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Home My WebLink About2018-05-15 Workshop Minutes.pdf City of Maple Ridge COUNCIL WORKSHOP MINUTES May 15, 2018 The Minutes of the City Council Workshop held on May 15, 2018 at 6:38 p.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read K. Swift, Acting Chief Administrative Officer/General Councillor C. Bell Manager of Parks, Recreation & Culture Councillor K. Duncan F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor G Robson L. Benson, Director of Corporate Administration Councillor T. Shymkiw T. Thompson, Chief Financial Officer Councillor C. Speirs A. Gaunt, Confidential Secretary 1BOther Staff as Required 2BR. MacNair, Manager of Bylaw and Licensing Services 3BD. Pollock, Municipal Engineer Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA R/2018-271 It was moved and seconded That the agenda of the May 15, 2018 Council Workshop Meeting be amended to add Item 4.1 2018 Freshet Update and be renumbered accordingly, that Item 8.1 Bear Concerns be added and that the agenda as amended be adopted. CARRIED 2. MINUTES 2.1 Minutes of the April 17, 2018 Council Workshop Meeting R/2018-272 It was moved and seconded That the minutes of the Council Workshop Meeting of April 17, 2018 be adopted as circulated. CARRIED Council Workshop Minutes May 15, 2018 Page 2 of 6 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4. UNFINISHED AND NEW BUSINESS 4.1 2018 Freshet Update The Emergency Program Coordinator provided an overview of the local freshet situation and the actions the City has been taking to prepare for any flooding. He gave a PowerPoint presentation providing the following information: • Notifications carried out • Upcoming weather forecast • Fraser River levels at Hope current to May 14, 2018 • Precautionary steps being put into place • Structure chart of the Emergency Management Team • Next steps for the Emergency Operations Centre 4.2 Remedial Action for the Removal of Hazardous Building Located at 11271 206 Street Staff report dated May 15, 2018 recommending that building at 11271 206 Street, Maple Ridge, BC be declared a hazardous condition. The Manager of Bylaw and Licensing Services reviewed the report. R/2018-273 It was moved and seconded 1. That the building at 11271 206 St., Maple Ridge, BC, legally described as PID 011-317-639, Lot 756 District Lot 278 Group1 Township 12, New Westminster District Plan 8654 be declared a hazardous condition within the meaning of paragraph 73 1 (a) of the Community Charter; 2. That the Owner must, no later than thirty (30) days after receiving a copy of this resolution, remove the unsafe building. CARRIED Council Workshop Minutes May 15, 2018 Page 3 of 6 5. CORRESPONDENCE 5.1 Fraser Health – Ridge Meadows Hospital Parking Rates Letter dated April 12, 2018 from Michael Marchbank, President and Chief Executive Officer, Fraser Health, responding to a letter from the City of Maple Ridge requesting a plan for a substantial reduction in hospital parking rates at Ridge Meadows Hospital. R/2018-274 It was moved and seconded That the letter dated April 12, 2018 from Michael Marchbank, President and Chief Executive Officer, Fraser Health, responding to a letter from the City of Maple Ridge requesting a plan for a substantial reduction in hospital parking rates at Ridge Meadows Hospital be received into the record. CARRIED 5.2 Federation of Canadian Municipalities (“FCM”) – Nominations to Board of Directors 2018 E-mail dated April 12, 2018 from Sylvie Delaquis, Corporate Secretary, CEO’s Office, FCM, providing information on nominations to FCM’s Board of Directors for the 2018 election period. Councillor Speirs advised on his intent to run for the Federation of Canadian Municipalities Board of Directors and requested support from Council. 