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Home My WebLink About2018-05-08 Council Minutes.pdf City of Maple Ridge COUNCIL MEETING MINUTES May 8, 2018 The Minutes of the City Council Meeting held on May 8, 2018 at 7:04 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read P. Gill, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor G. Robson T. Thompson, Chief Financial Officer Councillor T. Shymkiw C. Carter, Director of Planning Councillor C. Speirs L. Benson, Director of Corporate Administration A. Gaunt, Confidential Secretary Other staff as required C. Goddard, Manager of Development and Environmental Services D. Pollock, Municipal Engineer R. MacNair, Manager of Bylaw and Licensing Services M. Baski, Planner 1 Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA Items 1101 2018-071-AL, 12225 250 Street, Application to Exclude Land from the Agricultural Land Reserve and 1110 Award of Contract: ITT-EN18- 21, 232 Street Road and Drainage Improvements (132 Avenue to Silver Valley Road) were withdrawn from the agenda. Council Meeting Minutes May 8, 2018 Page 2 of 14 300 APPROVAL OF THE AGENDA R/2018-248 It was moved and seconded That the agenda for the May 8, 2018 Council Meeting be amended with the withdrawal of Item 1101 and Item 1110 and be adopted as amended. CARRIED 400 ADOPTION AND RECEIPT OF MINUTES – Nil 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS 601 Maple Ridge Community Heritage Commission (“CHC”) - Brenda Smith, Chair Ms. Smith gave a PowerPoint presentation providing the following information: • Volunteer Hours donated in 2017 • Priorities and progress made with the Heritage Plan • Goals and accompanying actions forming the implementation plan • 2018 Business Plan • Communications strategy • Heritage Incentives • Projects and Programs • Heritage Week 2018 602 Burnett Street Neighbours Rose-Marie Bordeleau Ms. Bordeleau advised on a petition and the number of signatures collected at the Home Show pertaining to the proposed Burnett Street shelter. Ahmed Yousef Mr. Yousef compared the proposed Burnett Street shelter to a facility at 3030 Gordon in Coquitlam and outlined problems currently being experienced by residents in the vicinity of that facility. He spoke on the differences between 3030 Gordon and Burnett Street in terms of neighbourhood and advised on results brought forward by an emergency task force established in Coquitlam as a result of issues with the facility on Gordon Street. Council Meeting Minutes May 8, 2018 Page 3 of 14 650 QUESTIONS FROM THE PUBLIC Eric O’Connor Mr. O’Connor referred to the May 1, 2018 Council Meeting and a discussion on consultation. He expressed concern that people don’t understand what consultation is and asked at what point in the time the City or Council authorize a committee for Maple Ridge to deal with the homeless issue. Mr. O’Connor asked whether a committee struck by former MLA’s was the committee fined for BC Elections violations and felt that a committee struck by Council should be formed. Chris Bossley Ms. Bossley asked whether a letter from Council asking BC Housing to engage in public consultation prior to commencement of the construction of the temporary modular housing facility on Royal Crescent obliges BC Housing to engage in additional public consultation over and above information sessions already held. She also asked if the petition distributed to Council earlier in the evening will have any impact on the development of the temporary modular housing facility on Royal Crescent and whether these actions will serve to indefinitely prolong the existence of Anita Place tent city by delaying construction of housing units to house those currently at Anita Place. Bob Goos Mr. Goos referred to a petition which was said to be coming to City Council and asked if that petition will go to the local MLAs. He expressed concern with the method by which signatures for the petition were being collected and asked whether there is a process in place for verifying signatures. Mr. Goos expressed that the construction of the temporary modular facility and the proposed Burnett Street shelter will bring in jobs in various different fields. He asked if Council feels that this is a reason to argue for these construction projects. Lynn Mather Ms. Mather expressed concern with the method by which signatures were collected for a petition. She asked if petitions are checked ascertain whether a person has signed only once, whether signatures from persons from out of town are accepted, if minors can sign a petition and if signatures are witnessed. Ms. Mather also expressed concern that some residents cited discomfort when being asked by a landlord to sign a petition Council Meeting Minutes May 8, 2018 Page 4 of 14 Sheila Symthe Ms. Symthe expressed concern that the proposed facility for Royal Crescent was planned without a sufficient participatory process and that residents from Anita Place did not wish to move into such a facility and spoke on the negative aspects of low barrier shelters. Ms. Symthe asked if Council is amenable to helping facilitate an open participatory