CAC Program, at a rate of $4,100.00 per townhouse dwelling unit, for an estimated amount of $131,000; and Satisfying the project-specific bonus density requirement by a further voluntary contribution amounting to $159,000, in line with the City’s Density Bonus Program Allocation to Affordable Housing to gain the desired additional density of about 0.15 FSR (e.g. proceeding with the RM-4 zone rather than with the RM-1 zone). Staff Comment: This satisfies Council CAC and Density Bonus policies. These voluntary payments have been added to the terms and conditions to be satisfied by the applicant before final reading (see condition xiv and xv in recommendation section). 2.Parking: Background: In accordance with the Off-street Parking and Loading Bylaw, two (2) parking spaces are provided for each townhouse. They are side-by-side for 22 townhouses and tandem (which is one behind another) for 10 townhouses. The two issues of Council are: A Council Workshop report dated May 27, 2013, established practices respecting tandem spaces for townhouses. One is having a space, referred to as an apron, in front of each tandem garage so there is room to leave a car before backing out into the circulation aisles in front of the townhouse unit. Such an apron was not provided; and Given there is a lack of any on-street parking (no parking on Lougheed Highway), Council questioned if there is sufficient parking in the garages should residents use their parking spaces for household storage. Applicant Response: The applicant has reiterated that the measures they proposed in the tabled second reading report respond to Council’s concern. These measures included: providing space for storage in each garage; the proportion of tandem spaces follows the industry practice; and having a restrictive covenant prohibiting parking spaces in garages from being used for storage addresses Council concerns. There are -6 - also two (2) more visitor parking spaces, required by the bylaw, to compensate for the lack of any on-street parking. Staff Comment: The RM-4 zone requires parking to be located underground. This is due in part for adequate space to be available for open space and the siting of a greater number of units in comparison to the RM-1 zone. Less land is used for vehicle circulation and parking can be situated to be below or relatively easily accessible to residents of the units that they serve. The triangular shape of the lot, potential geotechnical constraints for an underground structure and proximity to the large conservation area is the rationale for a variance to allow parking located in individual garages. This has occurred in other RM-4 proposals in the past, including a project further west on Lougheed Highway; however, granting such a variance is entirely within Council’s digression when considered to be necessary and justified. Council is under no obligation to support variances and in cases where Council does not entertain a variance; a developer would need to adhere to bylaw requirements. As for parking design, tandem spaces do require an apron between the garages and drive aisle, something not provided in this project. It would be difficult to provide such aprons at the density being proposed, particularly in the northern part of the site where it is considerably narrower. 3.Aging-in-place Measures: Background: Initial negotiation with the applicant concerning rental and adaptive housing (e.g. housing that has measures to make dwellings safe and comfortable as the occupant ages), the applicant responded with some measures typically associated with OCP Policy 3 – 33, which states that Maple Ridge will encourage housing that incorporates “age-in-place” concepts and seniors housing designed to accommodate special needs. The applicant has proposed to provide plug-ins to charge mobility devises (e.g. scouters), mid height plug and switches, backing behind drywall in bathrooms to attach grab bars, etc., and some adaptability for kitchen cabinets. Council expressed the desire for adaptive units to be more fully compliant with the BNC Building Code requirements. Applicant Response: The applicant advised that the proposed townhouses are three storey structures. Given living space is not on a single level, full adaptive standards, are not possible. The installation of elevators in townhouse units is rarely done in the type of townhouses typically marketed in this and other communities. Staff response: It appears that the measures for aging-in-place, are limited in the case of walk up townhouse units and the applicant has provided a reasonable level of measures in a number of the townhouses to be built. Furthermore, in addition to providing CACs, the applicant has also offered to make a voluntary contribution in accordance with Council Density Bonus Program Allocation to Affordable Housing Policy in lieu of building some fully-compliant adaptive units. The combination of partially compliant adaptive dwelling units and the additional voluntary contribution is deemed to satisfy Council policy. -7 - 4.Adequacy of Access: Background: A single access to the development is proposed. The steepness of the slopes bordering the site prevents access to the adjoining proposed development (Polygon). The Fire Department provided the following comments respecting access: All fire department access routes must be designed and rated for the following specifications o Minimum of 35,000 kg with a minimum force of 70 P.S.I o Turning radius of vehicle - Inside radius R = 35' 6" - Outside radius R = 53' Lane to be posted “FIRE LANE – NO PARKING” Be a minimum carriage way of 6 metres in width. Overhead roof at main entrance to have an overhead clearance not less than 5 metres and clearance to be posted with visible permanent signage. Applicant Response: The applicant has advised staff these requirements have been reflected in their development permit plan. Further, that their Traffic Engineer has confirmed that the proposed single access on 23100 Lougheed Highway is viable for emergency vehicles use based on dimension and layout. Staff comment: The Fire Department has commented one access is satisfactory for this project and not an operational problem. The building permit application process will ensure construction meets all safety and access requirements, as well as, such further details as fire hydrant locations, a site map installed at main entrance denoting the layout of development and unit numbers, construction safety plan, etc. 5.Park Access: Background: To the west across Morley Creek, is a development being constructed by Polygon. This trail system is being constructed on the west side of the creek. Council discussed having a pedestrian connection from the subject development, across Morley Creek to the Polygon trail system. This would allow residents of the subject property to gain direct access to a one acre City park being developed in the centre of the Polygon Development and the small commercial centre beside this park. Applicant Response: The applicant is prepared to work with the City to determine if such a link is feasible, determine its location and at their cost to construct it. Staff Comment: A condition has been added to the third reading conditions (condition x) to determine, if feasible, the most appropriate location and appropriate design for a trail interconnection to the Polygon Trail system. More details will be provided to Council in a future development permit report about the form and character and landscaping for the project. CONCLUSION: The earlier second reading report (see Attachment) explains in greater detail: how the applicant has addressed the concerns of Council out of first reading; compliance with applicable OCP policies and the Zoning Bylaw the modification to address Council concerns at first reading setback variances and their justification and efforts at conservation of natural features; satisfactorily address Advisory Design Panel concerns; and -8 - the inter-department comments that have been or will be addressed as the application progresses. This report outlines the applicant’s response to the concerns of Council leading to the tabling of the second reading report. With respect to the 4 issues: Density bonus from RM-1 to RM-4 and aging-in-place measures: The applicant agreed to make a voluntary payment under the City’s Density Bonus Program Allocation to Affordable Housing in lieu of affordable housing or adaptive units allowing aging-in-place. The City accepted the applicant’s explanation that, for the target market, all measures associated with adaptive units are not feasible for this townhouse development. Parking: There are two (2) more visitor parking spaces than required by bylaw and the garage design endeavors to provide storage space for bicycles, mobility devises and household goods. Aprons are not provided for tandem spaces in part due to tight development site conditions; Fire Access: The Fire Department has commented that one access is sufficient to serve this site and is not an operational problem. Trail Access: The applicant and their Qualified Environmental Professional are prepared to work with the City to determine if a pedestrian crossing across Morley Creek is feasible and to pay for such construction. Given the forgoing, it is recommended that first and second reading be given to OCP Amending Bylaw No. 7499-2018, that second reading be given to Zone Amending Bylaw No. 7442-2018, and that application 2017-390-RZ be forwarded to Public Hearing. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski MCIP, RPP, MCAHP Planner “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services “Original signed by Paul Gill” _______________________________________________ Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Attachment: October 2, 2018 Report including: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – OCP Amending Bylaw No. 7499-2018 Appendix D - Zone Amending Bylaw No. 7442-2018 Appendix E - Site Plan Appendix F - Architectural Plans Appendix G - Landscape Plan -1 - City of Maple Ridge TO: Her Worship Mayor Nicole Read MEETING DATE: October 2, 2018 and Members of Council FILE NO: 2017-390-RZ FROM: Chief Administrative Officer MEETING: Council SUBJECT: First and Second Reading Official Community Plan Amending Bylaw No. 7499-2018; Second Reading Zone Amending Bylaw No. 7442-2018; 23084 Lougheed Highway and 23100 Lougheed Highway EXECUTIVE SUMMARY: An application has been received to rezone the subject properties located at 23084 and 23100 Lougheed Highway (Appendix A and B) from RS-3 (One Family Rural Residential) to RM-4 (Multiple Family Residential District), to permit future construction of approximately 32 townhouse units in six (6) buildings. Council granted first reading to Zone Amending Bylaw No. 7442-2018 and considered the early consultation requirements for the Official Community Plan (OCP) amendment on March 18, 2018. There were some density and parking issues raised by Council. The applicant’s response to these issues is included in this report. An Official Community Plan (OCP) amendment is required. Ground-truthing on the site has established the developable areas, and as a result, an OCP amendment is required to revise the boundary between the Conservation and Urban Residential to fit the site conditions in accordance with the professional of record respecting environmental and geotechnical setbacks as well as environmental compensation areas. Pursuant to Council policy, this application is subject to the Community Amenity Contribution (CAC) Program at a rate of $4,100.00 per townhouse dwelling unit; for an estimated amount of $131,000. In addition, Council endorsed the staff report “Density Bonus Program Allocations to Affordable Housing.” This Council decision directs staff to amend the density provisions in the Zoning Bylaw, including the RM-1 and RM-4 zones, to require payment of additional CAC’s for bonus density when requested by applicants. For this project, there is a bonus density being sought to achieve the applicant’s desired townhouse density. As described further in this report, pursuing the RM-4 rather than the more typical RM-1 zone is tantamount to the bonus density amendment staff has been instructed to implement. Council may wish to pursue a bonus density CAC as an additional condition of final reading. RECOMMENDATIONS: 1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7442-2018 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; ATTACHMENT - 2 - 2) That Official Community Plan Amending Bylaw No. 7499-2018 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Official Community Plan Amending Bylaw No. 7499-2018 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Official Community Plan Amending Bylaw No. 7499-2018 be given first and second readings and be forwarded to Public Hearing; 5) That Zone Amending Bylaw No. 7442-2018 be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; iii) Amendment to Official Community Plan Schedule “C”; iv) Park dedication as required, including removal of all debris and garbage from park land; v) Consolidation of the subject properties; vi) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject properties for the proposed development; vii) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas (wetlands) on the subject properties; viii) Registration of a Restrictive Covenant for protecting the Visitor Parking; ix) Registration of a Restrictive Covenant for Stormwater Management, including maintenance instruction for strata residents; x) Removal of existing building/s; xi) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. xii) That a voluntary contribution, in the amount of $131,000 ($4,100 /unit) be provided in keeping with the Council Policy with regard to Community Amenity Contributions. - 3 - DISCUSSION: 1) Background Context: Applicant: Concost Management Inc Legal Description: Parcel “One” (Explanitory Plan 10002) of Parcel “K” District Lot 403 Group 1 NWD Except: Part on Statutory Right of Way Plan 71204; and Lot 1 Except: Part on Statutory Right of Way Plan 71204 District Lot 403 Group 1 NWD Plan 7720 OCP: Existing: Conservation and Urban Residential Proposed: Conservation and Medium Density Multi-Family Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RM-4 (Multiple Family Residential) Surrounding Uses: South: Use: Residential Zone: RM-1 (Townhouse Residential) RS-3 (One Family Rural Residential) Designation: Urban Residential and Conservation North & East: Use: Residential and vacant Zone: RM-1 (Townhouse Residential) and RS-3 (One Family Rural Residential) subject to 2015-297-RZ for a single family residential subdivision Designation: Urban Residential and Conservation West: Use: Vacant Zone: RS-3 (One Family Rural Residential) subject to 2015-297-RZ for a Townhouse and a commercial/Rental Apartment building across Morley Creek Designation: Urban Residential and Conservation proposed Urban Residential, Commercial and Conservation Existing Use of Property: Vacant Proposed Use of Property: Townhouse Site Area: 1.125 HA. (2.8 acres) Access: Lougheed Highway (restricted right in and right out) Servicing requirement: Urban Standard 2) Project Description: Site conditions: The site (Appendix A) consists of two lots forming a triangle-shaped development site with a total of 0.125 HA (2.8 acres) before road and park dedication. The portion of the site closest to Lougheed Highway is developable, but much of the western portion has significant slopes in the vicinity of Morley Creek. The site generally flat and sloping gently southwards, except for steep slopes along the west and a ponding area along a short portion of the Lougheed Highway in the north. The site contains trees many of which are in the environmentally sensitive area proposed to be conserved. A tree management plan will be required. - 4 - Proposal: The proposal is for approximately 32 townhouses in six (6) buildings. Vehicle access will be right turn in and right turn out on Lougheed Highway. A total of 10 of the 32 units will have two (2) side-by-side garage parking spaces and 22 will have two (2) tandem parking spaces (Appendix E, F & G). The resulting ratio of 40% (“side-by-side”) to 60% (tandem) provides slightly more “side by-side” garages than the general rule of 30% to 70%. A total of 9 visitor parking spaces, two (2) more than required are being provided; however, this may need to be modified in the final development permit plans to allocate a space for disabled parking. The units facing Lougheed Highway will be designed to front on the highway and front yards with pedestrian access to the sidewalk along Lougheed Highway (Appendix H). A narrow band of bio-swales and bio-filtration ponds, integrated with site landscaping, will run north-south behind the western townhouses. There is also a central mail kiosk, garden area and child play area to be provided. Applicant’s Response to Council Concerns: At first reading, Council requested that the applicant address their comments about the following in their detailed submission for second reading:  tandem parking aprons;  the sufficiency of on-site parking given there is no on-street parking and habit of individuals using garage spaces for household storage impacting the availability of parking; and  provision of some rental or other special housing for the density gain obtained by pursuing RM-4 rather than seeking the typical RM-1 Their proposed solutions are described and analyzed by staff in separate sections of this report. 3) Planning Analysis: i) Official Community Plan: This project complies with environmental policies in setting an appropriate conservation boundary and achieving a character suitable for a development on a Major Corridor. For the proposed development an OCP amendment will be required for the Conservation Designation boundary to reflect ground-truthing accepted by the City based on the recommendation of the qualified environmental professional and the geotechnical engineer retained by the applicant. The Urban Residential designation as fine-tuned accommodates the proposed development and the proposed RM-4 (Multiple Family Residential) zoning. Policy 3-18 in the OCP categorises residential development as having either Neighhourhood Residential Character or Major Corridor Residential Character. This site is located on Lougheed Highway, which is a Major Transportation Corridor. Consequently, the project’s character is subject to the latter of the two categories in accordance with Policies 3-20 and 3-21 respecting Major Corridor Residential Infill. The main applicable aspects of these policies including: - 5 -  Major Corridor Residential infill must be designed to be compatible with the surrounding neighbourhood The subject site abuts an older townhouse development to the south and across Lougheed Highway. Also across Lougheed Highway and to the northeast is a single family residential subdivision by Polygon / Morningstar (2015-0269-RZ) at the subdivision review stage. Across a ravine and creek system to the west is the southern portion of the Polygon site, where additional townhouses and a small commercial mixed use building are to be developed in phases. Among the criteria respecting compatibility are the following:  A maximum height of two and one-half storeys with an emphasis on ground oriented units – Though still in the conceptual stage, the units will be ground oriented and be either 2 ½ or 3 storeys in height.  Compatibility between building massing and the type of dwelling units in the proposed development and the surrounding residential properties - The proposed use of the subject site, though somewhat isolated by the ravine and Lougheed Highway, is contextually compatible with the surrounding existing or proposed uses.  Street orientation – The units on Lougheed Highway will be required to have a front yard and pedestrian access from each townhouse to the sidewalk along Lougheed Highway. This would be similar to the design of the closest RM-4 zoned development along the Lougheed Highway but addressed off Telosky Avenue (22865 Telosky Avenue) located a short distance to the north and across from Telosky Stadium. Compliance with the criteria will be secured through Development Permit approval later in the application review process.  Retention and preservation of significant trees, other natural vegetation, and environmental features – This criteria is being achieved through: trees being retained in the ravine being dedicated for conservation, the way the townhouse buildings closest to the ravine are proposed to be arranged and the bio-filtration area proposed to be located as a buffer between the townhouse buildings and conservation area. The proposal complies with these criteria. The final development permit plans will be forwarded in a separate report to Council in concert with final reading for issuance. OCP Policy 3 - 33 states that Maple Ridge will encourage housing that incorporates “age-in- place” concepts and seniors housing designed to accommodate special needs. The applicant has proposed to provide plug-ins to charge mobility devises (e.g. scouters), mid height plug and switches, backing behind drywall in bathrooms to attach grab bars, etc, and some adaptability for kitchen cabinets. These are all supportive of “age-in place” objectives. The applicant prefers not to have units that are designed and built in accordance with Section 3.2.5 BC Building Code Adaptive Dwelling Unit regulations. These regulations include measures like: wider hall corridors, wider doors to one bedroom and wider doors to one washroom with more space to allow a resident to more easily navigate using a walker or wheelchair. The final plans need to identify which units will have “age-in-place” incorporated either in the manner proposed by the applicant and/or some units to the above mentioned Building Code regulations. -6 - OCP Policy 5–8 states that Maple Ridge will continue to require the protection of watercourses by requiring landowners developing their lands, rezoning properties within or adjacent to lands or watercourses identified on the Natural Features Schedule C or designated as Conservation on Schedule B have such areas dedicated as park land and be designated as Conservation. The applicant is dedicating about 5,666 square meters (1.4 acres) or about 51% of the site as park. The ESA boundaries for this project have been accepted by the City and reflected in the site plan of this project. Dedication will be a requirement of third reading, through the submission of a subdivision plan. This subdivision plan will consolidate the two subject parcels as into a single development parcel and dedicate the identified Conservation designated portion of the site as parkland. ii)Zoning Bylaw: Background: The application is for the properties located at 23084 and 23100 Lougheed Highway to be rezoned from RS-3 (One Family Rural Residential) to RM-4 (Multiple Family Residential) to permit approximately 32 townhouses. Density: The subject site is constrained by the steep slopes and a watercourse along the western part of the subject site. Compliance with the typical RM-1 zone would not work because after the land is dedicated, the FSR would be exceeded (0.60 is the maximum and 0.73 is proposed). Based on conceptual plans, Council accepted the applicant’s request and granted first reading March 18, 2018, to proceeding with the RM-4 (Multiple Family Residential), which allows a density 0.75 FSR. To achieve a more focused and compact development envisioned by the applicant, the higher density was deemed justified and proceeding under the RM-4 Zone simplifies the process. This approach would be consistent with the existing zoning of a property further north facing Lougheed Highway and addressed off Telosky Avenue (22865 Telosky Avenue); however, a variance will be required and is acceptable in this instance (see variance section for elabouration) as the RM-4 requires all underground parking for development at such densities. In July 2018, Council received the staff report and resolved that: That a density bonus framework to encourage greater delivery of affordable, rental and special needs housing through development as recommended in the staff report entitled, “Density Bonus Program Allocations to Affordable Housing”, dated July 17, 2018, be included in the new Zoning Bylaw. Under this framework, a developer seeking more floor space (increased FSR) above the maximum 0.60 FSR permitted by the RM-1 zone, has two ways of securing this extra floor space, described as follows: The entire extra floor area is made available as affordable housing; or If a contribution is made equal to $215.28 per square metre of this extra floor area for affordable housing to the City, freeing the extra space to form part of the overall development. - 7 - The subject application, to rezone to RM-4 rather than to RM-1, is effectively seeking to achieve the extra floor area that the “Density Bonus Program Allocations to Affordable Housing” endorsed by Council is allowing through the second bullet point. If applied to this application, the estimated floor area the applicant wishes to gain is an extra 740 sq. m. (0.13 FSR). The cash contribution for this density being gained would be (740 sq. m. times $215.28 equaling) $159,310. With respect to use and density, the initial decision made by Council at first reading was based on conceptual plans and preliminary information. With a full submission, the details about developing the subject site at the higher 0.75 FSR (e.g. additional 0.15 FSR over the usual RM-1 Zone) is more apparent. Council has the ability in considering second reading, to apply the measures from the above noted report as one of the terms and conditions to be completed by the applicant before final reading. With respect to the OCP and policies governing bonus (or extra) density, the following apply: OCP 2-9 Community Amenity Contributions and density bonuses may also be considered at Council’s discretion for all Official Community Plan and Zoning Bylaw amending applications that are seeking a higher density than is envisioned in Schedule “A” and/or Schedule “B”, to help provide a variety of amenities and facilities throughout the municipality. OCP 3-30 Maple Ridge will consider density bonus as a means of encouraging the provision of affordable, rental and special needs housing, and amenities. Therefore, the project can be deemed to constitute an increase in density of 0.15 FSR over the typical townhouse zoning. In accordance with these policies and the direction Council gave staff by endorsing the report “Density Bonus Program Allocations to Affordable Housing”, Council may have may the desire to set as a term and condition for final adoption, that that the extra density sought by the applicant be treated as a bonus density situation. If this is the case, the applicant would need to pick either:  to voluntarily incorporate affordable, rental or seniors housing; or  to make a cash in-lieu contribution; or  a combination of the two. This would be in addition to the across-the-board Community Amenity Contribution (CAC) requirement to which this application is subject (see CAC section for elaboration). Applicant’s Proposed Solution Respecting Density: The provision of affordable units is not the solution being proposed by the developer. Instead, the items in the table on the following page outlines the applicant’s proposed solutions to address this Council concern: - 8 - Developers suggestion Staff Comment 1. Added indoor mobility device charging outlets and space; 2. Added plywood backing in all bathrooms and potential grab-bar locations; 3. Planned for mid-height outlets and light switches; and 4. Included “last-in” kitchen sink cabinets. Affordable housing or a payment in lieu is not being proposed. If the intention is to achieve the “age-on-place” policies of the OCP, units will need to incorporate the full adaptive dwelling unit standards of the BC Building Code. Council could require a Housing Agreement to secure these requirements to be implemented through the building permit approval process. iii) Off-Street Parking and Loading Bylaw: Parking is being provided on site within enclosed parking garages associate with each townhouse unit. The requirements are:  2.0 residential parking space per unit (2.0 times 32) for a total of 64 spaces;  0.2 visitor parking spaces per unit (0.2 time 32 = 6.4 rounded as required by the Bylaw) for a total of 7; and  For sites with a parking requirement of between 26 and 75, one of the above requires parking space is to be a disabled parking space. The development will meet these requirements, except a surface disabled parking space will need to be provided. The general rule of a 30%/70% ratio of “side-by-side” to tandem parking is achieved with a 40%/60% split; however, there are no aprons in this project, as typically provided with tandem parking in most other projects. Applicant’s Proposed Solution Respecting Parking: With respect to the parking matters raised by Council (e.g. the impact of garages potentially being used for household storage with no on-street parking on Lougheed Highway and lack of aprons being provided with tandem spaces), the table below outlines the applicant’s proposed solutions to address this Council concern. Developers suggestion Staff Comment 1. Increased the Visitors Parking from seven (7) to nine (9); Visitor parking is not usually an alternative to resident parking; often strata bylaws ban residents from parking in visitor parking spaces. 2. A section 219 Covenant on all Titles restricting the use of car areas in garages for storage The enforceability of such a covenant and the appropriateness of the City being a party to such a covenant are both questionable. 3. Added 144 cubic feet of pre-built, flexible indoor storage; 4. Added indoor, wall-mounted bicycle storage; and Staff has no objection to these, provided these will be included in each of the units being constructed. 5. Added a community bicycle repair centre. Staff has no comment. -9 - Further staff comments: The apron matter was not addressed, in part, due to the constrained nature of the developable lands, environmental factors and the higher FSR being sought. No aprons are shown for any of the units with tandem parking garages. The RM-4 Zone restricts the lot coverage of land for accessory off street parking use, including visitor and disabled parking, to occupy not more than 2% of the surface of the lot area. The number of visitor parking spaces may need to be reduced to comply with this provision. This lot coverage calculation does not generally include circulation aisles, driveways or aprons in front of garages. The final parking design and numbers, including a verification of compliance with lot coverage, will be done before the development permit report, as described in subsequent sections of this report, is forwarded to Council, iv) Proposed Variances: A Development Variance Permit application has been received for this project and involves the following relaxations (see Appendix D): Maple Ridge Zoning Bylaw No. 3510 -1985, 603 RM-4 Multiple Family Residential District, Section 6. Siting a) is to be varies from 7.5 meters from all lot lines to 4.5 metres to all lot lines except 5.31 metres for the lot lines to the park / creek areas. This variance is necessary, in part, to allow a stronger pedestrian relationship for the street facing units, to safeguard tree or root systems and to accommodate the parkland dedication. Therefore, this variance is deemed justified. Maple Ridge Zoning Bylaw No. 3510 -1985, 603 RM-4 Multiple Family Residential District, Section 7. Size of Buildings and Structures a) is to be varied for selected units (the taller “B” townhouses) from 11.0 metres to 11.62 metres. The main reason for requesting this variance is to allow the main floor to have a 10 foot ceiling height. As this is a marketing and liveabiliy feature, the variance is justified. Maple Ridge Zoning Bylaw No. 3510 -1985, 603 RM-4 Multiple Family Residential District, Section 8. Other Regulations a), c)and d) to: o Vary the requirement that parking be located within an underground structure; o Vary the requirement that surface parking, including a driveway for accessing such parking, not be within an arc of 3 metres in radius measured from the nearest surface of a window to a habitable room; and o Vary the requirement for a continuous 90 degree horizontal arc being unencumbered by buildings on the same lot. These variances are necessary to permit the proposed siting of buildings to achieve the environmental and geotechnical constraints; and the lot geometry with the site becoming progressively narrower towards the north, thus bringing some units closer together. For these reasons, the variance can be justified. It might not be possible to vary the surface parking lot coverage requirement because it is included as a density requirement in the RM-4 zone. -10 - The requested variances with a detailed analysis will be the subject of a future variance permit report to Council in concert with final reading. v)Development Permits: Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to ensure the current proposal enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. Pursuant to Section 8.9 and Section 8.10 of the OCP, a combined Watercourse Protection Natural Features Development Permit application is required for: All developments and building permits within 50 metres of the top of bank of all watercourses and wetlands; All areas designated Conservation on Schedule “B” or all areas within 50 metres of an area designated Conservation on Schedule “B”, or on Figures 2, 3 and 4 in the Silver Valley Area Plan; All lands with an average natural slope of greater than 15 percent; and All floodplain areas and forest lands identified on Schedule “C”; to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. vi) Advisory Design Panel: The Advisory Design Panel (ADP) reviewed the form and character of the proposed development and the landscaping plans at a meeting held on July 18, 2018 (see Appendix E and F). Following presentations by the project Architect and Landscape Architect, the ADP made the following resolution that: The following concerns regarding File No. 2017-390-DP be addressed and digital versions of revised drawings & memo be submitted to Planning staff; and further that Planning staff forward this on to the Advisory Design Panel for information. Landscape Comments: 1.Consider adding more trees North of the community garden along the path; 2.Consider adding more buffering with plants from the community garden to the adjacent residence on the West side; 3.Consider making the central circle garden in the community garden a space for gardening complete with a seating wall; 4.Consider changing the shape of the circular paving in the central community garden adjacent to the fence so as to meet the fence more squarely. Also consider including a trellis to support vertical plant growth; 5.Provide detail for garden shed; 6.Coordinate the planting along the Western portion of the site with the native species required within the environmental area; 7.Provide an entrance feature at the main driveway; - 11 - 8. Reflect City of Maple Ridge requirements on the site and landscaping plans for the turn restricted driveway entrance; 9. Provide pedestrian connectivity from the public sidewalk to the gathering area; 10. Provide waste and recycling receptacle in the gathering area; 11. Consider extending or reshaping the crossing area of special paving so it covers the desire line from the mailboxes to the other end of the path on the East side of the building to improve safety. Also review the desire line from the community garden into the development where the path ends at the main driveway entrance; 12. Redefine the special paving to be spaced and used to slow down vehicular traffic entering the development; consider radial landscape geometry that is currently in place. Architectural Comments: 1. Consider softening end units through articulation and materials and/or the addition of windows, particularly in units visible from Lougheed Hwy; 2. Re-evaluate locations of glazing on end units the near roof peak; 3. Coordinate material transitions on facades; 4. Provide three dimensional renderings. The revised plans were circulated and accepted by the ADP in addressing their concerns and are reflected in the current plans. A detailed description of how these items were incorporated into the final design will be included in a future development permit report to Council in concert with final adoption. vii) Development Information Meeting: A Development Information Meeting was held at Kanaka Elementary School on Wednesday June 27, 2018 from 6 to 8 pm. Two (2) people (one representing 62 strata unit owners in the complex to the south) attended the meeting. A summary of the main comments and discussions with the attendees was provided by the applicant and include the following main points:  Like the amenity and usable open spaces which are designed in accordance with an ecosystem;  Not all were in the favour of unit floor plans but they liked the designs overall;  Limit the number of powder room doors that opened directly into the kitchen;  Concerns about traffic speeds and access on Lougheed highway;  Difficulty of people taking turns towards townhomes from the Maple Ridge highway; and  Some increase in density is appropriate for the area. The following are provided by the applicant in response to the issues raised by the public:  Bio-filtration was integrated into the landscaping plan as part of the stormwater management on the site;  Some adjustments made to the floor plans and balcony placement;  Adjusted in plans;  Access restricted to right-turn-in and out to Lougheed Highway;  This was likely a reference to Haney Bypass access for the existing development to the south. The subject site has access only to Lougheed Highway in the City’s jurisdiction; and -12 - The proposed density complies with the RM-4 zone, which is higher than the typical density townhouse zone (RM-1). 4)Environmental Implications: The Environmental Planner has accepted the Environmental Assessment Report from the applicant’s Qualified Environmental Professional. This report has established the required setbacks from the creek and top of banks from both the geotechnical and environmental perspectives. The exact boundary of the Conservation area to be dedicated as parkland and the area to be subject to a stormwater restrictive covenant has been established. This covenant is for bio-filtration ponds between the townhouses and the Conservation area associated with the stormwater management strategy for this development. The development and location of the proposed buildings and structures are in accordance with the environmental and geotechnical setback recommended and accepted by the City. 5)Traffic Impact: As the subject properties are located within 800 metres of the Lougheed Highway, a referral has been sent to the Ministry of Transportation and Infrastructure. Ministry approval of the Zone Amending Bylaw will be required as a condition of final reading. At this time, the Ministry has granted preliminary approval of the development application. 6)Interdepartmental Implications: i)Engineering Department: A rezoning servicing agreement will be required for this project. It will include: insuring the City standard for an urban arterial road with a bike route are achieved, any road widening, upgrade to curbs, sidewalks, street trees and lighting to meet these standards and servicing upgrades as normally secured through the rezoning process. Access will be restricted to right turn in and out only. Discharge of on-site storm waters into Morley Creek will need to incorporate adequate detention for 100 year storm events and may require Provincial notification or approvals. These matters will be addressed in the normal fashion as the application proceeds. ii)Parks & Leisure Services Department: Due to the steep slopes, trail connection within the Conservation area will not be required. iii)License, Permits and Bylaws Department: A few Building Code-related have been resolved or will be addressed at the building permit stage, including: egress requirements from dwelling units; compliance for any units that may be identified as adaptive dwelling units; and showing building height calculations on elevation drawings. -13 - iv) Fire Department: Final DP site plans and floor plans to include locations of fire related infrastructure such as, fire hydrant(s), sprinkler room, electrical kiosks, etc. include lane measurements and overhead obstruction clearances for review and acceptance. These matters will be addressed in the normal fashion as the application proceeds. 7)School District No. 42 Comments: Pursuant to Section 476 of the Local Government Act, consultation with School District No. 42 is required at the time of preparing or amending the OCP. A referral was sent to School District No. 42 on August 13, 2018, with a reply dated September 24, 2018, indicated the following: Golden Ears Elementary has an operating capacity of 491 students. For the 2017-18 school year the student enrolment at this school was 523 students (94% utilization) including 178 students from out of attachment. Thomas Haney Secondary School has an operation capacity of 1,200 students. For the 2017-18 school year the student enrolment at this school was 1,623 students (97% utilization) including 724 students from out of attachment. 8)Intergovernmental Issues: i)Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local Government Act. The amendment required for this application, to adjust the boundary between the Conservation and Urban Residential designations, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. CONCLUSION: This development proposal has responded sensitively, albeit has a higher density than is typical of townhouse projects, to significant site constraints, including: the triangular shape of the lot and environmentally sensitive lands impacting about half the site. A series of bio-filtration ponds have been integrated into the site landscaping achieving City stormwater management requirements. In considering first reading, Council expressed concern with the additional density being sought without some reciprocation in provision of affordable housing or a voluntary in lieu contribution and with some aspects of the tandem parking being proposed. The applicant’s proposed solutions are included in the main body of this report and assessed by staff with respect to applicable OCP policies, Council’s evolving thinking about housing choice and affordability, common development practices and the types of solutions attained though other similar development proposals. -14 - It is recommended that first and second reading be given to OCP Amending Bylaw No. 7499-2018, that second reading be given to Zone Amending Bylaw No. 7442-2018, and that application 2017- 390-RZ be forwarded to Public Hearing. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services “Original signed by Paul Gill” _______________________________________________ Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – OCP Amending Bylaw No. 7499-2018 Appendix D – Zone Amending Bylaw No. 7442-2018 Appendix E – Site Plan Appendix F – Architectural Plans Appendix G – Landscape Plan Appendix H – Streetscape Elevation DATE: Sep 8, 2017 2017-390-RZ 23084/23100 Lougheed Highway PLANNING DEPARTMENT SUBJECT PROPERTIES ´ Scale: 1:2,500 BY: JV Legend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX A DATE: Sep 8, 2017 2017-390-RZ 23084/23100 Lougheed Highway PLANNING DEPARTMENT SUBJECT PROPERTIES Aerial Imagery from the Spring of 2016´ Scale: 1:2,500 BY: JV Legend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7499-2018 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedules "B" & "C" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7499-2018 2.Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as: Parcel “One” (Explanatory Plan 10002) of Parcel “K” District Lot 403 Group 1 New Westminster District Except: Part on Statutory Right of Way Plan 71204; and Lot 1 Except: Part on Statutory Right of Way Plan 71204 District Lot 403 Group 1 New Westminster District Plan 7720. and outlined in heavy black line on Map No. 982, a copy of which is attached hereto and forms part of this Bylaw, is hereby designated/amended as shown. 3.Schedule “C” is hereby amended for that parcel or tract of land and premises known and described as: Parcel “One” (Explanatory Plan 10002) of Parcel “K” District Lot 403 Group 1 New Westminster District Except: Part on Statutory Right of Way Plan 71204; and Lot 1 Except: Part on Statutory Right of Way Plan 71204 District Lot 403 Group 1 New Westminster District Plan 7720. and outlined in heavy black line on Map No. 983, a copy of which is attached hereto and forms part of this Bylaw, is hereby amended by adding and removing Conservation. APPENDIX C 4.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the day of , 20 READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of ,20 . ___________________________________ _____________________________ PRESIDING MEMBER CORPORATE OFFICER 232 ST.HAN E Y B Y P A S S 230 ST.2305423084 113 5 2 113 6 0 11305 1139 7 11383 1139 1 11229 23144 1139 2 23089 11255 16 9 1 19 9 24 Rem 1 Rem. 27 Rem J Rem. 28 11 25 10 18 17 31 15 6 Rem 1 13 26 Rem. 29 12 7 1 8 14P 69693 P 44493 RP 3829 P 61595 P 71204 LMS 4035 P 44493EP 10002 P 7720 LMP 12402 LMS 421 P 71204 LMP 12402LMP 1873P 44493 LMS 1362P 76016LOUGHEED HWYLOUGHEED HWY232 ST232 STHANE Y B Y P A S S P 71204 LMP 1874 P 63 4 2 8 LMP 1875 LMP 12403P 4834 EPP 6 8 6 9 3 EP 68713 ´ SCALE 1:2,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. From: To: Urban Residential and Conservation Conservation Urban Residential 7499-2018982 232 ST.HAN E Y B Y P A S S 230 ST.2305423084 113 5 2 113 6 0 11305 1139 7 11383 1139 1 11229 23144 1139 2 23089 11255 16 9 1 19 9 24 Rem 1 Rem. 27 Rem J Rem. 28 11 25 10 18 17 31 15 6 Rem 1 13 26 Rem. 29 12 7 1 8 14P 69693 P 44493 RP 3829 P 61595 P 71204 LMS 4035 P 44493EP 10002 P 7720 LMP 12402 LMS 421 P 71204 LMP 12402LMP 1873P 44493 LMS 1362P 76016LOUGHEED HWYLOUGHEED HWY232 ST232 STHANE Y B Y P A S S P 71204 LMP 1874 P 63 4 2 8 LMP 1875 LMP 12403P 4834 EPP 6 8 6 9 3 EP 68713 ´ SCALE 1:2,500 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDINGBylaw No. Map No. Purpose:To Amend Schedule C as shown To Add To Conservation To Remove From Conservation 7499-2018983 CITY OF MAPLE RIDGE BYLAW NO. 7442-2018 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7442-2018 2.That/Those parcel (s) or tract (s) of land and premises known and described as: Parcel “One” (Explanitory Plan 10002) of Parcel “K” District Lot 403 Group 1 NWD Except: Part on Statutory Right of Way Plan 71204; and Lot 1 Except: Part on Statutory Right of Way Plan 71204 District Lot 403 Group 1 NWD Plan 7720 and outlined in heavy black line on Map No. 1753 a copy of which is attached hereto and forms part of this Bylaw, is/are hereby rezoned to RM-4 (Multiple Family Residential). 3.Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 13th day of March, 2018. READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 APPROVED by the Ministry of Transportation and Infrastructure this day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX D OLUNDTE L O S K Y A V E . 113 AVE. CR E S HAN E Y B Y P A S S 230 ST.HARRISON ST.2305423023113 7 4 22897230271138 6 230352301923021 11 3 4 8 23084 2 3 0 4 3 113 5 222895 1139 4 113 6 0 23 0 3 922894 113 7 3 1139 8 11428 11305 113 7 7 11397 113 9 1 23031 11445 1139 0 11383 11391 112292304422890113 8 7 1139 2 2303423089 11255 113 9 523003 11 3 3 0 2288911 3 4 0 228931136 8 1139 9 20 PARK 4 18 11 Rem. 16 9 1 9 23 6 24 17 5 3 Rem 1 Rem. 27 27 Pcl. 1 Rem J 1 Rem. 28 M 22 11 25 29 20 18 10 19 23 2 3 31 15 22 A 8 6 4 Rem 1 13 D 5 26 7 PARK Rem. 29 21 12 10 28 19 Rem LRem 1 2 1 14P 7 6 0 1 6 P 69693P 44493 RP 3829 RP 3957RP 681EP 8328 P 61595 P 71204 LMS 4035 P 44493EP 10002 P 7720 P 25975 BCP 43448P 83404RP 1017 LMP 12402 BCP 25353P 69693LMS 421 P 71204 LMP 12402P 69693P 7 1 9 0 4 LMP 1873P 44493 P 7 1 9 0 4 LMS 1362P 76016HARRISON STOL U N D C R E S 23 0 S T G I L L I S P L T E L O S K Y A V E COTTONWOOD DRLOUGHEED HWYLOUGHEED HWY232 ST232 ST HANE Y B Y P A S S LMP 11382 LMP 26964RW 69692EP P 6 8 6 9 3 P 71204 LMP 1874 P 63 4 2 8 LMP 1875 LMP 12403EP 83405LMP 11096 LMP 24386 LMP 24611BCP 30456 ´ SCALE 1:3,000 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-3 (One Family Rural Residential) RM-4 (Multiple Family Residential) 7442-20181753 APPENDIX E APPENDIX F APPENDIX G -1 - City of Maple Ridge TO: His Worship Mayor Michael Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2017-580-RZ FROM: Chief Administrative Officer MEETING: Council SUBJECT: Second Reading Zone Amending Bylaw No. 7421-2018 22866 128 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property, located at 22866 128 Avenue, from RS-2 (One Family Suburban Residential) to R-1 (Residential District), to permit a future Bare Land Strata subdivision of approximately seven lots. Council granted first reading to Zone Amending Bylaw No. 7421-2018 on January 30, 2018. Pursuant to Council policy, this application is subject to the Community Amenity Contribution Program at a rate of $5,100.00 per single family lot, for an estimated amount of $35,700.00. As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of Section 510 of the Local Government Act prior to subdivision approval. There is not sufficient suitable land for park dedication on the subject property; therefore, it is recommended that Council require the developer to pay to the City an amount that equals 5% of the market value of the land required for parkland purposes, as determined by an independent appraisal. RECOMMENDATIONS: 1)That Zone Amending Bylaw No. 7421-2018 be given second reading, and be forwarded to Public Hearing; 2)That Council require, as a condition of subdivision approval, the developer to pay to the City an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication in accordance with Section 510 of the Local Government Act; and, 3)That the following terms and conditions be met prior to final reading: i)Road dedication on 128 Avenue, as required; ii)Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject property for the proposed development; iii)Registration of a Restrictive Covenant for Tree Protection; iv)Registration of a Restrictive Covenant for Stormwater Management; 1102 - 2 - v) Registration of a Restrictive Covenant for Building Scheme Design for single-storey homes with no basements; vi) Registration of a Restrictive Covenant for Visitor Parking; vii) Removal of existing buildings; viii) In addition to the site profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage ta nks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and ix) That a voluntary contribution, in the amount of $35,700.00 ($5,100/lot) be provided in keeping with the Council Policy with regard to Community Amenity Contributions. DISCUSSION: 1) Background Context: Applicant: Florwest Homes Legal Description: Lot 52 Section 20 Township 12 New Westminster District Plan 40879 OCP: Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RS-2 (One Family Suburban Residential) Proposed: R-1 (Residential District) Surrounding Uses: North: Use: Single-Family Residential Zone: RS-3 (One Family Rural Residential) Designation: Urban Residential South: Use: Single-Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential East: Use: Single-Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Urban Residential West: Use: Single-Family Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential Existing Use of Property: Single-Family Residential Proposed Use of Property: Single-Family Residential Site Area: 0.40 ha (1 acre) Access: 128 Avenue and a new private internal road Servicing requirement: Urban Standard -3 - 2)Project Description: The subject property is approximately one acre in size and is bound by urban sized single-family lots to the north, west and south, and a one acre single-family property to the east (see Appendices A and B). The subject property is relatively flat with no steep slopes or watercourses. A few trees are located on the northern, central and eastern sections of the subject property. The applicant proposes to rezone the subject property from RS-2 (One Family Suburban Residential) to R-1 (Residential District) (see Appendix C) to permit future Bare Land Strata subdivision into approximately seven single family residential lots. The applicant is requesting that the proposed residential units be created as a Bare Land Strata development, as consolidation with the neighbouring properties for a larger more cohesive development, was not an option for the applicant at this time. The applicant is also proposing that the development is geared for people over 55 years of age. Access to the proposed lots will be provided from 128 Avenue and a new private strata road (see Appendix D). Single family residential zones do not require visitor parking; however, the applicant is proposing an additional 15 visitor parking stalls to be located along the eastern property boundary. At the Development Information Meeting (DIM), a re-occurring concern from neighbours was the impact that this development would have on adjacent street parking. The applicant has proposed this extra amount of parking to help alleviate the potential overflow of street parking to those surrounding streets. 3)Planning Analysis: i)Official Community Plan: The Official Community Plan (OCP) designates the property Urban Residential, and development of the property is subject to the Major Corridor Residential Infill policies of the OCP. These policies require that development be compatible with the surrounding neighbourhood, with particular attention given to site design setbacks and lot configuration with the existing pattern of development in the area. The proposed rezoning to R-1 (Residential District) is in conformance with the Urban Residential designation and Major Corridor Residential Infill policies. ii)Zoning Bylaw: The current application proposes to rezone the subject property from RS-2 (One Family Suburban Residential) to R-1 (Residential District) to permit subdivision into approximately seven single family residential lots. The minimum lot size for the current RS-2 (One Family Suburban Residential) zone is 0.4 ha (1 acre), and the minimum lot size for the proposed R-1 (Residential District) zone is 371 m2 (3,994 ft²). iii)Proposed Variances: The applicant does not require any variances as part of the subject application. iv)Advisory Design Panel: A Form and Character Development Permit is not required because this is a single family development, therefore, this application does not need to be reviewed by the Advisory Design Panel. v)Development Information Meeting: A Development Information Meeting was held at the Eagle Hall on October 19, 2018. Eleven people attended the meeting. A summary of the main comments and discussions with the attendees was provided by the applicant and include the following main points: -4 - Concern that the new houses will have suites and the amount of on-street parking that will impact adjacent streets; Concern over the removal of trees; and Concern over the level of servicing and the speed at which people drive on 128 Avenue. The following are provided in response to the issues raised by the public: The applicant has suggested that the proposed houses will be single-storey without basements. The applicant is also proposing an additional 15 parking stalls along the eastern property boundary (see Appendix D), above the zoning requirements ; The applicant has provided an Arborist Report, prepared by Central Valley Arborist Consulting Ltd., which speaks to the removal and retention of trees on site. The applicant is required to work with City Staff, through the Tree Permit process, to determine how many replacement trees need to be planted for those trees that are proposed to be removed; and The applicant is responsible for any upgrades in servicing along the property frontage of 128 Avenue. Comments regarding speed along 128 Avenue have been forwarded to the Engineering Department. As well, a suggestion to the developer is to have residents concerned with the speed of traffic along 128 Avenue contact the RCMP. vi)Parkland Requirement: As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of Section 510 of the Local Government Act prior to subdivision approval. For this project, there is no suitable land for park dedication on the subject property, therefore, it is recommended that Council require the developer to to pay to the City an amount that equals the market value of 5% of the land required for parkland purposes. The amount payable to the City in lieu of park dedication must be derived by an independent appraisal at the developer’s expense. 4)Interdepartmental Implications: i)Engineering Department: Road dedication along 128 Avenue, in the amount of 2 m (6.5 ft.), is required as part of Rezoning conditions. All other deficient servicing will be required as part of the Subdivision application process. The applicant is proposing a Bare Land Strata development; therefore, are required to provide all on-site servicing via a private system. ii)Building Department: The subject property is located within the floodplain, and as such, the development must adhere to the appropriate Flood Construction Level, as determined through an approved Geotechnical Report. Therefore, no basements will be permitted in the future homes. 5)School District No. 42 Comments: The proposed application would affect the student population for the catchment areas currently served by Harry Hooge Elementary School and Maple Ridge Secondary School. The School District 42 website has the following information related to enrolment and utilization for the above mentioned schools: -5 - Harry Hooge Elementary has an operating capacity of 410 students. For the 2016 school year the student enrolment at Harry Hooge Elementary was 414 students (105% utilization). Maple Ridge Secondary has an operating capacity of 1,300 students. For the 2016 school year the student enrolment at Maple Ridge Secondary was 1,317 students (101% utilization). 6)Citizen/Customer Implications: A Development Information Meeting was held on October 19, 2018. The results of the concerns expressed at that meeting are discussed above. The Public Hearing will provide an additional opportunity for citizens to express their concern or support for the development. CONCLUSION: It is recommended that second reading be given to Zone Amending Bylaw No. 7421-2018 and that application 2017-580-RZ be forwarded to Public Hearing. It is further recommended that Council require, as a condition of subdivision approval, the developer to pay to the City an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services “Original signed by Paul Gill” _______________________________________________ Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Zone Amending Bylaw No. 7421-2018 Appendix D – Subdivision Plan DATE: Dec 20, 2017 FILE: 2017-580-RZ 22866 128 AVENUE PLANNING DEPARTMENT SUBJECT PROPERTY 128 AVE. ´ Scale: 1:2,500 BY: LP Legend Stream Ditch Centreline Edge of River Indefinite Creek River Major Rivers & Lakes APPENDIX A DATE: Dec 20, 2017 FILE: 2017-580-RZ 22866 128 AVENUE City of Pitt Meadows District of Langley District of MissionFRASER R. ^ PLANNING DEPARTMENT SUBJECT PROPERTY 128 AVE. Aerial Imagery from the Spring of 2016´ Scale: 1:2,500 BY: LP APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7421-2018 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended ______________________________________________________________________________ WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7421-2018." 2.That parcel or tract of land and premises known and described as: Lot 52 Section 20 Township 12 New Westminster District Plan 40879 and outlined in heavy black line on Map No. 1744 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Residential District). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 30th day of January, 2018. READ a second time the day of , 20 PUBLIC HEARING held the day of , 20 READ a third time the day of , 20 ADOPTED, the day of , 20 _____________________________ ____________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C 228 ST.227B ST.127 AVE.228A ST.127 PLACE228 ST.127 AVE.229 ST.230 ST.BARNSDALE ST.12746 12815 228242299012710 22870227941288512831 12885 22832228022283512753 12787 12793 12737 12797 2290612729 12763 12771 12853 2299212689 2279712710 12822 12756 12719 12832 2285812789 22913229392280312740 12704 12771 12821 12759 12783 12717 12745 2289512750 12861 12749 12778 228722284212703 12709 12678 22877228352284812730 228662281112711 2278612757 228812287112779 2281212733 12776 12850 12796 2286112791/93 12766 2282012798 2281012720 12782 2288612851 12831 22841228652285212727 12779 127722284322761 12844 2283612762 229112286212790 12760 12841 12832 12769 12845 12878 12799 12786 12736 12823 2284712770 12868 2285112861 12747 12735 12835 12677 2284622857228592294822823228192289158 1 D 1 250 53 4 4 17 1 461 B 3 1 60 27 Rem 4 3 59 2 5 4 1 20 34 46 18 40 W 1/2 11 51 57 2 45 55 1 36 8 26 6 11 52 A 38 1328 35 39 54 52 5 2 4 24 54 9 3 43 1 5 48 29 7 47 49 56 25 22 3 28 55 1 LOT A 1219 3 3 23 10 2 4 2 16 4241 2 33 2 56 37 44 C 2 Rem B 21 53 2 5 30 LMP 14909 LMP 22099 P 40879LMP 17860P 14143 P 2711 (P 19054)P 19054 LMP 29025P 10072 P 31436 P 14143 P 22580 LMP 14909 P 19054LMP 14909 LMP 49370 P 19054 LMS 1707P 80046P 22339 P 40879 P 5430P 71336BCP 46084*LMP20286P 19054P 19054 LMP 12700 LMP 49370 LMP 13973 LMS 4188 BCP 46085EP 16963128 AVE. ´ SCALE 1:2,500 MAPLE RIDGE ZONE AMENDINGBylaw No. Map No. From: To: RS-2 (One Family Suburban Residential) R-1 (Residential District) 7421-20181744 LEWAPPENDIX D -1 - City of Maple Ridge TO: His Worship Mayor Michael Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2018-332-RZ FROM: Chief Administrative Officer MEETING: Council SUBJECT: Second Reading Official Community Plan Amending Bylaw No. 7509-2018 11641 227 Street EXECUTIVE SUMMARY: An application has been received to amend the Official Community Plan (OCP), Appendix D – Temporary Use Permits, to designate the subject property as a Temporary Commercial Use Permit Area to allow a Sales Centre for a future apartment use. The subject property is currently zoned RS- 1 (One Family Urban Residential), and is under application, at first reading (2017-461-RZ), to rezone to RM-2 (Medium Density Apartment Residential). This Temporary Commercial Use application was granted first reading on October 16, 2018, and will run separately from rezoning application 2017- 461-RZ. RECOMMENDATIONS: 1)That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7509-2018 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2)That Official Community Plan Amending Bylaw No. 7509-2018 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3)That it be confirmed that Official Community Plan Amending Bylaw No. 7509-2018 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4)That Official Community Plan Amending Bylaw No. 7509-2018 be given second reading and be forwarded to Public Hearing; and 5)That the following terms and conditions be met prior to final reading: i)Amendment to Official Community Plan Appendix D – Temporary Use Permits, to add the subject property to the list of properties; and ii)Provision of a refundable security equivalent to 100% of the estimated landscape cost, in accordance with the terms and conditions of the Temporary Commercial Use Permit. 1103 -2 - DISCUSSION: 1)Background Context: Applicant: Bissky Architructure and Urban Design Inc. Legal Description: Lot1, D.L. 401, NWD, Plan BCP24521 OCP: Existing: Low-Rise Apartment and Conservation Proposed: Temporary Commercial Use Permit – Sales Centre Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: No change in zoning proposed Surrounding Uses: North: Use: Park Zone: RS-1 (One Family Urban Residential) Designation: Conservation, Low-Rise Apartment South: Use: Apartment Zone: RM-2 (Medium Density Apartment Residential) Designation: Low-Rise Apartment, Conservation East: Use: Single Family, Senior’s Assisted Living Apartment Zone: RS-1 (One Family Urban Residential), CD-1-00 (Comprehensive Development) Designation: Single Family Residential, Low-Rise Apartment West: Use: Park Zone: RS-1 (One Family Urban Residential) Designation: Conservation, Low-Rise Apartment Existing Use of Property: Vacant, except for a discontinued site construction office Proposed Use of Property: Temporary Commercial Use – Sales Centre Site Area: 1.4 ha (3.5 acres) Access: 227th Street Servicing requirement: Urban Standard 2)Project Description: The subject property is located on the west side of 227th Street, north of Holyrood Avenue and south of the gaming facility at 22710 Lougheed Highway. The site slopes gradually from 227th Street down to the west and more steeply down to the northwest corner of the property. Dedicated park land surrounds the property to the north and west for the protection of steep slopes, as well as a watercourse to the north. A portion of the 15 m setback from the watercourse top of bank extends onto the subject property. There is a four storey apartment located to the south; single family housing and a senior’s assisted living apartment located east of the subject property. The applicant is proposing a Sales Centre in the northeast corner of the subject property for a proposed future apartment use (application 2017-461-RZ currently at first reading). The temporary - 3 - building will provide a sample apartment and display centre, which will include two offices, as well as flooring and cabinet samples, colour boards, floor plans and marketing supplies. Hours of operation will be from 12pm – 6pm, seven days per week, and it is estimated that six to ten visitors per day will pass through the Sales Centre. The applicant will provide approximately 17 parking stalls, to be located to the south of the Sales Centre. Access to the building will include a walkway, stairs, and a ramp for persons with mobility limitations. The building will be relocated off-site once the apartment application progresses and the need for the temporary Sales Centre ceases to exist. As per the Local Government Act, a Temporary Use Permit is valid for up to three years, with the possibility of another three year extension. 3) Planning Analysis: i) Official Community Plan: An OCP amendment is required to add the subject property into Appendix D – Temporary Use Permits of the OCP. Appendix D of the OCP states the following: 1. Lands in the City may be designated to permit temporary uses if a condition or circumstance exists that warrants the use for a short period of time but does not warrant a change of land use designation or zoning of the property. 2. Council has the authority by resolution to issue Temporary Use Permits to allow temporary uses on specific properties. Council may specify conditions for the temporary use. 3. Designated Temporary Use Permit areas will require guidelines that specify the general conditions regarding the issuance of permits, the use of the land, and the date the use is to terminate. 4. As a condition of issuing the permit, Council may require applicants or owners to remove buildings, to restore the property to a specific condition when the use ends, and to post a security bond. A permit may be issued for a period of up to three years, and may be renewed only once. 5. Council may issue Temporary Use Permits to allow: a) temporary commercial uses, i.e., temporary parking areas; and b) temporary industrial uses, i.e. soil screening. c) other temporary uses. 6. A Temporary Use Permit is issued in accordance with the provisions of Section 492 of the Local Government Act. 7. The following section lists areas designated for Temporary Uses and describes the purpose of the use. The described purpose and the specified general conditions for issuing a Permit for the declared areas are described as part of the Temporary Use Permit. The main difference between rezoning and temporary use permits is the duration of time that the use is permitted on the property, and the removal and restoration requirements. ii) Zoning Bylaw: The current application does not propose to rezone the subject property’s current RS-1 (One Family Urban Residential) zoning. Instead, the Temporary Use Permit is valid for up to three years, and may only be extended once for another three years subject Council approval. iii) Off-Street Parking And Loading Bylaw: The applicant is proposing 17 parking stalls on the subject property, with a temporary access just south of the proposed Sales Centre. The applicant anticipates six to ten visitors per day to the Sales Centre. The amount of proposed parking for this commercial use is well above the requirement of the Off-Street Parking and Loading Bylaw. - 4 - iv) Development Permits: A Development Permit is not required as part of this Temporary Use Permit application; however, a Town Centre Development Permit and Natural Features Development Permit will be required as part of the rezoning application for the proposed apartment use (2017-461-RZ). v) Development Information Meeting: A Development Information Meeting was held at 22610 116 Avenue (Fraserview Village Fireside Lounge) on November 1, 2018. Twelve people attended the meeting. No comments were received for the specific Sales Centre use; however, some comments were received for the future development. These items will be addressed at a future report to Council for the proposed apartment use, under application 2017-461-RZ. 4) Interdepartmental Implications: i) Engineering Department: The proposed Sales Centre does not require use of any City services for water, sanitary or storm sewer. A new driveway letdown is to be installed by the applicant for the temporary use only, with the existing access on the southern portion of the site to be used as the construction access. The site’s ultimate single access for the future apartment use will be determined at a later stage along with the Civil drawing submission for future development. ii) Building Department: A full Building Permit will be required, including exit and emergency lighting. Also, building anchorage will need to be addressed through the permitting process. iii) Planning Department: A landscaping security is required to ensure that the appropriate plantings are provided in accordance with the approved Landscape Plan. 5) Intergovernmental Issues: i) Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local Government Act. The amendment required for this application, to amend Appendix D - Temporary Use Permits of the Official Community Plan (OCP) is proposed to allow a Temporary Use Permit on the subject property, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. 6) Citizen/Customer Implications: Public Hearing will be an opportunity for neighbours to voice their concerns or support. If Council gives second reading to the bylaw on November 13, 2018, this application is anticipated to be on the December 4, 2018 Public Hearing agenda. - 5 - CONCLUSION: It is recommended that second reading be given to OCP Amending Bylaw No. 7509-2018, and that application 2018-332-RZ be forwarded to Public Hearing. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services “Original signed by Paul Gill” _______________________________________________ Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – OCP Amending Bylaw No. 7509-2018 Appendix D – Site Plan Appendix E – Building Elevation Plans Appendix F – Landscape Plan DATE: Aug 16, 2018 2018-332-RZ 11641 227 Street PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 BY: JV Legend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX A DATE: Aug 16, 2018 2018-332-RZ 11641 227 Street PLANNING DEPARTMENT SUBJECT PROPERTY Aerial Imagery from the Spring of 2016´ Scale: 1:2,500 BY: JV Legend Stream Indefinite Creek River Major Rivers & Lakes APPENDIX B CITY OF MAPLE RIDGE BYLAW NO. 7509-2018 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 _______________________________________________________________________________ WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1.This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7509-2018." 2.Appendix D. Temporary Use Permits, Section TEMPORARY USE PERMIT AREA is amended by the addition of the following: “TEMPORARY COMMERCIAL USE PERMIT AREA LOCATION No. 7” Purpose: To permit a temporary sales centre for a future apartment use. Location: Those parcels or tracts of land and premises shown on Temporary Commercial Use Permit Area Location No. 7 map, and known and described as: Lot 1 District Lot 401 Group 1 New Westminster District Plan BCP24521 3.Appendix D. Temporary Use Permits, Section TEMPORARY USE PERMIT AREA is amended by the addition of the attached Temporary Commercial Use Permit Area Location No. 7 map in sequential numeric order after Temporary Commercial Use Permit Area Location No. 6. 4.Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the 16th day of October, 2018. READ a second time the day of . PUBLIC HEARING held the day of . READ a third time the day of . ADOPTED the day of . ______________________________ ______________________________ PRESIDING MEMBER CORPORATE OFFICER APPENDIX C DATE: Oct 10, 2018 PLANNING DEPARTMENT225 ST.11 6 A V E .RITCHIE AVE.GILLEY AVE.BRICKWOOD CLOSE227 ST.HOLY R O O D A V E. 22 7 8 1 11742 2252 3 2 2 7 2 92250911657 2273411644 11609 11662-90 22502225882274611644 11601 11686 11602 11578 11637 22510 22711-512252 8 11698 22514 11654 22 5 0 8 11608 11649 11674 1163811662 2252 7 11627 11643 22 7 8 9 22514227152 2 7 2 1 2271111650 22 7 9 1 11605 2252 511668 2271011620 22 7 4 2 22518 11624 11626 2252 1 2255522 7 9 3 2252 6 227122250411634 22 7 3 4 2271911650 11655 22516 2 2 7 1 8 2 2 5 3 3 11680 2 2 7 4 51164011631 11630 11620 2252 9 11692 2253711638 11614 225562253522 7 9 5 225 3 1 11641 2 2 7 3 7 227072250622530 22 7 8 3 22512 2270311724 2251522 7 2 62272422520 22532 2252 22251 5 116302252 422548 11656 2253411623 36 2 19 21 5 Rem. 58 37 8 1 2 8 3 42 21 5 4 30 11 4 43 19 14 2 Rem. 23 26 27 17 1 5 9 29 39 24 2 PARK 18 23 13 1 41 PARK 3 19 28 31 14 H 3 2 2220 20 10 5 1 25 21 1 15 11 12 7 17 1 221 18 6 3 740 PARK A 20 191 4 LOT J 38 18 10 70 6 6 34 2 511 1 16 33 1 13 16 4 6 1 PARK 35 15 12 9 32 2 7 P 18056 BCP 9284 NWS 2694 P 72181NWS 2997BCP 9284NWS 3147 BCP 44924LMP 10787P 70416P 4769 *PP087P 57408 LMP 9571 P 63225 P 10091LMP 50997 NWS 2316 BCP 8886 LMP 13596P 72462BCP 44924 NWS 2547 LMS 1315 BCP 24521 LMS 1873 P 70416 BCP 22107 10032 NWS 2509 P 48518 P 21553 P 82501 LMP LMP 50997P 70416BCP 24521 LMP 3942 LMS 618 BCP 9284BCP 22107 LMP 19680 ´ Scale: 1:2,500 BY: DT TEMPORARY COMMERCIAL USE PERMIT AREA Location No.7 CITY OF MAPLE RIDGE APPENDIX D APPENDIX E 25.696 37.55112.08636.8935.8735.8935.8935.7536.7435.7335.6835.8436.8536.8135.8834.9734.743334.8434.2833.434.0335.3534.7034.9635.1735.6334.0332.9534.9934.8233.5334D33.5633.5633.5233.4233.6333.8734.2034.6635.0833.84H34.0434.2534.2834.8235.0035.13map10map10map10map10map10map10bottom of fillgutter linesidewalk34.9834.5434.4835.4736.1136.9236.8136.1135.2433.8835.2134.4632.8534.46OFFICE 1 OFFICE 2PRESENTATIONCENTERDECKPORCHRAMPSLOPEDOWN7.9%7034.201734.031.95m53.33m35.0m35.0m35.0m35.0m35.0m35.0m34.282822883533m33m33353.0mmm30m53.33364'-0"81'-2"24'-0"20'-0"9'-0"20'-0"32'-9"31'-7"33'-2"10'-0"5'-6"5'-3"10' 20'40'2m 5m10m0'PLANT LIST - 227 Street - Presentation CenterOctober 22, 2018totalSYMBOLQTY.BOTANICAL NAMECOMMON NAMESIZESPACINGSHRUBS4Cornus stoloniferaredtwig Dogwood#1 pot900 o.c.2Euonymus alata 'Compactus'Dwarf Burning Bush#2 pot900 o.c10Pieris japonica compactaDwarf Pieris#2 pot800 o.c.5Polystichum munitumWestern Sword Fern#1 pot600 o.c12Potentilla fruiticosa Red AceRed Ace Shrubby Cinquefoil#1 pot650 o.c.10Rhododendron 'Ramapo'Dwarf Red Rhodo#2 pot750 o.c9Rhododendron VulcanRed Vulcan Rhododendron#5 pot900 o.c25Spiraea x Bumalda Gold FlameGold Flame Spirea#2 pot900 o.c.GROUND COVERS31Mahonia nervosaLongleaf Mahonia#1 pot450 o.cNOTES:1) In case of discrepancy between plant numbers on this list and on the plan, the plan shall prevail.2) All planting shall be in accordance with BCSLA/BCLNA Landscape Standard, latest edition.3) All planting beds: 450 growing medium with 75mm of mulch (decomposed hem/fir bark)4) All off site work and plant material to satisfaction of the City of Maple RidgeL1LANDSCAPEPLANSCALE1" = 8' - 0"DRAWING NUMBERDRAWINGPRESENTATIONCENTER227 Apartments11641-227 StreetMaple Ridge BCPROJECTCLIENTISSUE/REVISION DATEDATE1811DRAWNPROJECT NUMBERPACW#All drawings remain the property ofGreenway Landscape Architecture.Use for any purpose and reproductiononly by written consent.GreenwayLandscape Architecture2280 Park CrescentCoquitlam BC V3J 6T4T 604 461 9120E paul@greenwayla.caPaul WhiteheadRBCSLARegistered Landscape Architect #246NORTHSHEET1of1Oct 25.18Temporary Use Permit Application1.Concordia Homeslawnlawnlawnrough grassrough grass227 Streetrough grassAPPENDIX F City of Maple Ridge TO: His Worship Mayor Michael Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2014-106-DVP FROM: Chief Administrative Officer MEETING: Council SUBJECT: Development Variance Permit 23882 Dewdney Trunk Road EXECUTIVE SUMMARY: Development Variance Permit 2014-106-DVP has been received in conjunction with a Rezoning and Subdivision applications to rezone the subject property, located at 23882 Dewdney Trunk Road, from RS-1b (One Family Urban (Medium Density) Residential) to R-2 (Urban Residential District), to permit the subdivision of approximately eleven single family residential lots. The requested variance is to: Waive the requirement to convert overhead utilities on Dewdney Trunk Road to underground wiring where there is less than a total of 250 m (820 ft.) of contiguous redevelopment potential fronting both sides of the highway right of way. Council will be considering final reading for rezoning application 2014-106-RZ on November 13, 2018. It is recommended that Development Variance Permit 2014-106-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2014-106-DVP respecting property located at 23882 Dewdney Trunk Road. DISCUSSION: a)Background Context Applicant: Foremost Development Corporation Legal Description: Lot A Except: Part Subdivided by Plan LMP1144 Section 16 Township 12 New Westminster District Plan LMP806 OCP: Existing: Urban Residential Zoning: Existing: RS-1b (One Family Urban (Medium Density) Residential) Proposed: R-2 (Urban Residential District) Surrounding Uses: North: Use: School Board Works Yard Zone: P-6 (Civic Institutional) Designation: Institutional 1104 - 2 - South: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: R-2 (Urban Residential District) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1b (One Family Urban (Medium Density) Residential) Designation: Urban Residential Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Site Area: 0.52 ha (1.30 acres) Access: New Local Road and Lane Servicing requirement: Urban Standard b) Project Description: The applicant proposes to rezone the subject property from RS-1b (One Family Urban (Medium Density) Residential) to R-2 (Urban Residential District) to permit future subdivision into eleven single family residential lots. Lots fronting Dewdney Trunk Road will be accessed via a rear lane, while remaining lots will be accessed from a new local road, both of which will be extended from the recent development to the east. c) Variance Analysis: The Subdivision and Development Services Bylaw establishes regulations for development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variance and rationale for support are described below: 1. Subdivision and Development Services Bylaw No. 4800-1993, Schedule A – Services and Utilities:  To waive the requirement to convert overhead utilities on Dewdney Trunk Road to underground wiring, in accordance with Council Policy 9.05 – Conversion of Existing Overhead Utility Wiring to Underground Wiring. Council Policy 9.05 supports this variance as there is less than 250 m (820 ft.) of contiguous redevelopment potential fronting both sides of Dewdney Trunk Road. There is no intention to underground the service at this location along Dewdney Trunk Road; therefore, no securities in lieu of undergrounding the utility lines are required. d) Citizen / Customer Implications In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or - 3 - tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. CONCLUSION: The proposed variance to waive the requirement to convert overhead utilities to underground wiring on Dewdney Trunk Road is supported, as it is in compliance with Council Policy 9.05. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2014-106-DVP. “Original signed by Adam Rieu” _______________________________________________ Prepared by: Adam Rieu Planning Technician “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services “Original signed by Paul Gill” _______________________________________________ Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map DATE: Oct 5, 2018 FILE: 2014-106-RZ 23882 DEWDNEY TRUNK ROAD PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:2,500 BY: LP Legend Stream Ditch Centreline Indefinite Creek APPENDIX A DATE: Oct 5, 2018 FILE: 2014-106-RZ 23882 DEWDNEY TRUNK ROAD City of PittMeadows District of Langley District of MissionFRASER R. ^PLANNING DEPARTMENT SUBJECT PROPERTY Aerial Imagery from the Spring of 2016´ Scale: 1:2,500 BY: LP APPENDIX B City of Maple Ridge TO: His Worship Mayor Michael Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2017-284-DVP FROM: Chief Administrative Officer MEETING: Council SUBJECT: Development Variance Permit 11300 block 232 Street EXECUTIVE SUMMARY: Development Variance Permit application (2017-284-DVP) has been received for four (4) properties in the 11300 block of 232 Street (see Appendix A and B), in conjunction with a 47 lot R-2 (Urban Residential District) Zone subdivision application 2017-284-SD (see Appendix C). The requested variances are to: 1.Reduce rear lot line setbacks (Various lots see Appendix D); and 2.Reduce the lot width requirement for one corner lot from 13.50 metres wide to 12.23 metres wide (Appendix E). It is recommended that Development Variance Permit 2017-284-DVP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2017-284-DVP respecting property located at 11300 block 232 Street. DISCUSSION: a)Background Context Applicant: Morningstar Communities Ltd.( Addie Anderson) Legal Description: Part Lot 2 Plan EPP71200 OCP : Existing: Urban Residential and Conservation Proposed: Urban Residential and Conservation Zoning: Existing: R-2 (Urban Residential District) P-1 (Park and School) Proposed: R-2 (Urban Residential District) P-1 (Park and School) Surrounding Uses: North: Use: Thomas Haney Secondary School Zone: CD-1-89 (Assembly, Civic, Park & School) Designation Institutional 1105 - 2 - South: Use: Residential Zone: RM-1 (Townhouse Residential) Designation: Urban Residential East: Use: Conservation Zone: RS-3 (One Family Rural Residential) Designation: Conservation West: Use: Conservation Zone: RS-3 (One Family Rural Residential) Designation: Conservation Existing Use of Property: Residential, Park & Conservation Proposed Use of Property: Residential, Park & Conservation Site Area: 2.81 Ha. (6.9 Acres) Access: 232 Street and new east-west road between Lougheed Highway and 232 Street Servicing: Urban Concurrent and Previous Applications: 2017-284-SD; 2015-297-RZ b) Project Description: The project is a 47 lot R-2 (Urban Residential District) Zone subdivision with a 0.286 Ha. (0.7 Acre) local park (see Appendix C). c) Variance Analysis: The Zoning Bylaw establishes general minimum and maximum regulations for single family development. A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below: 1. Maple Ridge Zoning Bylaw No 3510 -1985 Part 6 601B R-2 Urban Residential District, Section D, 2, b): To reduce the rear setbacks from 8.0 metres to a range of 7.75 to 5.25 metres to as shown in Appendix D The purpose of this variance is to accommodate the style of dwelling being proposed by the developer, while still maintaining at least a 6.0 metre back yard depth for all but one (1) lot. The one lot in question (Lot 26) is irregular in shape and will still achieve adequate useable backyard space. 2. Maple Ridge Zoning Bylaw No 3510 -1985 Part 6 601B R-2 Urban Residential District, Section C, 2, a), ii: To reduce the minimum lot width for an exterior lot (Lot 29) from 13.5 metres to 12.23 as shown in Appendix E The overall lot and internal road layout was dictated, in part, by the environmental and geotechnical constraints of the site. Consequently, one corner lot (Lot 29) narrows toward its front lot line. The bylaw requires that a lot width be no less than 13.50 metres measured a distance of 7.5 metres - 3 - from a front lot line. In this case, the width is 12.23 metres. Since Lot 29 widens toward the rear lot line, the reduced width is supportable. d) Citizen/Customer Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. CONCLUSION: The proposed variance for rear setbacks and the width of one lot is supported to accommodate the proposed dwellings designs for the anticipated market demand . The variance will not affect the usability of the back yards by residents. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2017-284-DVP. “Original signed by Adrian Kopystynski” _______________________________________________ Prepared by: Adrian Kopystynski, MCIP, RPP, MCAHP Planner “Original signed by Christine Carter” _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services “Original signed by Paul Gill” _______________________________________________ Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Subdivision plan Appendix D – Rear setback variances Appendix E – Lot width variance DATE: Jul 5, 2017 FILE: 2017-284-SD 23089 & 23095 LOUGHEED HIGHWAY 11305 & 11383 232 STREET PLANNING DEPARTMENTLOUGHEED H IGHWAY 232 STREETSUBJECT PROPERTY ´ Scale: 1:2,500 BY: LP Legend Stream Ditch Centreline Indefinite Creek Lake or Reservoir APPENDIX A DATE: Jul 5, 2017 FILE: 2017-284-SD 23089 & 23095 LOUGHEED HIGHWAY 11305 & 11383 232 STREET City of Pitt Meadows District of Langley District of MissionFRASER R. ^ PLANNING DEPARTMENTLOUGHEED H IGHWAY 232 STREETSUBJECT PROPERTY Aerial Imagery from the Spring of 2016´ Scale: 1:2,500 BY: LP APPENDIX B APPENDIX C 8.0m to 7.75m 8.0m to 7.25m 8.0m to 5.7m 8.0m to 5.6m 8.0m to 7.0m 8.0m to 6.45m 8.0m to 5.25m 8.0m to 6.00m 8.0m to 6.00m 8.0m to 7.70m 8.0m to 7.20m 8.0m to 5.20m 8.0m to 6.00m 8.0m to 7.70m 8.0m to 7.70m 8.0m to 7.75m 8.0m to 7.10m 8.0m to 6.05m 8.0m to 7.30m 8.0m to 7.65m 8.0m to 6.00m 8.0m to 6.25m 8.0m to 7.20m 8.0m to 7.75m Rear Setback Variances APPENDIX D 24'-7 1/4" [7.50M]24'-7 1/4"[7.50M]26'-10 3/4" [8.20M]85'-0"[25.91M]93'-11 1/2"[28.64M]49'-7 1/2" [15.13M]24'-7 3/16"[7.50M]40'-1 3/8" [12.23M] APPENDIX E City of Maple Ridge TO: His Worship Mayor Michael Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 2018-421-DVP FROM: Chief Administrative Officer MEETING: Council SUBJECT: Development Variance Permit 10607 277 Street EXECUTIVE SUMMARY: Development Variance Permit application (2018-136-DVP) has been received in conjunction with a building permit application to construct a detached garden suite in accordance with the Zoning Bylaw for properties that are within the Agricultural Land Reserve. The requested variances are to: 1.reduce the required asphalt width for the rural local road from 7.0 metres to 6.0 metres; and 2.increase the area of the farm home plate from a maximum of 0.2 hectares (0.5 acres) to 0.550 hectares (1.4 acres). The required variances pertain to the Subdivision and Development Servicing Bylaw and to the Zoning Bylaw. The required asphalt width for a rural local road under the Subdivision bylaw and design criteria is 7.0m. The existing road is currently at 6.0m, and by granting the variance, this existing situation will continue. Similarly, the rationale for granting the farm home plate variance is due to an existing structure currently in place. The applicant proposes to replace this structure with a 2 storey accessory residential unit with the detached garden suite above. There will be no change to the existing residential footprint should this variance be granted. The property has farm status, and this use is permitted under the policies of the Agricultural Land Commission. It is recommended that Development Variance Permit 2018-421-VP be approved. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2018-421-DVP respecting property located at 10607 277 Street. DISCUSSION: a)Background Context Applicant: Jacqlyn Rempel Legal Description: Lot: 2, Section: 8, Township: 15, Plan: NWP10078 OCP : Agriculture Existing: AGR (Agricultural) Zoning: Existing: RS-3 (One Family Rural Residential) 1106 - 2 - Surrounding Uses: North: Use: Rural Residential Zone: RS-3 (One Family Rural Residential) Designation Agricultural South: Use: Rural Residential Zone: RS-3 ( One Family Rural Residential) Designation Agricultural East: Use: Rural Residential Zone: RS-3 ( One Family Rural Residential) Designation Agricultural West: Use: Rural Residential Zone: RS-3 ( One Family Rural Residential) Designation Agricultural Existing Use of Property: Agricultural, Rural Residential Proposed Use of Property: No change Site Area: 1.75 ha (4.3 acres) Access: 277th Street Servicing: On site water and sewer b) Project Description: This application is for the construction of a detached garden suite on the subject property, which has farm status. An existing accessory residential structure will be demolished and replaced with a 2 storey structure consisting of a workshop/garage at grade and a dwelling unit above. This proposal is permitted for properties within the Agricultural Land Reserve with farm status. The siting of the existing house and accessory structure are non-conforming with respect to the farm home plate requirements in the Zoning Bylaw. For this reason, new construction within the nonconforming farm home plate will require a variance. The existing pavement width is 6.0 metres and by granting a variance, this situation will continue. c) Variance Analysis: A Development Variance Permit allows Council some flexibility in the approval process. The requested variances and rationale for support are described below: 1. Maple Ridge Subdivision and Development Services Bylaw No. 4800-1993, Schedule D– Standard Drawings and Specifications: To reduce the constructed asphalt width of a Rural Local Road from 7.0m (22.96 ft.) to 6.0m (19.68 ft.). The existing asphalt width of 277th Street is 6.0m (19.68 ft.) and it has been determined to be sufficient for the Rural Street designation and uses; therefore, the proposed variance to maintain the existing asphalt width can be supported. 2. Maple Ridge Zoning Bylaw No 3510 -1985, Part 4, Section 402, 15. a): To increase the area of the farm home plate from a maximum of 0.2 hect ares to 0.555 hectares. The existing farm home plate is non-conforming. This proposal will introduce a detached garden suite and workshop to replace an existing workshop. There will be no change to the existing - 3 - residential footprint. Both the principal dwelling and the detached garden suite are within 60 metres of the fronting street, and therefore granting this variance will incur minimal impacts onto adjacent agricultural parcels. d) Citizen/Customer Implications: In accordance with the Development Procedures Bylaw No. 5879-1999, notice of Council consideration of a resolution to issue a Development Variance Permit was mailed to all owners or tenants in occupation of all parcels, any parts of which are adjacent to the property that is subject to the permit. CONCLUSION: The proposed variances are supported because: 1. The proposed asphalt width is existing and there would be litte benefit to increasing asphalt width at this location. 2. The proposed 2 storey detached garden suite and workshop will be situated on the same site as an existing structure, and will therefore not increase the existing footprint. It is therefore recommended that this application be favourably considered and the Corporate Officer be authorized to sign and seal Development Variance Permit 2018-421-DVP. “Original signed by Diana Hall” _______________________________________________ Prepared by: Diana Hall Planner 2 “Original signed by Chuck Goddard” for _______________________________________________ Approved by: Christine Carter, M.PL, MCIP, RPP Director of Planning “Original signed by Frank Quinn” _______________________________________________ Approved by: Frank Quinn, MBA, P.Eng GM Public Works & Development Services “Original signed by Paul Gill” _______________________________________________ Concurrence: Paul Gill, CPA, CGA Chief Administrative Officer The following appendices are attached hereto: Appendix A – Subject Map Appendix B – Ortho Map Appendix C – Site Plan showing proposed variances. DATE: Nov 1, 2018 FILE: 2018-421-VP 10607 277 ST PLANNING DEPARTMENT SUBJECT PROPERTY ´ Scale: 1:3,500 BY: RA 108 AVE 277 ST276 STLegend Stream Ditch Centreline Indefinite Creek Lake or Reservoir APPENDIX A DATE: Nov 1, 2018 FILE: 2018-421-VP 10607 277 ST City of PittMeadows District of Langley District of MissionFRASER R. ^ PLANNING DEPARTMENT SUBJECT PROPERTY Aerial Imagery from the Spring of 2016´ Scale: 1:3,500 BY: RA 108 AVE 277 ST276 STAPPENDIX B Vary size of farm home plate from 0.2 hectares to 0.555 hectares. Vary asphalt width from 7.0 metres to 6.0 metres. APPENDIX C Page Page Page Page 1111 of of of of 1111 CityCityCityCity of Maple Ridgeof Maple Ridgeof Maple Ridgeof Maple Ridge TO:TO:TO:TO: His Worship Mayor Michael Morden MEETINGMEETINGMEETINGMEETING DATE:DATE:DATE:DATE: Nov 13, 2018 and Members of Council FILEFILEFILEFILE NO:NO:NO:NO: FROM:FROM:FROM:FROM: Chief Administrative Officer MEETING:MEETING:MEETING:MEETING: Council SUBJECTSUBJECTSUBJECTSUBJECT: Signing Authority for City Bank Accounts EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY:EXECUTIVE SUMMARY: In order to the update the list of authorized signing officers for the City’s bank accounts at TD Canada Trust a Council Resolution is needed. The following outlines the signing requirements and signing officers for the City. RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: That for the Parks and Recreation Imprest Account, the signing restrictions will be any two of the following signers: Russ Brummer (Recreation Manager, Business Operations); Danielle Pope (Director of Recreation & Community Services); Richard Bosma (Recreation Coordinator, Business Operations) and Chris Lisowsky (Accounting Clerk, Business Operations; And That for all remaining accounts (Payroll and General), the signing restrictions will be the Mayor or a Councillor with the Corporate Controller or Chief Financial Officer or Manager of Revenue & Collections. The authorized signing officers for these accounts are: Michael Morden (Mayor); Judy Dueck (Councillor); Kiersten Duncan (Councillor); Chelsa Meadus (Councillor); Gordy Robson (Councillor); Ryan Svendson (Councillor) Ahmed Yousef (Councillor); Catherine Nolan (Corporate Controller); Trevor Thompson (Chief Financial Officer); and CK Lee (Manager of Revenue & Collections) DISCUSSION: DISCUSSION: DISCUSSION: DISCUSSION: Following the civic election on October 20, 2018 it is necessary to update the list of authorized signing officers for the City’s bank accounts at TD Canada Trust. In order to complete this transition, the bank requires that Council adopt a resolution outlining the City’s signing requirements. “Original signed by Catherine Nolan” Prepared by: Catherine Nolan, CPA, CGA Corporate Controller “Original signed by Paul Gill” Concurrence: Paul Gill, BBA, CPA, CGA Chief Administrative Officer 1131 2026839 Page 1 of 1 City of Maple Ridge TO: His Worship Mayor Mike Morden MEETING DATE: November 13, 2018 and Members of Council FILE NO: 0530-01 DOC ID: 2026839 FROM: Chief Administrative Officer MEETING: Council SUBJECT: 2019 Acting Mayor Appointments and Government Agencies, Committees & Commissions and Community Groups and Organization Appointments EXECUTIVE SUMMARY: The attached list of appointments is presented to Council for consideration. RECOMMENDATION: That the Acting Mayor schedule and appointments for November 2018 to November 2019 as attached to the staff report dated November 13, 2018 be approved and further That the appointments to Government Agencies, Advisory and/or Legislated Committees, Special Committees, Community Groups and Organizations and Standing Committees for November 2018 to December 2019 as attached to the staff report dated November 13, 2018 be approved. DISCUSSION: Council is required, under its Procedure Bylaw, to appoint from amongst its members, for defined periods of the year, members to serve on a rotating basis as the Acting Mayor. In addition, appointments to government agencies, committees and commissions and community groups and organizations are recommended. The attached lists provide the proposed appointments for the remainder of 2018 and for 2019. “Original signed by Laura Benson”_______________ Prepared by: Laura Benson, CPA, CMA Director of Corporate Administration “Original signed by Paul Gill”____________________ Approved by: Paul Gill, CPA, CGA Chief Administration Officer :ag Attachments: Acting Mayor Appointments for 2018 to 2019 Government Agencies, Committees and Commissions and Community Groups and Organizations Appointments 1171 2019 ACTING MAYOR November 2018/January 2019 Councillor Robson February/March 2019 Councillor Duncan April/May 2019 Councillor Dueck June/July 2019 Councillor Meadus August/September 2019 Councillor Yousef October/November 2019 Councillor Svendsen City of Maple Ridge Appointments to Government Agencies, Advisory and/or Legislated Committees and Commissions, Special and/or Standing Committees and Community Groups and Organizations 2019 Government Agencies 2019 Appointments Fraser Basin Council Councillor Meadus Alternate: Councillor Duncan Fraser Valley Regional Library Councillor Svendsen Alternate: Councillor Yousef Metro Vancouver Regional District Board of Directors Mayor Morden Alternate: Councillor Dueck Mayors’ Council on Regional Transportation Mayor Morden Alternate: Councillor Dueck Metro Vancouver Mayors’ Committee Mayor Morden Advisory and/or Legislated Committees 2019 Appointments Active Transportation Advisory Committee Councillor Yousef Alternate: Councillor Meadus Agricultural Advisory Committee Councillor Robson Councillor Svendsen Community Heritage Commission Councillor Svendsen Alternate: Councillor Duncan Economic Development Committee Councillor Yousef Alternate: Councillor Meadus Environmental Advisory Committee Councillor Dueck Alternate: Councillor Svendsen Municipal Advisory Committee on Accessibility and Inclusiveness Councillor Duncan Alternate: Councillor Svendsen Public Art Steering Committee Councillor Svendsen Alternate: Councillor Duncan Social Policy Advisory Committee Councillor Dueck Alternate: Councillor Meadus Special Committees 2019 Appointments Parcel Tax Review Panel (formerly Court of Revision or Frontage Tax) Mayor Councillor Yousef Pitt Meadows Airport Society Mayor Morden Councillor Robson Chief Administrative Officer Maple Ridge & Pitt Meadows Policing Task Force Mayor Morden Councillor Robson Appointments to Government Agencies, Advisory and/or Legislated Committees and Commissions, Special and/or Standing Committees and Community Groups and Organizations Page 2 Standing Committees 2019 Appointments Audit & Finance Committee All Members of Council Community Groups & Organizations/Liaisons 2019 Appointments Alouette River Management Society Councillor Meadus Alternate: Councillor Robson Business Improvement Association Councillor Robson Alternate: Councillor Yousef Chamber of Commerce Councillor Dueck Alternate: Councillor Meadus Fraser Health Authority Mayor Morden Alternate: Councillor Dueck Fraser Regional Correctional Centre Councillor Robson Alternate: Councillor Yousef Ridge Meadows Seniors Society Councillor Yousef Alternate: Councillor Duncan Malcolm Knapp Research Forest Community Advisory Board Councillor Duncan Maple Ridge Pitt Meadows Arts Council Councillor Duncan Alternate: Councillor Svendsen Ridge Meadows Recycling Society Councillor Meadus Alternate: Councillor Robson Ridge Meadows Youth Justice Advocacy Association Mayor Morden Alternate: Councillor Dueck Doc ID: 2075727 Page 1 of 2 City of Maple Ridge TO: DATE: November 13, 2018 FILE NO: 2075727 FROM: His Worship Mayor Mike Mordan and Members of Council Chief Administrative Officer ATTN: Council SUBJECT: November 2018 to December 2019 Council Meeting Schedule EXECUTIVE SUMMARY: The attached calendar of Council Meeting provides the schedule for the balance of 2018 and for 2019. Council Workshop is designed for preliminary discussion of policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. Council Workshop meetings are scheduled to be held weekly in the Blaney Room at City Hall. The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the venue for debate of issues and voting on bylaws or resolutions. As a rule, Council meets on the second and fourth Tuesday of each month starting at 7:00 pm in Council Chambers at City Hall. Public Hearings are held to provide the public with an opportunity to convey their views on land use applications, such as zoning amendments, official community plan amendments, and on occasion, development permit applications. Public Hearings are scheduled to be held on the third Tuesday of each month starting at 7:00 p.m. in Council Chambers at City Hall. Committee of the Whole meetings are being re-introduced in this schedule. They are held to provide an opportunity for staff and proponents of planning applications to give presentations and detailed information to Council on items scheduled to be moved forward to a Council meeting. Committee of the Whole meetings are scheduled to be held on the first and third Tuesday of each month starting at 1:30 p.m. in Council Chambers at City Hall. RECOMMENDATION: That the Council Meeting schedule for 2019 and the balance of 2018 as attached to the staff report dated November 13, 2018 be adopted. 1172 Doc ID: 2075727 Page 2 of 2 DISCUSSION The calendar has been designed to allow Council to actively pursue a robust work plan for the upcoming year and generally follows a consistent schedule. Variations to the calendar take into account conferences for the Lower Government Management Association, the Federation of Canadian Municipalities and the Union of British Columbia Municipalities. Summer and winter breaks are also scheduled. “Original signed by Laura Benson” ____________ Prepared by: Laura Benson, CPA, CMA Director of Corporate Administration “Original signed by Paul Gill”___________________ Approved by: Paul Gill, CPA, CGA Chief Administration Officer ag:lb November 2018 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 INAUGURAL COUNCIL MEETING 7 8 9 10 11 REMEMBRANCE DAY 12 REMEMBRANCE DAY STAT 13 CLOSED REGULAR COUNCIL 14 15 16 17 18 19 20 WORKSHOP (1:30 PM) PUBLIC HEARING 21 22 23 24 25 26 27 WORKSHOP (1:30 PM) CLOSED REGULAR COUNCIL 28 29 30 Council Meetings Schedule 2018 Council Meetings Schedule 2018 December 2018 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING (7:00 PM) 5 6 7 8 9 10 11 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 12 13 14 15 16 17 18 19 20 21 22 23 24 25 CHRISTMAS DAY 26 BOXING DAY 27 28 29 30 31 NEW YEAR’S EVE 1 NEW YEAR’S DAY 2019 2 3 4 5 Council Meetings Schedule 2018 Council Meetings Schedule 2018 January 2019 Sun Mon Tue Wed Thu Fri Sat 1 NEW YEAR’S DAY 2 3 4 5 6 7 8 9 10 11 12 13 14 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 15 16 17 18 19 20 21 22 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING (7:00 23 24 25 26 27 28 29 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 30 31 Council Meetings Schedule 2019 February 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) 6 7 8 9 10 11 12 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 13 14 15 16 17 18 FAMILY DAY 19 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING (7:00 PM) 20 21 22 23 24 25 26 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 27 28 Council Meetings Schedule 2019 March 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) 6 7 8 9 10 11 12 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 13 14 15 16 17 18 19 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING (7:00 PM) 20 21 22 23 24 25 26 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 27 28 29 30 31 Council Meetings Schedule 2019 April 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) 3 4 5 6 7 8 9 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 10 11 12 13 14 15 16 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING (7:00 PM) 17 18 19 GOOD FRIDAY 20 21 22 EASTER MONDAY 23 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 24 25 26 27 28 29 30 Council Meetings Schedule 2019 May 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) 8 9 10 11 12 13 14 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 15 16 17 18 19 20 VICTORIA DAY 21 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING (7:00 PM) 22 23 24 25 26 27 28 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 29 30 31 June 1 Council Meetings Schedule 2019 June 2019 Sun Mon Tue Wed Thu Fri Sat May 30 May 31 1 2 3 4 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) 5 6 7 8 9 10 11 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 12 13 14 15 16 17 18 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING (7:00 PM) 19 20 21 22 23 24 25 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 26 27 28 29 30 Council Meetings Schedule 2019 July 2019 Sun Mon Tue Wed Thu Fri Sat 1 CANADA DAY 2 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) 3 4 5 6 7 8 9 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 10 11 12 13 14 15 16 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING (7:00 PM) 17 18 19 20 21 22 23 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 24 25 26 27 28 29 30 31 Council Meetings Schedule 2019 August 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 BC DAY 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Council Meetings Schedule 2019 September 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 LABOUR DAY 3 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) 4 5 6 7 8 9 10 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 11 12 13 14 15 16 17 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING 18 19 20 21 22 23 24 25 26 27 28 29 30 Council Meetings Schedule 2019 October 2019 Sun Mon Tue Wed Thu Fri Sat 1 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 2 3 4 5 6 7 8 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) 9 10 11 12 13 14 THANKSGIVING DAY 15 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 16 17 18 19 20 21 22 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING (7:00 PM) 23 24 25 26 27 28 29 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 30 31 Council Meetings Schedule 2019 November 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) 6 7 8 9 10 11 REMEMBRANCE DAY 12 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 13 14 15 16 17 18 19 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING 20 21 22 23 24 25 26 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 27 29 29 30 Council Meetings Schedule 2019 December 2019 Sun Mon Tue Wed Thu Fri Sat 1 2 3 COW (1:30-2:50 PM) WORKSHOP (3:00-4:00 PM) PUBLIC HEARING (7:00 PM) 4 5 6 7 8 9 10 WORKSHOP (1:30-4:00 PM) COUNCIL (7:00 PM) 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 CHRISTMAS DAY 26 BOXING DAY 27 28 29 30 31 NEW YEAR’S EVE JANUARY 1 NEW YEAR’S DAY 2020 Council Meetings Schedule 2019 Doc # 2070999 Page 1 of 1 City of Maple Ridge TO: Council MEETING DATE: November 13, 2018 FILE NO: 2070999 FROM: Mayor Michael Morden MEETING: Council SUBJECT: City of Maple Ridge Council Code of Conduct EXECUTIVE SUMMARY: In my discussions with you, you have talked about the importance of stepping forward with a strong foundation of how we want to work together as a Council. All of us have recognized the importance of creating an environment of respect, professionalism and open-mindedness as we deliberate the important issues facing our City. This report attaches the proposed City of Maple Ridge Council Code of Conduct that defines the conduct that will be expected of us. I seek your endorsement of this Code, and further recommend that we do an annual check-in to ensure we maintain a safe and welcoming atmosphere for ourselves as colleagues, City staff, and the community as a whole. RECOMMENDATION: That the City of Maple Ridge Council Code of Conduct dated November 2018 be endorsed ; and further That the City of Maple Ridge Council Code of Conduct be reviewed annually. CONCLUSION: I appreciate that all of us have come to the Council table with a desire to demonstrate the respectful and professional conduct that the community expects from us. Adherence to the Council Code of Conduct will support greater public confidence and engagement with Council, and promote a safe and welcoming environment for all. This is an excellent opportunity for us to set the tone for this Council term, and I look forward to working with you to serve the citizens of Maple Ridge. “Original signed by Mayor Michael Morden” Submitted by: Mayor Michael Morden Attachments: (1)City of Maple Ridge Council Code of Conduct – November 2018 1301 Doc # 2069342 November 2018 1 CITY OF MAPLE RIDGE COUNCIL CODE OF CONDUCT The City of Maple Ridge Council Code of Conduct details the shared expectations for responsible conduct as determined by the City of Maple Ridge Council for the 2018-2022 municipal term. Responsible conduct is grounded in conducting oneself with honesty, integrity, and in a way that furthers the City’s ability to provide good governance to the community. Outcomes of responsible conduct include transparency, accountability, effective and efficient decision-making, and a safe and welcoming environment for everyone. It is each Council member’s individual responsibility to uphold both the letter and the spirit of this Code of Conduct in their dealings with other members, staff, and the public. STANDARDS OF CONDUCT FOR WORKING WITH EACH OTHER As elected representatives of the City of Maple Ridge, we have a responsibility to listen, to consider, and to communicate respectfully with each other, staff, and members of the public to make decisions that shape our community. By working together with professionalism, respect, and open minds, we can be successful in our role as community leaders, regardless of differences of opinion. To this end, we commit to: Demonstrating respect through: o Fostering a safe and welcoming space for debate and decision-making; o Professional and respectful verbal and body language; o Seeking to understand, and asking questions rather than making assumptions; o Arriving prepared for Council meetings and specific agenda items; o Approaching issues with an open mind to consider new information; o Directing critique at the issue, and not the individual that raises it; o Providing direct, honest and timely feedback to questions and concerns; and o Being sensitive to others’ emotions when they are feeling very passionate about an issue. Ensuring commentary at Council meetings remains focused on the issues, avoiding repetition. Chairing meetings in a consistent manner that keeps the meeting on task, respects everyone’s time, and ensures each member of Council has an equal opportunity to be heard. Doc # 2069342 November 2018 2  Making a collective effort to ensure a united voice for Council by: o Respecting the collective decision of Council when representing Council in other public forums and in intergovernmental relations; o Working together for effective governance; and o Holding each other accountable for our conduct. STANDARDS OF CONDUCT FOR INTERACTING WITH THE PUBLIC As elected officials, our role is to listen to a wide variety of community stakeholders, deliberate as a Council, and make decisions on behalf of the City of Maple Ridge in a manner that is professional, inclusive, and maintains public confidence. Ensuring a fair, consistent, and professional process at Council meetings will support a welcoming environment in which all members of the community feel safe to share their views with Council. To this end, we commit to:  Maintaining a safe, professional and welcoming tone at the Council table through: o Respectful verbal and body language, making few interjections; o Seeking to understand, and asking questions in an inquiring tone; o Directing critique at the issue, and not the individual that raises it, understanding that speakers may be representing the view of their organization, not their own; o Avoiding repetition or re-stating what was just said; o Acknowledging how speakers are feeling, and recognizing the vulnerability that speakers may feel when presenting their issues to Council; and o Giving acknowledgement and thanks to members of the public for their contribution to the meeting.  Fostering public confidence by: o Leading by example through respectful and professional conduct and an open mind; o Explaining meeting guidelines as appropriate; o Ensuring all members of the public are treated in the same manner and in accordance with this Code of Conduct; o Ensuring that the public feels heard by avoiding inflammatory comments; o Ensuring that Council is heard by those present and watching online by speaking clearly and at a moderate volume; o Diffusing elevated situations to promote a safe and respectful environment; and o Keeping the meeting on task, listening to all opinions and summarizing what was heard around the table when acting as Chair. These commitments will be supported by City staff who will:  Ensure high quality presentations are brought to the Council table;  Ask members of the public to sign up to speak before the meeting starts; and  Set speakers up for success by providing them with an orientation to the technology, the Council forum and time limits.