5.2.1 R/2018-275 It was moved and seconded That Councillor Speirs be endorsed to stand for election to the Federation of Canadian Municipalities’ (FCM’s) Board of Directors for the period starting in June 2018 and ending June 2019, and That Council assumes all costs associated with Councillor Speirs attending FCM’s Board of Directors meetings and annual conference. CARRIED Council Workshop Minutes May 15, 2018 Page 4 of 6 5.2.2 R/2018-276 It was moved and seconded That Council expense reporting acknowledge a redistribution of Council expense allocations to allow for Councillor Speirs’ attendance at FCM Board of Directors meetings and annual conference. R/2018-277 It was moved and seconded That Council expense reporting acknowledging distribution of Council expense allocations be deferred to the June 5, 2018 Council workshop Meeting. CARRIED Note: The meeting was recessed at 7:04 p.m. and reconvened at 7:18 p.m. 5.3 Chamber of Commerce – Proposed Shelter on Burnett Street Letter dated April 23, 2018 from Ken Holland, President, Maple Ridge Pitt Meadows Chamber of Commerce expressing concern with the lack of public input pertaining to the proposed shelter on Burnett Street. R/2018-278 It was moved and seconded That the Letter dated April 23, 2018 from Ken Holland, President, Maple Ridge Pitt Meadows Chamber of Commerce expressing concern with the lack of public input pertaining to the proposed shelter on Burnett Street be received into the record. CARRIED 5.4 Ministry of Forests, Lands, Natural Resource Operations and Rural Development, BC Geographical Office – Proposals to Adopt Official Names for Peaks in the Pacific Range Letter dated March 9, 2018 from Carla Jack, BC Geographical Names Office providing information on the proposals to adopt official names for three peaks in the Pacific Range and requesting advice and comments on the names chosen. Council Workshop Minutes May 15, 2018 Page 5 of 6 R/2018-279 It was moved and seconded That the letter dated March 9, 2018 from Carla Jack, BC Geographical Names Office providing information on the proposals to adopt official names for three peaks in the Pacific Range and requesting advice and comments on the names chosen be received into the record. CARRIED Note: Councillor Shymkiw left the meeting at 7:28 p.m. He did not return to the meeting. 5.5 Upcoming Events May 26, 2018 1:00 – 2:00 p.m. Karina LeBlanc Field Opening – Merkley Park Organizer: City of Maple Ridge May 27,2018 9:00 a.m. VistasRun 2018, Kanaka Creek Regional Park Organizer: Ridge Meadows Hospice Society May 30-June 1, 2018 Recycling Council of BC Conference/Trade Show – Whistler, BC Organizer: Recycling Council of BC June 3, 2018 Registration: 10:00 a.m. Walk Start: 11:00 a.m. Walk for ALS, Tri-Cities/Ridge Meadows, River Secondary School, Port Coquitlam Organizer: ALS Society of BC 6. MAYOR AND COUNCILLORS’ REPORTS Note: Councillor Robson left the meeting at 7:31 p.m. He did not return to the meeting. Councillor Speirs Councillor Speirs attended two breakfasts in honour of volunteers, the ‘Humans in Maple Ridge’ display and the opening of the Maple Ridge Lawn Bowling Club season. He also attended the Katzie First Nation Inauguration and meetings at the UBC Malcolm Knapp Research Forest. Councillor Masse Councillor Masse attended meeting of the Maple Ridge Environmental Advisory Committee and the Alouette River Management Society. Councillor Duncan Councillor Duncan attended the ‘Humans in Maple Ridge’ display, the Katzie First Nation Inauguration, the Ridge Meadows Recycling Society Annual General Meeting and the Home Show. Council Workshop Minutes May 15, 2018 Page 6 of 6 Councillor Bell Councillor Bell attended the Citizen of the Year celebration and the Lower Mainland LGA conference. 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 8. MATTERS DEEMED EXPEDIENT 8.1 Bear Concerns Councillor Bell referred to an e-mail received from Councillor Masse expressing concern with the heavy presence of bears getting into garbage due to residents not abiding to bylaws dealing with garbage. She asked whether the Bylaws Department can be encouraged to enforce those bylaws. The Manager of Bylaw and Licensing Services advised on steps currently being taken in response to concerns over bears. 9. ADJOURNMENT – 7:58 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer