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Home My WebLink About2018-07-10 Council Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES July 10, 2018 The Minutes of the City Council Meeting held on July 10, 2018 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Councillor C. Bell P. Gill, Chief Administrative Officer Councillor K. Duncan K. Swift, General Manager of Parks, Recreation & Culture Councillor B. Masse F. Quinn, General Manager Public Works and Development Councillor G. Robson Services Councillor T. Shymkiw T. Thompson, Chief Financial Officer Councillor C. Speirs C. Carter, Director of Planning D. Denton, Acting Corporate Officer ABSENT A. Gaunt, Confidential Secretary Mayor N. Read Other staff as required D. Pollock, Municipal Engineer R. MacNair, Manager of Bylaw Licencing M. Orsetti, Assistant Manager of Bylaw & Licensing Services T. Cotroneo, Manager of Community Services Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge Note: As Acting Mayor, Councillor Speirs chaired the meeting in the absence of Mayor Read Note: Councillor Shymkiw was not in attendance at the start of the meeting. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA Item 1151 New Public Art Location Recommendations to be dealt with following Item 603 Council Meeting Minutes July 10, 2018 Page 2 of 9 300 APPROVAL OF THE AGENDA R/2018-404 It was moved and seconded That the agenda of the Council Meeting of July 10, 2018 be amended to deal with Item 1151 following Item 603 and that the agenda be approved as amended. CARRIED 400 ADOPTION AND RECEIPT OF MINUTES – Nil 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 Municipal Advisory Committee on Accessibility and Inclusiveness (“MACAI”) • Recognition of Recipients of the Accessibility and Inclusiveness Awards The Manager of Community Services provided a history on the Accessibility and Inclusiveness Awards and introduced Kristina Morrison and Greg Turnbull, members of the Municipal Advisory Committee of Accessibility and Inclusiveness to present the awards. The recipients of the awards are as follows: • Bev Schmahmann – Ridge Meadows Seniors Society • Linda Begg – Manager Dollar Tree Located at 207th and Dewdney Trunk Road • Phil Brian – Owner/ Operator of the Town Square Cobbler • Heather Treleaven – Coordinator of the Maple Ridge, Pitt Meadows and Katzie Seniors Network • Eleana Di Giovanni – District Helping Teacher with the Learning Services Department, School District 42 • Salvation Army, Ridge Meadows Ministries – represented by Darrel Pilgrim • Canadian Tire Jumpstart Charities – represented by Brian Hutton, Owner/Operator of Canadian Tire Maple Ridge • Maple Ridge and Pitt Meadows Kidsport Chapter – represented by Len Walters, committee member volunteer Council Meeting Minutes July 10, 2018 Page 3 of 9 602 Hope for Freedom Society Update • Rob Thiessen, Managing Director Mr. Thiessen introduced the Hope for Freedom Society and provided a history of the Society’s involvement in the City of Maple Ridge. He outlined work done by the Society in providing shelter for homeless persons through area churches for the months of February, March and April 2018 and spoke on how well this program worked once the churches became involved. Mr. Thiessen reported on positive aspects of the program and stated that the Society hopes to open shelters again starting on October 1, 2018 and running through to March 31, 2019. Mr. Thiessen requested that Council consider the placement of a container to house people’s buggies and bikes when these persons are picked up at a pickup point and indicated that he has had discussions with staff. He also spoke on the management of goods in the container. The General Manager of Public Works and Development provided clarification on the request for a container. Note: Councillor Shymkiw joined the meeting at 7:34 p.m. 603 Public Art Steering Committee Annual Update • Wayne Bissky, Chair • Yvonne Chui, Staff Liaison The staff liaison introduced the committee and the Chair. Mr. Bissky gave a PowerPoint presentation providing an annual update for the Public Art Steering Committee. He gave an overview of the history and mandate of the committee and highlighted projects planned and delivered in 2017. Mr. Bissky advised on the committee’s recommendation of five new locations for public art in 2018-2020. Note: Item 1151 New Public Art Location Recommendations was dealt with following Item 603 650 QUESTIONS FROM THE PUBLIC Chris Fairfax – owner of the Wolf Bar Mr. Fairfax distributed and reviewed documents pertaining to provincial rules on new non-medical cannabis stores. Council Meeting Minutes July 10, 2018 Page 4 of 9 He asked if office space will be considered when the City of Maple Ridge starts the process of regulating non-medical cannabis store and asked if he could receive a recommendation prior to applying for a licence. Councillor Speirs advised that the City currently has no application process in place. The General Manager of Public Works and Development offered to meet with Mr. Fairfax to provide further clarification on questions. Ryan Groundwater Mr. Groundwater stated that an RFP for solid waste collection has come out and asked if there will be an in-house comparator for City staff to do this work. The Municipal Engineer indicated that direction from Council is to look at contracted services. Mr. Groundwater asked that as the City already has fleets of vehicles if in- house solid waste collection will be looked at. The Municipal Engineer clarified that the City of Maple Ridge does not currently have vehicles for garbage collection in its fleet. Mr. Groundwater reiterated his question as to whether Council has considered or will consider bringing solid waste pick up in-house. Councillor Speirs indicated that providing solid waste collection through in- house services is a question better fielded by incoming Council following the upcoming municipal election and the outcome of the plebiscite on solid waste pick up. 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of June 26, June 27, June 28 and July 3, 2018 701.2 Minutes of Meetings of Committees and Commissions of Council • Community Heritage Commission – May 10, 2018 702 Reports - Nil Council Meeting Minutes July 10, 2018 Page 5 of 9 703 Correspondence – Nil 704 Release of Items from Closed Council Status – Nil R/2018-405 It was moved and seconded That Items 701.1 and 701.2 on the “Items on Consent” agenda be received into the record. CARRIED 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BYLAWS Bylaws for Adoption 1001 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7468-2018 To amend the fine schedule to coincide with amendments to the Maple Ridge Soil Deposit Regulation Bylaw and the new Maple Ridge Wildlife and Vector Control Bylaw Adoption R/2018-406 It was moved and seconded That Bylaw 7468-2018 be adopted. CARRIED 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 Maple Ridge Business Licencing and Regulation Amending Bylaw Staff report dated July 10, 2018 recommending that Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7471-2018 to amend Bylaw No. 6815-2011 be given first, second and third readings. Council Meeting Minutes July 10, 2018 Page 6 of 9 R/2018-407 It was moved and seconded That Bylaw No.7471-2018 be given first, second and third readings. CARRIED 1102 Maple Ridge Ticket Information Utilization Amending Bylaw Staff report dated July 10, 2018 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7480-2018 to amend schedules to coincide with recent amendments to other bylaws be given first, second and third readings. R/2018-408 It was moved and seconded That Bylaw No. 7480-2018 be given first, second and third readings. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Maple Ridge 2019-2023 Financial Plan Bylaw Staff report dated July 10, 2018 recommending that Maple Ridge 2019- 2023 Financial Plan Bylaw No. 7454-2018 be given first, second and third readings. R/2018-409 It was moved and seconded That Bylaw 7454-2018 be given first, second and third readings. CARRIED 1132 Maple Ridge Development Cost Charges Imposition Bylaw Staff report dated July 10, 2018 recommending that second and third readings of Maple Ridge Development Cost Charges Imposition Bylaw No. 7320-2017 be rescinded and that Maple Ridge Development Cost Charges Imposition Bylaw No. 7320-2017 be given second and third readings as amended and be sent to the Ministry of Municipal Affairs and Housing for review and approval by the Inspector of Municipalities. Council Meeting Minutes July 10, 2018 Page 7 of 9 R/2018-410 It was moved and seconded That second and third readings of Bylaw No. 7320-2017 be rescinded; and further That Bylaw No. 7320-2017 be given second and third reading as amended and be sent to the Ministry of Municipal Affairs and Housing for review and approval by the Inspector of Municipalities. CARRIED Councillor Shymkiw - OPPOSED 1133 2018 Audit Services Staff report dated July 10, 2018 recommending that the contract for audit services with BDO Canada LLP be extended to include the 2018 fiscal year. R/2018-411 It was moved and seconded That on the recommendation of the Audit & Finance Committee, the contract for audit services with BDO Canada LLP be extended to include the 2018 fiscal year. CARRIED 1134 Intergovernmental Committee Staff report dated July 10, 2018 recommending the establishment of an Intergovernmental Committee by the incoming Council. R/2018-412 It was moved and seconded That incoming Council establish an Intergovernmental Committee as outlined in the staff report dated July 10, 2018. CARRIED Councillor Robson, Councillor Shymkiw - OPPOSED Council Meeting Minutes July 10, 2018 Page 8 of 9 Parks, Recreation & Culture Note: Item 1151 was dealt with following Item 603. 1151 New Public Art Location Recommendation Staff report dated July 10, 2018 recommending that Albion Community Centre, Telosky Stadium, Hammond Community Centre, sidewalk improvements on Lougheed Highway between 224 Street and 226 Street and an area on 224th Street between Lougheed Highway and Dewdney Trunk Road be approved for new public art installations. R/2018-413 It was moved and seconded That the following five locations be approved for new public art installations in 2018-2020: Albion Community Centre; Telosky Stadium; Hammond Community Centre; Sidewalk improvements on Lougheed Highway (between 224th Street and 226th Street); and 224th Street (between Lougheed Highway and Dewdney Trunk Road). CARRIED 1152 Award of Contract – Telosky Stadium/Thomas Haney Synthetic Fields Construction Staff report dated July 10, 2018 recommending that Contract ITT-PL18-31: Telosky Stadium Synthetic Turf Fields Civil Works be awarded to Cedar Crest Land (BC) Ltd., that a contingency be authorized and that the Corporate Officer be authorized to execute the contract. R/2018-414 It was moved and seconded That Contract ITT-PL18-31: Telosky Stadium Synthetic Turf Fields Civil Works be awarded to Cedar Crest Lands (BC) Ltd. in the amount of $5,674,100 plus taxes, as well as a contingency of $600,000 be authorized; and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Meeting Minutes July 10, 2018 Page 9 of 9 1153 Festival Grant Program – Second Intake Staff report dated July 10, 2018 recommending that festival support allocations for special events scheduled for November 1, 2018 to April 30, 2019 be approved. Note: Councillor Bell excused herself form discussion of Item 1153 at 8:35 p.m. as she is on the Steering Committee for the Christmas Haven. R/2018-415 It was moved and seconded That festival support allocations totaling $14,143 for special events scheduled for November 1, 2018 to April 30, 2019, as outlined in Attachment 1 to the “Festival Grant Program – Second Intake” report dated July 10, 2018, be approved. CARRIED Note: Councillor Bell returned to the meeting at 8:36 p.m. Administration – Nil Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 OTHER MATTERS DEEMED EXPEDIENT – Nil 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1500 ADJOURNMENT – 8:38 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ D. Denton, Acting Corporate Officer