brainstorming session to help find a better way. Nathan Sands Ms. Sands stated that the issue of drugs being supplied has not been discussed. He asked why gangs in the City which supply drugs have not been a topic of discussion. Elizabeth Taylor Ms. Taylor asked when the City handed the consultation process over to the Province. She referred to Councillor Bell’s request to the Province for further consultation. She expressed concern that this is a delaying tactic and expressed concern that any neighbourhood will not wish to move forward with having a shelter in their area. Ms. Taylor advised on shelters being constructed in other cities similar to Maple Ridge and expressed concern that as the process goes on, more people will die on the streets. She also expressed concern that businesses are not coming to Maple Ridge as a result of negative media around homeless persons. R/2018-249 It was moved and seconded That the Questions from the Public session be extended for 15 minutes. CARRIED Graham Mowatt Mr. Mowatt stated that concern over the proposed Burnett Street shelter has little to do with housing and homelessness and everything to do with the safety of residents in that crime and drug use goes up in neighbourhoods located around shelters. He expressed concern that Anita Place will not dissolve despite a facility being built on Burnett Street and modular housing being construction. He encouraged Council to turn down the Burnett Street site. Kathryn Wahamaa Ms. Wahamaa asked if Council will care about the most vulnerable people in the community. She believes that enough consultation has been carried out and spoke on methods available to deal with persons with homelessness and addiction issues. She expressed concern with a petition circulated at the Home Show and asked Council to be at their most compassionate when dealing with the petition. Council Meeting Minutes May 8, 2018 Page 5 of 14 Speaker did not provide name and address verbally for the record The speaker asked where statistical information that shows that low barrier housing or Housing First is an effective means of improving the longevity, the health and the productiveness of the persons with these afflictions. Wendy McRae Ms. McRae spoke to her history with addiction and others with addictions. She expressed that many persons she knew would be dead if placed in a low barrier shelter. She asked where persons who are addicted to drugs get their money from. Speaker did not provide name and address verbally for the record The speaker referred to comments made by Mayor Read and Councillor Speirs at previous Council Meetings pertaining to the proposed Burnett Street facility and questioned the comments made. She asked if Council will vote against the Burnett Street application. Note: The meeting was recessed at 8:04 p.m. Mayor Read asked that Council Chambers be cleared. The meeting was reconvened at 8:25 p.m. and the Questions from the Public session resumed. Mayor Read outlined the process involved in the Burnett Street application. Gail Finnson Ms. Finnson asked if Council and any members of the audience have spoken to anyone at Anita Place to ask about their history. She encouraged all to be more informed about the past of the persons in the camp. Speaker did not provide name and address verbally for the record The speaker felt that the community is dealing with persons with addictions. She asked where the Ministry of Health is and expressed that health has to come before housing. She asked that Mayor and Council advocate for the involvement of the Ministry of Health. She feels that the issue is not just housing rather that the root of the problem is addiction. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of April 16, 17, 24 and May 1, 2018 701.2 Minutes of Meetings of Committees and Commissions of Council • Maple Ridge Advisory Design Panel – March 21, 2018 • Public Art Steering Committee – January 30, 2018 Council Meeting Minutes May 8, 2018 Page 6 of 14 702 Reports 702.1 2018 Council Expenses Staff report dated May 8, 2018 providing an update for Council expenses recorded to date. 703 Correspondence – Nil 704 Release of Items from Closed Council Status – Nil R/2018-250 It was moved and seconded That Items 701.1, 701.2 and 702.1 on the “Items on Consent” agenda be received into the record. CARRIED 800 UNFINISHED BUSINESS 801 2018-084-RZ, 22108, 22118, 22126, 22136, 22146, 22154 and 22164 Lougheed Highway, RS-1 to RM-2 - Reconsideration of a motion according to the Community Charter, Section 131 Reconsideration of the following motion from the staff report dated April 10, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7449-2018 to rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to allow for future development of a four to five storey apartment building with approximately 120 to150 units and underground parking be given first reading and that the applicant provide further information as described on Schedules C and D of the Development Procedures Bylaw No. 5879-1999. R/2018-251 It was moved and seconded 1. That Bylaw No. 7449-2018 be given first reading; and 2. That the applicant provide further information as described on Schedules C and D of the Development Procedures Bylaw No. 5879– 1999. Council Meeting Minutes May 8, 2018 Page 7 of 14 R/2018-252 It was moved and seconded That first reading of Bylaw No. 7449-2018 be deferred until the intersection of 222 Street and Lougheed Highway is designed. MOTION TO DEFER CARRIED Councillor Duncan, Councillor Speirs - OPPOSED 900 CORRESPONDENCE - Nil 1000 BYLAWS Bylaws for Adoption 1001 11907 228 Street Housing Agreement Bylaw No. 7447-2018 To allow the City of Maple Ridge to enter into a housing agreement for 19907 228 Street to secure units as below-market rental housing in perpetuity Adoption R/2018-253 It was moved and seconded That Bylaw No. 7447-2018 be adopted. CARRIED 1002 Maple Ridge Soil Deposit Regulation Bylaw No. 7412-2017 To regulate the deposit of soil and other material in order to protect residents, public infrastructure, agricultural lands and the City’s natural resources Adoption R/2018-254 It was moved and seconded That Bylaw No. 7412-2017 be adopted. CARRIED Council Meeting Minutes May 8, 2018 Page 8 of 14 1003 Maple Ridge 2018 Tax Rates Bylaws 1003.1 Albion Dyking District Tax Rates Bylaw No. 7439-2018 To allow for dyke maintenance and improvements and equipment repair and maintenance Adoption R/2018-255 It was moved and seconded That Bylaw No. 7439-2018 be adopted. CARRIED 1003.2 Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7440-2018 To allow for dyke maintenance and improvements and equipment repair and maintenance Adoption R/2018-256 It was moved and seconded That Bylaw No. 7440-2018 be adopted. CARRIED 1004 Maple Ridge 2018-2022 Financial Plan Amending Bylaw No. 7452-2018 To amend the 2018-2022 Financial Plan Bylaw Adoption R/2018-257 It was moved and seconded That Bylaw No. 7452-2018 be adopted. CARRIED 1005 Maple Ridge 2018 Property Tax Rates Bylaw No. 7453-2018 To establish property tax rates for Municipal and Regional District purposes for the year 2018 Adoption R/2018-258 It was moved and seconded That Bylaw No. 7453-2018 be adopted. CARRIED Council Meeting Minutes May 8, 2018 Page 9 of 14 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services Note: Item 1101 was withdrawn at the request of the applicant. 1101 2018-071-AL, 12225 250 Street, Application to Exclude Land from the Agricultural Land Reserve 1102 2018-093-RZ, 11780 Burnett Street, RS-1 to RT-1 Staff report dated May 8, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7450-2018 to rezone from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit the development of a duplex be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999. R/2018-259 It was moved and seconded That Bylaw No. 7450-2018 be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879–1999. CARRIED 1103 2018-122-RZ, 12419 Garibaldi Street, RS-3 to RS-2 Staff report dated May 8, 2018 recommending that Maple Ridge Zone Amending Bylaw No. 7451-2018 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit the creation of one additional lot be given first reading and that the applicant provide further information as described on Schedules B, E and J of the Development Procedures Bylaw No. 5879-1999, along with information required for a subdivision application. Council Meeting Minutes May 8, 2018 Page 10 of 14 R/2018-260 It was moved and seconded That Bylaw No. 7451-2018 be given first reading; and That the applicant provide further information as described on Schedules B, E and J of the Development Procedures Bylaw No. 5879–1999, along with the information required for a subdivision application. CARRIED Mayor Read, Councillor Duncan, Councillor Speirs - OPPOSED 1104 2015-318-RZ, 11650 224 Street, RS-1 and C-3 to RM-2 Staff report dated May 8, 2018 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7329-2017 to redesignate a portion of the site from Ground Oriented Multi-Family to Low-Rise Apartment be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7198-2015 to rezone from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RM-2 (Medium Density Apartment Residential) to permit construction of a 130 unit multi-family building be given second reading and be forwarded to Public Hearing. R/2018-261 It was moved and seconded 1) That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7329-2017 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Bylaw No. 7329-2017 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3) That it be confirmed that Bylaw No. 7329-2017 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4) That Bylaw No. 7329-2017 be given first and second readings and be forwarded to Public Hearing; 5) That Zone Amending Bylaw No. 7198-2015 be given second reading, and be forwarded to Public Hearing; 6) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Approval from the Ministry of Transportation and Infrastructure; Council Meeting Minutes May 8, 2018 Page 11 of 14 iii) Amendment to Official Community Plan Schedule “A”, Chapter 10.4 Town Centre Area Plan, Schedule 1 – Town Centre Area Land-Use Designation Map; iv) Road dedication on Fraser Street and 224th Street as required; v) Consolidation of the subject properties; vi) Registration of a Restrictive Covenant for the Geotechnical Report which addresses the suitability of the subject property for the proposed development; vii) Registration of a Restrictive Covenant for protecting the Visitor Parking; viii) Registration of a Restrictive Covenant for Stormwater Management ix) That a voluntary contribution, in the amount of $3100.00 per unit for a total of $403,000.00 be provided in keeping with the Council Policy with regard to Community Amenity Contributions. CARRIED 1105 2017-385-DP, 11907 228 Street Staff report dated May 8, 2018 recommending that the Corporate Officer be authorized to sign and seal 2017-385-DP to permit construction of a mixed use building combining office space and below market rental housing units. R/2018-262 It was moved and seconded That the Corporate officer be authorized to sign and seal 2017-385-DP respecting property located at 11907 228 Street. CARRIED 1106 Repeal of Maple Ridge Soil Deposit Fee Bylaw No. 4570-1991 Staff report dated May 8, 2018 recommending that Maple Ridge Soil Deposit Fee Bylaw No. 4570-1991 be repealed. R/2018-263 It was moved and seconded That Bylaw No. 4570-1991 be repealed. CARRIED Council Meeting Minutes May 8, 2018 Page 12 of 14 1107 Maple Ridge Ticket Information Utilization Amending Bylaw Staff report dated May 8, 2018 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7456-2018 to amend the fine schedule to coincide with the amendments to the Maple Ridge Soil Deposition Regulation Bylaw be given first, second and third readings. R/2018-264 It was moved and seconded That Bylaw No. 7456-2018 be given first, second and third readings. CARRIED 1108 Silver Valley Brewing Co. Ltd. Liquor License Amendment Application – Increase in Seating Capacity Staff report dated May 8, 2018 recommending that the application by Silver Valley Brewing Co. Ltd. located at 104-11952 224 Street, Maple Ridge, BC for an increase in their seating capacity be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with legislative requirements. R/2018-265 It was moved and seconded 1. That the application by Silver Valley Brewing Co. Ltd. located at #104 – 11952 224 Street Maple Ridge, BC for an increase in their seating capacity as an amendment to Liquor License No. 307546, be approved based on the information contained in the Council report dated May 8, 2018. 2. That a copy of the resolution be forwarded to the Liquor Control and Licensing Branch in accordance with the legislative requirements. CARRIED 1109 Award of Contract: ITT-EN18-10: 287 Street at 123 Avenue Bridge Replacement Staff report dated May 8, 2018 recommending that Contract ITT-EN18-10: 287 Street at 123 Avenue Bridge Replacement be awarded to Seismic 2000 Construction Ltd.; that the Financial Plan be amended to increase project funding from Infrastructure Sustainability – Roads Fund; that a contract contingency be approved to address potential variations in field conditions and that the Corporate Officer be authorized to execute the contract. Council Meeting Minutes May 8, 2018 Page 13 of 14 R/2018-266 It was moved and seconded That Contract ITT-EN18-10: 287 Street at 123 Avenue Bridge Replacement be awarded to Seismic 2000 Construction Ltd. in the amount of $408,213.00 excluding taxes; and That the Financial Plan be amended to increase project funding by $110,500.00 from Infrastructure Sustainability – Roads Fund; and That a contract contingency of $40,820.00 be approved to address potential variations in field conditions; and further That the Corporate Officer be authorized to execute the contract. CARRIED Note: Item 1110 was withdrawn. 1110 Award of Contract: ITT-EN18-21, 232 Street Road and Drainage Improvements (132 Avenue to Silver Valley Road) 1111 Award of Contract: ITT-EN18-32: Foreman Drive at 232 Street PRV and Flow Meter Station Staff report dated May 8, 2018 recommending that Contract ITT-EN18-32: Foreman Drive at 232 Street PRV and Flow Meter Station be awarded to Webbco Industrial Ltd.; that a contract contingency be approved for unforeseen items and that the Corporate Officer be authorized to execute the contract. R/2018-267 It was moved and seconded That Contract ITT-EN18-32: Foreman Drive at 232 Street PRV and Flow Meter Station, be awarded to Webbco Industrial Ltd. in the amount of $384,600.00 excluding taxes; and That a contract contingency of $39,000 be approved for unforeseen items; and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Meeting Minutes May 8, 2018 Page 14 of 14 Financial and Corporate Services (including Fire and Police) 1131 2017 Consolidated Financial Statements Staff report dated May 8, 2018 recommending that the 2017 Financial Statements be accepted. R/2018-268 It was moved and seconded That the 2017 Financial Statements be accepted. CARRIED Parks, Recreation & Culture – Nil Administration – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 OTHER MATTERS DEEMED EXPEDIENT – Nil 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1500 ADJOURNMENT – 8:58 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer